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Home My WebLink About2021/05/10 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF May 10, 2021 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. 1854 Mason County Support Services Department Budget Management 411 North 51h Street Commissioner Administration WA 98584 Emergency Management Shelton Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES May 10, 2021 • Specific Items for Review o Recommendation from Lodging Tax Advisory Committee (LTAC)— Diane/Rachel Hansen o Review of 2021 Budget Amendments -Jenn o Consultant contract for replacement of Support Services Director- Frank o American Rescue Plan Act (ARPA) - Frank • Commissioner Discussion J:\DLZ\Briefing Items\2021\2021-05-10.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Zoren DEPARTMENT: Support Services EXT: 419 BRIEFING DATE: May 10, 2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEMS: The Lodging Tax Advisory Committee (LTAC) met on May 4 and recommends the County contract with Northwest Event Organizers (NEO — Rachel Hansen) to explore the concept of a Visitor Welcome Center. NEO's current contract allows unanticipated services up to $48,750. EXECUTIVE SUMMARY: The legislative body may choose to fund lodging tax as recommended by the local lodging tax advisory committee, pursuant to RCW 67.28.1816(2)(b)(ii). Attached is the Scope of Work, draft 5/4/21 LTAC meeting minutes and information on the Visitor Welcome Center. Lodging tax receipts have stayed on track in Mason County (2018 - $475K; 2019 - $562K; 2020 - $520K) and are increasing in 2021. The Lodging Tax Fund has a cash balance of approximately $800K and there is adequate funding for this contract. RECOMMENDED OR REQUESTED ACTION: Approval to place contract on the May 25 agenda as recommended by LTAC. J:\DLZ\Briefing Items\2021\Diane's Items\Lodging Tax-contract with NEO for Welcome Center.doc SCOPE OF SERVICES 2021 NORTHWEST EVENT ORGANIZERS, INC. VISITOR WELCOME CENTER STUDY Northwest Event Organizers, Inc. called "CONTRACTOR"will be responsible for providing a comprehensive report that includes the following information for a Visitor Welcome Center Study: 1) CONTRACTOR will identify potential locations for a Visitor Welcome Center in Mason County. Locations must allow for this type of service. If a rezone is required, the CONTRACTOR will research this process and include the rezone process information. 2) CONTRACTOR will provide a budget that includes the cost of property, construction and operating costs. 3) CONTRACTOR will identify funding sources for both capital and operating costs for a Visitor Welcome Center. 4) CONTRACTOR will identify potential stakeholders. 5) CONTRACTOR will submit the report to Mason County no later than July 9, 2021. 6) CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i). Data to fulfill these reporting requirements will be submitted to Mason County no later than February 15 after contract year. Invoices for this Visitor Welcome Center Study shall not exceed $48,750 unless additional awards are made. MASON COUNTY LODGING TAX ADVISORY COMMITTEE Meeting Minutes 411 North 51"Street,Shelton,WA 98584 Tuesday, May 4,2021 9:00 a.m. Members in attendance via Zoom: Chair Sharon Trask, Nathan Welch, Duane Wilson, Heidi McCutcheon, Pam Volz, and Liz Arbaugh. Shaun Tucker was absent. Also in attendance was Deidre Peterson and Rachel Hansen. Chair Trask called the meeting to order at 9:06 a.m. Approval of Minutes Pam/Duane moved and seconded to approve the April 21, 2021 meeting minutes. Motion carried. Funding Formula Diane noted the current formula used for distribution of lodging tax—68%to Tourism Development, of that 15%dedicated to small events/festivals and the Tourism Development contract includes 15%from Reserves to be used for unanticipated services; 30%to VIC's and 2%to reserves. Discussion—RFP Recommendations for 2022 Services Heidi stated she reached out to other Chambers of Commerce to see how they are funding VIC's. Some funding has increased and some decreased. Based on information she received from Olympic Tourism Group it appears the number of Mason County VIC visitors is similar to other areas. Some VIC's receive 100%of funding from lodging tax. Rachel Hansen has been reaching out for locations for the Wild Side Guide Books. She went to a diving event in Hoodsport this past weekend and they saw several out-of-state vehicles. She has distributed draft Guide Books and is ready to print the final version. Rachel has developed criteria for what makes a location eligible to host the Guide Books. Rachel pointed out the importance of making sure the Guide Books are kept current and continued funding is necessary to do that. Rachel brought up the concept of a Welcome Center which is a central location for visitor services that could also host events. She suggested other funding sources would support the Welcome Center. Her vision is building the visitor center first, locate with a view and have enough room to expand to include an event center, camping and other services. She sees this as a public/private partnership. Duane suggested a study be done to determine how a Welcome Center could be funded. Rachel suggested a request for proposals be issued and then determine how to fund. Heidi believes this a good time to explore this type of proposal and a great use of reserves. She noted WA State has budgeted $12M for tourism and believes Commerce will be bringing forward tourism funding. Rachel stated it is very difficult to plan events without a location. There needs to be a long-term management contract. She suggested a 10-year contract with maybe a buy-out option. Possibly include a County Park which could open up other funding sources. Heidi asked if Rachel's proposal would be a contract to figure out the process, identify grant writing, location and potential funding sources. LTAC Meeting Minutes—May 4, 2021 Rachel stated the location would have to have event zoning; there would have to be a coordination of the planning and getting buy-in from the various organizations (Chambers, EDC, Ports). She does not want to form a non-profit to own/operate the Welcome Center. Rachel believes the timing is right to think outside of the box. Diane pointed out that we would have to make sure the various funding can be used for a Welcome Center capital/operating and asked if lodging tax be used for feasibility study. Heidi noted loans could be obtained; believes the County has used lodging tax in past to study tourism. Duane supports exploring the Welcome Center concept. Discussion of contracting with Rachel using the 15%of unanticipated services which is up to $48,750. Heidi/Duane moved and seconded to extend the existing Tourism contract with NEO using the 15%for unanticipated services, up to$48,750, to explore the concept of a Visitor Welcome Center. Motion carried. There was discussion of what to include in the statement of work: identify potential locations; potential funding sources, identify potential stakeholders, budget-both capital and operating and review the proposal at the July 21, 2021 LTAC meeting. July 21,2021 Meeting Items Heidi suggested considering 2022 funding be split 49%to welcome center/VICs;49%to tourism development. LTAC needs to make a recommendation for 2022 services. The existing contracts will end 12/31/21 and cannot be extended. Diane stated it takes at least three months to RFP for services and then a contract needs to be approved. Even if LTAC recommends going forward with the Welcome Center concept, it will not be up and operating in 2022. Other Business-none Public Comment-none Calendar The next meeting is July 21, 2021 at 9:00 a.m. Adiourn The meeting adjourned at 10:43 a.m. LODGING TAX ADVISORY COMMITTEE MASON COUNTY,WASHINGTON ATTEST: LTAC Clerk Chair 1 Wild Side Guides E 1 7¢7-139 35' Where will guides be? What is the support ADVOCATE LOCATIONS designated as provided to our Guides? s, Wild Side Guides with full branding .Wild Side marketing tangibles, (3D wall map,window clings,brochure brochures and updated pages. rack, 16'flag).Advocate locations will be Website log-in with updates,events, advertised in EHC marketing materials. downloads,feedback and forum as well GUIDEBOOK LOCATIONS are visitor as current best pratice guidelines. sites using the product as a resource for • Connections to other guides/providers guests and staff.Access to web resources with networking event in each area. o= and forum. • Phone,online,and event support. GUIDEBOOK VIRTUAL LOCATIONS F poviding kiosks and santized surface SceniC4w AM guest room cards/displays. Access to WASHINGTON STATE 365 download links and OR codes. Who are the advocates? pORIVES � - 20AD • High visibility locations with favorable hours—weekends/holidays&after 5PM. • Proven attraction for visitors/high percentage of tourist traffic vs local). •Able to"visit"with customers. • Positive authentic attitude. • fox 622,5 Iton (360) 427-5599 rachel@nwevent.org Image for demonstations .� puposes only, • 1 •. • . - -• • • . • • • • • r '' `ice r rrRil ( :• j� � .� i as 6 'it iiL NWevent.org r k ' Squamish Lil'wat Cultural Centre Crissey Field Park and Welcome Center /,' �__I t.s• HIC�FtWA 101 f Rautd :' I� s... i + Roa raw a.: ji —wctwvd MEd Rt o WEL9OUfty' IIIII �l .k U —Prottettd PLank spteies— wdcomt 06Ko RA w water svvate _ So Cats` w7io j WELCOME CENTERSItILA1NCt f '�—r CEP - N Crissey Field Park-and Welcome Center Brookings,Oregon is - f MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: May 10, 2021 PREVIOUS BRIEFING DATES: May 3, 2021 If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Requests for Supplemental Appropriations and Amendments to the 2021 Budget EXECUTIVE SUMMARY: Requests for the first scheduled budget hearing for supplemental appropriations and amendments to the 2021 budget are attached. The calendar for the budget amendments was put together before the Commissioner's meeting schedule and does not fall in line with the original June 81h scheduled hearing date. It is recommended that the budget hearing be pushed to June 22nd to meet the public notice requirements as set forth in RCW 36.40.100. BUDGET IMPACT: Total increase to 2021 authorized expenditure appropriations: $2,193,716, breakdown: General Fund (001): $236,627 County Road Fund (105): $778,600 REST 1 Fund (350): $300,000 North Bay Sewer Fund (403): $125,000 Belfair Sewer Fund (413): $100,989 Equipment Rental & Revolving Fund (501): $652,500 Total impact to ending fund balances: Decrease of $1,296,441, breakdown: General Fund (001): Decrease of $116,852 County Road Fund (105): Decrease of $778,600 REET 1 Fund (350): Decrease of$300,000 Belfair Sewer Fund (413): Decrease of$100,989 PUBLIC OUTREACH: RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive weeks prior to the budget hearing. RECOMMENDED OR REQUESTED ACTION: Request to set a public hearing for June 2211 at 9:15 a.m. to consider and approve supplemental budget requests and budget transfers to the 2021 budget. ATTACHMENTS: Proposed 2021 Budget Amendment #1 Detail & Detailed Budget Entries ATTACHMENT A TO RESOLUTION NO. 2021 BUDGET AMENDMENT#1 DETAIL 2021 2021 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION EMERGENCY 1 001 GENERAL FUND MANAGEMENT 2,823 2,823 E20-250 EMPG-S GRANT INCREASE AOC FUNDING FOR COVID EXPENDITURES& 2 001 GENERAL FUND DISTRICT COURT 25,269 25,269 REIMBURSEMENT FOR INTERPRETER SERVICES 3 001 GENERAL FUND SUPERIOR COURT 7,315 7,315 AOC FUNDING FOR COVID EXPENDITURES WSU MOA INCREASE FOR 3/4 TIME EMPLOYEE 4 001 GENERAL FUND WSU 6,000 TO TO FULL TIME EMPLOYEE EMERGENCY FEMA COVID EXPENSE FOR DEM OT&DRIVER 5 001 GENERAL FUND MANAGEMENT 1,700 RECORDS FACILITIES& 6 001 GENERAL FUND GROUNDS 4,500 INCREASE TO BUDGETED MOTOR POOL FUEL COMMUNITY BERK BELFAIR UGA EIS CONTRACT INCREASE& 7 001 GENERAL FUND DEVELOPMENT 43,150 MOVING 2020 UNEXPENDED PORTION TO 2021 8 001 GENERAL FUND PARKS&TRAILS 4,500 INCREASE TO BUDGETED MOTOR POOL FUEL 9 001 GENERAL FUND NON DEPARTMENTAL 5,000 COUNTY CONTRIBUTION TO GORST COALITION FACILITIES& TRANSFER VEH#268 BUDGETED IN MOTOR 10 001 GENERALFUND GROUNDS 6,430 POOL TOFACI LIT[ES TRANSFER VEH#268 BUDGETED IN MOTOR 11 001 GENERAL FUND MOTOR POOL (6,430) POOL TO FACILITIES 12 001 GENERAL FUND THERAPEUTIC_COURT 84,368 84,368 NEW AOC GRANT FOR FAMILY RECOVERY COURT INTERIM FINANCIAL ANALYST FOR SUCCESSION 13 001 GENERAL FUND AUDITOR 52,002 PLANNING, MAY 2022 BUILDING 10 REMODELING-PORTION OF PHASE 14 350 REET 1 3001000 II HIGHER THAN EXPECTED CFC REVENUE USED TO 15 403 NORTH BAY SEWER 125,000 125,000 IMPROVE LIFT STATIONS EQUIPMENT RENTAL PURCHASE TWO DUMP TRUCKS ON BEHALF OF 16 501 &REVOLVING 652,500 652,500 COUNTY ROADS INCREASE ER&R RATE FOR THE PURCHASE OF 17 105 COUNTY ROAD 652,500 TWO DUMP TRUCKS COMPLETION OF SALT SHED PROJECT APPROVED 18 �105 COUNTY ROAD 126,100 IN THE 2020 BUDGET REFINANCE OF DEBT IN 2020 RESULTED IN 19 413 BELFAIR SEWER 100,989 HIGHER PRINCIPAL PAYMENT DUE IN 2021 GENERAL FUND TOTAL 119,775 236,627 OTHER FUNDS TOTAL 777,500 1,957,089 ALL FUNDS GRAND TOTAL 897,275 2,193,716 Page 1 of 1 ATTACHMENT B TO RESOLUTION NO. 2021 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES Line Proposed from Budgeted EFB A Account Type I/D Revenue Expenditure EFB Change Total Description 1 001.000000.050.000.333.97.300250.0000.00. 2 1 2,823 E20-250 EMPG-S GRANT 1 001.000000.050.000.525.10.510600.0000.00. 2 1 2,823 EXTRA HELP 2 001.000000.100.000.333.21.301906.0000.00. 2 1 15,000 AOC CARES 2 001.000000.100.000.336.01.310500.0000.00. 2 1 10,269 INTERPRETER REIMBURSEMENT 2 001.000000.100.000.512.40.531010.0000.00. 2 1 4,960 OFFICE SUPPLIES 2 001.000000.100.000.512.40.531020.0000.00. 2 1 700 JUROR SUPPLIES 2 001.000000.100.000.512.40.535010.0000.00. 2 1 2,227 SMALL TOOLS&MINOR EQUIPMENT 2 001.000000.100.000.512.40.535099.0000.00. 2 1 2,000 TRACKABLE TOOLS/EQUIPMENT 2 001.000000.100.000.512.40.548010.0000.00. 2 1 3,313 MACHINE MAINTENANCE 2 001.000000.100.000.512.40.549010.0000.00. 2 1 1,800 MISCELLANEOUS 2 001.000000.100.000.512.40.541050.0000.00. 2 1 10,269 INTERPRETER 3 001.000000.250.000.333.21.301906.0000.00. 2 1 6,015 AOC CARES 3 001.000000.250.000.369.91.300000.0000.00. 2 1 1,300 AOC-OTHER MISC REVENUE 3 001.000000.250.000.512.21.535098.0000.00. 2 1 4,470 IT TRACKABLE EQUIPMENT 3 001.000000.250.000.512.21.531010.0000.00. 2 1 2,845 OFFICE SUPPLIES 4 001.000000.010.000.571.21.541516.0000.00. 1 1 6,000 WSU MOU 4 001.000000.320.000.508.80.500000.0000.00. 1 D 6,000 2,007,885 END FUND BALANCE UNRESERVED 5 001.000000.050.000.525.10.512000.0000.00. 1 1 1,200 OVERTIME 5 001.000000.050.000.525.10.541010.0000.00. 1 1 500 DRIVER RECORDS 5 001.000000.320.000.508.80.500000.0000.00. 1 D 1,700 2,006,185 END FUND BALANCE UNRESERVED 6 001.000000.055.000.518.30.532777.0000.00. 1 1 4,500 MOTOR POOL FUEL 6 001.000000.320.000.508.80.500000.0000.00. 1 D 4,500 2,001,685 END FUND BALANCE UNRESERVED 7 001.000000.125.146.558.60.541021.0000.00. 1 1 43,150 BERK UGA EIS 7 001.000000.320.000.508.80.500000.0000.00. 1 D 43,150 1,958,535 END FUND BALANCE UNRESERVED 8 001.000000.146.000.576.80.532777.0000.00. 1 1 4,500 MOTOR POOL FUEL 8 001.000000.320.000.508.80.500000.0000.00. 1 D 4,500 1,954,035 END FUND BALANCE UNRESERVED 9 001.000000.300.000.518.63.541010.0000.00. 1 1 5,000 GORST COALITION 9 001.000000.320.000.508.80.500000.0000.00. 1 D 5,000 1,949,035 END FUND BALANCE UNRESERVED 10 001.000000.055.000.518.30.548777.0000.00. 3 1 6,430 MOTOR POOL MAINT-MONTHLY 11 001.000000.305.000.594.18.564777.0000.00. 3 D 6,430 MOTOR POOL CAPITAL LEASE 12 001.000000.256.100.333.16.338310.0000.00. 2 1 84,368 FTC-AOC 12 001.000000.256.100.512.22.510055.0000.00. 2 1 30,162 FRC CASEWORKER PT/PROJECT 12 001.000000.256.100.512.22.520010.0000.00. 2 1 173 INDUSTRIAL INSURANCE 12 001.000000.256.100.512.22.520020.0000.00. 2 1 2,308 SOCIAL SECURITY/MEDICARE 12 001.000000.256.100.512.22.520030.0000.00. 2 1 3,880 STATE RETIREMENT 12 001.000000.256.100.512.22.520040.0000.00. 2 1 11,700 MED/DENT/VIS/LIFE 12 001.000000.256.100.512.22.520045.0000.00. 2 1 45 WASHINGTON PAID FMLA 12 001.000000.256.100.512.22.531010.0000.00. 2 1 1,800 OFFICE/OPERATING SUPPLIES 12 001.000000.256.100.512.22.535010.0000.00. 2 1 19,300 SMALL EQUIPMENT 12 001.000000.256.100.512.22.541020.0000.00. 2 1 15,000 SERVICE PROVIDERS 13 001.000000.030.031.514.23.510047.0000.00. 1 1 52,002 FINANCIAL ANALYST 13 001.000000.320.000.508.80.500000.0000.00. 1 D 52,002 1,897,033 END FUND BALANCE UNRESERVED 14 350.000000.300.000.594.12.562000.0000.00. 1 1 I 1 300,000 CAP IMPROVMNTS-JUDICIAL BLDGS 14 350.000000.000.000.508.10.500000.0000.00. 1 1 300,000 314,924 END FUND RESERVED 15 403.000000.100.020.367.00.300000.0000.00. 2 1 125,000 CAPITAL CONTRIBUTIONS 15 403.000000.100.020.594.35.562001.0000.00. 2 1 125,000 MINOR FACILITY IMPROVEMENTS 16 501.000000.000.000.348.30.300000.0000.00. 2 1 652,500 VEHICLE/EQUIPMENT REPAIR CHARG 16 501.000000.000.000.594.48.564000.0000.00. 2 1 652,500 CAPITAL MACHINERY&EQUIPMENT 17 105.000000.000.000.542.10.545951.0000.00. 1 1 652,500 ER&R VEHICLES 17 105.000000.000.000.508.10.500000.0000.00. 1 D 652,500 3,936 END FUND RESERVED Page 1 of 2 ATTACHMENT B TO RESOLUTION NO. 2021 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES Line Proposed from Budgeted EFB A Account Type 1/D Revenue Expenditure EFB Change Total Description 17 105.000000.000.000.308.10.300000.0000.00. 1 1 3,936 BEG FUND RESERVED 18 105.000000.000.000.594.44.565000.0000.00. 1 1 126,100 CONSTRUCTION OF CAPITAL ASSETS 18 105.000000.000.000.508.10.500000.0000.00. 1 D 126,100 (130,036) END FUND RESERVED 18 105.000000.000.000.308.10.300000.0000.00. 1 1 130,036 BEG FUND RESERVED 19 413.000000.000.000.591.35.578250.0000.00. 1 1 100,989 LTGO BOND 2020A PRINCIPAL 19 413.000000.000.000.508.10.500000.0000.00. 1 D 100,989 258,574 END FUND RESERVED General Fund Total: 119,775 236,627 116,852 Other Funds Total: 777,500 1,957,089 1,179,589 All Funds Grand Total: 897,275 2,193,716 1,296,441 Page 2 of 2 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen DEPARTMENT: Community Development EXT: 286 BRIEFING DATE: 5/5/2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ♦ Budget/Finance ♦ Human Resources ❑ Legal ❑ Other — please explain ITEM: Request to add a Planner or Senior Planner position. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Department of Community Development is proposing to add a Planner/Senior Planner to its team. DCD would like to add a full-time position to work on water issues. BUDGET IMPACT: This additional full-time position will impact the DCD budget for 2021 by approximately 46,000. PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) None RECOMMENDED OR REQUESTED ACTION: Place on the May 25, 2021 Action Agenda approval to post for the new position of Planner/Senior Planner. ATTACHMENTS: None. Briefing Summary 5/5/2021 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Paddy McGuire DEPARTMENT: Auditor EXT: 468 BRIEFING DATE: 05/10/2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: County Voters' Pamphlet Administrative Rules EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) RCW 29A.32.230 requires the County Auditor to adopt administrative rules regarding publication of a County Voters' Pamphlet and submit one copy to the county legislative authority. BUDGET IMPACT: None PUBLIC OUTREACH: (Include any legal requirements,direct notice,website,community meetings,etc.) All jurisdictions to be included in the pamphlet were provided with the draft rules. RECOMMENDED OR REQUESTED ACTION: Receive the administrative rules ATTACHMENTS: Adopted rules Briefing Summary 5/5/2021 Mason County Local Voters' Pamphlet Administrative Rules Purpose The purpose of these Administrative Rules is to establish the rules and requirements for participation,production and distribution of the local voters'pamphlet. 1. Notice of Intent to Publish a Local Voters' Pamphlet (RCW 29A.32.220) The Auditor's office shall prepare a local voters' pamphlet for all primaries,general and special elections. 2. Inclusion in the Local Voters' Pamphlet(RCW 29A.32.220) All districts with a race or measure on the ballot in a primary or election in which a local voters' pamphlet is produced will participate in the local voters' pamphlet. Submissions from federal,state and judicial candidates with the exception of district court judges will not be published in the local voters' pamphlet. By statute, precinct committee officers are not eligible to submit statements. 3. Costs associated with the Local Voters' Pamphlet (RCW 29A.32.220, RCW 29A.32.270) The cost to produce,print and mail a local voters' pamphlet is an election cost that is included when districts with a race or measure on the ballot are billed for their portion of the cost of the election. If a district believes that the costs of inclusion in the voters' pamphlet would create an undue financial hardship,the district may petition the Board of County Commissioners to exclude the district's measures and candidates from the pamphlet. The petition must be submitted to the Commission at least 60 days prior to the publication of the next pamphlet and will include all elections for the following two years.A district receiving a waiver for local voters' pamphlet costs will continue to be responsible for their remaining portion of the cost of the election. If a district has been granted a waiver,the Auditor's Office will note in the pamphlet that the district is not included at their request. 4. Local Voters' Pamphlet Content (RCW 29A.32.241) The local voters' pamphlet shall include at a minimum: a. A cover page containing the words "Official Local Voters' Pamphlet," "Mason County," the county seal,and the date of the primary or election; Local Voters'Pamphlet Administrative Rules Page 1 of 6 b. A list of districts that have measures or candidates in the pamphlet.This may be in the form of a Table of Contents or Index. c. Information on how a person may register to vote and obtain a ballot. d. The text of each measure accompanied by an explanatory statement prepared by the prosecuting attorney for any county measure(s) or by the attorney for the local district submitting the measure(s). e. Arguments for and against each measure submitted by committees pursuant to RCW 29A.32.280. Note that it is the legal responsibility of the district placing a measure on the ballot to prepare the arguments in accordance with the above statute. f. Statements and photos submitted by eligible candidates in races on the ballot. District Submissions 1. Deadlines - The Auditor's Office will establish deadlines at least 30 calendar days before filing deadlines. a. The Auditor's Office will notify districts of information on district submissions including word limits, due dates,submission requirements at least 30 days calendar days before filing deadlines. b. Mason County will publish submissions in reference to measures from the Elma or McCleary School Districts as approved by the Grays Harbor County Auditor. 2. Formatting Rules a. Only italics will be used to emphasize words or phrases. Bolding, underlining,and all caps are not allowed. b. Tables,lists,and bullets are not allowed. c. Graphs, charts,photographs,cartoons or caricatures are not permitted. d. Text must be written in paragraphs. e. The Auditor's Office will not correct errors in spelling,grammar or punctuation. f. The Auditor reserves the right to edit the formatting of any of the submissions. 3. Ballot Measure Explanatory Statements (RCW 29A.32.230, RCW 29A.32.241) An explanatory statement addresses the anticipated effect of a measure if passed into law. The statement may be no more than 200 words and must be prepared by the attorney for the district submitting the proposition or measure.A letter from the district's attorney confirming they prepared and approve the explanatory statement is required. Local Voters'Pamphlet Administrative Rules Page 2 of 6 If there is no letter from the district's attorney or if a district does not retain legal counsel for the review,the statement will be submitted to the Mason County Prosecuting Attorney's Office for review and final discretion on language. 4. Ballot Measure Argument(For/Against) Committees (RCW 29A.32.280) a. Appointed by District- The legislative authority of a district submitting a measure has the responsibility of appointing members to a committee that will write the statement for the measure and to a committee that will write the statement against the measure. Each committee is allowed up to 3 members,but can ask the advice of any number of individuals. All committee appointments shall be submitted by the deadline to submit measures and resolutions. Each committee shall identify a chair who will serve as the primary contact for the Auditor's Office. b. Appointed by Auditor- In the event a district does not submit appointments for either committee,the Auditor's Office will issue a media release announcing the opportunity to be on the committee.The auditor shall make appointments on a first-come, first-serve basis if qualified committee members contact the auditor by the appropriate deadline. The auditor shall not make any appointments after the first deadline for ballot measure arguments. If a committee has been appointed by the auditor less than 3 days before the argument deadline their deadline will be three business days after the appointment. 5. Ballot Measure Arguments (For&Against) a. Ballot Measure Argument(For&Against) are written to support or oppose a ballot measure. The word limit for an argument for or against a measure is 250 words. The Auditor's Office will not edit or advise committees on statements. Arguments will be shared by the Auditor's Office with the opposing committee once both arguments have been received. b. Arguments must be signed or otherwise approved by all members of the committee. It is not the role of the Auditor's Office to coordinate between committee members. Once submitted,arguments cannot be withdrawn or changed. If committee members cannot agree on an argument,no argument will be published in the voters'pamphlet. Local Voters'Pamphlet Administrative Rules Page 3 of 6 Candidate Submissions 1. Deadlines - The Auditor's Office will establish deadlines at least 30 calendar days before candidate filing. a. Candidates will be provided information on candidate submissions including word limits,due dates, submission requirements and the appeals process at the time of filing for office. 2. Formatting Rules a. Only italics will be used to emphasize words or phrases. Bolding, underlining,and all caps are not allowed. b. Tables, lists, and bullets are not allowed. c. Graphs,charts,photographs, cartoons or caricatures are not permitted. d. Text must be written in paragraphs. e. The Auditor's Office will not correct errors in spelling,grammar or punctuation. f. The Auditor reserves the right to edit the formatting of the statement submitted. 3. Eligible Candidates - Only local candidate submissions will be published in the local voters'pamphlet. a. Submissions from federal,state and judicial candidates with the exception of district court judges will not be published in the local voters' pamphlet. b. By statute, precinct committee officers are not eligible to submit statements. c. Mason County will publish submissions from candidates from the Elma or McCleary School Districts as approved by the Grays Harbor County Auditor. 4. Biography- Candidates may provide a 100 word biography. a. If a candidate submits their statement online,they will be prompted to respond with information on the following topics: Elected Experience, Other Professional Experience, Education,and Community Service. The sum total of the information in these categories must not exceed 100 words. b. If the biography is submitted via email to elections 0co.mason.wa.us, it can be in a paragraph that does not exceed 100 words or with information on the following topics: Elected Experience, Other Professional Experience, Education,and Community Service; the sum total of the information in these categories must not exceed 100 words. Local Voters'Pamphlet Administrative Rules Page 4 of 6 5. Statement- Candidates may provide a 200 word statement a. Statements can be submitted via the online candidate portal or by email to electionsOco.mason.wa.us b. Candidate statements should only address campaign issues,plans,and ideas of the candidate. Statements shall not contain obscene, inappropriate or libelous language. Candidate statements shall not comment on or make any judgments about opponents or incumbents. The Auditor has the authority to reject statements that are deemed inappropriate per RCW 29A.32.230. c. Candidates not submitting a statement will have "No statement submitted" printed in the pamphlet. 6. Candidate Photo a. A photo may be submitted by an eligible candidate on the ballot for a primary or election. b. The photo may not be more than 5 years old. The photo can include only the head or head and shoulders of the candidate. c. The photo may not be an informal candid photo, cartoon, caricature or any other image that does not accurately portray the candidate. d. The photo cannot show the candidate wearing a uniform,judicial robe,hat, anything bearing an insignia or otherwise suggest holding of a public office. e. The Auditor's Office will adjust and/or crop photos as necessary. Photos are published in a black and white format. Photos should reflect the candidate in a professional and tasteful manner. Candid/casual social media style photos are not recommended and may be rejected at the discretion of the Auditor. f. Candidates not submitting a photo will have a"No photo submitted"statement printed in the pamphlet. 7. Public Inspection of Candidate Submissions Candidate submissions that have been submitted for publication in the local voters' pamphlet shall not be available for release to the public until all submissions pertaining to the race have been received. Requests for public inspection shall be made in the same manner as requests for public records. 8. Rejection of Arguments or Statements (RCW 29A.32.230) a. The Auditor's Office reserves the right to reject any argument or statement if it does not meet requirements or if a statement or argument is deemed to be obscene, Local Voters'Pamphlet Administrative Rules Page 5 of 6 I libelous or otherwise inappropriate. If it contains matter not limited to the measure or comments on other candidates or incumbents. If it doesn't follow formatting guidelines or was received after the submittal deadline. b. If a statement is rejected,the candidate or committee chair will be notified by email and given 48 hours from the time of notification to submit an adjusted statement.The time of notification will be the time the email was sent to the candidate or committee. c. If the adjusted statement does not meet requirements, a"No statement submitted" notation will be printed for the candidate or measure. d. Candidates or committee chairs may appeal the rejection of the statement by submitting a written appeal to the Mason County Prosecuting Attorney within 48 hours of notification.The Prosecuting Attorney's decision on the appeal will be final. 9. Format and distribution of the Local Voters'Pamphlet The Auditor's Office retains complete control over content and format of the pamphlet and may print the pamphlet in combination with the Secretary of State Voters' Pamphlet. If the Auditor's Office produces the pamphlet in combination with the state,the requirements of RCW 29A.32 and these rules will be adhered to as much as is practical. L �r Adopted this Y day of 2021 Paddy McGuire Mason County Auditor Local Voters'Pamphlet Administrative Rules Page 6 of 6 MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING May 10,2021 Briefing Items • Set a Hearing w/Hearings Examiner for Wednesday,June 23`d at 1:00pm to consider Road Vacation No. 410—W. Walnut Street and Fourth Street(Plat of Moore's Addition to the City of Shelton). Discussion Items Commissioner Follow-Up Items Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff: Public: _Randy Neatherlin _Loretta Swanson _Kevin Shutty _Mike Collins _Sharon Trask _Richard Dickinson Other(list below): MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: May 10 2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Road Vacation No. 410— Set Hearing Date with Hearings Examiner EXECUTIVE SUMMARY: Mary Leighton, property located at 121 W Walnut Street, has petitioned for the vacation of two County easements, W. Walnut Street (north of her property) and Fourth Street (west of her property), both adjacent to Ms. Leighton's property. These easements were dedicated to the public in 1938 by way of Plat of Moore's Addition to the City of Shelton. There is no evidence that these two easements have been opened nor used as a public roadway. An Engineer's Report has been prepared for the Hearings Examiner and Public Works recommends the vacation as submitted, subject to retaining existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the proposed vacated rights of way. BUDGET IMPACTS: An administration fee of$1,000 was turned in with the petition. These easements are classified as a Class A which requires fifty percent (50%) of the appraised value. If the vacation of these two easements is approved, the petitioner will be required to pay $9,933.22 (see calculations in Exhibit D-1, 2). PUBLIC OUTREACH: Public notice will be posted at the site and published in the county official newspaper, as required by RCW 36.87.050. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve and execute the resolution setting a hearing date with the Hearings Examiner for Wednesday, June 23, 2021 at 1:00pm to consider public comment on the vacations of both W. Walnut Street and Fourth Street as petitioned, subject to the relocation of a board fence and any existing easements for ingress and egress or any other purpose, if any. And in accordance with RCW 36.87.170, Road Vacation No. 410. ATTACHMENTS: 1. Engineer's Report 2. Hearing Notice MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE SHELTON, WASHINGTON 98584 MEMORANDUM DATE: April 29, 2021 TO: Mason County Hearings Examiner FROM: Phil Franklin, Right of Way Agent, for Mike Collins, County Engineer and Deputy Director Cc: Dave Smith, Engineering and Construction Manager SUBJECT: ENGINEER'S REPORT— ROAD VACATION FILE NO. 410 Vacation of an easement named W Walnut Street adjacent to Block 4 and Vacation of an easement named Fourth Street Adjacent to Block 4 in the Plat of Moore's Addition to the City of Shelton Background: Mary Leighton has petitioned for the vacation of an easement named W. Walnut Street that is north of and adjacent to her property, in-addition to the vacation of an easement named Fourth Street that is west of and adjacent to her property. Mary's property is located at 121 W Walnut Street. The Assessor's brief legal for Ms. Leighton's property is Moore's Add Blk: 4 Lots 1-4 Survey 8/7, Assessor's Parcel #32018-53-04003. Both easements were dedicated to the public in 1938 by way of the Plat of Moore's Addition to the City of Shelton. There is no evidence that either of the two petitioned easements have been opened nor have been used as a public roadway. In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portions of road right-of-way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. Neither of the requested easements are presently in use by the public and are not maintained by the county road department. 2. W. Walnut is fenced off from the public, has a hot tub and propane tank located on it along with various landscaping. W. Walnut is currently being used as a parking area for the house that Mary owns. See photo Exhibit C-6 3. Fourth Street easement is heavily forested and has steep terrain. See photo Exhibit C-7 4. The easements are classified as "Class A" per MCC 12.20.040 and compensation is due for the vacating of these county rights of way prior to vacation. The calculated compensation value is $9,933.22. See Calcs. Exhibit D-1, 2. 5. The proposed vacation areas are not deemed necessary to preserve for the County road system for the future. 6. PUD #3 has utility poles located within the requested vacation area and an easement must be retained for utility purposes. 7. The public will benefit by this action, since it will clear title, add the vacated area to the tax rolls and relieve the county of liability. 8. In order to approve the requested vacation areas, Mason County Public Works requires the relocation of the existing board fence that stands in both the W. Walnut and Third St. easements. This fence obstructs the line of sight from the adjacent private road approach to the north of W. Walnut. In addition, the existing fence reduces the ability of the County to improve Third Street. See map on exhibit B. 9. The City of Shelton have reviewed the requested vacations. The City has no use for these easements for future utilities nor road use. Public Notice Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Recommendation Public Works recommends the vacation of both W Walnut Street easement and Fourth Street easement as petitioned, subject to the relocation of a board fence and any existing easements for ingress and egress or any other purpose, if any. And, in accordance with RCW 36.87.170, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. Hearing Examiner Options 1. Find that this vacation meets the standards established by state law and recommend the vacation be granted as petitioned and/or as recommended by the County Engineer. 2. Find that this vacation fails to meet the standards established by state law and recommend the vacation be denied. 3. Finding that only part of the vacation as petitioned or recommended by the County Engineer complies with the law, develop recommendations to grant the compliant portion and deny the other. Attachments: • Exhibit A— Parcel Map with Aerial photo overlay showing Road Vacation Petition #410 • Exhibit B— Mason County Survey Map • Exhibit C—Vacation Petition and photos • Exhibit D —Calculated Easement Value N Road Vacation Petition #410 320184190321 1MM.. •3201 200010 r. 320184190022 ---_ 320184,9002 k Quiet Title AFN. 9 . --- _ W WALNUT S T W�WALNUTis; r>/v Leighton Block 4 2 320185303004 3201853030C _. 30185304003 _ I Of M , W POPLAR ST z MOORES ALY 320180060000 wp �A<q 32018530300 020 �T yC< 320185306007 a 320185306006 4100RE qV 320185 0600: 320185305900 a E ry 20,8530600 320184200000 - 320185305001 EX.A Rp 34/6rtv seta+/ nand N a'!! —, •� � , .ldd0 SA" 9/7917d,JN1A9..9 AVSY/Y � OV / C7 ` IN - - - - o - - O79 SLN7&?,IOb/dH/,4YNOYOY 3d//71/2/ NO77Y Olt K7hW-?V-7N/7 O � 1S31I./fl! Ol 39A13/03/Y9073d/ a aJUa�GU/�S/X3 %f31dnS�v OZ 9d LL XY1 'Z 9.1 B XN ONY SLY7d S-V SF! /9Yd ! 3017 XLi a'!447/a+arJ ! oa�y 9�1 JoZbY a�od/arod� MUD Ago"OOSpuo7 a�uad ycv/raoy�/o £!./9Yd 1 Y Sl YYd V t '704 N/O�YJet..9 RY Sly AM NAT-,V »w auaabid w//o�o7 a/olgo4o dY o ,(1/9-?)W Li! At7!!/OOY S,deP 0�JP7d�7ffl V.3N/7/YLet7N d R^DC_ -77d.9s Sul!.1711V av-/dvo u 77 OYOW SS*V.7Y&"A9-7V .(d'YN//Y/73d'd NO ANIONS SF!391vd i S S G �V Ak7/l bVV7 3LY/Y/XOe/ddY SY SE/YB�YNY/Y SY7bl VW ON/A!./ 3d/d N01 4 March 1, 2021 RECEI" 'E® MAR 0 12021 Phil Franklin MA SON XU&7y Mason County Public Works Department �BUC WOWS 100 W Public Works Dr. Shelton,WA 98584 Re:Vacation Petition: Mason County: 30 foot section of W. Walnut St. between 3`d St. and 4`St. Mason County: 30 foot section of 4`h St. off of Northcliff Rd. Dear Mr. Franklin: Please accept this filing of a vacation petition for the above identified road sections in Mason County. I would like to inform you that I am represented in this action by Robert Tyler of the Swanson Law Firm. He can be contacted at 914 7`h Avenue SE, Olympia, WA.-360-236-8755. Please advise both Mr. Tyler and me of any information related to this petition. Thank you. Sincerely, Mary Leighton 121 W. Walnut St. Shelton, WA 98584 360-481-1487 Exe C-1 NLASOIN COUNTY PETITION FOR VACATION OF COUNT AD TO: Board of Mason County Commissioners CFIVED c/o:Mason County Public Works Department MAR 0 1202, 100 W. Public Works Drive Shelton,:WA 98584 UWN Applicant Name: �uVy PUBUC4KS Mailing Address: W Phone Number: 3(nO 44Di WA 7 Email Address: OULv,4 Pei wai /vk Parcel Number: 3.2 103 w We, the undersigned, being owners of the majority of the frontage of the below-described county road, hereby petition the Board of Mason County Commissioners for vacation of the following described county road: 3c,F— vi.walhut bp4ivevn 3-AStz'4th 9f•A150`-Ia0 Road Name: 4t'4 St"310 F+ Road Number:-* Mai 4A yu of Description of road right of way to be vacated: 3 0' S Pck.on of W "ICt("LLJ S t- 6cfuteo•L cd ' Ste• S Q rPa r�Lc nc v��n y vy�tP 1�u n cQ e U�-E+S�t a c;9, t,t y r w" t� Ct f j�ixrl , CIO cQ -'Sol S (f" 1 O T S� �'�lR'r i S +1 t✓h rn v7�t,� 1.1 .tr�v2 t Lc.(D, f d Ct-CS rt of V►IO-t4two Plat Name: .-L-15 04n 10 Recording Date: Section: " ' 7 Towns W11p:t&7 Range: Attached herewith is a map secured from the Mason County Engineer or from the Mason County Assessor. We have shaded the right of way herein petitioned to be vacated and have also shown the ownerships along said right of way. IN SUPPORT OF SAID PETITION,PETITIONERS ALLEGE: I That the undersigned are the owners of the majority of the frontage of the county road right of way petitioned to be vacated and said right of way is located in Mason County,Washington. II That contact information, signatures and legal descriptions of the property owned by each petitioner on the right of way to be vacated are provided below: NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# I l 3 LO e,)-- ti� Vv + oo --an tJ Y} Cl S$ t 'f S 7 X 2 � �a1 a data- PETITION FOR VACATION OF COUNTY ROAD C-2 NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 3 X 4 X (Additional petitioners are listed on the attachment hereto.) III That, if the plat was recorded prior to March, 12, 1904, and, if the right of way is not now in use as a public road, the following proof is provided that the road was never opened for public travel for five years following recording of the plat: 1 Yee iro(L CL'd '4 a , r n nrl Zoe _ sa. worry l7c n�{�,� Gz'I co N."do ti C�� C��i�2r5 . IV That such county road right of way is useless as a part of the county road system and that the public would be benefited by its vacation for the following reasons: I tlQSC VO4G� 4PC;:K0a-j wtdLo 44 1f�4l�tvY C_C31[�orvlN ti` nA-V O/ 'U rl (i10VUJS DWOUPtris CQO yorted . 3 CL q S t �tdt "��esc f-wn y-uarll rc{ic�1 Jutd 1PCc�,n a 'Iblcloo ' tlyl o (7-L la C>> road uwaCgS' 0/1 Q L t 'fvILV SLC2eS . V That this road vacation is requested for the following purpose: r "'PC{ A Liidtv4r, QVyL- M61 4 a40, 4-0 Prf-UtOyLk Cvv��r.Htir„�� r�✓�-e Qf FL�)a VE'S�[fly«r a� -�'i� i re wv�� Q fS V-eCkLe-1ru-j-i-r. v F rOCrd/S i h S a ve a wt a rc t"�e gP tc nuJ rJ —cd orer 4-e That this petition is accompanied by an Administrative fee of One Thousand Dollars ($1,000.00), payable to Mason County Public Works, pursuant to statute, conditioned upon petitioners paying into the Mason County Road Fund the amount of all costs and expenses incurred in the examination, report and all proceedings pertaining to this petition for the vacation of said road right of way. The County also requires compensation for Class A (SO%)and Class B (100%)of appraised value. DATED this I Jt day of Cn C-rcf1 20_,Lj_, PETITION FOR VACATION OF COUNTY ROAD C-3 Petitioner: Mary Leighton 121 W. Walnut St. Shelton, WA 98584 360-481-1487 March 1, 2021 Re: Vacation Petition: Mason County: 30 foot section of W. Walnut St. between 3`d St. and 4"St. Mason County: 30 foot section of 41h St.off of Northcliff Rd. I purchased the property at 121 W. Walnut St. in 2016. Upon inspection of the property, I knew I needed to replace the existing cedar fencing that was rotting, a deterioration that takes between twenty and forty years. I had no reason to question the placement of those fences as representing the long-term definition of the recognized property lines for this property I was purchasing. Subsequently, I learned that there are irregularities in this area that create an anomaly in how the properties and streets are defined. The property at 121 W. Walnut St. is a part of a plat, with lots and blocks, that adjoins property that is measured in acres. As a result, the section of W. Walnut St. between developed 3"St. and undeveloped 4"' St., and the length of undeveloped 41h St. that adjoin this property, are only 30 feet wide—as contributed from the plat side—with no street allocation for these streets contributed from the acreage side. W. Walnut St. past developed 3`d St is 60 feet wide, with 30 feet contributed to the street from both the plat and the acreage sides. In July of 2019, a survey by Holman &Associates, (Exhibit 1), revealed that this 30 foot section of W. Walnut St., between developed 3rd St. and undeveloped 4`h St., was not located where it had previously been believed to be. This survey placed this roadway thirty feet over and into the front of the garage and the corner of the house at 121 W. Walnut St. An additional survey was done, as directed by Phil Franklin of Mason County Public Works Department, in February of 2020 that confirmed the placement of this roadway into the garage and house at this location. (Information regarding this survey can be obtained from Phil Franklin.) According to the Mason County Taxsifter, the buildings at 121 W. Walnut St. were originally constructed in 1973 and a twenty-five-foot setback from the property line was required. This property has changed hands several times and permits have subsequently been issued for additional building projects. In addition, inspections have been made by personnel representing Mason County that show in county documents that the proper setback existed at this property. (This information can be provided if required.) Two surveys have now confirmed that this is not the case. Apparently, this error was never caught, nor corrected, over the past forty-eight years. Development of this roadway in the future would require an additional 30 feet of property to make this currently undeveloped section of W. Walnut St., and the length of undeveloped 4`h St., into 60 foot wide roadways, as is required by Mason County. This would result in the destruction of the buildings, both house and garage, at 121 W. Walnut St. This would leave the remaining four lots at approximately 70 feet wide and 200 feet long, with 60-foot roadways on all four sides of this now narrow strip of property. Re:March 1,2021 Vacation Petition: Mason County:30 foot section of W.Walnut St.between 3rd St.and 4"St. C 4, Mason County:30 foot section of 41h St.off of Northcliff Rd. The other alternative would be to take the 30 feet from the acreage side, placing the roadway at the front window of the adjacent property owner's house, and would still require the destruction of the house and garage at 121 W.Walnut St. A 30 foot wide section of W. Walnut St. runs through the front of the garage and the corner of the house at 121 W. Walnut St. This has a significant effect on the value of this property. Development of roadways on this section of W.Walnut St. and 4'h St. would require adding an additional 30 feet at both of these locations, reducing the property to a strip 70 feet wide and 200 feet long, with 60 foot roadways on all four sides,and would require the condemnation and destruction of the buildings on the property. Essentially, this is an ongoing threat of condemnation of this property as a residence, certainly having a negative effect on the valuation and taxation of this property by Mason County. In terms of compensation for these strips of undeveloped roadways at issue in this vacation request, county codes and statutes indicate that this can be discretionary,depending on specific circumstances. In this light, Mason County has expended no funds on these roadways, so no compensation is necessary. In addition, Mason County has been compensated every year in terms of excessive taxes collected from the owners of the property at 121 W.Walnut St.since 1973. Property owners have been paying taxes on this strip of land, because they thought they owned it,for almost fifty years. If the taxes had been properly calculated, the taxes would have been much lower—because there is a road running through the house and the garage, negatively affecting value and marketability. This problem would also need to be disclosed to any potential buyer of this property, making selling this property impossible with a road running through the garage and house. These roadways could never be developed without condemning the buildings on this property and creating a narrow strip of remaining land that would have no suitable building purpose, and therefore no value. In addition to these issues related to compensation, as a resident of Mason County, I have spent countless hours over the last three years engaging in all of the activities that Mason County has informed me that I am required to do to get a fair and equitable resolution to this problem. I am paying a thousand dollars to file this petition, after paying five hundred dollars for the previous vacation petition. I have had to hire an attorney to assist me with seeking a resolution to this problem and am incurring those ongoing legal expenses. I believe Mason County has already been compensated adequately for these small strips of undeveloped roadway and there should be no further charges levied against me. Leaving the status of the sections of W. Walnut St. and 41h St. at issue in this vacation petition as they are, is making a decision to condemn my home at 121 W.Walnut St. Having a road running through my garage and home has significant negative consequences to the value and use of this property. I am asking that you approve this petition to vacate these unneeded and undeveloped sections of roadways,with no further compensation due, as the most equitable solution to this problem that has existed for almost fifty years. Sincerely: Mary Leighton 360-481-1487 Re:March 1,2021 Vacation Petition: Mason County:30 foot section of W.Walnut St.between 3`d St.and 41h St. 5 Mason County:30 foot section of 41h St.off of Northcliff Rd. a •f . �i_ - ii ..J� r J• Y� Jaw .L .1 jr,. t • 77 =rtr - 4-r �-.- J � a ' =- 1 - _ - .1, :.�, {• ' _ ...• a-` i s'. _ � f �� r •' t - .a •va' ' ' �; � � ..1� +�'�� ,jr�� ! Kam: .A•- « - r*� ROW Value to be Paid by Petitioner Assessor's Land Value Acreage of Subject lots Value per acre Value per Sq. Ft. $46,080 0.65 $70,892.31 $1.83 4TH Street ROW Walnut ROW Total ROW Square Feet Value of ROW 50% 30 x 133.75 30 x 273.15 4,012.50 8,194.50 12,207.00 $ 9,933.22 m x S 9 0 (Q 4/2/2021 TerraScan TaxSifter-Mason County Washington �� .�lllllt'llllllll TAXSIFTER Maso i C-.,unty A. Assessor Treasurer Appraisal MapSifter Parcel Parcels: 32018-53-04003 owner Name. LEIGHTON, MARY ANN DOR Code: 11 -Residential-Single Family Addresst: 121 W WALNUT ST s,tus: 121 W WALNUT ST SHELTON Address2- Map Number: City, State SHELTON WA Status: I n 98584 i Dem-riptiur, MOORE'S ADD BLK: 4 LOTS: 1-4 SURVEY 8/7 Comment. 2021 Market Value Land: Vft,080 Land: $46,080 District: 0131 -Tax District 0131 Improvements: $231,195 Improvements: $231,195 Current Use/DFL: No Permanent Crop: $0 Permanent Crop: $0 Total $277,275 Total $277,275 Total Acres: Ownership LEIGHTON,MARY ANN 100% Title Owner Sales History 03/14/16 2053598 1 16-26251 US BANK NATIONAL ASSOCIATION LEIGHTON, MARY ANN $160,900 TRS 06/03/15 2041123 1 15-23535 QUALITY LOAN SERVICE CORP US BANK NATIONAL ASSOCIATION TRS $187,000 11/15/04 1824352 1 200475155 JAMES H &DORIS ELLERSTEN WILLIAM D FREEMAN $249,950 06/23/00 1713428 1 200053978 ROBERT&VIVKI OWENS JAMES H &DORIS M ELLERTSEN $0 H/W Historical Valuation Info 2021 LEIGHTON, MARY ANN $46,080 $231,195 s0 $277,275 $0 $277,275 2020 LEIGHTON, MARY ANN $36,210 $217,325 $0 $253,535 $0 $253,535 2019 LEIGHTON, MARY ANN $29,120 $240,700 $0 $269,820 $0 $269,820 2018 LEIGHTON, MARY ANN $28,800 $238,900 $0 $267,700 $0 $267,700 2017 LEIGHTON, MARY ANN $28,800 $210,430 $0 $239,230 $0 5239,230 Exhibit D - Pg. 2 https://property.co.mason.wa.us.TaxSifter/Assessor.aspx?keyld=4038400&parcelNumber=32018-53-04003&typelD=1 1/2 RESOLUTION NO. VACATION FILE NO. 410 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 IN THE MATTER OF THE VACATION OF AN EASEMENT NAMED W. WALNUT STREET AND FOURTH STREET, BOTH ADJACENT TO BLOCK 4 IN THE PLAT OF MOORE'S ADDITION TO THE CITY OF SHELTON WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: The vacation of both W. Walnut Street easement and Fourth Street easement, subject to the relocation of a board fence and any existing easements for ingress and egress or any other purpose, if any. In accordance with RCW 36.87.170, an easement will be retained in favor of Mason County for any utilities present in the rights of way. WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, June 23, 2021 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building I, 411 North Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the County Engineer's report, and be heard either for or against the vacation of the above said streets located in Mason County Washington. DATED this day of , 2021. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Kevin Shutty, Vice Chair Tim Whitehead, Ch. DPA Assessor Auditor Sharon Trask, Commissioner County Engineer Petitioner Post no later than 6/2/21 (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 410 JOURNAL — Publish 2t: 6/4/21 — 6/10/21 (Bill Public Works)