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2021/01/25 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF JANUARY 25, 2021 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. a� Afi �r 1854 Pursuant to Proclamation by the Governor 20-28.15, in-person attendance to Commission meetings is temporarily restricted. Our Commission meetings are live streamed at http://masonwebtv.com/ and we will accept public comment via email dlz(a co.mason.wa.us; or mail to Commissioners Office, 411 North 5tn Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners'office no later than 4 p.m. the Friday before the meeting. BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of January 2S, 2021 Monday - Friday 8:00 A.M. COVID-19 Coordinators Briefing* Public Works Meeting Room A 100 Public Works Way Noon WA State Association of Counties Zoom Meeting* Coronavirus Relief Funding *This is being noticed as a Special Commission Meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings Monday, January 2S, 2021 Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Support Services — Frank Pinter 9:45 A.M. Clerk— Sharon Fogo 10:00 A.M. Community Services — Dave Windom 10:15 A.M. Public Works — Loretta Swanson Utilities &Waste Management 11:00 A.M. District Court—Judge Steele 11:15 A.M. Closed Session — RCW 42.30.140 (4) Labor Discussion Commissioner Discussion — as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 01/21/21 at 8:59 AM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. Mason County Support Services Department Budget Management . 411 North 5th Street Commissioner Administration Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services z Labor Relations ! Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES January 25, 2021 • Specific Items for Review o Payback of 2020 Traffic Diversion—Frank o Park&Trails Project Update—Ross o Cyber Security Update—Todd Cannon o Commission Meeting Schedule- Diane • Commissioner Discussion JADLZ\Briefing Items\2021\2021-01-25.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Sheryl Hilt DEPARTMENT: Sheriff's Office EXT: 636 BRIEFING DATE: January 25, 2021 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information ITEM: 2020 Traffic Policing Expenditures EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The General Fund received $2,160,000 in Diversion Dollars during the 2020 year to be used for Traffic Policing. The total expended during 2020 on Traffic Policing by the Sheriffs Office was $2,199,799.47. There are several items within the total expended amount that are either ineligible or require tedious tracking mechanisms according to CRAB in order to continue receiving future Diversion Dollars. Those items are: • Uniform Cleaning Allowance $7,725.00 • Towing Fees $182.28 • Motor Pool Capital Costs $96,833.03 During the course of implementing the Enterprise replacement of pursuit vehicles, it was decided the equipment installed to make them law enforcement vehicles ("upfits') would be charged to the appropriate program based on the assigned driver of the vehicle. Upon further conversation it has been decided to charge all upfits to Administration, Patrol, or Corrections only since the time it would take to track the use of such vehicles as would be charged to Traffic is prohibitive. BUDGET IMPACTS: Total amount of Diversion received: $2,160,000 Total to be removed from Traffic Policing expenditures: $104,740.31 Total eligible 2020 Traffic Policing expenditures: $2,095,059.16 Total due back to County Roads from the Diversion: $64,940.84 A transfer from Non-Departmental in the amount of$64,940.84'will be required to reimburse County Roads for 2020 unspent Diversion. Briefing Summary 1/19/2021 RECOMMENDED OR REQUESTED ACTION: Move $64,940.84 from Non-Departmental to Roads. ATTACHMENTS: 2020 Munis Traffic Policing Expenditure Report Briefmg Summary 1/19/2021 " 471, �$ v a �" mp if'. ry •'�:a P w �. fig s"*,r,: .��, y!' 'F ' a iit,ad,..s., _.�... "-<.. .,,. rFr ,.,�, .., „`...�... :;.,,.- .,..f.#: h"i'€r r& ., 01/05/2021 0.8:33 1Mason County P 1 Orb YEAR-TO-DATE BUDGET REPORT 1 tdbud I4 Y. FOR 2020 12 ORIGINAL REVISED AVAILABLE PCT APPROP' BUDGET. YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 001 GENERAL FUND 205 'SHERIFF ADMIN 001.000000.205..280.521.:70,.510010,000Q..00. TRAFFIC TIME & EFFORT 1,079,466 1,079,466 816,908..55 6,6,246.22 .00 262;557.45 75.70 001.000000.`205.280.521.70.510367.0000.00. TRAFFIC DEPUTY 72,097 72,.097 44,164.64 .00 .06 27,,932,36 61.3% 001.000000.205,280.521,70.510368.D`000-.'00. TRAFFIC DEPUTY 65,851 65,851 71,788.25 7.,412.43 .00 -5,937.25 109.0%* OOT,060000.2.05.280.521..'70.510369.00:00.00. TRAFFIC DEPUTY 62,174 62,174 64,611.35 6,892.61 .00. -2,437.3'5 10.3.91&* 001.000000.205,280.521.70,5'10370.0000.00, TRAFFIC DEPUTY 71,150 71,.150 74,'458.70 7,542.72 .00 3,308.70 104.7%* 001.000000.205.2804521.70.510371,0000.00. TRAFFIC DEPUTY 69,068 69,068 74,00.9.36 8,089.29 .00 -4941,36 107.2.%* 001.000.000..205.280.521.70.51037.2.'0000.00. TRAFFIC .DEPUTY 70,756 70,756 74,148.46 6,649.69 .00 -3,392.46 104.8%* 001:000000.205'.280.52'1..70.51037:3.0000.00. TRAFFTC' DEPUTY 6.9:,871 69,871 74,011.89 7,621.22 .00 -4,140.89. 105.9%* 0.01.000000.205.280.521.70.510375.0000.00. TRAFFIC DEPUTY 71,34.7 71,347 14,994.46 7,720.10: .00 -3,647.46 105.1%* 001 000000:205.280.521.70.510376;0000..00, _ TRAFFIC DEPUTY 69,380 69,380 '72,4&B.16 7.,666.37 .00 -3,108.16 104,50* 001.000000.205.280.521.70.510'9O'1.00'00.00. .OFFICER IN CHARGE 1,600 11600 1,734.39 156..00= .00 -13A.39 168.4%* 001.000000.205.280.521..70.512000,0000.00. OVERTIME 80,000 80,000 50,441.25 1,751.24 .00 29,558.75 63.1%. 001.000000..205.280.521.70.512010.0000.00. HOLIDAY OVERTIME 53,728 53,728 42,164.,48 7,,4.00.177 .00 11,563.52 78.506 0:01.000000.205.280.521.70.:520010.0000.00. INDUSTRIAL INSURANCE: 45,985 45,985 35,751-43 2,.588.45 .00 10,233.57 77.7% 001.000000.205.280:521.70..520020.0000.,::00. SOCIAL SECURITY/MEDICARE. 139,03'2 139,032 114,978.41 10,.158.47 .00 24,053.59 82.7t 001.000000.205..280.521..70.520030.0000.00. STATE RETIREMENT 105,621 105,621 79,974;92 6,436..97 00 125,646:.•08 75.7% 001.000000.205.280.521..70.520040.0000.00. MED/DENT/VIS/LIFE 321,088 321,088 243,351.57 17,130.36 .00 77,736.43 75.8% 001.000000.205..280.521.:70.52.0045.0000.;00. WASHINGTON PAID FMLA 2,667 2,667 2,964.64 199.14 .00 4fl2 36 84.9°s 0.01.000000.'205.2.80.:521.,70.-520050.0000:00, UNIFORM CLEANING ALLOWANCE �Y 1.8,387 18,387 7,725,00 600.00 00 10,�662 0042.0'% k mf f'£ S b 2 k � wj '"° 'tea ®3 3 m�" .,za ��.� '�'� �� .fm-�. ,...I �, a � a 3� 3 :3"'^ .�"; �.= <;�,.• m�' �. �5.�.. �n° V'�r'3,. " a x 3 :.sn fit' ^ ��:r,^.��, .f.,�'', :m*.., a � sus s t� 01/05/2021 08:33 jMason County P 2 Jb YEAR-TO-DATE .BUDGET. REPORT 1glytdbud FOR 2020 12 ORIGINAL REVISED AVAILABLE PCT APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED 001.0000.00 205'..280.521,,.70.52005'3.0000.00: Q'MASTER ISSUE/REPLACE 2,00.0 2,o00` .00 .00 .00 2,000.o0: .0. 001:00.00.00.205.280.521,7:0.531.0l'O.0000.00'. OPERATING SUPPLIES 0 0 5,670.34 .00 . ..00 -5,670.34 1.00.00* 001.0.00000.-205'.280.521:.70.531777:0000.00:.. MOTOR ,POOL SUPPLIES 0 0 8,480.92 3,273.06 .00 -8,480.92 100.0%* 001.000000.205..280.521.70.532777•'0000.00. MOTOR POOL FUEL 0 .0 27,69B.6.6 2,.996.76 .00 -27,698.66 100.0%* 001.000000.205.28.0.521.70.535000.0000.00. TACTICAL EQUIPMENT 5,000 5,000 2.,161.58 .00 .00' 2,838.42 43.2% 001,OOOOQ0.205,2804521.70,:541010.0000..00:. TOWING FEES 3,000 3,000 182.2R* .00 .00 2,817.72 6.1% 001.006000.:205,280.521.70.541501.0000.00. RESERVE FOR TECHNOLOGY 5,823 5,823 5,823.00 .00 ..00 .00 100.0% 001.000000...20+5.280.521.•70..545777.0000.00: MOTOR POOL LEASE 0 0 63.34 .00 .00 83.34 100,0%* Q01.000000.205.280.521,70,545951.0000.00. ERR VEHICLE RENTAL 107,.303 107,303 ou :Oo ,0.0 107,303.00 O% 001.00.0000.205.280.521.70.546096.00001.0O-. UNEMPLOYMENT ALLOCATION" 4,086 4,086, 4,086.00; ,00 .00 ..00: 100.0.% 001.:000Q00..205.280.521.7'0.548010.0000.00. REPAIRS' & MAINTENANCE 20.0 200 13,346.82 moo :00. �.13,146.82 6673.4'1* 001.0'00.0;00.2,O: ..280.521.70.548777.0000.00. MOTOR POOL MAINT=MONTHLY 0 0 2,.004.6.6 5.8.40 o0 -2,004.66 100.0 * 001,000000.205.280.521.:70..548778:,0000.00. MOTOR POOL REPAIRS 0 0' 4,485.43 58"8.*91 .00 -4•,485:43. 100.:0%* 003.000'006.205.2BO.521.7.0.54902;0.0000:00. REGIST/TUITION/MEMBERSHIP 533 537 8:,973.50. .00 .00' -8,436.50 1'671.0%* 001 :0`00000.205:..280.594.2.1:564010.0000,00, TRAFFIC VEHICLES. 0 0 221.59 4� .00 .00 -221.59 100.0%* 001..000000.205.280.5'94.21.5.64777,.0000.00. MOTOR POOL .CAPITAL LEASE 0 0 19.29 '00 .00 -19.29 106.0%* 001.000000:205.280..594.21.56.4778,OOH.-00. MOTOR POOL CAP UPFIT 0 66,800. 96,592.15 65,222.24 .00' -29,792.15 144.6%* TOTAL SHERIFF ADMIN 2:,597,211 2,664,017 2,199,799.47 244,401.42 . .00 464,217.53 82.6% TOTAL GENERAL FUND 2,597,217' 2;664,017 2;199,799.47 244,4.o1.42 .:0 0, 464,.217.53 62'.6% TOTAL EXPENSE'S 2,597,111 2,66;4,017 2,109,799.47 2.44,401,.42 .0.0 464,:217.53 GRAND TOTAL 2,597,217 2,664417 2,199,799.47 244,401-42 00 464,.217 53- 82.6% ** END OF REPORT - Generated by ,Jennifer Beierle NOW �941 ?�� _....................:........ ........................ ... �� MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Parks Department EXT: 806 BRIEFING DATE: 01/25/2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Parks Department Update: EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): RCO Project(1) Hood Canal Multipurpose Field improvement(16-1929) substantially completed—wait for spring for irrigation controller efficiency testing. Final walk through with RCO pending. Funding completed RCO grant$457,775 sponsor match over $457,775. RCO Project(2) MCRA Irrigation Project(18-1269D) substantially completed —wait for spring for irrigation controller efficiency testing but everything is installed. Final walk through with RCO pending. Funding —RCO grant and County match $621,886.77— remaining funds $28,113.23 (01-12-2021). Baseball &softball scheduling for 2020 &2021. 2020 most scheduling was canceled due to Governor's Phase Re-Opening County by County for COVID-19. Limited practices were allowed with Return to Play Plans &mask usage. 2021 we are taking reservations for practices only(per Governor's Healthy Washington Phase 1) no games, tournaments or large gatherings. Once in Phase 2,we can allow games with up to 200 players/spectators with mask usage but no tournaments. Vandalism in parks. Sunset Bluff Park have been hit several times with vandalism to the closed and locked gate and signs. MCSO has been notified and responded to Sunset Bluff Park to confront a suspect. The suspect was not arrested due to no witness but was trespassed from the park for a year.The gate has been completely demolished and is being replaced with a lockable steel swing gate. Also, looking at the possibility of putting a Park Host into Sunset Bluff Park once water and power can be provided. This will act as a deterrent to late night damage. Jacoby Park has had the sign to the park destroyed and also had a trespasser overnight, who also the suspect from Sunset Bluff Park. He has been trespassed from Jacoby Park too. Sandhill Park Tunnel. MCPW has completed the striping for the cross walk and has put in the flashing lights near the park. The tunnel opening itself has not been completed, a checklist from Risk Pool has been developed and will be worked on by both Parks staff and MCPW (lighting inside, cover bolts inside, overhead ball protection and clear walkway on lower side). Latimer's Landing boat dock. The dock section farthest from land needs to be replace. The dock has been struck several times and used as a stopper for running boats. This has caused the float to become damaged. This will be a REET 2 project since the original boat dock was an RCO and Mason County project. Briefing Summary 1/12/2021 Union Boat Launch. MCPW has paved the aprons to the launch. The plans form several years back are being looked at to improvement for the boat launch. A meeting with DRN and Fish and Wild Life will need to be arranged. This will not provide any solutions for the traffic problem on SR106 and parking issue for the launch.This could also be a REET2 project and is in the Parks and Trails Comp Plan. BUDGET IMPACT: Vandalism calculation is over $3,000 in materials plus labor. MCRA Irrigation Project REET 2 funding $310,943.39 (50% match with RCO Grant) PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community meetings,etc.) RECOMMENDED OR REQUESTED ACTION: Most of this briefing is just an informational update report ATTACHMENTS: Briefing Summary 1/12/2021 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Todd Cannon DEPARTMENT: Information Technology EXT: 501 BRIEFING DATE: 02-22-2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide.only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Cyber Security Update for Mason County EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The BOCC requested that out Information Technology Network Engineer update them on the cyber security efforts we were making on our computer system. There have been several national advisories given for new cyber-attacks happening all over the United States. Washington State Risk Pool advised that another county in the state just had some new malware attacks on their county system causing them to lose some data. Attached is a report by Mason County Network Engineer Todd Cannon outlining our multi-layered strategy in order to protect our county's infrastructure as much as possible. His report does not give the exact software or brand name of specific item being used by does describe what type of security they provide. BUDGET IMPACT: None at this time PUBLIC'OUTREACH:(Include any legal requirements, direct notice,website,community meetings, etc.) None at this time RECOMMENDED OR REQUESTED ACTION: None at this time ATTACHMENTS: Cyber Security Status Briefing paper by Todd Cannon, Mason County IT Network Engineer Briefing Summary 1/20/2021 p • Commissioners, As of late much attention has been given to the security of government Networks and as you know Cyber Security is a constant challenge with an ever moving goal post.At Mason County,the Information Technology(IT) department has implemented a multi-layer strategy in order to protect the county's infrastructure as much as realistically possible. In this document,we have purposely not reviled brand names of specific items for security reasons. The County's cyber security starts at that top with an enterprise grade firewall with multiple security features including gateway antivirus, deep packet inspection and bot net detection. Gateway antivirus is a tool that runs on our incoming internet connection and looks for known traffic signatures of viruses.This works in conjunction with deep packet inspection, which actually looks inside the packets of information traveling through the firewall to pick up any anomalies related to viruses and malware. The bot net detection is an active blocking feature that will deny traffic to and from known bot servers. All of these services utilize community detection lists that are downloaded daily in order to protect against the newest identified threats available.The firewall has many more roles in place to control traffic to and from the counties network that all play are part in the overall security. Many threats are introduced through email communication. IT has implemented an enterprise grade, highly rated spam filter.This device collects all email and analyzes it for both spam and imbedded threats before it is allowed to travel to the email server and ultimately a user's desktop.This device also utilizes daily updated signature files to identify risks.This system works very well but we still do have some spam slip through because the tactics are constantly changing. On every County owned computer,server and cell phone IT has installed a unified industry- leading antivirus, so should a threat make it through the previous protections this system is able to identify and in most cases, remove the threat before it is an issue.The IT staff is notified of all positive detections and the status of remediation so, if further action is required staff is able to do so. During the last year IT has befitted from and was able to take part in services provided by the State and the Federal governments. One of such services is provided by CISA(Cybersecurity and Infrastructure Security Agency)the County utilizes their penetration testing service. This service scans our connections from the outside attempting to identify security holes and provides a weekly report outlining any concerns they have found.The County's first report showed a few risks in some old legacy software that have since been patched and corrected.Another service we had the opportunity to use was during the previous election, Microsoft partnered with the state and we were able to work directly with their DART(Diagnostics and Recovery Toolset)Team.With Microsoft support IT deployed two applications to every computer on the county's network.This software would analyze all data flowing between every computer in order to look for any anomalies.The data was collected on a daily basis and was provided to the DART team for their analysis. IT is happy to report during the three months we were W m engaged in this project the County had only two alerts.The alerts were, one for an out of date bios issue and the other for a link that was clicked in an email that downloaded malware. This brings us to the last piece of the puzzle and the one place IT feels could be approved upon, that is end user training. Most attacks now days are targeted to the user themselves through email and social engineering. IT has tested software in the past to send fake malicious emails to staff in order to catch and educate them. It was unfortunately very successful. IT would like to continue this strategy and explore any other training available to the County's staff to improve their awareness. Sincerely, Todd Cannon Mason County Network Engineer COMMISSION MEETING SCHEDULE SUB1EUTO CHANGE January 2021 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 OLIDAY 2 3 4 9 a.m.Briefings 5 9 a.m.Cmmr.Mtg 6 7 8 9 10 11 9 a.m.Briefings 12 13 14 15 16 17 8 OLIDAY 19 9 a.m.Cmmr. 20 21 22 23- Mtg. 24 25 9 a.m.Briefings 26 27 28 29 30 31 February 2021 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 9 a.m.Cmmr. 3 4 5 6 Mtg. 7 8 9 a.m.Briefings 9 10 11 12 13 14 16 9 a.m.Cmmr. 17 18 19 20 M Mtg. 21 22 9 a.m.Briefings 23 24 25 26 27 28 March 2021 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 9 a.m.Cmmr.Mtg.3 4 5 6 7 8 9 a.m.Briefings 9 10 11 12 13 14 15 16 9 a.m.Cmmr. 17 18 19 20 Mtg. 21 22 9 a.m.Briefings 23 24 25 26 27 28 29 30 9 a.m.Cmmr. 31 1 Mtg 1:\GingerVan Feb Mamh2021 Quarterly Calendar 2 11/30/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Sharon Fogo DEPARTMENT: Clerk EXT: 344 BRIEFING DATE: January 25, 2021 at 9:45 a.m. PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Succession plan for retiring Deputy Clerk II and III positions. Opening as two Deputy Clerk I positions. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): I have received notice in my office that one Deputy Clerk II will be retiring from her position on March 31, 2021. I have also received notice that a Deputy Clerk III will be retiring as of May 3, 2021. I would like to fill these positions now so that the senior clerks have the ability to teach their knowledge prior to their retirement. I will be losing 31 years of experience. The loss of historical knowledge and the training of whomever takes over their job duties is enormous. I had very good candidates for the recent position in my office. If these positions are filled now, we will be able to serve the public more efficiently, as the transition takes place prior to actually losing the two senior deputy clerks. BUDGET IMPACT: No Budget Impact The cost of the additional wage and medical benefits for two individuals will be $27,398.85. The savings of the retirement of two deputy clerks mid-year is $62,880.75. PUBLIC OUTREACH:(include any legal requirements, direct notice,website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: I would like to hire two people as a succession plan for the two retirees. ATTACHMENTS: Excel Spread sheet for Cost Saving Analysis Briefmg Summary 1/20/2021 Cost Savings/Spending Analysis for 2021 Hiring Months left Medical Wage Per In the Savings for Insurance Position Month Year the year Medical Cost Overlap Costs Deputy Clerk III $ 4,899.90 6 $ 29,399.40 $ 6,388.12 Deputy Clerk II $ 4,464.28 9 $ 40,178.52 $ 309.05 Totals $ 69,577.92 $ 6,697.17 Wages Medical Monthly Months Overlapping Cost Total Medical Total Wage Overlap Per Month Overlap Overlap Candidate#1 $ 3,157.12 3 $ 9,471.36 $ 1,362.00 $ 4,086.00 $ 13,557.36 Candidate#2 $ 3,251.83 3 $ 9,755.49 $ 1,362.00 $ 4,086.00 $ 13,841.49 Totals $ 19,226.85 $ 8,172.00 $ 27,398. 51 Savings from Deputy Clerk III $62,880.75 Costs of Succession Staff $ 27,398.85 Total Savings $35,481.90 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: David Windom DEPARTMENT: MCCS EXT: 260 BRIEFING DATE: January 25, 2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information NA INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources x❑ Legal ❑ Other— please explain Frank Pinter ITEM: Interlocal agreement with Mason Health EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): An interlocal agreement with Mason Health to define responsibilities of parties while conducting vaccination clinics as a joint Public Health and Mason Health team. BUDGET IMPACT: CARES Act dollars for public health staff and supplies. PUBLIC OUTREACH:(Include any legal requirements,direct notice,website,community meetings, etc.) Briefing and action agenda RECOMMENDED OR REQUESTED ACTION: Approve proposed agreement ATTACHMENTS: Agreement Briefing Summary 1/21/2021 2021 INTERLOCAL AGREEMENT FOR VACCINE CLINIC SERVICES THIS 2021 INTERLOCAL AGREEMENT FOR VACCINE CLINIC SERVICES (the "Agreement") is made by and between PUBLIC HOSPITAL DISTRICT NO. 1 of ,MASON COUNTY, WASHINGTON, d/b/a Mason Health ("District"), and Mason COUNTY HEALTH DEPARTMENT, MASON COUNTY, WASHINGTON ("County"), (hereinafter referred to individually each as a "Party"and collectively as the"Parties"), and is effective as of January 26, 2021 ("Effective Date"). RECITALS WHEREAS, the Parties are mutually committed to serving the health care needs of residents across Mason County; WHEREAS, Chapter 70.44.003 RCW` authorizes public hospital districts to provide "hospital services and other health care services for the residents of such districts and other persons." WHEREAS, RCW 70.44.060 expressly authorizes public hospital districts to enter into any contract with any state or municipality, or any department of those bodies, to provide health care services; WHEREAS, RCW 39.34.010 and RCW 39.34.030 authorize public entities,including public hospital districts, to cooperate with other public entities to provide services; WHEREAS, the County intends to operate a temporary vaccination clinic (the "Clinic") under the Public Readiness and Emergency Preparedness Act ("PREP Act") and the Centers for Disease Control ("CDC") COVID-19 Vaccination Program within the District's Service Area; WHEREAS, the District's Board of Commissioners has authorized a cooperative relationship with the County to enable the District to provide vaccination services at the Clinic; WHEREAS, the County desires to obtain health care services for the operation of the Clinic and the District desires to provide such services; and WHEREAS, pursuant to the authority granted by Chapter 39.34 RCW and Chapter 70.44 RCW, the District and the County enter into and carry out this agreement for the provision of vaccine clinic services to better meet the health care needs of the residents of Mason County. FG:54212265.1 54212265.1 AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the mutual promises and covenants contained herein, the Parties agree as follows: Section 1. Purpose. The purpose of this Agreement is to document the Parties' mutual intent for the District to provide vaccine clinic services in Mason County, Washington, and to set forth terms and conditions related to the provision of services. Section 2. Term and Termination. This Agreement shall commence on the Effective Date and continue in effect for so long as the County is operating the Clinic. This Agreement may be terminated by either Party, at any time with or without cause, upon ninety (90) days written notice to the other Party. Section 3. Administration: No Separate Entity Created. Pursuant to RCW 39.34.030, the Parties hereby appoint a Contract Administrator who will be responsible for administering this Agreement. At the direction of the Parties, the Contract Administrator shall take such action as is necessary to ensure that this Agreement is implemented in accordance with its terms. The parties hereby designate CEO, or his designee, as the Contract Administrator for this Agreement. No separate legal entity is formed by this Agreement. Section 4. Vaccine Clinic Services. The Clinic is comprised of COVID-19 vaccination services under the CDC COVID-19 Vaccination Program, including prescribing, administering, delivering, distributing, and dispensing COVID-19 vaccines, subject to patient consent. The Parties acknowledge and agree that such COVID-19 vaccine services qualify as "Covered Countermeasures" as defined in the PREP Act (42 U.S.C. § 247d-6d) and authorized by the Washington State Secretary of Health. Section 6.Additional Services.The Parties may in the future agree to expand the scope of services permitted under this agreement. Any such changes to the agreement will be effective only upon written approval by both Parties. Section 6. Property. No joint property ownership is contemplated under the terms of this Agreement. Section 7. Indemnification. Each Party to this Agreement shall be responsible for its own negligent and/or wrongful acts or omissions, and those of its own agents, employees, representatives or subcontractors, to the fullest extent required by the laws of the State of Washington. Each Party agrees to protect, indemnify and hold the other Party harmless from and against any and all such liability for injury or damage to the other Party or the other Party's property, and also from and against all claims, demands, and causes of action of every kind and character arising directly or indirectly, or in any way incident to, in connection with, or arising from the terms hereof, caused by a Party's own fault or that of its agents, employees, representatives or subcontractors, regardless of the form of action, whether in contract, tort or otherwise. Section 8. Insurance and PREP Act Immunity. Each Party shall maintain appropriate FG:54212265.1 54212265_1 4 liability insurance or self-insured coverage to cover potential liabilities arising from this Agreement. The Parties acknowledge and agree that the each Party qualifies as "Covered Persons" as defined in the PREP Act (42 U.S.C. § 247d-6d), and shall be immune from suit and liability under Federal and State law with respect to all claims for loss caused by, arising out of, relating to, or resulting from the Covered Countermeasures. Section 9. Compliance with Medical Records Laws. The Parties acknowledge that medical and other records containing PHI are protected by and subject to numerous laws, rules and regulations regarding privacy, security, confidentiality, consent, access and disclosure. The Parties agree to comply with all privacy, security, confidentiality, research, consent, access and disclosure requirements, including all documentation and access requirements, of applicable federal and state laws, rules and regulations, including, without limitation, the Washington State Uniform Health Care Information Act (RCW 70.02), the Family Education Rights and Privacy Act ("FERPA"), and the Health Insurance Portability and Accountability Act of 1996, 42 U.S.C. § 1320d, as modified by the Health Information Technology for Economic and Clinical Health ("HITECH") Act and any implementing administrative simplification regulations codified at 45 C.F.R. Parts 160 and 164 et seq. ("HIPAA"), as such laws, rules and regulations now exist or are hereafter amended. Each Party shall be responsible for its own compliance obligations under the foregoing laws, rules and regulations. As of the Effective Date, the Parties acknowledge and agree that neither Party is a "business associate" (as that term is defined in HIPAA) of the other Party in connection with the cooperative relationship contemplated by this Agreement or any activities undertaken pursuant to the Agreement. If the Parties later determine that either Party is a"business associate" of the other Party as that term is defined by HIPAA, the Parties will enter into a mutually agreeable business associate agreement. The Parties further acknowledge and agree that COVID-19 vaccinations, as described in Section 4, are not required to be recorded in the District's electronic medical record, provided that such vaccinations are reported to the State via the Washington Immunization Information System ("IIS") pursuant to the CDC COVID-19 vaccination program provider agreement. Section 10. Compliance with Other Laws. Each Party shall carry out its respective activities and obligations under this agreement in conformance with applicable federal, state and local laws and regulations. Each Party agrees to comply with the licensure laws and pertinent regulations of the state of Washington and any other requirements of any other regulatory entity having legal authority as to their respective operations. The Parties intend this Agreement to comply with all laws, regulations and requirements applicable to physicians, hospitals, Medicare and Medicaid participants, and healthcare professionals in general. This Agreement shall be construed in a manner consistent with compliance with such statutes and regulations. If at any time either Party has reasonable grounds to believe this Agreement may not conform to evolving requirements or interpretations relevant to such matters, the Parties shall immediately reopen negotiations in good faith to bring it into compliance. Section 11. Notices. Any and all notices or communications required or permitted to be given under any of the provisions of this Agreement shall be in writing and shall be deemed to have been given upon receipt when personally delivered or sent by overnight courier or when such delivery is refused or upon receipt if sent by facsimile with hard copy in two (2) days or two (2) days after deposit in the United States mail if sent by first class, certified or registered mail, return receipt requested. All notices shall be addressed to the Parties at the addresses set forth below or at such other address specified by notice to the other Party. FG:54212265.1 54212265_1 5 Section 12. Entire A-greement/Modification. This Agreement represents the entire agreement of the Parties with respect to the subject matter hereof and supersedes all prior negotiations or discussions with respect thereto. This Agreement may be supplemented by additional agreements executed by the Parties or may be amended or modified by written instrument signed by the Parties hereto. Such amendments may be for the purposes of, among other things, adding or deleting Parties to this Agreement or expanding the purposes for which the Parties are collaborating. Section 13.Assignment. No Party to this Agreement may assign its rights or obligations hereunder. Section 14. Counterparts. This Agreement may be executed in counterparts, including by ink, email, or electronic signature, and each counterpart shall be an original and all counterparts taken together shall constitute one and the same instrument. Section 16. Filing Requirements. Upon execution of this Agreement, the Parties shall file a true and complete copy thereof in compliance with the provisions of RCW 39.34.040. Section 16. Authorization. Each Party does hereby represent and warrant to the others that it is duly authorized to enter into and to carry out the terms of this Agreement. Section 17. Independent Review. This Agreement has been reviewed and revised by legal counsel for all Parties and no presumption or rule that ambiguity shall be construed against the Party who drafted the Agreement shall apply to the interpretation or enforcement of this Agreement. Section 18. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Washington. Any action arising out of this Agreement shall be brought in Mason County Superior Court. Section 19. Severability. In case any term of this.Agreement shall be held invalid, illegal or unenforceable in whole or in part, neither the validity of the remaining part of such term nor the validity of the remaining terms of this Agreement shall in any way be affected thereby. IN WITNESS WHEREOF, the parties hereby execute this Agreement as of the day and year first set forth above. PUBLIC HOSPITAL DISTRICT NO. 1, MASON COUNTY WASHINGTON By: Its: Superintendent & Chief Executive Officer MASON COUNTY By: Its: MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Alex Paysse DEPARTMENT: Community Services, EXT: 279 Environmental Health BRIEFING DATE: 1/25/2021 PREVIOUS BRIEFING DATES: 7/15/2019, 8/5/2019, 12/9/2019, 2/24/2020, 11/30/21 If this is a follow-up briefing, please provide only new information ITEM: Water Quality Program EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Continue work around combination of all Shellfish Protection Districts and funding options. Overview of current proposal and feedback from various partners. PUBLIC OUTREACH: (Include any legal requirements, direct notice, website,community meetings, etc.) BUDGET IMPACTS: None at this time RECOMMENDED OR REQUESTED ACTION: Continue discussion ATTACHMENTS: Water Quality Program Updates Briefing Summary 1/21/2021 Water Quality Program Updates Last updated 11612021 Situation and Background Water Quality work is entirely funded by state and federal grants that are increasingly more competitive and time consuming to obtain.All recent efforts are in response to downgraded harvest areas after water quality has declined and/or illnesses are reported. Mason County needs a reliable funding source that provides staff the ability to be proactive with water quality activities to protect public health and reduce shoreline contamination prior to illness occurring. Shellfish Protection Districts are required when downgrades occur and require staff time towards creation and administration of each district separately. As more districts are created, more unfunded requirements and strain are placed on an already funding deprived program. Mason County is home to over 200 miles of marine shoreline and 25,000 acres of commercial shellfish growing area. These growing areas are farmed by 86 local shellfish companies/tribes and shipped out worldwide to consumers. Mason County residents and visitors rely on safe, reliable and clean water. Washington State Department of Health _ r' 'r— monitors and regulates these shellfish growing 11 areas to protect public health. When high fecal L �� coliform samples and/or food borne illnessesare reported and traced back to Mason i County beaches, downgrades occur. Upon notice of downgrades, the county legislative t / authority must create a Shellfish Protection District and program to address causes or � srses:c ri: suspected pollution sources (ref RCW 90.72.045). ►yn g Response to downgrades involves water a quality investigation typically referred to as Pollution Identification and Correction or PIC. " Mason County Public Health (MCPH) staff rya+;3 investigates non-point pollution sources E x including, tics stems, et waste, ' septic Y P f � stormwater, agriculture, and wildlife. Through public education, investigative sampling, resource connections, and enforcement , activities MCPH staff works hard to improve water quality in these downgraded areas. Funding for MC PIC and water quality work is entirely funded by state and federal grants. These opportunities are project based and typically geared towards response to already downgraded areas or SPDs Mason County has responded to several downgrades and created multiple shellfish protection districts in the past. Currently there are 7 Shellfish Protection Districts dating back to 1993 (see ......_.................................. . .. . . . . . .._.........................._......_..........................._.._ ................ I'n i I (` Lower Hood Canal Shellfish Protection District(1993, 48-93/81-94) Totten/Little Skookum Clean Water District(1993, 104-93) North Bay Clean Water District(1994, 134-94/03-95 Oakland Bay Clean Water District (2007 49-07) - Annas Bay Shellfish Protection District (2008, 08-06) McLane Cove Shellfish Protection District(2016, 07-16 Big Bend Shellfish Protection District (2016, 08-16) I -ToiiLS;; .— I t I These districts encompass a large area of the county already and in places overlap. Current program is more project based and mostly dependent on downgrades occurring in order to secure funding for work. While grant opportunities are there for work within Shellfish protection districts, it is competitive and leaves unfunded gaps. Program is reactive vs proactive towards public health concerns in relation .. . _ _... ............ _...._._._..._.._.__...._............... --to shellfish harvesting. Recommendations 1. Re-establishment of all Mason County j r` Shellfish Protection [Clean Water] I - Districts into a single district model. Proposed boundaries encompass all Mason County areas that are hydrographically linked to a Mason County marine shoreline. ; t� '3 2. Secure a local funding source that supports proactive water quality efforts j and administration of the single district. RCW 90.72 allows for collection of a service fee within an SPD. Taking into consideration the amount of parcels within the proposed boundaries and any outlined exemptions, an estimated fee of F $5.00 per parcel per year has been 1 `s proposed. Any amount of local funding I.- would provide additional grant opportunities that have match requirements. Benefits of this single-district and funding mechanism include: • Reduced staff time in response to downgrades • Clear path for stakeholder and citizen involvement • Unified committee of stakeholders • Reduced administration of districts and committees • Staffing support to fill grant gaps in PIC related work • Local funds supporting grant match requirements This single district model and funding mechanism has been implemented in other Puget Sound counties. Jefferson County created a county-wide clean water district in 2007, later adopting a $5.00 per parcel fee in 2009 to support water quality efforts. Jefferson County utilizes the local funds as grant matches for various water quality projects. Skagit County has also used a similar approach but with a higher fee that support a more robust program. Discussion of these proposals are ongoing with commission and community partners. Mason County welcomes ideas and discussion that finds a collaborative solution for the health of our residents and waterways. For more information or questions contact Alex Paysse, Environmental Health Manager at 360- 427-9670, Ext. 279 or email at alexp(a@co.mason.wa.us. MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING JANUARY 25,2021 Briefing Items • Consultant selection for on-call structural, geotechnical and hydraulic services • 2021 Road Levy Certification • Purchase two Automated Flaggers for$26,695.00 plus shipping/tax off State Contract. • Purchase Midland Road Widener for$227,733.50 plus taxes off Buy Board Contract. • Road Vacation No. 408 -Gustafson—Hearing Examiner Recommendation • Public Works Department interdepartmental personal property trade between Road Division and U&W Management Division Discussion Items Commissioner Follow-Up Items • Road Vacation 404 PCI—Hearings Examiner Recommendations • Road Vacation 406 Jones—Hearings Examiner Recommendations Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff: Public: _Randy Neatherlin _Loretta Swanson _Kevin Shutty _Mike Collins _Sharon Trask _Richard Dickinson Other(list below): MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: January 25, 2021 PREVIOUS BRIEFING DATES: September 14, 2020 If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: FYI - Consultant Selection for On-Call Structural, Geotechnical and Hydraulic services for calendar year 2021 and 2022 EXECUTIVE SUMMARY: On September 22, 2020, the Board of Commissioners authorized Public Works to to procure and execute agreements for on-call Structural, Geotechnical and Hydraulic as needed for 2021-2022 calendar years from the County MRSC Consultant Roster. Public Works held consultant interviews in December and have selected the following consultant for these services that will be used at various locations across the county for road projects and other Public Works activities; including emergencies: Structural Sargent Engineers out of Olympia, WA Geotechnical Landau Associated out of Olympia, WA Hydraulic Skillin s Engineering out of Lacey, WA Recommended Action: No action, just informational. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: January 25, 2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Road Levy Certification for 2021 EXECUTIVE SUMMARY: The County Road Administration Board (CRAB) annually requests that every county legislative authority submit a certification showing the amount of the road levy fixed and the amount, if any, budgeted in accordance with RCW 36.33.220 for traffic law enforcement, and/or any other purpose from diverted road levy. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize the Chair to execute the Road Levy Certification for 2021. ATTACHMENTS: 1. Road Levy Certification 2. Resolution 2020-107 Briefing Sununary Mason County Calendar Year 2021 Digital Submittal Certification for Forms Due February 1st The documents checked below are hereby submitted from Mason County for the review and acceptance of the County Road Administration Board. Road Levy Certification for 2021 I hereby certify that the above reports are*true and accurate and that I have reviewed, approved, and submitted said reports to the County Road Administration Board in accordance with WAC 136-04. By my signature below, I acknowledge that I am signing all the documents indicated by the checked boxes. Chair/Executive Signature Date County Engineer Signature Date aboutblank 1/1 A RESOLUTION FIXING THE AMOUNT OF AD VALOREM TAXES FOR THE ROAD LEVY FOR THE YEAR 2021 RESOLUTION NO. WHEREAS,RCW 36.40.090 states that the Board of Mason County Commissioners shall fix the amount of the tax levies to be raised for Road Fund. IT IS THEREFORE DETERMINED,that the following be fixed as the amounts to be raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2021 Budget for Mason County Refund Levy and Road Fund: ROAD FUND $ 9,048,298.03 DIVERSION OF ROAD LEVY $ 1,080,000.00 LEVY SHIFT TO CURRENT EXPENSE $ 1,080,000.00 TOTAL ROAD LEVY $11,208,298.03 REFUND LEVY $ 0.00 TOTAL AMOUNT TO LEVY FOR 2021 $11,208,298.03 This resolution reserves unutilized levy for banked capacity.The current banked capacity reserved for the year 2021 is$115,103.13 ADOPTED this day of% 2020. BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Chairperson R y Nea&er\iJn,Commissioner J�--ZP I Kevin Shu , mmissioner ATTEST: McKenzie Slithkberk of the Board APPROVED AS TO FORM: i Tim Whitehead—,Uffi-e-t eputy rosecuting Attorney F, f�'i i!i'[��;& __ :ii.+171 10d2GR (:.Jf<!-i't;/CRMi= MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: January 25, 2021 PREVIOUS BRIEFING DATES: September 14, 2020 If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Purchase of two Automated Flagger Assistant Devices EXECUTIVE SUMMARY: Public Works would like to purchase two (2) 2019 Automated Flagger Assistant Device off of State contract from Coral Sales Company. These devices are designed to be operated by a Traffic Control Person via remote control from a safe location. BUDGET IMPACTS: These devices where demo units used at shows and are in like-new condition. The purchase price is $26,695.00 (plus sales tax and includes delivery and training) and would be covered in the current 2021 Road fund budget. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize Public Works to purchase two Automated Flaggers through the Washington State contract for $26,695.00 plus sales tax. ATTACHMENTS: 1. Coral Sale Co. Sales Quote 2. Device Information (.:.oral False Co. SALES QUOTE: QT-19312 Page: 1 Highway Safety Solutions PO lox 22385 Portland, OR 97269-2385 Main 503.655.6351 Toll Free 800.538.7245 Pax 5.03.657.9649 www.cora.isates.com Bid No: Bid Date: 1/12/2021 Quote Project To: Mason County Details: Public Works Project#: Jeremy Seymour 100 W Public Works Drive Shelton,WA 98584 Phone: 360-427-9670 X381 Salesperson: BRAD ANDERSON E-Mail: brad@coralsaIes.com Fax: 360-427-8445 Phone No: 503-344-1776 Customer ID: CUST-1207 Bid Item# Description Quantity Unit Unit Price Ext.Price 2019 RCF 2A Automated Flaggers-Demo Units 001 RCF 2A Remote Control Flagman 2.00 EA 12,750.00 $25,500.00 Each AFAD set unit includes: -10 foot,highly visible gate-arm -Solar powered with 110v battery charge plug -One Handheld remote control -Lightweight design with small footprint -Two trailers can be locked together for towing >>Optional Extra Remote Control << 002 RCF 2.4,Handheld-Remote,1 watt XT,Black 1.00 EA 1,195.00 $1,195.00 **Delivery and training session included.** Subtotal: $26,695.00 Shipping&Handling: $0.00 Total: $26,695.00 Sales tax is NOT included. Material Only-Installation is not included. Quote is for a acceptance within 30 days unless otherwise stated;applies only to project specified..No bond included. Please refer to Coral Sales Company standard terms and conditions for complete details. Accepted by: Date: 400000%. II••• i• 19900660••66/ TM 1906960666614NORTH AmERICATRAFFI C 1•••.•••••••, ,..••••..•. •%•0••0�• THE LEADER IN TRAFFIC CONTROL SYSTEMS .••0... . j P p I STOP HERE OR RED RED Atom STOP HERE ON r • • - 0 - In - Ab choiceT h 'CAFE for Traffic Control _ • AFAD Automated Flagger Assistance Device Single-head with gate-arm design for your Short-Term Flagging needs TM s;:®®®• ®®::; NORTH AmERICATRAFFIC ...®. 0 ���s•®��•0000( THE LEADER IN TRAFFIC,CONTROL SYSTEMS i FA . STOP' STOP HERE Automated • ee - • - ® - "ERE REDu go -The RCF-2.4 Automated Flagger Assistance.Device is:designed-to'be . operated by a.Traffic Control Person'via remote control, from a safe location. One flag-person can control one or two.-units in work zones up:.to 800 feet long, or two flaggers can operate two units in work 'zones up.to 5 miles long. BENEFITSFEATURES Typical Applications: 110fofoot, highly visible gate-arm Provides"positive.,'visual vehicle control Rawer stands at a safe location � Flagger is safe during control.of:traffic • Gas lines while controlling traffic_ _ .`� • Water and sewer lines User-friendly controller design, I Operator training takes less than { • Asphalt paving _ 5 minutes • Road reconstruction Hand-held radio remote control — One flagger can control one or two and maintenance units with a clear'line of sight- . — `— `�— - j Lightweight design with small footprint Quick set i 1p time.Can be repositioned • Guardrail repairs by hand as opposed to by truck • Ditching Each controller can be designated Convenience and efficiency in • Tree trimming as a Primary Unit, or a Secondary Unit ; assigning inventory j ------------ -.-- — --; • Utility applications- I Two trailers can be locked together Unified trailer, requiring only a single I for towing (towing vehicle - Hydro electric and -------- Telephone lines COMPARISONS Distributed by j Typical cost ranges from$15.00 to Cost of operation is about Coral Sales Co. $35.00 per hour, per flag-person ; $1.75 per hour =--- -- — i --- -- Highway Safety Solutions LNo return on investment I Typical R.O.I. is 8 months j Often unreliable 1%liable T P.503-655-6351 F.503-657-9649 --------- — -- -- www.coralsales.com High risk of injury,and fatality_ A safer alternative PO Box 22385 Portland,OR 97269-2385 --r— ---- Increasing WCB costs ! No workers' compensation costs REv 02119.0 47srfA - - 7 Petersburg Circle, Port.Colborne, ON 5 ¢ o • i i I• • • • • • - • • • 11 /1 n° • www.NorthAmericaTraffic.com 9 T F 799M21119 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: January 25, 2021 PREVIOUS BRIEFING DATES: September 14, 2020 If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance '❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Purchase of a Midland Road Widener EXECUTIVE SUMMARY: Public Works maintains approximately 1240 miles of road shoulder throughout the County. Currently when road shoulders need maintenance repairs, crews have to spread dumped rock on the road surface and grade it to the shoulders which segregates the rock reduces compaction.This process is slow and labor intensive. Public Works would like to purchase a Midland Road Widener attachment off of the County"s Cooperative BuyBoard contract from Cooper Equipment Company. This machine will be able to spread any material necessary (gravel, dirt, cold mix or hot mix asphalt) to perform repairs and will also allow crews to place asphalt on the road shoulders which will provide a hard surface for pedestrian, bicycles and disabled vehicle to use. The road widener would lessen the hours spent shouldering per mile to almost half; significantly increasing production, providing a higher quality of work, and decreasing material use. BUDGET IMPACTS: The purchase price is $227,733.50 (plus sales tax and includes freight, training and setup) and.would be covered in the current 2021 Road fund budget. Recommended Action: Recommend the Board authorize Public Works to purchase a Midland Road Widener attachment off the County's Cooperative BuyBoard contract from Cooper Equipment Company for $227,733.50 plus sales tax. Attachments: 1. Cooper Equipment Company Quote 2. Equipment Information EQUIPMENT COMPANY 17474 Judson Rd. San Antonio,Tx. 78247 Phone: (210) 657-5151 Fax: (210)657-5871 January 15,2021 Attn.:Jeremy Seymour Mason County 100 W Public Works Dr. Shelton,WA 98548 Foard . R. . :. or-.Midld dpa wid' BuyBoard- a Quotation ' ...... One(1) New Midland Road Widener model SPD-8,right and left spreads,' variable speed 18" heat&oil resistant belt, l'-6'strike-off blade,front wheel drive and steer,74 hp diesel(Tier IV Final),two-speed drive, grade and slope controls(hydraulic),hopper bib, oscillationg push Tollers with extandable frame,moveable L&R operators station, operator controls for right and left hand discharge,additional strike-off blade for left-hand discharge with V-4'w/adjustable outside edger plate and grade and slope(hydraulic)adjustment. $ 205,985.00 Hydraulic variable widht strike-off(24" stroke)... $ 6,750.00 Hydraulic control of push roller assembly... $ 4,115.00 Washdown package... $ 2,175.00 Total... $ 219,025.00 Buyboard Disc... $ (13,141.50) $ 205,883.50 Freight... $ 15,000.00 PDI... $ 2,850.00 Training&set-up... $ 4,000.00 Net BuyBoard price ... $ 227,733.50 Note:Both the Purchase Order and funding must go to Cooper Equipment Co. Customer must fund any taxes.due directly to the appropriate tax entity. This equipment will be delivered and supported by: PACWEST MACHINERY 17Vote.All Buyboard sales require thep.o. to be issued to the Buyboard contractural dealer (i.e. Cooper Equipment Co.). Also,please send a copy to BuyBoard(info@buyboard com)] Signed: -George A.Cooper, Pres. Cooper Equip. Any warranties on the product sold hereby are those made by the manufacturer. The Seller,Cooper Equipment Company, hereby expressly disclaims all warranties,either express or implied,including any implied warranty of merchantability or fitness for a particular purpose,and Cooper Equipment Company neither assumes nor authorizes any other person to assume for it any liability in connection with the sale of said products. MIDLAND SPD=8 - MIDLAND MACHINERY CO., INC. SELF-PROPELLED ROAD WIDENER i e 1 . r. The SPD-8 is a balanced designed ROAD WIDENER with FRONT WHEEL DRIVE capable of conveying and placing AGGREGATE AND ASPHALT MIXES out to 8 ft.from the edge of most pavements. The modular CURVED SPREADER BLADE can easily match any job spread widths.The SPD-8 comes standard with DUAL SIDED DISCHARGE for maximum VERSATILITY. With a 3 CU.YD.RECEIVING HOPPER and 18 IN.WIDE CHAIN DRIVEN CONVEYOR and 18 IN high SPREADER BLADE,the SPD-8 will convey and place up to 450 tons per hour,SAVING TIME AND MONEY on any shoulder project.The SPD-8 GETS THE JOB DONE WITH EASE. See what the SPD-8 can do on your next shoulder or berm job. SPECIFICATIONS Dimensions: Conveyor: Length: 19ft. (5.8 m) Left or Right hand Discharge Transport Width: 11 ft. 11 in. (3.65 m) Variable Speed Hydraulic Drive to 450 tph (409 mt) Height: 8 ft. 3 in. (2.5 m) Two high torque Hydraulic motors. Weight: SPD-8 =19,260 lbs. (8,736 kgs) Positive Chain drive, 18 in. (46 cm)wide, SP-8 = 18,500 lbs. (8,692 kgs) Heat and oil resistant Material Belt. Wheel Base: 110 in. (279 cm) Turning Radus: 15 ft. (4.57 m) Strike off Blade: 1 to 8 ft. (2.44 m)Strike off width, Engine: Standard left and right hand blades, 18 in. (46 cm )tall Model 4045D John Deere Diesel Modular sections, 1 ft. (30 cm)&2 ft. (60 cm) 80 HP (60kw), Optional Hydraulic Extension 2 to 4 ft.(61 - 1.22 m) Hydrostatic Traction Drive Hydraulic Grade Control: 12 in. (30.5 cm) Two speed Transmission: above and below Grade Travel Speed: 0— 11 mph (18 km/hr.) Hydraulic Slope control +/- 16 % Working Speed: 0—150 ft/min.(46 m/min.) Front Wheel Steering/Drive, Push Rollers: SAHR-Emergency/Parking Brake Extendable to 14 in. (35 cm) FRONT 425/65R22.5, REAR 11 R22.5 Tires Oscillating, Self cleaning, Optional Hyd. Control Specifications subject to change without notice.3/12 MIDLAND MACHINERY CO., INC. 716-692-1200 101 CRANBROOK EXT.TONAWANDA, NY 14150 SALES@MIDLANDMACHINERY.COM -- Mo-de1 -- -SPD=8 SELF-PROP--ELLED ROAD WIDENER Asphalt or Aggregate Strike off spreading both right and left hand side of the working lane LEFT and RIGHT HOPPER DISCHARGE STANDARD 0 DUAL SPREADING BLADES FOR QUICK R(L CHANGE OVER OD SPREAD WIDTH:1 to 8 ft.(.3 m-Z44 m) - 0 80 hp(60 kw)DIESEL HYDRAULIC POWER ►a VARIABLE SPEED CHAIN DRIVE CONVEYOR-UP TO 450 TPH LOW COST OF OPERATION-EASY TO TRANSPORT t FRONT WHEEL DRIVE AND STEERING OPTIONAL FEATURES: Hydraulic Strike-off Blade Extension:I to 2 ft.(61 cm)or 2 to 4 ft.(1.22m) All machine functions in the operators reach, Hydraulically Extending Truck Push Rollers Console moves to either side for right or left hand spreading Light package: Head and Tail Lights, Warning Beacon Washdown System:Pump,20 ft.(6 m)Hose/reel&Hand Nozzle Trench Fill Strike off Box:Levels Material to 34 in.(86 cm)below grade 1• f _• x • - s, -,� ate' �' '• ,'W,� � {fir-'^ .7l"' /ti � mw >r "i`�l+.�t� 4 •a"�' Modular blade with optional a 2-4 ft hydraulic extension NY _ Y h, SPD-8 with front wheel drive handles the largest trucks •1 Scan to see all Midland Models CONTACT YOUR AUTHORIZED MIDLAND DEALER VWROADWIDENER.COM MIDLAND MACHINERY CO INC. 716-692-1200 101 CRANBROOK OOK EXT.TONAWANDA, NY 14150 SALES@MIDLANDMACHINERY.COM MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: January 25, 2021 PREVIOUS BRIEFING DATES: September 14, 2020 If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Public Works Department: Interdepartmental trade between Road Division and U&W Management Division EXECUTIVE SUMMARY: U&W Management Division purchased a 2006 Vactor 2100 Truck in 2018 (purchase price $109,000) that was going to be used to clean grinder pumps and lift stations. With the size and weight of the truck, U&W has not been able to use the truck and currently pays a private company for these services on an as-need basis. With U&W having no use for their vactor truck, the Public Works Department is requesting approval for the Road Division to purchase the U&W vactor truck at the current valued price of $99,500. The purchase cost will include a trade of a John Deere backhoe (valued at $27,108.97) and a 2009 Ford Escape (valued at $2,500) that U&W will use at the Solid Waste Facilities. The remaining balance of the exchange, $69,891.03, will pay off what U&W still owes on the truck. BUDGET IMPACTS: Public Works budgeted $150,000 in the 2021 budget for a new vactor truck. RECOMMENDED OR REQUESTED ACTION: Recommending the Board authorize Public Work/U&W Management Division to transfer their Vactor Truck to Roads Division in exchange for 2004 John Deere Backhoe, 2009 Ford Escape and $69,891.03. l MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PE, PLS, County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: January 25, 2021 Agenda Item # BRIEFING DATE: November 23, 2020 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Road Vacation No. 408— Hearings Examiner Recommendation BACKGROUND: Damon Gustafson, of Northwest Logging Company, LLC petitioned for a vacation of a public easement along the south boundary side of one of his two properties, parcel number 32024-51-00027 off Channel Point Road. This public easement was dedicated in the Plat of Skookum Point Tracts in 1947. The Examiner issued his Findings of Fact, Conclusions of Law and Recommendations on January 13, 2021 recommending approval of the proposed vacation with the following condition: 1. That the county shall approve the proposed vacation, subject to any existing easements for ingress and egress for any other purpose, if any and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the proposed vacated right of way. RECOMMENDED ACTION: Recommend the Board consider the Hearings Examiner's recommendation to approve Road Vacation No. 408, vacating a public easement in the Plat of Skookum Point Tracts along the south boundary of Assessor's parcel number 32024-51-00027, Recorded in Volume 4, of Plats at Pages 54 and 55, records of Mason County, Washington. ATTACHMENTS: 1. Hearing Examiner Findings of Fact, Conclusions of Law and Recommendations 2. Order of Vacation 1 BEFORE THE HEARING EXAMINER FOR iVIASON COUNTY 2 Phil Olbrechts, Hearing Examiner 3 4 RE: Road Vacation No. 408 FINDINGS OF FACT, CONCLUSIONS 5 OF LAW AND RECOMMENDATIONPetition for a Road Vacation 6 7 SUMMARY 8 Damon Gustafson on behalf of Northwest Logging Company LLC has requested 9 vacation of a portion of an orphaned strip of right of way that is located hundreds of 10 feet from any County road. The strip's entire length is less than 500 feet and Mr. Gustaf only requests to vacate a portion of it, specifically the portion that crosses two 11 Northwest Logging Company parcels. The orphaned right of way has no conceivable utility to the County's road system since it has no connection to it. The proposed 12 vacation area is located northeast of the intersection of SE Channel Point Rd. and SE Arcadia Road in the Plat of Skookum Tracts. It is recommended that the 13 Commissioners approve the vacation request. 14 Given the isolated nature of the right of way at issue, this could be the most justifiable 15 vacation petition ever presented to the Commissioners. Unfortunately,it is complicated by the issue of whether the Commissioners should require the petitioners to pay for the 16 fair market value of the area of the vacation area. The Mason County Code ("MCC") 17 currently requires that petitioners pay fair market value for areas vacated such as the area addressed by this vacation action. The Commissioners adopted this compensation 18 requirement in October 2020. The petitioner filed its vacation petition before adoption of the compensation requirement,in July 2020. As outlined in Vacation No.406, street 19 vacations are not subject to vested (grandfather) rights so current vacation standards, ID including compensation requirements,may apply to the petition under review. Further, 20 there may be compliance issues with Article VIII, Section 7 of the Washington State 21 Constitu.ution (prohibiting the gifting of County property) if compensation is not required. However, County staff advised that the Commissioners have decided to not 22 require compensation for petitions filed before the compensation requirement was adopted. As with Vacation No. 406, the Commissioners may wish to consult with their 23 legal advisers on whether there would be any legal problems with waiving 24 compensation for this petition if they haven't already done so. 25 TESTIMONY Road Vacation P. 1 Recommendation Phil Franklin, Mason County Public Works, summarized the petition request. In 1 response to examiner questions he did not know how such an isolated strip of right of 2 way came into being. 3 Mr. Gustafson, Petitioner, testified in support of his petition. He stated that he is requesting the vacation for the benefit of other government agencies that are regulating 4 the use of his property. 5 6 EXHIBITS 7 The Staff Report along with its Attachments A-D were admitted as Ex. 1 at the January 13, 2021 public hearing. An prehearing email exchange between the examiner and 8 County staff, dated January 6, 2021, was admitted as Ex. 2. 9 FINDINGS OF FACT 10 Procedural: 11 1. Hearin. A virtual hearing on the petition for vacation was held on January 12 13, 2021 at 1:00 pm via Zoom. 13 Substantive: 14 2. Site/Proposal Description. Damon Gustafson on behalf of Northwest 15 Logging Company LLC has requested vacation of a portion of an orphaned strip of right of way that is located hundreds of feet from any County road. The strip's entire 16 length is less than 500 feet and Mr. Gustaf only requests to vacate a portion of it, specifically the portion that crosses two Northwest Logging Company parcels. The 17 proposed vacation area is located northeast of the intersection of SE Channel Point Rd. 18 and SE Arcadia Road in the Plat of Skookum Tracts. 19 3. Utility of Vacation Area. The proposed vacation is for a portion of an orphaned strip of right of way that is located hundreds of feet from any county road. 20 Public works staff have testified that the vacation area is not necessary for the County road system and that is apparent from the administrative record as well. 21 4. Right of Way as Easement. Mr. Franklin's report, Ex. 1, identifies the 22 vacation area as a Class A per MCC 12.20.040. 23 5. Administrative Fees. The petitioner has paid a $500 administrative fee as 24 shown in the receipt entered as Ex. 1, Att. A, page 1. 25 CONCLUSIONS OF LAW Procedural: Road Vacation p. 2 Recommendation 1 1 1. Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner 2 with the authority to review road vacation applications and make a recommendation to the Mason County Board of County Commissioners. 3 Substantive: 4 5 2. Review Criteria and Application. Chapter 12.20 MCC sets forth the requirements for vacation of roads. Furthermore,MCC 12.20.010 provides that County 6 roads may be vacated in accordance with the provisions of Chapter 36.87 RCW. Applicable review standards' for vacation under Chapter 12.20 MCC, as well as those 7 in Chapter 36.87 RCW, are quoted in italics below and applied via corresponding conclusions of law. 8 9 MCC 12.20.010: County roads may be vacated in accordance with the provisions of RCW 36.87, and Mason County may require as a condition precedent to the vacation 10 the receipt of just compensation from the person or persons benefiting from the vacation. 11 RCW 36.87.020: Owners of the majority of the frontage on any county road or portion 12 thereof may petition the county legislative authority to vacate and abandon the same 13 or any portion thereof. The petition must show the land owned by each petitioner and set forth that such county road is useless as part of the county road system and that the 14 public will be benefited by its vacation and abandonment. The legislative authority may: 15 (1) require the petitioners to make an appropriate cash deposit or furnish an 16 appropriate bond against which-all costs and expenses incurred in the examination, 17 report, and proceedings pertaining to the petition shall be charged; or 18 (2) by ordinance or resolution require the petitioners to pay a fee adequate to cover such costs and expenses. 19 RCW 36.87.060: If the county road is found useful as a part of the county road system 20 it shall not be vacated but if it is not useful and the public will be benefited by the 21 vacation, the county legislative authority may vacate the road or any portion thereof. 22 3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms to the requirements of the statutes quoted above. As determined by the findings of fact, 23 the petitioner- owns all of the property abutting the proposed vacation area. The 24 petitioner has paid $500 in application fees as required by County regulations (See 25 1 The vacation petition under review is considered to be subject to current County vacation standards as opposed to those in place at the time the petition was filed (i.e. no vested rights apply) for the reasons identified in Conclusion of Law No. 6 of Vacation No. 406. Road Vacation p. 3 Recommendation Finding of Fact No. 5 and Conclusion of Law No. 7). As determined in Finding of Fact 1 No. 3, the vacation area is not useful as a part of the county road system. The public 2 will benefit from the vacation as it will increase the size and developable area of the petitioner's property, thus adding to Assessor Rolls and it will also reduce potential 3 County liability and maintenance responsibilities of the vacation area. 4 MCC 12.20.040: For the purpose of vacating county roads, all roads shall be 5 classified as follovvs: 6 (1) Class A. All roads for which the right-of-way is an easement. 7 (2) Class B. All roads for which the right-of-way is owned in fee simple and for vvhich the coutnty paid full fair market value of the fee simple estate. 8 (3)Class C. All roads that meet RCW 36.87.090 requirements. 9 4. Vacation Area Qualifies as Class A Road. As determined in the findings 10 of fact, the right of way subject to the requested vacation is an easement and therefore qualifies as a Class A road. 11 MCC 12.20.050: Any person or persons desiring to have any portion of any county 12 road vacated shall be required by the Mason County board of county commissioners as a condition precedent to the vacation to pay the county prior to the vacation. The 13 compensation rates include those rates set forth in Section 12.20.060, if any, and the 14 administration fee set forth in Section 12.20.080. 15 5. Required Administrative Fees Paid. The petitioner has paid a$500 deposit for the petition as shown in Ex. 1, Att. A. This amount meets applicable fee 16 requirements as determined in Conclusion of Law No. 7. Compensation is not required 17 for the reasons identified in Conclusion of Law No. 6. 18 MCC 12.20.060: The county shall require, as a condition precedent to the vacation of roads or portions thereof within the classifications set.forth in Section 12.20.040, that 19 persons benefutting from the vacation thereof compensate Mason County as set forth in the following schedttle: 20 21 (1) Class A Roads. Fifty percent of the appraised value. (2) Class B Roads. One hundred percent of the appraised value. 22 (3) Class C Roads. No compensation other than for the administrative fee of the vacation action. 23 At no time will the compensation for Class A or B roads be reimbursed less than the 24 county originally paid for the property. 25 6. Compensation Required. The version of the MCC 12.20.060 in effect when the subject petition was filed did not require compensation for Class A roads. That has since been amended to the language quoted above,which requires the petitioner to pay Road Vacation p. 4 Recommendation RETURN TO MASON COUNTY PUBLIC WORKS 100 W.Public Works Drive Shelton,WA 98584 IN THE MATTER OF THE VACATION OF A ORDER OF VACATION PUBLIC EASEMENT IN THE PLAT OF VACATION FILE NO.408 SKOOKUM POINT TRACTS WITHIN THE RCW 36.87 ASSESSOR'S PARCEL NO.32024-51-00027 PETITIONER:DAMON GUSTAFSON WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate the following described rights of way: All that portion of an unnamed county road lying southerly of and adjacent to lots 27 and 28 inclusive in the plat of Skookum Point tracts, Recorded in Volume 4, of Plats at Pages 54 and 55, records of Mason County,Washington AND,WHEREAS,the date of the virtual hearing was set for January 13,2021 at 1:00 p.m. and Notice of Hearing, Intent to Vacate,was published and posted according to law; and WHEREAS, the virtual hearing was held on January 13, 2021 and the Mason County Hearing Examiner considered the County Engineer's report, together with any evidence for or objection against said vacation; and WHEREAS, the Hearing Examiner has rendered to the Board of Mason County Commissioners, his Findings, Conclusions and Recommendations and the members of the Board have given them due consideration. NOW, THEREFORE, IT IS ORDERED that the above described right of way is hereby vacated; and IT IS FURTHER ORDERED that said vacation is subject to any existing easements for ingress and egress for any other purpose, if any and in accordance with RCW 36.87.140,retaining an easement in favor of Mason County for any utilities present in the proposed vacated right of way. DATED this day of ,2021 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Randy Neatherlin, Chair APPROVED AS TO FORM: Kevin Shutty,Vice Chair Tim Whitehead, Ch. DPA Sharon Trask, Commissioner Cc: Vacation File No. 408 Treasurer MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: George Steele, Judge Patsy Robinson, Administrator DEPARTMENT: District Court EXT: 278 BRIEFING DATE: 1/14/2021 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): xx Budget/Finance xx Human Resources ❑ Legal ❑ Other— please explain ITEM: Lead Worker— District Court Probation EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Marie.Gisi-Mikulak has been doing lead work with the District Court Probation department since 2017 in some form or another. She is responsible for training less Senior Probation officers.and clerical staff and oversees their work assignments. Per Teamsters Local 252 Collective Bargaining Agreement, Article 10.3, The County may designate an employee as a Lead Worker. BUDGET IMPACT: Wages and benefits — approximately $ 7,729.07 (see attached) RECOMMENDED OR REQUESTED ACTION: Appoint Marie Gisi-Mikulak as the Lead Worker in the District Court Probation Office. Per Teamsters Local 252 Collective Bargaining Agreement,Article 10.3,The County may designate an employee as a Lead Worker. District Court would like to have Marie Gisi-Mikulak appointed as the Lead Worker as per the contract. For all practical purposes,she has taken on the role of Lead Worker since the departure of Jeffrey Meyers in 2017. This would assist in making the District Court Probation department more efficient. ATTACHMENTS: Wages / benefits impact breakdown — Provided by Jennifer Beierle ( Copy of Lead worker request form and Union contract Briefing Summary 1/20/2021 Department: District Court Bargaining Unit: AFSCME Type: Resclassification Request Effective: Position Title From: Position Title To: 2021 Budget Impact $ 6,400.00 Total Salaries &Wages Increase: $ 6,400.00 FICA 7.65% $ 489.60 PERS 12.97% $ 830.08 WA Pd FMLA 0.1467% $ 9.39 Industrial Insurance (rate/hr) Medical (Monthly) Teamsters Retirement (rate/hr) Unemployment (Annual) Reserve for Tech (Annual) Total Benefits: $ 1,329.07 Total Salary& Benefits Increase: $ 7,729.07 fir• Y !•' ' ^�l TEMPORARILY WORKING IN A HIGHER CLASS/ OUT OF CLASS/LEAD PAY - REQUEST FORM El Out of Class Pay *Lead Pay ❑ Working in a Higher Class All.out of class, lead, or temporarily working in a higher class pay requests must be submitted bythe department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners, prior to the assignment of additional duties. Employee Name: Marie GIST-Mikulak Employee Job Title: Probation Officer Department: District Court Please insert the lead, out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: Teamsters Local 252 - Article 10.3 - see attached What specific job duties this employee will be performing outside of their current position description and for how long: Marie has been responsible for training staff and has been for all practical purposes been doing this since 2017. She directs, oversees and/or organizes work assignments for the probation clerk and for the less senior probation officers She also is responsible for providing budget information to the Administrator and/or Assistant Administrator in regards to program stats. She is responsible for preparing and balancing credit card Payment reports along with other reports as needed. _ Effective Date:2/1/2021 End Date: no end date *Attach a copy of the employee's current position description* Manager/Supervisor of Department Signature:` C�(�r "',c.l.11r,�(fixiQJ L�-,��� Date: Department Head/Elected Official Signature: Date: Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CMMRS/Elected Official/Department/Payroll If the employee is scheduled to work in the higher job classification for a minimum of three-(3) consecutive-workdays, the employee shall be paid on the step of the salary range for the higher classification that provides at least a five percent(5%)increase. 10.3 LEAD WORKER The County may designate an employee as a Lead Worker; such designation is not considered to be a "job vacancy" or"newly created position" as referenced in Article 8—Seniority. A lead Worker will typically direct, oversee and/or organize the work of other employees,.although the County reserves the exclusive right to make a Lead Worker designation based on other factors and rationale. The Lead Worker cannot hire, fire, or discipline other employees within the Teamsters bargaining unit. This job classification is used at the discretion of management (and with prior approval of the Board of County Commissioners). The County will give full consideration to applicants who are members of the bargaining urtit prior to filling an open lead position from outside the bargaining unit. Any employee who acts as Lead Worker will receive an additional ten percent(10%) salary for the period of time they perform that function. The Lead Worker must demonstrate the ability to work collaboratively and in cooperation with others, be able to articulate and support the philosophy of the administration, as well as participate in leadership training as required by administration. The Lead Worker must, at a minimum, complete, and/or have completed the following training: Fo�Juyerwile Probation: o Juvenile Services State Criminal Justice Training Academy-Probation' ® Case Management Assessment Process Training(CMAP) o Aggression Replacement Training Guardian ad Litern For Adult Probation: o Adult Services State Criminal Justice Training Academy © Washington State Misdemeanant Probation Counselor's Academy ® Washington Risk Assessment tool for Adult Misdemeanant Defendants ® Caseload Pro or current case management program training for Adult Misdemeanants Probation MRT Certification DV MRT Certification 10.4 MILEAGE REIMBURSEMENT All bargaining unit employees who are required to use their own vehicles for Employer business shall be reimbursed at the mileage rate set by the current policy for all miles driven on such business. 10.5 LONGEVITY The County shall provide additional monthly compensation above each eligible, regular full-time employee's base salary to recognize continuous length of service as a County employee. Eligible, regular part-time employees shall receive a pro-rated longevity benefit in proportion to the number of hours the part-time employee is in pay status during the month as compared to that required for full- time ernployment. The longevity benefit will be implemented in accordance with the following schedule: 2019-2020 Probation Teamster's Collective Bargaining Agreement Page 29