HomeMy WebLinkAbout2021/06/14 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of June 14,2021
Monday,June 14,2021
9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation
Commissioners Neatherlin,Shutty and Trask met in Executive Session from 9:00 a.m.to 9:30 a.m. Also in
attendance was Tim Whitehead,Dawn Twiddy,Loretta Swanson,Mike Collins and Nichole Wilston.
9:30 A.M. Treasurer—Lisa Frazier
Commissioners Neatherlin,Shutty and Trask were in attendance.
• Treasurer Frazier requested Resolution 40-08 be amended adding two additional recording cash drawers in
the Auditor's Office. This will be placed on the June 22 agenda.
9:40 A.M. Support Services—Frank Pinter
Commissioners Neatherlin,Shutty and Trask were in attendance.
• Open Space information from Russell Williams/Bernadine Knutz was received. The public hearing is set for
July 6.
• Diane presented a request to increase the Current Use application fee to keep up with increased recording
fees. The fee will increase by$100 to a total of$600 per parcel and the resolution will be on the June 22
agenda.
• Jenn presented the May Financials.Current Expense cash balance is$19M. Cmmr.Shutty asked for a
quarterly report on the status of county debt.
• Final review of 2022 Budget Guidelines was done and will be placed on the agenda.
• 2022 Budgeted Rates for Internal Cost Allocations,Information Technology,State Auditor's Office Charges,
Motor Pool,&Unemployment were reviewed.
• Take Home Vehicle Request for Jeremy Seymour was approved to move forward.
• Ross reported he has contacted Bob Droll to assist with updating the 2018 Parks&Trails Comp Plan.
Cmmr.Neatherlin noted that he wants to make sure funding for parks is equally distributed among the
Commissioner Districts. Cmmr. Shutty wants to make sure there is public outreach in the parks update
process. Kell Rowen noted that Planning staff is available to assist in the update.
• Frank presented Building 10 change order,$44,325,for permanent certificate of occupancy. Approved for
the June 22 agenda.
• Consideration of reclassification for the Levy/Personal Property Technician in the Assessor's Office was
approved to move forward.
• Consideration of reclassification of Financial Analyst to a Senior Financial Analyst in the Auditor's Office
was approved to move forward.
• Support Services Reorg and Reclass requests.Frank requested approval to create,post and fill for the new
position of County Administrator,salary range to be defined in consultation with Prothman Executive
Search;approval to create,post and fill for the new position of Human Resources Administrator at a Non-
Represented Salary Scale Range 38;approval to reclass the Budget Manager from Salary Range 32 to a
Budget Finance Manager at Salary Range 39;approval to reclass the Administrative Services Manager from
Salary Range 29 to Central Services Manager at Salary Range 40.
Cmmr. Shutty appreciates the work put into this and move to modernize and professionalize our organization
and looks forward to supporting these changes. Cmmr.Trask is pleased with using Prothman services,she
hasn't looked at the Central Services Manager job description and asked that this be briefed again next
Monday.
Lisa Frazier requested the Treasurer's staff be exempted in the Budget&Finance Manager position;she is an
elected official and will work collaboratively with this position.
Cmmr.Neatherlin is not supportive of the County Administrator position and pointed out the other two
Commissioners do support moving this position forward and therefore he will support placing on the agenda.
It was agreed to place the requests on the June 22 agenda with a final review next Monday.
• The recommendation from the Memorial Hall Committee to no longer rent out the Hall was discussed and
the Memorial Hall calendar was reviewed.Cmmr.Trask explained the current users will remain on the
calendar;Cmmr.Neatherlin is concerned with allowing only certain groups to use the Hall. Cmmr.Shutty
would like to talk to staff.No decision was made.
• Cmmr. Shutty brought up the requests from area utilities for ARPA funding. This will be briefed next
Monday.
• Dawn requested permission to place a separation agreement on the June 22 agenda which was approved.
Board of Mason County Commissioners'Briefing Meeting Minutes
June 15,2021
10:40 A.M. BREAK
10:45 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty and Trask were in attendance.
• Alex and Kell presented a monthly permitting and complaints report. Cmmr.Neatherlin stated a citizen
complained that permitting staff told him building and health are no longer taking in permits concurrently;
Kell reported there has been a change requiring septic design be approved first to avoid confusion on
potential changes;this will be reviewed for improvements.
• Dave presented YTD Community Services financial information.
• Dave reported that the mask mandate will stay in place even when the Governor"opens"up the state;Cmmr.
Neatherlin suggested allowing staff to unmask,Directors and EO to obtain vaccination information;Cmmr.
Shutty summarized the process would be a voluntary vaccination attestation to the EO or Director;Frank
noted the County recently purchased KnowB4 software that will be capable of an electronic attestation;
discussion of what information is disclosable to the public and where will the attestation log be stored;
comments were solicited from other departments and the courts are concerned with unmasking of jurors;
Cmmr.Trask stated we have guidelines from CDC and L&I and wants to follow the guidance;let the
departments/offices handle their employees. Lisa Frazier is supportive of following L&I guidelines. It was
noted Mason County is the employer and is responsible for L&I guidelines. Cmmr.Shutty is supportive of
following L&I guidelines and allow unmasking. Cmmr.Trask suggested allowing elected officials to decide
how to manage the attestation process. Cmmr.Neatherlin wants to keep the attestation at the highest
management level. After discussion it was agreed that EO and Directors will obtain an attestation log and
send to HR. Dave will create a log and distribute.
11:00 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty and Trask were in attendance.
• Ecology Local Solid Waste Funding Assistance Grant application approved to move forward.
• Approval to revise the Small Works,Consulting and Vendor Roster Resolution to reflect new procurement
laws was granted to place on the June 22 agenda.
• Loretta provided a variety of project updates for Public Works and Utilities.
11:15 A.M. WSU Extension—Dan Teuteberg
Commissioners Neatherlin,Shutty and Trask were in attendance.
• Dan presented the quarterly report on accomplishments of the Washington State University Extension office.
Kathy Fuller will be retiring as the 4-H Coordinator.
11:30 A.M. Closed Session—RCW 42.30-140(4)Labor Discussion
Commissioners Neatherlin,Shutty and Trask met in Closed session from 11:30 a.m.to 11:45 a.m.with Frank
Pinter for a labor discussion.
11:45 A.M. Executive Session—RCW 42.30.110(1)(g)—Performance of an Employee
Commissioners Neatherlin,Shutty and Trask met in an Executive Session from 11:45 a.m.to 12:09 p.m.to
review the performance of an employee.
Meeting adjourned at 12:15 p.m.with no action.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
RandyNeatherlil Sharon TrIask Kevin Shutty
Ch Commissioner Commissioner