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Home My WebLink About2021/04/05 - Briefing Packet Mason County Support Services Department Budget Management °p 411 North 5 Street th Commissioner Administration Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services V Labor Relations 1814 Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES April 5, 2021 • Specific Items for Review o Superior Court staffing request— Frank 0 2021 CDBG Public Services Grant Public Hearing for 7/1/2021-6/30/2022 (annual grant) - Frank o Continued review of process for replacement of Support Services Director— Frank o Tax Title Parcel Order to sell parcels at on-line auction — Diane o Commission meeting schedule—continue with every other Tuesday meetings?— Diane o Final review of Commission Correspondence Policy- Diane • Commissioner Discussion o Letter regarding Resources to Address Homelessness in our Communities—Cmmr. Shutty C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\B25G21ET\2021-04-05 -revised.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kelly Bergh for Frank Pinter DEPARTMENT: Support Services EXT: 644 BRIEFING DATE: April 5, 2021 PREVIOUS BRIEFING DATES: n/a If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: 2021 Department of Commerce Public Services Community Development Block Grant Application for grant period 7/1/2021 — 6/30/2022. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason County coordinates with the Community Action Council of Lewis, Mason, &Thurston Counties on an annual basis to apply for, receive, and provide services through a Public Services Community Development Block Grant (PS-CDBG) administered by the Washington State Department of Commerce (DOC). The DOC prefers that the actual service provision be done by the local Community Action Council. The grant application, which is due May 27, 2021 requires a public hearing, input, and participation. The public hearing will serve as a time to inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant and receive comments on proposed activities specifically funding the Community Action Council of Lewis, Mason, &Thurston Counties (CAC), as well as receive comments on the 2020 program. BUDGET IMPACT: This project would be fully funded by the CDBG grant PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community meetings, etc.) CDBG application requires Public Hearing notice in the official county newspaper for two consecutive weeks prior to public hearing. RECOMMENDED OR REQUESTED ACTION: Approve the submission of the Public Hearing notice to the Shelton-Mason Journal on Monday, April 26rd to be published on Thursday, April 261h and May 61h, in order to allow adequate time for public notice to meet the CDBG application requirements. The proposed public hearing date is Tuesday, May 18, 2021 and the CDBG application deadline is Thursday, May 27, 2021. ATTACHMENTS: Eligible CDBG Public Service Activities 2021 Proposed CDBG Public Service Grant Amounts Briefing Summary 3/26/2021 ELIGIBLE ACTIVITIES CDBG eligible activities can be found in the Code of Federal Regulations: Title 24-Housing and Urban Development, Chapter V, Part 570, C, Section 570.201 on page 40 of this guide. Further definitions of CDBG eligible public services and specific guidance on housing-related services are also in this guide. To be CDBG eligible, the service must meet the following five criteria: 1. Be on HUD's list of public services, or be a substantially similar service and not on the list of ineligible public services. 2. Be identified as a new service or an increased/improved level of service. See instructions to this application's Project Description and LMI Benefit Table for definitions. 3. Be directly linked to delivery of a specific service to a client. 4. Principally benefit low- and moderate-income (LMI) persons. See instructions to this application's Project Description and LMI Benefit Table for more information. The current Income Limits chart is on the CDBG website under Guidance Materials and LMI is up to 80% of median household income by family size. 5. Target residents of CDBG non-entitlement areas (outside of CDBG entitlement cities). The state CDBG program cannot fund activities that benefit residents in CDBG entitlement cities, since these cities receive CDBG funds directly from HUD. The ineligible CDBG entitlement cities, located in eligible state CDBG counties are: Anacortes Longview Walla Walla Bellingham Mount Vernon Wenatchee East Wenatchee Pasco Yakima Kennewick Richland INELIGIBLE ACTIVITIES In general, any activity not described above is not eligible. Specifically, Public Services Grants cannot fund: 1. Activities and administrative costs eligible under another CDBG fund, such as: • Planning and community organization activities, not directly linked to the delivery of an eligible public service to a client. Unlike CSBG, CDBG cannot fund general outreach activities or partnership building activities, unless you can count and report on the clients receiving a direct service from those activities. • Housing rehabilitation, including weatherization • Facility acquisition, construction or renovation 2. Administrative costs for the general management of the organization 3. Lobbying and political activities 4. Direct payments to individuals for their food, clothing, utilities or other income payments. (Income payments or emergency vouchers paid to a third party for no more than three consecutive months may be eligible.) 5. New housing construction costs, including administration of new housing development programs Contact Jeff Hinckle at (360) 605-2402 or leff.hinckle(a'_)commerce.wa.gov if you have any questions. Ver 1/21/2021 ELIGIBLE AND INELIGIBLE HOUSING RELATED SERVICES CDBG can fund a wide range of public services for low- and moderate-income persons. This table summarizes HUD's guidance and the state's policy on CDBG eligible public services for housing-related issues. To be eligible for Public Services Grant funding, the activity must deliver a direct service to a client (column A). In general, activity and administrative costs eligible under another CDBG activity category (column C) or for an ineligible CDBG activity (such as new housing construction) are not eligible as a CDBG public service. A B C Housing Issue Eligible CDBG service Ineligible CDBG service Activities eligible under another CDBG Public Services Grant eligible category and CDBG fund, but Not Public Services Grant eligible • Housing counseling Housing rehabilitation CDBG Housing Rehabilitation: Labor, Housing • Energy conservation counseling administration not related to an materials, and supplies required for the Rehabilitation and testing eligible counseling, education or rehabilitation of property(including energy (including . Screening for lead poisoning testing service efficiency improvements) weatherization) . Client education and training CDBG Housing Rehabilitation Administration and Services: All delivery costs (including staff, If provided as an independent other direct costs, and professional service costs) public service and not part of a directly related to carrying out housing CDBG funded housing rehabilitation activities, including outreach, rehabilitation activity rehabilitation counseling, applicant screening, energy auditing, preparing work specs, loan processing, inspections, and services related to assisting program participants • Fair housing services and Tenant/Landlord counseling on housing discrimination • Counseling to prevent or settle disputes between tenants and landlords A B C Housing Issue Eligible CDBG service Ineligible CDBG service Activities eligible under another CDBG Public Services Grant eligible category and CDBG fund,but Not Public Services Grant eligible • One-time or short-term(no • Ongoing grants or non- Prevent Loss of more than three month) emergency payments(more Housing emergency payments on behalf than 3 consecutive months) of individuals or families,to • Direct payments prevent loss of housing, including utility payments and rent/mortgage payments • Legal services Development,project management, CDBG Public/Community Facility: Acquisition, Homelessness and Direct delivery of services for and administrative costs of shelters construction or rehabilitation of temporary Transitional homeless persons and transitional housing activities shelters and transitional housing, including Housing project management Housing counseling for renters, Development,project management CDBG Acquisition or CDBG Public Facility: Permanent homeowners, and potential new and administrative costs for new Acquisition and public off-site infrastructure in Housing homebuyers provided as an housing activities support of housing development independent public service Housing counseling provided as an CDBG Homeownership Assistance: Provision Homeownership independent public service and not of direct assistance to facilitate and expand part of a CDBG funded down homeownership, including subsidized interest payment assistance activity rates and mortgage principal amounts,down payment assistance and closing costs • Client planning services Planning to develop new services CDBG Planning-Only: Housing plans, Planning • Program planning activities tied and community partnerships feasibility studies, strategies and action program to the direct delivery of a client without the direct delivery of a planning service client service 2/20119 ELIGIBLE CDBG PUBLIC SERVICES ACTIVITIES FEDERAL REGULATION EXCERPT TITLE 24--HOUSING AND URBAN DEVELOPMENT CHAPTER V--OFFICE OF ASSISTANT SECRETARY FOR COMMUNITY PLANNING AND DEVELOPMENT, DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT PART 570 COMMUNITY DEVELOPMENT BLOCK GRANTS Subpart C_ Eligible Activities Sec. 570.201 Basic eligible activities. CDBG funds may be used for the following activities: (e) Public services. Provision of public services (including labor, supplies, and materials) including but not limited to those concerned with employment, crime prevention, child care, health, drug abuse, education, fair housing counseling, energy conservation (counseling and testing), welfare (but excluding the provision of income payments identified under Sec. 570.207(b)(4)), homebuyer down payment assistance, or recreational needs. To be eligible for CDBG assistance, a public service must be either a new service or a quantifiable increase in the level of an existing service above that which has been provided by or on behalf of the unit of general local government (through funds raised by the unit or received by the unit from the State in which it is located) in the 12 calendar months before the submission of the action plan. (An exception to this requirement may be made if HUD determines that any decrease in the level of a service was the result of events not within the control of the unit of general local government.) PUBLIC SERVICES DEFINITIONS AND CODES Below are definitions and codes for public services. This excerpt from HUD's database manual provides the most common types of CDBG funded services (in numeric, not alpha order), and not all possible service types are listed. Code Type of Services and Definition 05A Senior Services 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) Services for the elderly. 05A may be used for an activity that serves both the elderly and persons with disabilities provided it is intended primarily to serve elderly. If the activity is intended primarily to serve persons with disabilities, use 05B instead. 05B Services for Persons with Disabilities 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) Services for the persons with disabilities, regardless of age. If the activity is intended primarily for elderly persons, use 05A instead. Code Type of Services and Definition 05C Legal Services 24 CFR 570.201(e) or 42 USC 5305(a)(8)+24 CFR 570.482(c)(2) Services providing legal aid to low-and moderate-income (LMI) persons. If the legal service is only provided for the settlement of tenant/landlord disputes, use 05K. 05D Youth Services 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) Services for young people age 13 to 19. For example, recreational services limited to teenagers and teen counseling programs. 05D can also be used for counseling programs that target teens but include counseling for the family as well. For services for children age 12 and under, use 05L;for services for abused and neglected children, use 05N. 05E Transportation Services 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) General transportation services. Transportation services for a specific client group should use the matrix code for that client group. For example, use 05A for transportation services for the elderly. 05F Substance Abuse Services 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) Substance abuse recovery programs and substance abuse prevention/education activities. If the services are provided for a specific client group, the matrix code for that client group may be used instead. For example, substance abuse services that target teenagers may be coded either 05D or 05F. 05G Services for victims of domestic violence, dating violence, sexual assault or stalking 24 CFR 570.201(e) or 42 USC 5305(a)(8) +24 CFR 570.482(c)(2) Services for victims of domestic violence, dating violence, sexual assault or stalking. For services limited to abused and neglected children, use 05N. 05H Employment Training 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) Assistance to increase self- sufficiency, including literacy, independent living skills, resume writing,job coaching, "how to get and keep a job" training, or training students in a particular field on skill when there is no tie to a specific position or business. For activities providing training for specific permanent jobs with specific businesses, use 18A. 051 Crime Awareness/Prevention 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) Promotion of crime awareness and prevention, including crime prevention education programs, community-oriented policing programs above and beyond normal staffing levels, installation of security cameras, and paying for security guards. 051 Fair Housing Activities (subject to Public Services cap) 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) Fair housing services (e.g. counseling on housing discrimination) as public services.The activity needs to meet a national objective. For fair housing services activities carried out as part of general program administration (and thus not required to meet a national objective), use 21D. 05K Tenant/Landlord Counseling 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) Counseling to help prevent or settle disputes between tenants and landlords. Code Type of Services and Definition 05L Child Care Services 24 CFR 570.201(e) or 42 USC 5305(a)(8) + 24 CFR 570.482(c)(2) Services that will benefit children (generally under age 13), including parenting skills classes. For services exclusively for abused and neglected children, use 05N. 05M Health Services 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) Services addressing the physical health needs of residents of the community. For mental health services, use 050. 05N Services for Abused and Neglected Children 24 CFR 570.201(e) or 42 USC 5305(a)(8)+24 CFR 570.482(c)(2) Daycare and other services exclusively for abused and neglected children. 050 Mental Health Services 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) Services addressing the mental health needs of residents of the community. 05P Screening for Lead Poisoning 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) Activities undertaken primarily to provide screening for lead poisoning. Note: • Use 05P to test people for possible lead poising. • Use 141 to test buildings/properties for presence of lead contamination. 05Q Subsistence Payments 24 CFR 570.207(b)(4) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) One-time or short-term (no more than three months) emergency payments on behalf of individuals or families,generally for the purpose of preventing homelessness. Examples include utility payments to prevent cutoff of service, and rent/mortgage payments to prevent eviction. 05R Homebuyer Downpayment Assistance - Excluding Housing Counseling under 24 CFR 5.100 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) Homebuyer downpayment assistance provided as a PUBLIC SERVICE. If housing counseling (under 24 CFR 5.100) is provided to in conjunction with downpayment assistance, report housing counseling separately under matrix code 05Y. If referral services, homeownership education programs, or general budget/financial counseling are provided to homebuyers in conjunction with downpayment assistance as part of a package, then the services are considered activity delivery costs as a part of an 05R activity. • It is subject to the public service cap, unless the assistance is provided by a CBDO in an NRSA or by a 105(a)(15) entity. • Only report the number of households that received downpayment assistance as accomplishments for 05R. • For more extensive types of homeownership assistance provided under authority of the National Affordable Housing Act, use code 13B. 05S Rental Housing Subsidies 24 CFR 570.204 or 42 USC 5305(a)(8) +24 CFR 570.482(c)(2)Tenant subsidies exclusively for rental payments for more than three months. Activities providing this form of assistance must be carried out by CBDOs or 105(a)(15) entities. 05T Security Deposits 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2)Tenant subsidies exclusively for payment of security deposits. Code Type of Services and Definition 05U Housing Counseling only, under 24 CFR 5.100 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2) Housing counseling, under 24 CFR 5.100, for renters, homeowners, and/or potential new homebuyers that is provided as an independent public service (i.e., not as part of another eligible housing activity). 05V Neighborhood Cleanups 24 CFR 570.201(e) or 42 USC 5305(a)(8) + 24 CFR 570.482(c)(2) One-time or short-term efforts to remove trash and debris from neighborhoods. Examples of legitimate uses of this code include neighborhood cleanup campaigns and graffiti removal. 05W Food Banks 24 CFR 570.201(e) or 42 USC 5305(a)(8) +24 CFR 570.482(c)(2) Costs associated with the operation of food banks, community kitchens, and food pantries, such as staff costs, supplies, utilities, maintenance, and insurance. 05X Housing Information and Referral Services 24 CFR 570.201(e) or 42 USC 5305(a)(8) + 24 CFR 570.482(c)(2) An activity that provides housing information, education, and referral services, or general budget/financial counseling that does not meet the 24 CFR 5.100 definition of Housing Counseling. 05Y Housing Counseling under 24 CFR 5.100 Supporting Homebuyer Downpayment Assistance (05R) 24 CFR 570.201(e) or 42 USC 5305(a)(8) +24 CFR 570.482(c)(2) Housing Counseling, under 24 CFR 5.100,that is provided to in conjunction with homebuyer downpayment assistance (05R) as a public service. 05Z Other Public Services Not Listed in 03T and 05A-05Y 24 CFR 570.201(e) or 42 USC 5305(a)(8)+ 24 CFR 570.482(c)(2)This matrix code replaced matrix code 05. Only use this matrix code when an activity does not fall under a more specific 05A-05Y code. An example of a legitimate use of this code is when the CDBG funds are provided to a non- profit organization that provides multiple types of social services for operating costs. In another example, when a public service activity that does not have a more specific matrix code, provides services to multiple groups of clients such as seniors, persons with disabilities, and homeless persons. For instance, for a "meals on wheels" program for seniors and persons with disabilities, use 05Z. If this program had only been available to seniors, the correct matrix code would have been 05A. 2021 CDBG PUBLIC SERVICES GRANT AMOUNTS -proposed COUNTY SUBRECIPIENT—SERVICE PROVIDER GRANT GRANT TOTAL CONTRACT# COMMUNITY ACTION PROGRAM SERVICE AREA (including county administration) Asotin Asotin 10-001 Community Action Partnership Asotin $38,900 Benton Benton10-002 Benton Franklin Community Action Connections Benton, Franklin $66,330 Chelan Chelan10-003 Chelan-Douglas Community Action Council Chelan, Douglas $61,580 Cowlitz Cowlit 10-004 Lower Columbia Community Action Council Cowlitz, Wahkiakum $67,360 Grant Opportunities Industrialization Center Adams, Grant $126,580 21-62210-005 Grays Harbor Grays arbor Coastal Community Action Program Grays Harbor, Pacific $105,420 0-006 Jefferson 2 fferso0-007 Olympic Community Action Programs Clallam, Jefferson $109,240 Kittitas 21 titan -008 HopeSource Kittitas $85,070 Klickitat 21ckitat -009 Washington Gorge Action Programs Klickitat, Skamania $72,110 Mason Mason 10-010 CAC of Lewis, Mason and Thurston Counties Lewis, Mason $100,080 Okanogan Okano 10-011 Okanogan County Community Action Council Okanogan $84,140 Skagit Skagit 10-012 Community Action of Skagit County Skagit $61,870 Stevens Ferry, Lincoln, Pend 21-62210-013 Rural Resources Community Action Oreille, Stevens $88,600 Walla Walla Blue Mountain Action Council Columbia, Garfield, $44,650 21-62210-014 Walla Walla Whatcom Island, San Juan, 21-62210-015 Opportunity Council Whatcom $129,400 Whitman Whitm 10-016 Community Action Center Whitman $102,210 Yakima Yakim 10-017 Northwest Community Action Center Yakima $156,460 TOTAL $1,500,000 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: Board of Mason County Commissioners FROM: Diane Zoren/McKenzie Smith DEPARTMENT: Support Services EXT: 747 BRIEFING DATE: April 5, 2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Draft order for 2021 Tax Title Auction to sell parcels on Bid4Assets.com. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Pursuant to RCW 36.35.120, real property acquired by foreclosure of delinquent taxes may be sold by order of the County legislative authority if it is deemed in the County's best interests to sell the real property. The first step to begin the process is for the Commissioners to approve an Order of Sale. The Treasurer will then arrange an online sale with Bid4Assets. Part of the process is notifying the City of parcels within City limits foreclosed by the County. This has been done September 17, 2019. BUDGET IMPACT: If all parcels sold for the minimum bid (excluding listing and recording fees) the total would be $106,285.49. This amount would first go towards delinquent taxes, penalties, and any other fees owed for the parcel. After the sale, these parcels will go back onto the tax roll. Should any parcels not sell, they will be listed with Richard Beckman Realty, LLC. • Recording fee: $106.50 per parcel (estimated two pages of recorded documents) • Affidavit fee: $10.00 per parcel PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) If approved, the notice will be emailed to any interested parties that have signed up for notification along with notice on our website, Facebook page, and various postings by Bid4Assets.com. RECOMMENDED OR REQUESTED ACTION: Approval to place on the April 13, 2021 Action Agenda for approval. ATTACHMENTS: List of parcels with descriptions and total taxes owed. Briefing Summary 4/1/2021 Parcel No. Address/Legal Taxes Due Other Fees Listing Fees Recording Fees Treasurer Total/Min Bid Assessed Value County Item No. Affidavit Fee Tr 6 of Survey 6/1 Section 29 Township 21 Range 2 140 E 22129-75-00060 $ 47,065.48 $ 20.00 $ $ 106.50 $ 10.00 $ 47,201.98 $ 69,875.00 1 Royce Rd Grapeview 22212-54-02006 Lakewood Plat E Blk 2 Lot 6-10 $ 1,944.30 $ 20.00 $ $ 106.50 $ 10.00 $ 2,080.80 $ 1,340.00 2 22213-50-10009 Lakewood Plat F Blk 10 Lot 9-10 $ 1,911.65 $ 20.00 $ $ 106.50 $ 10.00 $ 2,048.15 $ 130.00 3 31908-31-03010 W 10'Of S 209'Of E 1/2 E 1/2 NE SW $ 1,472.45 $ 20.00 $ $ 106.50 $ 10.00 $ 1,608.95 $ 9,885.00 4 32017-51-01010 Amended&Corrected Plat of Shelton BLK:1 LOTS:10-12 EX $ 961.61 $ 20.00 $ $ 106.50 $ 10.00 $ 1,098.11 $ 4,735.00 5 PTN TR 1 32017-51-31001 Amended&Corrected Plat of Shelton BLK:31 LOT:1 EX R/W $ 1,048.23 $ 20.00 $ $ 106.50 $ 10.00 $ 1,184.73 $ 8,115.00 6 32017-51-31002 Amended&Corrected Plat of Shelton BLK:31 LOT:2 EX R/W $ 1,048.23 $ 20.00 $ $ 106.50 $ 10.00 $ 1,184.73 $ 7,765.00 7 32017-51-31003 Amended&Corrected Plat of Shelton BLK:31 LOT:3 EX R/W $ 1,048.23 $ 20.00 $ $ 106.50 $ 10.00 $ 1,184.73 $ 8,285.00 8 32019-41-00320 TR 32 of NE SE Section 19 Township 20 Range 3 $ 2,802.92 $ 20.00 $ $ 106.50 $ 10.00 $ 2,939.42 $ 30,190.00 9 32019-56-19001 Needham&Days Blk 19 Lot 1-6 $ 3,420.63 $ 20.00 $ $ 106.50 $ 10.00 $ 3,557.13 $ 3,795.00 10 32019-56-24008 Needham&Days Blk E Lot 1-4 Int 3rd St&Kineo Ave $ 8,493.99 $ 20.00 $ $ 106.50 $ 10.00 $ 8,630.49 $ 34,350.00 11 32030-51-08026 2040 Lake Blvd Beverly Heights Blk 8 Lot 26-27 $ 783.50 $ 20.00 $ $ 106.50 $ 10.00 $ 920.00 $ 12,865.00 12 32105-50-33004 McReavy Rd Adj to Tsfr S Union-McReavy's 3rd Blk 33 Lot 4- $ 309.46 $ 20.00 $ $ 106.50 $ 10.00 $ 445.96 $ 75,155.00 13 16&All Blks 34-40 Inc 32106-50-11004 32 E St Rt 106 Union-Bayview Add Blk 11 Lot 4 $ 901.33 $ 20.00 $ $ 106.50 $ 10.00 $ 1,037.83 $ 17,450.00 14 Patricia Beach Tr 33 Exc Tr 33A Section 25 Township 22 32225-51-00035 $ 1,309.82 $ 20.00 $ - $ 106.50 $ 10.00 $ 1,446.32 $ 13,020.00 15 Range 3 32225-52-00900 Patricia Beach#2 Tr 4 A $ 2,627.34 $ 20.00 $ $ 106.50 $ 10.00 $ 2,763.84 $ 4,200.00 16 32232-50-04008 Next to 4841 E St Rt 106 Union Hood Canal Land&Imp Co $ 9.75 $ 20.00 $ $ 106.50 $ 10.00 $ 146.25 $ 16,000.00 17 Blk 4 Lot 7 W 1/2&Lot 8-11 32330-52-67008 Lilliwaup 1st Add Blk 67 Lot 8 $ 2,574.81 $ 20.00 $ $ 106.50 $ 10.00 $ 2,711.31 $ 4,815.00 18 32330-52-67009 Lilliwaup 1st Add Blk 67 Lot 9 $ 2,574.81 $ 20.00 $ $ 106.50 $ 10.00 $ 2,711.31 $ 4,815.00 19 Lilliwaup 1st Add Blk 67 Lot 10-12 Vac Troutman Ave Adj Lot 32330-52-67010 $ 3,015.75 $ 20.00 $ $ 106.50 $ 10.00 $ 3,152.25 $ 13,775.00 20 12 42012-56-00012 Correction Plat of Kneeland Plaza Lot LL $ 3,886.89 $ 20.00 $ $ 106.50 $ 10.00 $ 4,023.39 $ 634,325.00 21 Prop under 101 overpass behind Miles Sand&Gravel TR 48 42024-13-00480 $ 366.51 $ 20.00 $ $ 106.50 $ 10.00 $ 503.01 $ 17,875.00 22 OF NE 42110-41-00011 TR 1A Of SE Section 10 Township 21 Range 4 $ 1,427.46 $ 20.00 $ $ 106.50 $ 10.00 $ 1,563.96 $ 12,660.00 23 42212-50-01051 North Hill Rd Hoodsport Blk 1 Lot 51-55 Ex State R/W $ 39.22 $ 20.00 $ $ 106.50 $ 10.00 $ 175.72 $ 14,365.00 24 42212-51-10901 2300 Block of Hwy 101 Hoodsport-McReavy's Add Blk 10 TR $ 277.62 $ 20.00 $ $ 106.50 $ 10.00 $ 414.12 $ 2,200.00 25 4 1/2 I nt 42331-50-93164 lake Cushman Westside#1 Lot D Of SP#817 Ptn Blk 3 Lot $ 1,674.64 $ 20.00 $ $ 106.50 $ 10.00 $ 136.50 $ 30,655.00 26 42333-51-06045 Lake Cushman Eastside#1 Blk 6 Lot 45 $ 2,840.31 $ 20.00 $ $ 106.50 $ 10.00 $ 2,976.81 $ 43,480.00 27 52024-41-00040 Little Egypt Rd S1/2 N1/2 S1/2 NE SE See Survey 1/233 $ 1,093.68 $ 20.00 $ $ 106.50 $ 10.00 $ 1,230.18 $ 27,085.00 28 52024-41-00050 Litte Egypt Rd SI/2 S1/2 NE SE See Survey 1/233 $ 1,653.11 $ 20.00 $ $ 106.50 $ 10.00 $ 1,789.61 $ 36,610.00 29 61930-51-00005 River Haven TR 5 $ 1,926.63 $ 20.00 $ $ 106.50 $ 10.00 $ 2,063.13 $ 3,030.00 30 61930-51-00007 River Haven Tr 7 $ 3,218.27 $ 20.00 $ $ 106.50 $ 10.00 $ 3,354.77 $ 3,030.00 31 Mason County Commission Correspondence Policy 1) Purpose: To establish guidelines and procedures for correspondence addressed to the Mason County Commissioners. 2) Scope: Applies to Mason County Commissioners. 3) Definitions: Correspondence includes any written letter, note or e-mail, including all attachments, addressed to one or more County Commissioner,that is related to county business. The correspondence may be delivered by any means including but not limited to USPS, e-mail,facsimile transmission, or hand delivered. 4) Policy: 4.1 Support Services staff are authorized to open and examine all correspondence received in the Mason County Commissioners' Office. All correspondence received by staff will be shared with the entire Commission and appropriate county staff, according to content of the correspondence. Distribution will be notated on the correspondence. 4.2 Correspondence e-mailed directly to a Commissioner may be shared at the request of the correspondent or Commissioner. 4.3 Correspondence relating to County business will be acknowledged in a Commission meeting and logged into the record in summary form indicating the nature of the correspondence and the name of the sender. 4.4 Correspondence will not be read aloud in its entirety at a Commission meeting unless submitted as public comment or public testimony and the sender requests it be read in its entirety. 4.5 During a Commission meeting, pictures, maps, etc.that relate to County business may be held up to the camera for public viewing by either the presenter or a Commissioner. Every effort should be made to submit documents by the Wednesday deadline to be included in the meeting packet. A written copy shall be submitted to the Clerk of the Board for archive purposes. 4.6 Anonymous correspondence will not be acknowledged in a Commission meeting. 4.7 All correspondence relating to County business is considered a public record and shall be retained according to the Secretary of State Archives Retention Schedule. 5) Procedures: 5.1 Correspondence will be opened, date stamped, and logged into the record of a Commission meeting or the internal correspondence log. If correspondence is addressed to an individual Commissioner and identified as personal or confidential, it shall be distributed to the Commissioner unopened. If the correspondence is found to not be personal or confidential and it relates to County business,the Commissioner shall transmit the individual correspondence to Support Services staff to be logged and retained. C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\B25G21ET\Mason County Commission Correspondence Policy mckenzie.do. :`^"`9FiefiRg Ite^ s\2Q2! DiaRe'� 3/16/2021 Page 1 of 2 5.2 Correspondence that is not related to the conduct of county business (i.e. various notifications from outside agencies) or that is cc'd to the Commissioners is logged into an internal correspondence log and a copy is provided to all Commissioners. This correspondence is not typically acknowledged at a Commission meeting. 5.3 Inter-departmental correspondence is logged into an internal correspondence log and a copy is provided to all Commissioners. This correspondence is not typically acknowledged at a Commission meeting. 5.4 Response to correspondence is optional and at the discretion of the Commission. A Commissioner may opt to respond personally to the correspondent and should be careful to respond in a way that does not state or imply they speak for the County or the Commission as a legislative body. 5.5 Any action taken by the Commission shall be taken in a Commission meeting. 5.6 In order for correspondence to be acknowledged in a Commission meeting, whether summary form or in its entirety, it needs to be received by County staff in a timely matter. The typical deadline for the summary correspondence log is the Wednesday prior to the Commission meeting. Written public comment or testimony may be submitted to the Clerk of the Board by close of business the Monday prior to the Commission meeting. In real time public hearings, written testimony may be submitted during the hearing to the Clerk of the Board. Copies will be provided,via e-mail, to the entire Commission. C:\Users\MSmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\B25G21ET\Mason County Commission Correspondence Policy mckenzie.do' :\D"`BFgefing lte s\202!\DiaRe's 3/16/2021 Page 2 of 2 April X, 2021 Governor Jay Inslee Senator Andy Billig Office of the Governor Senate Majority Leader PO Box 40002 307 Legislative Building Olympia, WA 98504-0002 PO Box 40403 Olympia, WA 98504 Representative Jinkins Senator Christine Rolfes Speaker of the House Chair, Senate Ways and Means 339C Legislative Building Committee PO Box 40600 303 John A. Cherberg Building Olympia, WA 98504-0600 PO Box 40423 Representative Tim Ormsby Olympia, WA 98504 Chair, House Appropriations Committee Senator David Frockt JLOB 315 Vice Chair, Capital Budget Ways PO Box 40600 and Means Committee Olympia WA 98504-0600 224 John A. Cherberg Building PO Box 40446 Representative Steve Tharinger Olympia, WA 98504 Chair, House Capital Budget Committee JLOB 314 PO Box 40600 Olympia, WA 98504-0600 RE: Resources to Address Homelessness in our Communities Dear Governor Inslee, Majority Leader Billig, Speaker Jinkins, Chair Rolfes and Chair Ormsby, Chair Tharinger: We write to you as local officials who are the front lines of addressing the crisis of homelessness in our communities. During the COVID-19 pandemic,homelessness including chronic homelessness has magnified in every part of the state in our parks, highway rights of way, and sidewalks, and to address this crisis, we must all use our collective resources to create more shelters, long-term housing, and appropriate services such as behavioral health. As each of you know, Washington State has seen one of the largest increases in the nation of individuals experiencing homelessness, including a substantial number of children and families living unsheltered. It is estimated that statewide there are approximately 2,000 families and children living unsheltered, 2,000 homelessness youth unsheltered and at least 7,000 other individuals living unsheltered based on the 2020 Point in Time Count. Cities and counties alone cannot solve this crisis. The influx of federal dollars from the American Rescue Plan Act means unprecedented resources are available to our state. While grant programs for homelessness are extremely limited, flexible local and state direct funding must be used to address this crisis. While each of us will be committing a significant portion of new one-time federal funding for homelessness and housing, the scale and scope of this crisis requires all of our commitment. We call on you to commit at least$500 million from one-time federal funding to meaningfully address homelessness in our cities and counties. This should be in addition to the at least$225 million proposed across the Governor, House, and Senate budgets for the Housing Trust Fund, Enhanced Shelter Capacity grants, and Shelter Rapid Acquisition fund. While these unprecedented federal resources are available,the real estate market downturn resulting from the pandemic and associated reduction in rents has meant that multifamily buildings at or near completion, building sites and hotels are available at a reasonable cost. These buildings can be immediately turned into affordable homes or construction can begin immediately, drastically reducing the time for buildings to come on-line. We cannot miss this opportunity to act. This past year, California invested$846 million in Homekey to quickly bring 6,000 units of affordable housing and permanent shelters on-line for people experiencing homelessness in six months and are expected to further expand this program with the American Rescue Act. Local public entities including cities, counties and public housing authorities were granted funds to be used to purchase and rehabilitate housing, including hotels,motels, vacant apartment buildings, and other buildings and convert them into interim or permanent, long-term housing. The average statewide cost to Homekey per unit is $123,987 and the average statewide local match is $23,987,making the average total cost per unit$147,974. All units closed in less than six months. We believe Washington should make a similar historic investment at this critical moment. Investing $500 million in a similar acquisition program as Homekey could create safe places for more than 3,300 unsheltered individuals including many chronically homeless individuals, families, and foster kids including LGBTQ youth. We urge you to provide these resources and ensure they may be used flexibly to ensure each of our communities is able to use the funds to address the unique needs of our jurisdictions to provide temporary or intermediate spaces for individuals experiencing homelessness,permanent affordable homes or permanent supportive housing. With your commitment,we can capitalize on the work together to bring thousands of residents experiencing homelessness inside to safe spaces. Sincerely, MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dave Windom / Todd Parker DEPARTMENT: Community Services — Community EXT: 260 Health BRIEFING DATE: 4/5/21 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: Consolidated Homeless Grant: Housing and Essential Needs Program EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Community Action Council (CAC) is the subgrantee for the Housing and Essential Needs (HEN) program. The HEN budget is underspent, and the Department of Commerce requested agencies to de-obligate funds if they would not be used and send them to other counties who cannot meet the current need. Equally as important, Commerce wants to make sure we don't have to return any of these state general fund dollars indicating the need for HEN eligible clients is met. As of March 3, the budget balance was $694,004.17 and with approximately 69% remaining available through June 30, 2021. CAC developed a spending plan and de-obligated $50,000. The attached amendments are for this de-obligation. BUDGET IMPACT: No impact to general fund. PUBLIC OUTREACH:(include any legal requirements, direct notice, website,community meetings, etc.) Communication with CAC RECOMMENDED OR REQUESTED ACTION: Move to action agenda on April 13 to approve amendments. ATTACHMENTS: 2 Contract Amendments Briefmg Summary 3/30/2021 Amendment Grant Number:20-46108-20 Amendment:B Washington State Department of Commerce Community Services and Housing Division Housing Assistance Unit Consolidated Homeless Grant(CHG) 1.Grantee 2.Grantee Doing Business As(optional) Mason County Health Services N/A 415N6THST SHELTON WA 98584 3.Grantee Representative 4.COMMERCE Representative Casey Bingham Kathryn Dodge 1011 Plum Street SE Fiscal Manager Grant Manager Olympia,Washington,98504- 360-427-9670 ext 562 (360)725-5072 2525 caseyb@co.mason.wa.us kathryn.dodge@commerce.wa.gov 5.Original Grant Amount 6.Amendment Amount 7.New Grant Amount (and any previous amendments) $2,146,997.00 -$50,000.00 $2,096,997.00 8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date Federal: State:X Other: N/A: July 1,2020 June 30,2021 11.Federal Funds(as applicable): Federal Agency: CFDA Number: N/A N/A N/A 12.Amendment Purpose: De-obligate HEN funds.No additional funding. COMMERCE,defined as the Department of Commerce,and the Grantee,as defined above,acknowledge and accept the terms of this Grant As Amended and attachments and have executed this Grant Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Grant As Amended are governed by this Grant Amendment and the following other documents incorporated by reference: 2019-2021 Homeless Housing Funding Application,CHG Guidelines(as they may be revised from time to time),and Grant Terms and Conditions including Attachment"A"-Scope of Work,Attachment "B"—Budget.A copy of this Grant Amendment shall be attached to and made a part of the original Grant between COMMERCE and the Grantee. Any reference in the original Grant to the"Grant"shall mean the"Grant As Amended". FOR GRANTEE FOR COMMERCE Signature Diane Klontz,Assistant Director Community Services and Housing Division Print Name,Title Date APPROVED AS TO FORM ONLY Date Sandra Adix Assistant Attorney General 3/20/2014 Date Department of Commerce Amendment This Grant is amended as follows: Attachment B Budget Budget Categories Current Grant Amendment B New Total Amount (and any previous amendments CHG Standard Admin $67,230 $0 $67,230 Rent/Fac Support Lease $110,790 $0 $110,790 Other Rent/Fac Support Lease and $102,624 $0 $102,624 Housing Costs Operations $100,422 $0 $100,422 PSH CHF PSH CHF Rent/Fac Support Lease $50,562 $0 $50,562 PSH CHF Operations $16,572 $0 $16,572 HEN SFY 2020 (July 2019-June 2020 HEN Admin 2020 $48,900 $0 $48,900 HEN Rent/Fac Support and Housing $468,192.66 $0 $468,192.66 Costs 2020 HEN Operations 2020 $182,668.34 $0 $182,668.34 HEN SFY 2021 (July 2020-June 2021 HEN Admin 2021 $59,375 $0 $59,375 HEN Rent/Fac Support and Housing $675,789 $0 $675,789 Costs 2021 HEN Operations 2021 $263,872 -$50,000 $213,872 Total Total $2,146,997 -$50,000 $2,096,917 Contract Between Mason County Community Services Department of Public Health and Community Action Council Professional Services Contract number CAC:2019-2021.1 Amendment# 3 The purpose of this amendment is to de-obligate HEN funds. IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. SCOPE OF SERVICE: Spending Plan: Community Action Council agrees to: • Onboard and place all eligible homeless and housed HEN eligible clients. • Enhance landlord outreach to find housing that is available, habitable, and within FMR limits. • Increase rents being paid to clients each month. 2. HEN BUDGET: • $50,000 is de-obligated from the Operations budget category. • NEW SFY 2021 Award: $919,349 ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of 12021. Community Action Council MASON COUNTY COMMISSIONERS Signature Randy Neatherlin, Chair Date Mason County Board of Commissioners Title Date 1 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Alex Paysse DEPARTMENT: Community Services, EXT: 279 Environmental Health BRIEFING DATE: 4/5/2021 PREVIOUS BRIEFING DATES: 7/15/2019, 8/5/2019, 12/9/2019, 2/24/2020, 11/30/20, 1/25/21, 2/22/21, 3/8/21, 3/29/2021 If this is a follow-up briefing, please provide only new information ITEM: Set public hearing on Tuesday, May 11, 2021 at 9:15 A.M. to consider approval of an ordinance combining existing shellfish protection districts into a single district model and establish a reliable funding mechanism. Ordinance includes revisions to Mason County Code Titles 3 and 6, adding chapter 6.88 and revising chapter 3.172 EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason County Board of County Commissioners are considering the combination of existing shellfish protection districts into a single district model and establish a reliable funding mechanism. PUBLIC OUTREACH: (Include any legal requirements, direct notice, website, community meetings, etc.) BUDGET IMPACTS: RECOMMENDED OR REQUESTED ACTION: Approval to place Notice of Hearing on April 131h Action Agenda. ATTACHMENTS: Notice of Hearing Draft Ordinance Briefing Summary 3/24/2021 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on May 110, 2021 at 9:15 A.M. SAID HEARING will be to take public comment on the combination of existing shellfish protection districts into a single district model and establish a reliable funding mechanism. Ordinance includes revisions to Mason County Code Titles 3 and 6, adding chapter 6.88 and revising chapter 3.172 Pursuant to Proclamation by the Governor 20-28.15, in-person attendance to Commission meetings is temporarily restricted and during this time we will accept public testimony using Zoom. The URL is available on the County website https://www.co.mason.wa.us/ to sign into the meeting. Please use the "raise hand" feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@co.mason.wa.us or mail to the Commissioners' Office, 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, Shelton (360) 427-9670, Belfair (360) 275-4467, or Elma (360) 482-5269, ext. 419. DATED this 13 day of April, 2021. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Bill: Mason County Community Services 415 N. 6th Street, Shelton WA 98584 Cc: Commissioners Shelton Journal: Publ. 2t: 4/29 & 5/6 ORDINANCE NO. AN ORDINANCE COMBINING ALL EXISTING SHELLFISH PROTECTION DISTRICTS AND AMENDING MASON COUNTY CODE TITLES 3 AND 6 WHEREAS, Mason County is home to over 200 miles of marine shoreline and 25,000 acres of commercial shellfish harvest area; and WHEREAS, Mason County has experienced many historic commercial shellfish harvest downgrades from Washington State Department of Health due to bacterial pollution from non-point pollution sources; and WHEREAS, State law (Chapter 90.72 RCW) directs a county having shellfish tidelands within its boundaries to establish a Shellfish Protection District and to establish a Clean Water Program with elements intended to improve water quality by eliminating or reducing nonpoint pollution sources; and WHEREAS, Mason County has established historic Shellfish Protection Districts in response to previous downgrades per Chapter 90.72 RCW including (but not limited to) Oakland Bay Clean Water District, Annas Bay Shellfish Protection District, North Bay Shellfish Protection District, Totten Little Skookum Shellfish Protection District, McLane Cove Shellfish Protection District and Big Bend Shellfish Protection District increasing administrative requirements in management of said districts; and WHEREAS, this County's legislative authority recognizes commercial, recreational, tribal, and private shellfish harvest as a vital aspect to Mason County and requires protection from nonpoint pollution sources; and WHEREAS, this County's legislative authority further recognizes maintaining the highest levels of water quality is paramount to sustaining the livelihood of Mason County, this Puget Sound region, and to the greater environment; and WHEREAS, Mason County is encouraged by the legislature to: "establish shellfish protection district(s) and programs designed to prevent any further degradation and contamination and to allow for restoration and reopening of closed shellfish areas" by Chapter 90.72 RCW. NOW, THEREFORE, BE IT ORDAINED BY THE MASON COUNTY BOARD OF COUNTY COMMISSIONERS that a Shellfish Protection District be established encompassing the area within the boundaries shown on "Attachment A" and be called the "Mason County Clean Water District"; and BE IT FURTHER ORDAINED that past shellfish protection districts and/or clean water districts within the boundaries of this new Mason County Clean Water District be abolished per Chapter 90.72.040(1) RCW; and BE IT FURTHER ORDAINED that a financing mechanism be established, specifically an annual parcel fee of five dollars and six cents ($5.06) for parcels or lands specified in the chapter below, with a five (5) year sunset requiring review and re-authorization of said fee and programs. BE IT FURTHER ORDAINED the Mason County Board of Commissioners hereby approves and adopts revisions to Mason County Code Title 6, adding Chapter 6.88 which is to read: Chapter 6.88 MASON COUNTY CLEAN WATER DISTRICT Sections: 6.88.010 Establishment 6.88.020 Purpose 6.88.030 Definitions 6.88.040 Clean Water Program Creation and Authority 6.88.050 District Boundaries 6.88.060 Assignment of a lead department 6.88.070 Advisory Committee 6.88.080 Program Evaluation 6.88.090 Annual Fee 6.88.100 Parcels Exempt from Fee 6.88.010 - Establishment Pursuant to Chapter 90.72 RCW there is hereby established a shellfish protection district, which shall be called the Mason County Clean Water District. 6.88.020 - Purpose The purpose of the Mason County Clean Water District is to accomplish the mandates of Chapter 90.72 RCW to protect and improve the water quality in shellfish growing areas. This will include, but not limited to, establishing programs and projects to reduce non-point pollution threatening surface water quality in Mason County Nothing within this chapter is intended to supersede, limit or reduce development rights on parcels within the district and any such development will continue to be regulated under Mason County development regulations, shoreline master program and other applicable building and land use codes. 6.88.030 - Definitions Reserved 6.88.040 - Clean Water Program Creation and Authority Mason County, pursuant to Chapter 90.72 RCW hereby creates a Clean Water Program to implement a comprehensive, countywide water quality plan. 6.88.050 - District Boundaries The legal boundaries of the Mason County Clean Water District include all lands within Mason County with surface water drainage connection to a marine body of water as described by the Oakland Bay, Case Inlet, Hood Canal, Totten Little Skookum watersheds. 6.88.060 - Assignment of a lead department The Mason County board of commissioners hereby directs Mason County Community Services to serve as the county department responsible for administering the Clean Water District (in coordination with the Washington State Department of Health, the Washington State Department of Ecology, the Puget Sound Partnership, Mason Conservation District, Skokomish Tribe, Squaxin Tribe, and other appropriate entities). 6.88.070 - Advisory Committee The Mason County board of commissioners will, through written resolution, create a local advisory committee to assist in implementing the purposes and goals of this clean water district. 6.88.090 - Annual Fee A fee of five dollars and six cents ($5.06) per year per tax parcel within the Mason County Clean Water District as described in 6.88.050, except for tax parcels or lands described in 6.88.100 is hereby established. All tax parcels subject to fees shall be assessed annually beginning in 2022. Billinq shall be included on the annual property tax statements and collected by the Mason County Treasurer consistent with Chapter 84.56 RCW. A re-occurring sunset of 5 years thereafter 2022 shall remain in effect unless said fees are re-authorized by Mason County Board of County Commissioners. Changes to annual fee will be subject to review and approval by the Mason County Board of Commissioners. 6.88.100 - Fee Exemption The following described parcels or lands shall not be subject to said annual fees described in 6.88.090: a. Tax parcels classified as forest land under Chapter 84.36 RCW and timber land under Chapter 84.34 RCW. b. Tax parcels within the boundaries of City of Shelton. c. Tax parcels connected to a Wastewater Treatment Facility or which fees are imposed under Chapter 36.94 RCW for substantially the same programs and services. d. Tax parcels determined by the county assessor to qualify for a senior citizen or disabled_persons property tax exemption under RCW 84.36.381 on January 1 st of the tax year shall not be subject to said fee. e. All other exemptions outlined within Chapter 90.72.070 RCW. If_aportion of a real property parcel does not satisfy any exemption criteria specified in this section, then the parcel shall be subject to said fee. BE IT FURTHER ORDAINED the Mason County Board of Commissioners hereby approves and adopts revisions to Mason County Code Title 3, Chapter 3.172 which is to read: Chapter 3.172 OAK AND nnv SHELLFISH PROTECTION MASON COUNTY CLEAN WATER VT��TL-7T DISTRICT FUND 3.172.010 - Established. The Mason County board of county commissioners does hereby establish the Gakland Bay shellfish PFGteG Mason County Clean Water District fund (145-000-000) to receive resources and to pay the costs of the Mason County Clean Water District. 3.172.020 - Administration. The director of publiG health Mason County Community Services will administer this fund and pay proper expenses from this fund as approved by the Mason County board of county commissioners. DATED this day of 2021. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Randy, Neatherlin, Chair McKenzie Smith, Clerk of the Board Sharon Trask, Commissioner APPROVED AS TO FORM: Tim Whitehead Kevin Shutty, Commissioner Chief Deputy Prosecuting Attorney OON COfir Mason County Clean Water District Attachment A - lRsf / r r l • r Hood,Canal I � � y r t ` Case-Inlet •a I` • �f ,��,' •fin •�� n/ ! � /� 1 Oakland Bay, ' .I , f b o , •:r•` o m b• a Totten Little �Skookuin ISCLAIMFR AND IIIMITATION OF LIABILIT 1 O the Jam t f. to make [his map have been tested for , time, ' v urJ every effort hna been made to eonue that these d1, are timely wale end reliable_}louever,Maven County makes no guamnlec or a aM im a,.cwxy as b labeling, dimensions, or placement or locatio t any map(nees eonwined heroin.The boundaries depicted by there dew appro<imate, and w not n.—&—Iv xcwate w arm'eyutg o ngmeenng stmdard..These data are intended for informational purpose,and Wd not le conodered aothonwive fa ing engmee , rwrigatioml, eg.] end other site-specific uses. Mason Coway does not aswane am' r egal liability or re p..ibdity nsing Gam the use of this map in a mamter trot �f1U mended by Mason County.In no event shall Mason Cowry be liable for direct, ndbcct,incidental,mnseyuential,special,or tort damages of wry kin4 meluling, ul not limited to.low of mnicipatod pmlib or benefits wising from� of or n1 w .r Mile �, n the iefomution conmined herein. ILe burden for defe-ming fin to tx liesmmthely with the user tied the user is sorely responsible for-dena-dinE - I m itm.. of the infmmation contain.{ in this map n MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Casey Bingham DEPARTMENT: Public Health EXT: 562 BRIEFING DATE: 04/05/2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Consolidated Contract CLH18253 Amendment 19 Amends Statement of Work for: 1. COVID-19 Coordinated Response: Adds 1,131,353 in funding for Covid-19 support. 2. Division of Emergency Preparedness & Response: Extends the usage dates of the funding sources, we have already expended them. 3. Office of Drinking Water: Adds 24,400 for Group A sanitary surveys and technical assistance. BUDGET IMPACTS: The Drinking water funding was budgeted for 2021. The covid funding was not budgeted for 2021 and the Health departments budget will need to be amended to accommodate this funding. RECOMMENDED OR REQUESTED ACTION: Move Amendment 20 CLH18253 Consolidated Contract to the Action Agenda. Briefing Summary 3/31/2021 MASON COUNTY PUBLIC HEALTH 2018—2021 CONSOLIDATED CONTRACT CONTRACT NUMBER: CLH18253 AMENDMENT NUMBER: 20 PURPOSE OF CHANGE: To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as "DOH",and MASON COUNTY PUBLIC HEALTH,a Local Health Jurisdiction,hereinafter referred to as"LHJ", pursuant to the Modifications/Waivers clause,and to make necessary changes within the scope of this contract and any subsequent amendments thereto. IT IS MUTUALLY AGREED: That the contract is hereby amended as follows: 1. Exhibit A Statements of Work,attached and incorporated by this reference,are amended as follows: ❑ Adds Statements of Work for the following programs: ® Amends Statements of Work for the following programs: • COVID-19 Coordinated Response-Effective July 1,2020 • Division of Emergency Preparedness&Response COVID-19-Effective January 20,2020 • Office of Drinking Water Group A Program -Effective January 1,2018 ❑ Deletes Statements of Work for the following programs: 2. Exhibit B-20 Allocations,attached and incorporated by this reference,amends and replaces Exhibit B-19 Allocations as follows: ® Increase of$1,155,753 for a revised maximum consideration of$5,029,797. ❑ Decrease of for a revised maximum consideration of ❑ No change in the maximum consideration of Exhibit B Allocations are attached only for informational purposes. 3. Exhibit C-16 Schedule of Federal Awards,attached and incorporated by this reference,amends and replaces Exhibit C-15. Unless designated otherwise herein,the effective date of this amendment is the date of execution. ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force and effect. IN WITNESS WHEREOF,the undersigned has affixed his/her signature in execution thereof. MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON DEPARTMENT OF HEALTH Date Date APPROVED AS TO FORM ONLY Assistant Attorney General Page 1 of 30 AMENDMENT#20 2018-2021 CONSOLIDATED CONTRACT EXHIBIT A STATEMENTS OF WORK TABLE OF CONTENTS DOH Program Name or Title: COVID-19 Coordinated Response-Effective July 1,2020...............................................................................................................3 DOH Program Name or Title: Division of Emergency Preparedness&Response-COVID-19-Effective January 20,2020......................................................... 16 DOH Program Name or Title: Office of Drinking Water Group A Program-Effective January 1,2018 .......................................................................................26 Exhibit A,Statements of Work Page 2 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: COVID-19 Coordinated Response- Local Health Jurisdiction Name: Mason County Public Health Effective July 1,2020 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 2 Funding Source Federal Compliance Rpe of Payment ®Federal Subrecipient (check if applicable) Reimbursement Period of Performance: July 1,2020 through December 31,2021 ❑State ❑Other ®FFATA(Transparency Act) ❑Fixed Price ®Federal*Contractor ❑Research&Development Statement of Work Purpose: The purpose of this statement of work is to provide supplemental funding for the LHJ to ensure adequate culturally and linguistically responsive testing,investigation and contact tracing resources to limit the spread of COVID-19 NOTE: Pending execution of a new consolidated contract term or an extension to the 2018-2021 consolidated contracts which currently end December 31,2021,DOH plans to continue the task activities and funding as noted in the task(s)below in a new or revised statement of work effective January 1,2022. Revision Purpose: The purpose of this revision is to extend the period of performance from June 30,2021 to December 31,2021;add funding and extend end date for Task 3 FFY21 COVID19 VACCINE SERVICES-CARES through December 31,2021;remove FFY21 COVID GFS LHJ REGIONAL funding;add FFY20 ELC EDE LHJ ALLOCATION and FFY19 ELC COVID ED LHJ ALLOCATION funding and revise language for Tasks 1 and 2;add Task 4 and funding information for MASS VACCINATION FEMA 100%and add Program Specific Requirements and DOH program and fiscal contact information. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration Code Code Start Date End Date BITV-COVID ED LHJ ALLOCATION-CARES 21.019 333.21.01 1897129V 07/01/20 12/30/21 351,672 0 351,672 FEMA-75 COVID LHJ ALLOCATION 97.036 333.97.03 1897129W 07/01/20 12/30/20 0 0 0 FFY21 COVID19 VACCINE SERVICES-CARES 93.268 333.96.26 74310209 07/01/20 12/31/21 14,582 354,803 369,385 FFY21 COVID GFS LHJ REGIONAL N/A 334.04.92 189721 IG 12/31/20 06/30/21 175,000 -175,000 0 FFY20 ELC EDE LHJ ALLOCATION 93.323 333.93.32 1897120D 01/15/21 12/31/21 0 657,521 657,521 FFY19 ELC COVID ED LHJ ALLOCATION 93.323 333.93.32 1897129G 01/01/21 12/31/21 0 294,029 294,029 *MASS VACCINATION FEMA 100% 1 97.036 333.97.03 934VO200 01/21/21 04/20/21 0 0 0 TOTALS 541,254 1,131,353 1,672,607 Task *May Support PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount Participate in public health emergency preparedness and response activities for COVID-19.This may include surveillance,epidemiology,laboratory capacity,infection control, mitigation,communications and or other preparedness and response activities for COVID-19. Examples of key activities include: • Incident management for the response • Testing Exhibit A,Statements of Work Page 3 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Task *May Support PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount • Case Investigation/Contact Tracing • Sustainable isolation and quarantine • Care coordination • Surge management • Data reporting Previous funding provided by DOH for COVID response(federal Crisis Cooperative Agreement funding,state Disaster Recovery Account funding)must be fully utilized before these funds can be accessed.The total state funding consideration is for the period of December 31,2020 through June 30,2021. NOTE:The purpose of this agreement is to supplement existing funds for local health jurisdictions to carry out surveillance, epidemiology,case investigations&contact tracing, laboratory capacity,infection control,mitigation,communications,community engagement,and other public health preparedness and response activities for COVID-19. DCHS COVID-19 Response-Tasks 1 and 2 1 Establish a budget plan and narrative to be submitted to the Submit the budget plan Within 30 days of Reimbursement of Department of Health(DOH)Contract Manager. DOH will and narrative using the receiving any new actual costs send the"Budget narrative Template","Budget Guidance" template provided. award for DCHS incurred,not to and any other applicable documents that may be identified. COVID-19 Response exceed$1,303,222 tasks. total. DOH does recognize the public health response goes beyond December 2028 2021 and authorizes local health $351,672 BITV- jurisdictions the ability to maximize funding streams COVID ED LHJ available to them by using short term funding first to ALLOCATION- have longer term funding available to continue to CARES Funding support the local health jurisdiction response activities (MI 1897129V) beyond December 2028 2021 as applicable. Q r�c ncv�r 2 1) LHJ Active monitoring activities.In partnership with Data collected and Enter performance 8i 0 0 F r u r WA DOH and neighboring Tribes,the LHJ must ensure reported into DOH metrics daily into DOH RE46 adequate culturally and linguistically responsive testing, systems daily. identified systems investigation and contact tracing resources to limit the Fun ,, ,fl,,,,,,,,, spread disease.LHJs must conduct the following activities in accordance with the guidance to be provided $657,521 FFY20 by DOH. ELC EDE LHJ a. Allocate enough funding to ensure the following Enter all contact tracing Quarterly performance ALLOCATION Contact Tracing and Case Investigation Support: data in CREST following reporting updates Funding Hire a minimum of 1.0 data entry FTE to assure guidance from-DOH. (MI 1897120D) system requirements for task 2.l.a. $294,029 FFYI9 i. Contact tracing ELC COVID 1. Strive to maintain the capacity to surge a minimum of five(5)contact tracers for LON every 100,000 people in the jurisdiction,as Funding CATTI 1897129G Exhibit A,Statements of Work Page 4 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Task *May Support PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount needed,based on disease rates. DOH centralized investigations will count towards this minimum. 2. Have staff that reflect the demographic makeup of the jurisdiction and who can provide culturally and linguistically competent and responsive services. In addition,or alternatively,enter into an agreement(s)with Tribal, community- based and/or culturally-specific organizations to provide such services. DOH centralized investigations will count towards this minimum. 3. Ensure all contact tracing staff are trained in accordance with DOH investigative guidelines and data entry protocols. 4. Coordinate with Tribal partners in conducting contact tracing for Tribal members. 5. ° be medified and adapted based on 6. Ensure contact tracing and case investigations activities meet DOH case and Contact Tracing Metrics. (Metrics to be determined collaboratively by DOH, LHJs and Tribes.) Work with DOH to develop a corrective action plan if unable to meet metrics. 7. Perform daily monitoring for symptoms during quarantine period of contacts Exhibit A,Statements of Work Page 5 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Task *May Support PHAB Payment Number Task/Activity/Description Standsrds/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount ii. Case investigation Enter all case 1. Strive to maintain the capacity to surge a investigation data in minimum of five(5)case investigators and WDRS-following contact tracers for every 100,000 people in guidance from-DOH. the jurisdiction,as needed,based on disease rates.DOH centralized investigation will count toward this minimum. 2. Enter all case investigation and outbreak data in WDRS following DOH guidance. a) Strive to enter all case investigation and outbreak data into CREST as directed by DOH. b) Ensure all staff designated to utilize WDRS have access and are trained in the system. c) Include if new positive cases are tied to a known existing positive case or indicate community spread. d) Conduct case investigation and monitor outbreaks. e) Coordinate with Tribal partners in conducting case investigations for tribal members. 3. Ensure contact tracing and case investigation activities meet DOH Case and Contact Tracing Metrics. (Metrics to be determined collaboratively by DOH, LILA, and Tribes.) Work with DOH to develop a corrective action plan if unable to meet metrics. b. Testing i. Work with partners and Tribes to ensure Maintain a current list of testing is available to every person within the entities providing jurisdiction meeting current DOH criteria for COVID-19 testing and at testing and other local testing needs. what volume.Provide reports to DOH Contract Exhibit A,Statements of Work Page 6 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Task *May Support PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount ii. Work with partners and Tribes to ensure manager on testing testing is provided in a culturally and locations and volume as linguistically responsive manner with an requested. emphasis on making testing available to disproportionately impacted communities and as a part of the jurisdiction's contact tracing strategy. iii. Maintain a current list of entities providing COVID-19 testing and at what volume. Provide reports to DOH on testing locations and volume as requested. c. Surveillance FTE support at a minimum of.5 FTE Epidemiologist to support daily reporting needs below. i. Ensure all COVID positive lab test results from LHJ are entered in to WDRS by 1)entering data directly in to WDRS,2)sending test results to DOH to enter,or 3)working with DOH and entities conducting tests to implement an electronic method for test result submission. ii. Maintain records of all COVID negative lab test results from the LHJ and enter into WDRS when resources permit or send test results to DOH. iii. Collaborate with Tribes to ensure Tribal entities with appropriate public health authority have read/write access to WDRS and CREST to ensure that all COVID lab results from their jurisdictions are entered in WDRS or shared with the LHJ or DOHfor entry. d. Tribal Support. Ensure alignment of contact tracing Quarterly performance and support for patients and family by coordinating updates related to with local tribes if a patient identified as American culturally and linguistic Indian/Alaska Native and/or a member of a WA competency and tribe, ' responsiveness,tribal support,infection e. Support Infection Prevention and control for high- prevention and control for risk populations high-risk populations, i. Migrant and seasonal farmworker support. community education and Partner with farmers,agriculture sector and regional active monitoring farmworker service organizations to develop activities. Performance Exhibit A,Statements of Work Page 7 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Task *May Support PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount and execute plans for testing,quarantine and update should include isolation,and social service needs for migrant status of all projects and seasonal farmworkers. listed. ii. Congregate care facilities: In collaboration with the state licensing agency(DSHS), support infection prevention assessments, testing.Infection control and isolation and quarantine protocols in congregate care facilities. iii. High risk businesses or community-based operations. In collaboration with state licensing agencies and Labor and Industries, partner with food processing and manufacturing businesses to ensure adequate practices to prevent COVID-19 exposure, conduct testing and respond to outbreaks. iv. Healthcare: Support infection prevention and control assessments,testing,cohorting,and isolation procedures.Provide educational resources to a variety of healthcare setting types(e.g.,nursing homes,hospitals,dental, dialysis). v. Non-healthcare settings that house vulnerable populations:In collaboration with state corrections agency(DOC)and other state partners,support testing,infection control, isolation and quarantine and social services and wraparound supports for individuals living or temporarily residing in congregate living settings,including detention centers,prisons, jails,transition housing,homeless shelters, and other vulnerable populations. vi. Schools:In collaboration with OSPI and local health jurisdictions,support infection prevention and control and outbreak response in K-12 and university school settings. f. Ensure adequate resources are directed towards h28 housing facilities within communities,fishing industries and long-term care facilities to prevent and control disease transmission. Funds can be used to hire support staff,provide incentives or Exhibit A,Statements of Work Page 8 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Task *May Support PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount facility-based finding for onsite infection prevention efforts, etc. g. Community education. Work with Tribes and partners to provide culturally and linguistically responsive community outreach and education related to COVID-19. h. Establish sustainable isolation and quarantine Quarterly performance measures. updates to include name, i. Have at least one(1)location identified and address and capacity of confirmed through contract/formal agreement identified location that that can support isolation and quarantine can support isolation and adequate to the population for your jurisdiction quarantine,date of with the ability to expand;alternatively, exercise to be conducted establish with an adjacent jurisdiction a formal and confirmation of agreement to provide the isolation and appropriate planning and quarantine capacity adequate to the population coordination as required. for your jurisdiction with the ability to expand. ii. Conduct at least one(1)exercise per year with the identified isolation and quarantine site to include a minimum of:confirmation of wrap around services(food service/delivery,laundry service,water/septic,garbage,ambulance service,cleaning/sanitation),facility intake and discharge procedures,transport procedures, and staffing. iii. Planning must incorporate transfer or receipt of isolation and quarantine patients to from adjacent jurisdictions or state facilities in the event of localized increased need. iv. Planning must incorporate triggers and coordination to request state isolation and quarantine support either through mobile teams or the state facility to include site identification and access Exhibit A,Statements of Work Page 9 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Task *May Support PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount COVID-19 Vaccine Services-Task 3—will be extended through June 30,2022 in new contract term effective Januarj, 1,2022.Any unspent funds may be carried forward. 3.A Identify activity/activities to support COVID vaccine Summary of the January 31,2424 Reimbursement of response in your community,using the examples below as a engagement strategies to Annually actual costs guideline. be used with health care incurred,not to Example 1:Develop and implement communication providers and other exceed: strategies with health care providers,community,and/or partners,and the locally other partners to help build vaccine confidence broadly and identified population to be $14382,$369,385 among groups anticipated to receive early vaccination,as reached. FFY21 COVIDI9 well as dispel vaccine misinformation.Document and VACCINE provide a plan that shows the communication strategies used SERVICES-CARES with health care providers and other partners and the locally Funding identified population anticipated to reach. (MI 74310209) Example 2:Engage in other vaccination planning activities such as partnership development,provider education, vaccination point of dispensing(POD)planning,tabletop exercises,engagement with communities,leaders,non- traditional provider,or vulnerable populations to develop strategies to ensure equitable access to vaccination services 3.13 Implement the communication strategies or other activities, Mid-term written report March 31,2#2— working with health care providers and other partners to describing Annually reach the locally identified population,support providers in activity/activities and vaccination plans,and support equitable access to progress made to-date and vaccination services. strategies used(template to be provided 3.0 Catalog activities and conduct an evaluation of the strategies Final written report, June 30,2A24-Annually used showing the strategies used and the final progress of the reach (template to be provided) Exhibit A,Statements of Work Page 10 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT 420 Task *May Support PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount Regional Incident Management Team(IMT)Mass Vaccination Clinics—Task 4 *NOTE. Task 4 activities for Mass Vaccination Clinics in *Reimbursement oj' this statement of work are NOT CONSIDERED eligible costs. SUBRECIPIENT but are as a CONTRACTOR of DOH. MASS DOH reimbursement provided for local mass vaccination VACCINATION clinic(see definition below)planning,implementation and FEMA 100% operations in coordination between Unified Command and Funding the Regional IMT to administer the vaccine as efficiently, (MI 934V0200) quickly,equitably,and safely in all regions of Washington State. State Supported,Regionally Coordinated,Locally (See Program Implemented. Specific Requirements for Definition:Mass vaccination clinics defined as those Mass Vaccination outside of the usual healthcare delivery. method such as Task 4 below) pop-up clinics, mobile clinics, non-clinical facility (fairgrounds, arenas, etc.). Leaders Intent about this work from DOH is included as an attachment. Guidance on vaccination protocols must be followed as provided by DOH and CDC. 4.A Local health jurisdiction(LHJ)will coordinate planning Submit to DOH a mass Within 30 days of and implementation of mass vaccination clinics/sites vaccination plan contract amendment provided within the county(s)with a regional incident including: execution. management team/organization as approved by DOH. • type of site, • site locations, Request for regional IMT should be submitted through the • throughput, normal process through WebEOC • considerations made to ensure Local health jurisdiction is the coordinating agency for the equity to mass vaccination plan within the county. historically marginalized Regional IMT will be under the delegation authority of populations, DOH and they are to provide support and coordination for • and to the extent all efforts around vaccine planning, resource support and possible a general guidance and information sharing in order to regional map of regionally coordinate efforts. Local jurisdictions will sitesllocations. Exhibit A,Statements of Work Page I 1 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Task *May Support PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount maintain all decisional authority around vaccination planning and execution within their jurisdiction/district. Provide any information as requested by the regional IMT. 4.a Funding for eligible Mass Vaccination activities are Submit estimated budget Within 30 days of reimbursed on actual costs as outlined in the DOH guidance for the mass vaccination contract amendment to provide the services and to carry out the mission. plan. execution. Funding will be dependent on full participation in the LHJ and IMT processes and all documentation will be required Monthly Cost Summary Monthly to be provided to fully close out funding requests by the end Spreadsheet to the of the mission period of performance. IMT/IMO by the fifth of the following month. Allowable costs include expenses such as facility rentals, staff to conduct planning, management, support and operation of the site, medical personnel for vaccinations, site security personnel,wrap around services for staff (meals, travel, lodging), equipment(which must be pre- approved by IMT/DOH if it exceeds$S,000 each),supplies for vaccinations and site operation. LHJs should provide narratives to help assist IMT and DOH finance know what expenditures were necessary to carry out the mission. 4.C Vaccination data—will be maintained according to current Submission of vaccine use Daily state and federal requirements. into WA IIS database within 24hrs of use. Vaccine Registration Systems—If a local jurisdiction or Jurisdiction/Regions will region does not have a registration system(s)the include ensure a fair and internet based,phone option and other methods to ensure equitable process for equitable registration, the state PrepMod system and tools registration of eligible will be available for use. Washingtonians across all available modalities. 4.D Regularly report on vaccinations sites and operational Provide monthly situation Monthly activities(number of vaccinations,personnel to operate the report to IMT/IMO on site, challenges,successes to share for learning across the status of implementation public health system). of mass vaccination plan, or more frequently if that is the LHJprocedure. Sites operating for the time period, vaccines administered by site for the time period, estimated Exhibit A,Statements of Work Page 12 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Task *May Support PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount costs for the time period, any challenges/successes of note, including assistance requested *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: bM://www.phaboard.org/wp-content/uploads/PHAB-Standards-and-Measures-Version-l.O.pdf Special Requirements Federal Fundine Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number. Information about the LHJ and this statement of work will be made available on USASpendine.eov by DOH as required by P.L. 109-282. Program Specific Requirements/Narrative DCHS COVID-19 Response- Tasks I and 2 Restrictions on Funds:Indirects are NOT allowable for CARES funding from September 2,2020 forward—LHJ can charge administrative activities as direct costs but not incur indirects from September 2,2020 through December 30,2020 for activities funded with CARES funds(COVID LOCAL CARES -COVID LHJ OFM ALLOCATION-CARES,BITV-COVID ED LHJ ALLOCATION-CARES,FEMA-75 COVID LHJ ALLOCATION) o Since the federal guidance was not updated until September 2,2020,DOH understands that indirects could be charged from March—August 2020. Payment: Upon approval of deliverables and receipt of an invoice voucher,DOH will reimburse for actual allowable costs incurred. Billings for services on a monthly fraction of the budget will not be accepted or approved. Submission of Invoice Vouchers: The LHJ shall submit correct monthly A19-1 A invoice vouchers for amounts billable under this statement of work to DOH by the 25th of the following month or on a frequency no less often than quarterly. Mass Vaccination—Task 4 Program Manual,Handbook,Policy References Emergency Response Plan(or equivalent) Medical Countermeasure/Mass Vaccination Plan Restrictions on Funds(what funds can be used for which activities,not direct payments,etc.): Non-mass vaccination efforts are not allowable through this funding stream. Duplication of billing(sending request for reimbursement)to entities outside of this agreement is prohibited. Indirect rates are not applicable to these funds. Exhibit A,Statements of Work Page 13 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Special References(RCWs, WACs,etc.) County Health Emergency Documentation if applicable Monitoring Visits(frequency,type): Occasional visits from DOH or IMT/IMO personnel for the purpose of monitoring and surveillance of mass vaccination activities may be expected. Definitions Mass vaccination clinic are those outside of the usual healthcare delivery methods such as pop-up clinics, mobile clinics, non-clinical facility clinics(i.e.,fairgrounds, arenas, etc.). Special Billing Requirements: Monthly invoices must be submitted timely to the regional IMT/Organization for review/approval prior to submission to DOHfor reimbursement. Contract(MI)Code: 934V0200 General Mass Vaccination BARS Revenue Code:333.97.03 Mass Vaccination Reimbursement Special Instructions: The LHJ is considered a CONTRACTOR of DOH not a subrecipient for this portion of the statement of work.An allocation of funds is not provided as these FEMA funds are only available as reimbursement of costs associated with implementation of the mass vaccination plan. Detailed documentation must be maintained as directed by the regional IMT/Organization and DOH to substantiate costs associated with these activities for submission to FEMA upon request by DOH. Eligible costs from the timeframe of January 21, 2021 through April 20,2021 include facility rentals, medical and support staff for planning management, support, and operations;as well as wrap-around services for staff(i.e., meals, travel, lodging). Regular and overtime pay associated with this project is allowable for all staf'working under this project and must be billed as a direct charge; timesheets are required documentation and must be available upon request by DOH. Indirect rates are not applicable to these funds. Eligible equipment includes facility infection control measures,personal protective equipment(PPE),storage equipment, coolers,freezers, temperature monitoring devices, portable vaccine units for transportation, supplies such as emergency medical supplies(for emergency medical care needs that may arise in the administration of the vaccine), containers for medical waste, as well as proper storage as needed for canisters of liquid nitrogen or dry ice. Eligible equipment purchase costs should not exceed$5,000 per piece. Equipment over$5,000 a piece must be preapproved by the IMT and should be leased rather than purchased.Any diversion from the list of pre-approved expenses will require a narrative on the purchase rationale and will be subject to IMT approval prior to reimbursement. Timesheets are required documentation for all activities related to this project. Staff time-in/time-out must be recorded, as well as a brief description of their activities.A general description of activities is acceptable for those working at the vaccine site; more detailed/specific description is required for those not working at the vaccine site. DOH Program Contact Kasey Wabke Alyssa Lavin, LHJ Contract Manager DOH,PHOCIS 1610 NE 1501 St,Shoreline,WA 98155 alvssa.lavinna doh.wa.gov/360-236-3273 DOH BITV-COVID ED LHJ Allocation-CARES Fiscal Contact(Tasks 1 and 2) Sheri Spezze DOH,Office of Program Financial Management PO Box 47840,Olympia,WA 98504-7841 Ph:360-236-4447/Fax:360-664-2216/sheri.spezze@doh.wa.eov Exhibit A,Statements of Work Page 14 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 DOH GFS ELC Allocation Fiscal Contact(Tasks 1 and 2) Christie Durkin DOH,Office of Program Financial Management PO Box 47840,Olympia,WA 98504-7841 Ph:360-236-4235/christie.durkin@doh.wa.gov DOH COVIDI9 Vaccine Services Program Contacts(Task 3) Tawney Harper,MPA Misty Ellis,Project Manager Sonja Morris,Program Manager Deputy Director I Operations Manager CDC Public Health Advisor Enhanced Influenza and COVID-19 Response Office of Immunization and Child Profile Office of Immunization and Child Profile Office of Immunization and Child Profile Department of Health Department of Health Department of Health PO Box 47843,Olympia WA 98504-7843 PO Box 47843,Olympia WA 98504-7843 PO Box 47843,Olympia,WA 98504-7843 tawney.harper@doh.wa.cov/360-236-3525 mistyellis_,doh.wa.&ov//360-236-3675 sonia.morrisna,doh.wa.gov//360-236-3545 DOH General Mass Vaccination Program and Fiscal Contact(Task 4) Patrick Plumb Janice Baumgardt COVID FEMA Project Management Analyst Financial Operations Manager Washington State Department of Health Washington State Department of Health Office of Financial Services Office of Financial Services I I I Israel Road SE, Tumwater, WA 98501 111 Israel Road SE, Tumwater, WA 98501 Patrick plumbQdoh.wa.gov/(360)236-4291 Janice.baumgardtna,doh.wa.,gov/(360)236-4505 Exhibit A,Statements of Work Page 15 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: Division of Emergency Preparedness&Response- Local Health Jurisdiction Name: Mason County Public Health COVID-19-Effective January 20,2020 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 2 Funding Source Federal Compliance T pe of Payment ®Federal Subrecipient (check if applicable) Reimbursement Period of Performance: January 20,2020 through December 31,2021 ® State ®FFATA(Transparency Act) ®One-Time ❑Other ❑Research&Development Distribution Statement of Work Purpose: The purpose of this statement of work is to establish funding and tasks for LHJs to prevent,prepare for,and respond to the COVID-19 disease outbreak. Revision Purpose: The purpose of this revision is to extend the period of performance from June 30,2021 to December 31,2021,extend the funding period for federal COVID-19 funds,and add report deliverables and due dates.The funding period end date for the state Disaster Response funds remains June 30,2021. NOTE: Pending execution of a new contract or an extension to the 2018-2021 consolidated contracts which currently end December 31,2021,program plans to extend the period of performance and funding in this statement of work through March 15,2022.Deliverable due dates after December 31,2021 are referenced for informational purposes only and will be updated in a new or revised statement of work effective January 1,2022. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration None Consideration Code Code Start Date End Date FFY20 CDC COVID-19 Crisis Resp LHJ-Tribe 93.354 333.93.35 31104102 01/20/20 12/31/21 130,871 0 130.871 FY20/21 COVID-19 Disaster Response N/A 334.04.92 934A0101 01/20/20 06/30/21 119,129 0 119,129 TOTALS 250,000 0 250,000 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information Number Standards/Measures Frame and/or Amount 1 Federal Funds Activity report(s)on template June 30,2020 Reimbursement for actual Participate in public health emergency preparedness to be provided DOH. December 31,2020 costs not to exceed total and response activities for COVID-19.This may a,.,._,G '5 02- funding consideration include surveillance,epidemiology,laboratory June 30, 2021 amount capacity,infection control,mitigation, December 31, 2021 communications,and or other preparedness and March 15, 2022 Note:Per Federal response activities for COVID-19. funding requirements, Frequency and due prior approval from Activities must address one or more of the following dates of reports may DOH is required for six domains: change based on reimbursement of federal requirements. expenses incurred on or Exhibit A,Statements of Work Page 16 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information Number Standards/Measures Frame and/or Amount • Incident management for early crisis DOH will notify LHJ after January 20,2020 response of any changes via through March 4,2020. • Jurisdictional recovery email. • Information management • Countermeasures and mitigation A final activity report After approval is • Surge management is required prior to received from DOH, DOH releasing the LHJ must submit a • Biosurveillance final amount of separate invoice for DOH will provide additional guidance and technical funding. reimbursement of these assistance. expenses. Note:The total federal funding consideration is for the period of January 20,2020 through March 15, 2424 2022.Any unspent funds, tasks and deliverables with due dates after December 31, 2021 will be included in a new statement of work under the new consolidated contract term beginning January 1, 2022. 2 State Funds Activity report(s)on template July 15,2020 LHJ has already received Participate in public health emergency preparedness to be provided DOH. October 15,2020 these funds as a one-time and response activities for COVID-19.This may January 15,2021 distribution. include surveillance,epidemiology,laboratory April 15,2021 capacity,infection control,mitigation, June 30,2021 communications,and or other preparedness and response activities for COVID-19. Activities must address one or more of the following six domains: • Incident management for early crisis response • Jurisdictional recovery • Information management • Countermeasures and mitigation • Surge management • Biosurveillance DOH will provide additional guidance and technical assistance. Note:The total state funding consideration is for the period of January 20,2020 through June 30,2021. Exhibit A,Statements of Work Page 17 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: http://www.phaboard.org/wp-content/uploads/PH AB-Standards-and-Measures-Version-1.O.pdf Program Specific Requirements/Narrative Any subcontract/s must be approved by DOH prior to executing the contracts. Deliverables are to be submitted to the ConCon deliverables mailbox at concondeliverablesaa�doh.wa.gov Special Requirements Federal Fundine Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number. Information about the LHJ and this statement of work will be made available on USASpendin,,jeov by DOH as required by P.L. 109-282. Restrictions on Funds(what funds can be used for which activities,not direct payments,etc) Please reference the Code of Federal Regulations: hgps://www.ecfr.2ov/c2i-bin/retrieveECFR?gp=1&SID=58ffddb5363a27f26e9d l2ccec462549&iy=HTML&h=L&mc--true&r=PART&n=pt2.1.200#se2.1.200 1439 Allowable Activities-See list of allowable activities below,Appendix 2 from COVID-19 Crisis Response Cooperative Agreement—Components A and B Supplemental Funding, Interim Guidance,March 15,2020. Costs that are NOT allowable • Facility purchases—May be if prior approval received from the feds and state. Send those requests to Amy.Ferris—doh.wa.gov • Research • Clinical care except as provided for individuals while under state or federal quarantine and isolation orders that are not eligible for payment by another source. • Publicity and propaganda(lobbying): • Other than for normal and recognized executive-legislative relationships,no funds may be used for: o publicity or propaganda purposes,for the preparation,distribution,or use of any material designed to support or defeat the enactment of legislation before any legislative body o the salary or expenses of any grant or contract recipient,or agent acting for such recipient,related to any activity designed to influence the enactment of legislation,appropriations,regulation,administrative action,or Executive order proposed or pending before any legislative body o See Additional Requirement(AR) 12 for detailed guidance on this prohibition and additional guidance on lobbying for CDC recipients: https://www.cdc.gov/grants/documents/Anti-Lobbying Restrictions for CDC Grantees July 2012.12df • Funds cannot be used to supplant existing federal funds awarded by other federal sources • Funds cannot be used to match funding on other federal awards. DOH Program Contact Tory Henderson,Contracts&Finance Specialist Department of Health P O Box 47960,Olympia,WA 98504-7960 Office: 360-236-4596 Mobile:360-789-7262/tory.henderson n doh.wa.2gov Exhibit A,Statements of Work Page 18 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Appendix 2. Allowable ActivitiQa Incident Management Emergency operations Examples of allowable activities: for Early Crisis Response and Coordination _ Conduct jurisdictional COVID-19 risk assessment. • Identify and prioritize risk-reduction strategies and risk-mitigation efforts In coordination with community partners and stakeholders. • Implement publk-health actions designed to mitigate risks In accordance with CDC guidance. Implement public health response plans based on CDC COVID-19 Preparedness and Response Planning Guidance for state,Local,Territorial, and Tribal Public Health Agencies. Provide technical assistance to local and tribal health departments on development of COViD-19 response plains and respond to requests for public health assistance. Activate the jurisdic"on's emergency operations center(EOC)at a level appropriate to meet the needs of the response. • Staff the EOC with the numbers and skills necessary to support the response, assure worker safety,and continually monitor absenteeism, • use established systems to ensure continurty of operations (COOP)and Implement COOP plans as needed. Establish call centers or Other communication capacity for information sharing, public Information, and directing resldents to available resources. Activate emergency hiring auThorities and experined contracting processes. ,assess the jurisdiction's public health and healthcare system training needs, •Provide materials and facilitate training designed to improve the jurisdiction's putAic health and heafth"re system response. Focus on infection prevention and control strategies and implementation/triggers for crisis/contingency standards of care. • Implement procedures to notify relevant personnel and participate in CDC national calls and Clinician Outreach and Communication Activity (COCA)calls. Ensure plans and jurisdictional response actions incorporate the latest CDC guidance and direction. Domain Responder Safety and Examples of allowable activities: Health Assure the health and safety of the jurisdiction's workforce, including but not limited to Impremeritatlon of staff resiliency programs,occupational health/safety programs,and responder mental health support-Determine gaps and implement corrective actions. o Implement personal protective equipment(PPE)-sparing strategies for public health/hoalthcara system workforce in accordanca with fadaral guidolinas- n Develop an occupational safety and health strike team to ensure workers are protected. Implement corrective actions, and gather lessons learned. o Establish.a team of communicators who can interpret CDC guidance and assist with im plementation of worker safety and health strategies. v Create tools to assist and anticipate supply chain shortages.track PPE Inventory. c. Develop PPE strategies consistent with CDC guidance for hospitals,outpatient clinics, long- term care facilities, and other health facilities;work with suppliers and coalitions to develop statewide plans for caching or redistributing/sharing.This strategy should be integrated with health care coalitions' system plans for purchasing,caching,and distributing PPE and accessin6 the Strategic National Stockpile. Purchase required PPE (if available). Exhibit A,Statements of Work Page 19 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Identification of Examples of allowable activities. vulnerable populations _ Implement mitigation strategies for populations at risk for morbidity, mortality,and other adverse outcomes. update rasponse and recovery plans to Include populations at risk. Enlist other governmental and nongovernmental programs that can be leveraged to provide social services and ensurethat patients with COVID-19 virus(or at risk of exposure) receive proper information to connect them with available social services. Leverage social services and behavioral health within the community, including the Administration for Children and Families(ACF)and Health Resources and Services Administration(id RSA). Conduct rapid assessm-ent(e.g.,focus groups)of concerns and needs of the community related to COVID-19 prevention. Identify gaps and Implement strategies that encourage risk-reduction behaviors. Jurisdictional Recovery Jurisdictional Recovery Examples of allowable activities: Z. Recovery efforts to restore to pre-event functioning. Z. Conduct a hot wash/after-action review and develop an improvement plan. Exhibit A,Statements of Work Page 20 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 k ' I n liar rnathm information Sharing Examples of allowable activities: R lenage►tiient a Ensure information sharing among public health staff, healthcare personnel, airport entry screening personnel,emergency medical services(EMS) providers,and the public. o Develop.coordinate,and disseminate information,alerts,warnings,and notifications regarding risks and soft-protective moasuros to the public, particularly with at-risk and vulnerable populations and incident management responders. v Develop new systems or utilize existing systems to rapidly report public health data. v Develop community messages that are accurate, timely,and reach at-risk populations -i-tergenr_y public Examples of allowable activities: information and Warning o Ensure redundant platforms are in place for pushing out messages to the public and the and Risk Communication healthcare sector regarding risks to the public,risk of transmission,and protective measures. Work with health communicators and educators on risk communications efforts designed to prevent the spread of COVID-19 virus. o Update scripts for jurisdictional call cantors with specific COVID-19 mossaging(alerts, warnings, and notifications)- 0 Evaluate COVID-19 messaging and other communication materials and, based on feedback from target audiences, revise messages and materials as needed. . Conduct rapid assossmant(a.g_, focus groups)of existing massaging and communications activities(e.g., web-based,social media) related to COVID-19 prevention. Monitor local news storiesand social media postings to determine if information is accurate, identify messaging gaps, and adjust communications as noodod. o Contract with local vendors for translation (as necessary), printing, signage,and audiovisual/public service announcement development and dissemination. identify gaps and develop culturally appropriate risk messages for at-risk populations Including messages thatfocus on risk-recluction behaviors, Develop a covio-19-speciric media relations strategy,Including Iclentirication of key spokespeople and an approach for regular media outreach. Exhibit A,Statements of Work Page 21 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Coordinate communication messages, products,and programs wrth key partners and stakeholders to harmonize response messaging. Clearly communicate steps that health care providers shovld take if they suspect a patient has COViD-19 virus infection (e.g„diagnostic testing, clinical guidance). Countermeasures acid Nonpharmaceutical Examples of allowable activities-- Mitigation Interventions Develop plans and trigZersfor the implementation of community interventions,including; • Activating emergency operations plans for schools, higher education, and mass gatherings; - Ensuring that community,faith-based,and business organizations are prepared to support fnterventlons to prevent spread;and - Integrating intorvontions related to social services providers,criminal justice systems, homeless persons,and other vulnerable populations and at-rlsk populations. Anticipate disruption caused by community spread and interventions to prevent further spread. Planning for school dismissal including continuity of education and other school- based services(.,g., meals); - Ensuring systems are active to provide guidance on closure of businesses, government offices,and social services agencies; • Ensuring systems are In place to monitor social disruption(e.g.,school closures); and - Ensuring that services (e,g.,housing,transportation,food)are In place for community members impacted by social distancing Interventions. Quarantine and Isolation Examples of allowable activities: Support provide lodging and wrap-around services,including food and beverage,cleaning,waste management,maintenance, repairs at quarantinefisolation sites,and clinical care costs for individuals while under state or federal quarantine and isolation orders that are not eligible for payment by another source. Review and update state quarantine and isolation laws,regulations, and procedures- Funds may also be used to develop training and educational materials for local health departments and Judicial officials. Exhibit A,Statements of Work Page 22 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 v identify and secure safe housing for persons subjectto restricted movement and other public health orders. Develop and implement behavioral health s1trategnesto support affected populations. Distribution and use of Examples of allowable_ activities: Medical Mata.rial 0 Ensure jurisdictional capacity for a mass vaccination campaign onto vaccino becomes available, including: • Enhancement of immunization Information systems • Maintaining ability for vaccine-specMhc cold chain management • Coordinating mass vaccination clinics her emergency response • AssessIng and tracking vaccination coverage • Rapidly Identifying high-risk persons requiring vaccane • Planning to prioritise limited medical countermeasures(MCM)based on guidance from CQC and the Department of Health and Human Services(H14S) Ensure jurisdictional capacity for distribution of MCM and supplies. Surge Management surge Staffing Examples of allowable activities: o Activate mechanisms for surging public health responder staff. Ar-tivate volunteerorganizatlons including but nrrt limited to MMo-dical Reserve corps. Public Health Examples of allowable activities: Coordination with In partnership with health taro coalitions, develop triggers for enacting crisis/contrngoncy Healthcare Systems standards of care. a Coordinate with Hospital Preparedness Program (HPP)entities, healthcare coalitions,health care organizations,emergency management, and other relevant partners and stakeholders to assess the public health and medical surge needs of the community_ v Prepare for increased demands for services, expansions of public health functions, increases In administrative management requirements, and other emergency response surge needs. e Train hospitals, tong-term care facilities and other high-risk facilities on Infection prevention and control. Actively monitor healthcare system capacity and develop mitigation strategies to preserve healthcare system resources. Exhibit A,Statements of Work Page 23 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Execute authorities for responding to healthcare system surge and implement activities to mitigate demands on the healthcare system, elan to activate crisis/r n—%rengonry standards of care. Infection Control Examples of allowable activities: 0 Follow updated CDC guidance on infection control and prevention and PPE. Q Engage with healthcare providers and healthcare coalitions to address issues related to infection prevention measures,such as: Changes in hospital/healthcare facility visitation policies, • social distancing,and • Infection control practices In hospitals and tone-term care facilities, such as: PPE use, Hand hygiene. Source control.and Isolation of pntionts. Hit,:uwrill.nu o Public Health Examples of allowable activities: Surveillance and Real- o conduct surveillance and case Identification(including,but not limited to, public health time Reporting epidemiological investigation activities such as contact follow-up). o Assess risk of travelers and other persons with potential COVID-19 exposures. o Enhance surveillance systems to provide case-based and aggregate epidemiological data_ o Enhance existing syndromic surveillance for respiratory, illness such as influenza-like illness (ILI)or acute respiratory Illness(Ago)by expanding data,inputs,and sates. o Enhance systems to Identify and monitorthe outcomes of severe disease outcomes, including amnng vulnerable populations. o Enhance systems to track outcomes of pregnancies affected by coV ID-1:*. _ o Develop models for anticipating disease progression within the community. Public Health Laboratory Examples of allowable activities: Tasting,Equipment, Assess commercial and public health capacity for tab testing. Supplies,and 5hipping 0 Develop a list of available testing sites and criteria for testing and disseminate to clinicians and the public. Exhibit A,Statements of Work Page 24 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 R r Appropriately collect and handle hospital and other clinical laboratory specimens that require testing and shipping to Laboratory Response Network(LRN)or CDC laboratories designated for testing. Rapidly report test results between the laboratory,the public health department, healthcare facilities, and COC to support public health investigations. Test a sample of outpatients with ILI or ARI for GQVID-19 and other respiratory viruses and complete the following: • Report weekly percent positive COVID-19 outpatient visits by age group. • Determine the rate of ILI/ARI outpatient visits and the rate of COVID-10-confirmed ILI patients. This allowable activity is simflar to"Sentinel COVID-19 Surveillance,March 2020.and ILINet Enhancements In 2019."It may include,but Is not limited to the following- - Conduct testing at public health laboratories — Describe modification of protocols and validation of specimen type other than NP/OP swabs. including validation of different swab types and self-swabbing for COVID-19 o Collaborate with Emerging Infection Program and influenza Hospitalization Surveillance Network to modify existing FluSurv-NET program for COVID-19. o Enhance laboratory surge capacity plans. o Determine maximum lab testing capacity and establish prioritization criteria and contingency plans for testing if maximum capacity Is reached. Q Work with laboratory partners to ensure labs receive updated guidance on appropriate testing algorithms and sample types as additional information Is acquired. o Ensure clear guidance is communicated to clinical.labs and physicians on how to obtain appropriate lab testing. a Provida tasting for impacted indrvrduals. Data Management Examples of allowable activities! o Ensure data management systems are in place and meet the needs of the jurisdiction. c Implement analysts,visualization,and reporting for surveillance and other available data to support understanding of the outbreak,transmission,and impact of interventions. Ensure efficient and timely data collection. Ensure ability to rapidly eachangc-data with public health partners (including CDC)and other relevant partners, Coordinate data systems forepidemiological and laboratory survelllance- Exhibit A,Statements of Work Page 25 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: Office of Drinking Water Group A Program- Local Health Jurisdiction Name: Mason County Public Health Effective January 1.2018 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 8 Funding Source Federal Compliance Rpe of Payment ®Federal Contractor (check if applicable) Lj Reimbursement Period of Performance: January 1,2018 through December 31,2021 ❑Other® State ❑FFATA(Transparency Act) ®Fixed Price Research&Development Statement of Work Purpose: The purpose of this statement of work is to provide funding to the LHJ for conducting sanitary surveys and providing technical assistance to small community and non-community Group A water systems. Revision Purpose: The purpose of this revision is to extend the Period of Performance thru December 31,2021,provide Sanitary Survey and Technical Assistance funding in Year 23,revise Special Billing Requirements and Special Instructions,and change DOH Fiscal Contact. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration Code Code Start Date End Date Yr 20 SRF-Local Asst 15% FS SS N/A 346.26.64 24139220 01/01/18 12/31/18 0 0 0 Sanitary Survey Fees FO-SW SS-State N/A 346.26.65 24232522 01/01/18 12/31/20 34,200 0 34,200 Yr 20 SRF-Local Asst 15% S TA N/A 346.26.66 24139220 01/01/18 12/31/18 0 0 0 Yr 21 SRF- Local Asst 15% S SS N/A 346.26.64 24139221 01/01/18 06/30/19 11,200 0 11,200 Yr 21 SRF-Local Asst 15% S TA N/A 346.26.66 24139221 01/01/18 06/30/19 0 0 0 Yr 22 SRF-Local Asst 15% O-SW)SS N/A 346.26.64 24239222 01/01/19 12/31/20 23,000 0 23,000 Yr 22 SRF-Local Asst 15% O-SW)TA N/A 346.26.66 24239222 01/01/19 12/31/20 4,000 0 4,000 Yr 23 SRF-Local Asst 15% O-SW)SS N/A 346.26.64 24239223 01/01/21 12/31/21 0 22,400 1 22,400 Yr 23 SRF-Local Asst 15% O-SW)TA N/A 346.26.66 1 24239223 01/01/21 12/31/21 0 2,000 2,000 TOTALS 72,400 24,400 96.806 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information and/or Amount Number Standards/Measures Frame 1 Trained LHJ staff will conduct Provide Final*Sanitary Final Sanitary Upon ODW acceptance of the Final sanitary surveys of small community Survey Reports to ODW Survey Reports Sanitary Survey Report,the LHJ shall be and non-community Group A water Regional Office.Complete must be received by paid$400 for each sanitary survey of a non- systems identified by the DOH Office Sanitary Survey Reports the ODW Regional community system with three or fewer of Drinking Water(ODW)Regional shall include: Office within 30 connections. Office. 1. Cover letter identifying calendar days of significant deficiencies, Exhibit A,Statements of Work Page 26 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information and/or Amount Number Standards/Measures Frame See Special Instructions for task significant findings, conducting the Upon ODW acceptance of the Final activity. observations, sanitary survey. Sanitary Survey Report,the LHJ shall be recommendations,and paid$800 for each sanitary survey of a non- referrals for further community system with four or more ODW follow-up. connections and each community system. 2. Completed Small Water System checklist. Payment is inclusive of all associated costs 3. Updated Water such as travel,lodging,per diem. Facilities Inventory (WFI). Payment is authorized upon receipt and 4. Photos of water system acceptance of the Final Sanitary Survey with text identifying Report within the 30-day deadline. features 5. Any other supporting Late or incomplete reports may not be documents. accepted for payment. *Final Reports reviewed and accepted by the ODW Regional Office. 2 Trained LHJ staff will conduct Provide completed SPI Completed SPI Upon acceptance of the completed SPI Special Purpose Investigations(SPI) Report and any supporting Reports must be Report,the LHJ shall be paid$800 for each of small community and non- documents and photos to received by the SPI. community Group A water systems ODW Regional Office. ODW Regional identified by the ODW Regional Office within 2 Payment is inclusive of all associated costs Office. working days of the such as travel,lodging,per diem. service request. See Special Instructions for task Payment is authorized upon receipt and activity. acceptance of completed SPI Report within the 2 working day deadline. Late or incomplete reports may not be accepted for payment. 3 Trained LHJ staff will provide direct Provide completed TA Completed TA Upon acceptance of the completed TA technical assistance(TA)to small Report and any supporting Report must be Report,the LHJ shall be paid for each community and non-community documents and photos to received by the technical assistance activity as follows: Group A water systems identified by ODW Regional Office. ODW Regional • Up to 3 hours of work: $250 the ODW Regional Office. Office within 30 . 3-6 hours of work: $500 calendar days of . More than 6 hours of work: $750 See Special Instructions for task providing technical activity. assistance. Payment is inclusive of all associated costs such as consulting fee,travel,lodging,per diem. Exhibit A,Statements of Work Page 27 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information and/or Amount Number Standards/Measures Frame Payment is authorized upon receipt and acceptance of completed TA Report within the 30-day deadline. Late or incomplete reports may not be accepted for payment. 4 LHJ staff performing the activities Prior to attending the Annually LHJ shall be paid mileage,per diem, under tasks 1,2 and 3 must have training,submit an lodging,and registration costs as approved completed the mandatory Sanitary "Authorization for Travel on the pre-authorization form in accordance Survey Training. (Non-Employee)"DOH with the current rates listed on the OFM Form 710-013 to the ODW Website See Special Instructions for task Program Contact below for http://www.ofin.wa.p-ov/resources/travel.asp activity. approval(to ensure that enough funds are available). *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: http://www.phaboard.orgJn-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf Program Specific Reauirements/Narrative Special References(RCWs,WACs,etc) Chapter 246-290 WAC is the set of rules that regulate Group A water systems. By this statement of work,ODW contracts with the LHJ to conduct sanitary surveys(and SPIs,and provide technical assistance)for small community and non-community water systems with groundwater sources. ODW retains responsibility for conducting sanitary surveys(and SPIs,and provide technical assistance)for small community and non-community water systems with surface water sources,large water systems,and systems with complex treatment. LHJ staff assigned to perform activities under tasks 1,2,and 3 must be trained and approved by ODW prior to performing work.See special instructions under Task 4,below. Special Billing Requirements The LHJ shall submit quarterly invoices within 30 days following the end of the quarter in which work was completed, noting on the invoice the quarter and year being billed for. Payment cannot exceed a maximum accumulative fee of-$68,40B$90,800 for Task 1,and 800 $6,000 for Task 2,Task 3 and Task 4 combined during the contracting period, to be paid at the rates specified in the Payment Method/Amount section above. When invoicing for sanitary surveys,bill half to BARS Revenue Code 346.26.64 and half to BARS Revenue Code 346.26.65. When invoicing for Task 1,submit the list of WS Name,ID#,Amount Billed,Survey Date and Letter Date that you are requesting payment. When invoicing for Task 2-3,submit the list of WS Name,ID#,TA Date and description of TA work performed,and Amount Billed. When invoicing for Task 4,submit receipts and the signed pre-authorization form for non-employee travel to the ODW Program Contact below and a signed A19-IA Invoice Voucher to the DOH Grants Management,billing to BARS Revenue Code 346.26.66 under Technical Assistance(TA). Exhibit A,Statements of Work Page 28 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Special Instructions Task 1 Trained LHJ staff will evaluate the water system for physical and operational deficiencies and prepare a Final Sanitary Survey Report which has been accepted by ODW.Detailed guidance is provided in the Field Guide for Sanitary Surveys, Special Purpose Investigations and Technical Assistance(Field Guide).The sanitary survey will include an evaluation of the following eight elements: source;treatment;distribution system;finished water storage;pumps,pump facilities and controls;monitoring,reporting and data verification;system management and operation;and certified operator compliance. If a system is more complex than anticipated or other significant issues arise,the LHJ may request ODW assistance. • No more than 0 surveys of non-community systems with three or fewer connections to be completed between January 1,2018 and December 31,2018. • No more than 28 surveys of non-community systems with four or more connections and all community systems to be completed between January 1,2018 and December 31,2018. • No more than 10 surveys of non-community systems with three or fewer connections to be completed between January 1,2019 and December 31,2019. • No more than 29 surveys of non-community systems with four or more connections and all community systems to be completed between January 1,2019 and December 31,2019. • No more than 14 surveys of non-community systems with three or fewer connections to be completed between January 1,2020 and December 31,2020. • No more than 21 surveys of non-community systems with four or more connections and all community systems to be completed between January 1,2020 and December 31,2020. • No more than 8 surveys of non-community systems with three or fewer connections to be completed between January 1,2021 and December 31,2021. • No more than 24 surveys of non-community systems with four or more connections and all community systems to be completed between January 1, 2021 and December 31, 2021. The process for assignment of surveys to the LHJ,notification of the water system,and ODW follow-up with unresponsive water systems;and other roles and responsibilities of the LHJ are described in the Field Guide. Task 2 Trained LHJ staff will perform Special Purpose Investigations(SPIs)as assigned by ODW.SPIs are inspections to determine the cause of positive coliform samples or the cause of other emergency conditions.SPIs may also include sanitary surveys of newly discovered Group A water systems.Additional detail about conducting SPIs is described in the Field Guide.The ODW Regional Office must authorize in advance any SPI conducted by LHJ staff. Task 3 Trained LHJ staff will conduct Technical assistance as assigned by ODW.Technical Assistance includes assisting water system personnel in completing work or verifying work has been addressed as required,requested,or advised by the ODW to meet applicable drinking water regulations. Examples of technical assistance activities are described in the Field Guide.The ODW Regional Office must authorize in advance any technical assistance provided by the LHJ to a water system. Task 4 LHJ staff assigned to perform activities under tasks 1,2,and 3 must be trained and approved by ODW prior to performing work.LHJ staff performing the activities under tasks 1, 2 and 3 must have completed,with a passing score,the ODW Online Sanitary Survey Training and the ODW Sanitary Survey Field Training.LHJ staff performing activities under tasks 1,2,and 3 must attend the Annual ODW Sanitary Survey Workshop,and are expected to attend the Regional ODW LHJ Drinking Water Meetings. If required trainings,workshops or meetings are not available,not scheduled,or if the LHJ staff person is unable to attend these activities prior to conducting assigned tasks,the LHJ staff person may,with ODW approval,substitute other training activities to be determined by ODW.Such substitute activities may include one-on-one training with ODW staff,co-surveys with ODW staff,or other activities as arranged and pre-approved by ODW.LHJ staff may not perform the activities under tasks 1,2,and 3 without completing the training that has been arranged and approved by ODW. Exhibit A,Statements of Work Page 29 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 AMENDMENT#20 Program Manual,Handbook,Policy References htta://www.doh.wa.eov/Portals/l/Documents/Pubs/331-486.1)df DOH Program Contact DOH Fiscal Contact Denise Miles Kapena AfeCreyem Marcea Kato DOH Office of Drinking Water DOH Office of Drinking Water 243 Israel Rd SE 243 Israel Rd SE Tumwater,WA 98501 Tumwater,WA 98501 Denise.Miles@doh.wa.gov Marcea.Katoadoh.wa.gov (360)236-3028 (360)236-3094 Exhibit A,Statements of Work Page 30 of 30 Contract Number CLH18253-20 Revised as of January 15,2021 EXHIBIT B-20 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2021 Date: January 15,2021 Indirect Rate as of January 2018:13.71% Indirect Rate as of January 2019:14.53% DOH Use Only BARS Statement of Work Chart of Accounts Funding Chart of Federal Award Revenue Funding Period Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total BITV-COVID Ed LHJ Allocation-CARES NGA Not Received Amd 19 21.019 333.21.01 07/01/20 12/30/21 07/01/20 12/30/21 $263,754 $351,672 $351,672 BITV-COVID Ed LHJ Allocation-CARES NGA Not Received Amd 17,19 21.019 333.21.01 07/01/20 12/30/21 07/01/20 12/30/21 $87,918 COVID LHJ OFM Allocation-CARES NGA Not Received Amd 17,19 21.019 333.21.01 03/01/20 06/30/21 03/01/20 06/30/21 $1,389,600 $1,389,600 $1,389,600 SS Community Outreach PN NGA Not Received Amd 18 21.019 333.21.01 07/01/20 12/30/20 07/01/20 12/30/20 $20,000 $20,000 $20,000 NEP 5-6 Onsite Sewage Management OOJ88801 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 10/01/14 08/31/19 $10,904 $85,330 $85,330 NEP 5-6 Onsite Sewage Management OOJ88801 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 10/01/14 08/31/19 $74,426 PS SSI 1-5 OSS Task 4 OIJ18001 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 07/01/17 06/30/19 ($13,337) $86,541 $86,541 PS SSI 1-5 OSS Task 4 OIJ18001 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 07/01/17 06/30/19 $99,878 FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 Amd 2 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $9,062 $28,979 $28,979 FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 N/A 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $19,917 FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 5 93.069 333.93.06 07/01/18 06/30/19 07/01/18 06/30/19 $888 $49,341 $49,341 FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 4 93.069 333.93.06 07/01/18 06/30/19 07/01/18 06/30/19 $48,453 FFY20 PHEP BP2 LHJ Funding NU90TP922043 Amd 18 93.069 333.93.06 07/O1/20 06/30/21 07/01/20 06/30/21 $19,737 $49,342 $98,684 FFY20 PHEP BP2 LHJ Funding NU90TP922043 Amd 17,18 93.069 333.93.06 07/01/20 06/30/21 07/01/20 06/30/21 $29,605 FFY19 PHEP BPI LHJ Funding NU90TP922043 Amd 10 93.069 333.93.06 07/01/19 06/30/20 07/01/19 06/30/20 $49,342 $49,342 FFY20 Overdose Data to Action Prev NU17CE925007 Amd 17,19 93.136 333.93.13 09/01/20 08/31/21 09/01/20 08/31/21 ', $50,000 $50,000 $100,000 FFY19 Overdose Data to Action Prev NU17CE925007 Amd 11 93.136 333.93.13 09/01/19 08/31/20 09/01/19 08/31/20 $50,000 $50,000 FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 8 93.136 333.93.13 09/01/18 08/31/19 09/01/18 08/31/19, $35,000 $110,000 $173,027 FFY 18 Prescription Drug OD-Supp NU17CE002734 Amd4 93.136 333.93.13 09/01/18 08/31/19 09/01/18 08/31/19 $75,000 FFY 17 Prescription Drug OD-Supp, U17CE002734 Amd2 93.136 333.93.13 01/01/18 08/31/18 09/01/17 08/31/18 $29,627 $63,027 FFY 17 Prescription Drug OD-Supp U17CE002734 N/A 93.136 333.93.13 01/01/18 08/31/18 09/01/17 08/31/18 $33,400 FFY17 Increasing Immunization Rates NH231P000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 07/01/18 06/30/19 $5,600 $5,600 $5,600 FFY21 PPHF Ops NH231P922619 Amd 18 93.268 333.93.26 07/01/20 06/30/21 07/01/20 06/30/21 $250 $500 $1,500 FFY21 PPHF Ops NH231P922619 Amd 16,18 93.268 333.93.26 07/01/20 06/30/21 07/01/20 06/30/21 $250 FFY20 PPHF Ops NH23IP922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20 07/01/19 06/30/20 $500 $500 FFY17 PPHF Ops NH231P000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 07/01/18 06/30/19 $500 $500 FFY17317Ops 5NH23IP000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $1,423 $1,423 $1,423 Page 1 of 4 EXHIBIT B-20 Mason County Public llealth ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2021 Date: January 15,2021 Indirect Rate as of.lanuary 2018:13.71% Indirect Rate as of.lanuary 2019:14.53% DOH Use Only BARS Statement of Work Chart of Accounts Funding Chart of Federal Award Revenue Funding Period Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total FFY17 AFIX 5NH23IP000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $4,293 $4,293 $4,293 FFY21 COVIDI9 Vaccine Services-CARES NH231P922619 Amd 20 93.268 333.93.26 07/01/20 12/31/21 07/01/20 12/31/21 $354,803 $369,385 $369,385 FFY21 COVID 19 Vaccine Services-CARES NH23TP922619 Amd 19,20 93.268 333.93.26 07/01/20 12/31/21 07/01/20 12/31/21 $14,582 FFY21 VFC Ops NH23IP922619 Amd 16 93.268 333.93.26 07/01/20 12/31/20 07/01/20 06/30/21 $2,800 $2,800 $10,628 FFY20 VFC Ops NH23IP922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20 07/01/19 06/30/20 $5,600 $5,600 FFY17 VFC Ops 5NH23IP000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $2,228 $2,228 FFY19COVIDCARES NU50CK000515 Amd 16,19 93.323 333.93.32 06/01/20 12/31/21 06/01/20 12/31/21 $65,595 $65,595 $65,595 FFY19 ELC COVID Ed LHJ Allocation NGA Not Received Amd 20 93.323 333.93.32 01/01/21 12/31/21 01/01/21 12/31/21 $294,029 $294,029 $294,029 FFY20 ELC EDE LHJ Allocation NGA Not Received Amd 20 93.323 333.93.32 01/15/21 12/31/21 01/15/21 12/31/21 $6579521 $657,521 $657,521 FFY20 CDC COVID-19 Crisis Resp LHJ-Tribe NU90TP922069 Amd 14,19,20 93.354 333.93.35 01/20/20 12/31/21 01/01/20 12/31/21 $130,871 $130,871 $130,871 FFY21 MCHBG LHJ Contracts B0440169 Amd 18 93.994 333.93.99 10/01/20 09/30/21 10/01/20 09/30/21 $67,694 $67,694 $259,197 FFY20 MCHBG LHJ Contracts B04MC32578 Amd 10 93.994 333.93.99 10/01/19 09/30/20 10/01/19 09/30/20 $67,694 $67,694 FFY19 MCHBG LHJ Contracts B04MC32578 Amd 4 93.994 333.93.99 10/01/18 09/30/19 10/01/18 09/30/19 $67,694 $67,694 FFY18 MCHBG LHJ Contracts B04MC31524 Amd 2 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $5,344 $56,115 FFY18 MCHBG LHJ Contracts B04MC31524 N/A 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $50,771 FEMA-75 COVID LHJ Allocation NGA Not Received Amd 19 97.036 333.97.03 07/01/20 12/30/20 07/01/20 12/30/20 ($263,754) $0 $0 FEMA-75 COVID LHJ Allocation NGA Not Received Amd 17 97.036 333.97.03 07/01/20 12/30/20 07/01/20 12/30/20 $263,754 FY2 Group B Programs for DW(FO-SW) Amd 11 N/A 334.04.90 07/01/18 06/30/19 07/01/17 06/30/19 ($272) $4,728 $4,728 FY2 Group B Programs for DW(FO-SW) Amd 3 N/A 334.04.90 07/01/18 06/30/19 07/01/17 06/30/19 $5,000 GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/20 12/31/20 07/01/19 06/30/21 $2,500 $2,500 $7,500 GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/19 06/30/20 07/01/19 06/30/21 $2,500 $2,500 GFS-Group B(FO-SW) N/A N/A 334.04.90 01/01/18 06/30/18 07/01/17 06/30/19 $2,500 $2,500 Op Permit Fees(FO-SW) Amd 11 N/A 334.04.90 02/01/19 02/28/19 07/01/17 06/30/19 $272 $272 $272 Healthy Communities Amd 12 N/A 334.04.91 07/01/19 06/30/20 07/01/19 06/30/21 ($1,370) $0 $0 Healthy Communities Amd 10 N/A 334.04.91 07/01/19 06/30/20 07/01/19 06/30/21 $1,370 FY20/21 COVID-19 Disaster Response Acct Amd 14, 19 N/A 334.04.92 01/20/20 06/30/21 01/01/20 06/30/21 $119,129 $119,129 $119,129 Page 2 of 4 EXHIBIT B-20 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2021 Date: January 15,2021 Indirect Rate as of January 2018:13.71% Indirect Rate as of January 2019:14.53% DOH Use Only BARS Statement of Work Chart of.Accounts Funding Chart of Federal Award Revenue Funding Period Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total FFY21 COVID GFS LHJ Regional Amd 20 N/A 334.04.92 12/31/20 06/30/21 12/31/20 06/30/21 ($175,000) $0 $0 FFY21 COVID GFS LHJ Regional Amd 19 N/A 334.04.92 12/31/20 06/30/21 12/31/20 06/30/21 $175,000 FPH Lead Case Mgmt-FPH Amd 12 N/A 334.04.93 07/01/19 06/30/20 07/01/19 06/30/20 $1,370 $1,370 $1,370 SFY2 Lead Environments of Children Amd4 N/A 334.04.93 07/01/18 06/30/19 07/01/18 06/30/19 $1,500 $1,500 $4,500 SFYI Lead Environments of Children Amd2 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/18 $1,500 $3,000 SFYI Lead Environments ofChildren AmdI N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/18 $1,500 Rec Shellfish/Biotoxin Amd 19 N/A 334.04.93 07/01/19 06/30/21 07/01/19 06/30/21 $1,750 $7,000 $14,500 Rec Shellfish/Biotoxin Amd 16,19 N/A 334.04.93 07/01/19 06/30/21 07/01/19 06/30/21 $1,750 Rec Shellfish/Biotoxin Amd 9,16,19 N/A 334.04.93 07/01/19 06/30/21 07/01/19 06/30/21 $3,500 Rec Shellfish/Biotoxin N/A N/A 334.04.93 01/01/18 06/30/19 07/01/17 06/30/19 $7,500 $7,500 Wastewater Management-GFS Amd 19 N/A 334.04.93 01/01/21 06/30/21 07/01/19 06/30/21 $30,000 $30,000 $150,000 Wastewater Management-GFS Amd 9,19 N/A 334.04.93 07/01/20 06/30/21 07/01/19 06/30/21 $30,000 $30,000 Wastewater Management-GFS Amd 9,19 N/A 334.04.93 07/01/20 06/30/21 07/01/19 06/30/21 $30,000 $30,000 Wastewater Management-GFS Amd 5 N/A 334.04.93 07/01/18 06/30/19 07/01/17 06/30/19 $43,274 $43,274 Wastewater Management-GFS Amd 5 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/19 ($43,274) $16,726 Wastewater Management-GFS N/A,Amd 5 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/19 $60,000 FPHS Funding for LHJs Amd 17,19 N/A 336.04.25 07/01/20 06/30/21 07/01/19 06/30/21 $160,891 $202,891 $447,782 FPHS Funding for LHJs Amd 10,19 N/A 336.04.25 07/01/20 06/30/21 07/01/19 06/30/21 $42,000 FPHS Funding for LHJs Amd 17 N/A 336.04.25 07/01/19 06/30/20 07/01/19 06/30/21 $160,891 $202,891 FPHS Funding for LHJs Amd 10 N/A 336.04.25 07/01/19 06/30/20 07/01/19 06/30/21 $42,000 FPHS Funding for LHJs Dir Amd 3 N/A 336.04.25 07/01/18 06/30/19 07/01/17 06/30/19 $42,000 $42,000 YR 20 SRF-Local Asst(15%)(FS)-SS Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 ($12,000) $0 $0 YR 20 SRF-Local Asst(15%)(FS)-SS N/A,Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 $12,000 YR2I SRF-Local Asst(15%)(FS)SS Amd 10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 ($13,600) $11,200 $11,200 YR 21 SRF-Local Asst(15%)(FS)SS Amd 7,10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $800 YR 21 SRF-Local Asst(15%)(FS)-SS Amd 6,10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $12,000 YR 21 SRF-Local Asst(15%)(FS)-SS Amd 3,10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $12,000 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 15 N/A 346.26.64 01/01/19 12/31/20 07/01/19 06/30/21 ($1,800) $23,000 $23,000 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 12 N/A 346.26.64 01/01/19 12/31/20 07/01/19 06/30/21 $11,200 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 10,12 N/A 346.26.64 01/01/19 12/31/20 07/01/19 06/30/21 $13,600 YR 23 SRF-Local Asst(15%)(FO-SW)SS Amd 20 N/A 346.26.64 01/01/21 12/31/21 09/01/20 06/30/21 $22,400 $22,400 $22,400 Page 3 of 4 EXHIBIT B-20 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2021 Date: January 15,2021 Indirect Rate as of January 2018: 13.71% Indirect Rate as of January 2019:14.53% DOH Use Only BARS Statement of Work Chart of Accounts Funding Chart of Federal Award Revenue Funding Period Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total Sanitary SurveyFees(FO-SW)-SS State Amd15 N/A 346.26.65 01/01/18 12/31/20 07/01/17 06/30/21 ($1,800) $34,200 $34,200 Sanitary Survey Fees(FO-SW)-SS State Amd 12 N/A 346.26.65 01/01/18 12/31/20 07/01/17 06/30/21 $11,200 Sanitary Survey Fees(FO-SW)-SS State Amd 7,12 N/A 346.26.65 01/01/18 12/31/20 07/01/17 06/30/21 $800 Sanitary Survey Fees(FO-SW)-SS State Amd 6,12 N/A 346.26.65 01/01/18 12/31/20 07/01/17 06/30/21 $12,000 Sanitary Survey Fees(FO-SW)-SS State N/A,Amd 3,6,12 N/A 346.26.65 01/01/I8 12/31/20 07/01/17 06/30/21 $12,000 YR 20 SRF-Local Asst(15%)(FS)-TA Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 12/31/18 ($2,000) $0 $0 YR 20 SRF-Local Asst(15%)(FS)-TA N/A,Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 12/31/18 $2,000 YR 21 SRF-Local Asst(15%)(FS)TA Amd 10 N/A 346.26.66 01/01/18 06/30/19 07/01/17 06/30/19 ($4,000) $0 $0 YR 21 SRF-Local Asst(15%)(FS)-TA Amd 6,10 N/A 346.26.66 01/01/18 06/30/19 07/01/17 06/30/19 $2,000 YR 21 SRF-Local Asst(15%)(FS)-TA Amd 3,10 N/A 346.26.66 01/01/18 06/30/19 07/01/17 06/30/19 $2,000 YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 12 N/A 346.26.66 01/01/19 12/31/20 01/01/19 06/30/21 $2,000 $4,000 $4,000 YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 10,12 N/A 346.26.66 01/01/19 12/31/20 01/01/19 06/30/21 $2,000 YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 20 N/A 346.26.66 01/01/21 12/31/21 09101/20_ 06/30/21 $2,000 $2,000 $2,000 TOTAL $5,029,797 $5,029,797 Total consideration: $3,874,044 GRAND TOTAL $5,029,797 $1,155,753 GRAND TOTAL $5,029,797 Total Fed $4,1839216 Total State $846,581 *Catalog of Federal Domestic Assistance **Federal revenue codes begin with"333". State revenue codes begin with"334". Page 4 of 4 Exhibit C-16 Schedule of Federal Awards AMENDMENT#20 Date:January 15,2021 MASON COUNTY HEALTH SERVICESSWV0001893-04 CONTRACT CLH18253-Mason County Public Health CONTRACT PERIOD: 01/0112018-12/31/2021 DOH Total Amt Allocation Period Chart of Accounts Program Title BARS Federal Federal Start End Contract Amt CFDA CFDA Program Title Federal Agency Name Federal Award Federal Grant Award Name Award Date Award Date Date Identification Number SS COMMUNITY OUTREACH PN 333.21.01 NGA Not NGA Not 07/01/20 12/30/20 $20,000 21.019 Coronavirus Relief Fund Department of the Treasury NGA Not Received NGA Not Received Received Received COVID LHJ OFM ALLOCATION-CARES 333.21.01 NGA Not NGA Not 03/01/20 06/30/21 $1,389,600 21.019 Coronavirus Relief Fund Department of the Treasury NGA Not Received NGA Not Received Received Received BIN-COVID ED LHJ ALLOCATION-CARES 333.21.01 NGA Not NGA Not 07/01/20 12/30/21 $351,672 21.019 Coronavirus Relief Fund Department of the Treasury NGA Not Received NGA Not Received Received Received Puget Sound Action Agenda: Environmental Protection Agency PUGET SOUND SHELLFISH PS SSI 1-5OSS TASK 4 333.66.12 08/02/16 $5,000,000 01/01/18 06/30/19 $86,541 66.123 Technical Investigations and Region 10 01J18001 STRATEGIC INITIATIVE LEAD Implementation Assistance Program Puget Sound Action Agenda: Environmental Protection Agency PUGET SOUND RESTORATION NEP 5-6 ONSITE SEWAGE MANAGEMENT 333.66.12 01/09/11 $2,490,000 01/01/18 06/30/19 $85,330 66.123 Technical Investigations and Region 10 OOJ88801 PROJECT Implementation Assistance Program Public Health Emergency Department of Health and Human PUBLIC HEALTH EMERGENCY FFY20 PREP BP2 LHJ FUNDING 333.93.06 06/12/20 $11,365,797 07/01/20 06/30/21 $49,342 93.069 Preparedness Services Centers for Disease Control NU90TP922043 PREPAREDNESS(PHEP) and Prevention COOPERATIVE AGREEMENT Public Health Emergency Department of Health and Human PUBLIC HEALTH EMERGENCY FFY19 PHEP BPI LHJ FUNDING 333.93.06 06/29/19 $11,307,904 07/01/19 06/30/20 $49,342 93.069 Preparedness Services Centers for Disease Control NU90TP922043 PREPAREDNESS(PHEP) and Prevention COOPERATIVE AGREEMENT Department of Health and Human HOSPITAL PREPAREDNESS PROGRAM FFY18 EPR PHEP BPI SUPP LHJ FUNDING 333.93.06 08/01/18 $11,062,782 07/01/18 06/30/19 $49,341 93.069 Public Health Emergenry Services Centers for Disease Control NU90TP921889-01 AND PUBLIC HEALTH EMERGENCY Preparedness and Prevention PREPAREDNESS COOPERATIVE AGREEMENT FFY17 EPR PREP BPI LHJ FUNDING 333.93.06 07/18/17 $t 1,062,782 01/01/18 06I30/18 $28,979 93.069 Public Health Emergency Department of Health and Human HPP AND PHEP COOPERATIVE Preparedness Services Centers for Disease Control NU90TP921889-01 AGREEMENT and Prevention Injury Prevention and Control Department of Health and Human WASHINGTON STATE DEPARTMENT FFY20 OVERDOSE DATA TO ACTION PREV 333.93.13 11/06/20 $4,390,240 09/01/20 08/31/21 $50,000 93.136 Research and State and Community-Services Centers for Disease Control NU17CE925007 OF HEATLH OVERDOSE DATA TO Based Programs and Prevention ACTION Injury Prevention and Control Department of Health and Human WASHINGTON STATE DEPARTMENT FFY19 OVERDOSE DATA TO ACTION PREV 333.93.13 08/12/19 $4,390,240 09/01/19 08/31/20 $50,000 93.136 Research and State and Community-Services-Centers for Disease Control NU17CE925007 OF HEATLH OVERDOSE DATA TO Based Programs and Prevention-National Center for ACTION Injury Prevention and Control Injury Prevention and Control Department of Health and Human PRESCRIPTION DRUG OVERDOSE FFY18 PRESCRIPTION DRUG ODSUPP 333.93.13 05/31/17 $6,223,623 09/01/18 08/31/19 $110,000 93.136 Research and State and Community Services Centers for Disease Control U17CE002734 FOR STATES Based Programs and Prevention Injury Prevention and Control Department of Health and Human PRESCRIPTION DRUG OVERDOSE FFY17 PRESCRIPTION DRUG OD-SUPP 333.93.13 03/16/16 $4,031,632 01/01/18 08/31/18 $63,027 93.136 Research and State and Community Services Centers for Disease Control U17CE002734 FOR STATES Based Programs and Prevention Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES FFY21 VFC Ops 333.93.26 07/01/20 $9,082,252 07/01/20 12/31/20 $2,800 93.268 Agreements Services Centers for Disease Control NH231P922619 FOR CHILDREN PROGRAM and Prevention Page 1 of 3 Exhibit C-16 Schedule of Federal Awards AMENDMENT#20 Date:January 15,2021 MASON COUNTY HEALTH SERVICESSWV0001893-04 CONTRACT CLH18253-Mason County Public Health CONTRACT PERIOD: 01/01/2018-12/31/2021 DOH Total Amt Allocation Period Chart of Accounts Program Title BARS Federal Federal Start End Contract Amt CFDA CFDA Program Title Federal Agency Name Federal Award Federal Grant Award Name Award Date Award Date Date Identification Number Department of Health and Human FFY21 PPHF OPS 333.93.26 07/01/20 $9,082,252 07/01/20 06/30/21 $500 93.268 Immunization Cooperative Services Centers for Disease Control NH231P922619 IMMUNIZATION GRANT AND VACCINES Agreements and Prevention FOR CHILDREN PROGRAM FFY21 COVIDI9 VACCINE SERVICES-CARES 333.93.26 01/15/21 $68,807,053 07I01120 12/31/21 $369,385 93.268 Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINESAgreements Services Centers for Disease Control NH231P922619 FOR CHILDREN PROGRAM and Prevention Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES FFY20 VFC OPS 333.93.26 07/01/19 $9,234,835 07/01/19 06/30/20 $5,600 93.268 Agreements Services Centers for Disease Control NH231P922619 FOR CHILDREN PROGRAM and Prevention Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES FFY20 PPHF OPS 333.93.26 07/01/19 $9,234,835 07/01/19 06/30/20 $500 93,268 Agreements Services Centers for Disease Control NH231P922619 FOR CHILDREN PROGRAM and Prevention Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES FFY17 VFC OPS 333.93.26 03/03/17 $1,201,605 01/Ot/18 O6/30/18 $2,228 93.268 Agreements Services Centers for Disease Control 5NH231P000762-05-00 FOR CHILDREN'S PROGRAM and Prevention Department of Health and Human FFY17 PPHF OPS 333.93.26 06/29/18 $3,634,512 07/01/18 06/30/19 $500 93.268 Immunization Cooperative Services Centers for Disease Control NH231P000762 IMMUNIZATION GRANT AND VACCINES Agreements FOR CHILDREN'S PROGRAM and Prevention Department of Health and Human FFY17 INCREASING IMMUNIZATION RATES 333.93.26 06129/18 $1,722,443 07/01/18 06/30/19 $5,600 93.268 Immunization Cooperative Services Centers for Disease Control NH231P000762 IMMUNIZATION GRANT AND VACCINES Agreements FOR CHILDREN'S PROGRAM and Prevention Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES FFY17 AFIX 333.93.26 03/03/17 $1,672,289 01/01/18 O6/30/18 $4,293 93.268 Agreements Services Centers for Disease Control 5NH231P000762-05-00 FOR CHILDREN'S PROGRAM and Prevention Department of Health and Human FFY17 317 OPS 333.93.26 03/03/17 $575,969 01/01/18 06/30/18 $1,423 93.268 Immunization Cooperative Services Centers for Disease Control 5NH231P000762-05-00 IMMUNIZATION GRANT AND VACCINES Agreements and Prevention FOR CHILDREN'S PROGRAM Epidemiology and Laboratory NGA Not NGA Not Capacity for Infectious Diseases Department of Health and Human FFY20 ELC EDE LHJ ALLOCATION 333.93.32 Received Received 01/15/21 12/31/21 $657,521 93.323 (ELC)-Building and Strengthening Services Centers for Disease Control NGA Not Received NGA Not Received Epidemiology,Laboratory and and Prevention Epidemiology and Laboratory NGA Not NGA Not Capacity for Infectious Diseases Department of Health and Human FFY19 ELC COVID ED LHJ ALLOCATION 333.93.32 Received Received 01/01/21 12/31/21 $294,029 93.323 (ELC)-Building and Strengthening Services Centers for Disease Control NGA Not Received NGA Not Received Epidemiology,Laboratory and and Prevention Epidemiology and Laboratory EPIDEMIOLOGY 8 LABORATORY Capacity for Infectious Diseases Department of Health and Human FFY19 COVID CARES 333.93.32 04/23/20 $22,581,799 06/01/20 12/31/21 $65,595 93.323 P ty Services Centers for Disease Control NU50CK000515 CAPACITY FOR INFECTIOUS DISEASES (ELC)-Building and Strengthening (ELC)-BUILDING&STRENGTHENING Epidemiology,Laboratory and and Prevention EPIDEMIOLOGY,LABORATORY& Public Health Emergency CDC COOPERATIVE AGREEMENT FOR Response:Cooperative Agreement Department of Health and Human EMERGENCY RESPONSE:PUBLIC FFY20 CDC COVID-19 CRISIS RESP LHJ-TRIBE 333.93.35 03/16/20 $13,230,799 01/20/20 12131/21 $130,871 93.354 for Emergency Response:Public Services Centers for Disease Control NU90TP922069 HEALTH CRISIS RESPONSE CDC-RFA- Health Crisis Response and Prevention TP18-1802 Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH FFY21 MCHBG LHJ CONTRACTS 333.93.99 02/08/21 $2,662,201 10/01/20 09/30/21 $67,694 93,994 Block Grant to the States Services Health Resources and B0440169 SERVICES BLOCK GRANT Services Administration Page 2 of 3 Exhibit C-16 Schedule of Federal Awards AMENDMENT#20 Date:January 15,2021 MASON COUNTY HEALTH SERVICESSWV0001893-04 CONTRACT CLH18253-Mason County Public Health CONTRACT PERIOD: 01/01/2018-12/31/2021 DOH Total Amt Allocation Period Chart of Accounts Program Title BARS Federal Federal Start End Contract Amt CFDA CFDA Program Title Federal Agency Name Federal Award Award Date Award Date Date Identification Number Federal Grant Award Name Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH FFY20 MCHBG LHJ CONTRACTS 333.93.99 11/14/18 $2,225,977 10/01/19 09/30/20 $67,694 93.994 Block Grant to the States Services Health Resources and B04MC32578 Services Administration SERVICES BLOCK GRANT Maternal and Child Health Services Department of Health and Humans MATERNAL AND CHILD HEALTH FFY19 MCHBG LHJ CONTRACTS 333.93.99 11/14/16 $2,225,977 10/Ot/18 09/30/19 $67,694 93.994 Block Grant to the States Service Health Resources and BD4MC32578 SERVICES BLOCK GRANT Services Administration Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH FFY18 MCHBG LHJ CONTRACTS 333.93.99 10/20/17 $1,650,528 01/01/18 09/30/18 $56,115 93.994 Block Grant to the States Services Health Resources and B04MC31524 SERVICES Services Administration TOTAL $4,183,216 Page 3 of 3 MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING APRIL 5,2021 Briefing Items • Set two public hearings to revise the 2021 Annual Construction Program and the 2021-2026 Six Year Transportation Improvement Program. • Request for Proposals: Biosolid Removal and Disposal(Sludge Hauling Services). Discussion Items • Hiring temporary flaggers • Hire Engineer • County Tax Parcel#42212-51-84008 (North Old Mill Hill Road) Commissioner Follow-Up Items Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff: Public: _Randy Neatherlin _Loretta Swanson —K evin Shutty _Mike Collins Sharon Trask _Richard Dickinson Other(list below): MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, Deputy Director/County Engineer and Dave Smith, Engineering and Construction Manager DEPARTMENT: Public Works TEXT: 450 BRIEFING DATE: March 29, 2021 PREVIOUS BRIEFING DATE: ITEM: Set Hearing to Amend 2021 Annual Construction Program and 2021 — 2026 6-Year TIP EXECUTIVE SUMMARY: Mason County adopted the 2021 Annual Construction program and 2021- 2026 Six-Year Transportation Improvement Program (TIP) on November 3, 2020. At this time, Public Works is recommending to amend both the 2021 Annual Construction Program and the Six-year Transportation Program for each of the following projects: • ITEM#3 Boyer Road Resurfacing Project MP 0,oo to a50 Currently $168,900 is budgeted for grading, re-graveling and chip sealing the Boyer gravel road. After consultation with CRAB staff we only need to report the actual cost of chip sealing the road surface as county forces work. Recommending to reduce the budgeted amount to reflect the following: $0 PE; $0 Right of Way; $0 Contract; $50,000 County Forces construction for a total of $50,000 (County Road fund; other funds $0). • ITEM#4 Snider Road Resurfacing Project MP O,oo to 0.12 Currently $94,700 is budgeted for grading, re-graveling and chip sealing the Snider gravel road. After consultation with CRAB staff we only need to report the actual cost of chip sealing the road surface as county forces work. Recommending to reduce the budgeted amount to reflect the following: $0 PE; $0 Right of Way; $0 Contract; $40,000 County Forces construction for a total of $40,000 (County Road fund $40,000; other funds $0). • ITEM#5 Sunny 56We Road Resurfacing Project MP aoo to a55 Currently $222,700 is budgeted for grading, re-graveling and chip sealing the Sunny Slope gravel road. After consultation with CRAB staff we only need to report the actual cost of chip sealing the road surface as county forces work. Recommending to reduce the budgeted amount to reflect the following: $0 PE; $0 Right of Way; $0 Contract; $50,000 County Forces construction for a total of $50,000 (County Road fund $50,000; other funds $0). Briefing Summary • ITEM#10 Uncle Johns Upper Culvert MP 0.64 Currently there is PE (engineering) and right of way funding for 2021 thru FBRB (RCO). RCO has recently authorized construction funding for reimbursement in 2021. Recommending constructing this project this summer by contract and update the budgeted amount to reflect the following: $35,000 for PE; $15,000 right of way; $444,475 Contract for a total of $494,475 (County Road Fund $74,171: other funds FBRB (RCO) funds $420,304). • ITEM#12 Dayton Creek Culvert Replacement MP 0.33 Currently there is PE (engineering) and right of way funding for 2021 through FBRB (RCO). RCO funding for construction was recently authorize. Recommending constructing this project this summer with county forces and updating the budgeted amount to reflect the following: $35,000 for PE; $15,000 right of way; $444,475 County Forces construction for a total of $494,475 (County Road Fund $74,171: other funds FBRB (RCO) funds $420,304). • ITEM#15 Shelton Matlock Culvert Replacement MP 8.00 to 8.10 Currently $432,000 if funded through the 2015 Rural Arterial Program with a local match of $68,000 for a total $500,000. (which are the maximum funds from RAP for a drainage structure). The existing pipe is 42"diameter concrete; WDFW requires a 30'wide structure. The estimated construction of this structure is $1,200,000 which would require additional $700,000 of local funds. The adjacent property owner refuses to sell the County additional right of way needed to construct this project. Although considered a fish barrier the barrel of the existing concrete pipe is straight and clear. If the existing pipe were to fail there would be a potential to lose the road section but no houses would flood. Recommending to return the RAP grant funding and revisit the culvert replacement in 10-years utilizing both RAP and other grant funding. In doing so we will have to pay back up to $53,000 to the CRAB board for monies previously reimbursed, and update the budgeted amount to reflect the following: County Road fund $60,000 and RAP fund $0. • ITEM#21 Homer Adams Rd Culvert Replacement MP 0.10 to a20 This culvert replacement project has been on the county's list for replacement for some time. It was recently discovered it's in dire need of replacement because of deteriorated conditions. The abrasion of sand and gravel has caused major failure of the flowline (bottom) of the structure. A 12'wide and 20' long section of the flowline (mid length) is missing. Failure of the structure is imminent. The existing structure is a 14'x 8' metal pipe arch. WDFW requires a 30'wide structure for replacement. This creek crossing provides access to over a dozen residents with no other public access. Homer Adams Road is FFC 09 (not available for RAP funding) and is currently not high on the FBRB (RCO) priority list for funding; therefore, will have to be fully funded by county road funds. Briefing Summary Recommending to replace the structure this summer and update the budgeted amount to reflect the following: $20,000 for PE; $25,000 for Right of way; $500,000 for County Forces construction for a total of $545,000 (County Road Fund $645,000: other funds $0). • ITEM#22 North Shore Great Bend Culvert Replacement MP 16.6 to 16.7 The Great Bend culvert is currently scheduled for construction this summer. The funding is through RAP, but at this time, CRAB has not approved the construction funds. Last fall the WDFW approved the installment of a temporary pipe to replace the existing failing corrugated metal structure. WDFW approved the Hydraulics permit based on the guaranty that the 5'temporary pipe would be replaced with a 20'wide structure within five years. Recommending the replacement of this structure be moved to 2022, based on above information and the temporary pipe working perfectly and the budgeted amount to reflect the following: $20,000 for PE; $40,000 for Right of way for a total of $60,000 (County Road Fund $60,000: RAP funds $0). RECOMMENDED OR REQUESTED ACTION: Recommend the Board of Commissioners set a public hearing for May , 2021 to amend the 2021 Annual Construction Program and 2021-2026 Six-Year Transportation Improvement Program. ATTACHMENTS: 1. Amended 2021 Annual Construction Program 2. Amended 2021-2026 6-Year TIP 3. Notice of Public Hearing Briefmg Summary NOTICE OF HEARINGS NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold two(2)public hearings in the Commissioners Chambers of Mason County Courthouse Building I, 411 North Fifth Street, Shelton, Washington 98584, on Tuesday, May , 2021, at 9:15am. SAID HEARINGS will be to consider adopting: 1) Mason County's amended 2021 Annual Construction Program. 2) Mason County's amended Six Year Transportation Improvement Program for years 2021 to 2026. Pursuant to Proclamation by the Governor 20-28.14, in-person attendance to Commission meetings is temporarily restricted and during this time we will accept public testimony using Zoom. The URL is available on the County website https://www.co.mason.wra.us/to sign into the meeting. Please use the"raise hand"feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith gco.mason.wa.us or mail to the Commissioner's Office,411 N 5th St,Shelton,WA 98584;or call(360)427-9670 ext. 589. If special accommodations are needed,please contact the Commissioners' office, (360)427-9670 (Shelton), (360)482-5269 (Elma)or(360)275-4467 (Belfair), Ext. 419. DATED this 13th day of April,2021. BOARD OF COMMISSIONERS MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Bill: Mason County Department of Public Works 100 W Public Works Drive Shelton,WA 98584 cc: Commissioners Community Development Public Works Shelton Journal: Publ.2t:4/22/21&4/29/21 ANNUAL CONSTRUCTION PROGRAM FOR 2021 ADMENDED MARCH 25,2021 TOTAL$'S COUNTY>> MASON A TOTAL COSTRUCTION DONE-columns(13)+(14) $ 6,367,625 DATE RECOMMENDED FROG.SUBMITTED B COMPUTED COUNTY FORCES LIMIT $ 1,270,108 DATE OF FINAL ADOPTION C TOTAL COUNTY FORCES CONSTRUCTION-(Column(14) $ 1,149,475 ORDINANCE/RESOLUTION NO. DATE OF AMENDMENT 1) 2 (3( (4) (5) (6) (7) (B) 1 (9) 1 (30) (11) (12) (13) (14) (15) z c= ri = o a F SOURCES OF FUNDS ESTIMATED EXPENDITURES 7m of $ w i z PROJECT NAME ROAD SEGMENT INFORMATION o. z d f f OTHERFUNDS _ CONSTRUCTION w i G u( ROAD PROGRAM 0 COUNTY PE&CE RIGHT OF WAY l COUNTY GRAND TOTAL Z 'O a AMOUNT 595.10 a _ _ _ (Mks) c = FUNDS SOURCE ( ) (595.20) CONTRACT FOR (ALL 595) ROAD# ROAD NAME BMP EMP FFC a _.. B j Highway _. 0 425,866.,. O1 � 1 � E.Agate Road Resurfacing Project 23910 E.Agate road ;3.78 - _� _ 394,324 STP 30,000 j �0 396,8091 0 428,809 8 e 1 ga 02 2 Old Belfair HighwayResurfacing Project 98250 Old Belfair Hi hwa 0.20 1.20 07 1 00 D E 57,890 370,919 STP 30,000 03 3 Boyer Road Resurfacing Project 3630 Boyer Road 0-00 0,50 09 0.50 RC E 50,000 0 0 0 50,000 50,000 _.__. ._....... _._... . ._._._... 04 4 Snider Road Resurfacing Project _ 19210 Snider Road 0,00 0,18 09 0.18 RC E 40,000 0 0 0 40,000 40,000 OS 5 Sunny Slope Road Resurfacing Project 61950 Sunny Slope Road _ 0.00 _ 0.55 09 0.55 RC _ E 50,000 0 0 0 50,000 50,000 06 6 Re Bridge Programmatic -g g pair Various 0.00 I E 65,000 0 10,000 5,000 25,000� 25,000 65,000 07 7 County-Wide Small Capital Projects Various _ 0.00 Other. E 100,000 0, 10,000 5,000, 45,000 _ 40,000 100,000 08 8 Neighborhood Roadway Safety Grants .Various _ 0.00 .Other E 10,000 0 10,000 10,000 09 9 _ Bear Creek Dewatto Rd Clear Zone 79800 _Bear Creek Dewalto Roar 5.20 6.70 08 1,50 G I 333,500 226,500 HSIP 5,000 30,000 525,000 0. 560,000 10 10 Uncle Johns Upper Culvert 23500 Agate Loop 0.64 0,64 09 0.00 L,A E 74,171 420,304 FBRB(RCO) 35,000 15,000 444,475 0 494,475 11 11 Uncle Johns Lower Culvert 23500 Agate Loop 1.02 1.02 09 0,00 L,A I 10,000 50,000 FBRB(RCO) 60,000 0 0 0 60,000 12 12 Dayton Creek Culvert 04450 Highland Road 0.33 - 0.33 07 0.00 L,A E 74,171 420,304 FBRB(RCO) 35,000 15,000 0 444,475 494,475 13 13 Harstine Island Polyester Overlay 30000 Harstine Island Road 0.12 0.40 07 0,28 D 1 405,000 2,595,000 STPR 740,000 01 2,260,000 0 3,000,000 14 14 Clear Zone Improvements Arcadia,Highland,Matlock,Kamilche 000 G _1 121,5001 1,093,500 HSIP 99000_ 22,000 1,094,000 0 1,215,000 SS is Shelton Matlock Rd Culvert Replacement _ 90100 ,Shelton Matlock Road 8,00 8.10 07 l 010 L,A 1 60,000 0 RAP 60,000 0 0 0 60,000 16 16 _ Belfair Connector-Log Yard Road E New Log Yard Road E _ 09 0.00 A,B,D,G. S 250,000, 0 200,000 50,000 0 0 250,000 17 17 Belfair Connector-Romance Hill 86500 Romance Hill 09 0,00 A,B,D,G, S 100,000. 0 50,000 50,000 0 0 100,000 18 18 Skokomish Valley Rd Reconstruction 41640 Skokomish Valley Road 3.80 4.60 08 0.80 A,B,D,G 1 0 10,000 FEED 10,000 0_ 0 0 10,000 19 19 North Shore Rd-Cady Creek Cuiv.Repl. 70390 North Shore Road 6,90 7,00 _ 08 0.10 A,B,D,G I 5,000, 50,000 RAP 55,000 0 0, 0_ 55,000 20 20 North Island Dr Culvert Replacement 39630 North Island Drive _ 3.46 3.47 _ 07 0,01 L,A 1 6,000 _ 34,000 RAP 40,000 0 0, 0, 40,000 21 21 Homer Adams Rd Culvert Replacement 00610 Hamer Adams Road 0,10 0.20 09 0.10 _ L,A 1 545,000, 0 20,000. 25,000 0 500,000 545,000 22 22 North Shore Rd-Great Bend Culy.Repl. 70390 North Shore Road _ 1660 16.70 08 0,10 L,A 1 60,000 0 RAP 20,000 40,000 0 60,000 23 23 Old Belfair Highway 98250 Old Belfair Highway 1.20 _1.61 07 0.40 L,A 1 40,000 10,000 RAP 10,000 40,000 0, 0 50,000 24 24 Trails Road Alternate Route-Rasor Rd 62310 Rasor Road _. 09 0.00 Other' S 150,000 0 0' 150,000 0 0 150,000 25 25 WSDOT/County Intersection Feasability Johns Prairie/SR3,Clifton,OBH/SR300 Other 5 40,000 0 40,000 40,000 PAGE/PROGRAM TOTALS,CONSTRUCTION - 1,/0a,/74 S,o 74,851 1,470,000 447,000 5,21$150 1,149,4751 8,383,625 CRAB FORM 11113,MC REVISED 313012021 Six Year Transportation Improvement Program Agency: Mason County From 2021 to 2026 Co.No.: 13 Co.Name:Mason County Hearing Date: 11/3/2020 Adoption Dale: City No. --- MPO/RTPO:Peninsula Amend Date: - Resolution No.: Project Identification Project Costs in Thousands of Dollars Federally Funded o H A. Federal Aid No. B. Bridge No. o, Fund Source Information Expenditure Schedule Pro'ecls Onl ._ E C. Project Title d h Federal Fundin R/W D. Street/Road Name of Number J " Phase Federal Federal State 4th Re wired u U a Z E. Beginning MP or road-Ending MP or road o a a Start Fund Cost by Fund State Local Total 1st 2nd 3rd thru Envir Type Date F. Describe Work to be Done ~ mm/dd/ Code Phase Source Funds Funds Funds 6th mm/ 1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 CRP PE 1/1/2021 STP 25.95 4.05 30 15 15 E.Agate Road Resurfacing Project RW 07 1 Rd.No.: 23910 0.68 CN 6/1/2021 STP 368.374 57.491 425.865 212.9 212.93 E N/A From: MP 3.10 To: MP 3.78 H Total 2021 Project Cost $455,865 TOTALS 394.324 61.541 455.865 15 15 212.9 212.93 CRP PE 1/l/2021 STP 25.95 4.05 30 15 15 Old Belfair Highway Resurfacing Project RW 07 2 Rd.No.: 98250 1 00 CN 6/l/2021 STP 344.969 53.839 398.808 199.4 199.4 E N/A From: MP 0.20 To: MP 1.20 Total 2021 Project Cost $428.808 TOTALS 370.919 57.889 428.808 15 15 199A 199.4 CRP PE Boyer Road Resurfacing Project RW 09 3 Rd.No.: 03630 0.50 CN 6/l/2021 50 50 50 E N/A From: MP 0.00 To: MP 0.50 Gravel to Chip Seal Total 2021 Pro Cost $50,000 TOTALS 50 50 50 CRP PE Snider Road Resurfacing Project RW 09 4 Rd.No.: 19210 0.18 CN 6/1/2021 40 40 40 E N/A From: MP 0.00 To: MP 0.18 Gravel to HMA Total 2021 Project Cost $40,000 TOTALS 40 40 40 CRP PE Sunny Slope Road Resurfacing Project RW 09 5 Rd.No.: 61950 0.55 CN 6/1/2021 50 50 R50 E N/A From: MP 0.00 To: MP 0.55 Gravel to Chip Seal Total 2021 Project Cost $50,000 TOTALS 50 50 07 PE 10 10 10 08 Programmatic Bridge Program RW 5 5 09 6 _ CN 50 50 50 17 18 19 Total 2021 Project Cost $65.000 ITOTALS 65 65111P 10 5 50 Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Page 1 of 6 Six Year Transportation Improvement Program Agency Mason County From 2021 to 2026 Co.No.: 13 Co.Name:Mason County Hearing Date: 11/3/2020 Adoption Date: City No. --- MPO/RTPO:Peninsula Amend Date - Resolution No.: Project Identification t Project Costs in Thousands of Dollars Federally Funded A. Federal Aid No. B. Bridge No. o, Fund Source Information Expenditure Schedule Project Only o .o a C. Project Title J m Federal Fundin R/W c -a 5 D. Street/Road Name of Number '.° o c Phase Federal Federal State 4th Required I Z E. Beginning MP or road-Ending MP or road o a a Start Fund Cost by Fund State Local Total 1st 2nd 3rd thru Envir Type Date F. Describe Work to be Done ~ mm/dd/ Code Phase Source Funds Funds Funds 6th mml 1 3 6 8 9 10 11 12 13 1 14 15 16 17 18 19 20 21 07 PE 10 10 10 10 10 30 08 County-Wide Small Capital Projects RW 5 5 5 5 5 15 09 7 CN 85 85 85 85 85 255 17 18 19 Total 2021 Pro' Cost $100,000 TOTALS 100 100 100 100 100 300 07 PE 10 10 10 08 Neighborhood Roadway Safety Grants RW 09 8 CN 17 18 19 Total 2021 Project Cost $10.000 TOTALS 10 10 10 CRP 2006 PE 1/1/2015 HSIP 4.5 0.5 5 5 Bear Creek Dewatto Road Clear Zone RW 2/1/2021 HSIP 15 15 15 07 9 Rd.No.: 79800 1.50 CN 4/1/2021 HSIP 222 318 540t54DCE 2121 From: MP 5.2 To: MP 6.7 Clear Zone Project Total 2021 Project Cost $560,000 TOTALS HSIP 226.5 333.5 560CRP 2022 PE 12/1/2020 RCO 29 6 35Uncle Johns Upper Culvert RW 2/1/2021 10 5 1509 10 Rd.No.: 23500 CN 7/1/2021 RCO 369.48 75 444.475From: MP 0.64 To: MP 0.64 Replace existing culvert with a new structure Total 2021 Pro ect Cost $494,475 TOTALS 408.48 86 494.475CRP 2023 PE 12/l/2020 RCO 298 52 350UncleJohnsLowerCulvert RW 1/1/2021 09 11 Rd No.:23500 _ CN 7/1/2023 2580 From MP 1.02 To:MP 1.02 Remove existing culvert and replace as needed Total 2021 Project Cost $350,000 ITOTALS 298 52 350 350 70 2580 CRP 2024 PE 7/1/2020 RCO 29 6 35 35 Dayton Creek Culvert RW 2/1/2021 10 5 15 15 10 07 12 Rd No.:04450 _ CN 8/1/2021 RCO 369.48 75 444.475 444.5 430 From MP 0.33 To:MP 0.33 Replace existing culvert with a new structure Total 2021 Project Cost $494,475 TOTALS 408.48 86 494.475 494.5 440 Phase F n in BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Page 2 of 6 Six Year Transportation Improvement Program Agency: Mason County From 2021 to 2026 Co.No.. 13 Co.Name.Mason County Hearing Date: 11/32020 Adoption Date: City No. --- MPO/RTPO:Peninsula Amend Date: - Resolution No.: Project Identification Project Costs in Thousands of Dollars Federally Funded N D A. Federal Aid No. B. Bridge No. Fund Source Information Expenditure Schedule Projects Only C. Project Title m h Fetleral Fundin R/W c E a z 0. Street/Road Name of Number = Q t Phase Federal Federal State 4tlt Required �i Z E. Beginning MP or road-Ending MP or road a a a Start Fund Cost by Fund State Local Total 1st 2nd 3rd tlru Ernir Type Date F. Describe Work to be Done mm/dd/ Code Phase Source Funds Funds Funds 6th mm/ 1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 PE 2/1/2021 STPR 730.01 9.99 740 370 370 Harstine Island Polyester Overlay RW 07 13 Rd.No.: 30000 0.10 CN 6/12021 1954.9 305.1 2260 763.3 753.3 753.33 From:0.12 To: 0.40 Deck Repair Total 2021 Project Cost $3,000,000 TOTALS 2684.91 315.09 3000 370 1123 753.3 753.33 Clear Zone Improvements PE 5/1/2020 HSIP 89.1 9.9 99 49.5 49.5 07 Rd.No.:91100-Arcadia Road RW 7/l2021 HSIP 19.8 2.2 22 22 07 14 Rd.No: 04450-Highland Road 14.76 CN 1/312022 HSIP 984.6 109.4 1D94 54.71 54.7 07 Rd.No.: 90100-Shelton Matlock Road 08 Rd.No.: 14880-Kamilche Point Road Total 2021 Project Cost $1,215,000 ITOTALS 1093.5 121.5 1215 49.5 71.5 54.7 54.7 CRP 1993 PE 1/1/2019 RATA 60 60 20 Shelton Matlock Road Culvert Replacement RW 9112020 20 07 15 Rd.No.: 90100-Shelton Matlock Road _ CN 7/152021 RATA From: MP 8.00 To: MP 8.10 Replace existing culvert with a new structure Total 2021 Project Cost $60,000 TOTALS 60 60 20 20 CRP PE 1/1/2020 200 200 200 200 Belfalr Connector-Log Yard Road E RW 10/12020 50 50 50 100 16 Rd.No.: _ CN 3/12021 From: SR3 To: Belfair Freight Corridor Design for new construction Total 2021 Project Cost $250,000 ITOTALS 250 250 250 300 CRP 2019 PE 6/l/2019 50 50 50 Belfalr Connector-Romance Hill RW 7/1/2020 50 50 50 09 17 Rd.No.: 86500 _ CN 3/12021 From: SR 3 To: Belfair Freight Corridor Design for new construction Total 2021 Project Cost $100,000 TOTALS 100 too 100 PE 1/12018 FbD 10 10 10 Skokomish Valley Road Reconstruction RW 12/2022 08 18 Rd.No.:41640 040 CN 3/1/2023 FLAP 1600 TBD From: MP 3.8 To: MP 4.6 Road reconstruction partner w/Mason Cons Dist$8M total project cost Total 2021 Project Cost $10.000 TOTALS 10 10 10 1600 Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Page 3 of 6 Six Year Transportation Improvement Program Agency: Mason County From 2021 to 2026 Co.No.: 13 Co.Name:Mason County Hearing Date: 11/3/2020 Adoption Date: City No. --- MPO/RTPO:Peninsula Amend Date: Resolution No.: Project Identification L Pro ect Costs in Thousands of Dollars Federally Funded A. Federal Aid No. B. Bridge No. rn Fund Source Information Expenditure Schedule Projects Only 9 " a C. Project Title m u w Federal FundingR/W c E D. Street/Road Name of Number V o c Phase Federal Federal State 4th Required ri a Z E. Beginning MP or road-Ending MP or road g a a Start Fund Cost by Fund State Local Total 1st 2nd 3rd thru Envir Type Date F. Describe Work to be Done ~ mm/dd/ Code Phase Source Funds Funds Funds 6th mm/ 1 3 6 6 9 10 11 12 13 14 15 16 17 16 19 20 21 CRP 1995 PE 6/1/2019 RATA 50 5 55 55 20 North Shore Road-Cady Creek Culvert Replacement RW 1/1/2021 20 08 19 Rd.No.: 70390-North Shore Rd 0.10 CN 7/l/2022 RATA 500 From: MP 6.9 To: MP 7.0 Replace existing culvert with a new structure Total 2021 Project Cost $55.000 TOTALS 50 5 55 55 40 500 CRP 2011 PE 6/l/2019 RATA 34 6 40 40 North Island Drive Culvert Replacement RW 1/2/2021 20 07 20 Rd.No.: 39630-North Island Drive 0.01 CN 7/15/2022 RATA 720 From: MP 3.46 To: MP 3.47 Replace existing culvert with a new structure Total 2021 Project Cost $40,000 ITOTALS 34 6 40 40 20 720 CRP 2001 PE 10/1/2019 20 20 5 15 Homer Adams Road Culvert Replacement RW 3/1/2020 25 25 25 09 21 Rd.No.: 00610 0.10 CN 8/1/2020 500 500 500 From: MP 0.1 To: MP 0.2 Reconstruction Total 2021 Project Cost $545,000 TOTALS 545 545 5 40 500 CRP 2021 PE 3/1/2020 RATA 10 10 20 20 North Shore Road-Great Bend Culvert Replacement RW 1/2/2022 20 20 40 40 08 22 Rd.No.: 70390 0.10 CN 7/l/2024 RATA From: MP 16.6 To: MP 16.7 Replace existing culvert with a new structure Total 2021 Project Cost $60,000 TOTALS 30 30 60 40 20 CRP 2020 PE 3/l/2020 RATA 8.5 1.5 10 10 50 50 10 Old Belfair Hwy RW 5/1/2023 100 08 23 Rd.No.: 98250 0.40 CN 4/1/2024 RATA j1200From: MP 1.2 To: MP 1.6 3R Improvement-Resurfacing,Restoration and Rehabilitation Total 2021 Proect Cost $10,000 TOTALS 8.5 1.5 10 10 50 Trails Road Alternate Route-Rasor Road PE Rd.No.62310 RW 9/3/2020 150 150 150 40 24 _ CN From: MP. To: MP. ROW acquisition Total 2020 Project roect Cost $150,000 TOTALS 150 150 150 40 WSDOT/County Intersection Feasability Study PE 40 40 Johns Prairie/SR3:Clifton Old Belfair Hwy/SR300 RW 10 07 25 Rd.No.: 0.10 CN 300 From: MP To: MP Feasability Study Total 2020 Project Cost $40,000 TOTALS 40 350 Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Page 4 of 6 Six Year Transportation Improvement Program Agency: Mason County From 2021 to 2026 Co.No.: 13 Co.Name:Mason County Hearing Date: 11/3/2020 Adoption Date City No. --- MPO/RTPO:Peninsula Amend Date: - Resolution No.: Project Identification r Project Costs in Thousands of Dollars Federally Funded o m A. Federal Aid No. B. Bridge No. o, Fund Source Information Expenditure Schedule Pro'ec1 Onl C. Project Title m N Federal Fundin R/W c r D. Street/Road Name of Number o c Phase Federal Federal Slate 4th Required ri Z E. Beginning MP or road-Ending MP or road o n.a Start Fund Cost by Fund State Local Total 1st 2nd 3rd thru Envir Type Date F. Describe Work to be Done ~ mm/dd/ Code Phase Source Funds Funds Funds 6th mm/ 1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 PE RAP 36.9 4.1 41 41 Shelton Valley Culvert RW 9 1 10 10 26 Rd.No.: 05930 0.12 CN 455.4 50.6 506 506 506 From: MP 1.94 To: 2.06 Replace existing culvert with new structure(winter creek) Total 2020 Project Cost $557,000 TOTALS 501.3 55.7 557 506 41 516 Allyn Access,Circulation Easement Acquisition PE 1/2/2021 100 350 Wheelwright,Wade,and Masterson ROW RW 6/1/2022 125 27 Rd.No.:TBD _ CN 6/1/2023 3000 From: MP To: MP ROW acquisition Total 2020 Project Cost ITOTALS 100 475 3000 PE 1/1/2025 400 Trails Road Realignment RW 10/1f2025 50 07 28 Rd.No.:62310 040 CN 4/1/2026 From: MP 0.5 To: MP 1.6 Curve Realignment Total 2020 Project Cost TOTALS 450 PE 6/1/2023 210 Log Yard Road W Freight Upgrade RW 7/1/2024 50 29 CN 4/1/2025 1325 3R Improvement-Resurfacing,Restoration and Rehabilitation Total 2020 Project Cost TOTALS 1585 Mason Benson Intersection Safety PE 6/1/2021 40 RW 10 30 Rd.No.63010 0.10 CN 300 From:MP 2.5 To:MP 2.6 Improve sight distance Total 2020 Project Cost TOTALS 350 Phase Fund/na BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Page 5 of 6 Six Year Transportation Improvement Program Agency: Mason County From 2021 to 2026 Co.No.: 13 Co.Name:Mason County Hearing Date: 11/3/2020 Adoption Date: City No. --- MPO/RTPO:Peninsula Amend Date - Resolution No.: Project Identification Project Costs in Thousands of Dollars Federally Funded c A. Federal Aid No. B. Bridge No. rn Fund Source Information Expenditure Schedule Projects Only .o E. C. Prroject Tille J6 w Federal FundingR/W D SeRoaUo d Name of Number o Phase Federal Federal State 4th Required LL Z E. Beginning MP or road-Ending MP or road F a a Start Fund Cost by Fund State Local Total 1st 2nd 3rd thru Envir Type Date F. Describe Work to be Done mm/dd/ Code I Phase Source Funds Funds Funds 6th mm/ 1 3 6 8 9 10 1 11 12 1 13 1 14 15 16 171 18 19 20 21 PE 6/1/2021 120 Frieght Corridor Trail RW 31 CN 3R Improvement-Resurfacing,Restoration and Rehabilitation Total 2020 Project Cost TOTALS 120 TOTALS 4.00 4770.15 1748.8 2631.7 9150.623 3125 3285 3656 13261 Future ConsideratlonslWishlist Completion of Trails road Alternate Route-Rasor Road in phases Log Yard Port of Bremerton Industrial Loop Connectivity Planning Cloquallum Road MP 4.6 to 5.2 curve realignments Gravel Road Conversions Cloquallum Road MP 6.6 to 7.2 widening Kelley Hall Road Shelton Mattock Road MP 15.36 to 16.5 realign pave shoulders Sunny Side Road Johns Prairie Road add paved shoulders RR tracks to old capital hill rd Eells Hill Road Guardrail upgrades-Brockdale,MCReavy,and Johns Prairie Callifomia Road Terrace Blvd Road and Hwy 101 intersection-partner project with WSDOT Webb Road Brockdale and Island Lake Road intersection-partner project with City of Shelton Illumination intersections county wide Union Boat Launch Resurfacing Trail near Roessel Road New Roads Consideration MCEwan Prairie to Brockdale 101 connection Johns Prairie and Hwy 3 connection Connection between Cloquallum and City Center exit Phase F n !n BRAC-Bridge Replacement Advisory Committee FBRB-Brian Abbot Fish Barrier Removal PE-Preliminary Engineering STP-Surface Transportation Program (Now Local Bridge Program) Board FLAP- Federal Lands Access Program RW-Right of Way HSIP-Highway Safety Improvement Program TP-Transportation Partnerships EM-Federal Emergency Management Act and State CN-Construction RATA-Rural Arterial Trust Account TAP-Transportation Alternatives Program Emergency Management funds Page 6 of 6 ANNUAL CONSTRUCTION PROGRAM FOR Z021 ADMENDED MARCH 25,2021 TOTALS'S COUNTY» MASON A TOTAL COSTRUCTION DONE-columns(13)t(14) $ 6,367,625 DATE RECOMMENDED FROG.SUBMITTED B COMPUTED COUNTY FORCES LIMIT $ 1,270,108 DATE OF FINAL ADOPTION C TOTAL COUNTY FORCES CONSTRUCTION-(column(14) $ 1,149,475 ORDINANCE/RESOLUTION NO. DATE OF AMENDMENT (1) (2) (3) (4) (5) (6) (7) (8) 1 (9) 1 (10) (11) (12) (13) (14) (15) f o a4 z o z z Wo F r SOURCES OF FUNDS ESTIMATED EXPENDITURES G o zz a 0 = ROAD SEGMENT INFORMATION 5 2 PROJECT NAME w 2 OTHER FUNDS CONSTRUCTION Z a w a z N COUNTY PE&CE RIGHT OF WAY GRAND TOTAL t7 G ROAD PROGRAM COUNTY z a AMOUNT 595.10) (595.20 CONTRACT z o ,Z, FUNDS SOURCE ( ) FORCES (ALL 595) 4 a ROAD4 ROAD NAME BMP EMP FFC iM11e$l Ol 1 E.Agate Road Resurfacing Project 23910 E.Agate road 1 3.10 3,78 07 0.68 D E 61,542 394,324 STP 30,000 0 425,866 0 455,866 02 2 Old Belfair Highway Resurfacing Project 98250 Old Belfair Highway 0.20 1.20 07 1,00 D E 57,890 370,919 STP 30,000 0 398,8091 0 428,809 03-_ 3 Boyer Road Resurfacing Project 3630 Boyer Road 0.00 0.50 09 0.50 RC E 50,000 0 0 0 10,000 10,000 04 4 _ Snider Road Resurfacing Project 19210 Snider Road 0,00 0.18 09 0,18 RC E 40,000 0' 0 0 40,000 40,000 05 5 Sunny Slope Road Resurfacing Project 61950 Sunny Slope Road 0.00 0,55 09 0.55 RC E 50,000 0 0. 0 50,000 50,000 J 06 6 Programmatic -- _ gr Bridge Repair Various __ _ 0.00 I E 65,000 0: 10,000 5,000 25 000. _ 25,000 65,000 07 qt _.County-Wide Small Capital Projects Various _ 0,00 Other E 100,000 0 10,000 5,000 45,000 40,000 100,000 08 8 Neighborhood Roadway Safety Grants Various 0.00 Other E 10,000 0 10,000 10,000 09 _ 9 Bear Creek Dewatto Rd Clear Zone _ 79800 _Bear Creek Dewatto Roar 5.20 _ 6.70 _ 08 1.50 _ G I 333,500 226,500_ HSIP 5,000 30,000 525,000 0 560,000 30 _ 10 Uncle Johns Upper Culvert 23500 Agate Loop 0,64 0.64 09 0.00 L,A E 74,171 420,304 FBRB(RCO) 35,000 15,000 444,475 0 494,475 11 11 Uncle Johns Lower Culvert 23500 Agate Loop 1.02 1.02 09 0,00 L,A I 10,000 50,000 FBRB(RCO) 60,000 0 0 0 60,000 12 12 Dayton Creek Culvert 04450 ,Highland Road 0,33 0.33 07 0.00 L,A E 74,171 420,304 FBRBIRCO) 35,000 15,000 0 444,475 494,475 13 13_. Harstine Island Polyester Overlay 30000 Harstine Island Road 0.12 0,40 07 0.28 D 1 405,000 2,595,000 STPR 740,000 0 2,260,000. 0 3,000,000 14 14 _ Clear Zone Improvements _Arcadia,Highland,Mat lock,Kamilche 0.00 G 1 121,5001 1,093,500 HSIP 99000 22,000 1,094,000, 0, 1,215,000 15 15 Shelton Matlock Rd Culvert Replacement 90100 Shelton Matlock Road 8.00 8,10 07 0.10 L,A 1 60,000. 0 RAP 60,000 0 0 0 60,000 16 16 Belfair Connector-Log Yard Road E New Log Yard Road E 09 0.00 A,B,D,G S 250,000 0 200,000 50,000 0 0 250,000 17 17 _ Belfair Connector-Romance Hill 86500 Romance Hill 09 0.00 A,B,D,G S 100,000 0 50,000 50,000 0 0 100,000 18 18 _ Skokomish Valley Rd Reconstruction 41640 Skokomish Valley Road 3.80 _ 4.60 08 0.80 _A,B,D,G 1 0 10,000 FbD 10,000 0_ 0_ _ 0 10,000 19 19 North Shore Rd-Cady Creek Culy.Repl. 70390 ;North Shore Road 6.90 7,00 08 0.10 A,B,D,G 1 5,000 50,000 RAP 55,000 0 0 0 55,000 20 20 North Island Dr Culvert Replacement 39630 North Island Drive 3.46 3,47 07 0.01 l,A 1 6,000 34,000 RAP 40,000 0 0, 0 40,000 21 21 Homer Adams Rd Culvert Replacement 00610 Homer Adams Road 0.10 0.20 09 0.10 L,A 1 545,000 0 20,000 25,000 0 500,000 545,000 22 22 .North Shore Rd-Great Bend Cul,Repl. 70390 North Shore Road 16,60 16.70 08 0.10 L,A 1 60,000 0 RAP 20,0001 40,000, 0 60,000 23 _ 23 Old Belfair Highway 98250 ,Old Belfair Highway 1.20 1,60 07 0.40 L,A 1 40,000 10,000 RAP 10,000 40,000 0_ 0 50,000 24 24 Trails Road Alternate Route-Rasor Rd 62310 Rasor Road 09 0.00 Other S 150,000 0 0 150,000 0 0 150,000 25 25 WSDOT/County Intersection Fe-bility Johns Prairie/SR3,Clifton,OBH/SR300 Other S 40,000 0 40,000 40,000 PAGE/PROGRAM TOTALS,CONSTRUCTION > 2,708,774 5,674,8S1 1,4/l1,000 447,000 5,218,150 1,149,4751 8,383,625 CRAB FORM p3,MC REVISED 3/29/2021 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Richard Dickinson, Deputy Director/U&W DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: April 5, 2021 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources � Legal ❑ Other— please explain ITEM: Request for Proposals: Biosolid Removal and Disposal (Sludge Hauling Services) EXECUTIVE SUMMARY: Wastewater treatment facilities owned and operated by the County (Belfair, North Bay and Rustlewood Treatment Facilities) require the occasional removal and disposal of biosolids. Mason County entered into an agreement with AAA Septic, LLC for hauling and disposing of biosolids in February 2017. Public Works, U&W Management Division proposes to advertise a Request for Proposals to procure sludge hauling services for a period of two years, with the option to renew three additional years. BUDGET IMPACTS: Each adopted 2021 sewer utility budget includes funds for sludge hauling services. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize the Deputy Director, Public Works/Utilities and Waste Management to advertise a Request for Proposals for the hauling of biosolids and execute a two-year agreement with a renewal option. Attachment: 1. Notice 2. RFP Mason County Public Works Request for Proposals Sludge Hauling Service April 13,2021 Mason County is currently requesting proposals for the hauling of accumulated sludge from the County's Wastewater Treatment Facilities in Belfair,Allyn and Rustlewood to the City of Shelton's Treatment Plant located at Fairmount Avenue in Shelton,WA. Performance of work in connection with this operation shall be for a period of two years with up to three additional(1)year automatic renewals. The Request for Proposals is made available as follows: Free-of-charge access to the Request for Proposals is provided to Vendors by going to www.bxwa.com and clicking on "Posted Projects", "Public Works",and"Mason County". This online plan room provides Bidders with fully usable online documents with the ability to: download, view,print, order full/partial plan sets from numerous reprographic sources, and a free online digitizer/take-off tool. It is recommended that Bidders"Register"in order to receive automatic e- mail notification of future addenda and to place themselves on the"Self-Registered Bidders List". Bidders that do not register will not be automatically notified of addenda and will need to periodically check the on-line plan room for addenda issued on this project. Contact Builders Exchange of Washington at(425)258-1303 should you require assistance with access or registration. Mason County,in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations,Department of Transportation, Subtitle A, Office of the Secretary,Part 21,nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act,hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement,disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race,color,or national origin in consideration for an award. Questions regarding the RFP or special language services shall be sent via email to rdickinsonkco.mason.wa.us.The Mason County contact will also receive written requests for clarification and/or interpretation for this Request for Proposal up to seven(7)business days prior to the due date. PUBLISH: 2-Times—Shelton-Mason County Journal 4/22/21&4/29/21 X egalsnamasoncounev.com 2-Times—Kitsap Sun 422/21&4/29/21 2-Times—Daily Journal of Commerce 4/2221&42921 le als 4 c.com Bill: Mason County Department of Public Works—U&W Management 100 W Public Works Drive Shelton,WA 98584 COUNTY OF MASON DEPARTMENT OF PUBLIC WORKS REQUEST FOR PROPOSALS SLUDGE HAULING SERVICES April 13,2021 Proposal Mason County is currently requesting proposals for the hauling of accumulated sludge from the County's Wastewater Treatment Facilities in Belfair,Allyn and Rustlewood;transporting sludge to the City of Shelton's Treatment Plant located at Fairmount Avenue in Shelton,Washington.ADDITIONAL TRANSPORTING SITES MAY BE INCLUDED IN THIS CONTRACT although that is not anticipated. The Contractor shall provide all equipment,materials,supplies and labor to successfully carry out the requirements of this service agreement.The cost and availability are important considerations in the process of selecting a Contractor,but not the only considerations.Other factors include:responsiveness to the RFP qualifications,track record of successes at other municipalities,identification and understanding of the County's requirements as embodied within this RFP,and experience and qualifications of key personnel. Backeround and Need Mason County is responsible for the maintenance and operation of three wastewater treatment facilities;the Belfair WRF(Belfair),the Rustlewood WTP(Grapeview)and the North Bay/Case Inlet WRF(Allyn).These facilities need routine hauling of sludge to keep the systems operating effectively. The solids percentage at each of these facilities is expected to be between 1—4%. In 2019 Mason County hauled 4794,853 gallons of sludge. In 2020 Mason County hauled 527,319 gallons of sludge. The sludge will be delivered to the City of Shelton treatment facility and processed into Class A biosolids. The truck tanks used to haul sludge will be rinsed out prior to taking any sludge from a Mason County facility. The tanks shall not have any inorganic non-biodegradable items like paper,band-aids,clothing material,or plastics in them prior to accepting sludge from a Mason County Facility. Requirements The original proposal(of no more than 6 pages)and four(4)copies must be submitted to Public Works in a sealed envelope by 4:00 p.m.on May 6,2021 and clearly marked:Sludge Hauling Services. Proposals should be delivered to: Mason County Public Works Attn:Richard Dickinson 100 W Public Works Drive,Bldg 1 Shelton,WA 98584 Proposals received after the deadline will not be considered.Any proposal received,after the scheduled closing time, shall be returned to the vendor unopened.Proposals may be sent by mail or turned in personally;however,if sent by mail,the responsibility for delivering a proposal to the County before the deadline is wholly upon the vendor. A vendor may not withdraw its proposal after it is formally opened by a representative from the County. Vendor shall provide a cost per gallon for the hauling of sludge from each facility to the Shelton Treatment Plant. Vendor shall include in its proposal all applicable local,city,state and federal taxes.It is the vendor's obligation to state,on their proposal sheet,the correct percentage and total applicable federal,state,city and local taxes. Taxes shall not be imbedded in other costs in the proposal but shall be explicitly expressed. The cost per gallon will not include the dumping fee. The County will pay the City of Shelton directly for the cost of processing sludge from County facilities. Any costs to the Vendor to rinse out Vendor trucks prior to receiving the sludge will be included in the bid price per gallon. This contract is subject to state prevailing wage requirements and Vendor must pay prevailing wages for all employees working on this job. Page 1 of 8 Costs Those submitting proposals do so entirely at their expense.There is no expressed or implied obligation by the Mason County to reimburse any individual or firm for any costs incurred in preparing or submitting proposals,providing additional information when requested by the Mason County,or for participating in any selection interviews. Inquiries Vendors with questions about the proposal or needs language services may contact Richard Dickinson at(360)427- 9670,ext.652,or by email at rdickinsonaco.mason.wa.us. The Mason County contact will also receive written requests for clarification and/or interpretation for this Request for Proposal up to seven(7)business days prior to the due date. Proposed Schedule Publish RFP....................................... April 22,2021 &April 29,2021 Proposal Due .....................................Thursday,May 13,2021 at 4 PM Anticipated Award Announcement............ Tuesday May 24,2021 Anticipated Contract Start Date................Wednesday June 1,2021 Proposal Format In order to thoroughly analyze the responses to the RFP,vendors are required to prepare their proposals in accordance with the instructions outlined in this section.Vendors whose proposals deviate from these instructions may be considered non-responsive and may be disqualified at the discretion of Mason County. Vendors must present their products,services and applicable features in a clear and concise manner that demonstrates the vendors' capabilities to satisfy the requirements of this RFP.Emphasis should be concentrated on accuracy,clarity,comprehensiveness and ease of identifying pertinent information and suitability of the product and services.The proposal should be organized into the following major sections.Instructions relative to each section are defined in Proposal Requirements. Letter of Transmittal Vendor Profile Bid Proposal"Attachment#1" Statement of Intent to Pay Prevailing Wage as applicable Client References Mason County hereby notifies all parties that it will affirmatively insure that in any contract agreement entered into pursuant to this advertisement,minority business enterprises will be afforded full opportunity to submit bids in response to this invitation,and will not be discriminated against on the grounds of race,color,sex,or national origin or sex in consideration for an award. Agreement for hauling of sludge will be for a period beginning upon approval of the applicable contract agreement by the Public Works Department and expiring two years from that date,with three(3)one-year automatic renewals if there are no cost changes or request to terminate.If the contractor requests cost changes it must be approved by the Board and be in writing 60-days before the two-year agreement or renewal meets the expiration date,at that current time. The Contractor whose proposal is accepted shall provide the necessary Performance Bond and Liability Insurance prior to contract agreement approval. The Contractor shall also provide trip tickets demonstrating volumes hauled per trip. Such trip tickets shall be submitted to the County with each invoice submittal by the Contractor. The Contractor shall also provide a Statement of Intent to Pay Prevailing Wages if required. Page 2 of 8 PROPOSAL REQUIREMENTS Vendor Profile Please provide a vendor profile that indicates the number of staff,year's established and key personnel.In addition, please provide relevant experience of your firm in performing similar work. Bid Proposal(Attachment"1") The contract award will be based on the cost per gallon to Mason County for hauling of sludge including all applicable taxes. Client References Please provide a list of at least three municipalities or wastewater utilities that use your services that are comparable in size and scope to this request.Please include names and phone numbers of responsible individuals who can be contacted. Performance Bond The Proposer shall provide Mason County with a Performance Bond or Letter of Credit from a bank or other approved financial institution in an amount of$10,000.00.Said Bond or Letter of Credit shall be furnished to Mason County on or before the effective date of this agreement,and shall be subject to the approval of the Mason County Prosecuting Attorney. Wastewater Facility Locations Services shall be hauled from the following locations: Belfair WRF North Bay/Case Inlet WRF Rustlewood WWTP 25200 NE SR 3 1001 E Reclamation Ridge Rd. I I I E Rustle Way Belfair,WA 98528 Allyn,WA 98524 Grapeview,WA 98546 Method of Payment Payment will be made within 30 days of receipt of invoice delivery to the County,assuming the services provided were accepted and that proper and correct billing has been received by the Mason County Department of Public Works/Utilities&Waste Management(100 W Public Works Drive,Shelton,WA 98584)before the 5th of each month. Mason County,in accordance with Title VI of the Civil Riehts Act of 1964 78 Stat.252,42 U.S.C.2000d to 2000d4 and Title 49,Code of Federal Regulations,Department of Transportation, Subtitle A,Office of the Secretary,Part 21,nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act,hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement,disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color,or national origin in consideration for an award. Regulation Compliance Requirements All materials handling including handling,transportation,storage,deposition,disposal,and utilization will be subject to current state and county regulatory codes. All activities will be conducted in accordance with applicable codes and their intent to prevent illegal handling and disposal practices,and the resulting contamination from the same, vector breeding,hazardous materials handling,and aesthetic and other public nuisances. Insurance At a minimum,the Contractor shall provide insurance that meets or exceeds the requirements detailed in "Attachment#2,Insurance Requirements." Equipment Inspections The County shall have the right to conduct an on-site inspection of the Contractor's equipment prior to award. Page 3 of 8 Evaluation Criteria Mason County requires a vendor that is responsive. Please include in your proposal the following: 1. Relevant Experience of your firm in performing similar work 2. Schedule Availability 3. Costs of providing the services 4. Outline of intended data reporting procedures for collection 5. References Final Ranking and Selection A committee will make a recommendation for the award of the contract to the vendor whose proposal is determined to be the most suitable for the County,considering all the criteria as set forth in this Request for Proposal. Discussions: Best and Final Proposer The Committee reserves the right to recommend a vendor for contract award based exclusively upon the written proposal,without further discussions.Should the Committee determine that further discussions would be in the best interest of the County,the Committee shall establish procedures and schedules for conducting discussions and/or presentations and will notify specific vendors.When in the best interest of the County,the Committee may permit all qualified vendors,those who meet the mandatory criteria,to revise their proposals by submitting"best and final' Proposal. Reiection of Proposal Mason County reserves the right to reject any and or all proposals,and waive any informality in proposals. Service Agreement Structure A negotiated Service Agreement will define the relationship between the County and the selected Contractor. The initial Agreement will be for a period of 24 months with(3)one-year automatic renewals at the end of the 24 months, unless either party gives the other written notice of termination or cost changes at least 60-days prior to the end of the relevant term.Any negotiation of pricing in one of the renewal terms would require an agreement amendment and approval by the Board.A renewal will not be for less than yearly increments. The Agreement will include specific guarantees and stipulations to be met by the selected Contractor and the County. Page 4 of 8 ATTACHMENT#1 BID PROPOSAL TO MASON COUNTY DEPARTMENT OF UTILITIES AND WASTE MANAGEMENT TO PROVIDE SLUDGE HAULING SERVICES Furnish Sludge Hauling Services to the Mason County Department of Public Works as described in the proposal information. Service shall be between the Belfair Wastewater Reclamation Facility located in Belfair,WA,the North Bay/Case Inlet Wastewater Treatment Facility located in Allyn,WA and the Rustlewood Water and Wastewater Treatment Facility,located in Grapeview,WA. BID: Hauling sludge in compliance with the attached Provisions. Initial delivery of service shall be within thirty working days after receiving a notice to proceed. Belfair Water Reclamation Facility Bid price: cost per gallon $ Sales Tax(cost per gallon) $ North Bay/Case Inlet Water Reclamation Facility Bid price: cost per gallon $ Sales Tax(cost per gallon) $ Rustlewood Wastewater Treatment Plant Bid price: cost per gallon $ Sales Tax(cost per gallon) $ Bidder's Service Facility is located at: Company: Phone: Address: Email: Submitted by: Signature Printed Name and Title NOTE: Should the Grand Total Amount exceed the budget for this project,the County reserves the right to decrease the work or make other changes in the work as necessary.Mason County will incorporate the bid proposal as part of the Contract Agreement. Page 5 of 8 ATTACHMENT#2 INSURANCE REQUIREMENT For the duration of this Agreement the Contractor shall maintain in effect all insurance as required herein and comply with all limits,terms and conditions stated therein. Work under this Agreement shall not commence until evidence of all required insurance and bonding is provided to the County. Evidence of such insurance shall consist of a completed copy of the Certificate of Insurance signed by the insurance agent for the Contractor and returned to the Mason County Deputy Director of Utilities/Waste Management. If for any reason,any material change in the coverage occurs during the course of this Agreement;such change will not become effective until 45 days after Mason County receives written notice of such change. The policy shall be endorsed and the certificate shall reflect that Mason County is an additional insured on the Contractor's general liability policy with respect to activities under this Agreement. The policy shall provide and the certificate reflect that the insurance afforded applies separately to each insured against whom a claim is made or suit is brought except with respect to limits of the company's liability. It is the responsibility of the Contractor to provide fire insurance for any equipment used by the Contractor. This fire insurance shall cover the entire replacement value of the equipment insured. A.MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office"Commercial General Liability"policy form CG 00 01,with an edition date prior to 2004,or the exact equivalent.Coverage for an additional insured shall not be limited to its vicarious liability.Defense costs must be paid in addition to limits.Limits shall be no less than two million dollars($2,000,000)per occurrence for all covered losses and no less than five million dollars($5,000,000)general aggregate,for bodily injury,personal injury,and property damage,including without limitation,blanket contractual liability. 2. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits for the Contractors,with two(2)or more employees and/or volunteers,no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,non-owned and hired autos,or the exact equivalent.Limits shall be no less than five million dollars($5,000,000)per accident, combined single limit.If Contractor owns no vehicles,this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above.If Contractor or the Contractor's employees will use personal autos in any way on this project,Contractor shall obtain evidence of personal auto liability coverage for each such person. 4. Contractor's Pollution Liability Insurance shall be written with limits not less than five million dollars ($5,000,000)combined single limit per occurrence for bodily injury,personal injury,property damage,cleanup costs and legal defense expenses. 5. Umbrella or excess liability policies shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies.Coverage shall be"pay on behalf',with defense costs payable in addition to policy limits.There shall be no cross liability exclusion of claims or suits by one insured against another. B.Certificate of Insurance: A Certificate of Insurance naming County as the Certificate Holder must be provided to County within five(5)days of Contract execution. C.Basic Stipulations: 1. Contractor agrees to endorse third party liability coverage required herein to include as additional insureds County,its officials,employees and agents,using ISO endorsement CG 20 10 with an edition date prior to 2004. Contractor also agrees to require all Contractors,subcontractors,and anyone else involved in this Contractor on behalf of the Contractor(hereinafter"indemnifying parties")to comply with these provisions. Page 6 of 8 2. Contractor agrees to waive rights of recovery against County regardless of the applicability of any insurance proceeds,and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by Contractor or required of others by Contractor pursuant to this Contract shall be endorsed to delete the subrogation condition as to County,or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval,modification and additional requirements by County.Contractor shall not make any reductions in scope or limits of coverage that may affect County's protection without County's prior written consent. 5. Contractor agrees to provide evidence of the insurance required herein,satisfactory to County,consisting of:a) certificate(s)of insurance evidencing all of the coverages required and,b)an additional insured endorsement to Contractor's general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004.Contractor agrees,upon request by County to provide complete,certified copies of any policies required within 10 days of such request.County has the right,but not the duty,to obtain any insurance it deems necessary to protect its interests.Any premium so paid by County shall be charged to and promptly paid by Contractor or deducted from sums due Contractor.Any actual or alleged failure on the part of County or any other additional insured under these requirements to obtain proof of insurance required under this Contract in no way waives any right or remedy of County or any additional insured,in this or in any other regard. 6. It is acknowledged by the parties of this Contract that all insurance coverage required to be provided by Contractor or indemnifying party,is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to County. 7. Contractor agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self-insure its obligations to County.If Contractor's existing coverage includes a self-insured retention,the self-insured retention must be declared to the County.The County may review options with Contractor,which may include reduction or elimination of the self-insured retention,substitution of other coverage,or other solutions. 8. Contractor will renew the required coverage annually as long as County,or its employees or agents face an exposure from operations of any type pursuant to this Contract.This obligation applies whether or not the Contract is canceled or terminated for any reason.Termination of this obligation is not effective until County executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by Contractor or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above,those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this Contract. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to County and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this Contract to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by County,insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M.Best rating of A-:VII. 13. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies.Nothing contained in this Contract limits the application of such insurance coverage. Page 7 of 8 14. Contractor agrees require insurers,to provide notice to County thirty(30)days prior to cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage,other than for non-payment of premium.Contractor shall assure that this provision also applies to any subcontractors,joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement.Certificate(s)are to reflect that the issuer will provide thirty(30)days'notice to County of any cancellation of coverage. 15. County reserves the right at any time during the term of the Contract to change the amounts and types of insurance required by giving the Contractor ninety(90)days advance written notice of such change.If such change results in substantial additional cost to the Contractor,the County and Contractor may renegotiate Contractor's compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. Contractor agrees to provide immediate notice to County of any claim or loss against Contractor arising out of the work performed under this agreement.County assumes no obligation or liability by such notice,but has the right(but not the duty)to monitor the handling of any such claim or claims if they are likely to involve County. Page 8 of 8 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Judge Cobb, Renee Cullop DEPARTMENT: Therapeutic Courts - EXT: 296 BRIEFING DATE: 04/05/2021 PREVIOUS BRIEFING DATES: N/A If this is a follow-up briefin��lease—provide onl new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance E Human Resources � Legal Ll Other — please explain ITEM: Subaward Agreement — GRT21689 between Washington State Administrative Office of the Courts and Mason County Superior Court EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) Mason County Family Recovery Court was granted a Subaward from the Washington State Administrative Office of the Courts over a 3 year period. This grant is to hire a caseworker to work closely with the AOC court research associate to collect data and evaluate the effectiveness of the Mason County Model and to collaborate with the AOC training court analyst to develop materials and training to facilitate replication of the Mason County FRC Model in other rural courts. Purchase of technology for education and employment; Vocational training scholarships to enable parents to pursue job training and certifications. Purchase of storage shed. Contract for instructors to provide life skill classes. BUDGET IMPACT: Will increase Mason County FRC Budget $243,084 over a 3 year period 2021-2023 PUBLIC OUTREACH: (Include any legal requirements,direct notice,website, community meetings,etc.) RECOMMENDED OR REQUESTED ACTION• Requesting to have Subaward Agreement-• GRT21689 approved and signature supplied by a Mason County Commissioner. This agreement had been sent to Tim Whitehead for review and approval. Approved by Mr. Whitehead on 3/26/2021 ATTACHMENTS: Subaward Agreement - GRT21689 and Email from Tim Whitehead of approval. Briefing Summary 3/29/2021 Renee Cullop From: Tim Whitehead Sent: Friday, March 26, 2021 7:32 AM To: Renee Cullop Subject: RE:Agreement for Review and Signature: GRT21689-Mason Superior Subaward and attachments Looks good. Thanks Timothy W Whitehead Mason County Prosecutor's Office Chief Deputy Prosecuting Attorney P:(360)427-9670 ext.417 F: (360)427-7554 From: Renee Cullop Sent: Thursday, March 25, 2021 1:51 PM To: Tim Whitehead <TimW@co.mason.wa.us> Subject: FW:Agreement for Review and Signature: GRT21689-Mason Superior Subaward and attachments Tim, I am forwarding you this email, as the Mason County Farnily Recovery Court was subawarded funds from as Administrative Office of the Courts Grant that they received. Would you please review the contract and let me know if we are good to go so I may set up a briefing with the County Commissioners. Have a great day. From: Sutter,Jonathan <Joiatha .Sutter a)courts.wa.Rov> Sent: Wednesday, March 24, 2021 11:32 AM To: Renee Cullop<ReneeCC)co.mason.wa.us> Cc: Bricker, Cindy<Cindy_Brickercourts.wa.,gpv> Subject:Agreement for Review and Signature: GRT21689-Mason Superior Subaward and attachments Hello, Attached, please find your agreement with the Administrative Office of the Courts for review and signature. To indicate your acceptance, please return a scanned copy of the signed agreement by replying to this e-mail or to contractsCa.courts.wa.gov. When we have counter-signed the agreement, we will send an electronic copy of the fully executed document for your records, The A19-1A Invoice Form may be used as your invoice and has been included for your convenience. Thank you, i Contracts Officer Administrative Office of the Courts PO Box 41170 Olympia,WA 98504-1170 360-705-5265 Fax 956-5700 httt)://WWW.C:OLirts-wa.gov/Mgmt Services Division 2 Renee Cullop From: Sutter, Jonathan <Jonathan.Sutter@courts.wa.gov> Sent: Wednesday, March 24, 2021 11:32 AM To: Renee Cullop Cc: Bricker, Cindy Subject: Agreement for Review and Signature: GRT21689-Mason Superior Subaward and attachments Attachments: A19 WITH Ai DRESS.PUF; GRT21689-Mason Superior Subaward and Attachments .pdf Hello, Attached, please find your agreement with the Administrative Office of the Courts for review and signature. To indicate your acceptance, please return a scanned copy of the signed agreement by replying to this e-mail or to contracts@courts.wa.aov. When we have counter-signed the agreement, we will send an electronic copy of the fully executed document for your records. The A19-1A Invoice Form may be used as your invoice and has been included for your convenience. Thank you, �t�nas,c tyre 4Q,-et,2 Contracts Offices Administrative Office of the Courts PO Box 41170 Olympia, VVA 98504-1170 360-705-5265 Fax 956-5700 ht !ww�r.rourfs_wa. Ov[Mgmt Services Division t SUBAWARD AGREEMENT - GRT21689 BETWEEN WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS AND MASON COUNTY SUPERIOR COURT THIS SUBAWARD AGREEMENT (Agreement) is made by and between, Washington State Administrative Office of the Courts (AOC) and Mason County Superior Court, (Subawardee), (collectively as the Parties and individually each as a Party). The Parties hereby enter into this Agreement whereby Subawardee will perform certain services for, and provide product deliveries to, AOC as specified herein, in support of the Office of Justice Programs, Department of Justice Cooperative Agreement - Award Number: 2020-AR-BX-K001, Statewide Support for Effective Family Treatment Courts and Services, dated October 1, 2020, CFDA Number 16,383 (attached and incorporated herein as Attachment A) The Subawardee is subject to the terms and conditions specified in Attachment A and agrees to the following terms and conditions. 1. SCOPE OF WORK Pursuant to the terms and conditions of this Agreement, Subawardee agrees to provide all necessary facilities, personnel, equipment and materials to accomplish this Statement of Work (SOW). As part of this contract, Subawardee will: a. Hire a second case manager position for the term of the contract; b. Work closely with the AOC court research associate to collect data and evaluate the effectiveness of the Mason County model; c. Collaborate with the AOC training court analyst to develop materials and trainings to facilitate replication of the Mason County FRC model in other rural courts; d. Work with and support integration of the Family Connections program, including collecting data on referrals; e. Purchase technology for an education and employment computer bank to support participants in job searches, resume writing, etc.; f. Purchase and install a storage shed to contain donated furniture and household items for Family Treatment Court families moving into stable housing; g. Provide vocational training scholarships to enable parents to pursue job training and certifications; h. Contract for instructors to provide life skills class instruction to include family planning and infant CPR. 2. TERM AND PERIOD OF PERFORMANCE This Agreement shall commence on upon signature of both parties, and will continue GRT21689 Page 1 of 6 through September 30, 2023, unless otherwise terminated (Term). The actual period of performance for this Agreement will be determined by the SOW. Notwithstanding the foregoing, this Agreement and all its terms and conditions shall remain in full force and effect until all deliverables are completed or otherwise terminated, and this Agreement is terminated and/or completed. The subawardee shall provide a final programmatic narrative report detailing the activities and outcomes of the projects funded by the award on the Award End Date. Such report shall describe subawardee's progress in achieving the purposes of the grant and a detailed financial accounting of all grant funds. 3. QUALITY ASSURANCE AND QUALITY CONTROL Subawardee is responsible for compliance with the AOC Sub-Recipients Monitoring Policy (Attachment C). Subawardee will: (a) Carry out program activities as stipulated in this Agreement; (b) Have adequate internal controls to protect federal funds; (c) Claim reimbursement only for costs that are allowable, reasonable, allocable, and necessary under program guidelines; (d) Identify any conflicts of interest that exist; and (e) Maintain required supporting documentation/records. Subawardee also agrees to fully cooperate with all monitoring and review activities required under the Sub-Recipients Monitoring Policy, and any reasonable request for information or documentation from AOC's program manager. 4. COMPENSATION AND PAYMENT The subaward amount is $243,084. AOC will distribute funds per Attachment B - Mason FTC Budget (attached and incorporated herein as Attachment B) for the performance of work as set forth above. This amount includes expenses necessary or incidental to performing the items under the Statement of Work, including, but not limited to, travel, lodging and per diem related expenses. Contractor will submit an invoice after the completion and acceptance of each deliverable noted above. BILLING PROCEDURES Contractor will submit properly prepared itemized invoices via email to AOC Financial Services at MSDFinancialServices@courts.wa.gov. Invoices shall be submitted no more frequently than once a month. Incorrect or incomplete invoices shall be returned by AOC to Contractor for correction and reissuance, The invoices shall describe and document to AOC's reasonable satisfaction a description of the work performed the progress of the project, and fees. All Invoices shall provide and itemize, at a minimum, the following: A. Contract Number GRT21689; B. Contractor name, address, phone number; C. Contractor Federal tax Identification Number; GRT21689 Page 2 of 6 D. Description of Services provided- E. Date(s) Services were provided; F. Total Invoice Price. Payment will be considered timely if made by the AOC within thirty (30) calendar days of receipt of a properly prepared invoice. No invoice shall be submitted until after a deliverable has been accepted by the AOC Project Manager. Payment shall be sent to the address designated by the Contractor. The AOC may, in its sole discretion, terminate the contract or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this contract. No payments in advance or in anticipation of services or supplies to be provided under this contract shall be made by the AOC. 5. SAFEGUARDING OF INFORMATION The use or disclosure by the Contractor of any information obtained as a result of performance under this contract concerning the AOC or the Court for any purpose not directly connected with the administration of the AOC's, the Court's or the Contractor's responsibilities with respect to services provided under this contract is prohibited except by written consent of the AOC or the Court.. 6. CONFLICT OF INTEREST Subawardee warrants that at the date of execution of this Agreement, no organizational conflict of interest exists or is likely to arise in the performance of its obligations under the Subcontract. Subawardee warrants that it shall advise AOC immediately if a conflict of interest arises in the future. 7. PROJECT MANAGEMENT The Project Manager for each of the parties shall be the contact person for all communications regarding the performance of this Contract. C_AOC Project Manager Contractor Project Manager Cindy Bricker Renee Cullop PO Box 41170 419 N 4th Olympia, WA 98504-11 70 Shelton, WA 98584 cindy.bricker@courts.wa.gov ReneeC@co.mason.wa.us (360) 705-5306 (360) 427-9670 8. ASSIGNMENT. Subawardee agrees that none of the deliverables to be furnished under this Agreement shall be assigned or subcontracted (including to independent consultants) without the prior written permission of AOC. GRT21689 Page 3 of 6 9. TERMINATION A. Termination for Default The AOC may, by written notice, terminate this contract, in whole or in part, for failure of the Contractor to perform any of the obligations or provisions required by the contract. In the event of default, the Contractor shall be liable for damages as authorized by law, including but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time; Provided, that if (i) it is determined for any reason the Contractor was not in default, or (ii) the Contractor's failure to perform is without Contractor's and/or Subcontractor's control, fault, or negligence, the termination shall be deemed to be a Termination for Convenience. B. Termination for Convenience Except as otherwise provided in this contract, the AOC may terminate this contract by providing written notice of such termination to the Contractor, specifying the effective date thereof, at least five (5) calendar days prior to such date. If this contract is so terminated, the AOC shall be liable only for payment for services rendered prior to the effective date of termination. 10. DISPUTES. The Parties agree to attempt to resolve any dispute arising under this Agreement first by elevating the matter to appropriate levels of management within each organization. Subawardee agrees that pending any decision, appeal or judgment on the settlement of any dispute arising under this Agreement, Subawardee shall proceed diligently with the performance of this Agreement. 11. INDEMNIFICATION The Contractor shall defend, protect, and hold harmless the state of Washington, the AOC, or any employees thereof, from and against all claims, suits or actions arising from the Contractor's acts which are libelous or slanderous, which result in injury to persons or property, which violate a right of confidentiality, or which constitute an infringement of any copyright, patent, trademark or trade name through use or reproduction of material of any kind. 12. FORCE MAJEURE Neither Contractor nor AOC shall be liable or responsible for delays or failures in performance resulting frorn events beyond the reasonable control of such party and without fault or negligence of such party. Such events shall include but not be limited to strikes, lockouts, riots, acts of war, epidemics, pandemics, acts of government, fire, power failures, nuclear accidents, earthquakes, unusually severe weather, acts of terrorism, or other disasters, whether or not similar to the foregoing, and acts or omissions or failure to cooperate of the other party or third parties (except Subcontractors). GRT21689 Page 4 of 6 13. REPRESENTATION AND CERTIFICATIONS. Subawardee shall complete all required Representations and Certifications as they apply to this Agreement, if any. Subawardee further agrees that it will provide additional or annual Representations and Certifications as may be requested by AOC in connection with this Agreement, and also agrees to promptly notify AOC of any changes which modify the information contained in any such Representations and Certifications. 14. COMPLIANCE WITH LAWS. Subawardee shall comply with all applicable Federal, State, and local laws, executive orders, rules and regulations applicable to its performance under this Agreement. 15. INDEPENDENT CONTRACTORS. Subawardee is an independent contractor in relation to AOC with respect to all matters arising under this Agreement. Nothing herein shall be construed to establish a partnership, joint venture, association or employment relationship between the parties. Neither Party shall be deemed to be an agent of the other or to have any authority to bind or create any obligation, express or implied, on behalf of the other. 16. WHOLE AGREEMENT. This Agreement and the SOW attached hereto contain and embody the entire agreement of the Parties hereto and supersede all prior agreements, negotiations and discussions between the Parties hereto. Any representation, inducement or agreement that is not contained in this Agreement shall not be of any force or effect. Except as otherwise expressly provided in this Agreement, this Agreement may not be modified or changed in whole or in part in any manner other than by an instrument in writing duly signed by both Parties hereto. 17. NO PUBLICITY. No news releases, public announcement, Customer(s) names, denial or confirmation of any part of the subject matter of this Agreement or any phase of any program hereunder shall be made without the prior written consent of AOC. The restrictions of this section shall continue in effect upon completion or termination of this Agreement for such period of time as may be mutually agreed upon in writing by the Parties. In the absence of a written established period, no disclosure is authorized. 18. GOVERNING LAW/VENUE. This Agreement will be governed by and construed and enforced in accordance with the laws of Washington without giving effect to the principles of conflict of laws thereunder. 19. EXECUTION IN COUNTERPARTS. This Agreement may be executed in one or more counterparts and each counterpart shall constitute one and the same Agreement. 20. WAIVER. No Party shall be deemed to have waived any right hereunder unless such waiver is in writing, and the waiver or failure of either Party to exercise in any respect any right provided for herein shall not be a waiver of any further right hereunder. 21. SEVERABILITY. If any portion of this Agreement is held or determined to be invalid GRT21689 Page 5 of 6 or unenforceable, the remaining provisions shall continue in full force and effect as if this Agreement had been executed within the invalid portion eliminated. 22. HEADINGS. Any headings used in this Agreement are for purposes of organization only and have no independent legal significance. In WITNESS WHEREOF, the parties hereto have caused this instrument to be signed as of the day and year below written. Administrative Office of the Courts Subawardee Signature Date Signature Date _Dawn Marie Rubio_ __ Name Name ----------------------------- State Court Administrator _ __ ___ Title Title ORT21689 Page 6 of 6 Department of Justice(DOJ) Office of Justice Programs Attachment A - GRT21689 Office of the Assistant Attorney General Washinginn,D.C, 20531 Ms.Cindy Bricker Washington Administrative Office of the Courts P.O.Box 41172 Olympia,WA 98504-1172 Dear Ms.Bricker: On behalf of Attorney General William P.Barr,it is my pleasure to inform you that the Office of Justice Programs(OJP),U.S. Department of Justice(DOJ),has approved the application by Washington Administrative Office of the Courts for an award under the OR funding opportunity entitled"Category3:State and County Family Drug Courts Expansion." The approved award amount is S1,750,000. These funds are for the project entitled Statewide Support for Effective Family Treatment Courts and Services. The award document,including award conditions,is enclosed. The entire document is to be reviewed carefully before any decision to accept the award. Also,the webpage entitled"Legal Notices:Special circumstances as to particular award conditions"(ojp.gov/funding/Explore/LegalNotices-AwardRegts.litm)is to be consulted prior to an acceptance. Through that "Legal Notices"webpage,OR sets out--by funding opportunity--certain special circumstances that may or will affect the applicability of one or more award requirements. Any such legal notice pertaining to award requirements that is posted through that webpage is incorporated by reference into the award. Please note that award requirements include not only award conditions,but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. Because these requirements encompass financial, administrative,and programmatic matters,as well as other important matters(e.g.,specific restrictions on use of funds),it is vital that all key staff know the award requirements,and receive the award conditions and the assurances and certifications,as well as the application as approved by OJP. (Information on all pertinent award requirements also must be provided to any subrecipient of the award.) Should Washington Administrative Office of the Courts accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance,which may include termination of the award and/or a requirement to repay award funds. Please direct questions regarding this award as follows: For program questions,contact Kathryn Barry,Program Manager at(202)514-6019;and For financial questions,contact the Customer Service Center of OJP's Office of the Chief Financial Officer at (800)458-0786,or at ask.ocfo@,usdoj.gov. We look forward to working with you. Sincerely, Katharine T.Sullivan Principal Deputy Assistant Attorney General Encl. Department of Justice(DOJ) Office of Justice Programs Office of Civil Rights Washington,DC 20531 Ms.Cindy Bricker Washington Administrative Office of the Courts P.O.Box 41172 Olympia,WA 98504-1172 Dear Ms.Bricker: Congratulations on your recent award. The Office for Civil Rights(OCR),Office of Justice Programs(OJP),U.S.Department of Justice(DOJ)has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP,the Office of Community Oriented Policing Services(CAPS),and the Office on Violence Against Women(OVW)are not engaged in discrimination prohibited by law. Several federal civil rights laws,such as Title VI of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972,require recipients of federal financial assistance to give assurances that they will comply with those laws. In addition to those civil rights laws,many grant program statutes contain nondiscrimination provisions that require compliance with them as a condition of receiving federal financial assistance. For a complete review of these civil rights laws and nondiscrimination requirements,in connection with OJP and other DOJ awards,see https://ojp.gov/funding/Explore/LegalOverview/Civi[RightsRequirements.htm Under the delegation of authority,the OCR investigates allegations of discrimination against recipients from individuals,entities,or groups. In addition,the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non- discriminatory manner to their service population or have employment practices that meet equal-opportunity standards. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system,there are two additional obligations that may apply in connection with the awards: (1)complying with the regulation relating to Equal Employment Opportunity Programs(EEOPs);and(2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement,see 28 CFR Part 42, subpart E,and for additional information regarding requirements when there is an adverse finding,see 2R C.F.R.§§42.204(c), .205(c)(5). Please submit information about any adverse finding to the OCR at the above address. We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and other DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance,please do not hesitate to let us know. Sincerely, Michael L.Alston Director cc: Grant Manager Financial Analyst Department of Justice(DOJ) Office of Justice Programs t Office of Juvenile Justice and PAGE. I OF 17 Cooperative Agreement Delinquency Prevention I.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2020-AR-BX-K001 Washington Administrative Office of the Courts P.O.Box 41172 5.PROJECT PERIOD:FROM 10/01/2020 TO 09!30/2023 Olympia,WAA98504-1 172 BUDGET PERIOD:FROM 10/01/2020 TO 09/30/2023 6.AWARD DATE 7.ACTION 2a.GRANTEE IRS/VENDOR NO. 8.SUPPLEMENT NUMBER Initial 916013419 00 2b.GRANTEE:DUNS NO, 618132187 9.PREVIOUS AWARD AMOUNT so 3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $1,750.000 Statewide Support for Effective Family Treatment Courts and Services 11.TOTAL AWARD $1,750,000 12.SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE.ATTACHED PAGE(S). 13.STATUTORY AUTHORITY FOR GRANT This project is supported under FY20(OJJDP-Family Drug Court Program-State and County Expansion)34 USC 10611,et seq.;Pub.L.No.116-93,133 Stat.2317,2409 14.CATALOG OF DOMESTIC FEDERAL ASSISTANCE(CFDA Number) 16.838-Comprehensive Opioid Abuse Site-Based Program 15.METHOD OF PAYMENT GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE , 16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFI('[AI. Katharine T.Sullivan Cindy Bricker Principal Deputy Assistant Attorney General Court Improvement Pi ograin Director 17.SIGNATURE OF APPROVING OFFICIAL 19 SIGNATI IRF 01'AI'TH0RI7.F.D RECIPIENT OFFICAAI let DATE AGENCY IJSE ONLY 20.ACCOUNTING CLASSIFICATION CODES 2 L VARTGPO22.5 FISCAL FUND BUD. DIV. YEAR CODE, ACT. OFC. REG. SUB. POMS AMOUNT X B AR 70 00 00 1750000 OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2(REV.4-88) Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Office of Juvenile Justice and SHEET PAGE 2 OF 17 Delinquency Prevention Cooperative Agreement PROJECT NUMBER 2020-AR-BX-K001 AWARD DATE ^ SPECIAL CONDITIONS I. Requirements of the award;remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award.Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Limited Exceptions.In certain special circumstances,the U.S.Department of Justice("DOJ")may determine that it will not enforce,or enforce only in part,one ur more requirements otherwise applicable to the award.Any such exceptions regarding enforcement,including any such exceptions made during the period of performance,are(or will be during the period of performance)set out through the Office of Justice Programs("OJP")webpage entitled"Legal Notices: Special circumstances as to particular award conditions"(ojp.gov/funding/Explore/LegalNotices-AwardRcgts.htm),and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient,the authorized recipient official accepts all material requirements of the award,and specifically adopts,as if personally executed by the authorized recipient official,all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance, Failure to comply with one or more award requirements--whether a condition set out in full below,a condition incorporated by reference below,or an assurance or certification related to conduct during the award period--may result in OJP taking appropriate action with respect to the recipient and the award.Among other things,the OJP may withhold award funds,disallow costs,or suspend or tenninate the award.DOJ,including OJP,also may take other legal action as appropriate. Any materially false,fictitious,or fraudulent statement to the federal government related to this award(or concealment or omission of a material fact)may be the subject of criminal prosecution(including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273),and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise(including under 31 U.S.C.3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms,that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law.Should it be held,instead,that the provision is utterly invalid or-unenforceable,such provision shall be deemed severable from this award. OR FORM 400M(RF.V 4-9R) Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Office of Juvenile Justice and SHEET PAGE 3 OF 17 Delinquency Prevention Cooperative Agreement PROJECT NUMBER 2020-AR-BK-KOOI AWARD DATE SPECIAL CONDITIONS 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements,Cost Principles,and Audit Requirements in 2 C.F.R.Part 200,as adopted and supplemented by DOJ in 2 C.F.R.Part 2800(together,the"Part 200 Uniform Requirements")apply to this FY 2020 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26,2014. If this FY 2020 award supplements funds previously awarded by OJP under the same award number(e.g.,funds awarded during or before December 2014),the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date,and regardless of whether derived from the initial award or a supplemental award)that are obligated on or after the acceptance date of this FY 2020 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"),see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm. Record retention and access: Records pertinent to the award that the recipient(and any subrecipient("subgrantee")at any tier)must retain--typically for a period of 3 years from the date of submission of the final expenditure report(SF 425),unless a different retention period applies--and to which the recipient(and any subrecipient("subgrantee")at any tier)must provide access,include performance measurement information,in addition to the financial records, supporting documents,statistical records,and other pertinent records indicated at 2 C.F.R.200.333. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with,or differ in some way from,the provisions of the Part 200 Uniform Requirements,the recipient is to contact OJP promptly for clarification. 3. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently,the"DOJ Grants Financial Guide"available at https://ojp.gov/financialgtiide/DOJ/index.htm),including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 4. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1,2017,various statutory provisions previously codified elsewhere in the U.S.Code were editorially reclassified(that is,moved and renumbered)to a new Title 34,entitled"Crime Control and Law Enforcement."The reclassification encompassed a number of statutory provisions pertinent to OJP awards(that is,OJP grants and cooperative agreements),including many provisions previously codified in Title 42 of the U.S.Code. Effective as of September 1,2017,any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S.Code is to be read as a reference to that statutory provision as reclassified to Title 34.This rule of construction specifically includes references set out in award conditions,references set out in material incorporated by reference through award conditions,and references set out in other award requirements. OJP FORM 400012 fRF.V 4-991 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Office of,Juvenile,Justice and SHEET PAGE 4 OF 17 Delinquency Prevention Cooperative Agreement PROJECT NUMBER 2020-AR43X-K001 AWARD DATE SPECIAL CONDITIONS 5. Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact(POC)and all Financial Points of Contact(FPO(�s)for this award must have successfully completed an"OJP financial management and grant administration training"by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January I,2018,will satisfy this condition. In the event that either the POC or an FPOC for this award changes during the period of performance,the new POC or FPOC must have successfully completed an"OJP financial management and grant administration training"by 120 calendar days after--(1)the date of OJP's approval of the"Change Grantee Contact"GAN(in the case of a new POC),or(2)the date the POC enters information on the new FPOC in GMS(in the case of a new FPOC). Successful completion of such a training on or after January I,2018,will satisfy this condition, A list of OJP trainings that OJP will consider"OJP financial management and grant administration training"for purposes of this condition is available at https://www.ojp.gov/training/fints.litm. All trainings that satisfy this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold("freeze")award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 6. Requirements related to"de minimis"indirect cost rate A recipient that is eligible tinder the Part 200 Uniform Requirements and other applicable law to use the"de minimis" indirect cost rate described in 2 C.F.R.200.414(f),and that elects to use the"de minimis"indirect cost rate,must advise OJP in writing of both its eligibility and its election,and must comply with all associated requirements in the Part 200 Uniform Requirements. The"de minimis"rate may be applied only to modified total direct costs(MTDC)as defined by the Part 200 Uniform Requirements. 7. Requirement to report potentially duplicative finding If the recipient currently has other active awards of federal funds,or if the recipient receives any other award of federal funds during the period of performance for this award,the recipient promptly must determine whether funds from any of those other federal awards have been,are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided tinder this award. If so,the recipient must promptly notify the DOJ awarding agency(OJP or OV W,as appropriate)in writing of the potential duplication,and,if so requested by the DOJ awarding agency,must seek a budget-modification or change-of-project-scope grant adjustment notice(GAN)to eliminate any inappropriate duplication of funding. Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Office of Juvenile Justice and SHEET PAUL s 01 n Delinquency Prevention Cooperative Agreement PROJECT NUMBER 2020-AR-BX-K001 AWARD DATE SPECIAL CONDITIONS 8. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management(SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards("subgrants")to first-tier subrecipients (first-tier"subgrantees"),including restrictions on subawards to entities that do not acquire and provide(to the recipient)the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm(Award condition: System for Award Management(SAM)and Universal Identifier Requirements),and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Office of Juvenile Justice and SHEET PAGE r, OF 17 Delinquency Prevention Cooperative Agreement PROJECTNUMBER 2020-AR-BX-K001 AWARD DATE SPF,CIAL CONDITIONS 9. Employment eligibility verification for hiring under the award I.The recipient(and any subrecipient at any tier)must-- A.Ensure that,as part of the hiring process for any position within the United States that is or will be funded(in whole or in part)with award funds,the recipient(or any subrecipient)properly verifies the employment eligibility of the individual who is being hired,consistent with the provisions of 8 U.S.C. 1324a(a)(1)and(2). B,Notify all persons associated with the recipient(or any subrecipient)who are or will be involved in activities under this award of both-- (1)this award requirement for verification of employment eligibility,and (2)the associated provisions in 8 U.S.C. 1324a(a)(1)and(2)that,generally speaking,make it Unlawful,in the United States,to hire(or recruit for employment)certain aliens. C.Provide training(to the extent necessary)to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1)and(2). D.As part of the recordkeeping for the award(including pursuant to the Part 200 Uniform Requirements),maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form 1-9 record retention requirements,as well as records of all pertinent notifications and trainings. 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions designed to ensure compliance with this condition. 4.Rules of construction A.Staff involved in the hiring process For purposes of this condition,persons"who are or will be involved in activities under this award"specifically includes (without limitation)any and all recipient(or any subrecipient)officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded(in whole or in part)with award funds, B.Employment eligibility confirmation with E-Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility,the recipient(or any subrecipient)may choose to participate in,and use,E-Verify(www.e-verify.gov),provided an appropriate person authorized to act on behalf of the recipient(or subrecipient)uses E-Verify(and follows the proper F-Verify procedures,including in the event of a"Tentative Nonconftrmation"or a"Final Nonconfirmation")to confirm employment eligibility for each hiring for a position in the United States that is or will be funded(in whole or in part)with award funds. C."United States"specifically includes the District of Columbia,Puerto Rico,Guam,the Virgin Islands of the United States,and the Commonwealth of the Northern Mariana Islands. D.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,or Department of Justice(Doi) Office of Justice Programs AWARD CONTINUATION Office of Juvenile Justice and SHEET PACE 7 OF 17 Delinquency Prevention Cooperative Agreement PROJECT NUMBER 2020-AR-BX-K001 AWARD DATE SPECIAL CONDITIONS any person or other entity,to violate any federal law,including any applicable civil rights or nondiscrimination law. E.Nothing in this condition,including in paragraph 4.B.,shall be understood to relieve any recipient,any subrecipient at any tier,or any person or other entity,of any obligation otherwise imposed by law,including 8 U.S.C. 1324a(a)(1) and(2). Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website(https://www.e-verify.gov/)or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E- Verify at E-VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP,before award acceptance. 10. Requirement to report actual or imminent breach of personally identifiable information(Pll) The recipient(and any"subrecipient"at any tier)must have written procedures in place to respond in the event of an actual or imminent breach"(OMB M-17-12)if it(or a subrecipient)--(1)creates,collects,uses,processes,stores, maintains,disseminates,discloses,or disposes of"personally identifiable information(Pll)"(2 CFR 200.79)within the scope of an OR grant-funded program or activity,or(2)uses or operates a"Federal information system"(OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of P11 to an OR Program Manager no later than 24 hours after an occurrence of an actual breach,or the detection of an imminent breach. 11. All subawards("subgrants")must have specific federal authorization The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that--for purposes of federal grants administrative requirements--OR considers a"subaward"(and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OR web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm(Award condition: All subawards("subgrants")must have specific federal authorization),and are incorporated by reference here. 12. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed$250,000 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold(currently,$250,000). This condition applies to agreements that--for purposes of federal grants administrative requirements--OJP considers a procurement"contract"(and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OR award are posted on the OR web site at https:Hojp.gov/funding/Explore/NoncompetitiveProctirement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed$250,000)),and are incorporated by reference here. OJP FORM 400011(RF.V 4AN) Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Office of Juvenile Justice and SHEET PAGE s OF 17 Delinquency Prevention Cooperative Agreement PROJEO'NUMBER 2020-AR-BX-K001 AWARD DATE SPF,CIAL CONDITIONS 13. Unreasonable restrictions on competition under the award;association with federal government SCOPE.This condition applies with respect to any procurement of property or services that is funded(in whole or in part)by this award,whether by the recipient or by any subrecipient at any tier,and regardless of the dollar amount of the purchase or acquisition,the method of procurement,or the nature of any legal instrument used.The provisions of this condition must be among those included in any subaward(at any tier). 1.No discrimination,in procurement transactions,against associates of the federal government Consistent with the(DOJ)Part 200 Uniform Requirements--including as set out at 2 C.F.R.200.300(requiring awards to be"manage[d]and administer[ed]in a manner so as to ensure that Federal fitnding is expended and associated programs are implemented in full accordance with U.S.statutory and public policy requirements")and 200.319(a)(generally requiring"[a]ll procurement transactions[to]be conducted in a manner providing full and open competition"and forbidding practices"restrictive of competition,"such as"[p]lacing unreasonable requirements on firms in order for them to qualify to do business"and taking"[a]ny arbitrary action in the procurement process")--no recipient(or subrecipient,at any tier)may(in any procurement transaction)discriminate against any person or entity on the basis of such person or entity's status as an"associate of the federal government"(or on the basis of such person or entity's status as a parent,affiliate,or subsidiary of such an associate),except as expressly set out in 2 C.F.R. 200.319(a)or as specifically authorized by USDOJ. 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions designed to ensure compliance with this condition. 4.Rules of construction A.The term"associate of the federal government"means any person or entity engaged or employed(in the past or at present)by or on behalf of the federal government--as an employee,contractor or subcontractor(at any tier),grant recipient or-subrecipient(at any tier),agent,or otherwise--in undertaking any work,project,or activity for or on behalf of(or in providing goods or services to or on behalf of)the federal government,and includes any applicant for such employment or engagement,and any person or entity committed by legal instrument to undertake any such work, project,or activity(or to provide such goods or services)in future. B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,or any person or other entity,to violate any federal law,including any applicable civil rights or nondiscrimination law. Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Office of Juvenile Justice and SHEET PAGE 9 OF 17 Delinquency Prevention Cooperative Agreement PROJECTNUMBER 2020-AR-BX-K001 AWARD DATE SPECIAL CONDITIONS 14. Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting requirements and OJP authority to terminate award) The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements(including requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the part of recipients,subrecipients("subgrantees"),or individuals defined(for purposes of this condition)as"employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm(Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons(including reporting requirements and OJP authority to terminate award)),and are incorporated by reference here. 15. Determination of suitability to interact with participating minors SCOPE.This condition applies to this award if it is indicated--in the application for the award(as approved by DOJxor in the application for any subaward,at any tier),the DOJ funding announcement(solicitation),or an associated federal statute--that a purpose of some or all of the activities to be carried out under the award(whether by the recipient,or a subrecipient at any tier)is to benefit a set of individuals under 18 years of age. The recipient,and any subrecipient at any tier,must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explorelinteract-Minors.htm (Award condition: Determination of suitability required,in advance,for certain individuals who may interact with participating minors),and are incorporated by reference here. 16. Compliance with applicable rules regarding approval,planning,and reporting of conferences,meetings,trainings,and other events The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable laws,regulations, policies,and official DOJ guidance(including specific cost limits,prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses related to conferences(as that term is defined by DOJ), including the provision of food and/or beverages at such conferences,and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOI Grants Financial Guide(currently,as section 3.10 of"Postaward Requirements"in the"DOJ Grants Financial Guide"). 17. Requirement for data on perfonmance and effectiveness tinder the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner(including within the timeframes)specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,and other applicable laws. 18. OJP Training Guiding Principles Any training or training materials that the recipient--or any subrecipient("subgrantee")at any tier--develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https:Hojp.gov/funding/Implement/TrainingPrinciplesForGmntees-Subgrantees.htm. 01n P0PkA annn,+rpev a.uu Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION z Office of Juvenile Justice and SHEET PAGE In OF 17 Delinquency Prevention Cooperative Agreement PROJECT NUMBER 2020-AR-BX-K001 AWARD DATE SPECIAL CONDITIONS 19. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency(OJP or OVW,as appropriate)may withhold award funds,or may impose other related requirements,if(as determined by the DO.1 awarding agency)the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements(or by the terms of this award),or other outstanding issues that arise in connection with audits, investigations,or reviews of DOJ awards. 20. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OV W,as appropriate)during the period of performance for this award,if the recipient is designated as"high- risk"for purposes of the DOJ high-risk grantee list. 21. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 42 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 42,specifically including any applicable requirements in Subpart£of 28 C.F.R.Part 42 that relate to an equal employment opportunity program. 22. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 54 The recipient,and any subrecipient("subgrantee")at any tier,mast comply with all applicable requirements of 28 C.F.R.Part 54,which relates to nondiscrimination on the basis of sex in certain"education programs." 23. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 38 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 38(as may be applicable from time to time),specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently,among other things,28 C.F.R.Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion,a religious belief,a refusal to hold a religions belief,or refusal to attend or participate in a religious practice. Part 38,currently,also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee")organizations that engage in or conduct explicitly religious activities,as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of 28 C.F.R.Part 38 is available via the Electronic Code of federal Regulations(currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse),by browsing to Title 28-Judicial Administration,Chapter I,Part 38,under a-CFR"current"data. Department of Justice(DOJ) AiNk Office of Justice Programs AWARD CONTINUATION Office of Juvenile Justice and SHEET PAGE I I OF 17 Delinquency Prevention Cooperative Agreement PROJECT NUMBER 2020-AR-BX-K001 AWARD DATE SPECIAL CONDITIONS 24. Restrictions on"lobbying" In general,as a matter of federal law,federal funds awarded by OJP may not be used by the recipient,or any subrecipient("subgrantee")at any tier,either directly or indirectly,to support or oppose the enactment,repeal, modification,or adoption of any law,regulation,or policy,at any level of govemment. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient,or any subrecipient at any tier,to pay any person to influence(or attempt to influence)a federal agency,a Member of Congress,or Congress(or an official or employee of any of them)with respect to the awarding of a federal grant or cooperative agreement,subgrant,contract,subcontract,or loan,or with respect to actions such as renewing,extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply,including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient(or subrecipient)would or might fall within the scope of these prohibitions,the recipient is to contact OJP for guidance,and may not proceed without the express prior written approval of OJP. 25. Compliance with general appropriations-law restrictions on the use of federal funds(FY 2020)The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes.Pertinent restrictions that may be set out in applicable appropriations acts are indicated at https://ojp.gov/funding/Explore/FY20AppropriationsRestrictions.htm,and are incorporated by reference here.Should a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or might fall within the scope of an appropriations-law restriction,the recipient is to contact OJP for guidance,and may not proceed without the express prior written approval of OJP. 26. Reporting potential fraud,waste,and abuse,and similar misconduct The recipient,and any subrecipients("subgrantees")at any tier,must promptly refer to the DOJ Office of the Inspector General(OIG)any credible evidence that a principal,employee,agent,subrecipient,contractor,subcontractor,or other person has,in connection with funds under this award--(1)submitted a claim that violates the False Claims Act;or(2) committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct. Potential fraud,waste,abuse,or misconduct involving or relating to funds under this award should be reported to the 010 by--(I)online submission accessible via the 010 webpage at https://oig.justice.gov/hotline/contact-grants,htm (select"Submit Report Online");(2)mail directed to:U.S.Department of Justice,Office of the Inspector General, Investigations Division,ATTN:Grantee Reporting,950 Pennsylvania Ave.,NW,Washington,DC 20530;and/or(3)by facsimile directed to the DOJ OIG Investigations Division(Attn:Grantee Reporting)at(202)616-9881 (fax). Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Office of Juvenile.]ustice and SHEET PAGE 12 OF 17 F �•" Delinquency Prevention Cooperative Agreement PROJECT NUMBER 2020-AR-BX-K001 AWARD DATE SPECIAL CONDITIONS 27. Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient("subgrantee")under this award,or entity that receives a procurement contract or subcontract with any funds under this award,may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts,or purports to prohibit or restrict,the reporting(in accordance with law)of waste,fraud,or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended,and shall not be understood by the agency making this award,to contravene requirements applicable to Standard Form 312(which relates to classified information),Form 4414(which relates to sensitive compartmented information),or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award,the recipient-- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,fraud,or abase as described above;and b. certifies that,if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud, or abuse as described above,it will immediately stop any further obligations of award funds,will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized tinder this award to make subawards("subgrants"),procurement contracts,or both-- a. it represents that-- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward("subgrant"),procurement contract,or subcontract under a procurement contract)either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste, fraud,or abuse as described above;and (2) it has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation;and b. it certifies that,if it learns or is notified that any subrecipient,contractor,or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will immediately stop any further obligations of award fonds to or by that entity,will provide prompt written notification to the federal agency snaking this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. OOP FORM dnnAM rR Pv &M Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION i Office of Juvenile Justice and SHEET PAGE 13 OF 17 Delinquency Prevention Cooperative Agreement PROJECT NUMBER 2020-AR-BX-K001 AWARD DATE SPEC/AL CONDMONS 28. Compliance with 41 U.S.C.4712(including prohibitions on reprisal.notice to employees) The recipient(and any subrecipient at any tier)must comply with,and is subject to,all applicable provisions of 41 U.S.C.4712,including all applicable provisions that prohibit,tinder specified circumstances,discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant,a gross waste of federal funds,an abuse of authority relating to a federal grant,a substantial and specific danger to public health or safety,or a violation of law,rule,or regulation related to a federal grant. The recipient also must inform its employees,in writing(and in the predominant native language of the workforce),of employee rights and remedies under 41 U.S.C.4712. Should a question arise as to the applicability of the provisions of 41 U.S.C.4712 to this award,the recipient is to contact the DOJ awarding agency(OJP or OVW,as appropriate)for guidance. 29. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),DOJ encourages recipients and subrecipients("subgrantees")to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers, 30. Requirement to disclose whether recipient is designated"high risk"by a federal grant-making agency outside of DOJ if the recipient is designated"high risk"by a federal grant-making agency outside of DOJ,currently or at any time during the coarse of the period of performance under this award,the recipient must disclose that fact and certain related information to OJP by email at OJP.CoinplianceReporting@ojp.tisdoj.gov. For purposes of this disclosure,high risk includes any status tinder which a federal awarding agency provides additional oversight due to the recipient's past performance,or other programmatic or financial concerns with the recipient.The recipient's disclosure mast include the following: I,The federal awarding agency that currently designates the recipient high risk,2.The date the recipient was designated high risk,3.The high-risk point of contact at that federal awarding agency(name,phone number,and email address),and 4.The reasons for the high-risk status,as set out by the federal awarding agency. 31. The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during the entire period of support tinder this award.This report will include detailed information about the project(s)funded, including,but not limited to,information about how the funds were actually used for each purpose area,data to support statements of progress,and data concerning individual results and outcomes of funded projects reflecting project successes and impacts.The final report is due no later than 90 days following the close of this award period or the expiration of any extension periods.This report will be submitted to the Office of Justice Programs,on-line through the Internet at https://grants.ojp.usdoj.gov/. 32. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end of the reporting periods,which are June 30 and December 31,for the life of the award. These reports will be submitted to the Office of Justice Programs,on-line through the Internet at https://grants.ojp.tisdoj.gov/. Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Office of Juvenile Justice and SHEET PAGE 14 OF 17 Delinquency Prevention Cooperative Agreement PROJECT NUMBER 2020-AR-BX-K00I AWARD DATE -------- SPECIAL.CONDITIONS 33. Recipient integrity and performance matters: Requirement to report information on certain civil,criminal,and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal,and administrative proceedings connected with(or connected to the performance of)either this OJP award or any other grant,cooperative agreement,or procurement contract from the federal government. Under certain circumstances,recipients of OJP awards are required to report information about such proceedings,through the federal System for Award Management(known as"SAM"),to the designated federal integrity and performance system (currently,"FAPIIS"). The details of recipient obligations regarding the required reporting(and updating)of information on certain civil, criminal,and administrative proceedings to the federal designated integrity and performance system(currently, "FAPIIS")within SAM are posted on the OJP web site at https://ojp.gov/funding/FAP[IS.htm(Award condition: Recipient Integrity and Performance Matters,including Recipient Reporting to FAPIIS),and are incorporated by reference here. 34. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards("subgrants")of$25,000 or more and,in certain circumstances,to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients(first-tier"subgrantees")of award funds. The details of recipient obligations,which derive from the Federal Funding Accountability and Transparency Act of 2006(FFATA),are posted on the OJP web site at littps://Ojp.gov/funding/Explore/FFATA.htin(Award condition:Reporting Subawards and Executive Compensation),and are incorporated by reference here. This condition,including its reporting requirement,does not apply to--(1)an award of less than$25,000,or(2)an award made to an individual who received the award as a natural person(Le.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 35. With respect to this award,federal funds may not be used to pay cash compensation(salary plus bonuses)to any employee of the award recipient at a rate that exceeds 110%of the maximum annual salary payable to a member of the federal government's Senior Executive Service(SES)at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate,provided the amount in excess of this compensation limitation is paid with non-federal finds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made, 36. Recipient agrees to submit a written strategy describing the jurisdiction's plan for sustaining the juvenile,tribal,or family drug court program after Federal financial assistance has ended.The sustainability plan must be submitted by the end of the first year of the award period in order to be in compliance with this requirement. 37. The recipient agrees to report data on the grantee's OJJDP-approved performance measures as part of the semi-annual categorical progress report.This data will be submitted on line at O.IJDP's Performance Measures uucbsite (https://ojjdp.gov/grantees/pm/index.html)by Judy 31 and January 31 each year for the duration of the award. Once data entry is complete,the grantee will be able to create and download a"Performance Measures Data Report." This document is to be included as an attachment to the grantee's narrative categorical assistance progress report submitted in GMS for each reporting period. 38. The recipient,and any subrecipient("subgrantee")at any tier,understands and agrees that no award funds or matching funds(if applicable)may be used to provide services for violent offenders as defined in 34 USC 10613(a)and(b). Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION i Office of Juvenile Justice and SHEET PACE 15 OF 17 Delinquency Prevention Cooperative Agreement PROJECTNUMBER 2020-AR-BX-K001 AWARD DATE SPECIAL CONDITIONS 39. Within 45 calendar days after the end of any conference,meeting,retreat,seminar,symposium,training activity,or similar event funded under this award,and the total cost of which exceeds$20,000 in award funds,the recipient must provide the program manager with the following information and itemized costs: 1)name of event; 2)event dates; 3)location of event; 4)number of federal attendees; 5)number of non-federal attendees; 6)costs of event space,including rooms for break-out sessions; 7)costs of audio visual services; 8)other equipment costs(e.g.,computer fees,telephone fees); 9)costs of printing and distribution; 10)costs of meals provided during the event; 11)costs of refreshments provided during the event; 12)costs of event planner; 13)costs of event facilitators;and 14)any other costs associated with the event. The recipient must also itemize and report any of the following attendee(including participants,presenters,speakers) costs that are paid or reimbursed with cooperative agreement funds: 1)meals and incidental expenses(MME portion of per diem); 2)lodging; 3)transportation to/from event location(e.g„common carrier,Privately Owned Vehicle(POV)):and, 4)local transportation(e.g.,rental car,POV)at event location, Note that if any item is paid for with registration fees,or any other non-award funding,then that portion of the expense does not need to be reported. Further instructions regarding the submission of this data,and how to determine costs,are available in the OR Financial Guide Conference Cost Chapter. Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Office of Juvenile Justice and SHEET PAGE 16 OF 17 Delinquency Prevention Cooperative Agreement PROJECTNUMBER 2020-AR-BX-K001 AWARD DATE SPECIAL CONDITIONS 40. The Project Director and key program personnel designated in the application shall be replaced only for compelling reasons. Successors to key personnel must be approved,and such approval is contingent upon submission of appropriate information,including,but not limited to,a resume. OJP will not unreasonably withhold approval. Changes in other program personnel require only notification to OJP and submission of resumes,unless otherwise designated in the award document. 41. Cooperating with OJP Monitoring The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines,protocols,and procedures,and to cooperate with OJP(including the grant manager for this award and the Office of Chief Financial Officer(OCFO))requests related to such monitoring,including requests related to desk reviews and/or site visits. The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks,including documentation related to any subawards made under this award. Further,the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may result in actions that affect the recipient's DOJ awards,including,but not limited to:withholdings and/or other restrictions on the recipient's access to award funds;referral to the DOJ OIG for audit review;designation of the recipient as a DOJ High Risk grantee;or termination of an award(s). 42. Justification of consultant rate Approval of this award does not indicate approval of any consultant rate in excess of$650 per day.A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds. 43. Statement of Federal Involvement: Due to the substantial Federal involvement contemplated in completion of this project,the Office of Juvenile Justice and Delinquency Prevention(OJJDP)has elected to enter into a cooperative agreement rather than a grant. This decision is based on OJP and OJJDP's ongoing responsibility to assist and coordinate projects that relate to the funded activities. OJP and OJJDP will provide input and re-direction to the project,as needed,in consultation with the recipient,and will actively monitor the project by methods including,but not limited to,ongoing contact with the recipient. In meeting programmatic responsibilities,OJP,OJJDP,and the recipient will be guided by the following principles: responsibility for the day-to-day operations of this project rests with the recipient in implementation of the recipient's approved proposal,the recipient's approved budget,and the terms and conditions specified in this award. Responsibility for general oversight and redirection of the project,if necessary,rests with OJJDP. In addition to its programmatic reporting requirements,the recipient agrees to provide necessary information as requested by OJP and OJJDP. Information requests may include,but are not limited to,specific submissions related to:performance, including measurement of project outputs/outcomes;meeting performance specifications;developmental decision points;changes in project scope or personnel;budget modifications;and/or coordination of related projects. 44. The recipient may not obligate,expend or draw down funds until the Office of the Chief Financial Officer(OCFO)has approved the budget and budget narrative and a Grant Adjustment Notice(GAN)has been issued to remove this special condition. 45. The recipient shall transmit to OJJDP copies of all official award-related press releases at least five(5)working days prior to public release. Advance notification permits time for coordination of release of information by OJJDP where appropriate and to respond to press or public inquiries. Aftk Department of Justice(DOJ) Office of]ustice Programs AWARD CONTINUATION Office of Juvenile Justice and SHEET PAGE 17 OF 17 Delinquency Prevention Cooperative Agreement PROJECT NUMBER 2020-AR-BX-K001 AWARD DATE SPEC/AL CONDIVONS 46. The recipient shall submit to OJJDP a copy of all interim and final reports and proposed publications(including those prepared for conferences,journals,and other presentations)resulting from this award,for review and comment prior to publishing. Any publication produced with grant funds must contain the following statement:"This project was supported by Grant#()awarded by the Office of Juvenile Justice and Delinquency Prevention,Office of Justice Programs,U.S.Department of Justice.The opinions,findings,and conclusions or recommendations expressed in this publication/program/exhibition are those of the author(s)and do not necessarily reflect those of the Department of Justice. All reports and products may be required to display the OJJDP logo on the cover(or other location)with the agreement of OJJDP. OJJDP defines publications as any planned,written,visual or sound materials substantively based on the project,formally prepared by the award recipient for dissemination to the public. 47. The recipient agrees promptly to provide,upon request,financial or programmatic-related documentation related to this award,including documentation of expenditures and achievements. 48. The recipient understands that it will be subject to additional financial and programmatic on-site monitoring,which may be on short notice,and agrees that it will cooperate with any such monitoring. 49. High risk:Withholding-Completion of"OJP financial management and grant administration training"required The recipient may not obligate,expend,or draw down funds under this award until--(1)OR determines that the recipient's Point of Contact(POC)and all Financial Points of Contact(FPOCs)for this award have successfully completed an"OJP financial management and grant administration training"on or after January 1,2019,and(2)OR issues a Grant Adjustment Notice(GAN)to modify or remove this special condition. Once both the POC and all FPOCs have successfully completed the training required by this condition,the recipient may contact the designated grant manager for the award to request initiation of a GAN to remove this condition. A list of the OR trainings that OR will consider an"OJP financial management and grant administration training"for purposes of this condition is available at https;//ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection. Department of Justice(DOJ) i Office of Justice Programs Office ofJuvenile Justice and Delinquency Prevention Washington.D.C. 20.531 Memorandum To: Official Grant File From: Lou Ann Holland,OJJDP NEPA Coordinator Subject: Categorical Exclusion for Washington Administrative Office of the Courts This award is made as part of the FY 2020 Family Drug Court Program.Awards under this program will support state, local,and tribal governments to enhance drug court programs for families and juveniles in the justice system with substance abuse problems. None of the following activities will be conducted either under this award or a related third party action: 1)New construction; 2)Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property(a)listed on or eligible for listing on the National Register of Historic Places, or(b)located within a 100-year flood plain,a wetland,or habitat for an endangered species; 3)A renovation which will change the basic prior use of a facility or significantly change its size; 4)Research and technology whose anticipated and future application could be expected to have an effect on the environment;or 5) Implementation of a program involving the use of chemicals,other than chemicals that are(a) purchased as an incidental component of a funded activity and(b)traditionally used, for example, in office,household, recreational, or education environments. Additionally,the proposed action is neither a phase nor a segment of a project which when reviewed in its entirety would not meet the criteria for a categorical exclusion. Consequently,the subject federal action meets OJP's criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations. Department of Justice(DOJ) GRANT MANAGER'S MEMORANDUM, PT. I: Office of Justice Programs PROJECT SUMMARY Office of Juvenile Justice and Delinquency Prevention Cooperative Agreement PROJECT NUMBER 2020-AR-BX-K001 PAGE 1 OF I This project is supported under FY20(OJJDP-Family Drug Court Program-State end County Expansion)34 USC 10611,et seq.;Pub.L.No. 116-93,133 Stat. 2317,2409 1.STAFF CONTACT(Name&telephone number) 2.PROJECT DIRECTOR(Name,address&telephone number) Kathryn Barry Cindy Bricker (202)514-6019 CIP Director P.O,Box 41170 .Olympia,WA 98504 (360)705-5306 3a.TITLE OF THE PROGRAM 3b.POMS CODE(SEE INSTRUCTIONS Category3:State and County Family Drug Courts Expansion ON REVERSE) 4.TITLE OF PROJECT Statewide Support for Effective Family Treatment Courts and Services 5.NAME&ADDRESS OF GRANTEE 6.NAME&ADRESS OF SUBGRANTEE ' Washington Administrative Office of the Courts P.O.Box 41172 Olympia,WA 98504-1172 7.PROGRAM PERIOD 8.BUDGET PERIOD FROM: 10/01/2020 TO: 09/30/2023 FROM: 10/01/2020 TO; 09/30/2023 9.AMOUNT OF AWARD 10,DATE..OF AWARD $1,750,000 11.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT 13.THIRD YEAR'S BUDGET PERIOD 14,THIRD YEAR'S BUDGET AMOUNT 15.SUMMARY DESCRIPTION OF PROJECT(See instruction on reverse) The OJJDP Family Drug Court Program seeks to build the capacity of states,state and local courts,units of local government,and federally recognized tribal governments to sustain existing family drug courts or establish new family drug courts,Category 3:State and County Family Drug Courts Expansion will support states and counties to enhance and/or expand family drug court treatment and recovery practices at the larger state and county levels to more effectively serve families affected by opioid,stimulant,and other substance use disorders. The State of Washington will(1)expand cross-system collaboration at the state and local levels to engage the Health Care Authority state substance use treatment agency to improve access and coordination of substance use disorder treatment for parents participating in family treatment courts(FTCs);(2)develop a state team and governance structure to engage and support local FTC operations and provide training on nationally recognized practices to be implemented with fidelity across all FTCs;and(3)increase the capacity of existing FTCs,with a focus on courts in rural communities,to expand access to the treatment and services to improve OJP FORM 4000/2(REV.4-88) outcomes.CA/NCF Attachment B - GRT21689 MASON COUNTY FAMILY REUNIFICATION COURT FTC GRANT SUB AWARD BUDGET YEAR 1 YEAR 2 YEAR 3 Jan 2021- Oct 2021- Oct 2022- Sept 2021 Sept 2022 Sept 2023 Salaries&Benefits FT Caseworker Salary 30,162.00 40,216.00 40,216.00 Benefits 18,106.00 24,142.00 24,142.00 Total 48,268.00 64,358.00 64,358.00 Supplies Caseworker Office Set Up Computer/Monitor/Software 3,200.00 Printer 500.00 Cell phone/service 1,800.00 Desk/Chair/Chair Pad 1,000.00 Educational/Employment Computer Bank 3 Computer/Monitor/Software 9,600.00 Printer 500.00 3 bank computer workstation 1,500.00 Total 18,100.00 Professional Services Professionals for Life Skills Classes 2 classes/month @ $500/class 12,000.00 12,000.00 12,000.00 Vocational Training Scholarships 3,000.00 3,000.00 3,000.00 (certifications for participants i.e.food handlers,flagger, CNA, CERT, EMT, etc. ) Total 15,000.00 15,000.00 15,000.00 Equipment Storage Shed 3,000.00 Total 3,000.00 FFY TOTAL $84,368.00 $79,358.00 $79,358.00 Attachment C - GRT21689 Sub-recipients Monitoring Policy for AOC The purpose of Sub-recipients Monitoring Policy for AOC is to: • Ensure compliance with 2 C.F.R. § 200.303 and 200.331 (attached), as well as any AOC requirements. • Ensure sub-recipients use grant funds in accordance with all federal and program guidelines. • Ensure the sub-recipients achieve performance objectives on schedule and within budget. • Ensure sub-recipients' timely submission of all documents necessary to meet all reporting requirements of the awarding agency (financial and performance reports). • Take the appropriate actions to ensure the sub-recipient's success, should problems arise. Pre-Award If applicable, there will be an announcement of the specific funding opportunities, eligibility requirements and the allotted timeframe to apply. Applications will be reviewed and assessed for each sub-recipient's eligibility for federal funding. This will include: • Applicant's eligibility or the quality of its application; financial stability and quality of management system; history of performance; and audit findings (if available). • Ensuring the proposed sub-recipient or contractor is not suspended or debarred by the federal government • Ensuring the sub-recipient or contractor agrees to the required data elements as listed in 2 C.F.R. § 200.331 (see Appendix A) • Ensuring the sub-recipient or contractor agrees to applicable federal special conditions of the grant award Post-Award Once selected, the sub-recipient or contractor will enter into a contract with AOC. This contract will include elements laid out in 2 C.F.R. §200.331, The contract will require that the sub-recipient will: • Carry out program activities as stipulated in the subaward; • Have adequate internal controls to protect federal funds; • Claim reimbursement only for costs that are allowable, reasonable, allocable, and necessary under program guidelines; • Identify any conflicts of interest that exist; and • Maintain required supporting documentation/records. AOC's program manager will perform a risk assessment of each sub-recipient for noncompliance with federal statutes, regulations, and the terms and conditions of the subaward to determine the appropriate level of monitoring needed. This assessment will include: General Assessment Legal Assessment Financial Assessment • Award amount Past suspension or Delinquent reports • Matching funds debarment (must be Recent audit opinion • New sub-recipient considered) Received financial • Budget modification Federal debt owed -_ reviews from other reguests _ _ agencies The sub-recipient will be monitored based on the risk level determined from an assessment based on the checklist in Appendix B. _ Monitoring Plan for Sub-recipients ALL Quarterly contactwith sub-recipient on progress and barriers LOW Desk Review Yearly MED_ Site Visit once per Year(unless site visits are unsafe due to external factorsl HIGH Sit Visit twice per year unless site visits are unsafe due to external factors In preparation for site visits, AOC's program manager will: • Review Sub-recipient's application for funding; • Review written agreement with the sub-recipient; • Review Financial and progress reports; • Review payments made to the sub-recipient • Copies of recent audit reports (if applicable) On site monitoring (site visits) will include (if applicable): 1. Organizational structure 2. Fiscal Review (Chart of Accounts, Audits, etc) 3. Fiscal and Programmatic Policy and Procedure 4, Programmatic Review of funded activities including observation if applicable 5. Review of supporting documentation/records Following any site visits, an exit interview will be held as well as a follow-up memo used to create a permanent record of those findings. This will include sub-recipient's success, if performing well, deficiencies and recommendations, if the sub-recipient is experiencing problems or failing to comply with federal requirements or program guidelines, and deadlines informing sub-recipients when a written response describing their proposed resolutions to any findings is due, This will be provided to the sub- recipient within 2 weeks of the site visit. AOC's program manager will place a copy in the sub-recipient's file. If a sub-recipient does not comply with federal statutes, regulations or the terms and conditions of the subaward, AOC's program manager may impose additional conditions such as: • Withholding authority to proceed to the next phase until receipt of evidence of acceptable performance within a given period of performance; • Requiring additional, more detailed financial reports; • Requiring additional project monitoring; • Requiring the non-Federal entity to obtain technical or management assistance; or • Establishing additional prior approvals. • The Federal awarding agency or AOC must notify the applicant or non-Federal entity as to: o The nature of the additional requirements; o The reason why the additional requirements are being imposed; o The nature of the action needed to remove the additional requirement, if applicable; o The time allowed for completing the actions if applicable, and o The method for requesting reconsideration of the additional requirements imposed. • Any specific conditions must be promptly removed once the conditions that prompted them have been corrected. If noncompliance cannot be remedied by imposing additional conditions one or more of the following actions may be taken: • Temporarily withhold funds pending correction of the deficiency; • Disallow all or part of the activity not in compliance; • Wholly or partly suspend or terminate the subaward; • Initiate suspension or debarment; • Withhold future subawards; or • Other legal remedies that may be available Post Award Closeout Process AOC will close out the subaward when all applicable administrative actions and all grant related work have been completed. The sub-recipient will be required to submit all financial, performance, and other reports to the AOC within a specified time after the end date of the subaward's period of performance. AOC will make prompt payments to sub-recipients for allowable and authorized reimbursable costs charged to the federal award. Appendix A: § 200.303 and § 200.331 § 200.303 Internal controls. The non-Federal entity must: (a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in "Standards for Internal Control in the Federal Government" issued by the Comptroller General of the United States or the "Internal Control Integrated Framework", issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). (b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards. (c) Evaluate and monitor the non-Federal entity's compliance with statutes, regulations and the terms and conditions of Federal awards. (d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings. (e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or the non-Federal entity considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75883, Dec. 19, 2014] § 200.331 Requirements for pass-through entities. All pass-through entities must: (a) Ensure that every subaward is clearly identified to the sub-recipient as a subaward and includes the following information at the time of the subaward and if any of these data elements change, include the changes in subsequent subaward modification. When some of this information is not available, the pass-through entity must provide the best information available to describe the Federal award and subaward. Required information includes: (1) Federal Award Identification. (i) Sub-recipient name (which must match the name associated with its unique entity identifier); (ii) Sub-recipient's unique entity identifier; (iii) Federal Award Identification Number (FAIN); (iv) Federal Award Date (see § 200.39 Federal award date) of award to the recipient by the Federal agency; (v) Subaward Period of Performance Start and End Date; (vi) Amount of Federal Funds Obligated by this action by the pass-through entity to the sub-recipient; (vii) Total Amount of Federal Funds Obligated to the sub-recipient by the pass-through entity including the current obligation; (viii) Total Amount of the Federal Award committed to the sub-recipient by the pass- through entity; (ix) Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA); (x) Name of Federal awarding agency, pass-through entity, and contact information for awarding official of the Pass-through entity; (xi) CFDA Number and Name; the pass-through entity must identify the dollar amount made available under each Federal award and the CFDA number at time of disbursement; (xii) Identification of whether the award is R&D; and (xiii) Indirect cost rate for the Federal award (including if the de minimis rate is charged per § 200.414 Indirect (F&A) costs). (2) All requirements imposed by the pass-through entity on the sub-recipient so that the Federal award is used in accordance with Federal statutes, regulations and the terms and conditions of the Federal award; (3) Any additional requirements that the pass-through entity imposes on the sub- recipient in order for the pass-through entity to meet its own responsibility to the Federal awarding agency including identification of any required financial and performance reports; (4) An approved federally recognized indirect cost rate negotiated between the sub- recipient and the Federal Government or, if no such rate exists, either a rate negotiated between the pass-through entity and the sub-recipient (in compliance with this part), or a de minimis indirect cost rate as defined in § 200.414 Indirect (F&A) costs, paragraph (f); (5) A requirement that the sub-recipient permit the pass-through entity and auditors to have access to the sub-recipient's records and financial statements as necessary for the pass-through entity to meet the requirements of this part; and (6) Appropriate terms and conditions concerning closeout of the subaward. (b) Evaluate each sub-recipient's risk of noncompliance with Federal statutes, regulations, and the terms and conditions of the subaward for purposes of determining the appropriate sub-recipient monitoring described in paragraphs (d) and (e) of this section, which may include consideration of such factors as: (1) The sub-recipient's prior experience with the same or similar subawards; (2) The results of previous audits including whether or not the sub-recipient receives a Single Audit in accordance with Subpart F - Audit Requirements of this part, and the extent to which the same or similar subaward has been audited as a major program; (3) Whether the sub-recipient has new personnel or new or substantially changed systems; and (4) The extent and results of Federal awarding agency monitoring (e.g., if the sub- recipient also receives Federal awards directly from a Federal awarding agency). (c) Consider imposing specific subaward conditions upon a sub-recipient if appropriate as described in § 200.207 Specific conditions. (d) Monitor the activities of the sub-recipient as necessary to ensure that the subaward is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved. Pass-through entity monitoring of the sub-recipient must include: (1) Reviewing financial and performance reports required by the pass-through entity. (2) Following-up and ensuring that the sub-recipient takes timely and appropriate action on all deficiencies pertaining to the Federal award provided to the sub-recipient from the pass-through entity detected through audits, on-site reviews, and other means. (3) Issuing a management decision for audit findings pertaining to the Federal award provided to the sub-recipient from the pass-through entity as required by § 200.521 Management decision. (e) Depending upon the pass-through entity's assessment of risk posed by the sub- recipient (as described in paragraph (b) of this section), the following monitoring tools may be useful for the pass-through entity to ensure proper accountability and compliance with program requirements and achievement of performance goals: (1) Providing sub-recipients with training and technical assistance on program-related matters; and (2) Performing on-site reviews of the sub-recipient's program operations; (3) Arranging for agreed-upon-procedures engagements as described in § 200.425 Audit services. (f) Verify that every sub-recipient is audited as required by Subpart F - Audit Requirements of this part when it is expected that the sub-recipient's Federal awards expended during the respective fiscal year equaled or exceeded the threshold set forth in § 200.501 Audit requirements. (g) Consider whether the results of the sub-recipient's audits, on-site reviews, or other monitoring indicate conditions that necessitate adjustments to the pass-through entity's own records. (h) Consider taking enforcement action against noncompliant sub-recipients as described in § 200.338 Remedies for noncompliance of this part and in program regulations. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014; 80 FR 54409, Sept. 10, 2015] Grants Vendor Risk Assessment Vendor Name:_ Date: Item Notes Pts* General Assessment 0-N/A _ 1- No problem 2-Some Concern 3-Concern Legal Assessment _ 0-N/A 1- No problem 2-Some Concern 3-Concern Financial Assessment 0-N/A 1- No roblem 2-Some Concern 3-Concern Award amount 0: $1-$15K; 1: $15K-$50K; 2: $50K-$100K; 3: $100K+ -Matching funds 0: $1-$15K; 1: $15K-$50K; 2: $50K-$100K; 3: $100K+ New sub-recipient 0-N/A 1- No problem 2-Some Concern 3-Concern Budget modification 0-N/A 1- No problem 2-Some Concern 3-Concern requests Past suspension or 0: No 3:Yes (points subjective to situation) debarment Federal debt owed 0: No 1-3:Yes (points subjective to situation Delinquent reports 0: No 1-3:Yes (points subjective to situation Recent audit opinion 0-N/A 1- No problem 2-Some Concern 3-Concern Received financial reviews 0-N/A 1- No problem 2-Some Concern 3-Concern from other agencies * 0-N/A 1- No problem 2-Some Concern 3-Concern Monitoring Plan for Sub-recipients ALL Month!y contact with sub-recipient on progress and barriers LOW 0-12 Desk Review year! MED 13-23 Site Visit once pe year unless site visits are unsafe due to external factors HIGH 24+ Sit Visit twice per year unless site visits are unsafe due to external factors Additional Comments/Concerns: