HomeMy WebLinkAbout2021-006 - Res. Approving Sole-Source Procurement for E-One Grinder Pumps RESOLUTION NO.
A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING
A SOLE SOURCE PROCURMENT FOR THE PURCHASE OF E-ONE GRINDER PUMPS FOR
COUNTY MAINTAINED AND OPERATED GRINDER PUMP SYSTEMS
WHEREAS, Mason County is responsible for the maintenance and operation of approximately 450
grinder pump systems for single-family residential properties that have been designated as low-pressure
sewer areas that connect to either the North Bay Sewer System or the Belfair Sewer System; and
WHEREAS, many of the pumps used at the North Bay Sewer System have met their maximum
operational lifespan and the availability of parts for these older systems are limited.
WHEREAS,the County has been upgrading the older pumps to the newer E-One pump, given that
they are the only pumps that fit the size of the older tanks; and
WHEREAS,the County currently has a maintenance services agreement with Correct Equipment,
which are the only licensed supplier of the E-One Pumps in Washington State to provide the replacement
parts and pumps that meet our specifications.
WHEREAS, RCW 39.04.280(1) (a) specifies exemption to competitive bidding if the purchase is
clearly and legitimately limited to a single source supplier;
.NOW,THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners as follows:
1. Correction Equipment is a sole source supplier of the E-one grinder pumps that are used at the
North Bay Sewer and Belfair Sewer Systems.
2. That the County is authorized to purchase (45) E-One Grinder Pumps without proceeding to
secure competitive bids, estimated at$93,000.
ADOPTED this day of , 2021
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
v Randy Neather rin, Chair
McKenzie Snikh, Clerk of the Board
Kevin Shutt,Mce Chair
APPROVED AS TO FORM:
Sharon Trask, Commissioner
Tim Whitehea ,
scar
P MASON COUNTY
M
S N 9 SOLE SOURCE JUSTIFICATION FORM
Y.. O T Z
~� N V y
Date: January 4, 2021
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Department: Public Works Department Contact: Richard Dickinson, Ext. 652
Recommended Vendor: Correct Equipment
Address: 14576 NE 951h Street, Redmond,WA 98052 Phone: 877.371.4555
Cost Estimate: $92,500.
Describe the item requested and its function: E-One Grinder Pumps and Conversion Kits
1. Check the reasons for the sole source request:
® Sole Source: No other items are known to exist which performs the same function
❑ Special Design: Item is of specific design to fit in with an existing installation
❑ Consultant: Providing professional or technical expertise of a unique nature or location availability
❑ Proprietary: Item is held.under exclusive title,trademark or copyright
® Warranty Service:The vendor is the sole provider of goods and services which the County has
established a standard.
❑ Used item:
3. Is this product available from other sources? ❑Yes ® No
4. What necessary features does the vendor provide which are not available from other vendors?
Correct Equipment is the only licensed supplier of the specific pumps that the County must use because
of the size of the sewer tanks.
5. Can your requirements be modified so that competitive products or services may be used?
❑ Yes ® No
If yes, please explain modifications and potential costs:
6. How does the recommended vendor's prices or fees compare to the general market?The vendor's price
is reasonable and discounted for buying in bulk.
7. What steps were taken to verify that these features were not available elsewhere?
❑ Other brands manufactures were examined. Provide a list of phone numbers and names and
explain why these did not meet the requirement:
❑ Other vendors were contacted but did not meet the requirements. Provide a list of companies and
phone numbers and why they did not meet the requirements:
® Other, please explain: These pumps are the only ones that fit the older tanks,which have the older
version of the new E-One pumps.
My department's recommendation for sole source is based upon an objective review of the product/service
required and appears to be in the best interest of the County. I know of no conflict of interest on my part or
personal involvement in any way with this request. No gratuities,favors or compromising action have
taken place. Neither has my personal familiarity with particular brands,types of equipment, materials or
firms been a deciding influence on my request to sole source this purchase when there are other known
suppliers to exist.
Elected Official or Director Signature for Approval: Date:
correct Quote
,l•.' � �Date� ��Quote#
14576 NE 95th St 11/6/2020 4947
Redmond,WA 98052
877-371-4555
Mason Co.Util.&Waste Manage
100 West Public Works Drive
Shelton,WA 98584
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El D200AOIA01AA Part#D200AOIAOIAA 45 1,879.00 84,555.00T
240 Volt Model Wired Pressure Switch Level Sensing 7'
Core Cable Candy Cane Discharge.
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77
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g ? repay
Your free t e."..
dlusted upon delivery. Please note:
har es nY'� chffer Sroni the£lei t estimated
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Mason County 8.50% 7,229.68
Total $92,284.68
Toll Free:877-371-4555 www.correctequipment.com Fax:425-869-1033