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Home My WebLink About2021/04/19 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of April 19,2021 Monday,April 19,2021—Started at 9:01 a.m. 9:00 A.M. Support Services—Frank Pinter Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Frank continued the discussion on hiring an executive search firm to help with the replacement of the Support Services Director. Each proposal is under$50,000 and three quotes were received so an RFP is not required. The Commission agreed to proceed with Prothman. 9:30 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Loretta briefly discussed the Title VI Report. There were no reported complaints or concerns this year. • Mike shared the biennial Highway Safety Improvement Program Grant application. This year the focus is on new guard rail locations and replacements,bridge retrofits, reflector panels for stop signs and curve signs,and a software and hardware program that will do"ball banking"which determines whether a curve needs a reduced speed sign. TIPCAP voted to recommend submittal of this application. Approved to move forward. • Richard shared Robert Choate is retiring May 18,2021 and Public Works will need to delegate signature authority for required ecology submittals to himself and Justin Phelps. Approved to move forward. • Richard would like to re-advertise and fill two openings for Solid Waste Attendant III. Approved to move forward. • Loretta gave an update on the Comprehensive Economic Development Strategy (CEDS). Priorities include the Belfair P6 sewer extension,the Romance Hill to State Route 3 freight corridor connection,and Rasor Road. Great additions would include Log Yard Road,continuing the transfer station upgrades at Eells Hill,and site improvements to the Belfair transfer station. Cmmr.Neatherlin inquired about replacing the scale at Belfair. Loretta shared a feasibility test would need done first. Cmmr. Shutty asked if adding the Old Belfair Highway and Clifton Lane intersection to the CEDS list would have value. Loretta answered yes,both that intersection and John's Prairie/State Route 3 are on TIP. • Richard discussed water and sewer updates: upgrading the control system and monitoring devices at Belfair to enhance capability,efficiency,and resiliency of the plant;inflow and infiltration(I&I)discovery work in Allyn to improve the trailer park pump station;and potentially having funds on hand to make necessary spot repairs. Cmmr.Neatherlin asked about keeping up on maintenance. Richard answered that they are prioritizing what could cause the most risk or immanently fail and how to mitigate risks. Cmmr.Shutty asked for a breakdown of the CEDS list, what is ready versus what is still in planning. Loretta shared still in planning includes transfer station improvements and Log Yard Road. Projects ready or close to ready are Romance Hill,Rasor Road,and Belfair controls. Cmmr. Shutty followed up with an email last week sent by Senator Murray soliciting for projects and how now would be a good time to submit projects to that process. Cmmr. Neatherlin asked if there is or could be a capacity issue in North Bay with the new building. Loretta shared that her and Richard are discussing a general sewer plan 1 Board of Mason County Commissioners' Briefing Meeting Minutes April 19,2021 update for North bay. Cmmr. Shutty agrees that an update needs to be looked into soon with the amount of growth happening. Loretta asked if a Hoodsport general sewer plan update and feasibility should be included in the list. Cmmr.Shutty responded that it needs more conversation. Cmmr.Trask would like to transfer stations on the budget list. The Commission supports Cmmr. Shutty starting conversation regarding sewer updates with Public Works and the tribe. • Loretta shared that,regarding development review,a position has been advertised. Currently there is a bottleneck on the permit process and she is hoping to use consultant services to get through larger projects. Approved to move forward and prepare a Request for Quote(RFQ)for consultant services. • Cmmr.Neatherlin asked Loretta to look into the rebar showing in the median on Clifton Road and to contact the State on an accident regarding the access from Sand Hill Road onto State Route 300. Loretta also mentioned the sight distance pulling out from Roy Boad Road,landscaping is becoming a visual barrier. 10:00 A.M. Economic Development Council—Jennifer Baria Cancelled Commissioner Discussion • Cmmr.Trask brought up the importance of the National Association of Counties (NACo). The Commission is invited to attend some of their conferences free of charge. Dawn will look into the cost to join. Adjourned at 9:55 a.m. Tuesday,April 20,2021 —Started at 2:03 p.m. 2:00 P.M. Mason County Jail Needs Study Kick-Off—KMB Architects Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Key discussion items include project schedule,program review,impacts of Washington State Criminal Justice(Washington Supreme Court,State v. Blake; Senate Bill 5248 2021-22),sentencing guideline changes,juvenile designation changes,initial site options review,next steps,and future next meeting dates. • Tentative schedule is as follows: April—Kickoff meeting to review scope completed and next steps. May—Programming verification meeting and initial site review and test fit. June—Concept design options and preliminary cost models and preferred options. July—Final cost models and draft report and final report. • The previous meeting on February 20,2020 discussed needs for the jail,departments and their functions,changes to operations,and targeting a bed count. • Inmate housing would have 194 beds while alternative housing would have 46 for a total of 240. The total Departmental Square Footage(DSF),or usable area space, would be 77,180 while the total Gross Square Footage(GSF),which includes structural elements,would be 84,898. Public parking and staff parking will have 20 parking stalls each. The total GSF for the Jail site is 95,455 requiring 4.37 acres. • Bill Valdez shared a spreadsheet showing the Jail being broken down into specific components: lobby/visiting/public spaces,courtroom/court support,jail administration,intake/booking/release,health,inmate programs/alternate housing, food/laundry/commissary,maintenance,and inmate housing. Chief Hanson requested the following changes:only one fingerprint station in alternative 2 Board of Mason County Commissioners'Briefing Meeting Minutes April 19,2021 sentencing,a metal detector in the lobby,and keeping a conference room in jail administration. There is also no need for an interview room off of the Intake area. Bill wanted to note there will be no inmate restroom in Video Court and the receiving area in intake is large enough to accommodate a body scanner. • Sheri O'Brien shared the impacts of new rulings for Washington State Criminal Justice. In the State v. Blake case,the State essentially found that the law criminalizing possession of controlled substances whether knowingly or unknowingly was considered unconstitutional. Simple drug possession is no longer illegal under State law. Mason County has a very low amount for drug possession as a sole charge. Senate Bill 5248 2021-22 establishes a joint legislative task force on jail standards. This current program meets the American Correctional Association (ACA)standards. Due to time constraints,sentencing guideline changes discussion was skipped. Juvenile designation changes were also discussed. One highlight was E2SHB 1646 which extends the age of youth in the juvenile system from 21 to 25 years old. Cmmr.Neatherlin inquired about using additional spending dollars to combine services for youth and adults. Bill shared there are sight and sound separation requirements that could make that difficult. Chief Hanson has ideas and would like to discuss those with Cmmr.Neatherlin and suggested short term 24-hour juvenile housing. • Bill went over a Jail Population Profile Status and Classification snapshot from December 4,2019 and an Offense Profile from January 9,2020. Adjourned at 4:00 p.m. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS A/ k 44��- Ka . Randy Neatherlin Sharon Tr sk Kevin Shutty Chair Commissioner Commissioner 3