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HomeMy WebLinkAbout2021/02/16 - Regular Board of Mason County Commissioners Proceedings Commission Chambers 411 N 5t" St, Shelton, WA 98584 ae , W February 16, 2021 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance—Cmmr. Shutty led the flag salute. 3. Roll Call—Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner District 2—Kevin Shutty; Commissioner District 3 —Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Brenda Windom sent in a letter regarding the proposed new subdivision. 4.1.2 Paddy McGuire, Mason County Auditor, sent in a letter of appreciation. 4.1.3 Kenneth Sebby sent in an Advisory Board application for the Timberland Regional Library Board of Trustees. 4.1.4 Fire Chief Clint Volk from Mason County Fire District 6 sent in a letter regarding the request for a review of appraisal process and result for Area 3, N1. 4.2 Todd Parker presented a News Release for Housing and Behavioral Health Advisory Board Updates. 4.3 Becky Rogers presented a News Release for the Mason County Board of Equalization Membership. 4.4 Loretta Swanson presented a News Release for the County Road Herbicide Program Notice. 5. Open Forum for Citizen Input No citizen input. 6. Adoption of Agenda Cmmr. Shutty/Trask moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes Cmmr.Trask/Shutty moved and seconded to accept the February 1, 2021 and February 8, 2021 Briefing Minutes and February 2, 2021 Regular Minutes as presented. Motion carried unanimously. N-aye; S-aye;T-aye. 8. Approval of Action Agenda 8.1 Approval to pay Marie Gisi-Mikulak, Probation Officer, 10% Lead Pay effective February 16, 2021 through December 31, 2021. 8.2 Approval for the Chair to sign the Conflict of Interest Agreement with Foster Garvey regarding their intent to enter into an agreement with the Housing Authority of Mason County to develop an Intergovernmental Agreement between the Mason County Housing Authority and Mason County. 8.3 Approval of the Resolution to define County responsibility to the City of Shelton for permanent Certificate of Occupancy for the new Mason County District Courthouse (Building 10). (Exhibit A. Resolution # 2021-008) 8.4 Approval of Amendment B to the Emergency Solutions Grant—COVID-19 (ESG-CV Contract# 20-4613C-117)for budget category adjustments to allow subcontractors to follow allowable expenditure guidelines. 8.5 Approval of Amendment 3 to the Eviction Rent Assistance Program Grant with Crossroads Housing to re-allocate $34,223 from the administration budget category to rent assistance. 8.6 Approval of the Court Interpreter Reimbursement Program through the Administrative Office of the Courts Interagency Agreement# IAA21627 to reimburse a portion of interpreter costs incurred between July 1, 2020 to June 30, 2021 up to$10,269. 8.7 Approval of the Uniform Guardianship Act through the Administrative Office of the Courts Interagency Agreement# IAA21649 to reimburse costs paid to attorneys appointed for a parent or court visitors in minor guardianship cases incurred between January 1, 2021 to June 30, 2021 up to $16,000. 8.8 Approval of the Amendment to the Interlocal Agreement with the Thurston-Mason Behavioral Health Organization and Superior Court, contract# 20-015, to fund involuntary treatment court judicial services and costs. 8.9 Approval of the Ordinance amending Ordinance # 03-16 Concerning the Composition of the Mason County Board of Health to add a medical provider. (Exhibit B,Ordinance# 21-02) 8.10 Approval to set a Public Hearing on Tuesday, March 16, 2021 at 9:15 a.m. to review final project performance on the 2019 Community Development Block Grant Public Services Grant and COVID-19 Amendment. 8.11 Approval to appoint Carl Soper as a regular member to the Mason County Board of Equalization to fill a vacant position for a term ending May 31, 2021. 8.12 Approval to appoint Kenneth Sebby to the Timberland Regional Library Board of Trustees to fill an unexpired term ending December 31, 2024. 8.13 Approval to appoint Janeen McLaughlin to the Lewis-Mason-Thurston Area Agency on Aging for a two-year term ending January 31, 2023. 8.14 Approval to call for a Request for Proposals to obtain a contractor to provide $5,000 worth of essential items or services equally split between the North end of the County and the South end of the County to the poor or infirm with a preference towards veterans. 8.15 Approval to authorize Public Works to select and enter into agreements for right of way appraisal services from the County MRSC Consultant Roster. The maximum payout for the agreement is not to exceed $200,000 in a two-year period; Public Works will announce the consultant selection during a regular scheduled Commissioner meeting. 8.16 Approval of the Resolution for County Road Project 2029 Agate Road and County Road Project 2030 Old Belfair Highway Hot-Mix-Asphalt overlay projects as well as approval for the Chair to sign all pertinent documents and Public works to advertise, set bid opening date and time, and award the contract. (Exhibit C, Resolution # 2021-009) 8.17 Approval for the Chair to sign the Joint Funding Agreement# 21YGJFA03400 with the US Department of the Interior, US Geological Survey, for the period of October 1, 2020 to September 30, 2021 for streamflow monitoring gage stations on the Skokomish River. 8.18 Approval for the Chair to execute the Adopt-A-Road Agreement between Mason County and the following volunteer organizations: (1)Webb Family, assigning Insel Road from milepost 0.00 to milepost 0.399 and Delight Park Road from milepost 0.00 to milepost 0.931 as their designated adopted area; and (2) Friends of Lynch Creek Farm, assigning Johns Prairie Road from milepost 0.510 to milepost 2.505 as their designed adopted area. 8.19 Approval to set a Public Hearing for Tuesday, March 16, 2021 at 9:15 a.m. on the award of the Solid Waste and Recycle Materials Hauling services agreement to Mason County Garbage Company, Incorporated. 8.20 Approval to set a Public Hearing for Tuesday, March 16, 2021 at 9:15 a.m. to consider the rezone of 96-acres (two parcels) from Rural Residential 5 and 20 to Rural Natural Resource by Bayshore Sand and Gravel. 8.21 Approval of the contract amendment for the Belfair Urban Growth Area (UGA) Planned Action Environmental Impact Statement(EIS) to include a more robust Cultural Resource Section in the EIS which includes an increased budget of$8,300. 8.22 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant # 8077399-8077619 $ 1,205,751.42 Direct Deposit Fund Warrant # 75028-75412 $ 739,391.41 Salary Clearing Fund Warrant# 7005719-7005754 $ 1,028,824.20 Treasurer Electronic Remittances $ 317,686.30 8.23 Approval of the Amendment to the Interlocal Agreement with the Thurston-Mason Behavioral Health Administrative Service Organization and Indigent Defense updating the contract for Involuntary Treatment Court and relieving indigent defense of administrative workload in reimbursement. Cmmr. Shutty/Trask moved and seconded to approve action items 8.1 through 8.23. Motion carried unanimously. N-aye; S-aye;T-aye. 9. Other Business (Department Heads and Elected Officials) No other business. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. No Public Hearings set at this time. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:26 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON McKenzie Smi , Clerk of the Board Ra dy Nea lin, Chair Lcw.-r Kevin Shutty, Cp missioner vSharon Trask, Commissioner RESOLUTION NO. 2.02`'- RESOLUTION TO DEFINE COUNTY RESPONSIBILITY TO THE CITY OF SHELTON FOR PERMANENT CERTIFICATE OF OCCUPANCY FOR THE NEW MASON COUNTY DISTRICT COURT COURTHOUSE, (BUILDING 10) WHEREAS, Mason County has applied for a permit to build a District Court Courthouse with The City of Shelton at 414 West Franklin St. Shelton WA, WHEREAS, and given the urgency of modifying the Courthouse due to the COVID-19 pandemic and to accommodate with proper protocols and social distancing policies, Mason County has changed the permit to construct an oversized courtroom facility with larger than standard court and jury rooms, WHEREAS,the architectural process of completing the design for the final phase of the Mason County District Court Courthouse was delayed to accomplish the construction of the oversized courtroom facility, WHEREAS, Mason County has asked and The City of Shelton has agreed to provide a temporary Certificate of Occupancy for one (1) year for the oversized courtroom facility with certain City Code requirements not completed, WHEREAS, Mason County intends to complete the following requirements not completed: Exterior cut off light fixtures Landscaping for the screening of the Sally Port fence ADA curb ramps at all street corners Sidewalk repair along the street frontages Elimination of two (2) driveway entrances from Franklin St. Elimination of one (1) driveway entrance from Cedar St. Replacement of driveway entrance from 4th and 5th ST. to City standards Stormwater treatment, if required Associated Landscaping Re-design of parking stall layout including parking stalls along 4th ST. NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of Mason County to complete the identified requirements within a one (1) year timeframe from the issuance of the Certificate of Occupancy by The City of Shelton for 414 West Franklin Street,The Mason County District Court Courthouse. ADOPTED this U- day of February 2021. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Kan dy Neathe�.i ;fChair � r McKenzie 8Hth, Clerk of the Board I Kevin Shutty, Co missioner APPROVED AS TO FORM: e - Sharon Tra , Commissioner Tim Wfiftehead•-- Chief Deputy Prosecuting Attorney Ordinance No.,-ZI-OL An Ordinance Amending Board of Health Ordinance No. 03-16 Concerning the Composition of the Mason County Board of Health WHEREAS, RCW 70.05.030 allows the board of county commissioners/board of health, at its discretion, to expand of the size and composition of the board of health to include elected officials and persons other than elected officials as members so long as persons other than elected officials do not constitute a majority. WHEREAS, the Board of Mason County Commissioners believe that having officials representing other governments within Mason County will enrich the Mason County Board of Health through discussion of public health policy to ensure that the public health needs of the citizens of Mason County are being met. At the September 27, 2016 meeting the Board of Health added school district representatives to the composition however an ordinance was not signed and this item was re-visited and affirmed at the May 23, 2017 Board of Health meeting; NOW, THEREFORE BE IT ORDAINED by the Mason County Board of Commissioners as the Board of Health that the composition of the Mason County Board of Health shall consist of eleven (11) members as follows: Three (3) elected members of the Mason County Commission One (1) elected member of the City of Shelton Commission One (1) elected member of Mason County Hospital District 1 One (1) elected member of Mason County Hospital District 2 One (1) elected member of the Mason County Fire Commissioners Association One (1) representative of the Squaxin Island Tribe One (1) representative of the Skokomish Tribe Two (2) representatives from Mason County School Board Districts; one from the south end and one from the north end of Mason County. One (1) active medical provider( MD, DO,ARNP, or PA) practicing in Mason County BE IT FURTHER ORDAINED that all members of the Board of Health shall have the ability to vote on all issues pertaining to public health policy and priorities. However, any Board of Health supported issue requiring additional funding from the County will be forwarded as a recommendation to the Board of County Commissioners for final action, and BE IT FURTHER ORDAINED that a quorum shall consist of at least one County Commissioner and at least three other members. BE IT FURTHER ORDAINED that the members of the Mason County Board of Health shall serve terms consistent with the terms of the entity they represent, and BE IT FURTHER ORDAINED that members will serve without compensation, but may be reimbursed for travel expenses approved by the Mason County Board of Health. Final adoption February�6 2021 ATTEST MASON COUNTY, WASHINGTON BOARD OF HEALTH McKenzie Sn th, C rk of the Board Randy Neat erlin, Chair APPROVED AS TO FORM: Kevin Shu , C mmissioner Tim Whitehe —chief Civil Deputy-Prosecutor Sharon Trask, Commissioner RESOLUTION NO: 20 2 - OOq BEFORE THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY,WASHINGTON. In the matter of initiating countyrRoad projects and assigning CRP numbers. IT IS HEREBY RESOLVED THAT the roads listed below be improved as shown between the points indicated. These projects are hereby declared to be public necessity and the county road engineer is hereby ordered and authorized to report and proceed as by law provided.(RCW 36.75.050,36.80.030,36.80.070 and/or WAC 136-18-030). IT IS FURTHER RESOLVED that appropriations from the officially adopted road fund budget and based on the county engineers estimates are hereby made in the amount and for the purposes shown: Cost Estimate(Thousand ') Annual M.P. Type of CRP No. Const. Road Log Road Name to 1 Work Local Grant Engr R/W Contract County Project Section,Township,Range Prog.Item No. Forces Total No M.P. 1(See Code) 2029 1 23910 Agate Rd 3.10-3.78 t D 62 394 30 0 426 0 456 S13,14,T20N,R3W 2030 2 98250 Old Belfair Highway 0.0-0.2 D 58 371 30 0 399 0 429 S20,29,T23N,R1 W 120 765 60 0 825 0 885 (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (6) TYPE OF WORK CODE A.Grading&Draining .F.Sidewalks K.Environmental Mitigation (9) The construction is to be accomplished by contract B. Base&Top Course G.Traffic Facilities L.Fish Passage in accordance with RCW 36.77.020 et.seq. C. B.S.T./Seals H.Paths,Trails,Bikeways (10) The construction is to be accomplished by county D. HMA Overlay 1. Bridges forces in accordance with RCW 36.77.065 and WAC 136.18 E. Curbs and Gutters J. Ferry Facilities ADOPTED this\& 'day of 'L� bra 2021 BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: / �lCS P ILL ay y Neatlx li ICEair McKenzie Smft ,Clerk the Board APPROV 1 S TO FORM: Kevin Shutty,Vie Chair Tim VVhitehead, Deputy Prosecuting Attorney �S Trask,C imnissioner cc: Commissioners Engineer JOURNAL: Publ.It: 2/25/21(Bill Rd Dept.) CRP 2029 Agate Road MP 3.10 i 3.10 � I 3.20 E GARRETT CT 3.30 I I E LONESOME CREEK RDLU I a c� a w 73.50 II f r7 1 1 3.60 I i I I MP3.78 1 C < _- E CRESTVIEW DR Sne�con i J W 1) En I N ,t - LU 0 170 340 680 1,020 w C Feet - _ i,s _ :©OpenStreetMap(and) '__ I W i contributors,CC-BY=SA" I � I - CRP 2029 Old Belfair Highway NE W KEL A AV MP 1.20 UJ > LU z -T I NE NEWKIRK RDA \ = NE-TEHILLAH WAY LR L 0.9(W 0 z 0.801 0.7 tAETIMBER.LINEDR \ I OX0 NEMCKNIGHT RD 0 �, , i � ' .50 , �o i o 0.40 W � Q \ �M tt45 �f�4 YYC j l tyl 1 . I� � �,f �k 0.30—t al LU ul WA 300: fT 7Y N 0.2 0 225 450 90, 10 ,350 350 MP 0.20 tO-- Feet QpenStreetMdo-(andohri ) ' 'rdtors,C SAO t