HomeMy WebLinkAbout2021/03/16 - Regular Board of Mason County Commissioners
� Proceedings
Commission Chambers
411 N 5th St, Shelton,WA 98584
March 16, 2021
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance—Cmmr.Trask led the flag salute.
3. Roll Call—Present: Present: Commissioner District 1— Randy Neatherlin; Commissioner
District 2—Kevin Shutty; Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Phillips Lake Community Association sent in a letter saying thank you for the recent tree
work at Phillips Lake Park.
4.1.2 Jamie Queen and Katherine McLean sent in Lewis-Mason-Thurston Area Agency on Aging
(LMTAAA)Advisory Board applications.
4.1.3 Mary Jo Cady, Dale Murphy, Brad Byerly, Richard Eger, Richard Frohlich, Butch Boad, Fred
Gold, Eli Furnish, and Drew Davies sent in letters regarding the vacation of Roy Boad Road
and the Belfair Sewer Loan and Extension.
4.1.4 Debbie Olig sent in an application for the Timberland Regional Library Board of Trustees.
4.1.5 Washington State Liquor and Cannabis Board sent in the following: Marijuana License for
47EB, LLC., and Liquor and Marijuana Licenses due to expire.
4.1.6 Ken VanBuskirk sent in a letter regarding the Gorst Coalition Memorandum of Understanding
and Resolution supporting regional approaches to infrastructure.
4.1.7 Kamilche Sea Farms sent in a letter regarding the housing crisis in Mason County.
4.1.8 The League of Women Voters of Mason County mailed in a letter regarding House Bill 1590.
4.1.9 Kyle Cronk from the South Sound YMCA sent in a letter on affordable housing.
4.2 Cheryl Heywood presented the Timberland Regional Library's Annual Report.
4.3 Alex Paysse presented a News Release for Onsite Sewage Advisory Committee Vacancy.
5. Open Forum for Citizen Input
Ken VanBuskirk encourages the Commissioners to review the Planning Commission workshop on
Belfair EIS and Subarea Plan update he attended. He was happy critical areas in the UGA are
under consideration for review, especially those down Old Belfair Highway. However, he is
disappointed with the draft alternatives because they do not truly represent community vision and
feels community outreach needs strengthened.
6. Adoption of Agenda
Cmmr.Shutty/Trask moved and seconded to adopt the agenda as published. Motion
carried unanimously. N-aye;S-aye;T-aye.
7. Approval of Minutes
Cmmr.Trask/Shutty moved and seconded to adopt the February 23, 2021 Regular
Meeting Minutes and March 8, 2021 Briefing Minutes as presented. Motion carried
unanimously. N-aye; S-aye;T-aye.
8. Approval of Action Agenda
8.1 Approval of Eviction Rent Assistance Program Grant# 21-4614C-117 Amendment B for
additional funding with the Department of Commerce in the amount of$227,668 and approval
of the amendments with Crossroads Housing and Shelton Youth Connection.
8.2 Approval of Memorandum of Understanding between the Teamsters Local Union # 252, General
Services and Mason County to correct a scrivener's error which should have included
"Consolidated Sewer&Waste Operators"in the Current Collective Bargaining Agreement(2019-
2021) 11.5 Holiday Compensation.
8.3 Approval of Consolidated Contract CLH18253 Amendment 19 providing an increase of$189,582
for COVID Case management and tracing and extending multiple periods of performance.
8.4 Approval to move to a"dot gov"domain and for the Board to sign the Domain Authorization
letter.
8.5 Approval for the Mason County Sheriffs Office to purchase and have installed a moveable
divider wall from Hufcor Folding Panel Partitions from Barclay Dean for a total of$42,564.74.
8.6 Approval for the Mason County Sheriff's Office to purchase and have installed blinds from Allyn
Interiors using REET funds in the amount of$10,656.69.
8.7 Approval for the Mason County Sheriff's Office to accept a reimbursement grant from
Washington State Department of Ecology for litter pick up from July 1, 2021 to June 30, 2023.
8.8 Approval of Warrants&Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8077945-8078222 $ 1,217,754.99
Direct Deposit Fund Warrant# 75803-76194 $ 711,478.46
Salary Clearing Fund Warrant# 7005780-7005815 $ 1,012,645.05
Treasurer Electronic Remittances $ 2,816,951.47
8.9 Approval of the 2021 Mason County Heritage Grant to purchase a wireless security system for
the Mason County Historical Society Museum in the amount of$1,000.
8.10 Approval for the Department of Community Development to recruit one full-time employee to fill
the position of Building Inspector to act as a dedicated Plans Examiner.
8.11 Approval for Public Works to procure up to 50 GEOTAB GO9 Plug and Play GPS Fleet Modules
off of the Sourcewell (NJPA) contract.
8.12 Approval of the resolution supporting regional approaches to infrastructure.
8.13 Approval of the Gorst Coalition Memorandum of Understanding and authorize the use of Mason
County's logo by the Coalition.
Cmmr.Trask/Shutty moved and seconded to approve Items 8.1 through 8.11 with the
removal of items 8.12 and 8.13 for separate discussion and vote. Motion carried
unanimously. N-aye; S-aye;T-aye.
Ken VanBuskirk asked how much money Mason County is contributing to the Gorst Coalition, if the
County is already contributing, how long the Coalition has been in existence, what committees the
County is expected to serve on since the MOU mentioned an executive and technical advisory
committee, when the personnel will be determined, and for items 8.12 and 8.13 be removed for
separate vote and discussion.
Cmmr. Neatherlin answered $5000 a year will be contributed, the County is not currently contributing,
the Coalition is about six months old, committees have not been established, and he has been
appointed to serve on the committee.
Item 8.12
Cmmr. Shutty shared this resolution outlines investments the County has supported and invested in
and discusses regional infrastructure projects and planning the County has been involved with. The
importance of the investment, shows County priorities, and how to help further goals. Represents
about$100 million worth of investment happening in Belfair.
Cmmr.Trask and Cmmr. Neatherlin both shared their support of this resolution.
Cmmr.Shutty/Trask moved and seconded 8.12 approval of the resolution supporting
regional approaches to infrastructure. Motion carried unanimously. N-aye; S-aye;T-aye.
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Item 8.13
Cmmr. Neatherlin shared this is an agreement to fix the traffic bottleneck in Gorst.
Cmmr. Shutty gave credit to participating entities in this Coalition. Congressmen Kilmer put together a
diverse group of stakeholders and Representative Drew MacEwan introduced a proviso for the
transportation budget of about$400 million. There are serious national security implications and this
will improve infrastructure.
David Overton encouraged passing the Gorst MOU for the County to join the City of Port Orchard, City
of Bremerton, Port of Bremerton, Kitsap Transit, and potentially Kitsap County. There continues to be
tragedy, loss of life, and major safety issues around Gorst.
Cmmr.Trask shared this will also improve commercial and housing opportunities.
Cmmr. Shutty/Trask moved and seconded item 8.13 approval of the Gorst Coalition
Memorandum of Understanding and authorize the use of Mason County's logo by the
Coalition. Motion carried unanimously. N-aye; S-aye;T-aye.
9. Other Business (Department Heads and Elected Officials)
No other business.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to review final project performance on 2019 Community Development Block
Grant(CDBG) Public Services Grant and COVID-19 Amendment. Staff: Frank Pinter
Frank shared County coordinates with Community Action Council (CAC) to provide services for
Lewis, Mason, and Thurston Counties on an annual basis to apply, receive, and provide
services through the Community Development Block Grant Program administered by the
Washington State Department of Commerce. In 2019, $105,732 of funding was used to
provide service referrals for 7,500 individuals in Mason and Lewis Counties. Of this a minimum
of 3,825 must meet the HUD's 51% income qualification and provide direct services and
referrals for a minimum of 350 child victims. This allotment included $3,500 to offset County
administration costs. The grant was amended to include COVID-19 funding of$126,878 and
extend the end date from June 30, 2020 to February 28, 2021. $50,000 of COVID-19 response
funding was allocated to microenterprise assistance; $73,385 for utility, rent, and mortgage
assistance payments through CAC for Mason County; $5,000 to Lewis County; and $6,838 to
Lewis County residents.
Cmmr.Shutty/Trask moved and seconded to approve the final review for project
performance on 2019 Community Development Block Grant(CDBG) Public Services
Grant and COVID-19 Amendment. Motion carried unanimously. N-aye;S-aye;T-
aye.
10.2 Public Hearing for the rezone of parcel # 32003-20-00030 and 32134-30-00000 from Rural
Residential 5 to Rural Natural Resource from Bayshore Sand and Gravel for the intent of future
expansion of existing sand and gravel mine. Staff: Kell Rowen
Kell shared this rezone proposal is for 97 acres, two parcels mostly zoned in Rural Residential 5
and the remainder in Rural Residential 10, to allow for expansion of existing Bayshore Sand
and Gravel mine. The application came forward in 2020, went to the Planning Commission in
June, Hearings were held in November and December where a final recommendation to
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approve the rezone under the condition that the buffer be expanded on the north side of the
Tremont community from 50'to 100'. The buffer for the Rainbow Lake community on the
north side ranges from over 200'to 600'. Staff highly recommends approval for this rezone
request. There is a large mineral deposit for sand, gravel, and materials that allow for ready
mix which is an important resource to the County. If approved, the sand and gravel resource
will be protected from residential development. Mineral resources are not renewable and is a
rare deposit that is important for the ongoing growth of the County and to residential
development.
Cmmr. Shutty asked if the Department of Natural Resources (DNR) commented on the
expansion, what the impacts are on the groundwater, if there are any other potential effects or
concerns, and when the mine was initially permitted by DNR. Kell answered that DNR did not
comment,there is a cold-water ending stream running into John's Creek on the property that
has a protective buffer, the Squaxin Island tribe worked with the applicant on a ground water
monitoring program that will be followed for the duration of mining activity, and that she is
unsure when the initial permitting was done.
Testimony
Jared Kadoun shared a brief history of his family and the gravel mine which began in 1926 and
has supplied the County with concrete for 54 years and sand and gravel for 95 years. This
resource is important and the expansion needed for the continued supply of building material
for growth and development of Mason County. The mine supplies sand and gravel for septic
systems, concrete, shellfish companies for beach enhancement, and driveway material. The
materials in this reserve are very clean and meets all DNR, Ecology, and State specifications
which is rare. They have been working with the neighbor's concerns. GeoDesign is the
technical advisor and Jason Hicks is the aggregate consultant. A 50'buffer takes away 79,000
tons of resource while 276,000 square feet takes away 310,600 tons. There is also a noise
buffer of 50-100'of 35-year-old timber. John's Creek has a 200'buffer.
Cmmr. Shutty asked if the 100'buffer includes the timberline which exists between boundaries
of the mine and the residential area, if there is a plan for traffic mitigation for increasing
productivity, and what the"all in"cost is for mitigation. Jared answered that the buffer
includes the tree line, there is no traffic mitigation plan due to where the water is, and the
monetary value of the material would be best answered by Eric Staley from GeoDesign.
Eric Staley shared that regarding groundwater impact, it is a very clean deposit that was drilled
and tested at an average of 3%fines. When rainwater falls on the site, it percolates rapidly
through the material to groundwater level which is on a glacial till deposit. Mining will be done
at least 10'above groundwater levels. The Squaxin Island tribe and their aquatic biologist
have been included in the groundwater monitoring program. It will be several years of
monitoring mining impacts before the monitoring program would be executed for this
expansion. The groundwater monitoring program will involve wells, observation of seepage
along the creek, and the usage of transducers/data loggers that collect water daily to see
seasonal changes and correlate that to rainfall. The setback of 50'exceeds DNR guidelines by
about 20', however they wanted to be consistent with the existing line. The 100'setback
essentially follows the timberline. An acoustic berm is also a requirement and would be used
to store top soil and revegetate. In terms of value the average cost per ton is about
$11.17/ton, so for every 50'of setback it is around $880,000. The triangular area under the
powerlines off of Rainbow Lake is almost a $3.5 million loss.
Cmmr. Shutty asked if there are plans to harvest timber. Jared answered that there is no plan
to cut timber due to concerns of neighbors and that timberline acting as a noise buffer.
Commissioners Shutty and Trask ask for an additional 25'to bring the buffer to a total of 125'
and for the trees in the timberline to remain. Cmmr. Neatherlin deferred to the other
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Commissioners'decision.
Cmmr. Shutty/Trask moved and seconded to approve rezone of parcel #32003-20-
00030 and 32134-30-00000 from Rural Residential 5 to Rural Natural Resource
with a 125-foot buffer and a provision for maintaining the timberline as presented
by the applicant. Motion carried unanimously. N-aye; S-aye;T-aye.
10.3 Public Hearing to award the Solid Waste and Recycle Materials Hauling services agreement to
Mason County Garbage Company, Inc. Staff: Richard Dickinson
Richard shared that on August 25, 2020 the Commissioners authorized Public Works to put out
a Request for Proposals(RFP)for solid waste and recycle material hauling for the collection
and hauling of drop boxes from the County drop box station locations and Eells Hill Transfer
Station. The RFP was advertised for 60 days after initial advertisement per RCW 36.58.090 in
the Shelton-Mason Count Journal, Daily Journal of Commerce, and on the County and Builders
Exchange of Washington websites. One proposal was received from Mason County Garbage
Company, Incorporated out of Shelton, Washington. A Public Hearing is required prior to
awarding the contract per RCW 36.58.090. Public Works recommends awarding the hauling
services agreement to Mason County Garbage and extend the hearing to March 30, 2021 at
9:15 a.m. to allow more time for legal review.
Cmmr.Trask/Shutty moved and seconded to extend the Public Hearing to March
30, 2021 at 9:15 a.m.to award the Solid Waste and Recycle Materials Hauling
services agreement to Mason County Garbage Company,Inc to allow more time for
legal review of the new service agreement and allow public testimony. Motion
carried unanimously. N-aye; S-aye;T-aye.
11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 10:30 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Snib, Cle c of the Board Ra dy Neatherlin, Chair
Kevin Shutty, Immissioner
Sharon Tra c, Commissioner
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