HomeMy WebLinkAbout2021/05/03 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF
May 3, 2021
In the spirit of public information and inclusion, the attached is a draft of
information for Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion and is not all
inclusive of what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
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18.54
Pursuant to Proclamation by the Governor 20-28.15, in-person attendance to Commission
meetings is temporarily restricted.
Our Commission meetings are live streamed at http://masonwebtv.com/and we will accept public
comment via email dlz(dco.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street,
Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission
meeting via your telephone, please provide your telephone number to the Commissioners'office
no later than 4 p.m. the Friday before the meeting.
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of May 3, 2021
Monday - Friday
8:00 A.M. COVID-19 Coordinators Briefing*
Public Works Meeting Room A
100 Public Works Way
Noon WA State Association of Counties Zoom Meeting*
Coronavirus Relief Funding
*This is being noticed as a Special Commission Meeting because a quorum of the Mason County
Commission may attend this event and notification is provided per Mason County Code Chapter
2.88.020 - Special Meetings
Monday, May 3, 2021
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Superior Court — Judge Goodell
9:15 A.M. Sheriff's Office — Chief Hansen
9:45 A.M. Support Services — Frank Pinter
10:30 A.M. BREAK
10:35 A.M. Community Services — Dave Windom
11:00 A.M. Public Works — Loretta Swanson
Utilities & Waste Management
11:30 A.M. SC Johnson —Tom Gurr
Commissioner Discussion — as needed
Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version.
Last printed 04/29/21 at 2:49 PM
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Daniel Goodell, Presiding Judge
DEPARTMENT: Superior Court/Courthouse EXT: 206
Security Committee
BRIEFING DATE: May 3, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other — please explain
ITEM: Recommendations from Courthouse Security Committee.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
The Mason County Courthouse Security Committee (Committee) wishes to better define the
role of the security officers assigned to Courthouse Security. Concern has been raised
regarding what the expectations are in various scenarios that the Court and Security
Personnel may be faced with.
After careful consideration and consultation with Pacific Security, the Committee is making
the following recommendations to the BOCC related to the job duties and expectations of the
Security Officers, along with certain enhancements to assist in meeting the security needs.
The Committee is further requesting that the Main Courthouse be staffed with three officers,
two armed and one unarmed (less than lethal), and the new District Court Courthouse
(Building 10) be staffed with two officers, one armed and one less than lethal.
The days of staffing needs at the District Court Building are currently dependent upon the
scheduled use by the District and Superior Courts. Both the District and Superior Courts are
informing Pacific Security of their needs (or lack of need) as they arise.
Attached to this Summary are the recommendations of the Committee.
BUDGET IMPACT: There are three areas of potential budget impact as follows:
Additional Officers. The costs of additional officers would be negotiated between the
BOCC and the contractor.
Briefing Summary 4/28/2021
Cameras. There would be a need of cameras in each courtroom. IT has not been asked for
a cost at this time.
Officer Radios. It is unclear if the use of radios in the existing system is feasible, the
Committee hopes to learn this shortly and will request pricing if feasible.
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website,
community meetings, etc.)
RECOMMENDED OR REQUESTED ACTION:
Consider and adopt the recommendations of the Courthouse Security Committee.
ATTACHMENTS: Briefing Recommendations, Courthouse Security Committee,
April 27, 2021.
Briefing Summary 4/28/2021
BRIEFING RECOMMENDATIONS
COURTHOUSE SECURITY COMMITTEE
APRIL 27, 2021
1. Shifts(Main Courthouse). The timing of the security staff work hours should coincide with the
timing of Court and Clerk staff work hours. The recommendation is for a staggered beginning
and ending of the shifts, with the current team of three personnel having 1 armed and 1
unarmed (less than lethal) personnel beginning at 7:45 am and the third staff position,the
second armed position, staying until 5:15. The two earlier positions will end their shifts at an
earlier commensurate time and the third later position will start at a later commensurate time.
Staffing/shifts at Building 10 should remain "as needed" at this time.
2. Roaming. Locations throughout the County Campus has been identified where the roaming
position will be required to check on a daily basis.
3. Providing a safe Courthouse Environment. The subcommittee recommends that the security
personnel not detain a person for the commission of a crime in their presence, or to pursue a
person fleeing from the courthouse. Instead, and outside of the screening function, the duties
of the personnel should be to observe, report, and to defend. If it becomes necessary and in
order to protect the safety of those in the courthouse, security personnel may be required to
respond to a situation and, in the process of protecting the public, may be required to detain an
individual until law enforcement responds. The focus will be on maintaining the safety of those
participating in the Court process.
4. Monitoring. In order to better observe and respond to situations that may arise in the
courtrooms, the subcommittee recommends that a video feed from each of the courtrooms be
included in their current monitoring of various areas of the Courthouse.
5. Communication. In order to provide for better communicate between the security personnel
and to better respond to events as they occur,the subcommittee recommends that they be
issued a closed radio system with their own channel.
6. Contraband. Unlawful items such as narcotics and drug paraphernalia that are discovered
during the screening process will not be taken into custody by security personnel. Instead,the
person who brings these item(s) will be told that he/she cannot enter the courthouse with the
item(s) and they will be given the opportunity to remove the item(s) from of the courthouse.
7. Securing and Controlling Scene. If there is an incident(such as a medical emergency, an assault,
or destruction of county property) the security personnel will respond first to deal with the
underlying incident,they will also clear the surrounding area to allow access for first responders
as necessary and establish and maintain a safe environment for those involved.
8. First Aid. Security personnel are trained in Basic first aid and will respond to medical
emergencies to the extent of their comfort level. There will be no mandatory response.
9. No Denying Entrance. Security personnel will not deny entrance to the building by anyone who
they believe is under the influence of mood-altering drugs/alcohol.
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Chief Kevin Hanson
DEPARTMENT: Sheriff Jail EXT: 369
BRIEFING DATE: 05/03/2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM:
Addendum to the 2018 Alcohol Monitoring Services, Inc. (AMS) Agreement.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
The existing agreement between Mason County and AMS expires 05/01/2021. The
proposed addendum extends the duration of the which will end 03/05/2024. Additional
provisions include access to Mobile applications and electronic victim notifications.
BUDGET IMPACTS:
The expense of the lease equipment and programs enhancements are completely
reimbursed by the Alternative Sentencing User fees.
RECOMMENDED OR REQUESTED ACTION:
Approve addendum contract with AMS.
ATTACHMENTS:
Existing AMS contract, Addendum, and Alternative Sentencing fee schedule.
Briefing Summary 4/27/2021
Amendment 1
To
Master Agency Agreement
By and between
Alcohol Monitoring Services, Inc.
And
Mason County Jail
This Amendment 1 Is by and between Alcohol Monitoring Systems, Inc. with its primary office at 1241 W.
Mineral Ave, #200, Littleton, CO 80120 ("AMS") and Mason County Jail with a mailing address of 322 North 3rd St.,
Shelton, WA 98584 ("Agency""). AMS and Partner are parties to a Master Agency Agreement effective 4/1/18
("Agreement") and Product and Service Schedule ("Schedule").
WHEREAS, the Agreement and the Schedule provide for Agency to purchase certain products and services from
AMS and resell those products and services to government agencies.
WHEREAS,Agency and AMS desire to modify the Agreement and the Schedule to Extend the Term add terms for
Mobile Applications and GPS Beacon.
NOW THERFORE, in consideration of the above premises and the mutual promises contained herein, it is hereby
agreed that the Agreement and Schedules shall be amended as follows:
A. The Term of the Agreement will be extended from 3/5/2021 —3/5/2024.
B. Section 5 — ADDITIONAL SERVICES will be replaced with a new Section 5 — MOBILE
APPLICATIONS and the current Section 5—ADDITIONAL SERVICES will become Section 6 with the
remaining Sections renumbered accordingly. For avoidance of doubt, as appropriate, Sections 4 and
5 terms in the Master Agency Agreement will apply to any AMS mobile application such as TouchPoint.
5. MOBILE APPLICATIONS
TOUCHPOINT: TouchPoint is an AMS' proprietary mobile application designed for use by Clients who are
using AMS or other electronic monitoring devises under the Agency's supervision. AMS will provide the
Agency with TouchPoint training. Clients will download TouchPoint to their cell phone and upon first use agree
to the Mobile Application Terms and Conditions. The Agency will provide TouchPoint training to the Clients.
TouchPoint Price/Billing
Price: Pricing is in accordance with the GSA Schedule #GS-07F-0003Y and will be calculated with
cumulative volume levels across all TP Client Users.
TouchPoint Client Users wearing AMS Equipment:
TP Client User Quantity Price per Client TP User
1 + No Charge
TouchPoint Client Users not wearing AMS Equipment: Per TouchPoint Client User, per day when
active:
1 —2500- $0.68
2500—50000-$0.65
5001+ -$0.62
Billing: Invoices will be issued monthly, in arrears. Payment terms will be those as set forth in the Agreement.
TouchPoint price is subject to change upon availability of additional features/function. AMS will contact
Agency if the price changes and if the new price cannot be agreed on by Amendment on this Agreement,
TouchPoint will become unavailable with 10 days prior notice.
ALLY MOBILE APPLICATION will be at AMS US Book Pricing
Overview: The Ally Mobile Application is an AMS proprietary mobile application designed for Victim
notification used to alert a Victim when a Client wearing an AMS GPS Bracelet is in geographic proximity of
the Victim's phone. AMS will provide the Agency with Ally Mobile Application training. Victims will download
the Ally Mobile Application to their cell phone and upon first use agree to the Ally Mobile application terms and
Conditions of Use. The Agency will provide Ally Mobile Application training to the Victim. The alert geographic
boundary is set by the Agency in the Monitoring Software. The Client must be on a 1x1 rate plan if they are
paired with a Victim. The term "Victim" means a person who is a participant in a victim notification program
managed by Customer and who is authorized by Customer to download and activate the Ally Mobile
Application on his/her personal mobile device so that the Victim can receive alerts related to the Client
based on parameters set up by Customer in the Monitoring Software.
Required Actions by Customer, Client and Victim:
It is understood and agreed by the parties that the Ally Mobile Application is to be used as a part of a
written victim notification program managed by Customer whereby the Client is enrolled in a GPS
monitoring program requiring the wearing of a SCRAM GPS Ankle Monitor Bracelet.
The Ally Mobile Application is not a substitute for the Victim remaining vigilant to protect his/her personal
safety and cannot be relied upon as the sole means of maintaining the Victim's personal safety. Each Victim
must comply is all respects with the detailed requirements listed in the Ally Mobile Application Terms and
Conditions which are available via a link in the Ally Mobile Application. In addition, the timely receipt and/or
accuracy of alerts from the Ally Mobile Applications are dependent upon: (i) the Victim's full compliance
with the requirements of the Ally Mobile Application Terms and Conditions; (ii)full compliance of the Client
with the requirements of his/her GPS location monitoring program, including but not limited to, the Client
not tampering with or removing his/her device; (iii) the proper set up and maintenance in the Monitoring
Software by Customer of all zones, schedules and victim information for the relevant Client; and (iv) the
Client's SCRAM GPS Ankle Monitor Bracelet being "active" so that notifications can be sent to the Ally
Mobile Application. Customer shall be solely responsible for the management and supervision of any Client,
Victims or Customer personnel using the Monitoring Software. In addition, Customer is solely responsible
for(i)the development of a Victim notification program, (ii)the maintenance of a separately contracted GPS
monitoring program requiring the wearing by Clients of SCRAM GPS Ankle Monitor Bracelets, (iii) the
selection and implementation of the Victim enrollment process, (iv) the set up and maintenance of the
monitoring and notification options available in the Monitoring Software(including maintenance of all zones,
schedules and victim information) and (v) the training of Victims in the set up and use of the Ally Mobile
Application. AMS is not responsible or liable for Customer's failure to properly fulfill its foregoing
responsibilities AMS IS NOT RESPONSIBLE OR LIABLE TO CUSTOMER, CLIENT OR VICTIM IF THE
ALLY MOBILE APPLICATION DOES NOT PROVIDE TIMELY OR ACCURATE NOTIFICATIONS OR
ALERTS DUE TO A FAILURE OF CUSTOMER, CLIENT OR VICTIM TO COMPLY WITH ANY OF THE
FOREGOING.
Price: $1 per day, per Victim per Ally user and is AMS US Book price.
Billing: AMS will invoice the Agency monthly in arrears. Payment terms will be those as set forth in the
Agreement. Ally price is subject to change upon availability of additional features/function. AMS will contact
Agency if the price changes and if the new price cannot be agreed on by Amendment on this Agreement, Ally
will become unavailable with 30 days prior notice.
C. GPS Beacon Pricing will be added to the Schedule as follows with the note that the pricing is at US
Book Price not GSA Schedule Price.
GPS Beacon- Purchase price: $400 per unit,
Daily Rental Price for Active Unites: $0.60 per unit, per day with a Shelf Fee of
$1.20 per unit, per day.
All other terms of the Agreement and the Schedules remains unchanged and in force.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment 1 to be executed by their duly
authorized representatives as of the date signed by AMS.
MASON COUNTY JAIL ALCOHOL MONITORING SYSTEMS, INC.
By: By:
Name: Randy Neatherlin Name: Lou Sugo
Vice President—Sales and
Title: Chairman Title: Marketing
Date:
Signed by AMS and effective as of:
Effective Date
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Chief Criminal Deputy Dracobly
DEPARTMENT: Sheriff's Office EXT: 313
BRIEFING DATE: Monday, May 3, 2021
PREVIOUS BRIEFING DATES: September 14 and October 14, 2020
If this is a follow-up briefing, please provide only new information
ITEM:
Request for Body and In-car video recording system for the Sheriff's Office, vehicle
installation costs, and an additional FTE to support the program.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
Recent events across the US have created a demand for more accountability and
transparency with law enforcement regarding interactions with those it serves. One of
the best tools for accountability and transparency is the use of video. There is more
and more demand from citizens for video.
Over the past 11 months I have reviewed several different products and have
narrowed the possibilities down to three: Axon, WatchGuard/Motorola, and GETAC.
Axon is the "platinum" product and therefore the most expensive. GETAC and
WatchGuard/Motorola products are about 90-95% the same. The difference comes
down to service, warranties, and replacement. I am recommending the GETAC
product based on local service and replacement. GETAC is an approved GSA/NCPA
vendor.
Both WatchGuard/Motorola and GETAC have a lease to own option.
Based on my review of the products, discussion with other similar sized agencies, and
our history with in-car video systems, I know that the Sheriff's Office will need an FT'E
to manage this digital evidence system and all the public disclosure requests
associated with this kind of system.
The Sheriff's Office would like to thank you for your time and input while attending the
individual product demonstrations over the past weeks.
"The ability of the police to perform their duties is dependent upon public approval of
police existence, actions, behavior and the ability of the police to secure and maintain
public respect." Sir Robert Peel, the father of modern policing.
Briefing Summary 4/27/2021
BUDGET IMPACTS:
Capital cost: $704,000.00
Upfitting cost of approximately: $ 40,000.00
Additional FTE fully loaded at a maximum of $91,000.00, but pro-rate for 2021,
depending on start date.
RECOMMENDED OR REQUESTED ACTION:
Add to the next available Commission Action Agenda for approval of a sole source
purchase.
ATTACHMENTS:
GETAC quotes
QTE000070-5 Body and In-car video system
QTE000075 Body and In-car video w/built-in computer system
QTE000076 Body and In-car video system with an external GETAC Laptop
Huntington Lease Options
WatchGuard/Motoro/a
Mason CSO CapEx quote
Mason CSO Non Spillman Integrated
Briefing Summary 4/27/2021
Quote
Quote#QTE000070
RUGGED
DEVELOPMENT
Rugged Development
2218 E.Granite Circle
Mesa Arizona 85204
U.S.A
Bill To
Mason County Sheriff's Office
Jason Dracobly
POB 1037
Shelton
98584 Washington
Quote Date: 23 Mar 2021
Ship To
POB 1037 Expires: 12 Jun 2021
Shelton
98584 Washington Sales Person : Jesse Stefko
Description •D Pt ice Amount
1 Getac Enterprise BWC(BC-02)w/Refresh&Extended $1,074.71 53 920.00 48,760.00
Warranty
OVWX2MXXXXX1 GETAC VIDEO SOLUTIONS INC.:Body
Worn Camera(BC-02),64GB+FHD/HD/WVGA+WiFi+GPS+
BLE,1 year hardware warranty(compatible with magnetic
charge cable ORB39X).OVWX2MXXXX21 GETAC VIDEO
SOLUTIONS INC.:Body Worn Camera(BC-02),25th month
device refresh option program,full upfront,1 year hardware
warranty.OVWX2MXXXX41 GETAC VIDEO SOLUTIONS
INC.:Body Worn Camera(BC-02),49th month device refresh
option program,full upfront,1 year hardware warranty.
GE-SVBWRFFIY GETAC:BC-02 Extended Warranty for
2nd refresh program-Year 2-Getac,Body Worn Device,BWC
1 st Refresh Program warranty,1,Year.
GE-SVBWRFS1Y GETAC VIDEO SOLUTIONS INC.:BC-02
Extended Warranty for 2nd refresh program-Year 2-Getac,
Body Worn Device,BWC 2nd refresh program warranty,1,
Year
Description MSRP" Qty •D Price Amount
2 Getac(BC-02)-8 Port Multidock with Datamover(MD- $1,299.00 2 1,200.00 2,400.00
02D)
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
8 Port Multidock with Datamover(MD-02D),includes 90W AC
Adapter(US)
3 Getac Body Worn Camera(BC-02)-Single Port Dock $107.00 53 105.00 5,565.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
Single Port Dock(VD-02),includes USE;AC adapter,USB
Cable(3.94 ft)
4 Getac BWC(BC-02)Single Port Dock $69.00 46 65.00 2,990.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
Single Port Dock(VD-02),dock ONLY
S Getac Body Worn Camera(BC-02)-VD-02 Dock $19.99 99 19.99 1,979.01
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
VD-02 Dock-Extended Warranty-Years 2,3,4&5
6 Getac Body Worn Camera(BC-02)Dock Extended 2 yr $249.99 2 232.00 464.00
Warranty
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
MD-02D Dock w/90W-Extended Warranty-Years 2,3,4&5
7 Body Worn Camera Bluetooth Trigger Box $149.00 46 141.00 6,486.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera
Bluetooth Trigger Box(TB-02)
8 Getac BC-02)-Bluetooth Trigger Box-Extended $59.99 46 55.00 2,530.00
Warranty Syr
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
Bluetooth Trigger Box-Extended Warranty-Years 2,3,4&5
9 Getac Body Worn Camera USB Extension Cable 12.5 ft $19.00 46 19.00 874.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera USB
Extension Cable for VD-02,12.5 ft
10 Getac BWC Molle Mount $20.12 53 20.00 1,060.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera Molle
mount
11 Getac Body Worn Camera(BC-02)Magnetic Quick $39.00 55 39.00 2,145.00
Release Charge Cable
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02),
magnetic quick release charging USB cable
12 Getac Video VR-20 In-Car Kit $5,554.00 46 3,764.00 173,144.00
GETAC VIDEO SOLUTIONS INC.:VR-X20 for In Car Video-VR-
X20 i5 Only with Blackbox Recording,Display(CU-D50),
ZeroDark FHD Dual Omni IP Camera CA-NF22-180/70,
ZeroDark FHD IP Camera CA-NF21-1461R,Wiring kit(25ft)GPS
antenna(14ft)WiFi/BT antenna
>'x
Qty RD Price Amount
13 Getac Mounting Bracket(2020 Interceptor) $89.00 46 78.00 3,588.00
GETAC VIDEO SOLUTIONS INC.:Mounting Bracket(Visor)-
Front Camera AND Display(CU-D50)-2020 Interceptor
14 Getac Ethernet Cable-RJ45/CAT5e(25 ft) $19.00 46 19.00 874.00
GETAC VIDEO SOLUTIONS INC.:Ethernet Cable-RJ45/CAT5e
(25 ft)
15 GETAC:DVR Extended Warranty $849.00 46 690.00 31,740.00
GETAC VIDEO SOLUTIONS INC.:DVR+Cameras+Display
Extended Warranty-Years 2,3,4&5
16 Getac Video Managed Service&Cloud-Video License $1,000.00 2 900.00 1,800.00
&Annual Maintenance
GETAC VIDEO SOLUTIONS INC.:Getac Managed Service&
Cloud-Video License and Annual Maintenance(Per DATA
MOVER Software device)60 Months Pay Upfront
17 Getac Video Managed Service&Cloud 60 Month $5,300.00 97 3,000.00 291,000.00
GETAC VIDEO SOLUTIONS INC.:Getac Managed Service&
Cloud-Plan 4(Cloud Unlimited,SW maintenance),60
Months Pay Upfront
18 Getac Video Enterprise Active Directory Connector $600.00 53 320.00 16,960.00
GETAC VIDEO SOLUTIONS INC.:Getac Enterprise-Active
Directory Connector(Per Client Device),60 Months Pay
Upfront
19 Getac Enterprise-Active Directory Connector $1,400.00 1 1,205.00 1,205.00
Installation
GETAC VIDEO SOLUTIONS INC.:Getac Enterprise-Active
Directory Connector Installation
20 Getac Tier 2 Cloud Deployment Training $16,300.0 1 14,321.00 14,321.00
GETAC VIDEO SOLUTIONS INC.:Tier 2 Cloud Deployment 0
Service,2 Remote Setup Days/Up to 5 Days Onsite(Project
/Training)
21 Getac Enterprise-CAD Connector Installation $1,400.00 1 1,285.00 1,285.00
GETAC VIDEO SOLUTIONS INC.:Getac Enterprise-CAD
Connector Installation
22 Getac Enterprise CAD Connector 60 Months $900.00 99 380.00 37,620.00
GETAC VIDEO SOLUTIONS INC.:Getac Enterprise-CAD
Connector(Per Client Device),60 Months Pay Upfront
Sub Total 648,790.01
Mason County Washington(8.5%) 55,147.15
Total $703,937.16
Notes
We look forward to working with you.
Terms&Conditions
Upon accepting this quote,you agree to the pay the total amount due within this quote at the agreed upon time,which will be provided in
an invoice following the acceptance of this quote.Should there be any change(s)in price on any item(s),a new quote and invoice will be
provided.
You also acknowledge upon acceptance of this quote and the provided invoice for this quote,that there are no returns on any item(s)
unless authorized by Rugged Development and the product(s)manufacturer(s).
Quote
Quote# QTE000075
;0 RUGGED
DEVELOPMENT
Rugged Development
2218 E.Granite Circle
Mesa Arizona SS204
U.S.A
Bill To
Mason County Sheriff's Office
Jason Dracobly
POB 1037
Shelton
98584 Washington
Ship To Quote Date: 22 Apr 2021
POB 1037 Expires : 12 Jul 2021
Shelton
98584 Washington Sales Person : Jesse Stefko
Description Qty RD Price Amount
1 Getac Enterprise BWC(BC-02)w/Refresh&Extended $1,074.71 53 920.00 48,760.00
Warranty
OVWX2MXXXXX1 GETAC VIDEO SOLUTIONS INC.:Body
Worn Camera(BC-02),64GB+FHD/HD/WVGA+WiFi+GPS+
BLE,1 year hardware warranty(compatible with magnetic
charge cable ORB39X).OVWX2MXXXX21 GETAC VIDEO
SOLUTIONS INC.:Body Worn Camera(BC-02),25th month
device refresh option program,full upfront,1 year hardware
warranty.OVWX2MXXXX41 GETAC VIDEO SOLUTIONS
INC.:Body Worn Camera(BC-02),49th month device refresh
option program,full upfront,1 year hardware warranty.
GE-SVBWRFF1Y GETAC:BC-02 Extended Warranty for
2nd refresh program-Year 2-Getac,Body Worn Device,BWC
1 st Refresh Program warranty,1,Year.
GE-SVBWRFSIY GETAC VIDEO SOLUTIONS INC.:BC-02
Extended Warranty for 2nd refresh program-Year 2-Getac,
Body Worn Device,BWC 2nd refresh program warranty,1,
Year
Description •• Qty •D Price Amount
2 Getac(BC-02)-8 Port Multidock with Datamover(MD- $1,299.00 2 1,200.00 2,400.00
02D)
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
8 Port Multidock with Datamover(MD-02D),includes 90W AC
Adapter(US)
3 Getac Body Worn Camera(BC-02)-Single Port Dock $107.00 53 105.00 5,565.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
Single Port Dock(VD-02),includes USB AC adapter,USB
Cable(3.94 ft)
4 Getac BWC(BC-02)Single Port Dock $69.00 46 65.00 2,990.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
Single Port Dock(VD-02),dock ONLY
5 Getac Body Worn Camera(BC-02)-VD-02 Dock $19.99 99 19.99 1,979.01
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
VD-02 Dock-Extended Warranty-Years 2,3,4&5
6 Getac Body Worn Camera(BC-02)Dock Extended 2 yr $249.99 2 232.00 464.00
Warranty
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
MD-02D Dock w/90W-Extended Warranty-Years 2,3,4&5
7 Body Worn Camera Bluetooth Trigger Box $149.00 46 141.00 6,486.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera
Bluetooth Trigger Box(TB-02)
8 Getac BC-02)-Bluetooth Trigger Box-Extended $59.99 46 55.00 2,530.00
Warranty 5yr
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
Bluetooth Trigger Box-Extended Warranty-Years 2,3,4&5
9 Getac Body Worn Camera USB Extension Cable 12.5 ft $19.00 46 19.00 874.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera USB
Extension Cable for VD-02,12.5 ft
10 Getac BWC Molle Mount $20.12 53 20.00 1,060.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera Molle
mount
11 Getac Body Worn Camera(BC-02)Magnetic Quick $39.00 55 39.00 2,145.00
Release Charge Cable
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02),
magnetic quick release charging USB cable
12 Getac Mounting Bracket(2020 Interceptor) $89.00 46 78.00 3,588.00
GETAC VIDEO SOLUTIONS INC.:Mounting Bracket(Visor)-
Front Camera AND Display(CU-D50)-2020 Interceptor
13 Getac Video Mobile Edge i7 Solution $7,556.00 46 5,378.00 247,388.00
GETAC VIDEO SOLUTIONS INC.:Mobile Edge i7 LTE BB
Recording,Display ZeroDark FHD Dual Omni IP Camera CA-
NF22-180/70,Camera CA-NF21-1461R,In-Car Microphone,
GPS ant WiFi/BT ant,Touch Display,13inch,GJ,display
Item&Description MSRP Qty 'D Price Amount
cable+LIND Ada,Getac Rugged kbd,DVR+Cameras+Display
EW2/3
14 Getac Ethernet Cable-RJ45/CAT5e(25 ft) $19.00 46 19.00 874.00
GETAC VIDEO SOLUTIONS INC.:Ethernet Cable-RJ45/CAT5e
(25 ft)
15 Getac Video Edge Solution Extended Warranty-Havis $329.00 46 300.00 13,800.00
GETAC VIDEO SOLUTIONS INC.:Extended Warranty-Havis
In-Vehicle monitor+ADPT/TSD-101 -Year 4&5-Havis,Havis
In-Vehicle monitor+ADPT/TSD-101,Extended Warranty,2,
Year
16 Getac Video Edge Extended Warranty $494.00 46 438.00 20,148.00
GETAC VIDEO SOLUTIONS INC.:DVR(Include Battery)+2
Cameras+Display Extended Warranty-Years 4&5-Edge
computing,DVR+Cameras+Display,Extended Warranty,5,
Year
17 Havis Keyboard Tray for Getac KB $163.77 46 130.00 5,980.00
Havis Keyboard Tray for Getac Keyboard
18 Havis 2015-2020 Tahoe Dash Mount $452.17 2 385.00 770.00
Havis 2015-2020 Tahoe Dash Mount
19 Havis 2015-2020 F Series Dash Mount $499.00 5 415.00 2,075.00
Havis 2015-2020 F Series Dash Mount
20 Havis 2020-2021 Ford PIU Dash Mount $502.41 25 405.00 10,125.00
Havis 2020-2021 Ford PIU Dash Mount
21 Havis Dash Mount 2013-2019 Ford PIU $497.62 36 472.00 16,992.00
Havis Dash Mount 2013-2019 Ford PIU
22 Getac Video Managed Service&Cloud-Video License $1,000.00 2 900.00 1,800.00
&Annual Maintenance
GETAC VIDEO SOLUTIONS INC.:Getac Managed Service&
Cloud-Video License and Annual Maintenance(Per DATA
MOVER Software device)60 Months Pay Upfront
23 Getac Video Managed Service&Cloud 60 Month $5,300.00 97 3,000.00 291,000.00
GETAC VIDEO SOLUTIONS INC.:Getac Managed Service&
Cloud-Plan 4(Cloud Unlimited,SW maintenance),60
Months Pay Upfront
24 Getac Video Enterprise Active Directory Connector $600.00 53 320.00 16,960.00
GETAC VIDEO SOLUTIONS INC.:Getac Enterprise-Active
Directory Connector(Per Client Device),60 Months Pay
Upfront
25 Getac Enterprise-Active Directory Connector $1,400.00 1 1,205.00 1,205.00
Installation
GETAC VIDEO SOLUTIONS INC.:Getac Enterprise-Active
Directory Connector Installation
Description MSRPRP Qty 'D Price Amount
26 Getac Tier 2 Cloud Deployment Training $16,300.0 1 14,321.00 14,321.00
GETAC VIDEO SOLUTIONS INC.:Tier 2 Cloud Deployment 0
Service,2 Remote Setup Days/Up to 5 Days Onsite(Project
/Training)
27 Getac Enterprise-CAD Connector Installation $1,400.00 1 1,285.00 1,285.00
GETAC VIDEO SOLUTIONS INC.:Getac Enterprise-CAD
Connector Installation
28 Getac Enterprise CAD Connector 60 Months $900.00 99 380.00 37,620.00
GETAC VIDEO SOLUTIONS INC.:Getac Enterprise-CAD
Connector(Per Client Device),60 Months Pay Upfront
Sub Total 761,184.01
Mason County Washington(8.5%) 64,700.64
Total $825,884.65
Notes
We look forward to working with you.
Terms&Conditions
Upon accepting this quote,you agree to the pay the total amount due within this quote at the agreed upon time,which will be provided in
an invoice following the acceptance of this quote.Should there be any change(s)in price on any item(s),a new quote and invoice will be
provided.
You also acknowledge upon acceptance of this quote and the provided invoice for this quote,that there are no returns on any item(s)
unless authorized by Rugged Development and the product(s)manufacturer(s).
Quote
Quote# QTE000076
;0 RUGGED
DEVELOPMENT
Rugged Development
2218 E.Granite Circle
Mesa Arizona 85204
U.S.A
Bill To
Mason County Sheriff's Office
Jason Dracobly
POB 1037
Shelton
98584 Washington
Ship To Quote Date : 22 Apr 2021
POB 1037 Expires : 12 Jul 2021
Shelton
98584 Washington Sales Person : Jesse Stefko
Description MS•• Qty •D Price Amount
1 Getac Enterprise BWC(BC-02)w/Refresh&Extended $1,074.71 53 920.00 48,760.00
Warranty
OVWX2MXXXXX1 GETAC VIDEO SOLUTIONS INC.:Body
Worn Camera(BC-02),64GB+FHD/HD/WVGA+WiFi+GPS+
BLE,1 year hardware warranty(compatible with magnetic
charge cable ORB39X).OVWX2MXXXX21 GETAC VIDEO
SOLUTIONS INC.:Body Worn Camera(BC-02),25th month
device refresh option program,full upfront,1 year hardware
warranty.OVWX2MXXXX41 GETAC VIDEO SOLUTIONS
INC.:Body Worn Camera(BC-02),49th month device refresh
option program,full upfront,1 year hardware warranty.
GE-SVBWRFFIY GETAC:BC-02 Extended Warranty for
2nd refresh program-Year 2-Getac,Body Worn Device,BWC
1 st Refresh Program warranty,1,Year.
GE-SVBWRFS1Y GETAC VIDEO SOLUTIONS INC.:BC-02
Extended Warranty for 2nd refresh program-Year 2-Getac,
Body Worn Device,BWC 2nd refresh program warranty,1,
Year
•D Pi ice Amount
2 Getac(BC-02)-8 Port Multidock with Datamover(MD- $1,299.00 2 1,200.00 2,400.00
02D)
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
8 Port Multidock with Datamover(MD-02D),includes 90W AC
Adapter(US)
3 Getac Body Worn Camera(BC-02)-Single Port Dock $107.00 53 105.00 5,565.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
Single Port Dock(VD-02),includes USB AC adapter,USB
Cable(3.94 ft)
4 Getac BWC(BC-02)Single Port Dock $69.00 46 65.00 2,990.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
Single Port Dock(VD-02),dock ONLY
5 Getac Body Worn Camera(BC-02)-VD-02 Dock $19.99 99 19.99 1,979.01
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
VD-02 Dock-Extended Warranty-Years 2,3,4&5
6 Getac Body Worn Camera(BC-02)Dock Extended 2 yr $249.99 2 232.00 464.00
Warranty
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
MD-02D Dock w/90W-Extended Warranty-Years 2,3,4&5
7 Body Worn Camera Bluetooth Trigger Box $149.00 46 141.00 6,486.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera
Bluetooth Trigger Box(TB-02)
8 Getac BC-02)-Bluetooth Trigger Box-Extended $59.99 46 55.00 2,530.00
Warranty Syr
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02)-
Bluetooth Trigger Box-Extended Warranty-Years 2,3,4&5
9 Getac Body Worn Camera USB Extension Cable 12.5 ft $19.00 46 19.00 874.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera USB
Extension Cable for VD-02,12.5 ft
10 Getac BWC Molle Mount $20.12 53 20.00 1,060.00
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera Molle
mount
11 Getac Body Worn Camera(BC-02)Magnetic Quick $39.00 55 39.00 2,145.00
Release Charge Cable
GETAC VIDEO SOLUTIONS INC.:Body Worn Camera(BC-02),
magnetic quick release charging USB cable
12 Getac Video VR-20 In-Car Kit $5,554.00 46 3,764.00 173,144.00
GETAC VIDEO SOLUTIONS INC.:VR-X20 for In Car Video-VR-
X20 i5 Only with Blackbox Recording,Display(CU-D50),
ZeroDark FHD Dual Omni IP Camera CA-NF22-180/70,
ZeroDark FHD IP Camera CA-NF21-1461R,Wiring kit(25ft)GPS
antenna(14ft)WiF1/BT antenna
Description MSRP Qty •, Price Amount
13 Getac Mounting Bracket(2020 Interceptor) $89.00 46 78.00 3,588.00
GETAC VIDEO SOLUTIONS INC.:Mounting Bracket(Visor)-
Front Camera AND Display(CU-D50)-2020 Interceptor
14 Getac Ethernet Cable-RJ45/CAT5e(25 ft) $19.00 46 19.00 874.00
GETAC VIDEO SOLUTIONS INC.:Ethernet Cable-RJ45/CAT5e
(25 ft)
15 GETAC: DVR Extended Warranty $849.00 46 690.00 31,740.00
GETAC VIDEO SOLUTIONS INC.:DVR+Cameras+Display
Extended Warranty-Years 2,3,4&5
16 Getac Video Managed Service&Cloud-Video License $1,000.00 2 900.00 1,800.00
&Annual Maintenance
GETAC VIDEO SOLUTIONS INC.:Getac Managed Service&
Cloud-Video License and Annual Maintenance(Per DATA
MOVER Software device)60 Months Pay Upfront
17 Getac Video Managed Service&Cloud 60 Month $5,300.00 97 3,000.00 291,000.00
GETAC VIDEO SOLUTIONS INC.:Getac Managed Service&
Cloud-Plan 4(Cloud Unlimited,SW maintenance),60
Months Pay Upfront
18 Getac Video Enterprise Active Directory Connector $600.00 53 320.00 16,960.00
GETAC VIDEO SOLUTIONS INC.:Getac Enterprise-Active
Directory Connector(Per Client Device),60 Months Pay
Upfront
19 Getac Enterprise-Active Directory Connector $1,400.00 1 1,205.00 1,205.00
Installation
GETAC VIDEO SOLUTIONS INC.:Getac Enterprise-Active
Directory Connector Installation
20 Getac Tier 2 Cloud Deployment Training $16,300.0 1 14,321.00 14,321.00
GETAC VIDEO SOLUTIONS INC.:Tier 2 Cloud Deployment 0
Service,2 Remote Setup Days/Up to 5 Days Onsite(Project
/Training)
21 Getac Enterprise-CAD Connector Installation $1,400.00 1 1,285.00 1,285.00
GETAC VIDEO SOLUTIONS INC.:Getac Enterprise-CAD
Connector Installation
22 Getac Enterprise CAD Connector 60 Months $900.00 99 380.00 37,620.00
GETAC VIDEO SOLUTIONS INC.:Getac Enterprise-CAD
Connector(Per Client Device),60 Months Pay Upfront
23 Getac 5410 w/i7 and BCR $2,796.00 50 2,225.00 111,250.00
GETAC:S410G4-i7-1165G7,(w/o Webcam),W 10 Pro x64
with 8GB RAM,256GB PCIe SSD(SR(Full HD LCD+
Touchscreen+Stylus),US KBD+US PC mbrn Backlit KBD,
WIFI+BT,BCrdr Thunderbolt 4,HDMI,RJ45,3YLW
Price Amount
24 Getac Semi-Rugged Extended Bumper-to-Bumper $1,099.00 50 950.00 47,500.00
Warranty
GETAC:(Bumper to Bumper)+Extended Warranty-Semi-
Rug Laptop(Year 1,2,3,4&5)
25 Getac Vehicle Bare Wire Power Supply $109.99 50 98.00 4,900.00
GETAC:Getac 120W 11-16V,22-32V DC Vehicle adapter
(Bare Wire),3 year warranty
26 Getac S410 Havis Vehicle Dock $1,098.00 50 715.00 35,750.00
GETAC:S410 Havis Vehicle Dock w/o RF(black)vehicle
adapter sold separate
Sub Total 848,190.01
Mason County Washington(8.5%) 72,096.15
Total $920,286.16
Notes
We look forward to working with you.
Terms&Conditions
Upon accepting this quote,you agree to the pay the total amount due within this quote at the agreed upon time,which will be provided in
an invoice following the acceptance of this quote.Should there be any change(s)in price on any item(s),a new quote and invoice will be
provided.
You also acknowledge upon acceptance of this quote and the provided invoice for this quote,that there are no returns on any item(s)
unless authorized by Rugged Development and the product(s)manufacturer(s).
S
HTF Lease Planning Numbers Worksheet
9r,4I Huntington
Courtesy of:
Alex Wiederhorn Direct(703)204-1001
National Account Manager Mobile(703)627-5174
Huntington Technology Finance,Inc. Email alex.wiederhornl®huntington.com
Prepared for: Mason County Sheriffs Office
Date 04/26/21
Lessee County of Mason,WA
Term 5 Year Term
Payments Annual,in-advance
Structure Fixed$1 Purchase
Vendor Rugged Development&Getac Video
Quote No. See below
Quote Date See below
Equipment Quote No. Quote Date Quote Description
1 QTE000070 4/26/2021 Getac Video Body Worn Camera&In-Car Video
2 QTE000075 4/26/2021 Getac Video Body Worn Camera&Getac Video Edge Solution
3 QTE000076 4/26/2021 Getac Video Body Worn Camera,In-Car Video and Laptops
1. Quote#QTE000070 Getac Body Worn Camera&Getac In-Car Video
LI
r Term.Fixed$1.00 Purchaspment Equipment Cost Annual LRF Annual Rental Quarterly LRF Quarterly Rental Monthly LRF Monthly Rental
ware $249,865.01 0.21195 $52,958.89 0.05362 $13,397.76 0,01792 $4,477.58
Costs $454,072.15 0.21195 $96 40.59 0.05362 24347.05 0.01792 $8,136.97
2,614.55
'Estimated WA sales tax amount of$55,147.16 is Included in the pricing above,this tax amount is subject to final confirmation and may change
2. OTE000075 Getac Body Worn Camera&Getac Video Edge Solution
5 Year Term,Fixed$1.00 Purchase*
Equipment Equipment Cost Annual LRF Annual Rental Quarterly LRF Quarterly Rental Monthly LRF Monthly Rental
Hardware $360,051.01 0.21195 $76,312.81 0.05362 $19,305.94 0.01792 $6,452.11
Soft Costs $465,833.64 0.21195 $98,733.44 0.05362 $24,978.00 0.01792 $8,347.74
Totals $825,884.651 0.21195 $175,046.26 0.25298 $44,283.93 0.33420 $14,799.84
'Estimated WA sales tax amount of$64,700.64 Is included in the pricing above,this tax amount is subject to final confirmation and may change
3. QTE0000076 Getac Body Worn Camera,Getac In-Car Video&Getac Laptops
5 Year Tenn,Fixed$1.00 Purchase*
E ul ment E ui ment Cost Annual LRF Annual Rentalruarterly LRF Qua rly Rental Monthly LRF Monthly Rental
Hardware $401,765.01 0.21195 $85,154.09 0.05362 $21,542.64 0.01792 $7,199.63
Soft Costs $518,521.15 0.21195 $109,900.56 0.05362 $27,803.10 0.01792 $9,291.90
Totals $920,286.161 0.21195 $195,054.65 0.25298 $49,345.73 0.33420 $16,491.53
'Estimated WA sales tax amount of$72,096.15 is included in the pricing above,this tax amount Is subject to final confirmation and may change
'Pricing is subject to final confirmation of the contract vehicle for this transaction and the leasing provisions provided in the contract
vehicle
'Huntington municipal lease documentation will be used for this transaction
'The estimated WA sales tax amounts above are subject to change and subject to final conflrmatlon by the HTF Tax Department
'If the Lessee and this lease transaction are exempt from sales tax,the Lessee will need to provide a sales tax exemption
certificate to the Lessor
'Personal property tax may be applicable to this transaction and due from the Lessee,unless the Lessee and this lease transaction
are exempt(certificatewill be required by the Lessor)
Lease pricing is subject to:
*Receipt,review and approval of final equipment configurations and sale price information from the vendor
*Receipt,review and approval of the Lessee's most recent two years of audited financial statements and most recent interim
statement(unless this information is readily available in the public domain)
*Mutually agreeable lease documenation between the Lessor and Lessee
'Fixed$1.00 purchase structure
'All lease pricing is indexed against US like-term treasuary swap rates as of the business day before the date of this document
Internal Use
O_ Y;
MOTOROLA SOLUTIONS
Quote For:
Mason County Sheriff's Office
Attn: Chief Dracobly
Reference:
Mason CSO Updated Quote (53) Body Worn and (46) In Car
Quote By:
WatchGuard Video
Blake Galloway
Date: 04-12-21
Serving Law Enforcement with the Most Compelling, Quality Video Products
WatchGuard Video
MOTOROLA SOLUTIONS 415 E. Exchange
Allen, TX 75002
(P)800-605-6734 (F)212-383-9661
Issued To: Mason County Sheriffs Office-Attention: Chief Dracobly Date: 04-12-21
Project Name: Mason CSO Updated Quote (53) Body Worn and (46) In Car Quote ID: KCI-0040-04
PROJECT QUOTATION
We at WatchGuard Video are pleased to quote the following systems for the above referenced project:
Purchase as a Service (Monthly)
Qty Item# Description
(46) AAS-ICV-BWC-5YR Integrated Body-worn camera and In-car video and evidence management software
PaaS -5 Year Video-as-a-Service Package @$189 per Month
Software. Hardware& Refresh:
• Video-as-a-Service includes cloud-based evidence management system,with unlimited
storage and unlimited cloud sharing.
• User licenses on a per-device basis.
• CommandCentral Evidence capture, records, redaction and community
engagement capabilities included.
• Body-worn camera(choice of mount)
o Third year technology(Hardware)refresh.
• CarDetector Mobile LPR w/Vigilant LEARN (PlateSearch)
• In-Car Video System(Choice of forward camera)
• Includes 200GB DVR, Control panel& Infrared cabin camera
• WiFi Dock
• HiFi wireless microphone kit, MiKroTik WiFi Kit&Smart Power Switch
Subscription, Support&Warranty:
• 5-year agreement(billed Quarterly or Annually)
• No-Fault hardware warranty,Advanced hardware replacement service&24/7 support
(7) AAS-BWC-5YR-001 Body-worn camera and evidence management software -5 Year Video-as-a-Service
PaaS Package @$49 per Month
Software. Hardware& Refresh:
• Video-as-a-Service includes cloud-based evidence management system,with unlimited
storage and unlimited cloud sharing.
• User licenses on a per-device basis.
• CommandCentral Evidence capture, records, redaction and community
engagement capabilities included.
• Body-worn camera(battery+choice of mount included)
• Third year technology(Hardware)refresh.
Subscription, Support&Warranty:
Page I of 2
• 5-year agreement(billed Quarterly or Annually)
• Advanced hardware replacement service&24/7 support
• No-Fault hardware warranty
(45) AAS-BWC-USB-DOC USB Docking Station Video-as-a-Service Package @$4 per Month
PaaS . USB Dock for Body-worn camera including USB Cable
(53) WGP02614 V300, Battery, Removable and Rechargeable, 3.8V,4180mAh @$80.00 each
PaaS Included in Monthly Price
(1) CAD-RMS-0000 CAD and RMS Integration for Non Spillman System @$10.00 per month per unit
PaaS included in the monthly price
(1) WGWO0122-400 Managed Software Installation Service; On-Site Assist Install,Training, Configuration, Project
PaaS Management, Consultation @$5,000.00 included in monthly price
Free with Purchase
Qty Item# Description
(1) BW-ACK-V3-TSC Pre Configured V300 Transfer Station II with Power Supply and Cables.
• V300 Transfer Station II
• TS02, D350, 8-Slot Rack Mount Charge/Upload Dock, 10GB
• includes kit with Power Supply and Cables.
Purchase as a Service (PaaS)
Financial Profile
Contract Term: 5 Years
Monthly Invoice: $10,361.00
Quote Notes:
1. Title and risk of loss for the Equipment will pass to Customer upon shipment by Motorola, notwithstanding any other terms
and conditions.
2. Payment Terms: (net 30 days) - Equipment upon shipment; Installation upon completion; Services and Subscription
Agreements upfront
3. *"Installation of In Vehicle Hardware not included and TBD based on local shop pricing"*
Quoted by: Blake Galloway -214-551-2709 -blake.galloway@motorolasolutions.com
Due Now $10,361.00
Monthly Invoice(Excluding sales tax) $10,361.00
Page 2 of 2
MOTOROLA SOLUTIONS
Quote For:
Mason County Sheriff's Office
Attn: Chief Dracobly
Reference:
Mason CSO CapEx Cloud Quote
Quote By:
WatchGuard Video
Blake Galloway
Date: 04-12-21
Serving Law Enforcement with the Most Compelling, Quality Video Products
WatchGuard Video
415 E. Exchange MOTONOtA SOLUTIONS
Allen, TX 75002
(P) 800-605-6734 (F)212-383-9661
Prepared For:
Mason County Sheriffs Office-Attention: Chief Dracobly QUOTATION ' '
Mason CSO CapEx Cloud Quote
DATE: 04-12-21
PROJECT QUOTATION
We at WatchGuard Video are pleased to quote the following systems for the above referenced project:
In Car and Body Worn Camera Hardware and Accessories
Deliverables/Materials/Services Qty Unit Price Amount
4REN300 Bundle,Standard DVR with HD Panoramic Front Camera, Cabin 46 $4,755.00 $218,730.00
Camera,V300 WiFi Base and Smart PoE Switch.
I V-B N D-V3-PX-10
4REN300 Bundle
Standard DVR Camera System
HD Panoramic Front Camera
Touch Screen Display
Integrated 20OGB automotive grade hard drive
32GB USB removable thumb drive
Rear facing cabin camera
Internal GPS
1 Yr Hardware Warranty
Cabling and your choice of mounting bracket.
V300 WiFi Base
Smart PoE Switch
4RE Firmware
Record-After-the-Fact®(RATF)technology
Multiple Resolution Encoding
H.264 High Profile Video Compression
V300,WiFi/Bluetooth Wearable Camera,with Magnetic Chest Mount 106 $995.00 $105,470.00
**HARDWARE REFRESH INCLUDED**
BW-V30-10--
V300,WiFi/Bluetooth Wearable Camera
Magnetic Chest Mount
Pre Configured V300 Transfer Station II with Power Supply and Cables. 1 $1,495.00 $1,495.00
Page 1 of 3
BW-ACK-V3-TSC
V300 Transfer Station II
TS02, D350, 8-Slot Rack Mount Charge/Upload Dock, 10GB
includes kit with Power Supply and Cables.
V300,Battery, Removable and Rechargable,3.8V,4180mAh 53 $99.00 $5,247.00
WGP02614
V300 Base Assembly, USB Desktop Dock 45 $95.00 $4,275.00
WGA00640-KIT1
Camera Hardware Warranites
Deliverables/Materials/Services Qty Unit Price Amount
Warranty,4RE,5 Year Hardware Warranty Bundle 46 $775.00 $35,650.00
WGW00156-500
Warranty,V300 3 Year, No-Fault 53 $450.00 $23,850.00
WGW00300-003
Unlimited Cloud Storage Video Management System
Deliverables I Materials/Services Qty Unit Price Amount
Evidence Library,Web Server Site License Key 1 $1,000.00 $1,000.00
WGP02400-500
Evidencelibrary.com,Software and Hosting, Unlimited Assigned,Annually
per device 99 $495.00 $49,005.00
**THIS IS AN ANNUAL CHARGE**
WGC01001
Evidence Library CLOUD-SHARE-Basic 1 $0.00 $0.00
WGP02418-100
Implementation and Deployment
Deliverables/Materials/Services Qty Unit Price Amount
CAD and RMS Integration for non Spillman users at$10 per month per device 1 $59,400.00 $59,400.00
for 5 years
CAD-RMS-0000
Page 2 of 3
Managed Software Installation Service; On-Site Assist Install,Training, 1 $5,000.00 $5,000.00
Configuration, Project Management, Consultation
WGWO0122-400
Shipping
Deliverables/Materials/Services Qty Unit Price Amount
Shipping 1 $3,200.00 $3,200.00
SHIP-0000
Total11
Notes:
1. Title and risk of loss for the Equipment will pass to Customer upon shipment by Motorola, notwithstanding any other terms
and conditions.
2. Payment Terms: (net 30 days) - Equipment upon shipment; Installation upon completion; Services and Subscription
Agreements upfront
3. "Installation of In Car hardware not included and TBD based on local shop pricing"
Quoted by: Blake Galloway - 0•
Pace 3 of'3
Mason County Support Services Department Budget Management
Street 411 North 5 th Commissioner Administration
Emergency Management
' Shelton, WA 98584 Facilities, Parks&Trails
360.427.9670 ext. 419 Human Resources
Information Services
Labor Relations
18.54 Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
May 3, 2021
• Specific Items for Review
o Prothman recruitment services— Frank
o Support Services Director Recruitment— Frank
o Annexation petition for FPD 16 (election failed) —Diane/Chief Welander
o Resolution selecting County official newspaper pursuant to RCW 36.72.075 —Diane
o Reappointment of Lodging Tax Advisory Committee members—Diane
o Public Records software for all county offices— Diane
o Oath of Inventory for equipment with purchase price of$5,000+- Diane
o Reclass request in Auditor's office— Frank
o Request for Interim Financial Analyst for succession planning—Auditor McGuire
o Special pay request in Auditor's office - Frank
o County Re-opening Plan Pandemic Exposure Control, Mitigation and Recovery Policy/Plan — Frank
0 2021 Budget amendments -Jennifer
• Commissioner Discussion
J:\DLZ\Briefing Items\2021\2021-05-03.docx
-PkOTHMAN
April 26, 2021
Mr. Randy Neatherlin
Chair, Board of County Commissioners
Mason County
411 N 5th St
Shelton, WA 98584
Dear Chair Neatherlin:
We thank Mason County for its confidence in Prothman to assist in providing services for the
recruitment of its new Support Services Director. The following represents a scope of work for
these services and the associated professional fee and expenses.
Scope of Work
1. Develop a Tailored Recruitment Strategy
Project Review
The first step will be to:
♦ Review the scope of work and project schedule
♦ Review compensation and decide if a salary survey is needed
Information Gathering and Research
We will travel to Mason County or meet via phone / Zoom and spend as much time as
it takes to learn everything we can about your organization. Our goal is to thoroughly
understand the values and culture of your organization, as well as the preferred
qualifications you desire in your next Support Services Director. We will:
♦ Meet with the County Commissioners
♦ Meet with Retiring Support Services Director
♦ Meet with Leadership Team, as directed
♦ Meet with other stakeholders, as directed
♦ Review all documents related to the position
Position Profile Development
We will develop a profile of your ideal candidate. Profiles include the following:
♦ A description of the ideal candidate's qualifications
• Years of related experience, education required and ideal personality
traits
♦ Organization-specific information
• Description of the organization, position, and key responsibilities
• Priorities and challenges facing the organization
♦ Community-specific information
♦ Compensation package details
♦ Information on how to apply
206.368.0050 + 371 NE Gilman Blvd., Suite 310 Issaquah,WA 98027 ♦ www.prothman.com
2. Identify, Target, and Recruit Viable Candidates
Outreach and Advertising Strategy
We recognize that often the best candidates are not actively looking for a new position--this
is the person we want to reach and recruit. We have an aggressive recruitment strategy
which involves the following:
♦ Print and Internet-based Ads placed nationally and locally in professional
publications,journals, and related websites.
♦ Targeted Direct Mail Recruitment Brochures sent directly to hundreds of
county/city management professionals who are not actively searching for a new
position.
♦ Focused Candidate Outreach via thousands of personal emails from our
database of county/city employees, as well as personal networking and outreach.
♦ Posting the Position Profile on Prothman's Facebook and Linkedln pages
and on the Prothman website, which receives over five thousand visits per
month from potential candidates.
3. Conduct Preliminary Screening
Candidate Screening
Once the application deadline has passed, we will conduct an extensive candidate review
designed to gather detailed information on the leading candidates. The screening process
has 3 key steps:
1) Application Review: We will screen the candidates for qualifications based on
the resumes, applications, and supplemental question responses (to determine a
candidate's writing skills, analytical abilities and communication style). After the
initial screening, we take the yes's and maybe's and complete a second
screening where we take a much deeper look into the training, work history and
qualifications of each candidate.
2) Internet Publication Background Search: We conduct an internet publication
search on all semifinalist candidates prior to their interviews. If we find anything
out of the ordinary, we discuss this during the initial interview and bring this
information to you.
3) Personal Interviews: We will conduct in-depth videoconference or in-person
interviews with the top 6 to 12 candidates. During the interviews, we ask the
technical questions to gauge their competency, and just as importantly, we
design our interviews to measure the candidate's fit within your organization.
Candidate Presentation
We will prepare and send to you a detailed summary report and binders which include
each candidate's application materials and the results of the personal interviews and
publication search.
We will travel to Mason County or meet via phone/Zoom and advise you of the
candidates meeting the qualifications, our knowledge of them, and their strengths and
weaknesses relative to fit within your organization. We will give you our recommendations
and then work with you to identify the top 3 to 6 candidates to invite to the final interviews.
We will discuss the planning and design of the final interview process during this meeting.
Page 2 of 5
4. Prepare Materials and Process for Final Interviews
Final Interview Process
The design of the final interviews is an integral component towards making sure that all
stakeholders have the opportunity to learn as much as possible about each candidate.
♦ Elements of the design process include:
• Deciding on the Structure of the Interviews
We will tailor the interview process to fit your needs. It may involve using
various interview panels, community tours and/or an evening reception.
• Deciding on Candidate Travel Expenses
We will help you identify which expenses your organization wishes to cover.
• Identifying Interview Panel Participants & Panel Facilitators
♦ Background Checks
Background checks include the following:
• References
We conduct 6-8 reference checks on each candidate. We ask each candidate
to provide names of their supervisors, subordinates and peers for the last
several years.
• Education Verification, Criminal History, Driving Record and Sex
Offender Check
We contract with Sterling for all background checks.
♦ Candidate Travel Coordination
After you have identified the expenses you wish to cover, we work with the
candidates to organize the most cost-effective travel arrangements.
♦ Final Interview Binders
The Final Interview Binders include the candidates' application materials and are
the tool that keeps the final interview process organized. Each panel member
will be provided a binder.
♦ Final Interviews with Candidates
We will travel to Mason County and facilitate the interviews. The interview
process usually begins with a morning briefing where schedule and process will
be discussed with all those involved in the interviews. Each candidate will then
go through a series of one-hour interview sessions, with an hour break for lunch.
♦ Panelists & Decision Makers Debrief: After the interviews are complete, we
will facilitate a debrief with all panel participants where the panel facilitators will
report their panel's view of the strengths and weaknesses of each candidate
interviewed. The decision makers will also have an opportunity to ask panelists
questions.
♦ Candidate Evaluation Session: After the debrief, we will facilitate the evaluation
process, help the decision makers come to consensus, discuss next steps, and
organize any additional candidate referencing or research if needed.
♦ Facilitate Employment Agreement: Once the top candidate has been selected,
we will offer any assistance needed in developing a letter of offer and negotiating
terms of the employment agreement.
�ThilMAN Page 3 of 5
FEE, EXPENSES & GUARANTEE
Professional Fee
The fee for conducting a Support Services Director recruitment with a one-year
guarantee is $18,500. The professional fee covers all Prothman consultant and staff time
required to conduct the recruitment. This includes all correspondence and onsite meetings with
the client, writing and placing the recruitment ads, development of the candidate profile, creating
and sending invitation letters, reviewing resumes, coordinating and conducting semifinalist
interviews, coordinating and attending finalist interviews, coordinating candidate travel,
professional reference checks on the finalist candidates and all other search related tasks
required to successfully complete the recruitment.
Should Mason County desire to hire Prothman for any subsequent recruitments, the fee
would be $17,500, plus expenses.
Professional fees are billed in three equal installments throughout the recruitment, at the
beginning, halfway, and upon completion of the final interviews.
Expenses
Expenses vary depending on the design and geographical scope of the recruitment. We do not
mark up expenses and we work diligently to keep expenses at a minimum and keep records of
all expenditures. Mason County will be responsible for reimbursing expenses Prothman incurs
on your behalf. Expenses include:
• Newspaper, trade journal, websites, and other advertising (approx. $1,700 - 1,900)
• Direct mail announcements (approx. $1,600- 1,800)
• Interview Binders & printing of materials (approx. $200 - 500)
• Delivery expenses for Interview Binders (approx. $75 - 150)
• Consultant travel: Mileage at IRS rate, travel time at $65 per hour, lodging if required
(approx. $150- 350 per trip)
• Background checks performed by Sterling (approx. $170 per candidate)
Other Expenses
Candidate travel: We cannot approximate candidate travel expenses because they vary
depending on the number of candidates, how far the candidates travel, length of stay, if spouses
are included, etc. If you wish, we will coordinate and forward to your organization the
candidates' travel receipts for direct reimbursement to the candidates.
Warranty
Repeat the Recruitment: If you follow the major elements of our process and a top candidate is
not chosen, we will repeat the recruitment once with no additional professional fee, the only cost
to you would be for the expenses.
Guarantee
Prothman will guarantee with a full recruitment that if the selected finalist is terminated or
resigns within one year from the employment date, we will conduct one replacement search with
no additional professional fee, the only cost to you would be for the expenses.
Cancellation
You have the right to cancel the search at any time. Your only obligation would be the fees and
expenses incurred prior to cancellation.
PJC1F ]A4AN Page 4 of 5
Accepted by:
MASON COUNTY PROTHMAN�`�
'Aqqj��, ,1 fe 04/26/2021
Date Sonja rothman Date
Vice President
Name
Title
R07NMA/V Page 5 of 5
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
To: Board of Mason County Commissioners
From: Diane Zoren
Department: Support Services Ext: 747
Briefing Date: May 3, 2021
Previous Briefing Dates:
If this is a follow-up briefing, please provide only new information
Item
Approval to add a resolution selecting the Shelton-Mason CountyJourna/as the official
County newspaper for publishing certain legal publications to the May 11, 2021 action
agenda.
Background:
RCW 36.72.075 requires the County legislative authority to select a legal newspaper as the official
County newspaper for the term of one year. The Shelton-Mason CountyJourna/is the only
newspaper published in the County that qualifies as a legal newspaper under RCW 65.16.020.
Recommended Action:
Approval to add a resolution selecting the Shelton-Mason CountyJourna/as the official
County newspaper for publishing certain legal publications to the May 11, 2021 action
agenda.
Attachment(s)•
Resolution
RESOLUTION NO.
AMENDING RESOLUTION 2020-31
A RESOLUTION SELECTING THE OFFICIAL COUNTY NEWSPAPER
WHEREAS, RCW 36.72.075 requires the County legislative authority to let a contract to a
legal newspaper to serve as the official County newspaper for the term of one year and;
WHEREAS, if there is at least one legal newspaper published in the County, the contract
shall be let to a legal newspaper published in the County and;
WHEREAS, the Shelton-Mason Countylournal is published in Mason County and qualifies
as a legal newspaper in accordance with RCW 65.16.020.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Mason County Commissioners of
hereby declares the Shelton-Mason County Journal as the official County newspaper for
furnishing certain legal publications for the period of one year beginning on April 1, 2021.
DATED this 11th day of May, 2021.
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair
APPROVED AS TO FORM:
Kevin Shutty, Commissioner
Chief Deputy Prosecuting Attorney Sharon Trask, Commissioner
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Diane Zoren
DEPARTMENT: Support Services EXT: 419
BRIEFING DATE: May 3, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEMS:
Reappoint LTAC members for a 2-year term.
Generators — Shaun Tucker; Nate Welch
Spenders — Stephanie Rowland, Heidi McCutcheon, Duane Wilson
EXECUTIVE SUMMARY:
Mason County Code Chapter 2.96.030 — LTAC Composition
The lodging tax advisory committee shall consist of at least five members appointed
by the board of Mason County commissioners. The committee shall include: at least
two representatives of businesses that are required to collect the lodging tax; at least
two members who are persons involved in activities that are authorized to be funded
by lodging tax revenue; and one Mason County commissioner who shall serve as the
chair of the lodging tax advisory committee.
RECOMMENDED OR REQUESTED ACTION:
Reappoint the current LTAC members for a two-year term.
1:\DLZ\Briefing Items\2021\Diane's Items\LTAC member reappointment.doc
Nathan Welch-Generator
Pam Volz - Spender
Heidi McCutcheon - Spender
Duane Wlison - Spender
Sharon Trask
Shaun Tucker-Generator
LTAC members
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Frank Pinter
DEPARTMENT: Human Resources EXT: 530
BRIEFING DATE: May 3,2021
PREVIOUS BRIEFING DATES:There were several discussions in briefing during 2019 and 2020 regarding the
need for a reclass and also a retirement succession plan.
If this is a follow-up briefing, lease provide only new information
INTERNAL REVIEW(please check all that apply): ❑Budget/Finance ❑Human Resources
❑Legal ❑Other—please explain
ITEM: Approval to place on the May 11,2021 Action Agenda approval to reclassify one Financial Analyst to a
Senior Financial Analyst in the AFSCME Bargaining Unit,under the Auditor's Office,with a 10%salary
increase.
EXECUTIVE SUMMARY:(If applicable,please include available options and potential solutions):
Resolution 71-15 amended the Personnel Policy adding Chapter 5.3 Reclassification with an effective date of
January 1,2016. Reclassifications are reallocations of positions from one class to another as a result of changed
duties,responsibilities,and/or authority of a position. .A classification analysis focuses upon the qualifications,
responsibilities,tasks,and duties of the position and not the qualifications of the incumbent in the position.
The following factors may be considered as evidence of possible eligibility for reclassification:a.A majority of
job duties have changed to the extent they are more accurately reflected in another existing classification
description;b.A majority of job duties have changed to the extent the job entails a different skill set,which
requires increased education or experience in order to perform essential job functions.
The following circumstances are NOT factors to be considered reasons for reclassification:a.Increased volume
of the same level of work;b.Added duties of a similar nature already covered by the current classification or
requiring similar skills,education,or experience;c.Duties within a current classification that have not been
previously assigned;d.Additional assigned duties in a higher classification unless those duties become a
majority of the current position;e.Enhanced technological tools to perform current duties;f. Salary differences
for similar jobs in other jurisdictions;g.Reclassifications which occur in other departments.
The Auditor is requesting to reclassify one Financial Analyst position to a Senior Financial Analyst based on the
addition of supervisory duties and increased responsibility of assist the Chief Financial Officer in additional
advanced work projects and duties.
BUDGET IMPACT: There is a 10%increase in the salary,which is unanticipated.Therefore,a budget
supplement will be requested at a later date.
PUBLIC OUTREACH:(Include any legal requirements,direct notice,website,community meetings,etc.)
RECOMMENDED OR REQUESTED ACTION:Approval to place on the May 11,2021 Action Agenda
approval to reclassify one Financial Analyst to a Senior Financial Analyst in the AFSCME Bargaining Unit,
under the Auditor's Office,with a 10%salary increase.
ATTACHMENTS: Reclassification request and Human Resources analysis,an updated AFSCME Salary Scale,
and job descriptions.
Briefing Summary 4/27/2021
Human Resources Budget Management
co��'r�. Mason County Support Services Department Commissioner Administration
411 N 5th Street Emergency Management
r Shelton, WA 98584 Facilities, Parks&Trails
Human Resources
360.427.9670 ext. 422 Information Services
Y
Labor Relations
/Xcl Frank Pinter, Director Risk Management
MEMORANDUM
To: Paddy McGuire, Auditor
From: Frank Pinter, Support Services Direct r
Date: 4/26/2021
Subject: Financial Analyst Reclassification Request
Union/Non Represented:AFSCME
Current Ranee/Step: Step 9 Salary: $4,355.79-$6,007.38
Requested Ranee/Step:Step 9 Salary: $4,791.37-$6,608.12
Requested New Title:Senior Financial Analyst
Background: (Per Department's Request) Over the years, Paige Hansen's job responsibilities have evolved and
expanded to become the de facto Senior Financial Analyst for the county. This reclassification request is intended to
recognize that she is performing duties well beyond her current position description. In addition, I have come to the
recognition that I am not providing sufficient day-to-day oversight that I should be as supervisor to the Financial
Analysts and having a staff member with lead responsibilities will be of great benefit to the employees and the office.
The Senior Financial Analyst requires a bachelor's degree and five years'experience or a total of seven years'
experience versus bachelor's degree plus three years or five years total. In addition,the progressively responsible
experience in governmental accounting, BARS,GAAP and Cash Basis,and GASB pronouncements goes from being a
preference to a requirement. The needs of the county have expanded over time, necessitating additional expertise
and expanded responsibilities. In addition,the election of a new Auditor has changed the needs and responsibilities of
this position.
Analysis: There is evidence to show the majority of the job duties have changed to the extent they are more accurately
reflected in another existing classification description,which also entails a different skill set, which also requires
increased education or experience in order to perform essential job functions.
HR Recommendation: Recommendation is to support the request to reclassify the incumbent Paige Hansen, Financial
Analyst to a Senior Financial Analyst based on the added supervisory duties, and increased duties assisting the Chief
Financial Officer,which increases the complexity of the essential job functions and assigned work. Human Resources
recommends the incumbent be placed at a Step 9, which provides for a 10% increase from the incumbents current
salary range and step placement.
HR Recommended Range/Step: Step 9 Salary: $4,791.37-$6,608.12
RECLASSIFICATION REQUEST FORM
Mason County Personnel Policy 5.3 Reclassification Policy
INSTRUCTIONS:
The following factors may be considered as evidence of Possible eligibility for
reclassification:
a. A majority of job duties have changed to the extent they are more
accurately reflected in another existing classification description;
b. A majority of job duties have changed to the extent the job entails a
different skill set, which requires increased education or experience in
order to perform essential job functions.
DATE:4/21/2021 sUNION:AFSCME DEPARTMENT: Auditor/Financial Service
UNION APPROVAL:❑
�PREPARER• FLSA STATUS: HUMAN RESOURCES REVIEW:
Paddy McGuire EXEMPT❑ DATE:Click here to enter a date.
NON EXEMPT® REVIEWED BY:
CURRENT JOB TITLE:Financial Analyst CURRENT SALARY RANGE:
$4,355.79-$6007.38
PROPOSED NEW JOB TITLE:Senior Financial Analyst PROPOSED NEW SALARY RANGE:
$4791.37-$6608.12
ATTACHMENTS:
CURRENT JOB DESCRIPTION:® PROPOSED JOB DESCRIPTION:
BACKGROUND: Over the years,Paige Hansen's job responsibilities have evolved and expanded to become the de facto Senior Financial Analyst
or the county. This reclassification request is intended to recognize that she is performing duties well beyond her current position description. In
addition,I have come to the recognition that I am not providing sufficient day-today oversight that I should be as supervisor to the Financial Analysts
and having a staff member with lead responsibilities will be of great benefit to the employees and the office.
i
REQUEST(Specifically outline the job duties&increased education requirements,which require a different skill set causing the increased education
experience):
Ilie Senior Financial Analyst requires a bachelor's degree and five years'experience or a total of seven years'experience versus bachelor's degree
plus three years or five years total. In addition,the progressively responsible experience in governmental accounting,BARS,GAAP
nd Cash Basis,and GASB pronouncements goes from being a preference to a requirement.
13ASIS OF REQUEST(Reason why the position has now taken on the new job duties,outside of their normal type of work):
Ilse needs of the county have expanded over time,necessitating additional expertise and expanded responsibilities. In addition,the election of a new
Auditor has changed the needs and responsibilities of this position.
ACTION REQUESTED: Reclassify Paige Hansen's position from Financial Analyst to Senior Financial Analyst.
Elected Official/Department Head Signature Date &4
Human Resources Signature Date D Y .t
BRIEFED WITH BOARD OF COUNTY COMMISSIONERS
Does this request qualify for Reclassification? ®Yes ❑No
If"YES"department must prepare an Agenda Action Cover Sheet for BOCC approval.
Is a Salary Range Resolution needed? ❑Yes ❑No
If"YES"Human Resources must prepare the resolution and attachment's necessary.
Date Approved:Click here to enter a date.
Once approved it is the responsibility of the department to submit a Personnel Action Form.
Application of Mason County Personnel Policy—Reclassification Policy Chapter 5 Section 5.3:
Generally, for Union represented employees,the collective bargaining process is the
appropriate forum for any modification of compensation or position description. The
applicable collective bargaining agreement may specify provisions related to reclassification
and, if silent, the impacts of such decisions may also need to be bargained with or noticed to
the appropriate Union. All Non-Represented employees must follow both the Mason County
Personnel Policy Chapter 5, Section 5.3 for any modification of compensation or position
description change to current position held.
Reclassifications are reallocations of positions from one class to another as a
result of changed duties, responsibilities, and/or authority of a position.
The reclassification of a job involves an analysis of the critical elements of the
position against pre-determined standards for measuring the relative worth
of a position and placement in the County's classification/pay scale. A
classification analysis focuses upon the qualifications,responsibilities,tasks, and
duties of the position and not the qualifications of the incumbent in the position.
The following factors may be considered as evidence of possible eligibility for
reclassification:
a. A majority of job duties have changed to the extent they are more
accurately reflected in another existing classification description;
b. A majority of job duties have changed to the extent the job entails a
different skill set, which requires increased education or experience in
order to perform essential job functions.
The following circumstances are NOT factors to be considered reasons for
reclassification:
a. Increased volume of the same level of work;
b. Added duties of a similar nature already covered by the current
classification or requiring similar skills, education, or experience;
c. Duties within a current classification that have not been previously
assigned;
d. Additional assigned duties in a higher classification unless those duties
become a majority of the current position;
e. Enhanced technological tools to perform current duties;
f. Salary differences for similar jobs in other jurisdictions;
g. Reclassifications which occur in other departments.
Reclassification Upgrade: A reclassification upgrade is the result of an increase in
the level of responsibilities,tasks, and duties of a position which changes areas of
emphasis and the level of skill required in the current position.
a. A reclassification upgrade may not be used as a merit raise, nor as a
reward for employment loneevity, nor may it be used solely to reflect
an increased volume of work at the same level of responsibility that the
incumbent is currently performing.
b. As a result of reclassification, and due to an overall increase in the
responsibilities of a position,the monetary compensation(pay range)
established for the position may increase.
c. Correspondingly, a reclassification will result in the assignment to the
position of a revised or different Job Description which includes the
changes in responsibilities, functions and minimum qualifications
Reclassification Downgrade: A reclassification downgrade is the result of a
decrease in the level of responsibilities, tasks, and duties of a position which
changes areas of emphasis and the level of skill required in the current position.
a. A position may be reclassified to a lower range if the responsibilities of
the job are determined to be less than originally indicated, or if certain
responsibilities are removed from the job. The Elected Official or
Department Director may request a formal review and recommendation by
Human Resources by process and timelines as identified within the policy.
b. An incumbent employee affected by a reclassification downgrade shall
be paid at the rate of the revised position. However, in exceptional cases,
a Y-rating may be considered for a specified period.
Administrative change: Human Resources may make administrative changes to
job specifications. Administrative changes result in no substantial change to the
overall essential functions or major emphasis of the classification. An
administrative change requires no Board action, however, also results in no
change in pay range.
Application of Mason County Personnel Police—Reclassification Policy Chanter 5 Section 5 3•
Generally, for Union represented employees,the collective bargaining process is the
appropriate forum for any modification of compensation or position description. The
applicable collective bargaining agreement may specify provisions related to reclassification
and, if silent,the impacts of such decisions may also need to be bargained with or noticed to
the appropriate Union. All Non-Represented employees must follow both the Mason County
Personnel Policy Chapter 5, Section 5.3 for any modification of compensation or position
description change to current position held.
Reclassifications are reallocations of positions from one class to another as a
result of changed duties, responsibilities and/or authority of a position.
The reclassification of a job involves an analysis of the critical elements of the
position azainst pre-determined standards for measuring the relative worth
of a position and placement in the County's classification/pay scale. A
classification analysis focuses upon the qualifications,responsibilities,tasks, and
duties of the position and not the qualifications of the incumbent in the position.
The following factors may be considered as evidence of possible eli0bility for
reclassification:
a. A majority of job duties have changed to the extent they are more
accurately reflected in another existing classification description;
b. A majority of job duties have changed to the extent the job entails a
different skill set, which requires increased education or experience in
order to perform essential job functions.
The following circumstances are NOT factors to be considered reasons for
reclassification:
a. Increased volume of the same level of work;
b. Added duties of a similar nature already covered by the current
classification or requiring similar skills, education, or experience;
c. Duties within a current classification that have not been previously
assigned;
d. Additional assigned duties in a higher classification unless those duties
become a majority of the current position;
e. Enhanced technological tools to perform current duties;
�*�pN CWNT
Y
.fY POSITION DESCRIPTION
Title: Senior Financial Analyst 1 Department: Auditor
Affiliation: AFSCME Reports to: Auditor
Exempt: Non-Exempt: X Supervises/Directs: NGReLead for Financial Analyst class
Job Class: Risk Class: Salary Range: According to current CBA
1016 5306-07
Union Approval Date: Elected Official Approval Date:
GENERAL DESCRIPTION:
This position serves as one the lead of the Financial Analysts under the direction of the Chief Fina
ManageAuditor. The Senior Financial Analyst is a highly skilled professional level classification with
expertise in various accounting, financial reporting and budget functions. Provides complex technical
support to the county in the area of governmental accounting. This position routinely provides
detailed analysis in support of accounting policy decisions, expedites expenditure completion, auditing -
accounts payable, compensation and -payroll, capital asset accounting, ensuring coding compliance,
administering/overseeing grant accounting for the County annual report and ^^"e^+'eR fU"GHEE)^` financial
reporting, preliminary budget and plays a central role in the County's determination of its mission, functions,
and service levels. This position works collaboratively with county elected officials, department heads,
employees, and citizens.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all ofthe duties listed not do the listed examples
include all tasks, which may be found in positions of this class.)
In consultation with the Auditor and Chief Financial Officer, provides advice,
interpretation, and counsel to county department heads, elected officials, manager and supervisors
regarding regulations, practices and procedures.
Performs some tasks of the Chief Financial Officer requiring a higher level of expertise than the Financial
Analyst positions. Acts as backup for Chief Financial Officer when necessary.
Provides advice on a variety of accounting, financial reporting and sensitive preliminary budget issues which
require knowledge of Generally Accepted Accounting Principles (GAAP). Cash Basis Accounting,
Governmental Accounting Standard Board (GASB) pronouncements, State of Washington Budgetary.
Accounting Reporting Systems (BARS), federal and statelaws.
Also provides interpretation of fiscal operations, policies, procedures, and federal and state laws. Reviews
the work of accounting staff within other County departments.
Oversees accounting activities to assure they are in GGMpl"'^^e-comply with GAAP and Cash Basis
Accounting, federal, state and county financial accounting procedures.
Analyzes and recommends changes to departmental accounting procedures and approves adjustments to
department accounting and financial records.
Provides training as needed. Provides strategies for departments to promote effective relations and
resolving problems.
Performs day-to-day fiscal operations and policies, establishing and improving procedures, forms and
systems with the framework of budgeting, accounting and reporting systems for counties
as required by the State Auditor's Office.
Initiates, develops and prepares periodic and routine fiscal reports, financial reconciliation and management
analysis reports.
Est. 3.1.2016/Rev 1-8.29.2018/Rev 2-2.18.2020(format)
Provides financial management guidance to staff for long-term cyclical requirements, asset management,
and capital improvement projects, cost analysis, account coding compliance and determines staffing
requirements for special fiscal projects.
Serves as a key staff representative for the design and utilization of existing and new financial information
systems.
Analyzes system capabilities and user requirements, and coordinates system installation and review.
Develops policies and procedures for installed systems.
Provides a broad range of consulting services to departments, offices, advisory and citizen groups, and to
the Board of County Commissioners.
Researches and responds to technical accounting questions, interprets financial, cost and budget reports,
creates management and summary level reports as needed. Responds to public record requests.
Manages and participates in the development and administration of the county preliminary budget and
budgets for assigned departments as well as financial reporting.
Participates in all elements of the County GA€R ACFR (SempFektensiv4—_ Annua1 Comprehensive Financial
Report). Manages and participates in all areas of accounts payable and payroll including all necessary state
and federal reports functioning in an independent nature. Directs preparation of accounting adjustments,
as necessary.
Maintains the integrity and functionality of the County's general ledger and fund accounting systems.
Analyzes, recommends and implements improvements to existing policies, procedures and systems to
maximize the use of accounting data in the development of accounting, financial reporting or other fiscal
plans.
Establishes and maintains comprehensive fiscal processes, procedures and controls in accordance with
federal, state and local regulatory requirements.
Performs grant accounting and reporting for the County Annual Report, develops spreadsheets and
database models and graphs for financial information.
Responsible for developing and maintain a variety of detailed databases of financial information, and
grants, and GentFaGt files and documents.
Prepares and maintains full aGGFual account of grant funds, preparing necessary forms, documents, reports
and subsidiary ledger balancing to assure compliance with federal and state requirements reporting for the
annual report. .
Performs capital asset accounting including but not limited to compiling county-wide capital asset data,
depreciation, auditing, financial reporting and note disclosures.
Participates in annual state and local accounting and public records conferences as part of a continuing
education requirement.
Develops, as needed, computer spreadsheet and database models and graphs for financial information
and performs a variety of capital asset inventory and accounting functions. Performs other related duties as
assigned.
Provides leadership and ovemite oversight to other coworkers.
Prepares elements of the County's .ACFR.
lincluding but not limited to the letter of transmittal, management discussion and analysis, government-wide
financial statements (statement of net position, statement of activities), fund financial statements (balance
sheet, statement of revenues, expenditures and changes in fund balances, statement of net position, cash
flow statements), combining statements, financial statement notes and statistical reports.
Acts as the Finance Chief to the Emergency Operations Center (EOC) during any declared emergency.
Participates in Incident Command Structure training as required by the Director of Emergency Operations.
This may involve working at the Emergency Operations Center located at the Public Works facility and
working outside the traditional weekly time frame.
Accurate and complete accounting and financial reports are crucial to ensure good stewardship to the
public, continued grant funding and good bond ratings.
WORKING CONDITIONS:
Est. 3.1.2016/Rev 1-8.29.2018/Rev 2-2.18.2020(format)
Work is performed in an office environment while sitting at a computer or desk operating office
equipment. May lift or move up to 20 pounds.
Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment.
Employee is required to maintain confidentiality of information within the department. May be required to
deal with shifting or conflicting priorities, interests and difficult situations requiring the use of conflict
management and facilitation skills.
Employee is frequently required to perform work in confidence and under pressure of deadlines, and is
required to maintain professional composure and tact patience and courtesy at all times.
QUALIFICATIONS:
Thorough and deep KXnowledge of general accounting for payroll and; accounts payable functions, fund
accounting, grant accounting, governmental financial reporting, advanced Excel functions, State and
Federal tax regulations, BARS, GASB standards, GAAP and Cash Basis, knowledge of audit standards
and processes, knowledge of data processing principles and accounting applications, knowledge of
Federal, State and County laws, regulations, knowledge of Federal State and State grant cost accounting
standards, knowledge of modern governmental accounting theory, principles and practices, knowledge of
office tools and equipment and Microsoft Office products.
Abi High-level ability to perform arithmetic computations accurately and quickly, establish and maintain
working relationships with employees, department directors, elected officials and the general public.
Communicate effectively, both orally and in writing, with individuals and groups regarding complex or
sensitive issues or regulations, ability to compile and analysis statistics, ability to maintain the
confidentiality of sensitive and confidential information, ability to utilize a personal computer and related
software packages to perform word processing, analysis, information retrieval and tracking, ability to meet
deadlines and multitask in a fast-paced environment, and physical ability to perform the essential functions
of the job.
EDUCATION AND EXPERIENCE: (Any equivalent combination of education and experience, which provides the
applicant with the knowledge, skills, and abilities, required to perform the job)
Bachelor's degree in Accounting, Finance, Business or related discipline and at least thFee-five years of
applicable experience in governmental accounting or fund accounting position. Pref,�,erdMinimum
qualifications would include a progressively responsible experience in governmental accounting, BARS,
GAAP and Cash Basis, and GASB pronouncements_atad-PreferenceforCPA license.
€mve—Seven years of successful job performance in the current position is adequate education and
experience.
LICENSES, CERTIFICATE, AND OTHER REQUIREMENTS:
CPA license preferred
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment & Discrimination —Annually
Smart Risk Management— Once
Slip, Trip and Fall —Annually
Safe Lifting Practices —Annually
FEMA IS 100.c and 700.b—Once
FEMA IS 907-Active Shooter- Annually
REGULAR MONITORED DRIVER Yes _X_No
Additional job specific trainings may be issued at a later date.
Union Representative Signature of Approval:
Date:
Est. 3.1.2016/Rev 1-8.29.2018/Rev 2-2.18.2020(format)
Elected Official Signature of Approval:
Date:
I have read and understand the above position description:
Name: Date:
Signature:
Est. 3.1.2016/Rev 1-8.29.2018/Rev 2-2.18.2020(format)
A.Y POSITION DESCRIPTION
Title: Financial Analyst Department: Auditor
Affiliation: AFSCME Reports to: Auditor
Exempt: Non-Exempt: X Supervises/Directs: None
Job Class: Risk Class: Salary Range: According to current CBA
1016 1 5306-07
Union Approval Date: Elected Official Approval Date:
GENERAL DESCRIPTION:
This position serves as one of the Financial Analysts under the direction of the Chief Finance Manager.
The Financial Analyst is a highly skilled professional level classification with expertise in various accounting,
financial reporting and budget functions. Provides complex technical support to the organization in the area
of governmental accounting. This position routinely provides detailed analysis in support of accounting policy
decisions, expedites expenditure completion-accounts payable, compensation-payroll, capital asset
accounting, ensuring coding compliance, administering/overseeing grant accounting and collection
functions, financial reporting, preliminary budget and plays a central role in the County's determination of
its mission, functions, and service levels. This position works collaboratively with county elected officials,
department heads, employees, and citizens.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed not do the listed examples
include all tasks, which may be found in positions of this class.)
In consultation with the Manager and/or Director, provides advice, interpretation, and counsel to county
department heads, elected officials, manager and supervisors regarding regulations, practices and
procedures.
Also provides interpretation of fiscal operations, policies, procedures, and federal and state laws. Reviews
the work of accounting staff within other County departments.
Oversees accounting activities to assure they are in compliance with GAAP, federal, state and county
financial accounting procedures.
Analyzes and recommends changes to departmental accounting procedures and approves adjustments to
department accounting and financial records.
Provides training as needed. Provides strategies for departments to promote effective relations and
resolving problems.
Provides advice on a variety of accounting, financial reporting and sensitive preliminary budget issues which
require knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting
Standard Board (GASB) pronouncements, State of Washington Budgetary, Accounting Reporting Systems
(BARS), federal and state laws.
Performs day-to-day fiscal operations and policies, establishing and improving procedures, forms and
systems with the framework of budgeting, accounting and reporting systems for counties
as required by the State Auditor's Office.
Initiates, develops and prepares periodic and routine fiscal reports, financial reconciliation and management
analysis reports.
Provides financial management guidance to staff for long-term cyclical requirements, asset management,
and capital improvement projects, cost analysis, account coding compliance and determines staffing
requirements for special fiscal projects.
Serves as a key staff representative for the design and utilization of existing and new financial information
systems.
Analyzes system capabilities and user requirements, and coordinates system installation and review.
Develops policies and procedures for installed systems.
Est. 3.1.2016/Rev 1-8.29.2018/Rev 2-2.18.2020(format)
Provides a broad range of consulting services to departments, offices, advisory and citizen groups, and to
the Board of County Commissioners.
Researches and responds to technical accounting questions, interprets financial, cost and budget reports,
creates management and summary level reports as needed. Responds to public record requests.
Manages and participates in the development and administration of the county preliminary budget and
budgets for assigned departments as well as financial reporting.
Participates in all elements of the County CAFR (Comprehensive Annual Financial Report). Manages and
participates in all areas of accounts payable and payroll including all necessary state and federal reports
functioning in an independent nature. Directs preparation of accounting adjustments, as necessary.
Maintains the integrity and functionality of the County's general ledger and fund accounting systems.
Analyzes, recommends and implements improvements to existing policies, procedures and systems to
maximize the use of accounting data in the development of accounting, financial reporting or other fiscal
plans.
Establishes and maintains comprehensive fiscal processes, procedures and controls in accordance with
federal, state and local regulatory requirements.
Performs grant accounting and reporting, develops spreadsheets and database models and graphs for
financial information.
Responsible for developing and maintain a variety of detailed databases of financial information and grants
and contract files and documents.
Prepares and maintains full accrual account of grant funds, preparing necessary forms, documents, reports
and subsidiary ledger balancing to assure compliance with federal and state requirements and with any
applicable grant or contract requirements.
Performs capital asset accounting including but not limited to compiling county-wide capital asset data,
depreciation, auditing, financial reporting and note disclosures.
Participates in annual state and local accounting conferences as part of a continuing education
requirement.
Develops, as needed, computer spreadsheet and database models and graphs for financial information
and performs a variety of capital asset inventory and accounting functions. Performs other related duties as
assigned.
Provides leadership and oversite to other coworkers.
Prepares elements of the County's Comprehensive Annual Financial Report (CAFR).
Including but not limited to the letter of transmittal, management discussion and analysis, government-wide
financial statements (statement of net position, statement of activities), fund financial statements (balance
sheet, statement of revenues, expenditures and changes in fund balances, statement of net position, cash
flow statements), combining statements, financial statement notes and statistical reports.
Accurate and complete accounting and financial reports are crucial to ensure good stewardship to the
public, continued grant funding and good bond ratings.
WORKING CONDITIONS:
Work is performed in an office environment while sitting at a computer or desk operating office
equipment. May lift or move up to 20 pounds.
Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment.
Employee is required to maintain confidentiality of information within the department. May be required to
deal with shifting or conflicting priorities, interests and difficult situations requiring the use of conflict
management and facilitation skills.
Employee is frequently required to perform work in confidence and under pressure of deadlines, and is
required to maintain professional composure and tact patience and courtesy at all times.
QUALIFICATIONS:
Knowledge of payroll, accounts payable functions, fund accounting, grant accounting, governmental
financial reporting, advanced Excel functions, State and Federal tax regulations, BARS, GASB standards,
GAAP, knowledge of audit standards and processes, knowledge of data processing principles and
Est. 3.1.2016/Rev 1-8.29.2018/Rev 2-2.18.2020(format)
accounting applications, knowledge of Federal, State and County laws, regulations, knowledge of Federal
State and State grant cost accounting standards, knowledge of modern governmental accounting theory,
principles and practices, knowledge of office tools and equipment and Microsoft Office products.
Ability to perform arithmetic computations accurately and quickly, establish and maintain working
relationships with employees, department directors, elected officials and the general public. Communicate
effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or
regulations, ability to compile and analysis statistics, ability to maintain the confidentiality of sensitive and
confidential information, ability to utilize a personal computer and related software packages to perform
word processing, analysis, information retrieval and tracking, ability to meet deadlines and multitask in a
fast-paced environment, and physical ability to perform the essential functions of the job.
EDUCATION AND EXPERIENCE: (Any equivalent combination of education and experience, which provides the
applicant with the knowledge, skills, and abilities, required to perform the job)
Bachelor's degree in Accounting, Finance, Business or related discipline and at least three years of
applicable experience in governmental accounting or fund accounting position. Preferred qualifications
would include a progressively responsible experience in governmental accounting, BARS, GAAP, GASB
pronouncements and CPA license.
Five years of successful job performance in the current position is adequate education and experience.
LICENSES, CERTIFICATE, AND OTHER REQUIREMENTS:
CPA license preferred
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment & Discrimination —Annually
Smart Risk Management— Once
Slip, Trip and Fall —Annually
Safe Lifting Practices —Annually
FEMA IS 100.c and 700.b—Once
FEMA IS 907-Active Shooter-Annually
REGULAR MONITORED DRIVER Yes _X_No
Additional job specific trainings may be issued at a later date.
Union Representative Signature of Approval:
Date:
Elected Official Signature of Approval:
Date:
I have read and understand the above position description:
Name: Date:
Signature:
Est. 3.1.2016/Rev 1-8.29.2018/Rev 2-2.18.2020(format)
�T�N C�NTi
,xfy POSITION DESCRIPTION
Title: Senior Financial Analyst Department: Auditor
Affiliation: AFSCME Reports to: Auditor
Exempt: Non-Exempt: X Supervises/Directs: Lead for Financial Analyst class
Job Class: Risk Class: Salary Range: According to current CBA
1016 5306-07
Union Approval Date: Elected Official Approval Date:
GENERAL DESCRIPTION:
This position serves as the lead of the Financial Analysts under the direction of the Auditor. The Senior
Financial Analyst is a highly skilled professional level classification with expertise in various accounting,
financial reporting and budget functions. Provides complex technical support to the county in the area of
governmental accounting. This position routinely provides detailed analysis in support of accounting policy
decisions, expedites expenditure completion, auditing accounts payable, compensation and payroll, capital
asset accounting, ensuring coding compliance, administering/overseeing grant accounting for the County
annual report, financial reporting, preliminary budget and plays a central role in the County's determination
of its mission, functions, and service levels. This position works collaboratively with county elected officials,
department heads, employees, and citizens.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed not do the listed examples
include all tasks, which may be found in positions of this class.)
In consultation with the Auditor and Chief Financial Officer, provides advice, interpretation, and counsel to
county department heads, elected officials, manager and supervisors regarding regulations, practices and
procedures.
Performs some tasks of the Chief Financial Officer requiring a higher level of expertise than the Financial
Analyst positions. Acts as backup for Chief Financial Officer when necessary.
Provides advice on a variety of accounting, financial reporting and sensitive preliminary budget issues which
require knowledge of Generally Accepted Accounting Principles (GAAP), Cash Basis Accounting,
Governmental Accounting Standard Board (GASB) pronouncements, State of Washington Budgetary,
Accounting Reporting Systems (BARS), federal and state laws.
Also provides interpretation of fiscal operations, policies, procedures, and federal and state laws. Reviews
the work of accounting staff within other County departments.
Oversees accounting activities to assure they comply with GAAP and Cash Basis Accounting, federal, state
and county financial accounting procedures.
Analyzes and recommends changes to departmental accounting procedures and approves adjustments to
department accounting and financial records.
Provides training as needed. Provides strategies for departments to promote effective relations and
resolving problems.
Performs day-to-day fiscal operations and policies, establishing and improving procedures, forms and
systems with the framework of budgeting, accounting and reporting systems for counties
as required by the State Auditor's Office.
Initiates, develops and prepares periodic and routine fiscal reports,financial reconciliation and management
analysis reports.
Provides financial management guidance to staff for long-term cyclical requirements, asset management,
and capital improvement projects, cost analysis, account coding compliance and determines staffing
requirements for special fiscal projects.
Serves as a key staff representative for the design and utilization of existing and new financial information
systems.
Est. 3.1.2016/Rev 1-8.29.2018/Rev 2-2.18.2020(format)
Analyzes system capabilities and user requirements, and coordinates system installation and review.
Develops policies and procedures for installed systems.
Provides a broad range of consulting services to departments, offices, advisory and citizen groups, and to
the Board of County Commissioners.
Researches and responds to technical accounting questions, interprets financial, cost and budget reports,
creates management and summary level reports as needed. Responds to public record requests.
Manages and participates in the development and administration of the county preliminary budget and
budgets for assigned departments as well as financial reporting.
Participates in all elements of the County ACFR (Annual Comprehensive Financial Report). Manages and
participates in all areas of accounts payable and payroll including all necessary state and federal reports
functioning in an independent nature. Directs preparation of accounting adjustments, as necessary.
Maintains the integrity and functionality of the County's general ledger and fund accounting systems.
Analyzes, recommends and implements improvements to existing policies, procedures and systems to
maximize the use of accounting data in the development of accounting, financial reporting or other fiscal
plans.
Establishes and maintains comprehensive fiscal processes, procedures and controls in accordance with
federal, state and local regulatory requirements.
Performs grant accounting and reporting for the County Annual Report, develops spreadsheets and
database models and graphs for financial information.
Responsible for developing and maintain a variety of detailed databases of financial information, grants,
and documents.
Prepares and maintains full account of grant funds, preparing necessary forms, documents, reports and
subsidiary ledger balancing to assure compliance with federal and state requirements reporting for the annual
report.
Performs capital asset accounting including but not limited to compiling county-wide capital asset data,
depreciation, auditing, financial reporting and note disclosures.
Participates in annual state and local accounting and public records conferences as part of a continuing
education requirement.
Develops, as needed, computer spreadsheet and database models and graphs for financial information
and performs a variety of capital asset inventory and accounting functions. Performs other related duties as
assigned.
Provides leadership and oversight to other coworkers.
Prepares elements of the County's ACFR, including but not limited to the letter of transmittal, management
discussion and analysis, government-wide financial statements (statement of net position, statement of
activities), fund financial statements (balance sheet, statement of revenues, expenditures and changes in
fund balances, statement of net position, cash flow statements), combining statements, financial statement
notes and statistical reports.
Acts as the Finance Chief to the Emergency Operations Center (EOC) during any declared emergency.
Participates in Incident Command Structure training as required by the Director of Emergency Operations.
This may involve working at the Emergency Operations Center located at the Public Works facility and
working outside the traditional weekly time frame.
Accurate and complete accounting and financial reports are crucial to ensure good stewardship to the
public, continued grant funding and good bond ratings.
WORKING CONDITIONS:
Work is performed in an office environment while sitting at a computer or desk operating office
equipment. May lift or move up to 20 pounds.
Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment.
Employee is required to maintain confidentiality of information within the department. May be required to
deal with shifting or conflicting priorities, interests and difficult situations requiring the use of conflict
Est. 3.1.2016/Rev 1-8.29.2018/Rev 2-2.18.2020(format)
management and facilitation skills.
Employee is frequently required to perform work in confidence and under pressure of deadlines, and is
required to maintain professional composure and tact patience and courtesy at all times.
QUALIFICATIONS:
Thorough and deep knowledge of general accounting for payroll and accounts payable functions, fund
accounting, grant accounting, governmental financial reporting, advanced Excel functions, State and
Federal tax regulations, BARS, GASB standards, GAAP and Cash Basis, knowledge of audit standards
and processes, knowledge of data processing principles and accounting applications, knowledge of
Federal, State and County laws, regulations, knowledge of Federal State and State grant cost accounting
standards, knowledge of modern governmental accounting theory, principles and practices, knowledge of
office tools and equipment and Microsoft Office products.
High-level ability to perform arithmetic computations accurately and quickly, establish and maintain working
relationships with employees, department directors, elected officials and the general public. Communicate
effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or
regulations, ability to compile and analysis statistics, ability to maintain the confidentiality of sensitive and
confidential information, ability to utilize a personal computer and related software packages to perform
word processing, analysis, information retrieval and tracking, ability to meet deadlines and multitask in a
fast-paced environment, and physical ability to perform the essential functions of the job.
EDUCATION AND EXPERIENCE: (Any equivalent combination of education and experience, which provides the
applicant with the knowledge, skills, and abilities, required to perform the job)
Bachelor's degree in Accounting, Finance, Business or related discipline and at least five years of applicable
experience in governmental accounting or fund accounting position. Minimum qualifications would include
a progressively responsible experience in governmental accounting, BARS, GAAP and Cash Basis, and
GASB pronouncements. PreferenoeforCPA license.
Seven years of successful job performance in the current position is adequate education and experience.
LICENSES, CERTIFICATE, AND OTHER REQUIREMENTS:
CPA license preferred
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment & Discrimination —Annually
Smart Risk Management— Once
Slip, Trip and Fall —Annually
Safe Lifting Practices —Annually
FEMA IS 100.c and 700.b —Once
FEMA IS 907-Active Shooter-Annually
REGULAR MONITORED DRIVER Yes_X_No
Additional job specific trainings may be issued at a later date.
Union Representative Signature of Approval:
Date:
Elected Official Signature of Approval:
Date:
Est. 3.1.2016/Rev 1-8.29.2018/Rev 2-2.18.2020(format)
I have read and understand the above position description:
Name: Date:
Signature:
Est. 3.1.2016/Rev 1-8.29.2018/Rev 2-2.18.2020(format)
2021 Salary Table
Job Salary
Assessor Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Class Range
Administrative Data Technician 1093 26 4,249.56 4,464.97 4,690.34 4,931.85 5,178.41 5,306.64 5,442.39 5,578.45 5,717.91 5,860.86
Levy/Personal Property Technician 1705 21 3,753.54 3,946.66 4,145.87 4,356.06 4,575.92 4,688.90 4,811.57 4,931.86 5,055.16 5,181.54
Real Property Technician 1704 1 20 1 3,658.84 3,850.78 4,043.83 4,249.17 4,462.96 4,575.92 4,688.90 4,806.12 4,926.27 5,049.43
Senior Appraisal Technician 1703 20 3,658.941 3,850.781 4,043.831 4,249.171 4,462.961 4,575.921 4,688.901 4,806.121 4,926. 71 5,049.43
Appraisal Technician 1702 16 3,317.441 3,485.071 3,658.841 3,850.781 4,043.831 4,145.871 4,249.171 4,355.391 4,464.281 4,575.89
Clerk 1701 14 3,157.111 3,317.441 3,485,071 3,658.841 3,850.781 3,946.661 4,043.831 4,144.921 4,248.551 4,354.76
Auditor Job Salary Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Class Range
Senior Financial Analyst TBD 4791.37 5034.23 5288.32 5560.68 5838.65 5983.25 6136.30 6289.70 6446.95 6608.12
Financial Analyst 1016 27 4,355.79 4,576.57 4,807.56 5,055.16 5,307.86 5,439.32 5,578.45 5,717.91 5,860.86 6,007.38
Recording Manager/Archive Specialist 1079 26 4,249.56 4,464.97 4,690.34 4,931.85 5,178.41 5,306.64 5,442.39 5,578.45 5,717.91 5,860.86
Licensing Manager 1085 23 3,946.66 4,145.87 4,356.06 4,575.92 4,811.57 4,925.75 5,052.08 5,178.38 5,307.84 5,440.54
Accounting Technician 1709 18 3,485.07 3,658.84 3,850.78 4,043.83 4,249.17 4,356.06 4,462.96 4,574.53 4,688.90 4,806.12
Sr.Office Technician 1708 18 1 3,485.07 3,658.84 3,850.78 4,043.83 4,249.17 4,356.06 4,462.96 4,574.53 4,688.901 4,806.12
Assistant Elections Administrator 1081 18 3,485.07 3,658.84 3,850.78 4,043.83 4,249.17 4,356.06 4,462.96 4,574.53 4,688.901 4,806.12
Office Technician 1707 14 3,157.111 3,317.441 3,485.07 3,658.94 3,850.781 3,946.661 4,043.831 4,144.92 4,248.55 4,354.76
Elections Technician 1706 14 3,1S7.111 3,317.441 3,48S.071 3,658.841 3,850.781 3,946.661 4,043.831 4,144.92 4,248.551 4,354.76
County Clerk Job SalaryStep 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 30
Classi Range
Jury Manager/Records Manager 1115 18 3,485.07 3,658.84 3,850.78 4,043.83 4,249.17 4,356.06 4,462.96 4,574.53 4,688.90 4,806.12
Deputy Clerk III 1742 18 3,485.07 3,658.84 3,850.78 4,043.83 4,249.17 4,356.06 4,462.96 4,574.53 4,688.90 4,806.12
Deputy Clerk II 1741 16 3,317.44 3,485.07 3,658.84 3,850.78 4,043.83 4,145.87 4,249.17 4,355.39 4,464.28 4,575.89
Deputy Clerk 1 1740 14 3,157.111 3,317.441 3,485071 3,658.841 3,850.781 3,946.661 4,04 .831 4,144.92 4,248,551 4,354.76
District Court Job Salary Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Class I Range
District Court Administrative Assistant 1129 1 25 4,145.87 4,356.06 4,575.92 4,811.57 5,052.08 5,177.22 5,309.63 5,442.37 5,578.43 5,717.89
Judicial Support Specialist III 1712 18 3,485.07 3,658.84 3,850.78 4,043.83 4,249.17 4,356.06 4,462.96 4,574.53 4,688.90 4,806.12
Judicial Support Specialist II 1711 16 3,317.44 3,485.07 3,658.84 3,850.78 4,043.83 4,145.87 4,249.17 4,355.39 4,464.28 4,575.89
Judicial Support Specialist 1 1710 14 3,157.11 3,317.44 3,485.07 3,658.84 3,850.78 3,946.66 4,043.83 4,144.92 4,248.55 4,354.76
Emera Job Salary encv Management Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Class Range
Senior Emergency Management Coordinator 1122 26 4,249.56 4,464.97 4,690.34 4,931.85 5,178.41 5,306.64 5,442.39 5,578.45 5,717.91 5,860.86
Emergency Management Training/Exercise Coordinator 1121 23 3,946.66 4,145.87 4,356.06 4,575.92 4,811.57 4,925.75 5,052.08 5,178.38 5,307.84 5,440.54
Job Salary
Treasurer Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 30
Class Range
Finance Accounting Deputy-Investments-Banking 1719 22 3,850.78 4,043.83 4,249.17 4,462.96 4,688.90 4,811.57 4,925.75 5,048.92 5,175.12 5,304.50
Finance AccountingDeputy-IT-BillingSpecialist 1717 22 3,850.78 4,043.83 4,249.17 4,462.96 4,688.90 4,811.57 4,925.75 5,048.90 5,175.12 5,304.50
Cashier Deputy-Foreclosure 1716 22 3,850.78 4,043.83 4,249.17 4,462.96 4,688.90 4,811.57 4,925.75 5,048.90 5,175.12 5,304.50
Finance Accounting Deputy1718 18 3,485.07 3,658.84 3,850.78 4,043.83 4,249.17 4,356.06 4,462.96 4,574.53 4,688.901 4,806.12
Cashier Deputy-Collections 1715 18 3,485.07 3,658.84 3,850.781 4,043.831 4,249.171 4,356.06 4,462.96 4,5 74.5 31 4,688.90 4,806.12
Senior Cashier 1714 16 3,317.44 3,485.07 3,658.841 3,850.781 4,043.83 4,145.87 4,249.17 4,355.39 4,464.28 4,575.89
Cashier 1713 14 3,157.11 3,317.44 3,485.071 3,658.841 3,850.781 3,946.661 4,043.831 4,144.921 4,248.551 4,354.76
2022 Salary Table
Job Salary
Assessor Step 1 Step 2 Step 3 Step 4 Step S Step 6 Step 7 Step 8 Step 9 Step 10
Class Range
Administrative Data Technician 1093 26 4,334.55 4,554.27 4,784.14 5,030.49 5,281.97 5,412.77 5,551.24 5,690.02 5,832.27 5,978.08
Levy/Personal Property Technician 1705 21 3,828.61 4,025.60 4,228.78 4,443.18 4,667.44 4,782.67 4,907.80 5,030.50 5,156.26 5,285.17
Real Property Technician 1704 20 1 3,732.02 3,927.79 4,124.70 4,334.15 4,552.22 4,667.44 4,782.67 4,902.24 5,024.80 5,150.42
Senior Appraisal Technician 1703 20 3,732.021 3,927.791 4,124.701 4,334.15 4,552.22 4,667.441 4,782.671 4,902.241 5,024.801 5,150.42
Appraisal Technician 1702 16 3,383.791 3,554.771 3,732.021 3,927.791 4,124.701 4,228.781 4,334.151 4,442.501 4,553.571 4,667.40
Clerk 1701 14 3,220.261 3,383.791 3,554.771 3,732.021 3,927.791 4,025.601 4,124.701 4,227.821 4,333.521 4,441.85
Auditor Job Salary Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 30
Class Range
Senior Financial Analyst TBD 4887.20 5134.91 5394.08 5671.89 5955.42 6102.91 6259.02 6415.50 6575.89 6740.28
Financial Analyst 1016 27 4,442.91 4,668.10 4,903.71 5,156.26 5,414.02 5,548.10 5,690.02 5,832.27 5,978.08 6,127.53
Recording Manager/Archive Specialist 1079 26 4,334.55 4,554.27 4,784.14 5,030.49 5,281.97 5,412.77 5,551.24 5,690.02 5,832.27 5,978.08
Licensing Manager 1085 23 4,025.60 4,228.78 4,443.18 4,667.441 4,907.80 5,024.27 5,153.12 5,281.951 5,414.00 5,549.35
Accounting Technician 1709 18 3,554.77 3,732.02 3,927.79 4,124.70 4,334.15 4,443.18 4,552.22 4,666.02 4,782.67 4,902.24
Sr.Office Technician 1708 18 3,554.77 3,732.02 3,927.79 4,124.70 4,334.15 4,443.18 4,552.22 4,666.02 4,782.67 4,902.24
Assistant Elections Administrator 1081 18 3,554.77 3,732.02 3,927.79 4,124.70 4,334.15 4,443.18 4,552.22 4,666.02 4,782.67 4,902.24
Office Technician 1707 14 3,220.26 3,383.79 3,554.77 3,732.02 3,927.79 4,025.60 4,124.70 4,227.82 4,333.52 4,441.85
Elections Technician 1706 14 3,220.261 3,383.791 3,554.771 3,732.02 3,927.791 4,025.601 4,124.701 4,227.82 4,333.521 4,441.85
County Clerk Job Salary Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Class 1 Range
Jury Manager/Records Manager 1115 18 3,554.77 3,732.02 3,927.79 4,124.70 4,334.15 4,443.18 4,552.22 4,666.02 4,782.67 4,902.24
Deputy Clerk III 1742 18 3,554.77 3,732.02 3,927.79 4,124.70 4,334.15 4,443.18 4,552.22 4,666.02 4,782.67 4,902.24
Deputy Clerk II 1741 16 3,383.79 3,554.77 3,732.02 3,927.79 4,124.70 4,228.78 4,334.15 4,442.50 4,SS3.57 4,667.40
Deputy Clerk 1 1740 14 3,220.261 3,383.791 3,554.77 3,732.021 3,927.791 4,025.601 4,124.701 4,227.821 4,333.S21 4,441.85
District Court lob SalaryStep 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Class Range
District Court Administrative Assistant 1129 25 4,228.78 4,443.18 4,667.44 4,907.80 5,153.12 5,280.76 5,415.82 5,551.21 5,689.99 5,832.24
Judicial Support Specialist III 1712 18 3,554.77 3,732.02 3,927.79 4,124.70 4,334.15 4,443.18 4,552.22 4,666.02 4,782.67 4,902.24
Judicial Support Specialist II 1711 16 3,383.79 3,554.77 3,732.02 3,927.79 4,124.70 4,228.78 4,334.15 4,442.50 4,553.57 4,667.40
Judicial Support Specialist 1 1710 14 3,220.261 3,383.791 3,554.771 3,732.021 3,927.791 4,025.601 4,124.701 4,227.821 4,333.521 4,441.85
Emergency Management lob SalaryStep 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 30
Class Range
Senior DEM Coordinator 1122 26 4,334.551 4,554.27 4,794.14 5,030.491 5,281.971 5,412.771 5,551.241 5,690.021 5,832.271 5,978.08
DEM Training Coordinator 1121 23 4,025.601 4,228.78 4,443.18 4,667.441 4,907.801 5,024.271 5,153.121 5,281.951 5,414.001 5,549.35
Job Salary
Treasurer Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Class Range
Finance Accounting Deputy-Banking 1719 22 1 3,927.79 4,124.70 4,334.15 4,552.22 4,782.67 4,907.80 5,024.27 5,149.88 5,278.62 5,410.59
Finance Accounting Deputy-Specialist 1717 22 3,927.79 4,124.70 4,334.15 4,552.22 4,782.67 4,907.80 5,024.27 5,149.88 5,278.62 5,410.59
Cashier Deputy-Foreclosure 1716 22 3,927.79 4,124.70 4,334.15 4,552.22 4,782.67 4,907.80 5,024.27 5,149.88 5,278.62 5,410.59
Finance Accounting Deputy 1718 18 3,554.77 3,732.021 3,927.791 4,124.701 4,334.151 4,443.181 4,552.221 4,666.021 4,782.671 4,902.24
Cashier Deputy-Collections 1715 18 3,554.77 3,732.02 3,927.791 4,124.701 4,334.151 4,443.181 4,552.221 4,666.02 4,782.67 4,902.24
Senior Cashier 1714 16 3,383.79 3,554.77 3,732.021 3,927.791 4,124.701 4,228.78 4,334.15 4,442.501 4,553.57 4,667.40
Cashier 1713 1 14 1 3,220.26 3,383.79 3,554.771 3,732.021 3,927.791 4,025.601 4,124.701 4,227.821 4,333.521 4,441.85
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Paddy McGuire, Auditor
DEPARTMENT: Auditor's Office EXT: 468
BRIEFING DATE: May 3, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑❑ Legal ❑ Other— please explain
ITEM: Request to add an Interim Financial Analyst for Succession Planning.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): We would like to add an interim Financial Analyst beginning July 1, 2021. When the
Senior Financial Analyst retires in in May 2022, we will do an internal recruitment to fill that position.
BUDGET IMPACT:
Approximately $52,000 for 2021 budget:
July- December, 2021 $36,220
Industrial Insurance 115
Social Security 2,771
PIERS 11 4,658
Medical 8,184
WA Paid Leave 53
Total $52,001
Plus a similar amount for in the 2022 budget until the Senior Financial Analysts
retirement in May.
RECOMMENDED OR REQUESTED ACTION:
Approve interim Financial Analyst position to transition retiring current Financial
Analyst.
ATTACHMENTS:
Briefing Summary 4/29/2021
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Frank Pinter
DEPARTMENT: Community Services EXT: 260
BRIEFING DATE: 5/3/2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Approval to place on the May 11, 2021 Action Agenda to pay Susan Blankenship,
Assistant Election Administrator, additional pay for working in a higher class, at Non
Represented Salary Range 27, Step 0, effective May 11, 2021 through the replacement
process plus two weeks of training a new Election Superintendent.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): A supervisor may assign an employee to perform the primary duties of a higher
classification, when those duties are not part of the employee's current job classification, for
the purpose of: A. Providing work coverage during an authorized vacation period; B.
Providing work coverage during an authorized sick leave; C. Providing work coverage for an
authorized leave of absence; or D. Providing work coverage for a currently vacant position. If
the employee is scheduled to work in the higher job classification for a minimum of three (3)
consecutive workdays, the employee shall be paid on the step of the salary range for the
higher classification that provides at least a five percent (5%) increase.
BUDGET IMPACT: The additional temporary salary increase can be absorbed through the
salaries of the two vacant positions within the department.
PUBLIC OUTREACH:(include any legal requirements, direct notice, website,community
meetings, etc.) NA
RECOMMENDED OR REQUESTED ACTION: Approval to place on the May 11, 2021
Action Agenda to pay Susan Blankenship, Assistant Election Administrator, additional pay for
working in a higher class, at Non Represented Salary Range 27, Step 0, effective May 11,
2021 through the replacement process plus two weeks of training a new Election
Superintendent.
ATTACHMENTS: Special Pay Form
Briefmg Summary 4/27/2021
TEMPORARILY WORKING IN A HIGHER CLASS/
-- OUT OF CLASS/LEAD PAY - REQUEST FORM
El Out of Class Pay El Lead Pay � Working in a Higher Class
All out of class, lead,or temporarily working in a higher class pay requests must be submitted by the department
head or elected official on this form to Human Resources for review and final approval by the Board of County
Commissioners, orlorto the assignment of additional duties.
Employee Name:Susan Blankenship
Employee Job Title:Assistant Election Administrator Department;Auditor
Please insert the lead, out of class or temporarily working in a higher class pay language from the Collective Bargaining
Agreement if applicable:
AFSCME 10.3:A supervisor may assign an employee to perform the primary duties of a higher classification,when
those duties are not part of the employee's current job classification,for the purpose of:Providing work coverage for a currently vacant position,
If the employee is scheduled to work in the higher job classification for a minimum of three(3)consecubve workdays,tyre employee shall be paid
on the step of the salary range for the high erclassification that provides at least a five percent(5%) increase.
What specific job duties this employee will be performing outside of their current position description and for how long:
The Election Superintendent's departure for another position means that Susan is
assuming the responsibilities of this job in the interim
Effective Date:05/03/2021 End Date:TBA
*Attach a copy of the employee xw. ent position description*
Manager/Supervisor of Department Signature:_- Date:04/2612021
Department Head/Elected Official Signature: Trs`-��' _—Date.
Support Services Director Signature: Date: L L/
BOCC or Elected official Signature: _ Date:
cc:CMMRS/Elected Official/Department/Payroll
C
! DO
POSITION DESCRIPTION
Y
�xu
Title: Assistant Election Administrator Department: Auditor
Affiliation: AFSCME Reports to: Auditor or Elections Superintendent
Exempt: Non-Exempt:_x_ Supervises/Directs: None
Risk Class: 5306-07 Job Class: 1081 Salary Range: According to current Collective Bargaining
A reement
Union Approval Date: Elected Official Approval Date:
GENERAL DESCRIPTION:
The individual assigned to this classification assists the election superintendent by delegation of authority to
plan, organize and coordinate the Election processes within the Auditor's Office. This individual will ensure the
efficient and effective utilization of personnel, funds, materials, facilities, and time. This individual will assist the
superintendent with a variety of administrative duties in addition to monitoring election and voter registration
tasks.
This class specification reflects the general concept and intent of the classification and should not be construed
as a detailed statement of all the work requirements that may be inherent in a position.
This class is distinguished from the Election Technician Series by the nature, level of duties assigned, difficulty
and complexity of the work performed, and the significant degree of independent judgment and responsibility.
This is a senior level position, which performs all of the routine job functions and more complex job functions in
the Election Technician Series. This individual assists with the responsible to ensure all election and voter
registration activities are performed in accordance with the requirements of federal, state and local laws and
regulations. Errors in judgment and performance would adversely impact election results, public relations, and
legal liabilities. Individuals in this position must apply a thorough knowledge of election procedures, processes
and laws. This position is also distinguished by the necessary skills to serve in the absence of the
Superintendent or at the direction of the Election Superintendent.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the listed
examples include all tasks which may be found in positions of this class.)
In addition to the essential job functions of Election Technician Series, an Assistant Election Administrator
assists in overseeing all aspects of the election process including, but not limited to:
Organizes, directs, and issues work assignments to temporary and permanent staff. Oversees functions such
as voter registration processing and all-mail ballot issuing and processing.
Responsible for ensuring voter registrations are current and accurate. Enters voter registration applications,
both on paper and online, data into the statewide voter database computer, audits data entry, researches and
resolves discrepancies or errors, and issues voter identification cards. Maintains changes in the voter
registration system including transfers, cancellations, or other changes affecting voter status.
Accurately and timely translates new addressing information and inputs information into voter registration
system street file.
Processes changes of address information as prescribed by the National Voter Registration Act (NVRA).
Prepares and mails confirmation notices. Processes the returned confirmation notices in accordance with
NVRA and state law.
Est. 7.2003/Rev 1-2.21.2017/Rev 2-2.18.2020(format)
Maintains a high level of knowledge regarding all election systems and data bases to include HART ballot
tabulating system, Statewide Voter Registration Database, WEI Author, WEI Admin, and the Online Voter
Registration System.
Troubleshoots and resolve issues that arise during an election cycle.
Assist in special, primary and general elections with creating the election calendar, election set-up, ballot
layout, proofing, candidate filings, election result reporting and certifying the election.
Assists in programing, organizing, reviewing, editing, and preparing ballot layouts for each election to be sent
to the printer; calculates number of ballots needed for election based upon voter registration numbers.
Prepares the matrix for pre-tests of the voting system and for the official logic and accuracy test with the Office
of the Secretary of State.
Responsible for the programming the Accessible Voting Units (AVU) for accessible voting, prepares the set-up
for an audio ballot, tests for accuracy, blast the system, assist voters using the system, and tabulates AVU
votes into the HART system.
Assists with the election process by issuing replacements ballots, receiving incoming mail ballots, re-mailing
undeliverable ballots, verifying voter's signatures, opening ballots, inspecting ballots, scanning ballots,
resolving ballots, and tabulating votes.
Responsible for providing the public and candidates with timely match-back reports, responds to public record
requests, and assists the public ordering voter list and labels.
Supports the Superintendent and community organization with voter outreach opportunities throughout Mason
County.
Responsible for maintaining ballot security and voter anonymity. Notifies and corresponds with candidates and
voters to ensure transparency of the election process.
In preparation for the Canvassing Board meeting, preps ballots and reports, and helps balance final numbers
including ballots counted, forwarded and challenged.
Determines which offices for all jurisdictions are open for election each year, verifies all positions are within
appropriate districts in accordance with state law, and electronically tracks incumbents and offices open for
election. Maintains records of all elected officials, resignations, and appointments.
Receives and processes all candidate filings and collects the appropriate fees.
Receives ballot resolutions from jurisdictions and promptly presents such resolutions to the superintendent.
Refers to Prosecuting Attorney for ballot title preparation in the absence of the superintendent.
Prepares all legal notices and submits to the media for publication.
Maintains accurate accounting records of election expenses to be submitted to the superintendent to allocate
election and voter registration costs.
Assists superintendent in short and long-term department planning and development, prioritizing work,
scheduling, redesigning procedures and forms, and makes policy recommendations.
Attends conferences, meetings, and training as required in order to obtain and maintain a mandatory State
Election Administrator Certification.
Est. 7.2003/Rev 1-2.21.2017/Rev 2-2.18.2020(format)
OTHER JOB FUNCTIONS:
Assists in other areas of the office and performs other related work as required
Regular, reliable and punctual attendance.
WORKING CONDITIONS:
The majority of work is performed in an office environment. May be required to transport items to off-site
locations. May be required to lift 25 pounds. May be required to stand for long periods of time assisting
customers at the counter. May be required to communicate on the telephone for extended periods of time
during busy elections.
QUALIFICATIONS:
Knowledge of:
Maintain a high level of knowledge of federal, state and local election laws.
Ability to:
Must have ability to work under excessive pressure and public scrutiny.
Provide accurate work.
Prioritize and organize workload.
Effectively communicate, both orally and in writing.
Understand oral and written instructions.
Compose business correspondence.
Interpret and apply applicable Federal, State and local laws, codes and regulations.
Ability to multi-task and maintain focus.
Operate standard office equipment; fax, multi-line phone, Xerox, and calculator.
Meet attendance standards for successful job performance.
Strong proof reading skills
Ability to utilize a personal computer and related software packages to perform word processing, analysis,
information retrieval and tracking.
EDUCATION AND EXPERIENCE: Any equivalent combination of education and experience that would provide the
applicant with the knowledge, skills, and abilities required to perform the job. A typical way to obtain the knowledge and
abilities would be:
Associates Degree or a combination of education and experience.
Two years of clerical experience, including data entry and interaction with the public.
Must be willing to work overtime to assist in the preparation and coordination of elections.
A valid Washington State driver's license.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
Per WAC 434-260-220 thru 260: Must obtain certification within two years of hire as an Election Administrator
by attending a required Elections 101 orientation class by the Secretary of State and pass a written exam.
Once certified, must maintain their certification with 18 hours of continuing education each year — which must
be approved by the Secretary of State.
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment & Discrimination —Annually
Smart Risk Management — Once
Slip, Trip and Fall —Annually
Safe Lifting Practices —Annually
FEMA IS 100 and 700-Once
FEMA IS-907-Active Shooter-Annually
Est. 7.2003/Rev 1-2.21.2017/Rev 2-2.18.2020(format)
REGULAR MONITORED DRIVER: X Yes No
DEFENSIVE DRIVING-ALL ANNUALLY:
Basics
R is for Reverse
Intersections
Reduce Winter Weather Accidents
General Auto Risk Program for Drivers
Additional job specific trainings may be issued at a later date.
Union Representative Signature of Approval:
Date:
Elected Official Signature of Approval:
Date:
I have read and understand the above position description:
Name: Date:
Signature:
Est. 7.2003/Rev 1-2.21.2017/Rev 2-2.18.2020(format)
MASON COUNTY
EMPLOYEE PANDEMIC EXPOSURE
CONTROL, MITIGATION AND
RECOVERY POLICY
E�
a�
`ry i
Resolution No.
Creation Date:
Page 1 of 4
I. EMPLOYEE PANDEMIC EXPOSURE CONTROL, MITIGATION AND RECOVERY POLICY
1. Policy#-
2. Effective Date: 04/26/2021
3. Review Frequency: As Necessary
4. Policy Owner: DEM / Human Resources
II. PURPOSE
1. STATEMENT: Mason County is committed to the safety„and health of our employees;
accordingly, we strive to maintain a healthy worksite in accordance with state and federal
law. Specifically, RCW 49.17.060 which states, "each employer shall furnish to each of
their employees a place of employment free from recognized hazards that are causing or
likely to cause serious injury or death to his or her employees and shall comply with the
rules, regulations, and order promulgated under this chapter."
2. AUTHORITIES: The Washington State Governor's Office, State `Department of Health
(DOH), Division of Occupational Safety and Health (DOSH), and Local Public Health
Authority gives specific guidance to employers and employees when a pandemic is
declared. Employers who continue operations under the Federal, State and/or County
Emergency Declaration are required to maintain pandemic prevention practices
consistent with Federal, State and Local Health Authorities guidance. Exposure to a
pandemic is recognized as a very serious workplace hazard.
3. SCOPE: Mason County Commissioners deems all government business as essential. We
ask you, our employee,to join our efforts byfully participating in the exposure prevention
and infection control measures outlined in this policy. The Mason County Employee
Pandemic Exposure Control, Mitigation and Recovery Plan outlines the specific
procedures to implement this policy.
Essential business functions performed by employees at Mason County, Per L&I
1501-00 County'-Staff
4907-01 Prison Industries Staff
5306-07 County-Office and Administrative Staff
6901-00 Volunteers
6901-01 Student Volunteer or Unpaid Students
6905-01 County- Law Enforcement Officers
6906-01 County-Volunteer Law Enforcement Officers
7203-00 Community Service Workers
Mason County will strive to use telework and technology as a means to reduce the
exposure of our workforce, offer staggered shifts where applicable, reduce the number
of employees in a certain area if acceptable and control the types and number of staff
members moving around the facilities in order to mitigate potential future exposure.
Page 2 of 4
Mason County will not take any adverse action (such as firing, demoting, or retaliating)
against any employee who chooses to exercise their safety and health rights, such as
raising safety and health concerns to management, participating in union activities
concerning safety and health matters,filing a safety and health complaint or participating
in a DOSH investigation. All employees have thirty (30) days to file safety and health
complaints with L&I, DOSH and/or with Federal OSHA.
4. RESPONSIBLE PARTIES: All Mason County Employees, Department Heads and Elected
Officials are responsible to manage, monitor and maintain adherence to this policy as the
County moves forward in managing and mitigating pandemic recovery.
III. POLICY
1. SAFETY OFFICERS
Mason County designates each department's safety officer as the Pandemic Site Supervisor at
each of its jebsites facilities. The name and contact information of the Safety Officer will
„„sted at „ ,.h elasite's facilities p nt „f eRtF,.is available on the county website. The Safety
Officer will educate their department's employees on the importance of using the self-
regulation stations and will report to an employee's supervisor if they appear to be ill in order
to P-Rferee+hi; o-,.,, a ffl.i.. E=Xp,suFe Control, Miti„atien and Reee ,eFy Plan mitigate exposure to
other employees.
2. SELF-REGULATION STATT404S
The Federal, State and/or Local Health authorities will define the common symptoms of the
pandemic, such as; fever, cough, ;shortness of breath, fatigue, muscle aches or any other
symptomatic conditions, which will be #eeo available online to elected officials, directors,
managers, supervisors and employees. However, keeping in mind that other symptoms or no
symptoms at all may occur by'a small percentage of people.
3. PERSONAL PROTECTIVE EQUIPMENT(PPE)
Mason County will provide all employees with needed personal protective equipment (PPE) such
as, but not limited to;facemasks, nitrile/vinyl gloves, eye protection, hand sanitizer, and cleaning
solutions. Masks, in accordance with the Washington Department of Health guidelines or as
required by the Washington Department of Labor& Industries'safety rules, must always be worn
by every employee on the property or premises, unless they are working alone.
The oand-P-.n,iG EXPE)SUFe CeRtFel, MitigatieR and o,,,.,,.,eF This policy includes required social
distancing as a safety prevention measure. Required social distancing is a specific measurement
of separation between employees must be maintained at all times. Only infrequent passing
within the required social distancing is allowed by employees who are not wearing respiratory
protection. Gatherings of any size must be managed by staggering work schedules and taking
breaks/lunch in shifts. Any time two or more persons must meet, ensure a required social
distancing of separation.
Page 3 of 4
4. SANITATION & HYGIENE
Mason County employees will follow the Federal, State, DOH, DOSH or Local Health Authority
guidance for sanitation and personal hygiene found on the county uvebsite.
S. SAFETY TRAINING
During a pandemic all employees are required to actively participate in a safety training meeting
Important information and reminders from the CDC, Washington State Department of Health,
DOSH, Local Health Department, and other governing agencies will be posted at each Mason
County jobsite for employees to review regularly.
6. INCIDENT REPORTING
Employees are required to seek medical attention and inform Human Resources if they or a
member of their household has a suspected or confirmed pandemic related illnesses.
7. ATTENDANCE
Employees who do not believe it is safe to work may remove themselves from the office and
immediately notify management. If an employee does not feel comfortable working, they will
not be terminated or retaliated against for their decision to stay home and stay healthy. They
will however be required to take appropriate leave. Paid Administrative Leave pay will not be
authorized for any such leave, unless approved for all employees by the Board of County
Commissioners.
8. POST-EXPOSURE RECOVERY PLAN
Generally, workers who have been exposed will be asked to self-quarantine; however, the
Federal, State or Local Health authorities (CDC, DOH, DOSH or MCPH) may update guidance
allowing Mason County employees to return to work to ensure continuity of operations of
essential functions, specifics can be found on the county wesite.
For questions or concerns regarding this Pandemic Exposure Control, Mitigation and Recovery
Policy, please contact Mason County Human Resources or the department Safety Officer.
Employee Acknowledgement
I (Employee Name) hereby acknowledge that I have read
Mason County Pandemic Exposure Control, Mitigation and Recovery Plan. I understand that it
describes the conduct and behavior expected of me as an employee of Mason County further
understand that if I violate the described policies and procedures, disciplinary action may be
taken against me and/or I may be sent home for the day and/or I may be terminated for cause
because ensuring the health and safety of others is Mason County's first priority.
Employee Signature Date
Page 4 of 4
MASON COUNTY
EMPLOYEE PANDEMIC EXPOSURE CONTROL,
MITIGATION AND RECOVERY PLAN
wr
M54
1. SELF-REGULATION CTAT40NS
If an employee (or a member of their household) develops pandemic symptoms illnesses
consistent with a pandemic, are encouraged to stay home. If an employee (or a member of their
household) has a suspected or confirmed pandemic illness, s/he is required to follow the isolation
and quarantine requirements as established by the Federal, State or Local Health Authority.
In an abundance of caution, all employees will screen themselves at the self-regulation station,
upon entering the workplace, for symptoms and instructions to wash their hands for 20 seconds
with soap and water upon arrival to each facility. It is the responsibility of each employee, who
reports to work, to monitor if they (or a member of their household) have a symptom(s) of the
pandemic. If they do, they need to stay home or if it develops during the workday, go home. At
the self-regulation station each employee will measure their own temperatures using a 'no touch'
or 'no contact' wall-mounted thermometer. Any worker with pandemic like symptoms or a
temperature of 100.4 degrees Fahrenheit or higher, will immediately leave the premise and
contact their supervisor via telephone to reportthey are going home based on their self-screened
result. If an employee experiences the onset of symptoms during a shift, again, they will be
immediately sent home.
Screening employees for symptoms and checking an employee's temperature are considered
medical examinations according to the Americans with Disabilities Act of 1990 (ADA) and Equal
Employment Opportunity Commission (EEOC). The ADA and EEOC both define a medical
examination as, "a procedure or test that seeks information about an individual's physical or
mental impairments or health." Medical examinations are not typically performed or allowable
by employers; however, the ADA and EEOC make an exception to this legislation when the CDC
and/or local health officials proclaim a pandemic or other local health emergency.
In compliance with the ADA and HIPAA, Mason County will not document, maintain health
records, share, or discuss your personal health information with anyone other than the Mason
County Health Officer or designee. We are committed to respecting and maintaining the
personal privacy of our employees.
Page 1 of 6
Following the identification of symptoms or a suspected/confirmed pandemic related illness of
either an employee (or a member of their household),the employee will not be allowed to return
to work until they have been evaluated by their healthcare provider and are symptom-free.
Employees who are sent home or required to stay home may use leave associated Federal, State
or Local pandemic leave (if offered) until it is exhausted. Once exhausted employees are required
to use their accrued leave (sick and vacation) prior to being authorized Leave Without Pay
(LWOP), unless they choose to use Washington Paid Family Medical Leave.
2. PERSONAL PROTECTIVE EQUIPMENT(PPE)
Mason County will provide all employees with needed personal protective equipment (PPE) such
as, but not limited to;facemasks, nitrile/vinyl gloves, eye protection, hand sanitizer, and cleaning
solutions. Masks, in accordance with the Washington Department of Health guidelines or as
required by the Washington Department of Labor& Industries' safety rules, must always be worn
by every employee on the property or premises, unless they are working alone.
Therefore, employees are required to wear facemasks while entering any common workspace
areas or in locations that others are in or are potentially within required social distancing. For
example, a mask should be worn when using the restroom, walking in hallways, or when going
to the copy machine. Gloves and eye protection, specific to the task being performed, will also
be provided if necessary, please inform Human Resources. Nitrile/vinyl gloves may be used by
employees who are performing tasks which do not typically require gloves. However, nitrile/vinyl
gloves are one-time use only and should be discarded after each use. All other gloves will be
cleaned and sanitized between uses. To prevent potential latex exposures, including anaphylaxis,
to those with latex allergies, latex gloves are not permitted on any Mason County facility.
Employees are required to adhere to all other PPE policies outlined in Mason County Safety Policy
and Accident Prevention Program as well as the Federal, State, DOH, DOSH and Local Health
Authority for the pandemic. In addition to those policies, the Pandemic Exposure Control,
Mitigation and Recovery Policy includes required social distancing as a safety prevention
measure. Required social distancing is a specific measurement of separation between employees
must be maintained at all times. Only infrequent passing within the required social distancing is
allowed by employees who are not wearing respiratory protection. Gatherings of any size must
be managed by staggering work schedules and taking breaks/lunch in shifts. Any time two or
more persons must meet, ensure a required social distancing of separation.
Materials or other work items must be transported between employees by mechanical means or
by using staging points. If a staging point is used, employees may go to that central point (one at
a time) to drop off or pick up items that typically transfer between employees. Employees may
also have "mailboxes,"or"bins," at the periphery of their workspace where materials may be left
for them by other employees. However, at all mechanical transfer, staging points and peripheral
drop off bins, provisions must be made to clean objects handled when the items are transferred.
Identify all 'choke points' and 'high-risk areas' in the office or in our facilities (areas where
employees naturally congregate), they must be labeled as such. To control these areas and
Page 2 of 6
minimize close interaction, we are implementing an occupancy restriction of one (1) person at a
time. We also ask that you wipe down surfaces after use, avoid touching door handles and wash
or sanitize your hands before exiting these designated areas.
Occupied workstations will be separated by the required social distancing or will have physical
barriers between them.
Interactions when picking up or delivering equipment must be minimized. If possible, we ask
that employees and delivery personnel maintain the required social distancing of separation at
all times.
Employees are encouraged to conduct business with other departments electronically, by
telephone, zoom or other means, when possible. When not possible, scheduling a meeting is
encouraged to ensure the parties can practice required social distancing through scheduled
appointments.
Any required in-person employee meetings will be limited to the Federal, State, DOH, DOSH or
local Health Authority guidance. ten (10) employees with required social distancing maintained
by employees at all time. If employee meetings cannot be performed within these standards,
they will need to be conducted via telephone conference or through electronic video media.
3. SANITATION & HYGIENE
Mason County employees will follow the Federal, State, DOH, DOSH or Local Health Authority
guidance for sanitation and personal hygiene. will either provide a permanent or portable
handwashing station to employees. Regardless of the type, soap and running water (hot and
cold) shall be abundantly provided for frequent handwashing. Employees are encouraged to
regularly wash their hands. Handwashing is absolutely required upon arrival and departure,
before and after using the restroom, before and after eating, after coughing, after sneezing, after
blowing your nose.
Alcohol-based hand sanitizers with greater than 60%ethanol or 70% isopropanol may be used by
employees between handwashing but are not a replacement for handwashing requirements.
Employees are strongly discouraged from touching their face (eyes, nose, mouth, ears) with
unwashed hands or while wearing contaminated gloves. Employees are strongly encouraged to
cover their mouth and nose when coughing or sneezing.
There will be a strict surface cleaning and sanitizing schedule for public spaces. Employees are
required to clean their areas by removing buildup, dirt, debris, and other material on surfaces.
To accomplish this, water and soap (or another cleaning fluid) will be used with wipes, clothes,
brushes or other physical means of removing these materials so that there is no visible build-ups,
smears, or streaks on the surface. Once the surface is clean, All high touch surfaces need to be
sanitized. Surfaces may be sanitized using an EPA approved disinfectant or other health authority
authorized means.
Page 3 of 6
Disinfectants will be available to workers throughout the office and facilities; all cleaning supplies
will be replenished regularly. If you are running low on disinfectant or another cleaning supply,
please notify the maintenance department by entering a help desk request at
http://helpdesk.mason.local/tickets/ immediately.
SIDS and MSDS data sheets will be provided for all chemicals used including but not limited to
hand soap, sanitizer, disinfectants, etc.
4. SAFETY TRAINING
During a pandemic all employees are required to actively participate in a safety training meeting
on the first day back to work and weekly updates thereafter to be conducted by Risk
Management. A schedule of mandatory safety training meetings will be provided to all
employees. Employees who work remotely are required to attend all safety training meetings
through Zoom. Attendance will be communicated verbally-the trainer will sign in each attendee
to prevent supply sharing and physical contact.
Any required in person meetings will be limited to the guidance for business meeting and
attendees are required to maintain social distancing practices.
Important information and reminders from the CDC, Washington State Department of Health,
DOSH, Local Health Department, and other governing agencies will be posted at each Mason
County jobsite for employees to review regularly.
5. INCIDENT REPORTING
Employees are required to seek medical attention and inform Human Resources if they or a
member of their household has a suspected or confirmed pandemic related illnesses.
6. ATTENDANCE
All employees will be given a Pandemic Contact Tracing Log,which they are required to complete
daily. Contact tracing logs will remain at the facility. Employees are required to sign in/out and
confirm they have sanitized their work area, were given the proper PPE, and washed their hands
upon arrival.
To the extent practical, only one visitor will be allowed on each facility at a time. Visitors include
family members, clients, vendors, friends, delivery personnel, etc. All visitors are strongly
encouraged to participate in symptom screening procedures and the use of the visitor logs
located at each point of entry.
Employees who do not believe it is safe to work may remove themselves from the office and
immediately notify management. If an employee does not feel comfortable working, they will
not be terminated or retaliated against for their decision to stay home and stay healthy. They
will however be required to take appropriate leave. Paid Administrative Leave pay will not be
authorized for any such leave, unless approved for all employees by the Board of County
Commissioners.
Page 4 of 6
Mason County does offer select administrative employees the option to work remotely
(teleworking); however,this option may be revoked at any time at the discretion of management.
All employees working remotely are expected to be logged in, actively performing job tasks and
answering phone calls during their regular work schedule. Working remotely is a privilege and
we trust employees will treat it as such. Mason County does not offer teleworking to all
employees.
In the event an employee opts not to work and working remotely is not an option, information
will be provided to him/her regarding expanded family and medical leave requirements included
in any leave associated Federal, State or Local pandemic leave (if offered). Employees will also
be allowed to use any available form of accrued paid leave, including vacation time and
Washington State Sick Pay.
7. POST-EXPOSURE RECOVERY PLAN
Generally, workers who have been exposed will be asked to self-quarantine; however, the
Federal, State or Local Health authorities (CDC, DOH, DOSH or MCPH) may update guidance
allowing Mason County employees to return to work to ensure continuity of operations of
essential functions. In order to safely return, however, the potentially exposed employee must
meet the standards of the authorized return guidance to minimally include entry point health
screening, wear a mask at all times, practice required social distancing and clean/disinfect
workspaces regularly for a period determined by the guidance following the potential exposure.
If an employee or visitor notifies Mason County that they (or a member of their household) has
a suspected or confirmed pandemic related illness,the work space and/or facility will be sanitized
immediately by maintenance staff, upon notification via http'//helpdesk.mason.local/tickets/.
Sanitation efforts will be focused on areas where the ill employee or visitor physically stayed
longer than fifteen (15) minutes through the duration of his/her workday or visit. In addition to
these focal points, all accessible surfaces will be wiped, any visible soiling will be cleaned, and
commonly touched surfaces will be sanitized. Employees will not be permitted to re-enter the
office and/or facility until this process is complete.
The Acting/Standing Health Authority (CDC, DOH, MCPH) will make notification of possible
exposure to all employees and visitors who checked in/out on the day of exposure and two days
after, utilizing the established contact tracing logs. The notice will be given via telephone, e-mail,
and regular mail. The name and personal health information of the sick individual will remain
confidential, as required by the Americans with Disabilities Act.
In the event of exposure/possible exposure, Mason County will notify the Acting/Standing Health
Authority. employees will be instructed to proceed with testing and/or treatment based on the
CDC Public Health Recommendations for Community-Related Exposure unless advised otherwise
by the Washington State Department of Health.
For questions or concerns regarding this Pandemic Exposure Control, Mitigation and Recovery
Policy, please contact Mason County Human Resources or the department Safety Officer.
Page 5 of 6
Employee Acknowledgement
I (Employee Name) hereby acknowledge that I have read
Mason County Pandemic Exposure Control, Mitigation and Recovery Plan. I understand that it
describes the conduct and behavior expected of me as an employee of Mason County further
understand that if I violate the described policies and procedures, disciplinary action may be
taken against me and/or I may be sent home for the day and/or I may be terminated for cause
because ensuring the health and safety of others is Mason County's first priority.
Employee Signature Date
Page 6 of 6
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: May 3, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Requests for Supplemental Appropriations and Amendments to the 2021 Budget
EXECUTIVE SUMMARY: Requests for the first scheduled budget hearing for supplemental
appropriations and amendments to the 2021 budget are attached. There may be additional
requests presented during the May 10th Board briefing.
BUDGET IMPACT:
Total increase to 2021 authorized expenditure appropriations:
General Fund (001): $100,257
Total impact to ending fund balances:
General Fund (001): Decrease of $64,850
PUBLIC OUTREACH: RCW 36.40.100 requires the Board to publish notice in the official
county newspaper for two consecutive weeks prior to the budget hearing.
RECOMMENDED OR REQUESTED ACTION: Request to set a public hearing for June 81h
at 9:15 a.m. to consider and approve supplemental budget requests and budget transfers to
the 2021 budget.
ATTACHMENTS: Proposed 2021 Budget Amendment #1 Detail & Detailed Budget Entries
ATTACHMENT A TO RESOLUTION NO. 2021 BUDGET AMENDMENT#1 DETAIL
2020 2020
FUND REVENUE EXPENDITURE
LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE __ DESCRIPTION _
EMERGENCY
1 001 GENERAL FUND MANAGEMENT 2,823 2,823 E20-250 EMPG-S GRANT INCREASE
AOC FUNDING FOR COVID EXPENDITURES&
2 001 GENERAL FUND DISTRICT COURT 25,269 25,269 REIMBURSEMENT FOR INTERPRETER SERVICES
3 001 GENERAL FUND SUPERIOR COURT 7,315 7,315 AOC FUNDING FOR COVID EXPENDITURES
WSU MOA INCREASE FOR 3/4 TIME EMPLOYEE
4 001 GENERAL FUND WSU 6,000 TO TO FULL TIME EMPLOYEE
EMERGENCY FEMA COVID EXPENSE FOR DEM OT& DRIVER
5 001 GENERAL FUND MANAGEMENT 1,700 RECORDS
FACILITIES&
6 1001 GENERAL FUND GROUNDS 4,500 INCREASE TO BUDGETED MOTOR POOL FUEL
COMMUNITY BERK BELFAIR UGA EIS CONTRACT INCREASE&
7 001 GENERAL FUND DEVELOPMENT 43,150 MOVING 2020 UNEXPENDED PORTION TO 2021
8 001 GENERAL FUND PARKS&TRAILS 4,500 INCREASE TO BUDGETED MOTOR POOL FUEL
9 001 GENERAL FUND NON DEPARTMENTAL 5,000 COUNTY CONTRIBUTION TO GORST COALITION
FACILITIES& TRANSFER VEH#268 BUDGETED IN MOTOR
10 001 GENERAL FUND GROUNDS 6,430 POOL TO FACILITIES
TRANSFER VEH#268 BUDGETED IN MOTOR
11 001 GENERAL FUND MOTOR POOL (6,430) POOLTO FACILITIES
GENERAL FUND TOTAL 35,407 100,257
OTHER FUNDS TOTAL
ALL FUNDS GRAND TOTAL 35,407 100,257
Page 1 of 1
ATTACHMENT B TO RESOLUTION NO. 2021 BUDGET AMENDMENT#1 DETAILED BUDGET ENTRIES
Line Proposed
from Budgeted EFB
A Account -Type I/D Revenue Expenditure EFB Change Total Description
1 001.000000.050.000.333.97.300250.0000.00. 2 1 2,823 _ E20-250 EMPG-S GRANT
1 001.000000.050.000.525.10.510600.0000.00. 2 1 2,823 EXTRA HELP
2 001.000000.100.000.333.21.301906.0000.00. 2 1 15,000 AOC CARES
2 001.000000.100.000.3XX.XX.3XXXXX.0000.00. 2 I 10,269 INTERPRETER REIMBURSEMENT
2 001.000000.100.000.512.40.531010.0000.00. 2 1 4,960 OFFICE SUPPLIES
2 001.000000.100.000.512.40.531020.0000.00. 2 1 700 JURORSUPPLIES
2 001.000000.100.000.512.40.535010.0000.00. 2 1 2,227 SMALL TOOLS&MINOR EQUIPMENT
2 001.000000.100.000.512.40.535099.0000.00. 2 1 2,000 TRACKABLE TOOLS/EQUIPMENT
2 001.000000.100.000.512.40.548010.0000.00. 2 1 3,313 MACHINE MAINTENANCE
2 001.000000.100.000.512.40.549010.0000.00. 2 1 1,800 MISCELLANEOUS
2 001.000000.100.000.512.40.541050.0000.00. 2 1 10,269 INTERPRETER
3 001.000000.250.000.333.21.301906.0000.00. 2 1 6,015 AOC CARES
3 001.000000.250.000.369.91.300000.0000.00. 2 1 1,300 AOC-OTHER MISC REVENUE
3 001.000000.250.000.512.21.535098.0000.00. 2 1 4,470 IT TRACKABLE EQUIPMENT
3 001.000000.250.000.512.21.531010.0000.00. 2 1 2,845 OFFICE SUPPLIES
4 001.000000.010.000.571.21.541516.0000.00. 1 1 6,000 WSU MOU
4 001.000000.320.000.508.80.500000.0000.00. 1 D 6,000 2,007,885 END FUND BALANCE UNRESERVED
5 001.000000.050.000.525.10.512000.0000.00. 1 1 1,200 OVERTIME
5 001.000000.050.000.525.10.541010.0000.00. 1 1 500 DRIVER RECORDS
5 001.000000.320.000.508.80.500000.0000.00. 1 D 1,700 2,006,185 END FUND BALANCE UNRESERVED
6 001.000000.055.000.518.30.532777.0000.00. 1 1 4,500 MOTOR POOL FUEL
6 001.000000.320.000.508.80.500000.0000.00. 1 D 4,500 2,001,685 END FUND BALANCE UNRESERVED
7 001.000000.125.146.558.60.541021.0000.00. 1 1 43,150 BERK UGA EIS
7 001.000000.320.000.508.80.500000.0000.00. 1 D 43,150 1,958,535 END FUND BALANCE UNRESERVED
8 001.000000.146.000.576.80.532777.0000.00. 1 1 4,500 MOTOR POOL FUEL
8 001.000000.320.000.508.80.500000.0000.00. 1 D 4,500 1,954,035 END FUND BALANCE UNRESERVED
9 001.000000.300.000.518.63.541010.0000.00. 1 1 5,000 GORST COALITION
9 001.000000.320.000.508.80.500000.0000.00. 1 D 5,000 1,949,035 END FUND BALANCE UNRESERVED
10 001.000000.055.000.518.30.548777.0000.00. 3 1 6,430 MOTOR POOL MAINT-MONTHLY
11 001.000000.305.000.594.18.564777.0000.00. 3 D F6,430 MOTOR POOL CAPITAL LEASE
General Fund Total: 35,407 100,257 64,850
Other Funds Total•
All Funds Grand Total: 35,407 100,257 64,850
Page 1 of 1
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dave Windom / Todd Parker
DEPARTMENT: Community Services — Community EXT: 260
Health
BRIEFING DATE: 5/3/21
PREVIOUS BRIEFING DATES: 3/29/21 & 4/12/21
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
[_I Legal ❑ Other — please explain
ITEM: Treasury Rent Assistance Program (T-RAP) Contract with the Department of
Commerce
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
Discuss subcontracting with PUD3 in the amount of $300,000 for utility assistance.
The Treasury Rent Assistance Program Grant is intended to prevent evictions by paying
past due and future rent, and past due utilities while targeting limited resources to those
with the greatest needs and distributing funds equitably.
The funds are from the U.S. Department of the Treasury in the amount of $3,459,027.
Grant funds are administered by the Local Government Coronavirus Relief Fund thru the
Washington State Department of Commerce.
BUDGET IMPACT:
No impact to general fund. Within the grant budget.
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.)
Outreach efforts will continue and follow the same strategy as with the Eviction Rent
Assistance Program with the addition of PUD3 as a direct provider of assistance.
RECOMMENDED OR REQUESTED ACTION:
Move to action agenda on May 11
ATTACHMENTS:
Draft contract
Briefing Summary 4/26/2021
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT#PUD3.2021.T-RAP
THIS CONTRACT is made and entered into by and between Mason County,hereinafter referred to as
"COUNTY"and Mason County Public Utilityles District No.3 hereinafter referred to as
"CONTRACTOR."
Contracted Entity Mason County PUD No.3
Address 2621 E Johns Prairie Road
City,State,Zip Code Shelton,WA 98584
Phone 360-426-8255
Primary Contact Name,Title Diane Hennessy,Customer Service Manager
Primary Contact Phone&E-mail 360-426-8255 ext.5219 1 diane.hen nessy(&masonpud3.M
Contractor Fiscal Contact Sherry Speaks,Finance Manager
Contractor Fiscal Phone&Email 360-426-8255 ext.5304 1 sherrys(aDmasonpud3.org
Washington State UBI# 69-0910544
Federal EIN 91-1259796
Total Award/Contract Value $300,000
Contract Term Duration March 13 2020-December 31 2021
County Contract Contact Lydia Buchheit,Community Health Manager
County Contract Email&Phone L diab co.mason.wa.us 360-427-9670 ext 404
County Fiscal Contact Casey Bingham,Fiscal Manager
County Fiscal Email&Phone gaseyb@co.mason.wa.us 360-427-9670 ext.562
PURPOSE
The Treasury Rent Assistance Program Grant is intended to prevent evictions by paying past due and
future rent,and past dug utilities while targeting limited resources to those with the greatest needs
and distributing funds equitably.
COUNTY end CONTRACTOR, as defined above,acknowledge,and accept the terms of this contract
and EXHIBITS and have executed this contract on the date below to start as of the date and year
referencedyabove. The rights and obligations of both parties to this contract are governed by this
contract including Special Conditions,Gehq'ral Terms and Conditions,Exhibits,and the following
other documents igcorporated by reference: Housing RFP Application, instructions,and disclosures.
MASON COUNTY PUD NO.3 MASON COUNTY,WASONTRACTOR
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Annette Creekpaum,ManagerAgeRGY Name
Randy Neatherlin,Chair
Date
APPROVED AS TO FORM:
Print Alarne,4 Tot
Tim Whitehead,Chief DPA
' Professional.Services Contract(rev 04/2019) Pagel I
Date
Special Conditions
Funding Source: Department of Commerce Treasury Rent Assistance Program(T-RAP)
Acknowledgement of Federal Funds:
Recipient understands and agrees that the funds disbursed under this award may only be used
for the purposes set forth in Section 501 of Division N of the Consolidated Appropriations Act,
2021, Pub. L.No. 116-260(Dec.27,2020)(referred to herein as"Section 501").
The Grantee agrees that any publications(written,visual,or sound)but excluding press
releases,newsletters,and issue analyses, issued by the Grantee describing programs or
projects funded in whole or in part with federal funds under this Grant,shall contain the following
statements:
"This project was supported by a grant awarded by US Department of the,Treasury. Points of view in
this document are those of the author and do not necessarily represent the official position or policies
of the US Department of the Treasury.Grant funds are administered by the Local Government
Coronavirus Relief Fund thru the Washington State Department of Commerce."
General Terms and Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY all services a,pd any materials as set forth as identified in
EXHIBIT A SCOPE OF SERVICES,,Department of Commerce Grant Guidelines,Question and
Answer Documents and all forms and instructions on the Commerce we-bsite related to this program.
No material,labor or facilities will be furnished by COUNTY,unless otherwise provided for in the
CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after.the term of this CONTRACT shall be performed
at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both
parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by
mutual consent of the parties;provided, however,that the CONTRACT is in writing and signed by
both parties.
COMMERCE and the State of Washington are not liable for claims or damages arising from a
Subgrantee's performance of the subgrant. All subgrants shall bind the Subgrantee to follow all
applicable terms of the Grant.
Amendments and Extension:
This contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the parties,for a
period of up to one year,and for a total of no longer than three years.
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor,
and nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder,and all services performed shall be made and performed pursuant to this
CONTRACT by the CONTRACTOR as an independent contractor.
Professional Services Contract(rev 04/2019) Page 2 I
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C-Budget,and the CONTRACTOR is not entitled to any benefits including, but not limited to:
vacation pay,holiday pay,sick leave pay,medical,dental,or other insurance benefits,or any other
rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it
maintains a separate place of business,serves clients other than COUNTY,will report all income and
expense accrued under this CONTRACT to the Internal Revenue Service,and has a tax account with
the State of Washington Department of Revenue for payment of all sales and use and Business and
Occupation taxes collected by the State of Washington. CONTRACTOR will be responsible for and
will pay all taxes related to the receipt of payments from the COUNTY.
CONTRACTOR will defend,indemnify and hold harmless COUNTY,its officers,agents or employees
from any loss or expense,including,but not limited to,settlements,judgments,setoffs,attorneys'fees
or costs incurred by reason of claims or demands because of breach of the provisions of this
paragraph.
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY will pay
CONTRACTOR upon acceptance of services provided.;and receipt of properly completed invoices,
which shall be submitted to the COUNTY representative as outlined in Exhibit C: Budget.The
CONTRACTOR shall only be paid as a reimbursement of allowable costs incurred during each invoice
period,according to the terms provided in EXHIBIT A, if CONTRACTOR performs the services and
submits all reporting to a satisfactory level.
The COUNTY may,in its sole discretioo'withhold payments claimed by the Grantee for services
rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition of this Grant.
No payments in advance or in anticipation of services or supplies to be provided under this Grant shall
be made by the COUNTY.
The invoices shall describge and document,to the COU,NTY'S satisfaction,a description of the work
performed,the progress of the project and fees.'The invoice shall include the contract number.
Provide a detailed breakdown of expenses invoiced by allowable intervention type and budget
category. CONTRACTOR must keep all back up documentation and receipts on file.The COUNTY
may request a review of the documentation prior to payment or as part of a contract monitoring
process.
Funding will be disbursed upon submitting the program reports and expenditure invoice according to
the vendor payment schedule'of the County Assessor's Office. Payment shall be considered timely if
made by the COUNTY within thirty(30)calendar days after receipt of properly completed invoices and
any accompanying reports.
Duplicate Payment:
The COUNTY shall not pay CONTRACTOR,if the CONTRACTOR has charged or will charge any
other party under any other Grant,subgrant/subcontract,or agreement,for the same services or
expenses. If it is determined that CONTRACTOR has received duplicate payment,the
CONTRACTOR must pay back the COUNTY for these expenses.
Payment Information:
CONTRACTOR agrees to complete or make sure a current Vendor Payment Form is on file providing
the COUNTY with all information necessary to correctly issue such payments. COUNTY will
reimburse CONTRACTOR for actual expenditures incurred each report period,according to the terms
provided in EXHIBIT A,Scope of Service,provided that the CONTRACTOR performs the services
and submits all reporting to a satisfactory level. No payments in advance or in anticipation of goods
or services to be provided under this contract shall be made by the COUNTY.
Professional Services Contract(rev 04/2019) Page 3 I
Payment is on the assumption that State and local funds are available to the COUNTY for
disbursement to the CONTRACTOR and have been expended and program requirements met,or
earlier in the event of non-compliance. If State or local funds are not available to the COUNTY,the
COUNTY reserves the right to amend the payment terms and the amount of the maximum contract
total. The term of this CONTRACT begins on the Effective Date,and the CONTRACTOR agrees not
to incur any expenses on the program using COUNTY funding prior to the effective date.
Budget:
CONTRACTOR further agrees that funds provided under this CONTRACT will be expended as
specifically itemized line by line in the Budget provided in Exhibit C,and that CONTRACTOR will
follow the Budget Amendment Process for quarterly expense transfers within a budget category(i.e.
operations,administration). Budget transfers will not be made unless approved by the COUNTY.
Recordkeeping:
CONTRACTOR agrees to keep records in an easily read form sufficient to account for all receipts and
expenditures of contract funds. These records,as well as supporting documentation,will be archived
by the CONTRACTOR'S office for at least six(6)years after the end of the contract. CONTRACTOR
agrees to make such books, records,and supporting documentation available to the COUNTY for
inspection when requested.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in
"Exhibit C BUDGET". Where Exhibit"C"requires payments by the COUNTY,payment shall be based
upon written claims supported, unless otherwise provided in Exhibit"C,"by documentation of units of
work performed and amounts earned, includrig,where appropriate,the actual number of days worked
each month,total number of hours for the month,and the total dollar payment requested,to comply
with municipal auditing requirements.
Unless specifically stated in Exhibit"C"or approved in writing in advance by the official executing this
CONTRACT for COUNTY or his or her designee(hereinafter referred to as the"Administrative
Office COUNTY will.not_reimburse the CONTRACTOR for anycosts.or.expensesincurredby______- Commented iwil:iam guessing that this should beaconuna
the CONTRACTOR in the performance ofthis CONTRACT. Payment shall be considered timely if and not aperiod As written it does not make any sense.
made by the COUNTY within thirty(30)calendar days after receipt of properly completed invoices and
any accompanying reports_
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports,as well as perform all other
requirements outlined in Exhibit A—SCOPE OF SERVICE,on or before the dates indicated therein.
The COUNTY reserves the right to aggregate;disaggregate,analyze,reproduce,and/or disseminate
the data provided in program reports,financial activity reports,or any other reports submitted to the
COUNTY with respect to the program.
Federal and State Benchmarks,Data Collection,and Evaluation:
The Department of Housing and Urban Development(HUD)and the Department of Commerce may
require additional reporting of programs and continuums of care directly or indirectly related to the
funding awarded such as,but not limited to,Coordinated Entry,Data Quality, Data Timeliness,
Housing Inventory Report,Annual Performance Report, Point in Time Count and System
Performance Measures. CONTRACTOR agrees to participate in these evaluation efforts,meet
individual benchmarks that contribute to the system and will fulfill the data collection and reporting
requirements specified at the time of the request. It will be the obligation of the COUNTY
representatives,CONTRACTOR and other contractors to provide protections and assurances
regarding the confidentiality of data,samples of work(in any media format)and/or interview
comments provided by participants. CONTRACTOR also agrees to provide the COUNTY with the
results of any independent or self-directed evaluation or research undertaken in respect to the funded
program.
IProfessional Services Contract(rev 04/2019) Page 4 I
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State
income taxes. Where required by State or Federal law,the CONTRACTOR authorizes COUNTY to
withhold for any taxes other than income taxes(i.e.,Medicare). All compensation received by the
CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in
accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make
the necessary estimated tax payments throughout the year, if any,and the CONTRACTOR is solely
liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The
CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from
the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required
by law. The CONTRACTOR must pay all other taxes, including,;bUt not limited to,Business and
Occupation Tax,taxes based on the CONTRACTOR's gross or,net income,or personal property to
which COUNTY does not hold title. COUNTY is exempt from federal Excise Tax.
No Guarantee of Employment: f,
The performance of all or part of this CONTRACT by1he CONTRACTOR shall not operate to vest any
employment rights whatsoever and shall not be deerned to guarantee any employment of
CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any
sub-contractor by COUNTY now or in the future.
Intellectual Property:
CONTRACTOR shall retain all copyrights and other intellectual property rights to written work
produced because of this award,including but not limited to,work product listed in SCOPE OF
SERVICES. CONTRACTOR grants to COUNTY a nonexclusive;irrevocable, perpetual,and royalty-
free license to access,reproduce;publish,copy,or oih Oise use such written work. Program
materials may be reproduced(but not morphed,amendei3,revised,oi'redesigned)by any other party,
on a worldwide, non-exclusive basis and without fee in connection with their own educational or
program purposes,but may not be used in connection with sales or distribution for profit. The owner
must approve any use of project materials not specifically permitted under this provision,in advance
and in writing. As appropriate,all materials shall co4ain an attribution of ownership.
Third-Pa?Rights:
CONTRACTOR warrants that written work product(s)produced under the terms of this CONTRACT
will not infringe,misappropriate,or violate the rights of any third party,or incorporate or be derived
from the intellectual property of any third party,without the COUNTY'S prior written consent.
Audit Provisions and Non-Compliance:
Throughout the course of the CONTRACT term,the COUNTY will monitor compliance with contract
requirements and performance, invoices, reports and Scope of Services(Exhibit A). If the COUNTY,
a)encounters non-compliance with the terms outlined in the CONTRACT on the part of the
CONTRACTOR,or(b)is not satisfied, in its sole discretion,with the quality of CONTRACTOR'S work,
the COUNTY will follow to make a reasonable attempt to assist CONTRACTOR with technical
assistance to resolve issues that impede quality and compliance. If compliance and/or quality issues
are not resolved through standard technical assistance,or reasonable efforts to provide such
assistance,CONTRACTOR will be engaged in corrective action through a Corrective Actions and/or
Performance Improvement Plan,as outlined in Contract Guidance Manual. Failure to meet the
corrective actions can result in early contract termination,as outlined in Contract Guidance Manual.
Contract Close out:
Final payment is contingent upon the CONTRACTOR'S ability to provide the COUNTY with all
invoices and work product including plans,narrative reports,and data reports,to release the final
payment for services within sixty(60)calendar days of contract completion or termination. The
Professional Services Contract(rev 04/2019) Page 5 I
COUNTY shall have no further obligation to pay CONTRACTOR if any invoices or reports are past
due for the sixty(60)day period following the contract term end date.
Early Termination:
The COUNTY may terminate the contract prior to the end of the term if satisfactory compliance is not
reached after reasonable efforts have been made to restore compliance,as outlined in Contract
Guidance Manual. In the case of such termination,CONTRATOR is required to immediately repay
the full amount of any funds which CONTRACTOR did not spend as of the date of the notice of
termination. CONTRACTOR must submit a final invoice and all reports to a satisfactory level within
sixty(60)days of termination to receive payment for any services up until the day of termination. The
COUNTY shall have no further obligation to pay CONTRACTOR if any invoices or reports are past
due for the sixty(60)day period following termination.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes
insolvent or is declared bankrupt or commits any act of bankruptcy or,insolvency or makes an
assignment for the benefit of creditors,COUNTY may,by depositing written notice to CONTRACTOR
in the U.S.mail,terminate the CONTRACT,and at COUNTY's option,obtain performance of the work
elsewhere. If the CONTRACT is terminated for default,CONTRACTOR shall not be entitled to
receive any further payments under the CONTRACT until all work called for has been fully performed.
Any extra cost or damage to COUNTY resulting from such default(s)shall be deducted from any
money due or coming due to CONTRACTOR. CONTF�ACTOR shall bear any extra-expenses
incurred by COUNTY in completing the work, including all increased costs for completing the work,
and all damage sustained,or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and--it is later determined for any reason that
CONTRACTOR was not in default,the rights and obligations of the parties shall be the same as if the
notice of termination had been lssru&dpursuant to the Termination for'Fublic Convenience paragraph
hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines,in its
sole discretion,that such termination is in the interests of COUNTY. Whenever the CONTRACT is
terminated in accordance with this paragraph,CONTRACTOR shall be entitled to payment for actual
work performed in compliance Wjth Exhibit A-SCOPE OF SERVICES. An equitable adjustment in the
CONTRACT price.for partially completed items of work will be made, but such adjustment shall not
include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this
CONTRACT by COUNTY at any tima during the term,whether for default or convenience,shall not
constitute breach of CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine,in its sole
discretion,that such termination is necessary due to a decrease in available project funding including
State and/or Federal grants.Whenever the CONTRACT is terminated in accordance with this
paragraph,the CONTRACTOR shall be entitled to payment for actual work performed in compliance
with Exhibit A Scope-of-Services and Exhibit B Compensation.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the
times set forth in this CONTRACT,then COUNTY may, upon written notice,withhold from amounts
otherwise due and payable to CONTRACTOR,without penalty,until such failure to perform is cured
or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling
CONTRACTOR to termination or damages,provided that COUNTY promptly gives notice in writing to
the CONTRACTOR of the nature of the default or failure to perform,and in no case more than ten
' Professional Services Contract(rev 04/2019) Page 6 I
(10)days after it determines to withhold amounts otherwise due. A determination of the
Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the
amount required to cure any alleged failure to perform shall be deemed conclusive,except to the
extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the
Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the
Administrative Officer which has become conclusive under this clause,without prejudice to any other
remedy under the CONTRACT,to take all or any of the following actions:(1)cure any failure or
default,(2)to pay any amount so required to be paid and to charge the same to the account of the
CONTRACTOR,(3)to set off any amount so paid or incurred from amounts due or to become due the
CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes
clause,no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by
COUNTY under this clause.
Disputes:
1.Differences between the CONTRACTOR and COUNTY,arjsfrig under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that
such matters may be settled,or other appropriate action pggmptly taken. For objections that are not
made in the manner specified and within the time limits stafed,the records,orders, rulings,
instructions,and decisions of the Administrative Offie0�shall be final and conclusive.
2.The CONTRACTOR shall not be entitled to addii'06'el compensation which otherwise may be
payable,or to extension of time for(1)any act or'failure to act by the Administrative Officer of
ter.,.
COUNTY,or(2)the happening of any event or occarance,unless the CONTRACTOR has given
COUNTY a written Notice of Potential Claim within ten(10)day$of the commencement of the act,
failure,or event giving rise to the claim;and before final payment by COUNTY. The written Notice of
Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional
compensation or extension of time is due,the nature of the cost involved,and insofar as possible,the
amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work
performed, labor and material used,and all costs and additional time claimed to be additional.
3.The CONTRACTOR shall not be entitled to'cl?im anyE!such additional compensation,or extension
of time,unless within thirty(30)days of the accomplishment of the portion of the work from which the
claim arose,and before Mal payment by COUNTY,the CONTRACTOR has given COUNTY a
detailed written statement of each element of cost or other compensation requested and of all
elements of additional time required;and copies of any supporting documents evidencing the amount
or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto(which may be brought either in court
or pursuant to this arbitration provision),and consistent with the provisions hereinabove,any claim,
dispute or controversy between the parties under,arising out of,or related to this CONTRACT or
otherwise, including issues of specific performance,shall be determined by arbitration in Shelton,
Washington,under the applicable American Arbitration Association(AAA)rules in effect on the date
hereof,as modified by this CONTRAST. There shall be one arbitrator selected by the parties within
ten(10)days of the arbitration demand,or if not,by the AAA or any other group having similar
credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by
the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief,equitable
relief(including specific performance),or any other remedy available from a judge,including
expenses,costs and attorney fees to the prevailing party and pre-award interest,but shall not have
the power to award punitive damages. The decision of the arbitrator shall be final and binding and an
order confirming the award or judgment upon the award may be entered in any court having
jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive
remedy between them regarding any dispute presented or pled before the arbitrator. At the request of
either party made not later than forty-five(45)days after the arbitration demand,the parties agree to
submit the dispute to nonbinding mediation,which shall not delay the arbitration hearing date;
provided,that either party may decline to mediate and proceed with arbitration.
Professional Services Contract(rev 04/2019) Page 7
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within
six(6)years after the initial occurrence giving rise to the claim,dispute or issue for which arbitration is
commenced,regardless of the date of discovery or whether the claim,dispute or issue was continuing
in nature. Claims,disputes or issues arising more than six(6)years prior to a written request or
demand for arbitration issued under this Agreement are not subject to arbitration.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements,including but not
limited to those pertaining to payment of wages and working conditions, in accordance with RCW
39.12.040,the Prevailing Wage Act;the Americans with Disabilities Act of 1990;the Davis-Bacon Act;
and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing
wages,minimum overtime pay,and providing that no laborer or mechanic shall be required to work in
surroundings or under conditions which are unsanitary,hazardous,or dangerous to health and safety
as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of
Washington.
Equipment Purchase,Maintenance,and Ownership:
The CONTRACTOR agrees that any depreciable equipment purchased,in whole or part,with contract
funds at a cost of$1,000 per item or more, is upon its purchase the property of the COUNTY and will
be used only for the program funded. The CONTRACTOR agrees to establish and maintain
transaction documents(purchase requisitions,packing slips, invoices, receipts).and maintenance
records of equipment purchased with Contract funds. The CONTRACTOR shall be responsible for
any loss or damage to property of the COUNTY that results from the negligence of the contractor or
that results from the failure on the part of the,,contractor to maintain and administer that property in
accordance with sound management practices. In the case of Early Termination,the CONTRACTOR
agrees that all such equipment will be returned to the COUNTY Unless otherwise agreed upon in
writing by the CONTRACTOR and the COUNTY.
Assignment and Subcontracting:
The performance of all activities contemplated by'this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual,firm or entity without the express and prior written approval of COUNTY. If subcontracting
is approved,the CONTRACTOR is responsible to COUNTY should the subcontractor fail to comply
with any applicable term or condition of this contract. CONTRACTOR shall audit and monitor the
activities of the subcontractor during the,contract term.to`assure fiscal conditions and performance
metrics are met. COUNTY will be included on any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement;of,or during the term of this CONTRACT,CONTRACTOR or
any of its employees involved in the performance of this CONTRACT shall have or develop an interest
in the subject matter of ifis.CONTRACT that is potentially in conflict with the COUNTY's interest,then
CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be
made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or
not COUNTY's interest may be compromised in any manner by the existence of the conflict,actual or
potential. Thereafter,COUNTY may require CONTRACTOR to take reasonable steps to remove the
conflict of interest.COUNTY may also terminate this CONTRACT according to the provisions herein
for termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms,conditions and privileges of employment
for all qualified applicants and employees without regard to race,color,creed, religion,national origin,
sex,sexual orientation,age,marital status,disability,or veteran status. CONTRACTOR shall comply
with all laws prohibiting discrimination against any employee or applicant for employment on the
grounds of race,color,creed,religion, national origin,sex,sexual orientation,age,marital status,
disability,or veteran status,except where such constitutes a bona fide occupational qualification.
' Professional Services Contract(rev 04/2019) Page 8 '
Furthermore,in those cases in which CONTRACTOR is governed by such laws,CONTRACTOR shall
take affirmative action to insure that applicants are employed,and treated during employment,without
regard to their race,color,creed,religion, national origin,sex,age,marital status,sexual orientation,
disability,or veteran status,except where such constitutes a bona fide occupational qualification.
Such action shall include,but not be limited to:advertising,hiring, promotions, layoffs or terminations,
rate of pay or other forms of compensation benefits,selection for training including apprenticeship,
and participation in recreational and educational activities. In all solicitations or advertisements for
employees placed by them or on their behalf,CONTRACTOR shall state that all qualified applicants
will receive consideration for employment without regard to race,color,religion,sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor,provided that the foregoing
provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw
materials,or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race,color,creed,religion, national origin,
sex,age,marital status,sexual orientation,disability,or veteran status;or deny an individual or
business any service or benefits under this CONTRACT;or subject an individual or business to
segregation or separate treatment in any manner related to his/her/its receipt any service or services
or other benefits provided under this CONTRACT;or deny an individual or business an opportunity to
participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have,by contract or otherwise,to
require another person or corporation to refrain from submitting a proposal to or performing work or
providing supplies to COUNTY,and CONTRACTOR further promises that it will not in the future,
directly or indirectly,induce prsolicit any person or corporation to refrain from submitting a bid or
proposal to or from perforrnf6'work or providing supplies to COUNTY.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action,cause or demand
brought against COUNTY;to the extent such action is based on the claim that information supplied by
the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and
damages attributable to any such claims that are finally awarded against COUNTY in any action.
Such defense and payments are conditioned upon the following:
A.CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such
claim.
B.CONTRACTOR shall have the right,hereunder,at its option and expense,to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made,provided"no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR,its employees,sub-contractors,and their employees shall maintain the confidentiality
of all information provided by COUNTY or acquired by CONTRACTOR in performance of this
CONTRACT,except upon the prior written consent of COUNTY or an order entered by a court after
having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY
notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall
indemnify and hold harmless COUNTY,its officials,agents or employees from all loss or expense,
including,but not limited to,settlements,judgments,setoffs,attorneys'fees and costs resulting from
CONTRACTOR's breach of this provision.Contractor-Public Utility District No.3 is a Washington
municipal corporation a government entity that is subiect to the requirements of the Washinqton
Public Records Act Chapter 42.56 of the Revised Code of Washington(the"Act"). Contractor agrees
that upon receiving any request pursuant to the Act for public access to or disclosure of information
associated with this Agreement or any other confidential information as defined by this agreement of
Professional Services Contract(rev 04/2019) Page 9
County in Contractor's possession or control,Contractor will notify County of such request and
provide at least 5 days written notice of such request prior to public disclosure of the documents.
County may take such efforts to assert or exercise any rights available to County under the Act to
prevent or limit such public disclosure or access at County's sole and exclusive expense.
County shall indemnify,defend and hold harmless Contractor,its commissioners,officers employees,
advisors,and agents to the fullest extent permitted by law,from and against any and all losses,
claims,damages,obligations,assessments,penalties,judgments,awards,and other liabilities and
will fully reimburse Contractor for any and all fees,costs expenses and disbursements as and when
incurred,of investigating, preparing or defending any claim,action,suit proceeding or investigation,
whether or not in connection with pending or threatened litigation or arbitration,and whether or not
Contractor is a party(including any and all legal and other Contractor expenses in giving testimony or
furnishing documents in response to a subpoena or otherwise) arising out of or in connection the
withholding of records associated with this agreement under the Act.
If after,termination of the agreement and the return or destruction o'f:Countv's confidential information
Contractor is required by the Act or for public records purposes to produce documents so returned or
destroyed,County will make said document to Contractor in a timely manner.
Right to Review:
This CONTRACT is subject to review by any Federal,State or COUNTY auditor. COUNTY or its
designee shall have the right to review and monitor the financial and service components of this
program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's
Auditor's Office. Such review may occur with or without notice and may include,but is not limited to,
on-site inspection by COUNTY agents or employees,inspection of all records or other materials which
COUNTY deems pertinent to the CONTRACT and its performance,and any and all communications
with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and
maintain all financial records and records relating to the performance of work under this CONTRACT
for six(6)years after CONTRACT termination,and shall make theta available for such review,within
Mason County,State of Washington,upon request. CONTRACTOR also agrees to notify the
Administrative Officer in advance of any inspections, audits,or program review by any individual,
agency,or governmental unit whose purpose is to review the ser 1ices provided within the terms of
this CONTRACT. If no advance notice is given to CONTRACTOR,then CONTRACTOR agrees to
notify the Administrative Officer as soon.
00n as it is practical.
Insurance Requirem6its:
At a minimum,CONTRACTOR shall pYovide insurance that meets or exceeds the requirements
detailed in"Exhibit B-Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment
to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of
full compliance,payments not otherwise subject to withholding or set-off will be released to
CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY,its officers,
agents and employees,CONTRACTOR expressly waives its immunity under Title 51 of the Revised
Code of Washington,the Industrial Insurance Act,for injuries to its employees and agrees that the
obligations to indemnify,defend and hold harmless provided in this CONTRACT extend to any claim
brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by
the parties to this CONTRACT.
CONTRACTOR Commitments,Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding
upon CONTRACTOR,unless otherwise specifically provided herein with reference to this paragraph.
IProfessional Services Contract(rev 04/2019) Page 10
Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages
to COUNTY. A commitment includes,but is not limited to,any representation made prior to execution
of this CONTRACT,whether or not incorporated elsewhere herein by reference,as to performance of
services or equipment,prices or options for future acquisition to remain in effect for a fixed period,or
warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law,CONTRACTOR agrees to
indemnify,defend and hold COUNTY and its departments,elected and appointed officials,
employees,agents and volunteers,harmless from and against any and all claims,damages,losses
and expenses, including but not limited to court costs,attorney's fees and alternative dispute
resolution costs,for any personal injury,for any bodily injury,sickness,disease or death and for any
damage to or destruction of any property(including the loss of use resulting there from)which 1)are
caused in whole or in part by any act or omission,negligent or otbie wise,of the CONTRACTOR,its
employees,agents or volunteers or CONTRACTOR's subcont4abrs and their employees,agents or
volunteers;or 2)are directly or indirectly arising out of, resulting from, or in connection with
performance of this CONTRACT;or 3)are based upon COl7RACTOR's or its subcontractors'use of,
presence upon or proximity to the property of COUNTY. This indemnification obligation of
CONTRACTOR shall not apply in the limited circumstance where the claim,damage,loss or expense
is caused by the sele-negligence or willful]action of COUNTY. This indemnification obligation of the
CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act,
RCW Title 51,or by application of any other workmen's compensation act,disability benefit act or
other employee benefit act,and the CONTRACTOR hereby expressly waives any immunity afforded
by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material
inducement to COUNTY to enter into this CONTRACT,are reflected in CONTRACTOR's
compensation,and have been mutually negotiated by the parties.
Participation by County—No Waiver.COUNTY reserves the right,but not the obligation,to participate
in the defense of any claim,damages,losses or expenses and such participation shall not constitute a
waiver of CONTRACTO.R's indemnity obligations under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR'S
indemnity obligations shall survive the''completion,expiration or termination of this CONTRACT.
Indemnity,.tity Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent
allowed under this CONTRACT,CONTRACTOR's subcontractors shall indemnify COUNTY on a
basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY.
Compliance with Applicable Laws,Rules and Regulations:
This CONTRACT shall be subject to all laws, rules,and regulations of the United States of America,
the State of Washington,political subdivisions of the State of Washington and Mason County.
CONTRACTOR also agrees to comply with applicable Federal,State,County or municipal standards
for licensing,certification and operation of facilities and programs,and accreditation and licensing of
individuals.
Conflict of Interest:
Notwithstanding,any determination by the Executive Ethics Board or other tribunal,the COUNTY
may,in its sole discretion,by written notice to CONTRACTOR terminate this contract if it is found after
due notice and examination by the COUNTY that there is a violation of the Ethics in Public Service
Act,Chapter 42.52 RCW or any similar statute involving CONTRACTOR,or any activities performed
pursuant to the contract.
Unilateral Contract Changes:
The CONTRACTOR acknowledges that the COUNTY may correct typographical errors, numbering
errors or other minor grammar or punctuation error without the need to amend the agreement. The
' Professional Services Contract(rev 04/2019) Page 11
CONTRACTOR shall be notified when any correction take place and will be provided with a corrected
copy of the contract.
Contract Monitoring and Program Review:
CONTRACTOR will permit Mason County staff to visit CONTRACTOR'S premises and review
CONTRACTOR'S activities with respect to the program,and will permit the COUNTY at its own
expense,to conduct an independent financial and/or programmatic audit of the expenditures related
to this contract.
Contract Administration:
COUNTY hereby appoints,and CONTRACTOR hereby accepts,the Mason County's Community
Services Director and his or her designee,as COUNTY's representative,hereinafter referred to as the
Administrative Officer,for the purposes of administering the provisions of this CONTRACT,including
COUNTY's right to receive and act on all reports and documents,ind any auditing performed by the
COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Lydia Buchheit,Community and Family Health&Human Services Manager
Mason County Community Services
415 N.6th Street
Phone:360427-9670 Ext.404
Fax:360-427-7787
E-mail: LydiaB(a)co.mason.wa.us
Financial Contact:
Casey Bingham,Finance Manager
Mason County Public Health and Human Services
415 N.6th Street
Phone:360427-9670 Ext.562
Fax:360-427-7787
E-mail: casevb(a)co.mason.wa.us
Notice:
Except as set forth elsewhere in the CONTRACT,for all purposes under this CONTRACT except
service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer
under this CO(�TRACT. Ndtices and other communication may be conducted via e-mail, U.S.mail,
fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications,to be valid
and binding upon either party,shall be in writing and signed by both of the parties.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the
terms of this CONTRACT,the venue of such action of litigation shall be in the courts of the State of
Washington and Mason County. Unless otherwise specified herein,this CONTRACT shall be
governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s)or
circumstances is held invalid,such invalidity shall not affect other terms,conditions or applications
which can be given effect without the invalid term,condition or application. To this end,the terms and
conditions of this CONTRACT are declared severable.
Waiver:
IProfessional Services Contract(rev 04/2019) Page 12 '
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or
subsequent breach. No term or condition of this CONTRACT shall be held to be waived,modified or
deleted except by an instrument,in writing,signed by the parties hereto.The failure of COUNTY to
insist upon strict performance of any of the covenants of this CONTRACT,or to exercise any option
herein conferred in any one or more instances,shall not be construed to be a waiver or
relinquishment of any such,or any other covenants or contracts,but the same shall be and remain in
full force and effect.
Order of Precedence:
A. Applicable federal,state and county statutes,WAC's, RCW's, regulations,policies,
procedures,federal Office of Management and Budget(OMB)circulars and federal and state
executive orders.
B. Contract Face Sheet
C. Special Conditions
D. General Terms&Conditions
E. Exhibit B Insurance Requirements
F. Exhibit A,Scope of Service
G. Exhibit C, Budget
H. Grant Guidelines
Entire Contract:
This written CONTRACT,comprised of the wfitings signed or otherwise identified and attached
hereto, represents the entire CONTRACT betweefi the parties and supersedes any prior oral
statements,discussions,or understandings between the parties.
f
(blank space intentional)
Professional Services Contract(rev 04/2019) Page 13
EXHIBIT A
Scope of Service
The Treasury Rent Assistance Program(T-RAP)Grarit is,intended to prevent evictions by paying past
due and future rent, and past due utilities while targeting limited resources to those with the greatest
needs while working to distribute funds equitably.
The COUNTY and Department of Commerce will monitor spending regularly to help ensure grantees
are on track to spend out their"award by December 30,2021.
CONTRACTOR agrees"to adhere to the Department of Commerce T-RAP Grant Guidelines,question
and answer documents and be responsible for the us'e:of all current documents and forms.
Eligibility and Prioritization
The purpose of eligibility screening criteria is fb target those most likely to become homeless but for
this assistance.
Households must meet all three of the initial screening criteria:
✓ Income at or below 80%of Area Median Income(AMI).
✓ Experiencing a financial hardship directly or indirectly due to the COVID-19 outbreak that
threatens the household's ability to pay the costs of the rental property when due.
✓ At risk of experiencing homelessness or currently experiencing housing instability.
In addition to following the eligibility criteria,the following households must be prioritized:
✓ Income at or below 50%Area Median Income(AM[).
✓ Households with one or more individuals who are unemployed and have been unemployed for
90 days before application date.
IProfessional Services Contract(rev 04/2019) Page 14 I
Performance Measurement
CONTRACTOR must ensure equitable access to T-RAP.
Equitable access means that the race and ethnicity of people entering T-RAP are equal to the
community demographics.Equitable access is measured by comparing the percent of people in
poverty by race and ethnicity to the percent of people entering T-RAP by race and ethnicity.
The percentage of head of households provided rent assistance must at least be equal the proportion
to the population living in poverty in the county for each of the following groups:
✓ People of Color(includes Black or African American,American Indian and Alaska Native,
Native Hawaiian or other Pacific Islander,Hispanic/Latinx,Asian,Other/Multi-Racial)
✓ Black or African American
✓ American Indian and Alaska Native
✓ Hispanic/Latinx
Data from all T-RAP subgrantees in the county will be combined for the purpose of performance
measurement and performance monitoring.
Additional performance target includes:
✓ Ten percent of households served must lie youth or young adults age 18-24,this includes
emancipated 16 and 17 year olds.
Partner with Dispute Resolution Centers
CONTRACTOR agrees to coordinate with their local Dispute Resolution Centers(DRC)if one exists
within their service region.DRCs can be an important pathway to prevent evictions and providing rent
and/or utility assistance can be critical to settling disputes.
(blank space intentional)
�s
Professional Services Contract(rev 04/2019) Page 15
:.:,.
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EXHIBIT B
INSURANCE REQUIREMENTS '
A.MINIMUM Insurance Requirements:
1.Commercial General Liability Insurance using Insurance Services Office"Commercial General Liability"
policy form CG 00 01,with an edition date prior to 2004,or the exact equivalent.Coverage for an
additional insured shall not be limited to its vicarious liability.Defense costs%must be paid in addition to
limits.Limits shall be no less than$1,(YQ0,000 per occurrence for all livered losses and no less than
$2,000,000 general aggregate,for bodily injury,personal injury,and property damage,including without
limitation,blanket contractual liability.
2.Workers'Compensation-.on a state-approved policy form providing statutory benefits as required by law
with employer's liability lim for CONTRACTOR's,+niith two'(2)or more employees and/or volunteers,no
less than$1,000,000 per accident for all covered losses."
3.Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,non-owned
and hired autos,or toy exact equivalent.Limits shall be no less than$1,000,000 per accident,combined
single limit.If CONTRACTOR owns no vehicles,this requirement may be satisfied by a non-owned auto
endorsement to the gener'al•liability policy described above.If CONTRACTOR or CONTRACTOR's
employees will use personal autos in any way on this project,CONTRACTOR shall obtain evidence of
personal auto liability coverage for each such person.
B.Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within
five(5)days of CONTRACT execution.
C.Basic Stipulations:
1.CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional
insureds COUNTY,its officials,employees and agents,using ISO endorsement CG 20 10 with an edition
date prior to 2004.CONTRACTOR also agrees to require all contractors,subcontractors,and anyone else
involved in this CONTRACT on behalf of the CONTRACTOR(hereinafter"indemnifying parties")to comply
with these provisions.
2.CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of
any insurance proceeds,and to require all indemnifying parties to do likewise.
' Professional Services Contract(rev 04/2019) Page 16
3.All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to
COUNTY or must specifically allow the named insured to waive subrogation prior to a loss.
4.All coverage types and limits required are subject to approval,modification and additional requirements
by COUNTY.CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect
COUNTY's protection without COUNTY's prior written consent.
5.CONTRACTOR agrees to provide evidence of the insurance required herein,satisfactory to COUNTY,
consisting of:a)certificate(s)of insurance evidencing all the coverages required
COUNTY accepts QGn#FatwsContractoes current risk pool
coverage through Public Utility Risk Management Services(PERMS); CONTRACTOR agrees,upon
request by COUNTY to provide complete,certified copies of any p,oli'c�ies required within 10 days of such
request.COUNTY has the right,but not the duty,to obtain any insurance it deems necessary to protect its
interests.Any premium so paid by COUNTY shall be charged,to and promptly paid by CONTRACTOR or
deducted from sums due CONTRACTOR.Any actual or allegd failure on the part of COUNTY or any
other additional insured under these requirements to obtain proof of insurance required under this
CONTRACT in no way waives any right or remedy of COUNTY or any additional insured,in this or in any
other regard.
6.It is acknowledged by the parties of this CONTRACT that all insu1ance coverage required to be provided
by CONTRACTOR or indemnifying party,is intended to apply first and on a primary non-contributing basis
in relation to any other insurance or self-insurance available to COUNTY.
7.CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the
insurance required herein and further agrees that it`will not allow any indemnifying party to self-insure its
obligations to COUNTY.If CONTRACTOR's existing coverage,includes a self-insured retention,the self-
insured retention must be declared to the COUNTY..The COUNTY may review options with
CONTRACTOR,which ia)4'�include reduction or elimination of the self-insured retention,substitution of
other coverage,or other splutions.
8.CONTRACTOR will renew the required coverage annually as long as COUNTY,or its employees or
agents face an.60,66t e-from operatidns of any type pursuant to this CONTRACT.This obligation applies
whether the COiwF2ACT is canceled or terminated for any reason.Termination of this obligation is not
effective until COUNTY executes a written statement to that effect.
9.The limits of insurance as described above shall be considered as minimum requirements. Should any
coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability
that exceed the required limits or coverage that is broader than as outlined above,those higher limits and
broader coverage shall be deemed to apply for the benefit of any person or organization included as an
additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs
and Sections of this CONTRACT. -
10.None of the policies required herein shall be in compliance with these requirements if they include any
limiting endorsement that has not been first submitted to COUNTY and approved of in writing.
11.The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the
extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.
12.Unless otherwise approved by COUNTY,insurance provided pursuant to these requirements shall be
by insurers authorized to do business in Washington and with a minimum A.M.Best rating of A:VII.
13.All insurance coverage and limits provided by CONTRACTOR and available or applicable to this
agreement are intended to apply to the full extent of the policies.Nothing contained in this CONTRACT
limits the application of such insurance coverage.
' Professional Services Contract(rev 04/2019) Page 17
14.CONTRACTOR agrees require insurers,to provide notice to COUNTY thirty(30)days prior to
cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage,
other than for non-payment of premium.CONTRACTOR shall assure that this provision also applies to any
subcontractors,joint ventures or any other party engaged by or on behalf of contractor in relation to this
agreement.Certificate(s)are to reflect that the issuer will provide thirty(30)days'notice to COUNTY of any
cancellation of coverage.
15.COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and
types of insurance required by giving the CONTRACTOR ninety(90)days advance written notice of such
change.If such change results in substantial additional cost to the CONTRACTOR,the COUNTY and
CONTRACTOR may renegotiate CONTRACTOR's compensation.
16.Requirements of specific coverage features are not intended as limitation on other requirements or as
waiver of any coverage normally provided by any given policy.Specific reference to a coverage feature is
for purposes of clarification only as it pertains to a given issue and is nof'intended by any party or insured
to be all-inclusive.
17.CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this,agreement.COUNTY assumes no obligation
or liability by such notice but has the right(but not the duty)to monitor the handling of any such claim or
claims if they are likely to involve COUNTY.
EXHIBIT C
BUDGET
Submit invoices and reports electronically to Stacey Ells,sfaceve@co.mason.wa.us,and Todd
Parker,tparker(cD co.mason.wa.us.
The COUNTY and Department of Commerce will monitor spending regularly to help ensure grantees
are on track to spend out their award by:December 30,2021.
PUM Award Amount
Administration and Operations
(not to exceed 10%of total $
awa rd
Rent and Utilities $
Total $300,000
Report and Invoice Period:
The report period will be Thursday through Wednesday with the exception that the first invoice may
have a starting day other than Thursday. Invoices maybe submitted weekly.
Payment:
The funding awarded may only be used for eligible activities and expenses. Payment is based on a
reimbursement of allowable expenses.
Professional Services Contract(rev 04/2019) Page 18 I
The Subcontractor must submit their own invoice request document and ledger. Each invoice must
include:
• the name of the agency,
• date submitted,
• dates of service(e.g. report period),
• contract number,
• funding source,
• reimbursement request per funding source,
• any additional voucher detail worksheets,if required by the grant,
• a total reimbursement request for each funding source,and
• a signature from the Executive Director,CEO,and/or Board Member.
Approved invoices will be disbursed according to the vendor payment process of the County Auditor's
Office.
Refer to the Billing Procedures and Payment clause of this contract for additional information.
In the event State,Federal or local funding changes,,tlJd COUNTY reserves the right to amend the
payment terms and the amount awarded in this conff,
Professional Services Contract(rev 04/2019) Page 19 I
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
To: Board of Mason County Commissioners
From: David Windom
Department: MCCS Ext: 260
Briefing Date: 3 May 2021
Previous Briefing Dates:
If this is a follow-up briefing, please provide only new information
Item
Thurston and Mason Disabilities Program Presentation
Executive Summary: (If applicable, please include available options and potential
solutions):
Presentation and reports for 2019 and 2020 from the Thurston and Mason Disabilities
program.
Budget Impact:
None
Public Outreach:(Include any legal requirements, direct notice, website, community
meetings, etc.)
Recommended or Requested Action:
N/A
Attachments:
2020 Report, 2019 report, Presentation PowerPoint
Briefing Summary 4/27/2021
Mason County Report for 2019
Developmental Disabilities Program
Millage Funding
• County Fiscal Year: January 2019 through December 2019
Total Revenue: $102,724.24
Total Spent: $30,945.00
Millage dollars funded rural transportation, High School Transition and representative
payee and case management services. Any unused funds are retained in a Mason
County specific fund within the Thurston County Developmental Disabilities
Department, to be used any time for future services in Mason County.
State Funding
• State Developmental Disabilities Administration (DDA) Contract
State Fiscal Year: July 2018 through June 2019
Total Budget: $636,093.00
Total Spent: $576,892.50
State Fiscal Year: July 2019 through June 2020
Total Budget: $694,716.00
Total Spent (through December 2019): $282,434.25
This conract supports Community Inclusion, Individual Employment, Professional
Development/Trainings, Community Information and Education, and the School to Work
program, along with Admin dollars to cover part of our County staff's salaries. Our
State contract allows us to bill the state for services up to a maximum allotment. Any
unused funds are retained by the State. Spending decreased substantially beginning in
March 2020, due to the pandemic.
• State Division of Vocational Rehabilitation (DVR) Contract
Work Outcome Payments in 2019
Total Revenue: $0
Total Outcome Payments: $0
Outcome payments are made to employment agencies (in this case, Exceptional
Foresters [EFI]) when they help a School-to-Work student find a job working at least
10 hours per week and are stable in the job by the end of their final transition year in
High School (the year they turn 21 years old). There were three School-to-Work
students in 2019, none of whom obtained stable employment by the deadline of June.
Contractors Service Dedicated Number of Participants
Funding Source
Arc of the Peninsulas Job Club State DDA 3
Contract
Arc of the Peninsulas Healthy State DDA E
Relationships Contract
Career Quest Individual State DDA 26
Employment Contract
Career Quest Community State DDA 3
Inclusion Contract
Coastal Community Rural
Action Transportation Millage 1: Eight rides/month
Services
Connections Counseling Behavioral State DDA 1
NW Support/Life Skills Contract
Exceptional Foresters School to Work State DDA and 3
DVR Contract
Exceptional Foresters High School Millage 1
Transition
Exceptional Foresters Individual State DDA 23
Employment Contract
Exceptional Foresters Community State DDA 5
Inclusion Contract
Exceptional Foresters Job Club State DDA 4
Contract
Exceptional Foresters Summer State DDA 3
Internship Contract
State DDA 5 from Shelton HS
Monica Meyer Consulting Autism Training Contract 12 from EFI
1 from Career Quest
Fluctuates month-to month, as they
Parent to Parent Parent Mentoring State DDA help new/existing parents on an on-
Support/Resources Contract going basis (typically about 5
families).
Representative
Protective Payee Payee and Case Millage 5
Management
Additional Services and Activities Provided
ACHS Dues Resource Guide and Transition Books
High School Transition Fair Technical Assistance
Conference Stipends Professional Development Sti ends
Mason County Report for 2020
Developmental Disabilities Program
Millage Funding
• County Fiscal Year: January 2020 through December 2020
Total Revenue: $109,096.90
Total Spent: $13,860.00
Millage dollars funded rural transportation, High School Transition and representative
payee and case management services. Due to the pandemic, expenses dropped
because our representative payee and case management company closed, and services
declined for other vendors. Any unused funds are retained in a Mason County specific
fund within the Thurston County Developmental Disabilities Department, to be used any
time for future services in Mason County.
State Funding
• State Developmental Disabilities Administration (DDA) Contract
State Fiscal Year: July 2019 through June 2020
Total Budget: $694,716.00
Total Spent: $585,353.83
State Fiscal Year: July 2020 through June 2021
Total Budget: $742,640.00
Total Spent So Far (through December 2020): $262,568.00
This conract supports Community Inclusion, Individual Employment, Professional
Development/Trainings, Community Information and Education, and the School to Work
program, along with Admin dollars to cover part of our County staff's salaries. Our
State contract allows us to bill the state for services up to a maximum allotment. Any
unused funds are retained by the State. Spending decreased substantially beginning in
March 2020, due to the pandemic.
• State Division of Vocational Rehabilitation (DVR) Contract
Work Outcome Payments in 2020
Total Revenue: $0
Total Outcome Payments: $0
Outcome payments are made to employment agencies (in this case, Exceptional
Foresters [EFI]) when they help a School-to-Work student find a job working at least
10 hours per week and are stable in the job by the end of their final transition year in
High School (the year they turn 21 years old). There was one School-to-Work student
in 2020, who did not obtain stable employment by the deadline. The employment
agency is still paid for the time spent preparing the student for a job.
-- --- -
Dedicated
Contractors Service Number of Participants
Funding Source
Arc of the Peninsulas Job Club State DDA 4
Contract
Arc of the Peninsulas Healthy State DDA 3
Relationships Contract
Career Quest Individual State DDA 23
Employment Contract
Career Quest Community State DDA 4
Inclusion Contract
Coastal Community Rural
Action Transportation Millage 2: sixteen rides/month
Services
Exceptional Foresters School to Work State DDA and 1
DVR Contract
Exceptional Foresters High School Millage 1
Transition
Exceptional Foresters Individual State DDA 33
Employment Contract
Exceptional Foresters Community State DDA 5
Inclusion Contract
Monica Meyer Consulting Workers with State DDA Zoom Webinar for Thurston and Mason
Autism Training Contract County
Fluctuates month-to month, as they
Parent to Parent Parent Mentoring State DDA help new/existing parents on an on-
Support/Resources Contract going basis (typically about 3-5
families).
Self-Advocacy
Group for State DDA
People First of Mason Individuals with 4
Developmental Contract
Disabilities
Representative 5 (Unfortunately, due to the pandemic,
Protective Payee Payee and Case Millage
Management this organization closed in June 2020)
Additional Services and Activities Provided
Conference Stipends Resource Guide and Transition Booki::::]
Professional Development Stipends and Technical Assistance
Trainin s
INTERLOCAL
AGREEMENT BETWEEN
MASON COUNTY and
THURSTON COUNTY
DEVELOPMENTAL DISABILITIES PROGRAM-
MILLAGE LEVY
This lnterlocal Agreement (AGREEMENT) is made and entered into pursuant to the
provisions of Chapter 39.34 RCW lnterlocal Cooperation Act by and between Mason
County (MASON) and Thurston County (THURSTON) collectively known as the
parties tothis AGREEMENT.
WHEREAS,MASON and THURSTON have created a Developmental Disabilities
program toserve residents of both MASON and THURSTON; and
WHEREAS, it is necessary for MASON and THURSTON to provide for funding and
administration of the Developmental Disabilities program;
WHEREAS, THURSTON has agreed to serve as the lead for this program.
NOW,THEREFORE, in consideration of the mutual promises and covenants
contained herein, the parties agree as follows:
Purpose:
The purpose of this AGREEMENT is to provide local county funding per RCW 71.20.110
forDevelopmental Disabilities program services in MASON and THURSTON.
Term:
This AGREEMENT will be in effect for five (5)years from date of last signature.
Extension:
The duration of this AGREEMENT may be extended by mutual written consent of the parties.
Termination:
This AGREEMENT may be terminated by either party by giving ninety (90) days' written
noticeof termination to the other party.
Funds Source:
MASON and THURSTON shall each levy annually a tax in a sum equal to the amount
which would be raised by a levy of two and one-half(2-1/2) cents per thousand dollars of
assessed value against the taxable property in the county as provided in RCW
71.20.110 as now existing or as hereinafter amended. From MASON and THURSTON,
506/6 of the funds raised by said levy shall be paid into the THURSTON Human Services
fund with the remaining 50%used to fund other programs as allowed. The percentage share
of these funds may be adjusted annually through the MASON budget process and the
THURSTON budget process.
Custodian of Funds:
MASON and THURSTON agree that the Thurston County Treasurer shall be the custodian
of all funds for the administration of the Developmental Disabilities program.
Thurston County Treasurer shall have the authority to make payments from said funds
upon audit by the Thurston County Auditor, pursuant to REC 71.24.110 (2) as now
existing or as hereinafter amended.
Administration:
MASON and THURSTON have designated the following representatives to serve as the
Administrators for this AGREEMENT. The parties agree to provide notification to the
other party of change of designated Administrator.
MASON:
David Windom, MSHS, Director
Mason County Community Services
Department615 W Alder St. Building 8
Shelton, WA 98584
Phone: 360-427-9670 Ext. 260
E-mail: dwindom@co.mason.wa.us
THURSTON:
Schelli Slaughter, Director
Thurston County Public Health and Social Services
Department412 Lilly Road NE
Olympia, WA 98506-5132
Phone: Office 360-867-2502, Cell: 360-701-3970
E-mail: schelli.slaughter@co.thurston.wa.us
Notices and Written Communication: Notices and other communication may be
conducted via e-mail, U.S. mail, fax, hand-delivery, or other generally accepted manner
including deliveryservices.
Responsibilities of the Parties: the primary responsibilities of the parties are agreed to as
follows:
MASON:
1. Will provide funding for the program as detailed in this AGREEMENT.
2. Will review annual reports and provide feedback as appropriate.
3. Will notify THURSTON in advance should MASON desire to exercise the right to
provide program input and direct program deliverables for services being provided in
Mason County.
THURSTON
1. Shall have the authority to contract, subcontract and sign annual plans on behalf of both
MASON and THURSTON for the Developmental Disabilities program as funded by these
funds. MASON reserves the right to provide program input and direct program deliverables
for services being provided in Mason County.
2. Will provide a report to MASON on or before January 31 st of each year that details for
the previous calendar year;the overall program budget and number of individuals served; a
list of contracted services providers awarded program funds under this AGREEMENT
including, and detailed by contractor,total award, summary of services to be provided,
number of participantsto be served, location(s) where services are to be provided and a note
identifying whether the contractor will serve only MASON only, THURSTON only, or
individuals from both counties.
3. Will provide MASON the opportunity to provide input prior to procuring contracted
servicesproviders to carryout program activities.
Indemnification:
1. Mutual Indemnity. To the extent of its comparative liability,each party agrees to indemnify,
defend and hold the other party, its elected and appointed officials, employees, agents and
volunteers , harmless from and against any and all claims, damages, losses and expenses,
including but not limited to court costs, attorney's fees and alternative dispute resolution
costs, for any personal injury, for any bodily injury, sickness, disease or death and for any
damage to or destruction of any property (including the loss of use resulting therefrom)
which are alleged or proven to be caused by an act or omission, negligent or otherwise, of its
elected and appointed officials, employees, agents or volunteers.
In the event of any concurrent act or omission of the parties, each party shall pay its
proportionate share of any damages awarded. The parties agree to maintain a consolidated
defense to claims made against them and to reserve all indemnity claims against each other
until after liability to the claimant and damages, if any, are adjudicated. If any claim is
resolvedby voluntary settlement and the parties cannot agree upon apportionment of
damages and defense costs, they shall submit apportionment to binding arbitration.
2. Survival of Indemnity Obligations. The parties agree all indemnity obligations shall
survivethe completion, expiration or termination of this AGREEMENT.
Independent Capacity:
Employees or agents of each party who are engaged in the performance of this
AGREEMENTshall continue to be employees or agents of that party and shall not be
considered for any purpose to be employees or agents of the other party.
Non-Discrimination in Employment:
MASON's policy is to provide equal opportunity in all terms, conditions, and privileges of
employment for all qualified applicants and employees without regard to race, color,creed,
religion,national origin, sex, sexual orientation, age,marital status,disability, or veteran
status.shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation,age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
THURSTON shall take affirmative action to insure that applicants are employed, and
treated during employment, without regard to their race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where
such constitutes a bona fide occupational qualification.
Such action shall include, but not be limited to advertising,hiring,promotions, layoffs or
terminations, rate of pay or other forms of compensation benefits, selection for training
including apprenticeship, and participation in recreational and educational activities. In all
solicitations or advertisements for employees placed by them or on their behalf,
THURSTON shall state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, or national origin.
Non-Discrimination in Customer Services:
THURSTON, as well as any contractors and or sub-contractors to this AGREEMENT shall
not discriminate on the grounds of race, color, creed,religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status; or deny an individual or
business any service or benefits under this AGREEMENT; or subject an individual or
business to segregationor separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this AGREEMENT; or deny an
individual or business anopportunity to participate in any program provided by this
AGREEMENT.
Compliance with Applicable Laws,Rules and Regulations:
This AGREEMENT shall be subject to all laws, rules, and regulations of the United States
of America, the State of Washington, political subdivisions of the State of Washington and
MasonCounty. THURSTON agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Amendments:
Either party may request changes in the AGREEMENT. Any and all agreed amendments, to
bevalid and binding upon either party, shall be in writing or signed by both of the parties.
Disputes:
Differences between MASON and THURSTON, arising under and by virtue of the
AGREEMENT. Documents shall be brought to the attention of MASON at the earliest
possible time in order that such matters may be settled,.or other appropriate action promptly
taken.
Decisions of MASON's Administrator shall be final and conclusive.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of
any of the terms of this AGREEMENT, the venue of such action of litigation shall be in the
courts ofthe State of Washington in and for Mason County. Unless otherwise specified
herein,this AGREEMENT shall be governed by the laws of Mason County and the State of
Washington.
Severability:
If any term or condition of this AGREEMENT or the application thereof to any person(s)
or circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition, or application.
To thisend, the terms and conditions of this AGREEMENT are declared severable.
Waiver:
Waiver of any breach or condition of this AGREEMENT shall not be deemed a waiver of
anyprior or subsequent breach. No term or condition of this AGREEMENT shall be held to
be waived, modified, or deleted except by an instrument, in writing, signed by the parties
hereto. The failure of MASON to insist upon strict performance of any of the covenants of
this AGREEMENT, or to exercise any option herein conferred in any one or more
instances, shallnot be construed to be a waiver or relinquishment of any such, or any other
covenants or contracts, but the same shall be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations,policies, procedures, federal
Office of Management and Budget (OMB) circulars and federal and state executive orders.
B. AGREEMENT
Entire Agreement:
This written AGREEMENT, comprised of the writings signed or otherwise identified and
attached hereto, represents the entire AGREEMENT between the parties and supersedes
anyprior oral statements, discussions, or understandings between the parties.
IN WITNESS WHEREOF, MASON and THURSTON have executed this AGREEMENT
as of the date and year last written below.
BOARD OF COUNTY COMMISSIONERS, BOARD OF COUNTY COMMISIONERS,
THURSTON COUNTY, WASHINGTON MASON COUNTY, WASHINGTON
DATED: DATED:
APPROVED AS TO FORM, APPROVED AS TO FORM,
Jon Tunheim, Prosecuting Attorney Tim Whitehead,Prosecuting Attorney
Deputy Prosecuting Attorney Deputy Prosecuting Attorney
Thurston and Mason
Develo mental Disabilities Programp
.rP�uN c UG�r�
MASON COUNTY COMMISSIONERS
April 26, 2021
THURSTON COUNTY
�x,r
SINCE 1852
Thurston-Mason County
Developmental Disabilities Program's
Mission Statement
To work with people with developmental disabilities
to promote everyone's well-being, rights, choices, and
opportunities in living as valued, contributing and
integrated members of our community.
THURSTON'COUNTY
�'_:;
Mason County Employers and Community Partners
Shelton Memorial Park Aramark Food Services Habitat for Humanity Walmart
Taco Bell Fred Meyer St Edwards Catholic Church McDonald's
Jay's Farmstand Safeway Green Team State Farm
Central Mason Fire & EMS Ascent Audiology Shelton Health and Rehab Trader Joe's
DCYF Coastal Business Services Shell Gas Station Remax
Skokomish Police Dept Medicine Shoppe Choice High School EFI
Squaxin Island Police Dept Cascade Management Union Square Deli Domino's
Little Creek Casino Nifty Thrifty Steph's Espresso Burger King
Brilliant Moon Value Village Alpine Way Alderbrook
Squaxin Development Center Sylvan Pet Lodge Goodwill
Our Community Credit Union Shelton School District Dairy Queen
Falcon Financial CareerQuest Mt Olive Lutheran Church
Belltowne Square Car Wash & Laundry Richard Beckman Realty Williams Flower & Gift
Shelton United Methodist Church Sherwood Creek Daycare Timberland Library
North Mason High School Transitions PATHWAYS Transition Program Coastal Community Action
Gateway Christian Fellowship Arc of the Peninsulas Mason Transit Authority
.."" `��, A�
ig4�
cw
THURSTON COUNTY
Thurston-Mason Developmental Disabilities
Program Components
TEAM
is
T UST (,OAS d
Supported Employment
Community Inclusion
High School Transition
Job Foundations
School-to-Work
Community Supports and Services
"iHURSTON COUNTY
Mason County Developmental Disabilities 2020 Program Budget
WA State Developmental $74Z640. 00
Disabilities Administration Contract
(0712020-612021)
• Amounts specified for Direct Services, Community
Information and Education and Administration
County Millage $109, 096.90
(01/2020-12/2020)
• RCW 71.20.110
WA State Division of Vocational $0*
Rehabilitation School to Work Contract
*Outcome based payment upon successful job placement; no job placements in 2020 due to the impact of
the Covid-19 pandemic
THURSTON COUNTY
State Developmental Disabilities
Administration Contract Details
• Funds for Direct Services, Community Information
and Education, and Program Administration
• Contracted Providers :
• Career Quest (Mason and Thurston-ISE and CI)
• Exceptional Foresters (EFI) (Mason/Thurston ISE, CI, HST)
• Vadis (Mason/Thurston ISE, Cl, HST)
• Morningside (Mason/Thurston HST)
• Mason Client Count : approximately 16
Y
au TH CFi5COti IOCI�TY
State Developmental Disabilities
Administration Revenue
$74Z 640. 00
For the State Fiscal yearJuly 2020 through June 2021
• Funds for Direct Services $649,965.00
• Community Information and Education $45,411.00
• Program Administration $47,264.00
TH l72SCU:C C(CNil'
nm®®
State Developmental Disabilities
Administration Expenditures
$457, 032. 04 (through March 2021)
For the State Fiscal year July 2020 through June 2021
• Direct Service Expenses through March 2021:
$379,978.00
• Community Information and Education Expenses
through March 2021: $41,808.92
• Program Admin Expenses through March 2021:
$35,245.12
l HCRti iUS CCLIT
County Developmental Disabilities
Program Millage Revenue
• RCW 71.20.110
• Funds for the coordination and provision
of community services for persons with
developmental disabilities
• Counties must levy an annual tax equal to
the amount of 2 1/2 cents per thousand
dollars of assessed value.
4'
THURSTON COUNTY
County Developmental Disabilities
Program 2020 Revenue and Expenses
Revenue: $109.,096.90
Expenses: $13,,860.00
Millage dollars funded rural transportation, High School Transition services, Social
Security benefits planning, professional development/continuing education, the
development of personal advocacy support programs, the implementation of a
Mason County Job Club, Healthy Relationships courses, and representative
payee/case management services.
Program expenses declined sharply due to the Covid-19 pandemic, as many in-
person services transitioned to virtual supports and our payee/case management
contractor permanently ended services.. Any unused funds are retained in a Mason
County specific fund within the Thurston/Mason County Developmental Disabilities
�. Department and will be used to fund future services in Mason County.
-j THL'ASIY)V lOL'VTS
County Developmental Disabilities Program
Contract Details January 2020 - December 2021
ServedCounty December
EFI-High School Transition (Mason) $54,000 awarded
South Sound Parent to Parent (Mason and Thurston) $5,000 Mason Co millage funds awarded
ARC of the Peninsulas $30,000 Mason Co millage funds awarded for Job
• Job Club (Mason) Club and
• Healthy Relationships $30,000 Mason Co millage funds awarded for Healthy
Relationships Classes
Coastal Transportation (Mason and Thurston) $10,000 Mason millage funds awarded
Protective Payee Case (Mason and Thurston) $42,000 Mason millage funds awarded
Management Support Srvs
People First (Mason and Thurston) $16,666.64 Mason millage funds awarded
$10,000 allocated for professional
Monica Meyer (Mason and Thurston) development/continuing education and Individual
Technical Assistance
THURSTON COUNTS
State Division of Vocational
Rehabilitation Contract Details
All 2019 - 2020
• Outcome Payment of $8,670.00 for School to Work
participants in successful job placements .
• In 2020, DVR granted partial payments of
$2,400.00 for students who achieved
employment-readiness milestones
• Contracted Providers :
• Exceptional Foresters (EFI) (Mason and Thurston)
0 Mason School-to-Work Client Count: 7
THURSCON COUNTY
State Division of Vocational
-� Rehabilitation Expenses
• Outcome Payments to Provider in 2019-2020: $0
• Balance in Reinvestment Fund: $0
*NOTE: The Covid-19 pandemic had a significant impact on employment and internship
placement for high school transition students participating in the School-to-Work
program.
The 2020-2021 fiscal year is seeing improved program success rates with one client
already employed and 3 students successfully placed in community-based internships.
THURSCON COON 1)
®u®
Additional Activities
High School Transition Fair
Job Club
Healthy Relationships
Recruit, Train, and Retain
Conference Stipends
WISE Online Academy Courses
Resource Guide and Transition Books
Technical Assistance
Technology Support
v THURSTON COUNTY
What' s New?
FFoundations Program for High School Transition Students
-year pilot program funded jointly by Thurston/Mason County DD,DDA,OSPI was developed to increase post-graduation student
success rates.Thurston/Mason County is only one of 7 counties statewide participating in this innovative program
• Pre-Employment Training Services (Pre-ETS)
o DVR has partnered with Morningside to bring Pre-ETS services to all students with disabilities in Mason County schools.This service
began in October 2020 and is intended to help all students and families prepare for life after graduation
• Job Club
o In partnership with ARC of the Peninsulas,Thurston/Mason Co DD is offering Job Club services to high school transition students
in Shelton and North Mason transition/life skills classes.These bi-monthly classes teach employment-readiness skills and prepare
students for entrance into paid employment
• Expansion of transportation services to High School Transition Students
o In 2020,Coastal Community Action began providing transportation to HST students which allowed more students to navigate
Mason County,participate in internships and explore employment options
• Healthy Relationships
o In partnership with ARC of the Peninsulas,Thurston/Mason Co DD is offering quarterly Healthy Relationships classes to adults with
developmental disabilities in Mason County.This course helps participants how to develop and maintain relationships with friends,
employers/co-workers,caregivers,teachers and romantic partners and helps participants understand personal boundaries and
report abuse
• Self-Advocacy Training and Mentorship Groups
o In partnership with People First of WA,Thurston/Mason County DD is offering monthly,self-advocacy mentorship groups and ;,
quarterly self-advocacy training to individuals with developmental disabilities
�� THURS-rON COUNTS
What's Next?
• Expansion of service provider options to Mason County clients via
development of contracts with Morningside and Vadis
• Recruitment of new contractors and services via millage-funded grants
o New RFP will be posted in August 2021
• Incorporation of person-centered planning for all Supported
Employment, Community Inclusion and High School Transition students
• Development of updated Thurston/Mason County Resource and
Provider Guides
• Update of Thurston/Mason County website
• Quarterly information sessions and trainings for clients/families
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THURSfON COUNTY
ues i■ ons or
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Suggestions
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: David Windom
DEPARTMENT: MCCS EXT: 260
BRIEFING DATE: May 3, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information NA
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
xx Legal ❑ Other— please explain Frank Pinter
ITEM: Developmental Disabilities Program — Millage Levy
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): Interlocal agreement between Mason and Thurston Counties to provide local county
funding per RCW 71.20.110
BUDGET IMPACT: Funds are collected local and passed through to the Thurston
County Treasurer for disbursment
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.)
Briefing and action agenda
RECOMMENDED OR REQUESTED ACTION: Approve interlocal agreement
ATTACHMENTS: Interlocal agreement
Briefing Summary 4/26/2021
INTERLOCAL
AGREEMENT BETWEEN
MASON COUNTY and
THURSTON COUNTY
DEVELOPMENTAL DISABILITIES PROGRAM-
MILLAGE LEVY
This lnterlocal Agreement (AGREEMENT) is made and entered into pursuant to the
provisions of Chapter 39.34 RCW lnterlocal Cooperation Act by and between Mason
County (MASON) and Thurston County (THURSTON) collectively known as the
parties tothis AGREEMENT.
WHEREAS, MASON and THURSTON have created a Developmental Disabilities
program toserve residents of both MASON and THURSTON; and
WHEREAS, it is necessary for MASON and THURSTON to provide for funding and
administration of the Developmental Disabilities program;
WHEREAS, THURSTON has agreed to serve as the lead for this program.
NOW,THEREFORE, in consideration of the mutual promises and covenants
contained herein, the parties agree as follows:
Purpose:
The purpose of this AGREEMENT is to provide local county funding per RCW 71.20.110
forDevelopmental Disabilities program services in MASON and THURSTON.
Term:
This AGREEMENT will be in effect for five(5)years from date of last signature.
Extension:
The duration of this AGREEMENT may be extended by mutual written consent of the parties.
Termination:
This AGREEMENT may be terminated by either party by giving ninety (90) days' written
noticeof termination to the other party.
Funds Source:
MASON and THURSTON shall each levy annually a tax in a sum equal to the amount
which would be raised by a levy of two and one-half(2-1/2) cents per thousand dollars of
assessed value against the taxable property in the county as provided in RCW
71.20.110 as now existing or as hereinafter amended. From MASON and THURSTON,
50% of the funds raised by said levy shall be paid into the THURSTON Human Services
fund with the remaining 50%used to fund other programs as allowed. The percentage share
of these funds may be adjusted annually through the MASON budget process and the
THURSTON budget process.
Custodian of Funds:
MASON and THURSTON agree that the Thurston County Treasurer shall be the custodian
of all funds for the administration of the Developmental Disabilities program.
Thurston County Treasurer shall have the authority to make payments from said fundsupon
audit by the Thurston County Auditor, pursuant to REC 71.24.110(2) as now existing or
as hereinafter amended.
Administration:
MASON and THURSTON have designated the following representatives to serve as the
Administrators for this AGREEMENT. The parties agree to provide notification to the
other party of change of designated Administrator.
MASON:
David Windom, MSHS, Director
Mason County Community Services
Department615 W Alder St. Building 8
Shelton, WA 98584
Phone: 360-427-9670 Ext. 260
E-mail: dwindom@co.mason.wa.us
THURSTON:
Schelli Slaughter, Director
Thurston County Public Health and Social Services
Departmen1412 Lilly Road NE
Olympia, WA 98506-5132
Phone: Office 360-867-2502, Cell: 360-701-3970
E-mail: schelli.slaughter@co.thurston.wa.us
Notices and Written Communication: Notices and other communication may be
conducted via e-mail,U.S. mail, fax, hand-delivery, or other generally accepted manner
including deliveryservices.
Responsibilities of the Parties: the primary responsibilities of the parties are agreed to as
follows:
MASON:
1. Will provide funding for the program as detailed in this AGREEMENT.
2. Will review annual reports and provide feedback as appropriate.
3. Will notify THURSTON in advance should MASON desire to exercise the right to
provide program input and direct program deliverables for services being provided in
Mason County.
THURSTON:
1. Shall have the authority to contract, subcontract and sign annual plans on behalf of both
MASON and THURSTON for the Developmental Disabilities program as funded by these
funds. MASON reserves the right to provide program input and direct program deliverables
for servicesbeing provided in Mason County.
e
2. Will provide a report to MASON on or before January 31 st of each year that details for
the previous calendar year;the overall program budget and number of individuals served; a
list of contracted services providers awarded program funds under this AGREEMENT
including, and detailed by contractor,total award, summary of services to be provided,
number of participantsto be served, location(s) where services are to be provided and a note
identifying whether the contractor will serve only MASON only, THURSTON only, or
individuals from both counties.
3. Will provide MASON the opportunity to provide input prior to procuring contracted
servicesproviders to carryout program activities.
Indemnification:
1. Mutual Indemnity. To the extent of its comparative liability, each party agrees to indemnify,
defend and hold the other party, its elected and appointed officials, employees, agents and
volunteers , harmless from and against any and all claims, damages, losses and expenses,
including but not limited to court costs, attorney's fees and alternative dispute resolution
costs, for any personal injury, for any bodily injury, sickness, disease or death and for any
damage to or destruction of any property (including the loss of use resulting therefrom)
which are alleged or proven to be caused by an act or omission, negligent or otherwise, of its
elected and appointed officials, employees, agents or volunteers.
In the event of any concurrent act or omission of the parties, each party shall pay its
proportionate share of any damages awarded. The parties agree to maintain a consolidated
defense to claims made against them and to reserve all indemnity claims against each other
until after liability to the claimant and damages, if any, are adjudicated. If any claim is
resolvedby voluntary settlement and the parties cannot agree upon apportionment of
damages and defense costs, they shall submit apportionment to binding arbitration.
2. Survival of Indemnity Obligations. The parties agree all indemnity obligations shall
survivethe completion, expiration or termination of this AGREEMENT.
Independent Capacity:
Employees or agents of each party who are engaged in the performance of this
AGREEMENTshall continue to be employees or agents of that party and shall not be
considered for any purpose to be employees or agents of the other party.
Non-Discrimination in Employment:
MASON's policy is to provide equal opportunity in all terms, conditions, and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion,national origin, sex, sexual orientation, age,marital status, disability, or veteran
status.shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation,age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
THURSTON shall take affirmative action to insure that applicants are employed, and
treated during employment,without regard to their race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where
such constitutes a bona fide occupational qualification.
Such action shall include, but not be limited to advertising,hiring, promotions, layoffs or
terminations, rate of pay or other forms of compensation benefits, selection for training
including apprenticeship, and participation in recreational and educational activities. In all
solicitations or advertisements for employees placed by them or on their behalf,
THURSTON shall state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, or national origin.
Non-Discrimination in Customer Services:
THURSTON, as well as any contractors and or sub-contractors to this AGREEMENT shall
not discriminate on the grounds of race,color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status; or deny an individual or
business any service or benefits under this AGREEMENT; or subject an individual or
business to segregationor separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this AGREEMENT; or deny an
individual or business anopportunity to participate in any program provided by this
AGREEMENT.
Compliance with Applicable Laws,Rules and Regulations:
This AGREEMENT shall be subject to all laws, rules, and regulations of the United States
of America,the State of Washington, political subdivisions of the State of Washington and
MasonCounty. THURSTON agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Amendments:
Either party may request changes in the AGREEMENT. Any and all agreed amendments, to
bevalid and binding upon either party, shall be in writing or signed by both of the parties.
Disputes:
Differences between MASON and THURSTON, arising under and by virtue of the
AGREEMENT. Documents shall be brought to the attention of MASON at the earliest
possible fmin order that such matters may be settled, or other appropriate action promptly
taken.
Decisions of MASON's Administrator shall be final and conclusive.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of
any of the terms of this AGREEMENT, the venue of such action of litigation shall be in the
courts ofthe State of Washington in and for Mason County. Unless otherwise specified
herein, this AGREEMENT shall be governed by the laws of Mason County and the State of
Washington.
Severability:
If any term or condition of this AGREEMENT or the application thereof to any person(s)
or circumstances is held invalid, such invalidity shall not affect other terms,conditions or
applications which can be given effect without the invalid term, condition, or application.
To thisend, the terms and conditions of this AGREEMENT are declared severable.
Waiver:
Waiver of any breach or condition of this AGREEMENT shall not be deemed a waiver of
anyprior or subsequent breach. No term or condition of this AGREEMENT shall be held to
be waived,modified, or deleted except by an instrument, in writing, signed by the parties
hereto. The failure of MASON to insist upon strict performance of any of the covenants of
this AGREEMENT, or to exercise any option herein conferred in any one or more
instances, shallnot be construed to be a waiver or relinquishment of any such, or any other
covenants or contracts, but the same shall be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations,policies,procedures, federal
Officeof Management and Budget (OMB) circulars and federal and state executive orders.
B. AGREEMENT
Entire Agreement:
This written AGREEMENT, comprised of the writings signed or otherwise identified and
attached hereto, represents the entire AGREEMENT between the parties and supersedes
anyprior oral statements, discussions, or understandings between the parties.
IN WITNESS WHEREOF, MASON and THURSTON have executed this AGREEMENT
as ofthe date and year last written below.
BOARD OF COUNTY COMMISSIONERS, BOARD OF COUNTY COMMISIONERS,
THURSTON COUNTY, WASHINGTON MASON COUNTY,WASHINGTON
DATED: DATED:
APPROVED AS TO FORM, APPROVED AS TO FORM,
Jon Tunheim,Prosecuting Attorney Tim Whitehead, Prosecuting Attorney
Deputy Prosecuting Attorney Deputy Prosecuting Attorney
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Alex Paysse
DEPARTMENT: Community Services, EXT: 279
Environmental Health
BRIEFING DATE: 5/3/2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Mason County Code Chapter 6.76 updates
EXECUTIVE SUMMARY: Discussion of updates needed to MCC Chapter 6.76 Onsite
Sewage Regulations (see below for examples) and preferred process to involve Board
of Health. Staff would like to draft code updates in coordination with the Onsite
Sewage Advisory Committee.
• Replace Contractor Review Board with a process utilizing readily available
resources
• Update property transfer requirements to an inspection report within 1 year for
all system types
• Adopting EH review requirements in relation to building permits and
development to increase transparency
• Update permit effective dates for repair permits to 1 year
• Add section clarifying sewage disposal requirements to assist in code
enforcement issues
BUDGET IMPACTS: none
RECOMMENDED OR REQUESTED ACTION: Discussion and permission to draft
updates for further review.
ATTACHMENTS: none
MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING
May 3,2021
Briefing Items
• Proclamation: National Public Works Week(May 16-23, 2021)
• Fund 105 Budget Transfer—County Roads
• Fund 501 Budget Transfer—ER&R
• Fund 403 Supplemental Appropriation—North Bay Sewer
Discussion Items
Commissioner Follow-Up Items
Upcoming Calendar/Action Items
• Public hearing on May 11,2021 at 9:15am to receive public comment on the revised 2021
Annual Construction Program and the
• Public hearing on May 11, 2021 at 9:15am to receive public comment on the revised the
2021-2026 Six-Year Transportation Improvement Program.
Attendees:
Commissioners:
_Randy Neatherlin
_Kevin Shutty
_Sharon Trask
National Public Works Week Proclamation
May 16—23,2021
"Stronger Together"
WHEREAS, public works professionals focus on infrastructure,facilities and services that are of vital importance to
sustainable and resilient communities and to the public health, high quality of life and well-being of the people of Mason
County and,
WHEREAS,these infrastructure,facilities and services could not be provided without the dedicated efforts of public
works professionals,who are engineers, managers and employees at all levels of government and the private sector,
who are responsible for rebuilding, improving and protecting our nation's transportation,water supply,water treatment
and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and,
WHEREAS, it is in the public interest for the citizens, civic leaders and children in Mason County to gain knowledge of
and to maintain a progressive interest and understanding of the importance of public works and public works programs
in their respective communities; and,
WHEREAS,the year 2021 marks the 61't annual National Public Works Week sponsored by the American Public Works
Association/Canadian Public Works Association be it,
NOW THEREFORE RESOLVED,that the Board of Mason County Commissioners hereby designate the week May 16—22,
2021 as National Public Works Week; I urge all citizens to join with representatives of the American Public Works
Association/Canadian Public Works Association and government agencies in activities, events and ceremonies designed
to pay tribute to our public works professionals,engineers, managers and employees and to recognize the substantial
contributions they make to protecting our national health, safety,and quality of life.
DONE IN OPEN SESSION on this day of 2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Randy Neatherlin, Chair
Kevin Shutty,Vice Chair
Sharon Trask, Commissioner
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MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Victor Rhett, Finance Manager/ Mike Collier, Deputy Director
DEPARTMENT: Public Works/Utilities and Waste Management EXT: 388
BRIEFING DATE: May 3, 2021
INTERNAL REVIEW (please check all that apply): X Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Fund 105 Budget Carryover— County Road Fund
EXECUTIVE SUMMARY:
Public Works requests approval to carryover $126,100 of unexpended prior year spending
authority by reducing beginning FY21 Fund Balance to pay additional expenses of the Salt Shed
Construction Project.
The Salt Shed was completed in March, 2021. No significant additional expenses are expected.
BUDGET IMPACTS:
Approval of the budget transfer has no net budgetary impact. The budget transfer increases
expenditure authority funded through use of Fund Balance.
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board of County Commissioners authorize a prior year carryover of $126,100
of expenditure authority in the County Road Fund 105 by reduction of Beginning Fund Balance.
ATTACHMENTS:
1. 2021 Budget Change Form
Briefing Summary,Fund 105 Budget Transfer
2021 BUDGET CHANGE REQUEST
Date: Change Request#
PLEASE SUBMIT BUDGET CHANGE REQUESTS TO BUDGET MANAGER - SUPPORT SERVICES
Supplemental Appropriation Non-Debatable Emergency Debatable Emergency X Budget Amendment
For increased expenditures due to unanticipated For the relief of a stricken community For a Public emergency other than a For increased expenditures to be funded
federal,state,or local funds requiring immediate address;to meet non-debatable emergency which using ending fund balance or transfer of
mandatory expenditures required by low could not reasonably have been expenditures from one department's budget
foreseen at the time of making the to another within the general fund.
budget,requiring the expenditure of
money not provided for in the budget.
REVENUE/SOURCE
105.000000.000.000 308.10.300000.0000.00. 126,100.00 Fund Balance- Beginning
EXPENDITURES
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a Reason forChange:To increase budget authority in County Roads for the Salt Shed construction expenditures. The project was approved in FY20 Adopted Budget,however
v
N construction of the project was completed in February 2021. The amendment will carryover prior year expenditure authority by reducing beginning FY 21 Fund Balance
r and increasing FY 21 budgeted expenditures.
Authorizing signature for
department requesting transfer: EXT:
Title of authorizing signature: Date:
cAction taken by Budget Manager: Change Approved Change Denied
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MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Victor Rhett, Finance Manager/ Mike Collier, Deputy Director
DEPARTMENT: Public Works/Utilities and Waste Management EXT: 388
BRIEFING DATE: May 3, 2021
INTERNAL REVIEW (please check all that apply): X Budget/Finance ❑ Human Resources
I Legal ❑ Other— please explain
ITEM: Fund 501 Budget Carryover— Equipment Rental and Revolving Fund
EXECUTIVE SUMMARY:
Public Works requests approval of a $652,500 budget transfer from FY21 Equipment Rental and
Revolving Fund 501 Fund Balance to fund the purchase of 2 new dump trucks.
Purchase of the trucks was contemplated in FY20. The trucks were ordered in March 2020 but
were not received was completed in March, 2021.
BUDGET IMPACTS:
The budget transfer increases FY21 expenditure authority funded through a reduction of Fund
Balance.
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board of County Commissioners authorize an increase of $625,000 to
expenditure authority in the Equipment Rental and Revolving Fund 501 funded by the use of
Beginning Fund Balance.
ATTACHMENTS:
1. 2021 Budget Change Form
Briefing Summary, Fund 105 Budget Transfer
2021 BUDGET CHANGE REQUEST
Date: Change Request#
PLEASE SUBMIT BUDGET CHANGE REQUESTS TO BUDGET MANAGER - SUPPORT SERVICES
Supplemental Appropriation Non-Debatable Emergency Debatable Emergency X Budget Amendment
For increased expenditures due to unanticipated For the relief of a stricken community For a Public emergency other than a For increased expenditures to be funded
federal,state,or local funds requiring immediate address;to meet non-debatable emergency which using ending fund balance or transfer of
mandatory expenditures required by law could not reasonably have been expenditures from one department's budget
foreseen at the time of making the to another within the general fund.
budget,requiring the expenditure of
money not provided for in the budget.
REVENUE/SOURCE
501.000000.000.000 308.10.300000.0000.00. 652,500.00 Fund Balance- Beginning
EXPENDITURES
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y Reason forChange:To increase budget authority in Equipment Rental and Replacement for the purchase of two dump trucks. The vehicles were ordered in or about March
M 2020,however,delivery did not take place until February 2021. The amendment will carryover prior year expenditure authority by reducing beginning FY 21 Fund Balance
F and increasing FY 21 budgeted expenditures.
Authorizing signature for
department requesting transfer: EXT:
Title of authorizing signature: Date:
D o Action taken by Budget Manager: C�Change Approved Change Denied
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co Budget Manager signature: Date:
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Victor Rhett, Finance Manager/ Richard Dickinson, Deputy Director
DEPARTMENT: Public Works/Utilities and Waste Management EXT: 388
BRIEFING DATE: May 3, 2021
INTERNAL REVIEW (please check all that apply): X Budget/Finance [1 Human Resources
Ci Legal ❑ Other— please explain
ITEM: Fund 403 Supplemental Appropriation — North Bay Sewer
EXECUTIVE SUMMARY:
Public Works requests approval to supplement North Bay Sewer revenue by an additional
$125,000 reflecting additional connection fees due to growth in Allyn.
The adopted budget anticipated significant growth and included Capital Facilities Charge (CFC)
revenue in the amount of $228,265. To date, $212,498 CFC revenue has been receipted.
Utilities and Waste Management plans to expend $125,000 in lift station improvements
(replacement pump, quick disconnect, high level sensors) and any excess for debt repayment.
BUDGET IMPACTS:
Approval of the supplemental appropriation increases spending authority. Proposed
expenditures include lift station capital improvements and (DOE loan repayment?)
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board of County Commissioners authorize North Bay Sewer Fund 403
supplemental appropriation of $125,000.
ATTACHMENTS:
1. 2021 Budget Change Form
Briefing Summary,Fund 413 Budget Transfer
2021 BUDGET CHANGE REQUEST
Date: Change Request#
PLEASE SUBMIT BUDGET CHANGE REQUESTS TO BUDGET MANAGER - SUPPORT SERVICES
Supplemental Appropriation Non-Debatable Emergency Debatable Emergency X Budget Amendment
For increased expenditures due to unanticipated For the relief of a stricken community For a Public emergency other than a For increased expenditures to be funded
federal,state,or local funds requiring immediate address;to meet non-debatable emergency which using ending fund balance or transfer of
mandatory expenditures required by law could not reasonably have been expenditures from one department's budget
foreseen at the time of making the to another within the general fund.
budget,requiring the expenditure of
money not provided for in the budget.
REVENUE/SOURCE
403.000000.100.020 367,00.300000.0000.00. 125,000.00 Capital Contributions
EXPENDITURES
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y Reason forChange:To increase budget authority in North Bay Sewer Facility due to underestimated of Capital Facility Fee revenue. Greater than expected revenues are
„ being realized due to greater residential development than anticipated in the FY2021 Adopted budget. The amendment will increase projected Capital Contributions
providing for a like increase in expenditure authority to make minor facility improvements.
Authorizing signature for
department requesting transfer: EXT:
Title of authorizing signature: Date:
cAction taken by Budget Manager: Change Approved Change Denied
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0O Budget Manager signature: Date: