HomeMy WebLinkAbout2020/11/16 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 16,2020
10:30 A.M. State Auditor Exit Conference
Commissioners Trask,Neatherlin and Shutty attended via Zoom.
- - • Chelcie-Robinson,SAO,reviewed the 2019 accountability audit report,financial
statement and federal grant compliance audits.
• Exit Recommendations for the Accountability Audit-Equipment Rental and
Revolving Fund-ensure all costs,direct and indirect,are recovered to ensure there
is not a gift of public funds;Auditor's Operation&Maintenance Fund-ensure all
expenses charges to restricted funds are supported by adequate documentation to
demonstrate they are allowable;Assessor's Office-recommend the Assessor's Office
retain detailed support for amounts reported to DOR;Clerk's Office-recommend
the Clerk's Office send past due accounts to collections.
• Two Findings-2019-001,The declining financial conditions of the Belfair Sewer
Fund and Rustlewood Water and Sewer Fund put the utilities at risk of not meeting
their financial obligations;2019-002,The county did not have adequate internal
controls to ensure compliance with federal reporting requirements for Title III funds.
• Chelcie pointed out Note 8 to the financial statements,in February 2020,a state of
emergency was declared that could have a negative effect on the County. This is
something the SAO is including in all audits.
11:00 A.M. 2021 Budget Workshop
Commissioners Trask,Neatherlin and Shutty attended via Zoom.
• Jennifer Beierle reviewed the current status of the 2021 budget. Total General Fund
not including beginning or ending fund balance is at$40,683,623. The salaries
budgeted in Auditor O&M will be removed;the employee that was budgeted in that
fund is now budgeted in the General Fund.
• Cmmr.Neatherlin brought up the Analyst position in Assessor's Office that has been
requested. Remove Appraiser position and add a 2nd Analyst position,keeping the
FTE count the same.
• Add$500K to new road construction.
• The County is on track to receive$6.6M in sales tax in 2020.
• Jenn will post the current 2021 budget on the County's website and the 2021 budget
hearing will be held December 7.
11:30 A.M. Executive Session-RCW 42.30.110(1)(i)Potential Litigation
Commissioners Trask,Neatherlin and Shutty met in Executive Session for potential
litigation from 11:35 a.m.to noon. Also in attendance: Tim Whitehead,Loretta
Swanson,Mike Collins,Dawn Twiddy and Nichole Wilston.
Respectfully submitted,
Diane Zoren,:Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
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Sharon Tra9k R y Neath lin evin Shu
Chair Commissioner Commissio r