HomeMy WebLinkAbout2021/03/08 - Briefing Packet Pursuant to Proclamation by the Governor 20-28.15, in-person attendance to Commission
meetings is temporarily restricted.
Our Commission meetings are live streamed at http://masonwebtv.com/ and we will accept
public comment via email dlz(�co.mason.wa.us; or mail to Commissioners Office, 411 North 5th
Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the
Commission meeting via your telephone, please provide your telephone number to the
Commissioners'office no later than 4 p.m. the Friday before the meeting.
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of March 8, 2021
Monday - Friday
8:00 A.M. COVID-19 Coordinators Briefing*
Public Works Meeting Room A
100 Public Works Way
Noon WA State Association of Counties Zoom Meeting*
Coronavirus Relief Funding
t
*This is being noticed as a Special Commission Meeting because a quorum of the Mason County �
Commission may attend this event and notification is provided per Mason County Code Chapter
2.88.020 - Special Meetings
Monday, March 8, 2021
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session — RCW 42.30.140(4) Labor Discussion
9:15 A.M. Support Services — Frank Pinter
10:00 A.M. Community Services — Dave Windom
10:25 A.M. BREAK
10:30 A.M. Public Works — Loretta Swanson
Utilities &Waste Management
11:00 A.M. Sheriff's Office
11:15 A.M. WSU Extension — Dan Teuteberg
11:30 A.M. Interview for Planning Advisory Committee
Commissioner Discussion —as needed
Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version.
Last printed 03/04/21 at 1:03 PM
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF
March 8, 2021
In the spirit of public information and inclusion, the attached is a draft of
information for Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion and is not all
inclusive of what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
1854
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Mason County Support Services Department Budget Management
�l• th Commissioner Administration
411 North 5 Street Emergency Management
Shelton, WA 98584 Facilities, Parks&Trails
$' 360.427.9670 ext. 419 Human Resources
w. Information Services
Labor Relations
Jx3J Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
March 8, 2021
• Specific Items for Review
o February Financial Statements-Jenn
o ER&R cash reconciliation—Jenn
0 2021 Budget Amendment calendar—Jenn
o Continued discussion on moving to a "dot gov" domain for Mason County government—Ross
o Building 10 Update—Frank
o Continued review of process for replacement of Support Services Director—Frank
o MOU with Teamsters regarding Holiday Pay- Dawn
o Discussion of in-person Commission meetings—Diane
o Appointment(s) to Lewis-Mason-Thurston Area Agency on Aging- Diane
• Commissioner Discussion
o Continued discussion of Gorst Coalition Memorandum of Understanding& permission to use County
logo/Proposed Resolution "Supporting Regional Approaches to Infrastructure"
o Letter of Support to City of Shelton—Workforce Housing
o KMB Jail Study—Cmmr. Shutty
J:\DLZ\Briefing Items\2021\2021-03-08.doex
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: 3ennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: March 8, 2021
PREVIOUS BRIEFING DATES: N/A
ITEM: Mason County Monthly Financial Report: February 2021
EXECUTIVE SUMMARY: Review of Cash Balances, and Revenues and Expenditures for all
County Funds through February 2021.
BUDGET IMPACTS: Budget to Actual Comparison of 2020 & 2021
RECOMMENDED OR REQUESTED ACTION: N/A
ATTACHMENTS: Mason County Monthly Financial Report: February 2021
J:\Budget Office\Briefmg,Agenda,&Public Hearing Items\2021\Briefing Summary 3.8.2021 -February 2021
Financial Report.doc
�e$o� cop FEBfUIJARY
MASON COUNTY MONTHLY
`xs' FINANCIAL REPORT
202- 1-
J:\Financials\2021 Financials\2021 February Financial Report.xlsx 1
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MASON COUNTY MONTHLY FINANCIAL
1854 REPORT MBRUARY 2021
2020 vs 2021 Current Expense Revenue Comparison
Revenue Revenue
Collected Collected Actual dif 2020
Department Name 2020 Budget_ Through End Uncollected %2020 2021 Budget Through End Uncollected %2021 vs 2021
of Month Revenue of Month Revenue
WSU Extension 19,000 $ - (19,000) 0% 23,500 11,925 (11,575) 51% 11,925
Assessor 7,000 35 (6,965) 1% 7,000 - (7,000) 0% (35)
Auditor 1,029,190 249,968 (779,222) 24% 1,130,017 199,642 (930,375) 18% (50,326)
Emergency Management 64,648 3,863 (60,785) 6% 118,762 1,020 (117,742) 1% (2,843)
Facilities&Grounds - 100 100 0% - 100 100 0% -
Human Resources - - 0% - - - 0% -
Clerk 328,058 19,253 (308,805) 6% 366,348 43,856 (322,492) 12% 24,603
Commissioners - - - 0% - - - 0% -
Support Services 700 66 (634) 9% 700 - (700) 0% (66)
District Court 978,652 160,788 (817,865) 16% 1,010,757 227,330 (783,427) 22% 66,543
Community Development 1,790,810 411,838 (1,378,972) 23% 2,177,600 429,745 (1,747,855) 20% 17,907
Historical Preservation 0% 76,000 52,294 (23,706) 69% 52,294
Parks&Trails 44,000 9,332 (34,668) 21% 44,000 - (44,000) 0% (9,332)
Juvenile Court Services 1,161,972 187,600 (974,372) 16% 1,161,438 226,499 (934,939) 20% 38,899
Prosecutor 192,951 22,287 (170,664) 12% 248,575 29,408 (219,167) 12% 7,122
Child Support Enforcement 209,515 29,280 (180,235) 14% 159,126 24,940 (134,186) 16% (4,340)
Coroner 35,000 11,200 (23,800) 32% 35,000 21,280 (13,720) 61% 10,080
Sheriff 1,017,443 214,900 (802,543) 21% 1,000,835 118,212 (982,623) 12% (96,688)
Indigent Defense 204,767 63,833 (140,934) 31% 240,767 66,402 (174,365) 28% 2,569
Superior Court 68,927 3,838 (65,089) 6% 68,350 49,411 (18,939) 72% 45,573
Family Court 2,500 224 (2,276) 9% 2,500 304 (2,196) 12% 80
Therapeutic Court 610,884 30,852 (580,032) 5% 636,507 37,362 (599,145) 6% 6,509
Murder Expenditures - - - 0% - - - 0% -
Treasurer 26,348,450 2,239,611 (24,108,839) . 8% 26,206,041 2,365,116 (23,840,925) 9% 125,506
Non Departmental 3,829,804 279,583 (3,550,221) 7% 4,303,486 •729,378 (3,574,108) 17% 449,795
Motor Pool - 0% 447,202 9,945 (437,257)l 2% 9,945
Totals $ 37,944,271 $ 3,938,452 $ (34,005,819) 10% $ 39,464,611 $ 4,644,172 $ (34,820,339) ;. 12% 705,720
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J:1Financials\2021 Financials12021 February Financial Report.xlsx 2
�P�ox cab r MASON COUNTY MONTHLY ' RUAR
ss FINANCIAL REPORT 2021
Treasurer Department Receipts
Treasurer#001-260-000 2020 Budget 2020 YTD This Month %2020 2021 Budget 2021 YTD This Month %2021. ;
REAL&PERSONAL PROPERTY TAXES 10,383,385 187,860 187,860 2% 11,546,496 238,759 238,759 2%
SALES TAX TITLE PROPERTY - - 0 0% - - 0 0%
LOCAL RETAIL SALES&USE TAX 6,000,000 1,045,991 1,045,991 17% 6,250,000 1,277,708 1,277,708 20%
LOCAL PUBLIC SAFETY-CITY 37,000 8,576 8,576 23% 37,000 8,932 8,932 24%
CRIMINALJUSTICE 600,000 131,956 131,956 22% 750,000 153,427 153,427 20%
LEASEHOLD EXCISE TAX 35,000 - 0 0% 26,000 7,709 7,709 30%
FOREST EXCISE TAX 225,000 - 0 0% 100,000 - 0 0%
FRANCHISE FEES 520,000 122,919 122,919 24% 500,000 122,181 122,181 24%
PAYMENT IN LIEU OF TAX/B OF L 289,000 - 0 0% 315,000 - 0 0%
PUD PRIVILEGE TAX 725,000 - 0 0% 735,000 - 0 0%
DNR OTHER TRUST 2 100 12 12 12% 100 23 23 23%
CITY-COUNTY ASSISTANCE 1,415,000 - 0 0% 1,415,000 - 0 0%
DNR PILT NAP/NRCA 4,000 - 0 0% 4,000 - 0 0%
CRIMINAL JUSTICE-COUNTIES 680,000 185,157 185,157 27% 700,000. 191,613 191,613 27%
ADULT COURT COST-JUVENILE OFFE 5,000 823 823 16% 5,000 803 803 16%
CRIMINAL JST-MARIJUANA ENFORCE 85,000 - 0 0% 85,000 - ' 0 0%
DUI-OTHER CRIMINAL JUSTICE A 15,400 3,606 3,606 23% 14,500 4,275 4,275 29%
LIQUOR/BEER EXCISE TAX 116,920 - 0 0% 125,000 38,895 38,895 31%
LIQUOR CONTROL BOARD PROFITS 205,000 29,996 29,996 15% 200,000 - 0 0%
IN LIEU OF-CITY OF TACOMA 190,000 31,951 31,951 17% 190,000 33,740 33,740 18%
TREASURER'S FEES - 8 8 0% - 8 8 0%
PAYMNT FOR SRVCS-MASON LK DIST 475 - 0 0% 360 - 0 0%
PAYMNT FOR SRVCS-SPENCER LK FND 0 0% 100 - 0 0%
PAYMNT FOR SRVCS-ISLAND LK FND 120 - 0 0% 100 - 0 0%
CHARGES FOR SRVCS-MACECOM 1,300 - 0 0% 1,325 - 0 0%
RETURNED REMITTANCE(NSF)FEES 2,400 240 240 10% 2,500 80 80 3%
REET COLLECTION FEES 100,000 10,544 10,544 11% 100,000 17,343 17,343 17%
REET COLLECTIONS COSTS 9,000 1,350 1,350 15% 9,000 1,265 1,265 14%
3
Treasurer De,partm�ent Receipts
Treasurer#001-260-000 2020 Budget 2020 YTD This Month %2020 2021 Budget 2021 YTD This Month %2021
TREAS.FIRE PROTECTION ASSESSM 15,000 410 410 3% 15,000 477 477 3%
TREAS OTHER WORD PROCESSING 575 57 57 10% 425 52 52 12%
PUBLIC DISCLOSURE CHGS SRVCS 5 - 0 0% 5 - 0 0%
DATA PROCESSING SERVICES - 100 100 0% - 100 100 0%
GAMBLING TAX PENALTY - 100 100 0% - 100 100 0%
REAL&PERSONAL PENALTY 350,000 40,085 40,085 11% 350,000 47,312 47,312 14%
PERSONAL PROP FILING PEN 5,000 499 499 10% 20,000 1,535 1,535 8%
PENALTY ON REAL&PERSONAL PRO - 14,014 14,014 0% - 611 611 0%
FAILURE TO LIST PERSONAL PROP - - 0 0% - 19 19 0%
INTEREST&OTHER EARNINGS 800,000 144,535 144,535 18% 500,000 26,657 26,657 5%
INVESTMENT SERVICEFEES(TREAS. 25,000 3,639 3,639 15% 20,000 994 994 5%
INT.ON CONT.NOTES-ACCTS.HELD,S 8,500 2,615 2,615 31% 8,500 1,772 1,772 21%
LEASEHOLD EXCISE TAX INTEREST - - 0 0% - 1 1 0%
EXCISE INTEREST 50 3 3 5% 50 - 0 0%
INV PURCHASED INT - - 0 0% - (40) (40) 0%
INTEREST ON DELINQUENT PR TAX 650,000 90,905 90,905 14% 600,000 62,376 62,376 10%
RENTS/LEASES-DNR TRUST 1,000 2,985 2,985 298% 10,000 4,206 4,206 42%
RENTS/LEASES-DNR TMBR TRUST 1 500,000 63,235 63,235 13% 250,000 117,377 117,377 47%
UNCLAIMED MONEY/PROCEEDS-SALES 60,000 60,945 60,945 102% 225,000 - 0 0%
TREASURER TAX FORECLOSURE TRUST 64;000 - 0 0% - - 0 0%
CASH ADJUSTMENTS/OVER-UNDER 20 3 3 16% 10 38 38 382%
TAX DISTRIBUTION ROUNDING - - 0 0% 10 (6) (6) -62%
MISCELLANEOUS-OTHER REVENUE 100 - 0 0% 100 - 0 0%
ROAD DIVERSION 2,160,000 38,835 38,835 2% 11080,000 10,075 10,075 1%
SALE OF TAXTITLE PROPERTY - - 0 0% - - 0 0%
LEASEHOLD EXCISE TAX 5,000 - 0 0% 2,000 (1,570) (1,570) -79%
TIMBER EXCISE TAX 53,000 - 0 0% 10,000 - 0 0%
DNR OTHER TRUST 2 50 3 3 6% 900 (915) (915) -102%
OTHER INT-DNR INTEREST 50 7 7 14% 50 2 2 5%
RENTS&LEASES/DNR OTHR TRST 1 2,500 15,649 15,649 626% 10 446 446 4458%
SPACE AND FACILITIES LEASES 4,500 - 0 0% 2,500 (3,262) (3,262) -130%
Grand Total $26,348,450 $2,239,611. $2,239.611 ?' . 8% $26,206,041 $2,365,116 ^A $2,365,116 _ 9%
Unaudited*Benchmark for Month is 16.67°a
4
FEBRUARY
_ MASON COUNTY MONTHLY FINANCIAL
REPORT 2021
.2020 vs 2021 Current Expense Expenditure Comparison
Expenditures Expenditures Unexended
2020 Budget through End of Unexended %2020 2021 Budget through End of Budget %2021 Actual dlr2oza
Department Name vss021
Month Budget Authority Month Authority
WSU Extension 289,S39 $ 31,127 $ 258,412 11% 313,520 30,402 $ 283,118 10% (725)
Assessor 1,431,829 275,298 1,156,531 19% 1,420,286 262,175 1,158,111 18% (13,123)
Auditor 1,562,467 251,625 1,310,842 16% 1,705,618 231,790 1,473,828 1 14% (19,835)
Emergency Management 231,362 42,015 189,347 18% 309,069 41,735 267,334 1 14% (280)
Facilities&Grounds 1,261,412 173,977 1,087,435 145.1 1,372,654 187,938 1,184,716 14% 13,961
HR/Risk Mngt 587,483 84,031 503,452 145/. 608,086 81,610 526,476 13% (2,421)
LEOFF 100,044 14,724 85,320 15% 100,044 15,383 84,661 1s% 659
Clerk 1,031,143 165,104 866,039 16% 1,108,730 184,449 924,282 17% 19,344
Commissioners 348,669 56,557 292,112 16% 355,610 57,310 298,300 16% 753
Support Services 706,210 114,775 591,435 16% 745,933 118,883 627,0S0 16% 4,109
District Court 1,289,657 185,703 1,103,954 14% 1,351,019 209,939 1,141,080 16% 24,236
Community Development 2,254,222 330,229 1,923,993 15% 2,700,009 435,806 2,264,203 16% 105,577
Historical Preservation - 0% 16,000 1,022 14,978 6% 1,022
Parks&Trails 546,795 55,918 490,877 10% 563,621 81,660 481,961 14% 25,742
Juvenile Court Services 1,934,750 297,826 1,636,924 15% 2,028,280 314,947 1,713,333 16% 17,121
Prosecutor 1,664,147 236,320 1,427,827 14% 1,87.6,838 252,338 1,624,500 13% 16,018
Child Support Enforcement 209,515 30,582 178,933 15% 160,462 17,159 143,303 11% (13,424)
Coroner 321,934 39,993 281,941 12% 345,276 55,038 290,238 16% 15,045
Sheriff 11,113,319 1,737,142 9,376,177 16% 13,475,735 1,897,638 11,578,097 141/. 160,496
Traffic Policing 2,160,000 377,975 1,782,025 17% 1,080,000 341,898 738,102 32% (36,077)
Courthouse Security 170,740 27,962 142,778 16% 170,740 28,701 142,039 17% 739
Indigent Defense 1,123,875 172,709 951,166 15% 1,261,101 184,293 1,076,808 15% 11,584
Superior Court 980,806 147,294 833,512 15% 1,017,332 153,620 863,712 15% 6,326
Family Court 2,S00 1,070 1,430 43% 2,500 531 1,969 21% (539)
Therapeutic Court 614,669 91,666 523,003 15% 640,495 83,691 556,804 13% (7,975)
Murder Expenditures 50,000 - 50,000 0% 50,000 4,914 45,086. 10% 4,914
Treasurer 821,533 168,580 652,953 21% 872,S79 163,866 708,713 19% (4,713)
Non Departmental 4,202,036 530,563 3,671,473 13% 4,884,779 577,732 4,307,047 12% 47,169
Motor Pool 0% 55,968 4,195 51,773 7% 4,195
Transfers Out to Other Funds 913,913 67,135 846,778 7% 91,339 68,667 22,672 75% 1,532
Totals $ 37,924,569 .$ 5,707,900 $ 32,216,669 is% $ 40,683,623 $ 6,089,329 $ 34,594,294 i5% 381,430
Unaudited'Benchmarkfor Month'is16.67%
J:\Financials\2021 Financials12021 February Financial Report.xlsx 5
- 7s'EBRUARY 2021
Six Year Specific Revenue Streams Comparison
2/29/2016 2/28/2017 2/28/2018 2/28/2019 2/29/2020 2128/2021
Community Development Revenues 264,455 203,805 264,548 215,371 411,838 429,745
Detention&Correction Services 32,136 14,683 6,278 26,344 20,452 23,143
Current Expense Property Taxes 174,705 101,289 159,687 269,371 187,860 238,759
Road Diversion Property Tax 20,123 12,020 34,480 53,243 38,835 10,075
County Road Property Tax 118,106 69,336 137,591 240,579 162,237 222,540
Current Expense Sales Tax 714,997 795,137 852,115 940,043 1,045,991 1,277,708
Criminal Justice Taxes/Entitlements 265,888 276,036 277,751 290,690 321,542 350,118
Rural Sales&Use Tax Fund 94,855 105,285 112,175 128,038 139,691 162,361
2oo,ao0
100,000
FMT
Com Srvcs-Homelessess Preven Filings 52,990 63,399. 62,484 90,308 116,065 145,316
200,00a
100,000
I�
Lodging (Hotel/Motel)Tax 70,946 63,013 69,326 76,691 63,465 77,318
100'Goo
50.000 � FM
REET 1 Excise Tax Only 84,037 138,329 133,647 138,188 125,240 205,901
REET 2 Excise Tax Oniy 84,037 138,329 133,647 138,188 125,240 205,901
300,Goo
MO NO
100,000 FM
4_
J:\Financials\2021 Financials\2021 February Financial Report.xlsx 6
RUARY
MASON COUNTY MONTHLY
1854
FINANCIAL REPORT 2021
REVENUE MONTH 12020 REVENUE 1 2021 REVENUE DIFFERENCE
JANUARY $ 455,733.71 $ 571,994.75 $ 116,261.04
FEBRUARY $ 590,257.14 $ 705,713.58 $ 115,456.44
MARCH $ 449,177.66 $ (449,177.66)
APRIL $ 427,572.82 $ (427,572.82)
MAY $ 487,803.83 $ (487,803.83)
JUNE $ 460,999.44 $ (460,999.44)
JULY $ 628,587.98 $ (628,587.98)
AUGUST $ 702,582.07 $ (702,582.07)
SEPTEMBER $ 671,554.81 $ (671,554.81)
OCTOBER $ 653,529.82 $ (653,529.82)
NOVEMBER $ 703,295.80 $ (703,295.80)
DECEMBER $ 652,599.03 $ (652,599.03)
TOTAL COLLECTED REVENUE $ 6,883,694.11 $ 1,277,708.33 PROJECTED END OF YEAR REVENUE
REVENUE BUDGETED $ 6,000,000.00 $ 6,250,000.00 $ 6,967,186.24
YET TO BE COLLECTED $ (4,972,291.67)
ANTICIPATED INCREASE $ 717,18&24
P !• O -Q IN A G C� NGE 9,8°0
J:\Financials\2021 Financials\2021 February Financial Report.xlsx 7
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Six Year .Rl, n.ciall' Reca,
Current Expense Recap 2/29/2016 2/28/2017 2/28/2018 2/28/2019 2/29/2020 2/28/2021
Account Receivable from Belfair Sewer 1,200,000
General Fund Operating Reserves 6,520,791 6,817,603 10,044,540
Contingency Reserve 1,000,000 1,000,000 1,000,000
Technology Replacement Reserves 200,000 200,000 200,000
Equipment&Vehicle Replacement Reserves 525,000 525,000 525,000
Accrued Leave Reserve 520,000 530,805 347,742
Current Expense Unreserved Cash (2,623,636) 1,325,576 2,607,249
This Month Current Expense Cash $ 4,876,233 $ 1,863,263 $ 2,028,419 $ 6,142,155 $ 10,398,983 $ . • 14,724,531
Adopted Budget on December 31st 40,787,973 38,545,163 36,930,990 41,404,349 49,581,229 53,464,511
Supplemental Appropriations - 2,866 - - -
Total Budget including Supplementals $ 40,787,973 $ 38,848,029 $ 36,930,990 $ 41,404,349 $ 49,581,229 53,464,511
Budgeted Beginning Fund Balance 8,019,728 7,309,944 3,061,750 5,786,719 11,636,958 14,000,000
Budgeted Ending Fund Balance 3,219,132 4,482,808 3,261,456 5,786,719 11,656,660 12,780,888.
Revenue Budgets 33,632,301 32,398,445 33,869,240 35,617,630 37,944,271 39,464,511
Revenues thru This Month of each year 3,249,117 3,433,052 3,161,626 3,544,749 3,938,452 4,644,172
Budgeted Revenues Received 10% 1 11% 9% 10% 10% 12%
Expenditure Budgets 38,534,111 35,342,157 33,669,534 34,721,442 37,924,569 40,683,623
Expenditures thru This Month of each year 5,277,683 5,121,820 5,353,972 5,342,573 5,678,605 6,089,329
Budgeted Expenditures Expended 14%° 140/6 1f6% 15% 15% 15%
8
J:\Financials\2021 Financials\2021 February Financial Report.xlsx
Special-Fund Cash Balances ' 2/29/2016 2/28/2017 2/28/2018 2/28/2019- 2/29/2020 2/28/2021
Rural County Sales&Use Tax Fund (.09) $ 607,756 $ 134,064 $ 143,642 $ 799,700 $ 881,811 1,147,168
Auditor's O&M 253,863 192,032 223,401 238,463 256,113 307,035
County Roads Fund 8,383,658 9,910,209 9,493,699 8,941,998 9,768,486 8,852,275
Paths&Trails 222,195 234,408 247,676 259,638 273,127 281,278
Election Equipment Holding 237,677 262,156 294,754 164,984 187,967 236,334
Crime Victims 236,705 215,183 234,950 194,931 205,695 212,391
Victim Witness Activities 80,688 83,538 26,740 24,415 28,124 21,736
Historical Preservation Fund 53,227 34,853 35,525 36,920 31,043
Community Support Services Fund 461,609 370,352 458,065 796,630 868,178 1,264,818
Abatement/Repair/Demolition Fund 264,355 266,717 270,069 274,511 278,990 278,453
Reserve for Technology Fund 16,521 102,021 133,368 97,328 -
REET&Property Tax Admin Asst 56,356 69,686 59,054 65,691 66,293 68,879
National Forest Safety 66,173 63,080 31,418 39,514 25,186 14,002
Trial Court Improvement Fund 46,150 74,682 88,889 111,983 111,561 71,377
Sheriff Special Funds 270,440 265,643 263,822 240,079 246,016
Sheriff's Boating Program 116,697
Narcotics Investigation 92,997
Public Health Fund 382,341 521,556 325,671 339,956 563,508 687,029
Law Library 82,852 82,983 80,074 76,860 69,909 57,561
Lodging(Motel/Hotel)Tax Fund 405,417 369,704 420,950 613,193 786,622 803,588
Mental Health Tax Fund 1,335,746 1,464,552 1,351,906 1,405,674 1,322,186 1,533,284
Treasurer's M&O Fund 114,542 133,200 112,155 98,177 114,215 83,215
Veterans Assistance 117,316 200,012 184,610, 66,784 42,325 87,150
Skokomish Flood Zone 107,652 198,317 134,552 53,200 89,507 21,789
Mason Lake Management District 89,050 97,394 113,356 139,329 112,979 73,706
Spencer Lake Management District 7,287
Island Lake Management District 8,956 17,590 17,385 20,093 29,941 30,378
Capital Improvement/Reet 1 Fund 891,944 1,637,353 1,238,787 1,582,373 1,936,021 1,470,524
Capital Improvement/Reet 2 Fund 1,795,649 1,576,918 2,261,422 2,530,052 2,927,128 3,383,263
Mason County Landfill 814,554 1,089,282 519,142 583,871 719,616 1,199,957
N.Bay/Case Inlet Utility 354,338 779,539 893,955 697,554 1,078,599 1,387,383
N. Bay/Case Inlet Utility Reserve 715 718 724 735 0
Wastewater System Development 3,986 3,986 3,986 3,986 3,986 3,986
Rustlewood Sewer&Water 81,246 347,139 280,977 241,564 119,371 66,517
Beards Cove Water 245,255 287,019 370,150 417,447 482,339 546,791
Belfair WW&Water Reclamation 628,689 58,833 394,236 120,808 223,844 320,397
Reserve Landfill 508,256 510,592 507,334 480,060 461,448 444,496
Reserve Beards Cove Ulid 317,344 329,635 344,167 192,277 203,018 209,252
Storm Drain System Development 232,505 113,509 1,418 188,676 181,567 179,591
Information Technology 193,152 334,621 319,346 192,283 92,349 44,904
Equipment Rental&Revolving Fund 5,030,749 3,482,317 3,746,232 4,062,784 3,768,701 3,193,101
Unemployment Fund 136,314 135,952 129,050 151,662 138,729 158,190
TOTALS $25,135,938 $26,051,341 $25,766,6681 $26,546,179 $28,696,498 $28,968,780
9
J:\Financials\2021 Financials\2021 February Financial Report.xlsx
MONTHLY
y y FINANCIAL �uARY
lXSd
REPORT 2021
2021 Current Expense and Health Fund Motor Pool Budget to Actual Expenditures
FUND OR DEPARTMENT ORIGINAL REVISED YTD MP AVAILABLE %USED
APPROP BUDGET EXPENDED' BUDGET
ASSESSOR 34,908 34,908 5,575 29,333 15.97%
FACILITIES &GROUNDS 10,377 10,377 4,006 6,371 38.61%
COMMUNITY SERVICES 46,151 46,151 7,105 39,046 15.39%
PARKS &TRAILS 3,555 3,555 314 3,241 8.84%
JUVENILE COURT SERVICES 8,480 8,480 1,060 7,420 12.50%
PROSECUTOR 6,646 6,646 1,012 5,634 15.23%
CORONER 25,717 25,717 4,645 21,072 18.06%
SHERIFF ADMIN 1,078,726 1,078,726 145,539 933,187 13.49%
MOTOR POOL 55,968 55,968 4,195 51,773 7.50%
Total 001 GENERAL FUND 1,270,528 1,270,528 173,451 1,097,077 13.65%
COMMUNITY SERVICES HEALTH 59,360 59,360 8,560 50,800 14.42%
TOTAL SPECIAL FUNDS 59,360 159,360 8,560 50,800 14.42%
Total GENERAL FUND&SPECIAL FUNDS 1,329,888 1,329,888 182,011 1,147,-877 13.69%
Unaudited *Benchmark for month is 16.67%
TOTAL MOTOR POOL EXPENDITURES BY ORIGINAL REVISED YTD MP AVAILABLE OF TOTAL
OBJECT CODE APPROP BUDGET EXPENDED - BUDGET-
MOTOR POOL SALARIES & BENEFITS 38,672 38,672 4,151 34,521 10.73%
MOTOR POOL SUPPLIES 10,300 10,300 15,952 -5,652 154.87%
MOTOR POOL FUEL 216,250 216,250 32,474 183,776 15.02%
MOTOR POOL LEASE 100 100 73,341 -73,241 73341.33%
MOTOR POOL MAINT-MONTHLY 6,234 6,234 5,084 1,150 81.55%
MOTOR POOL REPAIRS 79,836 79,836 13,298 66,538 16.66%
MOTOR POOL INSURANCE 45,719 45,719 1,680 44,039 3.68%
MOTOR POOL CAPITAL LEASE 559,158 559,158 2,447 556,711 0.44%
MOTOR POOL CAP UPFIT 373,619 373,619 33,584 340,035 8.99%
Total GENERAL FUND&HEALTH FUND 1,329,888 1,329,888 182,013. 1,147,877 13.69.
Unaudited *Benchmark for month is 16.67% 10
MASON COUNTY MONTHLY FINANCIAL
REPORT FEBRUARY 2021
2020 vs 2021 Special and Other Funds Revenue Comparison
Revenue Revenue
Fund Collected Collected Actual dif 2020
No. Fund Name 2020 Budget Through End Uncollected %2020 2021 Budget Through End Uncollected %2021' vs 2021
of Month Revenue of Month Revenue
103 Sales&Use Tax 703,500 141,695 (561,805) 20% 728,500 162,594 (565,906) 22% 20,899
104 Auditor's 0&M 118,500 11,345 (107,155) 10% 127,500 13,731 (113,769) 11% 2,386
105 County Road 15,823,973 721,239 (15,102,734) 5% 17,402,782 870,171 (16,532,611) 5% 148,932
106 Paths&Trails 12,695 2,392 (10,303) 19% 12,695 1,648 (11,047) 13% (744)
109 Election Equipment Holdings 38,500 25,756 (12,744) 67% 65,850 9,099 (56,751) 14% (16,657)
110 Crime Victims 41,910 8,058 (33,852) 19% 41,910 20,507 (21,404) 49% 12,449
114 Victim Witness Activities 55,683 13,033 (42,650) 23% 55,683 1,243 (54,440) 2% (11,790)
116 Historical Preservation 16,000 3,134 (12,866) 20% - 0% (3,134)
117 Community Support Services 1,516,600 359,699 (1,156,901) 24% 1,675,600 573,485 (1,102,115) 34% 213,786
118 lAbatement 8,100 785 (7,315) 10% 7,920 1 66 (7,854) 1% (719)
120 REET&Property Tax Admin 20,800 3,436 (17,364) 17% 20,250 2,155 (18,095) 11% (1,291)
134 National Forest Safety 23,092 - (23,092) 0% 21,457 - (21,457) 0% -
135 Trial Court Improvements 22,800 - (22,800) 0% 22,672 - (22,672) 0% -
140 Sheriff Special Funds 102,200 1,288 (100,912) 1% - - 0% (1,288)
141 Sheriff's Boating Program - - 0% 38,979 - (38,979) 0% -
142 1 Narcotics Investigation Fund - - 0% 7,500 3,806 (3,694) 51% 3,806
150 Community Services Health 2,218,822 525,521 (1,693,301) 24% 2,340,630 1,161,687 (1,178,943) 50% 636,166
160 Law Library 25,373 2,653 (22,720) 10% 24,900 3,624 (21,276) 15% 971
163 Lodging Tax(Hotel/Motel) 392,000 63,818 (328,182) 16% 392,000 77,348 (314,652) 20% 13,531
164 Mental Health 1,224,328 203,813 (1,020,515) 17% 1,231;968 186,487 (1,045,481) 15% (17,326)
180 Treasurer's M&O Fund 195,025 37,429 (157,596) 19% 199,210 4,509 (194,701) 2% (32,920)
190 IVeterans Assistance 145,060 3,230 (141,830) 2% 140,060 4,796 (135,264) 3% 1,566
192 Skokomish Flood Zone 20,500 67,571 47,071 330% 20,500 4 (20,496) 0% (67,567)
194 Mason Lake Mngmt Dist#2 36,000 967 (35,033) 3% 36,500 496 (36,004) 1% (471)
195 Spencer Lake Mngmt Dist#3 14,500 1,652 (12,848) 11% 14,500 493 (14,007) 3% (1,158)
199 Island Lake Mngmt Dist#1 10,000 291 (9,709)1 3% 10,000 156 (9,844) 2% (135)
350 REET 1 Capital Improvements 1,220,000 131,288 (1,088,712) 11% 1,220,000 206,228 (1,013,772) 17% 74,940
351 REET 2 Capital Improvements 1,535,000 133,366 (1,401,634) 9% 1,210,000 325,873 (884,127) 27% 192,507
402 Mason County Landfill 4,209,280 642,378 (3,566,902) 15% 4,694,521 571,585 (4,122,936) 12% (70,792)
403 IN.Bay/Case Inlet Utility 1,835,584 398,908 (1,436,676) 22% 2,072,857 344,832 (1,728,025) 17% (54,076)
404 IN.Bay/Case Inlet Utility Res 1 - (1) 0% - 0% -
411 Rustlewood Sewer&Water 320,200 41,074 (279,126) 13% 376,725 37,149 (339,576) 10% (3,925)
412 Beards Cove Water 227,560 38,819 (188,741) 17% 232,793 31,953 (200,840) 14% (6,867)
413 Belfair WW&Water Reclamation 2,294,500 91,842 (2,202,658) 4% 4,307,203 277,659 (4,029,544) 6% 185,817
428 Reserve Landfill 6,000 1,287 (4,713) 21% 6,000 106 (5,894) 2% (1,181)
429 Reserve Beards Cove ULID 11,500 2,320 (9,180) 20% 11,500 1,680 (9,820) 15% (640)
480 IStorm Drain System Development 500 - (500) 0% 500 - (500) 0% -
500 Information Technology Dept 751,532 82 (751,450) 0% 962,574 - (962,574) 0% (82)
501 Equipment Rental&Revolving 3,520,491 895,284 (2,625,207) 25% 3,620,291 43,843 (3,576,448) 1% (851,441)
502 Unemployment Fund 73,000 - (73,000) 0% 73,805 - (73,805) 0% -
Totals $38,791,109 $ 4,575,454 $ (34,215,655) 12% $43,428,335 $ 4,939,015 $ (38,489,320) 11% 363,561
Unatialite Benc mar for onfh is 16.67%
J:\Financials\2021 Financials\2021 February Financial Report.xlsx 11
MASON COUNTY MONTHLY FINANCIAL REPORT MRUARY2021
2020 vs 2021 Special and Other Funds-Expenditure Comparison
Fund Expenditures Expenditures
Fund Name 2020 Budget through End of Unexpended %2020 2021 Budget through End of; Unexpended %2021. Actual dif 2020
No. vs 2021
Month Budget Authority Month Budget Authority
103 Sales&Use Tax 639,379 - 639,379 0% 663,051 2,080 660,971 0% 2,080
104 Auditor's 0&M 134,979 37,747 97,232 28% 88,667 34,668 53,999 39% (3,079)
105 County Road 20,380,028 2,199,578 18,180,450 11% 20,791,930 1 3,049,965 17,741,966 15% 850,386
106 Paths&Trails 1,903 - 1,903 0% 2,238 476 1,762 21% 476
109 Election Equipment Holdings 30,615 - 30,615 0% 52,040 457 51,583 1% 457
110 Crime Victims 92,268 11,575 80,693 13% 98,649 13,976 84,673 14% 2,401
114 Victim Witness Activities 59,453 8,685 50,768 15% 63,345 3,646 59,699 6% (5,039)
116 1 Historical Preservation 15,753 1,568 14,185 10% 60,000 48,147 11,853 80% 46,579
117 Community Support Services 1,773,626 186,445 1,587,181 11% 1,787,561 1 354,269 1,433,292 20% 167,825
118 Abatement 54,518 - 54,518 0% 54,336 288 54,049 1% 288
120 REET&Property Tax Admin 64,283 9,388 54,895 15% 64,672 10,578 54,094 16% 1,190
134 National Forest Safety 88,092 - 88,092 0% 41,457 2,028 39,429 5% 2,028
135 Trial Court Improvements 50,650 - 50,650 0% 51,380 138 51,243 0% 138
140 Sheriff Special Funds 267,682 2,618 265,064 1% - - - 0% (2,618)
141 Sheriff's Boating Program - - - 0% 38,890 2,005 36,885 5% 2,005
142 1 Narcotics Investigation Fund - - - 0% 8,204 1 1,758 6,446 21% 1,758
150 Community Services Health 2,282,355 305,945 1,976,410 13% 2,756,733 495,023 2,261,710 18% 189,079
160 Law Library 36,293 4,075 32,218 11% 36,272 5,812 30,460 16% 1,737
163 Lodging Tax(Hotel/Motel) 637,791 38,033 599,758 6% 762,548 40,038 722,510 5% 2,004
164 Mental Health 1,439,941 52,177 1,387,764 4% 1,500,623 49,502 1,451,121 3% (2,675)
180 Treasurer's M&O Fund 269,649 18,624 251,025 7% 293,195 16,091 277,104 5% (2,533)
190 Veterans Assistance 187,060 24,575 162,485_ 13% 191,422 17,255 174,168 9% (7,320)
192, Skokomish Flood Zone 48,543 - 48,543 0% 53,319 2,346 50,973 4% 2,346
194 Mason Lake Mngmt Dist#2 129,000 - 129,000 0% 145,500 435 145,065 0% 435
195 Spencer Lake Mngmt Dist#3 14,500 - 14,500 0% 19,650 - 19,650 0% -
199 Island Lake Mngmt Dist#1 29,000 - 29,000 0% 40,650 46 40,605 0% 46
350 REET 1 Capital Improvements 2,304,898 389,719 1,915,179 17% 1,727,776 1,022,415 705,361 59% 632,696
351 REET 2 Capital Improvements 2,687,427 34,140 2,653,287 1% 2,090,995 89,896 2,001,099 4% 55,756
402 Mason County Landfill 4,331,710 565,173 3,766,537 13% 4,876,235 777,200 4,099,035 16% 212,027
403 N.Bay/Case Inlet Utility 2,123,062 345,125 1,777,937 16% 2,092,382 391,649 1,710,733 18% 36,524
404 N.Bay/Case Inlet Utility Res 654 - 654 0% - - I - 0% -
405 Wastewater System Development - 0% 3,986 - 3,986 0% -
411 Rustlewood Sewer&Water 458,693 91,926 366,767 20% 482,065 47,159 434,906 10% (44,767)
412 Beards Cove Water 216,635 28,488 188,147 13% 218,444 30,317 188,127 14% 1,828
413 Belfair WW&Water Reclamation 2,165,840 216,348 1,949,492 10% 4,447,667 366,901 4,080,766 8% 150,553
428 Reserve Landfill 26,168 1,554 24,614 6% 301,780 445 301,335 0% (1,109)
429 Reserve Beards Cove ULID 3,754 - 3,754 0% 4,286 1,072 1 3,215 25% 1,072
480 Storm Drain System Development 1,850 - 1,850 0% 1,029 180 849 18% 180
500 Information Technology Dept 998,699 87,431 911,268 9% 961,722 161,366 800,356 17% 73,935
501 Equipment Rental&Revolving 4,125,216 346,030 3,779,186 8% 1 41567,323 1,034,231 3,533,092 23% 688,200
502 Unemployment Fund 242,334 17,181 225,153 1 7% 230,005 22,198 207,807 10% 5,017
Totals $ 48,414,301 $ 5,024,149 $ 43,390,15Z 10% �$_51,672,027 $: 8,086,054, $ 43,585,973 16% 3,061,905.
audi ed B cHmarM io Month is 16.67%IIII
J:1Financials12021 FinancialsX2021 February Financial Report.xlsx 12
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: F , 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal E Other— please explain Audit Committee
ITEM: Review of ER&R Cash Reconciliation from 1/1/2015 through 2/29/2020.
EXECUTIVE SUMMARY: In March of 2020, the Current Expense, Health Services, and
Information Technology Departments began using an outside service for their fleet
management needs and separated service from the internal Equipment, Rental, & Revolving
Fund (ER&R). This creates the need to allocate the ER&R Fund Balance at the end of
February 2020 to those departments paying into the Fund as of that date. This cash
reconciliation is for the period 1/1/15 through 2/29/2020. The previous reconciliation was for
the period 1/1/10 through 12/31/2014 as a solution to reconcile an ER&R audit finding.
The basic methodology for the reconciliation is: beginning fund balance, plus revenues, less
expenditures; allocating each to the departments that pay into the fund. The result is each
department's ending fund balance. This is the same methodology that was used in the
previous reconciliation that was approved by CRAB and SAO in 2016, with even greater
detail. The methodology for this reconciliation has also been endorsed by Christine Smith,
CPA, with Teresa Johnson, CPA, Inc., who assists the County with accounting needs.
Christine has an extensive background with ER&R/Cost Accounting.
BUDGET IMPACT: The following transfers are included in the 2021 budget:
Transfer from ER&R to Current Expense: $267,702
Transfer from ER&R to Public Health: $37,388
Transfer from ER&R to Info.Technology: $2,330
PUBLIC OUTREACH: Audit Committee, MC Public Works, &Teresa Johnson, CPA Inc.
RECOMMENDED OR REQUESTED ACTION: Request the Board verbally approve the 2021
budgeted transfers from ER&R to Current Expense, Health, and Information Technology
ATTACHMENTS: The methodology, summary sheet, and email string from Christine Smith,
CPA, with Teresa Johnson, CPA Inc., who assists the County with accounting needs, is
attached
Briefing Summary 2/17/2021
Methodology for Allocation of ER&R Fund Balance for the period 1/1/15 through 2/29/2020 .
Sources:
Fund Balance: Treasurer's end of year cash statements&Munis cash balance reports
Beginning Fund Balance Distribution: Used 2014's ER&R analysis ending distribution of fund balance for beginning 2015 distribution.
Revenue: Munis&CAMS revenue reports
ER&R Costs: Munis&CAMS year end reports
Capital Purchases: Annual reconciliation of ER&R capital spreadsheets
Surplus: State of WA surplus reports
Methodology:
Beginning Fund Balance: Allocated 1/1/15 ER&R Fund Balance:same amounts as the 12/31/14 ending fund balance
distribution,removing accruals,allocating accruals to fund balances accordingly&adding in ER&R New Shop fund cash.
Revenues: Cash received&distributed accordingly to departments for vehicles,surplus/insurance,road materials,&transfers
from 1/1/15 through 2/29/2020.All revenue balances with Munis revenue&cash by year.
Expenditures: Direct Vehicle Charges:Actual direct charges from 2015 through 2/2020
Mechanics labor dollars charged to equipment is allocated as a direct charge from 2015 through 2/2020.
Remaining unallocated mechanics labor included in indirect costs.
Indirect Road Materials Charges:Allocated to Roads&removed from total indirect costs distributed to vehicles/equipment.
Indirect Vehicle Charges:75%distributed to each internal vehicle/equipment evenly.
Remaining 25%of indirect charges are distributed based on mechanic labor charged to each vehicle:internal&external.
Distribution of 2/29/2020 EFB for ER&R Motor Pool, ER&R Reimbursables,&ER&R Other is distributed to each department
by the average total percentage of direct&indirect costs between 2015 and 2/29/2020.
Capital Purchases: Costs distributed to the department ER&R purchased the capital for.
Capital purchases balance with Munis capital expenditure reports by year.
Ending Fund Balance: Fund balance owned by departments at 2/29/2020 is beginning fund balance allocation,
plus revenues, less expenditures,less capital, plus distribution of difference in 2/29/2020 EFB.
Balances to ending cash each year.
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Jennifer Beierle
From: Jennifer Beierle
Sent: Tuesday, February 2, 2021 1:17 PM
To: 'Christine'
Cc: Leo Kim
Subject: RE: ER&R Reconciliation
Christine,
Thank you for taking a look at this again. I don't see any need to meet tomorrow if you don't have any more follow-up
questions. I will cancel the Zoom meeting.
In answer to your question about the negative expenditure in cell M24,that was in fact just that. Leo had done a year
end journal entry at the request of Public Works to move the cash out of Roads and into ER&R resulting in a negative
expenditure for ER&R.
Thank you,
Jennifer
From:Christine<christine@tdj.cpa>
Sent:Tuesday, February 2, 2021 12:28 PM
To:Jennifer Beierle<Jb@co.mason.wa.us>
Cc: Leo Kim <LKim@co.mason.wa.us>
Subject: RE: ER&R Reconciliation
Jennifer—
Thanks for the follow up on this. I had a chance to reread our.conversation from the first time we looked at this. The
answers to the questions I had were all addressed in your responses and made by perfect sense.
We can discuss it tomorrow in more detail if you still want to—but the( ssum tions and methodology o_ok exa'c y
ccorrect-to me:
The only question I am left with is in the area of the County Road fund and relates to the Road Materials area. There is a
negative number in cell M24,which is serving to "reduce"the expenditures. I just wanted to double check that this was
correct.
Christine Smith
360.389.2031
From:Jennifer Beierle<Ib@co.mason.wa.us>
Sent:Tuesday, February 2,20218:28 AM
.To:Christine<christine@tdj.cpa>
Cc:Leo Kim<LKim@co.mason.wa.us>
Subject: RE: ER&R Reconciliation
Yes,tomorrow at 9:00 works well. I'll send out a Zoom invite.
. 1
Thanks,
Jennifer
From:Christine<christine@tdi.cpa>
Sent:Tuesday, February 2,20218:05 AM
To:Jennifer Beierle<Jb@co.mason.wa.us>
Cc: Leo Kim<LKim@co.mason.wa.us>
Subject: RE: ER&R Reconciliation
I have time tomorrow almost anytime after 8:30. Is there a time that fits your schedule tomorrow morning?
Christine Smith
360.389.2031
From:Jennifer Beierle<Jb@co.mason.wa.us>
Sent:Tuesday, February 2,20217:58 AIVI
To: Christine<christine@tdi.cpa>
Cc: Leo Kim<LKim@co.mason.wa.us>
Subject: ER&R Reconciliation
Hi Christine,
Last year in June/July we had corresponded about the ER&R Reconciliation. I am hoping we can get this wrapped up
soon.Attached are the prior emails& ER&R Reconciliatiion for your review.
If you have some time this week, please give me a call so that we can talk about it.
Thank you,
Jevmife,r 3 e,("ZPi
Budget Manager
Mason County Support Services
411 N 5th St,Shelton,WA 98584
(360)427-9670 ext.532
2
2/1/2021 View Message
Hi Christine,
I am surviving these crazy times okay and I hope you are too!
Here are the answers to your questions:
There was a prior GAAP based ER&R reconciliation done for the period ending 12/31/14.I removed the AR&
AP(shown on the 2014 AR&2014 AP tabs). Column B shows the cash ownership by fund at 1/1/15 after
removing the accruals
a. Yes— column V contains this formula
b. Yes—this is shown on the 2014 AR,2014 AP, &2015 AP tabs. The largest AR was the $1M loan
from ER&R to Roads. This is shown in cell B25 and F 19.All other AR is distributed according to
funds/departments that paid in as well shown on the 2014 AR tab,the majority being from funds w/in
the county and a small amount from outside fire districts.
Cell U8 represents the amount of profit or loss from functions w/in ER&R which are not directly distributable
to any one fund/department:
ER&R Motor Pool:vehicles rented on a per mile basis to all funds Win the county, i.e. not distributable to any
one fund
ER&R Reimbursables: the outside agency equipment/non ER&R owned equipment billed on an hourly basis
ER&R Other:Anything else not directly attributable to any one fund/dept such as ER&R investment interest,
interfund loan revenue&expense (excluding the$1M loan shown directly w/in the Road fund), &misc.
revenue/expense
These 3 functions should show a zero profit/loss since everything Win ER&R is owned by those county
departments that contributed into the fund. The net profit of these 3 functions was $238k distributed to the
funds/departments according to the average direct& indirect costs of the funds/departments over 5 years shown
in column L
Yes—this is the cash as of 2.29.2020
Yes—the cash balance reconciles to the GL. On the ER&R Revenue&Expense sheet—the amounts shown on
each BARS line come from the YTD Budget Report, and each year balances to the ending cash—on the
summary sheet see cells V89:V94, and on the ER&R Revenue&Expense sheet see cells L112:Q113
a. The outside customers expense for each year are shown in detail on each of the '20xx Veh Charge'
sheets near the bottom of each sheet labeled `Reimbursable', in summary on the ER&R Revenue&
Expense, & attributed to ER&R Reimbursables in cells H55:I60 of the Summary sheet. The
mechanics time is charged as a direct charge in this reconciliation(see columns labeled `Total
Mechanic Labor'). The indirect charges for outside customers are shown in the column labeled
`Indirect Charges as %of Mechanic Labor'.I took 25%of the total indirects and distributed them to
ALL equipment(outside&inside customers) based on the %of mechanic direct labor. The 75%
portion of indirects was distributed evenly to each piece of equipment for each year(shown on the
'Indirect Distribution' column). The revenue is shown in detail on each of the `CAMS Billing' tabs,
in summary on the ER&R Revenue&Expense, &attributed to ER&R Reimbursables in cells
C64:C69 of the Summary sheet.The 25%distribution of indirects based on mechanics labor is
extremely conservative on behalf of the outside customers. Considering that the outside ILA's
represent anywhere from 6%to 20%of the county's overall work performed by mechanics from
10.1.0.53/RetainServer/User/SOLRSearch/render frameset.jsp?n=20817152&u=6d61cfe0-f24b-425c-ba7b-5a6010603056&serverlD=-1 1/3
2/1/2021 View Message
2015-2019,they are receiving only 2%to 5%of the overall indirects distributable to
vehicles/equipment through this distribution method. Even with this conservative allocation,I'm still
showing a loss of$131,583 for the reimbursables for the 2015 through 2/2020 period.
I hope this helps answer your questions.Let me know if you have any more.
Enjoy the Holiday weekend!
Jennifer
From: Christine [mailto:christine@tdjcpa.com]
Sent: Thursday, July 2, 2020 7:17 AM
To: Jennifer Beierle<Jb@co.mason.wa.us>
Subject: FW: ER&R Reconciliation
Jennifer—
Good morning. I hope this email finds you well and surviving the craziness of our current times. Teresa
forwarded this to me to take a look at for you. I have several questions below. If you want to set up a quick call
I can make myself available to you. I will be out of the office a bit today at another client and then out for
vacation starting Friday, July 3 and returning Monday, July 13. So if you want to chat today—later in the
afternoon towards the end of the day is probably better.
1. I understand how you allocated the beginning fund balance from 1.1.15 but I don't see that the plays into
the calculation.
a. Shouldn't there be a formula that takes beginning fund balance plus the revenues less the expense to
get at the funds current ending?
b. When the County moved from GAAP to cash—did the cash settlement of the AR and AP come
back in the later as revenue or expenses? The AP side was immaterial, but the AR is large. Was
this AR from funds or outside entities?
2. What does cell U8 represent and where did this come from?
3. Where did the amount of V8 come from? Is this cash as of 2.29.2020?
4.Does the Cash balance in the ER&R Fund ultimately reconcile to the GL?
a.Aren't there outside customers that the ER&R Fund does business with? Where is the revenue and
expense for those customers playing into the ending cash balance? The indirect costs of the staff
should be attributed to those outside customers as well. Otherwise your internal customers are
taking a disproportionate expense. Unless you can document the outside customers are immaterial.
10.1.0.53/RetainServer/User/SOLRSearch/render frameset.jsp?n=20817152&u=6d61cfe0-f24b-425c-ba7b-5a6010603056&serverlD=-1 2/3
2/1/2021 View Message
Christine Smith
360.389.2031
From: Teresa D. Johnson CPA-teresa@L&pa.com>
Sent: Wednesday, July 1,2020 8:20 AM
To: Christine-Christine@Ldjgpa.com>
Subject: FW: ER&R Reconciliation
From: Jennifer Beierle<Jb@co.mason.wa.us>
Sent: Thursday, June 25,2020 4:07 PM
To: Teresa D. Johnson CPA-teresa@Ldjgpa.com>
Cc: Leo Kim<LKim@co.mason.wa.us>;Frank Pinter<FPinter@co.mason.wa.us>
Subject: ER&R Reconciliation
Hi TJ,
Attached is the ER&R reconciliation that was prepared for the period l/1/15 through 2/29/2020.
The purpose of this reconciliation is to determine the ER&R fund balance ownership of each department that has
paid in.
Can you please take a look at this for reasonableness?
Thank you, and let me know if you have questions.
Budget Manager
Mason County Support Services
411 N 5th St, Shelton, WA 98584
(360)427-9670 ext. 532
10.1.0.53/RetainServer/User/SOLRSearch/render frameset.jsp?n=20817152&u=6d61cfe0-f24b-425c-ba7b-5a6010603056&serverlD=-1 3/3
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: March 8, 2021
PREVIOUS BRIEFING DATES:
ITEM: 2021 Budget Supplemental Appropriations and Amendments Calendar
EXECUTIVE SUMMARY: Typically, it is a six week process for each approval of supplemental
appropriations and amendments to the budget when following the requirements of RCW
36.40.100 which states ..."upon a resolution formally adopted by the board...the board shall
publish notice of the time and date of the meeting at which the supplemental appropriations
resolution will be adopted...for two consecutive weeks prior to the meeting in the official
newspaper of the county".
2019 was the first year the budget office planned on and executed quarterly budget
supplemental appropriations and amendments. The budget office is asking for two planned
amendments during 2021, as four a year is not typically necessary.
BUDGET IMPACTS: None at this time
RECOMMENDED OR REQUESTED ACTION: Request the Board review the 2021 Budget
Supplemental Appropriations and Amendments Calendar
ATTACHMENTS: 2021 Budget Supplemental Appropriations and Amendments Calendar
J:\Budget Office\Briefmg,Agenda,&Public Hearing Items\2021\Briefmg Summary 3.8.21 -2021 Budget
Supplementals&Amendments Calendar.doc
Mason County
2021 Budget Supplemental Appropriations and Amendments Calendar
Dates may be subject to change*
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Supplemental & Transfe-r Requests D:u�e to th�e'B bget ®;ffice' frorn ®eparfinents for lnc6usio.n in the N
SchedulPubl�cHearsin e
Budget Office Briefs BOCC & Prepares Resolution to Set Public Hearin
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BOCC Ado is Resolution to Set Public Hearin V9
Deadline to Send Public Hearing Notice to MC Journal for 2 Week Publication Requirement
Public Hearin at 9:15 a.m. to Consider Budget Supplementals & Transfers to the 2021 Budget
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Ross McDowell
DEPARTMENT: Information Technology EXT: 806
BRIEFING DATE: 03-08-2021
PREVIOUS BRIEFING DATES: 02-22-2021
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Continue discussion on moving to a"dot gov"domain for Mason County government
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
Mason County currently uses a".wa.us"domain for our website and e-mail addresses. We have a
possibility of changing to the federally administrated".gov"top-level domain for our webpages and e-
mail addresses. After the last BOCC Briefing there were some questions with the following answers
given.
1. The "mason.wa.us" address we currently use is at no cost, it is being provided by the
state.
2. Forwarding the emails from the old domain "mason.wa.us" to the new is not a problem
for any length of time. We can also have the ability to monitor how many emails are
coming in on the "Mason.wa.us" addresses and monitor that over time to decide an
acceptable cut off time. We can also set up auto response giving the new e-mail
address.
3. Changing user's emails would be difficult, the email is tied to their username and could
break a lot of things for some users. We have gone to the new standard for all new users
(first initial and last name). So, the transition is happening slowly as people retire that
have other e-mail naming.
4. According to Todd Cannon, for contacting the city IT staff, the IT guy that would have
handled that transition is no longer with the city so they would not be much help, but he
thinks with the game plan we have in place no assistance is necessary.
5. The migration is a pretty straight forward operation it will just take time. We will
methodically move services over one at a time to minimize impact and troubleshoot any
unforeseen complications one by one.
Also, there is one other benefit to this migration. This will give IT more control over our DNS
records. Currently any time we need a change we have to contract the state and have them edit
our DNS. Now we will have direct control, which will allow more flexibility to changes in the
future as well as temporary testing needs.
Briefing Summary 2/25/2021
The main reason this is more secure is because of the application process. Only government
agencies are allowed to have a .GOV domain.This will provide a uniform trusted platform for the
public to verify the source of any information that we provide.
BUDGET IMPACT:
The cost, if the $400 dollars per year .gov domain is removed by the DOTGOV Online Trust in
Government Act, would be a $25 a month charge ($300)for DNS hosting. So, we are looking at the
technical side being $400 a year to go to"dot gov"domain for a total of$700. There would also be a
cost to reprinting anything that has our current web or e-mail addresses on it, such as business cards
and stationary.
PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community
meetings,etc.)
RECOMMENDED OR REQUESTED ACTION:
Bring this to the BOCC Meeting on March 16, 2021 for an approval to move to the"Dot Com"domain
and sign the Domain Authorization letter.
ATTACHMENTS:
Draft Domain Authorization Letter Template with Mason County information.
Briefing Summary 2/25/2021
[County Government Letterhead]
March 16, 2021
.Gov Domain Registration
c/o Verisign, Inc.
12061 Bluemont Way
Reston, Virginia 20190
Dear Domain Manager,
As County Commissioners for Mason County, Washington, we formally request
that authority over the "masoncountywa.gov" second-level domain name be
delegated to Mason County, Washington. We attest that we are the highest-
ranking officials for Mason County, Washington and have signing rights on behalf
of the Mason County, Washington.
This domain name will be used for governmental business. The use of this
domain is consistent with the County of Mason Internet policy. In addition, we will
ensure the content of the requested domain name conforms to the .gov policy.
By requesting this domain name, we acknowledge that we will be responsible for
payment of the annual $400 domain fee. We understand that if we wish to retire
my domain, we must submit a written request to registrar@dotgov.gov. If a
written request is not submitted, we understand that we will continue to be
responsible for all accrued domain fees.
The following individuals will be listed as points of contact for
[www.masoncountywa.gov. It is understood that the contact information must
remain valid and up to date, and that administrative, billing, and technical points
of contact will be unique.
Administrative Point of Contact:
G. Ross McDowell
IT Manager
411 N. 5t" Street, Shelton, WA 98584
(360) 427-9670 ext. 806
RMcDowelia-co.mason.wa.us
Billing Point of Contact:
Jennifer Beierle
Budget Manager
411 N. 5t" Street, Shelton, WA 98584
(360) 427-9670 ext.532
i�co.mason.wa.us
Technical Point of Contact:
Todd Cannon
IT Engineer
411 N 5t" Street, Shelton, WA 98584
(360) 427-5501
toddc(W-co.mason.wa.us
Security Point of Contact:
Todd Cannon
toddc -co.mason.wa.us
Sincerely,
Randy Neatherlin Kevin Shutty Sharon Trask
Commissioner Commissioner Commissioner
Notary Public Section
Signed and sworn to (or affirmed) before me on
Name of the Individual Making a Statement
Signature of Notary Public
My Commission Expires
Notary Public Seal
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dawn Twiddy
DEPARTMENT: Human Resources' EXT: 422
BRIEFING DATE: 3/8/2021
PREVIOUS BRIEFING DATES:
(If this is a follow-up briefing, please provide only new.information)
INTERNAL REVIEW(please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Approval to place on the March 16, 2021 Action Agenda to approve a Memorandum of
Understanding between the Teamsters Local Union #252, General Services and Mason County to
correct a scrivener's error in the Current Collective Bargaining Agreement(2019-2021).
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): A scrivener's error was identified in the Teamsters General Services Collective Bargaining
Agreement in.11.5 Holiday Compensation, which should have included"and Consolidated Sewer&
Waste Operators". The corrected language should be written as:
"Benefitted employees shall be paid no more than eight (8) hours of Holiday Benefit Pay for that
day regardless of their work individual schedule. Part-time employees will receive a paid holiday
in proportion to the number of hours they ordinarily would be scheduled to work (not to exceed
eight(8) hours) on that day.
Solid Waste Attendants and Consolidated Sewer & Waste Operators Solid Waste employees
whose regular schedules include Martin Luther King Day, Presidents' Day, Memorial Day, Labor
Day, Veterans' Day, and Day After Thanksgiving shall receive time and one-half'(1 1/2) for all
hours worked in addition to holiday pay. For work on other Holidays or for employees not
regularly scheduled, see above. Consolidated.Sewer & Wastewater employees whose regular
schedules include any county observed holiday as listed in 11.1 shall receive time and one-half(1
1/2)for all hours worked in addition to holiday pay.
Should any work be performed by an employee on a holiday at the approval and/or direction of
r their supervisor they shall be paid for time worked and overtime may result if, consistent with
Article 6.4, it results in over forty (40) hours worked for the workweek. No employee shall be
called on a holiday for less than four(4) hours, except those personnel serving Standby Duty."
BUDGET IMPACT:The additional holiday pay is budgeted for in the Utilities &Waste Special Funds.
PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community
meetings,etc.)
RECOMMENDED OR REQUESTED ACTION: Approval to place on the March 16, 2021 Action
Agenda to approve a Memorandum of Understanding between the Teamsters Local Union #252,
General Services and Mason County to correct a scrivener's error in the Current Collective Bargaining
Agreement(2019-2021).
ATTACHMENTS: Memorandum of Understanding
Briefmg'Summary 3/4/2021
MEMORANDUM OF UNDERSTANDING
Between the
TEAMSTERS LOCAL UNION#252, GENERAL SERVICES
and
MASON COUNTY
Teamsters Local No. 252 and Mason County agree to correct scriveners' errors to the current
Collective Bargaining Agreement (2019-2021) as shown below.
Whereas:The parties are in a current Collective Bargaining Agreement with a term expiring December
31, 2021. It is further acknowledged that the parties currently and collaboratively negotiated for the
terms and conditions of this January 1,2019 to December 31,2021 Collective Bargaining Agreement.
Now, therefore, the parties agree to modify the terms of the 2019-2021 collective bargaining
agreement as follows:
11.5 HOLIDAY COMPENSATION
Benefitted employees shall be paid no more than eight (8) hours of Holiday Benefit Pay for that day
regardless of their work individual schedule. Part-time employees will receive a paid holiday in
proportion to the number of hours they ordinarily would be scheduled to work(not to exceed eight (8)
hours) on that day.
Solid Waste Attendants and Consolidated Sewer& Waste Operators: Solid Waste employees whose
regular schedules include Martin Luther King Day, Presidents' Day, Memorial Day, Labor Day,
Veterans' Day, and Day After Thanksgiving shall receive time and one-half(1 1/)for all hours worked
in addition to holiday pay. For work on other Holidays or for employees not regularly scheduled, see
above. Consolidated Sewer & Wastewater employees whose regular schedules include any county
observed holiday as listed in 11.1 shall receive time and one-half(1 '/2)for all hours worked in addition
to holiday pay.
Should any work be performed by an employee on a holiday at the approval and/or direction of their
supervisor they shall be paid for time worked and overtime may result if, consistent with Article 6.4, it
results in over forty(40) hours worked for the workweek. No employee shall be called on a holiday for
less than four(4) hours, except those personnel serving Standby Duty.
Executed this day of March, 2021
Teamsters Union Local No. 252 Mason County
Russ alpole, Secr urer Randy Neatherlin, Chair
k3,Sandi rdin, Business Agent
1 of 1
Teamsters Local Union#252/Mason County General Services
Memorandum of Understanding(2019-2021)
- Wastewater Holiday
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Diane Zoren
DEPARTMENT: Support Services EXT: 747
BRIEFING DATE: March 8, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Consideration of in-person Commission meetings
EXECUTIVE SUMMARY:
Mason County is now in Phase 2 of Governor Inslee's Roadmap to Recovery which allows in-
person business meetings using Miscellaneous Venues guidance. This is in addition to hosting
the meeting remotely (live stream and Zoom). Occupancy in each room/area is limited to 25
percent capacity or 200 people, whichever is fewer(excludes staff).
If it's the wish of the Commission to allow in-person Commission meetings in addition to the
remote options, staff has determined the following in-person attendance in the Commission
Chambers will meet the COVID-19 requirements: 5 audience members, 3 staff on the bench
(Clerk, Chair and Legal) and an area for Masonwebtv.com to live stream.
An overflow physical location is still required that provides the ability for all persons attending
the meeting to hear each other at the same time—there is no overflow area available that
meets this requirement. Although the lobby area could allow up to 3 additional attendees to
view the live stream, there is no ability for them to speak and be heard.
It is required that contact information for attendees be retained for 28 days. In order to meet
this requirement and to ensure compliance with capacity limits, staff recommends that
attendees pre-register. Concern is what to do with those who do not pre-register, show up on
the meeting day and are turned away. Staff is concerned with potential violation of the OPMA.
Staff will need to ensure masking and social distancing practices are enforced.
If at any time during a public meeting the in-person component cannot comply with the
requirements, the public meeting (including the telephonic/remote access portions) must be
recessed until compliance is restored or if compliance cannot be restored then adjourned,
continued, or otherwise terminated.
BUDGET IMPACTS: None
RECOMMENDED OR REQUESTED ACTION: Staff recommendation is to wait until
the County moves to the next phase to allow in-person meetings.
Attachments: Information from MRSC and Miscellaneous Venues Requirements.
Briefmg Summary 3/4/2021
;� MARSC
Lq l+S vemment Success
COVID-19 Reopening Plan, Proclamation Extensions, and.
Government Operations
February 2,2021 by Jill Dvorkin
Category:Strategies and Programs, Open Public Meetings Act, Public Records Act, COVID-19
Editor's notes:
This is an updated and republished
version of a blog post originally
written on January 13 and updated
''"W again on January 28. This version
contains new information about
''- Proclamation 20-28.15, which
r addresses in person meetings, the
Open Public Meetings Act(OPMA),
�f and the Public Records Act(PRA),as
well as the updated Miscellaneous
"`-- - Venues guidance issued on February L
• This post was amended on February 12
to include additional quotes from Proclamation 20-28.14.
• As of February 14, 2021, the entire state is now in Phase 2.
This updated blog sets out our latest understanding of where things stand for local governments based on a recent
conversation with Governor Jay Insleds office clarifying some questions related to daily government operations and
conducting open public meetings during the COVID-19 emergency.
As of January 11,Washington State is operating under the new COVID-19 reopening plan called the Healthy_
Washington — Roadmap to Recovery_, made effective through the governor's Proclamation 20-25.12.And on January
19,the governor extended 26 proclamations, including the OPMA/PRA Proclamation 20-28.15, through the duration
of the COVID-19 emergency or until rescinded.This followed action by the legislature on January 15,which
passed SCR 8402,extending statutory waivers and suspensions contained within those 26 proclamations.
For now,agencies in Phase 1 jurisdictions still may not hold an in-person component to their public meetings. Phase
2 jurisdictions may have an in-person public meeting component, limited to 25%capacity or 200 people,whichever
is fewer,and consistent with the revised Miscellaneous Venues guidance. Local government operations are to be
guided by locally-developed operational plans,described further below.
OPMA/PRA Proclamation 20-28.15
The latest OPMA/PRA Proclamation 20-28.15 states, in relevant part:
Proclamations 20-28,et seq.,are amended to (1) recognize the extension of statutory waivers and suspensions
therein by the Washington State Legislature until termination of the state of emergency pursuant to RCW
43.06.210, or until rescinded,and (2) similarly extend the prohibitions therein until termination of the state of
emergency pursuant to RCW 43.06.210,or until rescinded,whichever occurs first.
So,what does this mean for public meetings? Because this is a simple extension of the previous proclamation
(version 14),we must look to Proclamation 20-28.14 to determine the rules applicable to meetings subject to the
OPMA. Proclamation 20-28.14 requires that all public meetings must be held remotely but provides an option for an
in-person meeting component consistent with the business meetings requirements contained in the Miscellaneous
Venues guidance,which is incorporated into Proclamation 20-25, et seq.The relevant language states:
As an exception to the above prohibition, public agencies holding public meetings may,at their option and in
addition to hosting the remote meeting elements described above, include an in-person component to a public
meeting if all of the following requirements are met:
1.The open public meeting complies with the guidelines for"business meetings';found in the"Miscellaneous
Venues'guidance here, as incorporated into the Proclamation 20-25 et seq., Stay Safe—Stay Healthy-
Rollback of County-By-County Phased Reopening Responding to a COVID-19 Outbreak Surge;
2.Any person wishing to attend in person a public meeting with an in-person component must be able to do so
at a physical location meeting the requirements herein, either in a primary meeting location or an overflow
physical location that provides the ability for all persons attending the meeting to hear each other at the same
time;and
3. If at any time during a public meeting the in-person component cannot comply with each of the
requirements herein,the public meeting(to include the telephonic/remote access portions) must be recessed
until compliance is restored or if compliance cannot be restored then adjourned, continued,or otherwise
terminated;and
4.The public agency holding an in-person public meeting shall accommodate,to the extent practicable,those
wishing to participate in and/or attend the public meeting (to include the press) by allowing persons to attend
the meeting by listening and speaking through operable telecommunications devices (examples include using
an attendee's cell phone with service to connect to a conference calling service, or allowing persons to call in
using an attendee's cell phone with service);...
The Miscellaneous Venues guidance was updated February 1 to reflect the new phasing approach. Business meetings
are prohibited in Phase 1 regions but allowed in Phase 2,consistent with the requirements set forth in the
guidance—meetings allowed up to 25% capacity or 200 people,whichever is fewer(excluding staff),with several
safety measures that must be met.
The Roadmap to Recovery and Proclamation 20-25.12
While the previous Stay Safe- Stay Healthy plan (the last version can be found at Proclamation 20-25.11)followed a
four-phase reopening approach based on metrics measured at the county level,the new plan divides the state into
eight regions and currently contains only two recovery phases.
The eight regions in the Roadmap to Recovery are based largely on Emergency Medical Services (EMS) regions used
for evaluating healthcare services.The Washington State Department of Health (DOH) will evaluate each region
based on a set of four metrics.The metrics look at trends in COVID-19 disease rate, hospital admission rate, intensive
care unit(ICU) occupancy,and COVID-19 test positivity rate.
The first Roadmap to Recovery Report was issued by the DOH on Friday,January 8,with every region starting in
Phase 1. On January 21,the state launched a new Roadmap to Recovery Dashboard that will be used for the DOH
evaluation and reporting. Based on an update to the Roadmap to Recovery announced by the governor on January_
28,a region must meet three of four metrics to move from Phase 1 to Phase 2 (previously a region must have met all
four metrics) and continue to meet three of four metrics to remain in Phase 2.Two regions (Puget Sound and West)
moved to Phase 2 on Monday, February 1.The updated Roadmap to Recovery_also changes the timing of the DOH
evaluation and potential changing of phases from weekly to every two weeks.
This chart in the Roadmap lists broad categories of activities allowed in Phases 1 and 2,although more specific
guidance is available for many activities on the governor's COVID-19 Reopening Guidance for Business and
Workers page.
How Does the Roadmap to Recovery Affect Local Governments?
The latest Roadmap to Recovery_and updated COVID-19 Reopening Guidance for Business and Workers provide
guidance and benchmarks for certain local government activities; however, how a local government chooses to
conduct their daily operations,within CDC and other recommended safety parameters, remain largely within their
discretion.The governor recognizes local control and the need for local governments to develop their own
appropriate operational plans.
On June 19,Governor Inslee issued this memo to local governments that encourages them to use the Safe Start
Reopening Guide for State Agencies in developing their own safe start plans.The governor continues to recommend
that local governments use this guide in developing their plans (Version 5, linked above, is the most recent).
The state guidance covers:
• Prioritizing and opening services (with an emphasis on teleworking);
• Safely preparing facilities;
• Screening;and
• Use of personal protective equipment(PPE) and safety equipment.
For state agencies,the guidelines for activities described in the Roadmap to Recovery.and updated COVID-19
Reopening Guidance for Business and Workers are intended to act as minimum standards for operations.On p. 6,the
guidance states:
The phases in the governor's Healthy Washington - Roadmap to Recovery plan act as a minimum standard for
how businesses, counties, and regions can reopen.
For example,continued telework is strongly encouraged and offices should remain closed for those government
agency activities that would fit within the Professional Services category. For those services that cannot be provided
remotely,the plan sets a limit of 25%capacity. Similarly,the governors office recommends applying these
benchmarks for local government operations.
In the previous phased re-opening plans, "customer-facing government services"were not allowed to resume until
Phase 3. Our understanding from talking with the governors office is that this prohibition was part of the former
phasing plan and is no longer applicable.Again, local governments will need to make their own plans, prioritizing and
resuming services as safely as possible, using current statewide capacity and safety guidance,as applicable.
Other Proclamation Updates Relevant to Local Governments
On January 19 the governor extended dozens of proclamations until the termination of the emergency,or until
rescinded. Some proclamations affecting local governments include 20-64.5 and 20-23.14.
• Proclamation 20-64.5 extends existing public records provisions for contact tracing for the duration of the
emergency or until rescinded,whichever comes first.
• Proclamation 20-23.14 extends certain utility waivers and prohibitions for the duration of the emergency or until
rescinded,whichever comes first.The utility shutoff/late fee prohibitions are in effect until the termination of the
COVID-19 emergency or April 30, 2021,whichever comes first.
The governors website contains a full list of all updated proclamations.
Conclusion
The actions of the legislature and governor extending the emergency proclamations until the termination of the
emergency will provide more certainty going forward,without having to wonder whether any given proclamation will
be extended or renewed after the rolling expiration dates. Local governments should be using the Roadmap for
Recovery_and related activity-specific guidance in developing their own operational plans. Meetings subject to the
OPMA continue to be guided by the specific limitations set forth in Proclamation 20-28.15.
As always,we recommend consulting with your agency's legal counsel with questions and keeping a close eye
on MRSC's website for the latest guidance regarding local government operations during the COVID-19 emergency.
.. .................. .............. .. ............. ............ .............................................................................._............................. .............. ...... .............................. ..................... . ..
MRSC is a private nonprofit organization serving local governments in Washington State. Eligible government
agencies in Washington State may use our free, one-on-one Ask MRSC service to get answers to legal,policy, or
financial questions
$5+
g
About Jill Dvorkin
Miscellaneous Venues
COVID-19 Requirements
Summary of February 1,changes:
All Phases:
• Any other business activity not specifically mentioned in this document, that can also be
conducted in a miscellaneous venue, is permitted with the same requirements as the business-
specific guidance. Examples include retail, personal services, religious services, etc. Occupancy
limits of the specific activity govern,with the exception of retail activity(see specific retail
occupancy below).
• Meal/food service must follow restaurant guidance.
Miscellaneous venues are permitted to operate, provided all requirements in this document are met.
For purposes of this guidance, miscellaneous venues (referred to as "venue" hereafter) include the
following: convention/conference centers, designated meeting space in a hotel, events centers,
fairgrounds, sporting arenas, nonprofit establishment, or a substantially similar venue.Any business
activity currently permitted that can also be conducted in a miscellaneous venue, is permitted with the
same requirements as the business-specific guidance(examples include: retail, personal services,
religious services, etc.). Occupancy limits of the specific activity govern,with the exception of retail
activity(please see specifics for each phase below). Each venue must adopt a written procedure for
operations at least as protective as the specific requirements outlined below and complies with all
worker safety and health requirements.
Phase 1:
1. All in-person business meetings are prohibited.
2. Only professional training and testing that cannot be performed remotely, as well as all court and
judicial branch-related proceedings,are allowed. Occupancy in each meeting room/area is
limited to 25 percent capacity or 100 people,whichever is fewer(excluding staff).
3. Occupancy for an indoor retail event is limited to 25 percent capacity, up to 100 people, (this
includes exhibitors and excludes staff)whichever is fewer. Outdoor capacity capped at 100
people. For very large venues over 100,000 sq.ft. in size.The capacity is capped at 150 people
(this includes exhibitors and excludes staff).
Phase 2:
1. In-person business meetings are permitted. Professional training and testing that cannot be
performed remotely, as well as all court and judicial branch-related proceedings, are allowed.
Occupancy in each room/area is limited to 25 percent capacity or 200 people,whichever is fewer
(excludes staff).
2. Occupancy for an indoor retail event is limited to 25 percent capacity, up to 200 people(this
includes exhibitors and excludes staff),whichever is fewer. Outdoor capacity capped at 200
people. For very large venues over 100,000 sq.ft. in size,the capacity is capped at 300 people
(this includes exhibitors and excludes staff).
2/1/2021 �� 1 1 P a g e
General Requirements for all phases
1. When feasible, organizers should ensure all attendees are pre-registered and retain contact
information for all attendees for 28 days.
2. Stagger attendee move-in and move-outs to reduce gathering in groups.
3. Adjust scheduled activities, etc.to minimize attendees in common areas.
4. Adjust and/or remove public seating areas to ensure physical distancing is maintained.
S. Adhere to CDC elevator and escalator protocols.Also, post signs strongly advising no talking in
elevators.
6. Venues must ensure persons engaging in an activity conducted both indoors and outdoors,wear
a proper face covering and maintain six feet of physical distance between other persons.
7. Any food service at venues must follow the guidance for restaurants.
8. Frequently clean high-touch surfaces.
9. Payment Handling:When possible, allow mobile, credit card, or other cash-free payment
options.
10. Staff will disinfect check-out counters and payment touchpads at least every hour.
11. Provide handwashing or hand sanitizer for employees handling payment.
12. Use timed ticketing or on-line/phone reservations for any activity,when possible.
13. Provide sufficient hand sanitizing stations for customers.
14. Ensure each meeting room is properly cleaned/sanitized between uses.
15. Adjust mechanical ventilation systems to bring in as much outside air as possible. Increase filters
to MERV 13 if the HVAC can accommodate. Keep doors and windows open where possible and
utilize fans to improve ventilation.
16. At least one COVID-19 Program Supervisor shall be present during every event to ensure masking
and social distancing practices are enforced and practices by all event attendees.
Safety and Health Requirements
Venues must ensure strict adherence to all measures established by the Governor's guidance,the
Department of Labor& Industries (L&I), Coronavirus (COVID-19) Prevention: General Requirements
https://Ini.wa.gov/forms-publications/F414-164-OOO.pdf, and the Washington State Department of
Health Workplace and Employer Resources& Recommendations
https://www.doh.wa.gov/Coronavirus/Workplace (DOH).
All venue owners have a general obligation to maintain a safe and healthy workplace in accordance with
state and federal law and safety and health rules for a variety of workplace hazards. Employers must
specifically ensure operations follow the main Labor& Industries COVID-19 requirements to protect
workers. COVID-19 workplace and safety requirements can be found here.
No venue may operate until it can meet and maintain all the requirements in this document,including
providing materials,schedules and equipment required to comply.Additional considerations may be
adopted,as appropriate.
All issues regarding worker safety and health are subject to enforcement action under L&I's Division of
Occupational Safety and Health (DOSH).
• Employers can request COVID-19 prevention advice and help from L&I's Division of Occupational
Safety and Health (DOSH) :www.Lni.wa.gov/DOSHConsuItation.
2/1/2021 2 1 P a g e
• Employee Workplace safety and health complaints may be submitted to the L&I DOSH Call
Center: (1-800-423-7233)or via e-mail to adag235@lni.wa.gov.
• General questions about how to comply with agreement practices can be submitted to the
state's Business Response Center at https://coronavirus.wa.gov/how-you-can-help/covid-19-
business-and-worker-inquiries
• All other violations related to Proclamation 20-25 can be submitted at
https:Hcoronavirus.wa.gov/report-safe-start-violation.
2/1/2021 � �� x-� �� 3 P a g e
From WSAC—County responses to in-person meetings
Benton County- Hybrid— (Chairman in attendance, along with County Administrator and Clerk
of the Board; other members virtual; citizen attendance is virtual/remote only)
Chelan County- still all virtual.
Clallam County - is doing in person and virtual at this time. We follow all the Governors orders
for capacity levels, social distancing, masking. We also have a sign in sheet for those who
attend in person.
We plan to continue to offer the virtual option even after we're back to full capacity in person
meetings.
Columbia County - We are in person now. We also use zoom and will continue that indefinitely.
We encourage Zoom use the most. Our office doesn't hold very many people and we generally
only have 1 or 2 citizens appear at a time.
Cowlitz County—still all virtual.
Franklin - Commissioners and 9 seats for employee/public and online live stream.
Grant- Still all virtual. We were planning to open 3/1 but our Sheriff's Office just had another
outbreak and are closing... again... which has made us rethink it. Possibly 4/1 now.
Grays Harbor-Just remote right now. Our Commissioners don't feel that it is easy to hear each
other when wearing masks and would some would not like to wear them for extended
periods. Our camera system and layout are being looked at as well for distancing and
microphones. I am also working on meeting policies for when they do determine to move to in
person. When they are in their offices individually they can be heard and see each other
through zoom. We have not had citizen feedback requesting in person yet., at least that I have
received.
Island County - Is hybrid version but highly recommend remote attendance. To date we have
not had anyone attend in-person even when we were in Phase 3 with the exception of one
meeting, where we had one public participant. Most staff attends virtually. I do have
guidelines BOCC staff follows to conduct our meetings within the Misc. Venue guidelines.
Jefferson County -We are still all virtual. There has been some discussion about some in-
person attendance once our Public Health Officer lifts in-person meeting restrictions. We
currently use the Go to Meeting platform, but are the process of switching to Zoom Webinar.
Thank you
King County— Virtual
Kitsap County- Still all virtual.
Klickitat County - Facilities remained to closed to the public. The Board is conducting in-person
meetings with elected officials and staff, the public and other agencies are participating via
zoom.
Lewis County- Hybrid:
• The commissioners are attending in person.
• In-person attendance is capped at 30 to 35 (depending on seating arrangements).
• Staff can attend in person (some choose to attend remotely).
• All meetings are streamed via Zoom.
• The public is allowed to attend, but we're still urging remote participation.
• An overflow room is (mostly) at the ready and would accommodate roughly 10 additional
people.
Lincoln County - has in person meetings with citizen and virtual attendance permitted.
Mason County - Is still all virtual but will be considering going to some type of in-person soon.
Pacific County— Hybrid; We allow no more than 10 for in-person attendance during our
meetings. The remainder (staff& citizens) is via Zoom. We have not had any citizens request
to attend in-person.
Pend Oreille County - In-person public attendance available, with limited seating—with five
spots available (25% capacity). We've also been conducting Zoom meetings available to the
public since March 2020.
Skagit County- still all virtual.
Spokane County PURSUANT TO GOVERNOR INSLEE'S ORDER 20-25 12, ISSUED
e
JAN IARY 11, 2021, LOCAL GOVERNMENTS.IN PHASE.2 MUST ALLOW PERSON(S) TO
ATTEND-PUBLIC MEETINGS REMOTELY. PROVIDED, HOV1%EUER, THE PROCLAMATION
FURTHER ALL'OWS'I'N'PERSON MEETINGS UNDER LIMITED CONDITIONS IN ADDITION
TO REMOTE:PUBLIC:;MEETINGS..AT THE PRESENT TIME, DUE TO THE CONDITIONS
REQUIRED TO HOLD IN=PERSON MEETINGS, THE'BOARD,OF;'COUNTY
COµMMISSIONERS WILL CONTINUE TO�HOLD ALL PUBLIC MEETINGS REMOTELY
Thurston County - Board of County Commissioners has returned to in-person meetings with
citizen attendance permitted (occupancy limit of 10 in our Board room, including staff). For our
regularly scheduled Board meeting on Tuesday's at 2:00pm, we are hybrid with an option for the
public to provide testimony over Zoom. We also live stream each BOCC meeting, work
sessions, etc., on our YouTube channel.
Walla Walla County - Still all virtual for Commissioner meetings.
Whatcom — is all virtual via zoom webinar.; Because our meetings are generally very well
attended, I don't see us going back to in-person until we are allowed to have at least fifty people
in Chambers (even if we were to do some sort of hybrid meeting, we would still likely need
enough seats for available for fifty).
Whitman County - Hybrid. The chairman and clerk are in the chambers. The other 2
commissioners attend by zoom as well as most staff and public. We do have our public works
director attend in person, and others as needed. We recently had a bid opening and one of the
bidders attended in person.
We still encourage remote participation!
As of 10 a.m. 2/23/2021
Lewis-Mason-Thurston Area Agency on Aging
2021 Advisory Council Roster
ty TurMa hstonrCountyLewis Coun
Elizabeth Hicker Glenn Harper, Chair Howard Burton
Deb Mizner Debra Jamerson Michele Horaney
Heidi Buswell �
Amy Turnbull ,o4r,� MG L&L�i 1)1 Eileen McKenzieSullivan,
Cynthia Clark
Ronda Chumbley
x COG Commissioners
Sean Swope Sharon Trask Gary Edwards
Lewis County Courthouse Mason County Courthouse Thurston County Courthouse
351 NW North 411 North Fifth Street 2000 Lakeridge Drive SW
Chehalis, WA 98532 Shelton, WA 98584 Olympia, WA 98502
360-427-9670 ext. 751
360-740-1120 360-786-5440
Sean.SwopeCcD_lewiscountywa.gov Cell (360) 688-0055 Gary.Edwards(cDco.thurston.wa.us
STrask@co.mason.wa.us
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk Jeh
g CO
MASON COUNT'''COMIVIIS,S:IQNERS
411 NORTH FIFTH STREET
SHELTON WA 98584
Mason County Fax 360-427-8437,Voice 360-427-9670, Ext. 419;275-4467 or462-5289
I AM SEEKING✓APPOINTMENT TO
i
i
NAMEhinr j
ADDRESS: PHONE:
CITY/ZIP: VOTING PRECINCT: WORK PHONE:
�`
---------------•-------------------------•------------------
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE)
(ACTIVITIES OR MEMBERSHIPS) COMPANY.
YRS
POSITION:
COMPANY: YRS
POSITION:
----------------------------------------------------- ----------M.---- -----------------. 1
I
In your words,what do you perdeiVe is.th role or purpose of the Boar., Committee or Council.for which you are applying:
- OAdIr ! !
What interests, skills do you wish to offer the Board, Committee,or Council?
3
90 1A lecf c.
fl�arro af"i��sftssional',ror-veh�tet�+-af�llatler�s=vvt•Tick=�a�=r�€l�re�e--ova#eet�ye�tr-pcssittet�-ea-tbi�a�
�i�a-""� �eoiier�rataiu>�af-rrafetesf)„
Your participation is dependent upon attending certain trainings made available by the County during regular busi ess hours I
(such as Open Public Meetings Act and P blic Records).The trainings would be at no cost to you.Would you be
able to attend such trainings? ,
Realistically,how much time can&Ihls position?Quarterly Weekly Daily O.ffwce Use Only
��� �Appointment Ilate.
Signature Date
Term Expire Date
f
i
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk Jeo t a-rY 10o n1j4,(
you COo °� i'�'[3Y,�=.r '
L MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
SHELTOM VIA 98584
_ Cason Courlty Fax 360-427-8437; Voice 360-427-9670, Ext. 499;275-4467 or482-5269
Corrirnissioners
I AM SEEKING APPOINTMENT TO Lewis/Mason/Thurston Area Agency on Aging Advisory Board
NAME: Katherine Diane McLean
ADDRESS: f PHONE:
CITY/ZIP: VOTING PRECINCT: WORK PHONE:
(OR AREA IN THE COUNTY YOU LIVE) Victor E-MAIL:
-------------------------------------------------------------------------------------------
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE)
(ACTIVITIES OR MEMBERSHIPS) COMPANY: 65th Parallel, LLC, 1985 to Present yRS
Presst Committee nffiCer
League of Women Voters POSITION: Managing Member
COMPANY: University of Alaska, 1997 to 2010 YRS
POSITION: Director, Intellectual Property&Licensing
--------------------------------------------------------------------------------------------
In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying:
The advisory board supports the Agency on Aging by_providing advice on service delivery to elderly and disabled citizens,and
recommendations on funding and legislative priorities.Advisory board members will apprise their respective county commissioners
en the.gGIRG�'o ea i,=ieo, SRd-prernete the AgeRsy's SGWiGGS 28 appFGpriate.
What interests, skills do you wish to offer the Board, Committee,or Council?
.S'P.VPn years,as,volunteer and hoard memher of the Haspir.P of Tanana Valley,Fairbanks, Alaska
Eight years as responsible care giver to elderly family member suffering from dementia.
+-have a strong interest in the welfaie of senioi citizens and these living with disabilities,and enstning that the 8
tT,es�—
populations need are adequately provided.
Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board:
(i.e.create a potential conflict of interest)
Nr�n.a
Your participation is dependent upon attending certain trainings made available by the County during regular business hours
(such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be
able to attend such trainings? Yes
Realistically,how much time can you give to this position?
Quarterly X Monthly Weekly Daily
Additional time as well. Office Use Only
3.2,2021 Appointment Date
Signature Date
Team Expire Date
GeV
Gorst GOB ition
GORST COALITION MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is made and entered into by and between the undersigned parties to
form the Gorst Coalition for the purposes and according to the procedures set forth herein.This MOU is not
intended to be binding or enforceable but is established to provide a common framework and guide the efficient
and effective goals of the Gorst Coalition.
ARTICLE I:GENERAL
Section 1:Coalition Formation and Purpose
The Gorst Coalition formed by this MOU is a group of public agencies, businesses, and community partners within
Kitsap and Mason Counties that have an interest in the area.of Gorst and a desire to work cooperatively for the
best interests for the citizens and ecosystem in Gorst AsJurther explained in Article IV,this MOU does not create
a separate entity or confer any additional substantive€powers or authorities on members. Each member brings to
the Coalition all powers and authorities otherwise vested°by law.
The purpose of the Gorst Coalition is to find and secure state--and federil4esources needed to construct the
projects recommended strategies outlined by the members of the Coalition and Washington State Department of
Transportation (WSDOT)for the SR3/SR16 Gorst corridor.The Co alition,recognizes the urgent need to address
resiliency from sea level rise and seismic events, national security, congest on, and impacts to the ecosystem at
Gorst and plans to build on previous partnership planning. The Coalitionvill work collaboratively with local
businesses and governing bodies of state, local, and federal levels to ensure-the safety, economic vitality, and
mitigation of natural and c Itural'resources while supporting national security and sustaining the mission of our
military.
Section 2:Value of the Gorst Corridor and d6 st Greek Ecosystem
1. Transportation and Emergency Management Value
The Gorst Corridor is the vital transportation,-link for the movement of people,freight, and emergency supplies
within Kitsap County and is the gateway to Mason,Jefferson and Clallam Counties.The Federal Highway
Administration designated the SR 3/SR 16—G ro st Corridor as a "Critical Urban Freight Corridor" and it provides
the only roadway link to strategic U.S. Naval facilities,which are vital not only to military readiness and national
security, but to the regional economy.The area is identified by the Federal Emergency Management Agency
(FEMA) as a chokepoint that can affect public safety and would be completely shut down in the event of a major
earthquake or rising sea levels.With daily traffic volumes of 84,000 vehicles per day,the Corridor supports traffic
levels similar to 1-5 south of Olympia and 1-90 east of Issaquah. Daily congestion impacts commuters,transit, and
freight modes serving the region and Naval Base Kitsap.
2. Cultural Value
The Corridor is also within the ancestral lands and waters of the Suquamish Tribe,where the Suquamish people
once hunted deer and elk,fished for salmon and smelt, dug clams and collected vegetal foods for millennia and
where they exercise their treaty right to harvest salmon in these waters as they have for thousands of years.The
Corridor is also overlaid with ancestral Suquamish village sites, seasonal villages, ceremonial gathering places and
settings for creation stories.
3. Ecological Value
Gorst Coalition Memorandum of Understanding 1
The Corridor's primary natural features are the Gorst Creek watershed and the marine waters and shorelines of-
Sinclair Inlet.The Gorst Creek ecosystem, one of the largest and most productive watersheds in the east Water
Resource Inventory Area (WRIA)-15 subregion, supports runs of chinook, coho, and chum salmon as well as
steelhead and cutthroat trout.The Sinclair Inlet estuary supports waterfowl, shorebirds, great blue herons, bald
eagles, and is an important rearing and refuge area for juvenile chinook salmon and formerly hosted a natural
oyster bed.
The importance of the Corridor in terms of resiliency, national security, congestion, cultural and ecosystem
functions requires robust coordination on transportation planning and mitigation for past, present, and future
impacts to the region.
Section 3: Membership and Vacancies
The undersigned entities form the voting membership of the Coalition,Whether such entity signed the MOU upon
formation or after.The Coalition embodies the five committees listed under Section 4.The Coalition also includes
"Resource Members" consisting of the Navy,Washington State;Legislators,WSDOT, and other state and federal
agencies that provide expertise to the Coalition but do not have financial,stake in the Coalition, nor do they
direct lobbyists.These resource members are not signatories to this MOU and da not vote.
Section 4: Structure and Decision Making
Each Coalition member shall appoint a representative to serve on a committee as id nt fiecl herein, but each
member shall only have one vote on each decision-making committee. Should a representative be unable to fulfill
his or her duties for the Coalition member,tfhe oalit�ion member will be responsible for appointing a new
representative.
The roles, decision-making model, and membe s of eac ommittee is described below.
1. Co-Chair Committee:
a. Role: Guides the coordination of the Coalition by monitoring Coalition work plan progress and
budget performance,teeing up decisions"fo the Executive Committee to make, and overseeing
administrative staff that could be a con ultant or public agency staff(not lobbyist consultant).
b. Decision-Making: By consensus. (see Figure' Decisi
, on Making by Consensus)
c `Meetini?Chair:Leadership will be shared by having rotating Chairs facilitate the Co-Chair and
;Ex cutive Committee meetings.The full Co-Chair group will have the opportunity to review all
-"meeting materms �
d. TM�Membership: One representative each from the Port of Bremerton,the private sector, Senator
Randall,, and fiduciary,sponsor.
2. Executive Committee„
a. Role: Coordinates on the tate and federal strategy, leverages resources and partners, provides
guidance to theme of obbyst Oversight Committee on public and legislative media/communications,
oversees the Technical and Environmental Committees, and approves any spending of the
Coalition's funds.
b. Decision Making: By consensus of the voting membership. (see Figure 1: Decision Making by
Consensus)
c. Meeting Chair:The rotating Co-Chair as described above.
d. Membership: Kitsap County, Mason County, City of Bremerton, City of Poulsbo, City of Port
Orchard, Kitsap Transit,Suquamish Tribe, Port of Bremerton, Port of Kingston,WSDOT, and
representatives of educational, recreational, community, business, and industry interests.
3. Lobbyist Oversight Committee
Gorst Coalition Memorandum of Understanding 2
a. Role: Guides the coordination of the lobbyist(s) by overseeing their work plan progress and
budget performance.
b. Decision Making: By consensus of the voting membership. (see Figure 1: Decision Making by
Consensus)
c. Meeting Chair:TBD
d. Membership:A subgroup of the Executive Committee based on interest, capacity, and ability to
direct advocacy efforts.
4. Technical Advisory Committee
a. Role: Coordinate on the technical components of Gorst projects and share updates and
recommendations to the Executive Committee.This group can convene themselves without
direction of the Executive Committee but may receive requests to address topics as needed.
b. Decision Making: N/A,this groups provides recommendations.
c. Meeting Chair: Rotating Chair from public agencies (excluding resource members).The Chair is
responsible for scheduling the meetings, developing agendas,facilitating meetings, and providing
meeting summaries.
d. Membership:Suquamish Tribe, Port of Bremerton, City of Bremerton,City of Port Orchard, Kitsap
Count Mason Count Dept. of Ecolo" 'Ne t. of Fish and Wildlife WSDOT.
Y. Y� p gY,; p
5. Environmental Committee
a. Role: Coordinate on the ecological components of Gorst�projects and share updates and
recommendations to the Executive Committee:This group can convene themselves without
direction of the Executive Committee but may receive,requests to address topics as needed.
b. Decision Making: N/A,this groups provides recommendations.
c. Meeting Chair Rotating Chair from public agencies (excludingnresource members).The Chair is
responsible for scheduling the meetings, developing agendas,jticilitating meetings, and providing
meeting sumrr anes
d. Membership:SUquamish\Tr be, Kitsap County Public Works (KCPW)Stormwater, WSDOT, Dept. of
Fish and Wildlife,The Water%han Group
6. Coalition Building Partners
a. Role: Cultivate broad support and adv,dcat6for the project through various means as appropriate,
including potentially pursuing agrassroot fundraising model. Receive updates from the Executive
Committee on decisions and m ilestones via quarterly emails.
b. Decision Making: Not applicable This is not a decision-making body.
c. Membership:Jurisdictions,government agencies,Tribes, organizations and individuals from the
private and public sectors.
7. Military Liaison
a. Role: Provide Navy specific information to the Coalition.
b. Decision Making: No decision-making authority.
c. Membership: Naval Base Kitsap
Gorst Coalition Memorandum of Understanding 3
Decision Making by Consensus: Gradients of Agreement Scale
No
Consensus Consensus
Whole- Agreement Support More Don't Serious
hearted with minor with Abstain discussion like but disagreement, Veto
endorsement point of reservation needed will ; but won't veto
concern support
OGradients of Agreement Scale,Sam Koner, Duane Berger, and staff at Community at Work, 1987
Figure 1:Decision Making by Consensu!
Gorst Coalition Organizational Chart
Co- hair
Committee
Executive Committee
Lobbyist Oversight
� l Committee.
Lobbyist
Consultant,� l
II �
Figure 2: Gorst Coalition Organizational h, rt �
Section 5: Fiduciary Responsibilities and Financing of Coalition
The City of Bremerton will act as the fiduciary ageent1for the Coalition and will be responsible for coordinating and
executing contracts on behalf of the Coalition and for invoicing the paying members pursuant to this MOU.The
City of Bremerton may resign from this position at any time or it may be re-assigned by the Co-Chair Committee
as deemed appropriate.
Coalition members will share the cost of the Coalition's budget through a tiered model in which members,
regardless of public or private entity,aim to pay a certain minimum amount.Tiers will be determined by
consensus based on economic,transportation, security, cultural, and ecological reliance on the Gorst Corridor.
The annual target contributions are as follows:
Tier 1: Parties most affected by Gorst—$20,000-450,000 annual contribution
Tier 2: Parties affected by Gorst—$10,000-$20,000 annual contribution
Tier 3: Parties affected by Gorst but with limited funding capacity—any amount
Gorst Coalition Memorandum of Understanding 4
These payment amounts may be adjusted as deemed appropriate by the Co-Chair Committee,with actual
amounts paid within the range determined by the paying member.All monies paid to or from the fiduciary agent
shall be accounted for in accordance with RCW 43.09.210.
Resource members including Legislators,WSDOT, and other state and federal agencies are not involved in the
financing of the Coalition.
The budget and work plan of the Coalition will be established annually based on expected contribution of the
paying members,with the budget coinciding with the calendar year. Each September,the Co-Chair Committee
will prepare a draft budget for review and approval by Executive Committee prior to the end of the fiscal year.
ARTICLE II: OBJECTIVES AND WORK PRODUCTS
Section 1: Objectives
1.1 The primary goal of the Coalition is to obtain funding,for WS[DOT.to design and construct capacity,
resiliency and redundancy improvements through th Gorst Core dor.
1.2 Work toward consensus whenever possible.
1.3 Work with the Washington State Legislature and U.S. Congress to prioritize and obtain funding for the
Gorst Corridor.
1.4 Bring forth previous work done on the Corridor to advance progress. -
1.5 Identify and gather resources neepd'ed,,to support funding and environmental, cultural, and economic
mitigation.
,.
1.6 Review communication materials and-draft�pins.
Section 2:Work Products
2.1 Administrative staff will produce meeting 5um.mpes r�e�achi�Coalition Executive Committee meeting.
2.2 The Executive Committee will approve an annualworkplan and budget.
2.3 The Executive Committee will approve a lobby"stscope of work and communication materials put
forward,b,ythe;Lobbyist Oversight Committee.
2.4 The Executive�C,661mittee will approve periodic updates to Coalition Partners about the work of the
Coalition
2.5 The Technical Advisory Committee and Environmental Committee may produce memos or other
resourcesto share information),, the Executive Committee.
ARTCLE III: MEETINGS AND RECORDS
Section 1: Meetings
The Executive Committee shall me t on a schedule determined by the Co-Chair Committee following coordination
with the Executive Committee to se!e t the date,time, and location of any meeting.Administrative staff will email
Executive Committee members to confirm the time and location of the meeting and to provide any materials for
that meeting. It is the responsibility of Executive Committee members to review summaries of any meetings they
did not attend.
Section 2: Public Participation in Meetings
The Executive Committee meetings are open to the public and publicly noticed. Members of the public and
Coalition members who do not serve on the Executive Committee may observe the meeting and provide public
comment at the end of the meeting if desired.
Section 3: Operating Protocols
Gorst Coalition Memorandum of Understanding 5
Coalition members and their representatives will: ,
3.1 Use available and appropriate resources to accomplish Coalition objectives.
3.2 Participate regularly and on time.
3.3 Participate with positive communication and respect for the opinions of other members.
3.4 Represent their perspective.
3.5 Acknowledge any conflicts of interest.
3.6 Leverage resources and information.
3.7 Advocate for recommendations of the Coalition.
3.8 Bring institutional knowledge.
3.9 Act as a conduit of information between the Coalition and their cities or organizations.
Section 4: Records
The Coalition members acknowledge that to the extent public agencies are subject to the Washington State Public
Records Act, chapter 42.56 RCW, all materials submitted to those public agencies may be subject to review and
copying by the public unless an exemption applies. .,
Section 5: Media Policy
Should Coalition members be contacted with inquiries by"the media regarding the Coalition, members should
direct them to the hired lobbyist. ,
ARTICLE IV:TERMINATION, INDEMNIFICATION, EFFECT OF MOU,AND AMENDMENT
Section 1: Effective Date and Termination
This MOU is effective when signed"and shall remain in effect until terminate a majority of the Co-Chair
Committee members.Any member may-terminate its membership in the Coalition by providing no less than 30
days written notice to the Co-Chair C mittee of the desired termination date. Upon terminating its
membership, a member forfeit°sits membership dues to the Coalition. Upon termination of the MOU,without
renewal or replacement of thi§,MOU, or upon dissolution of the Coalition, any unencumbered Coalition funds
shall be returned, pro rota,to its then°current paying membership based on a formula determined by the amount
of contributions annually paid by each membe s=app"ro"ved by the Co-Chair Committee, or based on a formula as
otherwise established by the Co-Chair Committee . ,
Section 2: Indemnification
Each Party shall defend, indemnify and hold each-other harmless from any and all claims, demands, suits, actions,
judgments, recoveries, liabilities, penalties,costs and expenses, including, but not limited to reasonable attorneys'
fees, resulting from damage or bodily injury, including death,to the extent caused by a Party's breach of this MOU
or the negligent actions or omissions of that Party, or its employees, agents, or officers, elected or appointed.The
foregoing indemnity specially covers actions brought by the Party's own employees, and each Party agrees that
the foregoing indemnity is specifically and expressly intended to constitute a waiver of immunity under
Washington's Industrial Insurance Act, RCW Title 51, but only as to the Party entitled to indemnity and only to the
extent necessary to provide a full and complete indemnity as required under this Section.The indemnification
obligation provided in this section shall survive the expiration or earlier termination of this Agreement for the.
duration of any applicable statute of limitations.
Section 3: Effect of MOU
This MOU is an internal agreement and does not confer any rights upon any individual or other entity.This MOU
sets forth mutual goals and approaches.This MOU is not intended to create any rights, benefits, or other
responsibilities, either substantive or procedural, nor is it enforceable as law or equity by a party against the U.S.,
its agencies, its officers, or any other person. Nothing in this MOU shall obligate members to expend other monies
Gorst Coalition Memorandum of Understanding 6
or enter into any contract or other obligation. Nothing in the MOU shall be interpreted as limiting,superseding, or
otherwise affecting the Parties' normal operations or decisions in carrying out their statutory or regulatory duties.
This MOU does not limit or restrict members from participating in similar activities or arrangements with other
agencies.
SECTION 4:Amendment
This MOU may be amended only in writing and only by agreement of all signing parties,except as set forth herein.
Gorst Coalition Memorandum of Understanding
V. Member Signatures
Executed this_day of , 2021.
CITY OF BREMERTON
Approved as to form
Bremerton City Attorney Greg Wheeler, Mayor
,F
Executed this_day of , 2021.
CITY OF PORT,,ORCHARD
Approved as to form
Port Orchard City Attorney Robert Putaansuu, Mayor
Executed this_day of , 202'
CITY OF�POULSBO
Approved as to form
Poulsbo City Attorney Becky'Erickson, Mayor
Executed this ` *.,, day of , 2021.
PORT OF BREMERTON
Approved as to form''
Port of Bremerton Attorney Cary Bozeman, President
Executed this_day of , 2021.
PORT OF KINGSTON
Approved as to form
Port of Kingston Attorney Greg Englin, Executive Director
Gorst Coalition Memorandum of Understanding 8
Executed this_day of , 2021.
KITSAP TRANSIT
Approved as to form
Kitsap Transit Attorney John Clauson, Executive Director
Executed this_day of , 2021.
SUQUAMISH TRIBE
Approved as to form
LeonarForsman,Chairman
Executed this day of 202"1
KITSAP COUNTY BOARD OF COMMISSIONERS
CHARLOTTE GARRIDO Comissioner
ROBERT GELDER, Commissioner
ATTEST:
Dana Daniels, Clerk of the Board EDWARD E.WOLFE, Commissioner
Deputy Prosecuting Attorney
Executed this_day of 20�21. _
Approved as to form
Executed this_day of , 2021.
Approved as to form
Executed this_day of , 2021.
Gorst Coalition Memorandum of Understanding 9
Approved as to form
Executed this_day of , 2021.
Approved as to form
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Executed this_day of , 2021.
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Executed this_day of , 2021.
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Executed this :. day of , 2021.
Approved as to form
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Executed this_day of , 2021.
Approved as to form
Executed this_day of , 2021.
Gorst Coalition Memorandum of Understanding 10
Approved as to form
Executed this_day of , 2021.
Approved as to form
Executed this_day of , 2021.
Approved as to form
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Gorst Coalition Memorandum of Understanding 11
Resolution -2021
Supporting regional approaches to infrastructure
WHEREAS, Mason County is committed to bringing jobs, housing and opportunity to our community and
region through local and regional efforts, including through the newly formed Gorst Coalition, and
WHEREAS, planning for, designing and constructing critical infrastructure benefits the public in many
ways, including stabilizing utility rates and the local tax base, and
WHEREAS, Mason County has invested in a Planned-Action Environmental Impact Study to better plan
for pending and anticipated growth in the Belfair Urban Growth Area, and
WHEREAS, Mason County has benefitted from partnerships to secure funding for local projects thanks to
support from the 35th Legislative District delegation, and
WHEREAS, Mason County has worked in partnership with Mason Transit Authority to increase services
in Belfair to support its growth and the many workers who rely on transit including improvements to
State Route 3 and a Park and Ride facility, and
WHEREAS, Mason County is working with the Washington State Department of Transportation to ensure
timely completion of the State Route 3 Freight Corridor,formerly called the Belfair Bypass,and
WHEREAS, Mason County is actively planning and designing connector roads for the Freight Corridor at
Romance Hill and Log Yard roads as well as planning an intermodal freight corridor at Log Yard Road to
allow for further mobility and congestion relief, and
WHEREAS, Mason County is working in partnership with the City of Bremerton,who has pledged
$1million,to support and help plan expanding sewer service to the Puget Sound Industrial Center,which
is only one of eight Manufacturing Industrial Centers designated by the Puget Sound Regional Council,
and
WHEREAS,the Mason County Board of Commissioners voted unanimously on March 24, 2020 to accept
a low-interest loan from the Washington State Department of Commerce and Public Works Board as
well as$2.5million in grant funding through the state's Capital Budget,secured by local legislators,and
WHEREAS, the Mason County Board of Commissioners annually adopts the Mason County
Comprehensive Economic Development Strategy list, developed and approved by the staff and board of
the Mason County Economic Development Council and includes the projects listed above, and
WHEREAS,The Mason County Board of Commissioners adopts a one-year and six-year Transportation
Improvement Plan,which includes the road projects above, and is developed by staff and the Mason
County Transportation Improvement Project Citizen Advisory Panel, and
WHEREAS, Mason County recognizes the important role of regional partnerships to expand opportunity
and plan effectively for our future and in the spirit of partnership is willing to work with all who share
our commitment to sustainable, sensible growth through targeted investments,
NOW,THEREFORE, BE IT RESOLVED,The Board of Mason County Commissioners, having already
contributed financially to the Gorst Coalition, hereby agrees to sign the proposed Memorandum of
Understanding to continue our involvement in regional infrastructure planning.
February 3, 2021
City of Shelton
ATTN: Council
525 W. Cota St.
Shelton,WA 98584
Dear Councilmembers,
Recently, Mason County's Housing and Behavioral Health Advisory Board recommended the Board of
County Commissioners provide a letter of support for the workforce housing development project under
consideration by City Council. Providing access to safe, affordable housing is a priority for the
commission and we are encouraged to see the City developing partnerships to bring opportunities to
our community.While there is still much work to be done from a planning perspective,we are
supportive of your continued work with Equity Plus and others who want to invest in Mason County.
The benefits to housing workers and families in our community are many and will lead to a stronger tax
base, stabilized utility rates and increased opportunities for people to invest in Shelton and Mason
County for years to come. It also aligns with our previous support for workforce housing, and
community development projects including the siting of the new Shelton YMCA.We see benefits for
increased housing availability across the spectrum and working with the City on the long-term
affordability of these units as well as requirements of the federal tax credits the developer
responsibilities.
Our support for this initial phase of the planning process also comes with a request to strengthen our
partnership when evaluating development in the Shelton Urban Growth Area (UGA). We have heard the
concerns of residents who live in the unincorporated portion of the UGA and share their concerns
related to traffic and environmental impacts, particularly around Island Lake,which has seen increased
traffic flows in recent years. We hope as the discussion continues,the County is included in planning for
any mitigation the development would require.Though County residents outside City limits will not have
a vote on this matter,we want to be sure future needs and impacts are considered and to be part of
developing solutions.
Finally, we look forward to learning more about this and other projects designed to bring housing,jobs
and opportunity to our community and appreciate your work in this area.
Kindest regards,
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Michael MacSems
DEPARTMENT: DCD EXT: 571
BRIEFING DATE: March 1, 2021
No previous briefing on this item
ITEM: Briefing for recommendation to add the approval of one 2021 Heritage Grant
applications totaling $1,000 to the March 16th BOCC Action Agenda.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions)
RCW 36.22.170 created a surcharge on documents recorded with the County Auditor,
one dollar of which is dedicated for County historic preservation purposes.
The Mason County Historic Preservation Commission wishes to channel some of these
funds to organizations engaged in the collection, preservation and interpretation of
Mason County's heritage. In pursuit of that goal, the Mason County established a
Heritage Grant program in 2011 that provides reimbursement grants for up to $5,000
for qualified projects and applicants. This is a reimbursement grant, so no public
money is spent until contracted grant work is complete.
2021 marks the County's 18th HGP cycle. One application was received this cycle and
it was voted by the Mason County Historic Preservation Commission to qualify for a
grant in the category of collections management.
The successful applicant is the Mason County Historical Society, asking for $1,000
towards the $1,022.52 cost of purchasing a wireless security system for the museum.
BUDGET IMPACTS: The Historic Preservation Commission budgeted $5,000 for fiscal
year 2021, if approved by the BOCC, this grant cycle will cost the Historic Preservation
fund $1,000.
RECOMMENDED OR REQUESTED ACTION: Approval of the 2021 Mason County
Heritage Grant, as discussed above, for a total amount of $1,000 at the March 16th
BOCC meeting.
ATTACHMENTS: Copies of the grant proposal from the MCHS, Mason County Heritage
Grant Program Guidelines, Comments about Contract from Tim Whitehead, Draft
Contracts.
Briefing Item Summary Form Heritage Grants
Draft HERITAGE GRANT CONTRACT
This Heritage Grant Contract(this"Contract")is entered into as of March 16,2021 by and between Mason
County(the"County"),and the Mason County Historical Society(the"Grantee").
Mason County Historical Society Mason County
Attn:Liz Arbaugh c/o Mason County Historic Preservation Commission
P.O.Box 1366 615 W Alder Street
Shelton,WA 98584 Shelton,WA 98584
(360)-426-1020 Attn:Michael MacSems
(360)427-9670 ext. 571
RECITALS
1.The Grantee has applied for a grant in the amount of$1,000 to purchase a wireless
security system to be installed at the Grantee's museum located at 427 W Railroad
Avenue in Shelton,Washington.
2.The County is granting up to the$1,000 requested for this project on a reimbursement
basis,based on receipts.All persons performing the work associated with this grant shall
act as an independent contractor(s), and not as an employee(s), on the terms and
conditions set forth herein.The money for this grant comes from fees collected by the
Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated
fund for support local historic preservation.
AGREEMENT
In consideration of the foregoing and of the mutual promises set forth herein, and intending
to be legally bound,the parties herein agree as follows:
1.Enga eg rn
(a)The County hereby agrees to reimburse the Grantee up to the full amount
of the grant based on an invoice and a final report of the completion of the
restoration of the historic shed as described in the scope-of-work (Exhibit
"A"),which shall be performed by independent contractor(s).
(b) The Grantee hereby accepts the engagement to have said work
performed, to present an invoice and a final report for reimbursement and
agrees to an inspection of the final product prior to receiving payment under
the terms and conditions set forth herein.
2.Term.
(a) This Contract will commence on the date written above, and unless
modified by the mutual written agreement of the parties, shall continue until
six months from that date.
March 16,2021 to September 16,2021
The Grantee may request a one-time six-month extension.Extension request
must be in writing and be submitted to the Mason County Historic
Preservation Commission for approval no later then 5:00 p.m. four months
from the date of the award(July 16,2021).
2021A
3.Grantee's Obligations
(a) The Grantee shall provide a scope-of-work, consistent with the grant
application,which shall be attached to this contract as Exhibit A.
(b) Upon completion of the project the Grantee shall provide the County
with an invoice for reimbursement for the work approved by this grant
award. At a minimum the invoice shall include the organization's name,
remittance address, date, details of expenses (paid receipts), invoice total
and program or grant being billed. Grantees will allow at least 60-days for
reimbursement after the invoice has been received by the County.
(c)Upon completion of the granted project, a final report shall be submitted
by the Grantee to the Mason County Historic Preservation Commission.The
final report shall summarize the project, its completion and outcome. The
final report shall be submitted to the Mason County Historic Preservation
Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar
days of the authorized grant completion date.
(d) Grant recipients are required to comply with all local, state, and federal
permit requirements, ordinances and laws.Non-compliance can result in the
revocation of approved funding.
Chair,Mason County Board of County Commissioners Date
Chair,Mason County Historic Preservation Commission Date
Authorized Representative of the Grantee Date
2021A
EXHIBIT A
MASON COUNTY HISTORICAL SOCIETY - $1,000.00
The Mason County Historical Museum will purchase a wireless security
system to be installed at the museum at 427 West Railroad Ave, in
Shelton. The system will include entry and glass break alarms, closed
circuit cameras, smoke detectors, water sensors, and panic buttons. The
system will be installed by staff and will be monitored by a professional
monitoring company for $25 per month.
2021A
2/17/2021 Mail-Mms@co.mason.wa.us
RE: Heritaqe Grant Contract Review
Tim Whitehead
Wed 2/17/2021 2:02 PM
To:Michael MacSems <Mms@co.mason.wa.us>;
It looks good.
Thanks
Timothy W Whitehead
Mason County Prosecutor's Office
Chief Deputy Prosecuting Attorney
P: (360)427-9670 ext.417
F: (360)427-7554
From: Michael MacSems
Sent:Wednesday, February 17, 2021 1:48 PM
To:Tim Whitehead <TimW@co.mason.wa.us>
Cc: Michael MacSems<Mms@co.mason.wa.us>
Subject: Heritage Grant Contract Review
Hello Tim,
Please find attached a new Heritage Grant contract between Mason County and the Mason County Historical
Society.The contact is identical to previous contracts with the MCHS except for the dollar amount and scope of
work.
Please confirm by e-mail that this contact is acceptable for the BOCC to sign.
Thank you,
Michael
https://owa.co.mason.wa.us/owa/#path=/mail/inboxlrp 1/1
HISTORICAL SOCIETY
M U S E U M
January 14, 2021
Summary
The Mason County Historical Museum requests a grant of$1000.00 for the purchase of a wireless security
system to be installed at the museum at 427 West Railroad Avenue, in Shelton. The system will include
entry and glass break alarms, closed circuit cameras,.smoke detectors,water sensors,and panic buttons.
It will be installed by staff and will be monitored by a professional monitoring company for$25 per month:
Organization Description and History
The Historical Museum opened in its current location in the former Shelton Public Library building in
1995. The building houses archives, maps,books and photographs that number in the tens of
thousands, as well as a collection of art and artifacts that date from early settlers to the present. The
museum has a complete set of the Shelton Mason County Journal,dating from the first edition in 1886
to last week's, as well as various other county newspapers that have come and gone. The collection also
includes in part,the personal papers of historian Dave James,Orre Nobles,Clarence Beauchamp,the
genealogical records for many Mason County families, as well as 75 binders of information about the
various schools and school districts in the county,dating from 1869. Archives are stored in file cabinets
in two.rooms,as well as in the storage room in the back of the museum.There is an additional storage
area in a small attic. The building includes a small vault that is used to store some artifacts,financial
records,computers and hard drives. There are two restrooms, a utility closet with a sink and water
heater and a small kitchen area. The museum is accessed through either the front or back door. Each
door has one deadbolt. There are smoke'detectors that comply with current regulations. They are not
monitored.
The purchase and installation of the security system specified in the budget would promote
preservation in the county by.addressing three categories of risk to collections as outlined by the
American Association of Museums;security related risks from theft and vandalism, natural disasters
from fire and flood, and infrastructure risks due to Water leaks and other water related failures. Another
risk that would be addressed is personal injury to staff from unstable visitors,which is an ongoing
concern.
Project Criteria
Public benefit is derived by the protection of the museum and its collection. The purchase of a security
system would allow staff and authorities to respond quickly if there is unlawful entry to the museum,or
to warnings of smoke or water. Staff could monitor areas of the museum that are not visible during
regular operating hours to deter theft and could contact authorities easily if they felt unsafe.
1
The fire that destroyed the Aberdeen Museum of.History in 2018 was a devastating loss to the Grays
Harbor community. While there has been recovery of a small portion of the contents,early warning of
the disaster might have prevented much of the damage. The Mason County Historical Museum is
vulnerable to a similar event.
The security system specified for this grant is an installation the staff at the museum can complete. If
assistance is needed,it can be acquired for$79.00 from the manufacturer,an amount the budget of the
museum can cover without difficulty. Following installation of the security system,staff and board
members.will be trained to assure they are familiar with its operation, and to prevent false alarms. The
$25 fee charged for monthly monitoring is a reasonable expense for the museum:
The need for an alarm system has been evident for several years. While fire and water damage are of
primary concern,the building has attracted numerous visitors of questionable mental stability,which
leave other visitors,staff and volunteers vulnerable. The museum has also had problems with theft,
most recently a donation jar. When this was reported to the police,the first question was whether the
museum had security camera-footage. The doors have signs of attempted entry,-one attempt occurring
when staff was working after hours. .
A security system would provide staff with security camera footage,and records of entry and exit to
management when the museum is closed to the public. Monthly invoices for professional monitoring
are another tangible of the grant.
While there is no direct economic benefit from the purchase of the system outlined in the attached
budget, economic benefit to the county is derived from the prevention of damage to a public building
and prevention of loss of historic artifacts and records.
Elizabeth Arbaugh
Museum Director
P.O. Box 1366
Shelton,WA 98584
mchsarbaugh@gmail.com
2
SimpliSafe Custom Home Security System
Base Station: 1
Wireless Keypads: 2
Entry Sensors: 2
Glassbreak Sensors: 2
Free Yard Sign: 1
SimpliCams: 3
Auxiliary Siren: 1
Panic Buttons: 2
Water Sensors:3
Smoke Detectors:4
Yard Signs: 2
Window Decals: 2
Subtotal:
$1,038.81
FREECAM:
-$99.00
Free Shipping(5-7 business days):
State Sales Tax:
$82.71
Total:
$1,022.52
Mason County Heritage Grant Program Guidelines
Mission: The Mason County Heritage Grant Program provides resources to assist in the
collection,preservation, and interpretation of Mason County's heritage.
About the Program: On behalf of the Board of County Commissioners,the Mason County
Historic Preservation Commission(MCHPC) administers the Mason County Heritage Grant
Program(HGP)to assist projects that promote the public's access to County history.
The program is funded with a portion of document recording fees collected by the Mason County
Auditor. The allocation of these fees for projects that"promote historical preservation or
historical programs,which may include preservation of historic documents"is authorized under
RCW 36.22.170. The revenues accrue to a dedicated fund and may not be used for any purposes
other than those stipulated in the statute.
The program is operated in such a way that revenues accruing to the fund in one year are
allocated in the following year, ensuring that project awards will be available regardless of
prevailing economic conditions.
Eligibility:
1. Who can apply:Non-profit organizations currently registered with the Washington Secretary
of State or 501(c)(3), government entities, including tribes, are eligible for consideration as long
as they have a clear focus on heritage within Mason County. Projects sponsored by individuals
are not eligible.
2. Project Categories:_ To qualify for assistance,projects must fall into one of the
following categories:
• Professional Development
• Public Education
• Small Capital Projects
• Collections Management
• Heritage Investigations
• Historic Preservation
3. Project Ranking Criteria: The evaluation of the grant proposals will be based on the following
criteria. (Points in parentheses):
• Promotes heritage,preservation and history in Mason County(25 pts. maximum)
• Public benefit, shows public need and scope, and will increase public understanding,
exposure and experience of Mason County history(20 pts.maximum)
• Applicant has the capacity to complete the project using professional standards (15
pts. maximum)
• Immediate need or opportunity and relates to applicants mission and/or goals (15
pts.maximum)
• Measurable outcomes (10 pts.maximum)
• Well defined budget as well as effectively leveraged funding and support from other
sources (total project costs,i.e. grant amount plus hard and soft match; enhancing
historic visibility) (10 pts. maximum)
• Economic benefit to Mason County(5 pts. maximum)
Mason County Heritage Grant Program Guidelines March 14,2019 Page 1
Note-Ongoing operational costs (staff,utilities,rent, etc.) are not eligible for HGP funding.
Available Funds:
Grant proposals may be requested up to $5,000. Total funding level for the Mason
County Heritage Grant Program will be determined by the number and quality of the
proposals.
Proposal Process:
The program operates on a calendar year budget with one proposal period during the calendar
year. The proposal deadline for each calendar year is the third Friday of January by 12:00 p.m.
Projects to be completed within 6 months of grant award. Grant recipients can request a one
time six-month extension. Extension requests must be in writing and be submitted to the Mason
County Historic Preservation Commission for approval no later than 12:00 p.m. four months
from date of award.
Applicants are allowed to submit one proposal per grant period. If a six-month time extension has
been granted for a previously approved grant,the grant recipient will not be eligible to request
grant funding until completion of the participants current grant. Grant recipients not completing
____projects withint e mitiaT six month period and do nothave"an approved time extension will not-- -- — —---
be eligible for grant funding for one year from the date of the completed grant. Only an
authorized official for the organization is allowed to sign the proposal (i.e. city official,
organization president, etc.). The application must also be signed by the organization's financial
officer.
1. Submittal/Review:
• Develop grant proposals addressing each element in the order identified under Project
Ranking Criteria.
• Complete the grant proposal and submit one original signed proposal, one set of support
materials (optional), and five additional copies of all materials to the Mason County
Historical Preservation Commission, Mason County DCD, 615 W. Alder Street Shelton,
WA 98584. Proposals which are mailed to the above address must be postmarked by the
deadline dates established for each period. Hand.delivered proposals must be received no
later than by 12:00 p.m. for the deadline dates established for each period. If proposal
deadline dates fall on a non-county business day, proposals are due by 12:00 p.m. the
next business day. Late or incomplete proposals will not be accepted.
a Proposals will be reviewed for completeness by staff. After the proposal deadline closes,
staff will forward completed proposals to the MCHPC Subcommittee for review and
ranking using the MCHPC approved ranking criteria. The Subcommittee will forward a
ranking report to the MCHPC for endorsement by a majority of the MCHPC. A
recommendation will then be forwarded to the Board of County Commissioners
(BOCC). The BOCC will make all final funding and approval decisions.
2. Contract/Scope of Work: Approved grant proposal recipients will sign a contract with Mason
County, and will provide a scope of work. The scope of work will be an attachment to the
contract.
3.Reimbursement: The HGP is a reimbursement program. The grantee will complete their
projects and invoice the County for reimbursement of the approved expenditures. Grantees will
allow at least 30 days for reimbursement after the invoice has been received by the County. A
Mason County Heritage Grant Program Guidelines March 14,2019 Page 2
progress report and documentation of expenditures will be required for the advance of funds
before the completion of a project.
4.Final Report: Upon completion of the granted project, a final report shall be submitted by the
grantee to the MCHPC. The final report should briefly report the completion and the outcome of
the granted project and'shall be submitted to the Mason County Historical Preservation
Commission,Mason County DCD, 615 W. Alder Street,WA 98584 within 10 calendar days of
the authorized grant completion date.
5. Special Notice: Properties listed on the Mason County Register of Historic Places must have a
Certificate of Appropriateness submitted with the application package if the project meets the
review requirements of the Mason County Historic Preservation Ordinance Chapter 17.40.150.
Mason County Heritage Grants will not be approved for projects that would result in the
disqualification of properties on federal, state or county historic registers.
6. Compliance With Local State and Federal Permits Requirements, Ordinances, Regulations
and Laws: Applicants are responsible for compliance with all local, state and federal permits,
requirements, ordinances,regulations and laws associated with approved Heritage Grants.Non-
compliance can result in revocation of reimbursement of approved funds.
ADDITIONAL INFORMATION:
Project Categories:
The following are examples of activities which are meant to illustrate the types of potentially
eligible projects. The examples listed below are not meant to be exclusive. Applicants unsure of
a potential project's eligibility should contact the Mason County Historical Preservation
Commission, at Mason County DCD, 615 W.Alder Street Shelton,WA 98584, 360-427-9670
for a determination.Projects may fall under more than one category.
• Professional Development: This category provides support for activities,which
enhance the capabilities of the board, staff and volunteers of non-profit organizations to
collect,preserve and interpret history in Mason County. Examples:
o Development or sponsorship of programs for the professional training of non-
profit staff and volunteers related to historical preservation.
o Provide capacity-building training for the boards and staff of non-
profit heritage organizations.
• Public Education: This category provides support for activities that incorporate
Mason County history into the educational infrastructure and the general public
discourse. Examples:
o Research, design,production, installation and promotion of permanent
and semi-permanent exhibits,both on-site and off-site.
o Research, design, production and management of traveling exhibits for
schools.
o Original research that will result in publication, exhibit,public event, or some
other product that places the outcome of the research before the public on a
not for profit basis.
Mason County Heritage Grant Program Guidelines March 14, 2019 Page 3
o Production and distribution costs for books, articles,videos, oral history
tapes,DVDs, etc., on a not for profit basis which address some aspect of
Mason County history.
• Small Capital Projects: This category provides support for historical preservation
projects that assist an organization in meeting health, safety and welfare needs that
preserve its facility assets and enhance service to the public. If a small capital project is
located within a local historic preservation jurisdiction, evidence of review and approval
by the local jurisdiction that the project meets the U.S. Secretary of the Interior
Standards is required.
o Design and installation of modifications to meet ADA requirements.
o Exterior maintenance(roofing,painting,relevant landscaping, etc.) of
substantive value/nature,i.e.,more than routine and periodic
maintenance expected of a prudent owner or tenant if such maintenance
is necessary to protect historic archival exhibits.
o Substantial interior projects that preserve the structural and/or signature
design integrity of heritage facilities.
o Acquisition of technology hardware with a projected useful life of three
or more years that is used in direct support of the applicant's project.
• Collections Management: This category provides support for projects that assist
nonprofit organizations to effectively execute their stewardship obligations for their
collections. Examples:
o Acquisition of significant additions to the collections of non-profit heritage or
historical organizations.
o Professional services related to conservation of key items in the collections of
nonprofit heritage agencies.
o Acquisition of software to computerize collections management(For technology
hardware,refer to Small Capital Projects).
o Provision of a portion of the local share of the cost for an operational assessment
by a qualified professional or an accredited institutional program(e.g., the
Museum Assessment Program).
• Heritage Investigations: This category provides support for activities that involve
recovery,recording and reporting/presentations of Mason County heritage materials.
Examples:
o Archaeological surveys, excavations and reporting of heritage sites and artifacts,
in consultation with local Indian Tribes,within Mason County.
o Archival investigations and reporting of documents involving the heritage of
Mason County.
o Recording and reporting ancient and historic artifact collections in public and
private ownership from Mason County.Artifacts in this category can-vary in
scale, e.g., from barns/buildings down to projectile points and oxen shoes.
• Historic Preservation: This category provides support for activities that directly result in
the identification, evaluation and and protection of significant heritage resources.
Examples:
Mason County Heritage Grant Program Guidelines March 14, 2019 Page 4
o Survey efforts.
o Historic designation.
o Site condition analysis or evaluation.
o Research/documentation efforts.
o Completion of preservation planning documents.
o Other efforts that result in the protection of Mason County
heritage.
Enabling Legislation for this Program:
RCW 36.22.170: The Revised Code of Washington can be viewed online
at: http://gpps.legwa.gov/rcw/.
Professional Standards Guidelines for Applicants:
If the core of the grant project is historic preservation, it shall be carried out in compliance
with the U.S. Secretary of the Interior Standards for such projects and other applicable codes
and regulations at the federal, state and local levels. Please see link below.
American Association of Museums Best Practices:
https://www.aam-us.org/?s=standards
Secretary of the Interior Standards for Rehabilitating,Restoring, and
Reconstructing Historic Buildings:
http://www.ni3s.gov/hi)s/tys/sta,ndguide
Oral History Standards:
blt?://www.oralhistory.org/?s=standards
Americans with Disabilities Act Guidelines:
http://www.ada.gov/
Digital Project Standards Resources:
hqp•//content.lib.washington.edu/gmpweb/proj ect/proj-resources.html
Mason County Historical Preservation Commission
http://www.co.mason.wa.us/historic/index.phR
Mason County Heritage Grant Program Guidelines March 14,2019 Page S
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dave Windom / Todd Parker
DEPARTMENT: Community Services EXT: 260
BRIEFING DATE: 3/8/21
PREVIOUS BRIEFING DATES: 7/20/20,11/9/20, 12/7/20
If this is a follow-up briefing, lease provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Eviction Rent Assistance Program Grant: Additional Funding
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
The Department of Commerce is allocating an additional $227,668 through state funds for the Eviction
Rent Assistance Program (ERAP). The following table provides the funding recommendation by the
Housing and Behavioral Health Advisory Board.
Award Crossroads Shelton Youth Mason TOTAL
Recommendation Connection County
Administration 0 3,000 5,300 8,300
Operations 22,700 6,000 0 28,700
By and For(5%) 11,000 0 0 11,000
Rental Assistance 149,668 30,000 0 179,668
TOTAL 183,368 39,000 5,300 227,668
Crossroads Housing has 175 people on a wait list and Shelton Youth Connect 15. The breakdown
by area on the Crossroads Housing wait list is as follows:
Shelton: 95 Belfair: 49 Allyn: 5 Tahuya: 6 Union: 3
Hoodsport: 8 Grapeview: 3
BUDGET IMPACT: Retain $5,300 in administration
PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community
meetings, etc.) funding notices to subcontractors
RECOMMENDED OR REQUESTED ACTION: Move amendments to the March 16 Action
Agenda meeting
ATTACHMENTS:
Department of Commerce, Shelton Youth Connection and Crossroads Housing Amendments
Briefing Summary 2/24/2021
Amendment
Grant Number:21-4614C-117
Amendment Number:B
Washington State Department of Commerce
Community Services and Housing Division
Housing Assistance Unit
Eviction Rent Assistance Program ERAP
1.Grantee 2.Grantee Doing Business As(optional)
Mason County Health Services
415N6THST
SHELTON,WA 98584
3.Grantee Representative 4.COMMERCE Representative
Casey Bingham Kathryn Dodge PO Box 42525
Fiscal Manager Grant Manager 1011 Plum St SE
360-427-9670 ext 562 (360)764-9682 Olympia,WA 98504-2525
caseyb@co.mason.wa.us kathryn.dodge@commerce.wa.gov
5.Current Grant Amount(and any 6.Amendment Amount 7.New Grant Amount
previous amendments or budget
revisions)
$500,876.00 $227,668 $728,544
8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date
Federal:X State:X Other: N/A: 2/15/21 6/30/2021
11.Federal Funds(as applicable): 12.Federal Agency: 13.CFDA Number:
$500,876.00 US Dept.,ofTreasury 21.019
14.Amendment Purpose:
Adds funds from the state Disaster Response Account.
COMMERCE,defined as the Department of Commerce,and the Grantee,as defined above,acknowledge and accept the terms of
this Grant As Amended and attachments and have executed this Grant Amendment on the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this Grant As Amended are governed by this Grant Amendment and
the following other documents incorporated by reference: Grant Terms and Conditions including Attachment"A"—Scope of
Work,Attachment`B"—Budget,and Attachment"C"- Grant Guidelines.A copy of this Grant Amendment shall be attached to
and made a part of the original Grant between COMMERCE and the Grantee.Any reference in the original Grant to the"Grant"
shall mean the"Grant as Amended".
FOR GRANTEE FOR COMMERCE
Signature Diane Klontz,Assistant Director
Community Services and Housing Division
Print Name,Title Date
APPROVED AS TO FORM ONLY
Date
Sandra Adix
Assistant Attorney General
3/20/2014
Date
Department of Commerce
Amendment
This Grant is amended as follows:
Attachment B
Budget
Current Grant Amendment Amount New Grant
Amount Amount
Budget Category (and any previous
amendments or budget
revisions)
Administration $11,700 $8,300 $20,000
Rent $434,776 $179,668 $614,444
Operations $33,205 $28,700 $61,905
By& For $21,195 $11,000 $32,195
Total $500,876 $227,668 $728,544
ALL OTHER TERMS AND CONDITIONS OF THIS GRANT REMAIN IN FULL FORCE AND
EFFECT.
2
Contract Between
Mason County
and
Crossroads Housing
Professional Services Contract#CH:CaresAct.ERAP (MC Contract#20-084)
Amendment#4
The purpose of this amendment is to increase the total contract award for the Eviction Prevention
'Program
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. FUNDING SOURCE: Coronavirus Aid, Relief, and Economic Security (CARES) Act (P.L. 116-136)
2. AMENDMENT TERM: February 15, 2021 —June 30, 2021
3. TOTAL ADDITIONAL AWARD: $183,368
4. INVOICE: Include with the Covid-19 invoice with the title "CH:CaresAct.ERAP"
5. EXHIBIT C — BUDGET
a. Operations: 22,700
b. By and For Organization: 11,000
c. Rental Assistance: 149,668
6. SCOPE OF SERVICE:
a. The available funds will not meet the demand for assistance. Therefore, the Contractor
shall prioritize households that are under 50% AMI, ensure equitable access as
referenced in the grant guidelines item 7.1 to meet the performance measure, and
households that have one or more persons that lost their job due to Covid-19.
b. The contractor shall also ensure that all households are served throughout Mason
County proportional to the percentage of people living in poverty.
ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect.
IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the
day of , 2021.
CONTRACTOR MASON COUNTY
Tanya Frazier Randy Neatherlin, Chair
Executive Director, Crossroads Housing Mason County Board of County Commissioners
1
Contract Between
Mason County
and
Shelton Family Center DBA Shelton Youth Connection
Professional Services Contract#SFC:CaresAct.ERAP (MC Contract#20-083)
Amendment# 1
The purpose of this amendment is to increase the total contract award for the Eviction Prevention
Program
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. FUNDING SOURCE: Coronavirus Aid, Relief, and Economic Security (CARES) Act (P.L. 116-136)
2. AMENDMENT TERM: February 15, 2021 —June 30, 2021
3. TOTAL AWARD for the above term: $39,000
4. INVOICE: Include with the Covid-19 invoice with the title "CH:CaresAct.ERAP"
5. EXHIBIT C — BUDGET
a. Administration: 3,000
b. Operations: 6,000
c. Rental Assistance: 30,000
6. SCOPE OF SERVICE:
a. The available funds will not meet the demand for assistance. Therefore, the Contractor
shall prioritize households that are under 50% AMI, ensure equitable access as
referenced in the grant guidelines item 7.1 to meet the performance measure, and
households that have one or more persons that lost their job due to Covid-19.
b. The contractor shall also ensure that all households are served throughout Mason
County proportional to the percentage of people living in poverty.
ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect.
IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the
day of , 2021.
CONTRACTOR MASON COUNTY
Susan Kirchoff Randy Neatherlin, Chair
Executive Director, Shelton Youth Connection Mason County Board of County Commissioners
1
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Kell Rowen
DEPARTMENT: Community Development EXT: 286
BRIEFING DATE: 3/8/2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ♦ Budget/Finance ♦ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Request to add a Building Inspector/Plans Examiner.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): The Department of Community Development is proposing to add a Building
Inspector/Plans Examiner to its team. Now that the Permit Assistance Center is functioning more
efficiently with the addition of a new Permit Tech, the Building Department is experiencing a backlog
of plan review. DCD would like to add a full-time position dedicated to plan review to assist in issuing
permits in a timelier manner.
BUDGET IMPACT: This additional full-time position is budget neutral given the staffing
changes that took place near the end of 2020.
PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community
meetings, etc.) None
RECOMMENDED OR REQUESTED ACTION: Place on the March 16, 2021 Action Agenda
approval to post for the new position of Building Inspector/Plans Examiner.
ATTACHMENTS: None.
Briefing Summary 3/3/2021
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Alex Paysse
DEPARTMENT: Community Services, EXT: 279
Environmental Health
BRIEFING DATE: 3/8/2021
PREVIOUS BRIEFING DATES: 7/15/2019, 8/5/2019, 12/9/2019, 2/24/2020,
11/30/21, 1/25/21, 2/22/21
If this is a follow-up briefing, please provide only new information
ITEM: Water Quality Program updates
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
Continue work around combination of all Shellfish Protection Districts and funding
options.
Last briefing, commission requested review of a draft ordinance based on discussed
parameters, budget and partner feedback.
PUBLIC OUTREACH: (Include any legal requirements, direct notice,
website, community meetings, etc.)
BUDGET IMPACTS:
None at this time
RECOMMENDED OR REQUESTED ACTION:
Continue discussion, no formal action at this time
ATTACHMENTS:
Draft Ordinance
Briefing Summary 3/3/2021
ORDINANCE NO.
AN ORDINANCE COMBINING ALL EXISTING SHELLFISH PROTECTION
DISTRICTS AND AMENDING MASON COUNTY CODE TITLE 6: SANITARY CODE.
WHEREAS, Mason County is home to over 200 miles of marine shoreline and 25,000
acres of commercial shellfish harvest area; and
WHEREAS, Mason County has experienced many historic commercial shellfish harvest
downgrades from Washington State Department of Health due to bacterial pollution from
non-point pollution sources; and
WHEREAS, State law (Chapter 90.72 RCW) directs1 county having shellfish tidelands
within its boundaries to establish a Shellfish Protection vDistrict and to establish a Clean
Water Program with-elements intended to improve water quality�by eliminating or reducing
nonpoint pollution sources; and
WHEREAS, Mason County has established historic Shellfish Protection Districts in
response to previous downgrades per Chapterv90 72 RCW including (but not limited to)
Oakland Bay Clean Water District, Annas Bay.Shellfish`Protection District, North Bay
Shellfish Protection District, Totten Little Skookum Shellfish Protection District, McLane
Cove Shellfish Protection District aril Big ,Bend Shellfish Protection District increasing
administrative requirements in management of said districts; and
WHEREAS, this County's leg't lative M1auth"onty(recognizes both commercial and private
shellfish harvest a"vital'aspect10 Mason"Count nd "requires protection from nonpoint
pollution sources; and
WHEREAS, this Count y's legislative authority,further recognizes maintaining the highest
levels of water quality is paramount b sustaining the livelihood of Mason County, this
Puget Sound region;and to the":greater environment; and
WHEREASj, Mason County, is encouraged by the legislature to: "establish shellfish
protection districts) and programs designed to prevent any further degradation and
contamination-.and to allow for;restoration and reopening of closed shellfish areas by
Chapter 90.72 RC .. b
V�I
NOW, THEREFORE, BENT ORDAINED BY THE MASON COUNTY BOARD OF
COUNTY COMMISSIONERS that a Shellfish Protection District be established
encompassing the area within the boundaries shown on "Attachment A" and be called the
"Mason County Clean Water District"; and
BE IT FURTHER ORDAINED that past shellfish protection districts and/or clean water
districts within the boundaries of this new Mason County Clean Water District be
abolished per Chapter 90:72.040(1) RCW; and
BE IT FURTHER ORDAINED the Mason County Board of Commissioners hereby
approves and adopts revisions to Mason County Code Title 6, adding Chapter 6.88 which
is to read:
Chapter 6.88
MASON COUNTY CLEAN WATER DISTRICT
Sections:
6.88.010 Establishment
6.88.020 Purpose
6.88.030 Definitions
,y
6.88.040 Clean Water Program Creation and,Authorty-,,
6.88.050 District Boundaries
6.88.060 Assignment of a lead departmerif
6.88.070 Advisory Committee
6.88.080 Program Evaluation
6.88.090 Annual Fee
6.88.100 Parcels Exempt frorn Fee
6.88.010 Establishment
Pursuant to Chapter 90.72 RCW there,is hereby'established a shellfish protection
district, which shall be called-the Mason CountyClean.Water District.
6.88.020 Purpose
The purpose of the Mason County Clean Water District is to accomplish the mandates
of Chapter 9�.72.,RCW to�pfotect and improve.'tf a water quality in shellfish growing
areas/Thisrwill include, but,not,limited to, establishing programs and projects to reduce
non point'pollution threatening surface water quality in Mason County
Nothing within,this chapter is'intended to supersede, limit or reduce development rights
on parcels within--the district`an°d any such development will continue to be regulated
under Mason County development regulations, shoreline master program and
other applicable building and land use codes.
6.88.030 Definitions
Reserved
6.88.040 Clean Water Program Creation and Authority
Mason County, pursuant to Chapter 90.72 RCW hereby creates a Clean Water Program
to implement a comprehensive, countywide water quality plan.
6.88.050 District Boundaries
The legal boundaries of the Mason County Clean Water District include all lands within
Mason County with surface water drainage connection to a marine body of water as
described by the Oakland Bay, Case Inlet, Hood Canal, Totten Little Skookum
watersheds.
6.88.060 Assignment of a lead department
The Mason County board of commissioners hereby directs Mason County Community
Services to serve as the county department responsible for administering the Clean
Water District (in coordination with the Washington State Department of Health, the
Washington State Department of Ecology, the Puget Soun�Partnership, Mason
Conservation District, Skokomish Tribe, Squaxin Tribe; and other appropriate entities).
6.88.070 Advisory Committee
The Mason County board of commissioners will,through written;resolution, create a
local advisory committee to assist in implementing the purposes and goals of this clean
water district. The advisory committee shall have no less than three or more than nine
members, including members of the City of Shelton, cohimercial shellfish.,growers,
Mason County board of health members, and residentt)4 Mason Couritya .'
6.88.090 Annual Fee
A fee of five dollars and six cents ($5 06) pe'r year per tax-parcel within the Mason
County Clean Water Distcict,as described in 6.88.050, except for tax parcels or lands
described in 6.88.1,00 is-hereby establishdci.
All tax parcels subject to fees shall be assessed annually beginning in 2022. Billing
shall be included on tlie;annual property 'Statements and collected by the Mason
County Treasure'consistent witi `�Chapter.84.56 RCW.
A re-occurring sunset-of 5�years thereafter`202.2 shall remain in effect unless said fees
are re-authorized by Mason',Co nty!:Board of County Commissioners.
Changes to annual fee will be`subject-#o review and approval by the Mason County
Board of Commissioners.
6.88.100 Fee Exemption
The following described parcels or lands shall not be subject to said annual fees
described in 6.88.090: �`%°':
a. Tax parcels classified as forest land under Chapter 84.36 RCW and timber land
under Chapter 84.34 RCW.
b. Tax parcels within the boundaries of City of Shelton.
c. Tax parcels connected to a Wastewater Treatment Facility or which fees are
imposed under Chapter 36.94 RCW for substantially the same programs and
services.
d. Tax parcels determined by the county assessor to qualify for a senior citizen or
disabled persons property tax exemption under RCW 84.36.381 on January 1st
of the tax year shall not be subject to said fee.
e. All other exemptions outlined within Chapter 90.72.070 RCW.
If a portion of a real property parcel does not satisfy any exemption criteria specified in
this section, then the parcel shall be subject to said fee.
1 �\
� a
MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING
MARCH 8,2021
Briefing Items
• Purchase of vehicle GPS tracking Units (50—G09 Plug&Play GPS Fleet modules).
Discussion Items
• Senator Patty Murray Infrastructure Priority Solicitation form
Commissioner Follow-Up Items
Upcoming Calendar/Action Items
• Hearing for March 16, 2021 at 9:15am to receive public comment on the award of the
Solid Waste and Recycle Materials Hauling services agreement to Mason County Garbage
Company, Incorporated.
• PaintCare Paint Stewardship Program Agreement(Briefed Feb. 22, 2021, moved to March
16'�' Commission Meeting).
Attendees:
Commissioners: Public Works: Other Dept. Staff Public:
_Randy Neatherlin _Loretta Swanson
_Kevin Shutty _Mike Collins
_Sharon Trask _Richard Dickinson
Other(list below):
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: March 8, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Purchase of Fleet Modules
EXECUTIVE SUMMARY:
Public Works proposes to purchase up to (50) fifty modules that will result in:
■ reduced unplanned for"down time"and maintenance expenses;
■ increased efficiency by knowing where and when resources will arrive on job sites;
■ assistance with investigation of potential damage claims; and
■ providing real-time response status during emergencies and severe weather events.
Several vendors were evaluated and Public Works proposes to go with GoFleet due to price,
capabilities and support.
Budget Impacts•
A purchase of up to 50 units will result in a one-time expenditure of$9,358.50 and an annual
subscription fee of$11,634. The following line items on the attached GoFleet estimate are
prosed for purchase.
Item #
1. (50) GPS Units @$62.50/ea. $3,125.00
2. (50)Harness Kits@$35/ea. $1,750.00
3. (50) Readers @ $81.50/ea. $4,075.00
10. Shipping $ 40.00
11. (50) Geotab-tariff-US @$7.37/ea. 368.50
Total $9,358.50
6. monthly fee (50) @ 19.39/ea. $969.50
Funding of this purchase will be out of the Road fund. The purchase is off of a Cooperative
Purchasing Contract the County has with Sourcewell (NJPA).
RECOMMENDED OR REQUESTED ACTION:
Recommend the Board of County Commissioners authorize Public Works to procure up to 50
GEOTAB G09 Plug and Play GPS Fleet Modules off of the Sourcewell (NJPA) contract.
Attachments:
1. Sale Quote
W
*W
Estimate
#ESTG F-003062
GOFLEET CORPORATION
Can Tax ID:825877467RT0001
2355 Skymark Ave
1 st Floor
Mississauga ON L4W 4Y6
Canada
Phone:8889981122
Bill To
Mason county public works
100 W Public Works Dr
Shelton Estimate Date : 2021/01/29
98584 wa New Customer-
USA Sale Type : Purchase
Currency: USD
Description Qty Rate Amount
1 GEOTAB G09-Sourcewell(NJPA) 50.00 62.50 3,125.00
G09 Plug&Play GPS Fleet Module LTE with IOX Expansion Capabilities for Unit
3rd Party Add-Ons
32-bit processor
2 HRN-GS09K2-Universal Heavy-DutyT-Harness Kit-9-pin 50.00 35.00 1,750.00
Universal Heavy-DutyT-Harness Kit for the GO device.Multi-adapter kit Unit
consisting of a 9-pin T-harness(HRN-GS09K2)and 4 different mounting
adapters(Adapter 1 pre-installed)for use in most heavy-duty international
vehicles.Eliminates the need to know vehicle information in advance.
3 IOX-NFC RAID Reader 50.00 81.50 4,075.00
The IOX-NFCREADER integrates Near Field Communication(NFC)with the Unit
Geotab GO device to identify drivers operating vehicles in a fleet at any
given time for driver identification.It includes tag reader with mountain
bracket only.Users create rules,reports,and exceptions on MyGeotab
based on individual drivers or vehicles.
4 Driver ID-NFC Key FOB 50.00 7.50 375.00
Blue NFC Plastic Key Fob.Scan key fob onto installed IOX DRIVERID NFC Unit
Reader module to associate driver to vehicle.Instructions on setting up
driver id key fob on MyGeotab:https://www.gofleet.com/question/driver-id-
nfc-i nstal I-and-mygeota b-setup/
5 Monthly-PRO Plan-Sourcewell(NJPA) 50.00 16.33 816.50
PRO-Monthly Fee.Base+Accelerometer+Rich Engine Data.Plan includes Unit
a cellular data plan.
Features Link:https://bit.ly/305vgRG
6 Monthly-PROPLUS Plan-Sourcewell(NJPA) 50.00 19.39 969.50
PROPLUS-Monthly Fee.Pro+Active Tracking+Premium IOX's.Plan Unit
includes a cellular data plan.
Features Link:https://bit.ly/305vgRG
Description Qty Rate Amount
7 TripVision-Add-In 50.00 4.00 200.00
TripVision is the most advanced vehicle health and safety management Unit
solution available through leading telematics service providers.TripVision
saves fleets time and money by helping to maximize vehicle uptime.
Available on Pro and Pro Plus monthly plans.
https://www.gofleet.com/product/tripvision
8 Monthly-Zendu TimeCard 50.00 5.00 250.00
Zendu TimeCard integrates with Keyfob to record the total hours including Unit
the key-in,key-out and overtime hours of the driver associated with the
vehicle.Each passenger scans into a vehicle making up a crew.The time
associated to each employee is logged against a job/zone and total start and
end time for the day.Calculates driver work hours based on myGeotab
data.Gives report on hours logged.
9 Monthly-Zendu Maps(Compliance) 50.00 5.00 250.00
Road Compliance Feature allows managers eaisly see which roads have Unit
been patrolled/plowed/swept within given time segments(ie.0-4 hrs,4-8
hrs,etc...).By overlaying this data against compliance road standards a
company may be able to prioritize work and ensure safety during critical
seasons.
This feature includes standard public map features allowing users to create
public shareable links for sharing vehicle location,trips,exceptions for
specific time periods(ie.Current,Last 2 Hrs,Last 4 Hrs,Today,Yesterday).
The shareable public map features ability to show one vehicle/group,and
define icons for the vehicle group.The solution allows users to set an expiry
date to shareable links.The public map shows relative distance and time
vehicle is away from the public map users location.
10 Shipping-Standard 1.00 40.00 40.00
FeclEx Ground or Economy shipping.Actual shipping charges compared to Unit
quoted charges may vary depending on size of package,client's location,
and other factors.
11 GEOTAB-TARIFF-US 50.00 7.37 368.50
7.5%US TARIFF ON GEOTAB GO DEVICES Unit
Sub Total 12,219.50
Total $12,219.50
Notes
Ship to Address:
Street:100 W Public Works Dr
City:Shelton
State:wa
Zip:98584
Country:USA
Potential Name:Mason county public works
Terms &Conditions
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Sheryl Hilt
DEPARTMENT: Sheriff's Office EXT: 636
BRIEFING DATE: March 8, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM:
Approval to apply for a grant from Washington State Department of Ecology for litter
pickup.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
This grant is one that the Sheriffs Office has received for several years to employ
county jail inmates to pick up litter on county highways. The last grant received in the
2019-2021 fiscal years will account for $85,600 in revenue over that timeframe. This
money was used to pay the salary of one Community Corrections Officer and allowed
the purchase of signage and safety equipment in 2020.
The request for the 2021-2023 budget years will be approximately $100,000. This is
intended to pay for:
• Salary and benefits for one Community Corrections Officer;
• Administrative costs;
• A new trailer to replace one with a broken axle along with the necessary
licensing, signage, and lighting;
• Cold weather gear for staff and inmates; and
• Supplies (pickers and trash bags).
BUDGET IMPACTS:
Not applying for the grant would reduce the anticipated revenue for 2021 and beyond.
There are no matching revenue requirements for this grant.
RECOMMENDED OR REQUESTED ACTION:
Put on March 9 agenda for approval.
ATTACHMENTS: None
Briefmg Summary 2/26/2021
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Travis Adams, Undersheriff
DEPARTMENT: Sheriff's Office EXT: 313
BRIEFING DATE: March 8, 2021
PREVIOUS BRIEFING DATES: February 8, 2021
If this is a follow-up briefing, please provide only new information
ITEM:
Sole source purchase of moveable divider wall for the MCSO.
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
On February 8, 2021, the Board of Commissioners authorized the Sheriff's Office to
proceed with the purchase of flooring, a divider wall, and blinds for the current
gymnasium to allow for physical training and classroom space.
The MCSO has found only one company that makes a wall that is an independent unit
and does not require engineering and permanent installation in the building. The
proposal is from Barclay Dean Architectural Products for folding wall partitions
manufactured by Hufcor. The installed price quoted is $39,122.00 but an additional
$3442.74 needs to be added for sales tax making the total request, $42,564.74.
Mason County Purchasing Policy 2.21.030 stipulates sole source purchase approval by
the Board of County Commissioners.
BUDGET IMPACTS:
REET funds have been approved for this purchase.
RECOMMENDED OR REQUESTED ACTION:
Mason County Sheriffs Office requests approval to purchase the Hufcor Folding Panel
Partitions 102226 from Barclay Dean as a sole source purchase.
ATTACHMENTS:
Barclay Dean Proposal
Mason County Purchasing Policy 2.21.030
Briefing Summary 2/22/2021
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operable,glass or accordion partitions for quick, easy room division. Unispan°makes flexible space possible by
providing added support to spaces that lack the required overhead,structural support to carry the weight of operable,
partitions making it Ideal for remodels and tenant fitouts where the propersupport.may not already exist;Older,buildings
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that support a Hufcor partition independent of the building.The
posts transfer the partition weight to the floor and the weight
is dispersed with floor pads installed under the posts—no
additional footings needed which saves on construction cost.
The system is attached to the building with bracing which is
needed for lateral stability only.The Unispanr truss includes a
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operation with the pre-engineered Unispan"support system.
Announcing the Hufcor Electric Unispan powered operable wall •® . • @ e e • ° @.
support system featuring a motor and drive system integrated into '°e ° e @ • •e o +
the Unispan"I structure assembly for greatly improved installation °0' ® e @ e e + @ - @ • +
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I
weighing as much as 400lbs(181kg)each and can be mated
with Series 600"',operable partitions,Ultra""Acoustic GlassWall, At
Accordion Door and FlexTact°movable partitions. When
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» Can be installed with the header below the
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M6001 L18/01
Chapter 2.21- PURCHASING POLICYU
Footnotes:
---(5)---
Editor's note— Res. No. 106-16, §§ 1—III (Att. A), adopted Dec. 20, 2016, did not specify manner of
inclusion, hence, codification as Chapter 2.21, §§2.21.010-2.21.030 was at the discretion of the editor.
2.21.010- Purpose.
Mission.
Purchasing facilitates the timely procurement of goods and services to help customers fulfill their missions
by providing cost effective opportunities to purchase quality goods and services at the best value while
conducting business in a legal, fair open and competitive manner.
Proper purchasing requires that:
•Actions of county employees are impartial and fair.
• Government decisions and policies are made in the proper channels of government structure.
• Public employment will not be used for personal gain.
• County employees may neither solicit, accept, nor agree to accept any gratuity for themselves, their
families or others that results in their personal gain which may affect their impartiality in making
decisions on the job. Discounts or concessions realistically available to the general population, items
received that do not result in personal gain, and samples to the county used for general county use
are examples of items that are not gratuities. Personal judgement should be used and questions
regarding particular problems/events should be referred to the employee's manager.
Goals:
•To protect and enhance the reputation of the Mason County and its employees.
•To treat all citizens equally with courtesy and impartiality, and refrain from granting any special
advantage to any citizen beyond what is available to all citizens.
•To give efficient, productive, and economic service to the public.
•To avoid real or potential conflicts between private and public duties, remembering that the public
interest must be the principal concern.
•To keep confidential all information acquired by reason of one's position, which may be used for
personal or financial gain for the employee or other persons.
•To refrain from securing special privileges or exemptions for one's self or other persons that are not
available to all citizens.
•To avoid receiving, soliciting or otherwise obtaining anything of value that is greater than nominal
intrinsic value from any other public official, employee or citizen which is intended to influence the
performance of official duties.
•To disclose to the appropriate authority the nature and extent of any financial or personal interest in
a county contract, legislation, or in any type of transaction involving the county, when participating in
the development of or giving an official opinion on the matter.
• County employees shall: Certify, in writing, that they have read and understand this policy. Non-
compliance may result in disciplinary action, including termination.
Authority and references:
RCW 36.32.245
RCW 39.35A
RCW 39.80
RCW 39.04.280
(Res.No. 106-16, § I(Att. A), 12-20-2016)
2.21.020- Definitions.
The following words, terms and phrases, when used in this chapter, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
"Controlled commodity" means items which may fall under the quote dollar limit that require approval
from designated department directors, i.e. office products, communication equipment and computer
equipment.
"Emergency purchases" means emergency purchases occur when an emergency situation arises
that was unforeseen and must be remedied immediately.
"FOR (freight on board)" means the stated F.O.B. point is usually the location where title to the
goods passes from the seller to the buyer. The seller is liable for transportation charges and the risks of
loss or damage to the goods up to the point where title passes to the buyer. The buyer is liable for such
charges and risks after passing of title.
"Packing list" means a document which itemizes in detail the contents of a particular package or
shipment.
"Personal service contract" means an employment contract with an independent contractor for the
rendering of personal services to the county.
"Point of origin" means the point where the shipment originates.
"Prepaid" means transportation charges that have been or are to be paid at the point of origin.
"Professional service contract" means an agreement with an independent contractor for the
rendering of professional services to the county. The county states a goal and objective and the provider,
under his own direction, accomplishes the goal.
"Public work" means a project including all work, construction, alteration, repair or improvement other
than ordinary maintenance.
"Sealed bid (formal bid)" means an advertised solicitation for a requirement in which the cost
exceeds the fifty thousand dollar bid limit. The bids are opened during a public opening.
"Specification" means a clear, complete, and accurate statement of the technical requirements
descriptive of a material, an item, or a service.
(Res. No. 106-16, § 2(Att. A), 12-20-2016)
2.21.030- Policies.
(a) How to purchase materials, supplies, equipment or services:
To purchase materials, supplies, equipment or contract for services, the proper procurement
procedure shall be followed. The following is a description of the various categories which determine
which procurement process to use.
Dollar thresholds for bidding and quoting are as follows:
$0.00 to $10,000.00—No bidding or quotes required.
$10,000 to$50,000-Three_q60tes
Over$50,000—Formal sealed bid.
Note: All dollar limits include appropriate sales tax plus freight, handling, and set-up costs.
(1) Federal Funding. Requisitions for goods or services which involve federal funding must be
noted "federal funding" in the description section in the requisition using the project name or
number by in order to ensure compliance with appropriate federal regulations.
(2) Disadvantaged and Minority Vendors. Women and minority business enterprises shall have the
maximum opportunity to participate in the performance of work relating to the county's activities.
To this end, the county is committed to take all necessary and reasonable steps in accordance
with state and federal rules and regulations to ensure women and minority business enterprises
the maximum opportunity to compete for and to perform contracts.
(3) Insurance/licenses/prevailing Wages. When hiring anybody to do anything for the county, there
are four requirements that need to be met.
(A) Certificates of Insurance—Prior to the start of on-site work:
Certificates of insurance requirements must be stated during the solicitation process.
During solicitation contact the Risk Manager to assure the appropriate insurance requirements
are being addressed. Certificates of insurance must be submitted with the contract prior to on-
site work.
(B) Washington State Contractor's License—Prior to the start of on-site work:
It is the department's responsibility to verify a current Washington State Contractor's License
and current Workers' Comp status.
The department will also verify that the contractor is not on the federal debarment listing.
(C) Business License—Prior to the start of on-site work:
It is the department's responsibility to verify current business with the department of revenue.
(D) Prevailing Wage Requirements—Ongoing.
(i) Prior to Getting an Estimate or a Quote—Notify the vendor that they are to pay
prevailing wages.
(ii) After a Vendor has been selected—The vendor is required to file a "Statement of
Intent to Pay Prevailing Wages"with the department of labor and industries.
(iii) After the work is completed—The vendor must also file an "Affidavit of Wages Paid"
with the department of labor and industries.
Payment will not be released until certified intents and affidavits have been received.
(4) When to utilize purchasing policy:
(A) Unit cost exceeds ten thousand dollars.
(B) Combined total of identical items purchased at the same time or within a calendar years'
time, in which the cost exceeds ten thousand dollars or when it is determined by the
budget manager that volume discounts can be obtained by combining county-wide usage
(i.e. office supplies, laundry services,janitorial paper products, etc.).
(C) The items that are designed, or intended to be used together(i.e., water meter covers and
lids), and the cost exceeds ten thousand dollars.
(5) Exceptions:
(A) The following are stated under RCW 39.04.280 as exemptions for the competitive bidding
requirements.
. _
(i) Purchases that are clearly and, 4timately limited to a single.source of supply.(sole
source);
(ii) Purchases involving special facilities or market conditions;
(iii) Purchases in the event of an emergency;
(iv) Public works in the event of an emergency.
Should the board of commissioners use one of the above exemptions, the following will apply.
Sole Source Purchases.
On a case by case basis, the bid or quote requirement may be waived and a sole source purchase
approved. There should be careful deliberation before going to a sole source as this type of
purchase eliminates competition.
A sole source purchase may be approved if one of the following conditions are met:
(A) Compatibility to existing county standard or to existing equipment, inventory, systems,
data, programs or service. Describe. List efforts to find other sources.
(B) Licensed or,patented broduct with only one dealer
(C) Only authorized service provider, repair and/or warranty services. Describe.
(D) Unique design: Requires unique features that are essential, aesthetic requirements, or not
practical to match to existing design or equipment. Describe.
(E) Used item: Surplus item bought through an auction or distributor that would represent
good value and is advantageous to the County. Describe..
(F) Delivery Date: Only one supplier can meet required delivery date: Describe and list efforts
to find other suppliers to meet the delivery date.
(G) Project or research continuity: Product, systems, services or data must comply with an
ongoing project, research, data, testing or analysis. Results would be interrupted or
compromised without continuity. Describe.
Authority to approve sole source purchases lies with the board of county commissioners.
Sole source or waiver over twenty-five thousand dollars.
The formal bid limit may only be waived by the board of county commissioners. A sole source or
waiver over twenty-five thousand dollars must be approved via resolution. The following steps to
obtain approval are:
(A) The department must contact budget manager to discuss if a sole source situation exists.
(B) The department presents the sole sources justification to the board of commission for
approval.
(C) The budget manager then forwards a copy of the adopted resolution to the department.
(D) Once approved, the department will place the order.
Emergency purchases five thousand dollars to twenty-four thousand nine hundred ninety-
nine dollars (ten thousand dollars to fifty thousand dollars for public works)
Emergency purchases occur when an emergency situation arises that was unforeseen and must be
remedied immediately.
Examples: Acts of God, i.e., flood damage
Machinery that is critical to the operation of the county and rendered out of service.
The board of commission in addition the public works director and the DEM manager may declare an
emergency. Contact them for guidance/direction on how to proceed.
Procedure to obtain an emergency purchase.
(A) Department recognizes an urgent/emergency situation has developed.
(i) Department estimates cost to correct the emergency.
(ii) Identifies potential vendor to perform service/supply materials. (PREVAILING
WAGES AND INSURANCE APPLY)
(B) Department staff obtains appropriate approval from department manager/director.
(C) Buyer enters requisition.
(D) Financial services will need the vendor name, reason for emergency, materials required
and anticipated cost.
Emergency purchases over fifty thousand dollars.
Mason County has two people that can declare emergencies through the board of county
commissioners: the public works director and the DEM manager. Contact them for further
guidance/direction on how to proceed.
If an emergency situation exists and involves the purchase of materials or services that are over the
sealed bid limit:
(A) After receiving approval from their department director, the department may place the
order for emergency purchases.
(B) The department must initiate and prepare necessary information to advise board of county
commissioners that there had been an emergency situation requiring immediate action.
Controlled Commodities. There are items which are purchased that fall under the quote dollar limit
which still require approval from designated department directors. They are:
• Cell phones, telephone equipment, tablets—IT manager.
• Computers and related equipment, fax machines, copiers—Department manager.
•Anything information technology is requested or required to install, connect, service, maintain
or support—Use technology procurement request(TPR) process for these purchases
•Anything purchased using equipment rental and revolving (ER&R) funds must be purchased
by ER&R—O&M/ER&R manager.
Inter-Governmental Cooperative Purchases. RCW 39.34.030 permits governmental agencies to
utilize other entities contracts without going to bid. To determine if inter-local purchasing is feasible
for a particular need, contact the budget manager. The following criteria need to be met:
There must be a current inter-local agreement, approved by council, or board of county
commissioners and signed by both parties, on file.
• It must have been advertised and competitively bid.
• The government entity, and the vendor, must be willing to share their contract pricing.
Professional and Personal Service Contracts.The board of county commissioners must approve
all professional and personal services contracts in excess of the approved budget authority and
outside of routine contracts approved via the budget or county road project(CRP) processes.
Legal/risk must review prior to their approval.
Architectural and Engineering Services.Architectural and engineering services are hired following
RCW 39.80. The county will follow the guidance of the RCW and the board of county commissioners
will approve all architectural and engineering services contracts—no matter what the dollar amount.
Legal/risk must review prior to approval.
Equipment Leases. Bids are not required on equipment leases, however the legal department and
budget manager must review and the board of county commissioners must
(6) Procedures for ten thousand dollars to fifty thousand dollars. The following should be
documented by the department when obtaining the informal three quotes.
(A) Requesting department personnel contacts at least three vendors for quotations. (Be sure
technical information defines acceptable quality and ensure vendors are quoting on equal
and comparable items, etc.) All vendors must be provided the same information. If one
vendor offers an acceptable alternate, it must be requoted using the alternate
specifications.
(B) The county will not pay for any technical information from the vendor. If the information is
to be shared with other vendors, it must be stated so up front.
(C) No on-site demonstrations or delivery of preview/trial merchandise should be arranged
without prior approval from the department director.
(D) Obtain freight pricing, if not indicated by vendor, on the form. Include first and last name
of person contacted and phone number.
(E) Enter a requisition number or project name or number. Use the buyer's name and indicate
recommended vendor on your requisition form. Quotation forms should then be filed with
the purchase documents.
(F) Vendor authorization form is made by financial services on the recommendation of the
requesting department personnel.
(G) Order is confirmed and purchase order is issued, if appropriate.
(H) Quote documentation is filed according to department procedures.
(7) Greater than fifty thousand dollars—Sealed bid. Sealed bids are required whenever the cost of
materials, supplies, equipment or services exceeds fifty thousand dollars. Duties for bidding
process are specified via resolution. The board of commission will be notified when contract
award during a regular board meeting.
(8) Freight. Each department is responsible for due diligence when accepting freight on behalf of
the county. The following shall apply.
(A) Shipping Terms. When shipping an item that will incur freight charges, always request that
it be shipped FOB destination, freight prepaid. This means that the carrier owns the
merchandise until it reaches your door and there won't be a separate invoice for freight. If
anything should happen to the merchandise during shipping, the carrier is responsible for
filing the claims, instead of the county. FOB determines at what point the ownership
transfers. If an item is FOB origin, the county owns the merchandise from the point of
shipping while it is in transit. Freight prepaid or.collect refers to who is responsible for
paying shipping charges-the county or the seller.
(B) Receiving Freight. It is the responsibility of the individual who signs for UPS or carrier's
delivery receipt to properly receive all cartons they are signing for. Anyone who accepts
and signs for receipt of goods, acknowledges that the item was received and accepted as
delivered.
(i) Get what you sign for:
a. Confirm the package or carton is being delivered to the proper location.
b. Verify the number of cartons, crates or pieces is correct according to quantities
on the packing list.
c. Sign the delivery slip legibly.
d. Open packages and verify order is correct.
(C) Damaged Cartons.
(i) Visible Damage. Any person receiving freight must make a notation on the carrier's
delivery receipt of apparent damage to packages. The specific type of damage should
be stated on the delivery receipt and obtain the driver's signature (not just initials) on
your copy of the receipt. This is an example of why it is important that freight be FOB
destination so that the vendor files all claims.
(ii) Concealed Damage. If the shipment of goods received showed no sign of damage
upon receipt, but damage to the contents is found upon opening, concealed damage
exists.
Action for concealed damage:
a. Call the carrier immediately upon discovery of the damage and request an
inspection. Notate the date and the person contacted.
b. All shipping cartons should be retained for inspection on any damage.
c. When making a request for an inspection, advise the carrier whenever possible
what the value of the damaged goods is. If the value is less than fifty dollars,
most carriers will frequently waive inspection. Indicate person contacted on the
claim form.
d. When an inspection is made, specific damages should be notated by both parties
and signed by both on the inspection report.
(Res.No. 106-16, § III(Att. A), 12-20-2016)
RESOLUTION NO.
A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND
APPROVING A SOLE SOURCE PROCUREMENT OF PARTITION WALLS FOR
THE MASON COUNTY SHERIFF'S OFFICE TRAINING ROOM
WHEREAS, the Mason County Sheriff's Office has been approved as a Criminal
Justice Training Commission (CJTC) regional training facility; and,
WHEREAS, there is a need at the Mason County Sheriff's Office for a larger meeting
space for social distancing; and,
WHEREAS, there is an additional need to maintain physical training space in the
available room at the Sheriff's Office; and,
WHEREAS, there is funding available in Real Estate Excise Tax (REET) funds for
upgrades to the Mason County Sheriff's Office; and,
WHEREAS, RCW 39.04.280 specifies exemption to competitive bidding
requirements for purchases that are clearly and legitimately closed to a single source
of supply;
NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County
Commissioners as follows:
1. Hufcor is a sole source supplier of free-standing partition walls which will
meet the needs of the Sheriff's Office.
2. The Sheriff's Office is authorized to purchase without proceeding to secure
competitive bids, estimated at $42,564.74.
ADOPTED this day of , 2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Randy Neatherlin, Chair
ATTEST:
Clerk of the Board Kevin Shutty, Commissioner
APPROVED AS TO FORM:
Sharon Trask, Commissioner
Tim Whitehead, Ch. DPA
a
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dan Teuteberg, Director
DEPARTMENT: WSU Extension EXT: 686
BRIEFING DATE: March 8, 2021
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM:
1. Winter 2021 Quarterly Report on accomplishments of Washington State University
Extension Mason County.
2. Retirement of 4-H Coordinator August 31, 2021 - Increase FTE.
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
2. Kathy Fuller, 4-H coordinator is retiring on August 31, 2021, after 13 years of service.
The 4-H Coordinator position is currently .75 FTE, salary is paid through the MOU between
Washington State University and Mason County. Washington State University pays benefits.
There is a great need to increase the position to 1 FTE, effective September 1, 2021.
BUDGET IMPACT:
2. Increase of an estimated $6,000 to 2021 budget (MOU) and an increase of an
estimated $16,000 to the 2022 budget (MOU). Washington State University will see an
increased contribution to the benefit portion at approximately 38%.
PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community
meetings, etc.)
RECOMMENDED OR REQUESTED ACTION:
2. Approval from the Board to move forward with the discussion to increase 4-H
Coordinator position to 1 FTE, effective September 1, 2021.
ATTACHMENTS: 1. Winter 2021 Quarterly Report
Briefing Summary 2/26/2021
c� Q
Winter 2021 Quarterly Report
Serving Mason County for more than 00 years
Washington State University Extension Mason County helps people put research-based knowledge to work, improving their
lives,communities,and the environment.
To realize this mission,faculty and staff plan, conduct and evaluate research and experience-based educational programs
to improve the lives of Mason County residents.
WSU Extension Mason County also employs the assistance of hundreds of volunteers and community partners and provides
access to the resources available at Washington State University and the National Land Grant University Extension System.
Partnerships
r . _ Dan Teuteberg,County Director& Mason County and Washington State University have a
4-H Youth Development Specialist x coov?� long-standing partnership in providing educational
danieuteberg@wsu.edu programs and research-based information to residents
360-427-9670 Ext.686 throughout the county.This partnership ensures that
resources are committed from Federal allocations and
Ism University funds to keep important educational programs
WSU Extension Mason County available in Mason County.
303 N 4th Street,Shelton,WA 98584
360-427-9670 Ext.680 Other Mason County partnerships include:
http://e)dension.msu.edu
mason ♦ United Way of Mason County ♦ School Districts—Shelton,
Pioneer and Hood Canal
�,.,. ♦ Early Learning Coalition
♦ Community Services Offices
' ♦ Shelton Timberland Library
Facebookpages: ♦ Saints Pantry Food Bank
♦ Mason Conservation District
Mason County4-H ♦ Behavioral Health Resources
Mason County Noxious Weeds ♦ Mason County Health Department
♦ Mason General Hospital
Mason County Master Gardeners ♦ The Salmon Center
♦ Washington Conservation Corps
♦ Hood Canal Coordinating Council
♦ South Sound Reading Foundation
si � • I ' •
BY THE NUMBERS
2020/2021
• 416 youth engaged in
4-H Youth
Development
activities 1
• 31 trained adult `
Volunteers
• 10 trained youth 4 - H Youth Development
volunteers "To Make.the Best Better"
285 families engaged , 4—H FOR YOU — LEARNING AT HOME
through community
outreach programs ;;; --- As families continue to face challenges due to
and at-home learning - ii -- COVID-19 Mason County4-H is focused on how we
kits can continue to support 4-H learning at home with
innovative learning kits.4-H FOR YOU is a month)
program designed for families to explore a fun new
' --- topic each month.We provide detailed curriculum and
QUOTES - _ �! _� ' t } -- - basic supplies,while families get to set the pace as
b
they work their way through a series of activities
�` frp��i designed to spend time learning and playing together.
/t s really not about the � � .�,., 9 9 p Y 9 g
experiment being i The free kits are available by completing an online
successful, it's about the : ' reservation form and contactless pick up is available
at the Extension Office. Forty kids discovering their � �,��} nY kits have been
potential." distributed to the community each month.
Geary, 4-H Volunteer
4-H member Jakob stopped by to
k" A
pick up his Welcomeand
his 4-H
Fitness kit.
o�
Kathy Fuller
mo
empowersyouth to reach their full potential,
4-H Coordinator
15 i"Iworking and learning in partnership
681
Gri .J
fuller@wsu.edu •
Continued from previous page...
--- -- - The January kit focused on Fitness and Healthy Living.The start of
»'Fr'
a new year was the perfect time to support families on their
ark fitness journey!We know that healthy living and physical fitness
enhance your quality of life and eating right,getting plenty of
_ rest,and exercising should be part of your everyday routine.The
January fitness curriculum is guiding families through a series of
activities designed to help establish healthy new habits.We have
QUOTES provided a jump rope,whistle,and stop watch/timer to assist
families as they work to improve their strength,flexibility, balance
'With so much screen time, and endurance.
these kits are a great activity Carsen practicing Additional kits coming soon include Duct Tape activities, Kitchen
for our family." Science, and Paper Crafts.
Jamie,community parent ..-
his 4-H Kit.
DASH OF 4-H
*>
`My son is having so much Who doesn't love a pinch of this and a dash of that...welcome to
fun with the fitness kit,he is DASH OF 4-H!These new at-home activity kits are bringing fun
jumpingrope all the time." and learning to families.These free kits have been planned,
Mandy, community parent assembled,and donated by 4-H volunteers who are excited toDashhelped
share their passions and talents with the community.The kits member,
described below are being distributed to families via contactless baketwobeautiful
pick up at the 4-H office. loaves of bread.
"This is so great. People --1 Let's Crochet. Crocheting is afun screen-free activity that
say there is nothing for
�y F .; will keep busy hands occupied,and is a great way to help
kids to do in Shelton, but sharpen fine motor skills.While crocheting, kids will also
this has been so fun. R., tips , practice reading, problem-solving,and simple math
I<eri D., community skills.Twenty beautiful kits filled with supplies and
parent 'P. 'E � f�;,. detailed instructions will introduce youth to this timeless
art.The kits contain 3 skeins of yarn, crochet hooks,a
stitch gauge, sewing scissors,a yarn needle,and
g_ instructions to create a hat,a scarf, and a clover
Crochet kits donated& embellishment that can be added to the hat or scarf.
assembled .
volunteer will teach a new skill
.youngpeople.
"I PLEDGE 1 HEAD to clearer thinking, my HEART1 greater
livingMason County
loyalty, my HANDS to larger service and my HEALTH to better
EXTENSION for my club, my community, country . 1 1
Continued from previous page...
Why Knot. Knot tying is a basic and essential life skill and there are lots of knots that are
useful for different purposes. Learning basic knot tying is not only kind of cool and
interesting, but could help save a life one day! Forty kits designed to help young people
learn the art of knot tying have been donated.The kits contain various lengths of nylon
rope,cord and twine,along with sections of PVC pipe that can be used to practice securing
the knots.A card illustrating more than twenty knots along with detailed instructions for
seven essential knots is also included in the kit.
QUOTES
Caring for Your Horse's Tail. Learning to properly care for and groom your horse is an
`Thanks again for supporting important part of the 4-H equine project.4-H Horse Fitting and Showmanship
the kids. Candice and/ encourages members to fit and show their animals properly,and to maintain high
(though we are still the PTA standards of horse management and responsibility towards their project.This kit will teach
president and I/P)both had to the essentials of caring for tails and contains illustrated directions on properly caring for a
unenro//our kids from the horse's tail,equine shampoo,and key grooming tools.The kit was designed and
'school district because neither, assembled by a youth 4-H member.
of us have reliable enough
internetsohandsonactivities' TRIVIA TIME
like this are greatly
appreciated!" Trivia is not just a game for adults, kids love it too,and it's
an excellent way to have fun while learning. Looking for a
Megan, community parent , Y 9 g
way to liven up our monthly 4-H Council meetings we
found that starting the evening meeting with a lively round
of trivia questions is something that both youth and adults
WIL
.F ...._._ .6. ,..-„_..,...._. look forward too. In December, holiday movie trivia night,
"Could you please hold
y,
dubbed"Candy Canes&Reindeer Games"featured
another trivia night for
Valentine's Day? My girls questions for the young and young at heart.We found
loved the hot cocoa one!" ' A lively
game of •• ourselves Zooming with 20 enthusiastic players who were
laughing.trivia kept us snuggled up to their screens with hot cocoa and candy
Taleena, community
canes provided by the 4-H office.
parent
In February,Sweet Valentines Trivia featured a variety of -- ----
questions covering all things February, including Valentine's
Day,Groundhog Day, President's Day,and some random J
February facts. Participants were able to pick up a packet
containing traditional Valentine Conversation Hearts candies
and a few fun Valentine's Day activities from the curbside
pickup bin at the WSU Extension Office.
1 clearer • • / greater
thinking,% Mason Coun�( "I PLEDGE my HEAD
loyalty, ' I larger service and my HEALTH1 better
livingEXTENSION
forcommunity, 1 my world."
STAYING CONNECTED WITH 4—H FAMILIES
As we continue to navigate the uncertainty of COVID-19,4-H staff have adapted to a
schedule that includes a blend of working both remotely and in the office,depending on
the needs of the program.We continue to successfully host events and meetings in a virtual
format. Regularly scheduled Office Hours and
Council meetings are well attended by both
youth and adults via Zoom.We continue to =Y°
share resources for families to stay connected
We are grateful for any
support you guys provide and engaged in learning throughout this time.
for us to keep our kids' These resources are available on our website
minds active!" and Facebook page to all families in our
Kisako, community parent community.While some 4-H clubs haver;.
Y
chosen to pause their activities amid the 1?j
restrictions of COVID,we also have 4-H clubs
that are thriving in a virtual meeting setting. A` �" E
"Children are always
Members who attend the biweekly meetings
inspiring... Thank you for ,7 5 , ° r H' i
have been virtual) introduced to 4-H e ..P '
encouraging me to take y
members from across the country,are learning r ;
on a Zoom club.../wasn't
sure was up to the task." all about horses, have spent time researching
otE
and preparing for their public presentation, are
Marilyn, 4-H club leader nos
practicing their leadership skills and are -
learning the importance of community service. Piper has been learning about insect
"We are having so much habitats during her 4-H Zoom meetings.
fun with our 4-H club,
thank you for guiding us
in the right direction." WELCOME KITS
Carly, 4-H parent
.. Washington State 4-H has provided an incentive for families to
F� complete the 4-H enrollment process by providing Welcome Kits to
"This is too fun!Miss our office.All new and returning Mason County 4-H members who
Maddie and her creativity a-"�p�.. complete the 4-H enrollment process are eligible to receive the kit
are hard at work." which includes a 4-H notebook, mood pencil,Sharpie,4-H stickers
Crystal, parent �^ and a 4-H logo face mask cover. Mason County received 50 kits that
are being distributed as enrollments are processed.
; o
H HA!VpBORok•'
i
"I PLEDGE my
HEAD to clearer thinking, my HEART1
�f Mason • loyalty, 1 HANDS1larger1 HEALTHbetter
livingWAMINGTONSTATEUNIVEMM
EXTENSION forcommunity, / my world.""
�r O -
�1 ,
1
J I
BY THE NUMBERS
2021
Indirect contacts through
online learning and
resource sharing:
• Schools: 847
Tribes:
• Adults: (CSO, BHR,
CSO SNAP - Ed Nutrition
Food Bank, Senior Supplemental Nutrition - Program
Center): 1 ,951
MEETING COMMUNITY NEEDS
With the pandemic ongoing, Mason SNAP-Ed continued to
assist community partners in collective efforts to increase
--- _R food access and support healthy eating and active living for
Ab `M our low-income residents. Much of our efforts focused on
_ - c adapting in-person program activities into indirect modes to
....� _ _ 0SNAP-Ed
meet the community's needs and have been necessitated by
safety measures and school and lobby closures. Materials for
j _•w�:.® health promotions, nutrition education,and food access were
modified into electronic formats including URLs and QR scan
? codes, making it easy for partners and participants to share and access virtual resources.
- -- — --- Our seasonal health promotions- Winter Harvest of the Season and WlnterWe//ness-
�' saluted the health benefits of eating local fruits and vegetables and being more active.
Electronic materials with links and QR codes directed folks to recipes for the featured
produce and winter soups,family newsletters, healthy celebration tips,and food safety
instructions for holiday baking. Resource sheets helping make
being active the easy choice for teachers, students,families,and • • • • •
seniors were collated, including videos and instructional materials
from WA SNAP-Ed, U.S. Dept.of Human&Health Services, OPEN Active Classrooms Month
aActiveClassrooms FEBRUARY 2021
Phys-Ed, Playworks, and celebrating February#ActiveClassrooms.
$eHlti°li°ANO
Julie .
Coordinator -Ed Nutrition Programs focus on providing
Ext.684 SNAP
jguytonCa.usu.edu , quality, physical and , •
HEALTHIER EATING AND FAMILY ENGAGEMENT
Quotes
Believing that practicing new kitchen skills and
♦ cooking leads to healthier eating and family
en
"It's so important for mygagement, Mason SNAP-Ed distributed
students to learn how Hea/thy&Homemade 2027 calendars to
to eat healthy. This Saints' Pantry Food Bank visitors and QR code
' access links to ChopChop Kids Club and
information is very q
valuable for our families. Seasonedsenior cooking e-magazines to our
What you (SNAP-Ed)are `
' partner schools and adult services sites.
doing is having a big Additional food security materials, such as the
impact on their fives. Complete Eats SNAP incentive, meal planning and grocery shopping tips, and how to
Thank you for all you do!" prepare/cook recipes for food bank box items were also distributed to our partners to
Eva Lorberfeld, Mountain help support SNAP-eligible community members.
View 1 st grade teacher. WASHINGTON FOOD SECURITY SURVEY#2
Mason SNAP-Ed was again asked to help distribute the Washington Food Security Survey
0
#2, open to all residents 18 years and older. This survey was designed by the University of
• Washington and Washington State University to evaluate 9;
COVID-19 impacts on Washington State food security,
including residents experiences with pandemic impacts -
and changes to how they get food. SNAP-Ed enlisted its
school and community partners to send the survey links
to their parents and clients. q
A _
PSE INTERVENTIONS
We also continued work on our PSE(policies, systems,and
environments)interventions in the community,aimed at obesity
prevention and achieving health equity for all Mason County
residents. Although much of our on-site strategies have been
curtailed due to the pandemic, our objectives of fostering healthier
environments and practices that encourage healthy eating and
leading physically active lives continued to be supported by our
modified indirect activities. Our community partners this winter
included Shelton, Pioneer,and Hood Canal School Districts,Saints'
f
Pantry Food Bank,Shelton Community Service Office, Mason Meals
on Wheels Program,Squaxin Island Tribe and the Skokomish Tribe.
Pamela Bish
Mason County Educator J�/
EXTENSION
�. Celebrating ZS years
BY THE NUMBERS <- -
a 2020/2021 _ t5
• 15 new contacts since;
August 15th.
1
Facebook page has
71 new followers
3 Home Horticulture small Farms
participants
Supporting Local Agriculture and Natural Resources
• 28 Cultivating
SuccessTM participants ONSITE SEPTIC SYSTEM WORKSHOP
(tri -county area) The first virtual septic workshop was held over Zoom in December 2020. Bob Simmons,a
• 6 Septic System Water Resources Specialist with WSU, covered the main presentation of septic maintenance
Workshop and the different types of systems,while Rhonda Thompson from Mason County Public
participants Health helped cover what Mason County can provide residents as far as helpful resources.
We had six people in attendance at this workshop. Planning is going to start soon with
QUOTES getting another workshop scheduled for this spring 2021
"My wife and/enjoyed HOME HORTICULTURE TRAINING 2021
the entire course! We
especially enjoyed the The WSU Home Horticulture Training
early focus on the started on January 4th and will continue
creation of holistic farm: ONLINE until April 24th. There are three
plan and sustainability. Home Horticultureparticipants from Mason County
Kendall and Kiley were Training attending this course, and about 300
both excellent facilitators participants total statewide. Training
and we hope to work with focuses on a wide range of horticulture
them again in the future. topics taught online by WSU faculty, staff, Master Gardeners, and other regional
Benjamin S., Cultivating experts. Classes have been covering a wide array of topics such as basic botany,
Success Whole Farm soil nutrition and fertility, plant health care and much more!
Planning participant
Carman ------------
Coordinator ,n
i �. foster profitable
Ext. 682
.I stewardship, and access to healthy foodh .
I N +.
CULTIVATING SUCCESSTM:
Quotes AGRICULTURE ENTREPRENEURSHIP
'Cultivating Success is a The WSU Mason County Small Farms Program is currently
great class to take if you are partnering with the WSU Food Systems and WSU Grays Harbor
thinking about taking that , Small Farms Program to provide the"Cultivating Success:
leap from home gardener iCULTIVATING
Agricultural Entrepreneurship"to both Mason and Grays Harbor
to a market gardener or if county residents.This statewide series started February 2nd and
you have a/readytaken that �„ will run a total of nine weeks.With about 13 participants in
lea it hel ou et
p can p y g SUCCESS Mason and Grays Harbor,as well as some Thurston County
where you want to be by residents,we have begun the process of business planning.
pointing you in the-right
direction with all the many This is one of two foundational courses in the Cultivating SuccessT1 Program. Helping new
resources available in your and current farmers gain skills in business planning and direct marketing.This in-depth
county. TheAgricultura/ business planning course covers evaluating resources, planning and research, legal and
Entrepreneurship class will management issues, marketing strategies, budgets and financial statements along with
help you figure out your how to cultivate capital resources. During the course, participants will develop a business
business plan andgive you plan they can literally take to the bank to finance a new enterprise or expand an existing
some of the tools to make farm-based business. In addition,the course will have a special emphasis on the financial
your business dreams viable and legal issues unique to farm-based businesses.The course features a full line-up of
Brandy H.,Cultivating local guest speakers including bankers, business professionals,and successful farm
Success,Agricultural owners with a special emphasis on the financial and legal issues unique to farm-based
Entrepreneurship and Home businesses.
Horticulture class
participant The Key Exercises forAg Entrepreneurship Course.•
♦ Introduction to Business Planning
"Learning about integrated ♦ Develop Your Goals&Mission Statement
management systems has ♦ Evaluating Resources
me actively mindful of the ♦ Enterprise&Market Analysis
interconnectedness of ♦ Marketing Strategies
everything;like, from the ♦ Facilities&Operations
perspective of one's own ♦ Risk Management
realm, panning out further ♦ Financial Planning&Management
and further until it's just a ♦ Equipment&Facilities Needs
dot. Connected, ♦ Local Resources&Experts
inextricably woven, a
tapestry."
Mari L., Home Horticulture
participant.
EaMason • 1 1 Ext.682
,I
V
1
BY THE NUMBERS E --R
2020/2021
• 43 active Master
Gardener Volunteers rr.
• 224 community
members the educated at
Master Gardeners
Gate workshops in Cultivating Plants, People an• Communities
2020
COORDINATOR ANNOUNCEMENT
• 3,367 pounds of As of February lst, Kendall Carman is the active Master Gardener Coordinator for the Mason
Fresh Organic County Master Gardeners.Since beginning her role as the Small Farms/Natural Resources
Produce donated to Coordinator last June,she has assisted the Master Gardeners with the technology help,
Sai nt's Pantry Food COVID-19 protocols and WSU compliance,and WSU guidance coming from the Statewide
Bank Master Gardeners.The position will now be equally split between the Master Gardener
program and Small Farms program.
THROUGH THE GARDEN GATE
w �6*1000 C' A great team of Master Gardeners are trekking into the world of Zoom with
their first online workshop!Through the Garden Gate is a five-week
" w °;'FYu 20,00i " workshop on Saturday mornings.They created a wonderful lineup of
workshops that highlight many common interests in people who want to start
ti�„d"• M� 6 /- "�•�,,,•�..; ; getting into gardening.With presentations on"Improving Your Soil",
ebru
° - a z0'1000 "Composting",to"Cultivating Culinary Herbs"and man more this series has a
�d• .�• «.w dm 9 rY Y ,
"" �`g```�'�•ke, e"� little of it all.The workshop began on February 6th and runs until March 6th.There
„e"eGm •� °�dm were 118 participants who signed up to take this class and have been actively
«.IF 6,lacy engaging our presenters with many questions and wanting more information.
"°''^,�•b.."•..,�.•.,�row�''^•�. m
Kendall Carman
�•-••�W BMW Mrs •�"'q• 4e. •b
- . .
GardenerMaster •• • •r q and sustain diverse communities
I relevant,
Ext. 682•. •• • • • • •,i horticulture
•
µ
Master Gardener KEEPING MASTER GARDENERS ENGAGED AND EDUCATED!
Program
wASIHNGTONSTATELINIVF.RSnv The Master Gardeners are very social and when COVID-19 made things difficult for
EXTENSION in-person meetings and gatherings, our Master Gardeners started doing research on
native and perennial plants for the weekly Friday Fresh newsletter! Members will do
\` research and create an article on a wide array of plants like the bear grass,twinberry and
so many more! Making it into the newsletter is also fun crossword puzzles and sharing
photos of your garden.The members of the Master Gardener Program have also been
attending a wide array of events and workshops hosted by other counties Master
Gardener Programs.
_ I
CATALYST PARK
Catalyst never sleeps.The winter months have been
about planning,seed selection, pruning and getting
. ,: organized.With COVID-19 restrictions,only certified
Master Gardeners are allowed to work in Catalyst while
Pruning in the orchard: ;
Norma Kirmmse=Borden on' following safety guidelines provided by the County and
the ladder; Fran Brothers s WSU.There was a planning meeting to discuss different
;being her spotter,and Allan '`';, crops they wanted to grow this year,as well as some
Borden looking on. new planting ideas to demonstrate to the public
through photos and videos.A"three sisters"garden
v G area will be planted and includes corn, beans and
.Fran Brothers and Norma.. squash.Another demonstration will be diving into the
' 4 Kirmmse=Borden
square foot garden beds and include different plants to
create your very own salsa garden.We are excited to
see how these demonstrations will grow and how we can educate the community with
these different methods.
i' COMMUNITY GARDEN BEDS AND LEARNING GARDEN
Due to the ongoing COVID-19 concerns,the Master Gardeners will not be able to open up
k the community beds to Mason County residents. It has been decided that the Master
Gardeners will take this time to develop a plan to raise the garden beds for accessibility
Remember,how much fun it and make some modifications to some beds to showcase and educate different raised
was to shovel manure in the gardening techniques. In addition to working on the community beds,focus will also be
good old days.There's a load on the learning garden and how it can be utilized for community education.
at Catalyst right nowjust
waiting for us to.get back to.it.
Those days will be here before
we know it!
Master Gardener Office Clinic
Mason. County Every Monday 12-3 p.m. Ext.
. :
EXTENSION E-mail:WAsHiNamNSTATEUNraRm
-- ------e•-_ — _ — — _
.a
� F
J
• 1 I 1 1 / • I
L;C)&
BY THE f ;l
NUMBERS
' 2020/2021
Noxious Weed Program
• 49 site visits Mason •unty Noxious , • Control Board
75 Knotweed BOARD MEMBER RECRUITMENT
control-property ,
owners assisted - Working to increase our outreach effort
10
o .► r r f ,r to fill Mason County Noxious Weed
w Control Board positions,a flyer was
96 Knotweed BOARD MEMBER POSITIONS
control - parcels created to showcase the mission of the
MISSION [A,.e�,-concemcd'ebout the aptcad
treated To protect the citizens,natural resources nlroalvo ,nditoxlouaWeodel Board, qualifications and how to apply.
i (Including lakes,shellfish and:timber), Appfyfortheseposltlons:
livestock'andogticu7turof resources of WadDistricti2 The flyer has been posted to the Mason
oson County from the degiodingeffectsol A9atsaaesdH tarand County website social media several
i • 1 private rock noxious weed invasions.' a OSVCt 4 ' '
source inspected FUNCTION business community bulletin boards,
Wrier RCW 17.10020,noxious weedcomrol)wmds - and emailed to various organizations.
- wo created in ovary county In Woshfngtom County 9
- weed boards consist of trim voting members,
a • 220 USDA Forest appoinfedby the county kgistauveawwrity.tm
represent five nonoverlopp'ng areas,of the tounlyt.
i Service acres -
��'QUALIFICATIONS:
surveyed ZZ 6 9•. ApyRwnts mutt sesumin district for which 1
they opply and should be engagod In -
ar r� r •ptknary production of agricultural products:
such as III crops:shcilnslC ar
• 174 USDA Forest ChrlSlmss tress:
AWnty to cotrrratt to o minknvm of tour
Service acres meetings per yearfor o'(our-year term
treated HOW TO APPLY
caaonsareovalrofioorthoo son oL"�Wbsft
04ni/ima co:mason wa u0burrs/aTRsorvhveed[iaard.dd'.
� :o codtoet tho ComniUsfonoii offrcm at(360)427-g670"�st.419 or(3ti0)275aR67 mst.419,or at
411-N Rfth SlramtrStiolton,WA"584.
t.Complete the application and obtain 10 signatures of support from registered.voteis In your asulcU
' compkreds 2 I?I __ application to
QUESTIONS?ContactNlason County,Noilous Weed Contr"it:
11 C360)427�9670 axL a92,or(360)27544674iR.592:rx patiklig(iieo.mawn wa to ,_
Patricia Grover nomous weeds that are
Coordinator Responsible for identi�Tin,
• • • • • • • agriculture,• •
• • forestry,fisheries,recreationand native habitats.
F y a
REPORTING
IUndeterred by the COVID pandemic, Mason County Noxious Weed Control staff made
significant progress in the control of noxious weeds in Mason County during the 2020
treatment season. Multiple reports to fulfill legal and contractual obligations provide an
opportunity for staff to quantify those accomplishments.Completed reports include:
Quotes • Washington State Department of Agriculture-Knotweed program-Fulfilled
requirements of the Washington State Department of Agriculture's Knotweed
7 appreciate you Control Program.The report may be found at WSDA 2020 report. Project
answering my accomplishments include:
;questions and giving me a 0 122 landowner permissions
course of action to take if 0 496 parcels permitted
/have any future 0 3.28 solid acres of knotweed treated -- A,.-.2020
concerns." 13.71 river miles surveyed with 8.27 miles treated
JW
• Olympic Invasives Working Group-Provided year end data
"We /ost a lot of leaves, / for knotweed control efforts by MCNWC which is included in
have great hope of them a comprehensive peninsula wide knotweed accomplishment
all dying. /will send report by multiple entities.The report may be found at
pictures this evening. / 2020 OIWG Report.
want to thank you so
much. l owe you a day of • NPDFS-This report summarizes the amount of aquatic
free labor let me know.' pesticides discharged to surface water of Washington State to control noxious
weeds.The report was submitted on January 26, 2021 following a delay in software
MK implementation by the Washington State Department of Agriculture.
• Olympic National Forest Title II Participating Agreement-
This comprehensive report details the efforts made by
Mason County Noxious Weed Control to control
invasive species on National Forest land. During 2020,
► t_ . .
' noxious weeds were controlled on 174 acres of
National Forest land. In addition,six rock sources,which UZ�2020 PROJECT REPORT
PENINSULA
included two private pits,were inspected to ,',.
NOXIOUS WEED
.� reduce the potential for spread of invasive plantCONTROL
species through contaminated materials.The report may
be found at 2020 Mason Report.
Invasive species control on
National Forest lanc12020
Mason Coun�( We are available to help landowners and land
WASHINGTON STATE UNIVERSITY managers with
xr
information,
EXTENSION1species.
{
I
NEW FUNDING
On November 04, 2020,the Olympic National Forest Resource Advisory Committee(RAC)
met virtually to review FY2018 and FY2019 project proposals for Title II of the Secure Rural
Schools and Community Self Determination Act.The RAC made the following
recommendations for funding noxious weed control by MCNWC: $15,000 for FY2018 and
$15,000 for FY2019. Kelly Lawrence, ONF Supervisor,approved these recommendations in
a November 19, 2020 letter.These awards secure funding for the 2021 field season and
beyond.
Quotes COMMUNITY ENGAGEMENT
On January 18, Mason County ,t
"Thank you so much for Noxious Weed Control
coming out the other day, sponsored a 4 person WCC }
/so enjoyed your crew for their Martin Luther ;
knowledge!!" King Jr. Day of Service at Lake
KJ Isabella State Park. MCNWCB Y
provided 5 weed wrenches to
Q
crewmembers who spent the
day removing Scotch broom
from several locations within
the Park.
2021 MASON COUNTY NOXIOUS WEED LIST
2021
r Mason County
Noxious weed List Pursuant to RCW 17.10.090,the Mason County Noxious Weed
Control Board met virtually and voted to adopt the 2021
Mason County Noxious Weed List on February 10, 2021.The list
may be found at 2021_Mason County Noxious Weed List.
' Twttsh Mate.Cordons dnems.Is e
eex M.A.col weedf.2921.
TNs a—tal Mste Is lame dm to
VILltllglommaMeoslem OM
..r�� �•\. ONa od�ocenlorenln laeho.
E-Dtaton Is required o1'-Id..0'
NOXIOUS WEEDS OWN* "mngM phabotImI
u-8 RESOURCES List arta OMMONNAMnally by;
� COMMON NAME
laWe are available to help landowners and land
Mason County managers with information,services,and resources to deal
EXTENSION wifli invasive,non-native plant species.
e
c
C
t
VC461 1 il l 1 1 rI
FOOD SAFETY &
FOOD a
PRESERVATION -
Lisa DeWall, Food Safety& �•
Preservation
Information Assistant ,
Check pressure"gauges
by appointment. Community Outreach
• Available to answered
Community • •
calls regarding food
preservation and food EARLY LEARNING FUN FAIR DRIVE THRU
safety. The Early Learning Coalition of Mason County hosted a free Early Learning Fun Fair Drive
Thru on Saturday, February 27th,from 10 a.m.-12 p.m. at Evergreen Elementary School
parking lot.There were 150 free grab bags distributed to children ages birth to 8 years old.
Food Safety in a The bags contained developmentally appropriate hands-on activities,family support
Minute — Podeasts/ services information and youth and family engagement activities.
Videos ,
LearinLtnW�IWWF
Lewrtni►�g ti Gra
- CoaLiELofn CocaLilioln tYs
of Mason County )/1 of Mason Colin
r Early Learning Fun Fair Feria en Carro
rA Drive Thru De Aprendizaje Tempranc
4+ is Saturday,February 27th, io:ooa SabadO,27 de Febrero, 20:00.12:00 pmz:oo pm Estacionamiento de la escuela Evergreen
ao m Evergreen Elementary School Parking Lot g
u m u 900 W Franklin Street.Shelton goo W Franklin Street,Shelton
iPodra recoger una Bolsa Gratis!
Free Grab bags! Edodev desde el nacindenlo hosla los 8 anos
Ages Birth to 8
Themission ofthe Early Learning Coalitionof Mason County is tosu La mision del Aprendiraje Temprano de Mason County,es apoyar a los
I parents,caregivetsandthecommunityin developin4 The skills childrenppa Padres,cuidadoresyalacomunidadeneldesarotlodelashabilidadesd.
need to be wccessrul In sthaol and IJe. los Wnos,pare que tengan esito en Ia escueloy en la vida.
mrrn...rma�.mm I
https://extension. �;ti��<..nnnrn.r. rl.:'I,w:�l;::';I;��;�;;:�;;'.;" ........ . ...........
\I.nfq l.\I,•NIV•I\••rn..4a u,Iv I.t.\.0 rn\n\I,rl\t Yr,l
wsu.edu/mason/2020/ \ tdewmrertFooa. ,v �' ?' panretkemrarre.w
� i n,.vr�ems.tonv '� .fin�t.roly
Maun.la.uy[ndY. MassysCauaryFarly
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'es•+ fvppated ty lllne SunpvtedbytIr
minute-podcasts-videos/ ` LIv u ITED - LIVEUNITED
i
5 Mason •
303 N 4th St., Shelton :4 kl '. 1 Ext. .:1
EXTENSION Evidence of noncompliance may be reported through your local Extension office.
WAsmNGmNSrATEUNrvERsny Extension programs and employment are available to all without discrimination.