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Home My WebLink About2020/12/07 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF DECEMBER 7, 2020 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. Co �Aa 1854 . MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Daniel Goodell, Presiding Judge DEPARTMENT: Superior Court EXT: 206 BRIEFING DATE: December 7, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources N Legal ❑ Other— please explain ITEM: Replace Ordinance 63.05 — Fee for filing a trial de novo of an arbitration award EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): RCW 7.06.020 and State and Local Court Rules regarding mandatory arbitration have been amended in recent years. Ordinance No. 63.05 needs to be updated and amended consistent therewith to reflect current amounts and legal citations. The proposed ordinance also increases the fee for filing a request for trial de novo of a civil arbitration award to $400 (an increase from the former fee of$250) as authorized by RCW 36.18.016(26). BUDGET IMPACT: None. PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Replace Ordinance 63.05. ATTACHMENTS: Copy of proposed Ordinance RCW 36.18.016 Briefing Summary 11/30/2020 ORDINANCE NO. REPLACING ORDINANCE NO. 63.05 WHEREAS, RCW 7.06.020(1) provides for mandatory arbitration on all civil actions where the sole relief sought is a money judgment of $100,000.00 or less, exclusive of attorney's fees, interest and costs; and WHEREAS, RCW 7.06.020(2) and Local Superior Court Civil Arbitration Rules (LSCCAR) provides for mandatory arbitration of claims in which the sole relief sought is the establishment, modification, or termination of maintenance or child support payments which are not capable of resolution on the motion docket or by agreement, regardless of the number or amount of payments; and WHEREAS, the Superior Court Civil Arbitration Rule 7.1 (SCCAR 7.1) provides in part that an aggrieved party, within twenty (20) days after the arbitration award is filed with the Superior Court Clerk, may serve and file with the Superior Court Clerk a written request for a trial de novo; and WHEREAS, RCW 36.18.016(26) allows the County Legislative Authority to charge a fee of four hundred dollars ($400.00) for filing a request for trial de novo of an arbitration award; NOW, THEREFORE BE IT RESOLVED by the Board of Mason County Commissioners that effective January 4, 2021, the Superior Court Clerk is authorized and directed to assess and collect a four hundred dollar ($400.00) fee authorized by RCW 36.18.016.(26) on those Superior Court cases filed under Title 7.06 RCW requesting a trial de novo of an arbitration award. Adopted this of 12020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Kevin Shutty, Commissioner McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Randy Neatherlin, Commissioner Tim Whitehead, Chief DPA Sharon Trask, Chair C:\Users\rl\AppData\Local\Microsoft\Windows\INetCache\IE\XV053Z9H\ordinance re fee for trial de novo of arbitration award.docx RCW 36.18.016 Various fees collected—Not subject to division. (1)Revenue collected under this section is not subject to division under RCW 36.18.025 or 27.24.070. (2)(a)For the filing of a petition for modification of a decree of dissolution or paternity,within the same case as the original action,and any party filing a counterclaim,cross-claim,or third-party claim in any such action,a fee of thirty-six dollars must be paid. (b)The party filing the first or initial petition for dissolution,legal separation,or declaration concerning the validity of marriage shall pay,at the time and in addition to the filing fee required under RCW 36.18.020,a fee of fifty-four dollars.The clerk of the superior court shall transmit monthly forty-eight dollars of the fifty-four dollar fee collected under this subsection to the state treasury for deposit in the domestic violence prevention account.The remaining six dollars shall be retained by the county for the purpose of supporting community-based domestic violence services within the county,except for five percent of the six dollars,which may be retained by the court for administrative purposes.On or before December 15th of each year,the county shall report to the department of social and health services revenues associated with this section and community-based domestic violence services expenditures.The department of social and health services shall develop a reporting form to be utilized by counties for uniform reporting purposes. (3)(a)The party making a demand for a jury of six in a civil action shall pay,at the time,a fee of one hundred twenty-five dollars;if the demand is for a jury of twelve,a fee of two hundred fifty dollars.If,after the party demands a jury of six and pays the required fee,any other party to the action requests a jury of twelve,an additional one hundred twenty-five dollar fee will be required of the party demanding the increased number of jurors. (b)Upon conviction in criminal cases a jury demand charge of one hundred twenty-five dollars for a jury of six,or two hundred fifty dollars for a jury of twelve may be imposed as costs under RCW 10.46.190. (4)For preparing a certified copy of an instrument on file or of record in the clerk's office,for the first page or portion of the first page,a fee of five dollars,and for each additional page or portion of a page,a fee of one dollar must be charged.For authenticating or exemplifying an instrument,a fee of two dollars for each additional seal affixed must be charged.For preparing a copy of an instrument on file or of record In the clerk's office without a seal,a fee of fifty cents per page must be charged.When copying a document without a seal or file that is in an electronic format,a fee of twenty-five cents per page must be charged.For copies made on a compact disc,an additional fee of twenty dollars for each compact disc must be charged. (5)For executing a certificate,with or without a seal,a fee of two dollars must be charged. (6)For a garnishee defendant named in an affidavit for garnishment and for a writ of attachment,a fee of twenty dollars must be charged. (7)For filing a supplemental proceeding,a fee of twenty dollars must be charged. (8)For approving a bond,including justification on the bond,in other than civil actions and probate proceedings,a fee of two dollars must be charged. (9)For the issuance of a certificate of qualification and a certified copy of letters of administration,letters testamentary,or letters of guardianship, there must be a fee of five dollars. (10)For the preparation of a passport application,the clerk may collect an execution fee as authorized by the federal government. (11)For clerk's services such as performing historical searches,compiling statistical reports,and conducting exceptional record searches,the clerk may collect a fee not to exceed thirty dollars per hour. (12)For processing ex parte orders,the clerk may collect a fee of thirty dollars. (13)For duplicated recordings of court's proceedings there must be a fee of ten dollars for each audiotape and twenty-five dollars for each video or other electronic storage medium. (14)For registration of land titles,Torrens Act,under RCW 65.12.780,a fee of twenty dollars must be charged. (15)For the issuance of extension of judgment under RCW 6.17.020 and chapter 9.94A RCW,a fee of two hundred dollars must be charged.When the extension of judgment is at the request of the clerk,the two hundred dollar charge may be imposed as court costs under RCW 10.46.190. (16)A facilitator surcharge of up to twenty dollars must be charged as authorized under RCW 26.12.240. (17)For filing an adjudication claim under RCW 90.03.180,a fee of twenty-five dollars must be charged. (18)For filing a claim of frivolous lien under RCW 60.04.081,a fee of thirty-five dollars must be charged. (19)For preparation of a change of venue,a fee of twenty dollars must be charged by the originating court in addition to the per page charges in subsection(4)of this section. (20)A service fee of five dollars for the first page and one dollar for each additional page must be charged for receiving faxed documents,pursuant to Washington state rules of court,general rule 17. (21)For preparation of clerk's papers under RAP 9.7,a fee of fifty cents per page must be charged. (22)For copies and reports produced at the local level as permitted by RCW 2.68.020 and supreme court policy,a variable fee must be charged. (23)Investment service charge and earnings under RCW 36.48.090 must be charged. (24)Costs for nonstatutory services rendered by clerk by authority of local ordinance or policy must be charged. (25)For filing a request for civil arbitration,a filing fee may be assessed against the party filing a statement of arbitrability not to exceed two hundred fifty dollars as established by authority of local ordinance.Two hundred twenty dollars of this charge shall be used to offset the cost of the civil arbitration program.Thirty dollars of each fee collected under this subsection must be used for indigent defense services. (26)For filing a request for trial de novo of a civil arbitration award,a fee not to exceed four hundred dollars as established by authority of local ordinance must be charged. (27)A public agency may not charge a fee to a law enforcement agency,for preparation,copying,or mailing of certified copies of the judgment and sentence,information,affidavit of probable cause,and/or the notice of requirement to register,of a sex offender convicted in a Washington court,when such records are necessary for risk assessment,preparation of a case for failure to register,or maintenance of a sex offender's registration file. (28)For the filing of a will or codicil under the provisions of chapter 11.12 RCW,a fee of twenty dollars must be charged. (29)For the collection of an adult offender's unpaid legal financial obligations,the clerk may impose an annual fee of up to one hundred dollars, pursuant to RCW 9.94A.780. (30)A surcharge of up to twenty dollars may be charged in dissolution and legal separation actions as authorized by RCW 26.12.260. The revenue to counties from the fees established in this section shall be deemed to be complete reimbursement from the state for the state's share of benefits paid to the superior court judges of the state prior to July 24,2005,and no claim shall lie against the state for such benefits. [2018 c 36§7;2016 c 74§4.Prior:2015 c 275§11;2015 c 265§27;2009 c 417§2;2007 c 496§204;2006 c 192§2;prior:2005 c 457§18;2005 c 374§2;2005 c 202§1;2002 c 338§2;2001 c 146§2;2000 c 170§1;1999 c 397§8;1996 c 56§5; 1995 c 292§14.] NOTES: Applicability—Effective date-2018 c 36:See notes following RCW 7.06.043. Finding—Intent-2015 c 265:See note following RCW 13.50.010. Effective dates-2007 c 496§§201,202,204,and 501:See note following RCW 26.12.260. Part headings not law-2007 c 496:See note following RCW 26.09.002. Intent-2005 c 457:See note following RCW 43.08.250. Mason County Support Services Department Budget Management 411 North 51h Street Commissioner Administration Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations It Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES December 7, 2020 • Specific Items for Review o Continue with current meeting schedule in 2021? Briefing one week/Commission business meeting the next week?Suggest we have briefing and meeting the first week of January. Draft calendar enclosed.—Diane o 2021 Committee Assignments for Commissioners (2020 list enclosed)- Diane o Elected Official vacancy on MTA Board - Diane o November Financials—Jenn o Building 10- Contract for Phase 1.5, $63,000- Frank o Dept. of Commerce CDBG CV1 contract for Lewis/Mason Community Action Council - Frank • Commissioner Discussion J:\DLZ\Briefing Items\2020\2020-12-07.docx COMMISSION MEETING SCHEDULE SUBJECUO CHANGE January 2021 Sunday Monday Tuesday Wednesday Thursday Friday Saturday M2 3 4 9 a.m.Briefings 5 9 a.m.Cmmr.Mtg 6 7 8 9 10 11 9 a.m.Briefings 12 13 14 15 16 17 8 HOLIDAY 19 9 a.m.Cmmr. 20 21 22 23 Mtg. 24 25 9 a.m.Briefings 26 27 28 29 30 31 February 2021 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 9 a.m.Cmmr. 3 4 5 6 Mtg. 7 8 9 a.m.Briefings 9 10 11 12 13 14 15 HOLIDAY 16 9 a.m.Cmmr. 17 18 19 20 Mtg. 21 22 9 a.m.Briefings 23 24 25 26 27 28 March 2021 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 9 a.m.Cmmr.Mtg. 3 4 5 6 7 8 9 a.m.Briefings 9 10 11 12 13 14 15 16 9 a.m.Cmmr. 17 18 19 20 Mtg. 21 22 9 a.m.Briefings 23 24 25 26 27 28 29 30 9 a.m.Cmmr. 31 Mtg J:\Ginger\Jan Feb March2021 Quarterly Calendar 2 11/30/2020 BOARDS. COUNCILS,AND COMMISSIONS 2020 The County Commissioners represent Mason County by serving on a variety of boards,councils,and commissions as noted below. Randy Neatherlin (Commissioner District#1) Board of County Commissioners, Vice-Chair Economic Development Council Board (Meets 2nd Thursday of each month;7:45-9:00 am at PUD auditorium-426-2276) North Mason Chamber of Commerce Board of Directors Mason County Audit Committee(Established by Resolution 77-16) Mason County Law Enforcement Officers/Fire Fighters(LEOFF) Board (meet 1s'Tuesday,8 a.m.in Commission Chambers) Mason County Voting Accessibility Advisory Committee (VAAC) (meets when necessary)RCW 29A.46.260(2) Olympic Region Clean Air Agency(ORCAA)—Member(Meets 2nd Wednesday of each month from 10-12 noon approx.) Address: 2940E Limited Lane NW Olympia 586-1044) Peninsula Regional Transportation Planning Organization (PRTPO) Shelton Memorial Park Board of Directors—(Cemetery) (meet as necessary) Washington Counties Risk Pool—Board of Directors Member West Sound Alliance Steering Committee—Pamela Browning is contact,360-377-4900 Kevin Shutty(Commissioner District#2) Alliance for a Healthy South Sound (AHSS) Executive Committee — (Andy Chinn is contact, 206-550-5568, meet as necessary. Website is Healthysouthsound.com) Criminal Justice Working Team (meets 3rd Wednesday,7:30 a.m. in Commission Chambers) MACECOM (meet 2"d Tuesday,3 p.m.@ City of Shelton) Olympic Region Clean Air Agency (ORCAA) -Alternate Member(Meets 2nd Wednesday of each month from 10-12 noon approx Address: 2940B Limited Lane NW Olympia 586-1044) Peninsula Regional Transportation Planning Organization (PRTPO)-Alternate Thurston Mason Behavioral Health Organization (TMBHO) (Meet 31d Thursday,1 p.m.,Thurston Cnty Courthouse) Washington Counties Risk Pool—Board of Directors Alternate Member Building Code Council (SBCC)-Member,Appointed by Governor Jay Inslee(2018-2021) Sharon Trask(Commissioner District#3) Board of County Commissioners, Chair Mason County Law Library Mason County Finance Committee Canvassing Board Community Action Council Board of Directors(Meet at 420 Golf Club Rd SE,Lacey) Courthouse Security Committee Lewis-Mason-Thurston Area Agency on Aging Council of Governments (COG) (Meets 4"' Thursday of each month at 2 p.m.Address: 2404 Heritage Court SW,Suite A(first floor),Olympia,WA 98502 Mason County Lodging Tax Advisory Committee—Chair(meets when necessary) Memorial Hall Committee-Chair(meets last Wednesday every other month) Oakland Bay Clean Water Committee Pacific Mountain Workforce Development Council (PacMtn) WSAC Legislative Steering Committee (LSC) Washington Counties Risk Pool—Board of Directors Alternate WA Association of Counties Board of Directors (WSAC) ALL COMMISSIONERS Mason County Commissioners Mason County Board of Health Mason Transit Authority Mason County Elections Canvassing Board Hood Canal Coordinating Council (All Commissioners sit on HCCC, Mason County has 1 vote, Cmmr. Shutty is voting member— membership is designated by Resolution 97-19) Oakland Bay Clean Water District Board of Directors J:\BOARDS\Commissioner Boards 2020 with mtg times.doc December 1,2020 GOVERNING MTA Mason Transit Authority is governed by a 10 member Board of Directors,of which there are nine voting members and one non-voting member. The Authority consists of: • Three (3) elected members representing Mason County; • One (1) elected member representing the City of Shelton Council; • Five (5) members who shall be elected officials selected by the Mason County Commissioners with the goal of seeking equal voting representation among the County Commissioner Districts; and • One (1) union member(non-voting) representing the International Association of Machinists and Aerospace Workers, District Lodge 160 The Authority sets policy and direction for the agency. The Mason Transit Authority holds its regular meetings on the 3rd Tuesday of each month. These meetings are open to the public. To view or download the Authority Board 2020 Regular meeting schedule,click here. Current Board Members • Wes Martin, Chair Grapeview School District • Sharon Trask,Vice Chair Mason County Commissioner • John Campbell,Authority Member North Mason School District • Randy Neatherlin,Authority Member Mason County Commissioner • Kevin Dorcy,Authority Member City of Shelton Commissioner • Kevin Shutty,Authority Member Mason County Commissioner • Sandy Tarzwell,Authority Member Shelton School District • Matt Jewett,Authority Member Southside School District • [Vacant] • Greg Heidal, Labor Union Representative (non-voting) International Association of Machinists and Aerospace Workers, District Lodge 160 December 8,2020 Mason County Elected Official Re: Opportunity to Serve on Mason Transit Authority(MTA)Board As the Mason County Commissioner representing District No.2,I am inviting you to consider serving on the MTA Board as a representative of your district and citizens that reside in your area. There is currently one vacancy for an elected official. The Mason Transit Authority Board is composed of five members,together with the three Mason County Commissioners and one City of Shelton Council member. The five members must be elected officials and serve four-year terms. The Mason County Commissioners select these five members with the goal of seeking equal voting representation among the County Commission districts. The MTA Board typically meets the third Tuesday of the month.Your assistance in providing leadership and direction regarding transit in Mason County would be greatly appreciated. F Please consider submitting an on-line application to serve on the MTA Board.We would appreciate receiving your application no later than December 31,2020 so that we may begin the selection process.The fillable application can be found at the following location on the Mason County website: http://www.co.mason.wa.us/forms/advisory/Advisoryboardapp.pdf For additional information please go to http://www.masontransit.org/authorityboardoverview/ If you have any question,please do not hesitate to call me at(360)427-9670, ext. 419. Thank you for your consideration of my request. Sincerely, Commissioner Kevin Shutty District No. 2 Elected Officials in County Commissioner District No.2 12/2/2020 Date Elected/ Next Name Voter ID Office Held Position Mailing Address City Zip Appointed Term Election Dan Ward 3806602 F.D. 11 Position 1 60 E Lakewood Ct Shelton 98584 Nov. 2015 2016-2021 2021 Dan Hora 3818447 F.D. 11 Position 2 170 E Fairfield Ct Shelton 98584 Nov. 2019 2020-2025 2025 Kelly Frazier 3810263 F.D. 11 Position 3 PO Box 1434 Shelton 98584 Nov. 2017 2018-2023 2023 John Pais 3811247 F.D. 12 Position 1 100 W Buck Prairie Dr Elma 98541 Nov. 2019 2020-2025 2025 Albert Buck Wilder 72502 F.D. 12 Position 2 114 Cougar Smith Rd Montesano 98563 Nov. 2017 2018-2023 2023 Brian Jutson 602322 F.D. 12 Position 3 PO Box 269 Matlock 98560 Nov. 2019 2016-2021 2021 Brian Core 3804464 F.D. 13 Position 1 231 W Wivell Rd Shelton 98584 Nov. 2019 2020-2025 2025 Dane Hansen 3834575 F.D. 13 Position 2 15519 W Clo uallum Rd Elma 98541 Nov. 2017 2018-2023 2023 Shawn E Sisson 10575248 F.D. 13 Position 3 9565 W Cloquallum Rd Shelton 98584 Nov. 2015 2016-2021 2021 Shelley George 3826642 F.D. 16 Position 1 270 W Bambi Farms Rd Shelton 98584 Nov. 2017 2018-2023 2023 Carly Bean 11006747 F.D. 16 Position 2 5232 W Shelton Matlock Rd Shelton 98584 Nov. 2017 2018-2023 2023 William (Bill) Reed 3828327 F.D. 16 Position 3 PO Box 1008 Shelton 98584 Nov. 2019 2020-2025 2025 Gary Janisch 380932 F.D. 17 Position 1 61 N Beacon PI E Lilliwaup 98555 Nov. 2015 2016-2021 2021 Pat O'Brien 3299475 F.D. 17 Position 2 471 N Lake Surf Dr Lilliwaup 98555 Nov. 2017 2018-2023 2023 Joel R. Carlson 3090340 F.D. 17 Position 3 PO Box 370 Lilliwaup 98555 Nov. 2019 2020-2025 2025 Ken Weaver 9303568 F.D. 18 Position 1 PO Box 1638 Hoodsport 98548 Nov. 2017 2018-2023 2023 Gail R. Cochran 3835108 F.D. 18 Position 2 PO Box 117 Hoods ort 98548 Nov. 2017 2016-2021 2021 Charles Lucas F.D. 18 Position 3 PO Box 33 Hoodsport 98548 Aug. 2020 2020-2025 2021 Don E. Wilson 3805966 Hospital Dist 1 Position 2 PO Box 1411 Shelton 98584 Nov. 2017 2018-2023 2023 Terry W. Brazil 3105507 Port of Hoodsport Position 1 50 N Fairway Dr E Hoods ort 98548 Nov. 2019 2020-2025 2025 Michael Petz 3832079 Port of Hoodsport Position 2 110 N Potlach Rd Shelton 98584 Nov. 2017 2018-2023 2023 Karen A. Booth 10323358 Port of Hoodsport Position 3 PO Box 1533 Hoodsport 98548 Appt. 7-10-19 2016-2021 2021 Kristy Buck 3814036 Port of Shelton Position 3 PO Box 1487 Shelton 98584 Nov. 2017 2018-2021 2021 Mike Sheetz 3809995 PUD 1 District 1 PO Box 498 Union. 98592 Nov. 2016 2017-2022 2022 Ronald Gold 3839372 PUD 1 District 2 PO Box 681 Hoodsport 98548 Nov. 2014 2015-2020 2020 Jack Janda 53515 PUD 1 District 3 PO Box 528 Hoodsport 98548 Nov. 2018 2019-2024 2024 Sandy Tarzwell 6710914 Shelton S.D.309 District 1 51 E Ann Arbor Dr Shelton 98584 Nov. 2019 2020-2023 2023 Sally Brownfield 3805103 Shelton S.D.309 Position 1 4471SE Bloomfield Rd Shelton 98584 Nov. 2017 2018-2021 2021 Keri Davidson 3831906 Shelton S.D.309 Position 2 371 E Road Runner Dr Shelton 98584 Nov. 2019 2020-20231 2023 Bryan Walsworth 5056301 Mary M Knight S.D. 31 District 1 7803 W Matlock Brady Rd Elma 98541 Nov. 2019 2020-2023 2023 Shawn Donnelly 3826960 Mary M Knight S.D. 31 District 2 341 W Buck Prairie Rd Elma 98541 Nov. 2017 2018-2021 2021 Cynthia Brehme er 3804495 Mary M Knight S.D. 31 District 3 3540 W Deckerville Rd Elma 98541 INov. 2019 2020-2023 2023 Mike Bateman 3838220 Mary M Knight S.D. 31 Position 1 PO Box 158 Matlock 98560 1 Nov. 2019 2018-2021 2021 Amanda Gonzales 9767555 Mary M Knight S.D. 31 Position 2 PO Box 2317 Matlock 98560 1 Nov. 2019 2020-2023 2023 Edeline Reclusado 1495292 Hood Canal S.D. 404 District 1 801 E Country Club Dr E Union 98592 1 Nov. 2019 2018-2021 2021 Frances Lon shore 4538940 Hood Canal S.D. 404 District 2 170 N Tribal Center Rd Shelton 98584 1 Nov. 2019 2020-2023 2023 Candice Beathard Hood Canal S.D. 404 District 3 1010 W Skokomish Valley Rd Shelton tjN ot Rec'd Yet 2020-2023 2021 Julie LeClair Hood Canal S.D. 404 Position 4 170 N Enatai CT Shelton ul . 2020 2018-2021 2021 Annie Robbins 3813083 Hood Canal S.D. 404 District 5 301 N Lon Webb Rd Lilliwaup ov. 2019 2020-2023 2023 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Alex Paysse DEPARTMENT: Community Services, EXT: 279 Environmental Health BRIEFING DATE: December 7th1 2020 PREVIOUS BRIEFING DATES: none If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Food Establishment Permit Fees EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): On December 31st, 2020, all food establishment permits are set to expire as part of their routine annual permitting per MCC 6.08.070, prompting staff to invoice for the 2021 year. In response to the COVID-19 impacts, staff is proposing an extension of the expiration date and billing due date to February 28th. This provides some additional time for the businesses to make payments and keep their required permits current. BUDGET IMPACT: Small delay to program revenue PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community meetings, etc.) All establishments will be notified of the extension with their invoice. RECOMMENDED OR REQUESTED ACTION: Approval to place on next available action agenda. ATTACHMENTS: None Briefmg Summary 11/30/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dave Windom / Todd Parker DEPARTMENT: Community Services EXT: 260 BRIEFING DATE: 12/7/20 PREVIOUS BRIEFING DATES: 7/20/20 and 11/9120 If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Eviction Rent Assistance Program Grant: Final Funding Distribution EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): This contract is with the Dept. of Commerce and is in the amount of$500,876. Commerce has authorized the second 50% of the award amount to be spent. Amendment 1 accounted for Commerce's approval to spend additional funds. This final amendment expends the grant and is awarded based on performance. The final amendment is in the amount of$62,516. Based on good performance, the partnership with By and For Organizations, and the ability to serve households throughout Mason County we recommend awarding this final amount to Crossroads Housing. The table below summarizes the number of households assisted through Crossroads Housing by location. In addition,there are 29 households that are in the que pending signatures and back up documentation these remaining funds will assist. Area Paid Out$154,880 Ready to Pay: $101,272 Households Assisted Pending Households Allyn 3 0 Belfair 7 2 Gra eview 0 1 Hoods port 4 3 Matlock 0 1 Shelton 45 21 Union 2 0 TOTAL Households 61 28 BUDGET IMPACT: Retain a total of$59,643 in allowable administrative funds. PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community meetings,etc.) technical assistance to subcontractors RECOMMENDED OR REQUESTED ACTION: Move to action agenda meeting on December 15 to approve the ERAP contract amendment ATTACHMENTS: Amendment 2 Briefing Summary 12/1/2020 Contract Between Mason County and Crossroads Housing Professional Services Contract#CH:CaresAct.ERAP (MC Contract#20-084) Amendment# 2 The purpose of this amendment is to increase the total contract award for the Eviction Prevention Program IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUNDING SOURCE: Coronavirus Aid, Relief, and Economic Security (CARES) Act (P.L. 116-136) 2. AMENDMENT TERM: November 1 — December 31, 2020 3. TOTAL ADDITIONAL AWARD: $62,616 a. At least 5% ($3,126) must be spent on services provided through a By and For Organization 4. INVOICE: Include with the Covid-19 invoice with the title "CH:CaresAct.ERAP" 5. EXHIBIT C— BUDGET a. The ERAP end date is December 31, 2020, but expenses can only be incurred through December 30, 2020. No expenses can occur on December 31. January rent payments for eligible households can be made in advance if the payment is booked on the authorizing agency financial records no later than December 30, 2020. b. The last day to submit an invoice is January 14, 2021 ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of , 2020. CONTRACTOR MASON COUNTY Tanya Frazier Sharon Trask, Chair Executive Director, Crossroads Housing Mason County Board of County Commissioners 1 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen, CDA &Josh Luck, Lead Building Inspector DEPARTMENT: Community Services EXT: 286 BRIEFING DATE: December 7, 2020 PREVIOUS BRIEFING DATES: None ITEM: Place on December 15, 2020 Action Agenda to set a Public Hearing for January 5, 2021 to consider amendments to Title 14 and adopt the 2018 State Building Code amendments. EXECUTIVE SUMMARY: Mason County is proposing amendments to the Mason County Code Title 14, in compliance with State Building Code updates. BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Approval to set a Public Hearing for January 5, 2021 to consider amendments to Title 14 and adoption of the 2018 State Building Code amendments. ATTACHMENTS: DRAFT Title 14 amendments Briefmg Summary 12/2/2020 ORDINANCE NO. . AMENDMENTS TO TITLE 14 BUILDING AND CONSTRUCTION MASON COUNTY CODE WHEREAS,the BOARD OF COUNTY COMMISSIONERS did,on January 6, 1975, adopt a Uniform Building Code for Mason County,with amendments(Ordinance No.451),as required by Chapter 96, laws of 1974 1st Extraordinary Session;and WHEREAS,the BOARD OF COUNTY COMMISSIONERS did,on January 20, 1975, amend said Building Code Ordinance No.474;and WHEREAS,the BOARD OF COUNTY COMMISSIONERS did,on February 24, 1975, amend said Building Code Ordinance by Ordinance No.483;and WHEREAS,the BOARD OF COUNTY COMMISSIONERS did,on April 19, 1976, amend said Building Code Ordinance by Ordinance No.602;and WHEREAS,the BOARD OF COUNTY-COMMISSION ERS did,`on February 28, 1977,amend said Building Code Ordinance by`Ordinance,No.735;and WHEREAS,the BOARD OF COUNTY COMMISSIONERS did,on January 8, 1979,amend said Building Code Ordinance by Ordinan de'.No.963;and WHEREAS,_the BOARD OF COUNTY COMMISSIONERS did,on February 5, 1979,amend said Builtlmg Code Ordinance by:;Ordinance.No.972;and WHEREAS,�the BOARD OF COUNTY.COMMISSIONERS did,on March 24, 1980, amend said Building Code:Ordinance by.Ordinance No. 1135;and WHEREAS;the BOARD OF COUNTY COMMISSIONERS did,on September 17,1984,amend said Building°.Code Ordinance by Ordinance No.91-84;and WHEREAS,the BOARD OF COUNTY COMMISSIONERS did,on December 22, 1992,amend said Building.Code Ordinance by Ordinance No. 138-92;and- WHEREAS,the BOARD OF COUNTY COMMISSIONERS did,on March 12, 1996,amend said.Building Code Ordinance by Ordinance No.37-96; and WHEREAS,the,:BOARD OF COUNTY COMMISSIONERS did,on May 4, 1999, amend said Building Code Ordinance by Ordinance No.45-99;and WHEREAS,the BOARD OF COUNTY COMMISSIONERS did,on July 6,2004 amend said Building Code Ordinance by Ordinance No.59-04;and WHEREAS,the BOARD OF COUNTY COMMISSIONERS did,on June 12, 2007 amend said Building Code Ordinance by Ordinance no.64-07;and WHEREAS,the BOARD OF COUNTY COMMISSIONERS did on May 25,2010 amend said Building Code Ordinance no.44-10;and Page 1 of 8 WHEREAS,the BOARD OF COUNTY COMMISSIONERS did on June 18,2013 amend said Building Code Ordinance no.32-13:and WHEREAS,the BOARD OF COUNTY COMMISSIONERS did on June 12,2016 amend said Building Code Ordinance no.40-16:and WHEREAS,the BOARD OF COUNTY COMMISSIONERS did on August 9,2016 amend said Building Code Ordinance no.50-16:and WHEREAS,the BOARD OF COUNTY COMMISSIONERS did on June 6,2017 amend said Building Code Ordinance no.30-17:and WHEREAS,the BOARD OF COUNTY COMMISSIONERS did on July 11,2017 amend said Building Code Ordinance no.38-17 and WHEREAS,the BOARD OF COUNTY COMMISSIONERS did on July 18,2017 amend said Building Code Ordinance no 41 17 and WHEREAS,the BOARD OF COUNT(COMMISSIONERS did on June 18,2019 amend said Building Code Ordinance no..57-19 and WHEREAS,the BOARD OF COUNTY COMMISSIONERS did on November 5, 2019 amend said Building Code Ordinance no. 103 19:and WHEREAS,th'e State of Washington has ordained in Washington Administrative Code,Chapter 51 that the 2018 Edition of the State Building Code shall become effective in all counties and cities of the state on: y Fetiruary 15t,20210;and WHEREAS tWMason County Board of Commissioners conducted a public hearing regarding Mason County Title_14 on 2021;and WHEREAS it has now become apparent that some revisions in the Code as adopted,are required and are necessary for the preservation of the public health,safety and general welfare of Mason County's residents. NOW;THEREFORE,IT IS HEREBY ORDAINED that effective JalyFebruary 1, 20201 the foiloyving sections and subsections of Chapters 14.04, 14.08, 14.16, 14.17, 14.18, 14.20, 14.25;14.30i-14s40 and 14.44 within the Mason County Code be amended and adopted as follows: TITLE 14 CHAPTER 4 STATE BUILDING CODES ADOPTED 14.04.010-State Building Codes adopted. (a)2018a International Building Code(IBC)in accordance with WAC Chapter 51-50, including Sections 101 through 107 and Section 110,and other International Building Code requirements for barrier-free access,including ICC A117.1-2A01-2009 and Formatted:Not Highlight, Appendix E(Supplementary Accessibility Requirements).Appendix Chapters C,G. H, Formatted:Not Strikethrough and J excluding section 1-1106, published Ay the International Code Council, and Formatted:Not Highlight Excluding Appendix Chapters A,B, D, F, I,0-3-K, LJM and NYand O adopting the Formatted:Not Highlight Page 2 of 8 Washington State Building Code WAC 51-50. (b)20158 International Existing Building Code(IEBC)in accordance with WAC 51- 504,and Appendix A Guidelines for the Seismic Retrofit of Existing Buildings, adopting the Washington State Building Code WAC 51-50. (c)2018 International Swimming Pool and Spa Code(ISPSC)in accordance with WAC Chapter 51-50 and 51-51. (bj)2015 2018 International Residential Code for One=and.-Two-Family Dwellings(IRC) in accordance with WAC Chapter 51-51,excluding Chapter 11_and Chapters 25 through 43.The energy code is regulated by WAC 51-11R, plumbing code regulated by WAC Chapter 51-56 and the-Electrical Code is reddlat'ed by chapter 296-.46B WAC -Including Appendix F(Radon Control),Appendix Q(Tiny Houses)'A)Pendix R(Light Formatted:Normal Straw-Clay Construction) Appendix S(Strawbale Construction)G(SWiMFAiR9 peals spas and hot tubs)as published by the Interrational Code Council.WAC Appendix U (Dwelling Unit Fire Sprinkler Systems)and Excluding.Part.IV Energy;Conservation Part VI Plumbing, Part Vlll Electrical aril Appendix Chapters-A-..B,C, D, E,F,G H, I,J, K, L, M, N,O, P, and: adopting the Washington State Buildind Code WAC 51-51. Q,and (ej 20185 International Fire Code,published by the International Code Council, excluding Appendix A, B,Di J,IL and t4#and adopting Appendices C, E, F,G, H, I, L and M and;adopting-the Washington State Building Code WAC 51-54. (dfl 2915 2018 International Mechanical Code,published by the International Code Council-and adopting the-.2047821JU International.Fuel Gas Code,the 201829�5 Edition of the National Fuel Gas Co "' Code(NFPA 54,ANSI Z223.1 ANSI'�"4)and the 2017�Edition of the Liquefied Petroleum Gas Code(NFPA 58)and adopting the Washington State_Building Code WAC 51-52. (eg)244-5=2018 Uniform Plumbing Code,published by the International Association of ------- Formatted:Normal Plumbing and Mechanical Officials(IAPMO),including Appendices A(Recommended Rules for Sizing the Water Supply System), B Explanatory Notes on Combination Waste 61 and Vent Systems)and I(lbstallation Standards)kinsta"Rp= 4 a _5,,dbg excluding Section 102.3107(Board of Appeals)and Chapters 12 and 14�5. Provided further,that those requirements of the Uniform Plumbing Code relating to venting and combustion air of fuel fired appliances as found in Chapter 5 and those portions of the code addressing building sewers are not adopted,and adopting the Washington State Building Code WAC 51-56. (fh)Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, published by the International Conference of Building Officials. (9i)The 20182OU Edition of the International Energy Conservation Code as amended in WAC 51-11 R(Residential)and 51-11 C(Commercial). Commercial WAC 51-11C Page 3 of 8 • Appendix A Default heat loss coefficients • Appendix B Default internal load valves and schedules • Appendix C Exterior design conditions • Appendix D Calculations of HVAC total system performance ratio Residential WAC 51-11R • Appendix RC Outdoor design temperatures for Washington • Proponent options o Appendix RA Optional energy efficiency measures-One step o Appendix RB Optional energy efficiencV measures-Two step (I)2018 International Wildland-Urban Interface Code-WAC 51-54A In the case of conflict among the codes enurrybrated in the above:subsections of this ordinance the first shall govern over those following,save and except such portions as are hereinafter by this ordinance deleted,_r Edified, or amended,and from the effective date of this ordinance the provisions thereof'shall be controlling within the unincorporated areas of Mason County. TITLE 14 CHAPTER 8 BUILDING CODE AMENDMENTS 14.08.010-General.20182015 International Building Code(IBC)and 2015 2018 International Residential Code(IRC)'are.hereby amended. The amended sections shall supersede that section"or table as numbered in said_ Building Code of Mason County. The amended sections are as follows: TITLE 14 CHAPTER 16 FIRE.CODE . 14.1E 020_-.IFC Section 4.08109,Board of appeals. Appeals of orders,decisions or determinations made by the building official/fire marshal shall be as set forth'in the Mason County Code,Title 15 Mason County Development Code;Section 15.11.010 Appeals of Administrative Interpretations and Decisions. 14.16.025=IFC Section 40,9 3110.4,Violation—Penalties. Persons who shall violate a:provision of this code or shall fail to comply with any of the requirements thereof or who shall erect,install, alter,repair or do work in violation of the approved construction documents or directive of the fire code official, or of a permit or certificate used under provision of this code,shall be subject to enforcement as prescribed for in Title 15;Mason County Code. 14.16.028-IFC Section 112.4111.4,Failure to comply. Any person who shall continue any work after having been served with a stop work order,except such work as that person is directed to perform to remove a violation or unsafe condition,shall be subject to enforcement as prescribed for in Title 15,Mason County Code. TITLE 14 CHAPTER 17 STANDARDS FOR FIRE APPARATUS ACCESS ROADS Page 4 of 8 14.17.140 Bridges and Elevated Services. IFC 503 2 6 Where a bridge or an elevated surface is part of a fire apparatus access road the bridge shall be constructed and maintained in accordance with AASHTO HB- 17 Bridges and elevated surfaces shall be designed for a live load sufficient to carry the imposed load of fire apparatus Vehicle load limits shall be posted at both entrances to bridges when required by the fire code official.Where elevated surfaces designed for emergency vehicle use are adiacent to surfaces which are not designed for such use, approved barriers approved signs or both shall be installed and maintained when required by the fire code official!4.17.140 BF-dges When a bFidge is q d a aFt f a f a rarahm aGGesS eaA it is to be _i nstnnted .{maintained' daRGe with at' ..IIy d Ma darn It shall have eva1 t'Gn by F a1engineeF ..ill be rerl t6 deter a the im nced IGad 19Gatien with a appFGyed .+th istant.Je 9§pod sign.r roc 14.17.150 Additional fire protection. When access roads cannot be installed to these standards due to topography, waterways,nonnegotiable grades or other similar conditions,the fire marshal is authorized to require additional fire protection or mitigation as specified(see 2019 IFC 901.4.4).The fire marshal may also approve access roads which do not meet these requirements if the road provides reasonable access under the individual facts of the case. TITLE 14 CHAPTER 20 MANUFACTURED.HOUSING INSTALLATION 14.20.010—Definitions. :. "Installation permit"is authorization from the Mason County Community Services (Building Department Health Department Planning Department and Mason County Fire MarshallPeFFRit AssirstaRGe renter the Hasa, r�nt.y Enyirnnmental Health and the Mason County Department of Public Works to locate a manufactured home in Mason County. Commonly referred to as a building permit for the set-up of a manufactured home. Additional terms are defined in WAC 296-1501 1501111enlcl A225 and by this reference are included as part of this chapter. 14.20.020-General installation requirements for manufactured homes. (a)Installation of all manufactured homes shall be as provided for pursuant to WAC, Chapter 296 1 59M.1501 (b)Installation shall meet all Mason County departmental approvals and conditions required for installation permits. Page 5 of 8 14.20.050-Application for installation permit. (a)No manufactured home may be transported,erected, installed, located,or stored in Mason County until an installation permit has been obtained from the Mason County Department of Community^ev R Services.: (b)No permit will be issued by the Mason County Department of Community Develepmei#Services until all requirements, in effect at the time of application, have been satisfactorily addressed. 14.20.070 Installation Permit Issuance and Duration When all county,state,and federal laws,ordinances, codes,.and regulations are satisfied,an installation(building)permit will be issued to the owner or authorized agent for the owner of the manufactured home.The permit Will indicate the owner's name,the contractor registration information,the location for which the installation was approved, the installation(building)permit number, and the date the installation(building)permit was issued. Permit validity,expiration,suspension or revocation and time limitation of application shall be as established and adopted in the applicable sections of the currently adopted 2015 IRC/IBC,(Section 1404.010)Part I Administration and Section 14.08.040 shall apply. 14.20.080 Inspection of Manufactured Homes,'-, :. (b)The installation permit shall be displayed in clear view of the site access road. The approved site plan and other applicable instructions as referenced in Chapter 296- 1501-0310M WAC shall also`be available at this location These shall be maintained in legible condition foe compliance review by thd-1rispector.If.there are multiple installation options for supporEconfigurations,the applicant or applicant's agent shall clearly indicate which options were used.for the_manufactured'.home installation. TITLE 14 Ch6pter14.25 MOBILE HOMES 14.26.070 Installation Permit Issuance and Duration Permit validity, expiratiori;.suspension or revocation and time limitation of application shall be as established and adopted in the applicable sections of the currently adopted 2 45 IRC/IBC(:Section 14.04:fl10), Part I Administration and Section 14.08.040 shall apply. TITLE 14 Chapter 14.3UP.ARK TRAILER/RECREATIONAL PARK TRAILER INSTALLATIONS - 14.30.030-County standards for installation of recreational park trailers/park trailers. The establishment and use of a recreational park trailer/park trailer brought into Mason County or moved within Mason County for human habitation shall be permitted once the following conditions have met departmental approval: Page 6 of 8 (a)All recreational park trailers/park trailers shall be installed following the printed manufacturers installation instructions.A copy of these instructions shall be on site for review by the Mason County Building Inspector performing the inspections. (b)If the manufacturer installation instructions are not available the owner may install the unit in accordance with installation instructions to be provided by a licensed design professional feFln accordance with'WA.G 2oa49-0-ne M f tUFed hamesANSI All 19.5 Section 5-8.These installation instructions must be on site for review by the building inspector. C'�All C I park f 'I /r., L f.,'I h..11 he n L,nnnrerl 4n the nrn,'Ad Referen..e AA SI A440 5 GhapteF3 SeGtinn A_5 d nc�cTcrcvc-��rwr-rm-ovvrrap�cc. ,.........,. 14.30.070 Installation Permit Issuance and Duration (b)Permit validity,expiration,suspension or revocation and time,limitation of application shall be as established and adopted in the.applicable sections in the currently adopted P889 IRIRC/IBC(Section 14.04.010), Part I Administration and Section 1.4.08.040 shall apply. (c) Inspections shall be required, performed, and approved by Mason County Building Department personnel in accordance with WAC 296 450M 1501-0310 and manufacturer installation instructions.Work shall not be done beyond the point indicated in each successive inspection without first obtaining the approval of the building official. TITLE 14 Chapter14.40 FACTORY BUILT HOUSING,COMMERCIAL COACHES AND COMMERCIAL STRUCTURES 14.40:060 Installation Permit issuance and Duration (B)Permit validity expiration;`suspension or revocation and time limitation of application shall lie as established and adopted in the applicable sections in the currently adopted 2A1IRC/IBC(Section'14.04.010), Part I Administration and Section 14.08.040 shall apply = TITLE 14 Chapter 14.44 EXCAVATION AND GRADING 14.44.140 Permit issuance. (c)Permit validity,expiration,suspension or.revocation and time limitation of application shall be as established and adopted in the applicable sections of the currently adopted 294IRC/IBC(Section 14.04.010), Part I Administration and Section 14.08.040 shall apply. 14.44.180 Fills. (d)Compaction.All fills shall be compacted minimum density as determined by currently adopted 2015 IBC(Section 14.04.010)-and subject to all requirements held in chapters 17 and 18. 14.44.190 Setbacks. Page 7 of 8 (a)General.Cut and fill slopes shall be set back from site boundaries in accordance with this section.Setback dimensions shall be horizontal distances measured perpendicular to the site boundary.Setback dimensions shall be as shown in Figure No.A08.1, Appendix J in the currently adopted 2015 International Building Code Section 14.04.010). Dated this day of 2021 BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: McKenzie Smith,'Clerk of the_Board Sharon Trask, Chair APPROVED AS TO.FORM: Randy Neatherlin Tim Whitehead.,_Chief DPA Kevin Shutty, Commissioner Page 8 of 8 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM! Kell Rowen DEPARTMENT: Planning EXT: 286 BRIEFING DATE: December 7, 2020 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Place on the December 15, 2020 Action Agenda to set a public hearing for January 5, 2021 to consider rezone of a 0.57 acre parcel from Rural Commercial 3 (RC3) to Rural Residential 2.5 (RR2.5) within the Taylor Towne Rural Activity Center. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): This request by the property owner to downzone a developed 0.57=acre parcel on Golden Pheasant Road, adjacent and parallel to State Route 3 for the conversion of the former Golden Pheasant Tavern to a residential structure.The Planning Advisory Commission voted 4-0 to approve the application request after review of staff report and hearing testimony at their scheduled meeting on November 16, 2020. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements,direct notice,website,community meetings,etc.) Public Hearing notice required for Planning Commission and Board. Residents within 300 feet of the proposed rezone were also notified by mail. Posted on-site and posted to Planning Advisory Commission website and posted on the home page in the Commissioner agendas. RECOMMENDED OR REQUESTED ACTION: Place on the December 15, 2020 Action Agenda to set a public hearing for January 5, 2021. ATTACHMENTS: Map of rezone request Briefing Summary 12/1/2020 Mason County WA GIS Web Map 1r r r �e .1 __- , 4 1 y 7} t }f } we .b _ 7 yv4 ' i 1115/2020, 4:16:10 PM 1:2,050 �--;� 0 0.02 0.04 0.07 mi t�t County Boundary Conservancy 1 f ` 1 i 0 0.03 0.06 0.11 km ElTax Parcels(Zoom in to 1:30,000) Natural Shoreline Environmental Designations No Designation El Commercial DevelopmentAreas Source: Esri, Maxar, GeoEye, Earthstar Geographies, CNES/Airbus DS, USDA,USGS,AeroGRID, IGN,and the GIs User Community,Esri,HERE, ❑ Residential Rural Multi Family Garmin,(c)OpenStreetMap contributors,and the GIS user community - Rural ❑ Inhclding Lands Mason County WA GIS Web Map Application Richard Diaz I Earthslar Geographies I Esri,HERE,Garmin I MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Casey Bingham DEPARTMENT: Public Health EXT: 562 BRIEFING DATE: 12/7/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Consolidated Contract CLH18253 Amendment 18 Adds Statement of Work for: 1. COVID-19 Emergency Language &Community Outreach: Provides 20,000 to translate existing Covid-19 communications and materials into additional languages. Amends Statement of work for: 1. Division of Emergency Preparedness & Response: Provides 29,605.00 of funding for continuing services. 2. Maternal &Child Health Block Grant: 67,694,Continued Funding for continuing services. 3. Office of Immunization &Child Profile-Perinatal Hepatitis B: 250 in funding for continuing ongoing services. BUDGET IMPACTS: This increasing Amendment provides an increase of$87,381 to support Public Health's ongoing programs. There is an additional 20,000 to provide support for the Covid-19 situation. RECOMMENDED OR REQUESTED ACTION: Move Amendment 17 CLH18253 Consolidated Contract to the Action Agenda. Briefing Summary 12/2/2020 MASON COUNTY PUBLIC HEALTH 2018-2021 CONSOLIDATED CONTRACT CONTRACT NUMBER: CLH18253 AMENDMENT NUMBER: 18 PURPOSE OF CHANGE: To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as"DOH",and MASON COUNTY PUBLIC HEALTH,a Local Health Jurisdiction,hereinafter referred to as"LHJ",pursuant to the Modifications/Waivers clause, and to make necessary changes within the scope of this contract and any subsequent amendments thereto. IT IS MUTUALLY AGREED: On February 29,2020,Governor Jay Inslee issued Proclamation 20-05 declaring a State of Emergency due to the outbreak of COVID-19. In June 2020,DOH and LHJ agreed that to support the parties'ongoing response to the emergency,the parties would extend the end date of the Contract rather than beginning a new three-year contract. For ease of reference,the Contract as amended is attached and incorporated in this amendment showing the insertions,deletions,and revisions as follows: Section 1 Purpose and Section 2 Statements of Work. Remove reference to repealed RCW 43.70.520 and RCW 43.70.580. Section 33 Term. Extend the Contract term for a period of one year from December 31,2020 through December 31,2021.Heading on page one and footers are updated to reflect the extended contract term. 1. Exhibit A Statements of Work,attached and incorporated by this reference, are amended as follows: ® Adds Statements of Work for the following programs: • COVID-19 Emergency Language&Community Outreach Services-Effective July 1,2020 ® Amends Statements of Work for the following programs: • Division of Emergency Preparedness&Response PREP -Effective July 1,2020 • Maternal&Child Health Block Grant-Effective January 1,2018 • Office of Immunization&Child Profile-Perinatal Hepatitis B -Effective July 1,2020 ❑ Deletes Statements of Work for the following programs: 2. Exhibit B-18 Allocations,attached and incorporated by this reference,amends and replaces Exhibit B-17 Allocations as follows: ® Increase of$107,681 for a revised maximum consideration of$3,652,712. ❑ Decrease of for a revised maximum consideration of ❑ No change in the maximum consideration of Exhibit B Allocations are attached only for informational purposes. 3. Exhibit C-14 Schedule of Federal Awards,attached and incorporated by this reference,amends and replaces Exhibit C-13. Unless designated otherwise herein,the effective date of this amendment is the date of execution. ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force and effect upon execution of this amendment. IN WITNESS WHEREOF,the undersigned has affixed his/her signature in execution thereof. MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON DEPARTMENT OF HEALTH Date Date APPROVED AS TO FORM ONLY Assistant Attorney General DOH CONTRACT#: CLH18253 2018 -2-020 2021 WASHINGTON STATE DEPARTMENT OF HEALTH CONSOLIDATED CONTRACT Page 1 of 17 DOH CONTRACT#: CLH18253 Table of Contents 1. Purpose ....................................................................................................................................3 2. Statements of Work.................................................................................................................3 3. Exhibits....................................................................................................................................3 4. Definitions............................................................................................:...................................3 5. Funding and Billing.................................................................................................................4 6. Contract Management..............................................................................................................5 7. Access to Records....................................................................................................................5 8. All Writings Contained Herein................................................................................................5 9. Assignment..............................................................................................................................5 10. Assurances.................................................................................................................:.:...........5 11. Confidential Information.........................................................................................................6 12. Ethics .......................................................................................................................................6 13. Debarment Certification ..........................................................................................................6 14. Disputes ...................................................................................................................................6 15. Equipment Purchases...............................................................................................................6 16. Governing Law and Venue......................................................................................................7 17. Independent Capacity..............................................................................................................7 18. Insurance..................................................................................................................................7 19. Licensing,Accreditation and Registration ..........................:...................................................7 20. Maintenance of Records..........................................................................................................7 21. Modifications and Waivers......................................................................................................7 22. No Third-Party Rights Created................................................................................................7 23. Nondiscrimination........................................................:..........................................................7 24. Order of Precedence ................................................................................................................8 25. Ownership of Material/Fights in Data.....................................................................................8 26. Publications..............................................................................................................................8 27. Responsibility for Actions.......................................................................................................8 28. Loss or Reduction of Funding .......................................:.........................................................8 29. Severability..............................................................................................................................8 30. Subcontracts.............................................................................................................................8 31. Subrecipient.............................................................................................................................9 32. Survivability ............................................................................................................................9 33. Term.........................................................................................................................................9 34. Termination for Convenience..................................................................................................9 35. Termination for Default.........................................................................................I..................9 36. Termination Procedure ............................................................................................................9 Standard Federal Certifications and Assurances........................................................................11 Federal Assurances-Non-Construction Programs....................................................................16 2018 2020 2021 Consolidated Contract Page 2 of 17 DOH CONTRACT#: CLH18253 CONSOLIDATED CONTRACT between STATE OF WASHINGTON DEPARTMENT OF HEALTH (Referred to as"DOH") and MASON COUNTY PUBLIC HEALTH (Referred to as "LHJ") for THE DELIVERY OF PUBLIC HEALTH SERVICES FOR THE PERIOD OF January 1,2018 through December 31,2-B-?0 2021 1. Purpose This Contract is entered into in accordance with C-W 43.70.520, ROW 43.7 cQn the general statutory powers of the Secretary of the Department of Health(DOH),including at RCW 43.70.040,the general statutory powers of local health jurisdictions(LHJs),including at RCW 70.05.0'60,RCW 70.08.020, and RCW 70.46.060,and the authority for joint or cooperative action provided for under chapter 39.34 RCW. The purpose of this Contract is to define the parties'joint and cooperative relationship. The contract and all statements of work adopted under its provisions are intended to implement applicable objectives under the Public Health Improvement Plan and to facilitate the delivery of public health services to the people in Washington State. This Contract is the result of cooperative planning efforts between the LHJ and DOH. 2. Statements of Work The individual program activities, requirements, and outcomes/deliverables to be achieved by the parties under this Contract are described in Exhibit A, Statements of Work.Eaeh statement i e•'s'a"eemp4,with the 19 eifei i-1—� The LHJ shall furnish the necessary personnel,equipment,material and/or services and otherwise do all things necessary for or incidental to the performance of the work as set forth in Exhibit A, Statements of Work. 3. Exhibits This Contract incorporates by reference the following Exhibits: • Exhibit A-Statements of Work • Exhibit B -Allocations • Exhibit C-Schedule of Federal Awards 4. Definitions As used throughout this Contract and unless amended for a particular Statement of Work,the following terms shall have the meanings set forth below: "Budget, Accounting, and Reporting System (BARS)": The system designed by the State Auditor's office for collecting,consolidating,and reporting financial budgeting and accounting information from all local governmental units. "Client": An agency, firm, organization, individual or other entity applying for or receiving services provided by the LHJ under this Contract. "Catalog of Federal Domestic Assistance (CFDA)": The unique identifying code assigned to a federal assistance program which identifies the awarding agency. "Confidential Information": Information protected from disclosure under federal or state law. 2018 2028 2021 Consolidated Contract Page 3 of 17 DOH CONTRACT#: CLH18253 "Contract Coordinator": Each parry's designated contact for all notices required or permitted under this Contract. "Contracting Officer": The DOH Contracts and Procurement Office Director and his/her delegates within that office authorized to execute this agreement on behalf of DOH. "Contractor": An entity that provides goods or services to DOH and others. A contractor normally operates its business in a competitive environment, provides its goods and/or services to many different purchasers during normal business hours, and is not subject to the compliance requirements of the federal program. "Equipment": When used in this Contract is defined as an article of non-expendable,tangible property other than land, buildings, or fixtures which is used in operations and having a useful life of more than one year and an acquisition cost of$5,000 or more or as otherwise provided in the Exhibit A, Statements of Work. "Federal Assistance": Assistance provided by a federal agency in the form of grants, contracts, loans, loan guarantees, property, cooperative agreements, interest subsidies, insurance, or direct appropriations, but does not include direct federal cash assistance to individuals.. "Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act)": A federal act to make information available online so the public can see how federal funds are spent. "Fixed Assets": Fixed assets are property and/or equipment obtained through donation,gift,purchase,capital lease, or construction with a service life of more than one year. "Program Contact": Each parry's designated contact for those purposes identified in the Exhibit A, Statements of Work. "Subcontractor": Any individual or group contracted with the LHJ to perform all or part of the services included in this Contract. This term will also apply to situations where an LHFs subcontractor contracts with another individual or group to perform all or part of the services included in its agreement with the LHJ. "Subrecipient" or "Subgrantee": A non-federal entity that receives a subaward of federal grant money or goods directly or indirectly from DOH and makes decisions regarding who can receive what federal assistance; has its performance measured against the objectives contained in the DOH agreement with the federal government;makes decisions on how to operate the program to accomplish the program goals;has the obligation to comply with federal subrecipient requirements; and/or use federal funds to carry out a program for the public purpose specified in the authorizing statute. 5. Funding and Billing A. DOH shall pay the LHJ for services asset forth in the Exhibit A,Statements of Work,not to exceed funding amounts as detailed in the Contract Allocations,Exhibit B, for those services provided herein. The LHJ will advise the Program Contact identified in the applicable Statement of Work in writing 90 calendar days prior to the end of the funded period, or as soon as practicable thereafter, if the LHJ anticipates not using all Contract funding. B. If the Exhibit A, Statement of Work, is supported by federal funds that require compliance with FFATA (the Transparency Act),the corresponding checkbox on the statement of work will be checked. C. Total consideration for this Contract is$382,336, or as amended. The LHJ will submit accurate and timely billings which,for clarity and consistency,will be prepared using the form provided and following the instructions located on the DOH website,www.doh.wa.gov. DOH will authorize payment only upon satisfactory completion and acceptance of deliverables and for allowable costs as outlined in the statement of work and/or budget. 2018 2028 2021 Consolidated Contract Page 4 of 17 DOH CONTRACT#: CLH18253 D. The LHJ will submit a BARS A financial report by April 15 for the prior calendar year. 6. Contract Management Unless otherwise specified in the Contract,the following individuals are the contacts("Contract Coordinators")for all notices required or permitted under this Contract: LHJ Contract Coordinator: DOH Contract Coordinator: Name: Lydia Buchheit Name: Brenda Henrikson Title: Contracts Specialist Mailing Address: Mailing Address: 415 N. 6'Street Bldg 8, Shelton WA 98584 PO Box 47905, Olympia WA 98504-7905 Physical Address: Physical Address: Same as above 101 Israel Rd. SE,Tumwater WA 98501-5570 Phone: 360-427-9670 Fax: 360-427-7787 Phone: 360-236-3933 Fax: 360-236-2401 Email Address: Email Address: lydiab@co.mason.wa.us brenda.henrikson@doh.wa.gov A party may change its Contract Coordinator or its Program Contact by providing written notice to the other party. DOH Program Contacts can be found in the Exhibit A, Statements of Work, and on the DOH website at www.doh.wa.gov. 7. Access to Records To the extent authorized by applicable federal and state law, the parties shall provide access to records relevant to this Contract to each other, the Joint Legislative Audit and Review Committee, the State Auditor, and authorized federal officials,at no additional cost. Inspections shall occur at reasonable times and upon reasonable notice. S. All Writings Contained Herein This Contract contains all the terms and conditions agreed upon by the parties. No other understandings,oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. The individuals signing this Contract certify by their signatures that they are authorized to sign this Contract on behalf of their respective entity. 9. Assignment Except for subcontracting as authorized in this Contract,the LHJ shall not assign or delegate, in whole or in part,this Contract or any of its rights, duties, obligations, or responsibilities, without the prior written consent of DOH's Contracting Officer,which consent shall not be unreasonably withheld. 10. Assurances The parties agree that all activity pursuant to this Contract shall be in accordance with all applicable current federal, state and local laws,rules, and regulations. The LHJ acknowledges its agreement to comply with federal certifications and assurances by signing and returning the following: 1. Standard Federal Certifications and Assurances 2. Federal Assurances for Non-Construction Programs 2018-202 2021 Consolidated Contract Page 5 of 17 DOH CONTRACT#: CLH18253 11. Confidential Information The parties agree to comply with all state and federal statutes and regulations relating to Confidential Information. DOH and LHJ will limit access to the Confidential Information to the fewest number of people necessary to complete the work. Everyone having access to Confidential Information covered by this Contract-must agree to protect the confidentiality of the information. Either party to this Contract may designate certain Confidential Information as "Confidential Information/Notice Requested."The designation shall be made by clearly stamping,watermarking, or otherwise marking each page of the Confidential Information. If a third party requestor seeks information that has been marked "Confidential Information/Notice Requested," notice shall be given to the marking party prior to release of the information. Such notice shall be provided to the program contact no less than five (5) business days prior to the date of disclosure, to allow the party objecting to disclosure to seek a protective order from the proper tribunal. DOH and LHJ agree to establish, document and maintain security practices and safeguards consistent with state and federal laws, regulations, standards, and guidelines to prevent unauthorized access, use, or disclosure of Confidential Information in any form. In accordance with federal and state contracting requirements, DOH may monitor, audit, or investigate LHJ management of Confidential Information relating to this Contract. Working together, the LHJ and DOH may use any and all tools available to track Contract related Confidential Information. If one of the parties becomes aware of an actual or suspected breach of confidentiality,that party will promptly notify the Contract Coordinator for the other party of the facts. The parties will work within their respective organizations to take any steps necessary to determine the scope of the breach and to restore reasonable security to the Confidential Information. Both parties agree to mitigate any known harmful effects of a breach in confidentiality,including notifying affected individuals to the extent required by law. The parties will also reasonably cooperate with law enforcement as appropriate. 12. Ethics Both parties and their officers shall comply with all ethics laws applicable to their activities under this Contract, including Chapters 42.23 and 42.52 RCW. If a violation occurs and is not cured within a reasonable time after notice, the other party shall have the right to terminate this Contract. This section is expressly subject to the Disputes section of this Contract. 13. Debarment Certification The LHJ,by signing this Contract, certifies that the LHJ is not presently debarred,suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Contract by any federal department or agency. The LHJ also agrees to include the above requirement in all subcontracts into which it enters. The LHJ will notify DOH of any such events that may occur during the term of the Contract. 14. Disputes Except as otherwise provided in this contract, when a dispute arises between the parties and it cannot be resolved by direct negotiation,the parties agree to participate in good faith in non-binding mediation. The mediator shall be chosen by agreement of the parties. If the parties cannot agree on a mediator,the parties shall use a mediation service located in Washington State that selects a qualified mediator for the parties. Each party shall bear its own costs for mediation and each party shall contribute equally to the mediator's fee,if any. The parties agree that mediation shall precede any action in a judicial tribunal. Nothing in this contract shall be construed to limit the parties' choice of a mutually acceptable alternate dispute resolution method in addition to the dispute resolution procedure outlined above. 15. Equipment Purchases Equipment purchased by the LHJ for use by the LHJ or its subcontractors during the term of this Contract using federal funds,in whole or in part, shall be the property of the LHJ. The use,management and disposal of the equipment must comply with federal requirements. These requirements are found in the Office of Management and Budget's(OMB's) 2018 2020 2021 Consolidated Contract Page 6 of 17 DOH CONTRACT#: CLH18253 Uniform Guidance,Title 2 Code of Federal Regulations Part 200(2 CFR 200)-Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, or are included in the federal funding agency's regulations. 16. Governing Law and Venue The laws of the state of Washington govern this Contract. In the event of a lawsuit by the LHJ against DOH arising under this Contract, venue shall be proper only in Thurston County, Washington. In the event of a lawsuit by DOH against the LHJ arising under this Contract,venue shall be proper only in the county in which the LHJ is located or in either of the two nearest judicial districts within the meaning of RCW 36.01.050. 17. Independent Capacity The employees or agents of each party who are engaged in the performance of this Contract shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. 18. Insurance The LHJ certifies that it is self-insured, is a member of a risk pool, or maintains insurance coverage as required by this Contract. Each party shall pay for losses for which it is found liable. The LHJ agrees to require all subcontractors to maintain insurance in types and with limits as may be determined by the LHJ and/or its risk manager,unless the LHJ and DOH agree otherwise. 19. Licensing,Accreditation and Registration The LHJ shall comply with all applicable local,state,and federal licensing,accreditation and registration requirements and standards,necessary for the performance of this Contract. 20. Maintenance of Records Each party to this Contract shall maintain books,records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by it. All books, records, documents, and other material relevant to this Contract will be retained for six(6)years after expiration.If any litigation,claim or audit is started before the expiration of the six-year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Each party will use reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. Both parties agree to continue protecting records until such time as the information is destroyed in accordance with applicable state and federal records retention laws. 21. Modifications and Waivers This Contract,or any term or condition,may be modified only by a written amendment signed by the DOH Contracting Officer and the authorized representative for the LHJ. Either party may propose an amendment. Failure or delay on the part of either party to exercise any right, power,privilege or remedy provided under this Contract shall not constitute a waiver.No provision of this Contract may be waived by either party except in a writing signed by the DOH Contracting Officer or the authorized representative of the LHJ. 22. No Third-Party Rights Created This Contract, or any program hereunder, is entered into solely for the benefit of the two parties thereto and shall not be construed as giving rise to any right,remedy or expectancy of any kind or nature on the part of any third party. 23. Nondiscrimination During the performance of this Contract,the LHJ and DOH shall comply with all federal and state nondiscrimination laws, regulations and policies. In the event of the LHJ's noncompliance or refusal to comply with any nondiscrimination law, regulation or policy,this Contract may be rescinded,canceled or terminated in whole or in part,and the LHJ may be declared 2018 2028 2021 Consolidated Contract Page 7 of 17 DOH CONTRACT#: CLH18253 ineligible for further contracts with DOH. The LHJ shall, however, be given a reasonable time in which to cure this noncompliance. Any dispute may be resolved in accordance with the"Disputes"procedure set forth herein. 24. Order of Precedence In the event of an inconsistency in the terms of this Contract,or between its terms and any applicable statute or rule,the inconsistency shall be resolved by giving precedence in the following order: • Applicable state and federal statutes, and local laws,rules and regulations. • Terms and conditions of this Contract. • Statements of Work. • Any other provisions of this Contract, including other materials incorporated by reference. 25. Ownership of Material/Rights in Data Records and other documents relevant to this Contract, in any medium, furnished by one party to this Contract to the other party, will remain the property of the furnishing party, unless otherwise agreed. Data which is delivered under the Contract shall be transferred to DOH with a nonexclusive, royalty-free, perpetual, irrevocable license to publish, translate, reproduce, modify, deliver, perform, dispose of, and to authorize others to do so; provided that such license shall be limited to the extent which the LHJ has a right to grant such a license. The LHJ shall exert all reasonable effort to advise DOH, at the time of delivery of data furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. DOH shall receive prompt written notice of each notice or claim or copyright infringement received by the LHJ with respect to any data delivered under this Contract. DOH shall have the right to modify or remove any restrictive markings placed upon the data by the LHJ,provided that if DOH modifies or removes such markings without the LHJ's approval,it assumes all liability for doing so. 26. Publications Any program reports, articles, and publications that result from information gathered through use of state and federal funds must acknowledge receiving support from DOH and/or the appropriate federal agencies. Correspondingly, such documents resulting from information gathered through use of local funds must acknowledge receipt of such local support. 27. Responsibility for Actions Each party to this Contract shall be solely responsible for the acts and omissions of its own officers, employees, and agents in the performance of this Contract. Neither party to this Contract will be responsible for the acts and omissions of entities or individuals not party to this Contract. DOH and the LHJ shall cooperate in the defense of tort lawsuits, when possible. 28. Loss or Reduction of Funding In the event funding from state,federal,or other sources is withdrawn,reduced,or limited in any way after the effective date of this contract and prior to normal completion, DOH may elect to suspend or terminate the contract, in whole or in part, under the "Termination for Convenience" clause with a ten (10) business day notice to LHJ, to the extent possible, subject to renegotiation at DOH's discretion under those new funding limitations and conditions. 29. Severability If any term or condition of this Contract is held invalid,such invalidity shall not affect the validity of the other terms or conditions of this Contract,provided, however,that the remaining terms and conditions can still fairly be given effect. 30. Subcontracts The LHJ may subcontract any or all of the services or other obligations specified in this Contract. The LHJ will require the subcontractor to comply with all the applicable terms and conditions of this Contract,including all terms,conditions, certifications and assurances. The LHJ agrees it is responsible for assuring adequate performance on the part of the subcontractor. 2018 2020 2021 Consolidated Contract Page 8 of 17 DOH CONTRACT#: CLH18253 The parties agree that all subcontractors must be responsible for any liabilities created by their actions or omissions. In the event DOH,LHJ,and subcontractor are found by a jury or trier of fact to be jointly and severally liable for personal injury damages arising from any act or omission,then each entity shall be responsible for its proportionate share. 31. Subrecipient For those activities designated as "subrecipient" on Exhibit A, Statements of Work, the LHJ must comply with applicable federal requirements, including but not limited to OMB's Uniform Guidance at 2 CFR 200, Subparts D (Administrative Requirements), E (Cost Principles) and F (Audit Requirements), and program specific federal regulations. If the LHJ expends $500,000 or more in federal awards from all sources, it is responsible for obtaining appropriate audits. If the LHJ expends$750,000 or more in federal grants or awards from all sources, it is responsible for obtaining the required single audit. 32. Survivability The terms and conditions contained in this Contract, which by their sense and context are intended to survive the expiration of the Contract,shall survive. Surviving terms include,but are not limited to:Access to Records,Confidential Information, Disputes, Responsibility for Actions, Maintenance of Records, Ownership of Material/Rights in Data, Subcontracts,Termination for Convenience,Termination for Default, and Termination Procedure. 33. Term This Contract will be in effect following execution by the parties from January 1, 2018 through December 31, 2#A 2021,unless terminated earlier as provided herein. 34. Termination for Convenience Except as otherwise provided in this Contract, either party may terminate or suspend this Contract, or any program hereunder,for convenience by providing at least thirty(30)days' advance written notice to the other party. If DOH elects to suspend the Contract,in whole or in part,LHJ shall stop work as of the effective date of DOH's written notice of suspension. During suspension, each Party will reasonably notify the other of any conditions that may affect resumption of performance. Upon DOH's written notice to resume performance, LHJ shall resume work unless the LHJ provides notice to DOH that services cannot be resumed. If LHJ cannot resume performance, the Contract or affected Exhibit A, Statement of Work, will be deemed terminated upon the date the LHJ received notice to suspend performance. 35. Termination for Default (a) In the event of a default by either party under this Contract,the nondefaulting party may give written notice to the defaulting party that it intends to terminate this Contract,or any program hereunder,if the default is not cured within thirty(30)days of the date of the notice,or such longer period of time as may be reasonable under the circumstances. If the default is not cured within that time,the nondefaulting party may then notify the defaulting party in writing that this Contract is terminated. In the event of such termination,the nondefaulting party shall have all rights and remedies available to it under general law. (b) A disputed termination for default is expressly subject to the Disputes section of this Contract. 36. Termination Procedure Upon termination DOH may require the LHJ to deliver to DOH any non-LHJ-owned equipment,data,or other property specifically produced or acquired for the performance of such part of this Contract as has been terminated. DOH shall pay to the LHJ the agreed upon price, if separately stated, for completed work and services accepted by DOH. In addition DOH shall pay the amount determined by DOH's Contracting Officer for(a) completed work and services for which no separate price is stated, (b)partially completed work and services, (c) other property or services which are accepted by DOH, and (d)the protection and preservation of the property. Disagreement by the LHJ with the determination of DOH's Contracting Officer that relates to the obligations or amounts due to the LHJ shall be considered a dispute within the meaning of the"Disputes" clause of this Contract. 2018-202 2021 Consolidated Contract Page 9 of 17 DOH CONTRACT#: CLH18253 DOH may withhold from any amounts due the LHJ for such completed work or services such sum as DOH's Contracting Officer reasonably determines to be necessary to protect DOH against potential loss or liability. The rights and remedies of DOH provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract. After receipt of a written notice of termination,the LHJ shall: • Stop work under the Contract on the date and to the extent specified in the notice; • Place no further orders or subcontracts for materials, services,or facilities, except as necessary to complete such portion of the work not terminated; • Assign to DOH,to the extent reasonably directed by DOH's Contracting Officer and to the extent that the LHJ has the legal right to do so, all of the right, title, and interest of the LHJ under the orders and subcontracts in which case DOH has the right, at its reasonable discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts. • Settle all outstanding liabilities and all claims arising out of orders or subcontracts, with the approval or ratification of DOH's Contracting Officer to the extent he/she may reasonably require, which approval or ratification shall be final for all the purposes of this clause; • Transfer title to DOH and deliver, as reasonably directed by DOH's Contracting Officer,any property which, if the Contract had been completed,would have been required to be furnished to DOH; • Complete performance of such part of the work not terminated by DOH's Contracting Officer; and, • Take such action as may be necessary,or as DOH's Contracting Officer may reasonably direct,for the protection and preservation of the property related to this Contract which is in the possession of the LHJ, or its subcontractors, and in which DOH has or may acquire an interest. IN WITNESS WHEREOF,the parties have executed this Contract. MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON DEPARTMENT OF HEALTH Signature Signature Title: Title: Print Name: Print Name: Date: Date: 2018 2020 2021 Consolidated Contract Page 10 of 17 DOH CONTRACT#: CLH18253 Standard Federal Certifications and Assurances Following are the Assurances, Certifications, and Special Conditions that apply to all federally-funded(in whole or in part) agreements administered by the Washington State Department of Health. CERTIFICATIONS 1. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION The undersigned (authorized official signing for the contracting organization) certifies to the best of his or her knowledge and belief,that the contractor, defined as the primary participant in accordance with 45 CFR Part 76, and its principals: A. Are not presently debarred,suspended,proposed for debarment, declared ineligible,or voluntarily excluded from covered transactions by any Federal Department or agency; Have not within a 3-year period preceding this contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,making false statements, or receiving stolen property; B. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity(Federal, State, or local)with commission of any of the offenses enumerated in paragraph(b)of this certification;and C. Have not within a 3-year period preceding this contract had one or more public transactions (Federal, State, or local)terminated for cause or default. Should the contractor not be able to provide this certification, an explanation as to why should be placed after the assurances page in the contract. The contractor agrees by signing this contract that it will include, without modification,the clause titled Certification Regarding Debarment, Suspension, In eligibility, and Voluntary Exclusion--Lower Tier Covered Transactions in all lower tier covered transactions(i.e.,transactions with sub-grantees and/or contractors)and in all solicitations for lower tier covered transactions in accordance with 45 CFR Part 76. 2. CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS The undersigned(authorized official signing for the contracting organization) certifies that the contractor will, or will continue to,provide a drug-free workplace in accordance with 45 CFR Part 76 by: A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; B. Establishing an ongoing drug-free awareness program to inform employees about: 1) The Dangers of drug abuse in the workplace; 2) The contractor's policy of maintaining a drug-free workplace; 3) Any available drug counseling,rehabilitation,and employee assistance programs; and 4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; C. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by paragraph 1) above; 2018 2020 2021 Consolidated Contract Page 11 of 17 DOH CONTRACT#: CLH18253 D. Notifying the employee in the statement required by paragraph 1), above, that, as a condition of employment under the contract,the employee will: 1) Abide by the terms of the statement; and 2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; E. Notifying the agency in writing within ten calendar days after receiving notice under paragraph D. 2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title,to every contract officer or other designee on whose contract activity the convicted employee was working,unless the Federal agency has designated a central point for the receipt of such notices.Notice shall include the identification number(s)of each affected grant; F. Taking one of the following actions, within 30 calendar days of receiving notice under paragraph D. 2) with respect to any employee who is so convicted: 1) Taking appropriate personnel action against such an employee,up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973,as amended; or 2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; G. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (A), (B),(C), (D), (E),and(F). For purposes of paragraph (E)regarding agency notification of criminal drug convictions, DOH has designated the following central point for receipt of such notices: Compliance and Internal Control Officer Office of Grants Management WA State Department of Health PO Box 47905 Olympia,WA 98504-7905 3. CERTIFICATION REGARDING LOBBYING Title 31, United States Code, Section 1352, entitled "Limitation on use of appropriated funds to influence certain Federal contracting and financial transactions," generally prohibits recipients of Federal grants and cooperative agreements from using Federal(appropriated)funds for lobbying the Executive or Legislative Branches of the Federal Government in connection with a SPECIFIC grant or cooperative agreement. Section 1352 also requires that each person who requests or receives a Federal grant or cooperative agreement must disclose lobbying undertaken with non-Federal(nonappropriated)funds.These requirements apply to grants and cooperative agreements EXCEEDING $100,000 in total costs (45 CFR Part 93). The undersigned (authorized official signing for the contracting organization) certifies, to the best of his or her knowledge and belief,that: A. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract,grant,loan, or cooperative agreement. B. If any funds other than Federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,"Disclosure of Lobbying 2018 2029 2021 Consolidated Contract Page 12 of 17 DOH CONTRACT#: CLH18253 Activities," in accordance with its instructions. (If needed, Standard Form-LLL, "Disclosure of Lobbying Activities,"its instructions,and continuation sheet are included at the end of this application form.) C. The undersigned shall require that the language of this certification be included in the award documents for all subcontracts at all tiers (including subcontracts, subcontracts, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352,U.S. Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. 4. CERTIFICATION REGARDING PROGRAM FRAUD CIVIL REMEDIES ACT(PFCRA) The undersigned (authorized official signing for the contracting organization) certifies that the statements herein are true, complete, and accurate to the best of his or her knowledge, and that he or she is aware that any false,fictitious, or fraudulent statements or claims may subject him or her to criminal, civil, or administrative penalties. The undersigned agrees that the contracting organization will comply with the Public Health Service terms and conditions of award if a contract is awarded. 5. CERTIFICATION REGARDING ENVIRONMENTAL TOBACCO SMOKE Public Law 103-227, also known as the Pro-Children Act of 1994 (Act), requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health,day care,early childhood development services,education or library services to children under the age of 18,if the services are funded by Federal programs either directly or through State or local governments,by Federal grant,contract,loan,or loan guarantee.The law also applies to children's services that are provided in indoor facilities that are constructed, operated, or maintained with such Federal funds. The law does not apply to children's services provided in private residence, portions of facilities used for inpatient drug or alcohol treatment, service providers whose sole source of applicable Federal funds is Medicare or Medicaid, or facilities where WIC coupons are redeemed. Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. By signing the certification, the undersigned certifies that the contracting organization will comply with the requirements of the Act and will not allow smoking within any portion of any indoor facility used for the provision of services for children as defined by the Act. The contracting organization agrees that it will require that the language of this certification be included in any subcontracts which contain provisions for children's services and that all subrecipients shall certify accordingly. The Public Health Services strongly encourages all recipients to provide a smoke-free workplace and promote the non-use of tobacco products. This is consistent with the PHS mission to protect and advance the physical and mental health of the American people. 6. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS-INSTRUCTIONS FOR CERTIFICATION By signing and submitting this proposal,the prospective contractor is providing the certification set out below. A. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction.The prospective contractor shall submit an explanation of why it cannot provide the certification set out below.The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective contractor to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 2018 2020 2021 Consolidated Contract Page 13 of 17 DOH CONTRACT#: CLH18253 B. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective contractor knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government,the department or agency may terminate this transaction for cause of default. C. The prospective contractor shall provide immediate written notice to the department or agency to whom this contract is submitted if at any time the prospective contractor learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. D. The terms covered transaction,debarred,suspended,ineligible,lower tier covered transaction,participant,person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549.You may contact the person to whom this contract is submitted for assistance in obtaining a copy of those regulations. E. The prospective contractor agrees by submitting this contract that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by DOH. F. The prospective contractor further agrees by submitting this contract that it will include the clause titled Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transaction,provided by HHS,without modification,in all lower tier covered transactions and in all solicitations for lower tier covered transactions. G. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction,unless it knows that the certification is erroneous.A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List(of excluded parties). H. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. I. Except for transactions authorized under paragraph 6.of these instructions,if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government,DOH may terminate this transaction for cause or default. 7. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS A. The prospective contractor certifies to the best of its knowledge and belief,that it and its principals: 1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; 2) Have not within a three-year period preceding this contract been convicted of or had a civil j udgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain, or performing a public(Federal, State or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,making false statements, or receiving stolen property; 3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local)with commission of any of the offenses enumerated in paragraph 1.B. of this certification;and 4) Have not within a three-year period preceding this contract had one or more public transactions (Federal, State or local)terminated for cause or default. 20 1 8-2020 2021 Consolidated Contract Page 14 of 17 DOH CONTRACT#: CLH18253 B. Where the prospective contractor is unable to certify to any of the statements in this certification,such prospective contractor shall attach an explanation to this contract. AUTHORIZED SIGNATURE REQUIRED SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE PLEASE PRINT OR TYPE NAME: ORGANIZATION NAME:(if applicable) DATE 2018 2029 2021 Consolidated Contract Page 15 of 17 DOH CONTRACT#: CLH18253 Federal Assurances—Non-Construction Programs Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project(0348-0040), Washington,DC 20503 PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. Note: Certain of these assurances may not be applicable to your projector program. If you have questions,please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case,you will be notified. As the duly authorized representative of the contractor,I certify that the contractor: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2. Will give the awarding agency,the Comptroller General of the United States,and if appropriate,the State,through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. 0114728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration(5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination.These include but are not limited to: (a)Title VI of the Civil Rights Act of 1964(P.L. 88-352)which prohibits discrimination on the basis of race,color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. ❑❑1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended(29 U.S.C. 794),which prohibits discrimination on the basis of handicaps; (d)the Age Discrimination Act of 1975, as amended (42 U.S.C. ❑❑ 6101-6107),which prohibits discrimination on the basis of age;(e)the Drug Abuse Office and Treatment Act of 1972(P.L.92-255),as amended,relating to nondiscrimination on the basis of drug abuse;(f)the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) ❑❑ 523 and 527 of the Public Health Service Act of 1912(42 U.S.C. ❑❑ 290 dd-3 and 290 ee 3),as amended,relating to confidentiality of alcohol and drug abuse patient records;(h)Title VIII of the Civil Rights Act of 1968(42 U.S.C. ❑ 3601 et seq.), as amended,relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and 0) the requirements of any other nondiscrimination statute(s)which may apply to the application. 7. Will comply, or has already complied, with the requirements of Titles II and III of the uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs.These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 2018 202 2021 Consolidated Contract Page 16 of 17 DOH CONTRACT#: CLH18253 8. Will comply, as applicable,with the provisions of the Hatch Act(5 U.S.C. ❑❑1501-1508 and 7324-7328)which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act(40 U.S.C. ❑0276a to 276a-7),the Copeland Act(40 U.S.C. 0276c and 18 U.S.C. ❑❑874) and the Contract Work Hours and Safety Standards Act(40 U.S.C. ❑❑ 327-333),regarding labor standards for federally assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section.102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is$10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972(16 U.S.C. ❑❑1451 et seq.);(f)conformity of Federal actions to State(Clear Air)Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended(42 U.S.C. ❑❑7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h)protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968(16 U.S.C. ❑❑1721 et seq.)related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. ❑470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. ❑0469a-1 et seq.). 14. Will comply with P.L.93-348 regarding the protection of human subjects involved in research,development,and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. ❑02131 et seq.) pertaining to the care,handling, and treatment of warm blooded animals held for research,teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. ❑04801 et seq.)which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Uniform Guidance at 2 CFR 200, Subpart F. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. AUTHORIZED SIGNATURE REQUIRED SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE PLEASE PRINT OR TYPE NAME ORGANIZATION NAME(if applicable) DATE 2018 2020 2021 Consolidated Contract Page 17 of 17 AMENDMENT#18 MASON COUNTY PUBLIC HEALTH 2018-2021 CONSOLIDATED CONTRACT#CLH18253 EXHIBIT A-STATEMENTS OF WORK TABLE OF CONTENTS DOH Program Name or Title: COVID-19 Emergency Language&Community Outreach Services-Effective July 1, 2020..........................................................2 DOH Program Name or Title: Division of Emergency Preparedness &Response PHEP-Effective July 1,2020...........................................................................5 DOH Program Name or Title: Maternal&Child Health Block Grant-Effective January 1,2018................................................................................................. 14 DOH Program Name or Title: Office of Immunization&Child Profile-Perinatal Hepatitis B -Effective July 1,2020 .................................................................20 Exhibit A,Statements of Work Page 1 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: COVID-19 Emergency Language&Community Local Health Jurisdiction Name: Mason County Public Health Outreach Services-Effective July 1,2020 Contract Number: CLH18253 SOW Type: Original Revision# for this SOW) Funding Source Federal Compliance Type of Payment ®Federal Subrecipient (check if applicable) ®Reimbursement Period of Performance: July 1,2020 through December 30,2020 ❑ State ®FFATA(Transparency Act) ❑Fixed Price ❑ Other ❑Research&Development Statement of Work Purpose: The LHJ will work with community organizations and partners to provide emergency language and outreach services and ensure messaging is culturally relevant and linguistically appropriate.The LHJ will focus all efforts on communities disproportionately impacted by COVID-19 and the response to the pandemic,with an intentional focus on reaching culturally and linguistically diverse communities. The messages,materials,products,dissemination channels,and activities will be in the format that is most appropriate for the community as defined by the community.The LHJ will share back completed products with the Washington State Department of Health for sharing with other LHJs and communities across the state(as relevant). Revision Purpose: N/A Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration Code Code Start Date End Date SS COMMUNITY OUTREACH PN 21.019 333.21.01 9811929V 07/01/20 1 12/30/20 0 20,000 20,000 TOTALS 0 20,000 20,000 Task *May Support PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount 1 Translate existing LHJ or other public health 3.1,3.2 Provide link to translated material By December 30,2020 Payment for all tasks agency COVID-19 materials,communications, will be reimbursement and information into additional languages. for actual expenses not 2 Develop in-language COVID-19 webpages 3.1,3.2 Provide link(s)to in-language By December 30,2020 to exceed the total webpages funding consideration. 3 Provide interpretation services for COVID-19 3.1,3.2,4.1,4.2 .. Submit the following information: By December 30,2020 community/partner meetings or events(spoken date,purpose COVID-19 or signed language,virtual or in-person) community/partner meeting,and number of attendees 4 Organize radio interviews,ads,public service 3.1,3.2 Final product,script,and/or link to By December 30,2020 announcements(PSAs with community media interview and multilingual media stations about COVID- 19 topics Exhibit A,Statements of Work Page 2 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Task May Support PIIAB ; Payment Number Task/Activity/Description Deliverables/Outcomes Due Date/Time Frame Information and/or Standards/Measures Amount 5 Create community-tailored audio and video 3.1,3.2,4.1,4:2 Provide a copy of or a link to the By December 30,2020 recordings of key COVID-19 information final product 6 Disseminate culturally and linguistically 3.1,3.2 Submit a copy of the final product By December 30,2020 appropriate COVID-19 messages via mail, or provide a link radio,TV,social media,or other channels. 7 Provide Computer Assisted Real-time 3.1,3.2,.4:1,4.2 Submit the following information: By December 30,2020 Transcription(CART)services for COVID-19 date,purpose of COVID-19 related community/partner meetings or events community/partner meeting,and number of attendees *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: hn://www phaboard ore/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf Program Specific Requirements/Narrative Special Requirements Federal Funding Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number. Information about the LHJ and this statement of work will be made available on USASpendine.gov by DOH as required by P.L. 109-282. Definitions Interpretation:Immediate verbal(or signed)communication of meaning from one language(the source language)into another(the target language).Messages are conveyed orally.Interpretation services that occur over-the-phone are referred to as telephonic interpretation services. Translation:The conversion of written communication from one language(source language)to another(target language)in a written form.An accurate translation is one that conveys the intent and essential meaning of the original text. In-language:Refers to being provided in the language that the audience will understand.For example:Webpages that were created for Spanish speakers would be"in-language" webpages.A live interview on a radio station in Russian by a Russian speaker would be"in-language." Special Instructions The listed tasks/activities serve as a menu that the LHJ can choose from.LHJs have the ability to prioritize activities and languages based off of the needs of their communities. LHJs are asked to review the top languages groups within their jurisdiction,but have flexibility in which languages they prioritize the funding for.Source(OFM LEP Population Estimates)https•//ofin wa aov/washington-data-research/population-demographics/population-estimates/special-subject-estimates. Exhibit A, Statements of Work Page 3 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Other Subcontracting with community-based,community-rooted,and community-led organizations is encouraged.Community-rooted and community-led organizations and groups are better positioned and equipped to listen,understand,and respond to the needs of their community members in the most culturally relevant and linguistically appropriate way. Below are some considerations for subcontractor selection: 1.Community-rooted,community-led,and community-based. 2.Are a current,trusted messenger to the community/communities they plan to serve. 3. Serve community/communities who are disproportionately impacted by COVID-19 4.Proposed activities that align with the scope of this funding opportunity and focus on outreach,and the actual approach to COVID-19 outreach is community-informed and culturally and linguistically appropriate. DOH Program Bella Mendez,CLAS Coordinator WA State Department of Health, Center for Public Affairs PO Box 47890,Olympia,WA 98504-7890 (360)481-9165;Bella.Mendez@doli.wa.gov Exhibit A,Statements of Work Page 4 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: Division of Emergency Preparedness&Response Local Health Jurisdiction Name: Mason County Public Health PHEP-Effective July 1,2020 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 1 Funding Source Federal Compliance Type of Payment ®Federal Subrecipient (check if applicable) ®Reimbursement State N FFATA(Transparency Act) Fixed Price Period of Performance: July 1,2020 through June 30.2021 ❑ ❑ ❑ Other ❑Research&Development Statement of Work Purpose: The purpose of this statement of work is to establish funding and tasks to support and sustain LHJ public health emergency preparedness as part of statewide public health emergency preparedness and response. Revision Purpose: The purpose of this revision is to extend the period of performance,add the remainder of the annual allocation,add an end-of-year report,revise the budget due date,add a training and exercise task,and remove activities no longer required. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration Consideration Code Code Increase(+) Start Date End Date FFY20 PREP BP2 LHJ Funding 93.069 333.93.06 31102280 07/01/20 1 06/30/21 29,605 19,737 49,342 TOTALS 29,605 19,737 49,342 Task *May SupportPHAB. Due Date/Time Payment Number Task/Activity/Description Standards/Measures, Deliverables/Outcomes Frame Information and/or Amount 1 Across Domains and Capabilities Mid-year report on template December 31,2020 Reimbursement for provided by DOH. actual costs not to Complete reporting templates as requested by exceed total funding DOH to comply with program and federal grant End-of-year report on template June 30, 2021 consideration amount. requirements,including mid-year and end-of-year provided.by DOH. reports. Additional reporting may be required if federal requirements change. 2 Across Domains and Capabilities DOH will maintain documentation Upon request. of evaluation participation. Participate in an evaluation of LHJ response capabilities,upon request from DOH. Exhibit A,Statements of Work Page 5 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 *May Support PHAB Due Date/Time Payment Task Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount 3 Across Domains and Capabilities Budget,using template provided septembep by DOH. Develop a budget demonstrating how the LHJ Upon request from plans to spend funds during this period of DOH. performance,using a budget template provided by DOH. Note:20%of the LHJ's annual allocation will be withheld until this requirement is met.Failure to meet this requirement may result in DOH redirecting funds from the LHJ. 4 Across Domains and Capabilities Mid-year report on template December 31,2020 provided by DOH. Review and provide input to DOH on public health emergency preparedness plans developed by DOH, End-of-year report on template June 30, 2021 upon request from DOH. provided by DOH. Input provided to DOH upon request from DOH. 5 Domain 1 Community Resilience Mid-year report on template December 31,2020 Capability 1 Community Preparedness provided by DOH. Participate in emergency preparedness events(for End-of-year report on template June 30, 2021 example,trainings,meetings,conference calls,and provided by DOH. conferences)to advance LHJ,regional,or statewide public health preparedness. Documentation of training available upon request. 6 Domain 2 Incident Management Mid-year report on template December 31,2020 Capability 3 Emergency Operations Coordination- provided by DOH. Training&Exercise End-of-year report on template June 30, 2021 Based on availability of training,participate in at provided by DOH. least one Foundational Public Health Emergency Preparedness Training provided by region,DOH, DOH-contracted partner,or DOH-approved trainer in person or via webinar. Notes: • For some LHJs this training won't be available until the next Statement of Work period, January 1—June 30,2021.DOH will work Exhibit A,Statements of Work Page 6 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Task *1VIay,Support PHAB, Due Date/Time Payment Number Task/Activity/Description Standards"/Measures= Deliverables/Outcomes Frame Information and/or Amount with regions and LHJs to customize and schedule training(s). • This is one or more specific trainings coordinated by DOH.DOH will work with LHJ to implement. • Participation in an activation,exercise or real- world event may be considered additional training,but does not take the place of the requirement to participate in at least one training as described above. 7 Domain 2 Incident Management LHJ performance measure data October 30,2020 Capability 3 Emergency Operations Coordination- (PM 2). Training&Exercise Gather and submit data for LHJ performance measure 2:Percent of public health and medical responders who are trained on their role during a public health response. Note:DOH will provide additional guidance about submitting performance measure data. 8 Domain 2 Incident Management LERCs&RERCs- December 31,2020 Capability 3 Emergency Operations Coordination- Mid-year report on template Training&Exercise provided by DOH. 8.1 Review LHJ public health preparedness and End-of-year report on template June 30, 2021 response capabilities and identify gaps,priorities, provided by DOH. and training needs. 8.2 Input into Regional Training& 8.2 As requested by 8.2 Provide input to Regional Emergency Exercise Plan and Training& RERCs. Response Coordinators(RERCs)for Regional Exercise Planning Workshop Training&Exercise Plan and Training&Exercise Guide provided to RERCs. Planning Workshop Guide. 8.3 Participate in Integrated Preparedness 8.3 As requested by Planning Workshop unless cancelled. DOH. Note:LHJ may opt to develop,update and maintain a local Training&Exercise Plan.They. still need to participate in regional process described above. Exhibit A,Statements of Work Page 7 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Task *May Support PHAB' Due Date/Time Payment Number Task/Activity/DescriptionStandards/Measures Deliverables/Outcomes Frame Information and/or Amount 9 Domain 2 Incident Management LHJ performance measure data October 30,2020 Capability 3 Emergency Operations Coordination (PM 3) Gather and submit data for LHJ performance measure 3:Percent of Corrective Action Plan items completed by due date. Notes: • Develop corrective action plans following the Homeland Security Exercise and Evaluation Program(HSEEP). • DOH will provide additional guidance about submitting performance measure data. 10 Domain 2 Incident Management LHJ performance measure data October 30,2020 Capability 3 Emergency Operations Coordination (PM 1) Gather and submit data for LHJ performance measure 1:Amount of time(in minutes)to mobilize a public health and medical response. Notes: • "Mobilize a response"is defined as the first verbal briefing of the response team from the initial notification to the public health responders in the area. • The target is to mobilize a response within 45 minutes. • DOH will provide additional guidance about submitting performance measure data. 11 Domain 2 Incident Management Mid-year report on template December 31,2020 Capability 3 Emergency Operations Coordination provided by DOH.Indicate that this was done or that no response 11.1 Provide immediate notification to DOH Duty incident occurred. Officer at 360-888-0838 or hanalert@doh.wa.gov for all response incidents involving use of End-of-year report on template June 30, 2021 emergency response plans and/or incident provided by DOH. Indicate that command structures. this was done or that no response incident occurred. Exhibit A,Statements of Work Page 8 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Task *May Support'PHAB ' Due Date/Time Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount 11.2 Produce and provide situation reports(sitreps) 11.1 Notification to DOH Duty documenting LHJ activity during all incidents. Officer within 60 minutes of Sitrep may be developed by the LHJ or another activation. jurisdiction that includes input from LHJ. 11.2 Sitreps submitted to DOH Duty Officer 12 Domain 3 Information Management Mid-year report on template December 31,2020 Capability 4 Emergency Public Information and provided by DOH. Warning-Communication End-of-year report on template June 30,.2021 12.1 Participate in Monthly Public Health provided by DOH. Communicator Call/Webinar by joining call/webinar and/or following information on Basecamp. 12.2 Participate in at lea54 ene.•r,.i communication drill offered by DOH he#ween Ju4,1, 020 and ••- ?ter.Drill will occur via webinar,phone and email.DOH will offer ene hiAi4,1 n,.,.,.m ei-31, 2020,.n one drill between January 31—June 30,2021. 12.3 Conduct a hot wash evaluating LHJ 12.3 and 12.4 Hotwash or After participation in the drill. Action Review(AAR)OR summary of communication 12.4 Identifying and implementing communication activities and one sample. strategies in real world incident will satisfy need to participate in drill.Conduct a hot wash or After Action Review(AAR)evaluating LHJ participation in communication strategies during the incident If, the real world event response is ongoing, LHJ may opt to conduct a hot wash or AAR evaluating communication strategies to date, OR include a summary of communication activities in mid year and/or end-of year reports and one sample of communication. Note:Participation in a real world event may meet the requirement for 12.2, 12.2 and 12.4. Exhibit A, Statements of Work Page 9 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Task *May Support'PHAB Due Date/Time Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount 13 Domain 3 Information Management LHJ performance measure data October 30,2020 Capability 4 Emergency Public Information and (PM 7) Warning Gather and submit data for LHJ performance measure 7:Amount of time to identify and implement communication strategies during a response or exercise. Notes: • The target is within the first six hours. • DOH will provide additional guidance about submitting performance measure data. 14 Domain 3 Information Management Mid-year report on template December 31,2020 Capability 6 Information Sharing provided by DOH. 14.1 Maintain Washington Secure Electronic End-of-year report on template June 30,2021 Communications,Urgent Response and Exchange provided by DOH. System(WASECURES)as primary notification system. 14.3 /"'..,...yei at L tmt.. e r Lr f rill us-in..1 Lr r Notes: • Registered users must log in quarterly at a minimum. • DOH will provide technical assistance to LHJs on using WASECURES. • LHJ may choose to use another notification system in addition to WASECURES to alert staff during incidents. I.,,,, 30L, 2021. r u r ., 'begqn w ..k ill this 9/a,.,...!in 969 nex-f gr..1,,,,,en!e f ir-e 1...,,. ed. Exhibit A,Statements of Work Page 10 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Task *May Support_ TAB Due Date/Time Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount 15 Domain 3 Information Management Provide EEIs upon request. Upon request. Capability 6 Information Sharing Note in the mid-year and end-of- December 31,2020 Provide Essential Elements of Information(EEIs) year reports that EEIs were during incident response upon request from DOH. provided or none were requested. June 30, 2021 Note:DOH will request specific data elements from the LHJ during an incident response,as needed to inform decision making by DOH and state leaders,as well as federal partners when requested. 16 Domain 4 Countermeasures and Mitigation Report progress and/or plans in December 31,2020 Capability 8 Medical Countermeasures Dispensing mid-year report on template Capability 9 Medical Countermeasures provided by DOH. Management and Distribution End-of-year report on template June 30, 2021 Update and maintain Medical Countermeasure provided by DOH. (MCM)Plans for LHJ and/or Region. If there is a regional plan,provide Notes: input to the RERC upon request. • MCM plans include number of local distribution sites and number for which a Updated MCM plans ii,ill be due detailed point-to-point distribution plan from June 30,2021. RSS to distribution site has been jointly confirmed by LHJ and DOH.(LHJ PM 4) • MCM plans include number of local points of dispensing(PODs)and number for which a detailed point-to-point distribution plan from local distribution site to dispensing site has been jointly confirmed by LHJ and POD operator (nursing home,local agency,public POD,and independent pharmacy). (LHJ PM 5) • LHJs are not required to maintain a hub.LHJs may partner with other organizations to centralize distribution.If LHJs opt to maintain a hub,this should be included in the MCM plan. • DOH will provide technical assistance to LHJs on core elements of an MCM plan. Exhibit A,Statements of Work Page 11 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Task *May Support PHAB Due Date/Time Payment Number Task/Activity/Description Standards/Measures, ' Deliverables/Outcomes Frame Information and/or Amount • LHJ Performance Measure data will be due October 30,2020.DOH will gather data for PMs 4 and 5. 17 Domain 5 Surge Management Mid-year report on template December 31,2020 Capability 10 Medical Surge provided by DOH. Engagement with regional Health Care Coalition End-of-year report on template June 30, 2021 (HCC) provided by DOH. Participate in: - At least one regional HCC meeting,in person or virtually. - The information sharing process during incidents. - At least one planning process or exercise - conducted to inform on the roles and responsibilities of public health. - Reviewing HCC plans for alignment with local ESF8 plans. Note:This task doesn't need to be completed until June 30,2021.LHJs may begin work in this Statement of Work period,or may opt to do all the work in the next Statement of Work period. 18 Domain 5 Surge Management LHJ performance measure data October 30,2020 Capability 10 Medical Surge (PM 8) Gather and submit data for LHJ performance measure 8:Percent of Critical Healthcare Facilities whose functional status can be assessed by the local jurisdiction in an emergency. Notes: • "Critical Healthcare Facilities"are hospitals, skilled nursing facilities,blood centers,and dialysis centers. • DOH will provide additional guidance about submitting performance measure data. Exhibit A,Statements of Work Page 12 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: littp://www.phaboard.org/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf Program Specific Requirements/Narrative n subcogtrac:sYOU stbe a< r©uec]b. DO13 'rior�to'execut�n ,te�coritract/s: ehuerablessareto be.submvtte to the ConConciehverables inaiilb�oxtat �nconticl:i«irrll:cs zr Its;)ar�� a( mv�dwnles's.otherwises ecifed'. Special Requirements Federal FundinIZ Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number. Information about the LHJ and this statement of work will be made available on USASpending.gov by DOH as required by P.L. 109-282. 'estrictions ou Funds awliatfarids can"�be useelffor wshi�eh actirti�s riiotydirect� a;meets`ete Please reference the Code of Federal Regulations: https://www.eefr.gov/c gi-bin/retrieveECFR?gp=1&SID=5 8 ffddb53 63 a27f26e9d l2ccec462549&ty=HTML&h=L&mc=true&r=PART&n=pt2.1.200#se2.1,20O 1439 DOH Program Contact Tory Henderson,Contracts and Finance Specialist Division of Emergency Preparedness and Response Department of Health P O Box 47960,Olympia,WA 98504-7960 Desk 360-236-4596/Mobile 360-789-7262 tore.hendersonp_doh.wa.gov Exhibit A,Statements of Work Page 13 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: Maternal&Child Health Block Grant- Local Health Jurisdiction Name: Mason County Public Health Effective January 1,2018 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 5 Funding Source Federal Compliance Type of Payment ®Federal Subrecipient (check if applicable) ®Reimbursement Period of Performance: January 1,2018 through September 30,2021 ❑ State ®FFATA(Transparency Act) ❑Fixed Price ❑Other ❑Research&Development Statement of Work Purpose: The purpose of this statement of work is to support local interventions that impact the target population of the Maternal and Child Health Block Grant. Revision Purpose: The purpose of this revision is to provide additional funding,add activities and deliverable due dates,and extend the period of performance and finding from September 30,2020 to September 30,2021 for continuation of MCHBG-related activities. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration Code Code Start Date End Date FFY18 MCHBG LHJ CONTRACTS 93.994 333.93.99 78120281 01/01/18 09/30/18 56,115 0 56,115 FFY19 MCHBG LHJ CONTRACTS 93.994 333.93.99 78120291 10/01/18 09/30/19 67,694 0 67,694 FFY20 MCHBG LHJ CONTRACTS 93.994 333.93.99 78120292 10/01/19 09/30/20 67,694 0 67,694 FFY21 MCHBG LHJ CONTRACTS 93.994 333.93.99 78120293 01/20/20 09/30/21 0 67,694 67,694 TOTALS 191,503 67,694 259,197 Task *May Support PHAB Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount Maternal and Child Health Block Grant(MCHBG)Administration la Participate in calls,at a minimum of every Designated LHJ staff will participate September 30,2018 Reimbursement for quarter,with DOH contract manager.Dates and in contract management calls. September 30,2019 actual costs,not to time for calls are mutually agreed upon between September 30,2020 exceed total funding DOH and LHJ consideration. lb Report actual expenditures for October 1,2017 Submit actual expenditures using the May 26,2018 Action Plan and through March 31,2018 MCHBG Budget Workbook to DOH Progress Reports contract manager must only reflect Exhibit A, Statements of Work Page 14 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Task *,May.Support PI1AB' Payment Number Task/Activity/Description Standards/Measures° Deliverables/Outcomes Due Date/Time Frame Information and/or Amount lc Develop 2018-2019 MCHBG Budget Workbook Submit MCHBG Budget Workbook September 5,2018 activities paid for for October 1,2018 through September 30,2019- to DOH contract manager with funds provided using DOH provided template. in this statement of work for the specified funding ld Report actual expenditures for October 1,2018 Submit actual expenditures using the May 24,2019 period. through March 31,2019 MCHBG Budget Workbook to DOH contract manager. See Program Specific Requirements and le Develop 2019-2020 MCHBG Budget Workbook Submit MCHBG Budget Workbook September 5,2019 Special Billing for October 1,2019 through September 30,2020 to DOH contract manager Requirements. using DOH provided template. if Report actual expenditures for October 1,2017 Submit actual expenditures using the November 30,2018 through September 30,2018 MCHBG Budget Workbook to DOH contract manager. lg Participate in DOH sponsored MCHBG fall Designated LHJ staff will attend September 30,2020 regional meeting. regional meeting. lh Report actual expenditures for October 1,2018 Submit actual expenditures using the December 6,2019 through September 30,2019 MCHBG Budget Workbook to DOH contract manager. li Develop 2020-2021 MCHBG Budget Workbook Submit MCHBG Budget Workbook September 6,2620 for October 1,2020 through.September 30,2021 to DOH contract manager using DOH provided template. lj Report actual expenditures for the six month Submit actual expenditures using the May 22,2020 period from October 1,2019 through March 31, MCHBG Budget Workbook to DOH 2020 contract manager. Exhibit A,Statements of Work Page 15 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Task *Ma Support PHAB Payment Number Task/Activity/Description Standards/Measures Support PH es Deliverables/Outcomes Due Date/Time Frame Information and/or Amount I k Report actual expenditures for October 1, 2019 Submit actual expenditures using the December 4, 2020 through September 30, 2020 MCHBG Budget Workbook to DOH contract manager 11 Report actual expenditures for the six month Submit actual expenditures using the May 21, 2021 periodf►•om October 1, 2020 through March 31, MCHBG Budget T�Vorkbook to DOH 2021. contract manager. In? Develop 2021-2022 MCHBG Budget Workbook Submit MCHBG Budget N7orkbook September 10, 2021 for October 1, 2021 through September 30, 2022 to DOH contract manager using DOH provided template. MCHBG Assessment and Evaluation 2a Participate in project evaluation activities Documentation using report September 30,2018 Reimbursement for developed and coordinated by DOH,as template provided by DOH September 30,2019 actual costs,not to requested. September 30,2020 exceed total funding September 30, 2021 -consideration. 2b Report program level strategy measure data Documentation using report January 15,2018 (CSHCN,UDS,ACEs). template provided by DOH April 15,2018 See Program July 15,2018 Specific October 15,2018 Requirements and 2c Conduct a Maternal and Child Health(MCH) Submit Needs Assessment May 24,2019 Special Billing Needs Assessment. documentation to DOH contract Requirements. manager using templates provided by DOH 2d Explore health equity approaches to maternal and Include health equity plan in 2020- Draft August 16,2020 child health and develop implementation plan 2021 MCHBG Action Plan using Final September 6,2020 DOH-provided template. MCHBG Implementation 3a Develop 2018-2019 MCHBG Action Plan for Submit MCHBG Action Plan to Draft August 17,2018 Reimbursement for October 1,2018 through September 30,2019 DOH contract manager Final-September 5, actual costs,not to using DOH-provided template. 2018 exceed total funding 3b Report activities and outcomes of 2017-2018 Submit Action Plan monthly reports Monthly,on or before consideration. MCHBG Action Plan using DOH-provided to DOH contract manager the 15"of the following Action Plan and template. month Progress Reports Exhibit A,Statements of Work Page 16 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Task *May Support PHAB Payment Number Task/Activity/DescriptionStandards/iVIeasures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount 3c Develop 2019-2020 MCHBG Action Plan for Submit MCHBG Action Plan to Draft August 17,2019 must only reflect October 1,2019 through September 30,2020 DOH contract manager Final-September 5, activities paid for using DOH-provided template. 2019 with funds provided 3d Report activities and outcomes of 2018-2019 Submit Action Plan monthly reports Monthly,on or before in this statement of MCHBG Action Plan using DOH-provided to DOH contract manager the 15'h of the following work for the template. month specified funding 3e Develop 2020-2021 MCHBG Action Plan for Submit MCHBG Action Plan to Draft August 16,2020 period. October 1,2020 through September 30,2021 DOH contract manager Final September 6,2020 using DOH-provided template. See Program 3f Report activities and outcomes of 2019-2020 Submit Action Plan monthly reports Monthly,on or before Specific MCHBG Action Plan using DOH-provided to DOH contract manager the 15'h of the following Requirements and template. month Special Billing 3g Report activities and outcomes of 2020-21 Submit Action Plan reports to DOH October 15, 2020 Requirements. AICHBG Action Plan using DOH-Provided contract manager January 15, 2021 template. April 15, 2021 Jul I5,2021 3h Develop 2021-2022 A'ICHBG Action Plan for Submit MCHBG Action Plan to Draft August 20, 2021 October 1, 2021 through September 30, 2022 DOH contract manager Final September 10, using DOH-Provided template. 2021 Children and Youth with Special Health Care Needs(CYSHCN) 4a Complete Child Health Intake Form(CHIF) Submit CHIF data into Secure 441a January 15,2018 Reimbursement for using the CHIF Automated System on all infants Tiwinper'(&P;T' Access Washington April 15,2018 actual costs,not to and children served by the CYSHCN Program as website: u' ��,r,�: a July 15,2018 exceed total funding referenced in CSHCN Program AMnuad hops:11secureaccess.iva.gov October 15,2018 consideration. guidance. January 15,2019 Action Plan and Ensure client data is collected on all children April 15,2019 Progress Reports served by CYSHCN contractors, i;?ehtdh-ag July 15,2019 must only reflect new-edevelepmenta � •�'^••�, regional October 15,2019 activities paid for maxillofacial coordinators,and the DOH January 15,2020 with funds provided Newborn Screening Program. April 15,2020 in this statement of July 15,2020 work for the October 15, 2020 specified funding January 15, 2021 period. April 15, 2021 July 15, 2021 See Program 4b A a'"mist"•-ivquested T OM^ag49estie an Submit completed Health Services 30 days after forms are Specific D- t t rwt r infants,,.,a,a aa..,.,pep Authorization forms and Central completed. Requirements and GYSHU r D..,g.:wn 4 u i w n r,,.,a. , wied Treatment Fund requests directly to Special Billing the CYSHCN Program as needed. Requirements. Identify unmet needs for CYSHCN on Aledicaid, and refer to DOH CYSHCN Program or Exhibit A,Statements of Work Page 17 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Payment Task *May Support PHAB Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or Amount approval to access Diagnostic and Treatment finds to meet the need. *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: http://www.phaboard.org/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf Program Specific Requirements/Narrative Special Requirements Federal Funding Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to snake information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number. Information about the LHJ and this statement of work will be made available on USASpending.gov by DOH as required by P.L. 109-282. Program Manual,Handbook,Policy References Children and Youth with Special Health Care Needs Manual- https://www.doh.wa.gov/ForPubl icHealthan dHealthcareProviders/Publ icHeaitliSystemResou rcesand S ervices/Local HealthResourcesandToo is/Matern al andCiii ldHealthB lockGrant/ ChildrenandYouthW itliSpecialHealthCareNeeds Health Services Authorization(HSA)Form http://www.doh.wa.aov/Portals/1/Documents/Pubs/910-002-ApprovedH SA.docx Restrictions on Funds(what funds can be used for which activities,not direct payments,etc.) 1. At least 30%of federal Title V funds must be used for preventive and primary care services for children and at least 30%must be used services for children with special health care needs. [Social Security Law,Sec.505(a)(3)]. 2. Funds may not be used for: a. Inpatient services,other than inpatient services for children with special health care needs or high risk pregnant women and infants,and other patient services approved by Health Resources and Services Administration(HRSA). b. Cash payments to intended recipients of health services. c. The purchase or improvement of land,the purchase,construction,or permanent improvement of any building or other facility, or the purchase of major medical equipment. d. Meeting other federal matching funds requirements. e. Providing funds for research or training to any entity other than a public or nonprofit private entity. f. payment for any services furnished by a provider or entity who has been excluded under Title XVIII(Medicare),Title XIX(Medicaid),or Title XX(social services block grant).[Social Security Law,Sec 504(b)]. Exhibit A, Statements of Work Page 18 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 3. If any charges are imposed for the provision of health services using Title V(MCH Block Grant)funds,such charges will be pursuant to a public schedule of charges;will not be imposed with respect to services provided to low income mothers or children;and will be adjusted to reflect the income,resources,and family size of the individual provided the services. [Social Security Law, Sec.505 (1)(D)]. Monitoring Visits(frequency,type) Telephone calls with contract manager at keas4 ene eveiy qiiai-teit, and allfw i site visit-.-a. needed. Special Billing Requirements Payment is contingent upon DOH receipt and approval of all deliverables and an acceptable A19-IA invoice voucher. Payment to completely expend the"Total Consideration' for a specific funding period will not be processed until all deliverables are accepted and approved by DOH. Invoices must be submitted mewhly quarterly by the 30th of each month following the month quarter in which the expenditures were incurred and must be based on actual allowable program costs. Billing for services on a monthly fraction of the "Total Consideration"will not be accepted or approved. Special Instructions Contact DOH contract manager below for approval of expenses not reflected in approved budget workbook. MCHBG funds may be expended on COVID49 response activities that align with maternal and child health priorities.Examples may inchide: • Providing support in educating the 11CH population about COVID-19 through partnerships with other local agencies, medical providers, and health care organizations. • 1 Forking closely ivith state and local emergency preparedness staff to assure that the needs of the MCH population are represented • Funding infrastructure that supports the response to COVID-19.For example, Public Health Nurses who are routinely supported through the Title V program may be able to be mobilized, using Title V funds or separate emergency funding, to support a call center or deliver health services. • Partnering with parent networks and health care providers to provide accurate and reliable information to all families. • Engaging community leaders, inchrding faith-based leaders, to educate community members about strategies for preventing illness Restrictions listed above continue to apply. DOH Program Contact Mary Dussol,Community Consultant Office of Family and Community Health Improvement Washington State Department of Health Street Address:310 Israel Rd SE,Tumwater,WA 98501 Mailing Address:PO Box 47848,Olympia,WA 98504 Telephone:360-236-3781/Fax:360-236-3646 Email: Mary.Dussol@doh.wa.gov Exhibit A,Statements of Work Page 19 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Exhibit A Statement of Work Contract Term: 2018-2021 DOH Program Name or Title: Office of Immunization&Child Profile-Perinatal Local Health Jurisdiction Name: Mason County Public Health Hepatitis B-Effective July 1,2020 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 1 Funding Source Federal Compliance Type of Payment ®Federal Subrecipient (check if applicable) ®Reimbursement Period of Performance: July 1,2020 through June 30,2021 ❑ State El Fixed Price El Other ®FFATA(Transparency Act) ❑Research&Development Statement of Work Purpose: The purpose of this statement of work is to define required Perinatal Hepatitis B activities,deliverables,and funding Revision Purpose: The purpose of this revision is to extend the period of performance and funding from 12/31/20 to 06/30/21 and add funding. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration Consideration Code Code Increase(+) Start End Date FFY21 PPHF Ops 93.268 333.93.26 74310206 07/01/20 06/30/21 250 250 500 TOTALS 250 250 500 Task *May Support PHAB Due Date/Time Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount 1 1. In coordination with hospitals,health care Enter information for each case By the last day of each Reimbursement for providers,and health plans(if applicable), identified into the Perinatal month actual costs incurred, conduct activities to prevent perinatal hepatitis Hepatitis B module of the not to exceed total B infection in accordance with the Perinatal Washington Immunization funding consideration Hepatitis B Prevention Program Guidelines, Information System amount. including the following: • Identification of hepatitis B surface antigen(HBsAG)-positive pregnant women and pregnant women with unknown HBsAg status. • Reporting ofHBsAg-positive women and their infants. • Case management for infants born to HBsAg-positive women to ensure administration of hepatitis B immune globulin(HBIG)and hepatitis B vaccine within 12 hours of birth,the completion of Exhibit A,Statements of Work Page 20 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 AMENDMENT#18 Task *May Support PHAB Due Date/Time Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount the 3-dose hepatitis B vaccine series,and post vaccination serologic testing. 2. Provide technical assistance to birthing hospitals to encourage administration of the hepatitis B birth dose to all newborns within 12 hours of birth,in accordance with Advisory Committee on Immunization Practices(ACID) recommendations. 3. Report all perinatal hepatitis B investigations, including HBsAg-positive infants,in the Perinatal Hepatitis B Module of the Washington State Immunization Information System. *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: http://www.phaboard.org/wp-content/upload s/PHAB-Standards-and-Measures-Version-1.O.pdf Proeram Specific Requirements/Narrative • Tasks in this statement of work may not be subcontracted without prior written approval from DOH OICP. Special Requirements Federal Funding Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number. Information about the LHJ and this statement of work will be made available on USASpending.gov by DOH as required by P.L. 109-282. DOH Contract Manager Tawney Harper,MPA Deputy Director I Operations Manager Office of Immunization and Child Profile Department of Health PO Box 47843,Olympia WA 98504-7843 tawney.barpeer@doh.wa.gov,360-236-3525 Exhibit A,Statements of Work Page 21 of 21 Contract Number CLH18253-18 Revised as of September 15,2020 EXHIBIT B-18 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2021 Date: September 15,2020 Indirect Rate as of January 2018:13.71% Indirect Rate as of January 2019:14.53% �.DO 4 Use Only BARS Statement of Work Chart of Accounts Funding Chart of Federal Award Revenue Funding Period i Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** `Start Date End Date art Date'End Date Amount Sub Total Total BITV-COVID Ed LHJ Allocation-CARES NGA Not Received Amd 17 21.019 333.21.01 ; 07/01/20 12/30/20 i 07/01/20 12/30_/20 $87,918 $87,918 $87,918 i COVID LHJ OFM Allocation-CARES NGA Not Received Amd 17 21.019 333.21.01 03/01/20 12/30/20! 03/01/20 12/30/20 $1,389,600 $1,389,600 $1,389,600 SS Community Outreach PN NGA Not Received Amd 18 21.019 333.21.01 07/01/20 12/30/20 07/01/26 12/30120 $20,000 $20,000 $20,000 1 t NEP 5-6 Onsite Sewage Management OOJ88801 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 1 10/01/14 08/31/19 $10,904 $85,330 $85,330 NEP 5-6 Onsite Sewage Management OOJ88801 N/A,Amd 8 66.123 333.66.12+ 01/01/18 06/30/19 1 10/01/14 08/31/19 $74,426 PS SSI 1-5 OSS Task 4 OIJ18001 Amd 2,8 66.123 333.66.12 1 01/01/18 06/30/19 i 07/01/17 06/30/19. ($13,337) $86,541 $86,541 PS SSI 1-5 OSS Task 4 OIJ18001 N/A,Amd 8 66.123 333.66.12' 01/01/18 06/30/191 07/01/17 06/30/19 $99,878 i FFY17 EPR PHEP BPI LHJ Funding NU90TP92 1 8 89-01 Amd 2 93.069 333.93.06 01/01/18 06/30/18 07/01/17' 07/02/18 $9,062 $28,979 $28,979 FFY17 EPR PHEP BPI LHJ Funding NU90TP92 1 889-0 1 N/A 93.069 333.93.06 01/01/18 06/30/18 j 07/101/17 07/02/18 $19,917 FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 5 93.069 333.93.06 07/01/18 06/30/19 1 07/01/18 06/30/19 $888 $49,341 $49,341 FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 4 93.069 333.93.06, 07/01/19 06/30/19 1 01/01/18 06/30/19 $48,453 FFY20 PHEP BP2 LHJ Funding NU90TP922043 Amd 18 93.069 333.93.06 07/01/20 06/30/21 07/01/20 '06/30/21 $19,737 $49,342 $98,684 FFY20 PHEP BP2 LHJ Funding NU90TP922043 Amd 17,18 93.069 333.93.06' 07/01/20 06/30/21; 07/O1/20 06/30/21 $29,605 FFY19 PHEP BP 1 LHJ Funding NU90TP922043 Amd 10 93.069 333.93.06, 07/01/19 06/30/20 167/01/1.9 06/30/20 $49,342 $49,342 FFY20 Overdose Data to Action Prev NGA Not Received Amd 17 93.136 333.93.13 09/01/20 12/31/20#09/01/20 .08/31/21 $50,000 $50,000 $100,000 FFY19 Overdose Data to Action Prev NU17CE925007 Amd 11 93.136 333.93.13 09/01/19 08/31/20 j 09/01/19 08/31/20• $50,000 $50,000 I FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 8 93.136 333.93.13 09/01/18 08/31/19 09/01/18 08/31/19 $35,000 $110,000 $173,027 FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 4 93.136 333.93.13 09/01/18 08/31/19 1 09/01/18 08/31/19 $75,000 FFY17 Prescription Drug OD-Supp U17CE002734 Amd 2 93.136 333.93.13,.01/01/18 08/31/18 i 09/01/11 08/31/18- $29,627 $63,027 FFY17 Prescription Drug OD-Supp U17CE002734 N/A 93.136 333.93.13 01/01/18 08/31/18 s 09/61/17. 08/3I/18 i $33,400 FFY17 Increasing Immunization Rates NH23IP000762 Amd 3,4 93.268 333.93.26! 07/01/18 06/30/19; 07/01/18 06/30/19 $5,600 $5,600 $5,600 FFY21 PPHF Ops NH231P922619 Amd 18 93.268 333.93.26 i 07/01/20 06/30/21 07/61/20 :,06/30/21 S250 $500 $1,500 FFY21 PPHF Ops NH23IP922619 Amd 16,18 93.268 333.93.26, 07/01/20 06/30/21 i 07/01/20 06/30/21 $250 FFY20 PPHF Ops NH231P922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20; 07/01/0 06/30/20 $500 $500 FFY17 PPHF Ops NH23IP000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 07/01/18 06/30/19 $500 $500 F . FFY17317Ops 5NH23IPOOD762-05-00 N/A 93.268 333.93.26' 01/01/18 06/30/18 L04/01/1.7 06/30/18 $1,423 $1,423 $1,423 Page I of 4 EXHIBIT B-18 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2021 Date: September 15,2020 Indirect Rate as of January 2018:13.71% Indirect Rate as of January 2019:14.53% DOH Use,Only ' BARS !Statement of Work Chart of Accounts Funding Chart of Federal Award Revenue Funding Period i 'Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** 'Start Date End Date Start Date End Date Amount Sub Total Total FFY17 AFIX 5NH23IP000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 f'04/01/17 06/30/18 $4,293 $4,293 $4,293 FFY21 VFC Ops NH23IP922619 Amd 16 93.268 333.93.26; 07/01/20 12/31/20 107/01/20 06/30/21 $2,800 $2,800 $10,628 FFY20 VFC Ops NH23IP922619 Amd 9 93.268 333.93.26; 07/01/19 06/30/20 07/01/19 06/30/20 $5,600 $5,600 FFY17 VFC Ops 5NE23IPOOD762-05-00 N/A 93.268 333.93.26! 01/01/18 06/30/18 04/O1/17 06/30J18, $2,228 $2,228 FFY19 COVID CARES NU50CK000515 Amd 16 93.323 333.93.32 06/01/20 12/31/20 j 06/01/20 06/30/21 $65,595 $65,595 $65,595 1; FFY20 CDC COVID-19 Crisis Resp LHJ-Tribe NU90TP922069 Amd 14 93.354 333.93.35 01/20/20 12/31/20 j OU01/20 '06/30/2!1 $130,871 $130,871 $130,871 { FFY21 MCHBG LHJ Contracts NGA Not Received Amd 18 93.994 333.93.99 10/01/20 09/30/21 1 10/01J20 09/30/21' $67,694 $67,694 $259,197 FFY20 MCHBG LHJ Contracts B04MC32578 Amd 10 93.994 333.93.99 10/01/19 09/30/20 i 10/01/19 09/30/20 $67,694 $67,694 FFY19 MCHBG LHJ Contracts B04MC32578 Amd 4 93.994 333.93.99 10/01/18 09/30/19 10J01/18 09/30/19 $67,694 $67,694 FFY 18 MCHBG LHJ Contracts B04MC31524 Amd2 93.994 333.93.99 01/01/18 09/30/18 "10/01/17 09/30/18. $5,344 $56,115 FFY18 MCHBG LHJ Contracts B04MC31524 N/A 93.994 333.93.99 01/01/18 09/30/18 1 10/01/17 09J30/18' $50,771 FEMA-75 COVID LHJ Allocation NGA Not Received Amd 17 97.036 333.97.03 07/01/20 12/30/20 t-07/01/20 .12/30/20 $263,754 $263,754 $263,754 FY2 Group B Programs.for DW(FO-SW) Amd 11 N/A 334.04.901 07/01/18 06/30/19 1 07/O1/17, 06/30/19 ($272) $4,728 $4,728 FY2 Group B Programs for DW(FO-SW) Amd 3 N/A 334.04.90 i 07/01/18 06/30/19 j"07/61/17:06/30/1.9' $5,000 i GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/20 12/31/20 1 07/01/19 06/30/21; $2,500 $2,500 $7,500 GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 107/01/19 06/30/20 1 07/01/19 06/30/21 $2,500 $2,500 GFS-Group B(FO-SW) N/A N/A 334.04.90' 01/01/18 06/30/18( 07/01J17 06J30/19 $2,500 $2,500 s Op Permit Fees(FO-SW) Amd 11 N/A 334.04.90 02/01/19 02/28/19 1-07/0.1/17 06/30/19 $272 $272 $272 Healthy Communities Amd 12 N/A 334.04.91 1 07/01/19 06/30/20 1,07/01/19 06/30J21 ($1,370) $0 $0 Healthy Communities Amd 10 N/A 334.04.91 07/01/19 06/30/20;07/O1/19 06/30J21 $1,370 f FY20/21 COVID-19 Disaster Response Acct Amd 14 N/A 334.04.92', 01/20/20 12/31/201,01/01/20 06/30/21 $119,129 $119,129 $119,129 i FPH Lead Case Mgmt-FPH Amd 12 N/A 334.04.93. 07/01/19 06/30/20 1 07/01/19 06/30/20 $1,370 $1,370 $1,370 i, SFY2 Lead Environments of Children Amd 4 N/A 334.04.93 1 07/01/18 06/30/19 1 07101/18, 06/30/19 $1,500 $1,500 $4,500 SFYI Lead Environments of Children Amd 2 N/A 334.04.93 01/01/18 06/30/18?07/01/17 06/30/-18 $1,500 $3,000 SFYI Lead Environments of Children Amd 1 N/A 334.04.93 1 01/01/18 06/30/18; 07/01J17 06/30/18 $1,500 Page 2 of 4 EXHIBIT B-18 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2021 Date: September 15,2020 Indirect Rate as of January 2018:13.71% Indirect Rate as of January 2019:14.53% DOH IJse 0nly. BARS ',-Statement of Work Chart of Accounts Funding Chart of Federal Award Revenue ! Funding Period ` -Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date'Start"Date End Date Amount Sub Total Total_ Rec Shellfish/Biotoxin Amd 16 N/A 334.04.93 07/01/19 12/31/20 1 07l01/19 06/30/21 $1,750 $5,250 $12,750 Rec ShellfishBiotoxin Amd 9,16 N/A 334.04.93 07/01/19 12/31/20 j 07/01/19 .06/30/21 $3,500 Rec ShellfishBiotoxin N/A N/A 334.04.93 01/01/18 06/30/19 07/01/17 06/30/19 $7,500 $7,500 Wastewater Management-GFS Amd 9 N/A 334.04.93; 07/01/20 12/31/20 1 67/01/19" 06/30/21 $30,000 $30,000 $120,000 Wastewater Management-GFS Amd 9 N/A 334.04.93 07/01/19 06/30/20;07/0.1/19 06/30/21 $30,000 $30,000 Wastewater Management-GFS Amd 5 N/A 334.04.93 07/01/18 06/30/19 j`07/01117 .0600/19 $43,274 $43,274 Wastewater Management-GFS Arad N/A 334.04.93 01/01/18 06/30/18 107/61/17 -06/30/19 ($43,274) $16,726 Wastewater Management-GFS N/A,Amd 5 N/A 334.04.93, 01/01/18 06/30/18 07/01/17 06/30/19 $60,000 FPHS Funding for LHJs Amd 17 N/A 336.04.25; 07/01/20 12/31/20 t 07/01/19 66/30/21 $160,891 $202,891 $447,782 FPHS Funding for LHJs Amd 10 N/A 336.04.25 j 07/01/20 12/31/20 i 07/01/19 :06/30/21 $42,000 FPHS Funding for LHJs Amd 17 N/A 336.04.25 07/01/19 06/30/20 1'07/01/19 06/3001 $160,891 $202,891 FPHS Funding for LHJs Amd 10 N/A 336.04.25' 07/01/19 06/30/20 i 07/01/19 ,06/30/21 $42,000 FPHS Funding for LHJs Dir Amd 3 N/A 336.04.25, 07/01/18 06/30/19( 07/0.1%17 06/30/19- $42,000 $42,000 z YR 20 SRF-Local Asst(15%)(FS)-SS Amd 3 N/A 346.26.64 01/01/18 12/31/18 j 07/01/17 .12/31/18 ($12,000) $0 $0 YR 20 SRF-Local Asst(15%)(FS)-SS N/A,Amd 3 N/A 346.26.64' 01/01/18 12/31/18 d 07/01/17 .12/31/18 $12,000 r . YR 21 SRF-Local Asst(15%)(FS)SS Amd 10 N/A 346.26.64; 01/01/18 06/30/19 07/01/17 06/30/19 ($13,600) $11,200 $11,200 YR 21 SRF-Local Asst(15%)(FS)SS Amd 7,10 N/A 346.26.64; 01/01/18 06/30/19 1 07/01/17 `06/30/19 $800 YR 21 SRF-Local Asst(15%)(FS)-SS Amd 6,10 N/A 346.26.64! 01/01/18 06/30/19 07/01/17 '06130/19 $12,000 YR 21 SRF-Local Asst(IS%)(FS)-SS Amd 3,10 N/A 346.26.64 01/01/18 06/30/19 1 07/01/17 06130/1,9` $12,000 1 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 15 N/A 346.26.64 01/01/19 12/31/20 1 07/01/19 06130/21 ($1,800) $23,000 $23,000 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 12 N/A 346.26.64; 01/01/19 12/31/20 j 07/01/19 06/30/21 $11,200 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 10,12 N/A 346.26.64 01/01/19 12/31/20 i 07401/19 06/30/21 $13,600 Sanitary Survey Fees(FO-SW)-SS State Amd 15 N/A 346.26.65: 01/01/19 12/31/20 F 07/01/17 06/30%2-1" ($1,800) $34,200 $34,200 Sanitary Survey Fees(FO-SW)-SS State Amd 12 N/A 346.26.65' 01/01/18 12/31/20 f 07/01/17 06/30/21 $11,200 Sanitary Survey Fees(FO-SW)-SS State Amd 7,12 N/A 346.26.65' 01/01/18 12/31/20 07/01/17 06/36/21 $800 Sanitary Survey Fees(FO-SW)-SS State Amd 6,12 N/A 346.26.65 01/01/18 12/31/20 07/01/17" -06/30/21 $12,000 Sanitary Survey Fees(FO-SW)-SS State N/A,Amd 3,6,12 N/A 346.26.65 01/01/18 12/31/20 07/01/17 09/30121 $12,000 YR 20 SRF-Local Asst(15%)(FS)-TA Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 12/31%18 ($2,000) $0 $0 YR 20 SRF-Local Asst(15%)(FS)-TA N/A,Amd 3 N/A 346.26.66 01/01/18 12/31/18 j 07/01/17 12/31/181 $2,000 Page 3 of 4 EXHIBIT B-18 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2021 Date: September 15,2020 Indirect Rate as of January 2018:13.71% Indirect Rate as of January 2019:14.53% DOH Use Only BARS Statement of Work Chart of Accounts Funding Chart of Federal Award Revenue Funding Period Funding Period- Period Accounts Chart of Accounts Program Title Identification 4 Amend# CFDA* Code** 'Start Date End Date Start Date End Dated Amount Sub Total Total YR 21 SRF-Local Asst(15%)(FS)TA Amd 10 N/A 346.26.66,; 01/01/18 06/30/19 x 07/01/17m 06/30/19 ($4,000) $0 $0 YR 21 SRF-Local Asst(15%)(FS)-TA Amd 6,10 N/A 346.26.66, 01/01/18 06/30/19 '07/61/17 06/30/19 $2,000 YR 21 SRF-Local Asst(15%)(FS)-TA Amd 3,10 N/A 346.26.66 01/01/18 06/30/19 07/01/17 06/30/19 $2,000 a YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 12 N/A 346.26.66 01/01/19 12/31/20 01/101/19 06/30/21 $2,000 $4,000 $4,000 YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 10,12 N/A 346.26.66 j 01/01/19 12/31/20 01/01/19 06/30/21 $2,000 TOTAL $3,652,712 $3,652,712 Total consideration: $39545,031 GRAND TOTAL $3,652,712 $107,681 GRAND TOTAL $3,652,712 Total Fed $2,862,281 Total State $790,431 *Catalog of Federal Domestic Assistance **Federal revenue codes begin with"333". State revenue codes begin with"334". Page 4 of 4 Exhibit C-14 Schedule of Federal Awards AMENDMENT#18 Date:September 15,2020 MASON COUNTY HEALTH SERVICESSWV0001893-04 CONTRACT CLH18253-Mason County Public Health CONTRACT PERIOD: 01101/2018-12/31/2021 DOH Total Amt Allocation Period Chart of Accounts Program Title BARS Federal Federal Start End Contract Amt CFDA CFDA Program Title Federal Agency Name Federal Award Federal Grant Award Name Award Date Award Date Date Identification Number SS COMMUNITY OUTREACH PN 333.21.01 NGA Not NGA Not Received Received 07/01/20 12/30/20 $20,000 21.019 Coronavirus Relief Fund Department of the Treasury NGA Not Received NGA Not Received COVID LHJ OFM ALLOCATION-CARES 333.21.01 NGA Not NGA Not Received Received 03101/20 12/30120 $1,389,600 21.019 Coronavirus Relief Fund :Department of the Treasury NGA Not Received NGA Not Received - - BIN-COVID ED LHJ ALLOCATION-CARES 333.21.01 NGA Not NGA Not Received Received 07/01/20 12/30/20 $87,916 21.019 Coronavirus Relief Fund Department of the Treasury NGA Not Received NGA Not Received Puget Sound Action Agenda: ~�- Technical Investigations and -Environmental Protection Agency PUGET SOUND SHELLFISH BPS SSIIS OSSTASK4 333.66.12 08/02/16 $S,OOD,OOD 01/01l18.06/30119 $66,541 66.123 Implementation Assistance Region 10 01J18001 _ STRATEGIC INITIATIVE LEAD Program Puget Sound Action Agenda: NEP 5-6 ONSITE SEWAGE MANAGEMENT 333.66.12 01/09/11 $2,490,000 01/01/18 06130/19 $85,330 66.123 Technical Investigations and Environmental Protection Agency Implementation Assistance Region 10 OOJ88801 PUGET SOUND RESTORATION PROJECT Program Public Health Emergency 'Department of Health and Human PUBLIC HEALTH EMERGENCY FFY20 PHEP BP2 LHJ FUNDING - 333.93.06 06/12120 $11,365,797 07/01/20 06/30/21 $49,342 93.069 Services Centers for Disease Control NU90TP922043 - PREPAREDNESS(PHEP). - Preparedness and Prevention COOPERATIVE AGREEMENT Public Health Emergency Department of Health and Human PUBLIC HEALTH EMERGENCY FFY19 PHEP BPI LHJ FUNDING 333.93.06 .06/29/19 $11.307,904 07/01/19 06/30/20 $49,342 93.069 Services Centers for Disease Control NU90TP922043 PREPAREDNESS(PHEP) Preparedness. and Prevention COOPERATIVE AGREEMENT Department of Health and Human -,- HOSPITAL PREPAREDNESS Public Health Emergency PROGRAM AND PUBLIC HEALTH FFY78 EPR PHEP BP1 SUPP LHJ FUNDING 333.93.06 08/01/18 $11,062,782 07/01/18 06/30/19 $49,341 93.069 Services Centers for Disease Control NU90TP921889-01 . Preparedness .. .. � EMERGENCY PREPAREDNESS and Prevention COOPERATIVE AGREEMENT FFY17 EPR PHEP BPI LHJ FUNDING 333.93.06 07/18/17 $11,062,782 01/01118 06/30118 $28,979 93.069 Public Health Emergency Department of Health and Human HPP AND PHEP COOPERATIVEPreparedness Services Centers for Disease Control NU90TP921889-01 AGREEMENT and Prevention NGA Not NGA Not Injury Prevention and Control Department of Health and Human FFY20 OVERDOSE DATA TO ACTION PREY 333.93.13 09/01/20 12/31/20 $50,000 93.136 Research and Slate and Services Centers for Disease Control NGA Not Received NGA Not Received Received Received Community-Based Programs and Prevention : - Department of Health and Human Injury Prevention and Control WASHINGTON STATE DEPARTMENT FFY19 OVERDOSE DATA TO ACTION PREV 333.93.13 08/12/19 $4.390,240 09/01/19 08/31/20 $50,000 93.136 Research and State and Services-Centers for Disease Control NU17CE925007 OF NEATEN OVERDOSE DATA TO Community-Based Programs and Prevention-National Center for ACTION Injury Prevention and Control _ Injury Prevention and Control- Department of Health and Human PRESCRIPTION DRUG OVERDOSE FFY18 PRESCRIPTION DRUG ODSUPP 333.93.13 05/31/17 $6,223,623 09/01/18 08/31/19 $110,000 93.136 Research and State and Services Centers'for Disease Control U17CE002734 FOR STATES Community Based Programs „and Prevention Injury Prevention and Control Department of Health and Human PRESCRIPTION DRUG OVERDOSE FFY17 PRESCRIPTION DRUG ODSUPP 333.93.13 03/16116 $4,031.632 01/01/18 08/31/18 $63,027 93.136 Research and Stale and Services Centers for Disease Control U17CEOD2734 FOR STATES Community Based Programs and Prevention r .. .. • . Department of Health and Human, Immunization Cooperative. IMMUNIZATION GRANT.,AND, FFY21 VFC Ops 333.93.26 07/01/20 $9,062,252-. 07/01/20 12131/20 - $2,8 1.00 93.268 - Services Centers for Disease Control` NH231P922619 - Agreements and Prevention VACCINES FOR CHILDRENPROGRAM Department of Health and Human Immunization Cooperative IMMUNIZATION GRANTAND FFY21 PPHF OPS 333.93.26 07/01/20 $9,082,252 07/07/20 06/30/21 $SOD 93.268 Agreements Services Centers for Disease Control NH23IP922619 VACCINES FOR CHILDREN PROGRAM and Prevention � - Department of Health and Human Immunization Cooperative - IMMUNIZATION.GRANTAND - FFY20 VFC OPS -. 333.93:26 07/01/19 $9,234,635 07/01/19 06/30l20 $5,600.. 93.268, Services.Centers for Disease Control NH23IP922619 Agreements VACCINES FOR CHILDREN PROGRAM and Prevention , Page 1 of 2 Exhibit C-14 Schedule of Federal Awards AMENDMENT#18 Date:September 15,2020 MASON COUNTY HEALTH SERVICES-SWV0001893-04 CONTRACT CLH18253-Mason County Public Health CONTRACT PERIOD: 01/0112 0 1 8-1 213 112 0 2 1 DOH Total Amt Allocation Period Chart of Accounts Program Title BARS Federal Federal Start End Contract Amt CFDA CFDA Program Title Federal Agency Name Federal Award Federal Grant Award Name Award Date Award Date Date Identification Number Department of Health and Human Immunization Cooperative IMMUNIZATION GRANT AND FFY20 PPHF OPS 333.93.26 07/01/19 $9,234,835 07/01/19 06/30I20 $SOIL 93.268 Agreements Services Centers for Disease Control NH231P922619 VACCINES FOR CHILDREN PROGRAM and Prevention Immunization Cooperative Department of Health and Human " IMMUNIZATION GRANTAND FFY17 VFC OPS 333.93.26 03/03/17 $1,201.605 01/01/18 06130/18 $2,228 93.266- Services Centers for Disease Control 5NH231POOD762-05-00 VACCINES FOR CHILDREN'S Agreements and Prevention I PROGRAM - - Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND FFY17 PPHF OPS 333.93.26 06/29/18 $3,634,512 07/01/18 06/30/19 $500 93.268 Agreements Services Centers for Disease Control NH231P000762 VACCINES FOR CHILDREN'S and Prevention PROGRAM Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND FFY17 INCREASING IMMUNIZATION RATES 333.93.26 06/29/18 $1,722.443 07/01/18 06/30/19 $5,60D 93.268 Services Centers for Disease Control NH231P000762 VACCINES FOR CHILDREN'S Agreements- and Prevention PROGRAM Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND FFY17 AFIX 333.93.26 03/03/17 $1,672.289 D1101/18 06/30/18 $4,293 93.268 Agreements Services Centers for Disease Control 5NH231P000762-05-00 VACCINES FOR CHILDREN'S and Prevention PROGRAM Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND FFY17 317 OPS 333.93.26 03/03/17 $575,969 01/01/18 06/30/18 $1,423 93.268 Agreements Services-Centers for Disease Control 5NH231P000762-05-00 VACCINES FOR CHILDREN'S and Prevention PROGRAM Epidemiology and Laboratory EPIDEMIOLOGY 8 LABORATORY Capacity for Infectious Diseases Department of Health and Human CAPACITY FOR INFECTIOUS FFY19 COVID CARES 333.93.32 04/23/20 $22,581,799 D6/01/20 12/31/20 $65,595 93.323 (ELC)-Building and Strengthening Services Centers for Disease Control NU50CK000515 DISEASES(ELC)-BUILDING 8 Epidemiology,Laboratory and and Prevention STRENGTHENING EPIDEMIOLOGY, Public Health Emergency - CDC COOPERATIVE AGREEMENT FOR' Response:Cooperative Agreement Department of Health and Human EMERGENCY RESPONSE:PUBLIC FFY20 CDC COVID-19 CRISIS RESP LHJ-TRIBE 333.93.35 03/16/20 $13.230,799 01120/20 12131/20; $130,871 93.354 for Emergency Response:Public Be",',,.Centers for Disease Control NU90TP922069 HEALTH CRISIS RESPONSE CDC-RFA- Health Crisis Response and Prevention TP18-1802 NGA Not NGA Not Maternal and Child Health Services Department of Health and Human Received Received Block Grant to the Stales FFY21 MCHBG LHJ CONTRACTS 333.93.99 10/01/20 09/30/21 $67,694 93.994- Services Health Resources and NGA Not Received NGA Not Received Services Administration Maternal and Child Health'Services Department of Health and Human - MATERNAL AND CHILD HEALTH" FFY20 MCHBG LHJ CONTRACTS 333.93.99 11/14/18 $2,225.977 10/01/19 09/36/20 $67,694 93.994 Services Health Resources and B04MC32578 Block Grant to the States Services Administration SERVICES BLOCK GRANT Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH FFY19 MCHBG LHJ CONTRACTS 333.93.99 11/14/18 $2,225,977 10/01/18 09/30/19 $67,694 93.994 Block Grant to the Slates Services Health Resources and B04MC32578 SERVICES BLOCK GRANT Services Administration - Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH FFY18 MCHBG LHJ CONTRACTS 333.93.99 10/20/17 $1,650.528 01/01/18 09/30/18 $56,115 93.994 Services Has Resources and 804MC31624 Block Grant to the States Services Administration .. SERVICES FEMA-75 COVID LHJ ALLOCATION 333.97.03 NGA Not NGA Not 07/01/20 12/30120 $263,754 97.036 Disaster Grants-Public Assistance Department of Homeland Security NGA Not Received NGA Not Received Received Received (Presidentially Declared Disasters) TOTAL $2,862,281 Page.2 of 2 MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING December 7,2020 Briefing Items • News Release: Free Christmas Tree Drop Off and Recycling at Shelton Transfer Station and Belfair Drop-off Facility. • Budget amendment for Belfair Sewer Fund 413 (salaries and benefits) • Purchase of an Asphalt Finishing Roller • Set Hearing for January 5, 2021 @ 9:15am Franchise Agreement renewal with the City of Shelton. Discussion Items • County Road Vacations • Promoted Kevin Guijosa- Solid Waste Program Manager • Solid Waste Attendant III Commissioner Follow-Up Items Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff: Public: _Randy Neatherlin _Loretta Swanson _Kevin Shutty _Mike Collins _Sharon Trask _Richard Dickinson Other(list below): NEWS RELEASE December 81, 2020 MASON COUNTY COMMISSIONERS 411 NORTH 5T" ST SHELTON, WA 98684 (360) 427-9670 EXT. 419 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Free Christmas Tree Recycling Mason County announces free Christmas tree recycling available at the following locations starting December 26th to January loth: • Shelton Transfer Station located at 501 West Eells Hill Road in Shelton, business hours are Monday through Saturday from 8:00am to 4:45pm • Belfair Solid Waste Drop Off Facility located at 2001 NE Sand Hill Road in Belfair, business hours are Tuesday through Saturday from 9 am to 4pm Customers of Mason County Garbage and Recycling curbside service can cut up their trees and stick them in their cart as part of their regular pickup. Please note that all trees dropped off for free recycling at County facilities must be free of tinsel, decorations, and flocking. Wreaths and garlands will not be accepted for free recycling since these items contain wires and can therefore not be recycled. BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty Sharon Trask Randy Neatherlin Commissioner Chair Vice Chair MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Victor Rhett, Finance Manager DEPARTMENT: Public Works EXT: 388 BRIEFING DATE: December 7, 2020 INTERNAL REVIEW (please check all that apply): X Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Request to transfer an amount from Belfair Wastewater &Water Reclamation Fund operations to Salaries and Benefits, Fund 413. EXECUTIVE SUMMARY: Public Works requests approval to transfer $50,000 in Belfair Wastewater &Water Reclamation Fund budget expenditure allocation increasing Salaries and Benefits funded through an offsetting decrease to Operations. In the past year, three new operators have been hired to staff Belfair Wastewater plant operations. Monitoring and training junior operators has required increased staffing levels for proper training and oversight resulting in a $35,000 increase in plant operator wage expenses. In addition, the retroactive impact of settling Corrective Bargaining Agreements has increased 2020 wages and benefits expenses by approximately $12,500. This budget transfer would ensure Fund 413 compliance with County budget resolutions No. 118-19, Resolution Adopting Mason County 2020 budget-2019112102 and #26-17, Resolution Amending Resolution No. 46-16 Regarding Management of the County Budget. Resolution No. 118-19 provides that"2020 budgetary salary and benefit expenditure line items shall not be utilized to meet obligations authorized by other portions of the budget; and salary and benefit expense line items shall not be increased by other portions of the budget... without approval of the Board of Commissioners". Resolution No. 26-17 requires Board of Commissioner approval of interdepartmental transfers exceeding $15,000 annually. BUDGET IMPACTS: There is no budgetary impact. The transfer would be executed within the Belfair Wastewater & Water Reclamation Fund existing budget. RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County Commissioners authorize Public Works to execute budget transfer of$50,000 increasing salaries and benefits and reducing operations in Fund 413, Belfair Wastewater &Water Reclamation Fund. ATTACHMENTS: 1. 2020 Budget Transfer Request, Fund 413 wages 2. Fund 413 Comparison of Operator Salaries Expense to Budget 3. Fund 413, MUNIS, YTD 12-01-2020 4. 26-17 - Resolution Amending Res. 46-16, Inter-departmental transfers 5. 118-19 - Resolution Adopting Mason County 2020 budget— 20191202 Briefing Summary,Fund 413 Budget Transfer 2020 BUDGET TRANSFER REQUEST PLEASE SUBMIT BUDGET TRANSFER REQUEST S TO BUDGET MANAGER - SUPPORT SERVICES FUND NUMBER BARS LINE Amount Description a, From - 413.000000.000.000 535.84.549998 < 50,000.00 > Reallocate to Salaries N a To + 413.000000.000.000 535.84.519999 50,000.00 Reallocate from Operating m m From - < N To + m wFrom - < a To + a m v m 0 N Reason for change: To reallocate operational expense authority to salaries expense. 0 u Authorizing signature for a� h department requesting transfer: EXT: t Title of authorizing signature: Date: L WAction taken by Budget Manager: Transfer Approved Transfer Denied � a C° Budget Manager signature: Date: Mason County Public Works Schedule of Comparison of YTD CS&W Salaries and Wages Expenses Source: MUNIS Year-to-date Report,as of December 1,2020 Purpose: To identify primary sources of potential over-expenditure of wages in Fund 413. ACCOUNT ACCOUNT DESCRIPTION REVISED BUDGET YTD EXPENDED MTD EXPENDED AVAILABLE BUDGET %USED 413.000000.000.000.535.84.510010.0000.00. CS&W OPERATOR 8,4+74 25,4+78.27 0.00 -17,004 300.70 413.000000.000.000.535.84.510015.0000.00. CS&W OPERATOR 8,267 1,656.77 0.00 6,610 20.00 413.000000.000.000.535.84.510045.0000.00. OPERATOR 18,968 17,382.52 0.00 1,585 91.60 413.000000.000.000.535.84.510046.0000.00. CS&W OPERATOR 8,4- 5,434.95 0.00 3,022 64.30 413.000000.000.000.535.84.510055.0000.00. OPERATOR 8,4+39 23,349.44 0.00 -14,910 276.70 413.000000.000.000.535.84.510065.0000.00. CS&W OPERATOR 10,5�2.1 19,318.E+7 0.00 -8,798 183.60 413.000000.000.000.535.84.510080.0000.00. OPERATOR 8,685 8,437.38 0.00 248 97.10 413.000000.000.000.535.84.510085.0000.00. OPERATOR 12,392 18,639.39 0.00 -6,247 150.40 413.000000.000.000.538.10.510010.0000.00. UTILITIES/PUB WORKS DIRECTOR 9,032 3,850.06 0.00 5,182 42.60 413.000000.000.000.538.10.510030.0000.00. FINANCE MANAGER 3,624 1,544.97 0.00 2,079 42.60 413.000000.000.000.538.10.510065.0000.00. PERSONNEL ANALYST 0 393.61 0.00 -394 100.00 413.000000.000.000.538.10.510070.0000.00. PUB WKS OFFICE MGR 1,484 1,196.65 0.00 287 80.60 Total 000 ADMIN/GENERAL OPERATING 98,343 126,682.68 0.00 -28,340 128.80 Total 000 DEPARTMENT 98,343 126,682.68 0.00 -28,340 128.80 Total 413 BELFAIR WW&WATER RECLAM 98,343 126,682.68 0.00 -28,340 128.80 Revenue Total 0 0.00 0.00 0 0.00 Expense Total 98,343 126,682.68 0.00 -28,340 128.80 Grand Total 98,343 126,682.68 0.00 -28,340 128.80 Results: Operators Salaries: REVISED BUDGET F�M F11 ,203YTD EXPENDED ,697 Difference $ (35,494) Conclusion: We recommend a budget transfer to relieve the potential overexpenditure of wages in Fund 413. L 12/01/2020 13:06 Mason County P 1 vrhett YEAR-TO-DATE BUDGET REPORT glytdbud FOR 2020 12 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 413 BELFAIR WW & WATER RECLAMATION APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED 000 DEPARTMENT 000 ADMIN/GENERAL OPERATING 10 SALARIES & WAGES 413.000000.000.000.535.84.510010.0000.00. CS&W OPERATOR 8,474 0 8,474 25,478.27 .00 -17,004.27 300.7%* 413.000000.000.000.535.84.510015.0000.00. CS&W OPERATOR 8,267 0 8,267 1,656.77 .00 6,610.23 20.0% 413.000000.000.000.535.84.510045.0000.00. OPERATOR 18,576 392 18,968 17,382.52 .00 1,585.48 91.6% 413.000000.000.000.535.84.510046.0000.00. CS&W OPERATOR 8,457 0 8,457 5,434.95 .00 3,022.05 64.36 413.000000.000.000.535.84.510055.0000.00. OPERATOR 8,439 0 8,439 23,349.44 .00 -14,910.44 276.7%* 413.000000.000.000.535.84.510065.0000.00. CS&W OPERATOR 10,521 0 10,521 19,318.67 .00 -8,797.67 183.6%* 413.000000.000.000.535.84.510080.0000.00. OPERATOR 8,685 0 8,685 8,437.38 .00 247.62 97.1% 413.000000.000.000.535.84.510085.0000.00. OPERATOR 12,392 0 12,392 18,639.39 .00 -6,247.39 150.4%* 413.000000.000.000.538.10.510010.0000.00. UTILITIES/PUB WORKS DIRECTOR 8,845 187 9,032 3,850.06 .00 5,181.94 42.6% 413.000000.000.000.538.10.510030.0000.00, FINANCE MANAGER 3,549 75 3,624 1,544.97 .00 2,079.03 42.6% 413.000000.000.000.538.10.510065.0000.00. PERSONNEL ANALYST 0 0 0 393.61 .00 -393.61 100.0%* 413.000000.000.000.538.10.510070.0000.00. PUB WKS OFFICE MGR 1,454 30 1,484 1,196.65 .00 287.35 80.6% TOTAL ADMIN/GENERAL OPERATING 97,659 684 98,343 126,682.68 .00 -28,339.68 128.8% TOTAL DEPARTMENT 97,659 684 98,343 126,682.68 .00 -28,339.68 128.8% TOTAL BELFAIR WW & WATER RECLAMATION 97,659 684 98,343 126,682.68 .00 -28,339.68 128.8% TOTAL EXPENSES 97,659 684 98,343 126,682.68 .00 -28,,339 -6'8`---. 53-m W- m� 12/01/2020 13:06 Mason County P 2 vrhett IYEAR-TO-DATE BUDGET REPORT glytdbud FOR 2020 12 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED GRAND TOTAL 97,659 684 98,343 126,682.68 .00 -28,339.68 128.80 ** END OF REPORT - Generated by Victor Rhett ** f t' � td Ll t II 4 RESOLUTION NO. ol!p" 17 RESOLUTION AMENDING RESOLUTION NO. 46-16 REGARDING THE MANAGEMENT OF THE COUNTY BUDGET WHEREAS,the Board of Mason County Commissioners in adopting a two bottom line budget, direct the management of the budget so as not to use any portion of salary and benefits budgets for operational expenditures and any portion of operational budgets for salary and benefits expenditures; WHEREAS,it has been determined that for efficient budget management Elected Officials and Department Directors shall be allowed to transfer up to the following amounts annually within.their departments between salary and benefit expenditure budget line items and operating expenditure budget line items without approval of the Board of Commissioners: $15,000 annual total for each Current Expense Department except for the Sheriff s Office; $50,000 annual total for the Sheriff s Office.These budget transfers shall be made on an approved budget transfer form to the Budget Manager or designee utilizing a Reallocation BARS number.The Budget Manager or designee shall process these requests within seven business days of receiving a complete budget transfer request.The budget transfer shall not change the department level budget total; WHEREAS,budget transfer requests that exceed the above amounts shall be made on an approved budget transfer form to theBoard of Commissioners for consideration and approval; WHEREAS,no additions of staff(either part or full time) or changes in salary and/or classification are permitted without approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED THAT Elected Officials and Department Directors shall be allowed to transfer up to the following amounts annually within their departments between salary and benefit expenditure budget line items and operating expenditure budget line items without approval of the Board of Commissioners: $15,000 annual total for each Current Expense Department except for the Sheriff's Office; $50,000 annual total for the Sheriff's Office. These budget transfers shall be made on an approved budget transfer form to the Budget Manager or designee utilizing a Reallocation BARS number.The Budget Manager or designee shall process these requests within seven business days of receiving a complete budget transfer request.The budget transfer shall not change the department level budget total; . Budget transfer requests that exceed the above amounts shall be made on an approved budget transfer form to the Board of Commissioners for consideration and approval; BE IT FURTHER RESOLVED THAT no additions of staff(either part or full time)or changes in salary and/or classification are permitted without approval of the Board of Commissioners. Effective this +(D day of v jQU1 2017 r Resolution No. Z-1 7 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUN ASHINGTON ifilito -5: - 'co, �a- /� eli sa erk of th oard Kevin Shutty,C it APPROVED AS TO FORM: -'� y- Kandy Neatherlin,Commissioner Tv im Whitehead Chief Deputy Prosecuting Attorney A �t Terri Jegreys;do"ssi er C: Clerk of the Board All Departments I RESOLUTION NO.I 0 —1 ADOPTION OF 2020 BUDGET WHEREAS,the Board of Mason County Commissioners did meet ill special session in the Commission Chambers on the first Monday in December 2019 at the hour of 9:00 AM, pursuant'to public notice and as required by law for the purpose of adopting the budget for the year 2020; and WHEREAS,said budget was compiled on 2019 property valuation as assessed by the Mason County Assessor; and WHEREAS;the Road Fund Budget was prepared as required by RCW 36.82.160 and the County Road Administration Board; NOW THEREFORE BE IT RESOLVED THAT 2020 budgetary salary and benefit expenditure line items shall not be utilized to meet obligations authorized by other portions of the budget; and salary and benefit expenditure line items shall not be increased by other portions of the budget; and no additions of staff(either part or full time)or changes in salary and/or classification are permitted without approval of the Board of Commissioners. BE IT FURTHER RESOLVED THAT that the Mason County Budget for 2020 is hereby adopted according to RCW 36.40.080 at the department level with two separate totals for salary/benefits expenditures and operating expenditures in the Current Expense Fund and at the fund level for all other funds (Attachment A which is hereby incorporated as part of this resolution). Copies of the 2020 Budget will be available by January 31, 2020. Adopted this - day of December 2019. BOARD OF COUNTY COMMISSIONERS MASON COU 1S.HINGTON ATTE T: Me ssa Drevry, Clerk of he Board Kevin Shutty, lair � k APPROVED AS TO FORM: Rand,,Neatherlin, Commissioner Tim W1 head C11ief DPASharon Trask, Commissioner h kl' t'hla on County DIPAIS MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: December 7 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources X Legal ❑ Other— please explain ITEM: Special Market Value Purchase -Asphalt Finishing Roller EXECUTIVE SUMMARY: Mason County Department of Public Works would like to purchase a used double steel drum finishing roller for final compaction on our asphalt overlay projects. Public Works currently rents a finish roller each summer at a cost of $7,888 each year. County staff has worked out a deal with the supplier to purchase the same. used finish roller that we have been renting each year. The supplier will reduce the selling price ($46;500) by applying this year's rental cost (-$7,880) and take a trade in of a surplus skid steer attachment (-$7,000) for a balance of ($35,019.14 with sales tax). This piece of equipment is expected to last for a minimum of 10 years. Budget Impacts: The requested purchase is in 2021 budget. The vender will hold this price until January 2021. RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County Commissioners authorize Public Works to procure 2018 sakai asphalt finishing roller as special market value purchase. Attachments: 1. Resolution 2. Justification Form 3. Pape Machinery, Inc. Quote RESOLUTION NO. A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING A SPECIAL MARKET CONDITION PROCURMENT OF ASPHALT FINISHING ROLLER WHEREAS, RCW 39.04.280 (1) (b), allows for exceptions from standard bidding procedures based on special market conditions and sole source findings for qualifying purchases; and WHEREAS, the Board of County Commissioners approved the purchase of a asphalt finishing roller in the 2021 budget; and WHEREAS, the County Purchasing Policy requires a resolution to waive bidding requirements over $25,000. WHEREAS, the identified equipment fits the specific needs of the County and is available at a very favorable price that may be sold before the County could complete a formal bidding process; NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners as follows: Section 1. RCW 39.04.280 authorizes the Board to waive standard competitive bidding requirements for the purchase of equipment where "special market conditions" exist for procurement of the equipment. To the extent any bidding requirements apply to the purchase of the equipment, in light of findings of fact set forth herein, the Board finds that special market conditions under RCW 39.04.280(b) exist and that all bidding requirements (if any) are hereby waived for the purchase of the specified asphalt finishing roller. Section 2. Special market conditions include: a) A 2018 SAKAI SW354-4SW78-30129 Asphalt Finishing Roller being offered at a very favorable price to Mason County. b) The asphalt finishing roller may be sold by the providers before the County could complete a formal bid process. c) The equipment is needed for a specific required purpose and is suitable to the unique needs of the Public Works Department. No other equipment has been found at the pricing that meets the needs and budget at this time. ADOPTED this day of , 2020 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice Chair Tim Whit ead;C Kevin Shutty, Commissioner Poo-sTArf c� MASON COUNTY Mo SOLE SOURCE JUSTIFICATION FORM oN Date: December 15,2020 T o r29 y y ..,ram;...,,. Department:Public Works Department Contact:Mike Collins,Ext.452 Recommended Vendor: Pape Machinery,Inc. 10 Address:3607 201h Street East Phone:253.922.8718 Cost Estimate:-$35,019.14(with trade-in and yearly rental expense) Describe the item requested and its function:2018 Sakai Asphalt Finishing Roller 1. Check the reasons for the sole source request: ❑ Sole Source:No other items are known to exist which performs the same function ❑ Special Design:Item is of specific design to fit in with an existing installation ❑ Consultant:Providing professional ortechnical expertise of a unique nature or location availability ❑ Proprietary:Item is held under exclusive title,trademark or copyright ❑ Warranty Service:The vendor is the sole provider of goods and services which the County has established a standard. ® Special Market Value:The vendor is the holder of a 2018 Sakai Asphalt roller that is a good value and fits specific needs of the department. 3. Is this product available from other sources? ®Yes ❑ No 4. What necessary features does the vendor provide which are not available from other vendors? A very favorable price and deducts this year's rental fee($7,888)and accepting a Skid-steer attachment as a trade-in (-$7,000). S. Can your requirements be modified so that competitive products or services may be used? ® Yes ❑ No If yes,please explain modifications and potential costs: Buying new would cost the county approximately $55-60 thousand. Public Works has used the machine during this year's asphalt projects and know that this piece of equipment is reliable and in good shape;should last the county at least 10 or more years. 6. How does the recommended vendor's prices or fees compare to the general market?The vendor's price is reasonable and a fair value. 7. What steps were taken to verify that these features were not available elsewhere? ❑ Other brands manufactures were examined.Provide a list of phone numbers and names and explain why these did not meet the requirement: ❑ Other vendors were contacted but did not meet the requirements. Provide a list of companies and phone numbers and why they did not meet the requirements: ® Other,please explain:The County could not find any others available that would be at the same price considering they are taking off our rental for this year and accepting a trade-in. My department's recommendation for sole source is based upon an objective review of the product/service required and appears to be in the best interest of the County.I know of no conflict of interest on my part or personal involvement in anyway with this request. No gratuities,favors or compromising action have taken place.Neither has my personal familiarity with particular brands,types of equipment,materials or firms been a deciding influence on my rdfquest to sole source this purchase when there are other known suppliers to exist. Elected Official or Director Signature for Approval: - S Date: �Z�Z JOHN DEERE 1 .IPA.1 Et EEi C: MACHINERY Quote Id: 23013229 Prepared For: MASON COUNTY PUBLIC WORKS gA rz r y v ; Prepared By: GERALD WARREN Pape Machinery, Inc. 3607 20th Street East Tacoma, WA 98424 Tel: 253-922-8718 Mobile Phone: 360-340-0396 Fax: 253-922-3562 Email: gwarren@papemachinery.com Offer Expires: 30 October 2020 Confidential JOHN DEERE 0 MACHINERY Quote Summary Prepared For: Prepared By: MASON COUNTY PUBLIC WORKS GERALD WARREN 100 PUBLIC WORKS DR Pape Machinery, Inc. SHELTON, WA 98584 3607 20th Street East Business: 360-427-9670 Tacoma, WA 98424 jeremys@co.mason.wa.us Phone: 253-922-8718 Mobile: 360-340-0396 gwarren@papemachinery.com Quote Id: 23013229 Expiration Date: 30 October 2020 Equipment Summary Selling Price Qty Extended 2018 SAKAI SW354-4SW78-30129 $46,500.00 X 1 = $46,500.00 Equipment Total $46,500.00 Trade In Summary Qty Each Extended 2020 JOHN DEERE VR84C- 1 $7,000.00 $7,000.00 1 TOVR84CAK0000263 PayOff $ 0.00 Total Trade Allowance $7,000.00 Trade In Total $7,000.00 Quote Summary Equipment Total $46,500.00 Trade In $ (7,000.00) Federal Excise Tax $ 0.00 Licensing Fee $ 0.00 CA Tire Recycling Fee $0.00 Doc Fee $0.00 Rental Services Fee $0.00 SubTotal $ 39,500.00 Sales Tax-(8.50%) $3,407.14 Total $42,907.14 Down Payment (0.00) Rental Applied (7,888.00) Balance Due $35,019.14 Salesperson :X Accepted By:X Confidential JOHN DEERS Selling Equipment MACHINERY Quote Id: 23013229 Customer: MASON COUNTY PUBLIC WORKS 2018 SAKAI SW354 - 4SW78-30129 Hours: 75 Stock Number: 78-30129 Code Description Qty VIBRATORY ASPHALT ROLLER 1 j ' Standard Optonst Per Unit PM101883 S/N 4SW78-30129 1 STC-203818 ROPS S/N C112568 1 SW354 SERIOES ROPS (MOUNTED) 1 Confidential JOHN©EERE Trade In MACHINERY Quote Id: 23013229 Customer: MASON COUNTY PUBLIC WORKS 2020 JOHN DEERE VR84C SN#1TOVR84CAK0000263 Machine Details Description Net Trade Value 2020 JOHN DEERE VR84C $7,000.00 SN#1TOVR84CAK0000263 Your Trade In Description VIBRATORY ROLLER;SUBJECT TO,IMMIDIATE SA.LE' Confidential l i l 2-1700 E(3/11) MACHINERY Init. TERMS AND CONDITIONS OF SALE TERMS AND CONDITIONS OF SALE.Sales Orders are based on 7.Assignment.The right to any monies due or to become due the terms and conditions stated herein. Unless otherwise provided on hereunder may be assigned by Seller,and Buyer,upon receiving the face hereof,offers are good for acceptance for a period of 30 days notice of such assignment,shall make payment as directed. from the date hereof.An order by the Buyer shall constitute an g. Limitations of Warranties. If"NEW"warranty is indicated on the acceptance of the terms and conditions herein proposed. If,and only reverse side or if new equipment is purchased hereunder,all if,no offer of sale is issued by Seller, then the invoice shall be warranties are strictly given only by the manufacturer. Copies of deemed:an acceptance of the Buyer's order;a written confirmation; manufacturer's warranty can be obtained from Seller. If"USED" and a final, complete, and exclusive written expression of the warranty is indicated on the reverse side.Seller hereby warrants to agreement between Seller and Buyer.Buyer is hereby notified that Buyer that the equipment or components thereof designated on the additional or different terms from those contained herein are objectionable. reverse side,shall be free under normal use and service from defects in material and workmanship for the period shown, 1. Taxes.Buyer shall pay all local,state,and federal taxes arising commencing on the date of delivery.Buyer's exclusive remedy for from or related to any sale or lease to which this document relates, breach of the limited warranty shall be the repair or replacement of except for taxes upon or measured by net income of Seller. the warranted equipment without charge to Buyer when returned at 2. Delivery.Stated or promised delivery dates are estimates only Buyer's expense to the Seller's facility where the equipment was based upon Seller's best judgment and Seller shall not be responsible purchased,with proof of purchase. Buyer must give notice of any for deliveries later than promised regardless of the cause. Delivery warranty claim not later than 7 days after the expiration of the periods are projected from the date of receipt of any order by Seller, warranty period and must return the equipment to Seller for repair or but if equipment to be furnished by Seller is to be manufactured replacement no later than 30 days after expiration of the warranty specifically to fill a particular order,delivery periods will be projected period.Any action against Seller for breach of the limited warranty from the date of Seller's receipt of complete manufacturing must be commenced within one year after the date of delivery of the information. If the furnishing of equipment on orders accepted by equipment.Seller's warranty does not extend to any defect,claim,or Seller is hindered or prevented by public authority or by the existence damage attributable to the failure to operate and/or maintain the of war or other contingencies,including,but not limited to, shortage of equipment in accordance with the manufacturer's specifications,or materials, fires,labor difficulties,accidents,delays in manufacture or due to the failure to operate or maintain the equipment in accordance with any recommendations of Seller. If transportation, acts of God, embargoes, inability to ship,inability to "AS Ingg given and the is indicated on the insure against war risks or substantially increased prices or freight reverse side, a warranty of any kind is being rates,or other causes beyond Seller's control, the obligation to fill or equipment is being sold with all faults.THE WARRANTIES IN THIS complete such orders shall be excused by Seller's option. PARAGRAPH AND ON THE REVERSE SIDE ARE THE EXCLUSIVE WARRANTIES GIVEN BY SELLER AND SUPERSEDE 3. Transportation and Claims.Prices quoted are net F.O.B.point ANY PRIOR.CONTRARY, OR ADDITIONAL REPRESENTATIONS, designated in writing by Seller. When no F.O.B.point is designated in WHETHER ORAL OR WRITTEN.SELLER HEREBY DISCLAIMS writing by Seller,prices for new equipment shall be deemed to be net AND EXCLUDES ALL OTHER WARRANTIES,WHETHER F.O.B.point of manufacture and prices for all other equipment shall be EXPRESS, IMPLIED,OR STATUTORY, INCLUDING THE IMPLIED deemed to be F.O.B. Seller's place of business at which the order for WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A the equipment is accepted. When transportation is allowed, the price PARTICULAR PURPOSE,AND ANY IMPLIED WARRANTIES charged will be adjusted to reflect the lowest transportation rates in OTHERWISE ARISING FROM COURSE OF DEALING OR USAGE effect at the time of shipment even though such rates may differ from OF TRADE.SELLER SHALL NOT BE LIABLE FOR ANY LOSS, those quoted by Seller. Seller's responsibility for the equipment shall INJURY,OR DAMAGE TO PERSONS OR PROPERTY cease and all risk of loss shall become the Buyer's upon delivery of the RESULTING FROM THE FAILURE OR DEFECTIVE OPERATION equipment to the first carrier for shipment to the Buyer or his OF THE EQUIPMENT; NOR WILL SELLER BE LIABLE FOR consignee, even though such delivery shall be made prior to the arrival DIRECT, INDIRECT,SPECIAL, INCIDENTAL,OR of the equipment at the F.O.B.point designated,and any and all CONSEQUENTIAL DAMAGES OF ANY KIND SUSTAINED FROM claims for shortages, deliveries, damages or non-delivery must be ANY CAUSE.This exclusion applies regardless of whether such made by the Buyer or his consignee to the carrier. Seller shall in no damages are sought for breach of warranty,breach of contract, event be responsible for shortages in shipments unless notice of such negligence,or strict liability in tort or under any other legal theory. shortage is given in writing to Seller within 15 days after receipt of 9.Rental Purchase Option. If rental purchase option(RPO)is shipment. granted in any addendum,the purchase price shall be tendered to 4. Payment and Security.Buyer agrees to pay in full for the Seller coincidentally with the exercise of the purchase option equipment at time of delivery. Buyer agrees to pay the late charge on provided that Buyer is not then in default in performing all of the any past due balance at the rate of 18%per annum. The signator terms and conditions of lease with Seller. warrants that he/she has authority to execute this order on behalf of 10.Notice.This paragraph shall serve as notice that The Pape any party for whom he/she signs,and that such party has the power to Group, Inc. has assigned its rights to sell its rental equipment(as enter into this agreement and perform its terms.As security for all of may be described in this sales order)and its rights to sales proceeds Buyer's obligations to Seller,Buyer grants to Seller a security interest (including"trade-in assets"related thereto)to North Star Deferred in the equipment and authorizes Seller to file all documents necessary Exchange as part of an IRC Sec. 1031 exchange. to perfect Seller's security interest. The security interest granted hereunder is in addition to any other rights available to Seller,and 11.Attorneys Fees. In the event suit or action is instituted against Seller shall have all of the rights and remedies available to a secured Buyer on account of or in connection with or based upon the terms party under the Uniform Commercial Code, all of which are hereof,the Buyer agrees to pay, in addition to the costs and cumulative. Throughout the duration of Seller's security interest.Buyer disbursements provided by law,such sum as the court may adjudge shall keep the equipment fully insured against theft and loss or reasonable attorney's fees in both the trial and appellate courts,or in damage by fire and other casualty as Seller may from time to time connection with any bankruptcy proceeding. require in accordance with such terms as Seller may require. 12. Entire Agreement.The foregoing and any addendum shall 5. Buyer to Furnish.Performance by Seller is subject to the Buyer constitute the complete and exclusive agreement between the furnishing a satisfactory credit rating certificate,letter of credit, parties, and it is expressly understood and agreed that no promises, evidence of financing,or any other similar papers necessary for the provisions,terms,warranties,conditions,guarantees,or obligations satisfactory completion of such order. whatsoever,either expressed or implied,other than as herein set 6. Laws Governing.All orders will be governed by the laws of the forth or provided for shall be binding on either party.Each party may State of Oregon. transmit its signature by facsimile to the other party and such facsimile signatures shall have the same force and effect as an original signature.