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HomeMy WebLinkAbout03/19/2020 Mason County Civil Service Commission Meeting Minutes March 19, 2020 The regular meeting was called to order by Chair Susan Ickes at 5 * 00 p .m. The meeting was conducted by conference call, due to the coronavirus and practicing of social distancing. Attendance : Susan Ickes, Chair; and William Kendrick, Vice-Chair Others : Kevin Hanson, Shane Schoeneberg, Tami Beyer, Sheryl Hilt and Becky Rogers . Business : 1 . Approval of Minutes : February 20, 2020 regular meeting minutes . Two corrections were noted in the draft minutes . 1 ) The motion for approval of the January minutes should be Kendrick/Ickes as Nault was not present on February 20, 2020 . 2) The mention of six months probation was removed as the probation period is twelve months . Cmmr. Kendrick/Ickes moved and seconded to approve the regular meeting minutes dated February 20, 2020 as corrected. Motion carried unanimously. 2 . Chief Examiner Update 2 . 1 . Position Tracking — 5 vacant and funded FTE positions — 1 — Records Specialist; 2 — Deputy Sheriff, and 3 — Corrections Deputy. 2 . 2 . Public Safety Testing — Due to the coronavirus pandemic, the pre- employment testing events scheduled in Washington State from March 14 , 2020 thru April 9,2020 are canceled . This includes testing for entry level Corrections Deputy and Deputy Sheriff positions . 2 . 3 . Promotional Revisions — Due to the coronavirus pandemic, notice was given by the facility that had been reserved for the promotional testing for Patrol Corporal and Sergeant that all events are canceled. Shelton School District Administrative Services Bldg has been designated as the new location for the testing. Cmmr. Kendrick/Ickes moved and seconded to approve the change in location to the Shelton School District Administrative Services Bldg on April 1 & 2 for the Patrol Corporal and Patrol Sergeant promotional testing. Motion carried unanimously. 2 . 4 . Promotional Candidates — Consideration of Approval of Requests for Waiver for Corrections Corporal Candidates . The Board reviewed the requests of Joshua Power and Andrew Ostergard . Consideration was given to the minimum requirement of two years service with the County, and the employees length of service which was less than the minimum . There was discussion that granting a waiver for less than the minimum two years of service would set a precedent. Also if a waiver were approved the promotional announcement would need to be reopened with the new requirements stipulated. Cmmr. Kendrick/Ickes moved and seconded to deny the waiver request for Joshua Power and Andrew Ostergard. Motion carried unanimously. Mason County Civil Service Commission Meeting Minutes March 19, 2020 Page 2 2 . 5 . Promotional Revisions — Approval of replacing the full Assessment Center with a Supervisory Skills and Abilities Test (SSAT) for the Corrections Corporal & Sergeant positions promotional process due to the limited number of candidates (less than four) . Three candidates submitted a letter of intent for the Corrections Corporal and Sergeant promotional process — 2 Corporal ; 1 — Sergeant. There was discussion that the SSAT is designed for a smaller pool of candidates and is less expensive than the Assessment Center. A summary of the SSAT was provided. This process has been used within the Corrections division previously with a good response . Cmmn Kendrick/Ickes moved and seconded to approve replacing the assessment center with the Supervisory Skills and Abilities Test for the Corrections Corporal & Sergeant position promotional process. Motion carried unanimously. 2 . 6 . Approval for the Sheriff to hire a provisional limited Corrections Deputy with the intent of the candidate applying as a Corrections Deputy . Per the Civil Service Rule 8 . 13 — Provisional employees may be appointed temporarily to vacant positions pending establishment of an eligibility list. The intent is for the provisional employee(s) to work four months with the option to renew for additional four month periods up to one year. Chief Hanson asked for approval to hire two provisional employees . He briefly discussed the limited duties of the position. It takes six months to train a corrections deputy and they do not have time to fully train the employees . Orientation, training and responsibility would be less than that of a full corrections deputy. The union representing the corrections staff will vote on the provisional employee position as it is not addressed in the collective bargaining agreement. The start time would be as soon as this process could be put together after the vote of the union. The intent is for the position to be full-time . Chief Hanson briefly discussed the duties the provisional employees would perform. He discussed the current staffing levels within the corrections division . There will be four vacant Corrections Deputy positions the first of April, in addition there are staff on modified work schedule . The Entry Level Corrections Deputy eligibility list has one name for consideration to fill four vacancies and with the cancellation of pre-employment testing there will be no new entry level candidates for consideration. As discussed earlier in the meeting, PST has canceled pre- employment testing until April 9 , due to the COVID- 19 . Cmmr. Kendrick/Ickes moved and seconded to approve hiring two limited Corrections Deputy provisional positions with the intent of the candidate applying as a Corrections Deputy. Motion carried unanimously. 2 . 7 . Approval to set a public hearing on April 16 , 2020 at 5 : 15 pm to consider changing CSR 6 . 913 to add "Provisional" . Cmmn Kendrick/Ickes moved and seconded to set a public hearing on April 16, 2020 at 5:1 S p. m. to consider changing Civil Service Rule 6. 9B to add "Provisional. Motion carried unanimously. Mason County Civil Service Commission Meeting Minutes March 19, 2020 Page 3 3 . Public Hearing - Civil Service Rules 8 . 17A Revisions Cmmr. Kendrick/Ickes moved and seconded to continue the public hearing for revisions to CSR 8. 17A to April 16, 2020 at 5:1 S p. m. Motion carried unanimously. 4 . Sheriff' s Office Update 4 . 1 . Chief Hanson expressed appreciation for the support of the Civil Service Commission during this time . The Commissioners thanked Chief Hanson for the way the department is being run. 4 . 2 Chief Beyer stated they are taking all necessary precautions during this coronavirus pandemic . 4 . 3 Sheryl Hilt was congratulated for being "MCSO Employee of the Year" . 5 . The meeting adjourned at 5 * 25 p .m. Approved 4/ 16/2020 usan Ickes William Kendrick Mark Nault Chair Vice-Chair Commissioner Becky Rog6rs Secretary/Chief Examiner