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HomeMy WebLinkAbout2021/03/22 - Briefing Packet Pursuant to Proclamation by the Governor 20-28.15, in-person attendance to Commission meetings is temporarily restricted. Our Commission meetings are live streamed at http://masonwebtv.com/ and we will accept public comment via email dlz@co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners'office no later than 4 p.m. the Friday before the meeting. BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of March 22, 2021 Monday - Friday 8:00 A.M. COVID-19 Coordinators Briefing* Public Works Meeting Room A 100 Public Works Way Noon WA State Association of Counties Zoom Meeting* Coronavirus Relief Funding *This is being noticed as a Special Commission Meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings Monday, March 22, 2021 Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Interviews for Lewis-Mason Thurston Area Agency on Aging Advisory Board 9:15 A.M. WSU Extension — Dan Teuteberg 9:25 A.M. Superior Court— Judge Goodell 10:00 A.M. Community Services — Dave Windom 10:10 A.M. Public Works — Loretta Swanson Utilities &Waste Management 10:30 A.M. Public Defense— Peter Jones 10:40 A.M. Support Services — Frank Pinter 11:30 A.M. Closed Session — RCW 42.30.140 (4) Labor Discussion Commissioner Discussion — as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 03/18/21 at 11:04 AM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF March 22, 2021 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. co 1854 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Daniel Goodell, Presiding Judge Amber Finlay, Judge Monty Cobb Judge DEPARTMENT: Superior Court EXT: 206 BRIEFING DATE: March 22, 2018 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Request to reorganize the administrative structure of the Superior Court. Background: The three Mason County Superior Court Judges currently exercise direct supervision over three main divisions of the Superior Court: the general Superior Court, the Therapeutic Courts and the Juvenile Court. In addition, the Judges exercise direct supervision over the Court Commissioners. The request set forth in this briefing does not relate to the supervision over Court Commissioners. A copy of the current organizational structure is attached to this Summary as"Attachment A", and incorporated by this reference. Current General Superior Court. This includes the general functions of the Superior Court (Criminal, Domestic, Juvenile, Dependency, Civil, Probate, ITA, Guardianship, Appellant, Truancy, Adoption). The current Superior Court Administrator position supervises these functions at the direction of the judges. In addition to the supervisory role, the current Superior Court Administrator position also performs the direct tasks of Court scheduling, preparing, accounting and maintaining the general budget, managing the infrastructure, IT support and other needs of the Court and facilities. The current Superior Court Administrator position supervises staff, including two Court Recorder/Judicial Assistant positions, one Court_ Recorder/Family Law Facilitator and the Therapy Court Program Manager. Current Therapeutic Courts. This includes the four Therapeutic Courts: the Veteran's Court, the Mental Health Court, the Drug Court, and the Family Recovery Court. The current Superior Court Administrator position supervises the Therapy Court Program Manager who provides administration functions for the operations of the four Therapeutic Courts. The Program Manager further supervises staff, including three Caseworkers. The Therapy Court Program Manager is also responsible for preparing, accounting and maintaining the Therapeutic Court budget. Current Juvenile Court. This includes Juvenile Court Probation and Juvenile Court Detention. The Juvenile Court Administrator administers these functions at the direction of the judges and is not supervised by the current Superior Court Administrator position. The Juvenile Court Administrator supervises the Deputy Juvenile Court Administrator who, in addition to the direct duties involving the juvenile court, further supervises staff, including Briefing Summary 3/16/2021 the Juvenile Court Program Coordinator, the Lead Probation Officer, four Probation Counselors, and the Office Technician. The Juvenile Court Administrator further manages the Juvenile Detention facility and supervises staff, including the Detention Supervisor who serves as a.lead and performs duties as a Detention Officer, along with eight other Detention Officers. In addition, the Juvenile Court Administrator supervises an Accounting Technician who accounts for and maintains the Juvenile Court budget. Proposed Changes. First Phase: The Superior Court is requesting that a change be made in the administrative structure of the Court to be considered in three phases. This request involves only the first phase. The first phase would consolidate the administration of all of the three divisions of the Superior Court under one Chief Superior Court Administrator. In addition, the first phase would result in the creation of a new position in the form of a Finance Manager to consolidate all of the financial functions of the three court divisions into one department. The new Finance Manager position would report to and be directed by the Chief Superior Court Administrator. This phase also eliminates the current Superior Court Administrator position. The change in Full Time Equivalent (FTE) positions requested is 1. A copy of the organizational structure for the First Phase is attached to this Summary as"Attachment B", and incorporated by this reference. Rationales/First Phase. Timing. Robyn Lockwood, the current Superior Court Administrator, is retiring at the end of April, 2021. This retirement required the Superior Court to address the appropriateness of maintaining the status quo of a very inefficient management structure that is ill equipped to provide the appropriate supervision of the three expanding divisions of the Superior Court. There is an urgency to deal with these issues and the retirement of Ms. Lockwood gives the Superior Court an opportunity,to address these inefficiencies and make necessary changes in order to streamline the flow of information and to centralize the administration of the three divisions under the direction of the Superior Court Judges. Finance Manager. Currently, there are several budgets managed in the various divisions of the Superior Court. There is no suggestion that these budgets should be changed. However, it is the belief of the Superior Court that there would be more efficiencies associated with having all budgets managed out of the same office as well as creating one point of contact with the BOCC and Budget Manager at the time of annual budget preparation. This will assist the Superior Court judges in meeting their management responsibilities and allow them to go to a single source in order understand the financial status and needs of the various divisions. Creating a single office will create further, efficiencies for the other budgetary functions as well, such as payroll and grant reporting/compliance. This position can further assist in the development of grant applications and build upon and enhance the recent success that the Superior Court has had in grant awards throughout its divisions. On this point, it should be further noted that with the various court programs accessing more federal grants, consolidating financial services would also allow for the development of internal expertise in handling these very time- consuming and data-driven money sources. Given the volume of financial transactions in the three divisions, the Superior Court has determined that it will be appropriate to move the Accounting Technician from the Juvenile Court division, to a position under the supervision of the Finance Manager. Briefing Summary 3/16/2021 Chief Superior Court Administrator. Currently, the management of the various divisions of the Superior Court is disjointed. There is.no single line of communication between the Superior Court judges and the various divisions. It is difficult, at best, for the judges to perform their primary roles as judicial officers and ensure that they are meeting their responsibilities to manage all of the divisions in an equal manner. A single administrative position that focuses equally on all three divisions will create a single, consistent source of information flowing to the.Superior Court judges, thereby enhancing their ability to keep informed of the ongoing functions of each division while providing for an efficient manner for them, in turn, to provide the appropriate direction. In addition, with the consolidation of the financial department, there would be one single source administrator to direct the functions of the financial department under the direction of the Superior Court Judges. Potential Changes/Second and Third Phases: Second Phase: The Superior Court recognizes that there may be a need to adjust staffing and leadership roles in the General Superior Court Division. There are multiple non- supervisory tasks currently performed by the current Superior Court Administrator, along with a new set of job responsibilities that have emerged as a result of the changes made to . functions of the Court, Post-Covid. A major component of the existing Superior Court Administrator's current job responsibilities include the financial/budgetary functions that would be transferred in phase one to the new Finance Manager position. The Superior Court believes that as a second phase, it would be best to allow the new Chief Superior Court Administrator to consider how all of these functions will best be covered by: existing staff; the Chief Superior Court Administrator; a new staff level and/or supervisory position under the direction of the Chief Superior Court Administrator; or a combination of these positions. Third Phase: The'Superior Court recognizes that the current administration of the Juvenile Court, which includes Juvenile Probation and Juvenile Detention, also needs to be addressed. However, given the current legislation pending at the State level, Senate Bill 5122 (this bill modifies the juvenile offender statutes by changing the definition of"juvenile"to mean any individual who is under the chronological age of 20, instead of 18 years), the Superior Court believes it would be premature to address any potential changes. Again, the Superior Court would look to the new Chief Superior Court Administrator to make a recommendation regarding any changes. The Superior Court believes that as a third phase, it would be best to wait to learn what, if any, changes will be made to the Juvenile Court as a result of any new legislation before addressing any administrative changes that would be appropriate under the first phase structure. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): BUDGET IMPACT: For the budget year 2021, the savings for the eliminated Superior Court Administrator position on May 1, 2021, with salary and benefits, is estimated to be $80,666.04. The annual estimated cost for the Chief Superior Court Administrator is $91, 323.83 and Superior Court Finance Manager is $67,206.29, including salary and benefits, with the positions beginning on May 1, 2021. The 2021 combined budget increase is $77,864.07 Calculated with the assistance from Human Resources. Briefing Summary 3/16/2021 PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community meetings, etc.) NA RECOMMENDED OR REQUESTED ACTION: Place on action agenda to approve the proposed reorganization of the Superior Court Administration to create, post, and fill a Chief Superior Court.Administrator, Superior Court Finance Manager, and eliminate the Superior Court Administrator position. The change in Superior Court FTE count is increased by 1 FTE. ATTACHMENTS: Attachment A, the current Superior Court Organization Chart, and Attachment B, the proposed Superior Court Organization Chart (Phase 1), proposed job descriptions, and the estimated savings and costs of the changes. Briefing Summary 3/16/2021 Legend Approved by the Board of Commissioners Direct Line of Authority Sharon Trask,Chair Date Superior Court Judges Monty Cobb Randy Neatherlin,Vice Chair Amber Finlay Dan Goodell Kevin Shutty,Commissioner Superior Court Administrator Robyn Lockwood Probation&Juvenile Services Court Commissioner Administrator Bob Sauerlender(.94 FTE-.64 Jim Madsen Superior Court&.3 Therapeutic Superior Court Services Therapeutic Court Court) Renee Cullop—Therapeutic Court Cheryl Green—Court Program Manager Recorder/Family Law Facilitator Rachell Osman—Court Case Managers Recorder/Judicial Assistant Sam Badgley Accounting/Clerical Juvenile Court Services Deputy Carolyn Putvin—Court Susan Fraisure Paula Thale—Accounting Technician Administrator Recorder/Judicial Assistant Gabrielle Cranor(.5 FTE Temporary Mike Dunn Grant Funded Position) Juvenile Detention Probation Officers Jamie gaily—Detention Lead Officer Karon Antonsen—Probation Officer Sarah Dannenberg—Probation Officer Detention Officers Madison Larsen—Probation Officer Lisa Barnes Sheena Herbert Dawn Mesojednik—Probation Officer Shannon Humphrey Lucas Marx Chris Murphy—Probation Officer Curtis Palmer Joshua Snodderly Tim Vanderwaal—Court Program Coordinator Nohea Umu John Volkert Clerical Extra Help Jennifer Wheeler—Office Technician Holly Allen Colton Bradbury Lee Jaramillo Barbara Lee 3 FTE—Superior Court Elected Officials Trevor Madison Alyx Marsh 4.64—Superior Court Administration(Includes Law Library Funding) Kevin Martinez Kyle Plamondon 3.3 FTE—Therapeutic Court Elijah Robinson Amanpreet Singh 19 FTE—Probation&Juvenile Services 29.94 Approved 2021 Budgeted FTE's Superior Court 10 Extra Help Juvenile Detention Officers Organization Chart .5 FTE Therapeutic Court Extra Help Grant Position through 2023 Extra Help Court Commissioners& Bailiffs as needed (Attachment A) Legend Approved by the Board of Commissioners Direct Line of Authority Sharon Trask,Chair Date Superior Court Judges Monty Cobb Randy Neatherlin,Vice Chair Amber Finlay Dan Goodell Kevin Shutty,Commissioner _ Chief Superior Court Administrator Court Commissioner Vacant—New Position Bob Sauerlender(.94 FTE-.64 Salary Range 42-43 Superior Court&.3 Therapeutic Court) Superior Court Services Therapeutic Court Program Superior Court Finance Probation &Juvenile Services Administrator Cheryl Green—Court Manager Manager Jim Madsen Recorder/Family Law Facilitator Renee Cullop Vacant—New Position Salary Range 40 Rachell Osman—Court Salary Range 25 Salary Range 29 Recorder/Judicial Assistant Carolyn Putvin—Court Accounting Case Managers PaulaThale—Accountin Deputy Administrator Juvenile Courts Recorder/Judicial Assistant Sam Badgley g Technician Mike Dunn Susan Fraisure Salary Range 35 Gabrielle Cranor(.5 FTE Temporary Grant Funded Position) Juvenile Probation Juvenile Detention Karon Antonsen—Probation Officer Jamie Baily—Detention Lead Officer Sarah Dannenberg—Probation Officer Madison Larsen—Probation Officer Lisa Barnes Sheena Herbert Dawn Mesojednik—Probation Officer Shannon Humphrey Lucas Marx Chris Murphy—Probation Officer Curtis Palmer Joshua Snodderly Tim Vanderwaal—Court Program Coordinator Nohea Umu John Volkert Clerical Extra Help Jennifer Wheeler—Office Technician Holly Allen Colton Bradbury 3 FTE—Superior Court Elected Officials Lee Jaramillo Barbara Lee .94 FTE—Court Commissioner Trevor Madison Alyx Marsh Kevin Martinez Kyle Plamondon 1 FTE—Superior Court Director Elijah Robinson Amanpreet Singh 3 FTE—Superior Court Services 3 FTE—Therapeutic Court Program 2 FTE—Superior Court Finance 2 FTE—Probation&Juvenile Services Administrator/DeputyAdmin Superior Court 7 FTE—Juvenile Probation Officers&Clerical r 9 FTE—Juvenile Detention Officers Organization Chart 30.94 Proposed 2021 Re-org Budgeted FTE's First Phase (Attachment B) CO POSITION DESCRIPTION Title: Chief Superior Court Administrator Department: Superior Court Affiliation: Non-Represented Supervises/Directs: Official Court Recorder/Judicial Assistants Reports to: Superior.Court Judges Official Court Recorder/Family Law Facilitator Bailiffs Therapeutic Courts/Program Manager Probation &Juvenile Services Administrator Exempt: X Non-Exempt: Superior Court Finance Manager Job Class: TBD Risk Class: 5306-07 Salary Range: According to current.Non- Represented Salary Scale JOB SUMMARY: The Superior Court Deputy manages, plans and directs the operation of Superior Court administration, as well as provides technical assistance to Superior Court Judges in planning and administering court programs; coordinating court activities through subordinate personnel; using knowledge of court and judicial department operations, goals, policies and procedures to manage and supervise the Therapeutic Courts, the general Superior Court, and the Juvenile Court, including the Juvenile Probation and Juvenile Detention; and ensuring the effective and efficient utilization of personnel, funds, materials, facilities, and time to accomplish short- term and long-range goals. CLASSIFICATION STANDARDS: The single position allocated to this classification is responsible for the direction and administration.of all non- . judicial functions of the Superior Court including, but not limited to, fiscal management, staffing, management_ of courtroom facilities, oversight and supervision of the Family Law Facilitator Program,the Therapeutic Court Programs and the Juvenile Court Programs, including the Juvenile.Probation and Juvenile Detention.. The Chief Superior Court Administrator receives general administrative direction from the Superior Court Judges. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Directs and manages the administrative work of the Court to permit the maximum allowance of Judges'time for judicial work. Manages and coordinates the activities of the Court support operations staff by participating in staff selection, planning and organizing workloads and assignments, conducting performance evaluations,,monitoring and resolving grievances and other personnel matters and providing training to employees to ensure effective delivery of services by the department. Implements policies, procedures and performance standards to assure efficient and effective departmental operation that is in compliance with state law, court rules and Superior Court goals and objectives. Reviews and analyzes existing practices and procedures to recommend improvements and changes as: .warranted. Monitors state and federal laws to ensure Court administrative operations are in compliance. Est. 3.xx.2021 Oversees the preparation and distribution of a variety of reports and documents to ensure they are accurate and timely. Supervises and coordinates the proper retention and storage of records and court documents to ensure compliance with relevant regulations and statutes. Oversees the creation, adjustments and implementations of the Court schedules to ensure accommodations are made for judge, attorney, clerk and support staff schedules. Oversees case flow management to monitor criminal and civil cases and trials; oversees the monitoring of cases and adjustments of caseloads and courtrooms; oversees the assignment and management of appeal case flow, ensuring the production of Verbatim Reports of Proceeding in a timely manner. Performs general administrative duties to assist the Judges including overseeing the preparation of Court orders. Provides liaison between Judges and the various Court support staff ensuring good working relations. Coordinates activities with other department managers, elected officials, other county departments, outside agencies and organizations. Oversees the preparation and administration of budgets forthe Superior Court, Family Law Facilitator, Family Court, Therapeutic Courts and Juvenile Court, including Juvenile Probation and Juvenile Detention, along with other Funds, including Grants and other Programs as directed by the Superior Court Judges, based on staffing and resource requirements, cost estimates, and objectives and goals. Ensures the monitoring and documentation of expenditures to maintain compliance with approved budget and staffing levels. Coordinates purchases including equipment and supplies. OTHER JOB FUNCTIONS: Analyzes and recommends improvements to existing services and operating systems of the Court. Develops and maintains systems and records that provide for proper evaluation, control and documentation of assigned operations. Generates statistical and summary reports regarding Court functions. Initiates or processes Court correspondence as required. Responds to inquiries, problems, complaints or emergencies affecting the availability or quality of services ensuring appropriate and timely resolution of a variety of situations. Performs other related duties as assigned. Regular and reliable attendance. . WORKING CONDITIONS: Duties are primarily performed in an office environment while sitting at a desk or computer terminal. Physical exertion may be required to lift boxes, equipment and supplies ranging in weight from 10-40 pounds. Work beyond the normal workday and/or weekends may be required. This position is designed "at will' under the provisions of Mason County Personnel Policies, Section 1.2 QUALIFICATIONS: The Superior Court Deputy possesses a comprehensive knowledge of the statutes and rules governing the operation of Superior Court, Therapeutic Courts and Juvenile Court, including the Juvenile Probation and Juvenile Detention programs;the ability to plan, organize and supervise personnel engaged in work requiring accuracy and attention to detail; and the ability to communicate effectively orally and in writing. Specific knowledge and ability includes, but is not limited to: Knowledge of: • Superior Court practices, principles, and procedures. • Therapeutic Court practices, principles and procedures. • Juvenile Court practices; including the Juvenile Probation and Juvenile Detention programs, principles and procedures. • Modern principles and practices of management and supervision, including personnel administration. • Legal requirements, regulations and laws applicable to Superior Court, Therapeutic Courts and Juvenile Court, including Juvenile Probation and Juvenile Detention.. • Principles and practices of governmental fiscal management, including budget preparation, expenditure control, and record keeping. Est. 3.xx.2021 Ability to: • Plan, organize_and oversee assigned work programs, including monitoring work schedules and evaluating the work of subordinates. • Analyze and evaluate operations and develop and implement corrective action to resolve problems. • Establish and maintain effective working relationships with employees, County Commissioners, judges and all other elected officials, department heads, other agencies, and the general public. • Communicate effectively, both orally and in writing, with individuals and groups regarding complex or. sensitive issues or regulations—often under stressful and high-pressure situations. • Perform accounting and budget administration functions. • Forecast, plan and implement program adjustments as required by changing conditions. • Operate office equipment, including computers. EDUCATION AND EXPERIENCE: Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. Atypical way to obtain the knowledge and abilities would be: A Bachelor's degree or greater from an accredited college or university with major course work in business, court administration, or a related field; and Six years of progressively responsible experience, including two years of supervisory experience, in a law... office or in the court system. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS: Valid Washington State driver's license Completion of core competency classes through the National Center for State Courts. If the Incumbent is not already certified, certification must be completed within one year of hire. REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment & Discrimination —Annually Smart Risk Management—Once Slip, Trip and Fall—Annually Safe Lifting Practices—Annually FEMA IS 100 and 700-Once FEMA IS-907-Active Shooter-Annually REGULAR.MONITORED DRIVER: Yes X=No Additional job specific trainings may be issued at a later date. Elected Official Signature of Approval: Date: Human Resources Signature of Approval: Date: I have read and understand the.above position description: Name: Date: Signature: Est.3=2021 ra°.' °p°k MASON COUNTY.CIVIL SERVICE COMMISSION POSITION DESCRIPTION •, . 1851 Title: Superior Court Finance Manager Department: Superior Court Affiliation: Non-Represented Reports to: Chief Superior Court Administrator Salary Range: According to current Non- Supervises/Directs: Financial Assistants- Re resented Salary Scale Risk Class: 5306-07 Job Class: 2010 Exempt X_ Non Exempt Superior Court Approval Date: Human Resources Approval Date: GENERAL DESCRIPTION An incumbent in this position serves as the Finance Manager under the direction of the Chief Superior Court Administrator for all funds within the Superior Court. This position participates in all major program management decisions having fiscal implications. This position supervises the office fiscal staff and provides financial assistance to managers. This position plans, organizes, supervises, and conducts the account, budgeting and personnel/payroll business activities for funds having a variety of complex requirements by such factors as diversity of accounts, federal, and other grant reimbursable funding. ESSENTIAL JOB FUNCTIONS (any one position may not include all duties listed, nor do the examples include all tasks that may be performed in positions of this class.) Develops and directs day-to-day fiscal operations and policies, establishing and improving procedures, forms, and systems within the framework of the budgeting, accounting and reporting system for counties as required by the Division of Municipal Corporations of the State Auditor's Office. Initiates, develops and prepares required periodic and routine fiscal reports,financial reconciliations and management analysis reports. Provides financial management guidance to staff for long-term cyclical requirements, and determines staffing requirements for special fiscal projects. Prepares the comprehensive annual financial reports for the Superior Court to ensure that the financial records comply with generally accepted accounting principles, state statutes and local policies. Responsible for maintenance and reconciliation of all accounts under the Superior Court's control. Manages and participates in the development and administration of the budget for the Superior Court and all its divisions. Provides forecasting of funds needed for staffing, equipment, materials and supplies. Directs the preparation of budgetary adjustment, as necessary. Provides periodic budget progress reports to managers. Monitors compliance, reporting to and billing to Federal, State, and local agencies for.all grant funds. Manages and oversees inter-local and contractual agreements. Provides support for and assists in the development of Grant applications, as directed. Resolves or supervises the resolution of inquiries, complaints, problems or emergencies affecting the. availability or quality of financial services. Responds to the most sensitive or complex inquiries of service Est. March 2021 complaints. Conducts performance evaluation, monitors and resolves grievances and other personnel matters and provides training/mentoring to fiscal employees to ensure effective delivery of financial services. Regular, reliable and punctual attendance. Performs related work as required. WORKING CONDITIONS Works indoors in clean, climate-controlled workspace. Required to sit for extended periods; frequently required to use hands to operate computers, office machinery and office supplies, which may require repetitive wrist and hand movement; occasionally required to stand and reach with. arms and hands. Occasionally required to climb, balance; stoop, kneel, crouch or bend. May lift or move up to 10-40 pounds. Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment. Employee is required to maintain confidentiality of information within the office. May be required to deal with irate, disgruntled individuals requiring the use of conflict management skills. Employee is frequently required to perform work in confidence and under pressure for deadlines, and is required to maintain professional composure and tact, patience and courtesy at all times.. This position is designed "at will" under the provisions of Mason County Personnel Policies, Section 1.2. QUALIFICATIONS Comprehensive Knowledge of: • Federal and state laws regarding governmental accounting procedures. • Professional accounting principles, practices and procedures. • Principles and practices of administration, including budgeting, personnel and fiscal practices. • State budgeting, accounting and reporting systems. • Data processing principles and accounting applications. • Modern supervisory practices and principles. • Grant administration and application. Ability to: • Plan, organize and oversee assigned work programs, including monitoring work schedules and evaluating the work of staff. *.Plan and evaluate operations and develop and implement.corrective action to resolve problems. • Analyze, interpret and prepare accounting reports and financial statements. • Establish and maintain effective working relationships with employees, Office managers,and the general public. • Communicate effectively, both orally and in writing. EDUCATION AND EXPERIENCE Any equivalent combination of education and experience, which provides the applicant with the knowledge, skills, and abilities,required to perform thejob. A typical way to obtain the knowledge and abilities would be: • Bachelor's degree in accounting; and • Five years progressively responsible experience, including two years supervisory experience, in governmental accounting and the Washington State Budgetary Accounting Reporting System LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Est. March 2021 • A valid Washington State Driver's License. • Maintenance of current skills and additional training, as needed. REQUIRED TRAINING FOR THIS POSITION Sexual Harassment & Discrimination —Annually Smart Risk Management—Once Slip, Trip and Fall —Annually Safe Lifting Practices —Annually FEMA IS 100 and 700—Once FEMA IS 907 Active Shooter—Annually REGULAR MONITORED DRIVER: Yes X No Additional job specific trainings may be issued at a later date. Superior Court Judge Signature of Approval: Date: Human Resources Signature of Approval: Date: I have read and understand the above position description: Employee Name: Date: Employee Signature: Est. March 2021 Superior Court Administrator Name Robyn Lockwood Salary Range 35 Salary $ 59,729.33 L&I $ 153.50 FICA $ 3,046.20 State Retirement $ 5,164.60 Medical $ 12,514.00 WA PD FMLA $ 58.42 Total $ 80,666.04 8 Months of Savings $ 80,666.04 Proposed New Chief Superior Court Superior Court Finance Positions Administrator Manager Salary Range 43 (Step ?)_ _. .: _._29 (Step 2) - Salary $ 69,091.04 $ 47,906.40 L&I $ 153.50 $ 153.50 FICA $ 3,523.64 $ 2,443.23 State Retirement $ 5,974.07 $ 4,142.31 Medical $ 12,514.00 $ 12,514.00 WA PD FMLA $ 67.57 $ 46.85 Total $ 91,323.83 $ 67,206.29 $ 158,530.12 Proposed Increase of 1 FTE for 8 months $ 77,864.07 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON.COUNTY COMMISSIONERS FROM: Daniel Goodell, Presiding Judge Amber Finlay, Judge Monty Cobb Judge DEPARTMENT: . Superior Court EXT: 206 BRIEFING DATE: March 22, 2021 PREVIOUS BRIEFING.DATES: If this is a follow=up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal [I Other= lease explain ITEM: Request for two additional Detention Officers Background: The Mason County Juvenile Detention Center operates 24 hours per day, every day of the year (24/365). The Detention Center houses juvenile residents (currently up to 17 years of age) that are being held by the Superior Court pursuant to a Court Order or Rule, typically related to Juvenile Offender matters of various degrees of seriousness. There are two operating shifts-of Detention Officers that cover every 24-hour period (6am to 6pm and 6pm to 6am). Our facility is the only facility in the State that operates with only two full-time staff(one female and one male) as its base staffing pattern for all shifts. This staffing pattern requires that one staff be locked in the control area while the other staff is by themselves on the floor with the juvenile residents. During the last several years there has been a significant increase in juveniles with numerous and considerable behavioral issues who are entering the facility and frequently there are multiple juveniles with such issues at the facility at any given time. These juveniles necessitate additional resources to manage. Over the last two years, the facility has experienced multiple incidents which are, demonstrating the need for additional staff resources, the most recent of which occurred in January, 2021. Historically, the most likely period of time for heightened juvenile interactions and incidents is during the hours of 12 pm (noon) to 12 am (midnight). : The current single-staffing on the floor puts the detention staff in a precarious situation when having to physically intervene with a juvenile who is placing him/herself in danger, or placing other juveniles in danger. The Court has concluded that this is not a safe situation for the staff, the juvenile with behavioral issues, or other juvenile residents who are bystanders. Proposal: In an effort to increase the safety of the juvenile residents and staff, the Court is proposing that two new full-time Juvenile Detention Officer positions (2 FTEs) be added to . the current staff. The two new positions will give the Detention Facility the ability to have three officers assigned as a base staffing pattern during the hours of 12 pm (noon) to 12 am Briefing Summary 3/16/2021 (midnight) on a daily basis throughout the year. The base staffing pattern for the other shift will remain the same, with only two officers assigned. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): BUDGET IMPACT: Annual cost. $80,917.00, per position, including salary and benefits (calculated at the top level of the pay scale, recognizing that the initial cost will most likely be lower, assuming that the staff that will be hired would start at the lower pay range scale) for an estimated total of$161,834.00 per year. Impact for 2021. For the budget year of 2021, with the positions beginning on April 1, 2021, the cost for each position (again at the top level of the pay scale), including salary and benefits, is calculated at $60,312.78, for an estimated combined budget impact for the 2021 year of$120,625.56. PUBLIC OUTREACH:(include any legal requirements, direct notice,website,community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Place on action agenda to approve the addition of two Juvenile Detention Officer positions (2 FTEs) ATTACHMENTS: None Briefing Summary 3/16/2021 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dan Teuteberg, Director. DEPARTMENT: WSU Extension EXT: 686 BRIEFING DATE: March 22, 2021 PREVIOUS BRIEFING DATES: March 8, 2021 If this is a follow-up briefing, please provide only new information ITEM: Amendment #1 of 2021 Washington State University Extension — Mason County"Memorandum of Agreement"Appendix A Form. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Request signature of the chair on Amendment #1 of the 2021 "Memorandum of Agreement"Appendix A between Mason County and Washington State University Extension. Amendment #1 provides additional funding for Washington State University Extension to increase 4-H Program Coordinator position from a .75 FTE to 1 FTE, effective September 1, 2021. Amendment #1 changes the 2021 "Memorandum of Agreement"Appendix A from $71,684 to $77,684. BUDGET IMPACTS: A increase of$6,000 to 2021 Mason County WSU Extension budget, requiring a 2021 budget amendment. RECOMMENDED OR REQUESTED ACTION: Recommend that the board approves to place Amendment #1 of the"Memorandum of Agreement"Appendix A between Mason County and Washington State University Extension on the action agenda for signature. ATTACHMENTS: - Amendment #1 of 2021 Appendix A, Memorandum of Agreement between Washington State University Extension and Mason County. Briefing Summary 3/16/2021 N MEMORANDUM OF AGREEMENT AMENDMENT#1 Between WASHINGTON STATE UNIVERSITY EXTENSION And Mason County APPENDIX A The following funds will be provided under this Memorandum of Agreement for the period January 1, 2021 through December 31, 2021 to provide an extension program. Federal Funds $0.00 Non-Federal Funds $77,684.00 TOTAL FUNDS $ 77,684.00 It is understood that non-Federal funds provided by the County in support of this agreement may be identified by WSU as match for Federal capacity program(Hatch Act, Smith-Lever Act, etc.)funds received by WSU to support Extension activities. Dr.Vicki McCracken Date Randy Neatherlin Date Director Chair,Mason County Commission WSU Extension Daniel G.Nordquist Date Associate Vice President Office of Research Support and Operations MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Alex Paysse DEPARTMENT: Community Services, EXT: 279 Environmental Health BRIEFING DATE: 3f r51262*' PREVIOUS BRIEFING DATES: NA If this is a follow-up briefing, please provide only new information ITEM: Onsite Sewage Advisory Committee Applications EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Two applications have been received for two upcoming vacancies (3/26/21) on the Onsite Sewage Advisory Committee (OSAC). Keith Fuller, a Mason County Realtor, has re-applied for the"Realtor" position. James Medcalf, a Licensed Septic Designer, has re-applied for the"Designer"position. Appointments would serve a 3 year term per the committee bylaws. PUBLIC OUTREACH: (Include any legal requirements, direct notice, website, community meetings, etc.) BUDGET IMPACTS: None at this time RECOMMENDED OR REQUESTED ACTION: Review of applications, process on specialty positions, approval to place on 3/23/21 action agenda. ATTACHMENTS: Applications Briefing Summary 3/10/2021 xx coal MASON COMYC.OMMISSIO RS TULTO A .9884 Alll Fax 360-427-8437 Moe 35D- 27: 67f1, xt.4 ,2749. I�or2ZG - f3 I AM SEEKING APPOINTMEItiI"i TO On-site Advisory Board NAME: Keith Fuller ADDRESS: PRONE: CITY/ZIP: VOTING PRECINCT: WORK PHONE: (OR AREA IN THEcoU.NTY YCUUVe) E-MAIL: ----------------------------------- COMMUNITY SERVICE EMPLOYMENT:(IF RETIRED,PREVIOUS EXegRJQjCgj (ACTIVITIES ORMEMSMSHIPs) COMPANY: Windermere/Himlie Inc 43 yR Mason('.n my Assoriation of Raajtnrs POSITION: Real Estate Sales COMPANY: YRS POSITION: ------------------------------------------------------------------------------------------------- In your words,what do you perceive Is the role or purpose of the Board,Committee or Council for which you are applying; Assist staff thmugh advisory rnmmittpe on CIP.CISIOr1S rPg3rdin9 nnnn-site tte sewage dismal poliCieS. What interests,,skills do you wish to offer the Board,Committee,or Council? - ng.with-uaiaa ers.���Iem.Work daily With pumpers and O&M specialists in Mason County.Also,work with Thurston and Jefferson county pumpers and septic professionals. Experience dealing With i icu situations w ere on-site septic systems are tailing. -- Please list any financial,professional, or voluntary affiliations which may influence or affect your position on this Board, (i.e.create a potential conflict of interest) -NGRe l:a:.,,.,,, Your participation is dependent upon attending ceftain trainings made available by the County during regular.business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realis cal ,ho much:time can you ive to this position? Quart, ly y Weekly Of'�i��Uss 4�azfy: Signature Dale Taaxpixtf �o MASON COUNTY COMMISSIONERS 4,11 NORTH FIFTH STREET SHELTON'WA 98584 Fax 360-42.7-8437, Voice 3eo-427-9670 Ext.419,275-4467 or 482-5269 J W54 1 AM SEEKING APPOINTMENT TO On-Site Sewage Advisory Board SAME;James Medcalf ADDRESS: PHONE: CITY/ZIP: VOTING PRECINCT: WORK PHONE: E-MAIL: (OR AREA IN'THECOUMTY vouuvE) COMMUNITY SERVICE EMPLOYMENT.• (IF RETIRED PREVIOUS EXPERIENCE) 4GfIViTIEs OR MEMBERSHIPS) COMPANY: Active Underground LLC 16 YRg currently on Advisory POSITION: Owner/Member .COMPANY: YRS POSITION: In your words,what do you perceive is the role or,purpose of the Board, Gammittee or:Coundit for which you are applying'. Help in providing knowledge and in field experiance of design,,installation:and maintenance of systems. What.interests,skills do you wish to offer the Board,Committee,or Council? Septic Design, Installation and Maintenance Please.list any financial, professional, or voluntary affiliations which may influence or affect:your position on this.Board: (i.e.create a potential.conflict.bf interest) None Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at-no cost to you.Would you be able to attend such trainings? Possible Realistically how much time:can you give to this position? a Quarter. Monthly Weekly ' W fiiic C7se on>y 3-3-2021 � oin�tmenDafc Date nature 3�Terii�cpv'�T?ate � � � � �� 0, MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING MARCH 22,2021 Briefing Items • Submittals for County Road Administration Board Request the Board authorize the Chairperson to execute documents prepared by Public Works to be submitted to the County Road Administration Board: 1) Annual Certification for 2020 2) Certification of Expenditures for Traffic Law Endorsement—2020 3) Certification of Expenditures for Fish Passage Barrier Removal—2020 Annual Certification for 2019 (County's level of compliance with pertinent laws and regulations). • Private Line Occupancy Permit for Tina Fite to install a new underground sewer transport line at 41 NE Haven Lane • 2020 Notification of final cost for county force projects over$10k Discussion Items • 2021 Annual Bridge Report Commissioner Follow-Up Items Upcoming Calendar/Action Items • Hearing extended to March 30, 2021 at 9:15am to receive public comment on the award of the Solid Waste and Recycle Materials Hauling services agreement to Mason County Garbage Company, Incorporated. Attendees: Commissioners: Public Works: Other Dept. Staff: Public: _Randy Neatherlin -Loretta Swanson _Kevin Shutty _Mike Collins _Sharon Trask _Richard Dickinson Other(list below): MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins P.E, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 22, 2021 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Mason County Public Works Annual Certification for Calendar Year 2020 EXECUTIVE SUMMARY: Public Works has completed a draft of the County Road Administration Board forms for the Annual Certification for calendar year 2020. Among those forms, the following require the Chair of the Board's signature. They are: 1) Annual Certification for - 2020 2) Certification of Expenditures for Traffic Law Enforcement— 2020 3) Certification of Expenditures for Fish Passage Barrier Removal — 2020 Once the Chair has executed these forms, Public Works will include them in the submittal to the County Road Administration Board (CRAB). RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County Commissioners execute the Annual Certification for Calendar Year 2020; Certification of Expenditures for Traffic Law Enforcement— 2020; and, Certification for Expenditures for Fish Passage Barrier Removal — 2020 to be included in the annual submittal to the County Road Administration Board by the Department of Public Works. ATTACHMENTS: 1. Draft Annual Certification — 2020 2. Draft Certification of Expenditures for Traffic Law Enforcement— 2020 3. Draft Certification of Expenditures for Fish Passage Barrier Removal - 2020 3/17/2021 about:blank Mason County Annual Certification For Calendar Year 2020 WAC 136-04 MANAGEMENT AND ADMINISTRATION A. During 2020 the County Engineer performed the duties and had the responsibilities specified in RCW 36.80.030. Yes Explanation: B. At anytime during 2020 was there a vacancy/change in the position of County Engineer?If so,were the procedures in WAC 136-12 followed? Yes Explanation: Yes.Mason County's County Road Engineer,Diane Sheesley resigned from her position January 23,2020.Dave Smith was appointed as"Acting County Engineer"by the County Board of Commissioner(Resolution 20-11,approved January 21,2020)until a permanent County Engineer was recruited.A copy of the resolution and notification letter was sent to CRAB on January 22,2020.On March 2,2020 the Board appointed Mike Collins as the new County Road Engineer(Resolution 2020-21,approved February 25,2020).A copy of the resolution,current organization Chart and notification letter was sent to CRAB on March 4,2020. C. The processing of County Road Accident Reports during 2020 complied with WAC 136-28. Yes Explanation: D. Priority Programming techniques were applied to the ranking of all potential projects on the arterial road system in 2020 per WAC 136-14-020. Yes Explanation: E. As of December 31,2020 the management of the county road department was in accordance with policies set by the county legislative authority including,but not limited to,the following specific policies required by WAC 136-50-050: *Has your agency sent the most recently adopted version to CRAB WAC 136-50-051? POLICY WAC DATE OF CURRENT VERSION Re:Organization 136-50-051 06/16/2020 Re:Personnel Practices 136-50-052 11/03/2020 Re:Complaint Handling 136-50-053 02/20/1990 Re:Work for Others 136-50-054 02/13/2018 Re:Utility Accommodation 136-50-055 11/14/2006 Re:Priority Programming 136-14-030 06/03/2004 Explanation: F. The following were submitted to CRAB in a timely manner: DOCUMENT WAC DUE DATE DATE OF ADOPTION/PREPARATION DATE SENT TO CRAB '20 Six-Year Program 136-15-050 31-DEC-19 11/05/2019 12/24/2019 '20 Annual Construction Program 136-16-040 31-DEC-19 11/05/2019 12/31/2019 '20 CAPP Program 136-300-060 31-DEC-19 12/27/2019 12/31/2019 '20 Road Fund Budget 31-DEC-19 12/20/2019 12/24/2019 '20 Maintenance Management Work Plan 136-11-040 31-DEC-19 12/26/2019 12/30/2019 &Budget '20 Road Levy 136-150-021 01-FEB-20 02/04/2020 01/31/2020 '19 Certification of Diversion and Road 136-150-022 01-APR-20 03/16/2020 03/16/2020 Fund Exp.For Traffic Law Enforcement '19 Engineer's Certification of Fish 136-150-023 01-APR-20 03/16/2020 03/16/2020 Barrier Removal Costs '19 Certification of Road Fund Exp.for 136-150-025 01-APR-20 Marine Navigation and Moorage '19 Annual Construction Report 136-16-050 01-APR-20 03/16/2020 03/20/2020 '19 CAPP Report 136-300-090 01-APR-20 03/16/2020 03/18/2020 '19 Maintenance Management 136-11-050 01-APR-20 03/12/2020 03/16/2020 Certification '19 Annual Certification 136-04-030 01-APR-20 03/16/2020 03/16/2020 '19 Road Log Update 136-60-030 01-MAY-20 04/08/2020 04/15/2020 '20 PMS Certification for CAPA 136-70-070 31-DEC-20 12/25/2020 12/30/2020 Eligibility Explanation: Certification of Road Fund Exp.for Marine Navigation and Moorage is not required for Mason County. G. Projects to which construction expenditures were charged were all on the originally adopted 2020 Annual Program or as amended per WAC 136- Yes 16-042-Attach Amendments.(If No,please attach a brief explanation.) Explanation: H. The County's construction by county forces limit for 2020 computed in accordance with RCW 36.77.065: $1,269,483.75 I. The actual expenditure for construction by county forces as reported in the 2020 Annual Const.Report: $617,578.00 J. As required by WAC 136-20-060,a written Bridge and Inspection Report for 2020 was furnished to the legislative authority on(attach a copy): 06/08/2020 4 of NBI Bridges as of December 31,2020:65 about:blank 1/1 3/17/2021 aboutbiank Mason County Reports for 2020 Digital Submittal Certification for Forms Due April 1st The documents checked below are hereby submitted from Mason County for the review and acceptance of the County Road Administration Board. 2020 RAP Certification of Diversion and Road Fund Expenditures for Traffic Law Enforcement I hereby certify that the above report is true and accurate and that I have reviewed and approved the report for submission to the County Road Administration Board in accordance with WAC 136. f, Signed: (—,14AA XJJ A Date: 7-17- Z1 County Sheriff Signed: Date: J i7 02 County Auditor Signed: Date: Chair/Executive 2020 Certification of Road Fund Expenditures for Fish Passage Barrier Removal 2020 Annual Certification I hereby certify that the Fish Passage Removal and Annual Certifications are true and accurate and that I have reviewed and approved the report for submission to the County Road Administration Board in accordance with WAC 136. Signed: Date: Chair/Executive 9 Signed:. � L!c rat �� Date: 3`/ �I County Engi��er , 2020 Coun��rrySystem Operations Report tY Y p p 2020 Annual Construction Report 2020 County Arterial Preservation Report 2020 Certification of Road Fund Expenditures for Marine Navigation and Moorage 2020 Maintenance Management Annual Certification I hereby certify that the County Ferry System Operations Report,Annual Construction Report,County Arterial Preservation Report,Marine Navigation and Moorage Certification,and Maintenance Management Certification are true and accurate and that I have reviewed,approved,and submitted said reports to the County Road Administration Board in accordance with WAC 136. Signed: Date: County Engineer about:blank 1/1 3/17/2021 about:blank Mason County 2020 CERTIFICATION OF DIVERSION AND ROAD FUND EXPENDITURES FOR TRAFFIC LAW ENFORCEMENT WAC 136-150-022 Total Road Levy_ Budgeted Road Levy revenue(as listed on the Road Levy Certification-WAC 136-150-021): $11,116,428.00 Actual Road Levy revenue produced: $10,125,645.49 Road Levy Diversion: Budgeted Road Levy Diversion(as listed on the Road Levy Certification-WAC 136-150-021): $2,160,000.00 Actual amount of Diverted Road Levy: $2,160,000.00 Was Diverted Road Levy deposited in a specific and identifiable account(RCW 36.82.040): Yes Traffic Law Enforcement Paid by Road Fund Expenditures: Budgeted cost reimbursements and/or operating transfers from the Road Fund: $0.00 Actual total amount of cost reimbursements and/or operating transfers from the Road Fund: $0.00 Total Road Portion Traffic Law Enforcement Expenditures: $2,160,000.00 Total Traffic Law Enforcement Expense(ALL COUNTY FUNDS)_ $2,095,059.16 RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes, including traffic law enforcement, as are allowed by Article H, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural Arterial Trust Account. This form must be reviewed and certified (on the "Engineer's Certification Form") by_ • County Sheriff • County Auditor OR Charter designated Chief Financial Officer • Chair,Board of County Commissioners OR County Executive aboutblank 1/1 3/16/2021 aboutblank FISH PASSAGE CERTIFICATION WAC 136-150-023 Submitting County: Mason Budget Year: 2020 Fish Passage Barrier Removal Projects Project Total Project Cost Outside of % of Total Cost(25% Allowed by Name Cost ROW WAC) Total Expenditures for Fish Passage Barrier Removal Outside County Rights-of-Way Total Annual Road Construction Budget: $4,748,790.00 X 0.005 1/2% of Total Annual Road(Limit of"Outside of Right-of-Way" expense) =$23,743.95 Total Expenditure for Fish Passage Barrier Removal Outside County Right-of-Way $0.00 RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes, including removal of barriers to fish passage and accompanying streambed and stream bank repair as specified and limited by RCW 36.82.070 , as are allowed by Article II, Section 40 of the Washington State Constitution, are eligible to receive funds from the Rural Arterial Trust Account. aboutblank 1/1 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PE, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 22, 2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information ITEM: County Force Construction Projects - 2020 Notification of Final Costs as per Chapter 36.77 RCW BACKGROUND: RCW 36.77.070 requires advertisement in County newspaper of construction projects performed by county forces over $10k before projects initializes (brief description of work and engineers estimate of cost) and after completed (similar brief description of work with true and complete cost). The annual costs of projects performed in-house are limited by a set statute. Public Works is presenting to the Board a "Notification of Final Costs" of county force construction projects completed during the previous year to meet the project completion advertising requirements. RECOMMENDED OR REQUESTED ACTION: Recommend the Board execute the "Notification of Final Cost" of County Road Construction projects completed in 2020 performed by county forces. ATTACHMENT: 1. Notification of Final Cost BY ORDER OF THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY,WASHINGTON NOTIFICATION OF FINAL COST COUNTY ROAD CONSTRUCTION—2020 BE IT HEREBY ORDERED,that the undersigned Board of County Commissioners of Mason County,Washington,gives official notification in conformance to RCW 36.77.070 of the actual construction expenditures for county force construction projects in Mason County for year 2020 where the estimated cost of the work exceeds$10,000. CRP NO. COUNTY ROAD NAME COUNTY FORCES PROJECT TOTAL DATE 2014 Deegan Rd.W $362,334. $413,364. 12/31/20 Culvert Replacement 2015 Shelton Valley Rd. $255,244. $312,640. 12/31/20 Culvert Replacement * Total County Forces Expenditures: $617,578.00 *The preliminary cost estimate,covering the above-named project(s)was formerly ordered on the indicated days,as provided by RCW 36.77.070. **This figure satisfies the requirement of RCW 36.77.065.Mason County's 2020 County Forces Construction limit was$1,269.483.75. DATED this day of 2021. BOARD OF COMMISSIONERS CERTIFIED BY: MASON COUNTY,WASHINGTON MIKE COLLINS,PE County Engineer RANDY NEATHERLIN,Chair ATTEST: KEVIN SHUTTY,Vice Chair MCKENZIE SMITH,Clerk of the Board SHARON TRASK,Commissioner APPROVE AS TO FORM TIM WHITEHEAD,Chief DPA cc: Commissioners Finance JOURNAL: Publ.lu 4/1/2021(Bill: Mason County Dept.of Public Works) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins RE, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 22, 2021 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources X Legal ❑ Other— please explain ITEM: Private Line Occupancy Permit EXECUTIVE SUMMARY: Tina Fite haves applied for a Private Line Occupancy Permit to install a new underground sewer transport line. This permit will include running a septic transport line to her new drain field on an upland property she owns. The home owner's property is located at 41 NE Haven Lane parcel number (22330-50- 00077) the benefiting parcel, and parcel number22330-50-00346. The permit will cover the running a new septic transport line that will run under Haven Lane and NE Rhododendron Blvd (see attached map). BUDGET IMPACT: No budget impacts. An application fee of $200 has been paid to process the proposed Private Line Occupancy Permit. PUBLIC OUTREACH: N/A RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve the Private Line Occupancy Permit granting permission to run the utility lines under and across NE Haven lane and NE Rhododendron Blvd. for address 41 NE Haven Lane, parcel number 22330-50-00077. Attachments: 1. PLO 2. Vicinity Map IN THE MATTER OF THE APPLICATION OF Tina Fite FOR A PRIVATE LINE UTILITY OCCUPANCY PERMIT TO CONSTRUCT, OPERATE, AND MAINTAIN Septic Transport Line ALONG AND UNDER NE Haven LN and NE Rhododendron Blvd, A COUNTY MAINTAINED ROAD LOCATED IN MASON COUNTY,WASHINGTON Application of Tina Fite with principal residence located at 8410 182"d Ave E Bonney Lake WA,by and through Tina Fite,for a private line utility occupancy permit to construct, operate and maintain a private waterline under county roads and highways in Mason County, Washington, as set forth in attached Exhibit "A", having come before the County Commissioners of Mason County,Washington during a regularly scheduled public meeting,on the 30d' day of March, 2021, and that it is in the public interest to allow the private line utility occupancy permit herein granted; NOW THEREFORE, IT IS ORDERED that a non-exclusive private line utility occupancy permit be, and the same is hereby given and granted to operator, and its successors and assigns, hereinafter referred to as the "Permittee", for a period commencing from and after the date of the entry of this order for the purposes, at the location(s), and upon the express terms and conditions as described herein, and terminating as provided herein. I. DEFINITIONS For the purposes of this private line utility occupancy permit, terms, phrases, words, and their derivations not defined herein that are defined in Title 12 of the Mason County Code or the Manual on Accommodating Utilities in the Mason County Right-of-Way published by the County Engineer(the"Manual"), shall have the same meaning or be interpreted as provided in Title 12 of the Mason County Code or the Manual. Words not defined here, in Title 12 of the Mason County Code or the Manual shall have their ordinary meaning. A reference to Title 12 of the Mason County Code or the Manual refers to the same as may be amended, revised, updated,re-enacted or re-codified from time to time. II. GRANT The County of Mason(hereafter the"County")hereby grants to the Permittee a non-exclusive private line utility occupancy permit(hereinafter"Permit")which, once it becomes effective shall authorize the Permittee to enter upon the road rights-of-way located within the Permit Area for the purpose of maintaining,repairing,replacing,which grant shall be limited to the following described purpose(s):Septic transport Line running along and under Haven Lane and Rhododendron Blvd. 1 i Such grant is subject to and must be exercised in strict accordance with and subject to this Permit, Title 12 of the Mason County Code, the Manual and all applicable laws, rules,regulations and ordinances. Permittee's exercise of any rights granted pursuant to the Permit is subject to the exercise of the County's police powers, and other regulatory powers as it may have or obtain in the future. No rights shall pass to the Permittee by implication. This Permit does not include permission to enter into or upon the road rights-of-way for any purposes others than the purposes expressly described herein. Permittee has a duty to notify the County of any change in use or condition of the utility facilities that may affect the status of the utility facilities as (a) private line(s) or the impact of the utility facilities upon the road rights-of-way. III. UTILITY PERMIT REQUIRED Permittee shall not commence or perform work to install, construct, maintain repair, replace adjust, connect,disconnect,rebuild,or relocate its utility facilities within the road rights-of-way (hereafter collectively or individually the "Work"), without first applying for, paying all associated fees, and obtaining a utility permit as required pursuant to Title 12 of the Mason County Code. In any utility permit so issued, the County may impose, as a condition of the granting the utility permit,such conditions and regulations as maybe necessary for the protection, preservation and management of the road rights-of-way, including,by way of example and not limitation, for the purpose of protecting any structures in the road rights-of-way, maintaining proper distance from other utilities,ensuring the proper restoration of such road rights-of-way and structures,and for the protection of the County and the public and the continuity of pedestrian and vehicular traffic. Permittee shall first file with the County Engineer its application for a utility permit to do such Work together with plans and specifications showing at a minimum: A. The position, depth and location of all such utility facilities sought to be constructed, laid, installed or erected at that time, showing their relative position to existing county roads, rights-of-way or other county property upon plans drawn to scale,hereinafter collectively referred to as the"map of definite location; B. The class and type of material and equipment to be used, manner of excavation, construction, installation, backfill, erection of temporary structures, erection of permanent structures, traffic control, traffic turnouts and road obstructions; C. The manner in which the utility facility is to be installed; D. Measures to be taken to preserve safe and free flow of traffic; E. Structural integrity of the roadway,bridge, or other structure; F. Specifications for the restoration of the county road, right-of-way or other county property in the event that the road right of way will be disturbed by the Work; and 2 i G. Provision for ease of future road maintenance and appearance of the roadway. Provision shall be made for known or planned expansion of the utility facilities,particularly those located underground or attached to bridges or other structures within the road right-of-way. The location,alignment and depth of the utility facilities shall conform with said map of definite location, except in instances in which deviation may be allowed thereafter in writing by the County Engineer pursuant to application by Permittee. All such Work shall be subject to the approval of and shall pass the inspection of the County Engineer. The Permittee shall pay all costs of and expenses incurred utility permits. IV. count of inspection and approval of such work on a granting the said ut IV. RESTORATION OF ROAD RIGHT OF WAY In any Work which disturbs or causes damage to the road rights-of-way subject to this Permit, public or private property,the Permittee shall at its own expense and with all convenient speed, complete the work to repair and restore the county road right-of-way, or the public or private property so disturbed or damaged,and leave the same in as good or better condition as before the Work was commenced, to the reasonable satisfaction of the County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination,inspection and approval of such restoration or repair. The County Commissioners and/or County Engineer may at any time do,order or have done any and all work that they consider necessary to restore to a safe condition such County road right-of- way or other County property left by the Permittee or its agents in a condition dangerous to life or property, and the Permittee,upon demand, shall pay to the County all costs of such work. V. PERMITTEE WORK IN RIGHT OF WAY Permittee expressly agrees and understands that,with regard to Work within the road rights-of- way: A. All of Permittee's utility facilities and Work within the road rights-of-way or other County property shall be performed in compliance with the provisions of Title 12 MCC, the Manual,the administrative regulations adopted by the County Engineer,other County-established requirements for placement of utility facilities in road rights-of-way, including the specific location of utility facilities in the road rights-of-way, and all applicable laws,rules,regulations and ordinances; B. In preparing plans and specifications for the Work the Permittee shall use the Manual. Prior to commencement of any Work,Permittee shall submit such plans and specifications to the County Engineer for review and approval together with the adequate exhibit depicting the existing or proposed location of the utility facility in relation to the road, including right-of-way or 3 easement lines; relationship to currently planned road revisions, if applicable; and all locations and situations for which deviations in depth of cover (including the proposed method of protection) or other locational standards that are anticipated; C. All Work subject to this Permit shall be done in such a manner as not to interfere, other than in ways approved by the County,with the construction,operation and maintenance of other utilities, public or private, drains, drainage ditches and structures, irrigation ditches and structures,located therein,nor with the grading or improvements of such County roads,rights-of- way or other County property; D. The owners and operators of all utility facilities (public or private) installed in the Permit Area or other county property prior in time to the utility facilities of the Permittee, shall have preference as to the alignment and location of such utilities so installed with respect to the Permittee. Such preference shall continue in the event of the necessity of relocating or changing the grade of any such county road or right-of-way; E. Permittee shall perform the Work and operate its utility facilities in a manner that minimizes interference with the use of the road rights-of-wayby others,including others that may be installing utility facilities; and F. The County may require that Permittee's utility facilities be installed at a particular time, at a specific place, or in a particular manner as a condition of access to a particular road or road right-of-way; may deny access if a Permittee is not willing to comply with the County's requirements; and may remove, or require removal of, any utility facility that is not installed in compliance with the requirements established by the County, or which is installed without prior County approval of the time,place,or manner of installation and charge the Permittee for all the costs associated with removal; and may require Permittee to cooperate with others to minimize adverse impacts on the road and road rights-of-way through joint trenching and other arrangements. G. The County may inspect the utility facilities at any time reasonable under the circumstances to ensure compliance with this Permit and applicable law,including to ensure that the private line utility facilities are constructed and maintained in a safe condition. If an unsafe condition is found to exist, the County, in addition to taking any other action permitted under applicable law,may order the Permittee,in writing,to make the necessary repairs and alterations specified therein forthwith to correct the unsafe condition on a time-table established by the County which is reasonable in light of the unsafe condition. The County has the right to correct, inspect,administer,and repair the unsafe condition if the Licensee fails to do so,and to charge the Permittee therefor. The right of the County to conduct such inspections and order or make repairs shall not be construed to create an obligation therefore, and such obligation to construct and maintain its utility facilities in a safe condition shall at all times remain the sole obligation of the Permittee. 4 H. When required by the County,Permittee shall make information available to the public regarding any Work involving the ongoing installation, construction, adjustment, relocation, repair or maintenance of its utility facilities sufficient to show (1) the nature of the work being performed;(2) where it is being performed;(3) its estimated completion date;and(4)progress to completion. I. PERMITTEE IS PLACED ON NOTICE THAT FIBER OPTIC COMMUNICATIONS, POWER, CONTROL SYSTEMS, OTHER TYPES OF CABLES AND PIPELINES MAY BE BURIED ON THE RIGHT OF WAY. Before beginning any underground work,Permittee will contact the appropriate personnel to have such facilities located and make arrangements as to protective measures that must be adhered to prior to the commencement of any work within the road and road rights-of-way. In addition to the liability terms elsewhere in this Agreement, Permittee shall indemnify and hold the County and its elected and appointed officers,employees and agents harmless against and from all cost, liability, and expense whatsoever (including, without limitation, attorney's fees and court costs and expenses) arising out of or in any way contributed to by any act or omission of Permittee,its contractor, agents and/or employees,that cause or in any way or degree contribute to(1) any damage to or destruction of any such facilities by Permittee, and/or its contractor, agents and/or employees, on the County's property, (2) any injury to or death of any person employed by or on behalf of any entity, and/or its contractor, agents and/or employees, on the road rights-of-way, and/or(3) any claim or cause of action for alleged loss of profits or revenue,or loss of service,by a customer or user of services or products of such company(ies). J. Permittee shall continuously be a member of the State of Washington one number locator service under RCW 19.122, or an approved equivalent, and shall comply with all such applicable rules and regulations. K. Except in the event of emergency as described below,Permittee and its agents may not enter upon the permit area to perform work for which a utility permit is required, unless and except upon two-business days notice to the County Engineer. L. In the event of an emergency involving the threat of imminent harm to persons or property, and for purposes of taking immediate corrective action, Permittee and its agents may enter the Permit Area without advance notice to the County as long as such entry is for the sole purpose of addressing the emergency; provided however, that if any entry for such purposes would require issuance of a utility permit,Permittee shall give the County verbal or telephonic notice of the places where and the manner in which entry is required prior to such entry,promptly followed by written notice. In all cases,notice to the County shall be given as far in advance as practical prior to entry or as soon as practicable after entry upon the road right-of-way. M. Permittee shall promptly reimburse the County for its reasonable and direct costs incurred in responding to an emergency that is caused, created by or attributable to the presence, construction,maintenance,repair,or operation of Permittee's utility facilities in the road rights- of-way. 5 N. If, during any Work, Permittee or its agents discover scientific or historic artifacts, Permittee or its agents shall immediately notify the County of said discovery and shall protect such artifacts in a manner as specified by the County. Any such artifact shall be the property of the County if the County wishes to own it. VI. PROTECTION OF PUBLIC All Work done under this Permit shall be done in a thorough and workman-like manner. In the performance of any Work,including without limitation,the opening of trenches and the tunneling under county roads,right-of way or other county property,the Permittee shall leave such trenches, ditches and tunnels in such a way as to interfere as little as possible with public travel and shall take all due and necessary precautions to guard the same,so that damage or injury shall not occur or arise by reason of such Work;and where any of such trenches,ditches and tunnels are left open at night, the Permittee shall place warning lights, barricades and other appropriate protective devices at such a position as to give adequate warning of such Work. The Permittee shall.be liable for any injury to person or persons or damage to property sustained arising out of its carelessness or neglect,or through any failure or neglect to properly guard or give warning of any trenches, ditches or tunnels dug or maintained by the Permittee. VII. POLICE POWERS The County,in granting this Permit,does not waive any rights which it now has or may hereafter acquire with respect to county roads,rights-of-way or other county property and this Permit shall not be construed to deprive the county of any powers,rights or privileges which it now has or may hereafter acquire to regulate the use of and to control the county roads, right-of-way and other county property covered by this Permit. The County retains the right to administer and regulate activities of the Permittee up to the fullest extent of the law. The failure to reserve a particular right to regulate, or reference a particular regulation, shall not be interpreted by negative implication or otherwise to prevent the application of a regulation to the Permittee. VIII. RELOCATION Permittee shall, in the course of any Work, comply with the following requirements: A. The Permittee shall,by a time specified by the County,protect, support,temporarily disconnect,relocate,or remove any of its utility facilities when required by the County by reason of traffic conditions; public safety; road right-of-way construction; road right-of-way repair (including resurfacing or widening);change of road right-of-way grade;construction,installation, or repair of County-owned sewers, drains, water pipes, power lines, signal lines, tracks, communications system,other public work,public facility,or improvement of any government- owned utility; road right-of-way vacation; or for any other purpose where the County work involved would be aided by the removal or relocation of the utility facilities. Collectively, such matters are referred to below as the "public work." 6 Permittee acknowledges and understands that any delay by Permittee in performing the above described work may delay, hinder, or interfere with the work performed by the County and its contractors and subcontractors done in furtherance of such Public Work and result in damage to the County,including but not limited to,delay claims. Permittee shall cooperate with the County and its contractors and subcontractors to coordinate such Permittee work to accommodate the Public Work project and project schedules to avoid delay,hindrance of, or interference with the Public Work. The County shall make available to the Permittee a copy of the Six Year Transportation Program and the County's annual construction program after adoption each year. It is anticipated these programs will aid the Permittee in planning construction programs. B. Permittee has a duty to protect its utility facilities from work performed by the County within the road rights-of-way. The rights granted to the Permittee herein do not preclude the County,its employees,contractors,subcontractors,and agents from blasting,grading,excavating, or doing other necessary road work contiguous to Permittee's utility facilities;providing that,the Permittee shall be given a minimum of forty-eight(48)hours notice of said blasting or other work in order that the Permittee may protect its utility facilities. C. In the event of an emergency, or where the utility facility creates or is contributing to an imminent danger to health, safety, or property,the County may protect, support,temporarily disconnect, remove, or relocate any or all parts of the utility facility without prior notice, and charge the Permittee for costs incurred. D. If any Person that is authorized to place facilities in the road right of way requests the Pernittee to protect, support,temporarily disconnect,remove, or relocate the Permittee's utility facilities to accommodate the construction, operation, or repair of the facilities of such other person, the Permittee shall, after 30 days' advance written notice, take action to effect the necessary changes requested; provided that, if such project is related to or competes with Permittee's service,or if the effect of such changes would be to permanently deprive Penn ittee of the beneficial enjoyment of this Permit for its intended purposes through interference with the operation of Permittee's utility facilities or otherwise,Permittee shall not be required to relocate its utility facilities. Unless the matter is governed by a valid contract or a state or federal law or regulation, or unless the Permittee's utility facilities were not properly installed,the reasonable cost of the same shall be borne by the Person requesting the protection, support, temporary disconnection,removal, or relocation at no charge to the County, even if the County makes the request for such action. E. The Permittee shall, on the request of any person holding a valid permit issued by a governmental authority,temporarily raise or lower its wires to permit the moving of buildings or other objects. The expense of such temporary removal or raising or lowering of wires shall be paid by the person requesting the same. 7 The County of Mason will accept liability for direct and actual damages to said Permittee that are the result of the negligence of Mason County, its trustees, officers, employees, contractors, subcontractors or agents while performing County improvement or Public Works projects enumerated in Section VIII,paragraph B. Direct and actual damages are specifically limited to physical damage to properly installed and located infrastructure of the Permittee and the cost to repair such physical damage. Mason County retains the right to assert all applicable defenses in the event of a dispute including contributory_negligence on the part_of the Permittee. Mason County shall in no way be liable for incidental damages claimed to arise from such actions. All Work to be performed by the Pennittee under this section shall pass the inspection of the County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination, inspection and approval of such work. IX. PRESERVATION OF MONUMENTS/MARKERS Before any Work is performed under this permit which may affect any existing monuments or markers of any nature relating to subdivisions,plats, roads and all other surveys, the Permittee shall reference all such monuments and markers. The reference points shall be so located that they will not be disturbed during the Permittee's Work and operations under this Permit. The method of referencing these monuments or other points to be referenced shall be approved by the County Engineer. The replacement of all such monuments or markers disturbed during construction shall be made as expeditiously as conditions permit in accordance with RCW 58.24 and WAC 332-120, and as directed by the County Engineer. The cost of monuments or other markers lost, destroyed, or disturbed, and the expense of replacement by approved monuments shall be borne by the Permittee. A complete set of reference notes for monument and other ties shall be filed with the office of the Mason County Engineer. X. VACATION OF ROAD RIGHT-OF-WAY If at any time the County shall vacate any County road or right-of-way or other County Property which is subject to rights granted by this Permit and said vacation shall be for the purpose of acquiring the fee or other property interest in said road or right-of-way for the use of the County, in either its proprietary or governmental capacity, then the Board of Mason County Commissioners may,at its option,and by giving thirty(30)days written notice to the Permittee, terminate this Permit with reference to such county road right-of-way or other Countyproperty so vacated, and the County of Mason shall not be liable for any damages or loss to the Permittee by reason of such termination. It has been the practice of Mason County to reserve easements for utilities at the time of road vacation,and will continue to be the practice until such time the Board of Mason County Commissioners direct a change of practice. 8 XI. FINANCIAL SECURITY A. Insurance It is intended that the following insurance requirements shall apply to the person performing the Work in the road right-of-way. Permittee and Permittee's contractors shall not perform or cause to be performed any Work, unless and until Permittee (to the extent Permittee performs any of the Work in the road right-of-way) or its contractors (to the extent Permittee's contractor performs any of the Work in the road right-of-way)provide certificates of insurance evidencing that Permittee or Permittee's contractors are in compliance with the following requirements, including,maintaining insurance in at least in the following amounts: 1.COMMERCIAL GENERAL LIABILITY insurance to cover liability,bodily injury,and property damage. The Commercial General Liability insurance shall be written on an occurrence basis, with an aggregate limit location endorsement for the Permit Area, and shall provide coverage for any and all costs,including defense costs,and losses and damages resulting from personal injury,bodily injury and death,property damage,products liability and completed operations arising out of the Work. Coverage must be written with the following limits of liability: Bodily and Personal Injury&Property Damage $ 1,000,000 per Occurrence $ 2,000,000 aggregate 2 WORKERS' COMPENSATION insurance shall be maintained by Permittee's contractor to comply with statutory limits for all employees, and in the case any work is sublet, the contractor shall require its subcontractors similarly to provide workers' compensation insurance for all the employees. 3.COMPREHENSIVE AUTO LIABILITY insurance shall include owned,hired, and non-owned vehicles on an occurrence basis with coverage of at least $500,000 per occurrence. The required'insurance shall be maintained from the time that Work in the road right-of-way commences until the Work is complete and the utility permit issued for said Work has been released by the County Engineer, or his or her designee. If the Permittee or its contractors and subcontractors do not have the required insurance, the County may require such entities to stop operations until the insurance is obtained and approved. Permittee shall, or shall cause its contractors to, file with the application for a utility permit, certificates of insurance reflecting evidence of the required insurance in a form and content approved by the County's Risk Manager. All coverage shall be listed on one certificate with the same expiration dates. 9 The certificates shall contain a provision that coverages afforded under these policies will not be canceled until at least 30 days'prior written notice has been given to the County. In the event that the insurance certificate provided indicates that the insurance shall terminate or lapse during the period of the Work, then, in that event, the Permittee shall furnish, at least 30 days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverage has been or will be obtained prior to any such lapse or termination during the balance of the period of the Permit. The County reserves the right, during the term of the Permit, to require any other insurance coverage or adjust the policy limits as it deems reasonably necessary utilizing sound risk management practices and principals based upon the loss exposures. Each insurance policy required pursuant to this Permit shall be primary and non-contributing as respects any coverage maintained by the County and shall include an endorsement reflecting the same. Any other coverage maintained by County shall be excess of this coverage herein defined as primary and shall not contribute with it. The certificate of insurance must reflect that the above wording is included in all such policies. Each insurance policy obtained pursuant to this Permit shall be issued by financially sound insurers who may lawfully do business in the State of Washington with a financial rating at all times during coverage of no less than rating of"A" and a class of"X" or better in the latest edition of`Best's Key Rating Guide"published by A.M.Best Company, or such other financial rating or rating guide approved in writing by the County's risk manager. In the event that at any time during coverage,the insurer does not meet the foregoing standards,Permittee shall give or shall cause its contractors to give prompt notice to the County and shall seek coverage from an insurer that meets the foregoing standards. The County reserves the right to change the rating or the rating guide depending upon the changed risks or availability of other suitable and reliable rating guides. Comprehensive general liability insurance policies and coverage obtained pursuant to this Permit shall include an endorsement(standard ISO form CG 24-17)deleting all exclusions for work or incidents occurring within any distance from a railroad track or railroad property,or on,over,or under a railroad track. Insurance policies required pursuant to this Permit shall have no non-standard exclusions unless approved of by the County Risk Manager or designee. Commercial general liability insurance policies obtained pursuant to this Permit shall name the County as an additional insured without limitation,pursuant to an endorsement approved of by the County's Risk Manager or designee. Permittee or Permittee's Contractors' insurers, through policy endorsement, shall waive their rights of subrogation against the County for all claims and suits. The certificate of insurance must reflect this waiver of subrogation rights endorsement. 10 must reflect this waiver of subrogation rights endorsement. B. Contractor Bond. All contractors performing Work on behalf of Permittee shall be licensed and bonded. C. Limitation of Liability. to the fullest extent permitted by law, permittee shall, and shall cause its contractor(s) only as to subsection (9)below, to release, indemnify, defend and hold harmless the county and the county's legal representatives,officers(elected or appointed), employees and agents (collectively, "indemnitees") for, from and against any and all claims, liabilities, fines, penalties, costs, damages, losses, liens, causes of action, suits, demands, judgments and expenses (including, without limitation, court costs, attorneys' fees, and costs of investigation,removal and remediation and governmental oversight costs), environmental or otherwise(collectively"liabilities")of any nature,kind, or description, of any person or entity, directly or indirectly, arising out of,resulting from, or related to (in whole or in part): 1. this permit; 2. any rights or interests granted pursuant to this permit; 3. permittee's occupation and use of the road right of way; 4. permittee's operation of its utility facilities; 5. the presence of utility facilities within the right of way; 6. the environmental condition and status of the road right-of-way caused by, aggravated by, or contributed to, in whole or in part,by permittee or its agents; or 7. the acts,errors, or omissions of third parties when arising out of the,installation, construction, adjustment, relocation,replacement,removal, or maintenance of such third-party utility facilities within the road rights-of-way when such work is performed under authority of the operator's utility permit or at the direction or under the control of the operator; or 8. any act or omission of permittee or permittee's agents; or 9. any act or omission of contractor or its employees, agents, or subcontractors when arising out of the work. Even if such liabilities arise from or are attributed to,in whole or in part, any negligence of any indemnitee. The only liabilities with respect to which permittee's obligation to indemnify the indemnitees does not apply are liabilities to the extent proximately caused by the sole negligence or intentional misconduct of an indemnitee or for liabilities that by law the indemnitees cannot be indemnified for. 11 Upon written notice from the county, permittee agrees to assume the defense of any lawsuit or other proceeding brought against any indemnitee by any entity,relating to any matter covered by this permit for which permittee has an obligation to assume liability for and/or save and hold harmless any indemnitee. Permittee shall pay all costs incident to such defense,including,but not limited to,attorneys'fees,investigators'fees,litigation and appeal expenses,settlement payments and amounts paid in satisfaction of judgments. Permittee will fully satisfy said judgment within ninety (90) days after said suit or action shall have finally been determined if determined adversely to mason county. upon the permittee's failure to satisfy said judgment within the ninety (90)day period,this permit shall at once cease and terminate and the county of mason shall have a lien upon permittee's utility facilities and all other facilities used in the construction, operation and maintenance of the permittee's utility system which may be enforced against the property for the full amount of any such judgment so taken against any of the indemnitees Acceptance by the County of any Work performed by the Permittee at the time of completion shall not be grounds for avoidance of this covenant. XII. PERMIT NONEXCLUSIVE This Permit shall not be deemed to be an exclusive Permit. It shall in no manner prohibit the County of Mason from granting rights to other utilities under,along,across,over and upon any of the County roads, rights-of-way or other County property subject to this Permit and shall in no way prevent or prohibit the County of Mason from constructing, altering,maintaining or using any of said roads rights-of-way,drainage structures or facilities,irrigation structures or facilities, or any other county property or affect its jurisdiction over them or any part of them with full power to make all necessary changes, relocations, repairs, maintenance, etc., the same as the County may deem fit. XIII. SUCCESSORS AND ASSIGNS All the provisions, conditions, regulations and requirements herein contained shall be binding upon the successors and assigns of the Permittee and all privileges,as well as all obligations and liability of the Permittee, shall inure to its successors and assigns equally as if they were specifically mentioned wherever the Permittee is mentioned. Any reference in this Permit to a specifically named party shall be deemed to apply to any successor,heir,administrator,executor or assign of such party who has acquired its interest in compliance with the terms of this Permit or under law. XIV. TRANSFER/ASSIGNMENT Permittee may assign or transfer this Permit by contacting the County of Mason to obtain an Assignment Agreement. The Agreement must be signed and delivered back to the County of Mason. Assignees shall thereafter be responsible for all obligations of Permittee with respect to the Permit and guaranteeing performance under the terms and conditions of the Permit and that transferee will be bound by all the conditions of the Permit and will assume all the obligations of its predecessor. Such an assignment shall relieve the Permittee of any further obligations under 12 the Permit, including any obligations not fulfilled by Permittee's assignee; provided that, the assignment shall not in any respect relieve the Permittee, or any of its successors in interest, of responsibility for acts or omissions,known or unknown,or the consequences thereof,which acts or omissions occur prior to the time of the assignment. No Permit may be assigned or transferred without filing or establishing with the county the insurance certificates, security fund and performance bond as maybe required pursuant to this Permit. XV. ANNEXATION Whenever any of the County road rights-of-way or other county property as designated in this Permit,by reason of the subsequent incorporation of any town or city,or extension of the limits of any town or city, shall fall within the city or town limits; then, except to the extent allowed by law,this Permit shall terminate in respect to the said roads,rights-of-way or other countyproperty so included with city or town limits;but this Permit shall continue in force and effect to all county road rights-of-way or other county property not so included in city or town limits. XVI. TERM/TERMINATION/REMEDIES A. Term. This Permit shall commence upon acceptance by the Permittee as provided at Section XVIII herein and continue in PERPETUITY until terminated or otherwise superseded by a subsequent franchise, private line utility occupancy permit, master road use permit or other agreement of the Parties. In the event that it is determined by a court of competent jurisdiction that, as a matter or law,the term provided for herein is unlawful, this Permit shall be deemed to have a term for the maximum period allowed by law, and if no such maximum period is readily and easily capable of being identified, for a term of not longer than fifty(50) years. B. Termination by County. Permittee has elected to obtain a Permit in lieu of a franchise agreement. Permittee understands and agrees that, unlike a franchise, this Permit may be terminated by the County with or without cause. This means that the County is not required to have or provide a reason for the termination and that the County may terminate this Permit in its sole discretion without penalty to the County and regardless of whether or not Permittee is or is not in default; provided that, the County may not terminate this Permit for a reason that is unlawful. The Parties agree that the only condition of termination by the County of this Permit is that the County must give.not less than ninety (90) days written notice to the Permittee of termination. The County Engineer is authorized to exercise the right of the County to terminate this Permit. C. Termination upon Transfer/Assignment/Conveyance. This Permit shall automatically terminate upon: (1) assignment of the Permit without the prior written consent of the County in substantially the form of an Assignment Agreement (obtained by request), (2) transfer of the utility facilities located with the Permit Area without prior written notice to the County and mutual acceptance of an assignment of the Permit,(3)conveyance of the real property or anypart thereof benefited by the installation and operation of the utility facilities without prior written notice to the County and mutual acceptance of an assignment of the Permit, or (4) use of the 13 utility facilities for the benefit of persons other than the owner/operator in a manner that no longer constitutes a de-minimis use of the road right-of-way. D. Termination upon Removal of Utility Facilities. This Permit and all of the rights, duties and obligations contained herein, shall terminate upon removal of all Permittee utility facilities from the road right-of-way or abandonment and de-commissioning in place to the reasonable satisfaction of and in the manner approved by the County Engineer and restoration of the road right-of way to the satisfaction of the County Engineer. E. Effect of Termination. On or before the effective date of termination or as otherwise mutually agreed to by the Parties,Permittee shall remove its utility facilities from the road rights- of-way and restore the road rights-of-way to the reasonable satisfaction of the County Engineer. In lieu of removal, the County Engineer may authorize abandonment in place and de- commissioning of the utility facilities in the manner approved by and to the reasonable satisfaction of the County Engineer. In the event that the Permittee fails to timely and completely perform such work,the County may perform or complete such work at the cost of the Permittee and Permittee shall be obligated to reimburse the County for such work within 30 days of invoice by the County. F. Remedies. In addition to the right of the County to terminate this Permit,the County has the right to exercise any and all of the following remedies, singly or in combination, in the event of Default. "Default"shall mean any failure of Permittee or its agents to keep,observe or perform any of Permittee's or its agent's duties or obligations under this Permit: 1. Damages. Permittee shall be liable for any and all damages incurred by County. 2. Specific Performance. County shall be entitled to specific performance of each and every obligation of Permittee under this Permit without any requirement to prove or establish that County does not have an adequate remedy at law. Permittee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Permittee's commission of an Event of Default hereunder. 3. Injunction. County shall be entitled to restrain, by injunction, the actual or threatened commission or attempt of an Event of Default and to obtain a judgment or order specifically prohibiting a violation or breach of this Permit agreement without, in either case, being required to prove or establish that County does not have an adequate remedy at law. Permittee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Permittee's commission of an Event of Default hereunder. 4. Alternative Remedies. Neither the existence of other remedies identified in this Permit nor the exercise thereof shall be deemed to bar or otherwise limit the right of the County to commence an action for equitable or other relief and/or proceed against Permittee and any guarantor for all direct monetary damages, costs and expenses arising from the Default and to recover all such damages,costs and expenses,including reasonable attorneys'fees.Remedies are 14 cumulative; the exercise of one shall not foreclose the exercise of others. XVII. SUBSEQUENT ACTION The County reserves for itself the right at any time upon ninety(90) days written notice to the Permittee, to so change, amend, modify or amplify any of the provisions or conditions herein enumerated to conform to any state statute or county regulation, relating to the public welfare, health, safety or highway regulation, as may hereafter be enacted, adopted or promulgated. XVHI. ACCEPTANCE Permittee shall execute and return to County a signed acceptance of the Permit granted hereunder. The acceptance shall be in the form of the acceptance attached hereto as Exhibit "A", and in accepting the Permit,Permittee warrants that it has carefully read the terms and conditions of this Permit and accepts all of the terms and conditions of this Permit and agrees to abide by the same and acknowledges that it has relied upon its own investigation of all relevant facts,that it has had the assistance of counsel or an opportunity to have assistance of counsel,that it was not induced to accept a Permit,that this Permit represents the entire agreement between the Permittee and the County.In the event the Permittee fails to submit the acceptance as provided for herein within the time limits set forth in this section, the grant herein is and shall become null and void. XIX. RECORDING OF MEMORANDUM OF PERMIT The Parties agree that a"Memorandum of Permit" in substantially the form attached hereto as Exhibit"A", shall be filed for record with the Office of the Mason County Auditor upon written acceptance by the Permittee. The cost and expense of such filing shall be borne by the Pernttee if not already included in the fee for issuance of this Permit. Notwithstanding the foregoing,this Permit is not intended nor shall it be construed to create an interest in land or constitute the grant or conveyance of a real property interest by the County to the Permittee. The requirements of this Section XIX are intended solely to provide notice of the existence of this Permit and the terms and conditions there under, including inter-alia, the limitations upon assignment of the Permit. Permittee shall at the time of its acceptance of this Permit identify the assessor's tax identification number of the parcel or parcels benefited by this Permit and a legal description of each such parcel to be included in the Memorandum of Permit. XX. MISCELLANEOUS PROVISIONS A. Controlling Law/Venue. Any disputes concerning the application or interpretation of any of the provisions of this Permit shall be governed by the laws of the State of Washington. Venue of any action or arbitration brought under this Permit shall be in Mason County, Washington or the Western District of Washington if an action is brought in federal court, provided;however, that venue of such action is legally proper. 15 B. Liens. Permittee shall promptly pay and discharge any and all liens arising out of any Work done, suffered or permitted to be done by Permittee on any Permit area. C. Waiver. No waiver by either parry of any provision of this Permit shall in any way impair the right of such party to enforce that provision for any subsequent breach,or either parry's right to enforce all other provisions of this Permit. D.Attorney's Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Permit,the substantially prevailing Party or Parties shall be entitled to reasonable attorneys fees, costs and necessary disbursements in addition to any other relief to which such Party or Parties may be entitled. E. Amendment. This Permit may be amended only by a written contract signed by authorized representatives of Permittee and County of Mason. F. Severability. If any provision of this.Permit is held to be illegal, invalid or unenforceable under present or future laws,such provision will be fully severable and this Permit will be construed and enforced as if such illegal,invalid or unenforceable provision is not a part hereof, and the remaining provisions hereof will remain in full force and effect. In lieu of any illegal,invalid or unenforceable provision herein,there will be added automatically as a part of this Permit,a provision as similar in its terms to such illegal,invalid or unenforceable provision as may be possible and be legal,valid and enforceable. G. Joint and Several Liability. Permittee acknowledges that, in any case in which Permittee and Permittee's contractors are responsible under the terms,of this Permit, such responsibility is joint and several as between Permittee and any such Permittee's contractors; provided that,the Permittee is not prohibited from allocating such liability as a matter of contract. H. Notices. Any notice contemplated, required, or permitted to be given under this Permit shall be sufficient if it is in writing and is sent either by: (a)registered or certified mail, return receipt requested; or (b) a nationally recognized overnight mail delivery service, to the Party and at the address specified below, except as such Party and address may be changed by providing no less than thirty(30)days' advance written notice of such change in address. Permittee: Tina Fite 8410 182nd Ave E onney Lake, WA 98391 Attu: Tina Fite Grantor: Mason County Public Works 100 W Public Works Drive Shelton, WA 98584 16 I. Approvals. Nothing in this Permit shall be deemed to impose any duty or obligation upon the County to determine the adequacy or sufficiency of Permittee's plans and specifications or to ascertain whether Permittee's proposed or actual construction, installation, testing, maintenance,repairs,replacement,relocation,adjustment or removal is adequate or sufficient or in conformance with the plans and specifications reviewed by the County. No approval given, inspection made, review or supervision performed by the County pursuant to this Permit shall constitute or be construed as a representation or warranty express or implied by County that such item approved, inspected, or supervised, complies with laws,rules regulations or ordinances or this Permit or meets any particular standard, code or requirement, or is in conformance with the plans and specifications,and no liability shall attach with respect thereto.County and inspections as provided herein, are for the sole purpose of protecting the County's rights as the owner and manager of the road rights-of-way and shall not constitute any representation or warranty,express or implied, as to the adequacy of the design, construction, repair, or maintenance of the utility facilities, suitability of the permit area for construction, maintenance, or repair of the utility facilities, or any obligation on the part of the County to insure that work or materials are in compliance with any requirements imposed by a governmental entity. County is under no obligation or duty to supervise the design, construction, installation, relocation, adjustment, realignment,maintenance,repair, or operation of the utility facilities. J. Force Majeure. Neither Party hereto shall be liable to the other Parry for any failure to perform an obligation set forth herein to the extent such failure is caused by war, act of terrorism or an act of God, provided that such Party has made and is making all reasonable efforts to perform such obligation and minimize any and all resulting loss or damage. K. Construction. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the Parry or Parties may require. The provisions of this Permit shall be construed as a whole according to their common meaning, except where specifically defined herein, not strictly for or against any party and consistent with the provisions contained herein in order to achieve the objectives and purposes of this Permit. L. Incorporation by Reference. All exhibits annexed hereto at the time of execution of this Permit or in the future as contemplated herein,are hereby incorporated by reference as though fully set forth herein. M. Calculation of Time. All periods of time referred to herein shall include Saturdays, Sundays, and legal holidays in the State of Washington, except that if the last day of any period falls on any Saturday, Sunday, or legal holiday in the State of Washington, the period shall be extended to include the next day which is not a Saturday, Sunday,or legal holiday in the State of Washington. 17 N. Entire Agreement. This Permit is the full and complete agreement of County and Permittee with respect to all matters covered herein and all matters related to the use of the Permit Area by Permittee and Permittee's Contractors, and this Permit supersedes any and all other agreements of the Parties hereto with respect to all such matters,including,without limitation,all agreements evidencing the Permit. O. No Recourse. Without limiting such immunities as the County or other persons may have under applicable law, Permittee shall have no monetary recourse whatsoever against the County or its officials,boards,commissions,agents,or employees for any loss or damage arising out of the County's exercising its authority pursuant to this Permit or other applicable law. P. Responsibility for Costs. Except as expressly provided otherwise, any act that Permittee is required to perform under this Permit shall be performed at its cost. If Permittee fails to perform work that it is required to perform within the time provided for performance,the County may perform the work and bill the Permittee. The Permittee shall pay the amounts billed within 30 days. Q. Work of Contractors and Subcontractors. Work by contractors and subcontractors are subject to the same restrictions,limitations, and conditions as if the Work was performed by the Permittee. The Permittee shall be responsible for all Work performed by its contractors and subcontractors,and others performing Work on its behalf,under its control,or under authority of its utility permit, as if the work were performed by it and shall ensure that all such work is performed in compliance with this Permit,Title 12 MCC,the Manual and other applicable law, and shall be jointly and severally liable for all damages and correcting all damage caused by them. It is the Permittee's responsibility to ensure that contractors, subcontractors, or other Persons performing work on-the Permittee's behalf are familiar with the requirements of the Permit, Title 12 MCC,the Manual,and other applicable laws governing the work performed by them and further, for ensuring that such contractors and subcontractors maintain insurance as required herein. R. Survival of Terms. Upon the termination of the Permit,the Permittee shall no longer have the right to occupy the Permit area. However,the Permittee's obligations under this Permit to the County shall survive the termination of these rights according to its terms for so long as the Permittee's utility facilities shall remain in whole or in part in the road rights-of-way, except to the extent the County Engineer has approved abandonment in place. By way of illustration and not limitation, Permittee's obligations to indemnify, defend and hold harmless the County, provide insurance and a performance/payment bond pursuant to Section XI and Permittee's obligation to relocate its utility facilities pursuant to Section VIII,shall continue in effect as to the Permittee, notwithstanding any termination of the Permit, except to the extent that a County- approved transfer, sale, or assignment of the utility system is completed, and another entity has assumed full and complete responsibility for the utility facilities or for the relevant acts or omissions. 18 DATED at Shelton,Washington this day of . 20 APPROVED: BOARD OF COMMISSIONERS MASON COUNTY,WASHINGTON Rol Cou.try Engineer Chair Approved as to form: Vice Chair Chief D.P.A. Commissioner 19 RECORDED AT THE REQUEST OF AND AFTER RECORDING RETURN TO: County of Mason 100 West Public Works Drive Shelton WA 98584 Attn: County Engineer EXHIBIT "A" MEMORANDUM OF PERMIT Title: Private Line Occupancy Permit Grantor: COUNTY OF MASON, a legal subdivision of the state of Washington Grantee: Description of Franchise Area: SEE EXHIBIT A-4 A-1 ACCEPTANCE OF PERMIT Private Line Utility Occupancy Permit effective 1 20 I/We, n& F,feam/our the Pro�-?rf t Ua''A-e-o' of parcel(s) it-.22 3 3 y T YQ .- C7 Q O 7 7 and Uwe am/are the(Operator and) or (representative authorized to) accept Permit on behalf of 1 n a F; Uwe certify that this Permit and all terms and conditions thereof are accepted by%,,j u r,,-f without qualification or reservation and guarantee performance hereunder. I/We certify that, to the best of my/our knowledge,the assessor's tax identification number of the parcel or parcels benefited by this Permit and a legal description of each such parcel are as described in the attached exhibit. DATED this day of fi4 2021�. PERMITTEE(S) Title: r,.1 n c r STATE OF BYO ) ss. COUNTY OF S ) I certify that I know or have satisfactory evidence that-Fi 14CA � � isthe person who appeared before me, and said person acknowledged that he/she signed this instrument, on oath stated that he/she was authorized to execute the instrument and acknowledged it as the /. of the c? '' RL to be the free and voluntary act of such party for the uses and purpos s mentioned ih the instrument. Dated: vo KRU9, O'�,e ZS T�L - m�, Notary Public n • Norq N Print Name = My commission expires 62" 'OVBLIC 2 0201 !WAS H iN ����`` A-2 MEMORANDUM OF PRIVATE LINE UTILITY OCCUPANCY PERMIT THIS MEMORANDUM OF PERMIT is dated as of the_day of 920 between the County of Mason, a legal subdivision of the state of Washington("County') and r,rt. A C,- 7-< (Permittee"). 1. Pro e . County has,pursuant to Private Line Utility Occupancy Permit granted to Pernttee,the right,revocable at the will of the County,to use and occupy certain road rights- of-way for the construction,installation,adjustment,maintenance,removal,repair,relocation and operation of Permittee's utility facilities for the benefit of the herein described Property,upon the terms and conditions of that certain permit agreement between the parties accepted the day of , 2020 (the"Permit"), which terms and conditions are incorporated herein by this reference. The property to be benefited by this permit is situated in the Mason County, Washington, legally described in Exhibit A attached hereto (herein called the "Property"). The road right-of-way permit area("Permit Area") is also described in attached Exhibit A. 2. Term. The term of the Permit is in perpetuity unless terminated. 3. Termination. County in its sole discretion may terminate all or part of the Permit with or without cause upon no less than ninety(90)days written notice to the Permittee. Further, this Permit will automatically terminate upon assignment without the prior written consent of the County, or upon transfer of the Property without the prior written consent of the County to an assignment of the Permit or upon transfer of all or part of the utility facilities located in the Permit Area without the prior written consent of the County to an assignment of the Permit. 4. Purpose of Memorandum of Permit. This memorandum of permit is prepared for the purpose of recordation and notice and in no way modifies the Permit and is in no way intended to or should be construed to create or convey an interest in land or the road right-of-way. DATED this day of 120 . COUNTY OF MASON dunt3:E"nginee, Approved as to form: Chief D.P.A. A-3 FORM OF MEMORANDUM OF PERMIT Permit Area Map P,S011 COUnty WA GISVieb Ma.p— HAVEN LN 223305000076 \I I 44 NE ��• / HAVEN LN 223305000077 \ / 223305000407 223305000078 r / '/ N LN 0079 i /r 'C ;ti i �• 223305000" % 223309999999 i i O ZZ / �0 �` 80 NE :. RHODODENDRON B A 223305000347 i Tina Fite Private Line Occupancy A-4 202'I ANNUAL BRIDGE REPORT REPORT OF ROAD BRIDGE CONDITIONS MASON COUNTY, WASHINGTON County Road Administration Board 2404 Chandler Ct SW Olympia,WA 98502 RE: 2021 Annual Bridge Report Dear Ladies and Gentlemen: We are pleased to provide the 2021 Annual Bridge Report. This report is required under(WAC) 136-20-060. The report highlights the components of,the.county bridge inspection program,which include the following: • Bridge Inventory • Bridge Inspections • Bridge Findings • Deficient Bridges • Posted Bridges • Scour Evaluation The report summarizes the Mason County Bridge Programs efforts to maintain and preserve the county's bridges. The Board of County Commissioners has this report available to them during the preparation of the Six Year Transportation Improvement Program. Please contact us if you have questions about this report. Approved By: Mik Collin , PE Coun ngineer/ Pro Manager xx Reviewed By: Da 6 Smith, PE -• - • - • • D--•. M - • MASON COUNTY 2021 'ANNUAL BRIDGE REPORT This annual bridge report is prepared by Mason County Public Works Engineering Bridge Team each year to fulfill the requirements of the Washington Administrative Code (WAC) 136-20-060. This WAC requires the County Engineer's report of bridge inspections as follows: "Each county engineer shall furnish the county legislative authority with a written report of the findings of the bridge inspection effort. This report shall be made available to said authority and shall be consulted during the preparation of the proposed six year transportation program revision. The report shall include the county engineer's recommendations as to replacement, repair or load restriction for each deficient bridge. The resolution of adoption of the sixyear transportation program shall include assurances to the effect that the county engineer's report with respect to deficient bridges was available to said authority during the preparation of the program. It is highly recommended that deficientshort span bridges, drainage structures, and large culverts be included in said report." Mason County Public Works 12021 Annual Bridge Report I Page 1 Table of Contents WAC 136-20-060 and Signature Page ......................................................... 1 TableOf Contents ................................................................................... 2 Acronyms .............................................................................................. 3 BridgeLocation Map ................................................................................ 4 Introduction ........................................................................................... 5 BridgeInventory ........................................................ ........................... 6 BridgeInspections .................................................................................. 7 BridgeFindings ...................................................................................... 8 DeficientBridges .................................................................................... 9 PostedBridges ....................................................................................... 10 ScourEvaluation..................... . ............................................................ 11 Emergency Repairs & Inspections ..... . ...................................................... 12 Maintenance Activities ............................................................................. 12 CompletedProjects ................................................................................. 12 CurrentProjects ..................................................................................... 12 ProgrammedProjects .............................................................................. 12 Recommended Projects ........................................................................... 14 AppendixA .................................................................................. . ....... 17 Glossary of Bridge Terminology ...:............................................................. 19 11 Is jr Cloquallum Creek, built 1994 Mason County Public Works 12021 Annual Bridge Report I Page 2 Aims The Following is a list of common acronyms widely used in the bridge inspection field: ADT Average Daily Traffic BIRM Bndge erdtors..Ref6ronce Manual. BRAC Bridge Replacement Advisory Committee FC. Fracture Critical:.: FHWA Federal Highway Administration FO Furctionaily Obsolete HBRRP Highway Bridge Replacement and Rehabilitation Program NB;IS National Bridge Inventory System :; SD Structurally Deficient SID. Structureldentification Number SR Sufficiency Rating UBIT Under Bntlge Inspection Truck WAC Washington Administrative Code WSBIM.-. Washington State Bndge Inspection Manual WSBIS Washington State Bridge Inventory System WSDOT :V1/ashington State:Department,of Transportation" Eddy Evers, built 1996 Mason County Public Works 12021 Annual Bridge Report Page 3 COUNTY BRIDG SAP I�r 1 9 Bingham Creek 75 Mary tit_Wight 51 Mta9aney Creek s d 2 Carnpbe9l Creek PipeArch 27 Wall Creek 52Tcenervitle l��ll����'°��1'�t�9es 3 Cadisan 28 Mission creek 1 53 Seas Creel,Dawatec _ __.. 4 Chapman Cove 29 Mission Creels 2-. 54 McLane Cove 5 Herman ad Selmelir, use 30 Mission Creek 3- 55 Schafer Park 6 Herman Ctcquaturn Creek 31 No.Fk Goldsbarough 56 Skockum Creek � 7 Clogoapunr Creek 32 Plug A"a l Bridge,1 57Tahuya River 8 Cranberry Creek Pipe Arch 33 Purdy Canyon 58 Rabbit Creek Culvert r 8 Crisman 34 Rendsland 5g Roc7k Cn�ek Bridge 10 Dayton Box Culverts 35 Rassmaier 60 Danny Walker 99 DeckerCreeBa 35SatcloslBridge '? 61 Boling Rd � { p 12 Eich Bridge 3B Schuma�rer Crei�k 52 Eifendahl Passd� r f 43 LriWe Skoekurn t 38 Stretch Islaasd ,i 63 Blanton Comer 14 Little Skooku m 2_ 39 Tabuya Esivaryi 64 Portman 15 Ever'a. Q Tahuya Pssst Office . 05 Deegan Pi Arab to Finch Crime c 2 4t Ureter R,v�a ^ T 17 Finch Creek N y 42 Up G®Idsbo mng7i me 48 Goldsborou 2 43 Vxme Creek Drv' • gh l ? 19 Gcidsbomugh 1 44 Hunter Creek 20 Gosnell Creels Bridge. 45 Weaver Creek? 21 Harsffine Island Bridge 45 Weaver Creek i' r • Y ^� 22 Hfiboki Bridge 47 rich Read t • 23 Kennedy Creek 46 Lower Vance Creels 24 Lower®ea Creek 49 Webber tt� ♦ a l 25 Upper Vance Creek: 59 Railroad b � - — rfr'}yay - • ® � .z .fir t Bridges posted for loads �� • Bridges posted for width • • '=+ - A Scour Critical Bridges cCOINTY �•®""' s< •I.-�-��� ats-.dt Cw��J&rep�ah:+�t ®v- uw w a=z nn rzle:Febmiani M7ry Mason County Public Works 12021 Annual Bridge Report Page 4 Introduction This report summarizes Mason County's 2020 Bridge Program. This program forms an integrated and comprehensive strategy to maintain and preserve the county's bridges and road network continuity. The three main goals of the Bridge Program are: ➢ Keep the bridges open and safe for public use. ➢ Preserve the bridge infrastructure by having a formal bridge report for each bridge which contains: inspection history documentation, condition evaluation, and bridge summary data used to maximize bridge life span via maintenance and rehabilitation. ➢ Replace bridges with reliable new structures when repair and/or rehabilitation are not economical or physically feasible. This Bridge Report contains additional information concerning the county's bridge system. For each bridge listed in Appendix A, a report has been submitted to WSDOT for the Washington State Bridge Inventory Systems. As required by WAC 136-20-060, each county engineer in Washington State must submit a written report of findings to the legislative body concerning the county's bridge inspection effort by June 1 of each year. We have compiled a variety of information in the annual update of the Bridge Report to serve the 2019 report requirements. Before adoption of the annual budget, the Board of County Commissioners is required to adopt a Six-Year Plan for Transportation Improvements. WAC136-20-060 also requires that the resolution adopting the Six-Year Program state that this engineer's summary with respect to deficient bridges was available to the Board during preparation of the plan. t _ a e_Y f yt -7V T � 7C •_� lr .� K t �1' �{ j<r 1 T'^ Q5❑ i;ram _ Rendsland Creek, built 1950 Mason County Public Works 12021 Annual Bridge Report Page 5 Br dae Inventoa Mason County Public Works inspects and inventories 66 roadway bridges located within Mason County. (Note: 54 require reporting and 11 are short span). These bridges consist of: 65 bridges owned by Mason County 1 bridge owned by the City of Shelton Classified by substructures, the bridges inspected by Mason County are categorized as follows: 45 Concrete Bridges 9 Timber Bridges _ _- 5 Timber Composite Bridges • 6 Culverts (Steel — classified as bridges) 1 Concrete Bridge (City of Shelton) Mason County Bridges by Material G E ■Concrete ❑ ■Timber 5 m Timber Composite 45 w Culverts(>20') n Concrete(City of Shelton) ( � e ❑1 Mason County Public Works 12021 Annual Bridge Report I Page 6 8r`1dqe Insioections Bridge Inspection is performed in accordance with the National Bridge Inspection Standards (NBIS)to conform to 23 CFR 650.3. The NBIS mandates that public agencies inspect and report on all bridges, except short span bridges, at least once every two years. Under these standards, the county is required to document and report the current condition of each bridge, determine the degree of wear and deterioration, and recommend repairs or required service. Mason County Public Works department has been able to inspect and rate each bridge at a minimum inspection frequency of two years, with certain bridges being inspected more frequently. .The.more.frequent inspection and evaluation schedule is established for bridges that are aging, have along maintenance history, or with high environmental exposure. This-program has served the citizens of Mason County with early identification of maintenance needs, resulting in economical repair costs. The inspectors use the NBIS-standards to document the current condition of each bridge element listed. The deficiencies are coded to NBIS standards and show the degree of deterioration in'various elements—the three primary elements being: • deck, • superstructure, and • substructure As deterioration occurs, the coding values drop and repair order forms are.issued to the maintenance department to conduct the proposed repair. In cases where the coding factors drop significantly, recommendations are made for repair, replacement, or rehabilitation by a qualified structural engineer. Bridges with identified deficiencies may be inspected more often. Updated inspection results are forwarded to the WSDOT's Highway and Local Programs Bridge Division, which in turn verifies compliance with the NBIS and reports to the Federal Highway Administration (FHWA). A copy of the Inspection Report is kept in the bridge file at Mason County Public Works. Mason County Public Works 12021 Annual Bridge Report I Page 7 BddAe Findings New bridge deficiencies are found during routine inspections each year. Work items are identified and sent to Mason County Operations & Maintenance group. Some work items are urgent and are repaired quickly, while others are prioritized lower as longer-term maintenance items that will help extend the bridge's service life. County Operations & Maintenance crews concentrate on repairs that will help preserve the service life of the inventory, with an emphasis on safety. A total of 33 routine bridge inspections were conducted in 2018-2019, including 1 in depth inspections utilizing WSDOT's UBIT (Under Bridge Inspection Truck). If the underside of the bridge deck cannot be given close or adequate inspection from the ground, then a special inspection using a UBIT is required. During these bridge inspections, inspectors make an in- depth condition evaluation of the bridge.structure and document any observable defects. In addition, bridge maintenance crews observe, report, and suggest repairs to bridges. See our list of special inspections (Exhibit A), for details on inspection frequencies and schedules for all UBIT, underwater bridge (UW), and fracture critical inspections (FC). a a x• Stretch Island —2020 Exhibit A Structure ID Bridge Name 2020 LIBIT 2021 UBIT 2022 UBIT 2023 UBIT 2024 UBIT Special Insp 08jr69800 -Chapman Cove, Mar 0861 00 Ed ve 2 . A . . , .00 U'0 2' fl Setchlsland Set6 6 Set6 See Bridge Map page 4 for locations Mason County Public Works 12021 Annual Bridge Report I Page 8 ------- Deficientaes A measure that helps provide a condition overview of each bridge is a rating factor known as the Sufficiency Rating (SR). The SR for the entire inventory provides a comparative look at the health of the bridge inventory from one year to the next. The SR is.a score calculated from a multitude of ratings the inspector assigns to the bridge, which are based on the condition of the various components of the bridge. The geometric layout, safety, and importance of the bridge to the traveling public are also factored into the SR. The SR ranges from zero (a bridge that is closed and cannot carry traffic loads) to 100 (a new bridge with no deficiencies). The following chart shows an overview of Mason County's bridge Sufficiency Ratings. i i 35 r 30 25 ®SR>80 3 3 20 a80>SR>50 { ■50>SR>25 15 29 ®SR<25 10 i 5 } 0 SR>80 80>SR>50 50>SR>25 SR<25 Mason County Public Works 12021 Annual Bridge Report 1 Page 9 .l I f Pasted Bddges is one load restricted bridge in Mason County (Exhibit B). This bridge is posted for load limits, because the standards it was designed to do not meet standards currently in use. The remaining five bridges that require restrictions, per resolution, are due to their narrow width. - -;_ r, Stretch Island Bridge Exhibit B Structure ID Bridge Name Comments Repair Needed MW 8108000 Rossma'er o-d t_i osted eta ofit or Rep ice pe S c Exhibit C Structure ID Bridge Name Comments ADT/ No. of Residences Served 08369200 Carlson One lane Bridge' 16/2 08619500 Eich Road I One . . 0 9 �90a .a�D�_L9MUM, 2 08072500 j HlibokiOne lane Bridge 6215 Since these bridges access so few residences, it would not be cost effective to replace them. Mason County Public Works 12021 Annual Bridge Report I Page 10 Scorer Evaluation In 1988, federal requirements for bridge inspections were updated to include mandatory scour evaluations for all bridges that cross water. Scour Evaluations examine bridge abutments and piers that may be damaged as a result of debris build up or water surging around the structure - . and eroding foundation-soils.-The purpose of a scour evaluation is to determine the susceptability of a bridge's foundation to the erosive action of flowing water, excavating and carrying away material from the bridge foundation. A bridge is considered scour critical if it's foundation is unknown or determined to be unstable for observed or calculated scour. The implementation of the mandated scour evaluation program in Washington requires all agencies responsible for bridges to complete scour evaluations. All bridges designated as scour critical require a scour Plan of Action. Mason County has 12 bridges that are determined to be scour critical (Exhibit D). These bridges are monitored during or immediately after high water events. Exhibit D Structure ID Bridge Name Year Built Scour Codes 18149500 Bingham Creek 1960 U—Unknown Foundation 1 d : .' : 11 Crismani 1954 . Foundation,Elevations fl 1 : 111Eich - . . . • .: U—Unknown Foundation fl - 1 ' .• 11 . . �-.8 t.oFoundation; o +fl. o ffTo6nerville Bridge 1995 U—Unknown Foundation Elevations flS O O e 718 411 • Dewatto Ck. 1967 • • • . • Elevations fl� We v C eek 2 1 66 I U. — =qX V-o o None of the scour critical bridges have any known issues with scour at this time. Mason County Public Works 12021 Annual Bridge Report I Page 11 Eme[gency repairs & Inspections No emergency repairs were conducted in 2020. BrddAe Maintenance Activities Maintenance and repairs are sometimes necessary to prevent further deterioration of structures to extend their useful life, and to reduce major repair costs in the future. During bridge inspections, maintenance needs are identified and documented. Minor bridge repair work is completed by county road operations and maintenance crews, with major repairs being completed by contract. Typical annual maintenance includes brush cutting, deck and drain cleaning, sign repairs, and guardrail repairs. This year, general maintenance was performed by the leveling of roadway approaches, cleaning decks and drains, brush removal, and crack sealing. Completed Bridge Projects There were no completed projects in 2020. Current BridAe Projects There were no current projects in 2020. Programmed Bridge Projects Programmed projects are projects that are included in the Six-Year Transportation Improvement Program. Mason County has no programmed bridge projects at this time. However, the Transportation Improvement Program Citizens Advisory Panel (TIP-CAP) is considering adding the Stretch Island Bridge. Mason County Public Works 12021 Annual Bridge Report I Page 12 Harstine Island - 07996900 This is a 1466 ft long 12 span,concrete structure supported by concrete columns, built in 1969. This bridge provides the only roadway access to Harstine Island. The island is home to numerous shellfish operations, residential neighborhoods, 2 state parks, and many acres of timberland; therefore, it is necessary to move overweight equipment across this structure. The structure has deck delamination and spalling in the deck and on the columns with rebar showing. �S mek - ctq. ,:raft �1►, �•••.- ..r Y^rf 'r"�[�? tA'k `is� s ,�•F�r•y�� - - .h,"f't- .'°�"^S�"'�'�.+��*'�k _.. 'MA RR A Sfi",��'"''�# v`,�y'�,•a...,,,,fiwyy ,�,�e �� ,`n`"v .C`'� bT-��.i iti.�'p' w uk}:� `u. - > •3,a." '4''�,� ?R ... a•-..vh, r ..xY ,.,x,,t �,w„- b 5�4+a'�` E ' .a �w, . T„•a'x r Y i„5 '4 #*' ..... fir` i g-..,a i3r1"S �r'3'�''�"`��'i' si',."&�zkd y �r ` t'^ - -' 4' The county obtained a nearly $3 million dollar grant to rehabilitate the bridge deck with a polyester overlay. Work is expected to be completed by 2022. Mason County Public Works 12021 Annual Bridge Report 1 Page 13 zk am Recommended BridAe PYoiems Decker Creek - 08080600 This is a 26 ft long single span concrete structure supported by steel piles, originally built in 1949 and rebuilt in 1962. The bridge is used regularly to carry overweight truck loads as this route is a main east and west thorough fare for the timber industry. It was designed to standards well below current standards. The bridge will be evaluated by a structural engineer to determine if a retrofit would increase the carrying capacity of the bridge, or if a replacement would be more beneficial. .1jj a fY` ' r t 1 ice-""� � •a. ,,. Mason County Public Works 2021 Annual Bridge Report Page 14 Tahuya Estuary- 08033700 This is a 125 ft long 5 span concrete slab bridge supported by concrete piles that was built in 1961. Due to the erosive actions of ebbing and flowing tides, the embankment of the bridge is eroding away behind the end piles. Work by a contractor is scheduled to begin in 2021 for installation of sheet pile to protect the abutment fill. Hood Canal Salmon Enhancement Group obtained a grant for a feasibility study to replace this bridge, which is began in 2019. f s 5 a Mason County Public Works 12021 Annual Bridge Report I Page 15 . Ir. + w � ^� r�:`L. �` yj<.`S�Y•+''C-+aO�!r�..�y ;.']-ate �.I��;..''—� �`. �'�t`'.F ` fi!y• '14.Y 1., _h- .+fit }? fit .'^,-'Awl �*4I Appendix A 2018—2019 Mason Count Bridge Inventory ca 0 i, r m N m J �! LL Q' 1 08149500, BINGHAM CREEK 78 24 68 1960 Mar-12 24 1437 2 08600900 CAMPBELL CK PIPE ARCH 26 35 98 1993 May-12 24 3036 3 08369200 CARLSON 31 16 83 FO 1984 Apr-12 24 16 4 08169800 CHAPMAN COVE 93 25 77 1950 Oct-13 12 257 5- 08619600. - HERMANS OLD SCHOOLHOUSE' 69 33 98 1996 Apr-12 24 1 627 6 08619700 HERMANS CLOQUALLUM CR BR 73 33 98 1996 Apr-12 24 627 7 08614700 CLOQUALLUM CREEK 64 34 98 1994 May-13 24 627 8 08601100 CRANBERRY CK PIPE ARCH 25 40 94 1993 Apr-12 24 1783 9 08369800 CRISMAN 24 25 87 1954 :Oct-13 12 86 10 08564000 DAYTON BOX CULVERTS 40 36 98 1988 Oct-12 24 1777 11 08080600 DECKER CREEK, 26 24 68 1949 Apr-12 24 149 12 09332000 EICH BRIDGE 29 16 71 FO 1968 Oct-13 12 22 13 08230300 L'TE,SKOOKUM 1 20* 22 71 1925 May-13 24 296 14 08233000 UTE SKOOKUM 2 20* 22 71 1925 May-13 24 296 15 08619500 EVER'S 354 32 82 1996 Apr-13 24 588 16 08803800 FINCH CREEK 2-2009 31 28 100 2009 Feb-13 24 1 184 17 08120600 FINCH CREEK N 1 20 19 48 1956 Oct-13 12 245 18 08192400 GOLDSBOROUGH 2 122 24 71 FO 1956 May-13 24 1777 19 08321900 GOLDSBOROUGH 1 100 30 79 FO 1977 May-13 24 6167 20 08709800 GOSNELL CREEK BRIDGE 40 18 94 2003 Jul-12 24 36 21 07996900 HARSTINE ISLAND BRIDGE 1466 24 43 1969 Apr-13 24 2155 22 08169100 HLIBOKI BRIDGE 52 14 67 FO 1961 Oct-13 12 62 23 08438600 KENNEDY CREEK 136 20 1 70 1917 Apr-12 24 1 72 24 08312400 LOWER DEWATO CK 55 24 81 FO 1967 Feb-13 24 50 25 08132500 UPPER VANCE CR. 140 26 89 1986 Apr-12 24 110 26 08279900 MARY M. KNIGHT 30 18 79 FO 1970 Apr-12 24 148 27 08340800 MILL CREEK 180 28 89 1971 May-13 24 1 879 28 08588400 MISSION CREEK 1 59 28 73 1991 Feb-13 24 827 29 08486200 MISSION CREEK 2 30 29 64 1968 Apr-12 24 671 30 08588500 MISSION CREEK 3 59 28 72 FO 1990 Mar-14 24 950 31 08232300 NO FK GOLDSBOROUGH 40 19 70 FO 1958 Oct-13 12 191 32 08614800 PLUG MILL BRIDGE 53 29 92 1994 Apr-12 24 37 Mason County Public Works 2021 Annual Bridge Report I Page 17 m 41 V w. lC G G U O O G t C7 m O U U d 0 O V Q Q H f3 m cn .. co J C5w o !�- o _G 5U. Q 33 08292200 PURDY CANYON 20 * 27 62 1959 Apr-12 24 494 34 08259500 RENDSLAND 53 24 78 1950 Oct-13 12 526 35 08108000 ROSSMAIER 60 24 74 1963 Feb-13 24 149 36 08717700 SATCLOQ BRIDGE 22 28 98 2000 Apr-12 24 132 37 08709700 SCHUMOCHER CR BRIDGE 63 40 100 2002 May-13 24 1 490 38 08072500 - STRETCH ISLAND 361 24 66 FO 1920 Sep-12 24 385 39 08303700 TAHUYA ESTUARY 125 24 64 1961 Feb-13 24 513 40 08304300 TAHUYA POST OF. 20 24 63 1951 May-12 24 513 41 08268300 UNION RIVER 65 38 96 1987 Jan-13 24 3440 42 08252600 UP GOLDSBOROUGH 49 19 70 FO 1966 Feb-13 24 191 43 08161500 VANCE CREEK DIV 70 23 68 1959 Oct-13 12 494 44 08882900 HUNTER CREEK 137 31 90 2016 Mar-16 24 494 45 08185100 WEAVER CREEK 2 49 24 89 1966 Apr-12 24 73 46 08839500 WEAVER CREEK 12012 70 34 99 2012 Mar-12 24 494 47 08717800 EICH ROAD 1 29 15 81 2004 Apr-12 24 22 48 08239700 LOWER VANCE CR. 103 24 71 1963 Feb-13 24 494 49 08404300 WEBBER 145 24 72 1967 May-12 24 376 50 08379000 RAILROAD 125 38 97 1978 May-13 24 4134 51 08740400 MALANEY CREEK 20 35 95 2006 Feb-13 24 3844 52 08803700 TOONERVILLE BRIDGE 30 20 66 FO 1995 Mar-12 24 50 53 08770900 BEAR CREEK/ DEWATTO 33 30 100 2008 Apr-12 24 79 54 08760400 MCLANE COVE 2008 110 36 99 2008 Apr-12 24 835 55 08608000 SCHAFER PARK BRIDGE 160 28 97 1993 Feb-13 24 376 56 08799100 SKOOKUM CREEK 83 45 99 2006 Sep-12 24 2034 57 08803900 TAHUYA 2 2009 116 40 93 2009 Mar-12 24 2558 58 08823700 RABBIT CREEK CULVERT 25 28 1 99 2010 Oct-12 24 32 59 08863500 ROCK CREEK 18 * 26 62 1952 Mar-28 24 897 60 08857700 DANNY WALKER 18 * 22 89 1954 Mar-14 24 84 61 08863400 BOLING RD 18 * 16 72 1969 Mar-28 24 36 62 08857800 ELFENDAHL PASS 38 32 100 2013 Oct-30 24 65 63 08149500 BLANTON CORNER 18 * 30 94 1971 Mar-16 24 132 64 08857600 PORTMAN 16 22 88 1954 Mar-7 24 86 65 DEEGAN PIPE ARCH 60 22 1 100 2020 Jan-21 24 187 66 08493300 7TH &GOLDSBROUGH CR 61 28 1 78 FO 1978 May-12 24 6000 Note: - Short Span Bridges FO — Functionally Obsolete Mason County Public Works 12021 Annual Bridge Report I Page 18 Glossary of Bridge Terminology Abutment a substructure supporting the end of a single span, or the extreme end of a multispan super-structure and, in general, retaining or supporting the approach fill. Backwall—the top-most portion of an abutment functioning primarily as a retaining wall to _ contain approach roadway fill. - Bent—a supporting unit of the beams of a span made up of one or more column or column -like members connected at their top-most ends by a cap, strut, or other horizontal member. Bracing-a system of tension or compression members, or a combination of these, connected- -to the parts-to be supported or strengthened by a truss or frame. It transfers wind, dynamic, impact, and vibratory-stresses to the substructure.and gives rigidity throughout the complete - - assemblage. Cap—the'horizontally-oriented, top-most piece or member of a bent sewing to distribute the beam loads upon the columns and to hold the beams in their proper relative positions. Chord—in a truss, the upper-most and the lower-most longitudinal members, extending the full length of the truss. Compression—a type of stress involving pressing together; tends to shorten a member; opposite of tension. Culvert—a pipe or small structure used for drainage under a road, railroad or other embankment. A culvert with a span length greater than 20-feet is included in the National Bridge Inventory and receives a rating using the NBI scale. Deck—portion of a bridge that provides direct support for vehicular and pedestrian traffic. Elastomeric pads—rectangular pads made of neoprene, found between the substructures and superstructure, that bears the entire weight of the superstructure. Elastomeric pads can deform to allow for thermal movements of the superstructure. Endwall—the wall located directly under each end of a bridge that holds back approach roadway fill. The endwall is part of the abutment. Fracture critical member—a member in tension or with a tension element whose failure would probably cause a portion of or the entire bridge to collapse. Pier—a structure comprised of stone, concrete, brick, steel, or wood that supports the ends of the spans of a multi-span superstructure at an intermediate location between abutments. A pier is usually a solid structure as opposed to a bent, which is usually made up of columns. Mason County Public Works 12021 Annual Bridge Report I Page 19 71 t.. a. MENE Pile—a rod or shaft-like linear member of timber, steel, concrete, or composite materials driven into the earth to carry structure loads into the soil. Pinpile—a series of two-inch-diameter pipes driven in a line into the ground to support the timber planks of a small retaining wall, typically used.to prevent erosion under a bridge abutment. - - Plan of-Action—a detailed plan outlining actions needed to be taken by monitoring crews after a high-water event. Post or-column—a member resisting compressive stresses, in a vertical or near vertical position. -Scour—erosive action of removing streambed material around bridge substructure due to water _ flow. Scour is of particular concern during high-water events. Short span bridge—these bridges span less than 20 feet. Soffit—the underside of the bridge deck or sidewalk. Spall—a concrete deficiency wherein a portion of the concrete surface is popped off from the main structure due to the expansive forces of corroding steel rebar underneath. This is especially common on older concrete bridges. Stringer—a longitudinal beam (less than 30' long) supporting the bridge deck, and in large bridges, framed into or upon the floor beams. Sufficiency rating—the sufficiency rating is a numeric value from 100 to 0. The sufficiency rating is the summation of four calculated values: Structural Adequacy and Safety, Serviceability and Functional Obsolescence, Essentiality for Public Use, and Special Reductions. Substructure—the abutment, piers, grillage, or other structure built to support the span or spans of a bridge superstructure, and distributes all bridge loads to the ground surface. Includes abutments, piers, bents, and bearings Superstructure—the entire portion of a bridge structure which primarily receives and supports traffic loads and in turn transfers the reactions to the bridge substructure; usually consists of the deck and beams or, in the case of a truss bridge, the entire truss. Tension—type of stress involving an action which pulls apart. Trestle—a bridge structure consisting of beam spans supported upon bents. Trestles are usually made of timber and have numerous diagonal braces, both within each bent and from bent to bent. Wingwall—walls that slant outward from the corners of the overall bridge that support roadway fill of the approach. Mason County Public Works 12021 Annual Bridge Report I Page 20 i MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Peter Jones DEPARTMENT: EXT: Indigent Defense 598 � BRIEFING DATE: 3-22-21 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain g ITEM: Approval of Contract with Karpel Solutions for Defender Software and installation. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): This is the contract for case-management software previously incorporated into our budget. BUDGET IMPACT: Amount as budgeted for in 2021 budget. PUBLIC OUTREACH:(include any legal requirements,direct notice,website,community meetings,etc.) None RECOMMENDED OR REQUESTED ACTION: Approve contract AMCHMENTS: Proposed Contract 3 4 Briefing Summary 10/28/2020 MASON COUNTY PUBLIC DEFENDER'S OFFICE MASON COUNTY, WA CONTRACT FOR by EL DEFENDERbyKarpel° SSRI'EL OLUTIONS 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)892-6300 TABLE OF CONTENTS TABLEOF CONTENTS............................................................................................................2 1. CONFIDENTIALITY STATEMENT...............................:.......................................................3 2. SCOPE OF WORK .............................................................................................................3 3. OTHER INFORMATION...................................................................................................55 4. GENERAL CLIENT RESPONSIBILITIES..............................................................................54 5. INVESTMENT SUMMARY...............................................................................................64 6. ANNUAL SUPPORT.........................................................................................................85 7. LICENSE TERMS AND USE............................................................................................10-7 8. MASTER TERMS AND CONDITIONS........................................................................... 1313 Initials Page 2 of 18 S<: M::EL IONS 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)992-6300 This agreement between Karpel Computer Systems Inc., a Missouri corporation, doing business as Karpel Solutions (hereinafter referred to as "Karpel Solutions") and Mason County, a political subdivision of the State of Washington (hereinafter referred to as "Client") is for the purposes of reviewing this proposal and to enter into this contract including the Master Terms and Conditions set forth below wherein Karpel Solutions agrees to sell licenses for its copyrighted software program known as DEFENDERbyKarpel° (hereinafter referred to as"DbV). 1. CONFIDENTIALITY STATEMENT This document is the intellectual property of Karpel Solutions. Client agrees that the information contained within this proposal is proprietary information and that it shall not disclose, reproduce in any format, or use any of the terms, data, or any other material contained herein outside of Mason County or for any other purposes other than to evaluate this contract. If the Client is required by statute or case law to disclose any information in this agreement,then Client shall notify Karpel Solutions three (3) business days prior to the release. This agreement does not limit Client the right to use information contained within this contract if it is obtained from another source without restriction. Any subsequent revisions, addendums, or amendments to this document shall be covered under the terms of this confidentiality agreement by reference. 2. SCOPE OF WORK The following Scope of Work represents the services required to reach the proposed solution and a successful project. Karpel Solutions will perform all work in accordance with the descriptions, scopes and specifications hereafter described. Deadline Tasks and deliverables Days out Project Pre-Implementation Meeting scheduled. Minimum Workstation 120 requirements are explained to agency project manager.Server Connection Credentials to the Agency Server are given to Karpel to begin the data extraction.The agency project manager will notify local IT support for remote access credentials and coordinate with local agency IT to provide Karpel with legacy data if a remote extraction is not possible. Workstation assessment completed and any necessary hardware or software 100 ordered to meet DbK installation prerequisites. Online pre-implementation meeting with project manager and system 90 administrators. DbK Overview with the first data conversion complete. Project Team is selected including Karpel Staff and Customer System Administrators. (One customer System Administrator must be a Policy Setting Attorney).This meeting will begin with application overview, legacy data application analysis, enhancement definitions and interface definitions. DbK pre-load configuration is explained and initial Document Templates are received. Workflow pre-configuration is conducted. Teleconference status meeting with Karpel and agency project manager will 80 occur to review progress on hardware/software assessments and finalize pre- implementation meeting timeline agreement. Initials Page 3 of 18 EL SOLUTIONS 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)892-6300 First Data Conversion Webinar is reviewed on Karpel servers along with the 60 DbK pre-load worksheets.Agency Document Templates are received. Data validation spreadsheets will be explained, and data validation will begin. System Administrator training begins.Workflow pre-configuration is conducted.System enhancements are completed and demonstrated. Applicable interfaces are reviewed and analyzed to define testing procedures. Teleconference status meeting with Karpel and agency project manager will 45 occur to review progress and answer additional questions regarding pre-load spreadsheet. Karpel Support installation and application testing on each workstation should 45 begin at this time. Karpel Solutions or local IT support will schedule workstation application testing and follow Karpel testing procedures to thoroughly test browser functionality, document generation,Outlook Calendaring and email on each workstation. Online document template conversion review-customer will review 40 converted templates for accuracy and report any inaccuracies to Karpel over the next two weeks. The agency project manager will provide Karpel with any additional Legacy 35 Data, additional Legacy Documents and a fully complete DbK Pre-Load Spreadsheet and completed data validation spreadsheets from the first data conversion.The agency project manager will notify agency IT support to coordinate the legacy data upload for final conversion with Karpel. Training Schedule is completed with assignment of all office staff to specific 35 training sessions.The Policy Setting Attorney must attend the initial Configuration, Case Initiation and Event Entry sessions at a minimum.Training room and equipment are verified. Pre-Live Administrator Training and Mock Go-live-Karpel will train the 30 System Administrators exactly as the staff will be trained upon go-live.The preliminary data conversion on the Agency's pre-production site will be used for this training including completed document templates and workflow configuration.Agency will re-validate the accuracy of Clients,Co-Defendants, Cases, Court Dates, Events, Dispositions, and Financials.Application testing will continue.Agency project manager will report all inaccuracies to Karpel. All Custom Enhancements are tested and verified. Begin final testing of all application interfaces if applicable.At this point data conversion will be repeated as deemed necessary by our data conversion experts to correct data conversion anomalies reported in the data validation spreadsheets. Teleconference status meeting with Karpel and agency project manager to 21 review current data validations and acceptance testing. Review of timeline to meet scheduled "go live" date. Complete installation and testing of all workstations by Karpel or local IT 14 support. Final teleconference status meeting with Karpel and agency project manager 7 to verify final data accuracy and training area is prepared for scheduled training. Final Legacy Data received by Karpel. 3 February 7,2022 Final Data Conversion is loaded. User training continues with remaining office Go Live staff(group training).Customer begins using DbK in a live state. Initials Page 4 of 18 U:::EL SIONS 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)892-6300 This schedule will be modified as mutually agreed upon by Client and Karpel Solutions. Document conversion consists of Karpel Solutions converting existing Microsoft Word®, Microsoft Works° and Corel WordPerfect® documents provided by Client up to the time of training as outlined in the Project Timeline listed above into a format that can be utilized by DbK on a best effort basis. Karpel Solutions does not support nor will convert customized macros, auto-text files or other custom programming items not a part of the ordinary functionality of Microsoft Word°, Microsoft Works° and Corel WordPerfect' Karpel Solutions will provide hosting of DbK subject to the terms and conditions set forth in the Agreement for DEFENDERbyKarpel Hosting. 3. OTHER INFORMATION Any additional work requirements outside the scope of this proposal will be presented in the form of a change order and must be approved by client prior to start of such work. No additional charges will be incurred without prior written approval from client. 4. GENERAL CLIENT RESPONSIBILITIES In order for the project to be completed on time and on budget, Client shall provide at a minimum: 1. Access to client facilities, computers, servers, network infrastructure and software as deemed necessary by the Karpel Solutions project manager. 2. Access to systems and equipment as required by Karpel Solutions including: a. DbK application access using Karpel Solutions laptops and clients network for training and application testing b. Installation of the Karpel Solutions remote support tool on all desktops executing the DbK application. 3. Access to client data along existing servers and systems containing data if such data is to be converted and populated by Karpel Solutions into DbK. 4. An authorized contact person to assist in the definition of any project unknowns and authorized to approve the completion of each task. Failure of Client to provide the above access and assistance will render the Karpel Solutions support agreement null and void. 4.1.1 CLIENT VALIDATION Client is responsible fo'r validating their data during the project(if applicable). Validating data is key to a successful implementation. If issues arise with converted data after go-live Karpel will determine if a fix is possible and an additional fee for this work may be presented for this work. Initials Page 5 of 18 SSRPEL OLUTIONS 9717 Landmark Parkway I St.Louis,MO 63127 (314)892-6300 5. INVESTMENT SUMMARY Karpel Solutions will perform according to all descriptions, scopes, and specifications herein described, in consideration for payment as set forth below, ware:Produ Soft cts/Licersmg DEFENDERbyKarpel 7 $1,500 $10,500 Total Software $10,500 r Installation Services ;t Qty, , Price PROSECUTORbyKarpel Installation and Configuration 1 $1,000 $1,000 Client Support Tool, Scanning Tool and System Compatibility Check(per computer) 7 $50 $350 Total Installation Services $1,350 Professional Services`. .', . : ; Qty..,'. . ., Price Total,. Project Management No Additional Cost Pre-Implementation Services (hours, online) 8 $150 $1,200 Data Conversion: Access Database 1 $5,000 $5,000 Mock Go-Live and System Administrator Training (30 days prior to go-live, hours, online) 4 $150 $600 Document Template Setup,Training and Conversion 1 $2,500 $2,500 Total Professional Services $9,300 OnsiteTramingi,Services Qty �P_.ricet Total On Site Training (days) 4 $1,200. $4,800 Total Onsite Training Services $4,800 OWN Qty,a,. Price` s Total Interface: PROSECUTORbyKarpel 1 $0 $0 Total Customization Services $0 Total Pr.o�ecctost $25,,950{ .1 Initials Page 6 of 18 1�l�PEL SOLUTIONS 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)892-6300 Annual Support Services', > Qty f Price Total PROSECUTORbyKarpel 7 $300 $2,100 Unlimited eDiscovery 1 $875 $875 Hosted Services (per user/year) 7 $100 $700 Total Annual Support Services $3,675 Estimated Travel Expenses $1,800 YTotal First Year Cost � y 77777777777­ Optional.ltems Price , Interface: Court $10,000 Interface Annual Support(per interface) $2,000 Document Template Conversion After 100 Documents (per document) $25 Additional Storage After Included 2TB (per terabyte, per year) $1,000 *Interfaces must conform to the appropriate DEFENDERbyKarpel Information Exchange Package Documentation (IEPD) for that interface. Interfaces that do not conform to the appropriate DEFENDERbyKarpel IEPD, will require Karpel development review before approval and will incur additional development and maintenance costs. The stated costs for interfaces include Karpel's development and testing time.There may be an additional cost from the other vendor(s), which is not included within this contract. This fee does not include additional hardware, Microsoft licenses, or networking services that may be necessary to properly and legally operate DbK. Said expenses are the Client's sole responsibility. If a scheduled go-live date is changed by Client within 60 days of the set date a 10% (of first year cost) penalty may be issued to cover the costs of booked travel, accommodations and time that may be removed from other current client start dates. Pricing for Optional Services will remain valid up to 90 days from date of contracting signing. Upon the request to begin an Optional Service, an official notice to begin the service must be received. Travel expenses include airfare, lodging, ground transportation, meals, and incidental expenses. As with any project, all prices are subject to change as new information arises or as workload increases. Karpel Solutions will seek approval from Client if more work will be necessary to make the changes along the way, as described above. Initials Page 7 of 18 ZSl�PEL OLUTIONS 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)892-6300 5.1 Payment Terms Payment schedule to be 50% of Software User Licenses due upon signed contract agreement and the remaining cost due upon completion of implementation and training. 6. ANNUAL SUPPORT 6.1.1 TECHNICAL SUPPORT FEES Client understands that technical support fees will be required annually, in order to receive software updates and technical support. The support period shall begin from the date of go-live as part of the initial first year costs. The Client may elect to purchase subsequent annual support, on a yearly basis at a fixed cost, and billed annually as referenced in Section 5 above. The option to purchase annual support is solely at the Client's discretion.The Client's license to use DbK is not dependent upon the Client purchasing annual support; however, if the Client discontinues annual support it will not be provided with updated versions of the software, unless it is purchased. Provided Client's computers, network and systems meet recommended specifications set for by Karpel Solutions and the Client is current with annual support payments then Karpel Solutions shall provide updated versions of their system and/or software as they become available during the terms of the contract. If the option for renewal is exercised, Karpel has the right to increase current pricing. 6.1.2 SUPPORT PROVIDED Karpel Solutions will provide support (e.g. software updates, general program enhancements and technical support)for all software provided, including ongoing unlimited telephone technical support problem determination, and resolution. 6.1.3 HOURS OF OPERATION Karpel Solutions will provide technical support Monday through Friday, at a minimum of eight (8) hours a day. Technical support services shall be available between the hours of 7:00 a.m. through 9:00 p.m. Central time,via a toll-free telephone number provided.After-hours support is available as well via the same toll-free number which will reach the on-call support group. 6.1.4 INCLUDED SUPPORT Support services include the detection and correction of software errors and the implementation of all DbK program changes, updates and upgrades. Karpel Solutions shall respond to the inquiries regarding the use and functionality of the solution as issues are encountered by Authorized Users. Support to users will be provided through the remote support tool installed on the end user's computer.This tool was installed at the time of go-live allowing Karpel to provide the needed support to meet the service level agreement. If this access is not allowed support will be delayed and the service level agreement (severity levels) are no longer in place. Initials Page 8 of 18 EL SOLUTIONS 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)892-6300 6.1.5 RESPONSE TIMES Karpel Solutions shall be responsive and timely to technical support calls/inquires made by the Client. The Client will first make support inquires through their qualified system administrators to assure the policies and business practices of the Client are enforced prior to contacting Karpel Solutions. The timeliness of the response is dependent upon the severity of the issue/support problem, as defined below: The severity of the issue/support problem shall determine the average problem resolution response time in any calendar month of the contract as follows: *If the remote support tool is not installed or available all issues will fall into the general assistance and the severity levels are no longer applicable. Severity Level 1 shall be defined as urgent situations,when the Client's production system is down and the Client is unable to use DbK, Karpel Solutions'technical support staff shall accept the Client's call for assistance at the time the Client places the initial call; however, if such staff is not immediately available, Karpel Solutions shall return the customer's call within one (1) business hour. Karpel Solutions shall resolve Severity Level 1 problems as quickly as possible, which on average should not exceed two (2) business days, unless otherwise authorized in writing by the Client. Severity Level 2 shall be defined as critical software system component(s) that has significant outages and/or failure precluding its successful operation, and possibly endangering the customer's environment. DbK may operate but is severely restricted. Karpel Solutions' technical support staff shall accept the customer's call for assistance at the time the customer places the initial call; however, if such staff is not immediately available, Karpel Solutions shall return the Client's call within four (4) business hours. Karpel Solutions shall resolve Severity Level 2 problems as quickly as possible,which on average should not exceed three (3) business days, unless otherwise authorized in writing by the customer. Severity Level 3 shall be defined as a minor problem that exists with DbK but the majority of the functions are still usable and some circumvention may be required to provide service. Karpel Solutions' technical support staff shall accept the Client's call for assistance at the time the customer places the initial call; however, if such staff is not immediately available, Karpel Solutions shall return the Client's call on average no laterthan the next business day. Karpel Solutions shall resolve Severity Level 3 problems as quickly as possible, which should not exceed the next available release of software, unless otherwise authorized in writing by the Client. General Assistance: For general software support/helpdesk calls not covered by the above severity level descriptions, Karpel Solutions' technical support staff shall accept the Client's call for assistance at the time the Client places the initial call; however, if such staff is not immediately available, Karpel Solutions shall return the Client's call on average no later than the next business day. Initials Page 9 of 18 l�l'EL SOLUT<Z10NS 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)892-6300 7. LICENSE TERMS AND USE This software, DbK, is a proprietary product of Karpel Solutions. It is licensed (not sold) and is licensed to Client for its use only by the terms set forth below. 1. In consideration of payment of a sublicense fee, Karpel Solutions hereby grants Client a non-exclusive and non-transferable sublicense to use any associated manuals and/or documentation furnished. 2. Client cannot distribute, rent, sublicense or lease the software.A separate license of DbK is required for each user or employee. Each license of DbK may not be shared by more than one full time employee or user(40 hours per week), nor more than two (2) part-time employees or users, working no more than 40 hours per week together.The Client agrees that Karpel Solutions will suffer damages from the Client's breach of this term and further agrees that as such Karpel Solutions shall be entitled to the cost of the license, installation and training costs associated for each violation, including Karpel Solutions' reasonable attorneys' fees and costs. 3. License does not transfer any rights to software source codes, unless Karpel Solutions ceases to do business without transferring its duties under this agreement to another qualified software business. Karpel Solutions will, at client's expense, enter into escrow agreement for the storage of the source codes. 4. DbK and its documentation are protected by copyright and trade secret laws. Client may not use, copy, modify, or transfer the software or its documentation, in whole or in part, except as expressly provided for herein. Karpel Solutions retains all rights in any copy, derivative or modification to the software or its documentation no matter by whom made. DbK is licensed for a single installation of one full time employee. A separate license is required for each installation of DbK. Client shall not provide or disclose or otherwise make available DbK or any portion thereof in any form to any third party. Client agrees that unauthorized copying and distribution will cause great damage to Karpel Solutions and this damage is far greater than the value of the copies involved. 5. DbK was developed exclusively at private expense and is Karpel Solutions' trade secret. For all purposes of the Freedom of Information Act or any other similar statutory right of"open" or public records the Software shall be considered exempt from disclosure. DbK is "commercial computer software" subject to limited utilization "Restricted Rights." DbK, including all copies, is and shall remain proprietary to Karpel Solutions or its licensors. 6. Public Agency Participation: Other public agencies may utilize the terms and conditions established by this Contract. "Public agency", for purposes of this paragraph, is defined to include any city, county, district, public authority, public agency, municipality, and other political subdivision. Mason County is not an agent, partner, or representative of such public agency, and is not obligated or liable for any action or debts that may arise out of such independently negotiated procurements.These so called "piggy-back" awards shall be made independently by each public agency, and that agency shall accept sole responsibility for placing orders with Vendor. Mason County does not accept any responsibility or involvement in the purchase orders or Contracts issued by other public agencies.Any such contract by another public agency must be in accordance with the statutes, codes, ordinances, charter and/or procurement rules and regulations of such public agency. Initials Page 10 of 18 To 0 A_RP E L SOLUTIONS 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)892-6300 IN WITNESS WHEREOF,the parties have caused this Agreement subject to the Master Terms and Conditions set forth below to be executed on the date first above written.This proposal is offered as an all-inclusive turnkey solution and, unless noted otherwise, pricing is based on acceptance of both services and licenses. Any changes to this solution may result in additional costs. If not accepted within thirty(30) days, Karpel Solutions reserves the right to withdraw this proposal. Should any adjustments to this proposal become necessary; Karpel Solutions will draft and present a "Change Order" to Client for its review and approval. This offer is entire agreement between the parties, and no oral agreements or other written documents, exclusive of the attached exhibits are part of the agreement. Any modifications of this agreement must be in writing, and prior to acceptance of this offer, Karpel Solutions reserves the right to make modifications to this offer.The signatories warrant they have the authority to bind their respective party. Mason County Karpel Solutions Signature Signature 0� Printed Name Printed Name LC_O Title Title Z '2 Date Date Initials Page 11 of 18 M::E�LSIONS< 9717 Landmark Parkway I St.Louis,MO 63127 (314)892-6300 Mailing Contact: Mailing Address: Billing Contact: Billing Address: Tax Exempt? No ❑ Yes ❑ If yes, please attach copy of tax exempt certificate Agency Proiect Manager Contact: Phone Number: Email Address: Project IT Contact: Phone Number: Email Address: Initials Page 12 of 18 M:::IONSEL S 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)892-6300 8. MASTER TERMS AND CONDITIONS KARPEL COMPUTER SYSTEMS, INC. (dba "Karpel Solutions"), MASTER TERMS AND CONDITIONS GENERAL TERMS 1. ACCEPTANCE TERM. The proposal attached to these Master Terms and Conditions is tendered for acceptance in its entirety within thirty (30) days from the date of the proposal, after which it is to be considered null and void. 2. PAYMENT TERMS. A statement for services rendered will be submitted by Karpel Solutions at the completion of the service. The invoice is payable upon receipt. Terms are Net thirty (30) days. Interest shall be applied at the rate of one and one half percent (1.5%) per month on any amounts not received by Karpel Solutions within the due date. Karpel Solutions reserves the right to discontinue performing services for client in the event of nonpayment of services by client, and client agrees to reimburse Karpel Solutions for reasonable collection expenses on delinquent accounts, including attorney's fees and costs. 3. ASSIGNMENT.This Agreement will inure to the benefit of and be binding upon Karpel Solutions and Client and Karpel Solutions' respective successors and assigns. Notwithstanding the foregoing, Client may not assign or otherwise transfer this Agreement or Client's rights and obligations under this Agreement without the prior written consent of Karpel Solutions, and any purported assignment or other transfer without such consent will be void and of no force or effect. Karpel Solutions may assign and/or transfer this Agreement or Karpel Solutions' rights and obligations under this Agreement at any time 4. MODIFICATION AND WAIVER. Any modifications of this Agreement must be in writing and signed by both parties. Neither party will be deemed to have waived any of its rights under the Agreement by any statement or representation other than (i) by an Authorized Representative and (ii) in an explicit written waiver. No waiver of a breach of this agreement will constitute a waiver of any prior or subsequent breach of this Agreement. 5. FORCE MAJEURE. Neither party shall be deemed in default of this Agreement to the extent that performance of its obligations or attempts to cure any breach thereof are delay or prevented by reason of any act of God, government, fire, natural disaster, accident,terrorism, network or telecommunication system failure, sabotage or any other cause beyond the control of such party ("Force Majeure"), provided that such party promptly gives the other party written notice of such Force Majeure. 6. INDEPENDENT CONTRACTORS. The parties will be deemed to have the status of independent contractors, and nothing in this Agreement will be deemed to place the parties in the relationship of employer-employee, principal-agent, or partners or joint ventures. Neither party has the authority to bind, commit or make any representations, claims or warranties on behalf of the other party without obtaining the other party's prior written approval. Initials Page 13 of 18 SSEL OLUTIONS 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)892-6300 7. SOFTWARE ANOMALIES. New commercial software releases or upgrades, or any hardware and/or software owned by or licensed to Client, used in connection with Karpel Solutions services may have anomalies, performance or integration issues unknown to Karpel Solutions which can impact the timely, successful implementation of information systems. Karpel Solutions will inform the client promptly if this occurs and will attempt to analyze, correct and/or work around the anomalies or performance issues on a "best effort" basis. Karpel Solutions is not responsible for any delay or inability to complete its services if such anomalies or performance issues occur. Client is responsible for payment for all of Karpel Solutions' services at the rate stated in the proposal whether or not a successful solution is achieved. 8. SOFTWARE AUDIT. Client agrees to allow Karpel Solutions the right to audit Client's use of DbK and licenses of DbK at any time. Client will cooperate with the audit, including providing access to any books, computers, records or other information that relate to the use of DbK. Such audit will not unreasonably interfere with Client's activities. In the event that an audit reveals unauthorized use, reproduction, distribution, or other exploitation of DbK, Client will reimburse Karpel Solutions for the reasonable cost of the audit, in addition to such other rights and remedies that Karpel Solutions may have. Karpel Solutions will not conduct an audit more than once per year. 9. CLIENT ENVIRONMENT. Client is responsible for the application, operation and management of its information technology environment, including but not limited to: (a) purchasing, licensing and maintaining hardware and software; (b) following appropriate operating procedures; (c) following appropriate protective measures to safeguard the software and data from unauthorized duplication, modification, destruction or disclosure; (d) following adequate backup contingency plans; and (e) employing qualified personnel to obtain the desired results. Karpel is not responsible for the loss of data in DbK or security breaches that result in the unauthorized dissemination of data contained in DbK that is the result of Client not following appropriate operating procedures,security and protective measures and/or following adequate backup contingency plans. 10. MATERIALS. Client will pay Karpel Solutions for materials purchased for the client's use. Materials may include computer hardware, software, hosting, facility leases, other services, telecommunications charges, freight, shipping, mailing, document reproduction and any other such costs incurred in performance of services for client. Upon mutual agreement, client will reimburse Karpel Solutions for all out-of-town travel expenses, such as automobile/airline travel, hotel, meals, and cab fare. Billing for services rendered on-site on an as needed basis will include portal-to-portal time. 11. TERMINATION. Client may terminate the Annual Support portion of this Agreement thirty (30) business days after it is has provided Karpel Solutions with written notice that it believes that Karpel Solutions has failed to perform under, or materially breaches, the Annual Support portion of this Agreement and of the Client's intent to terminate the Annual Support portion of this Agreement. Such written notice is to be sent Certified US Mail to Karpel Solutions at 9717 Landmark Parkway Dr.,Suite 200, St. Louis, MO 63127. Thereafter, Karpel Solutions will have thirty (30) business days from the receipt of such notice to correct the stated problem. If at the end of such thirty (30) business day period, Karpel Solutions has not corrected the stated problem, then client may terminate the Annual Support portion of this Agreement. Karpel Solutions may terminate the Annual Support portion of this Agreement on thirty(30) days written notice. Initials Page 14 of 18 a 1�RI'EL SOLUTIONS 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)892-6300 12. COPYRIGHT. Karpel Solutions reserves the right to seek damages if Client is responsible for a subsequent violation of Karpel Solutions' copyright, and Client assumes responsibility for the acts and omissions of its agents acting in the course of their duties or otherwise with respect to the protection of Karpel Solutions' copyright. LIMITED WARRANTIES LIMITATION OF LIABILITY, INDEMNIFICATION 1. LIMITED WARRANTY. Karpel Solutions warrants it will perform all services in a professional manner by qualified personnel. Karpel Solutions warrants it has the requisite power and authority to enter into and perform its obligations under this Agreement. Karpel Solutions warrants that the performance by Karpel Solutions of any services described in the Agreement shall be in compliance with all applicable laws, rules and regulations. No representations or warranties as to the use, functionality or operation of DbK are made by Karpel Solutions other than as expressly stated in this Agreement. 2. INTERNET AND NETWORK. Karpel Solutions makes DbK available to Client through the Internet and/or Client's own network and systems,to the extent commercially reasonable, and subject to outages, communication and data flow failures, interruptions and delays inherent in the Internet and network communications on the Client's own network and systems. Client recognizes that problems with the Internet, including equipment,software and network failures, impairments or congestion, or the configuration of Client's own computer systems and network, may prevent, interrupt or delay Client's access to DbK. Karpel Solutions is not liable for any delays, interruptions, suspensions or unavailability of DbK attributable to problems with the Internet or the configuration of Client's computer systems or network. 3. PASSWORD PROTECTION. Access to DbK is password-protected. Karpel Solutions provides multiple authentication alternatives for access to DbK. KARPEL SOLUTIONS STRONGLY ENCOURAGES THE USE OF STRONG PASSWORD AUTHENTICATION. Karpel Solutions is not responsible for Client's use of the DbK. Only the number of users set forth above may access the Service and Website. Client must inform their users that they are subject to, and must comply with, all of the terms of this Agreement. Client is fully responsible for the activities of Client's employees and authorized agents who access to DbK. Karpel Solutions is not liable for any unauthorized access to DbK and data or information contained therein, including without limitation access caused by failure to protect the login and password information of users. 4. SYSTEM REQUIREMENTS. Karpel Solutions provides DbK based upon the system requirements as specified by Karpel Solutions for Client. Karpel Solutions has no liability for any failure of DbK based upon Client's failure to comply with the system requirements of Karpel Solutions. 5. THIRD PARTY SOFTWARE. Karpel Solutions makes no express or implied warranties as to the quality of third party software or as to Karpel Solutions'ability to support such software on an on-going basis. 6. LIMITED ENGAGEMENT. Due to the limited nature of Karpel Solutions' engagement by client, Karpel Solutions makes no express or implied warranties as to the quality of, or the ability of software Initials Page 15 of 18 C 1�R1'EL SOLUTIONS 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)892-6300 developed by Karpel Solutions to operate with, any hardware, network, software, systems and/or external data flows already in place at client's facilities or as may be added by the client. 7. DISCLAIMER. THE FOREGOING WARRANTIES ARE EXCLUSIVE AND ARE MADE IN LIEU OF ALL OTHER WARRANTIES, EITHER EXPRESS AND IMPLIED,WHICH ARE HEREBY DISCLAIMED, INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF NONINFRINGEMENT,TITLE, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND ANY WARRANTIES ARISING OUT OF A USE IN TRADE OR COURSE OF DEALING OR PERFORMANCE. KARPEL SOLUTIONS DOES NOT WARRANT(i)THAT ACCESS TO OR USE OF ALL OR ANY PART OF DBK WILL BE CONTINUOUS, ERROR- FREE OR UNINTERRUPTED, (ii)THAT THE RESULTS ARISING OUT OF CLIENT'S USE OF DBK WILL BE ACCURATE, COMPLETE OR ERROR-FREE, OR (iii)THAT THE SERVICE,SOFTWARE, DOCUMENTATION OR WEBSITE WILL MEET CLIENT'S NEEDS. KARPEL SOLUTIONS EMPLOYEES Karpel Solutions has spent substantial sums of money and invested large amounts of time in recruiting, supervising and training Karpel Solutions employees. Client further agrees that it has a unique opportunity to evaluate Karpel Solutions employees' performance, and has the potential to hire Karpel Solutions employees, and further agrees that such hiring away would substantially disrupt the essence of Karpel Solutions' business and ability to provide its services for others,and as such Karpel Solutions cannot agree to such a hiring. The Client acknowledges that Karpel Solutions employees work for Karpel Solutions under a non-competition agreement; therefore, Client agrees it shall not solicit for employment or contract as an independent contractor, or otherwise hire or engage a Karpel Solutions employee during the term of this Agreement or for a period of 2 years after the completion/termination of the project, whichever is longer. CONFIDENTIALITY 1. CONFIDENTIALITY. Neither party shall disclose or use any confidential or proprietary information of the other party. The foregoing obligations shall not apply to information which: (i) is or becomes known publicly through no fault of the receiving party; (ii) is learned by the receiving party from a third party entitled to disclose it; or(iii) is already known to the receiving party. 2. PERSONALLY IDENTIFIABLE INFORMATION.The parties recognize that certain data Client or Karpel Solutions may use in conjunction with the DbK may be confidential personally identifiable information of third parties. Karpel Solutions shall use all best efforts to protect the confidentiality of personally identifiable information of third parties. Karpel Solutions shall have no liability for disclosure of personally identifiable information caused by Client's own negligence or misconduct. 3. DISCLOSURE REQUIRED BY LAW. In the event that any confidential or proprietary information is required to be disclosed pursuant to any law, code, regulation or court order from a court of competent jurisdiction, the receiving party shall give the disclosing party immediate written notice of such requirement and shall use its best efforts to seek or to cooperate with the disclosing party in seeking a protective order with respect to the confidential information requested. Initials Page 16 of 18 ZS RPEL OLUTIONS 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)892-6300 4. SIMILAR PROGRAMS AND MATERIALS. Provided Karpel Solutions does not violate the provisions of this section regarding confidentiality, the Agreement shall not preclude Karpel Solutions from developing for itself, or for others, programs or materials which are similar to those produced as a result of services provided to Client. 5. INJUNCTIVE RELIEF. Any breach of the confidentiality provisions of this Section will cause irreparable harm to the other party. The parties agree that the non-breaching party may enforce the provisions of this Section by seeking an injunction,specific performance, criminal prosecution or other equitable relief without prejudice to any other rights and remedies the non-breaching party may have. MARKETING 1. Client agrees that Karpel Solutions may identify Client as a customer of Karpel Solutions in Karpel Solutions' written promotional and marketing materials, as well as in any oral or visual presentations regarding the business of Karpel Solutions. 2. Provided Karpel Solutions does not violate the provisions of the foregoing section regarding confidentiality, Karpel Solutions shall have the right to demonstrate for other prospective clients any application developed by Karpel Solutions under this Agreement and shall have the right to include information about any such application in marketing materials and presentations. MISCELLANEOUS 1. ELECTRONIC DOCUMENTS.To the extent possible, and under the terms required by Client, Client and Karpel Solutions may communicate by electronic means, including but not limited to facsimile documents. Both parties agree that: a signature or an identification code ("USERID") contained in an electronic document is legally sufficient to verify the sender's identity and the document's authenticity; an electronic document that contains a signature or USERID is a signed writing; and that an electronic document, or any computer printout of it, is an original when maintained in the normal course of business. 2. SEVERABILITY. If any portion of this Agreement is held to be void, invalid or otherwise unenforceable, in whole or in part, then the remaining portions of the Agreement shall remain in effect.This is the complete and exclusive statement of the Agreement between the parties which supersedes all proposals, oral or written, relating to the subject matter of this Agreement. 3. ENTIRE AGREEMENT. This Agreement constitutes the sole agreement between client and Karpel Solutions with respect to the subject matter hereof. It may not be modified or assigned except by written agreement of Client and Karpel Solutions. 4. NOTICES. Any notices provided under this Agreement will be in writing in the English language and will be deemed to have been properly given if delivered personally or if sent by (i) a recognized overnight courier, (ii) certified or registered mail, postage prepaid, return receipt requested, or(iii) facsimile, if confirmed by mail. Karpel Solutions' address for such notices is set forth below. Client's address for such notices will be the address on file with Karpel Solutions as provided by Client.Such address or contact information may be revised from time to time by provision of notice as described Initials Page 17 of 18 ARI'EL SOLUTIONS 9717 Landmark Parkway I St.Louis,MO 63127 1 (314)892-6300 in this Section. All notices sent by mail will be deemed received on the tenth (10th) business day after deposit in the mail. All notices sent by overnight courier will be deemed given on the next business day after deposit with the overnight courier.All notices sent by facsimile will be deemed given on the next business day after successful transmission. Karpel Solutions 9717 Landmark Parkway Dr., Suite 200 St. Louis, MO 62127 (314) 892-6300 mziemianski@karpel.com 5. GOVERNING LAW. The parties agree that Washington law applies to all matters of interpretation of this agreement.The parties further agree that the prevailing party shall be entitled to a judgment for its reasonable attorneys' fees and costs. Initials Page 18 of 18 Mason County Support Services Department Budget Management th Commissioner Administration a 411 North 5 Street Emergency Management Shelton, WA 98584 Facilities, Parks&Trails - Human Resources 360.427.9670 ext. 419 Information Services Labor Relations l�tt Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES March 22, 2021 • Specific Items for Review o Discussion with North Mason Regional Fire Authority regarding location of County services in Belfair— Chief Beau Bakken/Frank o Mendoza Texas Style Food vendor for MCRA- Ross o Board of Equalization applicants- Dawn o Telework Policy- Dawn o Comparison of ER&R and Motor Pool—Jenn o Vehicle Order for 2022 Motor Pool—Jenn o County Code Clean-Up - Diane o Redistricting based on census population—Diane o Commissioner Correspondence Policy- Diane o Continued review of process for replacement of Support Services Director—Frank o American Rescue Plan Act- Frank • Commissioner Discussion o Public access to County buildings pursuant to Phase 3 of Roadmap to Recovery J:\DLZ\Briefing Items\2021\2021-03-22.docx _ '"'�,,'"�r`.I i a?rF�t:. ., �. �'.+r F � x � F.4 l P dw f r • P a i ' .4 r q� _ C .i� .. l f d �^ ct 4 1 - _ 1 Zq Attachment B MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Parks and Trails EXT: 806 BRIEFING DATE: 03-22-2021 PREVIOUS BRIEFING DATES: if this is a follow-up briefing, please provide only new information ITEM: Addendum to Mendoza's Texas Style Food vendor contract for MCRA vending EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Food and vending service contract for the 2017 baseball season were awarded to Mendoza's Texas Style Food for MCRA sports complex. The contract had the option of a three-year extension at the COUNTY's sole discretion which was permitted and extended the contract until March 2020. With the onset of the COVID-19 pandemic, MCRA was closed for all of the 2020 sporting seasons and no vending was allowed by the Governor's proclamation order. Mendoza's Texas Style Food requests that the contract be extended for the 2021 and 2022 seasons with the same terms and conditions remaining as originally stated in the 2017 contract of terms. BUDGET IMPACTS: Mendoza's will remit 10% of the gross income from the sales of concessions at MCRA to the COUNTY at the end of the postponed 2021 and 2022 recreational seasons. The last season worked in 2019 Mendoza"s remitted to the COUNTY approximately $2,300.00. We have received positive comments from park goers reference Mendoza's food service. RECOMMENDED OR REQUESTED ACTION: Recommend that the COUNTY extends the Mendoza's Texas Style Food contract for an additional two (2) years, (2021 and 2022 seasons) ending March 2023. Chief Deputy Prosecutor reviewed this for legality and approved it. ATTACHMENTS: Draft Addendums to Mendoza's Texas Style Food addendum extension of the contract terms. Briefmg Summary 3/9/2021 EXTENSION OF PROFESSIONAL SERVICES CONTRACT WITH MENDOZA'S TEXAS STYLE FOOD FOR VENDING SERVICES AT MCRA Mason County desires to extend the contract with Mendoza's Texas Style Food that was entered into on March 20, 2017 and extended through March 2020 for vendor services for MCRA. With COVID-19 Pandemic canceling the 2020 season, MCRA Park was shut down and no vending services were allowed under the Governor's prelamination. Once the Governor's resends the band on vending services Mason County would extend the agreement for the remaining 2021 and 2022 seasons. The extension for this contract will be March 2023. All provisions of the agreement remain the same. Dated this day of . 2021 BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Randy Neatherlin,Chair ATTEST: Clerk of the Board Sharon Trask, Commissioner APPROVED AS TO FORM: Tim Whitehead,Chief DPA Kevin Shutty,Commissioner Raul Mendoza, Owner Mendoza's Texas Style Food MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dawn Twiddy DEPARTMENT: Support Services EXT: 422 BRIEFING DATE: 3/22/201 PREVIOUS BRIEFING DATES: N/A (If this is a follow-up briefing, please provide only new information) ITEM: Approval to move to the consent agenda the appointment of one of the two Board of Equalization applicants as an alternate member to fill an unexpired term that will end on 5/31/2021. BUDGET IMPACTS: None BACKGROUND: The Board of Equalization is a three-member board appointed by the Mason County Commissioners. Two alternate member may also be selected. The Board's)responsibility is to ensure that all property valuations are at 100%of market value, so equitable tax assessment is established. An alternate member position became vacant due to Carl Soper being appointed as a regular member. RECOMMENDED OR REQUESTED ACTION: Approval to place on the April 2021 Commission Agenda the appointment of one of the two Board of Equalization alternate member applicants(Barbara VanCleave Smith and Cheryl Williams) to fill the unexpired term that will end on 5/31/2021. ATTACHMENTS: Applications i KACMMR Cover Sheets\2021\Briefmg Cvr-BOE Alternate Member Appointment.doc QzQN ~, we/n J-&% co '�&��L�V ---' ��:~k���=� � upmv� z � � '-- 411 NORTH F[F2HSTREET ' �/' // 1 � .' / SHELTOlV WA 98584 � Fax 360~427-8437| Voice 36D'427-Q870, Ext. 418Y275'44U7or482'520A uoonCnun\V 1854 I AM SEEKING APPOINTMENTTO 17 Ll z C�rno ______________________________________________________________ COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) . POSITION: . ----------------------------------------------_--_---.--_--_--_--_--_--' | nds what do you perceive is the role or purpose of the Board, Committee Counipil for What i ' Please list any financal, profesokomal, or voluntary affiliations which may influence or affect your position on this Board: (Le,create w potential conflict of|nhaneoU Your participation is dependent upon attending certain tralnings made available by the County during regular business hours (such om Open Public Meetings Act and Public Recnndu).The tns|n|ngo would beutnm cost to you.Would you ba able ho attend such tns|ninQo? v Realistically, how much time can you give bo this position? *~'^ "- 7 Quarterl Monthly Weekly Daily i offlo use Only 7 — �/- Signature Dote Terni Expire Date Cc:CMMRS Neatherlin, Shutty, Trask Clerk Jeri 6eer-O C.'JU1V1 !_l •% (.'Ulhr. S113U E; 1F h!T STIELTON TIVA 95584 Fax,360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 test Niason County Comtnissioners I AM SEEKING APPOIhITMEI\I T To Board of Equalization NAME: Cheryl Williams ADDRESS: PHONE: CITY/ZIP: VOTING PRECINCT: WORK PHONE: (OR AREA IN THE COUNTY YOU LIVE) E-MAIL ------------------------------------------------------------------------------------------- COMMUNI iY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) - (ACTIVITIES OR MEMBERSHIPS) COMPANY: H &R Block, Shelton 2 YRS 2(paver Advocacy Panel, IRS,2018-9020— Solid Waste Advisory Committee(SWAC), 2019-2018 POSITION: Master Tax Advisor Budget Advisory Committee(BAC),2018 Shelton School Board,2011-2015 COMPANY: Intuit(TurboTax) 8 YRS Mason Transit Authority, 2011-2015 Sound Learning Board,2005-2015 POSITION: Tax Specialist -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: Rppres®nting the landowners who don't have contact with commissioners is how you keep the government public) I think we need to keep communications open, and I would like to be one of those liaisons.This Board prevents harm to an individual by government not fb towing law. If appointed, it would be my job to take any clear,cogent,and convincing evidence upon appeal by a taxpayer and make a determination on property values. My experience with financial statements and contracts plus my flexibility makes t his . What interests, skills do you wish to offer the Board, Committee,or Council? After.31 years of pre arfngandh4dual-and-corporate-income-tax-returns,4-malized-that-landewners-many not necessarily realize that they're paying for costs of a free government. During the pandemic it's even harder for taxpayers to understand why. My empathy and experience area bonus, ancl I thinkcould be instrumental on Rnarrl whan haarinn racac Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) None Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically, how much time can you give to this position? X t Quarterly X MolYihly X Wceldy X Daily ftt� ce Use Only i I A-1—ol_L,4n� _2/17/2021 Appointment Date JIC 11c^al.l L Daie Tenn expire Date I NEWS RELEASE February 16, 2021 MASON COUNTY COMMISSIONERS 411 NORTH 5r" ST SHELTON, WA 98584 (360) 427-9670 EXT. 380 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Board of Equalization Membership The Board of Mason County Commissioners is seeking applicants to fill an alternate position on the Mason County Board of Equalization. The three-year term ends on May 31. 2022. Applicants must reside in Mason County. The Board of Equalization is a three-member board appointed by the Mason County Commissioners. Two alternate members may also be selected. The Board's responsibility is to ensure that all property valuations are at 100% of market value, so equitable tax assessment can be established. Taxpayers may appeal their assessments, including assessments of real and personal property, forest land, timber, and open space. The Board also considers denial of senior citizen property tax exemptions. Taxpayers can file a petition with the Board of Equalization and a hearing will be scheduled to present their appeal of their assessment for timely filed and completed petitions. Depending on the number of appeals heard each year, the Board may meet up to three days a week, throughout the year. Board members are paid a per diem, currently $100 per day, when in session. As required by RCW 84.48.042, the successful applicant must attend training, provided by the Washington State Department of Revenue, within one year following appointment or reappointment. Interested citizens may obtain an application at the Mason County Commissioners' Office, 411 North 5th Street, Shelton, or by calling Shelton 360-427-9670, ext. 380; Belfair 360-275-4467, ext. 380; Elma 360-482-5269, ext. 380 or visit the Mason County website at www.co.mason.wa.us. The position is open until filled with first review March 16, 2021. BOARD OF MASON COUNTY COMMISSIONE S Ran cry Nea rlin Kevin 8,15ut Sharon Trask Chair Vice-Chair Commissioner Printed from Mason County DMS Printed from Masan County DMS MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: March 22, 2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain Audit Committee ITEM: Comparison of ER&R and Motor Pool EXECUTIVE SUMMARY: In March of 2020, the Current Expense, Health Services, and Information Technology Departments began using an outside service for their fleet management needs and separated service from the internal Equipment, Rental, & Revolving Fund (ER&R). A 10 year plan was created prior to the separation to show the estimated cost savings of moving the fleet to an outside lease through Enterprise. The plan has now been updated to include 2020 Motor Pool actual expenditures and average ER&R actual 2018 & 2019 expenditures of direct/indirect costs by vehicle type: Police Pursuit Vehicle (PPV) or White Fleet (WF). The 2018 &2019 average ER&R expenditure source is the cash reconciliation that was briefed to the BOCC on March 8m Included with this analysis is-an explanation of the change in Motor Pool Inventory. There were 91 vehicles owned by the County Motor Pool beginning in March of 2020. This was the number of vehicles used in the original 10 year plan since these vehicles were included in ER&R's inventory. This 91 number has grown to 108, the 17 additions explained: • 11 outside leases were not included in ER&R's inventory, but have now been consolidated into the Enterprise lease •. 1 Sheriff SORT Truck vehicle request for 2022 —the current SORT Truck is a 1997 and was not included in ER&R's inventory • 5 vehicles that were rented through ER&R's 58 cent/mile program and not included in ER&R's Current Expense vehicle inventory The 10 year analysis has been updated to include these 17 vehicles that were previously excluded. BUDGET IMPACT: Estimated cost savings of approximately $230k a year PUBLIC OUTREACH: N/A RECOMMENDED OR REQUESTED ACTION: Request the Board review the Motor Pool Inventory, and the updated 10 year plans for PPV and Non-Emergency Response Vehicles Briefing Summary 3/17/2021 ATTACHMENTS: 1. Motor Pool Inventory— Explanation of Change from 3/1/2020 to 3/1/2021 2. 10 Year Plan — Mason County— Sheriff PPV— Fleet Planning Analysis 3. 10 Year Plan — Mason County— Non ERV— Fleet Planning Analysis Briefmg Summary 3/17/2021 Motor Pool Inventory - Explanation of Change from 3/1/2020 to 3/1/2021 Original Additions or Owned Fleet Other Non- New Fleet Count at Owned Size at Department 3/1/2020 Vehicles Reason for Motor Pool Fleet Addition 3/1/2021 Sheriff- PPV 46 46 Sheriff walk away leases-not included in ER&R Sheriff-White Fleet 13 11 inventory or MP vs. ER&R analysis 24 SORT truck request for 2022 rates. Old SORT truck is a Sheriff-Special Vehicles 1 '97 &was not included in ER&R's inventory 1 Assessor-White Fleet 5 5 Coroner-White Fleet 2 2 DCD- Building-White Fleet 4 2 #113 & 120 non-oper'tl at time of ER&R split 6 DCD-Planning-White Fleet 2 2 Facilities-White Fleet 4 4 Health- Env-White Fleet 6 6 Health- Per-White Fleet 2 2 Parks-White Fleet 4 4 Probation-White Fleet 2 1 was using a 58 cent/mile car 3 Prosecutor-White Fleet 1 1 DEM was renting ER&R reimbursable mileage based car, DEM 1 now has#5 wash down from Prosecutor 1 General Fund was renting ER&R reimbursable mileage Motor Pool I 1 based car, now has#39 wash down from Assessor 1 Total Motor Pool Fleet 1 911 171 1 108 Mason County-Sheriff PPV-Fleet Planning Analysis Updated with 2020 Motor Pool Actuals and ER&R Direct&Indirect Costs Averaged from 2018&2019 Actuals Current Fleet 46 Fleet Growth 0.00% Proposed Fleet 46 'Price/Gallon $3.40 Current Cycle 7.70 "Annual Miles 19,500 Proposed Cycle 1 4.00 Proposed MPG 17 Current Malnt. $199.00 MPG 14 Proposed Maint $100.00 Replace Owned Up Fro t Payoff to Net cash Based Net Cash Based wrecked or Cycled n Up Front AME In Enterprise for Estimated Estimated onER&R Fiscal Year Fleet =1 out of service through Cycled Owned Leased Leasedln Purchase AME In Progressat wrecked Lease Maintenance Equity Owned Equity at Lease Fuel Fleet Budget a 2018 Size veh[cl es Leases through Progress service a t r r r leased Vehicles Term Estimated &2019 Actual(unplanned) Leases ER&R Estimated vehicles Average Average l4vera a 4fi 8 _ _ 46 0 553 46 109 648 -7000 217 843 _ 974 037 ER&RActual _ .. Average 46 8 46 .0 $553,346 $20,607 -$7,000 $13§AS9 $933,413 2020 46 36 10 11 $0 $293,756 $55,148 $2,559 $89,439 ($45,000) $0 $120,721 $516,623 $357,414 $416,789 2021 46 4 21 25 $0 $120,010 $252,551 $89,500 ($97,500) $0 $196,884 $561,445 $312,593 $371,968 2022 46 7 3 11 35 $0 $300,025 $353,571 $84,500 ($65,000) $0 $188,554 $861,650 $12,387 $71,762 2023 46 5 1 6 40 $0 $180,015 $50,000 $404,082 $82,000 ($32,500) $D $184,389 $867,985 $6,052 $65,427 2024 46 6 1 6 6 40 $0 $210,018 $50,000 $404,082 $82,000 $0 $0 $184,389 $930,488 ($56,451) $2,925 2025 46 6 1 6 6 40 $0 $210,018 $50,000 $4C4,082 $82,000 ($46,000) $179,391 $879,490 ($5,453) $53,923 2026 46 15 1 15 6 40 $0 $480,040 $50,000 $404,082 $82,000 ($80,500) $179,391 $1,115,012 ($240,975) ($181,600) 2027 46 6 1 6 6 40 $0 $210,018 $50,000 $4D4,082 $82,000 ($57,50D) $179,391 $867,990 $6,047 $65,423 2028 46 6 1 6 6 40 $0 $210,018 $50,000 $404,082 $82,000 ($69,000) $179,391 $856,490 $17,547 $76,923 2029 46 6 1 6 6 40 $0 $210,018 $50,000 $404,082 $82,000 ($69,000) $179,391 $856,490 $17,547 $76,923 $2,423,934 $3,437,252 Wtoarrw1wimM $426,710 1 $1,020,462 Estimate Year Estimated Equity Each Owned Vehicle AME ESTIMATE 27,500.00 1 $4,500 AMEw/Tax 30,002.50 2 $6,500 Depreciation 1.75% 3 $6,500 Average Purchase Price w/tax $69,16B.31 4 $6,500 5 $6,500 Mason County- NON-ERV- Fleet Planning Analysis Updated with 2020 Motor Pool Actuals and ER&R Direct&Indirect Costs Average of 2018&2019 Actuals Current Fleet 62 - Fleet Growth 0.00% Proposed Fleet 62 Price/Gallon. $3.40 Current Cycle 11.50 Annual.Miles 5,500 Proposed Cycle 4.00 Proposed,MPG 20 Current Maint. $73.00 MPG 13 .Proposed Maint $29.90 Needs u through Progress owned Vehicles atYearS Estimated 2019 Actual Leases Leases 12/31/2020 Fiscal Year Fleet Size Annual thro gh Cycled owned Leased Leased In Purchase Service at Progress at Lease Maintenance Estimate d Equity Estimated Equity Fuel Fleet Budget on ER&R OrIgnal on ER&R 2018& ER&R Estimated Average 62 0fi2 0 $277 603 $0 $54,312 -$8,000 $0 $89,168 $413,Q83 ER&R Actual Average 62 9 62 0 $277,603 $0 $203,646 -$8,000 $59,075 $532,324 2020 62 31 31 7 $0 $70,223 $8,952 $74,309 $86,619 ($40,000) $0 $48,014 $248,117 $164,966 $284,206 2021 62 24 38 $0 $25,000 $267,960 $34,658 ($4,500) $0 $70,047 $393,165 $19,918 $139,158 2022 62 6 18 44 $0 $25,000 $310,270 $31,555 .($2,000) $0 $67,028 $431,852 ($18,769) $100,471 2023 62 2 16 46 $0 $12,500 $324,373 $30,521 ($7,500) $0 $66,021 $425,915 ($12,832) $106,409 2024 62 31 31 16 - 46 $0 $100,000 $324,373 $30,521 ($130,665) $57,970 $382,198 $30,885 $150,125 2025 62 7 7 16 46 $0 $30,000 $324,373 $30,521 ($29,505) $57,970 $413,353 ($275) $118,965 2026 62 6 6 16 46 $0 $30,000 $324,373 $30,521 ($25,290) $57,970 $417,573 ($4,490) $114,750 2027 62 2 2 16 46 $0 $30,000 $324,373 $30,521 ($8,430) $57,970 $434,433 ($21,350) $97,890 2028 62 3 3 16 46 $0 $30,000 $324,373 $30,521 ($12,645) $57,970 $430,218 ($17,135) $102,105 2029 62 3 3 16 46 $0 $30,000 $324,373 $30,521 ($12,645) $57,970 $430,218 ($17,135) $102,105 - $123,781 $1,316,186 Esimated Equity: $ 4,215 Per Vehicle Estimated Full Maintenance $ 359 Average Per Year per leased vehicle Owned Maintenance $ 876 peryear Original Add Special SORT Owned Fleet Vehicle to White New White Fleet at 3/1/2020 Department Fleet Lease Additions or other non-owned vehicles Size at 3/2021 13 Sheriff-White Fleet 1 11 Sheriff walkaway leases. 25 5 Assessor-White Fleet 5 2 Coroner-White Fleet 2 4 DCD-Building-White Fleet 2#113&120 non-oper'tl at time of ER&R split 6 2 DCD-Planning-White Fleet 2 4 Facilities-White Fleet 4 6 Health-Env-White Fleet 6 2 Health-Per-White Fleet 2 4 Parks-White Fleet 4 2 Probation-White Fleet 1 was using a 58 cent/mile car 3 1 Prosecutor-White Fleet 1 was using a 58 cent car,now has#5 wash down from DEM 1 Prosecutor 1 Motor Pool 1 was using a 58 cent/mile car 1 45 1 16 62 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: March 22, 2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain Audit Committee ITEM: 2021/2022 Vehicle Lease Order Requests and 2022 Draft Motor Pool Rates EXECUTIVE SUMMARY: In March of 2020, the Current Expense, Health Services, and Information Technology Departments began leasing vehicles from Enterprise Fleet Management. During the first year, a total of 63 leased vehicles were ordered (25 PPV &38 White Fleet). For 2021/2022, a total of 16 leased vehicles are being requested. The requests are: • 10 Sheriff PPV's— 3 of which are replacements for wrecked owned vehicles • 2 Sheriff White Fleet Ford Escapes • 1 Sheriff SORT Truck to replace the 1997 SORT Truck • 3 Parks F350 4x4 Trucks The current ask of 16 leased vehicles will bring the total leased fleet 79 (35 PPV &44 White Fleet). This is in-line with the 10 year fleet lease plan. The draft 2022 Motor Pool rates are attached. BUDGET IMPACT: 2022 Budgeted Rate of$1,273,500 - Sheriff's Office 2022 Budgeted Rate of$232,316 —All Other Motor Pool Departments PUBLIC OUTREACH: N/A _RECOMMENDED OR REQUESTED ACTION: Request the Board review the 2021/2022 Vehicle Lease Order Requests and 2022 Draft Motor Pool Rates and Permission for the Chair to sign the vehicle order requests ATTACHMENTS: 1. Motor Pool Vehicle Lease Order Requests & Draft Rates for 2021/2022 2. Sheriff's Office Vehicle Lease Order Requests & Draft Rates for 2021/2022 Briefing Summary 3/17/2021 m- o m o m n so n n �"5 A` �i n M ei n co M n ri n M ei ri M ei eli vi vi i3 n ai M n ad vi vi n n n M of n n n M M ri n v c•�q C{ p p O O m m m m m O O O O r O S O O O O N. 'O pp N N N W 1. p d d N N N p 6° N cmi vN O o o N' N N n N N N N N N $ m 0 0 0 0 a p o 0 0 0 0 0 0 0 0 0 0 vNi v u V v� u vN v� vV vV u� vN vN vN vV vN vN L O m N N N H N Cl N N N a M N N.N Na N N H N N N Cl N N lV N N. N N N N N N N N I M W No G IL N V d m p p m m m m m m m m m m m M M CI M M M M M . . . M . 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N < m n ^ N V m m m m N O N m A M N Z�Z N N N N N N N N N N N N N N N N N N t00 M f0�1 M N N M M ryM N N N N N N M O O O N N v v � � N N N � (NO fN0 b n m m b f00 t00 f00 t00 V b 0 ta0 tm0 r n n n n � m � O v v v v v v v v v v v v v v v v v v v v o v v v v o v v v v v v v v v O C c c c c c c c c c c o 0 0 0 0 o c c c m d N O O O N N N N N N N N N N N N N N N m N f�0 n f�Q f1O tip m t�0 b m t�Q f�0 t�Q m b l� M O N N N N N N N N N N N N N N N N N N N F- Tab A-New Sheriffs Office Vehicle Orders for 2021 and 2022,and Recurring Payments for Current Leased Vehicles for 2022 Total Monthly New Total Rental 2021 Other 2021 2021 Total Veh Replaces Capitalized Including 2021 Base 2021011 2021 2021 Capital Upfd Capital Upfd Enterprise 2021 Tobl Order Date Quote No. No. Veh No. Status Type Amount Adtl Sms Driver Make Model Year Term Capital Lease 2021 Tires I Changes Maint Fe o Insurance Fees Charges Estimate Fuel 2021 4922719 Pending Order White Fleet 37310.00 861.07 Ford F350 SORT Truck 2022 48 10,333 1.200 300 360 Z325 32,500, 47,098 3,600 2D21 4936843 Pending Order White Fleet 24689.00 500.51 Ford Escape 4x4 2021 48 6,006 1,200 300+ I 360 2,325 12,00D 22,191 3,800 2021 4936843 Pending Order White Fleet 24609.00 500.51 Ford Escape 4x4 2021 48 6,006 1,20D 300 ) 360 2,325 12,00D 22,101 3,B0D 2021 4936834 Pending Order PPV 35909.00 803.94 Ford Police Interceptor Utility 2021 48 9,647 1',200. 300 360 3,525 .21,500 36,532 3,800 2021 4936834 Pending Order PPV 35909.00 803.94 Ford Police Interceptor Utility 2021 48 9,647'. 1,200 300 I. i 360 3,525 21,500. 36,532 3,600 2021 4936834 Pending Order PPV 35909.00 803.94 Ford Police Interceptor Utility 2021 48 9,647 1,200 300 360 .3,525 21,500' 38,532 3,6D0 2021 4936834 Pending Order PPV 35909.00 803.94 Ford Police Interceptor Uglily 2021 48 9,647 1,200 300 ( 360 3,525 21,500 36,532 3,800 2021 4936834 Pending Order PPV 35909.00 803.94 Ford Police Interceptor Utility 2021 48 9.647 iatio 300• 360 3,525 21,500 38;532 I' 3,800 2021 4936834 Pending Order PPV 35909.00 803.94 Ford Police Interceptor Utility 2021 48 9,647 1,200 300 I 360 3,525 21,500 38,532 i 3,600 2021 4936834 Pending Order PPV 35909.OD 803.94 Ford Police Interceptor Utility 2021 48 9.647 1,200 300 _ 360 3,525 21,500 38,532 3,6D0 2021 4936834 Pending Order PPV 35909.00 803.94 Ford Police Interceptor Utility 2021 48 9,647 1,200 300 360 '3,525 21,500 36,532 3,600 2021 4936834 Pending Order PPV 35909.00 803.94 Ford Police Interceptor Utility 2021 48 9,647 1200 300 _ 360 3,525 21,500 36,532 3,600 2021 4936834 Pending Order PPV 35909.00 803.94 Ford Police Interceptor Utility 2021 48 9,647 1,200 300 J + 360 3,525 21.500 36 32 3,B00o White Fleet:3,PPV 10:7 are now order PPV's,3 Total Sheriff Vehicle Requests for 2021• 13 are wrecked vehicles needing replacement 118,818 15,600 3.900 - 4.680 42,225 271.500 456,723 46,800 Total 2022 Sheriff Leased Vehicle Rates•• 52 39 White Fleet:17 PPV:35 490,735 49,200 15,60D 18,720 133,325 336,000 1,043,580 187,200 •Some of these vehicles may go Into service in 2021.Those vehicle upfit casts will also be due and payable in 2021 and may be removed from the 2022 rates,and may need to be added to the 2021 budget. For the sake of conservatism,for 2022 budgeting purposes,all vehicles an order are treated as If theywill go Into service In 2022. New Vehicle Orders: Approved by: BOCC Chair Date Viewed and Verified by: Budget Manager Date Viewed and Vented by: Chief Deputy Date Tab B-Total 2022 Sheriff Motor Pool Vehicle Rates Removed vehicles from Outside 2022 rates,due to Capital Upfit Malnt& replacement plan in Sheriffs Office Vehicle Counts for Invoice Date Veh ID Type Cust Name Base Lease &Radios Maint Fee Insurance supplies 1M1lnc Fuel Total 2021/2022: 2022 Rates: 03/31/2021 015 WF Mason County Sheriffs Office-Jail - I 6.55 30.00 36.55 Veh No. Replaced with Total 2022 Leased PPVs: 035 03/31/2021 032 PPV Mason County Sheriffs Office-Patrol - l 6.55 i 30.00 36.55 018 160 Total 2022 Owned PPVs: 011 f44 02/02/2021 046 PPV Mason County Sheriffs Office-Patrol - 6.55! 30.00' 36.55 044 301 Total 2022 PPVs: 046 i 02/02/2021 048 PPV Mason County Sheriffs Office-Patrol - 6.55 30.00 36.55 047 303 03/31/2021 054 PPV Mason County Sheriffs Office-Traffic - 6.55, 30.00 36.55 050 302 Total 2022 Leased WF: 017 03/31/2021 055 PPV Mason County Sheriffs Office-Traffic - 6.55) 30.00 36.55 051 265 Total 2022 Owned WF: 008 03/31/2021 061 PPV Mason County Sheriffs Office-Patrol - 0.001 30.00 36.55 053 294 Total 2022 WF: 025 I 03/31/2021 070 PPV Mason County Sheriffs Office-Traffic - 6.55.1 30.00 36.55 061 256 i 03/31/2021 071 PPV Mason County Sheriffs Office-Traffic - I 6.55 i 30.00 36.55 062 259 Total Special Vehicles: 003 02/26/2021 072 PPV Mason County Sheriffs Office-Traffic - 6.55 j 30.00, 36.55 064 257 03/31/2021 073 PPV Mason County Sheriffs Office-Patrol - 6.55 30.00 36.55 065 264 Total Sheriff Vehicle Count: 074 03/31/2021 118 WF Mason County Sheriffs Office-Jail - B.55 30.00 36.55 123 03/31/2021 119 WF Mason County Sheriffs Office-Jail - 6.55 30.00 36.55 133 02/15/2021 155 WF Mason County Sheriffs Office-Traffic - 6.55 I 30.00 36.55 134 03/31/2021 161 WF Mason County Sheriffs Office-Patrol 8.55 j 30.00 36.55 147 295 02/18/2021 168 PPV Mason County Sheriffs Office-Patrol - 6,55 i 30.00 36.55 150 03/31/2021 171 WF Mason County Sheriffs Office-Jail - 8.55 30.00 36,55 152 02/02/2021 174 WF Mason County Sheriffs Office-Patrol - 6.55 I 30.00 36.55 153 262 i 02/05/2021 208 WF Mason County Sheriffs Office-Jail - 6.55 30.00 36.55 157 03/31/2021 NarcVanl SP Mason County Sheriffs Office-Patrol - 6.55 30.00 36.55 159 V 03/31/2021 SORTRK SP,Mason County Sheriffs Office-Patrol - f 6.55 i 30.00 36.55 160 03/31/2021 SWTVN SP Mason County Sheriffs Office-Patrol j 6.55 30.00 36.55 164 Total Monthly Billing Estimate for Non-Enterprise Leased Vehicles: - - 144 660 - 804 166 263 I Annual Billing Estimate(based on March 2021's actual billing) - - If 1.,729 7,920 - 9,649 170 Add 2022 Vehicle Rates from Tab A: 490,735 469,325,1 - 18,720 64,800 1e7,2W 1,230,780 175 298 Other Additions/Adjustments: 71 20,200 12,13t10 33,071 Other Vehicle&Equipment charges not maintained by Enterprise Grand Total 2022 Sheriff Motor Pool Rates: 490,735 469,326 1,800 26,640 85,000 200,000 1,273,500 Object Codes: 564777 564778 548777 546777 548778 532777 Tab A-New Motor Pool Vehicle Orders for 2021 and 2022,and Recurring Payments for Current Leased Vehicles for 2022 Total 2021 Other Monthly - Capital Uprit Rental Fees- 2021 2021 Total Replaces Total Capitalized Including Vehicle 2027Base ,2021 Oil 2021,Malnt 2021 .Radios& Capltal•UpfitOrderYear Quote No. New Veh No. Veh.No. Type Amount Adtl Srvs Department Count Make Model Year Term Capis Changes 'Fee Insurance Delivery Charges Estimate 2020 4561515 278 198 While Fleet 24443.00 509.66 Assessor 1 Ford Escape 2020 48 '6,116 150 j` .360' 2020 4561515 279 186 White Fleet 24443.00 509.66 Assessor 1 Ford Escape 2020 48 6,116 150 I 360 2020 4561515 280 139 White Fleet 24443.00 509.66 Assessor 1 Ford Escape 2020 48 6.116 .150 •• j 360 2020 4561515 281 112 White Fleet 24443.00 509.66 Assessor 1 Ford Escape 2020 48 6,116' 150 j 360 2020 4581515 282 39 White Fleet 24443.00 509.66 Assessor 1 Ford Escape 2020 48 6,116 150 I 360 2020 4561515 283 178 White Fleet 24443.00 509.66 DCD-Building 1 Ford Escape 2020 48 6,116 150 4. - 360 2020 4561515 284 162 White Fleet 24443.00 509.66 DCD-Building 1 Ford Escape 2020 48 6,116. 160 i I 360' 2020 4561515 309 137 White Fleet 24443.00 509.66 DCD-Building 1 Ford Escape 2020 48 6,116 160; - 360 : 2020 4561515 286 187 White Fleet 24443.00 509.66 Health-Enviro 1 Ford Escape 2020 48 6,116 150 i 360 2020 4561515 287 138 White Fleet 24443.00 509.66 Health-Enviro 1 Ford Escape 2020 48 6,116 150 I 360 i 2020 4561615 288 115 White Fleet 24443.00 509.66 Health-Enviro 1 Ford Escape 2020 48 6,116 -150 ., I 360,. 2020 4561515 289 114 While Fleet 24443.00 509.66 Health-Enviro 1 Ford Escape 2020 48 6,116, 150 1 360 2020 4561515 290 143 While Fleet 24443.00 509.66 Facilities 1 Ford Escape 2020 48� 6,116 150�. :I - 360 I. 2020 4561515 293 11 White Fleet 24443.00 509.66 Probation 1 Ford Escape 2020 48 6,115 150 i: ! 360 - fi,626 I 2020 4561515 273 121 White Fleet 24443.00 509.66 DCD-Building 1 Ford Escape 2020 48 6,116 160 _ _ 380. 2020 4551515 274 173 White Fleet 24443.00 509.66 DCD-Planning 1 Ford Escape 2020 48 5,116 150 - 380 2020 4558457 267 191 White Fleet 25018.48 627.90 Facilities 1 Ford F160 Reg Cab 2020 48 5,335 150 - - 360 2020 4449043 266 136 White Fleet 25444.48 535.85 Facilities 1 Ford F150 Reg Cab 2020 48 6,430 150 i- 1 350 2020 4449557 275 5 White Fleet 22811.00 481.74 Prosecutor 1 Ford Fusion AWD 2020 48 5,781 150 ji 360 2020 4449557 276 8 White Fleet 22811.00 481.74 Health-Personal 1 Ford Fusion AWD 2020 48 5,781 160 360 2020 4449557 291 1 White Fleet 22811.00 481.74 Health-Personal 1 Ford Fusion AWD 2020 48, 5,781 15o 360.-. 2020 4561630 292 199 White Fleet 2430.00 509.51 DCD-Planning 1 Ford Fusion AWD 2020 48 6,114 150 360 2020 4561530 277 120 While Fleet 2430.00 509.51 Health-Enviro 1 Ford Fusion AWD 2020 48 .-6.114: 160 360. Total Motor Pool Vehicles Ordered in 2020: 23 146,191 - 3,460 - 8,280 - - 151,921 2020 310 194 White Fleet 33086.75 779.91 Coroner 1 Ford Transit-150 Cargo 2020 48 9,360 150 - 360, No 2021 4936909 207 White Fleet 35198.00 756.87 Parks 1 Ford F350 XL Reg Cab 2022 48 .9,082 150 !. 360 7,0002021 4936918 209 White Fleet 35198.00 756.87 Parks 1 Ford F350 XL Reg Cab 2022 48 9,0112 150 j . 360. 12,0002021 4936904 103 White Fleet 38361.00 819.19 Parks 1 Ford F350XL4x4Supei 2022 48 9,830 150 1 360 Total Molar Pool Vehicle Requests for 2021• 4 37,355 - 600 -_ 1,440 19,000 - 58,395 Total 2022 Motor Pool Leased Vehicle Rates•: 27 177,546 - 4,050 - 9,720 19,000 - 210,316 Some of the vehicles ordered for 2022 may go into service in 2021.This may create a need for a budget amendment in 2021. New Vehicle Orders: Approved by: BOCC Chair Date Viewed and Verified by: Budget Manager Date Viewed and Verifed by: Motor Pool Manager Date Tab B -Total 2022 Motor Pool Vehicle Rates outside -� Owned Vehicle Capital Upfitr, Malnt& Vehicles ID Cust Name Base Lease Fees Malnt4'ear_ Insurance supplies _W_ex Fuelz Total 1 5 Mason County-DEM "`�* 6?55 30.00 1 39 Mason County-Motor Pool Y�, °6155r 30.00 1 103 Masan County-Parks 6.55 30.00 1 122 Mason County-Facilities tiy?Yt 6I.55 30.00 1 128 Mason County-Probation 30.00 36,55 1 129 MasonCounty-Probation - =' 6.55. 30.00 36.55 1 136 Mason County-Coroner 6.55 30.00 36.55 1 143 Mason County-Facilities - . 6:55`' 30.00 1 194 Masan County-Coroner 30.00 1 202 Mason County-Facilities - S�`Bi55 30.00 36.55 Total Monthly Billing: 66 300 366 Annual Billing Estimate(based on June 2020's actual - 786 3,600 4,386 Add New Vehicle Orders from Tab A: 177,546 19,000 - 9,720 4,050 210,316 Other Additions/Adjustments: 14 1,500 16,100 17,614 Grand Total 2022 Rates: 1 177,546 1 19070078800 1 13,320 1 5,550 1 16,100 1 232,316 w'''♦♦,�"r Outside A Capital Upfit Maint& Leased Owned Total No.of Vehicles for the Totals by Department for 2022 Budget: Base Lease Fees s.Malnt�Fee' Insurance supplies Wex7FuellA Total vehicles Vehicles Budget Assessor 30,580 1,800 750 2,175 35,305 5 5 OEM 80 360 150 435 1 1 Facilities 18,881 240 2,160 900 2,610 24,791 3 3 6 DCD-Building 24,464 1,440 600 1,740 28,244 4 4 DCD-Planning 12,230 720 300 870 14,120 2 2 Prosecutor 5,781 - 360 150 435 6,726 1 1 Motor Pool 80 360 150 435 1,025 1 1 Coroner 9,360 160 1,080 450 1,305 12,355 1 2 3 Health-Environmental 30,578 1,800 750 2,175 35,303 5 5 Health-Personal 11,562 720 300 870 13,452 2 2 Probation 6,116 160 1,080 450 1,305 9,111 1 2 3 Parks 27,995 19,000 80 1,440 600 1,745 50,860 3 1 4 Grand Total 2022 Motor Pool Rates: 177,546 19,000 800 13,320 5,650 16,100 232,316 27 10 37 Object Codes: 564777 564778 548777 546777 548778 532777 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Zoren DEPARTMENT: Support Services EXT: 747 BRIEFING DATE: March 22, 2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Mason County Code Clean Up EXECUTIVE SUMMARY: Below are outdated Code Sections that need to be eliminated: Chapter 3.152 - SHERIFF CHAPLAIN FUND https://IibraEy.municode.com/wa/mason county/codes/code of ordinances?nodeId=T IT3REFI CH3.152SHCHFU Funds are now deposited into dedicated revenue line in Current Expense. Staff recommendation is to delete this Chapter. Chapter 3.178 - SHERIFF VOLUNTEERS FUND https://Iibrary.municode.com/wa/mason county/codes/code of ordinances?nodeId=T IT3REFI CH3.178SHVOFU Funds are now deposited into dedicated revenue line in Current Expense. Staff recommendation is to delete this Chapter. Chapter 3.04 - ADMISSIONS TAX https://Iibra[y.municode.com/wa/mason county/codes/code of ordinances?nodeId=T IT3REFI CH3.04ADTA This Chapter was established in 1943 and is very outdated. Treasurer Lisa Frazier stated in her 40 years at the County, this tax has never been collected. Staff recommendation is to delete this Chapter. Chapter 5.04 - MERCHANT PATROLMEN https://Iibra[y.municode.com/wa/mason county/codes/code of ordinances?nodeId=T IT5BULIRE This Chapter was established in 1968 and I verified with Sheriff's Office it can be deleted. Chapter 5.08 - JUNK DEALERS, SECONDHAND DEALERS AND PAWNBROKERS https://Iibra[y.municode.com/wa/mason county/codes/code of ordinances?nodeId=T IT5BULIRE This Chapter was established in 1975 and I verified with the Sheriff's Office it can be deleted. Briefing Summary 2/24/2021 Chapter 5.12 - CARNIVALS AND CIRCUSES https://Iibrary.municode.com/wa/mason county/codes/code of ordinances?nodeId=T IT5BULIRE This Chapter was established in 195.1 and I know it has not been used in at least the last 30 years. Staff recommends Chapter 5.12 be deleted. Chapter 9.40 ALARM SYTEMS https://Iibrary.municode.com/wa/mason county/codes/code of ordinances?nodeId=T IT9PEMOSA CH9.40ALSY After discussion with the Sheriffs Office, this Code is obsolete and no longer needed. Staff recommendation is to delete this Chapter. BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Place resolution deleting the above seven Code Chapters on the March 30 Action Agenda. Briefing Summary 2/24/2021 RESOLUTION NO. A RESOLUTION deleting Mason County Code Chapter 3.04 Admissions Tax, Chapter 3.152 Chaplains Fund, Chapter 3.178 Volunteer Fund; Chapter 5.04 Merchant Patrolmen; Chapter 5.08 Junk Dealers, Secondhand Dealers and Pawnbrokers; Chapter 5.12 Carnivals &Circuses; Chapter 9.40 Alarm Systems WHEREAS, Mason County Code Chapter 3.04 Admissions Tax was established in 1943 and has not been utilized; WHEREAS, Mason County Code Chapter 3.152, Chaplains Fund, was established in 2007 and the funds are now placed in Current Expense as dedicated revenues; WHEREAS, Mason County Code Chapter 3.178 Volunteer Fund, was established in 2008 and the funds are now placed in Current Expense as dedicated revenues; WHEREAS, Mason County Code Chapter 5.04 Merchant Patrolmen was established in 1968, is obsolete and no longer used; WHEREAS, Mason County Code Chapter 5.08 Junk Dealers, Secondhand Dealers and Pawnbrokers was established in 1975, is obsolete and no longer used; WHEREAS, Mason County Code Chapter 5.12 Carnivals and Circuses was established in 1951, is obsolete and no longer used; WHEREAS, Mason County Code Chapter 9.40 Alarm Systems was established in 1989 to address false alarms and with changing technology this policy is obsolete and no longer used; WHEREAS, it is staffs recommendation to delete the above Chapters from the Mason County Code; NOW THEREFORE BE IT RESOLVED BY THE BOARD OF MASON COUNTY COMMISSIONERS to declare the following Mason County Code Chapters obsolete and remove from the Mason County Code: Chapter 3.04 Admissions Tax; Chapter 3.152 Chaplains Fund; Chapter 3.178 Volunteer Fund; Chapter 5.04 Merchant Patrolmen; Chapter 5.08 Junk Dealers, Secondhand Dealers and Pawnbrokers; Chapter 5.12 Carnivals and Circuses and Chapter 9.40 Alarm Systems. ADOPTED: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Randy Neatherlin, Chair McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Sharon Trask, Commissioner Tim Whitehead, Chief Deputy Prosecuting Kevin Shutty, Commissioner Attorney J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2021\Delete 7 chapters from Code.doc 2/24/2021 Mason County,WA Code of Ordinances Chapter 3.152-SHERIFF CHAPLAIN FUND 3.152.010 - Established. The Mason County Board of County Commissioners does hereby establish the Mason County sheriff chaplain fund (141-000-000)to receive revenues and pay costs incurred by the sheriffs chaplain program. (Res. 86-07 (part), 2007). 3.152.020 -Administration. The undersheriff in the sheriff's office will administer this fund and pay proper expenses from this fund as approved by the Mason County board of county commissioners. (Res. 86-07 (part), 2007). 1/1 2/24/2021 Mason County,WA Code of Ordinances Chapter 3.152 - SHERIFF CHAPLAIN FUND 3.152.010 - Established. The Mason County Board of County Commissioners does hereby establish the Mason County sheriff chaplain fund (141-000-000)to receive revenues and pay costs incurred by the sheriffs chaplain program. (Res. 86-07 (part), 2007). 3.152.020 -Administration. The undersheriff in the sheriffs office will administer this fund and pay proper expenses from this fund as approved by the Mason County board of county commissioners. (Res. 86-07 (part), 2007). v1 2/24/2021 Mason County,WA Code of Ordinances Chapter 3.178-SHERIFF VOLUNTEERS FUND 3.178.010 - Established. The board of Mason County commissioners does establish the Mason County sheriff volunteer fund (144-000-000)to receive resources and pay the costs of the sheriffs volunteer's morale, welfare, and training functions. (Res. 105-08 (part), 2008). 3.178.020 -Administration. The Mason County sheriff will administer this fund and pay proper expenses from this fund as approved by the Mason County board of county commissioners. (Res. 105-08 (part), 2008). 1/1 2/19/2021 Mason County,WA Code of Ordinances Chapter 3.04-ADMISSIONS TAX 3.04.010-Definitions. For the purposes of this chapter, unless otherwise required by the context,words and phrases shall have the following meaning: (1) "Admission charge" means the amount paid for the privilege of entering into any place for recreation or amusement,and when persons are admitted free or at a reduced rate it means the amount paid by others for similar accommodations or privileges. In addition to its ordinary meaning it includes the following: (A) The charge made for admission to any building or enclosure within which is located any swimming pool, skating rink, dance hall, dancing facility, park, resort,fair, circus, or other places containing recreation or amusement facilities, and also the charge made for the use of the equipment or facilities themselves which are located therein, (B) Automobile parking charges when the amount thereof is determined according to the number of passengers in the automobile, (C) Where the amount paid for admission to any public performance is included within the price paid for. meals, refreshments or services a fair portion of such charge shall be deemed an admission charge, under such reasonable rules as the treasurer shall promulgate, (D) When passes or tickets for admission are issued to certain individuals free or for lesser rate than is charged to others for taxable admission charge shall be the charge made to others for similar accommodations, and a tax measured thereby shall be collected from such individuals; provided, however,that when the charge regularly made to women, children,students,soldiers or other particular group or class is less than the charge made to men,the lesser charge shall not be deemed to be a reduced rate, and the tax herein levied shall apply only to the actual charge made; and provided further that the tax shall not apply to free admissions granted to bona fide employees of the proprietor or to public employees while engaged in conducting their official business. "Admission charge" does not include the charge made for the mere use of pool and billiard tables, bowling alleys, card playing facilities or coin operated machines, nor does it include any portion of the charge made by a bona fide private social or service club, church or society,for entertainment or recreation,which is not conducted for profit, attendance to which is not open to the public but is limited to members of the organization and individually invited guests of such members. (2) "Board" means the board of county commissioners of Mason County. (3) "County" means Mason County,state of Washington. (4) "Person" means any individual,firm, copartnership, company, corporation, municipal corporation,the state of Washington,the United States of America, association, society, or any group of individuals acting as a unit whether mutual, cooperative fraternal, religious, nonprofit or otherwise. (5) "Place" means,without limiting its scope,a theater, show house, cabaret, night club, art gallery, museum, dance hall, athletic park,swimming pool, skating rink, resort ground, amusement park, and other enclosures and buildings or portions thereof and buildings or portions thereof wherein entertainment or 1/6 2/19/2021 Mason County,;WA Code of Ordinances recreation is provided, and located within the boundaries of the county or in any state or federal reservation therein, under such rules as the treasurer shall promulgate, not inconsistent with the extent of this chapter. (6) "Treasurer" means the county treasurer. (§ 1 of Ord. dated August 16, 1943). 3.04.020- Rate of tax—Who may be taxed. From and after the first day of August, 1943,there is hereby levied and there shall be collected a tax of one cent for each twenty cents or fractions thereof of the admission charge to any place,to be paid by the person paying for such admission or by the person admitted free or at a reduced rate,to the person conducting the place to which an admission charge is made. (§2 of Ord. dated August 16, 1943). 3.04.030-Tax on admission ticket—Waiver. Every admission ticket shall have printed thereon, separately the price for which the ticket is sold and the amount of the tax imposed by this chapter in respect thereto.The treasurer, in his discretion, may waive this provision and in lieu thereof require that the admission charge and the tax be separately stated and conspicuously posted at the box office or main entrance of the place of entertainment. (§3 of Ord. dated August 16, 1943). 3.04.040-Collection—Payment to treasurer—Failure to collect. Every person receiving any payment for admission taxable under this chapter shall, at the time of receiving same, collect the amount of tax imposed hereby from the persons making such payments or from those admitted free or at a reduced rate.The tax required to be collected under this chapter shall be held in trust by the person required to collect the same until paid to the treasurer as herein provided, and any person receiving payment of such taxes who appropriates or converts the same to his own use or to any use other than the payment of the tax as herein provided, to the extent that the amount of the tax is not available on the due date for filing returns as herein provided, is guilty of a gross misdemeanor. In case any person required to collect the tax imposed hereunder fails to collect the same, or having collected the tax fails to pay the same to the treasurer in the manner herein prescribed,whether such failure be the result of his own acts or the result of acts or conditions beyond his control, he shall nevertheless be personally liable to the county for the amount of the tax.The person receiving any payment for admissions shall make out a return, upon such forms and setting forth such information as the treasurer may require,showing the amount of tax upon admissions for which he is liable for the preceding bimonthly period and sign and transmit the same to the treasurer together with a remittance for the amount thereof. Payment of the tax may be made in cash, money order, or check under such regulations as the treasurer may prescribe, but if an uncertified check received by the treasurer is not paid by the bank on which it is drawn the taxpayer who tendered the same shall remain liable for the payment of the tax and for all legal penalties the same as if such check had not been tendered. (§4 of Ord. dated August 16, 1943). 3.04.050-Registration certificate. 2/6 2/19/2021 1 Mason County,WA Code of Ordinances Every person who engages in any business in which he is required to collect a tax imposed by this chapter shall, under such rules as the treasurer shall prescribe and before engaging in such business, apply for and obtain from the treasurer, upon the payment of a fee of one dollar a registration certificate.The certificate shall be personal and nontransferable, and shall be valid as long as such person shall continue in business and pay the tax accrued under the provisions of this chapter. In case business is transacted at two or more separate places by one person a separate certificate for each place at which business is transacted with the public shall be required, but no fee shall be required for such additional certificates. Each certificate shall contain such information as the treasurer deems necessary and shall be posted conspicuously at the place of business for which it is issued.When a place of business is changed the taxpayer must return to the treasurer the existing certificate, and a new certificate will be issued for the new location free of charge. No person shall engage in any business which is required to collect the tax hereunder without being registered as herein provided; provided, however,the treasurer, by general regulation, may provide for the issuance of certificates of registration to temporary places of business without requiring the payment of any fee.The treasurer may declare the tax upon admissions to temporary or itinerant places of amusement to be immediately due and payable and collect the same forthwith,when in his discretion he believes there is a possibility that the tax imposed hereunder may not be paid. In the event any person to whom a certificate of registration has been issued willfully violates any provision of this chapter,the treasurer, in his discretion, may by order revoke such certificate, and thereupon post a copy of such order in a conspicuous place at the main entrance of the taxpayer's place of business. (§ 5 of Ord. dated August 16, 1943). 3.04.060- Filing return—Time extension. The treasurer may extend the time for making and filing any return required under this chapter, not exceeding ninety days for the due date; provided, however,that any extension in excess of thirty days shall be conditioned on payment of interest of one-half of one percent for each thirty days or portion thereof of the amount of the tax from the date upon which the same became due until paid. If payment of any tax due under this chapter is not received by the treasurer within ten days of the due date thereof as fixed in this chapter or as extended as above provided;there may be added to such a tax a penalty of ten percent of the amount of the tax. (§ 6 of Ord. dated August 16, 1943). 3.04.070- Failure to file return—Estimate of tax—Oath—Penalty and interest. (a) If any person fails or refuses to make any return required hereunder,the treasurer shall proceed in such manner as he may deem best to obtain facts and information on which to base his estimate of the amount of such tax; and to this end the treasurer or his duly appointed deputy may make examination of the books, records and papers of any such person and may take evidence on oath of any person relating to the subject of inquiry.The oath may be administered by the treasurer or his authorized deputy. (b) When the treasurer has procured such facts and information as he is able to obtain upon which to base the assessment of any tax payable by any person who has failed or refused to make a return, he shall proceed to determine and assess against such person the tax and penalties provided for by this chapter.To such assessment the treasurer may add a further penalty of not more than twenty-five percent of the amount of the tax found by him to be due,which shall be in addition to all other penalties, and may add thereto interest 3/6 2/19/2021 Mason County,WA Code of Ordinances at the rate of one percent per month of the amount of the tax, interest and added penalties for each thirty days or portion thereof from the date upon which the tax became due as provided herein until paid, and shall notify such taxpayer by mail of the total amount of such tax, penalties and interest,and this total amount shall become due and payable within thirty days from the day of such notice, and if not paid within that time,the total amount shall bear interest of one percent for each thirty days or fraction thereof from such due date until paid. (§ 7 of Ord. dated August 16, 1943). 3.04.080-Tax assessment—Hearing—Credit for overpayment—Appeal. (a) Any person having been issued a notice of additional taxes, delinquent taxes, interest or penalties assessed by the treasurer, may within twenty days after the issuance of the original notice of the amount thereof, petition the treasurer in writing for a hearing and correction of the amount of such assessment.The treasurer shall promptly grant such hearing and fix the time and place thereof and notify the petitioner by mail. If no such petition is filed within twenty-day period,the assessment covered by such notice shall become final. (b) If from any investigation the treasurer finds that a tax has been paid in excess of the amount due,the treasurer shall issue to the taxpayer a credit note of such excess amount,which credit note shall be assignable upon approval by the treasurer, and may be received by the treasurer from the holder thereof in lieu of cash for the payment of tax liability incurred hereunder by such holder and for no other purpose whatsoever. (c) Any person, except one who has failed to keep and preserve books and records as hereinafter provided, having paid any tax, interest or penalty hereunder, and feeling aggrieved by the amount thereof, may appeal to the superior court of the county within one year after the date of payment thereof for a recovery of the amount of tax, penalty and interest alleged to have been illegally paid.The appeal shall be perfected by serving a copy of the notice of appeal upon the treasurer within the time herein provided and by filing the original thereof with proof of service with the clerk of the superior court for the county.Within ten days after the filing of notice of such appeal,the taxpayer shall file with the clerk of the court a surety bond payable to the county in the sum of two hundred dollars, conditioned to diligently prosecute the appeal and pay the county all costs that may be awarded to it.The trial in the court on the appeal shall be de nova and without the necessity of any pleading other than the notice of appeal.The burden shall rest upon the taxpayer to prove that the tax as paid by him is incorrect, either in whole or in part, and to establish the correct amount of the tax. In such proceeding the taxpayer shall be deemed the plaintiff, and the county the defendant; and both parties shall be entitled to subpoena and require the attendance of witnesses as in any other civil action, and to produce evidence that is competent and material to determine the correct amount of the tax. Either party shall be allowed to appeal to the Supreme Court of the state in the same manner as other civil actions are appealed to that court. It shall not be necessary for the taxpayer to protest the payment of any tax or to make any demand to have the same refunded or to petition the treasurer for a hearing in order to appeal to the courts, as herein provided. No court action or proceeding of any kind shall be maintained by the taxpayer to recover any tax paid or any part thereof, except as herein provided. (§ 8 of Ord. dated August 16, 1943). 3.04.090-Administration. 4/6 2/19/2021 Mason County,WA Code of Ordinances The administration of this chapter shall be vested in and exercised by the treasurer who shall prescribe forms and rules of procedure in conformity with this chapter and for the determination of the taxable status of any person,for the making of returns and for the ascertainment, assessment and collection of taxes and penalties imposed hereunder.The treasurer shall make rules not inconsistent with this chapter necessary in enforcing its provisions,which rules shall have the same force and effect as if specifically included herein unless declared invalid by the judgment of a court of record not appealed from. Such rules shall be on file in the office of the treasurer and shall become effective ten days after the filing thereof, and shall be open to the public inspection at all reasonable times. (§ 9 of Ord. dated August 16, 1943). 3.04.100-Returns—Disclosure of information unlawful—Exceptions. It is unlawful for the treasurer or any deputy, agent or employee thereof, or for any other person,to make known or reveal any facts or information contained in any return filed by any taxpayer pursuant to the provisions of this chapter or disclosed in any investigation or examination of the taxpayer's books or records made in connection with the administration of this chapter.The foregoing, however, shall not prohibit the treasurer or his deputy from: (1) Giving such facts or information in evidence in any court action involving tax imposed hereunder or involving any violation of the provisions of this chapter; (2) Giving such facts and information to the taxpayer or his duly authorized agent; (3) Publishing statistics so classified as to prevent the identification of particular returns or reports or items thereof, (4) Giving such facts or information,for official purposes only,to the board of county commissioners,the Tax Commission of the state of Washington,the Commissioner of Internal Revenue of the United States,the Department of justice,the Army and Navy Department of the United States, or any authorized representative thereof. (§ 10 of Ord. dated August 16, 1943). 3.04.110-Records required. It shall be the duty of every person liable for tax hereunder to keep and preserve for a period of two years such suitable records as may be necessary to determine the amount of any tax for which he may be liable under the provisions of this chapter and such books and records shall be open for examination at any time by the treasurer or his duly authorized deputy.Any person who fails to comply with the requirements of this section shall be forever barred from questioning in any court action or proceeding the correctness of any assessment of taxes made by the treasurer and based upon any period for which such books and records have not been so kept and preserved. Except in case of fraud,the treasurer shall not assess against any taxpayer any tax that may have become payable under the provisions of this chapter and remained unpaid for more than three years. (§ 11 of Ord. dated August 16, 1943). 3.04.120-Tax exemptions. The provisions of this chapter shall not apply to: (1) Admissions to anyplace located within the corporate limits of any city or town in the county during the 5/6 2/19/2021 Mason County,WA Code of Ordinances time that such city or town imposes a tax of similar nature upon the admission charge to any place within its corporate limits; (2) Any admission charge which is less than eleven cents. (§ 12 of Ord. dated August 16, 1943). 3.04.130-Unlawful acts—Penalty. It is unlawful for any person to engage in the business of charging an admission to any place without having obtained a certificate of registration as provided herein; or to engage in such business after his certificate shall have been revoked by order of the treasurer; or to make any false or fraudulent return or false statement in any return with intent to defraud the county or evade the payment of the tax imposed by this chapter; or for any person to fail or refuse to permit the examination of any record by the treasurer or his deputy as provided by this chapter; or to wilfully violate any other provision of this chapter.Any person violating any of the provisions of this section is guilty of a gross misdemeanor and punishable in the manner provided by law. In addition to the foregoing penalties,any person who shall knowingly sign any false or fraudulent return or any return containing any false or fraudulent statement,with intent to defraud the county, is guilty of the offense of perjury in the second degree and, on conviction thereof,shall be punished in the manner provided by law.All penalties or punishments provided in this section shall be in addition to all other penalties provided in this chapter. (§ 13 of Ord. dated August 16, 1943). 3.04.140- Deposition of proceeds. The treasurer shall deposit the proceeds of the tax levied by this chapter in the county current expense fund. Moneys so deposited shall be deemed a county current expense fund tax, receipt subject to budgeting and expenditure by the board of county commissioners in the manner provided by law for other current expense fund expenditures. (§ 14 of Ord. dated August 16, 1943). 6/6 2/24/2021 Mason County,WA Code of Ordinances Chapter 5.04- MERCHANT PATROLMEN Sections: 5.04.010 - Definitions. For the purpose of this chapter, the words and phrases used herein, unless the context otherwise indicates, shall have the following meanings: (1) "Agency" means and includes any person who, as principal or employer, engages in or who advises or holds himself out as being engaged in the patrol business, regardless of trade name. (2) "Merchant patrol, security patrol business or any other business engaged in the following" means and includes the business of, or the representation of being engaged in the business of,guarding or protecting persons or other persons' property, or patrolling streets, or businesses, districts or territory for such purpose, for hire or reward, as a business, and/or as an independent contractor regardless of trade name. (3) "Patrolman" means and includes any person who engages in, or who advises or holds himself out as being engaged in, the patrol business, or is engaged in the patrol business as an agent or employee of any agency as defined in paragraph (2). (4) Any person who engages in any of the foregoing activities set forth in paragraphs (1), (2) and (3) above as a part of his regular employment, or as an independent contractor for one employer, wholly upon the premises controlled by his employer or single contractor, and for the exclusive benefit of such employer or such contractor, is a watchman employee, or an independent contractor of one employer, and not otherwise covered by this chapter. (§ 1 of Res. passed May 20, 1968). 5.04.020-Agency license required—Method of application—Bond—Fee It is unlawful for any person, firm or corporation to engage in any security or any other business as outlined in Section 5.04.010 (1), (2) and (3) in the unincorporated areas of Mason County without first having obtained a license to do so from the Mason County sheriffs office in the following manner: (1) The applicant shall furnish full information in writing to the Mason County sheriffs office concerning the ownership of the agency, trade name and location, together with the names and addresses of all persons employing the agency, the information to be kept accurate as of the close of each month's business. (2) The applicant for an agency license shall file with the Mason County sheriffs office, at the time of filing the application, a surety bond in the amount of two thousand dollars in favor of Mason County and the Mason County sheriff, state of Washington, conditioned that the 1/3 2/24/2021 Mason County,WA Code of Ordinances licensee will faithfully comply with all of the requirements of this chapter insofar as they relate to the business of the agency by trade name. (3) The license fee for an agency shall be twenty-five dollars per year. For the purpose of this chapter, "per year" shall be considered as the time from January 1 st to December 31 st of each year, or any portion thereof. (§ 2 of Res. passed May 20, 1968). 5.04.030 -Agency patrolman's license required—Fee. It is unlawful for any person to act on behalf of any agency engaged in the foregoing business without first obtaining a license from the Mason County sheriff's office to do so.The licensee shall be known as a patrolman under the agency's trade name. The license fee for the patrolman shall be in the amount of five dollars per year or any portion thereof, commencing January 1 st and ending December 31 st of each year. (§ 3 of Res. passed May 20, 1968). 5.04.040-Agency and/or patrolman's license—Application—Investigation. Application for a patrolman's and/or agency license shall be made to the Mason County sheriffs office on forms to be furnished by him for that purpose, and shall be signed,verified and notarized by the applicant, and shall state his full name, age, date of birth and residence, his present and previous occupations, and the address of the place of business and the name of his employer. No application shall be accepted by the Mason County sheriff until the applicant has been investigated and approved by Mason County sheriff.The Mason County sheriffs office shall fingerprint and photograph the applicant, and shall make a full investigation as to the statements contained in the application.The sheriff shall furnish a written report to the Mason County commissioners and prosecuting attorney as to the results of his investigation and his recommendation as to the disposition of the application. (§ 4 of Res. passed May 20, 1968). 5.04.050-Agency and/or patrolman's license—Prohibitive to felons. A patrolman and/or agency license shall not be granted to any person or agency who,within twenty years of the date of application for such license, has been convicted of any felony. (§ 5 of Res. passed May 20, 1968). 5.04.060- Uniform and badge. Patrolmen on duty must wear a uniform and a badge in a style and design approved by the Mason County sheriff, and all vehicles used by the patrolmen shall be conspicuously marked on both the front doors showing the trade name of the licensee. 2/3 2/24/2021 Mason County,WA Code of Ordinances (§ 6 of Res. passed May 20, 1968). 5.04.070 -Vehicles. Any licensee under this chapter shall furnish to the sheriff the description of all motor vehicles which are to be used by the licensee, and state what emblems and/or markings are displayed thereon. (§ 7 of Res. passed May 20, 1968). 5.04.080 - Reports. (a) The licensee or agency shall furnish to the sheriff a monthly report containing the following information: Property owners name, address, and general location of property being patrolled. (b) The licensee shall furnish to the sheriff a daily report of all suspected violations of state and county laws which have been observed,these reports to contain the following information: Patrolman's name, address, phone number, date of violation, time, location,what action was taken by patrolman if any. (§ 8 of Res. passed May 20, 1968). 5.04.090-Agency and/or patrolman's license—Revocation. In addition to the penalty provided by law, the board of county commissioners or the sheriff of Mason County, after a hearing, shall have the right to revoke or suspend any license or licenses issued by virtue of this chapter for cause, or where the same were procured by fraud or false representation of facts, or for the violation of or failure to comply with any of the provisions of this chapter, or the conviction of a person holding such license of a felony or a misdemeanor involving moral turpitude. (§ 9 of Res. passed May 20, 1968). 3/3 2/24/2021 Mason County,WA Code of Ordinances Chapter 5.08-JUNK DEALERS,SECONDHAND DEALERS AND PAWNBROKERS Sections: 5.08.010-Licenses and bond required. It is unlawful for any person,firm, partnership,corporation or association in Mason County to engage in the business of buying or selling secondhand goods or junk without first obtaining a license in Mason County to do so; provided,this section shall not apply to religious, charitable and nonprofit organizations; provided,further,that this section shall not apply to home sales,yard sales,garage sales, etc.,that are of no more than three days' duration; and in addition thereto,shall, before receiving the license,give a surety company bond to the county in the sum of one thousand dollars conditioned for the due observance and faithful compliance with all the terms and conditions of such ordinances as may be in force or may be passed respecting the business of secondhand or junk dealer and pay a fee for the issuance of such license in the sum of thirty-five dollars.The license shall not be assignable, and shall be kept posted in a conspicuous place in the place of business of the licensee; provided,the term "place of business" includes that fixed and permanent location whereon the business is conducted. Any person having more than one place of business where junk or secondhand goods are bought, sold,traded, bartered or exchanged shall be required to procure a separate license for each and every such place of business. (Ord. 558 (part), 1975). 5.08.020-Definitions. (a) The term "secondhand" includes any and all used or secondhand goods purchased or kept for sale by a dealer in secondhand goods or parts thereof which can be used again for the purpose for which they were originally intended. (b) The term "junk" includes old rope, iron, brass, copper,tin and lead, rags, empty bottles, paper, bagging, parts of machinery,scrap metals of all kinds, and such other worn out or discarded material and odds and ends as can be turned to some use, but which cannot be used again for the purpose for which they were originally intended. (Ord. 558 (part), 1975). 5.08.030-Plot plans required. (a) An application for a license to operate a place of business shall require a site plan. (b) Before the license is issued, an acceptable site plan must be approved. A site to be acceptable must meet the following standards: (1) A sight-obscuring fence which will completely screen the abutting property must be constructed. It shall be a minimum of six feet in height and shall be of a single solid color. (2) No junk shall be visible from any public right-of-way.All materials or parts shall be stored and located within the fenced area or enclosed structure. (3) A performance bond shall be required to assure completion of the place of business as approved. (4) No junk shall be stored so that it exceeds the height of the fence. 1/4 2/24/2021 Mason County,WA Code of Ordinances (5) The permits shall be granted for a period not to exceed one year,and at the end of such period an inspectio made of the premises to determine the advisability of renewing such permit. (6) No place of business shall locate in a residential area. (Ord. 558(part), 1975). 5.08.040-Administration. (a) The Mason County sheriff shall administer this chapter. No license shall be issued unless approved by the board of Mason County commissioners. (b) The license period shall be July 1 st through June 30th. (Ord. 558 (part), 1975). 5.08.060-junk and secondhand dealers—Purchase from juvenile, intoxicated person or felon prohibited. It is unlawful for anyjunk dealer or secondhand dealer to take, receive or purchase any personal property of any kind or nature, or any article or thing of value,from anyjuvenile, or the ownership of which is in whole or in part, or which is claimed by anyjuvenile, or which may be in the possession or under the control of anyjuvenile. It is unlawful for anyjunk or secondhand dealer to receive or purchase property from persons intoxicated or appearing to be intoxicated or persons known to have been convicted of larceny or burglary. (§ 6 of Ord. approved April 29, 1957). 5.08.070-junk and secondhand dealers—Name and address of seller required. It is unlawful for anyjunk or secondhand dealer to receive,take or purchase any personal property,goods, or thing of value from any person or persons who shall refuse to make known his or her or their names, place or places of residence or to submit to a general description, or knowingly make any false entry or any matter or thing required to be made under this chapter. (§7 of Ord. approved April 29, 1957). 5.08.080-junk and secondhand dealers—Records required. Everyjunk or secondhand dealer shall keep a book in which he shall at the time of purchase of any secondhand goods, enter, in the English language,written in ink, a full and accurate description of such goods so bought,together with the name,apparent age,signature and residence of the vendor, and if the vendor is a juvenile,a statement of the fact, and also the amount paid and the date and hour of purchase, and the book, as well as every article or thing purchased,shall at all reasonable time be open to inspection by the sheriff and prosecuting attorney and their deputies. (§ 8 of Ord. approved April 29, 1957). 5.08.090-Pawnbrokers and pawnshops defined. (a) "Pawnbroker"as used in this chapter means and includes every person who takes or receives by way of pledge, pawn or exchange,goods,wares or merchandise, or any kind of personal property whatever,for the repayment or security of any money loaned thereon, or to loan money on deposit of personal property. 2/4 2/24/2021 Mason.County,WA Code of Ordinances (b) "Pawnshop" means and includes every place at which the business of a pawnbroker is being carried on. (§ 9 of Ord. approved April 29, 1957). 5.08.100-Pawnbroker—License required—Fee. It is unlawful for any person to engage in the business of pawnbroker, or to conduct a pawnshop without first having obtained a license so to do,to be known as a "pawnbroker's license."The license fee for a pawnbroker's license shall be one hundred dollars per-year.A separate license shall be required for each separately located pawnshop. (§ 10 of Ord.approved April 29, 1957). 5.08.110- Pawnbroker—Bond. In addition to the license fee and before such license is issued,the applicant shall be required to file with the county clerk for each pawnshop a sufficient surety bond in the sum of one thousand dollars running in favor of the county,and conditioned for the faithful observance by the licensee of all the requirements of this chapter and all other ordinances of the county and all state laws relating to the business of pawnbrokers. (§ 11 of Ord. approved April 29, 1957). 5.08.120-Pawnbroker—Records required—Contents. It shall be the duty of every pawnbroker to maintain at his,place of business,a book or other permanent record, in which shall be legibly written in the English language at the time of such loan, purchase or sale, a record thereof containing: (1) The date of the transaction; (2) The name of the person or employee conducting the same; (3) The name, age, street and house number,and the general description of the dress, complexion, color of hair and facial appearance of the person with whom the transaction is had; (4) The name and street and house number of the owner of the property bought or received in pledge; (5) The street and house number of the place from which the property bought or received in the pledge was last removed; (6) A description of the property bought or received in pledge,which in the case of watches, shall contain the name of the maker and the number of both the works and the case, and in the case of jewelry shall contain a description of all letters and marks inscribed thereon; (7) The price paid or the amount loaned; (8) The name and street and house numbers of all persons witnessing the transaction; (9) The number of any pawn ticket issued therefor. (§ 12 of Ord. approved April 29, 1957). 5.08.130-Pawnbroker—Records opened for inspection. 3/4 2/24/2021 Mason County,WA Code of Ordinances All books and other records of any pawnbroker relating to purchase, pledge,exchange, barter or receipt of any goods,wares, merchandise, or other articles or things of value, shall at all times be open for inspection by the sheriff and prosecuting attorney or any police officer, or detective detailed for that purpose,and all articles or things received, purchased or left in pledge with the pawnbroker shall at all times be open to a like inspection. (§ 13 of Ord. approved April 29, 1957). 5.08.140- Pawnbroker—Removing goods from shop prohibited—Receiving goods from minors or felons prohibited. (a) It is unlawful for any pawnbroker to remove any goods, articles or things purchased by him, or left with him, in pledge,from his store, or place of business until the expiration of ten days after the same has been purchased, received or left in pawn, unless the goods, articles or things have within the time specified, been inspected as provided by this chapter. (b) It is unlawful for any pawnbroker, his clerk or employee to receive in pledge, or purchase, any article or thing from any person under eighteen years of age, or from any person who is known to be a thief, or a receiver of stolen property, or from any person whom he has reason to suspect or believe to be such. (c) The loaning of money to or purchasing goods from, any of the classes of persons enumerated in this section shall be prima facie evidence of an intent on the part of such pawnbroker, his agent or employee,to violate this chapter. (§ 14 of Ord. approved April 29, 1957). 5.08.150- Pawnbroker—Hours. It is unlawful for any pawnbroker to conduct or carry on the business of a pawnbroker, in whole or in part, directly or indirectly, or to open, or keep open, his pawnshop for the transaction of any business whatsoever therein, between the hours of six p.m. and seven a.m. (§ 15 of Ord. approved April 29, 1957). 4/4 2/24/2021 Mason,County,WA Code of Ordinances Chapter 5.12 - CARNIVALS AND CIRCUSES Sections: 5.12.010 - License required. From and after May 14, 1951, no carnivals, circuses or like enterprises shall be opened or operated for public amusement in Mason County outside the limits of incorporated cities and towns unless licenses for the operation thereof have been taken out as hereafter provided. (§ 1 of Res. adopted May 14, 1951). 5.12.020 - License—Application—Contents. Before any such carnival, circus or like enterprise shall be opened or operated in Mason County outside the limits of the incorporated cities and towns, the owners, operators, or sponsors thereof shall first make application for a license to the board of county commissioners which application shall state the name or names of the owner or operator, and the sponsor, if any, together with the exact location where the enterprise will be conducted, with the date or dates such enterprises will be operated. Such application shall be accompanied by the license fee as hereinafter set forth. (§ 2 of Res, adopted May 14, 1951). 5.12.030 - License—Fee. The license fee for the operation of such carnival, circus, or like enterprise, shall be in the sum of one hundred dollars for each and every day of operation, provided however that where the party making application for the license demonstrates to the satisfaction of the board of county commissioners that the enterprise is under sponsorship of a recognized organization doing work in the field of public service or charity, that a substantial proportion of the proceeds of the enterprise shall be applied to such purposes, and that the public health, morals, peace and safety will be adequately protected by supervisors or special police supplied without cost to the public and by or through the efforts of the sponsor or applicant,then the license fee shall be the sum of two dollars for each and every day of operation. (§ 3 of Res. adopted May 14, 1951). 5.12.040 - Operation without license prohibited—Liability for fees. No owner or operator of any carnival, circus, or like enterprise shall operate any such enterprise open to the public without first having made application and been granted a license as provided in this chapter. In the event that any such owner or operator of any carnival, circus, or like enterprise does operate such 1/3 2/24/2021 Mason County,WA Code of Ordinances enterprise without first having obtained such license as herein provided, the owner, operator, or sponsor of such enterprise shall be liable to the county for such license fees on the basis of one hundred dollars for each and every day the enterprise has been operated. (§ 4 of Res. adopted May 14, 1951). 5.12.050- License—Application—Filing—Transmittal office—Refunds. Applications for such licenses as are provided for herein shall be filed with the board of county commissioners on forms provided by the board accompanied by the fee as above set forth. Upon the granting of any license applied for the board of county commissioners shall forthwith transmit the amount of the license fee to the county treasurer there being by him paid into the general fund of the county. In the event any such license applied for shall be refused by the board of county commissioners,the amount of such license fee tendered shall be refunded to the applicant. Any license issued shall be valid and effective only on the dates stated thereon. (§ 5 of Res. adopted May 14, 1951). 5.12.060 - License—Application—Rejection—Notice. The board of county commissioners shall have the right in their discretion to grant or reject any such application for such a license and they shall have the right upon one days' notice to any licensee to require such licensee to appear before the board at a time and place to be designated in the notice given by the board to show cause, if any, why the license should not be revoked and upon a proper showing after such hearing to revoke the license. Any amount paid by the licensee over and above the fee for the number of days actually operated shall be returned to the licensee in the event such license is revoked. The board of county commissioners shall have the right to designate the place where such carnivals, circuses, or like enterprises may be set up and operated. (§ 6 of Res. adopted May 14, 1951). 5.12.070- Operation without license deemed misdemeanor. It is unlawful for any person or persons to open or operate any such carnival, circus, or like enterprise open to the public for amusement purposes without first having made application of and securing a license as provided herein. Each days' operation of such an enterprise shall be considered a separate violation. Any violation of this section constitutes a misdemeanor. (§ 7 of Res. adopted May 14, 1951). 5.12.080 - License—Granting—Notice to sheriff. 2/3 2/24/2021 Mason County,WA Code of Ordinances Upon the granting of any license as provided in this chapter the board of county commissioners shall notify the sheriff of the granting of such license together with the dates and place of operation of such enterprise, and it shall be the duty of the sheriff to provide proper police regulation of such enterprise. (§ 8 of Res. adopted May 14, 1951). 3/3 2/24/2021 Mason County,WA Code of Ordinances Chapter 9.40-ALARM SYSTEMS Sections: 9.40.010-Declaration of policy and findings. It is the express intent of the board of county commissioners to reasonably protect the public's health,safety and welfare. In cases of repeated "false" alarms,the county law enforcement agency's resources could be burdened. Therefore,the board of county commissioners finds administration of this chapter by qualified law enforcement personnel is appropriate. (Ord. 100-89 § 1, 1989). 9.40.020-Definitions. For the purposes of this section,the term "false alarm" shall mean the activation of a burglary and/or robbery alarm (silent or audible) by other than a forced entry to the premises and at a time when no burglary or robbery is being committed or attempted on the premises. (Ord. 100-89 § 2, 1989). 9.40.030-Notice to be posted. It is unlawful to have or maintain on any premises in the unincorporated areas of the county an audible type burglary and/or robbery alarm unless there is posted at the main entrance to such premises a prominent notice of the telephone numbers at which the person or persons authorized to enter such premises can be reached at all times, and it is unlawful for any such person to wilfully and intentionally fall to appear and turn off any such alarm within one hour after being notified by the appropriate law enforcement agency to do so. (Ord. 100-89 § 3, 1989). 9.40.040-Fees for sheriff response. For a police response to any false alarm,the sheriff shall charge and collect from the person having or maintaining such burglary and/or robbery alarm on premises owned or occupied by him,fees as follows: a. For a response to premises at which no other false alarm has occurred, hereinafter referred to as a "first response," no fee shall be charged, but the person having or maintaining such alarm shall within five working days after notice to do so, make a written report to the sheriff, on forms prescribed by him, setting forth the cause of such false alarm and corrective action necessary. b. For a second response to premises within three months after a first response, no fee shall be charged, but a written response shall be required as for a first response, and the sheriff shall order an inspection at the owner's expense and give notice as to repairs or corrective actions. c. For a third response within three months after such a second response, a fee of fifty dollars payable to the Mason County sheriff within thirty days shall be charged,and if such third false alarm or any such succeeding false alarm is a result of failure to take necessary corrective action prescribed by the sheriff, 1/2 2/24/2021 Mason County,WA Code of Ordinances said sheriff may order the disconnection of such alarm system, and it shall be unlawful to reconnect such alarm system until such corrective action is taken; provided that no disconnection shall be ordered as to any premises required by law to have an alarm system in operation.An order of the sheriff to disconnect an alarm system may be reviewed by motion for writ of review to the county district court.The application for a writ of review shall be made to the court within thirty days of the sheriffs notice to disconnect the alarm system. (Ord. 100-89 §4, 1989). 9.40.050-Violations and penalties. Any person,firm, or corporation violating any of the provisions of this chapter shall be guilty of a misdemeanor and each person shall be guilty of a separate offense for each day during which any violation of any of the provisions of this chapter is committed or continued, and upon conviction of any such violation, shall be punishable by a fine of not more than three hundred dollars, or imprisonment for not more than six months, or by both such fine and imprisonment. (Ord. 100-89 § 5, 1989). 2/2 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Zoren DEPARTMENT: Support Services EXT: 747 BRIEFING DATE: March 22, 2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Redistricting based on the most recent federal decennial census population information EXECUTIVE SUMMARY: Pursuant to RCW 29A.76.010, it is the responsibility of each county...to periodically redistrict its governmental unit, based on population information from the most recent federal decennial census. A census was done in 2020. Due to COVID, the census data will not be available until September 30th, at the _earliest, and the Redistricting Plan is due by November 15. There is pending legislation that moves the due date to 12/31/21 for those districts that have an election in 2022 (County Commissioner and PUD 1 and 3). The remaining districts will be redistricted in 2022 with a due date of 11/15/22. A citizen committee can be formed to make redistricting recommendations and it has been suggested to form a 5 person committee consisting of 2 members of the Mason County Democratic Party, 2 members of the Mason County Republican Party and those 4 members select an at-large member. Auditor McGuire has stated his office will provide support to the citizen committee. BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Create the citizen committee Briefmg Summary 3/16/2021 Mason County Commission Correspondence Policy 11 Purpose: To establish guidelines and procedures for correspondence addressed to the Mason County Commissioners. 2) Scope: Applies to Mason County Commissioners 3) Definitions: Correspondence includes any written letter, note or a�mail;'iti uding all attachments, addressed to one or more County Commissioner,that is relatedsto coin ty business. The correspondence may be delivered by any means including but not limited t ith, USPS,e-mail,facsimile transmission or hand delivered. 4) Policy 4.1 Support Services staff are authorized to open and.examine all correspordnence received in the Mason County Commissioners' Office. All correspondence received by staff is shared with the entire Commissio °and appropriate county staff, according to content of the correspondence. Distributioit will-be notated on the correspondence. 4.2 Correspondence e-mailed directly to'a Commissioner may be shared at the request of the Commissioner. 4.3 Correspondence relating to County*business wilhbe acknowledged in a Commission meeting and logged into the record in sum ary form'ind'catin the nature of the correspondence , . and the name of the sender. 4.4 Correspondence will not be read aloud-Inits entirety at a Commission meeting unless submitted as public comment or public testimony and the sender requests it be read in its .entirety, 4 S qux►ng a Carn fission meeting, pictures, map,,. that relate to County business may be held up to thedamera for public viewing by either the presenter or a Commissioner. A ritten copy sh it be submitted to the Clerk of the Board for archive purposes. 4.6An�ymous correspondence will not be acknowledged in a Commission meeting. 4.7 All,,"t&respondence relating to County business is considered a public record and shall be retaine�"according toAhe Secretary of State Archives Retention Schedule. 5� Procedures 5.1 Correspondence-will"beopened, date stamped and logged into the record of a Commission meeting or the inter�al correspondence log. If correspondence is addressed to an individual Commissioner and identified as personal or confidential, it shall be distributed to the Commissioner unopened. If the correspondence is found to not be personal or confidential and it relates to County business,the Commissioner shall transmit the individual correspondence to Support Services staff to be logged and retained. 5.2 Correspondence that is not related to the conduct of county business (i.e.various notifications from outside agencies)or that is cc'd to the Commissioners is logged into an internal correspondence log and a copy is provided to all Commissioners. This correspondence is not typically acknowledged at a Commission meeting. J:\DLZ\Briefing Items\2021\Diane's Items\Mason County Commission Correspondence Policy.docx 3/16/2021 Page 1 of 2 5.3 Inter-departmental correspondence is logged into an internal correspondence log and a copy is provided to all Commissioners. This correspondence is not typically acknowledged at a Commission meeting. 5.4 Response to correspondence is optional and at the discretion of the Commission. A Commissioner may opt to respond personally to the correspondent and should be careful to respond in a way that does not state or imply they speak for the County or the Commission as a legislative body. 5.5 Any action taken by the Commission shall be taken in a Commission meeting. 5.6 In order for correspondence to be acknowledged in a Commission meeting,whether summary form or in its entirety, it needs to be received by County staff in a timely manner. The typical deadline for the summary correspondence log is the Wednesday prior to the Commission meeting. Written public comment or testimony may be submitted to the Clerk of the Board by close of business the Monday prior to the Commission meeting. In real time public hearings,written testimony may be submitted during the hearing. Copies will be provided,via e-mail,to the entire Com ission. -T' J:\DLZ\Briefing Items\2021\Diane's Items\Mason County Commission Correspondence Policy.docx 3/16/2021 Page 2 of 2 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: S30 BRIEFING DATE: 3/22/2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: American Rescue Plan Act ( ARPA) of 2021 review Background: On March 11, 2021, President Biden signed the American Rescue Plan Act of 2021 (HR 1319). The $1.9 trillion package, based on President Biden's American Rescue Plan, is intended to combat the COVID-19 pandemic, including the public health and economic impacts. As a result of the passage of this plan Mason County is anticipating receiving approximately $13M in grant funding. As a part of the entire package the other recipients of these funds include States, Cities, Territories, Tribes Municipalities, Revenue Share Counties and Eligible Tribal Governments. Additionally, there is assistance for: Coronavirus Capital Projects, Local Assistance and Tribal Consistency, Vaccine Distribution, Support for Medicaid, Funding for Testing of Public Health Support and Resources, Finding for Behavioral and Mental Health, Support for Long Term Care Facilities, Emergency Relief for Individuals and Families Direct Financial Assistance for Individuals and Families Assistance for Housing and Utility, Rental, Homelessness, Homeowner, Low Income Energy, SNAP, WIC Supports for Workers and Employers Aging Services Economic Assistance for Business and Communities Education and Child Care Stabilization Supports for Small Business and Economic Development FEMA, EPA Briefing Summary 3/17/2021 Currently from US Treasury Guidance for the Allowable Uses for Recovery Funds; Respond to or mitigate the public health emergency with respect to the COVID-19 emergency or its negative economic impacts, including assistance to households, small business, and nonprofits or aid to impacted industries such as tourism, travel and hospitality. Provide government services to the extent of the reduction in revenue due to the public health emergency. Basis 2019 vs 2020 revenue line change. Make necessary investments in Water, Sewer or broadband infrastructure State and local governments can transfer the funds to a private nonprofit organization, a public benefit corporation involved in the transportation of passengers or cargo or a special-purpose unit of State or local government. Respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers of the county that are performing such essential work, or by providing grants to eligible employers that have eligible workers who perform essential work. Guardrails for Recovery Funds: States are not allowed to use the funds to either directly or indirectly offset a reduction in the net tax revenue. No funds shall be deposited into any pension fund. Any local government, including counties, that fail to comply with the federal law and related guidelines shall be required to repay the federal treasury. Program Administration: Funds will be distributed directly by the US Department of Treasury The deadline to spend funds is December 31, 2024 The US Treasury is required to pay the first tranche to counties not later than 60 days after enactment, the final tranche no earlier than 12 months after the first The las provides an additional $77M for the GAO and $40M for the pandemic Response and Accountability Committee for oversight and to promote transparency and accountability. Report Requirements for State and Local Governments: States are required to report how funds are used and how their tax revenue was modified during the time that funds were spent during the covered period (beginning on March 3 2021 and ends on the last day of the fiscal year a state or local government has expended or returned all funds to the US Treasury) Local governments, including counties are required to provide"'periodic reports' providing a detailed accounting of the use of funds. Briefing Summary 3/17/2021 If a state, county or municipality does not comply with any provision of this bill, they are required to repay the US Treasury an equal amount to the funds used in violation. Potential available uses by Mason County of these funds: Campus Fiber Optic Infrastructure County Fiber Optic Infrastructure Jail Expansion — COVID-19 impact on jail population Phase 1.5 of Building 10 Civil/ADA Temporary to Permanent Certificate of Occupancy County wide COVID related lost revenue, Gas Tax revenue, court fee income, Sheriffs Office expansion to accommodate social distancing 2"d floor above Gym Prosecutors Office expansion to accommodate social distancing 2"d floor offices Superior Courthouse expansion to accommodate social distancing Local Business Grants and assistance MCSO Body and Car cameras Auditors Office Ballot Sorter machine and facility RECOMMENDED ACTION: Review further developments and funding availability as well as itemizing and prioritizing uses of the funds in successive briefings. Attachment: None Briefing Summary 3/17/2021