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Home My WebLink About2021/02/02 - Regular ' Board of Mason County Commissioners ' Proceedings Commission Chambers 411 N 5th St, Shelton, WA 98S84 February 2, 2021 1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance— Dedrick Allen led the flag salute. 3. Roll Call— Present: Present: Commissioner District 1 — Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3—Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Federal Energy Regulatory Commission sent in a letter regarding Flow and Ramping Rate Deviations—Articles 407 and 411. 4.1.2 Randy Neff sent in an application for the Planning Advisory Commission. 4.1.3 Cheryl Heywood of Timberland Regional Library sent in a response to former trustee Kathleen Varney's letter from December 4, 2020. 4.1.4 Terrance and Jamie Austad sent in a letter concerning the COVID-19 shot. 4.2 Mike Collins announced the Consultant Selection for On-Call Structural, Geotechnical, and Hydraulic Services for Calendar Year 2021 and 2022. 5. Open Forum for Citizen Input No citizen input. 6. Adoption of Agenda Cmmr.Trask/Shutty moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes Cmmr. Shutty/Trask moved and seconded to adopt the December 8, 2020 Regular Minutes and January 11, 2021;January 25, 2021 Briefing Minutes; and January 26, 2021 Special Minutes as presented. Motion carried unanimously. N-aye; S-aye;T- aye. 8. Approval of Action Agenda 8.1 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant# 8077110-8077398 $ 1,571,236.19 Direct Deposit Fund Warrant# 74641-75027 $ 778,028.82 Salary Clearing Fund Warrant# 7005694-7005718 $ 544,295.63 Treasurer Electronic Remittances $ 8.2 Approval to set a Public Hearing on Tuesday, February 23, 2021 at 9:15 a.m. to consider a petition from Fire Protection District No. 16 for annexation of additional property into Fire Protection District No. 16. 8.3 Approval for the Board to authorize the Chair to execute the Road Levy Certification for 2021. 8.4 Approval for the Board to authorize Public Works to purchase two Automated Flaggers through the Washington State contract for a total of$26,695.00 plus sales tax. 8.5 Approval for the Board to authorize Public Works to purchase a Midland Road Widener attachment off the County's Cooperative BuyBoard contract from Cooper Equipment Company for a total of$227,733.50 plus sales tax. 8.6 Approval for the Board to authorize the transfer of ownership within the Public Works Department allowing the Utilities and Waste Management Division to trade their Vactor Truck to the Roads Division in exchange for a 2004 John Deere backhoe, 2009 Ford Escape, and $69,891.03. 8.7 Approval for the Board to consider the Hearing Examiner's recommendation to approve Road Vacation no. 406, vacating formally by operation of law, a portion of the north half of Fir Street adjacent to Block 8 Lots 21 through 28 in the Plat of Grays Harbor and Union City Railroad Addition to Union City. (Exhibit A) 8.8 Approval for the Board to consider the Hearing Examiner's recommendation to approve Road Vacation no. 408,vacating a public easement in the Plat of Skookum Point Tracts along the south boundary of Assessor's parcel # 32024-51-00027, Recorded in Volume 4, of Plats at pages 54 and 55, Records of Mason County, Washington. (Exhibit B) 8.9 Approval for the Board to set a Public Hearing for Tuesday, March 2, 2021 at 9:15 a.m. to consider approving the franchise agreement between Mason County and City of Shelton to construct, operate, and maintain their water system on county roads within the City of Shelton city limits and the Urban Growth Area. 8.10Approval for the Board to authorize the payback to County Road from Non-Departmental the 2020 ineligible and capital traffic diversion expenditures in the amount of.$64,940.84. Cmmr. Shutty/Trask moved and seconded to approve action items 8.1 through 8.10 with the removal of item 8.8 for separate discussion and vote. Motion carried unanimously. N-aye; S-aye;T-aye. Item 8.8 Cmmr. Neatherlin commented that he does not see the benefit for the County or the community regarding this road vacation. Cmmr.Trask/Shutty moved and seconded to approve item 8.8 approval for the Board to consider the Hearing Examiner's recommendation to approve Road Vacation no.408, vacating a public easement in the Plat of Skookum Point Tracts along the south boundary of Assessor's parcel # 32024-51-00027, Recorded in Volume 4,of Plats at pages 54 and 55, Records of Mason County,Washington. Motion carried unanimously. N-nay; S-aye;T- aye. 9. Other Business (Department Heads and Elected Officials) No other business. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVYD-19 OPMA meeting restrictions are in place. No Public Hearings set at this time. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:19 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON McKenzie SM ith, &Frk of the Board Randyfieath*e4n, Chair Kevin Shutty, Commissioner `Sharon Tras , Commissioner RETURN TO MASON COUNTY PUBLIC WORKS 100 W.Public Works Drive Shelton,WA 98584 IN THE MATTER OF THE VACATION OF A ORDER OF VACATION PORTION OF NORTH HALF OF FIR STREET VACATION FILE NO. 406 ADJACENT TO BLOCK 8,LOTS 21 THROUGH 28 RCW 36.87 IN THE PLAT OF GRAYS HARBOR-20OX30 FEET IN SIZE PETITIONER:NEIL&JULIE JONES WHEREAS, under RCW 36.87.090, any county road, or part thereof, which remains unopen for public use for a period of five years after the order is made or authority granted for opening it is automatically vacated by operation of law and; WHEREAS, the County desires to recognize and acknowledge that the petition to vacate the described right of way below meets this requirement has been vacated by operation of law: An unused portion of north half of Fir Street adjacent to Block 8 Lots 21 through 28 in the Plat of Grays Harbor and Union City Railroad Addition to Union City.The vacation area is approximately 200x30 feet in size. WHEREAS, the date of the virtual hearing was set for October 14, 2020 at 1:00 p.m. and Notice of Hearing, Intent to Vacate,was published and posted according to law; and WHEREAS, the virtual hearing was held on October 14, 2020 and the Mason County Hearing Examiner considered the County Engineer's report, together with any evidence for or objection against said vacation; and WHEREAS, the Hearing Examiner has rendered to the Board of Mason County Commissioners, his Findings, Conclusions and Recommendations and the members of the Board have given them due consideration. NOW,THEREFORE, IT IS ORDERED that the above described right of way is hereby vacated;and IT IS FURTHER ORDERED that said vacation is subject to any existing easements for ingress and egress for any other purpose,if any and in accordance with RCW 36.87.140,retaining an easement in favor of Mason County for any utilities present in the proposed vacated right of way. The prosed vacation should also be subject to a drainage easement to accommodate the seasonal drainage way located in the northeast potion of the Jones's property in one of the vacation areas. DATED this INA day of ebruar ,2021 ATTEST. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON MW Ln IYA 0 A-IYA -A McKenzie ShAth,tark of the Board R dy Neatherlui, Chair APPROVED AS TO FORM: ' Kevin Shutt,Vice Chair Tim White ead, Ch. DPA J Sharon Trask, Commissioner Cc: Vacation File No.406 Treasurer RETURN TO MASON COUNTY PUBLIC WORKS 100 W.Public Works Drive Shelton,WA 98584 IN THE MATTER OF THE VACATION OF A ORDER OF VACATION PUBLIC EASEMENT IN THE PLAT OF VACATION FILE NO.408 SKOOKUM POINT TRACTS WITHIN THE RCW 36.87 ASSESSOR'S PARCEL NO.32024-51-00027 PETITIONER:DAMON GUSTAFSON WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate the following described rights of way: All that portion of an unnamed county road lying southerly of and adjacent to lots 27 and 28 inclusive in the plat of Skookum Point tracts, Recorded in Volume 4, of Plats at Pages 54 and 55, records of Mason County,Washington AND,WHEREAS,the date of the virtual hearing was set for January 13,2021 at 1:00 p.m. and Notice of Hearing, Intent to Vacate,was published and posted according to law; and WHEREAS, the virtual hearing was held on January 13, 2021 and the Mason County Hearing Examiner considered the County Engineer's report, together with any evidence for or objection against said vacation; and WHEREAS, the Hearing Examiner has rendered to the Board of Mason County Commissioners, his Findings, Conclusions and Recommendations and the members of the Board have given them due consideration. NOW,THEREFORE, IT IS ORDERED that the above described right of way is hereby vacated; and IT IS FURTHER ORDERED that said vacation is subject to any existing easements for ingress and egress for any other purpose,if any and in accordance with RCW 36.87.140,retaining an easement in favor of Mason County for any utilities present in the proposed vacated right of way. ra DATED this T day of F�oruaY ,2021 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHNGTON Mw McKenzie S k of the Board R y Nea er in, Chair APPROVED AS TO FORM: 10-1w Kevin Shutty, ice Chair Tim Whitehe 'Sharon Trask, Commissioner Cc: Vacation File No. 408 Treasurer