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Home My WebLink About2021/03/08 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of March 8,2021 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin,Shutty and Trask met in closed session from 9:00 a.m.to 9:26 a.m. with Frank Pinter for a labor discussion. 9:3 0 A.M. Support Services—Frank Pinter Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Jennifer Beierle presented the February financial report. Current Expense cash balance at end of February is$14,724,531. • Jennifer reviewed the ER&R cash reconciliation from 1/1/2015 to 2/29/2020. In March 2020,the Current Expense,Health Services and Information Technology Departments separated from ER&R and use an outside service for fleet management. The ER&R fund Balance needs to be allocated at the end of February 2020 to those departments that paid into the fund as of that date. The budget transfers from ER&R to Current Expense,Public Health and Information Technology are budgeted in the 2021 budget. • Jennifer reviewed the 2021 Budget Supplemental Appropriations calendar which is planned for two amendments. • Ross McDowell discussed moving to a"dot gov"domain for Mason County and the process that will be followed for the transition. There will be uniform email address going by first name period last name;masoncounty.gov. Budget impact is$700/year and comes with more control. • Frank Pinter shared a Building 10 update.Temporary certificate of occupancy received last week; the City is allowing the County to use the building without some of the construction requirements complete—ADA compliance of sidewalks,landscape,lighting,parking issues,curb modification requirements,ingress and egress. Architect is completing drawings shortly. • Frank discussed review of process for replacement of Support Services Director.He provided the Commissioners current and previous job descriptions for positions and asked the Commisioners to provide him feedback. This will be brought back to the next briefing. • Dawn Twiddy presented MOU between Teamsters Local Union#252 scrivener error on holiday compensation that Consolidated Sewer and Waste Operators get additional holiday pay. • Frank discussed consideration of in-person Commission meetings. Requirements would allow County to open Commission Chambers to 5 public and 3 staff,overflow managed in lobby area where 3 attendees could be accommodated. Information for each attendee would have to be taken for contact tracing purposes. Staff concerned with meeting OPMA requirements. Commissioners agreed to continue meeting virtually and wait for Phase 3to see what that looks like. • Ross shared that the State currently does not have a Phase 3 plan. Dave Windom is part of a work group that is trying to come up with a Phase 3 Plan. • Frank shared there are two positions open for Lewis-Mason-Thurston Area Agency on Aging. Commissioners would like to interview both applicants. • Ross gave an Area Command Update. At last Thursday's vaccination clinic 1,200 2"d COVID 19 shots were given;the North Mason Wednesday clinic,870 shots were given. Mason County's distribution is well above average and the state is not sending vaccines this week. Unsure if we will have shot clinic the following week. Ross will request a letter of appreciation for volunteers working at the shot clinics. • Commissioners discussed Gorst Coalition MOU and resolution. Cmmr.Shutty stated we are investing in a lot of projects in Belfair and the resolution serves as a reminder.He is concerned about how the County is being represented as at some meetings. Cmmr.Trask feels the resolution is solid and shows the County as a team player. Cmmr.Neatherlin feels the resolution is grandstanding and has nothing to do with the Gorst MOU and he is not supportive of the resolution. Cmmr. Shutty doesn't feel the resolution is grandstanding,but rather shows the actions the Commission has taken. It was agreed to bring forward the MOU and resolution to the next meeting. There is no issue with the County logo being used. Board of Mason County Commissioners' Briefing Meeting Minutes March 8,2021 • Letter of Support to City of Shelton workforce housing. Cmmr.Shutty tabled this indefinitely because the City may be going in a different direction. • KMB Jail Study. Cmmr. Shutty asked this be brought up to see where we are at with prioritizing building a jail.Frank stated KMB is 50%complete with scope of work. Ready to schedule virtual meeting to discuss potential building sites. Frank is concerned with legislation that may change jail standards. Frank will schedule a virtual briefing meeting. • Cmmr.Shutty brought up how correspondence directed to the Commission should be handled. Issues to consider:When are emails read into the record verbatim;can items be held up to the camera during a meeting. Cmmr.Neatherlin suggested staff draft a policy for the Board to consider and Cmmr.Trask would like legal staffs position on this and see if there are guidelines from MRSC 10:40 A.M. Community Services—Dave Windom Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Michael MacSems presented a request for$1,000 to the Mason County Historical Society to purchase a wireless security system for the museum approved to move forward. • Approval of amendments for the Eviction Rent Assistance Program Grant. • Request for a full-time Plan Examiner/Building Inspector and will be budget neutral. The front desk in-take has improved and the goal is to reduce the bottle neck in the plans examine area. Currently they have 2 dedicated plan examiners,lead Building Inspector also does plans examine work. Kell and Josh are putting together expectations for the amount of time to do plan review for the various types of plans. Goal for permit issuance is at or below 3 months. Cmmr. Shutty asked about long-term retention of staffing level. Kell believes there is enough growth now and in the future to add this staff person. Commissioners support adding the staff and requested benchmarks be established. • Alex presented updates to the proposed Water Quality Program that include a 5-year sunset. The Commissioners are supportive of the proposal and there is no formal action at this time. • Dave updated the Commissioners on work he is a part of in creating a Phase 3 to the COVID restrictions. 11:00 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Request to purchase GPS fleet modules approved. • Request to post to fill GIS position approved. • Announcement that Jeremy Seymour has been selected as Road Operations Manager and permission to advertise the vacated position approved. • Reminder of public hearing for the hauling services agreement on March 16. • Staff is working with United Way for a free dump day. 11:20 A.M. Sheriffs Office Commissioners Neatherlin,Shutty and Trask attended via Zoom. • Ecology grant for litter pickup will be placed on agenda for approval. • Sole source purchase of moveable divider wall for the Sheriffs Office that will allow for physical training and classroom space. • Request to purchase blinds was approved to move forward. • Request for dash and body cameras for deputies. Undersheriff Adams believes cameras will reduce the County's liability and his recommendation is to move forward with exploring the options for cameras. There doesn't appear to be funding coming from the state. The Commissioners are supportive of cameras but want to know the total cost including staff. 11:30 A.M. WSU Extension—Dan Teuteberg Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Provided the Winter 2021 Quarterly Report. Board of Mason County Commissioners'Briefing Meeting Minutes March 8,2021 • Request to fill the 4-H Coordinator that will be vacated the end of August. Request is to increase this to a full-time position and Dan was referred to Human Resources. 11:45 A.M. Interview for Planning Advisory Committee Commissioners Neatherlin,Shutty and Trask attended via Zoom. • The applicant withdrew his application. The meeting adjourned at 11:57 a.m. Respectfully submitted, Diane Zoren, Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS R dy Nea n Sharon Trask Kevin Shutty Chair Commissioner Commissions