HomeMy WebLinkAbout2020/12/15 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers,411 North 5t" Street, Shelton,WA
December 15, 2020
1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m.
2. Pledge of Allegiance—Cmmr. Neatherlin led the flag salute.
3. Roll Call— Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: liquor license
application for Home Meat Service and a change in limited liability members for the
Dab Lab.
4.1.2 Two letters were received from Ken VanBuskirk regarding the November 30, 2020
Board of County Commissioners briefing on the Belfair Sewer Project Update/Romance
Hill.
4.1.3 Levy Certification was received for Mason County Fire District # 1 and Port of
Grapeview.
4.1.4 Letter was received from Lisa Frazier, Mason County Treasurer, regarding RCW
36.48.010 Depositories designated by the Treasurer.
4.1.5 Kathy Varney sent in a letter of resignation for the Timberland Library Board.
4.1.6 Washington State Senate sent in a letter regarding the Shelton Veterans Village
Project.
4.2 Richard Dickinson presented a News Release for Free Christmas Tree Recycling.
4.3 Michael MacSems presented a News Release for Mason County Heritage Grant Cycle.
4.4 Mike Collins presented a News Release for Skokomish Valley Road County Road Project.
5. Open Forum for Citizen Input—
No public comment received.
6. Adoption of Agenda
Cmmr. Neatherlin/Shutty moved and seconded to adopt the agenda as published.
Motion carried unanimously. N-aye; S-aye;T-aye.
7. Approval of Minutes
Cmmr. Shutty/Neatherlin moved and seconded to adopt the December 7, 2020 Special
Meeting and December 7, 2020 Briefing minutes as presented. Motion carried
unanimously. N-aye; S-aye;T-aye.
8. Approval of Action Agenda:
8.1 Approval of Warrants&Treasure Electronic Remittances
Claims Clearing Fund Warrant# 8076204-8076290 $ 756,516.97
Direct Deposit Fund Warrant# 73471-73875 $ 914,882.63
Salary Clearing Fund Warrant# 7005593-7005628 $ 1,154,580.96
Treasure Electronic Remittances $ 771,023.14
8.2 Approval to set a Public Hearing on January 5, 2021 at 9:15 a.m. to consider code amendments to
Title 14 and adopt the 2018 State Building Code amendments.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
December 15, 2020 - PAGE 2
8.3 Approval to set a Public Hearing on January 5, 2021 at 9:15 a.m. to consider rezone of a 0.57-acre '
parcel from Rural Commercial 3 (RC3)to Rural Residential 2.5 (RR2.5)within the Rural Activity Center
of Taylor Towne.
8.4 Approval of Amendment 2 for the Eviction Rent Assistance Program with Crossroads Housing for an
additional amount of$62,516.
8.5 Approval to authorize Public Works to execute a budget transfer of$50,000 increasing salaries and
benefits and reducing operations in Fund 413, Belfair Wastewater&Water Reclamation Fund.
8.6 Approval to authorize Public Works to procure a 2018 Sakai asphalt finishing roller as special market
value purchase. (Exhibit A)
8.7 Approval to authorize Public Health to sign the Consolidated Contract#CLH18253 Amendment to
provide$20,000 to translate existing COVID-19 communications and materials into additional
languages,$29,605 to fund continuing services for the Division of Emergency Preparedness&
Response;$67,694 to fund continuing services for the Maternal& Child Health Block Grant,and$250
to fund continuing services for the Olfce of Immunization& Child Profile-Pennatal Hepatitis B.
8.8 Approval to for the Chair to sign and send a letter to Governor Jay Inslee regarding concern for
businesses and persons in Mason County.
8.9 Approval to update and adopt an Ordinance to replace Ordinance 63.05—Fee for filing a trial de novo
of an arbitration award. (Exhibit B)
Cmmr. Shutty/Neatherlin moved and seconded to approve action items 8.1 through 8.9 with
the removal of item.8.8. Motion carried unanimously. N-aye; S-aye;T-aye.
Item 8.8
Cmmr. Neatherlin mentioned he would be happy to sign the letter and appreciates Chair Trask writing the
letter. Cmmr. Shutty echoed that statement. Cmmr.Trask shared it is more than.just writing a letter, it
is also meetings with the state and County leaders.
Cmmr. / moved and seconded to approve action item 8.8,approval for the Chair to sign and
send a letter to Governor Jay Inslee regarding concern for businesses and persons in Mason
County. Motion carried unanimously. N-aye; S-aye;T-aye.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items set for a certain time—
10.1 Public Hearing to consider approval of budget supplemental appropriations and amendments to the
2020 budget. Staff: Jennifer Beierle
Jennifer shared this is the last request for 2020. The total request of adjustments for authorized
expenditure appropriations General Fund is $430k for non-departmental CARES Act funding
originally designated to law enforcement salaries and benefits re-designated by the Board of
County Commissioners for economic opportunity professional services. $275k to Economic
Development Council for businesses and $155k to PUD3 for WiF1 hotspots.
Cmmr. Shutty/Neatherlin moved and seconded to approve item 10.1,approval of
budget supplemental appropriations and amendments to the 2020 budget. Motion carried
unanimously. N-aye;S-aye;T-aye.
11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
December 15, 2020- PAGE 3
12. Adjournment—The meeting adjourned at 9:33 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Smi , Cle of the Board Sh ron rask, Chair .
Kevin Shutty, C missioner_
R dy Nea erlin, Commissioner
RESOLUTION NO. 1010-\k5
A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING
A SPECIAL MARKET CONDITION PROCURMENT OF ASPHALT FINISHING ROLLER
WHEREAS, RCW 39.04.280 (1) (b), allows for exceptions from standard bidding procedures
based on special market conditions and sole source findings for qualifying purchases; and
WHEREAS, the Board of County Commissioners approved the purchase of a asphalt finishing
roller in the 2021 budget; and
WHEREAS, the County Purchasing Policy requires a resolution to waive bidding requirements over
$25,000.
WHEREAS, the identified equipment fits the specific needs of the County and is available at a
very favorable price that may be sold before the County could complete a formal bidding process;
NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners as follows:
Section 1. RCW 39.04.280 authorizes the Board to waive standard competitive bidding requirements
for the purchase of equipment where "special market conditions" exist for procurement of the equipment.
To the extent any bidding requirements apply to the purchase of the equipment, in light of findings of
fact set forth herein, the Board finds that special market conditions under RCW 39.04.280(b) exist and
that all bidding requirements (if any) are hereby waived for the purchase of the specified asphalt finishing
roller.
Section 2. Special market conditions include:
a) A 2018 SAKAI SW354-4SW78-30129 Asphalt Finishing Roller being offered at a very
favorable price to Mason County.
b) The asphalt finishing roller may be sold by the providers before the County could complete a
formal bid process.
c) The equipment is needed for a specific required purpose and is suitable to the unique needs
of the Public Works Department. No other equipment has been found at the pricing that
meets the needs and budget at this time.
ADOPTED this day of=MW2020
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie SmitQ Clerk kAhe Board Sharon Trask, Chair
APPROVED AS TO FORM: Ra y Neat in, Vice Chair
im Whi Kevin Shu ommissioner
Printed from Mason County
Printed from Mason County DMS
ORDINANCE NO. 2020-W9
REPLACING ORDINANCE NO. 63.05
WHEREAS, RCW 7.06.020(1) provides for mandatory arbitration on all civil
actions where the sole relief sought is a money judgment of$100,000.00 or less,
exclusive of attorney's fees, interest and costs; and
WHEREAS, RCW.7.06.020(2) and Local Superior Court Civil Arbitration Rules
(LSCCAR) provides for mandatory arbitration of claims in which the sole relief sought is
the establishment, modification, or termination of maintenance or child support
payments which are not capable of resolution on the motion docket or by agreement,
regardless of the number or amount of payments; and
WHEREAS, the Superior Court Civil Arbitration Rule 7.1 (SCCAR 7.1) provides in
part that an aggrieved parry, within twenty (20) days after the arbitration award is filed
with the Superior Court Clerk, may serve and file with the Superior Court Clerk a written
request for a trial de novo; and
WHEREAS, RCW 36.18.016(26) allows the County Legislative Authority to charge
a fee of four hundred dollars ($400.00) for filing a request for trial de novo of an
arbitration award;
NOW, THEREFORE BE IT RESOLVED by the Board of Mason County
Commissioners that effective January 4, 2021, the Superior Court Clerk is authorized
and directed to assess and collect a four hundred dollar ($400.00) fee authorized by
RCW 36.18.016.(26) on those Superior Court cases filed under Title 7.06 RCW
requesting a trial de novo of an arbitration award.
Adopted this \ J% of \ko-Mbtr , 2020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
r
Kevin Shutty, Commissioner
McKenzie S ' , CIM of the Board
APPROVED AS TO FORM: Randy Neathe , Commissioner
Tim White ead, Sharon Tra4k, Chair
C:\Users\dlz\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\G5L13HRD\ordinance re fee for trial de
npva of arbitratio award.docx
Printed Tr Pl County DMS
Printed from Mason County CAMS