Loading...
HomeMy WebLinkAbout2021/02/22 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of February 22,2021 9:00 A.M. Timberland Regional Library—Cheryl Heywood Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Cheryl Heywood reported they are working on a refresh of the North Mason Library;will work on the Shelton TRL in the fall;all libraries will have the wireless service upgraded;buildings will be opening for limited in-person access;working on extending the hours for remote access to library services in the Hoodsport TRL. Cmmr. Shutty encouraged Cheryl to work with the Sheriff's office for security at the Hoodsport location. Cmmr. Shutty brought up the concerns that were expressed regarding changes at TRL and asked Cheryl to address the issues. Cheryl responded that the TRL did a salary survey in 2018 and kept the Board of Trustees informed of the process. Significant changes were made to various positions and TRL did take the 1%increase in the levy rate; several members of the admin team left in 2019 and the remaining four,not including her,took on additional supervisor responsibilities which saved over$500K in salaries in benefits;TRL has been in a hiring freeze since 2019;the full timeline for the salary survey is on-line;November 2019 the Board of Trustee approved the job descriptions and it was over$1M to adjust the salaries; Cheryl said the Board of Trustees was kept informed the entire time. The impact to the four admin positions was$38K. All the wages were in the 2020 budget but not the revised salaries of these four admin positions and that adjustment was made in 2020. Cheryl explained the staff restructure. The Board approved a revised fund balance policy freeing up several million that went to capital projects and mobile access. Randy requested the 2017 Org Chart and a current Org Chart and the minutes that show the approvals by the Board. 9:30 A.M. Support Services—Frank Pinter Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Tim Whitehead presented the agreement with TMBHO and Prosecuting Attorney's Office for Involuntary Treatment Court that was approved to place on the agenda. • Reminder of the public hearing scheduled on February 23 to consider Fire District 16 annexation. • Ross presented the ILA between Shelton City, Shelton School District and Mason County Parks& Trails regarding the Skate Park Operations.This is a 5-year contract with an annual cost of$5,000 and if the County chooses to not renew,the County would have to assist with dismantling the Park and restore the property. Staff recommendation is to continue the agreement. Cmmr.Trask asked if the Y has been approached about taking on this Skate Park;she is supportive of keeping the park but it does need improvements. Commissioners agreed to continue the agreement and approach the Y. • Discussion on moving to a"dot gov"domain for Mason County government. The Commissioners are supportive but want to make sure there is a smooth transition and perhaps keep the current email. Cmmr. Shutty suggested asking the City of Shelton how they transitioned to a difference domain. • News release to fill vacancy on Mason County Housing Authority Board was postponed. • Frank reviewed the process/timeline for replacement of Support Services Director. Randy— separate out HR and have it managed separately;Kevin—supports incorporating some duties that would be similar to a county manager/county administrator position. HR—administrator position that would answer to the Commission;Kevin—looking at 3 directors,there is an inequity because currently HR decisions are vetted through the Support Services Director and he supports having HR autonomous; Cmmr.Trask would also like to consider changes for Budget Manager. Frank will provide job descriptions that can be discussed at the next briefing. How to post—open internally and cost for recruiting agency. Board of Mason County Commissioners February 22,2021 • Gorst Coalition Memorandum of Understanding&permission to use County logo. Cmmr. Shutty suggested adopting a resolution that speaks to regional partnerships because he believes they are all connected and it's important for the public to understand the County's involvement. Cmmr. Neatherlin is not supportive of the resolution because he believes it has nothing to do with the Gorst project. Cmmr.Trask is supportive of the resolution. This request is tabled to the March 8 briefing. • Cmmr. Shutty presented a letter of Support to City of Shelton regarding Workforce Housing. Cmmr.Trask is disappointed that the City has not approached her for support and she has concerns about what she has heard and at this point of time,she doesn't know if she supports the project,she needs additional information..Cmmr. Shutty encouraged the Commissioners to reach out to the City,he brought this forward at the request of the Housing&Behavioral Health Advisory Board. This will come back at the March 8 briefing. 10:20 A.M. Pacific Mountain Workforce Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Cheryl Fambles shared the 2020 Regional Impact Report from Pac Mountain. Cmmr.Neatherlin asked what services are provided in North Mason. Cheryl will contact the Pac Mountain Business Services Team and will provide the information to the County. The Board took a 5-minute break. 10:35 A.M. Community Services—Dave Windom Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Consolidated Contract Amendment 19 approved to move to agenda. • Request to renew contracts for plans examiner services and building inspection services;$50,000 is budgeted. Request is approved to move forward. • Vacancies on the Mason County Board of Health,one position is for a medical professional and a position for each tribe—Squaxin Island and Skokomish. Approved to solicit for applicants. Cmmr. Shutty will reach out to the Tribes. • Application has been received from Randy Neff for the Planning Advisory Committee. The Board agreed to interview Randy and asked that a news release be issued to solicit additional applicants. • Alex Paysse brought forward additional information on a proposed water quality program. Parcels served by sewer,including all parcels within the City of Shelton,have been excluded from the proposed boundaries. Alex will draft an ordinance and bring forward. • Request for a.5FTE Accounting Technician position in Public Health to assist with grant accounting and billing.The request is tabled. • Request for a temporary clerical position in Environmental Health to assist in meeting objectives in the MOU with Squaxin Island Tribe. Estimated expense is$6,000 and the Board approved using existing extra help budget. If additional funding is needed,it will need to be brought back for budget amendment. • Final drafts for local review of WRIA 14 and 15 were included in the briefing packet. Dave explained the process. Cmmr. Shutty suggested Dave contact the City of Shelton regarding gathering public input for WRIA 14. Discussion of how to gather public input. 11:50 A.M. Economic Development Council—Jennifer Baria Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Jennifer updated the Board on COVID grant funding and various other economic projects including the City of Shelton workforce housing project and communication with a hotel developer. Jennifer also mentioned the county surplus property behind O'Reilly's and the request for an easement change. She anticipates unemployment will decrease as businesses open. 12:06 P.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin, Shutty and Trask attended via Zoom. • Private Line Occupancy Permit for 11 NE Haven Lane approved to move forward. Board of Mason County Commissioners February 22,2021 • Request to procure a forester for Public Works owned timber properties was approved. • Request to purchase a tilt equipment trailer was approved. • Agreement with PaintCare Paint Stewardship Program approved to move forward. • Roy Boad Road vacation approved to move forward to the March 2 agenda. Cmmr.Neatherlin stated he will be requesting additional information. • Loretta asked for input on submitting a list to Senator Murray regarding infrastructure transportation priority projects. She will bring forward a draft at the next briefing. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS r! R ndy Ne the in Sharon Tr sk Kevin u Chair Commissioner Commissioner