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Home My WebLink About2021/04/05 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of April 5,2021 Monday,April 5,2021 —Started at 9:00 a.m. 9:00 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Requests to reorganize the administrative structure of Superior Court and hire two additional Detention Officers moved to the next briefing. • Setting a Public Hearing for Tuesday,May 25,2021 at 9:15 a.m.for the 2021 Community Development Block Public Services Grant approved to move forward. • Frank continued the review for the County Manager,Budget Finance Manager,and Human Resources positions. Cmmr.Neatherlin feels County Director would be a more apt job title due to the ability to hire and fire employees. Cmmr.Trask would like to prioritize job positions, include"advisor to Commission"in the job description,and shared her concerns about financial obligations and costs. Cmmr. Shutty commented on the current inequity between Support Services Director, Community Development Director,and Public Works Director because of the additional level of authority of Support Services Director. Frank mentioned the potential for compression between the Union positions and Non-Represented positions in the Sheriff's Office. For the HR position,the following is preferred: Bachelor's Degree with a Master's Degree preference and 5-year minimum experience as a negotiator or HR Administrator. Frank also shared that there are three executive search services that came forward with proposals. Approval to add County Manager and Budget Finance Manager to the agenda and brief the HR position at the April 12,2021 briefing. • 2021 Order of Sale list of surplus properties for the Tax Title Auction at the end of May or beginning of June approved to move forward. • Briefing meetings will continue to be held every Monday while Commission meetings will continue to be held every other Tuesday. • Commission Correspondence Policy approved to move forward. • A letter supporting resources to address homelessness in our communities was received but will not move forward due to time constraints. • Cmmr.Trask announced that April is County Government month. 9:30 A.M. Community Services—Dave Windom Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Todd Parker presented a Consolidated Homeless Grant Contract for the Housing and Essential Needs Program with the Community Action Council de-obligating funds that will not be used and reallocating them across the state. Approved to move forward. • Setting a Public Hearing for Tuesday,May 11,2021 at 9:15 a.m.to consider approval of an ordinance combining existing shellfish protection districts into a single district model was approved to move forward. A change was made to assess additional fees on trouble parcels in section 6.88.090. • Consolidated Contract#CLH18253 Amendment 20 extending the COVID-19 Coordinated Response,Division of Emergency Preparedness&Response,the Office of Drinking Water Group A Program through July 1,2021. Dave recommends against Task 4,which reads"setting up incident management teams from the state to access additional funding",since it is voluntary and would require subcontracts that are due by April 20,2021. Approved to move forward. 1 Board of Mason County Commissioners'Briefing Meeting Minutes April 5,2021 • Dave shared that Mason Matters met last week and that he was elected as temporary Chair and Lydia Buchheit was elected as Secretary/Treasurer. The 501c3 was renewed. Meetings will be every other month. • Kell Rowen gave an update on the Permit Assistance Center. The doors are open and appointments are required. Two parties of three people are allowed in the lobby at a time and both a Building person and a Planning person will be available throughout the day for questions. Permit packets have been updated online and IT is helping with a solution to streamline scheduling appointments. 9:45 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Setting a Public Hearing for Tuesday,May 11,2021 at 9:15 a.m.to amend the 2021 Annual Construction Program and 2021-2026 Six-Year Transportation Improvement Program(TIP)approved to move forward. Mike shared a large hole was found in the Homer-Adams culvert out by Deckerville that is in dire need of replacement. Items 3,4,and 5 are gravel road conversions. RCO has accelerated funding for replacing culverts on both items 10 Uncle Johns Upper Culvert and 12 Dayton Creek Culvert. Item 15,Shelton-Matlock culvert replacement,currently has a 42"diameter and Fish&Wildlife is requiring a 40'wide structure. • Advertisement for a Request for Proposals for the removal and disposal of biosolids was approved to move forward. • Hiring 8 temporary seasonal flaggers was approved to move forward. • Hiring a.8 FTE intern assistant for survey crew was approved to move forward. • Hiring an Engineer was approved to move forward. • Mike discussed that there is interest in tax parcel#42212-51-84008 on Old Mill Road. The parcel was purchased in 1996 to construct a turnaround for the public and for snow plows. The Commission supports Public Works' opinion to not sell. 10:15 A.M. Economic Development Council—Jennifer Baria Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Jennifer gave an update on development,recruitment,and the review of community project funding for Congressional District 6 Representative Derek Kilmer and Congressional District 10 Representative Marilyn Strickland. Each district can recommend 10 projects. Incoming funding is from Commerce and excludes home- based businesses and the County is asked to potentially look into small micro-grants for those businesses. Working Washington 4 grant has had about 9,000 applications. Five projects are being moved forward including a manufacturer at the industrial park,a retail mixed-use business potentially within City limits,and two housing projects. Lastly,the CEDs project list opened up and applications and updates are due by April 19,2021 and will be done by the May 13,2021 board meeting. 10:35 A.M. Therapeutic Courts—Judge Cobb/Rene Cullop Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Family Recovery Court(FRC)was granted a Subaward grant from the Washington State Administrative Office of the Courts to hire a caseworker for 3 years to evaluate the Mason County FRC Model to replicate in other rural courts. Approved to move forward. 10:45 A.M. Sheriffs Office—Sheryl Hilt Commissioners Neatherlin,Shutty and Trask attended via Zoom. 2 Board of Mason County Commissioners'Briefing Meeting Minutes April 5,2021 • A Homeland Security/Federal Emergency Management Agency grant to purchase a fully equipped 29' Lifeproof Response vessel was approved to move forward. This vessel would replace the 25' Safeboat Response vessel in Hood Canal. The Safeboat Response vessel will be relocated to Puget Sound. $30k a year is received from licenses. Commission Discussion • Proclamation for National Safety Telecommunications week approved to move forward. Adjourned at 10:52 a.m. Respectfully submitted, McKenzie Smith,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Randy eatherl' Sharon Tra c Kevin Shutty Chair Commissioner Commissioner 3