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HomeMy WebLinkAbout2021/07/12 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of July 12,2021 Monday,July 12,2021 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin, Shutty and Trask met in Closed Session for a labor discussion with Frank Pinter from 9:00 a.m.to 9:30 a.m. 9:30 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • Approved to place the news release solicit members for the VSP work group on the July 20 agenda. • Approved to place the resolution for the distribution of the PUD Privilege Tax on the July 20 agenda. • News Release to solicit for at-large position on the Veterans Advisory Board will be placed on the July 20 agenda. • Updates to Personnel Policies will be tabled to next week when Dawn is available. • Kelly Frazier reported that Mason County received a Capital budget award for$62K for Memorial Hall. He will bring this back after the Memorial Hall Committee meeting to discuss specifically what the award will be used for. • Jenn presented the 2021 budget adjustment requests for August public hearing and will bring forward a resolution to set the public hearing. Cmmr. Shutty asked Jenn check with Public Works/Utilities to see if there was a$500K capital budget award for Belfair Sewer that could be included with this budget amendment. • Jenn presented the resolution for the formation of I.T.Steering Committee and that will be placed on the July 20 agenda. • Jenn presented the resolution to pay off lower half of Building 8 and that will be placed on the July 20 agenda. • Frank presented an offer from Skokomish Tribe to purchase property,parcel 42 1 1 0-4 1-000 1 1,for $1,664.00. This is Tribal property and is part of a hillside. The Board agreed to the offer. • Frank stated he has received information from the Public Utility Districts for ARPA funding. Cmmr.Trask noted that projects must be completed by 2026 to be eligible for ARPA funding. The Commissioners agreed it is important to invest in the local utilities. • Frank asked if the Board wants to develop a scope of work for a lobbyist and go out for a Request for Qualifications(RFQ). The Commissioners agreed it would be beneficial to hire a lobbyist to secure dollars for the County. The Commissioners agreed to focus on capital project funding and Frank will bring forward a draft RFQ. • Cmmr.Neatherlin suggested the County invest in funding for training for law enforcement,staff and the public on what law enforcement can legally do to protect themselves and the public. Cmmr. Shutty agreed this new law will be in effect at the end of the month and he can ask the BHO on recommendations on how to educate ourselves and the public. 10:00 A.M. Community Services—Dave Windom Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • Contract renewals for Homeless Crisis Response System 2021-2023 Biennium and the new Consolidated Homeless Grant and 2163 Local Documents Recording Fees awards were approved to place on the July 20 agenda. Cmmr.Neatherlin asked if there are other services that could be provided with this funding. Lydia explained there is an advisory board that meets monthly and they adjust the services based on the need. • Alex presented the resolution to create the Mason County Clean Water District Advisory Committee. The membership was discussed. Alex will reach out to local partners to see if they want to participate on this advisory committee. • Review of the monthly permitting and complaints for Community Services. Board of Mason County Commissioners' Briefing Meeting Minutes July 12,2021 • Contract extension and$58K budget amendment for the Planned Action EIS for Belfair approved to move forward. • Kell requested permission to have the Permit center extension(352)on message mode from noon until 1 p.m.for the lunch hour. Most staff take a 30-minute lunch and this will allow time for clerical staff to meet. • Dave reported Public Health will participate in MUNIS training on Wednesday and will then meet with Jenn regarding the transition to MUNIS. • Cmmr. Shutty would like to explore policies/code for short term vacation rentals. He has received numerous complaints on short-term vacations rentals;it is important for our economy but wants to make people responsible. Cmmr.Neatherlin agreed residents are impacted;perhaps the County can look at setting a limit on how many people can live in a dwelling/property. Septic Code says two people per bedroom. Windom said this is a bigger conversation because of the lack of rental housing. Cmmr. Shutty's focus right now is on short-term vacation rentals and would like staff to bring forward possible Code changes. He stated Chelan County has recently made Code changes. Kell noted that staff is working on changes to the Shoreline Master Plan and the Capital Facilities Plan and can then look at possible Code changes. The Board took a break until 10:40 a.m. 10:40 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • News Release for temporary road closures on Trails Road and Shelton Matlock Road will be placed on the July 20 agenda. Road closure process was discussed;the Board wants to be notified as much in advance as possible. • Cooperative Agreement with Mason Transit Authority for the Cole Road and Pickering road Park and Rides to maintain striping,signage and illumination. • Loretta reported the Public works HVAC system repairs have been completed. • Richard Dickinson announced the sludge hauling contract award to Tribeca Transport,LLC of Woodland,WA. • Cmmr.Neatherlin brought up placing temporary speed limit signs throughout the County and believes this will be discussed at the TIP-CAP meeting. He reminded the public the of various needs to chip seal a road and it is not a waste of tax dollars. 11:00 A.M. Superior Court—Judge Goodell Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • Juvenile Detention Alternatives Initiative(JDAI)grant contract approved for the July 20 agenda. • Request approved to fill a male Detention Officer position. • Request to create a FTE position reporting to the Chief Court administrator providing office support for the Superior Court Administration office. This request is part of Phase 2 of the Superior Court reorganization. Cmmr.Neatherlin would like this presented at the 2022 budget time;Cmmr.Trask would like to know budget impacts for the entire reorganization which has been presented in phases. Cmmr. Shutty agreed to look at this as part of the 2022 preliminary budget and look at the budget as a whole. Cmmr.Trask noted that ARPA funding could be used for temporary positions that are needed to catch up on workloads due to COVID. The Board recessed until 2:00 p.m. 2:00 P.M. Jail Needs Study—KMB Architects Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom. • JeffTamkin,PFIC,presented a proposal for development and tax-exempt financing for a jail facility that included leaseback financing highlights. Mr.Tamkin will send a list of projects they have financed. • Discussion of the potential size of a new facility and the financing options. Board of Mason County Commissioners' Briefing Meeting Minutes July 12,2021 • The July 19 meeting is canceled. The next step is for the Commission to discuss the options and let KMB know their decisions. • Meeting adjourned at 2:50 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS RoKdy Ne erlin Sharon Trask" Kevin Shutty Chair Commissioner Commissioner