HomeMy WebLinkAbout2021/01/25 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of January 25,2021
9:00 A.M. Support Services—Frank Pinter
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
o Ross reported the County phone system is currently overwhelmed with phone calls from people
calling in for a COVID vaccine and there was discussion of what is needed in the event of an
emergency. Cmmr.Neatherlin pointed out it is important for County employees to be able to
communicate to each other.
o Frank provided information on the$64,940.84 payback of 2020 Traffic Diversion from Current
Expense to County Roads for the 2020 unspent Diversion.
o Ross provided a Park&Trails project update that included RCO projects at Hood Canal School,a
multipurpose field improvement and irrigation project at MCRA. Baseball and softball scheduling
for 2021 was reviewed,Parks is taking reservations for practices only,no games,tournaments or
large gatherings;discussion of vandalism at Sunset Bluff Parks and Jacoby Park;Cmmr. Shutty
wants to move forward the conversation of prioritizing funding by Commissioner District. Ross
will put together a.project list and bring it back for Commissioner review.
o Todd Cannon provided a cyber security update. One area that needs improvement is end user
training.
o Diane confirmed the Commisioners are good with scheduling briefings every Monday starting in
March.
o Dawn reported a COVID 19 vaccination clinic will be scheduled for qualified Phase 1 Tier lb
County employees.
9:45 A.M. Clerk—Sharon Fogo
Commissioners Neatherlin, Shutty and Trask were in attendance via Zoom.
o Clerk Fogo requested permission to hire two people as a succession plan for two long-time
employees who will be retiring this spring. She will not need a budget amendment.The
Commissioners approved the request.
10:00 A.M. Community Services—Dave Windom
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
o Interlocal agreement with Public Hospital District No. 1 for vaccine clinic services was approved
to move forward and a special meeting will be scheduled on January 26 at 2:30 p.m.
o The January 30 vaccine clinic registration is closed,600 appointments were made.
o Alex Paysee provided information on the Water Quality Program. Mason County's water quality
work is entirely funded by state and federal grants and to have a reliable funding source,there has
been discussion of applying a fee per parcel. Staff is recommending re-establishment of all Mason
County Shellfish Protection Districts into a single district model and applying a$5 fee per parcel
per year. The proposed boundaries are based on watersheds and there are certain parcels that will
be excluded. The northern end of Hood Canal(Hoodsport and north)are currently not in a
Shellfish Protection District and the Commissioners agreed this area should be included,if a single
district is created. Alex stated the proposed single district includes about 40K parcels and about
12K parcels are undeveloped—should the undeveloped parcels be left out of the proposed district
model. Cmmr.Neatherlin does not believe the undeveloped parcels should be exempt;he believes
there should be a sunset on the proposal and the ability to asses a fee if there is a catastrophe.
Cmmr.Shutty is supportive of including the undeveloped parcels and to have a sunset clause with
the ability to continue by vote of the Commissioners;it was agreed to consider a 4 to 5-year term;
there has been discussion of splitting the County into two districts—the Commissioners agreed
that one single district would be the most efficient. Cmmr. Shutty asked if this single district
would add any development restrictions,Alex responded there is nothing included in the proposal
and Cmmr. Shutty wants it to be clear there are no added restrictions. Tribal parcels are not
exempt in the current proposal.Alex will bring forward additional information. Cmmr. Shutty
asked that staffmg information be included.
Board of Mason County Commissioners'Briefing Meeting Minutes
January 25,2021
o Cmmr. Shutty brought up a request from WRIA 14 to include the rooftop project. There was
discussion on the various options. Staff would like both WRIA's(14 and 15)plans to be the
same.
10:15 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Neatherlin,Shutty and Trask were in attendance via Zoom.
o Announcement of consultant selection for on-call structural,geotechnical and hydraulic services
for 2021 and 2022.
0 2021 Road Levy Certification will be placed on the February 2 agenda.
o Request to purchase two automated flaggers for a total of$26,695 was approved for the February
2 agenda. Public Works will still need to hire seasonal help.
o Request to purchase a Midland Road Widener from Cooper Equipment Company for$227,733.50
plus sales tax was approved to place on February 2 agenda.
o Requested authorization for Public Works/U&W Management Division to transfer their Vactor
Truck to Roads Division in exchange for a 2004 John Deere Backhoe,a 2009 Ford Escape and
$69,891.03 was approved to move forward.
o Road Vacation 408,Channel Point Road,has a recommendation of approval from the Hearings
Examiner. It was noted that the GIS map and Assessor parcel information has to be updated
whenever a road vacation is approved. The request will be placed on the agenda.
o Staff confirmed even if a road vacation is by order of law,Commissioner action is needed.
11:15 A.M. Closed Session—RCW 42.30.140(4)labor negotiation
Commissioners Neatherlin,Shutty and Trask met in closed session for a labor discussion with
Frank Pinter from 11:15 a.m.to noon.
The meeting adjourned at noon.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
16214—G
dy Neat lin `Sharon TrasIC Kevin Shutty
Chair Commissioner Commissioner