HomeMy WebLinkAbout2021/07/20 - Regular Packet 8.4 Approval of the Resolution to pay off the interfund loan for $308,445.20 from Current
Expense to County Road for the lower half of Building 8, amending Resolution # 65-10.
8.5 Approval of the Resolution for the Establishment of the Mason County Information
Technology Steering Committee.
8.6 Approval of the contract with the Department of Commerce for the Consolidated Homeless
Grant and approval to subcontract with Crossroads Housing, Community Action Council,
Turning Pointe, Shelton Youth Connection, and Community Lifeline.
8.7 Approval of the contract amendment for the Belfair Urban Growth Area (UGA) Planned
Action Environmental Impact Statement (EIS) for an increased budget of$58,110.
8.8 Approval to authorize the County Engineer to execute the Cooperative Agreement with
Mason Transit Authority allowing the use to operate transit services out of the Cole Road
and Pickering Park and Rides own by the County and to maintain striping, signing, and
illumination.
8.9 Approval of the settlement and release of claims between Mason County and Sheryl and
Richard Alexander and authorization for the Chair to sign the Settlement and Release of
Claims and Release of Agreement.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
No Public Hearings at this time
11. Board's Calendar and Reports
12. Adjournment
cIerK
MASON COUNTY
TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed:
FROM: Ginger Kenyon Ext. 419
DEPARTMENT: Support Services Action Agenda
DATE: July 20, 2021 No. 4.1
ITEM: Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following Liquor
Licenses, Haru Sushi Teriyaki &Wok, Lake Cushman Store, Eldon Store and
the following Special Occasion Liquor Licenses Allyn Community Assoc.,
Backcountry Hunters &Anglers, Harmony Hill of Union, Great Bent Center for
Music, an Application of Withdrawal for KAI'DRO K2 LLC.
4.1.2 Office of Environmental Health and Safety sent the following Administrative
Order reclassifying a portion of the Annas Bay & Pickering Passage
Commercial Shellfish Growing Area in Mason County from Conditionally
Approved to Prohibited.
4.1.3 Alison Voss sent in a Lewis Mason Thurston Area Agency on Aging Advisory
Application, Terri Arcieri sent in an application for the Planning Advisory
Commission.
4.1.4 Skokomish Legal Department sent in a letter regarding an offer to purchase
property.
4.1.5 Received a letter from Jill Halvorson regarding her unfinished Gabion wall at
State Route 106.
4.1.6 M. Jean Busch, Eric & Matthew Melendez Blegen and Michael & Diana Read
sent in letters regarding positive consideration of the Vuecrest Update
Project.
4.1.7 A letter was received from Federal Energy Regulatory Commission regarding
the 2021 Combined EAP Tabletop and Functional Exercise, Cushman and
Wynoochee Projects.
Cc:CMMRS Neatherlin, Shutty, i rasK
Clerk D.Winolo-w A. puLISe
y.Stu/J.
Washington State Licensing and Regulation
s t Liquor and Cannabis Board 98504 PO Box 43098
q Olympia WA 8504-3098
Phone—(360) 664-1600
Fax—(360) 753-2710
June 28, 2021
HK & JY ENTERTAINMENT, INC
23416 HIGHWAY 99 STE B
EDMONDS WA 98026
Re: HARU SUSHI TERIYAKI & WOK
23969 NE STATE ROUTE 3 STE A
BELFAIR, WA 98528-9698
LICENSE #432009 - 2N
U B 1604-741-995-001-0001
Your liquor license has been approved for the following: BEER/WINE REST - BEER/WINE
OFF PREMISES
This license is valid through June 30, 2022.
Effective January 1, 2020, the Washington State Liquor and Cannabis Board (WSLCB)
will no longer prorate license fees for the original issuance of a liquor
license. Engrossed Substitute House Bill 1557 requires WSLCB to set the expiration
date of the license to the last day of the calendar month that is twelve months from
the calendar month in which final approval of the license is granted. For example, if
you were approved for your license on March 15, 2021, you will pay the full amount of
the license fee and your license will be good until March 31, 2022.
Upon renewal, the expiration date of the license may subsequently be prorated as
necessary in accordance with chapter 19.02 RCW (Business Licensing).
For questions regarding the issuance of your liquor license, please contact our
customer service unit at (360) 664-1600.
For questions regarding the renewal process, please contact Business Licensing at
(360) 705-6741.
You must post this letter in a public service area as your temporary operating permit.
If you do not receive your Business License with liquor endorsements in 15 days, please
contact Department of Revenue's Business Licensing Service/Specialty Licenses at (360)
705-6744.
You are reminded that all employees must have a valid MAST permit within 60 days of
employment.
B/W Restaurant 9/3/14 DECISIONS
Page 2
License No.-432009
Beer sold under this licensed must be purchased from a beer distributor or brewery.
Wine sold under this license may be purchased from another retailer with a Wine Retailer
Reseller endorsement.
The off-premises sale of wine endorsement allows the holder of a Spirits/BeerM/ine
Restaurant Lounge and Private Nonprofit Club license holders (spirits, beer, wine and beer
and wine) to sell wine by the unopened bottle for off-premises consumption.
When applicable, you are obligated to meet all other requirements of state, county, and city
laws and ordinances (such as sanitation, zoning, fire, safety and building codes, etc.).
Alterations or changes in ownership require prior Board approval. If you wish to make
such changes, please contact our office for assistance.
Your liquor license can now be renewed online through Department of Revenue's Business
Licensing Service. Information on how to do this will be included on your renewal notice.
CaroCLoyer/els
Liquor License Specialist
360-664-1696
cc: Southwest Enforcement Office
Mason County Commissioners
File
UC'UMMKS Neatnerlin, Snutty, I raSK
Clerk OWindg-M 4pay.srt'
Licensing ana Keguiation ffS_14 15
Washington State
g PO Box 43098
Liquor and Cannabis Board Olympia WA 98504-3098
Phone—(360) 664-1600
Fax— (360) 753-2710
June 15, 2021
MILAKAI CORP.
2550 N LAKE CUSHMAN RD
HOODSPORT, WA 98548
Re: LAKE CUSHMAN STORE
2550 N LAKE CUSHMAN RD
HOODSPORT, WA 98548
LICENSE #076084 - 2N
U B 1604-733-976-001-0001
Your liquor license has been approved for the following: GROCERY STORE - BEER/WINE
This license is valid through June 30, 2022.
Effective January 1, 2020, the Washington State Liquor and Cannabis Board (WSLCB)
will no longer prorate license fees for the original issuance of a liquor
license. Engrossed Substitute House Bill 1557 requires WSLCB to set the expiration
date of the license to the last day of the calendar month that is twelve months from the
calendar month in which final approval of the license is granted. For example, if you
were approved for your license on March 15, 2021, you will pay the full amount of the
license fee and your license will be good until March 31, 2022.
Upon renewal, the expiration date of the license may subsequently be prorated as
necessary in accordance with chapter 19.02 RCW (Business Licensing).
For questions regarding the issuance of your liquor license, please contact our
customer service unit at (360) 664-1600.
For questions regarding the renewal process, please contact Business Licensing at
(360) 705-6741.
You must post this letter in a public service area as your temporary operating permit. If
you do not receive your Business License with liquor endorsements in 15 days, contact
Department of Revenue's Business Licensing Service/Specialty Licenses at (360) 705-6744.
License Conditions and/or Requirements
• You must maintain a minimum three thousand dollar wholesale inventory of food
products for human consumption, not including pop, beer, strong beer, or wine.
GS B/W Letter Decisions 9/3/14
Page 2
License No.-076084
• You may sell wine and/or beer, at retail, in original containers.
• Changes in ownership require prior Board approval. If you wish to make such
changes, please contact the Liquor and Cannabis Board at: 360-664-1600 for
assistance.
Your liquor license can now be renewed online through Department of Revenue's Business
Licensing Service. Information on how to do this will be included on your renewal notice.
When applicable, you are obligated to meet all other requirements of state, county, and city
laws and ordinances (such as sanitation, zoning, fire, safety and building codes, etc.).
`Victoria Charettelels
Liquor License Specialist
360-664-1608
cc: Southwest Enforcement Office
Mason County Commissioners
File
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk 0.WMdO711 A. peAtlScG
I-"MC H . SCE/1
Licensing a Regulaiion
�`5r,r - Washington State PO Box 43098
` ,��� liquor and Cannabis Board Olympia WA 98504-3098
41
Phone—(360) 664-1600
Fax—(360) 753-2710
July 9, 2021
OLYMPIA LOCAL FOODS, LLC
36870 N US HIGHWAY 101 BLDG 97
LILLIWAUP, WA 98555-9764
Re: ELDON STORE
36870 N HWY 101
LILLIWAUP, WA 98555
LICENSE #352141 - 2N aso County
U B 1603-005-889-001-0003 rnrniss}°ncrs
Your liquor license has been approved for the following: GROCERY STORE - BEER/WINE
This license is valid through July 31, 2022.
Effective January 1, 2020, the Washington State Liquor and Cannabis Board (WSLCB)
will no longer prorate license fees for the original issuance of a liquor
license. Engrossed Substitute House Bill 1557 requires WSLCB to set the expiration
date of the license to the last day of the calendar month that is twelve months from the
calendar month in which final approval of the license is granted. For example, if you
were approved for your license on March 15, 2021, you will pay the full amount of the
license fee and your license will be good until March 31, 2022.
Upon renewal, the expiration date of the license may subsequently be prorated as
necessary in accordance with chapter 19.02 RCW (Business Licensing).
For questions regarding the issuance of your liquor license, please contact our
customer service unit at (360) 664-1600.
For questions regarding the renewal process, please contact Business Licensing at
(360) 705-6741.
You must post this letter in a public service area as your temporary operating permit. If
you do not receive your Business License with liquor endorsements in 15 days, contact
Department of Revenue's Business Licensing Service/Specialty Licenses at (360) 705-6744.
GS B/W Letter Decisions 9/3 14
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk PWIAdOwi A-_one
WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES
1025 Union Ave SE - P O Box 43075
Olympia WA 98504-3075 FAX:360-753-2710
specialoccasions@lcb.wa.gov Fax: 360-753-2710
TO: MASON COUNTY COMMISSIONERS JUNE 15T" 2021
SPECIAL OCCASION #: 091035
ALLYN COMMUNITY ASSOCIATION
220 E CRONQUIST RD
ALLYN WA 98524
DATE: JULY 17T" 2021 TIME: 12:01 PM TO 8:00 PM
PLACE: PORT OF ALLYN WATERFRONT PARK (ENCLOSED) - 18560 SR3- ALLYN
CONTACT: BONNIE J KNIGHT (D.O.B 12.10.42) 360-801-1064
SPECIAL OCCASION LICENSES
* _Licenses to sell beer on a specified date for consumption at a
specific place.
* _License to sell wine on a specific date for consumption at a
specific place.
* _Beer/Wine/Spirits in unopened bottle or package in limited
quantity for off premise consumption.
* _Spirituous liquor by the individual glass for consumption at a
specific place.
If return of this notice is not received in this office within 20 days from the above
date, we will assume you have no objections to the issuance of the license. If
additional time is required please advise.
1. Do you approve of applicant? YES NO
2. Do you approve of location? YES NO
3. If you disapprove and the Board contemplates issuing a
license, do you want a hearing before final action is
taken? YES NO
OPTIONAL CHECK LIST EXPLANATION YES NO
LAW ENFORCEMENT YES NO
HEALTH & SANITATION YES NO
FIRE, BUILDING, ZONING YES NO
OTHER: YES NO
If you have indicated disapproval of the applicant, location or both,
please submit a statement of all facts upon which such objections are based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk Q.W1ptd&W ,tj)&&Aee, 11.f
WASHINGTON STATE LIQUOR AND CANNABIS BOARD - License Services
3000 Pacific Ave SE - P O Box 43075
Olympia WA 98504-3075
FAX:360-753-2710 EMAIL:specialoccasions@lcb.wa.gov
TO: MASON COUNTY COMMISIONERS JUNE 16TH 2O21
SPECIAL OCCASION #: 090134
BACKCOUNTRY HUNTERS & ANGLERS
725 W ALDER STE 11
MISSOULA MT 59802
DATE:JUNE 26TH 2O21 TIME: 11 AM TO 8 PM
PLACE: KBH ARCHERS - 3680 NE OLD BELFAIR HWY, BELFAIR
CONTACT: JESSE SALSBERRY (DOB: 9. 18.82) 360-356-4349
SPECIAL OCCASION LICENSES
* _Licenses to sell beer on a specified date for consumption at a
specific place.
* _License to sell wine on a specific date for consumption at a
specific place.
* _Beer/Wine/Spirits in unopened bottle or package in limited
quantity for off premise consumption.
* _Spirituous liquor by the individual glass for consumption at a
specific place.
If return of this notice is not received in this office within 20 days from the above
date, we will assume you have no objections to the issuance of the license. If
additional time is required please advise.
1. Do you approve of applicant? YES NO
2. Do you approve of location? YES NO
3. If you disapprove and the Board contemplates issuing a
license, do you want a hearing before final action is
taken? YES NO
OPTIONAL CHECK LIST EXPLANATION YES NO
LAW ENFORCEMENT YES NO
HEALTH & SANITATION YES NO
FIRE, BUILDING, ZONING YES NO
OTHER: YES NO
If you have indicated disapproval of the applicant, location or both,
please submit a statement of all facts upon which such objections are based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE
Cc:CMMKS Neamenm, 01lu«y,
Clerk P-WIVIt4o'm AiPaOS4t,
M.ttwt.$-
WASHINGTON STATE LIQOUR AND CANNABIS BOARD - License Services
3000 Pacific Ave SE - P O Box 43075
Olympia WA 98504-3075
specialoccasions@lcb.wa.gov / Fax: 360-753-2710
TO: MASON COUNTY COMMISSIONERS JUNE 28TH, 2021
SPECIAL OCCASION #: 090957
HARMONY HILL OF UN1ON
7362 E STATE ROUTE 106
UNION, WA 98592
DATE: AUGUST 12TH, 2021 TIME: 5:00 PM TO 7:00 PM
AUGUST 28TH, 2021 12:00 PM TO 5:00 PM
PLACE: HARMONY HILL RETREAT CENTER - 7362 E STATE ROUTE 106, UNION
CONTACT: TRACY STIRRETT (DOB 6.18.1968) 360-898-2363
SPECIAL OCCASION LICENSES
* _Licenses to sell beer on a specified date for consumption at a
specific place.
* _License to sell wine on a specific date for consumption at a
specific place.
* _Beer/Wine/Spirits in unopened bottle or package in limited
quantity for off premise consumption.
* _Spirituous liquor by the individual glass for consumption at a
specific place.
If return of this notice is not received in this office within 20 days from the above
date, we will assume you have no objections to the issuance of the license. If
additional time is required please advise.
1. Do you approve of applicant? YES NO
2. Do you approve of location? YES NO
3. If you disapprove and the Board contemplates issuing a
license, do you want a hearing before final action is
taken? YES NO
OPTIONAL CHECK LIST EXPLANATION YES NO
LAW ENFORCEMENT YES NO
HEALTH & SANITATION YES NO
FIRE, BUILDING, ZONING YES NO
OTHER: YES NO
If you have indicated disapproval of the applicant, location or both,
please submit a statement of all facts upon which such objections are based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMIONERS OR DESIGNEE
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk p.W I n a n,, ,4.pay sit
Al•S r?/S
WASHINGTON STATE LIQUOR AND CANNABIS BOARD - LICENSE SERVICES
1025 UNION AVE SE - P 0 Box 43075
Olympia WA 98504-3075
specialoccasions@lcb.wa.gov Fax: 360-753-2710
TO: MASON COUNTY COMMISSIONERS JUNE 28TH, 2021
SPECIAL OCCASION #: 090497
GREAT BENT CENTER FOR MUSIC
131 E HAVENRIDGE DRIVE #501
UNION, WA 98592
DATE: AUGUST 14TH, 2021 TIME: 6:30 PM TO 9:30 PM
PLACE: PNW SALMON CENTER - 600 ROESSEL ROAD, BELFAIR
CONTACT: MATTHEW MALENDEZ (DOB: 8.31.1967) 206-931-4338
SPECIAL OCCASION LICENSES
* _Licenses to sell beer on a specified date for consumption at a
specific place.
* _License to sell wine on a specific date for consumption at a
specific place.
* _Beer/Wine/Spirits in unopened bottle or package in limited
quantity for off premise consumption.
* _Spirituous liquor by the individual glass for consumption at a
specific place.
If return of this notice is not received in this office within 20 days from the above
date, we will assume you have no objections to the issuance of the license. If
additional time is required please advise.
1. Do you approve of applicant? YES NO
2. Do you approve of location? YES NO
3. If you disapprove and the Board contemplates issuing a
license, do you want a hearing before final action is
taken? YES NO
OPTIONAL CHECK LIST EXPLANATION YES NO
LAW ENFORCEMENT YES NO
HEALTH & SANITATION YES NO
FIRE, BUILDING, ZONING YES NO
OTHER: YES NO
If you have indicated disapproval of the applicant, location or both,
please submit a statement of all facts upon which such objections are based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS OR DESIGNEE
%.,..vwnvnX.J IVCCIUICIIIII 011ULLy, I IdSK
Clerk p.U1ind ow 4..(�a jrte
K, A�Owel-- K.04M Me,
ysT,Ty Licensing and Regulation
Washington State
g PO Box 43098
Liquor and Cannabis Board Olympia WA 98504-3098
Phone— (360) 664-1600
Fax—(360) 753-2710
July 7, 2021
KAI'DRO K2 LLC E E
KAI' DRO
340 E MILLWRIGHT RD BLDG A JULU 07 2021
SHELTON, WA 98584-8253
Mason County
License Number: 413097 Commissioners
U B I Number: 604-389-774-001-0001
MARIJUANA PRODUCER TIER 2
MARIJUANA PROCESSOR
(Change in Governing People)
Your application is being withdrawn for the following reason:
REASON FOR WITHDRAWAL:
• Applicant requested
Your application fee will be refunded.
If you wish to appeal this action, you have 20 days from the date of this letter to submit your
request in writing to the WSLCB. Please reference your license number, trade name and mailing
address. You may submit your request to:
Email: licensingappeals@lcb.wa.gov
Or
By mail to: WSLCB
Attention: Licensing Adjudications Coordinator
PO Box 43098
Olympia, WA 98504-3908
If you have any questions regarding your appeal rights, please contact the Licensing Adjudications
Coordinator at licensingappeals@lcb.wa.gov.
Thank you,
Washington State Liquor and Cannabis Board
360-664-1600
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
wart•
of
4 4.
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STATE OF WASHINGTON
DEPARTMENT OF HEALTH REC cE--��V/QED
OFFICE OF ENVIRONMENTAL HEALTH AND SAFETY
PO Box 47824.Olympia, Washington 98504-7824 JUL 0 1 2021
(360)236-3330 • 711 Washington Relay Service
MASON COUNTY
COMMISSIONERS
June 29, 2021
The Honorable Randy Neatherlin, Chair
Mason County Board of Commissioners
411 North 5th Avenue
Shelton, Washington 98584
Dear Commissioner Neatherlin:
Enclosed is an Administrative Order reclassifying a portion of the Annas Bay Commercial
Shellfish Growing Area in Mason County from Conditionally Approved to Prohibited. This
change in classification is prompted by the results of a comprehensive review of pollution
conditions and marine water quality.
The area being reclassified is identified by boundary lines on the map included in the enclosed
Sanitary Survey report and Exhibit A of the Administrative Order.
If you have any questions,please contact Trevor Swanson at trevor.swanson@doh.wa.gov or
(360)236-3313.
Sincerely,
Todd Phillips,R.S.
Office Director
Enclosures
• y��l(:OilYtaJ.
�'�.
y�`,_`
•.�« �
CERTIFIED RETURN RECEIPT
STATE OF WASHINGTON
DEPARTMENT OF HEALTH
OFFICE OF ENVIRONMENTAL HEALTH AND SAFETY
MASTER CASE NO. M2021-474
In the Matter of the Reclassification of the ) FINDINGS OF FACT,
Commercial Shellfish Growing Area in ) CONCLUSIONS OF LAW AND INITIAL
Annas Bay ) ORDER:
RECLASSIFYING THE COMMERCIAL
SHELLFISH GROWING AREA
1 To: The Honorable Randy Neatherlin, Chair
2 Mason County Board of Commissioners
3 411 North 5th Avenue
4 Shelton, Washington 98584
5
6 SECTION 1. FINDINGS OF FACT
7 1.1 Under RCW 69.30.050 and WAC 246-282, the Department of Health has the authority
8 and responsibility to inspect and certify all commercial shellfish growing areas.
9 1.2 Under WAC 246-282-005(1), the Department certifies commercial shellfish growing
10 areas based on the Growing Area Classification defined under Section IV.@.03 of the
11 National Shellfish Sanitation Program Model Ordinance ("the NSSP").
12 1.3 The Department has analyzed water quality data and reviewed pollution source
13 information for the commercial shellfish growing area in Annas Bay. The Department's
14 evaluation is attached to this Initial Order and is a part of this Initial Order.
15 1.4 The results of the Department's evaluation demonstrate that the part of the commercial
16 shellfish growing area that is currently classified as Conditionally Approved now meets
17 the standards for a Prohibited classification under the NSSP.
18 1.5 The area being changed in classification from Conditionally Approved to Prohibited in
19 Annas Bay is shown in EXHIBIT A.
20
21 SECTION 2. CONCLUSIONS OF LAW
22 Based on the foregoing Findings of Fact, the Department makes the following
23 Conclusions of Law:
24 2.1 The Department of Health, Office of Environmental Health and Safety, has jurisdiction
25 over this matter.
26 2.2 Under RCW 69.30, WAC 246-282-005(1), and the NSSP, the findings of the
27 Department's evaluation of water quality data and pollution source information require
28 that the commercial shellfish growing area be reclassified as shown in EXHIBIT A.
29 2.3 Under RCW 34.05.461 and 43.70.115(2)(a), the Secretary of Health may determine
30 when this Initial Order may become a Final Order.
31
32 SECTION 3. INITIAL ORDER
33 Based on the foregoing Findings of Fact and Conclusions of Law and under the authority
34 of RCW 34.05.461, the Secretary enters the following Initial Order:
35 IT IS HEREBY ORDERED that the commercial shellfish growing area in Annas
36 Bay SHALL BE RECLASSIFIED as Prohibited as shown in EXHIBIT A.
37 IT IS FURTHER ORDERED that you may request a hearing in this matter.
38 IT IS FURTHER ORDERED that this Initial Order will become a Final Order
39 without further notice thirty-five (35) days from date of signature, unless you request a
40 hearing in the time frame specified below.
41
42 SECTION 4. REQUEST FOR ADJUDICATIVE PROCEEDING (HEARING)
43 If you wish to contest this decision, you (or your representative) must file a request for a
44 hearing within twenty-eight (28) days after you receive this document. To do this, you (or your
45 representative) must complete and file the "Application for Adjudicative Proceeding" that is
46 enclosed or complete and file a document that provides the same information. You must file the
47 request with the Department of Health's Adjudicative Service Unit in a way that shows that the
48 Adjudicative Service Unit received the request.
49 If you do not file a request within twenty-eight (28) days of your receipt of this decision,
50 your right to a hearing will be waived, and this Initial Order will become a Final Order without
51 further notice to you.
52 You must attach a copy of this Initial Order to your request. FILING IS NOT COMPLETE
53 UNTIL THE ADJUDICATIVE SERVICE UNIT ACTUALLY RECEIVES YOUR REQUEST.
Adjudicative Service Unit: Department of Health
Adjudicative Service Unit
310 Israel Road SE
PO Box 47879
Olympia WA 98504-7879
(360)236-4672
APPLICATION FOR ADJUDICATIVE PROCEEDING
MASTER CASE NO. M2021-474
IF YOU WISH TO REQUEST AN ADJUDICATIVE PROCEEDING in the above-referenced
matter, you or your representative must, within twenty-eight (28) days of your receipt of this decision,
complete and file this Application or a document providing substantially the same information with the
Department's Adjudicative Service Unit in a manner that shows proof of receipt by Adjudicative Service
Unit.
FAILURE to submit an Application within twenty-eight (28) days of your receipt of the decision
will constitute waiver of your right to an adjudicative proceeding, and the Department may decide this
matter without your participation and without further notice to you.
In what follows, please check the appropriate response.
I do ❑ request an ADJUDICATIVE PROCEEDING in this matter.
IF YOU DO NOT WISH TO CONTEST THE DEPARTMENT'S DECISION, YOU DO NOT NEED
TO FILE THIS APPLICATION.
If you file an Application with the Adjudicative Service Unit, you must attach a copy of the
Department's decision. FILING SHALL NOT BE DEEMED COMPLETE UNTIL THE ADJUDICATIVE
SERVICE UNIT RECEIVES YOUR APPLICATION.
If, by filing an Application, you have requested an adjudicative proceeding, it may be conducted
as a formal hearing, at which you would have the opportunity to respond, present evidence and
argument, conduct cross-examination and submit rebuttal evidence. Alternatively, you may waive the
formal hearing and submit a written statement and supporting documents, which may set out your
position, your defenses and any mitigating circumstances that you may wish to bring to the Department's
attention.
In what follows, please check the appropriate response and provide the information requested.
I do ❑ do not❑waive my right to a formal hearing in this matter.
If you have chosen to waive your right to a formal hearing, please indicate whether you are ❑
are not ❑ submitting any documents to the Department in support of your position. If you are submitting
documents to the Department, please list and briefly identify all such documents in the space provided
and on such additional sheets as may be necessary:
Whether or not you have chosen to waive your right to a formal hearing in this matter, please
state all grounds for contesting the Department's decision in the space provided and on such additional
sheets as may be necessary:
You have the right to be represented by an attorney in this matter. If you are a hearing-impaired
person or a limited-English speaking person, the Department will provide interpretation and assistance
with notices as provided for in WAC 246-10-121 and WAC 246-10-122.
In what follows, please check the appropriate responses and provide the information requested.
I will ❑ will not ❑ be represented by an attorney in this matter. If you have indicated that you
will be represented by an attorney, please provide your attorney's name and address in the space
provided below:
If, after submitting this request, you obtain attorney representation or change attorneys, you must
notify the Adjudicative Service Unit.
I do ❑ do not ❑ require the assistance of an interpreter in connection with this proceeding. If
you require the assistance of an interpreter, please indicate whether you are a hearing impaired person
and/or a limited-English-speaking person and the language you most readily understand below:
If you fail to timely file this Application or, if you timely file this Application, but fail to appear at any
scheduled settlement conference, prehearing conference or hearing without leave to do so, you will be
considered to have waived your right to a hearing and the Department may decide this matter without
your participation and without further notice to you.
Adjudicative Service Unit: Department of Health
Adjudicative Service Unit
310 Israel Road SE
PO Box 47879
Olympia WA 98504-7879
(360) 236-4672
Dated this the day of 12021. Owner/Requester Contact
Phone &Address:
Party
Party's Representative
WSBA#
EXHIBIT A
Annas Bay Growing Area
Current Classifications
C3 Annas Bay *Health
0 0.75 1.5 Miles Date Updated:8/27/2018
•226
THE GRE T BEND
19
0a
■ rers F F
®//Q3 9T
O FAO 'T
0
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O
03
t ■ C, /t/
* - 17
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l
■
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ANN S BAY s .wa
-25
199
IS
- Fie t L Asf°rb P� -
,•I ��`G PIG200 °king ;d /o/' By1 198
----TAN ,,r-4-■.cy; ej� z j/
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a �1R S E:=R� tea► t b�l d�jlt.ri :i
10
- Classification Sampling Stations N
- Approved ■
0 w E
Conditional
- Prohibited
r - Restricted s
_ Unclassified •Some sampIng stations are highlighted
with grey box for ease of reading.
EXHIBIT A
Annas Bay Growing Area
Proposed Classifications
p Legend
•'• THE GREAT BEND •. ■ Water Quality Stations
POk* Classification
�yF T -Approved
�►'� 44" Conditional
PS F
,ED PE YI-yam '4 T - Prohibited
O E'�,O q �, - Restricted
O B F 0 Unclassified
d
9 � }
I 196■
1950 :A0 q
f
INJIS BAY
r 47.3518, -123.1188 47.3520,-123.1067
-
1 tl��
r` 206
198
47.3459,-123.1106
200■ 299
323■ 314 R
1
47.3446,-123.1092
47.3457, -123.1248
- 47.3446,-123.1109 0 a
— +a"`.�:. /`��� 1 / ,f � 3 � •sue"• /.
Fib
>� � � tL- N �•� ` r� 6
Addendum to the 2012
SanitarySurveyReport
of
Annas Bay
June 2021
Washington State Department of
/1 r Hea l th
WASHINGTON STATE DEPARTMENT OF HEALTH
OFFICE OF ENVIRONMENTAL HEALTH AND SAFETY
SHELLFISH PROGRAMS
Prepared by:
Trevor Swanson
Public Health Advisor
Reviewed and Approved
/s/Jean Frost 05/26/2021
Sanitary Survey Officer Date
Summary
The 2020 Annas Bay Annual Report identified Marine Water Station 198 as failing the National
Shellfish Sanitation Program (NSSP) water quality standards for a Conditionally Approved
classification and recommended that the area around this station be evaluated for
reclassification. This report changes the classification of approximately 176 acres, including
stations 198 and 314, from Conditionally Approved to Prohibited.
Description of Growing Area and Background
The Skokomish River delta, a shallow estuary at the mouth of the Skokomish River, comprises
most of Annas Bay. The flat and low-lying Skokomish River valley contains numerous farms and
sparse development that may be inundated during flooding conditions. The Skokomish River
exits into Annas Bay via a channel on the eastern shore, depositing most of the flow into the
eastern portion of the growing area. There are several residences along the eastern shoreline of
Annas Bay.
The Washington State Department of Health (the Department) currently closes the Conditionally
Approved portion of the growing area when the Skokomish River exceeds 15 feet on USGS
gauge 12061500 ("Skokomish River near Potlatch"). The area opens seven days after flooding
conditions recede. See Map 1, page 2.
Pollution Source Survey
Skokomish River:
Department staff visited the Skokomish valley twice in 2016 to evaluate the extent of floodwater
inundation during times of high flow (15 to 17 feet on the USGS gauge). Staff noticed localized
overflow from the Skokomish River itself and moderate flooding from tributaries of the
Skokomish River, most notably Weaver and Hunter creeks. Staff also observed livestock with
access to floodwaters. Waste from these animals has potential to reach Weaver and Hunter
creeks and the growing area. Also, some properties with on-site septic systems (OSS) had
saturated soils or localized flooding, hydrologically connecting septic outflow to creek water.
This occurs at 15 feet or above on the USGS gauge. These observations were corroborated by
the WA Department of Ecology and the Skokomish Tribe.
Other sources:
The Skokomish River is the largest potential source of fecal pollution at stations 198 and 314.
Other sources in the area can include seal haulouts, waterfowl (over 1000 birds are commonly
observed scattered across Annas Bay), and OSS along the eastern shoreline of Annas Bay.
Pollution identification and control (PIC) project:
Currently, Mason County, the Skokomish Tribe, the WA Department of Ecology and others in
the Hood Canal Coordinating Council are conducting PIC projects in the area to find and fix
pollution sources affecting Annas Bay.
1
C3 Annas Bay f
,,4IvHea1th
0 0.75 1.5 Miles Date Updated:8/27/2018
r /
-226 THE GRE T REND'_+_
r T� Poi. 1 '79
04 C� Jy
■ ors c° F
®/163 9T
O 4P N T
O 8
03
■
* 9 H
ti
202 y
t ■ 196
1 ■
195: . 300
ANN S BAY ■ ,,. < 25 '
19
Y ■ a 1 A r s, a Ilr i
291 r 200 198
I 'Yp r ■�� ri
�T2�TN ■ch •299
S
� L+��.� — `.' ;„•�i a 1 /. Mud t ., a �
O M ��+ tom. +
�y; ►+�\•�' 1 it f � 1 a • 1 �� ��` n•• �1
36.6 ` 1.16S 1 l
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~-,� `2'atJ ::5�� � ��� � +,�b.. IYL�__ __� _ 7•'' .rri r1�•I� ' 1� � 6T j,Y•••
lu
Classification Sampling Stations N
- Approved ■
E Conditional w
- Prohibited
- Restricted s
- Unclassified 'Some sampling stations are highlighted
with grey box for ease of reading.
Map 1. Current Annas Bay classifications and marine water stations.
2
Water Quality
Marine Water Station 198 failed the NSSP standard for an Approved classification in the 2020
Annual Report with a sorted estimated 90th percentile of 53.2 FC/100mL and a geometric mean
of 8.7 FC/100mL. Sorting excluded data collected when the growing area was in Closed status
due to the Skokomish River condition. Currently, both Station 198 and Station 314 fail the
estimated 90th percentile standard with sorted data. Table 1, below, compares the current
estimated 90th percentiles and geometric means for unsorted data to sorted data at these
stations. Tables 2 - 5, pages 5 - 8, show individual data.
Table 1. Current Annas Bay stations 198 and 314 fecal coliform (FC) summary statistics
comparing unsorted to sorted data. Thirty samples are included in each dataset.
Station Range GeoMean Estimated 90th Meets
Number Classification Date Range (FC/100 mL) (FC/100ml-) Percentile Standard*
(FC/100ml-)
Unsorted data(includes all data)
198 Conditionally 9/17/2018-3/11/2021 1.7-350 8.9 59.4 No
Approved
314 Conditionally 9/17/2018 -3/11/2021 1.7- 130 9.6 44.8 No
Approved
Sorted data (Skokomish River under 15 feet:5 7 days prior to sampling)
198 Conditionally 9/6/2016-2/18/2021 1.7 -350 9.1 55.8 No
Approved
314 Conditionally 9/6/2016-2/18/2021 1.7- 130 8.9 47.6 No
Approved
*The standard for approved shellfish growing waters is a fecal coliform geometric mean not greater than 14
organisms/100 mL with an estimated 90th percentile not greater than 43 organisms/100 mL. The above table
shows bacteriological results in relation to program standards.
Department staff evaluated environmental conditions other than Skokomish River flooding
(rainfall, salinity, and seasonality of elevated FC levels) that potentially impact the area around
stations 198 and 314. A specific, defined, and manageable predictable condition within which
the estimated 90th percentile of samples is significantly reduced, and safe shellfish harvesting
can occur, could not be identified. Additionally, pollution sources affecting the area during times
the Skokomish River is not flooding are not well understood. Therefore, the Department does
not recommend a Conditionally Approved classification until pollution sources are identified.
Conclusions
Based on marine stations 198 and 314 failing the NSSP standard, approximately 176 acres in
the Conditionally Approved portion of the Annas Bay Growing Area are reclassified from
Conditionally Approved to Prohibited.
The new Prohibited area, including GPS coordinates, is shown on Map 2, page 4.
Recommendations
The Department should continue to work with Mason County, the Skokomish Tribe, Hood Canal
Regional PIC, and others to identify and correct sources of pollution in the Annas Bay
watershed.
3
! "
hub Legend
1.1 THE GREikT 8 E N D ■ Water Quality 5lations
T Classification
�+
Afe - Approved
CondAaonat
rEt� F
(D!-43 of T - Prohibited
0 gy f NO Restrcted
O le ? unctas i fied
0
C%
195■ �
IY S 8 A Y -
47.3518,-123.1188 47.3520,-123.1067
■ s4 . :
. 1K
♦s
�e
47.3459,-123.1106
- 47.3446,-123.1092
47.3457,-123.1248
47.3446,-123.1109 :
10
i7.
Map 2. Skokomish River delta portion of the Annas Bay Growing Area with new Prohibited
area and GPS coordinates.
4
Table 2. Most recent sorted data from Station 198 collected when the growing
area was in Open status.
Station: 198 Classification: Conditionally Method: SRS
Approved
Total Samples: 30 Date Range: 9/6/2016—2/18/2021
Range (FC/100 mL): 1.7-350 E90th (FC/100 mL): 55.8
GeoMean (FC/100 mL): 9.1 Meets Standard: N
Sample Event Type Time Tide SWT Salinity Fecal
Date Coliform
9/6/2016 Regulatory 10:08 Ebb 14 26 11
6/29/2017 Regulatory 9:41 Flood 14 12 23
8/16/2017 Regulatory 13:30 Flood 19 15 7.8
9/11/2017 Regulatory 9:37 Flood 13 20 4
10/12/2017 Regulatory 10:16 Flood 11 15 22
3/12/2018 Regulatory 12:25 Flood 10 4 2
4/5/2018 Regulatory 10:00 Ebb 9 16 1.7
5/21/2018 Regulatory 10:29 Ebb 14 10 7.8
7/9/2018 Regulatory 14:19 Flood 19 19 1.7
8/16/2018 Regulatory 9:57 Flood 17 22 13
9/17/2018 Regulatory 12:59 Flood 14 14 17
10/17/2018 Regulatory 12:26 Flood 10 15 1.7
2/28/2019 Regulatory 9:51 Flood 4 7 1.7
3/13/2019 Regulatory 10:10 Flood 7 8 7.8
4/25/2019 Regulatory 10:12 Ebb 12 17 1.7
5/9/2019 Regulatory 7:02 Flood 15 11 11
6/12/2019 Regulatory 13:01 Flood 21 20 2
7/11/2019 Regulatory 13:02 Flood 18 7 23
8/20/2019 Regulatory 8:49 Flood 17 21 7.8
9/18/2019 Regulatory 10:05 Ebb 13 8 350
11/6/2019 Regulatory 10:48 Flood 8 6 21
3/17/2020 Regulatory 10:18 Flood 7 15 1.7
5/28/2020 Regulatory 9:33 Ebb 14 4 350
6/25/2020 Regulatory 8:36 Ebb 18 11 33
7/28/2020 Regulatory 12:16 Flood 20 20 13
8/25/2020 Regulatory 9:56 Flood 16 24 13
9/23/2020 Regulatory 9:39 Flood 14 12 23
10/8/2020 Regulatory 9:44 Flood 14 15 7.8
12/8/2020 Regulatory 11:07 Flood 10 22 2
2/18/2021 Regulatory 9:48 Ebb 5 4 22
5
Table 3. Most recent data from Station 198 collected when the growing area was
in Closed status. These are data sorted out of Table 2.
Sample Event Type Time Tide SWT Salinity Fecal
Date Coliform
10/6/2016 Regulatory 10:11 Ebb 13 7 49
11/7/2016 Regulatory 10:12 Flood 10 0 33
12/8/2016 Regulatory 10:05 Flood 5 11 1.7
1/23/2017 Regulatory 12:12 Flood 7 0 4
2/21/2017 Regulatory 11:21 Flood 7 3 4
3/21/2017 Regulatory 11:07 Flood 8 1 1.7
4/6/2017 Regulatory 13:42 Flood 9 0 4
5/1/2017 Regulatory 10:13 Ebb 10 10 7.8
11/27/2017 Regulatory 10:25 Flood 7 2 13
12/26/2017 Regulatory 11:26 Ebb 5 1 14
1/11/2018 Regulatory 11:34 Flood 8 17 7.8
2/7/2018 Regulatory 10:00 Flood 8 4 7.8
12/13/2018 Regulatory 10:01 Ebb 8 4 79
1/14/2019 Regulatory 10:04 Flood 5 1. 6.8
10/21/2019 Regulatory 10:23 Flood 11 12 13
12/18/2019 Regulatory 10:20 Flood 8 10 4.5
1/14/2020 Regulatory 9:41 Ebb 5 6 2
2/6/2020 Regulatory 9:58 Flood 8 2 2
4/1/2020 Regulatory 9:55 Flood 7 6 1.7
11/23/2020 Regulatory 12:24 Flood 9 1 13
1/7/2021 Regulatory 9:41 Flood 7 0 13
3/11/2021 1 Regulatory 13:41 Flood 10 4 2
6
Table 4. Most recent sorted data from Station 314 collected when the growing
area was in Open status.
Station: 314 Classification: Conditionally Method: SRS
Approved
Total Samples: 30 Date Range: 9/6/2016—2/18/2021
Range (FC/100 mL): 1.7 - 130 E90th (FC/100 mL): 47.6
GeoMean (FC/100 mL): 8.9 Meets Standard: N
Sample Event Type Time Tide SWT Salinity Fecal
Date Coliform
9/6/2016 Regulatory 10:09 Ebb 14 13 21
6/29/2017 Regulatory 9:43 Flood 14 10 13
8/16/2017 Regulatory 13:34 Flood 19 15 2
9/11/2017 Regulatory 9:39 Flood 13 20 1 4.5
10/12/2017 Regulatory 10:18 Flood 10 14 7.8
3/12/2018 Regulatory 12:27 Flood 10 3 2
4/5/2018 Regulatory 10:01 Ebb 9 11 1.7
5/21/2018 Regulatory 10:32 Ebb 13 12 33
7/9/2018 Regulatory 14:23 Flood 19 17 1.7
8/16/2018 Regulatory 9:59 Ebb 17 19 49
9/17/2018 Regulatory 13:02 Flood 14 5 11
10/17/2018 Regulatory 12:29 Flood 11 15 2
2/28/2019 Regulatory 9:53 Flood 4 4 2
3/13/2019 Regulatory 10:12 Ebb 7 7 13
4/25/2019 Regulatory 10:14 Ebb 11 6 2
5/9/2019 Regulatory 7:04 Flood 15 9 13
6/12/2019 Regulatory 13:04 Flood 21 17 4
7/11/2019 Regulatory 13:07 Flood 18 9 6.1
8/20/2019 Regulatory 8:51 Flood 17 22 13
9/18/2019 Regulatory 10:07 Ebb 12 6 130
11/6/2019 Regulatory 10:50 Flood 8 8 4.5
3/17/2020 Regulatory 10:20 Flood 7 8 1.7
5/28/2020 Regulatory 9:35 Ebb 13 4 46
6/25/2020 Regulatory 8:37 Ebb 17 10 33
7/28/2020 Regulatory 12:18 Flood 20 17 17
8/25/2020 Regulatory 9:59 Flood 16 21 23
9/23/2020 Regulatory 9:41 Flood 14 12 23
10/8/2020 Regulatory 9:45 Flood 14 14 13
12/8/2020 Regulatory 11:08 Flood 10 24 2
2/18/2021 Regulatory 9:49 Ebb 6 3 110
7
Table 5. Most recent data from Station 314 collected when the growing area was
in Closed status. These are data sorted out of Table 4.
Sample Event Type Time Tide SWT Salinity Fecal
Date Coliform
10/6/2016 Regulatory 10:13 Ebb 12 8 140
11/7/2016 Regulatory 10:14 Flood 10 0 46
12/8/2016 Regulatory 10:07 Flood 5 7 13
1/23/2017 Regulatory 12:14 Flood 7 0 2
2/21/2017 Regulatory 11:24 Flood 7 2 1.7
3/21/2017 Regulatory 11:09 Flood 8 1 2
4/6/2017 Regulatory 13:45 Flood 9 0 11
5/1/2017 Regulatory 10:15 Ebb 10 2 6.8
11/27/2017 Regulatory 10:27 Flood 7 1 23
12/26/2017 Regulatory 11:29 Ebb 5 1 33
1/11/2018 Regulatory 11:36 Flood 7 15 4
2/7/2018 Regulatory 10:02 Flood 8 4 49
12/13/2018 Regulatory 10:03 Ebb 8 5 23
1/14/2019 Regulatory 10:06 Flood 5 1 17
10/21/2019 Regulatory 10:25 Flood 11 5 17
12/18/2019 Regulatory 10:22 Flood 8 20 4.5
1/14/2020 Regulatory 9:43 Ebb 5 6 1.8
2/6/2020 Regulatory 9:59 Flood 8 1 7.8
4/1/2020 Regulatory 9:56 Flood 8 5 13
11/23/2020 Regulatory 12:25 Flood 9 2 23
1/7/2021 Regulatory 9:43 Flood 7 0 6.8
3/11/2021 Regulatory 13:43 Flood 10 4 1.7
8
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
STAT/'
Q4
STATE OF WASHINGTON
a _
y'�1889 a
DEPARTMENT OF HEALTH
r' ������
OFFICE OF ENVIRONMENTAL HEALTH AND SAFETY JUL Q 1 2021
PO Box 47824.Olympia, Washington 98504-7824
(360)236-3330 • 711 Washington Relay Service tv'..SSON COUNTy
L'OMMtS310NERS
June 29,2021
The Honorable Randy Neatherlin, Chair
Mason County Board of Commissioners
411 North Fifth Avenue
Shelton, Washington 98584
Dear Commissioner Neatherlin:
Enclosed is an Administrative Order reclassifying a portion of the Pickering Passage
Commercial Shellfish Growing Area near Jones Cove in Mason County from Approved to
Prohibited. This change in classification is prompted by the results of a comprehensive review
of pollution conditions and marine water quality.
The area being reclassified is identified by boundary lines on the map included in the enclosed
Sanitary Survey report and Exhibit A of the Administrative Order.
If you have any questions,please contact Trevor Swanson at trevor.swanson(aZdoh.wa.gov or
(360)236-3313.
Sincerely,
--�' 1.� /L:
Todd Phillips,R.S.
Office Director
Enclosures
�. 'M(�i2��L�F�Sd
i; � '�
�., �,i,.:... .
CERTIFIED RETURN RECEIPT
STATE OF WASHINGTON
DEPARTMENT OF HEALTH
OFFICE OF ENVIRONMENTAL HEALTH AND SAFETY
MASTER CASE NO. M2021-475
In the Matter of the Reclassification of the ) FINDINGS OF FACT,
Commercial Shellfish Growing Area in ) CONCLUSIONS OF LAW AND INITIAL
Pickering Passage ) ORDER:
RECLASSIFYING THE COMMERCIAL
SHELLFISH GROWING AREA
1 To: The Honorable Randy Neatherlin, Chair
2 Mason County Board of Commissioners
3 411 North Fifth Avenue
4 Shelton, Washington 98584
5
6 SECTION 1. FINDINGS OF FACT
7 1.1 Under RCW 69.30.050 and WAC 246-282, the Department of Health has the authority
8 and responsibility to inspect and certify all commercial shellfish growing areas.
9 1.2 Under WAC 246-282-005(1), the Department certifies commercial shellfish growing
10 areas based on the Growing Area Classification defined under Section IV.@.03 of the
11 National Shellfish Sanitation Program Model Ordinance ("the NSSP").
12 1.3 The Department has analyzed water quality data and reviewed pollution source
13 information for the commercial shellfish growing area in Pickering Passage. The
14 Department's evaluation is attached to this Initial Order and is a part of this Initial Order.
15 1.4 The results of the Department's evaluation demonstrate that the part of the commercial
16 shellfish growing area that is currently classified as Approved now meets the standards
17 for a Prohibited classification under the NSSP.
18 1.5 The area being changed in classification from Approved to Prohibited in Pickering
19 Passage is shown in EXHIBIT A.
20
21 SECTION 2. CONCLUSIONS OF LAW
22 Based on the foregoing Findings of Fact, the Department makes the following
23 Conclusions of Law:
24 2.1 The Department of Health, Office of Environmental Health and Safety, has jurisdiction
25 over this matter.
26 2.2 Under RCW 69.30, WAC 246-282-005(1), and the NSSP, the findings of the
27 Department's evaluation of water quality data and pollution source information require
28 that the commercial shellfish growing area be reclassified as shown in EXHIBIT A.
29 2.3 Under RCW 34.05.461 and 43.70.115(2)(a), the Secretary of Health may determine
30 when this Initial Order may become a Final Order.
31
32 SECTION 3. INITIAL ORDER
33 Based on the foregoing Findings of Fact and Conclusions of Law and under the authority
34 of RCW 34.05.461, the Secretary enters the following Initial Order:
35 IT IS HEREBY ORDERED that the commercial shellfish growing area in
36 Pickering Passage SHALL BE RECLASSIFIED as Prohibited as shown in EXHIBIT A.
37 IT IS FURTHER ORDERED that you may request a hearing in this matter.
38 IT IS FURTHER ORDERED that this Initial Order will become a Final Order
39 without further notice thirty-five (35) days from date of signature, unless you request a
40 hearing in the time frame specified below.
41
42 SECTION 4. REQUEST FOR ADJUDICATIVE PROCEEDING (HEARING)
43 If you wish to contest this decision, you (or your representative) must file a request for a
44 hearing within twenty-eight (28) days after you receive this document. To do this, you (or your
45 representative) must complete and file the "Application for Adjudicative Proceeding" that is
46 enclosed or complete and file a document that provides the same information. You must file the
47 request with the Department of Health's Adjudicative Service Unit in a way that shows that the
48 Adjudicative Service Unit received the request.
49 If you do not file a request within twenty-eight (28) days of your receipt of this decision,
50 your right to a hearing will be waived, and this Initial Order will become a Final Order without
51 further notice to you.
52 You must attach a copy of this Initial Order to your request. FILING IS NOT COMPLETE
53 UNTIL THE ADJUDICATIVE SERVICE UNIT ACTUALLY RECEIVES YOUR REQUEST.
Adjudicative Service Unit: Department of Health
Adjudicative Service Unit
310 Israel Road SE
PO Box 47879
Olympia WA 98504-7879
(360)236-4672
EXHIBIT A
Pickering Passage (Jones Cove) Growing Area
Location of Classification Change
C3 Pickering Passage .;.-.� -
PHealth
0 1 2 Mites Date Updated:8/W2019
t r,r r f_ ✓ �,r 015
1 fS I b•/ � J r R.s/ ( r
r i
r s 579
ilk
43 •�
!ones Cove
t' � �;,`;+, ! ' � 4`_ Asa
;:, -�?.,�, .u _ !
41ru k
Classification Sampling Stations N
Approved ■
Conditional w E
- Prohibited 5
Restricted
' -Unclassified 'so:h.9 br I fl RS of o rg. M
�i:n prey bCY 1a us•at nsory.
i
EXHIBIT A
Pickering Passage (Jones Cove) Growing Area
Proposed Classification Change
Legend
■ Water Quality Stations
Classification
-Approved
-r: Conditional
- Prohibited
- Restricted
Unclassified
47.2672,-122.9293
47.2672,-122.9275
47.2670,-122.9273
Proposed additional
Prohibited area
q 47.2663,-122.9275
Current
Prohibited area
47.2663,-122.9278
r
APPLICATION FOR ADJUDICATIVE PROCEEDING
MASTER CASE NO. M2021-475
IF YOU WISH TO REQUEST AN ADJUDICATIVE PROCEEDING in the above-referenced
matter, you or your representative must, within twenty-eight (28) days of your receipt of this decision,
complete and file this Application or a document providing substantially the same information with the
Department's Adjudicative Service Unit in a manner that shows proof of receipt by Adjudicative Service
Unit.
FAILURE to submit an Application within twenty-eight (28) days of your receipt of the decision
will constitute waiver of your right to an adjudicative proceeding, and the Department may decide this
matter without your participation and without further notice to you.
In what follows, please check the appropriate response.
I do ❑ request an ADJUDICATIVE PROCEEDING in this matter.
IF YOU DO NOT WISH TO CONTEST THE DEPARTMENT'S DECISION, YOU DO NOT NEED
TO FILE THIS APPLICATION.
If you file an Application with the Adjudicative Service Unit, you must attach a copy of the
Department's decision. FILING SHALL NOT BE DEEMED COMPLETE UNTIL THE ADJUDICATIVE
SERVICE UNIT RECEIVES YOUR APPLICATION.
If, by filing an Application, you have requested an adjudicative proceeding, it may be conducted
as a formal hearing, at which you would have the opportunity to respond, present evidence and
argument, conduct cross-examination and submit rebuttal evidence. Alternatively, you may waive the
formal hearing and submit a written statement and supporting documents, which may set out your
position, your defenses and any mitigating circumstances that you may wish to bring to the Department's
attention.
In what follows, please check the appropriate response and provide the information requested.
I do ❑ do not ❑ waive my right to a formal hearing in this matter.
If you have chosen to waive your right to a formal hearing, please indicate whether you are ❑
are not ❑ submitting any documents to the Department in support of your position. If you are submitting
documents to the Department, please list and briefly identify all such documents in the space provided
and on such additional sheets as may be necessary:
Whether or not you have chosen to waive your right to a formal hearing in this matter, please
state all grounds for contesting the Department's decision in the space provided and on such additional
sheets as may be necessary:
You have the right to be represented by an attorney in this matter. If you are a hearing-impaired
person or a limited-English speaking person, the Department will provide interpretation and assistance
with notices as provided for in WAC 246-10-121 and WAC 246-10-122.
In what follows, please check the appropriate responses and provide the information requested.
I will ❑ will not ❑ be represented by an attorney in this matter. If you have indicated that you
will be represented by an attorney, please provide your attorney's name and address in the space
provided below:
If, after submitting this request, you obtain attorney representation or change attorneys, you must
notify the Adjudicative Service Unit.
I do ❑ do not ❑ require the assistance of an interpreter in connection with this proceeding. If
you require the assistance of an interpreter, please indicate whether you are a hearing impaired person
and/or a limited-English-speaking person and the language you most readily understand below:
If you fail to timely file this Application or, if you timely file this Application, but fail to appear at any
scheduled settlement conference, prehearing conference or hearing without leave to do so, you will be
considered to have waived your right to a hearing and the Department may decide this matter without
your participation and without further notice to you.
Adjudicative Service Unit: Department of Health
Adjudicative Service Unit
310 Israel Road SE
PO Box 47879
Olympia WA 98504-7879
(360) 236-4672
Dated this the day of 12021. Owner/Requester Contact
Phone &Address:
Party
Party's Representative
WSBA#
Addendum to the 2019
SanitarySurveyReport
of
PickeringPassage
June 2021
/ Washington State Department of
I
*Hea l th
WASHINGTON STATE DEPARTMENT OF HEALTH
OFFICE OF ENVIRONMENTAL HEALTH AND SAFETY
SHELLFISH PROGRAMS
Prepared by:
Trevor Swanson
Public Health Advisor
Reviewed and Approved
/s/Jean Frost 05/26/2021
Sanitary Survey Officer Date
Summary
The 2020 Pickering Passage Growing Area Annual Report identified Marine Water Station 67 as
failing the National Shellfish Sanitation Program (NSSP) water quality standards for an
Approved classification and recommended that the area around this station be evaluated for
reclassification. This report changes the classification of approximately seven acres near Jones
Cove from Approved to Prohibited.
Description of Growing Area and Background
Pickering Passage is in southern Puget Sound and extends about eight miles from Case Inlet in
the north to Totten and Eld inlets in the south. Station 67 is in Jones Cove, west of Geist Point,
near the western shore of Pickering Passage in the middle of the growing area. Map 1, page 2,
shows the Pickering Passage Growing Area, including the locations of sampling stations and
classification boundaries.
As shown on Map 1, Station 67 holds the boundary between Prohibited and Approved growing
waters. Fecal coliform levels have been variable at Station 67 in the past. The 2007 Sanitary
Survey maintained the classification of the area around Station 67 as Prohibited. In 2013, part of
the Prohibited area was upgraded to Approved due to improved water quality at Station 67.
However, in 2016, fecal coliform levels began increasing at Station 67, threatening a possible
downgrade in classification.
Pollution Source Survey
Jones Creek flows into Jones Cove and Pickering Passage near Station 67. Jones Creek is a
seasonal creek which has low flow from October through June. Other potential pollution sources
near Station 67 and Jones Cove include small upland farms, residences with on-site septic
systems (OSS), and pet and wildlife waste. The upper watershed of Jones Creek is mostly
undeveloped.
During the 2019 Shoreline Survey of Pickering Passage, Department staff did not identify any
Direct or Indirect impacts along the shoreline near Jones Cove. Department staff collected two
fecal coliform samples from Jones Creek in June and October 2018. Both results were 13
FC/100mL. Staff collected three more samples in Jones Creek in early 2021. See below table
for results. Sampling by the Department is ongoing.
Table 1. Results of Department of Health 2021 Jones Ck (near mouth) sampling.
Date FC/100mL Estimate FC/da
2/16/2021 33 5.61 E+09
3/17/2021 4.5 7.64E+08
4/14/2021 2500 4.25E+11
Mason County is also leading an operations and maintenance project in Jones Cove, attempting
to identify and repair inadequately operating OSS.
Water Quality
Marine Water Station 67 failed the NSSP standard for an Approved classification in the 2020
Annual Report with an estimated 90th percentile of 109.7 FC/100mL and a geometric mean of
9.2 FC/100mL. Currently, Station 67 fails the standard. Table 1, page 3, shows current 30-
sample estimated 90th percentile and geometric means for this station and the nearest station —
1
,
Station 73. See Map 1, below, for station locations. Table 2, pages 5 - 6, shows individual data
at these stations.
C3 Pickering Passage
68
46
Jones Cove
72
to
71
221
765
2,17
C111111331fication Sampling Stations N
Condrtional
Prohibited
Restricted Sroesampling stntions we highlighted
Unclassified with gray box for one of readirig.
Map 1. Current Pickering Passage classifications and marine water stations.
Table 1. Current Pickering Passage stations 67 and 72 fecal coliform (FC) summary statistics.
Thirty samples are included in each dataset.
Station Range GeoMean Estimated 90th Meets
Number Classification Date Range (FC/100 mL) (FC/100mL) Percentile Standard*
(FC/100mL)
67 Prohibited 5/10/2016-4/21/2021 1.7-920 8.3 104.8 No
72 Approved 5/10/2016-4/21/2021 1 1.7-7.8 2.2 1 3.7 Yes
*The standard for approved shellfish growing waters is a fecal coliform geometric mean not greater than 14
organisms/100 mL with an estimated 90th percentile not greater than 43 organisms/100 mL.The above table
shows bacteriological results in relation to program standards.
Department staff evaluated environmental conditions (rainfall, salinity, and seasonality of
elevated FC levels) that potentially impact the area around Station 67. Excluding data collected
within 5 days of rainfall over 0.50 inch in 24 hours lowered the estimated 90th percentile
substantially (58.3 FC/100mQ, but not below the 43 FC/100mL NSSP criterion. An evaluation of
seasonality showed that high fecal coliform levels occur throughout the year. Salinity did not
seem to play a significant role at determining high fecal coliform levels either. Additionally,
pollution sources affecting the area are not fully understood. Therefore, the Department does
not recommend a Conditionally Approved classification until pollution sources are identified.
Conclusions
Based on Marine Station 67 failing the NSSP standard and an evaluation of marine water
quality data, approximately seven acres in the Approved portion of the Pickering Passage
Growing Area near Jones Cove are reclassified from Approved to Prohibited.
The updated Prohibited area, including GPS coordinates, is shown on Map 2, page 4.
Recommendations
The Department should continue to work with Mason County and others to identify and correct
sources of pollution in the Jones Creek watershed, and along the Jones Cove shoreline.
3
Legend
■ Water Quality Stations
Classification
= Approved
Conditional
_ Prohibited
- Restricted
Unclassified
47.2672,-122.9293
47.2672, -122.9275
47.2670,-122.9273
72
47.2663,-122.9275
67
47.2663, -122.9278
p
ro
� 71
-V
Map 2. Updated Prohibited area with GPS coordinates.
4
Table 2. Most recent data from stations 67 and 72.
Station: 67 Classification: Prohibited Method: SRS
Total Samples: 30 Date Range: 05/10/2016-04/21/2021
Range(FC/100 mL): 1.7-920.0 E90th (FC/100 mL): 104.8
GeoMean (FC/100 mL): 8.3 Meets Standard: N
Sample Event Type Time Tide SWT Salinity Fecal
Date Coliform
05/10/2016 Regulatory 09:59 Ebb 13 27 4.5
07/26/2016 Regulatory 11:51 Flood 16 30 2.0
09/08/2016 Regulatory 12:01 Flood 15 26 1.7
11/08/2016 Regulatory 12:16 Flood 12 9 4.0
02/02/2017 Regulatory 13:13 Ebb 3 11 1.7
04/05/2017 Regulatory 12:52 Flood 9 9 33.0
06/13/2017 Regulatory 10:47 Ebb 12 27 17.0
08/24/2017 Regulatory 10:35 Ebb 16 27 79.0
10/24/2017 Regulatory 11:12 Ebb 11 25 1.7
12/06/2017 Regulatory 11:08 Ebb 7 28 2.0
01/24/2018 Regulatory 11:31 Ebb 7 22 11.0
03/20/2018 Regulatory 11:20 Ebb 7 24 2.0
05/09/2018 Regulatory 12:02 Flood 10 28 1.7
07/31/2018 Regulatory 10:53 Ebb 16 26 4.5
09/12/2018 Regulatory 10:29 Ebb 15 28 130.0
11/27/2018 Regulatory 11:46 Ebb 9 13 79.0
02/14/2019 Regulatory 11:19 Flood 5 15 17.0
03/26/2019 Regulatory 10:54 Ebb 9 25 1.8
06/10/2019 Regulatory 11:16 Flood 16 28 1.8
08/05/2019 Regulatory 10:57 Ebb 18 28 7.8
10/30/2019 Regulatory 09:25 Ebb 12 29 11.0
12/16/2019 Regulatory 09:50 Ebb 9 23 1.7
01/23/2020 Regulatory 10:44 Ebb 9 13 920.0
03/12/2020 Regulatory 09:41 Ebb 9 20 1.7
05/07/2020 Regulatory 18:07 Flood 16 24 2.0
07/15/2020 Regulatory 14:53 Flood 22 25 6.8
09/08/2020 Regulatory 12:04 Ebb 16 24 920.0
11/16/2020 Regulatory 11:35 Ebb 11 15 350.0
02/04/2021 Regulatory 10:49 Ebb 9 21 1.7
04/21/2021 Regulatory 12:33 Flood 13 27 1.7
5
1
Station: 72 Classification: Approved Method: SRS
Total Samples: 30 Date Range: 05/10/2016-04/21/2021
Range (FC/100 mL): 1.7-7.8 E90th (FC/100 mL): 3.7
GeoMean (FC/100 mL): 2.2 Meets Standard: Y
Sample Event Type Time Tide SWT Salinity Fecal
Date Coliform
05/10/2016 Regulatory 09:57 Ebb 13 28 1.7
07/26/2016 Regulatory 11:53 Flood 15 32 1.7
09/08/2016 Regulatory 12:02 Flood 15 30 1.7
11/08/2016 Regulatory 12:18 Flood 12 28 4.5
02/02/2017 Regulatory 13:15 Ebb 6 27 1.7
04/05/2017 Regulatory 12:55 Flood 8 23 7.8
06/13/2017 Regulatory 10:50 Ebb 12 28 2.0
08/24/2017 Regulatory 10:37 Ebb 15 29 1.7
10/24/2017 Regulatory 11:14 Ebb 12 29 1.7
12/06/2017 Regulatory 11:10 Ebb 8 30 1.7
01/24/2018 Regulatory 11:33 Ebb 8 28 2.0
03/20/2018 Regulatory 11:23 Ebb 7 29 1.7
05/09/2018 Regulatory 12:03 Flood 10 29 1.7
07/31/2018 Regulatory 10:55 Ebb 16 28 2.0
09/12/2018 Regulatory 10:31 Ebb 15 29 2.0
11/27/2018 Regulatory 11:49 Ebb 10 30 2.0
02/14/2019 Regulatory 11:20 Flood 7 28 4.5
03/26/2019 Regulatory 10:56 Ebb 9 28 1 1.7
06/10/2019 Regulatory 11:17 Flood 15 29 4.5
08/05/2019 Regulatory 10:59 Ebb 16 29 1.7
10/30/2019 Regulatory 09:22 Ebb 12 29 4.5
12/16/2019 Regulatory 09:48 Flood 10 29 1.7
01/23/2020 Regulatory 10:49 Ebb 9 27 4.0
03/12/2020 Regulatory 09:45 Ebb 9 28 1.7
05/07/2020 Regulatory 18:11 Flood 12 29 1.7
07/15/2020 Regulatory 14:50 1 Flood 16 28 1.7
09/08/2020 Regulatory 12:05 Ebb 16 29 1.7
11/16/2020 Regulatory 11:39 Ebb 10 29 1.7
02/04/2021 Regulatory 10:52 Ebb 9 27 1.7
04/21/2021 Regulatory 12:37 Flood 13 27 1.7
6
Cc:CMMRS Neatherlinj, S.,hu�tty, Trask
Clerk LA rca-
s01' °p°�,p R Fh G E���''�E MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
JUL 0 2 2021 SHELTON WA 98584
- MASON CCUNTY Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269
—— COMMIS5KIN�RS
1854
AM SEEKING APPOINTMENT TO LMTAAA Advisory Council
NAME: Alison Voss
ADDRESS: PHONE:
CITY/ZIP: VOTING PRECINCT: WORK PHONE:
(OR AREA IN THE COUNTY YOU LIVE) E-MAIL:
---------- -------------------------------—------------------------ -------------------------
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED PREVIOUS EXPERIENCE)
For almost 50(years I OR
aveMworked)with a COMPANY: Nonprofits Plus 17 YRS
variety of nonprofits at every level (founder, POSITION: Consultant
volunteer, staff,director, and consultant). COMPANY: Zoological Society of San Diego 8 YRS
POSITION: Museum Accreditation Coordinator
---------------------------------------------------------------------------------------------
In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
To actively represent the interests and needs of seniors in my area, and to look for opportunities for them to enjoy
t eir u Fe—s t Ives.
What interests, skills do you wish to offer the Board, Committee,or Council?
I would look for areas where my skills could enhance programs and/or areas that might not yet be represented. (My
skills are mostly geared toward governance, management and fundraising.)
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e. create a potential conflict of interest)
None,
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be
able to attend such trainings? Yes,
Realistically, how much time can you give to this position?
Quarterly x Monthly Weekly Daily
Office Use Only
Alison M. Voss 6/22/2021 Appointment Date
Signature Date
Term Expire Date
- CC:CMM
Trask
0����a�a��&��==�� Clerk , �~_~ \l | '�
��������0 � ���� T��«
MASON COUNTY COkAflSSIONERS
42J NORTH FIFTH STREEI-
SfIEL%ONWA 98584
K8osonCnunhy Fax 30g- 27-8437; Noice360-427-9670, Ext,4/9, 275-4467ov462'5269
Commissioners
I AM SEEKING APPOINTMENT TO Tj(jjj!)'
��ITYOP- WORK PHONE:
( AREA IN THE COUNTY YOU LNE) E-MAIL
--'--- - --------------------------------------- --- ------------'---- ''---'--------------
COMMUNITY SERVICE EMPLOYMENT: flF RETIRED. PREVIOUS EXPERIENCE)
vxCTwIT/cuunmeMBsnumrn/
POSITIONT—T VD-ilz Nakw
CO0��� YRS
POSITION:
--''_-'---- ---- ----'--'_----'---- __---_----_--_--------_------- -----------`--------'-- '
|nyourwondm.mhatdoyoupenceiveimthem|eorpurpooeoftheBoond. CommitteeorCounci|fnrwhichyouenooppking:
What interests, skills do you wish to offer Board,'Committee,or Council?
am
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e.create a potential conflict ofinterest) `
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records)-The trainings would be at no cost to you.Would you be
able 0o attend such traininge?
Realistically, bnnecsmy position? '- -`
Quarterly _/ [a19
Of5ce Use Only
Appointment Date
Smnk.= [aL,
Terri Arcieri
To:
Mason County Commissioners
411 North Fifth Street
Shelton WA 98584
RE: Planning Advisory Commission
Community Service:
• 1 designed two residential septic systems in Kitsap County for Habitat for Humanity with their new home
building projects for low-income families.
• 1 assisted as a volunteer in the Silverdale sub area plan for the development of the Kitsap County 2021
Comprehensive Plan.
• 1 volunteered with Kitsap Dept of Emergency Management as a Ham Operator and attended active
shooter drills at Olympic College.
• I was a Dept of Home Land Security/FEMA-Federal Emergency Response Official/Communications
Supervisor and flew to California in 2005 to help with the wild fires.
• 1 was a member of the Silverdale Rotary club as a Kitsap County business owner.As a group we donated
to local food banks,and sponsored young college students. My company sponsored the local Whaling
Days Duck Race.The proceeds went back into the community in the form of new play ground equipment
at the park near the Port of Silverdale.
I understand the role or purpose of the appointed seven-member citizen board is to provide a voice for Mason
County residents in the form of the Mason County Planning Advisory Commission.The Planning Advisory
Commission members help set the long-term direction or vision for Mason County's future.To consider and make
recommendations or advise the Board of County Commissioners on policies and amendments related to the
Comprehensive Plan and plan updates,Shoreline Master Program, Resource Ordinance and other development
regulations in addition to making recommendations on land uses and rezone applications.
Interests,skills I can offer the Board,Committee,or Council.
• 1 owned and operated a business within Mason County"Affordable Septic Designs". I was a licensed septic
Designer in Mason, Kitsap and Pierce counties for seven years. During this time, I became very familiar
with environmental issues,wells, storm water retention and other regulations. I helped with dye testing
along the South Shore of the Hood Canal by flushing dye packs down the toilet of a home owner and
going out to the bulk head to see if the system was leaking into the canal.Then I helped the home owner
by designing a new septic system.
• 1 designed one of Washington States first drip irrigation septic systems.
• I owned the Mortgage Company American Home loans from 2003 to 2008(business experience)
• I owned the Real Estate Company Better Homes and Land and Beyond Realty(Residential housing
knowledge and experience,familiar with WA Growth Management Act for affordable housing and
availability)
• 1 am currently an IT Project Manager in Cyber Security for the Dept of the Navy at Keyport Undersea Naval
Warfare Center(Critical infrastructure experience)
• 1 have a Master's Degree in Project Management
• 1 worked for FEMA as an Emergency Communications Supervisor and flew to California in 2005 to help
with the wild fires.
More Information is available upon request.
CC CMMRS Neatherlin, Shutty, Trask
Clerk
_+ is ::� .� ,... .•
.' ••T `2 •.'2M ;ram �2 .
f"r '� S. •Kffir
t f: S
77
-49
Skokomish Legal Department
N. 80 Tribal Center Road Tel:360.877.2100 ext.2071 Skokomish Nation, WA 98584
Fax:360.877.2104
July 7,2021
Sent via email: fninterZco.mason.wa.us only
Frank Pinter
Mason County Administrator
411 N. 5t" Street
Shelton. WA 98584
Re: Parcel sale 42110-41-00011
Dear Mr. Pinter:
Thank you for speaking with our office on the phone this morning regarding the parcel
referenced above.
The Skokomish Tribe would like to make an offer to purchase this property from Mason
County for the minimum bid price listed prior to the Commissioners removing this parcel from
the auction sale. The offer price is$1,664.00.
Please give our office a call or respond by email with any response and/or counteroffer
the County wishes our Council to consider. We look forward to working with you.
Very truly yours,
LESLIE MACMILLAN
Sr. Paralegal/Land Manager
SKOKOMISH INDIAN TRIBE:
PFLFSLD-01000-LTR(April2014)
iz
I_..:wr�-
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk " .C011 i n S
JILL D. HALVORSON RECEIVE
10021 - 26th Avenue SW
Seattle, WA 98146 JUL 0 6 2021
206-290-5829
Mason County
Commissioners
July 1, 2021
Senator Tim Sheldon Representative Drew C. MacEwan
417 Legislative Building 434 John L. O'Brien Building
PO Box 40435 PO Box 40600
Olympia, WA 98504-0435 Olympia, WA 98504-0600
Representative Dan Griffey Commissioner Kevin Shutty
403 John L. O'Brien Building Mason County Commission
Post Office Box 40600 411 North 5th Street
Olympia, WA 98504-0600 Shelton, WA 98584
Gentlemen:
I copied your various offices on a letter I sent to the Washington State
Department of Transportation on June 24, 2021. A copy of that letter is
enclosed for your ready reference.
I am seeking your help in connection with the corner near my property,
which is a dangerous corner. As the enclosed letter indicates, there
have been three times in eleven years that cars have failed to negotiate
this corner and ended up either on my property (twice) or in Hood Canal
(once).
I believe the State and the County bear responsibility for making this
corner safer for me and for the driving public. My efforts at creating
a wall to protect my home have met with an order to stop work and
remove the wall. If this remains the position of the State, I will remove
the wall and then there will be no protection for my home, or for the
driving public, in connection with this particular corner.
1- Ltr to local elected officials
I am asking for your help.
You are our local, elected officials; and this is a county and a state
problem.
If I am not allowed to protect my home, because the state claims an
excessive right of way into my land, and then the same state refuses to
provide protection for my home, and for the traveling public, that just
strikes me as insane.
I would appreciate hearing from your offices, all of your offices,
especially those of you (Senator Sheldon; Commissioner Shutty), who
are familiar with Highway 106 and this particular corner. I hope you
can agree that something needs to be done by someone. If not me,
building my wall, then the state, installing a guardrail.
This project has cost me substantially already. I feel damned if I do,
and damned if I don't.
Thank you for your consideration of my dilemma. I look forward to
hearing from your offices as soon as possible.
Sincerely,
l�
JILL D. HALVOR ON
JDH/kap
Enclosure
cc: Attorney General, Bob Ferguson
Shelton-Mason Journal, Attn: Gordon Weeks
Mason County Planning Department
2-Ltr to local elected officials
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk H. e0l 1j o S
JILL D. HALVORSON
10021 - 26th Avenue SW '�•'
Lti' 4Soa L.
Seattle, WA 98146
206-290-5829 JUL 0 6 202"
Mason County
Commissioners
June 24, 2021 CERTIFIED MAILIR.ETURN
RECEIPT REQUESTED
Duke Striker
Washington State DOT
Port Orchard Maint. Office
8293 Spring Creek Rd. SE
Port Orchard, WA 98367
REQUEST FOR HEARING
Your Notice to Remove dated June 18, 2021
Dear Mr. Striker:
This letter is in reply to your letter of June 18, 2021, regarding my
unfinished Gabion wall at 6151 E State Route 106.
This letter also addresses our meeting at my Hood Canal property on
June 14, 2021, and our telephone call on June 17, 2021.
Mason County
I contacted Mason County in connection with the building of the wall
and they confirmed that I could build a wall on my property if it was
under 3 feet high, and 2 feet wide. Which it is.
1 - Ltr to DOT
Meeting at my Property
On June 14, 2021, you and an engineer from the Washington State
Department of Transportation were scheduled to come to my property
to view the wall I was building. The purpose of the wall is to protect my
home from being struck by an out-of-control automobile on a very
dangerous turn of State Highway 106.
You showed up alone, there was a SNAFU in connection with the
engineer attending, and you and I walked the property and discussed a
variety of alternative plans.
During our conversation you made it clear that any suggestions made
were your own ideas, and not the ideas of the engineer. You were very
clear that you did not speak for the DOT engineer, or the Department,
when you mentioned having a licensed professional engineer come look
at the property to advise me and submit a proposed traffic operation
design to DOT for review.
Past Accidents at this Corner
At our meeting, I reported to you that three vehicles have nearly struck
my residence in the eleven years I have owned the property.
1. The first car failed to negotiate the hairpin turn my
property is located off. This car was stopped from
hitting my house because it ran into a large tree that
was there.
2. The second car also failed to negotiate the hairpin turn,
and also hit the tree. The tree stopped the car, and the
car destroyed the tree. There is nothing now to
prevent cars from failing to negotiate that turn and
crashing into my home. Both these cars were traveling
toward Union.
3. The third car was coming from Union, headed toward
Alderbrook, and failed to negotiate the turn. This car
2- Ltr to DOT
crashed through some small trees on the side of my
house, narrowly missed hitting the wall with my
bedroom on it, and landed in Hood Canal.
Dangerous Corner
I can safely state that it is not a safe corner for travelers on Highway
106. It is especially difficult for drivers who are not familiar with the
road, and those who have had too much to drink.
The speed limit is 35 miles per hour around the corner, and people
rarely slow down from the 40+ miles per hour they were traveling,
which can result in them failing to negotiate the turn and ending up in
my house.
State's Liability
You emphasized my possible liability should my wall be destroyed by a
car, which somehow managed to also toss my stones into the road and
cause further accident or injury.
I would suggest it is more likely that those rocks would end up in the
road only if a yacht came at it from the Canal at full speed. Then the
rocks would, without doubt, end up in traffic.
However, if hit by an automobile, from either direction, the stones are
more likely to end. up in my yard, than on the highway.
Either way, if there is liability because of the wall, there will now be
liability because there is nothing to protect my house from cars flying
off of the road and hitting it.
Notice to Department of Dangerous Corner
This is notice to you that there have been three instances of cars failing
to negotiate this corner in the past eleven years.
3 - Ltr to DOT
Should we not reach an agreement on something being done to protect
my home from out of control automobiles, I am not sure that the state
can avoid liability itself, now that it has been put on notice of how
dangerous the corner we are discussing is.
Removal of Wall
As we discussed in our telephone conversation of June 17, 2021, you
have now given me a date of July 20 for removal of the wall.
Request Stay of Date to Remove
I should like to have the removal date stayed, indefinitely, while I get a
licensed professional engineer out to view what I am trying to do, and to
give me suggestions for what might make my wall more palatable to the
Department of Transportation, or ways the State of Washington can
make the corner safer for drivers.
Suggestions for Making Corner Safer
I will also be asking the engineer to provide me with ideas for what the
State might do to make that corner of the highway safer.
I don't think it would be unreasonable for the state to post a lower
speed limit for that corner, and have additional signage that indicates it
is a sharp corner, a red flashing light at either end of the corner, or
caution lights of some sort, or a guardrail....
I am sure that the engineer will have more ideas for me, and I ask you
to give me additional time to locate and hire an expert to assist me.
Personal
On a personal note I will remind you that I am a widow, a single
mother, and I maintain my property myself.
4-Ltr to DOT
I live in Seattle and operate two businesses there which keep me pretty
busy. My home on the Canal is an Airbnb during the summer months,
and is rented continuously until Fall.
Dates
I will do my best to comply with dates given to me, but I hope that I will
be shown some flexibility given my circumstances.
It is also my hope that we can collectively work together to address this
issue in a timely mariner.
Request for Hearing
I would like to formally request a hearing at DOT to discuss my
situation and possible resolution.
Thank you for letting me know if there is a more formal process for
requesting a hearing and I will comply.
Sincerely,
Forwarded without signature
to avoid delay.
JILL D. HALVORSON
JDH/kap
cc: DOT by regular first class mail (in addition to certified rnaio
Shelton-Mason Journal, Editor (w-copy dot LTR 6-18-21)
Mason County Planning Department (w-copy dot LTR 6-18-21)
Senator Tim Shelton (w-copy dot LTR 6-18-21)
Representative Drew C. MacEwan (w-copy dot LTR 6-18-21)
Representative Dan Griffey (w-copy dot LTR 6-18-21)
Commissioner Kevin Shutty (w-copy dot LTR 6-18-21)
5-Ltr to DOT
Wash-Ington Stale, 'I ;�k"M
IiZ 1Aamwlama ofte
f3e� rn riRrtl of �iran�porlatign n cri 7r�3 ����
I�cH tfrMs'd.14'A 9c�3dt
360-6T1.3W J FAX:MO.311.3353
tTY,1-5W-833-CM8
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Jill I lalvotsoa
100211, 26 Mo. 5.1V
Svattlt WX 981W
M Illegal Gabion WIIIII
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rjfz, �i ,t0on mill (m S! atg! AouSs 106 1i,1, ("19 pa-wO is tr���==�i� iS1t�t t
kt�E'rEi 3ti�tt! Gtll t ,E IOLI)t 1A,Woy(ROW) Inn"t by S'�it���'�
On 06/1-4/021 you and 1 met conic at your.prollemy to d1nol"!)tire°plalgAm m of
-dig with on 1 OW1 1 eolifIrtncd M111 astir plans gtrnirtggr drat thm, is 60; nt` O NV
or 30' lCom thv evoter liter Of lig lrlgtt�yq leaving rro room betsvgg i your too
art d 41w Malc tllulrwity to relmaio the wall: Additionally, I Spoke Nvlth our tratlli±
gliginggN, they congniied the eon5tructed wall does tint inset State mandards and
svould iiad to W. removed as it pow tt risk to ttW users' of State I(outc t 06;
During our 00/1712011 phone ;gall you t A'iosvlcdgvdI the wtt11 would bo rdttim, l
by 07/20.11021 its this would give you time to .46edulc tht: rvsours ces to do Ow
work:
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I!',' rf tt°orb i� rtot to t t�rtt ?lIsho l b 07/20,120t l Spats fOM!b N�rill be h6lgd"1v(�tea
rvrrtove the MIN, nit d You will k, Lilt9d IOF tilt ttWtrlawd costs,
1l is In k° hop? - %vg Can toll xt N-IN work wg'Q w'r w ttMms tlttt's SS�tl� to tt t4t�1�1y
df if 3si�de° alr;,t' clttc':�iic tip, Ir1,'k4sc.' CC l fra-, to 1`e3:tch o"t to tl v.
CC:CMMRS Neatherlin, Shutty, Trask
Clerk
July 6, 2021
Mason County Board of Commissioners
411 N 5th Street
Shelton, WA 98592
Dear Mason County Commissioners,
I'm writing today to urge your positive consideration of the Vuecrest Storage Update Project.
The combined Vuecrest and Union Ridge water systems are currently at maximum capacity due
to insufficient storage capabilities. Mason County PUD #1 is working on solutions, and recently
completed a geotechnical study on land that would support new infrastructure - but that is as far
as budget constraints will currently allow them to go. However, American Rescue Plan funding
would allow the project to be completed within the next two years adding not only to our
capacity, but much needed additional infrastructure such as a back-up generator that would
keep water flowing even during power outages.
The Vuecrest Storage Upgrade Project is already a Comprehensive Economic Development
Strategy (CEDS) List project, and this funding request would complete Phase 1 and Phase 2
(engineering for the storage and booster station). This would allow the PUD to seek additional
funding for Phase 3 of the project that would allow construction to begin in late 2022 or early
2023.
Vuecrest has a waiting list of 6 property owners and Union Ridge has a waiting list of 2 property
owners. Given the real estate boom we're witnessing, we expect these waiting lists to grow in
the intervening time - especially as the severity of the problem has only just recently come to
light. This infrastructure challenge is becoming a serious bottleneck limiting real estate
transactions, construction employment, and tax revenue.
In the wake of the pandemic, we appreciate the Commission's commitment to our community,
especially those who have experienced COVID-related economic hardships. Sharing these
infrastructure funds would provide a much needed post-pandemic economic boost for not just
our neighborhoods, but all of Union and Mason County.
Thank you for your consideration of our request. Please feel free to reach out to me directly if
you have additional questions or would like additional information.
Sincerely, ,m �\� RECEIVEUL
JUL 13 20?1
Property Owner
Address G r 6 U i ��% D r Mason County
City, State, Zip LLn , A J Cnnirnissior,,.rs
,fte, ow
\A'A LAA -S ! \"' 0)+ 0U Ilew3
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CC:CMMRS Neatherlin, Shutty, Trask
Clerk
July 7, 2021
Mason County Board of Commissioners
411 N 5th Street
Shelton, WA 98592
Dear Mason County Commissioners,
I'm writing today to urge your positive consideration of the Vuecrest Storage Update Project.
The combined Vuecrest and Union Ridge water systems are currently at maximum capacity due to
insufficient storage capabilities. Mason County PUD#1 is working on solutions, and recently completed a
geotechnical study on land that would support new infrastructure - but that is as far as budget constraints
will currently allow them to go. However, American Rescue Plan funding would allow the project to be
completed within the next two years adding not only to our capacity, but much needed additional
infrastructure such as a back-up generator that would keep water flowing even during power outages.
The Vuecrest Storage Upgrade Project is already a Comprehensive Economic Development Strategy
(CEDS) List project, and this funding request would complete Phase 1 and Phase 2 (engineering for the
storage and booster station). This would allow the PUD to seek additional funding for Phase 3 of the
project that would allow construction to begin in late 2022 or early 2023.
Vuecrest has a waiting list of 6 property owners and Union Ridge has a waiting list of 2 property owners.
Given the real estate boom we're witnessing, we expect these waiting lists to grow in the intervening time
- especially as the severity of the problem has only just recently come to light. This infrastructure
challenge is becoming a serious bottleneck limiting real estate transactions, construction employment,
and tax revenue.
In the wake of the pandemic, we appreciate the Commission's commitment to our community, especially
those who have experienced COVID-related economic hardships. Sharing these infrastructure funds
would provide a much needed post-pandemic economic boost for not just our neighborhoods, but all of
Union and Mason County.
Thank you for your consideration of our request. Please feel free to reach out to me directly if you have
additional questions or would like additional information.
Sincerely,
Eric& Matthew Melendez Blegen
131 E Havenridge Ddve, #501
Union, WA 98592 x
matt hewaQreatb .ndm isi ..org E -E-
erbleQen gmail com
i U L 13 2i��'"
Mason Cou^tv
Coriwilissf--hers
Cc:CMMRS Neatherlin, Shutty, I rasK
Clerk
July 6, 2021
-_ r Ik a
Mason County Board of Commissioners
411 N 5th Street
Shelton, WA 98592 JUL
Dear Mason County Commissioners, Mason County
Cnmmissr)nrrs
I'm writing today to urge your positive consideration of the Vuecrest Storage Update Project.
The combined Vuecrest and Union Ridge water systems are currently at maximum capacity due
to insufficient storage capabilities. Mason County PUD #1 is working on solutions, and recently
completed a geotechnical study on land that would support new infrastructure - but that is as far
as budget constraints will currently allow them to go. However, American Rescue Plan funding
would allow the project to be completed within the next two years adding not only to our
capacity, but much needed additional infrastructure such as a back-up generator that would
keep water flowing even during power outages.
The Vuecrest Storage Upgrade Project is already a Comprehensive Economic Development
Strategy (CEDS) List project, and this funding request would complete Phase 1 and Phase 2
(engineering for the storage and booster station). This would allow the PUD to seek additional
funding for Phase 3 of the project that would allow construction to begin in late 2022 or early
2023.
Vuecrest has a waiting list of 6 property owners and Union Ridge has a waiting list of 2 property
owners. Given the real estate boom we're witnessing, we expect these waiting lists to grow in
the intervening time - especially as the severity of the problem has only just recently come to
light. This infrastructure challenge is becoming a serious bottleneck limiting real estate
transactions, construction employment, and tax revenue.
In the wake of the pandemic, we appreciate the Commission's commitment to our community,
especially those who have experienced COVID-related economic hardships. Sharing these
infrastructure funds would provide a much needed post-pandemic economic boost for not just
our neighborhoods, but all of Union and Mason County.
Thank you for your consideration of our request. Please feel free to reach out to me directly if
you have additional questions or would like additional information.
Sincerely,
Michael and Diana C. Read
741 E. Union Ridge Road
PO Box 565
Union, WA 98592
(503)975-6902
jmichaelread@gmail.com
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
FEDERAL ENERGY REGULATORY COMMISSION
Office of Energy Projects
Division of Dam Safety and Inspections—Portland Regional Office
805 SW Broadway, Suite 550
Portland, Oregon 97205
(503) 552-2700
6/28/2021
In reply refer to:
P-460, P-6842
If
VIA Electronic Mail rlMr. Chris Mattson aul �
Generation Manager Mason County
Tacoma Public Utilities Commissioners
cmattson@ci.tacoma.wa.us
Subject: 2021 Combined EAP Tabletop and Functional Exercise, Cushman and
Wynoochee Projects
Dear Mr. Mattson:
This letter is to acknowledge Mr. Jayson Lelli's April 28, 2021 letter transmitting
an invitation dated December 23, 2020 for a combined Tabletop Exercise and Functional
Exercise of the Emergency Action Plans (EAPs) for the Cushman and Wynoochee
Projects, FERC Nos. 460 and 6842, respectively. We have reviewed the information
provided and discussed the information below with Mr. Toby Brewer and Ms. Sharon
Roach, of your office, during a June 16, 2021 videoconference.
Your March 26, 2020 letter proposed to conduct a combined exercise for both the
Wynoochee and Cushman Projects, which was authorized by our April 9, 2020 letter to
Mr. Chris Mattson. The FERC Engineering Guidelines Chapter 6, Section 6-4.2.4
discusses two scenarios when combining exercises is permitted to avoid excessive
exercises: multiple dam owners operating in series in the same river basin (Figure 1) and
licensees who have projects in adjacent basins where a failure would affect similar
emergency management authorities (EMAs) and the same population at risk (Figure 2).
The Cushman and Wynoochee Projects are in adjacent basins but the inundation from
hypothetical dam failures would affect separate counties (Mason and Grays Harbor,
respectively) with different populations at risk and have different responding EMAs.
However, both projects are geographically adjacent, and it is logical to assume that a
hydrologic or seismic event could impact both projects in a similar manner. Since the
combined exercise is not consistent with the scenarios discussed in the Guidelines,
additional information is required in order to ensure that you are able to conduct
2
successful functional exercises for each of the projects in this combined exercise format.
Please address the following comments:
1. Explain how a combined functional exercise will be able to engage all parties in a
realistic "real-life" failure scenario for both projects.
2. Regarding participation, please provide a list of attendees/organizations that are
required to participate, identifying which will participate with respect to both
projects and which will participate with respect to only one project.
3. For the FEAP participants who are required to take action in both failure
scenarios, discuss how they will be able to practice their responses to a failure of a
single project and how this would differ from a dual failure. This discussion
should include logistics of failure timing, assessment and potential application of
any resources used in their responses, and how the exercise may improve the EMA
responses in the event of failure or failures.
4. If the functional exercise is to be conducted partially or completely virtually,
please explain how the exercise will be designed to integrate both projects in a
virtual platform.
5. Please submit the Master Scenario Events List (MSEL) for our review.
Within 30 days of the date of this letter,please respond to the comments above
and provide an updated schedule for performing the Tabletop and Functional Exercises.
File all submittals using the Commission's eFiling system at https://www.ferc.gov/ferc-
online/overview. For all Dam Safety and Public Safety Documents, select Hydro:
Regional Office and Portland Regional Office from the eFiling menu. If any portion of
the submittal cannot be eFiled, contact the project engineer to discuss options for
transmitting the submittal materials to the Commission. The cover page of the filing must
indicate that the material was eFiled. For assistance with eFiling, contact FERC Online
Support at FERCOnlineSupport@ferc.gov, (866) 208-3676 (toll free), or (202) 502-8659
(TTY).
Hard Copies Are Not Required During 100% Telework. The Commission
remains on 100% telework status due to the ongoing Covid-19 Pandemic. Requirements
for sending hard copies are suspended during this time. This guidance for submitting
documents to the Commission is valid until FERC reconstitutes and staff returns to
offices. We do not have a timeline for when that will occur. When the Commission
reconstitutes, we will issue further guidance regarding: 1) any need for hard copies of
documents submitted during 100% telework and; 2) any need for hard copies going
forward after reconstitution.
3
Thank you for your continued cooperation and interest in dam safety. If you have
any questions, please contact Mr. Daniel Klein of this office at (503) 552-2707.
Sincerely,
;r
�r
Douglas L. Johnson, P.E.
Regional Engineer
NEWS RELEASE
July 20,2021
MASON COUNTY COMMISSIONERS
411 NORTH 5TH STREET
SHELTON,WA 98584
(360)427-9670 EXT. 747
TO: KMAS,KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL,THE
SUN, MASON TRANSIT
RE: Temporary Road Closure on Trails Road and Shelton Matlock Road
Mason County Public Works is advising motorists of a scheduled temporary road closure on
portions of Trails Road and Shelton Matlock Road.
The closure on Trails Road is scheduled for Monday,July 26"'from 8:00am to 4:00pm from MP 0.00,
(intersection with SRI06)to MP 1.58, (intersection with Trails End Drive)to facilitate road repairs.
The closure on Shelton Matlock Road is scheduled for Thursday, July 29t'from 8:00am to
4:00pm from MP 1.95 (intersection with Shelton Valley Road)to MP 7.16 (intersection with
Dayton Airport Road)to facilitate maintenance work on the road approaches at Goldsborough 2
bridge.
Reader boards will be stationed on both roads approximately a week before the maintenance
activities begin. We appreciate your patience and understanding during these temporary closures.
If you have any questions,please contact Public Works at(360)427-9670, Belfair(360) 275-4467,
or Elma(360) 482-5269, Ext.450.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Kevin Shutty Sharon Trask
Chair Vice Chair Commissioner
NEWS RELEASE
July 20, 2021
MASON COUNTY COMMISSIONERS
411 NORTH 5T" ST
SHELTON, WA 98584
Shelton (360)427-9670 EXT.419
Belfair(360)275-4467 EXT 419
Elma(360)482-5269 EXT 419
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON
CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF
SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN
RE: Veterans Advisory Board Vacancy
Mason County is seeking applicants who are veterans and a resident of Mason County
to fill one vacancy on the Mason County Veterans Advisory Board for a member-at-large
position. The position is for a 2-year term.
The Veterans Advisory Board is a ten member board appointed to advise the Board of
Commissioners on policy related to veteran's assistance.
The Advisory Board typically meets monthly on the second Wednesday at 8:30 a.m. at
the Memorial Hall, with special meetings scheduled as necessary.
Applications to serve on the board are being accepted until filled, and should be
submitted to the Mason County Commissioners, 411 N. 5th, Shelton, WA 98584.
Application forms may be obtained from the Commissioners Office, 427-9670, ext. 419
or visit our website at www.co.mason.wa.us.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Kevin Shutty Sharon Trask
Chair Commissioner Commissioner
NEWS RELEASE
July 20, 2021
MASON COUNTY COMMISSIONERS' OFFICE
411 N 5T" ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON
CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF
SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN
RE: VSP Watershed Work Group
Mason County is seeking applications for the Voluntary Stewardship Program (VSP)
Watershed Work Group. Established under the Growth Management Act, VSP is a non-
regulatory, voluntary approach to protecting critical areas where agricultural activities
are occurring. This program is implemented through a Work Plan approved by the
Washington State Conservation Commission.
The Work Group, also created under this Act, is responsible for the Work Plan's
implementation. With technical assistance from the Mason Conservation District, the
Work Group monitors achievement of the Plan's goals for protection and enhancement
of critical areas, institutes adaptive management when goals are not being met,
participates in outreach that encourages agricultural operators to implement best
management practices, and approves two year and five year reports submitted to the
Conservation Commission.
The Work Group has no term limits, and is open to all interested parties including tribes,
conservation groups, agencies and stakeholders. The Group meets as often as needed,
generally three to four times a year, with a regular meeting schedule to be set in the
near future.
Applications can be obtained from Mason County Community Services, 615 W. Alder
Street, Shelton, WA 98584 or by visiting their website at
www.co.mason.wa.us/community-services/planning/vsp.php. For additional
information on Washington State's Voluntary Stewardship Program visit the Washington
State Conservation Commission's website at www.scc.wa.gov, or contact Barbara Adkins
at the Mason Conservation District, (360) 427-9436, Ext. 104 or by email at
badkins@masoncd.org.
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Kevin Shutty Sharon Trask
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of June 28,2021
Monday,June 28,2021
9:00 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Trask and Shutty attended via Zoom.
• Jenn presented a proposal to pay off the interf ind loan from Current Expense to County Road for
the lower half of Building 8. The Commissioners approved moving this forward.
• Jenn brought up creating an Information Technology Steering Committee which the Board
approved and Cmmr. Shutty will sit on this committee.
• Ross provided updates on the MCRA Irrigation Project RCO/YAF Grant Project Update and the
Hood Canal School District#404 RCO/YAF Grant Project.
• Continued discussion of the possible purchase of R-ZERO Arc and R-Zero Air machines for
Mason County. There was discussion about how many units the County would need and who
would manage the units. Commissioners would like more information on how it would operate to
make sure the units are used. FEMA funds would be available but for only the time period during
the COVID pandemic
• Frank clarified what Cmmr.Neatherlin meant at last week's briefing when he said he would like
to"wash"the ARPA funds. Frank used the example of how the County managed the CARES Act
funding which placed$3.6M into the ending fund balance of the General Fund. He is not sure
how much of this could be done with ARPA funds. Cmmr. Shutty pointed out ARPA funds are
not meant to use only on Mason County projects but believes there are projects for the community
and infrastructure;he wants to utilize the flexibility and put the money to work in the community.
Cmmr.Neatherlin agrees and would like a community forum for input. Frank will continue to
bring forward information on how to prioritize projects to spend the ARPA funds.
• Frank provided an update on the Prothman executive search. It is estimated that the final
interview process could happen the end of August/first part of September with the County
Administrator's first day available to work the end of September to mid-October.
• Frank brought up the unmasking procedure for Mason County employees;confirmed an e-mail
will be sent to employees this afternoon requesting an electronic signature. The forms are treated
as a health document;will be kept by HR and are not disclosable.
• Commissioners agreed to schedule a special meeting tomorrow to consider emergency restrictions
on the use of fireworks.
9:30 A.M. Therapeutic Courts—Renee Cullop/Judge Goodell
Commissioners Neatherlin,Trask and Shutty attended via Zoom.
• CJTA funding contract for 2021-2023 in the amount of$181,196 approved to move forward.
• Contract between Department of Children Youth and Families(DCYF)and Mason County
approved to move forward. These funds are used to expand the Functional Family Therapy(FFT)
program for youth and their families.
Recess until 10:05 a.m.
10:05 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Trask and Shutty attended via Zoom.
• Marissa Watson requested permission to schedule a public hearing to consider a correction to the
Future Land Use Map and Official Development Areas(Zoning)Map 3 of 10. Commissioners
agreed to schedule the hearing.
• Request approved to schedule a public hearing to consider rezoning a 9.77-acre parcel from Rural
Commercial 1 (RC I)to Rural industrial(RI)within the Rural Development Areas.
• Kell updated on the Belfair EIS and will bring forward additional information.
10:00 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Board of Mason County Commissioners' Briefing Meeting Minutes
June 28,2021
Commissioners Neatherlin,Trask and Shutty attended via Zoom.
• Mike reported some staff is taking leave due to the extreme heat conditions. Otherwise no
business to bring forward.
canceled
The meeting adjourned at 10:17 a.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of July 12,2021
Monday,July 12,2021
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Shutty and Trask met in Closed Session for a labor discussion with
Frank Pinter from 9:00 a.m.to 9:30 a.m.
9:30 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Approved to place the news release solicit members for the VSP work group on the July 20
agenda.
• Approved to place the resolution for the distribution of the PUD Privilege Tax on the July 20
agenda.
• News Release to solicit for at-large position on the Veterans Advisory Board will be placed on the
July 20 agenda.
• Updates to Personnel Policies will be tabled to next week when Dawn is available.
• Kelly Frazier reported that Mason County received a Capital budget award for$62K for Memorial
Hall. He will bring this back after the Memorial Hall Committee meeting to discuss specifically
what the award will be used for.
• Jenn presented the 2021 budget adjustment requests for August public hearing and will bring
forward a resolution to set the public hearing. Cmmr. Shutty asked Jenn check with Public
Works/Utilities to see if there was a$500K capital budget award for Belfair Sewer that could be
included with this budget amendment.
• Jenn presented the resolution for the formation of I.T. Steering Committee and that will be placed
on the July 20 agenda.
• Jenn presented the resolution to pay off lower half of Building 8 and that will be placed on the
July 20 agenda.
• Frank presented an offer from Skokomish Tribe to purchase property,parcel 42 1 1 0-4 1-000 1 1,for
$1,664.00. This is Tribal property and is part of a hillside. The Board agreed to the offer.
• Frank stated he has received information from the Public Utility Districts for ARPA funding.
Cmmr.Trask noted that projects must be completed by 2026 to be eligible for ARPA funding.
The Commissioners agreed it is important to invest in the local utilities.
• Frank asked if the Board wants to develop a scope of work for a lobbyist and go out for a Request
for Qualifications(RFQ). The Commissioners agreed it would be beneficial to hire a lobbyist to
secure dollars for the County. The Commissioners agreed to focus on capital project funding and
Frank will bring forward a draft RFQ.
• Cmmr.Neatherlin suggested the County invest in funding for training for law enforcement,staff
and the public on what law enforcement can legally do to protect themselves and the public.
Cmmr. Shutty agreed this new law will be in effect at the end of the month and he can ask the
BHO on recommendations on how to educate ourselves and the public.
10:00 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Contract renewals for Homeless Crisis Response System 2021-2023 Biennium and the new
Consolidated Homeless Grant and 2163 Local Documents Recording Fees awards were approved
to place on the July 20 agenda. Cmmr.Neatherlin asked if there are other services that could be
provided with this funding. Lydia explained there is an advisory board that meets monthly and
they adjust the services based on the need.
• Alex presented the resolution to create the Mason County Clean Water District Advisory
Committee. The membership was discussed. Alex will reach out to local partners to see if they
want to participate on this advisory committee.
• Review of the monthly permitting and complaints for Community Services.
Board of Mason County Commissioners' Briefing Meeting Minutes
July 12,2021
• Contract extension and$58K budget amendment for the Planned Action EIS for Belfair approved
to move forward.
• Kell requested permission to have the Permit center extension(352)on message mode from noon
until 1 p.m.for the lunch hour. Most staff take a 30-minute lunch and this will allow time for
clerical staff to meet.
• Dave reported Public Health will participate in MUNIS training on Wednesday and will then meet
with Jenn regarding the transition to MUNIS.
• Cmmr.Shutty would like to explore policies/code for short term vacation rentals. He has received
numerous complaints on short-term vacations rentals;it is important for our economy but wants to
make people responsible. Cmmr.Neatherlin agreed residents are impacted;perhaps the County
can look at setting a limit on how many people can live in a dwelling/property. Septic Code says
two people per bedroom. Windom said this is a bigger conversation because of the lack of rental
housing. Cmmr. Shutty's focus right now is on short-term vacation rentals and would like staff to
bring forward possible Code changes. He stated Chelan County has recently made Code changes.
Kell noted that staff is working on changes to the Shoreline Master Plan and the Capital Facilities
Plan and can then look at possible Code changes.
The Board took a break until 10:40 a.m.
10:40 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• News Release for temporary road closures on Trails Road and Shelton Matlock Road will be
placed on the July 20 agenda. Road closure process was discussed;the Board wants to be notified
as much in advance as possible.
• Cooperative Agreement with Mason Transit Authority for the Cole Road and Pickering road Park
and Rides to maintain striping,signage and illumination.
• Loretta reported the Public works HVAC system repairs have been completed.
• Richard Dickinson announced the sludge hauling contract award to Tribeca Transport,LLC of
Woodland,WA.
• Cmmr.Neatherlin brought up placing temporary speed limit signs throughout the County and
believes this will be discussed at the TIP-CAP meeting. He reminded the public the of various
needs to chip seal a road and it is not a waste of tax dollars.
11:00 A.M. Superior Court—Judge Goodell
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Juvenile Detention Alternatives Initiative(JDAI)grant contract approved for the July 20 agenda.
• Request approved to fill a male Detention Officer position.
• Request to create a FTE position reporting to the Chief Court administrator providing office
support for the Superior Court Administration office. This request is part of Phase 2 of the
Superior Court reorganization. Cmmr.Neatherlin would like this presented at the 2022 budget
time;Cmmr.Trask would like to know budget impacts for the entire reorganization which has
been presented in phases. Cmmr. Shutty agreed to look at this as part of the 2022 preliminary
budget and look at the budget as a whole. Cmmr.Trask noted that ARPA funding could be used
for temporary positions that are needed to catch up on workloads due to COVID.
The Board recessed until 2:00 p.m.
2:00 P.M. Jail Needs Study—KMB Architects
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Jeff Tamkin,PFIC,presented a proposal for development and tax-exempt financing for a jail
facility that included leaseback financing highlights. Mr.Tamkin will send a list of projects they
have financed.
• Discussion of the potential size of a new facility and the financing options.
Board of Mason County Commissioners' Briefing Meeting Minutes
July 12,2021
• The July 19 meeting is canceled. The next step is for the Commission to discuss the options and
let KMB know their decisions.
• Meeting adjourned at 2:50 p.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
Randy Neatherlin Sharon Trask Kevin Shutty
Chair Commissioner Commissioner
C-0 7,
hrr
Board of Mason County Commissioners
Proceedings
Commission Chambers
,. 411 N 511 St, Shelton, WA 98584
June 8, 2021
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance— Cmmr. Trask led the flag salute.
3. Roll Call — Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner
District 2 — Kevin Shutty; Commissioner District 3 — Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: a Liquor License for the
Eldon Store and a Liquor License for Smoking Mo's, LLC.
4.1.2 Federal Energy Regulatory Commission sent in a letter regarding the Spillway Embankment
Seepage Geophysical Investigation Report, Cushman Project.
4.1.3 Mason County Public Utility District No. 1 and Mason County Public Utility District No. 3 sent
in an Annexation Election Petition for Alderbrook Golf and Country Club.
4.1.4 Mason County Republican Central Committee sent in a Resolution regarding constituent's
rights regarding medical procedures and vaccinations.
4.1.5 Becky and Kass Sells, Rob Granlund, Mark and Jane Fischer, and Mike's Beach Resort sent in
letters of support for Hood Canal Communication's partnership with Public Utility District No.
1 regarding the American Rescue Plan Funding Request.
5. Open Forum for Citizen Input
No citizen input.
6. Adoption of Agenda
Cmmr. Trask/Shutty moved and seconded to adopt the agenda as published. Motion
carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes
No minutes presented.
8. Approval of Action Agenda
8.1 Approval of Warrants&Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8080191-8080839 $ 2,289,863.17
Direct Deposit Fund Warrant # 77767-78164 $ 755,045.93
Salary Clearing Fund Warrant # 7005941-7005965 $ 563,343.74
Treasurer Electronic Remittances $ 255,761.42
8.2 Approval of the 2021 Oath of Credit Card Inventory.
8.3 Approval to appoint Micah Sanders to fill a currently vacant term on the Mason County Historic
Preservation Commission which expires November 30, 2022.
8.4 Approval to establish a Special Revenue Fund for the American Rescue Plan Act (ARPA) Funds.
8.5 Approval of the agreement and to pay for the use of the KnowBe4 software with the
understanding that Washington State Risk Pool will reimburse Mason County for its portion of
the KnowBe4 software in the amount of$17,449.83 for a three-year period.
8.6 Approval to amend the contract with Quixote Communities to extend the end date through
September 30, 2021.
8.7 Approval to add one Full-Time Employee (FTE) to the Planning Department as a Planner or
Senior Planner.
11 June 8 , 2021 Commission Minutes
8.8 Approval for the Sheriff's Office to purchase enough in-car and body cameras for each
commissioned and partially-commissioned deputy and all Sheriff's Office vehicles, a requisition
to Systems for Public Safety to install cameras in vehicles, and to create a new FTE and hire for
an Evidence Technician position.
8.9 Approval to execute the Interlocal Agreement between Mason and Kitsap Counties to provide
residential household hazardous waste collection and disposal opportunities contract # KC-346-
21.
8.10 Approval to authorize the Chair to execute the County Road Administration Board Rural Arterial
Program Prospectuses Amendment No. 1 increasing Rural Arterial Trust Account funding to
$1,188,000 for County Road Project No. 2020, Old Belfair Highway resurfacing, restoration, and
rehabilitation project.
8.11 Approval of the Private Line Occupancy Permit granting permission to run the utility lines under
and across NE North Shore Road for address 16891, parcel # 32220-50-03022.
8.12 Approval of the Private Line Occupancy Permit granting permission for the existing waterline
running under and across NE North Shore Road for address 16161, parcel # 32224-50-01007.
8.13 Approval of the Private Line Occupancy Permit granting permission to run a new waterline
under and across NE North Shore Road for address 5530, parcel # 22210-12-00080, on Landon
Road.
8.14 Approval to amend the current contract with Pacific Security for Mason County Weapons
Screening and campus security to add two additional guards.
8.15 Approval to set a Public Hearing on Tuesday,July 6, 2021 at 9.15 a.m. to consider an
Annexation Election Petition received from residents in the Alderbrook Golf and Yacht Club to
annex that area into Mason County Public Utility District 1.
Cmmr. Shutty/Trask moved and seconded to approve action items 8.1 through 8.15.
Motion carried unanimously. N-aye; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)
Undersheriff Travis Adams shared his appreciation for the Commissioners support of the Local Law
Enforcement and Corrections Staff Proclamations as well as for the foresight of moving forward
with purchasing body cameras for the Sheriff Deputies. He also shared his thanks for the
Facilities Department and the work they have been doing.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to consider a petition for annexation of additional property into Mason
County Fire Protection District No. 16. Staff: Diane Zoren
Diane shared this is a duplicate petition, following the same process, to annex additional
parcels into Fire District No. 16.
Chief Matthew Welander commented that the original election failed due to the voter reading
the ballot as if it were to approve Mason County Resolution # 21-004, which pertained to
Habitat for Humanity, and not the resolution for the junior taxing district.
Cmmr. Shutty/Trask moved and seconded to approve the resolution finding the
lands described in the petition will be benefited and approves the annexation
request into Mason County Fire Protection District No. 16. Motion carried
unanimously. N-aye; S-aye; T-aye.
10.2 Public Hearing to consider the rezone of a 10.75-acre parcel, parcel # 32030-14-90030,
from Neighborhood Residential (NR) to Mixed Use (MU) within the Shelton Urban Growth
Area. Staff: Marissa Watson
2 1 June 8 , 2021 Commission Minutes
Marissa shared a complete application was received March 9, 2021 from Rene Salazar and his
representatives. The request is to rezone from Neighborhood Residential (NR) to Mixed Use
(MU). A determination of non-significance was made by the Department on March 18, 2021.
Comments were received by the Squaxin Island Tribe. The Planning Advisory Committee voted
to recommend. Marissa followed up with the City of Shelton and the Washington State
Department of Transportation (WSDOT) regarding highway access. WSDOT was fine with the
proposal and had no additional comment. The City of Shelton shared concerns about access
from E Delanty Road and commercial trucks, however the County is not proposing access from
that road and commercial trucks should not be an issue. The City's MU zoning does not allow
light industrial use while the County's MU zoning does as an accessory use.
Cmmr. Neatherlin asked if there are other MU parcels nearby and if the department checked
with legal to ensure this would not be considered a spot zone. Marissa answered that there
are no MU parcels nearby although there is a General Commercial parcel to the east. Legal
was not asked about spot zoning. Kell Rowen shared there are no special favors being
granted, the County is not going after this particular parcel for a rezone, and similar
applications have been received.
Cmmr. Shutty/Trask moved and seconded to approve the rezone of parcel #
32030-14-90030 from Neighborhood Residential (NR)to Mixed Use (MU). Motion
carried unanimously. N-aye; S-aye; T-aye.
11. Board's Calendar and Reports —The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:42 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair
Kevin Shutty, Commissioner
Sharon Trask, Commissioner
3 1 June 8 , 2021 Commission Minutes
(i1elrK
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Ginger Kenyon Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 380
DATE: July 20, 2021 Agenda Item #
(Commissioner staff to complete)
BRIEFING DATE:
BRIEFING PRESENTED BY:
[X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8081346-8081894 $ 1,489,440.87
Direct Deposit Fund Warrant #78961-79363 $ 738,761.55
Salary Clearing Fund Warrant #7006026-7006059 $ 1,029,858.37
Treasurer Electronic Remittances $ 1,902,822.27
Macecom 6/3/2021 $ 153,107.18
Mental Health 6/10/2021 $ 20,536.46
Mental Health to 6/10/21 $ 12,463.94
Juvenile Probation $ 12,463.94
Reet 1 to 6/1/2021 $ 37,923.97
County Road $ 37,923.97
Rustlewood Cap Projects Interest 6/1/2021 $ 17,816.87
Dispute Resolution Surcharge 6/10/2021 $ 2,720.00
Reet 1 to 6/1/2021 $ 37,923.97
Public Works $ 37,923.97
VOIP Principal 6/1/2021 $ 47,994.04
VOIP Interest $ 1,199.85
2013 LTGO Bond B Interest 6/1/2021 $ 31,333.43
Public Works Local BD Principal 6/1/2021 $ 725,000.00
Public Works Local BD Interest $ 146,875.00
LTGO 17 North Bay Interest 6/1/2021 $ 72,037.50
MC LTGO Refunding INT 2020A 6/10/2021 $ 24,395.32
MC LTGO Refunding INT 2020A $ 59,749.70
Beard's Cove WTR Meters #1 Principal 6/15/2021 $ 1,218.00
Beard's Cove WTR Meters #1 Interest $ 2,217.00
Refund Interest Earned 6/30/2021 $ 235.80
Background: The Board approved Resolution No. 80-00 Payment of Claims Against County:
Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason
County Code 3.32.060(a) requires that the board enter into the minutes of the County
Commissioners the approval of claims listing warrant numbers.
Claims Clearing YTD Total $ 22,635,381.72
Direct Deposit YTD Total $ 9,849,806.11
Salary Clearing YTD Total $ 10,066,261.35
Approval of Treasure Electronic Remittances YTD Total $ 14,637,611.16
RECOMMENDED ACTION:
Approval to: Move to approve the following warrants
Claims Clearing Fund Warrant# 8081346-8081894 $ 1,489,440.87
Direct Deposit Fund Warrant #78961-79363 $ 738,761.55
Salary Clearing Fund Warrant #7006026-7006059 $ 1,029,858.37
Treasurer Electronic Remittances $ 1,902,822.27
Attachment(s): Originals on file with Auditor/Financial Services (Copies on file
with Clerk of the Board)
� L I
0 1,
6/3/2021 Mason County BAR'S#
Payment approval of Macecom: CoGIMi,sir)nors
FUND Account# Remittance RECEIPT #
Macecom 001.000000.300.300 $ 153,107.18 M-75151
$ -
6/10/2021
Payment approval of Mental Health:
FUND Account# Remittance RECEIPT #
MENTAL HEALTH 164.000000.000.000 $ 20,536.46 M-75334
$ - M-
6/10/2021
FUND Account# Remittance RECEIPT #
Mental Health 164.000000.100.000 $ 12,463.94 M-75033
Juvenile Probation 001.000000.170.000 $ 12,463.94 M-75035
6/1/2021
FUND Account# Remittance RECEIPT #
Reet 1 350.000000.900.000 $ 37,923.97 M-75108
County road 105.000000.000.000 $ 37,923.97 M-75111
6/1/2021
FUND Account# Remittance RECEIPT #
Rustlewood Cap Projects Interest 411.000000.100.010 $ 17,816.87 M-75105
Payment approval Dispute Resolution Center:
6/10/2021
FUND jAccount# I Remittance IRECEIPT #
Dispute Resolution Surcharge 001.000000.100.000 $ 2,720.00 M-75336
$ - M-
6/1/2021
FUND Account# Remittance RECEIPT #
Reet 1 350.000000.000.000 $ 37,923.97 M-75108
Public Works 105.000000.000.000 $ 37,923.97 M-75111
6/1/2021
FUND Account# Remittance RECEIPT #
VOIP PRINCIPAL 500.000000.000.000 $ 47,994.04 M-75102
VOIP INTEREST 500.000000.000.000 $ 1,199.85 M-75102
6/1/2021
FUND Account# Remittance RECEIPT #
2013 LTGO BOND B PRINCIPAL 215.000000.000.000 $ -
2013 ITGO BOND B INTEREST 215.000000.000.000 $ 31,333.43 M-70152
6/1/2021
FUND Account# Remittance RECEIPT #
PUBLIC WORKS LOCAL BD PRINCIPAL 205.000000.000.000 $ 725,000.00 M-75102
PUBLIC WORKS LOCAL BD INTEREST 205.000000.000.000 $ 146,875.00 M-75102
6/1/2021
FUND Account# Remittance RECEIPT #
LTGO '17 NORTH BAY-PRINCIPAL 403.000000.100.020 $ -
LTGO '17 NORTH BAY-INTEREST 403.000000.100.020 $ 72,037.50 M-75102
6/10/2021
FUND Account# Remittance RECEIPT #
MC LTGO REFUNDING INT 2020A 250.000000.000.000 $ 24,395.32 M-75379
MC LTGO REFUNDING INT 2020A 413.000000.000.000 $ 59,749.70 M-75379
6/15/2021
FUND Account# Remittance RECEIPT #
BEARD'S COVE WTR METERS#1-PRINC 412.000000.000.000 $ 1,218.00 M-75459
BEARD'S COVE WTR METERS#1 INT 412.000000.000.000 $ 2,217.00 M-75459
Refund Interest Earned 6/30/2021
FUND Account# Remittance RECEIPT #
CURRENT EXPENSE 001.000000.260.000 $ 129.06 MULTI REC
CURRENT EXPENSE ROAD DIVERSION 001.000000.260.010 $ 10.95 MULTI REC
COUNTY ROAD 105.000000.000.000 $ 91.69 MULTI REC / oG✓
MENATL HEALTH 164.000000.000.000 $ 2.52 MULTI REC
VETERAN'S 190.000000.000.000 $ 1.58 MULTI REC
Respectfully, Julie Richert Chief Deputy Treasurer 6/30/2021
YTI) -: jyj (p37, Wj , 1�
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Diane Zoren Action Agenda _x_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 747
DATE: July 20, 2021 Agenda Item #�.Z
Commissioner staff to complete)
BRIEFING DATE: July 12, 2021
BRIEFING PRESENTED BY: Diane Zoren
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Approval of the resolution for the distribution of the Public Utility District Excise
Tax, per RCW 54.28.090. The Mason County Current Expense Fund will receive
$752,507.01 and the City of Shelton will receive $92,012.
Background: Chapter 54.28.090 RCW pertains to Privilege Taxes that are due to the
county and the city. The County Treasurer receives the total privilege tax paid by the
Public Utility Districts and the county must distribute an amount equal to three-fourths
of one percent of the gross revenues obtained by a district from the sale of electric
energy within any incorporated city (gross revenues in 2020 were $12,268,266) and
must be remitted to such city.
The privilege tax paid by PUD #1 is $76,374.97 and PUD #3 is $768,144.04.
BUDGET IMPACTS: Mason County 2021 budget anticipated receiving $735,000 for
this tax.
RECOMMENDED ACTION:
Approval of the resolution for the distribution of the Public Utility District Excise Tax,
per RCW 54.28.090. The Mason County Current Expense Fund will receive
$752,507.01 and the City of Shelton will receive $92,012.
Attachment(s): Resolution
6/30/2021
RESOLUTION NO.
DISTRIBUTION OF PUD EXCISE TAX
WHEREAS, the P.U.D. Excise Tax Monies which have accrued to the credit of Mason
County have now been received in the total amount of$844,519.01.
WHEREAS, under Chapter 278, Session Laws of 1957, provision has been made for the
distribution of said funds (RCW 54.28.090);
NOW, THEREFORE BE IT HEREBY RESOLVED by the Board of Mason County
Commissioners that the following distribution of P.U.D. Excise Tax be made as follows:
RECEIPTS
P.U.D. NUMBER 1 $ 76,374.97
P.U.D. NUMBER 3 $768,144.04
DISTRIBUTION
City of Shelton ..........................$92,012
Computed as 3/4 of 1%of Gross Revenue from sales of electricity in the City of Shelton
Current Expense Fund................. $752,507.01
BE IT FURTHER RESOLVED that the Treasurer of Mason County is hereby directed to
make the distribution as herein set forth.
DATED this 20th day of July, 2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair
APPROVED AS TO FORM:
Kevin Shutty, Commissioner
a_--
T-im White
Chief Deputy Prosecuting Attorney
C: Clerk of the Board Sharon Trask, Commissioner
City Clerk
Treasurer
J:\re s o l u te\202 0\p u d t a x
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Beierle Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 532
DATE: July 20, 2021 Agenda Item # 8 A
Commissioner staff to complete)
BRIEFING DATE: July 12, 2021
BRIEFING PRESENTED BY: Jennifer Beierle
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
Item: Approval of the Resolution to pay off the interfund loan from Current Expense to
County Road for the lower half of Building 8, Amending Resolution No. 65-10
Background: In 2010, Resolution No. 65-10 was adopted by the Board for the purchase
of the lower floor of Building 8 from County Road to Current Expense. The total sales price
was set at $664,263.30, with a total interfund loan principle balance of $609,197.30,
interest rate of 2.27% (State Pool rate plus 2%), and a twenty-year term. We are currently
eleven years into the twenty-year loan. Through June of 2021, payments of $300,752.10
principle and $116,411.60 interest, have been made from the REET 1 Fund to the County
Road Fund. The principle balance due on the loan is currently $308,445.20.
There are several reasons to pay off this interfund loan early:
• The cash for the principle payoff amount of $308,445.20 is available and unobligated
in the REET 1 Fund
• The payoff will save the County approximately $31,930.60 in interest over a nine-year
period
• SAO states interfund loans must be "temporary"and that anything over a three-year
interfund loan term is considered a permanent diversion; the pay-off of this loan will
bring the County into compliance with this standard
Recommended Action: Approval for the Board to sign the Resolution to pay off the
interfund loan from Current Expense to County Road for the lower half of Building 8,
Amending Resolution No. 65-10
Attachment: Resolution to pay off the interfund loan from Current Expense to County
Road for the lower half of Building 8, Amending Resolution No. 65-10
J:\Budget Office\Briefmg, Agenda,&Public Hearing Items\202 I\Action Agenda 7.20.2021 -Resolution to Pay
Off Building 8.doc
RESOLUTION NO.
A RESOLUTION TO PAY OFF THE INTERFUND LOAN FOR THE CURRENT EXPENSE PURCHASE OF THE ROAD FUND'S
INTEREST IN THE PROPERTY KNOWN AS MASON COUNTY BUILDING 8, PARCEL NUMBER 32019-51-04001,
ESTABLISHED IN RESOLUTION NO. 65-10
WHEREAS, RCW 36.32.120 states "the board of county commissioners... have the care of the county property
and the management of the county funds and business"; and
WHEREAS,the purchase of the Road Fund's interest in the property known as Mason County Building 8, as well
as a twenty-year interfund loan with a principle balance of$609,197.30 and interest rate of 2.27%was established by
Resolution No. 65-10; and
WHEREAS, principle payments in the amount of$300,752.10 and interest payments in the amount of
$116,411.60 have been made as scheduled through June 1, 2021; and
.WHEREAS,the Board of County Commissioners (BOCC) wishes to pay off the interfund loan early due to the
availability of unobligated funds in the REET 1 Fund.
WHEREAS, the principle balance on July 20, 2021 is$308,445.20 and the interest due on the principle at this
date is$939.82 (calculated as$19.18 daily interest multiplied by 49 days for the period June 2, 2021 through July 20,
2021); and
WHEREAS,the early pay-off of the interfund loan will save the REET 1 Fund $31,930.60 in interest; and
WHEREAS,the pay-off of this loan will bring the County into compliance with the State Auditor's Office
recommendation that interfund loans be temporary and not a permanent diversion of funds.
NOW THEREFORE BE IT RESOLVED,that the Mason County Board of Commissioners does hereby agree to pay
the principle balance of$308,445.20 and the interest due on July 20, 2021 of$939.82 from the REET 1 Fund to the
County Road Fund to satisfy the terms of the interfund loan originally established by Resolution No. 65-10.
APPROVED this day of , 2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Randy Neatherlin, Chair
ATTEST:
McKenzie Smith, Clerk of the Board Kevin Shutty, Commissioner
APPROVED AS TO FORM:
Tim Whitehead, Chief DPA Sharon Trask, Commissioner
C:Auditor Finance,Treasurer,County Road Fund
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Jennifer Beierle Action Agenda _X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 532
DATE: July 20, 2021 Agenda Item # b.co
Commissioner staff to complete)
BRIEFING DATE: July 12, 2021
BRIEFING PRESENTED BY: Jennifer Beierle
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
Item: Approval of the Resolution for the Establishment of the Mason County Information
Technology Steering Committee
Background: Information Technology (IT) is one of the few functions within an entity that
touches virtually all other areas of the entity; it's at the heart of everything we do here at
Mason County. The County has a responsibility for information technology oversight that is
currently filled by the IT department. The development of the IT Steering Committee will
help bring stakeholders together to create a centralized framework that institutionalizes the
BOCC's ongoing oversight of the County's information technology regarding compatibility,
risk, safety, security, alignment with goals, prioritization of projects, and strategic planning.
Recommended Action: Approval for the Board to sign the Resolution for the
Establishment of the Mason County Information Technology Steering Committee
Attachment: Resolution for the establishment of the IT Steering Committee
J:\Budget Office\Briefing,Agenda,&Public Hearing Items\202 I\Action Agenda 7.20.2021 -IT Steering
Committee Resolution.doc
RESOLUTION NO.
A RESOLUTION FOR THE ESTABLISHMENT OF THE MASON COUNTY INFORMATION TECHNOLOGY STEERING COMMITTEE
WHEREAS,the Mason County Information Technology Steering Committee (IT Steering Committee) shall be
comprised of the Information Technology Manager,the Network Engineer, a Commissioner and their designees charged
by the Board of County Commissioners (BOCC)with overseeing how the County fulfills its responsibility for information
technology.The Information Technology Manager shall be the Chair of the committee; and
WHEREAS, an IT Steering Committee helps the BOCC meet its responsibility by creating a centralized framework
that institutionalizes the BOCC's ongoing oversight of the County's information technology regarding compatibility, risk,
safety, security, alignment with goals, prioritization of projects, and strategic planning; and
WHEREAS, an IT Steering Committee serves as a clearinghouse for administering, assisting and advising County
departments on the purchasing of new software and hardware; and
WHEREAS, departments shall get approval from the IT Steering Committee prior to purchasing new software or
hardware; and
WHEREAS, the size of the committee should be large enough to permit meaningful discussion and deliberation,
but not so large as to impede the committee's efficient operation; and
WHEREAS, in the course of its work, the IT Steering Committee should convene as a committee to develop
policies and procedures to align with and strategically plan for the adequacy of information technology of the County
and report back to the BOCC on at least a quarterly basis.
NOW THEREFORE BE IT RESOLVED, by the Mason County Board of Commissioners, that we hereby establish the
Mason County Information Technology Steering Committee to fulfill the County's responsibility regarding information
technology.
APPROVED this day of , 2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Randy Neatherlin, Chair
ATTEST:
McKenzie Smith, Clerk of the Board Kevin Shutty, Commissioner
APPROVED AS TO FORM:
Tim Whitehead, Chief DPA Sharon Trask, Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Dave Windom / Lydia Buchheit Action Agenda x
Public Hearing
Other
DEPARTMENT: Community Services EXT: 260
DATE: 7/20/21 Agenda Item # ,Lp
Commissioner staff to complete)
BRIEFING DATE: 7/12/21
BRIEFING PRESENTED BY: Lydia Buchheit
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Contract with the Department of Commerce for the Consolidated Homeless Grant.
Approval to subcontract with Crossroads Housing, Community Action Council, Turning
Pointe, Shelton Youth Connection, and Community Lifeline.
Background:
Biennium Consolidated Homeless Grant contract with the Department of Commerce for
funds then subcontracted to local housing partners.
Budget Impacts:
Already budgeted
RECOMMENDED ACTION:
Approval of contract with the Department of Commerce for the Consolidated Homeless
Grant. Approval to subcontract with Crossroads Housing, Community Action Council,
Turning Pointe, Shelton Youth Connection, and Community Lifeline.
Attachment(s):
CHG Contract
Agency Subcontracts
DocuSign Envelope ID:EBCC78E7-5487-4256-BAA8-0O2B4742DFE9
� Washington State
• Department of
IVi� Commerce
Interagency Agreement with
Mason County Public Health
through
Community Services and Housing Division
Housing Assistance Unit
Consolidated Homeless Grant (CHG)
Start date: July 1, 2021
DocuSign Envelope ID: EBCC78E7-5487-4256-BAA8-0O2B4742DFE9
TABLE OF CONTENTS
Special Terms and Conditions
1. Authority...............................................................................................
2. Contract Management ...........................................................................................1
3. Compensation........................................................................................................1
4. Billing Procedures and Payment............................................................................1
5. Eligible Use of Funds.............................................................................................2
6. Insurance.............................................................................................2
7. Subcontractor Data Collection ...............................................................................2
8. Order of Precedence..............................................................................................2
General Terms and Conditions
1. Definitions..............................................................................................................3
2. All Writings Contained Herein................................................................................3
3. Amendments..........................................................................................................3
4. Assignment............................................................................................................3
5. Confidentiality and Safeguarding of Information....................................................3
6. Copyright................................................................................................................4
7. Disputes.................................................................................................................4
8. Governing Law and Venue....................................................................................4
9. Indemnification.......................................................................................................5
10. Licensing, Accreditation and Registration .............................................................5
11. Recapture ..............................................................................................................5
12. Records Maintenance............................................................................................5
13. Savings..................................................................................................................5
14. Severability............................................................................................................5
15. Subcontracting.......................................................................................................5
16. Survival..................................................................................................................6
17. Termination for Cause ...........................................................................................6
18. Termination for Convenience.................................................................................6
19. Termination Procedures ........................................................................................6
20. Treatment of Assets...............................................................................................7
21. Waiver....................................................................................................................7
Attachment A, Scope of Work
Attachment B, Budget
ii
DocuSign Envelope ID:EBCC78E7-5487-4256-BAA8-0O2B4742DFE9
FACE SHEET
Contract Number:2246108-20
Washington State Department of Commerce
Community Services and Housing Division
Housing Assistance Unit
Consolidated Homeless Grant CHG
1.Contractor 2.Contractor Doing Business As(optional)
Mason County Public Health N/A
415N.6'sSt
Shelton,WA 98584
3.Contractor Representative 4.COMMERCE Representative
Casey Bingham Jessica Simon 1011 Plum Street SE
Fiscal Manager Grant Manager Olympia,Washington,98504-
360-427-9670 ext 562 (360)972-4143 2525
case bb(a)co.mason.wa.us jessica.simon@commerce.wa.gov
5.Contract Amount 6.Funding Source 7.Start Date 8.End Date
$2,874,675.00 Federal: ❑ State: ❑ Other: ® N/A: ❑ July 1,2021 June 30,2023
9.Federal Funds(as applicable) Federal Agency: CFDA Number
N/A N/A N/A
10.Tag 1D# 11.SWV# 12.UBI# 13.DUNS#
N/A SWV0001893-04 232002101 N/A
14.Contract Purpose
This grant provides resources to assist people who are experiencing homelessness obtain and maintain housing stability. Grantees
and subgrantees must prioritize unsheltered homeless households for assistance and services
15.Signing Statement
COMMERCE,defined as the Department of Commerce,and the Contractor,as defined above,acknowledge and accept the terms of
this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their
respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following
documents hereby incorporated by reference:2022-2023 CHG Information and Budget workbook,CHG Guidelines(as they may be
revised from time to time),and Contract Terms and Conditions including Attachment"A"—Scope of Work and Attachment`B"—
Budget.
FOR CONTRACTOR FOR COMMERCE
Randy Neatherlin,BOCC Chair Diane Klontz,Assistant Director
Community Services and Housing Division
Date Date
APPROVED AS TO FORM ONLY BY ASSISTANT
ATTORNEY GENERAL 08/22/2019.
APPROVAL ON FILE.
iii
DocuSign Envelope ID:EBCC78E7-5487-4256-BAA8-0O2B4742DFE9
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34
RCW.
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet of
this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet of
this Contract.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed the Contract amount listed on the Face Sheet for the
performance of all things necessary for or incidental to the performance of work under this Contract as set
forth in the Scope of Work. Grantee's compensation for services rendered shall be in accordance with
Attachment B—Budget.
4. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly.
Exceptions to the single billing per month (or quarterly) can be made by COMMERCE on a case-by-case
basis.
When requesting reimbursement for expenditures made, Contractor shall submit all Invoice Vouchers and
any required documentation electronically through COMMERCE's Grants Management System (CMS),
which is available through the Secure Access Washington (SAW) portal.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt
of properly completed invoices. Payment shall be sent to the address designated by the Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of
this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall
be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification
of the end of fiscal year due date.
The grantee must invoice for all expenses from the beginning of the contract through June 30, regardless
of the contract start and end date.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE
shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other
source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its subcontractors.
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 1
DocuSign Envelope ID:EBCC78E7-5487-4256-BAA8-0O2B4742DFE9
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
5. ELIGIBLE USE OF FUNDS
Funding awarded under this Grant may only be used for eligible activities and expenses described in the
CHG Program Guidelines. These Guidelines are incorporated by reference.
6. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable. Contractor shall provide upon
requested to COMMERCE a summary of coverages and a letter of self-insurance,evidencing continued
coverage under Contractor's self-insured/liability pool or self-insured risk management program.
7. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed
by the parties, regarding work under this Agreement performed by subcontractors and the portion of funds
expended for work performed by subcontractors, including but not necessarily limited to minority-owned,
woman-owned, and veteran-owned business subcontractors. "Subcontractors" shall mean subcontractors
of any tier.
8. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence
in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A—Scope of Work
• Attachment B—Budget
• CHG Guidelines, incorporated by reference on the Face Sheet
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 2
DocuSign Envelope ID:EBCC78E7-5487-4256-BAA8-0O2B4742DFE9
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to
act on the Director's behalf.
B. "COMMERCE"shall mean the Department of Commerce.
C. "Contract" or "Agreement" means the entire written agreement between COMMERCE and the
Contractor, including any attachments, documents, or materials incorporated by reference. E-mail
or facsimile transmission of a signed copy of this contract shall be the same as delivery of an
original.
D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
E. "Personal Information" shall mean information identifiable to any person, including, but not limited
to,information that relates to a person's name, health,finances,education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers, other identifying numbers, and any financial identifiers.
F. "State"shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or
part of those services under this Contract under a separate contract with the Contractor.The terms
"subcontractor"and "subcontractors"mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as "confidential" by
COMMERCE;
ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE;
and
iii. All personal information in the possession of the Contractor that may not be disclosed under
state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information
solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE or
as may be required by law.The Contractor shall take all necessary steps to assure that Confidential
Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of
Confidential Information or violation of any state or federal laws related thereto. Upon request, the
Contractor shall provide COMMERCE with its policies and procedures on confidentiality.
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 3
DocuSign Envelope ID:EBCC78E7-5487-4256-BAA8-0O2B4742DFE9
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
COMMERCE may require changes to such policies and procedures as they apply to this Contract
whenever COMMERCE reasonably determines that changes are necessary to prevent
unauthorized disclosures. The Contractor shall make the changes within the time period specified
by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any
Confidential Information that COMMERCE reasonably determines has not been adequately
protected by the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5)working
days of any unauthorized use or disclosure of any confidential information,and shall take necessary
steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire"as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered"works for hire"
under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in
all Materials, including all intellectual property rights, moral rights,and rights of publicity to COMMERCE
effective from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. "Ownership"includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform,and publicly display.The Contractor warrants and
represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract. The
Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE
shall have the right to modify or remove any restrictive markings placed upon the Materials by the
Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington,
and any applicable federal laws,and the venue of any action brought hereunder shall be in the Superior
Court for Thurston County.
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 4
DocuSign Envelope ID:EBCC78E7-5487-4256-BAA8-0O2B4742DFE9
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies available
at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six(6)years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six(6)year period,the records shall
be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written
approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they
relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity;
or(c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 5
DocuSign Envelope ID:EBCC78E7-5487-4256-BAA8-0O2B4742DFE9
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor's performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract shall
so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original contract and the replacement
or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of
the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is
determined that the Contractor: (1)was not in default; or(2)failure to perform was outside of his or her
control,fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition
to any other rights and remedies provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract,
may require the Contractor to deliver to COMMERCE any property specifically produced or acquired
for the performance of such part of this contract as has been terminated. The provisions of the
"Treatment of Assets"clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv)the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the"Disputes"clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 6
DocuSign Envelope ID:EBCC78E7-5487-4256-BAA8-0O2B4742DFE9
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the contract had been completed,would have
been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this contract, which is in the possession of
the Contractor and in which the Authorized Representative has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor,for the cost of which the Contractor is entitled to be reimbursed as a direct
item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property
by the Contractor.Title to other property,the cost of which is reimbursable to the Contractor under this
contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this contract, or(ii) commencement of use of such property in the performance of this
contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein
or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Contractor or which results from the failure on the part of the Contractor
to maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost,destroyed or damaged,the Contractor shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract
All reference to the Contractor under this clause shall also include Contractor's employees, agents
or Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be
such in writing and signed by Authorized Representative of COMMERCE.
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 7
DocuSign Envelope ID:EBCC78E7-5487-4256-BAA8-0O2B4742DFE9
Attachment A
Scope of Work
A. Grantees shall commit to operating a high-performing crisis response system in their county by:
a. Prioritizing unsheltered homeless households and households fleeing violence for services
and programs.
b. Assessing each household's housing needs and facilitating housing stability with the goal of
obtaining or maintaining permanent housing.
c. Employing a progressive engagement service model.
d. Prioritizing households most likely to become homeless when using prevention rent
assistance.
B. Grantees shall submit the following monthly deliverables on time with truthful, accurate
information:
a. Invoice and Voucher Detail Worksheet for reimbursement
b. Required report(s)from HMIS included with the Invoice
C. Grantees shall submit the following deliverables on time with truthful, accurate information:
a. Local Homeless Housing Plan Updates.
b. Annual County Report/Homeless Housing Inventory including Point-In-Time Count
information.
c. Essential Needs Report.
d. Grantees shall commit to reporting complete quality data that is timely,truthful and
accurate.
D. Grantees shall comply with all of the requirements, policies and procedures in the Consolidated
Homeless Grant Guidelines, including the Coordinated Entry Guidelines.
E. Grantees shall commit to participating in developing new performance measures that will be
finalized by January 2022.
DocuSign Envelope ID:EBCC78E7-5487-4256-BAA8-0O2B4742DFE9
Attachment B
Budget
Budget Total
Admin $50,488.00
Rent/Fac Support Lease $116,000.00
Other Rent/Fac Support Lease and Housing Costs $66,101.00
Operations $104,000.00
PSH CHF Rent/Fac Support Lease $39,000.00
PSH CHF Other Rent/Fac Support Lease and Housing $1,000.00
Costs
PSH CHF Operations $10,000.00
HEN Admin 2022 $87,081.00
HEN Rent/Fac Support and Housing Costs 2022 $867,722.00
HEN Operations 2022 $289,240.00
HEN Admin 2023 $87,081.00
HEN Rent/Fac Support and Housing Costs 2023 $867,722.00
HEN Operations 2023 $289,240.00
Total $2,874,675.00
DocuSign
Certificate Of Completion
Envelope Id:EBCC78E754874256BAA8CO2B4742DFE9 Status:Sent
Subject:Please DocuSign:Routing memo.docx,Mason CHG SFY22-23 Agreement.pdf
Division:
Community Services and Housing
Program:CHG
C o n t ra ctN u m b e r:22-46108-20
Source Envelope:
Document Pages:13 Signatures:0 Envelope Originator:
Certificate Pages:5 Initials:0 Jessica Simon
AutoNav:Enabled 1011 Plum Street SE
Envelopeld Stamping:Enabled MS 42525
Time Zone:(UTC-08:00)Pacific Time(US&Canada) Olympia,WA 98504-2525
jessica.simon@commerce.wa.gov
IP Address:147.55.134.115
Record Tracking1 > r
Status:Original Holder:Jessica Simon Location:DocuSign
6/25/2021 9:24:25 AM jessica.simon@commerce.wa.gov
Security Appliance Status:Connected Pool:StateLocal
Storage Appliance Status:Connected Pool:Washington State Department of Commerce Location:DocuSign
Signer Events Signature Timestamp
Todd Parker Sent:6/30/2021 10:23:05 AM
tparker@co.mason.wa.us Viewed:6/30/2021 11:37:54 AM
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted:6/30/2021 11:37:54 AM
ID:b04lf29e-5329-4ac3-a660-363e8869691c
Lydia Buchheit
lydiab@co.mason.wa.us
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
McKenzie Smith
msmith@co.mason.wa.us
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Randy Neatherlin
randyn@co.mason.wa.us
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Diane Klontz
diane.klontz@commerce.wa.gov
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Kathy Kinard VIEWED Sent:6/25/2021 9:36:13 AM
Kathy.Kinard@commerce.wa.gov Viewed:6/30/2021 8:30:27 AM
Security Level:Email,Account Authentication
(None) Using IP Address:198.239.10.226
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Tedd Kelleher VIEW Q Sent:6/30/2021 8:30:27 AM
tedd.kelleher@commerce.wa.gov Viewed:6/30/2021 10:23:04 AM
Senior Managing Director
Washington State Department of Commerce Using IP Address:147.55.149.160
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Diane Zoren
dlz@co.mason.wa.us
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 6/25/2021 9:36:13 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on:8/11/2020 4:44:12 PM
Parties agreed to:Todd Parker
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time,Washington State Department of Commerce(we,us or Company)may be
required by law to provide to you certain written notices or disclosures. Described below are the
terms and conditions for providing to you such notices and disclosures electronically through the
DocuSign system.Please read the information below carefully and thoroughly,and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and
Signature Disclosure(ERSD),please confirm your agreement by selecting the check-box next to
`I agree to use electronic records and signatures' before clicking `CONTINUE' within the
DocuSign system.
Getting paper copies
At any time,you may request from us a paper copy of any record provided or made available
electronically to you by us.You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account,you may access the documents for a limited period of time
(usually 30 days)after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you,you will be charged a
$0.15 per-page fee.You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically,you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format,it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further,you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein,we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements,and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure,we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process,please let us know as
described below.Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Washington State Department of Commerce:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: docusign@commerce.wa.gov
To advise Washington State Department of Commerce of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you,you must send an email message to us at docusign@commerce.wa.gov and
in the body of such request you must state: your previous email address,your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account,you may update it with your new email address through your
account preferences.
To request paper copies from Washington State Department of Commerce
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in
the body of such request you must state your email address,full name,mailing address, and
telephone number.We will bill you for any fees at that time,if any.
To withdraw your consent with Washington State Department of Commerce
To inform us that you no longer wish to receive future notices and disclosures in electronic
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MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT# CAC:2021-2023.CHGHEN
THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as
"COUNTY" and Community Action Council hereinafter referred to as"CONTRACTOR."
Contracted Entity Communit Action Council
Address 3020 Willamette Dr. NE
City, State, Zip Code Lacey, WA 98516
Phone 360-438-1100
Primary Contact Name, Title Kirsten York, Executive Director
Primary Contact Phone & E-mail 360-438-1100 ext 1135; kirsten cacimt.or
Contractor Fiscal Contact Sharrie Shumwa
Contractor Fiscal Phone & Email 360-438-1100 ext 1129; sharries caclmt.or
Washington State UBI# 600 503 120
Federal EIN 91-0818368
Total Award/Contract Value $2,401,006
Annual 2163 Funds Awarded None
Annual 2060 Funds Awarded none
Annual CHG Funds Awarded none
Annual HEN Funds Awarded $1,200,503
Contract Term Duration July 1, 2021 -June 30, 2023
County Contract Contact Lydia Buchheit, Community Health Manager
County Contract Email & Phone L diab co.mason.wa.us 360-427-9670 ext 404
County Fiscal Contact Casey Bingham, Fiscal Manager
County Fiscal Email & Phone Case b co.mason.wa.us 360-427-9670 ext. 562
PURPOSE
This grant provides resources to assist people who are experiencing homelessness obtain and maintain
housing stability.
COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract
and EXHIBITS and have executed this contract on the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this contract are governed by this
contract including Special Conditions, General Terms and Conditions, Exhibits, and the following
other documents incorporated by reference: Housing RFP Application, instructions, and disclosures.
CONTRACTOR BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Community Action council of LMT
Agency Name
DocwMpedby: Randy Neatherlin, Chair
�tY'S�t,ln, dY,c
A >jffgriftture Date
Kirsten York, CEO
P-PROVED-AS TO FORM:
Print Name &Title
7/12/2021 _
Tim-W1i e d, Chief DP-A----
Date
Professional Services Contract(rev 04/2019) Page 1
EXHIBIT A
Scope of Service
Program:
1. Consolidated Homeless Grant's Housing and Essential Needs (HEN) Program
Contractor Requirements:
Refer to the Consolidated Homeless Grant Guidelines and the Mason County Grant Guidelines for
more information regarding these requirements. This is a performance-based contract for services
with the ability to meet deliverables and desired program and homeless crisis response system level
outcomes.
A. Compliance
a. Abide by all WAC's and RCW's governing the funding, programmatic requirements and
remain current to all legislative actions that impact funded programs and services.
b. Responsible for all the information in the:
i. RFP Application and/or Contract Renewal Application
J. RFP Instructions
iii. RFP Disclosures
iv. Consolidated Homeless Grant Guidelines
v. Washington State Coordinated Entry Guidelines
vi. Coordinated Entry Core Elements Guidebook
vii. Washington State Local (5-year) Plan Guidelines and Mason County 5-year
Local Plan
viii. Mason County Contract Guidelines and Procedures Manual.
c. Meet all Homelessness Management Information Systems (HMIS) data base
requirements such as release of information, protection of personally identifying
information, transferring data and data sharing agreements.
d. Follow best practices and, if it applies, fidelity models for each project intervention type
operated.
e. Must participate in Coordinated Entry as described in the Washington State
Coordinated Entry Guidelines. All Subcontractors are encouraged to participate in the
system of care to meet required performance outcome benchmarks.
f. Enrollment Management: contractor agrees to manage funds and program
enrollments, so money is available throughout the contract term, funds are spent down,
and/or households are not terminated from the program.
g. Services will be provided to program participants on a voluntary basis.
h. Active role and count participant in the Point in Time Homeless Census Count
B. Commit to ending homelessness in Mason County by working as a system and meeting
project level and system performance measures by:
a. Funding supports a Housing Crisis Response System and CONTRACTORS are
expected to collaborate for the overall improvement of the system and system
performance measurements as required by the Department of Commerce. In some
cases, system performance involvement and measures will include the entire agency
and not just the program(s) funded.
b. Ability and commitment to meet Key Performance Measures by project type:
i. Exits to Permanent Housing
1. Emergency Shelter = 50%
2. Rapid Rehousing = 80%
3. Transitional Housing = 80%
Professional Services Contract(rev 04/2019) Page 14
4. Increase percentage of exits to permanent housing from all housing
intervention projects to the level of the top performing 20 percent of
homeless crisis response systems nationwide.
ii. Unsheltered Prioritization: Serving at least 60% unsheltered homeless
households
iii. Returns to Homelessness
1. Raid Rehousing and Transitional Housing <_ 5%
2. Emergency Shelter<_ 10%
iv. Emergency Shelters:
1. Shelter Utilization: 95% utilization rate by bed for adult shelters and
room occupancy for family shelters.
2. Create a notification system to key agencies (including law enforcement)
of available beds
3. Follow CDC Guidelines on physical distancing and shelter protocol
v. Data Quality
1. Rapid Rehousing and Transitional Housing Destination <_ 5% unknown
responses
2. Emergency Shelters <_ 20% unknown responses
vi. Data Timeliness: All program staff must enter/update project participant
household data into HMIS within 10 calendar days following the date of project
enrollment/exit.
c. Commitment to ending homelessness for at least one subpopulation (Family, Adult,
Youth, Veteran or Chronically Homeless) and work in the community as a system to
accomplish this goal.
d. A member of the Housing Task Force to develop the Local 5-year Plan and implement
strategies and activities from the 5-year Plan to achieve objectives and measures of
success.
C. Submit deliverables with a commitment to reporting complete, quality data that is
timely, truthful and accurate in accordance with the Deliverable Schedule.
a. Monthly, by the 10th of each month
i. Invoice payment request.
ii. HMIS Data Quality and Timeliness
iii. Monthly Program Enrollment Report
b. Quarterly, by the 10th of each month following the quarter
i. Program Performance Report
1. Progress toward key performance measures (Section B directly above)
2. If performance is below the expected outcome, submit an action plan
that describes the strategies and steps that will be taken and a
projection of how much improvement will be made by the end of the
contract year. Plans must be updated each quarter.
ii. Coordinated Entry: Lead agency will submit a report that tracks the
homelessness status of all households, engagements and housing placements
for each household.
iii. Landlord Outreach: All housing program intervention types that have "percent
exit to permanent housing" goals are expected to conduct landlord outreach
with the purpose to expand and retain landlords willing to rent to very low
income and/or households requiring permanent supportive housing. Submit a
log quarterly of these activities (this does not include calls on behalf of program
participants).
c. Annually
i. Lead agency: Point in Time Count Report, due by February 15.
CONTRACTORS are expected to assist the lead agency in conducting a
comprehensive count and providing accurate data to the lead agency.
Professional Services Contract (rev 04/2019) Page 15
D. Consolidated Homeless Grant Subcontractors
a. All items in the CHG Guidelines are delegated to the subcontractor.
b. Subcontractor is responsible for all items in the contract between Mason County and
the Department of Commerce
c. Subcontractor is responsible for all CHG Guidelines
(blank space intentional)
Professional Services Contract (rev 04/2019) Page 16
Deliverable Schedule
Item Date Due I Frequency Deliverable Name Description Criteria for Acceptance
Target date July 30, but no Contract Requirements All requested information must
1 later than thirty(30)days of Special Conditions identified in the Special be current, complete, and
the signature date by the Conditions Section accurate
COUNTY
Complete, accurate, and
2 Monthly, as close to the 1st Invoice Monthly invoice& Back up approval signature. Back up
of each month as possible documentation documentation in the form of a
general ledger
A. Complete, timely, and
accurate data using template(s)
A. All new monthly program provided
A. Monthly Enrollment enrollments and key community B• Data Timeliness: client data
On or before the 10th of Report program referral and enrollment entered within 10 days of
3 each month B. Data Quality&Timeliness trackingproject start and exit
(CHG 6.2) B. Data Timeliness and Data Data Quality: <_5% unknown
Quality Report housing destination for RRH
and TH;_20/o unknown
responses for emergency
shelters
A. Outcome of key
performance measures- 1)
exits to permanent housing, 2)
A. Program Performance unsheltered prioritization, 3)
Report data quality and timeliness;
B. Coordinated Entry B. Coordinated Entry—Lead A- F. All reports are received
Tracking(5 yr. Plan Obj 1, agency to provide Tracking on time and are accurate;
Quarterly, on or before the Measure of Success b) Report(access points assist proper and complete use of
4 10th of Oct., Jan.,April., & C. Landlord Outreach (CHG lead agency in data collection, templates; all directions
July 2.3, RCW 43.185c.240) accuracy and tracking); followed;Action plan to
D. Training Log (CHG 2.1.6) C. Landlord Outreach-list of accompany report for areas that
E. Shelter Utilization Rate qualifying activities performed; are not tracking to meet
F. Grant Spend Down D. Staff training for the quarter program outcome benchmarks
Report E. Shelter Utilization Rate
F. Only for RRH programs
(broken out by funding source)
and any voucher budget items
(e.g. motel vouchers)
Annually, as described A. All activities associated with
below: planning, hosting event and A. Attempt a complete count of
Planning and Event
A. Point Time Count conducting surveys for the people experiencing
A. PIT Count Event annual Point in Time Homeless homelessness in Mason County
5 Planning and Conduct. agency(all other agencies PIT Count Report by lead Census Count B. Truthful and accurate data,
a
August—February; assist in data verification) B. Formal PIT Count Report of work with County and Dept of
B. February 15-PIT Count the event, homeless census Commerce to verify data
Report: data and demographics
CONTRACTOR must use templates when provided by Mason County
n Professional Services Contract (rev 04/2019) Page 17 '
EXHIBIT C
BUDGET
Community Action Council Annual Biennium
Amount Award
HEN: Administration $43,541 $87,082
HEN: Rent/Facilities Support
Lease and Other Housing $867,722 $1,735,444
Costs
HEN: Operations $289,240 $578,480
Totals $1,200,503 $2,401,006
Payment:
In the event State, Federal or local funding changes, the COUNTY reserves the right to amend the
payment terms and the amount awarded in this contract. The funding awarded may only be used for
eligible activities and expenses. Payment is based on a reimbursement of allowable expenses. No
payments in advance or in anticipation of goods or services to be provided under this contract shall be
made by the COUNTY. Approved invoices will be disbursed according to the vendor payment schedule of
the County Auditor's Office. Refer to the Billing Procedures and Payment clause of this contract for
additional information.
Submit monthly invoices electronically to Todd Parker, tparker cDco.mason.wa.us. The Subcontractor must
submit their own invoice request document and ledger. Each invoice must include:
• the name of the agency,
• date submitted,
• dates of service (e.g. report period),
• contract number,
• name of funding source,
• reimbursement request per funding source,
• Salary and benefits separated out,
• any additional voucher detail worksheets, if required by the grant,
• any HMIS reports required by the grant
• a total reimbursement request for each funding source, and
• a signature from the Executive Director, CEO, and/or Board Member.
The invoice request must break out funding: 2163 (local document recording fees) and all the CHG
categories. 2163 will be further broken down by: Operations, Staff Salary/Benefits (all one total) and
rental assistance/vouchers paid. For CHG, use the categories that are in the budget table in Exhibit C.
All consumable supplies must be pre-approved by the Finance Contact listed in this contract.
Professional Services Contract (rev 04/2019) Page 20
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT # CH:2021-2023.CHG-2163-TST
THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as
"COUNTY" and Crossroads Housing hereinafter referred to as "CONTRACTOR."
Contracted Entity Crossroads Housing
Address 71 Sar ison Loop/ P.O. Box 1777
City, State, Zip Code Shelton, WA 98584
Phone 360-427-6919;
Primary Contact Name, Title Tana Frazier, Executive Director
Primary Contact Phone & E-mail 360-427-6919; exdirector hcc.net
Contractor Fiscal Contact Carolyn Malanowski
Contractor Fiscal Phone & Email 360-427-9670; csk hcc.net
Washington State UBI# 601399556
Federal EIN 91-1569401
Total Award/Contract Value $911,101
Annual 2163 Funds Awarded $247,500
Annual 2060 Funds Awarded none
Annual CHG Funds Awarded $168,050.50
Annual TST Funds Awarded $40,000
Contract Term Duration July 1, 2021-June 30, 2023
County Contract Contact Lydia Buchheit, Community Health Manager
County Contract Email & Phone L diab co.mason.wa.us 360-427-9670 ext 404
County Fiscal Contact Casey Bingham, Fiscal Manager
County Fiscal Email & Phone Caseyb@co.mason.wa.us 360-427-9670 ext. 562
PURPOSE
This grant provides resources to support a homeless crisis response system that assist's people who
are experiencing homelessness obtain and maintain housing stability.
COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract
and EXHIBITS and have executed this contract on the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this contract are governed by this
contract including Special Conditions, General Terms and Conditions, Exhibits, and the following
other documents incorporated by reference: Contract renewal application, original RFP Application,
instructions, and disclosures.
CONTRACTOR BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Agency Name
Randy Neatherlin, Chair
Authorize Signature Date
APPROVED.AS TO FORM:
Print Name & Title "
Tim Vlhi i—ef DPA
Date
Professional Services Contract(rev 04/2019) Page 1
EXHIBIT A
Scope of Service
Program:
1. Coordinated Entry: Lead Agency
2. Family Emergency Shelter: low barrier, year-round 7-unit continuous stay emergency shelter
for families
3. Transitional Housing: 5 units of transitional housing
4. A centralized Rapid Rehousing Program with multiple funding sources
Contractor Requirements:
Refer to the Consolidated Homeless Grant Guidelines and the Mason County Grant Guidelines for
more information regarding these requirements. This is a performance-based contract for services
with the ability to meet deliverables and desired program and homeless crisis response system level
outcomes.
A. Compliance
a. Abide by all WAC's and RCW's governing the funding, programmatic requirements and
remain current to all legislative actions that impact funded programs and services.
b. Responsible for all the information in the:
i. Contract Renewal Application
ii. Original RFP Application and/or Contract Renewal Application
iii. Original RFP Instructions
iv. Original RFP Disclosures
v. Consolidated Homeless Grant Guidelines
vi. Washington State Coordinated Entry Guidelines
vii. Coordinated Entry Core Elements Guidebook
viii. Washington State Local (5-year) Plan Guidelines and Mason County 5-year
Local Plan
ix. Mason County Contract Guidelines and Procedures Manual.
c. Meet all Homelessness Management Information Systems (HMIS) data base
requirements such as release of information, protection of personally identifying
information, transferring data and data sharing agreements.
d. Follow best practices and, if it applies, fidelity models for each project intervention type
operated.
e. Must participate in Coordinated Entry as described in the Washington State
Coordinated Entry Guidelines. All Subcontractors are encouraged to participate in the
system of care to meet required performance outcome benchmarks.
f. Enrollment Management: contractor agrees to manage funds and program
enrollments, so money is available throughout the contract term, funds are spent down,
and/or households are not terminated from the program.
g. Services will be provided to program participants on a voluntary basis.
h. Active role and count participant in the Point in Time Homeless Census Count
i. Follow all CDC guidelines for shelter operations while the Covid19 pandemic is in
effect
B. Commit to ending homelessness in Mason County by working as a system and meeting
project level and system performance measures by:
a. Funding supports a Housing Crisis Response System and CONTRACTORS are
expected to collaborate for the overall improvement of the system and system
performance measurements as required by the Department of Commerce. In some
cases, system performance involvement and measures will include the entire agency
and not just the program(s) funded.
Professional Services Contract(rev 04/2019) Page 14
b. Ability and commitment to meet Key Performance Measures by project type:
i. Exits to Permanent Housing
1. Emergency Shelter= 50%
2. Rapid Rehousing = 80%
3. Transitional Housing = 80%
4. Increase percentage of exits to permanent housing from all housing
intervention projects to the level of the top performing 20 percent of
homeless crisis response systems nationwide.
ii. Unsheltered Prioritization: Serving at least 60% unsheltered homeless
households
iii. Returns to Homelessness
1. Raid Rehousing and Transitional Housing <_ 5%
2. Emergency Shelter<_ 10%
iv. Emergency Shelters:
1. Shelter Utilization: 95% utilization rate by bed for adult shelters and
room occupancy for family shelters.
2. Create a notification system to key agencies (including law enforcement)
of available beds
3. Follow CDC Guidelines on physical distancing and shelter protocol
v. Data Quality
1. Rapid Rehousing and Transitional Housing Destination <_ 5% unknown
responses
2. Emergency Shelters <_ 20% unknown responses
vi. Data Timeliness: All program staff must enter/update project participant
household data into HMIS within 10 calendar days following the date of project
enrollment/exit.
c. Commitment to ending homelessness for at least one subpopulation (Family, Adult,
Youth, Veteran or Chronically Homeless) and work in the community as a system to
accomplish this goal.
d. A member of the Housing Task Force to develop the Local 5-year Plan and implement
strategies and activities from the 5-year Plan to achieve objectives and measures of
success.
C. Submit deliverables with a commitment to reporting complete, quality data that is
timely, truthful and accurate in accordance with the Deliverable Schedule.
a. Monthly, by the 10th of each month
i. Invoice payment request.
ii. HMIS Data Quality and Timeliness
iii. Monthly Program Enrollment Report
b. Quarterly, by the 10th of each month following the quarter reported on
i. Program Performance Report
1. Progress toward key performance measures (Section B directly above)
2. If performance is below the expected outcome, submit an action plan
that describes the strategies and steps that will be taken and a
projection of how much improvement will be made by the end of the
contract year. Plans must be updated each quarter.
ii. Coordinated Entry: Lead agency will submit a report that tracks the
homelessness status of all households, engagements and housing placements
for each household.
iii. Landlord Outreach: All housing program intervention types that have "percent
exit to permanent housing" goals are expected to conduct landlord outreach
with the purpose to expand and retain landlords willing to rent to very low
income and/or households requiring permanent supportive housing. Submit a
log quarterly of these activities (this does not include calls on behalf of program
participants).
Professional Services Contract (rev 04/2019) Page 1S
c. Annually
i. Lead agency: Point in Time Count Report, due by February 15.
CONTRACTORS are expected to assist the lead agency in conducting a
comprehensive count and providing accurate data to the lead agency.
D. Consolidated Homeless Grant Subcontractors
a. All items in the CHG Guidelines are delegated to the subcontractor.
b. Subcontractor is responsible for all items in the contract between Mason County and
the Department of Commerce
c. Subcontractor is responsible for all applicable CHG Guidelines
(blank space intentional)
Professional Services Contract(rev 04/2019) Page 16
Deliverable Schedule
Item Date Due I Frequency Deliverable Name Description Criteria for Acceptance
Target date July 30, but no Contract Requirements All requested information must
1 later than thirty(30) days of Special Conditions identified in the Special be current,complete, and
the signature date by the Conditions Section accurate
COUNTY
Complete,accurate, and
Monthly, as close to the 1st Monthly invoice& Back up approval signature. Back up
2 of each month as possible Invoice documentation documentation in the form of a
general ledger
A. Complete,timely,and
accurate data using template(s)
A. All new monthly program provided
A. Monthly Enrollment enrollments and key community B. Data Timeliness: client data
On or before the 10th of Report program referral and enrollment entered within 10 days of
3 project start and exit
each month B. Data Quality&Timeliness tracking Data Quality: <_5% unknown
(CHG 6.2) B. Data Timeliness and Data housing destination for RRH
Quality Report and TH; <_20% unknown
responses for emergency
shelters
A. Outcome of key
performance measures- 1)
exits to permanent housing, 2)
A. Program Performance unsheltered prioritization, 3)
Report data quality and timeliness;
B. Coordinated Entry B. Coordinated Entry—Lead A-F. All reports are received
Tracking (5 yr. Plan Obj 1, agency to provide Tracking on time and are accurate;
Quarterly, on or before the Measure of Success b) Report(access points assist proper and complete use of
4 10th of Oct., Jan., April., & C. Landlord Outreach (CHG lead agency in data collection, templates; all directions
July 2.3, RCW 43.185c.240) accuracy and tracking); followed;Action plan to
D. Training Log (CHG 2.1.6) C. Landlord Outreach-list of accompany report for areas that
E. Shelter Utilization Rate qualifying activities performed; are not tracking to meet
F. Grant Spend Down D. Staff training for the quarter program outcome benchmarks
Report E. Shelter Utilization Rate
F. Only for RRH programs
(broken out by funding source)
and any voucher budget items
(e.g. motel vouchers)
Annually, as described A. All activities associated with
below: planning, hosting event and A. Attempt a complete count of
A. Point in Time Count Planning and Event conducting surveys for the people experiencing
5
A. PIT Count Event B. PIT Count Report by lead annual Point in Time Homeless homelessness in Mason County
Planning and Conduct: agency(all other agencies Census Count B. Truthful and accurate data,
August—February, assist in data verification) B. Formal PIT Count Report of work with County and Dept of
B. February 15-PIT Count the event, homeless census Commerce to verify data
Report: data and demographics
CONTRACTOR must use templates when provided by Mason County
Professional Services Contract (rev 04/2019) Page 17
EXHIBIT C
BUDGET
CHG 2163 LDR TST
Crossroads Housing Biennium Biennium Biennium
Award Award Award
Administration $44,252
Coordinated Entry $201,304
Rent/ Facilities Support Lease $116,000 $80,000
Other Rent/ Facilities Support $66,101 $41,198
Lease and Housing Costs
Operations $104,000 $128,246
PSH CHF: Rent/ Facility $39,000
Support Lease
PSH CHF: Other Rent/Fac
Support Lease and Housing $1,000
Costs
PSH CHF: Operations $10,000
Rapid Rehousing: behavioral $0 $80,000
health
Totals $336,101 $495,000 $80,000
Annual Award $168,050.50 $247,500.00 $40,000.00
Payment:
In the event State, Federal or local funding changes, the COUNTY reserves the right to amend the
payment terms and the amount awarded in this contract. The funding awarded may only be used for
eligible activities and expenses. Payment is based on a reimbursement of allowable expenses. No
payments in advance or in anticipation of goods or services to be provided under this contract shall be
made by the COUNTY. Approved invoices will be disbursed according to the vendor payment schedule of
the County Auditor's Office. Refer to the Billing Procedures and Payment clause of this contract for
additional information.
Submit monthly invoices electronically to Todd Parker, tparker[cDco.mason.wa.us. The Subcontractor must
submit their own invoice request document and ledger. Each invoice must include:
• the name of the agency,
• date submitted,
• dates of service (e.g. report period),
• contract number,
• name of funding source,
• reimbursement request per funding source,
• Salary and benefits separated out,
• any additional voucher detail worksheets, if required by the grant,
• any HMIS reports required by the grant
• a total reimbursement request for each funding source, and
• a signature from the Executive Director, CEO, and/or Board Member.
The invoice request must break out funding: 2163 (local document recording fees) and all the CHG
categories. 2163 will be further broken down by: Operations, Staff Salary/Benefits (all one total) and
rental assistance/vouchers paid. For CHG, use the categories that are in the budget table in Exhibit C.
All consumable supplies must be pre-approved by the Finance Contact listed in this contract.
Professional Services Contract (rev 04/2019) Page 20
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT # CL:2021-2023.2163Sheiter
THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as
"COUNTY" and Community Lifeline hereinafter referred to as "CONTRACTOR."
Contracted Entity Community Lifeline
Address 218 N. 3rd St. / P.O. Box 698
City, State, Zip Code Shelton, WA 98584
Phone 360-462-4439 O ; 360-490-3430 C
Primary Contact Name, Title Barb Weza, Executive Director
Primary Contact Phone & E-mail 360-490-3430; communit lifelineshelton mail.com
Contractor Fiscal Contact same
Contractor Fiscal Phone & Email same
Washington State UBI# 603-364-370
Federal EIN 46-4731341
Total Award/Contract Value $ 330,020
Annual 2163 Funds Awarded $ 165,010
Annual 2060 Funds Awarded none
Annual CHG Funds Awarded none
Annual HEN Funds Awarded none
Contract Term Duration July 1, 2021-June 30, 2023
County Contract Contact Lydia Buchheit, Community Health Manager
County Contract Email & Phone Lydia W co.mason.wa.us 360-427-9670 ext 404
County Fiscal Contact Casey Bin ham, Fiscal Manager
County Fiscal Email & Phone Caseyb(aD-co.mason.wa.us 360-427-9670 ext. 562
PURPOSE
This grant provides resources to support a homeless crisis response system that assist's people who
are experiencing homelessness obtain and maintain housing stability.
COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract
and EXHIBITS and have executed this contract on the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this contract are governed by this
contract including Special Conditions, General Terms and Conditions, Exhibits, and the following
other documents incorporated by reference: Contract renewal application, original RFP Application,
instructions, and disclosures.
CONTRACTOR BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Agency Name
Randy Neatherlin, Chair
Authorize Signature Date
APPROVED AS TO FORM:
Print Name & Title
Tim Whi ehead;C ief DPA
Date
Professional Services Contract (rev 04/2019) Page 1 '
EXHIBIT A
Scope of Service
Program:
1. Emergency Shelter: Operate a 54-bed emergency shelter for adults that serves both male,
female and gender non-conforming participants. While the Shelter Grant Program is in effect,
the emergency shelter will operate year-round with a minimum of 4 months 24/7 (i.e.
November through February) during the months hazardous weather historically occurs.
a. Total Bed configuration: 23 male, 16 female, and 15 beds in the Great Hall
i. 28 Drop-in Beds: 20 male and 8 female
ii. 26 Continuous Stay Beds: 18 male and 8 female
b. Annual per bed pay rate for 54 total beds based on 28 drop-in and 26 continuous stay
beds
i. Drop-in bed: $2,230/bed/year
ii. Continuous Stay Bed: $3,945/bed/year
c. Coordinate with Crossroads Housing and Turning Pointe to prioritize single females
fleeing domestic violence and to maximize shelter utilization.
d. Partner with Shelton Youth Connection to shelter transitional aged youth ages 18 —24.
e. Compliance with the Conditional Use Permit through the City of Shelton.
f. Shelter Staffing
i. Maintain a staff ratio of 1:15 from 8 pm to 8 am
ii. Maintain an on-call pool of shelter attendant staff
iii. This award prioritizes the funding of full-time positions such as shelter manager,
case manager and shelter staff. It is not allowable to fund dual, part-time
positions where one staff member has two job titles
g. Adhere to all CDC and Department of Health Guidelines for emergency shelters when
in effect.
2. Serve as a Coordinated Entry point of access
Contractor Requirements:
Refer to the Consolidated Homeless Grant Guidelines and the Mason County Grant Guidelines for
more information regarding these requirements. This is a performance-based contract for services
with the ability to meet deliverables and desired program and homeless crisis response system level
outcomes.
A. Compliance
a. Abide by all WAC's and RCW's governing the funding, programmatic requirements and
remain current to all legislative actions that impact funded programs and services.
b. Responsible for all the information in the:
i. Contract Renewal Application
ii. Original RFP Application and/or Contract Renewal Application
iii. Original RFP Instructions
iv. Original RFP Disclosures
v. Consolidated Homeless Grant Guidelines
vi. Washington State Coordinated Entry Guidelines
vii. Coordinated Entry Core Elements Guidebook
viii. Washington State Local (5-year) Plan Guidelines and Mason County 5-year
Local Plan
ix. Mason County Contract Guidelines and Procedures Manual.
c. Meet all Homelessness Management Information Systems (HMIS) data base
requirements such as release of information, protection of personally identifying
information, transferring data and data sharing agreements.
Professional Services Contract (rev 04/2019) Page 14
d. Follow best practices and, if it applies, fidelity models for each project intervention type
operated.
e. Must participate in Coordinated Entry as described in the Washington State
Coordinated Entry Guidelines. All Subcontractors are encouraged to participate in the
system of care to meet required performance outcome benchmarks.
f. Enrollment Management: contractor agrees to manage funds and program
enrollments, so money is available throughout the contract term, funds are spent down,
and/or households are not terminated from the program.
g. Services will be provided to program participants on a voluntary basis.
h. Active role and count participant in the Point in Time Homeless Census Count
i. Follow all CDC guidelines for shelter operations while the Covid19 pandemic is in
effect
B. Commit to ending homelessness in Mason County by working as a system and meeting
project level and system performance measures by:
a. Funding supports a Housing Crisis Response System and CONTRACTORS are
expected to collaborate for the overall improvement of the system and system
performance measurements as required by the Department of Commerce. In some
cases, system performance involvement and measures will include the entire agency
and not just the program(s) funded.
b. Ability and commitment to meet Key Performance Measures by project type:
i. Exits to Permanent Housing
1. Emergency Shelter = 50%
2. Rapid Rehousing = 80%
3. Transitional Housing = 80%
4. Increase percentage of exits to permanent housing from all housing
intervention projects to the level of the top performing 20 percent of
homeless crisis response systems nationwide.
ii. Unsheltered Prioritization: Serving at least 60% unsheltered homeless
households
iii. Returns to Homelessness
1. Raid Rehousing and Transitional Housing <_ 5%
2. Emergency Shelter<_ 10%
iv. Emergency Shelters:
1. Shelter Utilization: 95% utilization rate by bed for adult shelters and
room occupancy for family shelters.
2. Create a notification system to key agencies (including law enforcement)
of available beds
3. Follow CDC Guidelines on physical distancing and shelter protocol
v. Data Quality
1. Rapid Rehousing and Transitional Housing Destination <_ 5% unknown
responses
2. Emergency Shelters <_ 20% unknown responses
vi. Data Timeliness: All program staff must enter/update project participant
household data into HMIS within 10 calendar days following the date of project
enrollment/exit.
c. Commitment to ending homelessness for at least one subpopulation (Family, Adult,
Youth, Veteran or Chronically Homeless) and work in the community as a system to
accomplish this goal.
d. A member of the Housing Task Force to develop the Local 5-year Plan and implement
strategies and activities from the 5-year Plan to achieve objectives and measures of
success.
C. Submit deliverables with a commitment to reporting complete, quality data that is
timely, truthful and accurate in accordance with the Deliverable Schedule.
Professional Services Contract (rev 04/2019) Page 15
a. Monthly, by the 101h of each month
i. Invoice payment request.
ii. HMIS Data Quality and Timeliness
iii. Monthly Program Enrollment Report
b. Quarterly, by the 10th of each month following the quarter reported on
i. Program Performance Report
1. Progress toward key performance measures (Section B directly above)
2. If performance is below the expected outcome, submit an action plan
that describes the strategies and steps that will be taken and a
projection of how much improvement will be made by the end of the
contract year. Plans must be updated each quarter.
ii. Coordinated Entry: Lead agency will submit a report that tracks the
homelessness status of all households, engagements and housing placements
for each household.
iii. Landlord Outreach: All housing program intervention types that have "percent
exit to permanent housing" goals are expected to conduct landlord outreach
with the purpose to expand and retain landlords willing to rent to very low
income and/or households requiring permanent supportive housing. Submit a
log quarterly of these activities (this does not include calls on behalf of program
participants).
c. Annually
i. Lead agency: Point in Time Count Report, due by February 15.
CONTRACTORS are expected to assist the lead agency in conducting a
comprehensive count and providing accurate data to the lead agency.
D. Consolidated Homeless Grant Subcontractors
a. All items in the CHG Guidelines are delegated to the subcontractor.
b. Subcontractor is responsible for all items in the contract between Mason County and
the Department of Commerce
c. Subcontractor is responsible for all applicable CHG Guidelines
(blank space intentional)
Professional Services Contract (rev 04/2019) Page 16
Deliverable Schedule
Item Date Due/Frequency Deliverable Name Description Criteria for Acceptance
Target date July 30, but no Contract Requirements All requested information must
1 later than thirty(30) days of Special Conditions identified in the Special be current,complete,and
the signature date by the Conditions Section accurate
COUNTY
Complete, accurate,and
Monthly, as close to the 1st Monthly invoice& Back up approval signature. Back up
2 of each month as possible Invoice documentation documentation in the form of a
general ledger
A. Complete,timely, and
accurate data using template(s)
A. All new monthly program provided
A. Monthly Enrollment enrollments and key community B. Data Timeliness: client data
On or before the 10th of Report program referral and enrollment entered within 10 days of
3 each month B. Data Quality&Timeliness tracking project start and exit
(CHG 6.2) B. Data Timeliness and Data Data Quality: 5% unknown
Quality Report housing destination for RRH
and TH; _20/o unknown
responses for emergency
shelters
A. Outcome of key
performance measures- 1)
exits to permanent housing, 2)
A. Program Performance unsheltered prioritization, 3)
Report data quality and timeliness;
B. Coordinated Entry B. Coordinated Entry—Lead A-F. All reports are received
Tracking (5 yr. Plan Obj 1, agency to provide Tracking on time and are accurate;
Quarterly, on or before the Measure of Success b) Report(access points assist proper and complete use of
4 10th of Oct., Jan.,April., & C. Landlord Outreach (CHG lead agency in data collection, templates; all directions
July 2.3, RCW 43.185c.240) accuracy and tracking); followed;Action plan to
D. Training Log (CHG 2.1.6) C. Landlord Outreach-list of accompany report for areas that
E. Shelter Utilization Rate qualifying activities performed; are not tracking to meet
F. Grant Spend Down D. Staff training for the quarter program outcome benchmarks
Report E. Shelter Utilization Rate
F. Only for RRH programs
(broken out by funding source)
and any voucher budget items
(e.g. motel vouchers)
Annually, as described A. All activities associated with
below: planning, hosting event and A. Attempt a complete count of
A. Point in Time Count Planning and Event conducting surveys for the people experiencing
5
A. PIT Count Event B. PIT Count Report by lead annual Point in Time Homeless homelessness in Mason County
Planning and Conduct: Census Count B. Truthful and accurate data,
agency(all other agencies Formal PIT Count Re. ort of work with County and Dept of
August—February; assist in data verification) B. p � p
B. February 15-PIT Count the event, homeless census Commerce to verify data
Report: data and demographics
CONTRACTOR must use templates when provided by Mason County
Professional Services Contract (rev 04/2019) Page 17
EXHIBIT C
BUDGET
Annual Biennium
Community Lifeline Amount Award Comments
Funded (2163
Multiple Shelter Aids Wages & $59,269 $118,538
Benefits
1 FTE Shelter Manager Wages $24,640 $49,280
& Benefits
1 - 0.5 FTE Case Manager I This grant
Wage & Benefits $11,760 $23,520
provides support
1 - 0.5 FTE Case Manager $25,655 $51,310 to staff wages
Supervisor Wage & Benefits and benefits
1 FTE Admin Assist. Wages & $8,960 $17,920
Benefits
1 - 0.75 FTE Custodian / $17,204 $34,408
Maintenance
Utilities $9,548 $19,096
Insurance $3,609 $7,218
Supplies $4,365 $8,730
Totals $165,010 $330,020
Payment:
In the event State, Federal or local funding changes, the COUNTY reserves the right to amend the
payment terms and the amount awarded in this contract. The funding awarded may only be used for
eligible activities and expenses. Payment is based on a reimbursement of allowable expenses. No
payments in advance or in anticipation of goods or services to be provided under this contract shall be
made by the COUNTY. Approved invoices will be disbursed according to the vendor payment schedule of
the County Auditor's Office. Refer to the Billing Procedures and Payment clause of this contract for
additional information.
Submit monthly invoices electronically to Todd Parker, tparker co.mason.wa.us. The Subcontractor must
submit their own invoice request document and ledger. Each invoice must include:
• the name of the agency,
• date submitted,
• dates of service (e.g. report period),
• contract number,
• name of funding source,
• reimbursement request per funding source,
• Salary and benefits separated out,
• any additional voucher detail worksheets, if required by the grant,
• any HMIS reports required by the grant,
• a total reimbursement request for each funding source, and
• a signature from the Executive Director, CEO, and/or Board Member.
The invoice request must break out funding: 2163 (local document recording fees) and all the CHG
categories. 2163 will be further broken down by: Operations, Staff Salary/Benefits (all one total) and
rental assistance/vouchers paid. For CHG, use the categories that are in the budget table in Exhibit C.
All consumable supplies must be pre-approved by the Finance Contact listed in this contract.
Professional Services Contract (rev 04/2019) Page 20
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT # SYC:2021-2023.2163
THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as
"COUNTY" and Shelton Youth Connection hereinafter referred to as"CONTRACTOR."
Contracted Entity Shelton Youth Connection
Address PO Box 2341; 2129 Jefferson St.
City, State, Zip Code Shelton, WA 98584
Phone 360-463-6972
Primary Contact Name, Title Susan Kirchoff, Executive Director
Primary Contact Phone & E-mail 360-463-6972; susan@sheitonfamilycenter.org
Contractor Fiscal Contact Becca Blanton, Treasurer
Contractor Fiscal Phone & Email 360-432-0125
Washington State UBI# 604 211 635
Federal EIN 82-3875497
Total Award/Contract Value $71,980
Annual 2163 Funds Awarded $35,990
Annual 2060 Funds Awarded none
Annual CHG Funds Awarded none
Annual HEN Funds Awarded none
Contract Term Duration Jul 1, 2021-June 30, 2023
County Contract Contact Lydia Buchheit, Community Health Manager
County Contract Email & Phone L diab co.mason.wa.us 360-427-9670 ext 404
County Fiscal Contact Casey Bin ham, Fiscal Manager
County Fiscal Email & Phone Caseyb@co.mason.wa.us 360-427-9670 ext. 562
PURPOSE
This grant provides resources to support a homeless crisis response system that assist's people who
are experiencing homelessness obtain and maintain housing stability.
COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract
and EXHIBITS and have executed this contract on the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this contract are governed by this
contract including Special Conditions, General Terms and Conditions, Exhibits, and the following
other documents incorporated by reference: Contract renewal application, original RFP Application,
instructions, and disclosures.
CONTRACTOR BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Agency Name
Randy Neatherlin, Chair
Authorize Signature Date
APPROV D AS TO FORM:
Print Name & Title
It-
Tim hitehead;Cief DPA
Date
Professional Services Contract(rev 04/2019) Page 1 '
EXHIBIT A
Scope of Service
Program:
1. Youth Homeless Demonstration Project (YHDP) Federal Match Funds
a. Supports Outreach Specialist & HMIS Coordinator
Contractor Requirements:
Refer to the Consolidated Homeless Grant Guidelines and the Mason County Grant Guidelines for
more information regarding these requirements. This is a performance-based contract for services
with the ability to meet deliverables and desired program and homeless crisis response system level
outcomes.
A. Compliance
a. Abide by all WAC's and RCW's governing the funding, programmatic requirements and
remain current to all legislative actions that impact funded programs and services.
b. Responsible for all the information in the:
i. Contract Renewal Application
ii. Original RFP Application and/or Contract Renewal Application
iii. Original RFP Instructions
iv. Original RFP Disclosures
v. Consolidated Homeless Grant Guidelines
vi. Washington State Coordinated Entry Guidelines
vii. Coordinated Entry Core Elements Guidebook
viii. Washington State Local (5-year) Plan Guidelines and Mason County 5-year
Local Plan
ix. Mason County Contract Guidelines and Procedures Manual.
c. Meet all Homelessness Management Information Systems (HMIS) data base
requirements such as release of information, protection of personally identifying
information, transferring data and data sharing agreements.
d. Follow best practices and, if it applies, fidelity models for each project intervention type
operated.
e. Must participate in Coordinated Entry as described in the Washington State
Coordinated Entry Guidelines. All Subcontractors are encouraged to participate in the
system of care to meet required performance outcome benchmarks.
f. Enrollment Management: contractor agrees to manage funds and program
enrollments, so money is available throughout the contract term, funds are spent down,
and/or households are not terminated from the program.
g. Services will be provided to program participants on a voluntary basis.
h. Active role and count participant in the Point in Time Homeless Census Count
i. Follow all CDC guidelines for shelter operations while the Covid19 pandemic is in
effect
B. Commit to ending homelessness in Mason County by working as a system and meeting
project level and system performance measures by:
a. Funding supports a Housing Crisis Response System and CONTRACTORS are
expected to collaborate for the overall improvement of the system and system
performance measurements as required by the Department of Commerce. In some
cases, system performance involvement and measures will include the entire agency
and not just the program(s) funded.
b. Ability and commitment to meet Key Performance Measures by project type:
i. Exits to Permanent Housing
1. Emergency Shelter = 50%
1 Professional Services Contract (rev 04/2019) Page 14
2. Rapid Rehousing = 80%
3. Transitional Housing = 80%
4. Increase percentage of exits to permanent housing from all housing
intervention projects to the level of the top performing 20 percent of
homeless crisis response systems nationwide.
ii. Unsheltered Prioritization: Serving at least 60% unsheltered homeless
households
iii. Returns to Homelessness
1. Raid Rehousing and Transitional Housing <_ 5%
2. Emergency Shelter<_ 10%
iv. Emergency Shelters:
1. Shelter Utilization: 95% utilization rate by bed for adult shelters and
room occupancy for family shelters.
2. Create a notification system to key agencies (including law enforcement)
of available beds
3. Follow CDC Guidelines on physical distancing and shelter protocol
v. Data Quality
1. Rapid Rehousing and Transitional Housing Destination <_ 5% unknown
responses
2. Emergency Shelters <_ 20% unknown responses
vi. Data Timeliness: All program staff must enter/update project participant
household data into HMIS within 10 calendar days following the date of project
enrollment/exit.
c. Commitment to ending homelessness for at least one subpopulation (Family, Adult,
Youth, Veteran or Chronically Homeless) and work in the community as a system to
accomplish this goal.
d. A member of the Housing Task Force to develop the Local 5-year Plan and implement
strategies and activities from the 5-year Plan to achieve objectives and measures of
success.
C. Submit deliverables with a commitment to reporting complete, quality data that is
timely, truthful and accurate in accordance with the Deliverable Schedule.
a. Monthly, by the 10th of each month
i. Invoice payment request.
ii. HMIS Data Quality and Timeliness
iii. Monthly Program Enrollment Report
b. Quarterly, by the 10th of each month following the quarter reported on
i. Program Performance Report
1. Progress toward key performance measures (Section B directly above)
2. If performance is below the expected outcome, submit an action plan
that describes the strategies and steps that will be taken and a
projection of how much improvement will be made by the end of the
contract year. Plans must be updated each quarter.
ii. Coordinated Entry: Lead agency will submit a report that tracks the
homelessness status of all households, engagements and housing placements
for each household.
iii. Landlord Outreach: All housing program intervention types that have "percent
exit to permanent housing" goals are expected to conduct landlord outreach
with the purpose to expand and retain landlords willing to rent to very low
income and/or households requiring permanent supportive housing. Submit a
log quarterly of these activities (this does not include calls on behalf of program
participants).
c. Annually
Professional Services Contract (rev 04/2019) Page 15
i. Lead agency: Point in Time Count Report, due by February 15.
CONTRACTORS are expected to assist the lead agency in conducting a
comprehensive count and providing accurate data to the lead agency.
D. Consolidated Homeless Grant Subcontractors
a. All items in the CHG Guidelines are delegated to the subcontractor.
b. Subcontractor is responsible for all items in the contract between Mason County and
the Department of Commerce
c. Subcontractor is responsible for all applicable CHG Guidelines
(blank space intentional)
Professional Services Contract (rev 04/2019) Page 16
Deliverable Schedule
Item Date Due I Frequency Deliverable Name Description Criteria for Acceptance
Target date July 30, but no Contract Requirements All requested information must
1 later than thirty(30)days of Special Conditions identified in the Special be current, complete, and
the signature date by the Conditions Section accurate
COUNTY
Complete,accurate, and
Monthly, as close to the 1st Monthly invoice& Back up approval signature. Back up
2 of each month as possible Invoice documentation documentation in the form of a
general ledger
A. Complete,timely, and
accurate data using template(s)
A. All new monthly program provided
A. Monthly Enrollment enrollments and key community B. Data Timeliness: client data
On or before the 10th of Report program referral and enrollment entered within 10 days of
3 each month B. Data Quality&Timeliness trackingproject start and exit
(CHG 6.2) B. Data Timeliness and Data Data Quality: <_5%unknown
Quality Report housing destination for RRH
and TH;_20/o unknown
responses for emergency
shelters
A. Outcome of key
performance measures- 1)
exits to permanent housing,2)
A. Program Performance unsheltered prioritization, 3)
Report data quality and timeliness;
B. Coordinated Entry B. Coordinated Entry—Lead A- F. All reports are received
Tracking (5 yr. Plan Obj 1, agency to provide Tracking on time and are accurate;
Quarterly, on or before the Measure of Success b) Report(access points assist proper and complete use of
4 10th of Oct.,Jan., April., & C. Landlord Outreach (CHG lead agency in data collection, templates; all directions
July 2.3, RCW 43.185c.240) accuracy and tracking); followed; Action plan to
D. Training Log (CHG 2.1.6) C. Landlord Outreach-list of accompany report for areas that
E. Shelter Utilization Rate qualifying activities performed; are not tracking to meet
F. Grant Spend Down D. Staff training for the quarter program outcome benchmarks
Report E. Shelter Utilization Rate
F. Only for RRH programs
(broken out by funding source)
and any voucher budget items
(e.g. motel vouchers)
Annually, as described A. All activities associated with
below: planning, hosting event and A. Attempt a complete count of
Planning and Event
A. Point Time Count conducting surveys for the people experiencing
A. PIT Count Event annual Point in Time Homeless homelessness in Mason County
5 Planning and Conduct: agency (all other agencies PIT Count Report by lead Census Count B. Truthful and accurate data,
a
August—February, assist in data verification) B. Formal PIT Count Report of work with County and Dept of
B. February 15-PIT Count the event, homeless census Commerce to verify data
Report: data and demographics
CONTRACTOR must use templates when provided by Mason County
�r
Professional Services Contract(rev 04/2019) Page 17
EXHIBIT C
BUDGET
Shelton Youth Connection Annual BienniumComment
Amount Award
To support 1 FTE Outreach Award supports
Specialist/ HMIS Coordinator $35,990 $71,980 federal match for
YHDP Grant
Payment:
In the event State, Federal or local funding changes, the COUNTY reserves the right to amend the
payment terms and the amount awarded in this contract. The funding awarded may only be used for
eligible activities and expenses. Payment is based on a reimbursement of allowable expenses. No
payments in advance or in anticipation of goods or services to be provided under this contract shall be
made by the COUNTY. Approved invoices will be disbursed according to the vendor payment schedule of
the County Auditor's Office. Refer to the Billing Procedures and Payment clause of this contract for
additional information.
Submit monthly invoices electronically to Todd Parker, tparker(a-)-co.mason.wa.us. The Subcontractor must
submit their own invoice request document and ledger. Each invoice must include:
• the name of the agency,
• date submitted,
• dates of service (e.g. report period),
• contract number,
• name of funding source,
• reimbursement request per funding source,
• Salary and benefits separated out,
• any additional voucher detail worksheets, if required by the grant,
• any HMIS reports required by the grant,
• a total reimbursement request for each funding source, and
• a signature from the Executive Director, CEO, and/or Board Member.
The invoice request must break out funding: 2163 (local document recording fees) and all the CHG
categories. 2163 will be further broken down by: Operations, Staff Salary/Benefits (all one total) and
rental assistance/vouchers paid. For CHG, use the categories that are in the budget table in Exhibit C.
All consumable supplies must be pre-approved by the Finance Contact listed in this contract.
Professional Services Contract(rev 04/2019) Page 20
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT#TPSA:2021-2023.2163Sheiter
THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as
"COUNTY"and Turning Pointe Survivor Advocacy Center hereinafter referred to as"CONTRACTOR."
:`ContractedEntit Turnin PointeSurvivorAdvocac Center
:Address 210 Pacific:Court I P.O. Box 2014
Cit State, Zip Code Shelton, WA 98584
Phone: 360=426-1216
Pnrria Contact Name, Title Gina Ti
I
Prima`: Contact Phone & E-mail ' 360-426-.1216; executivedirector a�turnin ointe.org
Contr;:actor Fiscal Contact Candace Wood i
^ ontractor Fiscal Phone &'Email 360-426A216; financemana er turnin ointe.or
p]17ashlt. ton'`State UBI# 602-012=811
F'NraFEIN 91-2024833
Total Award/Contract Value $101000
Annua12163:;F.unds:Awarded $51,500
Annu`a12060'Funds Awarded none
Annual CHG`Funds Awarded none
Annual HEN Funds Awarded none
Contract Term Duration July 1, 2021-June 30, 2023
Count` Contract Contact Lydia Buchheit, Cornrndnity Health Mana er
Court ` Gontract'Email & Phone L diati c9:mason.wa.us 3607,427,967.0 ext 404
Courft' Fisch Contact Case Bin `harm, FiscaLMana er
Count' Fiscal Email &Phone Case b co:mason.wa.us 360-427=9670 ext.'562
I
PURPOSE
This grant provides resources to support a homeless crisis response system that assist's people who
are experiencing homelessness obtain and maintain housing stability.
COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract
and EXHIBITS and have executed this contract on the date below to start as of the date and year !
referenced above. The rights and obligations of both parties to this contract are governed by this
contract including Special Conditions, General Terms and Conditions, Exhibits, and the following
other documents incorporated by reference: Contract renewal application, original RFP Application,
instructions, and disclosures. I
CONTRACTOR BOARD OF COUNTY COMMISSIONERS
�-_ MASON COUNTY, WASHINGTON i
IVO ( Q Td CJU ✓cue/
Agency Nam JU
Randy Neatherlin, Chair
Authorize SignatureO Date
APPROVED S TO FORM:
Print N me Title
_.Tim White e hief DPA
Date
Professional Services Contract(rev 04/2019) Page 1 ',
Program:
1. Funding to support the operations including case management personnel (i.e. Advocates) of a
Domestic Violence Emergency Shelter:
2. Motel/Hotel Vouchers to support the shelter and accommodate the needs of persons fleeing
domestic violence.
Contractor Requirements:
Refer to the Consolidated Homeless Grant Guidelines and the Mason County Grant Guidelines for
more information regarding these requirements. This is a performance-based contract for services
with the ability to meet deliverables and desired program and homeless crisis response system level
outcomes.
A. Compliance
a. Abide by all WAC's and RCW's governing the funding, programmatic requirements and
remain current to all legislative actions that impact funded programs and services.
b. Responsible for all the information in the:
i. Contract Renewal Application
ii. Original RFP Application and/or Contract Renewal Application
iii. Original RFP Instructions
iv. Original RFP Disclosures
v. Consolidated Homeless Grant Guidelines
vi. Washington State Coordinated Entry Guidelines
vii. Coordinated Entry Core Elements Guidebook
viii. Washington State Local (5-year) Plan Guidelines and Mason County 5-year
Local Plan
ix. Mason County Contract Guidelines and Procedures Manual.
c. Meet all Homelessness Management Information Systems (HMIS) data base
requirements such as release of information, protection of personally identifying
information, transferring data and data sharing agreements.
d. Follow best practices and, if it applies, fidelity models for each project intervention type
operated.
e. Must participate in Coordinated Entry as described in the Washington State
Coordinated Entry Guidelines. All Subcontractors are encouraged to participate in the
system of care to meet required performance outcome benchmarks.
f. Enrollment Management: contractor agrees to manage funds and program
enrollments, so money is available throughout the contract term, funds are spent down,
and/or households are not terminated from the program.
g. Services will be provided to program participants on a voluntary basis.
h. Active role and count participant in the Point in Time Homeless Census Count
i. Follow all CDC guidelines for shelter operations while the Covid19 pandemic is in
effect
B. Commit to ending homelessness in Mason County by working as a system and meeting
project level and system performance measures by:
a. Funding supports a Housing Crisis Response System and CONTRACTORS are
expected to collaborate for the overall improvement of the system and system
performance measurements as required by the Department of Commerce. In some
cases, system performance involvement and measures will include the entire agency
and not just the program(s) funded.
b. Ability and commitment to meet Key Performance Measures by project type:
i. Exits to Permanent Housing
1. Emergency Shelter = 50%
Professional Services Contract (rev 04/2019) Page 14
2. Rapid Rehousing = 80%
3. Transitional Housing = 80%
4. Increase percentage of exits to permanent housing from all housing
intervention projects to the level of the top performing 20 percent of
homeless crisis response systems nationwide.
ii. Unsheltered Prioritization: Serving at least 60% unsheltered homeless
households
iii. Returns to Homelessness
1. Raid Rehousing and Transitional Housing <_ 5%
2. Emergency Shelter<_ 10%
iv. Emergency Shelters:
1. Shelter Utilization: 95% utilization rate by bed for adult shelters and
room occupancy for family shelters.
2. Create a notification system to key agencies (including law enforcement)
of available beds
3. Follow CDC Guidelines on physical distancing and shelter protocol
v. Data Quality
1. Rapid Rehousing and Transitional Housing Destination <_ 5% unknown
responses
2. Emergency Shelters <_ 20% unknown responses
vi. Data Timeliness: All program staff must enter/update project participant
household data into HMIS within 10 calendar days following the date of project
enrollment/exit.
c. Commitment to ending homelessness for at least one subpopulation (Family, Adult,
Youth, Veteran or Chronically Homeless) and work in the community as a system to
accomplish this goal.
d. A member of the Housing Task Force to develop the Local 5-year Plan and implement
strategies and activities from the 5-year Plan to achieve objectives and measures of
success.
C. Submit deliverables with a commitment to reporting complete, quality data that is
timely, truthful and accurate in accordance with the Deliverable Schedule.
a. Monthly, by the 101h of each month
i. Invoice payment request.
ii. HMIS Data Quality and Timeliness
iii. Monthly Program Enrollment Report
b. Quarterly, by the 1011 of each month following the quarter reported on
i. Program Performance Report
1. Progress toward key performance measures (Section B directly above)
2. If performance is below the expected outcome, submit an action plan
that describes the strategies and steps that will be taken and a
projection of how much improvement will be made by the end of the
contract year. Plans must be updated each quarter.
ii. Coordinated Entry: Lead agency will submit a report that tracks the
homelessness status of all households, engagements and housing placements
for each household.
iii. Landlord Outreach: All housing program intervention types that have "percent
exit to permanent housing" goals are expected to conduct landlord outreach
with the purpose to expand and retain landlords willing to rent to very low
income and/or households requiring permanent supportive housing. Submit a
log quarterly of these activities (this does not include calls on behalf of program
participants).
c. Annually
Professional Services Contract (rev 04/2019) Page 15 '
i. Lead agency: Point in Time Count Report, due by February 15.
CONTRACTORS are expected to assist the lead agency in conducting a
comprehensive count and providing accurate data to the lead agency.
D. Consolidated Homeless Grant Subcontractors
a. All items in the CHG Guidelines are delegated to the subcontractor.
b. Subcontractor is responsible for all items in the contract between Mason County and
the Department of Commerce
c. Subcontractor is responsible for all applicable CHG Guidelines
(blank space intentional)
Professional Services Contract(rev 04/2019) Page 16
Deliverable Schedule
Item Date Due I Frequency Deliverable Name Description Criteria for Acceptance
Target date July 30, but no Contract Requirements All requested information must
1 later than thirty(30)days of Special Conditions identified in the Special be current, complete, and
the signature date by the Conditions Section accurate
COUNTY
Complete, accurate, and
2 Monthly, as close to the 1st Invoice Monthly invoice& Back up approval signature. Back up
of each month as possible documentation documentation in the form of a
general ledger
A. Complete, timely, and
accurate data using template(s)
A. All new monthly program provided
A. Monthly Enrollment enrollments and key community B• Data Timeliness: client data
On or before the 10th of Report program referral and enrollment entered within 10 days of
3 each month B. Data Quality&Timeliness tracking project start and exit
(CHG 6.2) B. Data Timeliness and Data Data Quality: 5% unknown
Quality Report housing destination for RRH
and TH; _20/o unknown
responses for emergency
shelters
A. Outcome of key
performance measures- 1)
exits to permanent housing, 2)
A. Program Performance unsheltered prioritization, 3)
Report data quality and timeliness;
B. Coordinated Entry B. Coordinated Entry—Lead A- F. All reports are received
Tracking(5 yr. Plan Obj 1, agency to provide Tracking on time and are accurate;
Quarterly, on or before the Measure of Success b) Report(access points assist proper and complete use of
4 10th of Oct., Jan., April., & C. Landlord Outreach (CHG lead agency in data collection, templates; all directions
July 2.3, RCW 43.185c.240) accuracy and tracking); followed;Action plan to
D. Training Log (CHG 2.1.6) C. Landlord Outreach-list of accompany report for areas that
E. Shelter Utilization Rate qualifying activities performed; are not tracking to meet
F. Grant Spend Down D. Staff training for the quarter program outcome benchmarks
Report E. Shelter Utilization Rate
F. Only for RRH programs
(broken out by funding source)
and any voucher budget items
(e.g. motel vouchers)
Annually, as described A. All activities associated with
below: A. Point in Time Count planning, hosting event and A. Attempt a complete count of
Planning and Event conducting surveys for the people experiencing
A. PIT Count Event annual Point in Time Homeless homelessness in Mason County
5 Planning and Conduct: a PIT Count Report c lead Census Count B. Truthful and accurate data,
August—February; agency (all other agencies B. Formal PIT Count Report of work with County and Dept of
B. February 15-PIT Count assist in data verification) the event, homeless census Commerce to verify data
Report: data and demographics
CONTRACTOR must use templates when provided by Mason County
(� Professional Services Contract (rev 04/2019) Page 17
EXHIBIT C
BUDGET
Turning Pointe Annual Amount Funded (2163) Comment
Administration $4,680
Shelter Staff-Advocate Wages $28,000 Up to 1 FTE or 40
Shelter Staff-Advocate Benefits $5,520 hours/week
Payroll taxes $3,600
Telephone $800
Utilities $2,000
Insurance $1,200
Copier $300
Accounting Services $1,600
Office/Shelter Supplies $300
Motel Vouchers $3,500
Totals $61,500
Payment:
In the event State, Federal or local funding changes, the COUNTY reserves the right to amend the
payment terms and the amount awarded in this contract. The funding awarded may only be used for
eligible activities and expenses. Payment is based on a reimbursement of allowable expenses. No
payments in advance or in anticipation of goods or services to be provided under this contract shall be
made by the COUNTY. Approved invoices will be disbursed according to the vendor payment schedule of
the County Auditor's Office. Refer to the Billing Procedures and Payment clause of this contract for
additional information.
Submit monthly invoices electronically to Todd Parker, tparker(a)co.mason.wa.us. The Subcontractor must
submit their own invoice request document and ledger. Each invoice must include:
• the name of the agency,
• date submitted,
• dates of service (e.g. report period),
• contract number,
• name of funding source,
• reimbursement request per funding source,
• Salary and benefits separated out,
• any additional voucher detail worksheets, if required by the grant,
• any HMIS reports required by the grant
• a total reimbursement request for each funding source, and
• a signature from the Executive Director, CEO, and/or Board Member.
The invoice request must break out funding: 2163 (local document recording fees) and all the CHG
categories. 2163 will be further broken down by: Operations, Staff Salary/Benefits (all one total) and
rental assistance/vouchers paid. For CHG, use the categories that are in the budget table in Exhibit C.
All consumable supplies must be pre-approved by the Finance Contact listed in this contract.
Professional Services Contract(rev 04/2019) Page 20
MASON COUNTY
AGENDA ITEM SUMMARY FORM
o: Board of Mason County Commissioners
From: Kell Rowen, Planning Manager Action Agenda Q
Public Hearing ❑
Other ❑
Department: Community Services Ext: 286
Date: July 20, 2021 Agenda Item #�; }
(Commissioner Staff To
Complete)
Briefing Date: June 28,July 12 & 19, 2021.
Briefing Presented By: Kell Rowen
[ ] Item Was Not Previously Briefed With The Board
Please Provide Explanation Of Urgency
ITEM:
Contract amendment for Belfair Urban Growth Area (UGA) Planned Action
Environmental Impact Statement(EIS).
BACKGROUND:
Mason County Planning Department is working with BERK Consulting to assist in
preparing a Planned Action EIS for a defined area of the Belfair Urban Growth Area.
Staff is recommending a contract amendment to include additional scope of work
which includes an increased budget of$58,11o.
RECOMMENDED ACTION:
Board of County Commissioners shall approve the proposed contract amendment and
increased budget in the amount of$58,11o.
ATTACHMENT(S):
Contract Amendment/budget/2021 Budge Change Request
7/13/2021
FORM OF AMENDMENT
PROJECT: MASON COUNTY BELFAIR URBAN GROWTH ARE ENVIRONMENTAL
IMPACT STATEMENT (R0010509)
AMENDMENT NUMBER: 2
AMENDMENT EFFECTIVE DATE: 07/30/2021
This Amendment (this "Amendment") is incorporated by reference into and made a part of the Consultant
Services Agreement dated as of May 5, 2020 by and between the Mason County ("CLIENT") and BERK
Consulting, Inc. ("BERK") including the attachments, schedules and exhibits attached thereto (the
"Agreement"). Capitalized terms used but not defined herein have the meanings assigned to them under
the Agreement.
The parties to the Agreement agree to make the following additions or modifications to the SOW as
follows:
1. Timeline: All services and deliverables to be performed no later than December 31,2021
2. Additional Budget: This agreement increases the budget for Task 3.2 Added SEPA Tasks by
$58,106 for a total not to exceed contract amount of $266,355.
Except as modified by this and any previously issued Amendment, all other terms and conditions of the
Agreement remain in full force and effect. This Amendment may be executed in counterparts, each of
which is deemed an original, but all of which constitutes one and the same agreement. Delivery of an
executed counterpart of this Amendment electronically or by facsimile shall be as effective as delivery of
an original signed counterpart of this Amendment.
By their execution below, the parties hereto have agreed to all of the terms and conditions of this
Amendment effective as of the Amendment Effective Date listed above, and each signatory represents
that it has the full authority to accept this Amendment, and to bind her/his respective party to all of the
terms and conditions herein.
Mason County BERK CONSULTING, INC.
By: By: Lisa Grueter
Title: Title: Principal
Date: Date: 7/14/2021
Consultant Agreement & Amendment Summary— For Reference Only
Amount Summary Description
Original Consultant Agreement 199,949 Base agreement
Amendment 1 8,300 Term extension,add scope, budget
Amendment 2 58,106 Term extension,add scope, budget
Total Consultant Amount 266,355 Base agreement and all amendments
:ill 11 1
TASK 3.2 ADDED SEPA TASKS
TASK 3.2.1 : EXPANDED RESPONSE TO DRAFT EIS COMMENTS
The purpose of this task is to address additional levels of effort to respond to comments on the Draft EIS
regarding natural resources, utilities, and transportation. This expanded responses to comments would
support the further development of the Preferred Alternative and subarea plan (e.g. policy and code
amendments and capital improvements.
Natural Resources and Utilities
The Consultant, via Herrera and Pacific Groundwater Group, will programmatically address responses to
comments regarding natural resources and utilities, and:
■ Estimate the current and projected future nitrogen loading to.the spray fields using available water
reclamation facility data and growth projections associated with each alternative.
■ Estimate the current and projected future wastewater flow rate from Puget Sound Industrial Center
(PSIC) to the water reclamation facility (WRF) based on assumptions contained in the General Sewer
Plan (GSP).
■ Complete further evaluation of the potential for PUD 1 groundwater withdrawals to affect
streamflow through the following process:
13 Review of USGS Kitsap Peninsula Model.
• Review of depth of PUD drinking water well information and likely connection / interaction /
potential for impact of stream flows.
• Further consideration of potential impacts to stream flow as a result of increased withdrawal by
the utility.
13 Assess the hydrologic benefits of reclaimed water recharge to receptor streams and a map of
areas that may potentially be suitable for infiltration of reclaimed water.
• Determine whether a conclusion can be made with regard to PUD groundwater withdrawals for the
Belfair UGA on streamflow, or if additional hydrogeologic analysis is necessary.
■ Calculate and document the percentage of UGA that is within critical aquifer recharge areas
(CARAs).
Transportation
The Consultant, through The Transpo Group, will prepare responses to the comments during the comment
period and following the period from WSDOT, and finalize the mitigation measures and final tables for
the Final Environmental Impact Statement (EIS) and Planned Action Ordinance. This in turn will support the
revisions to the subarea plan transportation chapter.
Task 3.2.2: Preparation of SEPA Documentation
Based on the results of Task 3.2.1 and the Planning Advisory Commission (PAC) direction on the Preferred
Alternative, the Consultant will prepare appropriate documentation. The County anticipates a voluntary
comment period on the SEPA document. Based on the comments, the Consultant will prepare the Final EIS
�i') 7/30/2021 Mason County I Belf air Urban Growth Area Environmental Impact Statement(R0010509) 2
per the base scope of services.
Task 3.2.3: Public Engagement and Legislative Process
The base scope assumed two public meetings which have occurred as of the date of this amendment. The
purpose of Task 3.2.3 is to attend meetings with the PAC and Board of County Commissioners.
Approximately four meetings are included assuming virtual attendance at three of the four meetings.
Additionally, the Consultant will prepare materials for engagement such as a postcard, factsheet, or
survey to support the Preferred Alternative.
Task 3.2A Team Coordination
In support of Task 3.2, the Consultant will coordinate with Mason County staff and other agencies as
appropriate, with coordination calls weekly or biweekly as appropriate.
Cost Estimate
Based on the scope the estimated additional cost is identified below.
L Grueter K.Gifford R.Fomaby Project Support M.Fontaine Engineering P.Lynch i Herrslein M.Rossi
Support Total Hours and
Project Manager Deputy PM Engagement 3 Analyst Utilities Lead Analyst Transportation Transportation Cultural
EstimatedCoil
Support Lead Planner Resources Lead by
k
by Task
2021 Hourly Role $225 $160 $140 $120 $201 $252 $245 $193 $90
';Task 3.21 Expanded Reipsmse to Draft EIS Comments
Subtotal 8 16 0 0 24 Ili 2 4 8 86
$16470
Documerstation
Subtotal 16 32 0 0 16 I0 0 10 8 too
20,102
Subtotal 16 16 12 0 6 0 0 0 0 50
$9,046
�Tosk 3.2.4:Team Coordination
Subtotal 12 12 2 0 6 0 0 4 0 38
$7,188
Total Estimated Hours 52 76 14 16 54 36 2 is 16 234
Cost(Hours'Rote) $11,700 $12,160 $1,960 $1,920 $10,854 $9,072 $490 $3,510 $1440 $53,106
Subtotal Consultant Cad S53.106
PaHicGroundwcterGroua-HydrogeoiogyStudy $5:000
Eslimated Prajecl Total $58,106
�i„ 7/30/2021 Mason County I BeIfair Urban Growth Area Environmental Impact Statement(R0010509) 3
July 12, 2021
TASK 3.2 ADDED SEPA TASKS
Task 3.2.1 : Expanded Response to Draft EIS Comments
The purpose of this task is to address additional levels of effort to respond to comments on the Draft EIS
regarding natural resources, utilities, and transportation. This expanded responses to comments would
support the further development of the Preferred Alternative and subarea plan (e.g. policy and code
amendments and capital improvements.
Natural Resources and Utilities
The Consultant, via Herrera and Pacific Groundwater Group, will programmatically address responses to
comments regarding natural resources and utilities, and:
■ Estimate the current and projected future nitrogen loading to the spray fields using available water
reclamation facility data and growth projections associated with each alternative.
■ Estimate the current and projected future wastewater flow rate from Puget Sound Industrial Center
(PSIC) to the water reclamation facility (WRF) based on assumptions contained in the General Sewer
Plan (GSP).
■ Complete further evaluation of the potential for PUD 1 groundwater withdrawals to affect
streamflow through the following process:
13 Review of USGS Kitsap Peninsula Model.
13 Review of depth of PUD drinking water well information and likely connection / interaction
potential for impact of stream flows.
Further consideration of potential impacts to stream flow as a result of increased withdrawal by
the utility.
13 Assess the hydrologic benefits of reclaimed water recharge to receptor streams and a map of
areas that may potentially be suitable for infiltration of reclaimed water.
■ Determine whether a conclusion can be made with regard to PUD groundwater withdrawals for the
Belfair UGA on streamflow, or if additional hydrogeologic analysis is necessary.
■ Calculate and document the percentage of UGA that is within critical aquifer recharge areas
(CARAs).
Transportation
The Consultant, through The Transpo Group, will prepare responses to the comments during the comment
period and following the period from WSDOT, and finalize the mitigation measures and final tables for
the Final Environmental Impact Statement (EIS) and Planned Action Ordinance. This in turn will support the
revisions to the subarea plan transportation chapter.
Task 3.2.2: Preparation of SEPA Documentation
Based on the results of Task 3.2.1 and the Planning Advisory Commission (PAC) direction on the Preferred
:III 1
Alternative, the Consultant will prepare appropriate documentation. The County anticipates a voluntary
comment period on the SEPA document. Based on the comments, the Consultant will prepare the Final EIS
per the base scope of services.
Task 3.2.3: Public Engagement and Legislative Process
The base scope assumed two public meetings which have occurred as of the date of this amendment. The
purpose of Task 3.2.3 is to attend meetings with the PAC and Board of County Commissioners.
Approximately four meetings are included assuming virtual attendance at three of the four meetings.
Additionally, the Consultant will prepare materials for engagement such as a postcard, factsheet, or
survey to support the Preferred Alternative.
Task 3.2A Team Coordination
In support of Task 3.2, the Consultant will coordinate with Mason County staff and other agencies as
appropriate, with coordination calls weekly or biweekly as appropriate.
:111 July 12, 2021 Mason County I Belfair UGA Planned Action EIS -Scope Amendment 2
July 12, 2021
COST ESTIMATE
Based on the scope the estimated additional cost is identified below.
L.Grueter K.Gifford R.Fornaby Project Support M.Fontaine Engineering P.Lynch S.Herzstein M.Rossi
Support Total Hours and
Project Manager Deputy PM Engagement& Analyst Utilities Lead Analyst Transportation Transportation Cultural Estimated Cost
Support Lead Planner Resources Lead by Task
2021 HourlrA Rate $225 $160 $140 $120 $201 $252 $245 $195 $90
Task 3 2.1:Expanded Response to Draft EIS Comments -
Subtotal 8 16 0 8 24 18 2 4 8 88
16,670
Task 3.2 1 Preparation of SEPA Documentation ---
Subtotal 16 32 0 8 16 18 0 10 8 108
20,102
Task 3.2.3:Pvblic Engagement and Legislative Proc— — --
Subtotal 16 16 12 0 6 0 0 0 0 So
9,046
Task 3.2.4�Team Coordination
Subtotal 12 12 2 0 8 0 0 4 0 38
$7,288
Total Estimated Hours 52 76 14 16 54 36 2 18 16 284
Cost(Hours'Rote) $11,700 $12,160 $1,960 $1,920 $10,554 $9,072 $490 $3,510 $1,440 $53,106
Subtotal Consultant Cost $53,106
Pacific Groundwater Group-Hydrogeology Study $5,000
Estimated Project Total $58,106
:ill 3
2021 BUDGET CHANGE REQUEST
Date:07/12/21 Change Request#
PLEASE SUBMIT BUDGET CHANGE REQUESTS TO BUDGET MANAGER - SUPPORT SERVICES
Supplemental Appropriation Non-Debatable Emergency Debatable Emergency X Budget Amendment
For increased expenditures due to unanticipated For the relief of a stricken community For a Public emergency other than a For increased expenditures to be funded
federal,state,or local funds requiring immediate address;to meet non-debatable emergency which using ending fund balance or transfer of
mandatory expenditures required by law could not reasonably have been expenditures from one department's budget
foreseen at the time of making the to another within the general fund.
budget,requiring the expenditure of
money not provided for in the budget.
REVENUE/SOURCE
EXPENDITURES
di
cm From 001.000000.320.000 508.80.500000 < $ 58,110.00 > End Fund Balance Reserved
0
u To + 001.000000,125.146 558.60.541021 58,110.00 BERK UGA EIS
0
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To +
c
`9 To +
m
0' To +
v
To +
E
o To +
a
v To +
m
To +
`o
m To +
c
0
u Reason forChange:BERK BELFAIR UGA EIS amended the contract to$58,110.00.
'A
N
t
F-
Authorizing signature for +'
department requesting transfer: YW ) EXT: Z8�
Title of authorizing signature: C60A PA TL Dew� Date:
oAction taken by Budget Manager: Change Approved , Change Denied
� a
0° Budget Manager signature: Date:
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Mike Collins P.E, PLS, County Engineer Action
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: July 20, 2021 Agenda Item #Col.�
BRIEFING DATE: July 12 2021
BRIEFING PRESENTED BY: Mike Collins
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Cooperative Agreement with Mason Transit Authority for the
operation and maintenance of the County Pickering Road and
Cole Road Park and Rides
BACKGROUND:
Through an extremely competitive process which began in 2014, Mason Transit
Authority (MTA) was awarded funding assistance to provide Park & Ride development
of new and existing park and ride locations for commuters in Mason County. This will
increase the number of available parking spaces from the current 154 up to 506 when
completed, adding the new spaces over the current and next biennium periods.
The County's Cole Road and Pickering Road Park and Rides are part of the project;
providing, critical upgrades including security, additional parking, passenger amenities,
lighting, shelter for waiting passengers and electric vehicle charging stations.
The attached agreement allows MTA to operate transit services out of the County
owned park and rides and to maintain the striping, signing and illumination (County to
maintain remainder of facility) in exchange for the use of the premises.
RCW 39.34.030 permits public agencies to enter into agreements with one another for
joint or cooperative actions.
RECOMMENDED ACTION:
Recommend the Board authorize the County Engineer to execute the Cooperative
Agreement with Mason Transit Authority allowing the use to operate transit services
out of the Cole Road and Pickering Road Park and Rides owned by the County and to
maintain striping, signing and illumination.
Attachment:
1. Agreement
COOPERATIVE AGREEMENT
Operation and Maintenance of the Mason County Pickering Road and Cole Road
Park and Rides
THIS COOPERATIVE AGREEMENT(Agreement) for the operation and maintenance
of the Pickering Road and Cole Road Park and Rides is made and entered into by and
between Mason County hereinafter called(COUNTY) and Mason County Public
Transportation Benefit Area dba Mason Transit Authority hereinafter called (MTA).
RECITALS
A. MTA is currently constructing park and ride lots commonly known as the
Pickering Road and Cole Road Park and Rides located at the intersections of SR 3 and Pickering
Road and Cole and SR 3;
B. The Park and Rides are located on real property owned by the COUNTY;
C. The MTA provides public transportation within Shelton and Mason County, and
has adopted a comprehensive plan to provide mass transit for said rural area,which includes
providing transit services at the Park and Ride Lots;
D. The MTA and COUNTY have agreed on the operation and maintenance for the
Park and Ride Lots; and
E. The COUNTY and the MTA are authorized to enter into this agreement pursuant
to Chapter 39.34 RCW.
AGREEMENT
NOW, THEREFORE, in consideration of the terms, conditions,covenants, and performances
contained herein, IT IS MUTUALLY AGREED THAT:
1. PREMISES.
A. The premises covered by this Agreement are shown on the MTA Plans and
Specification dated February 2018 in Exhibits A(Pickering Road Park and Ride) and B (Cole
Road Park and Ride), attached hereto and by this reference made a part hereof, and defined as
follows:
Legal Description attached hereto as Exhibits A-1 and B-1
B. MTA has examined the Premises and accepts it in its present condition as part of
the consideration of this Agreement.
-1-
2. USE OF PREMISES.
A. No use other than operation and maintenance of a park and ride lot in conjunction
with transit services shall be permitted without the prior written approval of the COUNTY.
Operation of transit services are the transfer of motorists from private vehicles to buses or to or
from private carpool vehicles,bus to bus transfers,transfers to MTA van pools, and necessary
security activities. Any other use authorized by the COUNTY will be pursuant to separate
written agreement. This provision applies to other uses by MTA and uses by third parties.
B. In using the Premises,MTA must comply with all COUNTY municipal codes,
policies, and regulations heretofore adopted or hereafter promulgated by the COUNTY relative
to the location,operation, and maintenance of improvements located on the Premises.
C. In using the Premises, it is expressly agreed that MTA must comply with all
applicable federal, state, and local laws, ordinances, and regulations, including environmental
requirements,that are in force, or which may hereafter be in force and secure and maintain all
necessary permits and licenses.
D. Signs, display lights, or advertising media/materials are not permitted on the
Premises except on transit buses,unless prior written approval by the COUNTY.
E. MTA will not disturb markers installed by a franchise or permit holder and will
contact the franchise or permit holder prior to any excavation in order that the franchise or permit
holder may locate underground utilities. It is MTA's responsibility to protect legally installed
underground utilities from damage caused by itself, its contractors, agents, employees, MTAs,
and/or invitees. Prior to any operation in which earth,rock, or other material on or below the
ground is moved or otherwise displaced to a vertical depth of twelve inches (12")or greater,
MTA must call the one-number locator service in MTA's area as required by RCW 19.122 to
ascertain the existence of underground utilities. MTA must comply with all provisions of
Chapter 9.122 RCW relating to underground facilities.
3. TERM. This Agreement shall be a 20-year tenancy, commencing on date of execution
by the Board of County Commissioners.
4. RENEWAL.
A. This Agreement may be renewed for a 20-year period; provided that;
(1) MTA is not in default and has not been in default during the term or any
Renewal Period of this Agreement;
(2) there is no other public need for the Premises;
(3) the Park and Ride Lot is, in the COUNTY's determination, continuing to
serve a functional highway purpose; and
-2-
(4) the terms and conditions of this Agreement conform to then existing
COUNTY policies or practices, laws,regulations, and contracts,or provided MTA is willing to
amend this Agreement to bring it into compliance with such policies,practices, laws, regulations,
and contracts.
B. The Agreement for the Renewal Period shall be on the same terms and conditions
as set forth herein, except as modified by any changes in policies, practices, laws, regulations, or
contracts, as reflected in a written amendment signed by both parties.
C. MTA shall give notice of its intent to renew this Agreement for the Renewal
Period at least ninety (90)calendar days,but not more than six(6)months prior to the expiration
of this Agreement,or any renewal thereof.
5. TERMINATION BY COUNTY.
A. The COUNTY may terminate this Agreement, in whole or in part, without penalty
or further liability as follows:
(1) upon thirty(30) calendar days' written notice to MTA, if MTA defaults,
and fails to cure such default within that thirty(30)calendar day period, or such longer period, as
may be determined by the COUNTY in its sole judgment, if MTA is diligently working to cure
the default; and
(2) immediately,upon written notice, if a receiver is appointed to take
possession of MTA's assets,MTA makes a general assignment for the benefit of creditors, or
MTA becomes insolvent or takes or suffers under the Bankruptcy Act.
B. Waiver or acceptance of any default of the terms of this Agreement by the
COUNTY shall not operate as a release of MTA's responsibility for any prior or subsequent
default.
C. If MTA defaults on any provision in this Agreement three (3)times within a
twelve (1 2)-monthperiod,then the third default shall be deemed "non-curable" and this
Agreement may be terminated by the COUNTY on thirty(30)days written notice.
6. TERMINATION BY MTA.
A. MTA may terminate this Agreement, in whole or in part,without penalty or
further liability as follows:
(1) upon not less than thirty (30)calendar days'prior written notice,
(2) upon not less than thirty (30)calendar days'prior written notice to the
COUNTY, if the COUNTY defaults, and fails to cure such default within that thirty (30)
calendar day period, or such longer period, as may be determined by MTA in its sole judgment,
if the COUNTY is diligently working to cure the default, or
-3-
(3) Immediately, upon written notice, if in MTA's judgment the Park and Ride
Lot is destroyed or damaged so as to substantially and adversely affect MTA's authorized use of
the Park and Ride Lot.
7. CONSIDERATION. In exchange for the use of the Premises by MTA to operate a park
and ride lot in conjunction with transit services, as described elsewhere herein,the MTA agrees
to perform the maintenance services on the Premises, as provided elsewhere herein.
8. MAINTENANCE.
A. MTA agrees to maintain the striping, signing and illumination.
B. COUNTY shall maintain the remainder of the facility.
9. IMPROVEMENTS. Improvements other than the approved Plans and Specifications in
Exhibit A and B are not permitted,unless prior written approval by the COUNTY. Prior to the
installation of these improvements MTA shall notify the COUNTY and the parties shall
coordinate their activities to facilitate such installations.
10. PERSONAL PROPERTY.
A. The COUNTY shall not be liable in any manner for,or on account of, any loss or
damage sustained to any property of whatsoever kind stored,kept,or maintained in or about the
Premises,except for such claims or losses that may be caused by the COUNTY, its authorized
agents, or employees.
B. MTA shall not be liable in any manner for, or on account of,any loss or damage
sustained to COUNTY, its franchisees, lessees, and permittees, or other authorized users'
personal property of whatsoever kind stored,kept, or maintained on or about the Premises,
except for such claims or losses that may be caused by MTA, its authorized agents, or
employees.
C. Upon termination of this Agreement,the COUNTY or its agent may remove all
personal property of MTA and MTA improvements or modifications to the Premises remaining
on the Premises at MTA' s expense and dispose of it in any manner the COUNTY deems
appropriate. MTA agrees to reimburse the COUNTY for the costs of such removal and disposal
within thirty(30)calendar days of the date of the COUNTY's invoice.
11. CONSTRUCTION.No construction of new or reconstruction of existing improvements
is permitted without the prior written approval of the COUNTY. MTA covenants that any
regrading or improvements to be constructed on the Premises will not at any time during or after
construction either damage,threaten to damage, or otherwise adversely affect any part or
element of the highway facility or the operation thereof. The COUNTY shall be furnished with
one(1) set of complete plans, details, and specifications and revisions thereto for grading and all
improvements proposed to be placed on the Premises, and no work shall be done without prior
written approval of such plans by the COUNTY. All construction work shall be done in
-4-
conformity with the plans and specifications as approved. All construction shall comply with the
COUNTY codes, regulations, construction standards, permit requirements, or other applicable
rules, which includes but is not limited to inspection by a certified project inspector. The
COUNTY may take any action necessary, including directing that work be temporarily stopped
or that additional work be done,to ensure observation of the plans and specifications,protection
of all parts and elements of the facility, and compliance with the COUNTY's construction and
safety standards. The improvements shall be designed and constructed in a manner that will
permit access to the Premises for the purpose of inspection, maintenance, and construction when
necessary.
12. COUNTY RESERVATION OF RIGHT.
A. Right of Entry.
(1) Nothing herein shall affect the COUNTY's, its agent's, and/or contractor's
right to enter upon and use the Premises at any time for any purpose.
(2) Other than in an emergency,the COUNTY, as a matter of courtesy, will
attempt to give MTA a minimum of thirty(30) calendar days'notice of any entry that will
unreasonably disrupt MTA's operation or maintenance on the Premises. All reasonable steps will
be taken to minimize impacts to MTA's operation and maintenance; however, the COUNTY
assumes no liability of any kind for any such disruption.
B. Right to Grant/Maintain/Operate Utility Franchises/Permits/Easements/Leases.
(1) Nothing in this Agreement shall affect the COUNTY' s right to grant
franchises, easements,permits, or enter into leases or other documents concerning the use of the
Premises; provided that, such use does not unreasonably interfere with MTA' s operation or
maintenance of the Premises.
(2) Nothing in this Agreement shall affect the right for franchisees,
permittees, or lessees,to enter upon the Premises to maintain, repair, and enhance existing
facilities and install, maintain, and repair new facilities.
(3) Any installation,maintenance, and repair of the Premises by a franchisee,
permittee, or lessee will be accomplished in such a manner as to minimize any disruption to
MTA's operation and maintenance on the Premises. Except in the event of an emergency,the
franchisee, permittee, or lessee will be required to notify MTA of activities that will involve the
use of the Premises prior to such use. In addition,the franchisee,permittee, or lessee will be
required to restore paving and grading damaged by the installation, maintenance, and/or repair.
13. VACATION OF PREMISES. Upon termination of this Agreement, MTA shall cease
its operations on the Premises and, if so directed by the COUNTY, restore the Premises to its
condition prior to MTA's occupancy. This restoration may include the removal of personal
property and any MTA improvements or modifications to the Premises. This work shall be done
at MTA's expense and to the reasonable satisfaction of the COUNTY. In the event MTA fails to
-5-
vacate and, if so directed by the COUNTY,restore the Premises prior to the date of termination,
MTA shall be liable for any and all costs to the COUNTY arising from such failure and agrees to
reimburse the COUNTY for all such costs within thirty(30) calendar days of the date of the
COUNTY' s invoice for such costs.
14. TAXES/ASSESSMENTS/UTILITIES.
A. MTA agrees to pay all assessments that benefit the Premises, and/or which may
hereafter become a lien on the interest of MTA. MTA shall have the right to appeal disputed
charges.
B. MTA also agrees to pay all taxes that may hereafter be levied or imposed upon
MTA or by reason of this Agreement. MTA shall have the right to appeal disputed charges.
C. MTA agrees, except as noted herein,to pay the cost for all utility bills incurred at
the Park and Ride Lot, including,but not limited to, sewer, electric, water, surcharges, and rate
adjustments that serve the Premises. MTA also agrees to pay any other fee associated with the
Premises that may be required by the COUNTY code.
15. LIENS.
A. Nothing in this Agreement shall be deemed to make MTA the agent of the
COUNTY for purposes of construction, repair, alteration, or installation of structures,
improvements, equipment, or facilities on the Premises. MTA acknowledges that the COUNTY
may not, and shall not,be subject to claims or liens for labor or materials in connection with such
activities by MTA.
B. MTA shall at all times indemnify, save and hold the COUNTY harmless from all
claims for labor or materials in connection with construction,repair, alteration, or installation of
MTA's structures, improvements,equipment, or facilities within the Premises, and from the cost
of defending against such claims, including attorney fees.
C. In the event a lien is filed upon the Premises, MTA shall either(1) record a valid
release of lien; or(2)deposit sufficient cash with the COUNTY to cover the amount of the claim
on the lien in question, and authorize payment to the extent of said deposit to any subsequent
judgment holder that may arise as a matter of public record from litigation with regard to
lienholder claim; or(3)procure and record a bond which releases the Premises from the claim of
the lien and from any action brought to foreclose the lien. Should MTA fail to accomplish either
C. (1), (2) or(3) above within thirty(30) calendar days after the filing of such a lien,this
Agreement shall be in default per Section 5.A.(1).
16. ENVIRONMENTAL REQUIREMENTS.
A. The COUNTY and MTA each represent, warrant, and agree that it will conduct
its activities on and off the Premises in compliance with all applicable environmental laws. As
used in this Agreement, "Environmental Laws" means all federal, state, and local environmental
-6-
laws,rules, regulations, ordinances,judicial, or administrative decrees, orders, decisions,
authorizations, or permits, including, but not limited to,the Resource Conservation and Recovery
Act, 42 U.S.C. § 6901, et. seq.,the Clean Air Act, 42 U.S.C. § 7401,et seq., the Federal Water
Pollution Control Act, 33 U.S.C. § 1251, et seq., the Emergency Planning and Community Right
to Know Act, 42 U.S.C. § 11001, et seq.,the Comprehensive Environmental Response,
Compensation and Liability Act,42 U.S.C. § 9601, et seq., the Toxic Substances Control Act, 15
U.S.C. § 2601, et seq.,the Oil Pollution Control Act, 33 U.S.C. § 2701, et seq., and Washington
or any other comparable local, state, or federal statute or ordinance pertaining to the environment
or natural resources and all regulations pertaining thereto, including all amendments and/or
revisions to said laws and regulations.
B. Toxic or hazardous substances are not allowed on the Premises without the
express written permission of the COUNTY and under such terms and conditions as may be
specified by the COUNTY. For the purposes of this Agreement, "Hazardous Substances," shall
include all those substances identified as hazardous under the Comprehensive Environmental
Response, Compensation, and Liability Act,42 U.S.C. § 9601 et seq., and the Washington
Model Toxics Control Act, RCW 70.105D et seq., including all amendments and/or revisions to
said laws and regulations, and shall include gasoline and other petroleum products. MTA is
hereby authorized to bring on to the Premises gasoline and petroleum products necessary to carry
out the maintenance and operation requirements set forth in this Agreement. In the event such
permission is granted,the disposal of such materials must be done in a legal manner by MTA.
C. MTA agrees to cooperate in any environmental investigations conducted by the
COUNTY staff or independent third parties where there is evidence of contamination on the
Premises, or where the COUNTY is directed to conduct such audit by an agency or agencies
having jurisdiction. MTA will reimburse the COUNTY for the cost of such investigations,where
the need for said investigation is determined to be caused by MTA's operations. MTA will
provide the COUNTY with notice of any inspections of the Premises, notices of violations, and
orders to clean up contamination. MTA will permit the COUNTY to participate in all settlement
or abatement discussions. In the event that MTA fails to take remedial measures as duly directed
by a state, federal, or local regulatory agency within ninety(90) calendar days of such notice,the
COUNTY may elect to perform such work, and MTA covenants and agrees to reimburse the
COUNTY for all direct and indirect costs associated with the COUNTY's work where those
costs are determined to have resulted from MTA's use of the Premises. MTA further agrees that
the use of the Premises shall be such that no hazardous or objectionable smoke, fumes, vapor,
odors, or discharge of any kind shall rise above the grade of the right of way.
D. For the purposes of this Agreement, "Costs" shall include,but not be limited to,
all response costs,disposal fees, investigatory costs,monitoring costs, civil or criminal penalties,
and attorney fees and other litigation costs incurred in complying with state or federal
environmental laws,which shall include,but not be limited to the Comprehensive Environmental
Response, Compensation and Liability Act,42 U.S.C. § 9601, et seq.; the Clean Water Act, 33
U.S.C. § 1251; the Clean Air Act, 42 U.S.C. § 7401; the Resource Conservation and Recovery
Act,42 U.S.C. § 6901; and the Washington Model Toxics Control Act, RCW 70.105D et seq.,
including all amendments and/or revisions to said laws and regulations.
-7-
E. MTA agrees to defend, indemnify, and hold the COUNTY harmless from and
against any and all claims, causes of action, demands, and liability including,but not limited to,
any costs, liabilities,damages, expenses, assessments, penalties, fines, losses,judgments, and
attorneys' fees associated with the removal or remediation of any Hazardous Substances that
have been released, or otherwise come to be located on the Premises, including those that may
have migrated from the Premises through water or soil to other properties which are caused by
or result from MTA'S activities on the Premises. MTA further agrees to retain, defend,
indemnify, and hold the COUNTY harmless from any and all liability arising from the offsite
disposal,handling, treatment, storage, or transportation of any such Hazardous Substances
removed from said Premises.
F. The COUNTY agrees to indemnify, defend, and hold MTA harmless from and
against any and all claims, causes of action, demands, and liability including, but not limited to,
any costs, liabilities,damages, expenses, assessments,penalties, fines, losses,judgments, and
attorneys' fees associated with the existence of,and/or removal or remediation of any Hazardous
Substances that have been released, or otherwise come to be located on the Premises, including
those that may have migrated from the Premises through water or soil to the other properties,
which are caused by or result from the COUNTY's activities on the Premises. The COUNTY
further agrees to retain indemnify,defend, and hold MTA harmless from any and all liability
arising from the off-site disposal, handling, treatment, storage, or transportation of any such
Hazardous Substances removed from the Premises.
G. The provisions of this Section shall survive the termination or expiration of this
Agreement.
17. INSURANCE. MTA will maintain general, auto and completed operations liability
coverage to assume the general, auto,and completed operations liability risks associated with the
work under this Agreement. COUNTY understands and acknowledges that MTA is a member of
a risk-sharing program,the Washington State Transit Insurance Pool. As such,the Washington
State Transit Insurance Pool provides the equivalent of these coverages normally found under a
commercial lines policy or policies:
• Auto liability coverage for any auto (owned or non-owned)no less than$1
million each accident.
• General liability coverage no less than $5 million per occurrence or a$10 million
aggregate limit. This also provides products and completed operations and personal injury.
• Pollution liability insurance for this specific location no less than$1 million per
pollution condition with an annual aggregate of at least$1 million and shall cover bodily injury,
property damage,cleanup costs and defense including costs and expenses incurred in the
investigation, defense or settlement of claims.
MTA maintains workers' compensation as required by the Industrial Insurance laws of
Washington through the state of Washington Department of Labor and Industries.
Should MTA add structures or personal property to this property, MTA agrees to insure such in
the following manner:
-8-
• All risk property insurance coverage.
MTA is solely responsible for the payment of any deductible or self-insured retention.
18. INDEMNIFICATION.
A. MTA, its successors, and assigns, will protect, save, and hold harmless the
COUNTY, its authorized agents, and employees, from all claims, actions, costs, damages, (both
to persons and/or property) or expenses of any nature whatsoever by reason of the acts or
omissions of MTA, its assigns, MTA's subagents, contractors, licensees, invitees,employees,or
any person whomsoever, arising out of or in connection with any acts or activities related to this
Agreement on or off the Premises. MTA further agrees to defend the COUNTY, its agents, or
employees, in any litigation, including payment of any costs or attorney's fees, for any claims or
actions commenced, arising out of,or in connection with acts or activities related to this
Agreement, whether those claims,actions, costs, damages, or expenses result from acts or
activities occurring on or off the Premises. This obligation shall not include such claims, actions,
costs, damages,or expenses which may be caused by the negligence of the COUNTY or its
authorized agents or employees.
However, should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the MTA and
the COUNTY, its officers, officials, employees, and volunteers,the MTA's liability hereunder
shall be only to the extep.t of the MTA's negligence.
B. COUNTY its successors, and assigns, will protect, save, and hold harmless MTA,
its authorized agents, and employees, from all claims, actions, costs, damages, (both to persons
and/or property) or expenses of any nature whatsoever by reason of the acts or omissions of
COUNTY, its assigns,MTA's subagents, contractors, licensees, invitees, employees, or any
person whomsoever,arising out of or in connection with any acts or activities related to this
Agreement on or off the Premises. COUNTY further agrees to defend the MTA its agents, or
employees, in any litigation, including payment of any costs or attorney's fees, for any claims or
actions commenced, arising out of, or in connection with acts or activities related to this
Agreement, whether those claims, actions, costs, damages, or expenses result from acts or
activities occurring on or off the Premises. This obligation shall not include such claims, actions,
costs, damages, or expenses which may be caused by the negligence of the MTA or its
authorized agents or employees.
However, should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115,then in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the MTA and
the COUNTY, its officers, officials, employees, and volunteers,the COUNTY's liability
hereunder shall be only to the extent of the MTA's negligence.
C. WAIVER: Both Parties agree that its obligations under this Section extend to any
claim,demand, and/or cause of action brought by, or on behalf of, any of its employees or agents
-9-
while occupying the Premises for any purpose. For this purpose, Parties, by MUTUAL
NEGOTIATION,hereby waives with respect to the Party only, any immunity that would
otherwise be available to it against such claims under the Industrial Insurance provisions
chapter 51.12 RCW.
D. The provisions contained in this Section shall survive the termination or
expiration of this Agreement.
19. INDEPENDENT CAPACITY. MTA shall be deemed an independent contractor for all
purposes and the employees of MTA or any of its contractors, subcontractors, and employees
thereof shall not in any manner be deemed employees of the COUNTY.
20. NONDISCRIMINATION. MTA, for itself, its successors and assigns, as part of the
consideration hereof, do hereby agree to comply with all applicable civil rights and
antidiscrimination requirements, including but not limited to chapter 49.60 RCW.
21. ASSIGNMENT. Neither this Agreement nor any rights created by it may be assigned,
sublet, or transferred.
22. BINDING CONTRACT. This Agreement shall not become binding upon the
COUNTY unless and until executed by COUNTY signatories.
23. PERFORMANCE BY COUNTY.
A. If MTA defaults in the performance or observation of any covenant or agreement
contained in this Agreement,the COUNTY,without notice if deemed by the COUNTY that an
emergency exists, or if no emergency,with thirty (30)calendar days'written notice, may direct
MTA to stop work and may itself perform or cause to be performed such covenant or agreement.
Such emergency shall include, but not be limited to, endangerment of the life or safety of users
of the Park and Ride Lot and the adjacent highway facility, or the endangerment of the Park and
Ride Lot or the adjacent highway facility.
B. MTA shall reimburse the COUNTY the entire cost and expense of such
performance by the COUNTY within thiIiy(30) calendar days of the date of the COUNTY's
invoice.
C. Any act or thing done by the COUNTY under the provisions of this Section shall
not be construed as a waiver of any agreement or condition herein contained or the performance
thereof.
24. MODIFICATIONS. This instrument contains all the agreements and conditions made
between the parties hereto and may not be modified orally or in any manner other than by an
agreement in writing signed by all parties thereto.No failure on the part of either party to enforce
any covenant or provision herein contained, nor any waiver of any right thereunder, unless in
writing, shall discharge or invalidate such covenant or provision or affect the right of the either
party to enforce the same in the event of any subsequent breach or default.
-10-
25. INTERPRETATION. This Agreement shall be governed by and interpreted in
accordance with the laws of the state of Washington. The title to paragraphs or sections of this
Agreement are for convenience only and shall have no effect on the construction or interpretation
of any part hereof.
26. SEVERABILITY. If any covenant or provision or part thereof, of the Agreement be
adjudged void, such adjudication shall not affect the validity, obligation, or performance of any
other covenant or provision or part thereof,which in itself is valid, if such remainder conforms to
the terms and requirements of applicable law and the intent of this Agreement.
27. TOTALITY OF AGREEMENT. It is understood that no guarantees,representations,
promises, or statements expressed or implied have been made by either party except to the extent
that the same are expressed in the Agreement.
28. DISPUTE RESOLUTION.
A. The following individuals are the Designated Representatives for the purpose of
resolving disputes that arise under this Agreement:
COUNTY: COUNTY Engineer MTA: MTA General Manager
B. COUNTY Designated Representative and MTA Designated Representative shall
confer to resolve disputes that arise under this Agreement as requested by either party. The
Designated Representatives shall use their best efforts and exercise good faith to resolve such
disputes.
C. In the event the Designated Representatives are unable to resolve the dispute,the
appropriate COUNTY Administrator and the MTA General Manager for MTA shall confer and
exercise good faith to resolve the dispute.
D. In the event the COUNTY Administrator and the MTA General Manager for
MTA are unable to resolve the dispute,the parties may, if mutually agreed in writing, submit the
matter to non-binding mediation. The parties shall then seek to mutually agree upon the
mediation process, who shall serve as the mediator, and the time frame the parties are willing to
discuss the disputed issue(s).
E. Each party shall bring to the mediation session, unless excused from doing so by
the mediator,a representative from its side with full settlement authority. In addition, each party
shall bring counsel and such other persons as needed to contribute to a resolution of the dispute.
The mediation process is to be considered settlement negotiations for the purpose of all state and
federal rules protecting disclosures made during such conference from later discovery or use in
evidence; provided that, any settlement executed by the parties shall not be considered
confidential and may be disclosed. Each Party shall pay its own costs for mediation and share
equally in the cost of the mediator. The venue for the mediation shall be in Shelton, Washington,
unless the parties mutually agree in writing to a different location.
-11-
F. If the parties cannot mutually agree as to the appropriateness of mediation,the
mediation process, who shall serve as mediator, or the mediation is not successful,then either
party may institute a legal action in the County of Mason, State of Washington, unless other
venue is mutually agreed to in writing. The parties agree that they shall have no right to seek
relief in a court of law until and unless each of the above procedural steps has been exhausted.
29. ATTORNEYS' FEES. In the event of any controversy,claim, or dispute arising out of
this Agreement,each party shall be solely responsible for the payment of its own attorney's fees
and costs.
30. VENUE. In the event any party deems it necessary to institute legal action or
proceedings to ensure any right or obligation under this Agreement,the parties hereto agree that
such action or proceedings shall be brought in a court of competent jurisdiction situated in
Mason County, Washington.
31. AGREEMENT MANAGEMENT.
A. The Program Manager for each of the parties shall be responsible for
administration of this Agreement and shall be the contact person for all communications and
billings regarding the administration of this Agreement,which expressly excludes notices of
default and reporting, and correcting defects covered under warranty.
B. The Program Manager for MTA is: MTA General Manager.
C. The Program Manager for the COUNTY is: County Engineer
D. Either party may, from time to time, by notice in writing served upon the other
party as required elsewhere herein,designate an additional and/or a different mailing address or
an additional and/or different person to whom such notice, request, report or other
communication are thereafter to be addressed.
32. NOTICES.
A. Wherever in this Agreement written notices are to be given or made,they will be
served, personally delivered or sent by certified mail or overnight mail addressed to the
appropriate party(ies) at the addresses provided herein, unless a different address is designated in
writing or delivered to the other party.
B. Notices of default of this Agreement shall be given to the Program Manager and
the individuals listed below:
(1) MTA: MTA General Manager
790 East Johns Prairie Road
Shelton, WA 98584
-12-
(2) COUNTY: Mason County Public Works
Mike Collins, PE,PLS, County Engineer
100 W Public Works Drive
Shelton, WA 98584
C. Either party may, from time to time,by notice in writing served upon the other
party as required elsewhere herein, designate an additional and/or a different mailing address or
an additional and/or different person to whom notices of default are to thereafter to be addressed.
Mason County Public Transportation Department of Public Works
Benefit Area, dba Mason Transit Authority Mason County, Washington
By: Mike Collins, PE, PLS, County Engineer
Approved as to form: Approved as to form:
Robert W. Johnson, PLLC Tim Whitehead, Ch. DPA
-13-
T.21 NIT R.02TW.,TS 29,W.M. NOTES LEGEND
EXHIBIT A O INSTALL
EDETAAIL N SHEET SP-3)SIGN ---- PROPERTY uc
A-LINE 10+0000 INSTALL DO
N 7190J5�Sfi.� ON�a O (SEE DETAIL T SHEET SP ENTER �J) ACCESSIBLE Plftl(WC
E:1027159.62 ® ® (SEE DETAIL ON SLUT 5P-2)
INSTALL ACCESSIBLE PARgNO SIGN AND VMEEL STOP PER DETAIL
VAN ACCESSIBLE SIGN (SEE DETAIL ON SHEET SP-2)
SEE CEMENT CONCRETE PAVEMENT �. (SEE DETAIL ON SHEET SP-3)
JOINTING DETAIL ON SHEET SP-7
1 m. EXTRUDED CURB
'�� O INSTALL ACCESSIBLE PARKING SIGN (SEE DETAIL ON SHEET SP-2)
\ (SEE DETAIL ON SHEET SP-3)
(SEEDCEMEN LONG CURB AND GUTTER
INSTALL RELOCATED PARK AM FIDE SIGN (SEED ON 4EET SIT-:)
MONOLITHIC COOT CONIC,CURB AND SIDEWALK
`/ S1 ✓ `� \ \. y 0 HANG HUT MODEL 04-21t BUS SHELTER. (SEE DETAIL ON SHEET SP-2)
f Yj CONTRACTOR SHALL COORDINATE ORDER KITH
F-�� &�OJ�j/ k ✓� ypp\`l\\ ����� MTA CONTRACTOR TO INSTALL . 18'GIRD CUT
�Sj�yy.� ✓ % 7 �� \C�� (SEE DETAIL ON SHCEET SD-4)
SCALE IN FEET
✓ �� PLASTIC STOP BAR
STALL COUNT
0.0
SIGN
0cp R+.S \ CONCRETE SOEWALK
yN95 \\7f A-LME 12f61 (SEE DETAIL ON SHEET SP-2)
240 11 3 R1S.0 15 1 INGE POINT
N:718810.17
r 4 11.0 - 105 � j ASPHALT PAVING
I E:1027287.09
R4.5 94 � (SEE DETAIL ON SHEET SP-2)
B-UNE S6f ' /w \\
H.7187/8.61 ``}'" �^ 2 44 2.0 11 0. 7 �R45 tfi • 26 91 4 \ \ `;s HEAVY DUTY ASPHALT PAVING
E:102867J.7B y/ } 45 R4.5 \�$ (SEE DETAIL ON SHEET SP-2)
/ R5.5 R4.5 101 ••
4 14 SI SO I \ (SEE CONCRETE L ON SHEET
'u RI.s 1 4 BUS SHELTER � (SEE
DETAIL ON SHEET SP-2)
14
'� s R4S,..,- 5J104 12245 24 93 STALL COUNT SUMMARY
a� � --.R 57 47 49 23
-•-18 SEE ADA N 2 \ �\ FIG(F.RING ROAD PARKING LOT
R� v. S RAMP 12 R25.0 EXISTING STALLS: 28 STALLS PRIOR TO DEMOLITION
6 10.I1 �'�w.. ...>I R 75 t1R9.5 GRADING ON 1J \�\R�1�� 439.317 NEW STALL: 70 STALLS TO BE CONSTRUCTED
R1995 19 4, 400 \\/ .951.9J0
` 210 TOTAL STALLS: 70 STALLS(42 ADDITIONAL STALLS)
POINT TABLE POINT TABLE POINTTABLE POINT TABLE 4.
PONT 9 NORTHING FASTING POINT/ NOR74MG FISTING POINT 9 NORTHING FASTING POINT/ NORTHING EASTING
1 718791.35 1025655.69 16 715856.05 1027131.74 31 715825.50 1026919.67 46 715694.02 1027024.73 98 9 R50.5 10 \
\'.
2 715777.97 1016861A POINT TABLE7 17 718799.]1 1027156.)2 31 715621.69 1026910.90 47 718883.98 1027064.63
3 718770.91 102885818 18 71872147 1027198.10 33 718754.25 1026889.85 48 718679.32 1027077.89 POINT/ NORTHING FASTING
+ 7187611+ 1126e56.81 19 718630.92 10172"J2 34 716719.22 1026909.14 49 718693.58 1027089.27 96 7189ZOD 1027089.00 ^� "\`• 'Ilk
5 718704.51 T026089.14 20 71862&37 1027232.64 35 718724.03 1026917.87 50 710759.75 1027D5150 97 718731.62 1027T3&65
6 7186B6.81 1026915.11 21 710657.52 1027139.82 36 718737.16 1GMIO.63 51 718754.93 1027044.75 9e 71860226 1027224.51
7 715870.71 1027021.04 22 71568213 1027134.36 37 718797.55 1027021.09 52 71874110 1027051.98 99 718711.19 1017334.32 /^�
8 718661.35 1027056.66 23 715709.73 1027106,23 35 715764.71 102702&33 53 718707.12 10269BQSB 1DO 7186/215 1027JB9.12
9 718597.56 1027237.50 24 715716.51 1027110.20 39 718789.53 1027037.09 54 718720.20 1026981.67 101 718767.OD 1027112.16 `�\ A-LNE 17f00
1D 718801.86 1027260.11 25 711723,85 102712151 40 718524.53 1027017.82 55 715722.17 1026974.88 102 71569IL39 1027087.05 N:71SM58
1027581.02
ti 11 1 710647.86 1027356.eJ 26 71677263 1077108.64 41 715819.70 10270D9.06 56 718720.41 1026971.70 103 718740.81 1027063.65
12 71567e.1+ IO27325.10 27 71686174 1027045. 41 715805.61 1027016.17 91 71e780.31 10271/137 10/ 718690.43 1026990.01
6� 13 71OM93 1027297.50 29 718856.42 1027028.41 43 716745.93 1026905.85 93 718713.58 1027150.15 105 718813.78 102718260
14 715660.31 1027262.75 29 718850.36 1027014.e2 u 71e759.08 102689&e2 91 n88o6.B3 1027140.54
15 718822.26 1027177.9J 70 718571.52 7027007.04 45 718701.77 1026974.98 95 7188Js.63 1027177.38 cT xxRe
0 Renwus oRTE m DEVcx706r arue wTl DR.vm¢r.,
I IFAMT9IIITTAL 10/27/17 SG xwrFN10 IRWWmm1! �0.1CNN�N1 =+ MASON TRANSIT AUTHORITY SP-1
mn6 y, ALL DIMENSIONS ;z PICKERING ROAD
p� I FINAL SHSITTAL �x w.�1u0 �arx..e SHOWN IN FEET - SCJ ALLIANCE
uNLESSOTHERWISE oON-NO41I1MC(1 PARK AND RIDE DEVELOPMENT
DESIGNATED I—TALLON U"[NE.WIT(M,-,WAWIi T0kv 6 MTA
607sw.1.6 ,60-TS.
"` "" 4 a 12
SITE PLAN AND HORIZONTAL CONTROL PLAN
LEGEND , T.21 N., R. 02 W., S 29,W.M.
,ems ----.,,..,...---- ........---------------"+ WIRING SCHEDULE
DISTING NEW �'b 12 �.: ,,+•'
e ■ TYPE I aPICTION BOX J-40.10 i ? a:i•:• 9 CONDUIT
RUN WKXABLE
0 TYPE 2 JUM MN BOIL J-4 10 b r' 2 sl3 ABC p Am EtT�p ATM C0.1%/ �MABIcs
m 1RAN� � i ��,.• � 1 1 LLUMINFPON
BI SEGARY CAMERA Eai1ENT CABINET W *le / 1 uwlNAnaN
m LUA[I 70 SERVICE CABINET 1 �/.f'� 3 7 1 2 P • SECURITY CAMERA SYSTEM
SEOx61Y CAMERA J • J FlHR„aPnc sERNfF
---- ILLUMINATION COMMIT 1 t Noia.
SEOU[TY CAMERA COMOUR " 1. ALL CONDUIT SYSTEMS 9UIL HAYE COITINM MD QU M WIRE PER
S t WSDOT STANDARD SPEDBICAPONS SEE AM WSDOT STANDARD PLAN J-WO5.
.............a,._.. OVERHEAD POWER " 2 ® 2 PVC 9NAL BE SOIEDUE 80.
—' v— UNDERGROUND POWER t D 1 RGS.RIGID GALVANIZED STEEL
—. >— UNDERGROUND TE1EPHW j 2 e / / INSTALL PULL STRING FOR FUTURE USE PER WSDOT STANDARDSPECIFICATION 6-20.3(5)A
o' POWER POLE " 1----•------------I 1
0 10 26 1
°--Y•F --a SINGE ARIA UGIT STANDARD
i
1 IN FEET
O-� DOUBLE ARM LIGHT STANDARD -----...,...-..-------r.--------------,...-...,..-A WINE NOTE
�- CONSTRUCTION NOTES
OCCNSn1UCTON NOTE +++�++ ,j ;��.�.�. \\�L\, \C� O INSTALL HYPE B FOUNDATION(METHOD 2)PER NSOOT STANDARD RAN
J-2dJa INSTAL NEW LICIT STANDARD AND ASSOCIATED HARDWARE PER
O +++ 12 .y'•.,a'' „R-a% �\, \ APPLICABLE WSDOT J-SEPoE$STANDARD PLANS SEE UOIING SCHEDULE
x LUIINAIE NUMBER ++� 2 T , ' 1 �. THIS
BIDET. LICIT STANDARD PLACEMENT CASE L PER SAD.PUN
./y` Y2IL2e.
INSTALL TYPE I ANCnON BOX WITH LOOONG LID PER WSDOT STANDARD
2 sties " 1 i I \ 2 O PLAN,F40.10.
+� ., 1 •. 01. AINC110N BO%MIX IOCXNG ID PER WSOOT STANDNM2QTIK2,
mJUNCROcIED MA9011 CWNIIY PUCE a
2 ` 2 2 ,\ . O 1020 AS SECURITY CAMERA
HOOOtlNAL�WM111U ICTAI�ON&AM PLAN
`v
O SEANCE CONNECIRIN TO BE INSTALLED BY MASON COUNTY PUD 3.
10
:
r. -r
2 `
? LIGHTING SCHEDULE I 1 2 >.,,_r 4
NNO. SEANCE GNO. TYPE-O51RlIIBOI-WATTAGE HT. � STYLE LOCATION 4 .. _�,> 2TIFE
•s` 4
NO. 1
1 1 ALED-MC[-n 1 - A 11f45,7 59.6 AT '>•._, `:�;
1 2
A LED-MC[-71 12 - FWD Al2+J7. 86.1 AT
0I 1 A lID-YC 2-71 25 12 SINGLE- FOBFOBA 13+44.4 91.0 AT `�►, _ t i• �� '` ��
4 1 A LED-MC 2-72 25 11 SINGLE-I A 14+31.1 58.5 RT 1 �9. \••„`� 6 w sc
5 1 A LED-Y-72 TI - FlIlED A 12t92J 189.7 R7 1 ~�,�-•'•,>,,,• "">"•.>> ��•,���~ � ScuE IN FEET
e 1 A ID-g72 11 - FIXED A l f50.1 170.8 R1
7 1 A LED-MC 2-72 25 12 SIRUZ IT FIXED A 13+62.5.1928 RT ��,� l�r_••-,\\\`�
r,•
p e i A MID-YC[-72 25 I2 - FIXED A 12+39.7 261.9 RT >% `
1 i A LED-MC[-72 25 12 - FlIIO B 53+39.7 227.6 LTA -
i 1 A LED--n 25 12 - FIXED a SHIS7 1J67 Li `�,_
II 1 A LED-YC 2* 25FIXED B 53+46. SSe LT �.w.� ,'••�
i A IFD-MC[-71FIAD B 52+..56.6 LT
•SEE SPECIAL PWWM
Q RM9qu5 M SSIIE M.*E WnWctxue du1MN0Nc'
1 Wu 7h NSCJ " a"osxme 9+fa1cA"°h %i MASON TRANSIT AUTHORITY IL-1
}� ALL DIMENSIONS
A, SHOWN IN FEET SCJ ALLIANCE PICKERING ROAD
w■ MIPFIOY OrM05 ���///
EAMSaF UNLESSOTHEMMSE �r 4tWp�WI,�„�o MTA PARK AND RIDE DEVELOPMENT ""T"
°a°Aa^ w.e9c Nu r. DESIGNATED n90 TILL°N UNt Nt.swlt M,LActr,W—INer°N 96516
W v.xuN rnrsaw NA:ea°�+y o.sso.-x— 9ea3v.ssa9
N• 5O"LL'"NCF-N LIGHTING AND SECURITY PLAN 11 u 12
EXHIBIT A-1
PICKERING ROAD PARK AND RIDE LEGAL DESCRIPTION
All that portion of the Southeast quarter of Section 30, Township 21 North, Range
2 West, W.M. and the Southwest quarter of Section 29, Township 21 North,
Range 2 West, W.M., Mason County, Washington described as follows:
COMMENCING at the West One-sixteenth corner common to Sections 29 and 32;
thence N 36000'41" W a distance of 2362.29 feet to the TRUE POINT OF
BEGINNING; thence N 61°12'30" E a distance of 376.80 feet to the beginning of a
curve to the right having a central angle of 02°11'35" and a radius of 2819.80 feet;
thence along the arc of said curve a distance of 107.93 feet; thence S 80°46'36" E
a distance of 71.95 feet; thence S 29016'35" E a distance of 164.45 feet to the
beginning of a curve to the left having a central angle of 22*5532" and a radius of
994.93 feet; thence along the arc of said curve a distance of 398.10 feet; thence
N 70'36'34" W a distance of 501.78 feet; thence N 81008'49" W a distance of
366.33 feet and the TRUE POINT OF BEGINNING; thence N 64015'28" E a distance
of 1670.47 feet to the West One-sixteenth corner common to Sections 29 and 20
and the terminus of this description.
The above-described parcel contains 2.98 acres, of which 0.60 acres is existing
right of way.
Dated December, A.D., Lq9_
T. 20 N., R. 03 W., S. 32,W.M.
LEGEND
EXHIBIT B -__- PR'M,"
ACCESSIBLE PAAIONO
® ® (SEE DETAIL ON SHEET SP-2)
WHEEL STOP PER DETAIL
(SEE DETAIL ON SHEET SP-P)
STALL DOM
ASPHALT PAMOT OVERLAY
(SEE DETAIL ON SHEET S+-2)
SIGN
SCALE IN fEET
/ A-LINE y TYPE IS ARROW PER WSDOT STD
L•ws6.0e7906-�\ (SE CRAIG RD)
PLAN M-24.40
R. ONLY •P�;;,w
STOP 10
c PER WSDOT sm
•STOP•MA"G LETTERING PER
/ WSDOT STO PLAN M-80.30
-f
ON
/
R5 � A-UNE IN25 I.T.
R5 E.
N:BH851.28 \
S �- STALL COUNT SUMMARY
RXF PA LOT
�C� I I� C705TING STALLS:LLY 19 STALLS PMgt TO YPROIEIIQHTS
g/ 9.0' \ NEW STALLS 32 STALLS TO BE CONSTRUCTED
gFFINERCE, 3 AMT04 STALLS
A / ��� , ,n�eC[fia`S�'llRhR\n,RIRRARtt[R�CC\T ,��
NOTES
INSTALL DO NOT ENTER SIGN(SEE DETAIL ON SHEET SP-3)
7 INSTALL MTA SW71(SEE DETAIL ON SHEET SP-3)
I
F �
JI�
Ei / H A-UNE 10+29 P.C.
�N6R1916.39// E:994704,49 - •1hly
�
�� SSE OLYMPIC H`Nr Sl
a R
A-LINE 10400
N:65494635
E 994675.79
E
55 Q BEx9dK DE9GxF°Br IBBYFM G�E.xxu[ '.xxOxn.
14p1 Al. 70/7,17 BYsu MASON TRANSIT AUTHORITY
ALLOIMENSONS SP-1
°' • •'•h
YL 7INFA&PTTAt m/99/F! °K W0 SHOWN IN FEET COLE ROAD
a UNLESS OTHERWISE SCJ PLLLIANCE B Txe
B aFoa°ry mwRnBw DESIGNATED eB°uF cF�wfsU Il o��as 1oxse51B MTA PARKANORIDEDEVEIOPMENT
B.7 4 9
SITE PLAN&HORIZONTAL CONTROL PLAN
°
T.20 N., R.03 W,, S.32,W.M.
LEGEND CONSTRUCTION NOTES WIRING SCHEDULE
EXISTING NEW O INSTALL TYPE B FOUNDATION(METHOD 2)PER WSDOT STANDARD RAN NO.I CONDUIT
® TYPE I JUNCTION BDX J-/0.10 4-28.30.INSTAL NEW UGHT STANDARD AND ASSOCIATE)HARDWARE PER LIGHTING SCHEDULE Q 92E /2 AWG F AMC Awc AWG COA%/ REMARKS
0 TYPE 2 JUNC7RN BOX J-10.10 APPUCAwf WSDOT J-SERI STANDARD PUNS SEE UdITNG SCHEDULE �.
THIS SHEET. UGHT STANDARD PLACEMENT CASE L PER SM.PLAN LUY SERVICE CIRCUIT YTG MAST ANY PAST BASE
m TRANSFORMER J-28.16. N0. N0. NO. TYPE-g51PAUTION_WATTAGE HT. LENGTH(FT) ARM STILE ILLUMINATION
IOCARON I PVC I 2 ILLUMINATION
® SECURITY CAMERA EQUIPMENT CABINET O (N1) TYPE 2 • I 2 SECURITY CAMERA SYSTEM
NAND TYPE 1 JUNCTION BOX wTH LOCKING IUD PER WSDOT STANDARD
® ILLUMINATION SEANCE CABINET RAN J-/0.10. I I A LID-YC a-72 25 I2 - FIXED 11tBB.6 87.2 RT 3 3'RCS 3 SERVICE
w $ECUItt LAARAA 3 �STT.IK.I'J�MIIIND BOz NTH IOdONG UD PER MSDOT STAUDARD 2 I A LED-YC H-72 23 I2 N - FlUED iN60. 6S7 RT mSEESPEdA RRDNSICNSNOTESILLUINATION CONDUIT MERA CABLE TO BE NSTAIED BY HOOD I. ALL CONOUIT SYSTEMS SMALL HALE CONTINUOUS GREEN GROUND UK PER
SECU ITY CAMERA CONDUIT SEF SRCI WSOOT STANDAD SPECIFICATIONS.SEE ALSO WSDOT STADARD PLAN J-6GM
PIC SHALL SCHEME 9D.
OVE71£AD POWER 63. RGS-PoOO GALV D STEEL
ASOLL SECRIMASON
COUNTY IUD 1
-- "-- UIDOt(AgIND POKER INSTAL SECURITY CAMERA EQUIPMENT PER WSDOT STANDARD PUN • INSTAL PULL STRING FOR FUTURE USE PER WSDOT STANDARD SPECIFICATION 8-I0.J(3)A
STORY PPE O 1-10.20 AS DIRECTED BY HOOD CAUL COMMUNICATIONS
a POWER POLE O7 SERVICE CONNECTION TO BE INSTALLED BY MASON COUNTY PUD 3.
p...[S *--a SINGLE ARM LIGHT STANDARD
OWYINAID WITH VIDEO CAMERA.SEE SPECIAL PROVISIONS.
A. WIRE NOTE
OCONSTRUCTION NOTE `\
O UUMAIRE NUMBER ALINE
(SE CRAIG RO)
r3FW
..... ~TO �
/ ..... "UTT"Can 1, 1nrmLnJruixNLrmmnu�LlaLmrtlw - \
41
2
Y
J 7
TRn'�i
10
' ... SCALE N FEET
j5
#� � Afl+Wnrs w swEoe. WsuEurz � c,""uL onevArcw
07/29
o sci ° ��� MASON TRANSIT AUTHORITY L-1
ALL DIMENSIONS
SHOWN IN FEET q SCJ ALLIANCE COME ROAD
UNLESSOTHER'MSE aTnoTALL `aNw nwou meu eON98516 PARK AND RIDE DEVELOPMENT °fFi°
aEaLo ev. w.vnw ru w,. DESIGNATED v WAS" �MTA,
W r.wL" onou.�e � F.T 1165 A" c0352 NS09 8 a 9
�, ILLUMINATION
r
EXHIBIT B-1
Cole Road Park and Ride Legal Description
3011323 GOVERN O R'S D EED
IN THE MATTER OF SR 101, Thurston County Line to Shelton and Cole Road
Interchange to North Shelton Interchange
KNOW ALL MEN BY THESE PRESENTS, that THE STATE OF WASHINGTON, for
and in consideration of MUTUAL BENEFITS hereby conveys and quitclaims
unto MASON COUNTY, a political subdivision of the State of Washington,
all its right, title and interest, in and to the following described
real property situated in Mason County, State of Washington:
Those portions of Section 5, Township 19 North, Range 3 West of the
�.FF�Dnvt7 Willamette Meridian; Sections 30, 31 and 32, Township 20 North,
V.
,•,,.r-,,� ��7f- Range 3 West of the Willamette Meridian; and Section 13, 24 and 25,
1AX Township 20 North, Range 4 West of the Willamette Meridian, as
X IF P`.r shown shaded in red on EXHIBIT "A" (being sheet 11 of plans en-
titled SR 101, Thurston County Line to Shelton and sheets 4 through
12 of SR 101, Cole Road Interchange to North Shelton Interchange)
attached hereto and by this reference made a part hereof.
3. COLE
Y County The lands herein described are not required for State highway
. purposes and are conveyed pursuant to the provisions of RCW 47.12.070.
DATED at Olympia, Washington, this day of
1975.
• S T A T E O F W A S H I N G T 0 N
Governgr
ATTEST:
By.
Secretary of State
APPROVED AS TO FORM:
Assistant Attorney General
By= T -11 l I ire r=r
1 , >COG
'Q / ;/ �1• • Lit: A.r nl1L _,..•_ -17 _ IV Ji�.i�-- I .... ...�....+
'1^1'C/ '�. ',` I fin,,:, ^ �37�� - J�`• - _ _.Y o. � _
,,,��,I,►.Ir:l� ..� / `ee U.;.as
EN
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y r = ��r, /i •�/ ,, rf y
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13N 43S
_ r'l 1 Smarr- Grl^�� F�! � !I' /•., f O!9
,� Z Iv �y a �11 �.♦ � �� /tim t; f� .o::v
5kta oii ♦'` t �4. i:' N �� L�,i�-,coc;, a/}�y
QD� yD� �` ♦,` `� � 1r ry !Z 4�' ra��51 •C'�f� ,�••. •/ 'P o
\ Mom•-/ ti• _`` � � 1 ti /b ti l0 2 I`I w ```— Zvi f (1— �;
._._.-Id t0 6C'� rNJ _ � � •'�-• _ '_.-.-..-.tt,_,ti�-s-, ��' 7�. � �.i�.. _ i_:~-
1ofas F'Cl6-
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3NI
IOI as _ ioe0000`_-ocle� /r,t— _ —--
1—.—. / 7
od6f1!•61 _
i �
84• 1
I--" �M/2! 'lslx3... .. .. .. ... � d�L 1�• .OQBo.1Z S~ —1^ 3.�t,Ls.41 C——,_= '` Id GI-`
C.IZ S �- - .. ..-r,1 0woy 'IY —•-^ —l5 —Y- `,
• � oo'oo-o by •'^� =; - 4;" ,/ ,,.
of
-00 S!•92 tq f� ,Ip � ^--00.1"1Y Ir>- I aG-bt.2♦� ��,. �
1 l bti
a:,,:t•�C. 1 1 t Jt tln -''.1d0i.'6C=cz'fl� I`: I � j
`• u""Kc ,~� 3NI1 W t5 NI.iQ\ tD J
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Loretta Swanson, Director and Action Agenda
Mike Collins, PE, PLS, Deputy Director/County Engineer
DEPARTMENT: Public Works/Utilities and Waste Mgmt. EXT: 450
COMMISSION MEETING DATE: July 20, 2021 Agenda Item #
BRIEFING DATE: July 12, 2021
BRIEFING PRESENTED BY: Tim Whitehead, Chief Deputy Prosecuting Attorney
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Settlement and Release of Claims - Alexander
BACKGROUND:
Mason County entered into a cost share agreement with Sheryl and Richard
Alexander for the construction of an engineered wall in the vicinity 16391 North
Shore Road.
A claim for damages was presented and staff recommends the Temporary
Construction Easement and Agreement be terminated and Alexanders released
from their agreement to pay $14,000.
RECOMMENDED ACTION: Request the Board approve the settlement and
release of claims between Mason County and Sheryl and Richard Alexander, and
authorize the chair to sign the Settlement and Release of Claims and Release of
Agreement.
ATTACHMENTS:
1. Settlement and Release of Claims
2. Release of Agreement
7/14/2021
SETTLEMENT AND RELEASE OF ALL CLAIMS
Mason County and Cheryl Alexander and Richard Alexander wish to
resolve their differences and fully settle and resolve any and all known and
unknown, foreseen and unforeseen claims or potential claims related to the
Temporary Construction Easement & Agreement entered into between Mason
County and Cheryl Alexander and Richard Alexander recorded under Mason
County Auditor File Number 2145593.
Mason County will forego the collection of the sum of Fourteen Thousand
Dollars ($14,000) for and in consideration of Cheryl Alexander and Richard
Alexander and the foregoing person's heirs, executors, administrators,
successors and assigns (hereinafter collectively referred to as "releasors"),
agreeing to hereby release and forever discharge Mason County, Washington, a
municipal corporation, and its officers, representatives, insurers, attorneys,
agents, employees, representatives, departments, and assigns, (hereinafter
collectively referred to as "releasees"), from all claims, demands, damages,
costs, expenses, liens, actions or causes of action, regardless of the nature of
damage or injury, growing out of or in any way related to the injuries or damage
claimed to have been received as a result of the matters related to
aforementioned agreement recorded under Mason County Auditor File Number
2145593, including but not limited to all future damages, lawsuits, injuries and
expenses related to such matters.
It is further understood and agreed that this is a final and full release
pertaining to the above-named releasees and is in full compromise and
settlement of all claims of every nature and kind whatsoever, and releases all
claims, whether known or unknown, suspected or unsuspected.
It is further understood and agreed that releasors and releasees have
specifically contemplated the possibility that injuries of an unknown type or extent
may exist, and the releasors agree, for the consideration exchanged, to assume
the risk of such unknown injuries becoming evident in the future.
It is further understood and agreed that this settlement is a compromise of
a disputed claim, and the terms of this settlement agreement are not to be
construed as an admission of liability on the part of Mason County, Cheryl
Alexander, or Richard Alexander.
The undersigned hereby declare that the terms of this settlement are for
the express purpose of precluding forever any further or additional claims arising
out of or in any way connected with the aforesaid matters.
This release of all claims contains the entire agreement between the
parties hereto, and the terms of this agreement are contractual and not a mere
recital.
I have read the foregoing Settlement and Release of All Claims and know
the contents thereof, and I have had adequate time and access to counsel of my
choice in reviewing this release. I sign the Release of All Claims as my free act
and deed.
Agreement entered this day of , 2021
By and between
Cheryl Alexander Date
Richard Alexander Date
Randy Neatherlin, Chair Date
Mason County Commissioner
FILED FOR RECORD AT REQUEST OF
WHEN RECORDED RETURN TO
Kitsap Law Group
3212 NW Byron Street Suite 101
Silverdale,WA 98383
RELEASE OF AGREEMENT
Reference No.(if applicable): 2145593
Grantor: Mason County
Grantee: Cheryl and Richard Alexander
Abbreviated Legal Desc.: Great Bend Waterfront Trs Blk:2 PCL 4 of BLA#12-03 REV 1PTN of W
'/z Lot 6,Lots 7,8,&9& 1/6 ownership in Pier,S 38/207,S 39-206-208
Assessor's Tax Parcel ID#: 32220-50-02007
Notice is hereby given that the Temporary Construction Easement & Agreement recorded
under Mason County Auditor's file 2145593 on December 9, 2020, between Cheryl and Richard
Alexander ("Alexander") and Mason County ("County) is terminated and Alexander is specifically
released from their agreement to pay the sum of$14,000.00 to Mason County PW.
DATED this day of 2021.
MASON COUNTY
By:
Its:
STATE OF WASHINGTON )
)ss.
COUNTY OF )
I hereby certify that I know or have satisfactory evidence that is
the person who appeared before me,and said person acknowledged that he/she signed this instrument,
on oath stated that he/she is authorized to execute the instrument and acknowledged it as the
for Mason County to be the free and voluntary act of such party for
the uses and purposes mentioned in this instrument.
NOTARY PUBLIC in and for the State of
Washington,residing at
My appointment expires