HomeMy WebLinkAbout2021/05/24 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of May 24,2021
Monday,May 24,2021
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Neatherlin,Shutty and Trask met in Closed Session for a labor discussion
via Zoom from 9:03 a.m.to 10:00 a.m.also in attendance was Frank Pinter.
The Board took a 5-minute break at 10:00 a.m.
10:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential litigation
Commissioners Neatherlin,Shutty and Trask met in Executive Session from 10:08 a.m.
to 10:28 a.m.for potential litigation with Tim Whitehead. Also in attendance was Diane
Zoren,McKenzie Smith,and Dawn Twiddy.
10:25 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Historic Preservation Commission has two vacancies. A news release will be added to
the May 25 agenda and plan to make appointments at the June 8 meeting.
• Request to create an Accounting Technician position in Public Health to assist with grant
accounting and billing. Dave stated grant funds will pay for this position and if the grant
goes away,the position would go away. HR has not completed a needs analysis;this
position does comply with the union contract. Cmmr.Trask prefers that a Lean process
be applied to make sure the position is necessary. Cmmr Shutty would like monthly
financial reporting that shows what the grant funding pays for;housing funding status
and COVID funding. Dave said the Health Department is transitioning to MUNIS.
• Request to extend the contract with Quixote Communities to 9/30/21 was approved to
place on the June 8 agenda.
• Kell provided an update on the status of Planning/Building appointments which are
scheduled out through July. Staff completed the Lean training and will now work on
implementing what was learned.
10:40 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• A news release will be issued regarding a one-day closure on June 7,2021 for the Eells
Hill Transfer Station.This is to install a new outbound scale.
• Request to approve an Interlocal Agreement with Kitsap County to provide residential
household hazardous waste collection and disposal services. Approved for June 8
agenda.
• Request to approve CRAB Rural Arterial Program Prospectus,Amendment 1 for CRP
2020,Old Belfair Highway,resurfacing,restoration and rehabilitation project. Approved
for June 8 agenda.
• Approval to move forward three Private Line Occupancy Permit requests for Carlen
Rorke&Elnar Larson,Si Smith and Greg Morgan.
• Commissioners approved the purchase of two truck replacements.
• Loretta provided various updates on projects.
11:00 A.M. Superior Court—Judge Goodell
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
• Request to approve the 2021 Court Commissioner professional services agreement for the
term of June 15,2021 —December 31,2022. This is for 37 hours per week(.925)split
between the Superior Court budget(.625 FTE)and the Therapeutic Courts(.30 FTE).
Board of Mason County Commissioners'Briefing Meeting Minutes
May 24,2021
This position is treated as an employee and the contract is approved to place on the May
25 agenda.
• Request to relocate Therapeutic Courts staff into the back end of the Superior Court
Modular Courtroom. The Board wants to review all the space needs including Building
10 to determine the highest space needs. The Commissioners asked Frank to bring this
forward with a review of the Capital Facilities Plan.
11:15 A.M. Support Services—Frank Pinter
• Jenn reviewed the April Financial Statements. Current Expense cash is at$19,122,501.
Sales Tax receipts continue to exceed what was budgeted. Jenn will bring forward the
reserve policies for the Board to consider increasing the reserves.
• Annual Credit Card Inventory approved to move forward.
• 2020 Current Use/Open Space Applications.Approved to set a public hearing on June 22.
• Ross presented a news release regarding the USFS alcohol ban in the Lake Cushman
corridor.
• Ross and TJ Cannon presented information on Cyber Security Awareness Training—
KnowBe4 that the Risk Pool will pay the majority of the cost for a 3-year subscription of
the system.Approved to move forward.
• Frank presented information on reclass requests,additional staffing requests for 2022 and
cost for Support Services reorganization. The Commissioners requested this be brought
back after the June 9 briefing with Prothman.
• Frank provided a review of Courthouse Security Proposal from the Courts.The request is
for an additional unarmed Security Officer,additional cameras and radios.Request
approved.
• Frank provided a review of American Rescue Plan Act(ARPA)and potential uses.
Mason County is anticipating receiving$13M.Cmmr.Neatherlin supports having a
community forum to prioritize uses;Cmmr.Trask stated we need to use caution to make
sure we will pass an audit and referred to the ARPA guidelines. Cmmr. Shutty suggested
using the CEDS list of projects;wants to maximize the investment;he is especially
interested in the fiber optic projects. Frank will create a spreadsheet to keep track of
projects. Cmmr. Shutty suggested that for those county projects that are not ARPA
funded,to keep track of them and submit for capital funding. The Board agreed to make
Jenn Beierle the county contact for ARPA funds.
• Frank presented the economic review of Vehicle&Body Cameras for Sheriff's Office
and the purchase may be ARPA eligible. The Commissioners are supportive of the
purchase and to request reimbursement from ARPA.
• Frank provided a change order with Colvos Construction for Building 10 Phase 1.5 to
complete the project and gain permanent occupancy. Total cost is$625K from REET 1.
• Frank brought up the change in masking requirements for County staff and public.Public
Health Officer needs to make recommendation. Dave reported the Health Officer
Association recommends to stay in masks;have the choice to operate within L&I
guidelines which requires the employer document vaccination status in order to not wear
masks. Dr. Stein,Mason County Health Officer,participated via telephone,stated the
County will need vaccine status to not require masks and suggested staying status quo
with wearing masks;Cmmr.Trask stated the County has been following CDC and L&I
guidelines,suggested to continue with this practice(allow no masks for vaccinated)and
request attestation for vaccine status;Cmmr.Neatherlin asked about liability with L&I if
an elected official doesn't follow the guidance;Cmmr. Shutty doesn't believe there'is a
downside to continuing the mask requirement and suggested hosting a pop-up clinic to
offer another vaccination opportunity.He suggested we also see what the City of Shelton
is doing. Cmmr.Neatherlin supports staying status quo with wearing masks and review
this in two weeks. He doesn't want to ask employees or the public their vaccination
status. The Commissioners agreed to continue the masking requirements for the next two
weeks.
Board of Mason County Commissioners' Briefing Meeting Minutes
May 24,2021
• Frank asked if the contract should be continued for daily COVID cleaning service.Dr.
Stein stated surface transmission is low and is okay with not continuing this service. The
Board agreed to not continue the extra daily COVID cleaning service.
• Establish Special Fund for ARPA money and add to June 22 budget hearing was
approved.
• Frank received permission to place an updated Employee Pandemic Exposure,Control,
Mitigation and Recovery Policy and Procedures on the June 8 agenda.
• Cmmr. Shutty suggested contracting for professional services for a Parks update and
identify funding opportunities.
The briefing ended at 1:13 p.m.
2:00 P.M. Jail Needs Study—KMB Architects
• Three potential jail sites were discussed:the existing downtown jail site,an alternate site
on US-1011WA-102,and an alternate site on W Eells Hill property. Area,setbacks and
development,requirements,access,utility,and grading were reviewed for each. The
existing jail site has all utilities hooked up while the alternate sites would need utilities
run. The Eells Hill alternate site would be the most expensive to develop. A building
massing study was done using department square footage to create an optimized floor
plan showing entrances,exits,and flow. Jeff Niten,City of Shelton,mentioned that the
potential vacation of Cedar Street should not be an issue. The City has done a review and
update of their Development Code. Bill Valdez,KMB Architects,feels a single-story
structure would be easier and safer. The existing modular Court Room,WSU Extension,
and fuel station would need to be torn down.
Meeting adjourned at 3:39 p.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
Rj6dy Neath •lin Sharon Trask Kevin Shu
'117_/
Chair Commissioner Commissioner