The URL can be used to link to this page

Home My WebLink About2021/03/29 - Briefing Board of Mason County Commissioners' Briefing Meeting Minutes March 29,2021 BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of March 29,2021 Monday,March 29,2021—Started at 9:01 a.m. 9:00 A.M. Interviews for Board of Equalization Commissioners Neatherlin, Shutty and Trask attended via Zoom. • The Commissioners interviewed Barbara Van Cleave-Smith and Cheryl Williams and agreed to appoint Cheryl Williams. Approval to move to tomorrow's agenda. 9:20 A.M. WSU Extension—Dan Teuteberg Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Dan shared that WSU is open to the public and appointments are not necessary. 9:30 A.M. Community Services—Kell Rowen&Alex Paysse Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Kell gave an update on the Permit Assistance Center for Building and Planning on functions and operations. Applicants for a Plans Examiner will be looked at with HR. Permits,both incoming and outgoing,have increased. Staff has been meeting consistently to discuss processing,training,efficiency,and to keep communication open. Cmmr. Shutty asked what options exist to expand the Fire Marshal to more than one day a week. Kell responded there is not a need for a full time Fire Marshal. • Alex shared the contract for Public Water System Survey has not been completed yet and brought forward the draft ordinance combining all existing shellfish protection districts for review. Commissioners asked for the ordinance to be briefed again at the next meeting. • Todd presented the Treasury Rent Assistance Program contract. 65%of funds must be spent by September 30,2021. A subcontracting strategy is still being worked on. Commissioners approved to move this item forward to tomorrow's agenda. • Casey discussed moving to a weekly billing cycle for Eviction Rent Assistance Program(E-RAP)to reduce cash on hand. This would require a structure change and more vouchers. Commissioners asked to bring this item to the next briefing for further discussion. • Todd discussed the 5%requirement to allocate money to organizations"by and for" the community and the racial equity performance measurement. 10:00 A.M. Break 10:05 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Request for a Private Line Occupancy Permit from Robert and Shannon Durbin approved to moved forward. • Loretta shared they are getting prepped for their Summer Preservation Program. • Staff has moved to working four 10-hour days. • Loretta shared Public Works has been open to the public and that their website needs to be updated business-wise. • Mike shared he plans to ask to adjust the 6-Year Plan and the Annual Program at the next briefing. • Cmmr. Shutty asked for progress on the capital facilities element,Loretta is working with Kell on a plan. Board of Mason County Commissioners' Briefing Meeting Minutes March 29,2021 • Cmmr.Neatherlin commented on road work that needs done on Highways 106 and 300 as well as the light on Highway 106 that is not triggering properly. He also asked for a follow up with Richard regarding a release for the property owners below the spill on Allyn. Loretta mentioned Highway 300 is on the State's preservation program and that she has a follow up call with Risk regarding the spill. 10:30 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Frank presented the Correspondence Policy. The deadline will be the same as agenda items,by noon the Wednesday before. All testimony and comments need to go to the Clerk of the Board. For Public Testimony,comments must be received before testimony is over to be read into record. Documents submitted for record must be sent to the Clerk. The policy will be modified and brought back to the next briefing. • Associate Development Organization Designation only had one applicant—Mason County Economic Development Council(EDC). Approved to move forward with designating the EDC. • Frank presented an update on public access to County Services. • RFP for Veteran Services received four inquiries for more information,but none completed an application. Commissioners asked Jennifer to re-advertise and suggested that Todd may have partners to reach out to. • Kelly discussed bringing custodial services back to in-house under Facilities due to cleanliness complaints. This would be a budget increase of$159k. Commissioners asked how compliant Coastal Custodial is with the contract and suggested doing an RFP for cleaning services. Kelly will meet with Custodial Services. • Frank continued the discussion on job descriptions for Support Services Director and Budget and Finance Manager. The Budget and Finance Manager position will direct all county-wide finance managers and accounting personnel excluding the Auditor's office. Commissioners asked to emphasize that the position would manage county- wide accounting policies,not county-wide management of staff. Risk Management will remain under HR. HR will be moved to its own independent administration and report directly to the Board. The Support Services Director will handle contract negotiations with assistance from the Budget and Finance Manager and HR. IT reporting directly to Support Services and potentially having a management position was also discussed. Once a job description and scope of work is defined,a salary range would be assigned. For the Support Services Director,a specific job title will be determined once the description is finalized. Key notes for the Support Services Director position are that it removes HR from underneath it,leaves labor relations as chief negotiator,adds items relating to professional services and responsibilities around community and civic groups,and coordinates and associates with those. Cmmr.Neatherlin would like the verbiage"when appointed or assigned by Commission"regarding community assignments and civic groups. The ideal candidate would be a strategic thinker/planner. Six months of management analysis/planning techniques and five years of supervisory responsibility preferably in the public sector in a senior administrative executive position was added to the list of qualifications. The job title will be County Manager. • KMB would like to schedule a meeting with the Board to review the status and plan moving forward for completion of jail services. Frank will look into setting a date for Tuesday,April 20,2021 or Tuesday,April 27,2021. The scope of the jail review will be impacted by the State v.Blake decision,House Bill 5248,sentencing guideline changes,and the status of what"juvenile"means. Cmmr.Shutty requests a broad conversation about juveniles in detention in the County in general. Board of Mason County Commissioners' Briefing Meeting Minutes March 29,2021 • Dawn shared a letter from Terri Drexler regarding support for funding for the Federal Community Project funding that will create Transitional Housing for young adults who are homeless or at risk of homelessness. Approval to move to tomorrow's agenda. • Cmmr. Shutty shared a letter regarding relocation of utilities for PUD 1 to have their power relocated as a part of the Duckabush Estuary Restoration project. Approval to move to tomorrow's agenda. • Commissioners discussed the restructure for Superior Court and the withdrawal of the detention officer positions request. Cmmr.Trask is not comfortable with the request for two new positions or phases and would like additional time to discuss these positions at the next briefing. Approval to pull from tomorrow's agenda. • Cmmr.Trask discussed scanning packets in color for better visibility. 11:15 A.M. Interview for Lewis-Mason-Thurston Area Agency on Aging Commissioners Neatherlin,Shutty and Trask attended via Zoom. • The Commissioners interviewed Jamie Queen and agreed to appoint her to the LMTAAA Board and add the appointment to tomorrow's agenda. 11:25 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion—no need Commissioners Neatherlin,Shutty and Trask attended via Zoom. Adjourned at 12:12 Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS R dy Neatherl haron Trask K vin Sh Chair Commissioner Commissioner