HomeMy WebLinkAbout2020/11/09 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 9,2020
Monday,November 9,2020
9:00 A.M. Support Services—Frank Pinter
Commissioners Trask,Neatherlin, and Shutty attended the meeting via Zoom.
• Jenn Beierle reviewed the 2020 budget amendments for the December 8 hearing. A
reminder to departments has been sent that this is the final scheduled budget
amendment.
• Jenn then reviewed the October Financial reports.Cmmr.Neatherlin had concerns
about uncollected revenue. Down on property taxes which was expected. Overall
expenditures are at 77%and Jenn feels confident about budget authority and
projections through the end of the year. Lodging tax is up,which is surprising.
Anticipate the County will be at$6.6 million in sales tax if we receive the same as
November and December of 2019. Discussion of tracking motor pool expenditures.
• Attestation letter for Therapeutic Courts—annual letter stating that actual grant
budget amount will not change by more than 25%. It is not anticipated that anything
will make that large of a difference and letter was approved for agenda.
• CARES Act funding for Public Health of$1.8 million to spend through end of
December. Anticipate spending for medical expenses,additional testing,temporary
public medical facilities,Building 10 for renovations,military additional test kits,
communications,advertisement,medical and protective supplies,quarantining
individuals,payroll expenses, overtime,and food delivery for residents,teleworking,
and jail expenses. Contract with United Way for food distribution.Food kits are set
up for one person for two weeks and United Way would deliver.
• Review of contract with North Mason Boys and Girls Club and the Y for daycare
services. Contracts directly administered by Mason County. Clubs would submit
documentation for COVID expenses and County would reimburse for expenses
between March and November 30,2020. Maximum amount is$15,000 each.
Receipt by December Th and submitted by our deadline of December 15t'. We can
increase if the Commission desires. Can only cover expenses already incurred.
Commissioners would be comfortable to increase to$20,000 and contracts will be
brought forward to 171'meeting.
• Status of the Mason County Housing Authority—the Housing Authority is an
independent agency and should it dissolve or not move forward,it will not fall back
on the County. Frank reported there are options for the County to provide assistance
to the Housing Authority including granting or loaning funds. We have two
applicants for the Housing Authority Board and the Board would like to appoint
them. Frank estimates an FTE Executive Director position would cost about$90K a
year and initially this position needs to be full time. There is also$250K that is
spent on services from Cascade Management and some of those services could be
done internally if there is paid staff.Kathy Haigh is supportive of hiring a staff
person. Frank stated the State Auditor has indicated they want to schedule an audit
which will be paid from Cascade Management.Kathy stated there is a report due to
the County on Fund 666 and nothing has been done for that. Kathy stated staff
support is needed to schedule a Housing Authority meeting. The Commissioners are
agreeable to a non-voting ex-officio position on the Housing Authority if the
Housing Authority wants to amend their by-laws allowing for this position. The
Board agreed to appoint the two new members and direct Community Services to
provide staff support to schedule a meeting;the Housing Authority needs to hire
staff;work with Housing Authority to amend their by-laws adding an ex-officio
member.
• Approval for BOE to hear 2020 assessment year petitions.
• Approval to move forward the 2020-2021 Community&Economic Development
Strategies(CEDS)Project List. Cmmr. Shutty suggested adding the industrial loop
Board of Mason County Commissioners'Briefing Meeting Minutes
November 9,2020
of Log Yard Road project. Jennifer Baria will bring that forward to the EDC Board
and will work with Loretta to add to the CEDS list.
• EDC's request for$90,000 from.09 funding for 2021 contract was approved to
move forward. Cmmr.Neatherlin gave his full support to the increased amount that
will allow for additional staff. Jennifer Baria reported their focus is on business
retention and moving through the economic recovery.
• Ross reported on replacing Parks Kubota tractor and attachments.Will need to
advertise for sealed bids. Approved to move forward. Cmmr.Neatherlin brought up
donating old equipment to non-profit organization.Jenn shared that Parks would
need about$6k additional in this budget. REET dollars can help pay for this and do
a split.
• Ross presented Change order#2 for MCRA Park Irrigation that expands the project
to finish the entire park with irrigation. This is$15,589 additional from REET 2.
The Board agreed to the change order. Crumr.Neatherlin noted there has been a lot
of funds spent on MCRA. He asked staff to plan to apply for grants for projects in
other areas of the County. Ross will bring forward a REET 2 project list for the
Commissioners'review.
9:45 A.M. Community Services—Dave Windom
Commissioners Trask,Neatherlin,and Shutty attended the meeting via Zoom.
• The Board agreed to appointments to the Mason County Historic Commission.
• 2021 Environmental Health fee schedule good to move forward.
• Chehalis Basin Partnership Addendum in Response to the 2018 Stream Flow
Restoration Act. A hearing will be set for December 81.
• Reclassification request for Public Health Finance Manager to Public Health Finance
Administrator. It has been reviewed by Human Resources and was not
recommended for approval. The request is to move the position to salary range 33.
Dave pointed out there is not a promotion policy in the County. Cmmr.Trask said
she is hesitant to approve any requests until there is equity across the county. Cmmr.
Neatherlin stated this request still doesn't meet a reclassification and agrees a
promotion policy is in order. Cmmr. Shutty deferred to the other Commissioners and
agrees this issue needs to be addressed.
• Emergency Solutions grant for additional funding approved to move forward.
Subcontract the services—amendments on November 17 agenda for two existing
contracts;new contract with Turning Pointe will be briefed on November 23 for
December 8 agenda.
• ERAP funding—amendment with Crossroads for additional funding. Approved for
the November 17 agenda. Todd noted they have problems with one of the
subcontractors in the Belfair community and the request is to fund Crossroads to
provide the service in the north Mason area.
10:45 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Trask,Neatherlin,and Shutty attended the meeting via Zoom.
• Annual Title VI report approved to move forward.
• Contract with Washington State for GIS services approved to move forward.
• Request to purchase an asphalt roller;staff will bring forward cost to purchase vs.
renting.
• Cmmr.Neatherlin would like an update on several road projects in a future briefing.
11:15 A.M. Superior Court—Judge Goodell
Commissioners Trask,Neatherlin,and Shutty attended the meeting via Zoom.
• Court interpreter program approved to move forward.
11:30 A.M. Public Defense—Peter Jones
Commissioners Trask,Neatherlin,and Shutty attended the meeting via Zoom.
• Uniform Guardianship Act will be requiring additional services in 2021. Anticipate
they will need a.5FTE attorney to handle the guardianship cases by either a contract
Board of Mason County Commissioners' Briefing Meeting Minutes
November 9,2020
attorney at an approximate cost of$72K. Peter stated that because his office has
other issues to deal with,it is probably more efficient to hire a full-time staff
attorney. The Commissioners support adding a Deputy Attorney 3 and would like to
discuss at this afternoon's budget workshop.
11:50 A.M. Closed Session RCW 42.30.140(4)Labor Discussion
Commissioners Trask,Neatherlin,and Shutty met in closed session,via Zoom,with
Frank Pinter for approximately 30 minutes for a labor discussion.
2:00 P.M. 2021 Budget"Workshop—Jenn Beierle
Commissioners Trask,Neatherlin and Shutty attended the meeting via Zoom.
• Jenn reviewed the current status of the 2021 budget;the difference between revenues
and expenses is$1,482,643,this includes the wage increase for non-union
employees;increase to Public Defense and no transfer to Public Health. Auditor
Elections grant is not being added to 2021 budget;request to add extra help in DEM
that is partially grant funded and requires a match of about$14K. Cmmr.Neatherlin
wants to make sure grant and contract funded positions are tracked so if the revenue
disappears the position can be discussed. There was discussion about temporary
positions created for COVID and how to flag the grant/contract funded positions.
Agreement to add Seattle Shellfish lease revenue of$300K; 1%property tax levy
increase—bank or include as revenue which would impact the parcels by$1.93 each.
The Commissioners agreed to bank the 1%. Diversion or levy shift—discussion of
potential impact to the City of Shelton. It was agreed to split it between diversion
and levy shift of$1,080,000 each. Jenn provided a review of the FTE count.
• Reviewed special and other funds
• Jenn is comfortable with a projected$14M ending fund balance for Current Expense.
• The Board agreed to add the FTE to Public Defense which increases Current
Expense by about$79K.
• $171,968 is the cost for two Transport Deputies. Agreed to add one FTE now and
revisit the request in 2021 when Building 10 is operating.
• Vicky King brought up their request to reclassify an appraiser position to an analyst
position,their intent is to have two analyst positions. There was discussion about the
process and there was tentative agreement to create the position and need to check
with Frank.It was pointed out the position would have to go through the proper
hiring process.
• $1,107,370 out of balance;agreed to add$14K match for the DEM position;reduced
District Court PLR's.
• Cmmr. Shutty asked Jenn to review travel budgets. It was agreed there shouldn't be
much travelling in 2021. The preliminary travel budgets were submitted a bit lower
in 2021.
• Still need to add in Teamsters General Services contract cost. Cmmr. Shutty noted
the reserves are fully funded. The final budget workshop will be next Tuesday.
• Meeting adjourned at 4:10 p.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
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Sharon Traglk R dy Nea erlin Kevin utty
Chair on ssioner Commission r