HomeMy WebLinkAbout2020/12/08 - Regular BOARD OF MASON COUNTY COMMISSIONERS'PROCEEDINGS
Mason County Commission Chambers,411 North Sth Street, Shelton,WA
December 8, 2020
1. Call to Order—The Chairperson called the regular meeting to order at 9:04 a.m.
2. Pledge of Allegiance— Frank Pinter led the flag salute.
3. Roll Call—Present: Commissioner District 1 — Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Received the 2021 Levy Certification from the Port of Dewatto, Port of Hoodsport,
and Mason County Fire Districts 3, 5, 6, 11, 17, and 18.
4.1.2 A letter was received from George Funk regarding automatic rate increase for NBCI
sewer system based on CPI.
4.1.3 Washington State Liquor and Cannabis Board sent in Marijuana and Liquor licenses
due to expire.
4.1.4 Received a letter from Mason Conservation District regarding Mason County
Voluntary Stewardship Program.
4.1.5 Janeen McLaughlin sent in an application for the Lewis Mason Thurston Area Agency
Aging Advisory Council (LMTAAA).
4.1.6 Leslie and Landra Skelly sent in a letter asking Mason County Commissioners to
submit a Protest Complaint of voter fraud.
4.2 Cmmr. Shutty presented a Timberland Regional Library Board of Trustees News Release.
4.3 Richard Dickinson presented a 2021 Solid Waste Rate Increase News Release.
4.4 Richard Dickinson presented a 2021 Water and Sewer System Rate Increase for North Bay,
Rustlewood, and Beards Cove News Release.
5. Open Forum for Citizen Input—
5.1 Ken VanBuskirk asked for clarification regarding a potential pump station in the vicinity of Irene
Creek and if it coincides with the North Mason Regional Fire Authority project or leasing of the
existing building. He suggested to forego further discussion until permits and planning are
completed.
6. Adoption of Agenda —
Cmmr. Shutty/Neatherlin moved and seconded to adopt the agenda as published. Motion
carried unanimously. N-aye; S-aye;T-aye.
7. Approval of Minutes—
Cmmr. Neatherlin/Shutty moved and seconded to approve the November 23, 2020 Briefing
Minutes and November 17, 2020 and November 24, 2020 Regular Meeting Minutes as
presented. Motion carried unanimously. N-aye; S-aye;T-aye.
S. Approval of Action Agenda:
8.1 Approval of the 2021 rate increase consistent with Resolution # 65-18 and Fees and Charges
Policy for Parks. The rates are adjusted by the CPI for all cities from June to June (2021 is a
1.7% increase).
8.2 Approval to set a Public Hearing for Tuesday, January 5, 2021 at 9:15 a.m. to consider approving
the franchise agreement between Mason County and Sunrise Beach Water System to construct,
operate, and maintain their water system along the North Shore Road.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
December 8, 2020 - PAGE 2
8.3 Approval of the one-year contract extension with Coastal Custodial for Mason County janitorial
services.
8.4 Approval to extend the lease agreement with North Mason Resources providing office space to
Veteran Service Officers for 2021 at$350 per month payable from the Veterans Assistance Fund
(# 190).
8.5 Approval of the Mason County Telework Authorized Essential Employees for Support Services for
the COVID-19 emergency.
8.6 Approval to award $90,000 from the Rural County Sales &Use Tax Fund (# .09) to the Mason
County Economic Development Council in 2021 for business retention, expansion, recruitment
project and economic development planning, as allowed in RCW 82.14.370 and enter into a
contract.
8.7 Approval to sign the Department of Commerce Covid19 Outbreak Emergency Housing Grant
Contract# 316-46108-20 Amendment B to extend the contract from December 31, 2020 to June
30, 2021.
8.8 Approval for the Department of Emergency Management Manager to sign the FY20 Emergency
Management Performance Grant contract # E21-121 to receive $35,641 for program
enhancements and continuation of special programs that assist with planning, educating, and
exercising citizens and staff in emergency preparedness.
8.9 Approval for the Chair to sign the Out of Class/Lead/Special Pay Authorization Request forms for
the following individuals: Todd Cannon, Kevin Guijosa, Josh Luck, Genie McFarland, Dawn
Mesojednik, Grace Miller, and Anna Smith.
8.10 Approval for the Chair to sign the Vehicle Take-Home Assignment Authorization Request forms
for the following individuals: Michael Leeberg,Allan Eaton, Rod LaRue, Grant Dishon, Cynthia
Brewer, Kelly Frazier, and Bryan Chrisman.
8.11 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8075934-8076203 $ 1,839,986.26
Direct Deposit Fund Warrant # 73072-73470 $ 760,460.31
Salary Clearing Fund Warrant # 7005567-7005592 $ 520,539.18
Treasure Electronic Remittances $
8.12 Approval to appoint Ed Huber and Wayne Nicholson to fill two new terms on the Mason County
Historic Preservation Commission expiring on November 30, 2023 and appoint Jann Goodpastor
to one vacant term ending November 30, 2021.
8.13 Approval to authorize Public Works to purchase five Law Enforcement Radar units, STARnext
software and laptop as a sole source purchase in the amount of$15,870. (Exhibit A
Resolution # 2020-112)
8.14 Approval to consider the Hearings Examiner recommendation to approve Road Vacation No. 401
vacating several streets in Lakewood Plats A, C, D, and F.
8.15 Approval of the resolution to set a hearing date with the Hearings Examiner for Wednesday,
January 13, 2021 at 1:00 p.m. to consider public comment on the petition for vacation of a public
easement in the Plat of Skookum Point Tracts along the south boundary of Assessor's parcel #
32024-51-00027, Recorded in Volume 4 of Plats at Pages 54 and 55, records of Mason County,
Washington. (Exhibit B Resolution # 2020-114)
8.16 Approval to appoint Jeff Bickford to the Solid Waste Advisory Committee for a three-year term
that expires December 8, 2023.
8.17 Approval of Contract Amendment No. 3 for a six-month time extension changing the contract
expiration date to June 30, 2021 with Kennedy/Jenks Consultants, Inc. for completing the
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
December 8, 2020- PAGE 3
detailed design, bid document prep, as well as project and environmental coordination and
permitting work required for the Belfair Sewer Extension Phase 2 Project.
8.18 Approval of Contract Amendment No. 2 with Correct Equipment for service of Grinder Pumps at
North Bay and Belfair to extend the contract two years changing the contract expiration date to
December 31, 2022.
8.19 Approval to authorize Public Works to use the OMNIA Partners competitively awarded contract
with Schneider Electric (Contract# R170602) to provide programming and control modifications
to the existing Public Works HVAC KMC system and allow the Public Works director to sign the
contract agreement between Schneider Electric and the County.
8.20 Approval to authorize the Director of Support Services to approve and pay the Building 10 Phase
2 Architectural invoices as follows: Civil Engineering for $30,690; Landscape Design for $3,432;
Structural Engineering for $3,850; and Architectural Drawings for $25,000.
8.21 Approval for a contract with the Department of Commerce to accept the Community
Development Block Grant CV1 and sign the contract with the Community Action Council to
distribute funds in a manner defined under the grant contract.
8.22 Approval to renew the Trails On-Site Park Host Contractual Agreements for an additional two
years with the existing park hosts for MCRA Park, Oakland Bay Park,Truman Glick Park, Walker
Park, Foothills Park, and Mason Lake Park and renew the Trails On-Site Park Host Contractual
Agreements for an additional one year with the existing park host for Sandhill Park.
8.23 Approval to extend the expiration date and billing for Food Establishment Permit Fees to February
28, 2021.
Ken VanBuskirk requested clarification on item 8.17. Loretta Swanson responded this is a simple contract
extension with no change in fees to wrap up design work for the extension on the Puget Sound Industrial
Center and to ensure payment will be made since it was due to expire at year end.
Cmmr. Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.23.
Motion carried unanimously. N-aye; S-aye;T-aye.
Cmmr. Neatherlin shared extra thanks for volunteers for both commissions and park hosts.
9. Other Business (Department Heads and Elected Officials)
Loretta addressed Ken's earlier comment about a potential pump station near Irene Creek. The
consultant was not intending to have new lift station on Old Belfair Highway, rather the focus was on
redevelopment of Log Yard Road to the west of State Route 3.
10. 9:15 a.m. Public Hearings and Items set for a certain time—
10.1 Public Hearing to consider approval of budget supplemental appropriations and amendments to
the 2020 budget. Staff: Jennifer Beierle
Jennifer shared total adjustments to authorized expenditure appropriations in the General Fund
requested are $4,292,055 and total adjustments to authorized expenditure appropriations in
funds other than the General Fund requested are $14,337,538.
Cmmr. Shutty/Neatherlin moved and seconded to approve budget supplemental
appropriations and amendments to the 2020 budget as follows: total adjustments to
authorized expenditure appropriations in the General Fund in the amount of$4,292,055 and
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
December 8, 2020 - PAGE 4
total adjustments to authorized expenditure appropriations in funds other than the General
Fund in the amount of$14,337,538. Motion carried unanimously. N-aye; S-aye;T-aye.
10.2 Public Hearing to certify to the County Assessor the amount of taxes levied for County purposes
and the amount of taxes levied for collection in 2021. Staff: Jennifer Beierle (Exhibit C
Resolution # 2020-113)
Jennifer shared this a continuation of the November 24, 2020 Public Hearing to certify to the
County Assessor the amount of taxes levied for County purposes and the amount of taxes levied
for collection in 2021. There are two options: 1) move to adopt the resolution certifying to the
County Assessor the property tax levies for collection in 2021 or 2) move to continue the hearing
to the December 15, 2020 Commission meeting at 9:15 a.m. Jennifer recommends adopting the
first option.
i.: Cmmr. Neatherlin/Shutty moved and seconded to adopt the resolution certifying to the
County Assessor the property tax levies for collection in 2021. Motion carried unanimously.
N-aye; S-aye;T-aye.
10.3 Public Hearing to consider approval of the Chehalis Basin Partnership Addendum in Response to
the 2018 Streamflow Restoration Act. Staff: Dave Windom (Exhibit D Resolution # 2020-
110)
Dave Windom shared his staff report highlighting the history, analysis, and recommendation for
Water Resource Inventory Areas (WRIA) 22 and 23. The two drainages being talked about are
Satsop and Cloquallum at the far western southwest edge of the County which drain into Grays
Harbor County. Most population growth will be seen in the Grays Harbor portion. The map
shows this broken down by drainages, not by counties. This plan has no policy recommendations
that would change anything as far as operations or permits. Anything currently in place will
remain in place. Cmmr.Trask asked if Dave felt this was a good plan, Dave feels it is.
Cmmr. Neatherlin/Shutty moved and seconded to approve the Chehalis Basin Partnership
Addendum in Response to the 2018 Streamflow Restoration Act. Motion carried
unanimously. N-aye; S-aye;T-aye.
The Commissioners shared their thanks for Dave and his staff for their diligent work.
11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:56 a.m.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
December 8, 2020 - PAGE 5
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie S 0i , CI of the Board Sharon Trask, Chair
Kevin Shu ommissioner .
Rand Neather' , Commissioner