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HomeMy WebLinkAbout2021/04/12 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of April 12,2021 Monday,April 12,2021 —Started at 9:01 a.m. 9:00 A.M. Superior Court—Judge Goodell Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Judge Goodell shared the request for a two-phase reorganization for Superior Court. Phase 1 reclassifies the existing position of Administrator of Probation of Juvenile Services to Chief Superior Court Administrator and creates a new position for Detention Manager. This would save about$13,666.26 annually depending on salary increases. Phase 2 would look at staffing as a whole. Phase 3 will depend on legislation. Cmmr.Trask commented that there are 4 bills in the legislature that could affect both the Prosecutor's Office and the Public Defender's Office. There is concern regarding the potential change in the definition of"juvenile"defender going from under 18 years of age to under 20. Approved to move to the April 13,2021 agenda. 9:25 A.M. Juvenile Court Services—Jim Madsen Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Fill a vacant position for a Full-Time Male Juvenile Detention Officer. Approved to move forward. 9:30 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Setting a Public Hearing for Tuesday,May 25,2021 at 9:15 a.m.to update the Mason County Code,Chapter 12.08 for Highway Approaches in regards to driveway permit applications was approved to move forward. This will change the current refundable $25 fee to a$200 non-refundable fee. In emergency situations,the County will clean out or maintain the driveway culverts. • Withdrawal of grant funding for County Road Project 1993—Shelton-Matlock Culvert Replacement Project was approved to move to tomorrow's agenda. Fish and Wildlife is requiring the culvert to be at least 30' in diameter which is a significant cost increase. • Mike Collins discussed Arcadia Place which was dedicated to the County in 1961 has not been placed on the Road Log. Currently 729' of road is being maintained by the County,however the deed shows it should be 940'. The Commission approved to hold a Public Hearing at a later date to officially place this road on the Road Log. • Loretta shared that she is continuing to track the drainage concern in Beard's Cove and will follow up with Kell regarding the permit. • Commissioners asked Loretta to follow up with them on the CEDS list. • Cmmr. Shutty requested that Loretta connect with United Way regarding the"Free Dump Day". 10:00 A.M. Community Services—Dave Windom Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Todd Parker presented the Treasury Rent Assistance Program subcontracts with Crossroads Housing and Shelton Youth Connection. Cmmr. Shutty asked if City and County utilities are also eligible? Todd shared that generally eligibility centers around rental units,under 80%area median income with a priority towards those 1 Board of Mason County Commissioners' Briefing Meeting Minutes April 12,2021 under 50%and that have been impacted by COVID. Approval to move to tomorrow's agenda. • Kell requested part-time extra help in the Permit Assistance Center which is budget neutral. Approved to move forward. • Kell shared that all permit requests have been scheduled. The office is receiving about 9 requests a day. Cmmr.Neatherlin suggested a one-year contract with a sunset clause for additional staff to assist with permitting. Cmmr. Shutty shared that in 2007 there were 42 full-time employees,now there is 21.5. Currently turnaround time for permitting,from application to actual issuance,is around 4 months. Cmmr.Trask asked for an update on employees still working from home. • Dave gave a COVID update. Mason County metrics are good,we are at 108 per 100,000 per two weeks. The new British variant is the most prevalent variant in the United States and is affecting those in their 20s to 40s. CDC came out with new guidelines on cleaning. This Thursday the vaccine opens up for anyone 18 and older. Registration numbers are dropping. Cmmr.Trask asked how pharmacies are communicating and tracking doses and individuals. Dave answered that the pharmacies are inputting the information into software to track. Currently they are doing 25 doses a day 7 days a week. The biggest issue is individuals signing up for a clinic and cancelling the day of due to getting the vaccine elsewhere. • Alex Paysse asked if there were any questions regarding the water quality proposal. 10:30 A.M. BREAK 10:35 A.M. Support Services—Frank Pinter Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Frank shared the Community Development Block Grant(CDBG)CV2 for$481,296 split through Lewis and Mason counties to help stabilize eligible households impacted by COVID-19 with subsistence payments through June 30,2023. Mason County will receive$209,000. Approved to move to tomorrow's agenda. • Reminder for the KMB Jail Study meeting on April 20,2021. Discussion will include potential locations for the facility such as by Eells Hill transfer station,by the Public Works building,and downtown next to the jail. Cmmr.Neatherlin commented that the parcels by the highway are owned by the Public Works Road Department. • Frank continued the discussion on the descriptions for the County Manager,Budget and Finance Manager,and HR Administrator. Cmmr.Trask asked to change,under Budget and Finance Manager essential job functions,the following:"in compliance with the standards of the Generally Accepted Accounting Principles"to"as defined by the State Auditor's Office Budgeting Accounting and Report System(BARS) manual"and in the second paragraph,"Chief Financial Manager"to"Chief Financial Officer". Cmmr.Shutty asked if the Budget and Finance Manager and HR Administrator positions will be reclassifications or reorganizations and commented that if those two positions were to remain under County Manager,the County Manager would need to play a more traditional role. Frank shared that Executive Search Firms would make recommendations for better marketing. Cmmr.Neatherlin feels this is a reorganization and that the HR Administrator should not fall under County Manager and that internal applications are allowed. Frank asked which positions the firms should be contracted for. Cmmr.Neatherlin commented that the County Manager and HR Administrator should be a reorganization while the Budget and Finance Manager should be a reclassification. Cmmr. Shutty wants to eliminate the inequity between Directors and for the HR Administrator to handle more of the HR issues that may arise. He would also like to see the County Manager focus more on local policy issues,project management and development,internal communication 2 Board of Mason County Commissioners' Briefing Meeting Minutes April 12,2021 between departments,as well as external communications. Frank shared that a Request for Proposal(RFP)would need to be done if the price of the Executive Search Firm is over$25,000. The Commission agreed to do an RFP for the County Manager position. Cmmr.Trask suggested starting up the Director and Elected meetings again. 11:00 A.M. Executive Session—RCW 42.30.110(1)(g) Employee Performance Review Removed Executive Session per Commissioners. Adjourned at 11:05 a.m. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS dy Neatherlin Sharon Trask Kevin Shutty hair Commissioner Commissioner 3