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HomeMy WebLinkAbout2020/11/23 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF November 23, 2020 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. i 1854 MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING November 23,2020 Briefing Items • Hearing Examiner Recommendations for Road Vacation No. 401- Petition from Tru North Investments to vacate several streets in the plats of Lakewood Plats A, C, D and F. • Set Hearing with Hearings Examiner for January 13, 2021 at 1:00pm for Road Vacation No. 408-Vacation of a public easement in the Plat of Skookum Point Tracts by Damon Gustafson. I e New Law Enforcement Radar Traffic Counters and STARnext Software—Sole Source Provider JAMAR Technologies, Inc. • News Release—County and PUD 3 Tree Removal Project on North Shore Road • News Release—2021 Solid Waste Rate increases. • News Release-2021 Water and Sewer System Rate and Fee Increases for North Bay, Rustlewood and Beards Cove. • Solid Waste Advisory Committee (SWAC) Jeff Bickford application for re-appointment (District 1 position). • Amendment#3 Kennedy/Jenks Consulting—Belfair Sewer Extension Project-time extension. • Amendment#2 Correct Equipment—U&W Grinder Pump System Maintenance-time extension Discussion Items Commissioner Follow-Up Items Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff: Public: Randy Neatherlin _Loretta Swanson _Kevin Shutty _Mike Collins _Sharon Trask Richard Dickinson i - __ _Other(list below): MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: November 23, 2020 PREVIOUS BRIEFING DATES: August 31, 2020 If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Road Vacation No. 401— Hearings Examiner Recommendation EXECUTIVE SUMMARY: Tru North Investments has petitioned for a vacation of several streets in the plat of Lakewood A, C, D and F. All of the requested street to be vacated front properties that Tru North Investments own. These plats were recording between 1913 and 1913 and are very small lots. The Examiner issued his Findings of Fact, Conclusions of Law and Recommendations on November 15, 2020 recommending approval of the proposed vacation with one condition: That the county shall approve the proposed street vacation, subject to any existing utility easements for ingress and egress for any other purpose, if any and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the vacated right of way and subject to the following recommended condition: 1. Due to concerns regarding unintendedly landlocking privately owned parcels, the Applicant shall record ingress/egress easements in gross running with the land. Public Works requests that the Board consider and act on the recommendation at the December 8, 2020 meeting. RECOMMENDED OR REQUESTED ACTION: Recommend that the Board consider the Hearings Examiner recommendation to approve Road Vacation No. 401, vacating several streets in Lakewood Plats A, C, D and F. Attachments: 1. Hearing Examiner Findings of Fact, Conclusions of Law and Recommendations 2. Order of Vacation Briefing Summary 1 BEFORE THE HEARING EXAMINER FOR MASON COUNTY 2 Phil Olbrechts,Hearing Examiner 3 4 RE: Road Vacation No. 401 FINDINGS OF FACT, CONCLUSIONS 5 OF LAW AND RECOMMENDATION Petition for a Road Vacation 6 7 SUMMARY 8 The petitioner, Tru North Investments, LLC, has petitioned for vacation of several 9 streets in the plats of Lakewood Plats A, C, D and F. The subdivision was platted in 10 1912 and 1913 with very small urban style lots and narrow roads. Most of the right of way was never developed because of steep topography and ravines. Tru North 11 Investments wishes to vacate the existing road system adjacent to its properties in order to re-plat the lots and rights of ways in a design feasible for development.The petitioner 12 has purchased two lots adjacent to Highway 106, South Shore Road, to provide access 13 points to the re-platted area. 14 The proposed vacation area is not necessary for County use.Due to concerns regarding unintendedly landlocking privately owned parcels, a recommended condition of 15 approval will require the recording of ingress/egress easements in gross running within the land. For these reasons it is recommended that the Commissioners approve the 16 vacation request with conditions. 17 TESTIMONY 18 Mike Collins,Mason County Engineer, summarized the staff report. In response to the 19 examiner,Mr. Collins stated the vacation areas are best depicted on Exhibit A,Page 26 and Ex. C Pages 1-3. The roads have never been built. A lot of the roads can't be built 20 because of the topography. The Applicant will vacate and reconfigure the subdivision. 21 If the roads are vacated, many existing lots will not be buildable without access easements. 22 David Britton, the Applicant's Attorney, stated the application was carefully crafted 23 such that only lots owned by the developer were affected.Mr.Britton stated he couldn't find a good map that showed how all of the roads fit together. The developer worked 24 very hard to make sure there will be no landlocked parcels. Owners may continue to 25 access across the developer's property. Nothing has been built thus far on most of the lots. When they apply for a master development permit with a road system, they will again ensure that the owners will not be landlocked. The easements will run with the land such that no one will be landlocked.They haven't granted themselves an easement, Road Vacation P. 1 Recommendation though they will if they were to ever sell in part. They would be open to a condition of I approval guaranteeing future access for all properties. 2 Mr. Collins stated a condition requiring no one becomes landlocked is amenable to the 3 County. 4 EXHIBITS 5 The Staff Report was admitted as Ex. 1 with Attachments Al-E5 at the October 14, 6 2020 public hearing. 7 FINDINGS OF FACT 8 Procedural: 9 10 1. Hearing. A virtual hearing on the petition for vacation was held on October 14, 2020 at 2:00 pm via Zoom. The record was left open until 5 pm October 15, 2020 11 to allow for additional opportunities for public comment. 12 Substantive: 13 2. Site/Proposal Description. The petitioner,Tru North Investments,LLC,has 14 petitioned for vacation of several streets in the plats of Lakewood Plats A, C,D and F 1. 15 3. Utility of Vacation Area. As conditioned,the roads subject to vacation are 16 not necessary to the County's road system or to ensure access to the existing lots of the vacation area. The subdivision was platted in 1912 and 1913 with very small urban 17 style lots and narrow roads. Most of the right of way was never developed because of steep topography and ravines. There are currently no roads of any kind within these 18 rights of way. There is a small, unpaved portion of Olympic View Drive in Lakewood 19 Plat A that does not serve any of the property owned by the petitioner. Tru North Investments wishes to vacate the existing road system adjacent to its properties in order 20 to re-plat the lots and rights of ways in a design feasible for development.The petitioner has purchased two lots adjacent to Highway 106, South Shore Road,to provide access 21 points to the re-platted area. 22 The rights of way are each 40 feet wide, which is less than the current 66-foot side 23 standards (Mason County Road Commission design standards for all County streets and roads Section IV(C)(2),page 7).The topography is such that very little of the rights 24 of way as currently platted could be feasibly constructed and would not provide for the connected grid system as originally contemplated in the Lakewood plats. 25 1 For a list of the Road Names,please refer to Ex 1,Att.A,Pages 1-2 and Att. C,Pages 1-3. Road Vacation p. 2 Recommendation Due to concerns regarding unintendedly landlocking privately owned parcels, a 1 recommended condition of approval will require the recording of ingress/egress 2 easements in gross running with the land. 3 4. Right of Way as Easement. Mr. Franklin's report, Ex. 1, identifies the vacation area as a Class A easements per MCC 12.20.040 with no required 4 compensation for fee simple interest.No appraisal is required. 5 5. Administrative Fees. The petitioner has paid the$500 administrative fee as 6 shown in the receipt entered as Ex. 1,Att.A,page 4. 7 CONCLUSIONS OF LAW 8 Procedural: 9 1. Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner 10 with the authority to review road vacation applications and make a recommendation to the Mason County Board of County Commissioners. 11 12 Substantive: 13 2. Review Criteria and Application. Chapter 12.20 MCC sets forth the requirements for vacation of roads. Furthermore, MCC 12.20.010 provides that County roads may 14 be vacated in accordance with the provisions of Chapter 36.87 RCW. Applicable 15 review standards for vacation under Chapter 12.20 MCC, as well as those in Chapter 36.87 RCW, are quoted in italics below and applied via corresponding conclusions of 16 law. 17 MCC 12.20.010: County roads may be vacated in accordance with the provisions of 18 RCW 36.87, and Mason County may require as a condition precedent to the vacation 19 the receipt of just compensation from the person or persons benefiting from the vacation. 20 RCW 36.87.020: Owners of the majority of the frontage on any county road or portion 21 thereof may petition the county legislative authority to vacate and abandon the same or any portion thereof. The petition must show the land owned by each petitioner and 22 set forth that such county road is useless as part of the county road system and that the 23 public will be benefited by its vacation and abandonment. The legislative authority may: 24 (1) require the petitioners to make an appropriate cash deposit or furnish an 25 appropriate bond against which all costs and expenses incurred in the examination, report, and proceedings pertaining to the petition shall be charged; or (2) by ordinance or resolution require the petitioners to pay a fee adequate to cover such costs and expenses. Road Vacation p. 3 Recommendation 1 RCW 36.87.060: If the county road is found useful as apart of the county road system 2 it shall not be vacated, but if it is not useful and the public will be benefited by the vacation, the county legislative authority may vacate the road or any portion thereof. 3 3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms 4 to the requirements of the statutes and ordinance quoted above. As determined by the findings of fact, the petitioner owns the property abutting the proposed vacation area. 5 The petitioner has paid$500 in application fees as required by County regulations.As 6 determined in Finding of Fact No. 3, the vacation area is not useful as a part of the, county road system. The public will benefit from the vacation as it will increase the 7 size of the adjoining property and thus increase its assessed value. 8 MCC 12.20.040: For the purpose of vacating county roads, all roads shall be 9 classified as follows: 10 (1) Class A. All roads for which the right-of-way is an easement. (2) Class B. All roads for which the right-of-way is owned in fee simple and for which 11 the county paid full fair market value of the fee simple estate. 12 4. Vacation Area Qualifies as Class A Road. As determined in the findings of fact, the right of way subject to the requested vacation is an easement and therefore 13 qualifies as a Class A road. 14 MCC 12.20.050: Any person or persons desiring to have any portion of any county 15 road vacated shall be required by the Mason County Board of County Commissioners as a condition precedent to the vacation to compensate the county prior to the vacation. 16 The compensation shall include, but not be limited to, the appraised,fair market value 17 of the county's fee simple interest in the vacated road as of the effective date of the vacation, and the costs of any and all appraisals deemed necessary by[...]the Hearing 18 Examiner or the Board of County Commissioners, together with any and all administrative costs incurred by the county in vacating the road. Said administrative 19 costs shall include the costs of the Hearing Examiner in holding the public hearing and reporting recommendations to the Board of County Commissioners. Such 20 compensation must be paid to Mason County within six months of the date the vacation 21 was approved by the Mason County commissioners or the vacation shall be null and void. 22 5. Required Administrative Fees Paid. The County does not have a fee interest 23 in the vacation area so no compensation is required for the value of the vacation area under the ordinance quoted above. The petitioner has already paid a $500 deposit for 24 the petition as shown in Ex. 1,Att. A. 25 MCC 12.20.060: (a) The county shall require, as a condition precedent to the vacation of roads or portion thereof within the classifications set forth in Section 12.20.040, that Road Vacation p. 4 Recommendation persons benefiting from the vacation thereof compensate Mason County as set forth in 1 the following schedule: 2 (1) Class A roads. No compensation other than for the administrative costs of the 3 vacation action; (2) Class B roads. One hundred percent of the appraised,fair market value. 4 6. No Compensation Required. No compensation for the fair market value of 5 the road is required because the road qualifies as a Class A road. 6 MCC 12.20.080: Each petition for vacation of a road shall be accompanied by a bond 7 or cash deposit of a minimum of five hundred dollars, which shall be used to defray examination, report, publication, investigation and other costs connected with the 8 application. When deemed necessary by the county engineer, an additional deposit amount may be required to cover appraisal or other costs. Board of County 9 Commissioners[sic]For any petition, whether granted or denied,for which the deposit 10 exceeds the total costs, the excess deposit shall be refunded to the petitioner. For any petition, whether granted or denied,for which the costs exceeds the deposit, the excess 11 shall be billed to the petitioner and be due and payable immediately. 12 7. Required Deposit Paid. The petitioner has paid a $500 cash deposit as 13 shown in Ex. 1,Att. A. 14 RECOMMENDATION 15 It is recommended that the Board of Commissioners approve the proposed vacation, subject to existing easements for ingress and egress for any other purpose, if any; and 16 in accordance with RCW 36.87.140, retaining an easement in favor of Mason County 17 for any utilities present in the proposed vacated right of way and subject to the following recommended condition: 18 1. Due to concerns regarding unintendedly landlocking privately owned parcels, 19 the Applicant shall record ingress/egress easements in gross running with the land. 20 21 DATED this 15''day of November, 2020 22 23 Phil A. Olbrechts 24 Mason County Hearing Examiner 25 Road Vacation p. 5 Recommendation RETURN TO MASON COUNTY PUBLIC WORKS 100 W. Public Works Drive Shelton,WA 98584 IN THE MATTER OF THE VACATION OF ORDER OF VACATION MULTIPLE STREETS IN LAKEWOOD PLAT VACATION FILE NO. 401 A,C,D AND F(LISTED IN EXHMIT E) RCW 36.87 PETITIONER:TRU NORTH INVESTMENTS,LLC WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate the following described rights of way: Multiple streets in Lakewood Plat A, C, D and F (see attached legal description and petition amendments, Exhibit E) AND,WHEREAS,the date of the virtual hearing was set for October 14,2020 at 1:00 p.m. and Notice of Hearing, Intent to Vacate,was published and posted according to law; and WHEREAS, the virtual hearing was held on October 14, 2020 and the Mason County Hearing Examiner considered the County Engineer's report, together with any evidence for or objection against said vacation; and WHEREAS, the Hearing Examiner has rendered to the 'Board of Mason County Commissioners,his/her Findings,Conclusions and Recommendations and the members of the Board have given them due consideration. NOW,THEREFORE, IT IS ORDERED that the above described right of way is hereby vacated; and IT IS FURTHER ORDERED that said vacation is subject to any existing private easements for ingress and egress or any other purpose and to retaining an easement in favor of Mason County for any utilities present in the vacated road right-of-way in accordance with RCW 36.87.140 and subject to the following recommended conditions: 1. Due to concerns regarding unintendedly landlocking privately owned parcels,the Applicant shall record ingress/egress easements in gross running with the land. DATED this day of ,2020 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin,Vice Chair Tim Whitehead, Ch. DPA Kevin Shutty; Commissioner Cc: Vacation File No. 401 Legal Descriptions and Amendments #1 & #2 Road'.Numbers:;N/A Description of road riht of wav to:be vacated:. IN LAKEWQOD PLAT A,Recorded on or about March 6,1912,in Volume:2.of Plats, Page 29,Records of Mason Cowty,Washington:.: PINE STREET,adjacent to:.Lots.41 and 42 of Block 6 IN LAKEW001):PLAT. Recorded:.on:or.about April 9, 1912;.in Volume 2.of Plats; Page 30,Records ofMason.County, Washington: FIRST AVENUE between YEW and LAKE'STREETS,inclusive; SECOND AVENUE between YEW and:LAKE STREETS,inclusive THIRD:AVENUE Between PINE and LAKE STREETS,inclusive;: YEW STREET;.adjacert to Lots 1 through 12, inclusive,of Block 2,and Lots-29 through 40;,inclusive,of.Block 1; YEW,STREET,adjacent to Lots 1 through 8,inclusive,of Block 8',and'Lots 24 through 3I,'inclusive,of 8lock7; SPRUCE,MADRONA,EVERGREEN, and'LAKE STREETS,.intheir entirety. IN LAKEWOOD PLAT D,'Recorded on or about June 6,1,9121,iriVolume 2 of Plats, Page 27,Records of Mason County,Washington: ALL STREETS IN PLAT::THTR.D;;FOURTH AND FIFTH AVENUES;:YEW; SPRUCE, MADRONA,EVERGREEN,and LAKE STREETS,.in their entirety. IN LAKEWOOD PLAT F,Recorded on or about March 4, 1913,in.Volume 2 of Plats,. Page 25,Records of Mason County,Washington: BROOK, CANAL,PARK,and LANE STREETS, and SIXTH AVENUE,:wherever adjacent to Blocks:.4,5,6, 1.0, 1,11 and:12,in their entirety. ote::a Section:Map_on file with the Mason County Auditorindicates that these:streets are already`VACATED; but I cannot;find any separately recorded.docilments or County Ordinances:to support this). Plat Name: SEE.ABOVE Recording Date:. SEE ABOVE Sections: 12.and 13: Township:22 North ;Range:2 West ofW K Attached'herewith'is a map secured from_the.Mason County Engineer or from al e.,Mason County Assessor:We.have shaded the right of way herein petitioned to be vacated and have:also shown t4e.ownerships:along'said.,rightof way. IN SUPPORT OF SAID PETIT:ION,PETITIONERS ALLEGE: I That the undersigned are the owners of the majority-of the:frontage of the county road right of way petitioned to be vacated and said..right of way is located in Mason.County; Washington. Exhibit E-Pg.1 II That,contact iiiforrnlation; sipiatures and legal descriptions of the property owned byeach petitioner,on the°right of way to be vacated are provided below.- LEGAL.DESCRIPTION OF NAME/ADDRESS/SIGNATURE PROPERTY/PARCEU PHONE Tru Nord Investments ,LLC Lots.13, 14;41,42s Block;.6, c/o 1 RoyKadoun;Managing Member Lakewood Plat.-A,Vol,2 David J 10.441 Case Road.SW„ Of:Plats,Page 29. Britton, Q.lympia,WA 98512 253-383- X Tru Noitl InvestrI1ents;.LLC: Lots 10-1.3,23,26,37-40; c/o. Roy.Kadomis Managing.Member Block.1 Lots.1 4,7-1123,17-28, D.av id.J 10441 Case Road SW,,, 32=40,43=56,:Block 2;:All of Britton; Qlyinpa,WA 98512. Block.3;.A..11 of Block 4,exxcept 253-383- Lots 41 44 All of Block 5 A11.of .7L 13' ,Block 6;Lots'I 4; 13=23,24.31 O£Block 1;All of Block 8;All of Block 9,except Lots 36-39;All:of Block 10;.AllofBlock 1.l;All of X Block 12;.Lakewood P1at:C;Vol. 2 of:Plats,Pagge:30 Tru Nottlt lnvestinents,L,LC All-of Block I .All of Block 2; c/o All of Block'3,except Lots 2936. David J 3 Roy Kadoun,,Managing Member :And 51=52;All of Block.41 All of $ritton: 10441:Case.Road SW', Block 5 except Lots 37-40;All of: 253-383= Olympia;WA 98512 Alock 6,All`ofBlock 7;All of 7113 Block 8, Ali.6f.Block 9,.except Lots 24-27;.A11 of Block 10, except Lots'14;All. of Block..O.: All of Block ),2,Lakewood,.Plat; D,Vol.2 of Plats,Page 27 X Tru_North Investments;LLC :Lots 19=28,47-56;Block 4;Lots c/o 4 Roy Kadoun,.Managing Member 19-28,47-56;Block 5;Lots 19=24 David J 10441 Case Road SW, 11.-20,24-31;34-43;.B1ock.:10 Britton',. Olympia,OVA 98512 All of Block 1 l;All of Block'12, 253 383- E ecept:Lots 1-2;40-43, 711.3 Lakewood Plat F.Vol.2 of Plats, X Page 25 (NO Additional petitionersare'listed:Petitioner is the sole owner of a.majority of.the: street frontages for which vacation is requested.) Exhibit E-Pg.2 .PETITIONER's.ilititrNDME-N,T T0:N.UkSON COUNTY PETITION V0,R-VACATION OP COUNTY'tIOAD TO:. Board ot.Mason County.Commissioners, c/o-MasonCounty.Pubtic Works Department 100 W..Public:Worhs`Drive Slielton,,WA-9,8584 TRU NORTH INVESTMENTS, LLC,.:being the owner of the majority of:the r outage of the below-described county road, hereby:AMENDS its Petition to the.Board of Mason County Coniinissioners for vacation o>'the:;County.roads described in our Petition as, originally submitted to tbe.Public Works Department oil March.4,;2019:, PE.TITiUN81KS HEREBY AMENDAND SUPPLEMENT THEIR PETITION AS FOLLOWS.: 1 It has been brought to ttie;Pgtilioller's,atteution that the.County's approval of the Petition as cin ently stated would4esult in a denial of legal.access,(ingress and egress)to the owners of'eleven(1.1)small parcels in Lnkewood Plats C and D. Tliese eleven(1;1) parcels are not owned by the 1etitioner, It:�n as never the Pehtioner'.s intent to.create landlocked parcels:. Petitioner tliercfore AMENDS.add supplements its Petition as ;follows,to correct this discrepancy and ensure legal access to the,eleven potentially land locked'parceIs not.o%vned by Petitioner. ll Petitioner believes it would,be counterproductive to.scale,back the vacation request by decreasing the number and/or footage of streets to be vacated,since to do so,WOUId by decreasing divide up theplats again and mtil�e it difficult.if.not impossible.to couieup With a logical street system in any future plat,or MPD application, There::are only a.sinall l umber of these potentially l:andlocked'parcels,left;Tni North Lnvesti lints°has purchased.two parcels(Block 4,Lots 4 L-44 and Block LO;Lots l4 of.Lakewood.Plat.C)not.included on our original:Petition,and eflortscontinue;to purchase,the remaining_parcels wherever possible, LiI Petitioner Tru North Investments, LLC therefore promises and undertakes,as a condifion of the.'County's approval of ils Petition, to'grant eejiress, recorded, nonexclusive casements fnt';in,gress'and egress to each:of the_potentially lancllociced. property owners"n:.Lulceiyood°Plats C and D;as ideiitit3ed in`the:attaclied draft Grants of Easement;.which.are incorporated into this A nendment by reference. These grants of,nonexclusive:easements for..ingress`and egress will provide all potentially landlocked owners with a legal right of ingress and egress o;z errand.across`certain legally Exhibit E-Pg.3 described property owned by Tru North Investments;LL(': The.eltect will;be to ptovide the.same legal access r6:these pttrceis as their owners currcully,erijov: IV Cooiiectir g these property osvners 16 any tvdlitual,street grid proposed and built by. Oetitioncr is something the parties tail voluntarily ngrce upon when the tirne.conies Ett, plan a deyelopineiit,if-the parcels have.uot:been purchased oili igh[by Tru North' hivestnients. Any property owners rillo still osa:n any of the eleven I t1)parcels,idetiti,fied in the atwhed draft Orants_of.Easetuent vould have the choice of either retaining the. legal access granted by those easements,Orvo,lttntarilyagreeing to connect to petitioner's street-system on:tenus.to be vohutlarily agreed.to by thctarties,Because these easements w rll,run with the land and be binding on sucessors in interest.any eventual re-plat or MPD Will of course have to lake these easemenrs`inraaccotint unless the.parties can voluntarily agree to extinguish them ill ezchiulge for physical access to the new road systciu. The anticipated easern nts are legally,described in ilre atlached draft Grants of Easement. DATED this 20 ,day of y im ,2019. TRU NORTH IIdVES:Tb1ENITS,LLC QQ- 90Y KAIJOUNZ ,Managing•,4feurber 1044I Case Road SW Olympia;WA 9.8M" BRITTON L XW OFFICE,PLLC •�__. UA J.ABRnTO—M—.1V iBA W 3 17 4 Attorney;for Petitioner TRU NORTH INWEST&ENTS„ C. $3.5.Docl-Street,Suite`It)8. Tacoma,WA 9340 'v1ENU&l,E\7TU 1'LTITCUN FQR;:RUAU VACATION Exhibit E-PgA PETITIONER'&SECOND AMENDPvIEI51T:TO,MASON COUNTY PETITION FOR VACATION OF COUNTY I�Dr'sD TO: Board of Mason County Commissioners C/O:.Mason County Public.Works Department 100.W.'Pub] c Works'Drive Shelton,WA 93584 TRU NORTH:INVESTMENTS,LLC,being the.owner of the majority of.the frontage.of the,Wow-described county road,hereby:AM.END.S its Petition to fheBoard of Mason County Commissioners for vacation of the County roads described in our Petition as originally submitted to the Public Works Department on March 4;.2019. PETIT.IO NE-RS I-M BY-AA LEND.TtIEIR PETITION ITiOl I AS FOLLOWS: It has been brought.to the Petitioner'.s attention that,the Co, unty's approval.of tbe'I'etition. as ciurently stated would result in:a denial of legal.access(ingress and egress)to the owner,of Mason Co#y Parcel No..22212=52-2029,(Lots 29-32,Blocle 2),in Lakewood PlatC,. These four lots are riot owlied by the Petitioner: It was.never the Petlfioner's intent to,create landlocked_parcels. Petitioner therefore.AMENDS and supplements its Petition as foll6 ws;.to ensure legal access to'Parce1222 i2-52-2029 : The Petition for Vacation of:S..treets in Lakewood Plat C is.hereby AMENDED to read in itg entirety;as follows:: IN LAKEWOOD PLAT C,Recorded on or about April 9,20'124n Volume-2 of Plats,Page 30,Records ofinason County,Washingtgn: FIRST AVENUE between-YEW SPRUCE and LAKE STREETS, ncusive; SECOND AVENUE between YEW and LAKE STREETS,iae1e4ve not includina.the intersection of SECOND.AVENUE and YELL STREET THIRD AVENUE,between:PINE Arid LAKESTREETS;inclusive;. YEWSTREET,adjacent to-Lots l through 12,inclusive ofBloc[c2;:.andLots 29 through40,inclusive,:.ofBl.ock,1; YEW STREET,adjacent to.Lots'I through 8,inclusive of Block.8,,and Lots 24. through 3;l,,inclusive :of Block 7; SPRUCE,MADRONA;.EVERGREEN;and:LAKE STREETS,in their entirety. DATED this . /5 ' day of iufcsf ,.2020.. `TRUNORTHINVESTMENTS,LLC DA J:.:BRITFON;WSBA'9304 Atfonizy/Autlorized,Representative of Petitioner 535 Dock.Street,Suite 108 Tacoma,WA :9:8402. Exhibit E-Pg.5 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: November 23, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Road Vacation No. 408—Set Hearing Date with Hearings Examiner EXECUTIVE SUMMARY: Public Works has received a request from Damon Gustafson, of Northwest Logging Company, LLC to vacate a public easement along the south boundary side of one of his two properties, parcel number 32024-51-00027 off Channel Point Road. This public easement was dedicated in the Plat of Skookum Point Tracts in 1947. There is no evidence that the public easement was utilized as a road when the Skookum Point Tracts were established in 1947. The public easement is not currently being used by the public and is isolated from the Mason County road system. An Engineer's Report has been prepared for the Hearings Examiner and Public Works recommends the vacation as submitted, subject to retaining existing easements for ingress and egress or any other purpose, if any, and, in accordance with RCW 36.87.170, retaining an easement in favor for any utilities present in the vacated right of way. BUDGET IMPACTS: Petitioners have paid the required administrative fee of $500 for the Petition for Vacation of County Road. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve and execute the resolution setting a hearing date with the Hearings Examiner for Wednesday, January 13, 2021 at 1:00pm to consider public comment on the petition for vacation of a public easement in the Plat of Skookum Point Tracts along the south boundary of Assessor's parcel number 32024- 51-00027, Recorded in Volume 4, of Plats at Pages 54 and 55, records of Mason County, Washington. ATTACHMENTS: 1. Engineer's Report 2. Hearing Notice t MASON COUNTY DEPARTMENT of PUBLIC WORKS dh 100 W PUBLIC WORKS DRIVE N SHELTON, WASHINGTON 98584 MEMORANDUM 4� DATE: November 17, 2020 TO: Mason County Hearings Examiner FROM: Phil Franklin, Right of Way Agent, for Mike Collins, County Engineer and Deputy Director ` ':.. =r: Cc: David Smith, Engineering and Construction Manager y: SUBJECT: ENGINEER'S REPORT—ROAD VACATION FILE Vacation of a Public Easement in the Plat oSkookum Point Tracts, Recorded October 14 1947 y Background: Damon Gustafson, of Northwest Logging Com'pariLLC;'p_urchased two properties off Channel Point Road in December of 2019 (see"' hibit B-T). The,northern property,Skookum Point Tracts Assessor's parcel#32024-5V,00027 hasTa;,dedicated public easement along its south •-;<�- "yam ���� boundary. This public easement was'ydb icated in`the Plat of Skookum Point Tracts in 1947. Mr. Gustafson has petitioned the`County to V.-c. this public easement. There is no evidence,that the.public easement was utilized as a road when the Skookum Point Tracts were established in 1-947. Th public easement is not currently being used by the public and is isolated.fr9, th'e=;M'ason County road system. In compliance with:,RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction;Pubblc'1Norks Department staff examined the portion of road right-of-way requested to bewacatettl ana-solicited comments on the proposed vacation. Our findings are the following: 1. Ther'ti)s no evidence that the public easement was utilized as a road when the Skookum Point Tracts were established in 1947. 2. The public easement is not currently being used by the public and is isolated from the Mason County road system. 3. The road is classified as "Class A" per MCC 12.20.040 and no compensation for fee simple interest or appraisal is due prior to vacation. 4. The proposed vacation area is not deemed necessary to preserve for the County road system for the future. 5. The public will benefit by this action, since it will clear title, add the vacated area to the tax { rolls and relieve the county of liability. Public Notice Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Letters have been sent out to adjacent property owners. Fa Recommendation ;E Based on the evidence Public Works has no value in the vacation of a public easement-A the Plat of Skookum Point Tracts with in the Assessor's parcel #32024-51-00027 ==Mason County Public Works has no use for the area asking to be vacated. The are subjectto.existing easements for ingress and egress or any other purpose, if any,and, in accgrdance With RCW 36.87.170, retaining an easement in favor for any utilities present-i:nahe vacated right of way. Hearing Examiner Options K, - 1. Find that this vacation meets the standards a"stablished by state law and recommend the �;e vacation be granted as petitioned and/or�'as.;recom nd`e med by the County Engineer. 2. Find that this vacation fails to meet=thestan~dar-s established by state law and recommend the vacation be denied. u.. 3. Finding that only part of-the vacation.--'as petitioned or recommended by the County Engineer complies with the law, develop recommendations to grant the compliant portion and deny the other. Attachments: • Petition::txhibit:A-_pages I-9 • Aeria Isla nd Photos:'-'Exhibit B- pages 1-5 .4.�••:' e". • ..E'mail input from other County Departments: Exhibit C-pages 1-4 • LegaLDescription of Vacated Area: Exhibit D MASON COUNTY PUBLIC WORKS DEPARTMENT OF PUBLIC WORKS MUNIS VENDOR#1925 100 W PUBLIC WORKS DRIVE SHELTON,WA 98584 (360)427-9670 Receipt No: 13693 Date: 08/10/2020 Payment Type: Check#6817 Name: Northwest Logging Company Description Amount Road Vacation#408 500.00 TOTAL $500.00 Receipted by: Braakman,Amy Exhibit A-Pg.1 MASON COUNTY PETITION FOR VACATION OF COUNTY ROAD TO: Board of Mason County Commissioners c/o: Mason County Public Works Department 100 W. Public Works Drive Shelton,WA 98584 We, the undersigned,being owners of the majority of the frontage of the below-described county road,hereby petition the Board of Mason County Commissioners for vacation of the following described county road: Pf�eno� �,J I �" �I A&+ Road Name: /t�� � .� Road Number: A/ 3ayaUL�gfx�0 Description of road right of way to be vacated: T#AT pPRT1 oAl OF F/Ji SouTH 43.00 AE`t'r of FV6a,+.✓IMUY OF Ti4e Sr OF Tµr Sw14' (gF Jcetlloy It(, `rewoplip u 90ru 'RANkt 3 LdWp w=M•, NAf'p# Covy1� w14A41#4'M1/ LylNE SkJUJA Ly Of LOTS it-LI � P14r of lkyokur Pa,ut rpArl 40 fILNp /9 Vol— y OF PLPs � P4go) Sk-FS. foaK Plat Name: -5 k'30/ OM IMrJ-S Recording Date: 7 Section: Zy Township: '2o 14 Range: I W, W.H. Attached herewith is a map secured from the Mason County Engineer or from the Mason County Assessor. We have shaded the right of way herein petitioned to be vacated and have also shown the ownerships along said right of way. IN SUPPORT OF SAID PETITION, PETITIONERS ALLEGE: I That the undersigned are the owners of the majority of the frontage of the county road right of way petitioned to be vacated and said right of way is located in Mason County, Washington. II That contact information,signatures and legal descriptions of the property owned by each petitioner on the right of way to be vacated are provided below: NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE _ PROPERTY/PARCEL# 1 WI&A GJs��w�► /l/�r�nwcsJ- �� f >�,d LeC d! 0�5 3o7a as.la; Al, &*)rS4-ma'5 3aoatfsl boo -7 4+366 w"f 97406 �do S C)OO Al 2 X PETITION FOR VACATION OF COUNTY ROAD Page I Exhibit A-Pg.2 NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 3 X 4 X (Additional petitioners are listed on the attachment hereto.) III. That, if the plat was recorded prior to March, 12, 1904,and, if the right of way is not now in use as a public road,the following proof is provided that the road was never opened for public travel for five years following recording of the plat: �iP_ "eA of &IC C, dz2 a ve bin e,, f!- ,ball '® IV That such county road right of way is useless as apart of the county road system and that the public would be benefited by its vacation for the following reasons: Th;s eOrW�q is laoL 1&4w-dJ aN8- b6-4ae-rS C"-+ bob" eodsS' L..1,v4 ye-solve, frwmt i a v (,rs!K Arn,-, k. V That this road vacation is requested for the following purpose: 0-Flloyo &v- pcccmdS 3 2,y), *i 'loCya 7 c.►o 14 rb hMve, '4 -�7 aQ5 a 1000ac% VI That this petition is accompanied by a deposit in the sum of Five Hundred Dollars ($500.00), payable to Mason County Public Works, pursuant to statute,conditioned upon petitioners paying into the Mason County Road Fund the amount of all costs and expenses incurred in the examination, report, appraisal and all proceedings pertaining to this petition for the vacation of said road right of way. DATED this �� day of "�/ ,20X0 PETITION FOR VACATION OF COUNTY ROAD Page 2 Exhibit A-Pg.3 ATTACHEMENT TO PETITION FOR VACATION OF COUNTY ROAD ADDITIONAL PETITIONERS NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 7 X 8 X 9 — X 10 X 11 X 12 X 13 X PETITION FOR VACATION OF COUNTY ROAD Paae.3 Exhibit A-Pg.4 EXHIBIT "A" LEGAL DESCRIPTION Parcel.l: Lots twentyseven 27) nd twentyeight 28 Plat of Skookum Point Tracts,Volume 4 of Plats, pages 54 and 55, records of ason County, Washington, INCLUDING all tidelands of the second-class,formerly owned by the State of Washington, situate in front of, adjacent to or abutting upon the above described land, as shown on the plat. Parcel No. 32024 51 00027 Parcel 2t The East half(E 1/2)of the East half(E 112)of the Northeast quarter(NE 1/4)of the Northwest quarter (NW 1/4)of Section twentyfive (25),Township twenty(20) North, Range three(3)West,W.M.;excepting therefrom the East 100 feet thereof. Parcel No. 32025 21 00020 LPB 10-050 Page 3 of 4 Exhibit A-Pg.5 MASON COUNTY ASSESSOR'S OFFICE REQUEST FOR PARCEL SEPARATION Date: 0/'0lo-ZQ20 Parcel Numbers 3 20 Z 45/ 000 2-7 320Z�/51000 ZS Brief Legal: SEc: 2e� -row Zo^J 4"JG. .7VV 5k06l VrA P0IN7 74ACTS T25 2`74-�8 Qualifications: Like ownership is required on all parcels Parcels must be contiguous and similar properties Tax status must be paid in full Owner/Taxpayer: /J p a-r#&yEST LoG"l 0 (,om PA,y-1 L L C Address: Z522 of P&6'2 2 5Ty/-phone: Home 7,53.227. 1'lc4(, -rA G0 M , (AJA- Work 25 .7 22•'�3(a 6 _9840a House/Mobile Home is located on /j Other Buildings/Improvements located on A-)n Septic is located on 1 Q Well Is located on Q Signature: Exhibit A-Pg.6 MASON COUNTY ASSESSOR'S OFFICE REQUEST FOR PARCEL SEPARATION Date: Parcel Numbers Brief Legal: Qualifications: Like ownership is required on all parcels Parcels must be contiguous and similar properties Tax status must be paid in full Owner I Taxpayer: Address: Phone: Home Work House/Mobile Home is located on Other BuildingslImprovements located on Septic is located on Well is located on Signature: Exhibit A-Pg.7 Mason County WA GIS Web Map f 250 SE OGW00D ACIF ES RD i5 56 I Ghat' posh r,ru. ' Y I 61 SE CHANNEL POINT RD 101 SE CHANNEL 30INT RD 7/30/2020 3:26:32 PM 1:1,536 0 0.01 0.03 0.05 mi County Boundary i i i 1 ' 0 +1 0 0.02 0.04 0.08 km Site Address (Zoom in to 1:5,000) El Tax Parcels (Zoom in to 1:30,000) Sources:Esri,HERE,Garmin,Intermap,increment P Corp.,GEBCO,USGS, FAO,NPS.NRCAN,GeoBase,IGN,Kadaster NL,Ordnance Survey, Esd Japan,METI,Esri China(Hong Kong),(c)OpenStreetMap contributors,and the GIS User Communily Exhibit A-Pg.8 Mason County WA GIS Web Map Application Esri Canada,Esri,HERE,Garmin,USGS.NGA,EPA,USDA,NPS I Richard Diaz i Mason County WA GIS Web Map Nw� , NtVL E r l �f y 1 c� Sc Chtrot-I Point Rd C 7/30/2020 3:28:18 PM 1:3,073 0 0.03 0.05 0.1 mi County Boundary 0 0.04 0.08 0.16 km Tax Parcels (Zoom in to 1:30,000) Sources:Esri,HERE,Gannin,Intennap,increment P Corp.,GEBCO,USGS, FAO,NPS,NRCAN,GeoBase.IGN,Kadaster NL,Ordnance Survey,Esri Japan,MET[,Esd China(Hang Kong),(c)OpenStreetMap contributors,and the GIS User Community Exhibit A-Pg.9 Mason County WA GIS Web Map Application Esri,HERE,Garmin,FAO,USGS,NGA,EPA,NPS(Richard Diaz I VACATION REQUEST #408 Exhibit B-1 Linth o. v- '� S i'tcT ,„ m Skookum Point TRACTS i _ ` " t NW Logging Co z 41, '" �` ' �� Vacation Request .45 Z is NW L0 in9 C.O - �r_' Lot•2; w ' 1 (� allandigfia ± E tCd 42.. - )'� � ` �,;. �,. a :�� � , ,�•.:. i� btu .n Lot 4'; r • Tilgip, - 'lotK , r.4 SE GOSNE • ` SE e � W =`s' �" '; r ,.» "�. ,(�^A',� •-�` 4 ,��. � � 3 "��° gip. vzi w �,. 1 t - f � ii i GLOStafSOrl Vacation Legend Approximate Area requested to vacate. h ► ' d Area to be vacated C I �c. 1�3; ''� �•_�l � 1 asy+"-+�-- -. 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""�''t„a• "+.7M ...a. _,s ice., :♦ �,rs � � � � q T .}.: � � >if.y'�}1'.•��r vLL tk$e�'� `5�.���,. .°.:Si�I! -;� Vp e a_ E ,,t :-„x �+'ri. ,. ,�►. t,ram= '1 �„__ -`,:..,J4� �� i•'- �'.d1�' ���d .yam 'i �1..J�'� -. ��Ya � • j ��{♦T. .��111SSS '� q IF, aft G Li� -�+, � �'><` � � '>t ::.la �•� .. < � Yam: , ., � Y�qa c i.:�� �• s f �*�ii���Sd.� - J .w,;,}� t a a °:5 t t'► -._' "Tsrg i �4f ; ✓ � e�"' rA o2 ,�'� � � ' 1 s :,„ _��° M� ` a¢,1�r•" '��° yl�, � �H� � 'kx ;r!K ttl��'t - �—� "10."'�`�t,.i4' "lF-ii. ;"�'� �� `� �s`A '�C' � r •� �` 1- _.� i'�e"� _�-�,'��.� s��. 1 . Exhibit B-Pa.5 io / ILIZig y — P LAT OF — SKOOKUM POINT TRACTS SECTION 24 TItL 20N-QGE.3W.,1�/tr1. MA50N COUNTY , WASH- f t —f--� � I i t : : i t I I �•. Y • ' I IHEigNi1'•IEYQi �y1.E1 T4.CT'. I ! I}�I 9 - �i rAj,vJ.d Gail Hsvala•4ma • I Z a i ] S I T 9 9 !O 11 IL ,! 14 15, 15••17 'Ia 19 Zp ZI 5 - a .... .. a. •i ., Zd .X, _ la *Yellow highlighted area is dedicated right of way that is not located near or connecting r+:' " to any other County owned or maintained 1 3� road. �.1. I ' ! i _ _ _I •LfJO 5H=ET 2 OF 2 SHEET I Exhibit B-Pg.6 1 I I I I Sf24!'Cr2�J e , RE:Requested Vacation off of Chmnel Poin!Road Reply( ® Delete Junk a.. RE: Requested Vacation off of Channel Point Road G Phil. Franklin t .Reply, Michael 'vtacSefns 15 T!?,;ire5iage has been archived by Re J.'.on August G i 2!0-2:'t_! 18.3.4 Label;MasonCounty,(3 months)>Npires 11/18/2020 1:41 P.M Michael, Thanks, I will,hang until Monday: Stay Healthy. Phil From:Michael MacSems.<Mrns@co:mason.wa.us> Sent:Thursday,August 20,2020 2:07 PM To Phil Franklin<P.df@co. iason.wa.us> Cc: Kell Rowen<KRowen@co.mason.wa.us>•Grace Miller<Gbm@co.rnason.wa.us> Subject;Re:Requested Vacation off of Channel Point Road l€u ,dor t hear;.bacl�from us by Monday you canEasstrrrte>>tl�at vie have'iraKoiaectfpon._ z.� .a ._..,o Michael MacSemS Subdivision, Forest Practices, His tori:c.P.reservation. Mason County Perm it.Assistance Center and Building and Planning Departments are currently closed to.the; public.Staff:are continuing to work for you either from home, in the field or in the office.To find out how we-are operati.rig TODAY, please-visit h_ttttp;//www.co.mason:wa.u§ community-services/buiiding index.php, From:Phil.Franklin Sent:,Thursday,August 20,202012:22 PM To:Michael MacSems Subject:Re Requested,Vacation off'of Channel Point Road Oh, Thanks for passing my request along to the,other staff members. Phil From-..Michael MacSems Sent:Thursday,August.20, 2020 9:36:27 AM To:Phil Franklin Subject:Re:Aequested Vacation off of Channel Point Road https:i/oH,.a.co.mason.wa.uslowa/projection.aspx Exhibit C - Pg.4. 812Q2020; RE:Requested Vacation off of Channel Point Road' ,Reply l.- ® Delete Junk I I've forwarded your request onto others in the:Planning Dept in case they have..a question.or comment: F m.somewhat.familiar with�this location and as I recall this bit:of.countyr/w is physically isolated.from any other countyr/w, can you confirm this?: Also;if the.Country owns this in:fee, do we just give it to,the:adjacent property owners or does.the folunty seek.some compensation?� Thanks, Michael MacSems Sglbdiyision,Forest Practices, Historic.Preservation. Mason County Permit Assistance Center.and Building and Planning Departments are currently closed to the public.Staff:are continuing to work for you either from home, in.the field.or in the office.To find out how we are operating TODAY, pleas:e.visit" http //www.tb.Masbh.wa.us/community-services/building 'index.php, From: Phil Franklin Sent:Wednesday,August 19,2020.3:54 PM To:Michae►`MacSems Subject:Requested Vacation off:of Channel'Point Road Michael, Cari.you:take a look and pass.it along to all involved. .Damon Gustafson has requested that we vacate'an old road that W@.s never even named out in the Skookurn Point Tracts area. Skoo.kurn Point Tracts were dedicated:in•1947 and:this odd dedicated road area was never used for anything. and we own it. The attachment,shows the.areal highlighted in yellow and..D.amon's°properties in.blue. Please,let me know if you have any questions. Phil Phil Franklin Right-of-My Agent Mason County Public.Works. 360-427-9670, Ekt..456 https:t/6v�a.cd.tnason.w8.us/owa/projectidn,aspx Exhibit C - Pg:S Exhibit D Legal Description for Vacation Request #408 All that portion of an unnamed county road lying southerly of and adjacent to lots 27 and 28 inclusive in the plat of Skookum Point tracts, Recorded in Volume 4, of Plats at Pages 54 and 55, records of Mason County, Washington FR'. RESOLUTION NO. VACATION FILE NO. 408 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: All that portion of an unnamed county road lying southerly of and adjacent to lots 27 and 28 inclusive in the plat of Skookum Point tracts, Recorded in Volume 4, of Plats at Pages 54 and 55, records of Mason County, Washington. WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on.the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, January 13, 2021 1:00 p.m.via Zoom, at which time any taxpayer may appear via Zoom to hear the County Engineer's report, and be heard either for or against the vacation of the above said portion of road located in Mason County Washington. For those unable to attend the hearing email testimony to mfrazier(aD-co.mason.wa.us. Visit the Mason County Hearings Examiner Agenda webpage at www.co.mason.wa.us/hearings- examiner or contact Mariah Frazier at.mfrazier(cb_co.mason.wa.us or call (360)427-9670 Ext 365 for Zoom information. DATED this day of , 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: McKenzie Smith, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice Commissioner Tim Whitehead, Ch. DPA Assessor Auditor Kevin Shutty, Commissioner County Engineer Petitioner Post no later than (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 408 JOURNAL— Publish 2t: — (Bill Public Works) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: November 23, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Radar Traffic Counter Units and software EXECUTIVE SUMMARY: Currently the Public Works Department uses road tube traffic counters to collect traffic data on county-maintained roads to monitor roadway use and changes to traffic flow for planning improvements and upcoming projects. Our current traffic counters have outdated software do to age of the equipment and require staff to enter the traffic stream to install tubes on the roadway. The new radar units Public Works is interested in purchasing can be used year-round and can mount to a light pole or sign post along one side of the road with no road tubes or installation in the roadway, creating safer conditions for staff. BUDGET IMPACTS: The Law Enforcement Radar Units with a laptop and pre-installed software/driver will cost $15,870.00 and will come out of the 2020 Road Fund budget. RECOMMENDED OR REQUESTED ACTION Recommend the Board authorize Public Works to purchase five Law Enforcement Radar units, STARnext software and laptop as a sole source purchase in the amount of $15,870.00. ATTACHMENTS: 1. Resolution 2. Sole Source Justification Form 3. JAMAR Tech., Inc — Sole Source letter 4. Product Info/Quote RESOLUTION NO. A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING A SOLE SOURCE PROCURMENT OF LAW ENFORCEMENT RADAR TRAFFIC COUNTER AND STARNEXT SOFTWARE KIT FROM 7AMAR TECHNOLOGIES, INC. WHEREAS, the County Public Works Department uses electronic traffic data records to collect traffic counts on most county-maintained roads to monitor roadway use and changes to traffic flow for planning improvements throughout the road system; WHEREAS, Public Works is looking to upgrade the current road tube traffic counters with radar units that can be used year-round. WHEREAS,JAMAR Technologies, Inc. is a sole source provider of the Law Enforcement Radar Units and STARnext software that the County is interested in procuring. WHEREAS, RCW 39.04.280 specifies exemption to competitive bidding requirements for purchases that are clearly and legitimately to a single source of supply; NOW,THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners as follows: 1. JAMAR Technologies, Inc. is a sole source supplier of the Law Enforcement Radar Traffic Counter and the STARnext Software system. 2.That the County is authorized to purchase without proceeding to secure competitive bids, five Law Enforcement Radar Units, STARnext Software with laptop, estimated to cost $15,870. ADOPTED this day of , 2020 BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Sharon Trask, Chair Randy Neatherlin, Vice Chair ATTEST: Clerk of the Board Kevin Shutty, Commissioner APPROVED AS TO FORM: Tim Whitehead, Ch. DPA N STATF A o OKI MASON COUNTY S T z SOLE SOURCE JUSTIFICATION FORM r2 y O Y O 1864 Date: November 23, 2020 Department: Public Works Department Contact: Mike Collins,452 Recommended Vendor: JAMAR Technologies, Inc. Address: 1500 Industry Road,Suite C, Hatfield. PA 19440 Phone: 215.361.2244 Cost Estimate: $15,870. Describe the item requested and its function: Law Enforcement Radars and STARnext software 1. Check the reasons for the sole source request: ® Sole Source: No other items are known to exist which performs the same function ❑ Special Design: Item is of specific design to fit in with an existing installation ❑ Consultant: Providing professional or technical expertise of a unique nature or location availability ❑ Proprietary: Item is held under exclusive title,trademark or copyright ® Warranty Service:The vendor is the sole provider of goods and services which the County has established a standard. ❑ Used item: 3. Is this product available from other sources? ❑Yes ® No 4. What necessary features does the vendor provide which are not available from other vendors? No other company makes a system that works the same way or has the same features as this equipment/software.The hardware/software contain technology and algorithms that are not available in any other similar products. 5. Can your requirements be modified so that competitive products or services may be used? ❑ Yes ® No If yes, please explain modifications and potential costs: 6. How does the recommended vendor's prices or fees compare to the general market?The vendor's price is reasonable and a fair value. 7. What steps were taken to verify that these features were not available elsewhere? ❑ Other brands manufactures were examined. Provide a list of phone numbers and names and explain why these did not meet the requirement: ❑ Other vendors were contacted but did not meet the requirements. Provide a list of companies and phone numbers and why they did not meet the requirements: ® Other, please explain: The hardware and software is not available in other similar items. My department's recommendation for sole source is based upon an objective review of the product/service required and appears to be in the best interest of the County. I know of no conflict of interest on my part or personal involvement in any way with this request. No gratuities,favors or compromising action have taken place. Neither has my personal familiarity with particular brands, types of equipment, materials or firms been a deciding influence on my request to sole source this purchase when there are other known suppliers to exist. Elected Official or Director NN Signature for Approval: )l O��� Date: �r//7l 2-620 C JAMAR Technologies, Inc. Making Data Collection Easier 13 November4,2020 Mason County Public:Works 100 W.Public Works Shelton,WA 98584 Attn: Tim Rhoades RE: Sole Source Provider This letter is to inform you that JAMAR Technologies,Inc. is the U.S.sole.source providerfor the Law Enforcement Radar Traffic Counter.We are also the sole source for the STARnext Software system. No other company makes a system that works the same way or has the same features as the equipment f referenced above. The hardware and software contain technology and algorithms that are not available in any other"similar"products. Please contact me if you have any-questions. Thank you, Denise Sangree 1AMAR Technologies, Inc. 800-776-0940 denise@jamartech.com Telephone 215-361-2244 Toll Free 800-776-0940 Fax 215-361-2267 www.jamartech.com You count with us! 1500 Industry Road, Suite C sales@jamartech.com Hatfield, PA 19440 JA AR Technologies, Inc. TRAFFIC COUNTING EQUIPMENT AND SUPPLIESQUOTATION DISTANCE NIEASURIPIG EQUIPMENT AND SUPPLIES 1500 Indust Road, Suite C Industry DATE: IIr4/2020 Hatfield, PA 19440 Phone 215-361-2244 Fax 215-361-2267 QUOTATION NO. 90120 P - (3601 423-9670 ...-_. 0631 F - (CCC) 000-0000 Esz. 0000° MASON COUNTY PUBLIC WORKS 10C W. PUBLIC WORKS DRIVE SHELTON WA 9E584 ATTN: TIN RHOADES ci s a^ a w ® q9 • s d7 i n sirc cA�- c: ,-s 1 EAC E: RRLE-BT-SC LAt: ENFORCEMENT RADAR KIT WILAPTOP ST.AHNEXT VI (2 SEAT) $3,890.000C $3'89C.00 PRICE REFLECTS $810 SA�IINGS LIST PRICE: $4,700. THIS KI" INCLUDES: 1.00 Ea h LAW ENFORCEMENT RADA $0 $0.00 1.00 Ea h LAPTOP KIT SO $0.00 YOUR SOFTW.RE 4 DRfVERS WILL GE`; PREINSTALLED, THE LAPTOP WILL ALSO GET PAIRED WITH YOUR. RkIAR RECORDER. 1.00 Ea h BLUETOOTH CONNECTION $0 $0.00 2.00 Ea:h BATTERIES $0 $0.00 12V, 12AE: RECHARGEABLE LITHIUM BATTERIES I.CO Eaw BATTERY CHARGER $0 $0.00 1.00 Each MOUNTING KIT $0 $0,00 INCLUDES LOCKS, CHATN, KEYS 1.00 Ea:h STARNEXT SOFTWARE SO $0.00 1.00 Each LE RADAR USB CABLE S0 $0.00 4 EACI H RRLE-BT LAW ENFORCEMENT RADAR KIT $2,995.0000 $11,980.00 "S?1CIAL PRICING - S905.00 ]ISCOUNT EACH" LIST PRICE IS $3930.00 EACH ""EACH.— KIT TNCLVDES-, 1.00 Ear h LAW ENFORC M3 i= RADa SO $0;00 1.00 Ea h BLUETCOTH CONNECTION $0 $0.00 2.00 Each BATTERI-aS $0 $0.00 12V, 12A:, RECHARGEABLE LITHT-t.; 3ATTERIES 1.00 Ea h BATTERYY CHARGER SO $0.00 00 raft MOUNTING KIT SO $O.00 iHCLUDES LOCKS, CHAIN, KEYS 5 EA H BR-4001 RADAR CLAMP KI1' SO.0000 $0.0C 5 ADDITIONF.L C.%i: KITS - FOR A TOTAL OF IC ON TH-S QUOTc NO CHARGE - LIST PRICE IS S12.00 EACH i i 'PRICE 75 Va.LIC FOR 37 DAYS UN ESS OT.•ERW_SF Subtotal S13,870.00 n. @TOTE V By Ls $0.00 rlu�L i«L Tax $0.00 rei;h= SO.00 -- Total SI5,870.00 -- -- -Setup is-easy-and can be-done in 10-minutes or less once-you-become experienced-with-the - equipment. 1 f A laptop is used in the field to connect to the radar unit via Bluetooth. Setup parameters are entered into STARnext Software. 1 Use Live-View feature to observe actual vehicles as they pass the Radar Unit to confirm setup before leaving the site. To access the data,you reconnect using Bluetooth and download the data files into STARnext and process the information. Each radar unit comes with a clamp kit, 2 lithium batteries, battery charger, chain and locks to secure the unit. The radar units can be used year-round. They perform well in all temperatures from Alaska's cold to Arizona's heat. Temperature should never be an issue. The onboard memory(2GB) can store data for upwards of 200,000,000 vehicles. 1 RADAR Units: They require NO ROAD TUBES!!! Safer! Mount 6 Ft up on a Pole. 1 You will be able to receive Volume, Speed, Gap and Classification based on vehicle length. Bluetooth Enable! Live View Feature to confirm setup! Batteries can be changed during deployment. No overnight charging necessary. Radar Units are easy to use. Keeps people out of the street and is safer! No additional costs for road tubes and accessories. } ,f Lew Enforcement (LE) Radar unit- records one lane in each direction. Click on picture for more information: z AAW ENFORCEMENT eyerf,day.' a RADAR. Installatton YouTube Video Link T Rne t Software The next generation of software for traffic analysis and reporting. Click on picture for more information: f TfR1 �' Sofh ce far Yraflit Ar al is an d ReP9 ti 9 jS1c�n:.uvo _ u su..• •4_4'tis11' r"- }z4 • - -,hzZJP&.7- .Ffi�iT�C.tiEd . _. i�a'7.? Q STARnext Features YouTube Video Link Creating Reports YouTube Video Link Download Data from Tube Counters and RADAR Recorders: NEW - Data Verification NEW - Map Interface for Opening Data Files NEW - Location Verification NEW - All Data Formats Contained in One File NEW - Plugin Manager for Outside Development NEW - Automated File Processing after Download NEW- Built-in Daylight Savings Adjustment NEW - Office-style Ribbon Controls FREE SOFTWARE SUPPORT NO MONTHLY FEE for SOFTWARE USE 3 WHAT SETS JAMAR APART.., 1. Live-View— Able to see the vehicle data on-site for confirmation of setup. 2. Vehicle Classification has up to 32 bins. 3. Lanes separation. Individual data for each lane. 4. Download data using Bluetooth within 150 ft range from the site of deployment. 5. On-site Battery Exchange. No need to go back to the office and re-charge the battery overnight before using the Radar Unit again. 6. Mounts to a pole at 6 feet high. No need for a ladder. 7. Connect to the Radar Unit anytime using Bluetooth. 8. STARnext Software—specifically designed for the Traffic Industry written by group employed by JAMAR 9. Specific Reports designed for Speeding Complaints P 10.JAMAR has 40 Years' Experience in the Traffic Industry I 11. FREE Software Support 12. Dedicated Customer Service If you require additional specifications, please contact me. i A m M MAR � I 1 ` f I Making Data Calleetion Easier Denise Sengres i Sales Representativemmiamartech.com denisGalartradech com Toll Frew 800-776-0940 I JAMAR T©chnologles,Inc. Phone 2M361-2244 y 15CCC Industry Rd.,H31feld,FA,19440 Fax 215-361-2267 I Thank you, r� Denise Sangree Phone: 800-776-0940 ext. 29 denise@iamartech.co.m Become a JAA4AR Preferred Customerl 4 JAMAR Technologies, Inca 1500 Industry Rd Hatfield,PA 19440 Website: -t4 unv�Lainactechxom i f S i 1 5 NEWS RELEASE December 8, 2020 MASON COUNTY COMMISSIONERS 411 NORTH 5TH STREET SHELTON,WA 98584 (360) 427-9670 EXT. 747 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: 2021 Solid Waste Rate Increases Per Mason County Resolution No. 61-13, disposal rates at all Mason County Transfer and Drop Box stations will increase by 2.1%beginning January 1, 2021. As directed by Resolution No. 61-13, fees will be increased each year by the amount of the October to October Consumer Price Index (CPI U) for the Olympia Metropolitan Area. This increase is to cover the annual cost increase experienced by the County to operate and maintain the Shelton, Hoodsport, Union, and Belfair transfer and drop box station locations. BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice Chair Commissioner 2021 RATES Based on the CPI adjustment for 2019 to 2020 of 2.1%, the disposal rates for 2021 at the Mason County Solid Waste Transfer Station is as follows: (Refuse Collection Tax is 3.6% of the untaxed rates) 2021 RATE WITHOUT TAXES Solid Waste (Per Ton) $ 104.46 / TON Minimum Fee (340 lbs) $ 16.95 1 Can/Bag (32 Gal) $ 5.66 2 Can/Bag (32 Gal) $ 11.27 3 Can/Bag (32 Gal) $ 13.00 4 Can/Bag (32 Gal) $ 14.65 Tire with Rim $ 5.66 Tire without Rim $ 4.21 Misc large bulky items $ 5.66 Appliance w/Refrigerant $ 11.27 Auto Battery $ 2.18 Recyclable Scrap Metal $ 63.25 / TON Separated, clean yard $ 75.73 / TON Trimmings Construction Debris $ 104.46 / TON 55 Gal Drum (s) $ 104.46 TON Cubic Yard Waste $18.06 JAL Weekly Briefing-Commission Mtg MaterialWovember\11.23.20 Briefing\News Release - \Solidwasterateincrease\Shelton Solid Waste 2021 Rates.Docx Based on the CPI adjustment for 2020 to 2021 of 2.1%, the disposal rates for 2021 at the Mason County Solid Waste Facilities in Belfair, Hoodsport, and Union are as follows: (Refuse Collection Tax is 2.8% of the untaxed rates) 2021 RATE WITHOUT TAXES Solid Waste (Per Cubic Yard) $ 21.42/ CY Minimum Fee (more than six 32gal bags less than 1 cy) $ 21.42 1 Can/Bag (32 Gal) $ 5.66 2 Cans /Bags (32 Gal) $ 11.27 3 Cans /Bags (32 Gal) $ 13.00 4 Cans /Bags (32 Gal) $ 14.65 5 Cans /Bags (32 Gal) $ 16.95 6 Cans /Bags (32 Gal) $ 18.64 1 55-gal drum $ 11.29 2 55-gal drums $ 15.26 3 55-gal drums $ 18.64 Misc. large bulky items $ 21.42 Appliance w/Refrigerant $ 28.26 Tire with Rim (1 only) $ 19.65 Each additional Tire with Rim $ 5.66 Tire without Rim (1 only) $ 5.66 Each additional Tire without Rim $ 3.3 9 Auto Battery $ 2.18 Recyclable Scrap Metal $ 5.66 /per 32 gal NEWS RELEASE December 8,2020 MASON COUNTY COMMISSIONERS 411 NORTH 5TH STREET SHELTON,WA 98584 (360) 427-9670 EXT. 747 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: 2021 Water and Sewer System Rate Increases for North Bay,Rustlewood and Beards Cove Per Mason County resolutions#146-08, #05-09, and#06-09, all water and sewer rates and fees at the Mason County owned and operated Rustlewood, Beards Cove, and North Bay Case Inlet water and sewer systems will increase by 1.3% for the 2021 calendar year. The increase corresponds to the April 2020 consumer price index (CPI-U) for the Bremerton Area for the one- year period ending April 2020. This increase applies to all charges associated with the referenced water and sewer utility systems, including monthly service rates, connection and permit fees and other related charges; as well as covering the annual cost increase experienced by the County for the operation and maintenance of the above referenced water and sewer utility systems. Notices will be mailed out to all Beards Cove,North Bay Case Inlet and Rustlewood utility users because of these rate changes. BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Randy Neatherlin, Kevin Shutty, Chair Vice Chair Commissioner Mason County Utilities & Waste Monthly Service Fees/Connect Fees for 2021 Rustlewood Water Sewer Monthly Rate $40.82 $108.82 (149.64) Connect Fee $2,346.52 $5,866.27 (8,212.80) Beards Cove Monthly Rate $40.82 Connect Fee $2,346.52 North Bay/Case Inlet Monthly Rate $115.00 Connect Fee $11,561.69 Grinder Pump Fee $4,547.63 Duplex $158.96 Grinder Pump/Empty Lot $80.57 Belfair Monthly Rate (Per ERU) $96.00 Connect Fee (Per ERU) $11,300 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Richard Dickinson, Deputy Director/U&W Management DEPARTMENT: Public Works EXT: 199 BRIEFING DATE: November 23, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Solid Waste Advisory Committee Membership Re-Appointment of Jeff Bickford EXECUTIVE SUMMARY: Jeff Bickford SWAC membership term expired in July 24, 2020. Jeff has re-applied to be re-appointed for another three (3) year term. The Committee currently has six (6) active members and two (2) vacancies. Jeff would continue to represent the District 1 position. Applications for the two vacancies will continue to be accepted until filled. RCW 70.95.165, requires Mason County to establish a Solid Waste Advisory Committee SWAC (Resolution 08-05) to consist of community members whose purpose is to advise the Board of County Commissioners on the development of plans, policies, programs and local rules pertaining to solid waste handling and disposal. Cost Impact to the County: No cost impact to the county. PUBLIC OUTREACH: County Solid Waste Advisory Committee webpage. RECOMMENDED OR REQUESTED ACTION: Recommend the Board appoint Jeff Bickford to the Solid Waste Advisory Committee for a three-year term that expires December. 8, 2023. Attachment: 1. SWAC Application Briefing Summary 4' CO -- — - - 19A.SON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET s' SHELTON WA 98584 s Fax 360-427-8437, Voice 360-427-9670, Ext 499;275-4467 or482-5269 '�: I854 frr� I AM SEEKING APPOINTMENT TO Sold Waste Advisory Committee NAME:Jeff Bickford ADDRESS: FHON . CITY/ZIP: VOTING PRECINCT: WORK PHONE: Union 98592 E-MAI (OR AREA IN THE COUNTY YOU LNE) -----------'-------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: Retired Marion County OR Public Works YRS POSITION: Env.Service Div. Manager 25 years COMPANY: YRS POSITION: -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: To review solid waste management related practices and policy and make recommendations to the Mason County Commissioners. What interests, skills do you wish to offer the Board, Committee,or Council? I managed Marion County(OR)solid waste program for 25 years, including being the staff liaison for their.SWAC. I have a continued interest in solid waste related matters now that I have moved to Mason County. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) None Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Realistically, how much time can you give to this position? Quarterly X Monthly Weekly Daly Office Use Only Appointment Date Signature late Term Expire Date MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Richard Dickinson, Deputy Director-Utilities and Waste Management DEPARTMENT: Public Works/ U&W Management EXT: 652 BRIEFING DATE: November 23, 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: Contract Amendment No. 3 — Kennedy/Jenks Consultant, Inc. EXECUTIVE SUMMARY: Commissioners approved a contract with Kennedy/Jenks Consulting, Inc. on April 23, 2019 to complete two projects for extending sewer service to the Puget Sound Industrial Center (PSIC): Project 1 - Sewer system pre-design report and General Sewer Plan Amendment Project 2 - Sewer system design The contract has had two previous amendments. Amendment No. 1 amended the Belfair General Sewer Plan and added 6 months to the contract term, adding an additional $87,759 and increased the total compensation under the agreement to $527,576. Amendment No. 2, amended scope of work for Project 2, adding an additional $842,916 and increased the total compensation under the agreement to $1,370,492. The contract will be expiring December 21, 2020 and to complete Project 2, Public Works is requesting the Board authorize a time extension to the contract. BUDGET IMPACTS: No budget impacts for time extension. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve Contract Amendment No. 3 for a six-month time extension, changing the contract expiration date to June 30, 2021, with Kennedy/Jenks Consultants, Inc. for completing the detailed design, bid document prep as well as project and environmental coordination and permitting work required for the Belfair sewer extension phase 2 project. ATTACHMENT: 1. Contract Amendment No. 3 MC#19-034 MASON COUNTY BELFAIR SEWER EXTENSION CONTRACT AMENDMENT NO. 3 WITH KENNEDY/JENKS CONSULTANT, INC. The CONTRACT between MASON COUNTY PUBLIC WORKS and CONTRACTOR is amended as follows: 1. 6 month time extension changing the contract expiration date to June 30, 2021 2. All other language of the original contract is not altered by this amendment and remains in effect. Amendment dated this day of December, 2020. KENNEY /JENKS CONSULTANTS, MASON COUNTY, WASHINGTON INC. Travis Tormanen, Vice-President Richard Dickinson, Deputy Director/ U&W Management APPROVED AS TO FORM: Tim Whitehead, Chief DPA MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Richard Dickinson, Deputy Director PW-Utilities and Waste Management DEPARTMENT: Public Works EXT: 652 BRIEFING DATE: November 23, 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Amendment No. 2 for Grinder Pump Contract with Correct Equipment EXECUTIVE SUMMARY: Mason County entered into a service maintenance agreement with Correct Equipment in December of 2018 to provide service for the grinder pumps for the North Bay and Belfair Sewer Systems for 2019 and 2020 under sole source resolution 79-18. The agreement included a price list for servicing the existing pumps on the system or replacing them, as needed. Amendment No. 1, approved January 14, 2019, added cost for new pump station connection installations for new customer hook-ups. Public Works would like to extend this contract for another two-year term. Correct Equipment has provided an updated price list (see attached). Budget Impacts: The cost varies year to year depending on the number of pumps replaced or repaired. These services are budgeted into the U&W North Bay and Belfair Sewer funds. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve Amendment No. 2 with Correct Equipment for service of Grinder Pumps at North Bay and Belfair, to extend the contract two years, changing the contract expiration date too December 31, 2022. Attachments: 1. Amendment No. 2 2. Updated service price list 11-2020 Amend 2Correct Equipment Maint. Contract Extension-Briefing (003) AMENDMENT NO.2 FOR GRINDER PUMP SYSTEM MAINTENANCE AGREEMENT WITH CORRECT EQUIPMENT, INC. The CONTRACT between COUNTY and CONTRACTOR is amended as follows: 1. Extending expiration date of contract, dated December 13, 2018, to December 31, 2022. 2. Updated price list that will go into effect January 1, 2021. Amendment dated this day of , 2020. CORRECT EQUIPMENT: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Howard Taub, Partner Sharon Trask, Chair APPROVED AS TO FORM: Tim Whitehead, Chief DPA t i 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration + Online Product Catalog (USA) ■crmaoru.ENradEcoRPoianoN■ Home::View Cart:: My Account Crystal Hudson I Tuesday,November 17,2020 Sign Off All Service Parts co Welcome Crystal Hudson of Correct Equipment to the Configurator. Select the items you wish to order and press the Next button below. Cancel Next>> Parts with No Service Code Part Service List Description Number Code Price Q i SCREW, HEX HD,SS, 1/4-20 X 1.25 LONG 0073-6020 $0.70 Q SCREW,HEX HD, 1/4-20X2.50 0073-6040 $1.44 SCREW,HEX HD,SS, 1/4-20 X 3.50, UNC-2A 0073-6056 $2.05 SCREW, HEX HD,SS,3/8-16X1.50 0073-8024 $1.66 Q SCREW,SELF-TAP,BT,SS,#6 X.500 0202-308S $0.17 Q FITTING,PVC COUPLER,2 SLIP(Used to extend the 2 vent pipe) 0372-429020 $3.08 O Fitting,Male Adapter,2 Inch SCH 40 PVC(Used for adding Candy Cane Vent to Shroud in the 0372-436020 $2.44 Field) PVC PLUG,2 SLIP,SCHED 40 0372-449020 $6.53 EYE BOLT, SS,4.00 INCH LONG,5/16-18,w/NUT(ForAMGP Cover, Previously(3130)) 0391-002 $4.11 Q IDU BUZZER,SOLID STATE(Buzzer for IDU cover) 0397 $91.30 SC616NL Q WASHER,PLAIN,SS,3/8W 0706-8012 $0.43 Q WASHER,PLAIN,TYPE A,SS,#6 0707-3002 $0.15 Q I SPRING PIN, .125 DIA.X.750 LG,SS(SLIDER) 0714-056S $0.10 Q NUT,STOP(ELASTIC), BRS,3/8-16 0719-3816B $2.11 Q STOP NUT,3/8-24, USED TO ATTACH SS VALVE HANDLE 0719-3824B $1.26 Q I CONTACTOR, MOTOR, 120V(120V Pumps) NA0023P02 $77.58 Q i Field Joint Kit,WH/WR 48 NA0217G02 I $91.93 Q `RIBBON CABLE ASSEMBLY,SAMTEC TO D139 INA0314PO5 e + $31.54 Q +J-BOLT,6-INCH TANK EXTENSION NA0327P01 $1.83 Q LPLUG,DR(--WELL VENT HUB,COVER NA0345P01 $6.26 PLUG,WET-WELL VENT HUB,COVER NA0345P02 r $13.20 Q Kit,Vent Plugs(2 Plugs per Kit), Extreme Cover Shroud f NA0347G01 I $36.05 Sentry Advisor Modem,4G/LTE,Alternate Service Provider(Only to be used with approval from NA0430P03 $275.00 Q factory)(For Advisor 2.0) Q i Sentry Advisor Modem,4G/LTE,Standard(For Advisor 2.0) j NA0430PO4 $275.00 Q POWER SUPPLY,MODEM TNNA0432P01 $90.00 Q Wire Splice Connector,3 Wire I NA0487P01 $1.31 Q Wire Splice Connector,2 Wire NA0487P03 $1.05 F- - https://eoneezorder.com/Catalog/Product/ViewsAstitemsParts.asp?Type=2&CategorylD=3 1127 1 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration } Pressure Transducers ` I -- (Part Service List I j Description Number Code I Price Pressure Transducer,4-20ma, 10m(33 Ft)-Recomended for Stations w/20 Ft Supply Cables NA0523P10 i $278.00 Q Pressure Transducer,4-20ma, 12m(40 Ft)-Recomended for Stations w/32 Ft Supply Cables NA0523P12 $' 285.00 0�Pressure Transducer,4-20ma, 15m(50 Ft)-Recomended for Stations w/40 Ft Supply Cables NA0523P15 $301.00 Q Pressure Transducer,4-20ma, 18m(60 Ft)-Recomended for Stations w/50 Ft Supply Cables NA0523P18 $309.00 Q f Pressure Transducer,4-20ma,25m(80 Ft)-Recomended for Stations w/75 Ft Supply Cables NA0523P25 , $336.00 Q Pressure Transducer,4-20ma,35m(110 Ft)-Recomended for Stations w/100 Ft Supply Cables NA0523P35 $375.00 Q Pressure Transducer,4-20ma,40m(135 Ft)-Recomended for Stations w/125 Ft Supply Cables NA0523P40 $393.00 Q (Pressure Transducer,4-20ma,50m(160 Ft)-Recomended for Stations w/150 Ft Supply Cables NA05231350 $433.00 Parts with No Service Code Description A Part Service List iNumber Code Price Q E Plug, Pipe, 1-1/4 Inch NPT,SS NA0582P05 $29.92 Q !Snubber, RC Filter NA0615G01 $27.08 Q Relay, Flange Adapter,Gen Auto Relay NA0656P0l $0.82 Q Dead Front Lanyard,for Protect and Protect Plus Panels, Kit With Instructions NA0748G01 $3.61 j Tools(Service Codes 4000-4999) j Description Part Service List t i Number Code Price 0 I CURRENT MONITOR/DATA LOGGER(To be used with Current Probe, NA0749P02) NA0749P01 $792`31 Q I CURRENT PROBE(To be used with current Monitor, NA0749P01) NA0749P02 $158.47 Parts with No Service Code Description I Part Service List {Number Code Price l O Pump Stand,5/16 in.Rod,SS, R6.7 in.-Extreme Small Stand for use with 200 Series {NB00061303 $32.21 Replacements(must order 2 each per core) I Q CABLE NUT,RF(WIRELESS)PUMPS,CORE CABLE 1 NB0007P0l $2.36 j QQ TRANSCEIVER BOARD ASSEMBLY,FOR EXPLOSION PROOF PUMP,240V NB0035G04 $542.81 0 i BOARD ASM,TRANSPONDER,EXPLOSION PROOF(INTRINSICALLY SAFE) �NB0038G02 { i $269.86 Q !WIRELESS ADAPTER BOARD, FOR RF MOD T260 PANELS _ iNB0049G01 j� $�160..27 Q CABLE CONNECTOR,XP,CORE CABLE TO PUMP(REPLACING THIS PART VOIDS FMNB0076P01 $14.70 i !CERTIFICATION) Q DEAD FRONT, PROTECT,240V W/SERVICE DISCONNECT NB0082G04 1 $165.98 Q DEADFRONT ASM,PROTECT PLUS,240V 2P,SENTRY ENCL A_ _ NB0101 G02 $314.88 I Q DEADFRONT PROTECT PLUS,120V&240V1 P,SIMPLEX NB0101G03 }— $323.07 Q DEADFRONT ASM,PROTECT PLUS,240V 2P W/MSDB&DUPLEX SENTRY NB0101G04 I $332.76 Q iMembrane/Dead Front Asm,Duplex or Simplex Protect Plus, For 12x14 Fiberglass Enclosure NB0101G07 $374.48 (partial dead-front) Q Membrane/Dead Front Asm,Duplex or Simplex Protect Plus, For 14xl6 Fiberglass Enclosure !NB0101G08 $375.86 (partial dead-front) Membrane/Dead Front Asm,Duplex or Simplex Protect Plus, For 16x18 Fiberglass Enclosure NB0101 G09 j $377.25 M https://eoneezorder.com/Catalog/Product/Views/IstltemsParts.asp?Type=2&CategorylD=3 2/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration 0 i(partial dead-front) i O Membrane/Dead Front Assembly,Duplex Protect Plus,240V, Full Dead Front, 12xl4 Fiberglass Enclosure �NB0101G13 I { $404.51 Service Center Kits The pricing below is list pricing unless otherwise specified. Description Part Service List Number Code Price 0 f Core(Pump)Lifting Cart-Pricing is net price,no multiplier is to be applied NB0157G01 $1,405.00 Parts with No Service Code Description Part i Service List Number Code Price 0 L-Gasket,Top Housing,IH — NB0170P0l $22.59 0 ASSEMBLY,SERIAL TTL TO RS232 ADAPTER,W/DB9 NB0250G01 $47.46 0 RELAY,230V, DPDT,DIN-RAIL MOUNT(WAS PB0875P01,NOW RTDC SUB) NB0264G11 $64.89 ( 0 RELAY, 120V, DPDT,DIN-RAIL MOUNT(WAS PB0875P02,NOW RTDC SUB) NB0264P12 ' I $57.68 I 0 I Ring,PVC, Replacement for 200 Series Deck-Pricing is NET,Not LIST NB0454P0l $260.00 I Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description f Part Service List Number Code Price MOTOR CONTROLLER BOARD ASSEMBLY(240V/60HZ),SERVICE,CASE QTY 24,FOR NB0494G01- 0 QUANTITY DISCOUNT-24 hr parts delivery I BX I$5,181.84 Parts with No Service Code IDescription f Part Service List Number Code Price r0 I Control Bracket,Molded Base, Extreme NC0005P0l i $4.82 0 COVER KIT, REPLACEMENT LID,FLOOD PLAIN(WITH CUT OUT FOR VENT PIPE) NC0022G06 j $103.67 0 Replacement Top housing, Indoor/Builders Unit,with Core-Bolts,No Latch NC0031 G02 !' $313.28 0 !TOP HOUSING,RCV,SERVICEASM(EXTREME) NC0031G03 $472.37 0 Discharge,Stainless Steel Receiver Assembly(SS Slide Face Receiver) NC0337G01 i $159.65 i-- j Quad Discharge Manifold Kit For Quad and Triplex Basins(Includeds support plate,gasket and 0 i NC0429G01 $425.00 fasteners) r0 QUADPLEXrrRIPLEX DISCHARGE MANIFOLD,SS,FIELD INST KIT(GASKET& i NC0429G01 FASTENERS INLUDED) _ { $450.00 0 1 EQD Shell Only,Core Side ND0002P0l r $32.96 Assemblies(Service Codes 1000-1999) Description Part Service List — —( I I j 4{Number i Code Price 0 CORE CABLE ASSEMBLY,7',WIRELESS(OBSOLETE,please see ND0128G02) R ND0037G02 $0.00 i 1 0 CORE CABLE ASSEMBLY, 12',WIRELESS(OBSOLETE,please see ND0128G02) ND0037G03 ( $0.00 j 0 I CORE CABLE ASSEMBLY,7', HARDWIRED(OBSOLETE,please see ND0128G06) i ND0037G06 I $0.00 https://eoneezorder.com/Catalog/Product/Views/IstltemsParts.asp?Type=2&CategoryID=3 3/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration ❑ CORE CABLE ASSEMBLY, 12', HARDWIRED(OBSOLETE,please see ND0128G07) I ND0037G07 $0.00 Parts with No Service Code Description Part Service List Number Code Price ❑ CABLE ASM,METER PUMP,30 FT NO EQD(OBSOLETE,please see ND0128G22) ND0037G22 $0.00 ❑ BRACKET,CONTROL,METERING,240V,EXTREME ND0045G06 I $159.00 ❑ BRACKET,CONTROLS 120V METERING ND0045G07 $198.65 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description Part Service List Number Code Price ❑ CONVERSION KIT,200 SERIES TANK with EXTREME CORE, PERMANENT-24 hrparts ND0059G01 I $90.64 delivery L Service Center Kits The pricing below is list pricing unless otherwise specified. Description Part Service List Number Code Price ❑ Mobile Test Lab,no tool cabinet or tools, (PRICING IS NET,NOT LIST) ND0096G01 $4,635.00 ❑ Mobile Test Lab with tool cabinet, no tools,(PRICING IS NET,NOT LIST) ND0096G02 $5,665.00 ❑ I Mobile Test Lab with tool cabinet and tools,(PRICING IS NET, NOT LIST) 1 ND0096G03 ! $7,519.00 Assemblies(Service Codes 1000-1999) Description Part Service List Number Code Price ❑ CORE CABLE ASSEMBLY,SERVICE, 18', HARDWIRED(REPLACES ND0037G08) ND0128G08 $386.50 Parts with No Service Code Description Part !Service List Number Code Price ❑ IT METER PUMP CABLE ASSEM,W/EQD ND0128G13 I $223.79 ❑ 12'METER PUMP CABLE ASSEM,W/EQD ND0128G14 ! i $315.41 CORE CABLE ASSEMBLY,SERVICE,30'METERING W/O EQD(REPLACES ND0037G22) ND0128G22 $169.07 ❑ SEALING WASHER,SS, 1/4 PA0080P0l t , $1.92 ❑ WASHER,SEALING 1/4 PA0080P07 + $2.10 ❑ 1-1/4 HALF NIPPLE,THREADED X GLUE(USED ON SLIDEFACE RECEIVER) J PA0179P03 i $10.85 Nipple,PVC, 1.25 Inch x 5 Inch Long,SCH 80(used on W&U Cores with Ball Valve in ❑ Discharge Hose) PA0179P17 1 $4.89 ❑ INSERT,LONG,SLOTTED,BRASS,5/16,2000S TOP HOUSING PA0328PO4 $2.08 ❑ SEAL PKG KIT,SILICON CARBIDE _ _ PA0329G02 $129.55 ❑ START SWITCH,240V,50HZ PA0475P05 Ir --�� $57.33 ❑ GASKET, DISCHARGE VALVE 200 SERIES, REPLACEMENT VALVE PA0509P01 ( $8.23 GROMMET,2 IN.PIPE,ADAPTAFLEX f PA0558P06 f— $6.46� https://eoneezorder.com/Catalog/ProductiViews/istitemsParts.asp?Type=2&CategorylD=3 4/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration Q Grommet,2 DWV Pipe,3/8-5/8 Inch Wall PA0558P06 $6.46 ❑ Grommet,3 DWV Pipe,3/8 Inch Wall PA0558P07 j $12.21 ❑ GROMMET,6 DR35 PIPE,5/8 WALL i PA0558P14 $35.02 ❑ GROMMET,6 DWV PIPE,5/8 WALL PA0558P15 I $35.02 ❑ Adapter,Copper Discharge Valve,200 Series-Pricing is NET,Not LIST PA0561 P0l $285.00 Tools(Service Codes 4000-4999) Description Part Service List Number I Code Price ❑ TAMPER PROOF SOCKET,for 3/8 TRUSS HEAD(PA0591 PO4) PA0595PO4 $5.55 Panel Parts Description Part Service List Number Code Price ❑ Generator Receptacle Weather Tight Cover,NEMA 613 PA0634P02 $41.09 ❑ Generator Receptacle,240V, NEMA L14-20P(standard)(doesn't include weather tight cover, PA0634PO4 $83.59 PA0634P02) Parts with No Service Code Description Part Service List Number Code Price ❑ BATTERY WIRE(FOR 9V BATTERY) PA0839P02 $2.93 ❑ GASKET FOR SENSING BELL TESTER PA1006P0l $12.38 ❑ PRESSURE SWITCH,ALARM,JAPAN(ALSO HIGH SPRINGS ON/OFF) PA1016P05 $59.26 ❑ PRESSURE SWITCH,ALARM,2000 JAPAN(ALSO HIGH SPRINGS ALARM) PA1016P09 $76.68 ❑ PRESSURE SWITCH,ON/OFF,SPRINGWATER ON/OFF PA1016P11 $76.681 ❑ PRESSURE SWITCH,ALARM,SUBMERSIBLE PA1016P14 $76.68 ❑ Mod 260, Duplex in a FG enclosure,mounted to the back plate PA1094G02 -- $.43 ❑ �GASKET,GREEN WATERTIGHT LID,67.5 �PA1130P02 $21.07 ❑ Gasket Material,Neoprene Blend,Adhesive Backed,Used on Cover Shroud&6 Inch Riser (Purchased by the foot) I PA1163P01 i $3.26 �I Unit of measure is feet ❑ SHIM WASHER, FOR VALVE HANDLE/VALVE STEM PA1202P02 $0.61 ❑ Support plate,cast SS Ball Valve(Carbon Steel) PA1275P0l 1 j $9.18 i ❑ LOCKNUT 3/4 IN.NPT, HUMMEL _ PA1306P0l j $1.55 ❑ BACKING PLATE SCREEN PA1314P0l L $4.23 Q Pipe Plug,Countersink, Hex Head,3/4 NPT, Brass A1401 P01 $6.29 ❑ TERMINAL BLOCK,DIN-RAIL,30 AMP PA1412P01—� $1.73 ❑ I TERMINAL BLOCK,DIN-RAIL,50 AMP(Used on 120V Duplex panels only) PA1412P02 $2.28 f Panel Parts Description Part Service List Number Code +Price https://eoneezorder.com/Catalog/ProductMews/IstltemsParts.asp?Type=2&CategorylD=3 5/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration Q I TERMINAL BLOCK END BRACKET\DIVIDER, DIN-RAIL PA1412PO4 $5.24 F — Parts with No Service Code Description Part Service List Number Code Price ❑ END BRACKET,DIN-RAIL PA1418P0l $3.80 ❑ HOUR METER,DIN MT,SENTRY, 120V PA1501 P02 $150.71 ❑ (GR MMOI GR MMO ET,WET WELL VENT _ PA1507P0l $2.78 ❑ SWITCH,HOA,3 POLE/POSITION,DIN-RAIL MOUNT PA1596P02 $409.57 ❑ TUBING,PVC,CLEAR, 1/4 IN.ID, 1/8 IN.WALL PA1627P0l I $2.19 ( ❑ HOOK,SNAP,SS(FOR EQUALIZER) PA1650P01 $4.53 ❑ REMOTE SENTRY BRD PA1665G01 $0.00 Q SWITCH, ROCKER, DF PA1687P03 $11.50 ❑ BUZZER,5-30VDC,SENTRY PROTECT PA1717P03 $39.23 ❑ FITTING, BULKHEAD,3/4 FNPT PA1768P0l $43.52 ❑ ALARM DELAY KIT,SIMPLEX PA1786G02 $132.33 ❑ PLUG-DISC,HDPE VENT HUB,2.15 PA1875P0l $19.03 ❑ T260 Replacement Board,240V,2p,NO SODC,DF PA1880G09 $556.48 ❑ T260 Replacement Board,240V,2P,with SODC and Deadfront T PA1880G10 i $687.58 ❑ I LED, Lens Housing PA1971 P01 i $2.71 ❑ 1 Socket, Relay,Mini, Base, DIN MT PA1972P01 i $12.15 Q Relay,Mini,DPDT,240V �PA1973P01 $15.24 i ❑ i Relay,Mini,DPDT, 120V PA1973P02 $13.81 ❑ HOUR METER FIELD INSTALL KIT FOR A MOD260 IN A FIBERGLASS ENCLOSURE PA1983G02 I $333.54 ❑ HOUR METER FIELD INSTALL KIT FOR A T260 IN A FIBERGLASS ENCLOSURE PA1983G03 i $347.44 ❑ HOUR MTR KIT,SENTRY,FIELD INST PA1983G04 $239.49 ❑ HOUR MTR KIT,T260 SENTRY.FIELD INST PA1983G05 $348.94 ❑ THREADED INSERT,PUSH IN,#8-32,SENTRY DEADFRONT i PA2056P01 T $1.41 ❑ iAUXILLARY GEN RECEPT WITH MANUAL TRANSFER PA2064P01 ( $318.43 I Service Center Kits The pricing below is list pricing unless otherwise specified. Description Part ;Service I List Number Code Price f ❑ I REQUIRED MINIMUM PARTS STOCK FOR SERVICE CENTERS(2000/1000/AMGP/Extreme I pA20 47 G01 Series) I 1$2,898.75 CREQUIRED SPECIAL TOOLS FOR FIELD SERVICE CENTERS PA2074G02 I $525.57 ❑ I (2000/1000/Gatorgrinder/AMGP)-Pricing is net price, no multiplier is to be applied } I REQUIRED SPECIAL TOOLS FOR IN-HOUSE SERVICE CENTERS 1 Q (2000/1000/Gatorgrinder/AMGP/Extreme Series)-Pricing is net price,no multiplier is to be PA2074G03 $517.75 applied j 0 0REQUIRED SPECIAL EQUIPMENT FOR IN-HOUSE SERVICE CENTERS(Dry Well Test Tank ff rr for 2000/Extreme Series)-Pricing is net price,no multiplier is to be applied PA2074G04 $841.69i � I I Includes: • 2000/200 Series Test Tank(PC0567G03) I I https:Heoneezorder.com/Catalog/ProductMewsfstltemsParts.asp?Type=2&CategorylD=3 6/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration �. Simplex Sentry Protect Plus Panel,Wired for IH091 (SE1A210C2AM) �. 2000 Series to Extreme Series Core Adapter(ND0052G06) REQUIRED SPECIAL EQUIPMENT FOR IN-HOUSE SERVICE CENTERS(Wet Well Test Tank ❑ 1 I PA2074G05 $653.98 1 for 1000/AMGP/Gatorgrinder/Extreme Series)-Pricing is net price,no multiplier is to be applied i Includes: • W-Series Test Tank(ND0078G01) • Simplex Protect Plus Panel,Wired for IH091 (SE1A210C2AM) 2000 Series to Extreme Series Core Adapter(ND0052G06) ❑ SPECIAL TOOLS, FIELD SVC CTRS(Extreme/Hard Wired)-Pricing is net price,no multiplier is PA2074G06 $1,541.14 to be applied ❑ SPECIAL TOOLS, FIELD SVC CTRS(Extreme/Wireless)-Pricing is net,no multiplier is to be applied PA2074G07 $1,676.34 Parts with No Service Code Description Part Service List Number Code Price ❑ RESISTOR KIT FOR SUPPLY CABLE BROWN WIRE, EXTREME PA2078G02 $20.50 ❑ (SCREW, PH TRUSS HEAD,#8-32 X 3/8 L PA2088P01 $0.61 i ❑ Fitting,Street Elbow, 1-1/4 IN Male/Fremal,304 SS PA2140P0l $38.38 ❑ I CHECK VALVE ASM,W/RED.CHK VALVE(200,2000) PB0104G03 $230.64 ❑ Seal,Slip On Coupler(for D-Series and WT101 Station Extensions) PB0586P03 $75.08 ❑ INLET FLANGE,4PVC,SCHEDULE 40,FOR WH101 PB0598P0l $90.26 ❑ i Hose,72 inches,Threaded coupling on each end, 1-1/4 NPT PB0636G04 $80.18 ❑ GROMMET,4 DR35, 1/2 THICK WALL PB06 68 P 2121 $41.80 ❑ GROMMET,4 DWV,5/8 WALL PB0686P13 $25.75 ❑ GROMMET,4 DR35,5/8 WALL PB0686P14 $25.75 ❑ MOTOR WINDING ASM, 120/240V,SERVICE PB0711 G04 $261.88 I Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description Part Service List Number Code Price ❑ MOTOR WINDING ASM, 120/240V,SERVICE-24 hr parts delivery PB0711 G04 i $261.88 I i Parts with No Service Code Part Service List Description Number l Code Price —i ❑ !ADAPTER,1 14BARB FITTING,PVC I BP 0737P02 i $15.61 — — i— -- ❑ jAlarm Board Assembly,T260,Latching Alarm 1PB0820G12 { $452.85 i DUPLEX DISCHARGE MANIFOLD,SS, FIELD INST KIT(GASKET,FASTENERS&PVC HALF i i ❑ i NIPPLES INCLUDED) P60886G01 $216.30I ( ❑ GG, EQD MOD KIT, BRACKET REMOVAL PB0931 G01 i I $30.25 1 � ULARM PCB,SENTRY,WITH DEADFRONT,SERVICE 120V/240V — I PB0939G23—�� �$220.94 ❑ !ALARM BOARD, FLORIDA KEYS ONLY ,PB0939G25 I }—$220.95 NOTE:THE ABOVE PART IS FOR THE FLORIDA KEYS PROJECT ONLY ❑ DEADFRONT,8X10,2P,NO PTR PB0954P11 $3 I _ 0 DEADFRONT, REPLACEMENT,240V OR 120V, PROTECT, PROTECT PLUS,PreSTAT PB1002G02 $163.991 https://eoneezorder.com/Catalog/Product/Views/istltemsParts.asp?Type=2&Category[D=3 7/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration I ❑ REDUNDANT CHECK VALVE ASM, 1-1/4"MALE NPT x 1-1/2"MALE NPT PC0051G03 $46.82I QHANDLE,VALVE,LEFT SIDE SWING PC0490P0l $25.32 4 ❑ HANDLE,VALVE,RIGHT SIDE SWING PC0490P02 $25.32 ❑ ROTOR ASM(ARMATURE)-FOR ALL ASSEMBLIES(2000) PC0495P02 $421.15 ❑ STATOR,250V,50HZ PC0495P08 I ! $249.63 ❑ HOSE FLEX DISCHARGE KIT,108 Inch PC0542G06 $211.94 ❑ HOSE FLEX DISCHARGE KIT, 120 Inch PC0542G07 $219.56 ❑ HOSE FLEX DISCHARGE KIT132 Inch PC0542G08 $241.23 ❑ HOSE FLEX DISCHARGE KIT,144 Inch PC0542G09 $253.87 ❑ HOSE FLEX DISCHARGE KIT,156 Inch PC0542G12 $278.13 ❑ HOSE FLEX DISCHARGE KIT,168 Inch PC0542G13 $292.26 ( ❑ HOSE FLEX DISCHARGE KIT,180 Inch PC0542G14 $306.45 ❑ HOSE FLEX DISCHARGE KIT,192 Inch PC0542G15 $320.65 ❑ HOSE FLEX DISCHARGE KIT,204 Inch PC0542G16 $334.84 I BREATHER CABLE ASSEMBLY,AMGP, 12 FT. PC0579G10 $430.09 ❑ VALVE ASSEMBLY, CAST, SS,SIMPLEX PC0589G01 $494.58 ❑ VALVE ASM,CAST SS,200 SERIES REPLACEMENT,3 BOLTS-Bolts to 200 Series Brass PC0589G02 $379.63 Flanges VALVE ASM,CAST SS,200 SERIES REPLACEMENT,4 BOLTS-Bolts to 200 Series Cast Iron ❑ I PC0589G04 $396.25 Flanges ❑ SLIDER,FOR SLIDEFACE RECEIVER(NO O-RINGS) PC0600P0l $15.05 ❑ !Valve Assembly,Cast Stainless Steel,2014/DH152 PC0632G01 i $1,128.21 ❑ !Valve Assembly,Cast SS Valve to replace a DH272 or a 2015 Station Discharge PC0632G02 $1,128.21 ❑ Valve Assembly,Cast SS Valve to replace a 214 that originally had a SS Valve PC0632G04 T $1,207.47 �❑ Valve Assembly,Cast SS Valve to replace a 214 that originally had a Copper Valve I PC0632G06 $1,187.15 �❑ i D-SERIES PRESSURE TEST KIT, SIMPLEX PC0655G01 $371.32' i ❑ D-SERIES PRESSURE TEST KIT,DUPLEX PC0655G02 $537.88 ❑ I ELBOW,SWAGED,SS,SUBMERSIBLE PC0669P03 $160.87 ❑ !Plate, 14 Ring,Machined and Painted(2000 Series IDU) PC0718P03 $107.351 ❑ HANGER, BREATHER CABLE,COMPENSATION (FOR EQUALIZER) i PC0803P01 $' 10.48 ❑ I200S AW REPL KIT,NO FLG,2'SIM T i PC1112G01 ^_ $721.45 ❑ 200S AW REPL KIT,FLG,2'SIM PC1112G02 $848.05 ❑ 200S AW REPL KIT, NO FLG,2'DUP f PC1112G03 $1,200.17 i i ❑ 1200S AW REPL KIT,FLG,2'DUP PC1112G04 $1,290.59 Q ,200S AW REPL KIT,NO FLG,3'SIM i PC1112G05 $831.80 i I _ I ❑ 200S AW REPL KIT,FLG,3'SIM IrPC1112G06 $974.01 j UI200S AW REPL KIT,NO FLG,T DUP PC1112G07 $1,290.78 ❑❑ 1200S AW REPL KIT,FLG,3'DUP —_ PC1112 8 $1,337.831 I 0 j ENCLOSURE ASM,8X10 SENTRY W/DOOR&LAMP PC1165G01 j $109.96 ENCLOSURE ASM, 10X12 SENTRY W/DOOR&LAMP _ PC1165G02 $153.621 ❑ �REPLACEMENT DOOR,SENTRY ENCLOSURE,8X10 PC1165G05 I $59.861 I REPLACEMENT DOOR,SENTRY ENCLOSURE, 10X12 —j PC1165G06 T $79.17, https://eoneezorder.com/Catalog/Product/Views/istltemsParts.asp?Type=2&CategorylD=3 8/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration Q SS DISCH CC,SWAGED,USE W/RCV(ALL) PD0296POl j $94.50 Q CONTROL BRACKET BASE FOR 2000/AMGP/IDU PD0299POl $4.82 Q GASKET, PANEL,8X10 PD0332PO7 I $11.57 Q GASKET, PANEL, 10X12 PD0333P07 $15.28 j Service Center Kits i The pricing below is list pricing unless otherwise specified. Description Part Service List Number iCode Price Q REBUILT CORE(For New Service Centers Only;Not to be Re-sold)-Pricing is net price, no REBUILT $1,247.55 multiplier is to be applied CORE Call factory for availability Parts with No Service Code Description Part Service List Number Code Price Q Pipe,2 Inch IPS,SDR26,Grey,PVC-Per Foot RPVC-0023 $3.39 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description Part Service List Number Code Price CASE QTY OF 30:STATOR/LINER ASSY,EXTREME[5%discount reflected in list price]-24 hr 'NC0039G01- O parts delivery BX $2,366.94 �QpSENSING BELL-24 hr parts delivery PC0461 P01 1001 I $25.40 Assemblies(Service Codes 1000-1999) Description Part I Service List Number Code Price Q SENSING BELL PC0461POl 1001 $25.40 Q FLAPPER ASM PA0076G01 1002 $15.97 Q 2000 SERIES CUTTER WHEEL ASSEMBLY PB0008G02 11003 $145.941 Q REDUNDANT CHECK VALVE ASM, 1-1/4"SOCKET x 1-1/4"SLIP PCO051G01 11007 i $43.02 I Q SEAL PACKAGE ASM 1 PA0329G01 11008 $66.68 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description Part I Service j List Number l Code I Price Q SEAL PACKAGE ASM-24 hr parts delivery PA0329G01 1008 1$666 8 j Assemblies(Service Codes 1000-1999) Description Part !Service List — Number I Code l Price https://eoneezorder.com/Catalog/Product/Views/IstltemsParts.asp?Type=2&CategorylD=3 9/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration f� ❑�SIGNAL LIGHT PKG ASM PA0060G02 1012 ! $27.84 Q CHECK VALVE ASM(COPPER DISCHARGE) PB0104G01 1017 $178.29 ❑ I.POPPER FLAPPER ASM -� — PA0245G01 111035 I $15.32 ❑ CORE BOLT ASM,w/WASHER PBO186G01 1043 $7.70 ❑ CORE BOLT ASM,w/o WASHER PB0186G02 !1046 $7.11 �❑ (BREATHER ASSEMBLY, 10'(200) PB0477GO7 1049 $112.38 ❑ BREATHER ASM,OLD STYLE(200) PB0477GO6 1054 $288.29 ❑ BRACKET, BREATHER,w/HOSE CLAMP(200) PB02641302 1055 $169.83 ❑ DISCH VALVE ASM(COPPER)(210/212)PARTS SHIPPED LOOSE-Pricing is Net, Not List P60238G01 1058 $429.51 ❑ BREATHER CABLE ASM,Std,7'Breather Cable(2000) PC0579GO1 11060 $218.64 ❑ BREATHER VENT,FIELD ASM PA1325G01 11061 $28.05 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description Part I Service List Number Code Price ❑ BREATHER VENT,FIELD ASM-24 hr parts delivery PA1325G01 1061 } $28.05 f Assemblies(Service Codes 1000-1999) Description Part Service List Number Code Price ❑ .EQD, RECEPTACLE AND HOUSING,NO CABLE(2000) PBO581 G04 1062 $138.52 ❑ EQD,PLUG AND HOUSING, NO CABLE(2000) — PB0581 GO5 11063 $156.86 ❑ ,ANTI-SIPHON CHECK VALVE ASM,SS DISCHARGE -�PB0104G02 �1064 $178.23 ❑ BREATHER CABLE ASM, 12'Breather Cable(2000 FM) PC0579GO3 11067 ` $319.33 ❑ STUD INSTALLATION KIT(2000),replaces 6029 PA1289G02 1068 $65.23 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. TPart !Service List Description ! Number ;Code E Price ❑ STUD INSTALLATION KIT(2000), replaces 6029-24 hr parts delivery (PA1289G02 11068 L $65.23 Assemblies(Service Codes 1000-1999) Description Part I Service!List Number Code 'Price ❑ TOP HOUSING w/STUD KIT(2000), replaces 2061 I PA1289G01 1069 j $331.39 ❑ HOOD, EQD,w/o 3/4 in. NPT HOLE and#10-32 INSERT(Blank,for Shipping) PC0563PO2 j 1070 j $21.36 ❑IANTI-SIPHON CHECK VALVE ASM(AMGP, 1000, METERING,IDU) P60104G04 1,1076 $186.27 O I PUMP STAND KIT(INCL.SUCTION HOUSING,SHROUD),AMGP/GGS PC0742G01 1077 7—$214.57 ❑ CABLE ASM,IDU,BD-ALARM,3-WIRE,2000 IDU ONLY PA1510G01 1078 $41.00 ❑ CABLE ASM, IDU, BD ON-OFF,4-WIRE,2000 IDU ONLY PB0707GO1 11079 $101.41 !CIRCUIT BOARD ASM,2000 IDU ONLY j PC0830G01 11080 $319.26 https://eoneezorder.com/Catalog/Product/Views/istltemsParts.asp?Type=2&CategorylD=3 10/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration � ❑ 1 1 ❑ i GATE VALVE,SOCKET WELD,4 IN. PA1445POl 1081 I $218.79 ❑ ALARM(BUZZER)ASSEMBLY,2000 IDU PB0749G01 1082 $64.94 ❑ TOP HOUSING ASM,2000 IDU(INCL.NUTS,WASHERS,GASKETS,STUDS) PD0262G14 1083 $450.29 ❑ DISCHARGE KIT, IDU (INCL.ELBOW, 1-THREADED NIPPLE)PARTS ONLY PB0748GO1 1084 $44.74 ❑ INLET KIT, IDU (INCL.GATE VALVE,GROMMET,6"PIPE,VALVE STOP) PB0747GO1 1085 $403.91 ❑ AMGP BREATHER CABLE ASM(EQUALIZER INCLUDED) PC0579G09 1086 $343.78 ❑ MOTOR HOUSING ASSEMBLY(2000,AMGP) PC0837GO1 1088 $271.36 ❑ EQUALIZER,AMGP ONLY PC0786GO1 1090 $143.26 ❑ HOSE FLEX DISCHARGE KIT,48 Inch PC0542GO1 1093 $152.61 ❑ HOSE FLEX DISCHARGE KIT,60 Inch PC0542GO2 1094 $155.57 ❑ HOSE FLEX DISCHARGE KIT,72 Inch PC0542G03 1095 $176.35 ❑ HOSE FLEX DISCHARGE KIT,84 Inch PC0542GO4 1096 $184.04 ❑ HOSE FLEX DISCHARGE KIT,96 Inch PC0542GO5 1097 $188.87 ❑ SLIDE FACE RECEIVER ASSMEBLY PC0542G10 1098 $97.81 ❑ ELECTRICAL SERVICE KIT,2000 IDU PA1722G01 1100 $801.48 ❑ STOP HOUSING SERVICE KIT,2000 IDU(units prior to 9/17/01) PA1723G01 1101 $447.92 ❑ T260 Replacement Board,SVC, NO SODC,240V PA1880G01 1103 $399.05 ❑ 1260 Replacement Board,240V,2P,With SODC PA1880G02 1104 $530.15 ❑ T260 Replacement Board,SVC, NO SODC, 120V PA1880G07 1 1108 $514.71 ❑ T260 Replacement Board, 120V,with SODC ^ PA1880G08 1109 $526.31 ❑ DISCHARGE HOSE ASSY 2.0 M 20001(1111) I PB0819GO2 1111 $226.17 ❑ 2000 SERIES SUPPLY CABLE EQD COVER,BLANK SHELL W/EQD SCREW(GRAY) i PA1750G02 11114 $28.71 ❑ ITOP HOUSING ASSEMBLY, I-SERIES NCO030G01 11201 $352.23 ❑ LTRANSCEIVER ASSEMBLY,240 VOLT/60 HZ N60035G01 1202 $240.30 0 CUTTER WHEEL,MACHINED/HARDENED NC0008P02 1203 1 $115.04 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description Part IService(List Number !Code Price I ❑ I CUTTER WHEEL, MACHINED/HARDENED-24 hr parts delivery i NC0008P02 11203 $115.04 Assemblies(Service Codes 1000-1999) rDescription T � Part 1 Service List Number Code Price ❑ CHECKVLVASMW/RCV,1-1/2NPT,DW NC0032G03 1207 $230.64 ❑'MECHANICAL SEAL KIT w/(4)MAIN O-RINGS&(7)LOCKNUTS NC0040G01 11208 $51.90 Parts-Shipped in 24 Hours rThe parts on this list will be shipped from the factory within 24 hours of your order being processed. —I ---- —---- ----�--- https://eoneezorder.com/Catalog/Product/Views/IstitemsParts.asp?Type=2&CategorylD=3 11127 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration • Description Part Service!List Number Code Price MECHANICAL SEAL KIT w/(4)MAIN O-RINGS&(7)LOCKNU f$—24 hr parts delivery NC0040G01 f 1208 I $51.90 Assemblies(Service Codes 1000-1999) Description Part Service List Number Code Price 0 CORE CABLE ASSEMBLY,SERVICE,T,WIRELESS(REPLACES ND0037G02) ND0128G02 1209 $218.64 0 CORE CABLE ASSEMBLY,SERVICE, 12',WIRELESS(REPLACES ND0037G03) ND0128G03 1210 $319.99 0 LEVEL SENSOR ASSEMBLY,WIRELESS NC0033G02 1211 $351.00 (:] LEVEL SENSOR ASSEMBLY,HARDWIRED NC0033G01 1212 $246.49 0 EQUALIZER TUBE ASSEMBLY,9',FOR 7'CABLE NC0035G01 1213 $33.56 0 EQUALIZER TUBE ASSEMBLY, 14', FOR 12'CABLE NC0035G02 1214 $40.26 0 LEVEL SENSOR ASSEMBLY, I SERIES, HARDWIRED NC0033G03 1215 $317.05 TEMP ADAPTER KIT, EXTREME CORE TO 2000 CABLE,6 FT ND0052G02 1216 1 $164.89 0 TEMP ADAPTER KIT, EXTREME CORE TO 2000 CABLE, 1 FT ND0052G03 1217 j $129.10I Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description Part Service List Number Code Price 0 TEMP ADAPTER KIT, EXTREME CORE TO 2000 CABLE, 1 FT-24 hrparts delivery ND0052G03 1217 $129.10 Assemblies(Service Codes 1000-1999) Description —v j Part i Service List Number !Code Price TEMP ADAPTER KIT,2000 CORE TO EXTREME CABLE, 1 FT ND0052G04 1218 $129.10 Q MOTOR HSG ASM,W/MOTOR&SEAL KIT,AUS/NZ EXTREME(1220) NC0036G02 11220 1 $409.21 0 LEVEL SENSOR ASSEMBLY,HARDWIRED, 12FT CABLE NC0033G05 11221 $299.16 0 JADAPTER KIT,EXTREME CORE TO 2000 CABLE ND0052G05 1222 $129.10 f0 ADAPTER KIT,2000 CORE TO EXTREME CABLE ND0052G06 1223 $129.10, i I Parts-Shipped in 24 Hours r The parts on this list will be shipped from the factory within 24 hours of your order being processed. __J Description Part Service List Number �Code Price 0 Conversion Kit,2000 Series Tank with EXTREME Core,Permanent 24 hrparts delivery ND0058G01 11224 $66.40 Assemblies(Service Codes 1000-1999) r Description 'ption Part i Service List Number ;Code Price 0}CORE CABLE ASSEMBLY,SERVICE,T, HARDWIRED(REPLACES ND0037G06) IND0128G06 1260 I $218.64 `-' EQD ASSEMBLY,SUPPLY CABLE SIDE, NO CABLE V� ND0036G01 ,1262 i $80.78 �Q I EQD ASSEMBLY,CORE SIDE _ — 1ND0037G01 !1263 $114.17 https://eoneezorder.com/Catalog/Product/Views/IstltemsParts.asp?Type=2&CategorylD=3 12/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration (� ANTI-SYPHON CHECK VALVE ASM,FOR DRYWELL NC0032G01 11264 $178.22 f Q Motor Controller Board Assembly,240V/60Hz NB0494G01 11265 $227.28 ❑ Motor Controller Board Assembly, 120V/60Hz NB0494G02 11266 $280.63!I CQ CORE CABLE ASSEMBLY,SERVICE, 12',HARDWIRED(REPLACES ND0037G07& ND0128G07 1267 $271.31 ND0037G12 FOR I1-1091) [] TOP HOUSING ASSEMBLY, DRYWELL NC0031G01 1269 $331.39 ❑ ANTI-SYPHON CHECK VALVE ASM, FOR WETWELL&UPGRADE NC0032G02 1276 $186.26 Q DISCHARGE KIT,I-SERIES,SERVICE T NC0041 G01 1284 $102.19 Q MOTOR HOUSING ASSEMBLY,SERVICE WITH MOTOR STATOR/SEAL KIT NC0036G01 1288 $356.78 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description I Part Service List Number Code Price ❑ MOTOR HOUSING ASSEMBLY,SERVICE WITH MOTOR STATOR/SEAL KIT-24 hr parts NC0036G01 1288 $356.78 delivery Assemblies(Service Codes 1000-1999) Description Part Service List Number Code Price ❑ EQUALIZER ASSEMBLY NC0034G01 1290 ! $84.32 Q Motor Controller Board Assembly,230-240V/50Hz NB0494G03 11299 $227.28 p MCB Adapter Plate for 2000 Series Cores(Use for all Non-IDU 2000 Series Cores) NB0495G01 1300 $13.77 ❑ MCB Adapter Plate for 2000 Series IDU Cores i NB0495G02 1301 I $25.27 Plastic and Metal Parts(Service Codes 2000-2999) Description - Part Service I List Number Code ,Price Q FLOAT VALVE ALARM ASM PC0465G01 I2002 $53.80 ❑ TUBING,22",EPDM(200) PA0735P15 i 2003 $3.31 ❑ COPPER ADAPTER,MALE 0346-DL 20-044 —$300..99 Q +TUBING,EPDM, 15 IN LG PA0735P13 i 2015 i $2.74 ❑ TUBING,COPPER, 1.25 x 6.50 PB0058P0l 12018 i $14.68 ❑ )INLET FLANGE,4 PVC PC0191 P06 2049 $63.58 ❑ ELBOW, 1-1/4 NPT BRASS P130248P05 12050 j $32.30 ❑ NIPPLE, 1-1/4 NPT x 2 BRASS PB0248P06 12051 $24.50 �Q TUBING,EPDM,6 IN LG �PA0735P02 2052 i $1.01 ❑ TUBING,EPDM, 10 IN LG PA0735P03 2053 $1.51 ��-❑ VALVE WYE(SS DISCHARGE) ^_ PD0012P02 2054 $54.66 Q VALVE HOUSING(SS DISCHARGE) PC0048P02 }i2055 $24.23 ❑ i SLIP JOINT NUT, 1-1/2 IN PVC(SS DISCHARGE) PA0986P0l 2056$1.29 ❑ SPLIT RING,SS DISCHARGE PA1028P0l 12057 it $3.88 ❑ HOOD, EQD HOUSING(STANDARD 2000) PC0563P0l 2059 $24.23 F i i https://eoneezorder.com/Catalog/Product/Views/istitemsParts.asp?Type=2&CategorylD=3 13/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration ❑ COVER,TOP HOUSING,240V(2000) PC1162P01 12062 $10.59 i ❑ SS DISCHARGE,U-TUBE,SWAGED(2000) PB0802GO1 12063 $81.91 ❑ SS DISCHARGE,STRAIGHT(200,2000) P130497G01 12064 $151.90 ❑ I LIFTING HOOKS 3/8(2000) PA1147P01 12065 $2.88 ❑ AMGP/1000 SERIES 1 1/4"NPT ANTI-SIPHON ADAPTER PA0233G02 12067 $49.34 ❑ AMGP COVER ASM, SERVICE-INCLUDES O-RING FOR AMGP PD0228G10 2068 $119.03 ❑ PUMP STAND,WIRE FORM(2000) PC0728P01 12069 I $60.49 ❑ ELBOW DISCHARGE,SS(200) PC0475GO1 2071 $112.92 ❑ COVER,TOP HOUSING, 120V(2000) PC1162P02 12072 $12.39 L ❑ ELBOW DISCHARGE SERVICE KIT,SS SWAGED(AMGP,1000S, IDU,METERING) PB0827GO1 12074 $75.89 ❑ ELBOW DISCHARGE SERVICE KIT,SS,SWAGED(FOR 2000 WITH CANDY-CANE) PB0801 GO1 12075 $77.97 ❑ BALL VALVE(IDU or GATORGRINDER) PA1444P01 12 $36.04 ❑ VALVE SEAT PA0232G01 j2078 $14.95 ❑ SPLIT RING,SS,SWAGED DISCHARGE PA1028P02 12079 $1.59 ❑ I BRACKET, DISCHARGE SUPPORT,AMGP PB0545P01 2080 $14.51 ❑ HOOD, EQD,w/o#10-32 INSERT(For Old GG Tank,w/EQD Bracket) PC0563PO4 12081 $8.64 ❑ HOSE CLAMP,7/16 IN NYLON(used on equalizer tubing) PA1815P01 2083 1 $1.77 ❑ RUBBER BOOT(CAP)TO COVER SILENCE SWITCH PA0532P01 12102 $7.44 ❑ NUT, EQD TIGHTENING, BLACK,SUPPLY CABLE SIDE ND0003P01 2201 $4.36 ❑ SPLIT NUT FOR CONTROL COVER, HARDWIRED NB0007P02 12202 $2.29 1 ❑ EQUALIZER TUBING, BLACK,PER FOOT NB0012P01 12203 $1.07 ❑ GROMMET,MOTOR HOUSING, INTERNAL NB0002P01 12204 $1.07 ❑ CLIP, RETAINING,LEVEL SENSING HOUSING BOTTOM NB0010P01 12205 $0.74 ❑ LEVEL SENSOR HOUSING,ALARM SIDE,WIRELESS ND0013P07 2207 $39.81 ❑ RETAINER, PRESSURE SWITCH 130014P01 112208 $1.41 ❑ S-CLIP,CORE CABLENENT TUBING I N60046P09 209 $0.81 0 HUB BASE,TOP HOUSING LATCH,D-SERIES I NB0023P01 2210 $14.97 PAWL,TOP HOUSING LATCH, D-SERIES _- -_ I N B0024P01 12211 $5.85 j ❑ SPINDLE,MOLDED SLEEVE,TOP HOUSING LATCH, D-SERIES -1 NB0025P01 !2212 j $6.95 ❑ CONTROL HOUSING,STANDARD PAINT, D-SERIES,WIRELESS NC0037G02 12213 j $214.74 ❑ CONTROL HOUSING,STANDARD PAINT, D-SERIES,HARDWIRED NC0037G01 12214 $214.74 ❑ LEVEL SENSOR HOUSING,ALARM SIDE,HARDWIRED 1 ND00131308 i2215 $41.54' ❑ LEVEL SENSOR HOUSING,ON/OFF SIDE, HARDWIRED/WIRELESS ND0012P07 12216 $48.78 ❑ EQD SOCKET HOUSING,SUPPLY CABLE SIDE NC0043G01 12259 $51.90 D EQD PIN HOUSING,CORE CABLE SIDE NC0044G01 i 2-2600 $45.42 ( ❑ STAINLESS STEEL DISCHARGE CANDY CANE,SWAGED, EXTREME ' NC00 G37 01 2263 $81.92 ❑ SS STRAIGHT DISCHARGE-EXTREME NB0074GO1 i 2264 $151.90 ❑ PIN, LIFTING,D-SERIES TOP HOUSING - - I NA0006P01 12265 i_ $2_88 i ❑ i CONTROL HOUSING,STANDARD PAINT,W-SERIES,WIRELESS NC0037G04 12267 $170.79 1 ❑CONTROL HOUSING,STANDARD PAINT,W-SERIES, HARDWIRED NC0037G03 12268 $1701.79 I https:Heoneezorder.com/Catalog/ProductMews/IstitemsParts.asp?Type=2&CategoryID=3 14/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration (: f STAND,CORE,5/16 INCH ROD,SS(1 SIDE) NB0006P02 12269 + $24.691 1 ❑ FTG,COUPLING,1 1/4 PVC SCH80 THREAD BOTH ENDS 0372-830012 12270 $10.051 Hardware(Service Codes 3000-3999) Description Part Service List Number Code Price ❑ WASHER,SPRING LOCK,SS#10(SHROUD) 0708-5002 3005 $0.06 ❑ WASHER,PLAIN,SS, 1/4(TIE ROD BOTTOM) 0707-6002 3006 $0.14 ❑ SCREW,SELF-TAP,#6 x.37(PRESSURE SWITCH) 0203- 3009 $0.14 BT306C ❑ SCREW,TAMPER PROOF,8-32 PA0117P01 3014 $0.65 ❑ WASHER,PLAIN,SS,#8(TAMPER PROOF) 0707-4002 13015 $0.06 ❑ WASHER,SPRING LOCK,SS 1/4(SUCTION HOUSING) 0708-6002 3022 $0.14 ❑ SCREW, HEX HD, 1/4-20 x.75 PA1399P0l 3023 $0.43 ❑ SCREW,SL HX HD, 10-24 x 1.50(CAST IRON ONLY) PA1027P0l 3024 $0.73 Q CONNECTOR,3/4 IN NPT(12-2, 14-2) 0608-002 3040 $23.73 ❑ FTG,QD,SOCKET,1/8FPT(3044) 0368-001 3044 $44.60 ❑ FTG,QD,PLUG,1/8FPT(3046) 0368-002 3046 $20.14 ❑ SCREW,DRIVE,SS,#4 x.188(NAMEPLATE) 0005-4003 3049 $0.14 ❑ NUT,STOP(ELASTIC), 1/4-24(TIE ROD) 0719 3050 $1.01 2520SS ❑ SCREW, PHILLIPS PN HD,8-32 x.44(CONTROLS) 0023-4007 13051 $0.14 ❑ SCREW,SLOTTED FL HD, 10-32 x.38(CAPACITOR) 0037-5006 3058 $0.30 ❑ CONNECTOR,(12-3)CABLE �0635-2535 3091 $20.79 ❑ WASHER,FLAT,SS, 1/4 IPA0201P01 3095 $1.23 ❑ SCREW,O-RING(CORE BOLT) `PB0153P01 13096 $3.31 ❑ i WASHER,PLAIN,SS,3/8(O-RING SCREW) I PA0277P0l 3097 $0.56 ❑ SCREW,HEX HD, 1/4-20 x 1.6 2 1 0073-6026 3104 $0.95 ❑ SCREW,HEX HD, 1/4-20 x 1.50 0073-6024 3105 $0.86 ❑ VALVE STEM,BREATHER PA0382P0l I3111 $4.23 ❑ O-RING,1.287 x 1.707(COPPER DISCHARGE) 0310-323B 1 3114 $1.15 ❑ BOLT,5/16-18 x 1.75(2000 MOTOR) ¢1-0073-7028 13119 $1.58 ❑ WASHER,SPRING LOCK,5/16 -� 0708-7002 13121 $0.21 ❑ !SCREW,CAPTIVE, 10-32 x.75(2000 EQD) ;PA1134P01 13122 $3.41 ❑ CORD GRIP,3/4 IN NPT,.35-.63(2000,EXTREME EQD, IH) PA1150P06 ;3123 $7.34 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Part Service List Description Number !Code jPrice ❑ CORD GRIP,3/4 IN NPT,.35-.63(2000,EXTREME EQD,IH)-24 hr parts delivery PA1150P06 31 123 $7.34 i Hardware(Service Codes 3000-3999) https://eoneezorder.com/Catalog/Product/viewsAstitemsParts.asp?Type=2&CategorylD=3 15/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration Description Part Service!List Number Code (Price Q STUD,TOP HOUSING(2000) - - PB0634P02 3124 �$6.32 ❑ 0719- 3125 $1.08 1 LOCKNUT,5/16"SS(2000) 3218SS Q FLAT WASHER,5/16"SS(2000) 0707-7002 3126 $0.56 Q CLAMP,BREATHER(2000) PA0332P03 3127 $0.30 i Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Part Service List Description Number Code Price ❑ (CLAMP,BREATHER(2000)-24 hrparts delivery PA03321303 3127 $0.30 Hardware(Service Codes 3000-3999) Part Service List Description _ Number Code Price Q '(FLAT WASHER,#10(plastic inlet shroud) 0706-5002 3128 $0.36 Q i SCREW, 10-24 HXHD PRCOAT W/LOCKTITE(inlet shroud,motor,ground screw),2000 PA1398P03 3129 $0.43 r❑ EYE BOLT,SS,3 INCH LONG w/NUT(For Manual Pump Cover/Equalizer Hanger) 0391-003 3130 $4.11 f ❑ I SCREW, HEX,SS,5116-18x2.00 LG 0073-7032 3131 $1.58 ❑ RETAINING R ING,STAND,SS,4PK(AMGP, 1000) PA2190P0l 3132 $3.18 ❑ !CHECK VALVE SCREW 10052-5014 3133 $0.56 1 ❑ CHECK VALVE WASHER PA0247P01 3134 $0.36 ❑ BUTTON HEAD SCREW,(2000 IDU; HOLDS ON PCB&OVERLAY)_ 0097-3006 3135 $0.14 1 Q I STAND OFF,#6.75 LG(2000 IDU) I0402-0017 3136 $0.58 ❑ !PLUG EXPANSION PA1007P0l 3137 $0.56 SCREW, HXHD 1/4-20xl PRCOAT W/LOCKTITE(SUCTION HOUSING)NOT USED IN ❑ i PLACE OF.75 1/4-20 BOLT PA1399P02 3138 $0.56 Q SCREW, 10-32(HOLD DOWN SCREWS FOR IDU COVER) 0028-5008 13139 $0.14 ❑ {HUMMEL CONNECTOR, 1/2 NPT(2000 IDU) 1 PA1150P08 3140 $8.99 ❑ LOCKNUT FOR HUMMEL(2000 IDU) PA1306P02 3141 $2.30 ❑ SCREW, PHIL,PAN HD, 1/4-20 x 75, IDU CORE BOLT 0022-6012 13142 $0.30 0 5! /16-18,SS,NUT(FOR EYEBOLT) 0702-7002 3143 1 $0.56 ❑ j SCREW, PHIL,PAN HD(HOLDS ALARM TO MOUNTING BRACKET,2000 IDU) _ !0022-4004 13145 $0.14 GROUNDING STRIP,AL, IDU _ PB0704P01 3146 i $47_46 ' ❑ !SCREW,CAPTIVE, 10-32xl.25 PA1134P02 3147 $2.16! ❑ AMGP BREATHER CLAMP,SS,SPRING PA1290P0l 13149 $1.88001 ❑ SCREW,ALARM BOARD,SENTRY(PLASTITE 45,#10X 1/2) _ �0210-508Z 1315 11 $0.2-91 Q (SPRING PIN, .187 DIA X.75 LG,SS FOR CHECK VALVE _ 0714-093S 3201 - $0 33 ❑ SPRING PIN, .250 DIA X 1.50 LG,SS FOR CONTROL COVER I0714-139S 3202 1 $0.93 i ❑ 1 WASHER,.19 X.63 X.04 SS I NA0011 P0l 3203 i $0.14 ❑ SCREW, PHILIP,RD HEAD, SS,6-32 X 2.50 -- __ - 1 0010-3040 13204 $0.54� https•//eoneezorder.com/Catalog/Product/Views/istitemsParts.asp?Type=2&Category[D=3 16/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration j ❑ (SCREW, PLASTITE 45,#4 X 1/2,SS 0210-208S 13205 11 $0.391 ❑ PLUG, 1/8 NPT,SS NA0002P01 �3206 $1.94 ❑ SCREW,SOCKET HEAD, 10-24 X.50, PRE-COTE,CONTROL BRACKET NA0015P01 3207 $0.20 ❑ SCREW, PLASTITE,SH,SS,48-2#10-14 X 1.25(EXTREME TOP HSG) NA0025P01 3208 $0.41 ❑ SCREW, PHILIPS,RD HEAD,SS,6-32 X 3.00 LG 0010-3048 3209 $0.54 ❑ SCREW, HUB BASE RETAINING, 1/4-20 X.38 LG PA1399P03 3210 $1.01 ❑ WASHER, 1/4,SS,FOR HUB BASE RET SCREW 0707-6012 3211 $1.08 ❑ CORD GRIP, 1/2 INCH NPT W/O-RING(FOR HARDWIRED LEVEL SENSOR HOUSING) NA0045G02 3212 $14.06 ❑ SCREW, LOCK,HEX MACH, 10-24 X 0.75 LG PA1398P01 3224 $0.73 ❑ D-HOOK,LIFTING NB0042P01 3230 $7.79 i Tools(Service Codes 4000-4999) Description Part Service List Number Code Price ❑ SOCKET,TAMPER PROOF,#6 PA0302P01 4001 $13.97 GREASE,SILICONE,5.3 OZ 0302-005 4017 $32.50 ❑ PIPE SEALER,TFE,8 OZ 0303-006 4018 $27.76 ❑ HAND PUMP,VACUUM/PRESS PA1019G01 4019 $257.55 ❑ PRESS-ON TOOL,PUMP BEARING PB0211 P01 4021 $149.22 ❑ PRESS ON TOOL,SWITCH END BEARING(200 SERIES) PB0210P01 4022 $80.04 �❑ SEAL ASM TOOL,CERAMIC/CARBON PB0209P01 4028 $85.13 ❑ I METER,VOLT/AMP/OHM PA1018P01 4033 $151.07 I _ ❑ BEARING PULLER,SWITCH PA0347P01 4034 $161.75 ❑ BEARING PULLER, PUMP PA0347P02 4035 $269.37 ❑ TEST FIXTURE,SENSING BELL PBO534G01 4038 $154.391 ❑ MOLEX PIN REMOVER(2000 SERIES) PA1277P01 4039 $77.84 ❑ MOTOR AIR TEST FIXTURE(2000 SERIES) PA1198P01 4041 $21.41 ❑ TAMPER PROOF SOCKET,#20(for older 1010 lids) _-^-` PA0595P01 4042 $47.751 ❑ METER,VOLT/OHM PA1018P02 4043 $151.071 Q BREATHER TEST FIXTURE(2000 SERIES) PA1706G01 4044 I $6.651 ❑ 1 PRESS ON TOOL,UPPER BEARING(2000 SERIES) PB021 OP02 4045 $113.391 ❑ SILICONE,MOLYCOTE 55,5.3 OZ NA00081302 `4201 $48.94 rQ LEVEL SENSING SIMULATOR(WIRELESS) NC0026G01 4202 1 $208.35 ❑ 'SCREWDRIVER,5/32 HEX DRIVE,HOLDING TIP NA0101P01 4203 $11.82 !SERVICE TAGS, BOX OF 100 TAGS(PRICE IS NET) IIII PA2026P01 4204 $206.00 �i❑7LOCTITE 598,0.5 OZ, CABLE ENTRY v - NA0161P02 4205 $10.50 MANOMETER FIELD TEST KIT(PRICE IS NET) NB0158G01 4206 $439.84 ❑ MANOMETER SHOP TEST KIT(PRICE IS NET) NBONBO 88G02 4207 -$578.13 Q tHAND TOOL,CRIMPER(PRICE IS NET) NA0237P01 1 4208 I $626 24� ❑ I BOTTOMING TAP,M32 x 1.5(PRICE IS NET) _ i _ NA0237P02 14209 i $137.31 f ❑ LOCTITE 641, 10 mL, BEARINGS - 0323-049 �4210 _I $31.08 i https:Heoneezorder.com/Catalog/ProductMiewsAstitemsParts.asp?Type=2&CategoryiD=3 17/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration Q I Cutter Wheel Removal Tool(PRICE IS NET) NB0407GO1 14211 $80.34 Motor Parts Description Part Service List Number Code Price ❑ BEARING, PUMP END(200,2000,EXTREME) PA0109POl 5015 $34.38 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description Part Service List Number Code Price ❑ BEARING,PUMP END(200,2000,EXTREME)-24 hr parts delivery PA0109P01 15015 $34.38 Motor Parts Description Part Service List Number Code Price ❑ END CAP,CAPACITOR(200) PA0108P02 5017 $4.32 ❑ BRACKET,CAPACITOR(200) PA0108P03 5018 $20.43 Q THERMAL PROTECTOR,REPLACEMENT KIT(200) PA1910G01 5024 $71.29 ❑ WASHER,SH IM,.01 5 THICK(200) PA0107POl 15026 $2.81 ❑ CAPACITOR,START,125V,W/68K RES(2000,EXTREME) NA0193POl 5029 $56.17 ❑ BRACKET,CAP MTG(2000) PA1042POl 5030 1 $8.64 ❑ SWITCH,MOTOR START,120/240(2000, EXTREME) PA0475P03 5031 i $57.33 ❑ THERMAL PROTECTOR,240V(2000) PA0303P03 5032 $14.25 Q MOTOR ASM, 120/240V,FIELD,ARMATURE,BEARINGS PB0711GO1 5033 $683.02 (2000,1000,AMGP,SUBMERSIBLE,IDU) Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description Part Service List Number Code Price ❑ MOTOR ASM, 120/240V,FIELD,ARMATU RE,BEARINGS (2000,1000,AMGP,SUBMERSIBLE,IDU)-24 hr parts delivery P60711 G01 5033 i $683.02 Motor Parts Part Service List Description Number Code Price ❑ WASHER,WAVE SPRING,(2000, EXTREME) PA1010POl 5034 ' $2.02 ❑ BEARING,TOP(2000, EXTREME) PA1181 P01 15035 $75.51 Parts-Shipped in 24 Hours --� The parts on this list will be shipped from the factory within 24 hours of your order being processed. j Description _ Part ,Service List Number Code ;Price I ❑ BEARING,TOP(2000, EXTREME)-24 hr parts delivery PA1181 P01 5035 $75.51 https://eoneezorder.com/Catalog/Product/Views/istitemsParts.asp?Type=2&CategorylD=3 18/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration . ( i Motor Parts Description Part Service List Number Code Price ❑ THERMAL PROTECTOR, 120V(2000) PA0303P05 5036 1 $39.85 Q MOTOR HEAD,MACH,STD(2000) PD023OP03 5037 I $162.26 ❑ MOTOR ASM,250V,50HZ,AUS/NZ,20001(5038) PB0711 G03-5038 $562.63 ❑ ROTOR, MOTOR,EXTREME NC0007P01 5201 $421.15 Q THERMAL PROTECTOR,240V 60Hz(EXTREME) NA0112P01 5202 $14.26 ❑ THERMAL PROTECTOR, 120V 60Hz(EXTREME) NA0112P02 5203 $39.85 ❑ MOTOR HEAD, STANDARD(INCLUDES 1208 SEAL KIT) NCO038G01 15237 $147.50 O-Ring and Gasket(Service Codes 6000-6999) Description Part Service List Number Code Price ❑ O-RING,7.984 x 8.262, R&M MOTOR HEAD 0310-266 6001 $10.22 ❑ GASKET, R&M ELBOW PB0002P01 6005 $3.02 Q O-RING,7.725 x 8.145,GE MOTOR HEAD 0310-368B 6010 1 $7.98 ❑ GASKET,ELBOW(GE OLD) PA0099POl 16011 $3.54 ❑ GASKET,8 HOLE(200) PB0039POl 6012 $33.24 ❑ O-RING, 13.975 x 14.525 TOP HOUSING(200) `- ^- 0310-457 16014 $16.18 Q SEALING RING,3/4 0634-5263 6016 $3.97 QTO-RING,.171 x.449,TIE ROD(200) 0310-201 B 1 6022 $0.36 ❑ 0-RING, 1.350 x 1.770,TOP HOUSING DISCHARGE(200) 0310-324 6024 $5.10 ❑ O-RING,.239 x.379,CORE BOLT 10310-010B i 6025 ! $0.14 ❑ GROMMET,BLACK,SUPPLY&14 GA BREATHER CABLE(2000) PB0525P12 16028 $4.17 Q TOP HOUSING GASKET, FLAT(AMGP, 1000) I PB0533P02 16029 1 $17.92 ❑ GASKET, EQD,AMGP/2000S OBP 576P01 16030 1 $5.46 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description Part j Service List Number !Code Price Q GASKET, EQD,AMGP/2000S-24 hr parts delivery _ — I PB0576P01 i 6030 $5.46 O-Ring and Gasket(Service Codes 6000-6999) ��Description Part FService List Number i Code I Price Q GASKET,TOP HOUSING TO TANK(2000) A1155P01 6031 $10.94 ❑ O-RING, 1.234 x 1.512,SS DISCHARGE PA0987POl 16032 $0.89 ❑ I BLUE GROMMET,SS DISCHARGE TO VALVE 1PB0503P02 16034 $4.53 i I Parts-Shipped in 24 Hours - - https:Heoneezorder.com/Catalog/ProductMews/IstitemsParts.asp?Type=2&CategorylD=3 19/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration The parts on this list will be shipped from the factory within 24 hours of your order being processed. ~ i Description — Part Service List Number Code Price ❑ BLUE GROMMET,SS DISCHARGE TO VALVE-24 hr parts delivery PB0503PO2 6034 $4.53 O-Ring and Gasket(Service Codes 6000-6999) Part Service List Description Number Code Price ❑ GROMMET,BUNA-N,TOP HSG/DISCHARGE,BLK PB0569P01 6035 $5.89 ❑ O—RING,.145 x.285,CAPTIVE SCREW EQD 0310-007E 6036 $0.43 ❑ GROMMET,CABLE THROUGH TOP HOUSING(2000) PA1149POl 6037 $5.40 ❑ O—RING,SLIDE FACE(1.57 x.197)(AMGP, 1000,300) PA0514P01 6038 $5.32 ❑ O—RING,MOTOR(2000) 0310-261 B 6039 $1.73 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description Part Service List Number Code Price ❑ l O—RING,MOTOR(2000)-24 hrparts delivery 0310-261B 6039 $1.73 O-Ring and Gasket(Service Codes 6000-6999) Description Part Service List Number Code Price ❑ SIKATAPE, 1"x 1/8",50'ROLL, BLACK PA1058P02 6040 $64.60 ❑ I O—RING FOR CABLE CONNECTOR(2000,AMGP, 1000,EXTREME) 0310-214B 6041 $0.56 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description Part Service List Number Code Price j ❑ ,O—RING FOR CABLE CONNECTOR(2000,AMGP, 1000, EXTREME)-24 hr parts delivery 1 0310-214B 6041 $0.56 �O--Ring and Gasket(Service Codes 6000-6999) Part Service List Description � A— Number Code !Price ❑ I GASKET, ELBOW,SS(2000, 1000,AMGP,IDU,SUBMER.,METERING) 'PA1017P01 j 6042 $1.44 I _ ❑ TOP HOUSING GASKET,MOLDED(2000, IDU) PC0727P01 16043 ! $18.62 Parts-Shipped in 24 Hours F TheThe pa srtsrt on this list will be shipped from the factory within 24 hours of your order being processed. I _ Description Part Service I List !Number Code Price rt ) TOP HOUSING GASKET, MOLDED(2000,IDU)-24 hr parts delivery PCO727POl 6043 $18.62 https://eoneezorder.com/Catalog/Prod uctlViews/Istltems Parts.asp?Type=2&CategorylD=3 20/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration O-Ring and Gasket(Service Codes 6000-6999) Description Part J Service List Number I Code Price ❑ GROMMET,DISCH, EPDM, 1.66, IDU&IH PB0690P0l 6044 $21.87 ro GASKET,TOP HOUSING(IDU) PA1521P0l 6045 $22.59 O—RING FOR HUMMEL CONNECTOR(IDU&EXTREME LATCH MECHANISM) 0310-1166 6046 $0.43 Q O—RING, 1.266 ID, BACK-UP PA1680P01 6047 1 $1.06 0 GASKET,8.48 DIAMETER, IDU COVER PC0851P0l 6048 $21.06 ( ❑ `O—RING,30 mm x 5 mm,AMGP DISCHARGE PA1751 P0l 6049 $2.62 �❑ HIGH FLOOD GASKET KIT PA1763G01 16050 $40.30 ❑ O-RING,CAST AMGP COVER 0310-269B 6051 $3.53 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Part Service List Description Number Code Price ❑ O-RING,CAST AMGP COVER-24 hrparts delivery 0310-269B 6051 $3.53 O-Ring and Gasket(Service Codes 6000-6999) Description -- Part Service List f Number Code Price ❑ GROMMET,6 HOLE OVERMOLD, EQD,SUPPLY CABLE SIDE NB0002P02 6201 $2.36 �❑ O-RING,CASTING 4.975 X 5.525,BUNA N,EXTREME 0310-429B 6202 $2.89 IF Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Description Part Service List Number Code Price i ❑ I O-RING,CASTING 4.975 X 5.525,BUNA N, EXTREME-24 hr parts delivery 0310-429B 6202 i $2.89 Q 1SEAL, LEVEL SENSING HOUSING, EXTREME(ORIGINAL-MANUFACTURED PRIOR TO I I 112018)-24 hr parts delivery N B0043P01 6203 $3.49 O-Ring and Gasket(Service Codes 6000-6999) Description j Part Service List I Number +Code i Price i Q aSEAL LEVEL SENSING HOUSING, EXTREME(ORIGINAL-MANUFACTURED PRIOR TO f 8 3.49 i NB0043P01 6203 $ 1/201 ) [GROMMET, PUMP CABLE, BLACK NB0039P01 6204 $1.08 ❑ `GROMMET, EQUALIZER TUBE,BLUE ND0024P0l 6205 j $1.27, —1 ❑ O-RING, 18MM X 2MM BUNA N(LEVEL SENSOR CORD GRIP) NA0519P0l 6206 $1.17 �❑ SEAL, LEVEL SENSING HOUSING, EXTREME(NEW-MANUFACTURED AFTER TO 1/2018 NB0043P02 6207 ;I $3.49 �❑ EQD O-RING,2.489 X 2.629, BUNA N 0310-037B 6230 — $-5.45' Q GASKET,TOP HOUSING I NB0077P0l 6231 $10.05 (❑ i CV/AS O-RING, 1.609 X 1.887, BUNA N 1 0310-223B 16232 $0.75 ❑ O-RING, .426 X.566 BUNA N(LEVEL SENSOR BARB FITTING) _ _ I0310-0136 �6233 $0.53 hitps://eoneezorder.com/Catalog/ProductMews/istitemsParts.asp?Type=2&CategorylD=3 21/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration _I Electrical Parts(Service Codes 7000-7999) Description Part Service List Number Code Price Q PRESSURE SWITCH,ON/OFF(200) PB0122P03 7002 $39.85 ❑ PRESSURE SWITCH,ALARM(200) PBO122P01 7003 $47.19 ❑ OF CABLE,COIL, 12 2, UL' PA0327P02 I7008 $42.50 ❑ 1 OF CABLE,COIL, 14-2, UL PA0327POl 7009 $38.77 ❑ CONTACTOR,MOTOR START, 120V(200 Series Pumps, 120V) PA1162POl 7035 $74.72 ❑ RESISTOR, 1200,20W PA0101P01 7037 $19.28! ❑ TRANSFORMER, BUCK BOOST,AUTO(SIMPLEX 0.5 KVA) PA02191302 7067 $443.821 ❑ TRANSFORMER, BUCK BOOST,AUTO(DUPLEX 0.75 KVA) PA0219P03 7068 $791.41 ❑ (TERMINAL,STA-KON, 16-14GA(T260) PA0205P02 7071 $0.87 Q WIRE ASM, BLACK,2 TERM PA0236G13 17072 1 $3.61 Q WIRE ASM,WHITE, 1 TERM PA0236G03 7073 $3.37 Q WIRE ASM,WHITE,2 TERM PA0236G15 7074 $3.67 ❑ WIRE ASM, BLACK, 1 TERM PA0236G14 7075 $3.37 ❑ ALARM EQD, 15A, 125V, PLUG(ERICSON,200) PA0460POl 7085 $73.36 ❑ POWER EQD, 15A,250V, PLUG(ERICSON,200) PA0460P02 17086 $102.29 ❑ ALARM EQD, 15A, 125V, FEMALE(ERICSON,200) PA0460P03 7087 $113.28 ❑ POWER EQD, 15A,250V, FEMALE(ERICSON,200) - PA0460PO4 7088 �i $8617 ❑ GROMMET,OVAL, 12/2&14/2UF(ERICSON TO OF CABLE) PA0460P07 17089 I $5.03 � I I �❑ PRESSURE SW,ON/OFF(2000) PA1016POl 7090 1 $61.341 I Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. j Description Part Service List Number Code 1 Price ❑ ,PRESSURE SW,ON/OFF(2000)-24 hr parts delivery PA1016POl 17090 $61.34, ❑ I PRESSURE SW,ALARM(2000)-24 hr parts delivery PA1016P02 17091 $61.341 Electrical Parts(Service Codes 7000-7999) 1--��- —_— --_----_---- -`Part Service List 1 Description 1 Number Code LPrice ❑ I PRESSURE SW,ALARM(2000) _— _-- —PA10161302 17091 $61.34 ❑ RELAY,SOLID STATE,25A(possible replacement for 7070) PA1004POl 7092 $83.99 RESISTOR ASM, 15K, 12W(2000) PA0101 P06 7093 �$36.54{ ❑ EQD INSERT,FEMALE(six pin) — PA1074P03 7094 $23.731 j Parts-Shipped in 24 Hours i iThe parts on this list will be shipped from the factory within 24 hours of your order being processed. j ' Description Part ,Service List I f I 1 https://eoneezorder.com/Catalog/Product/ViewsMst[temsParts.asp?Type=2&CategoryI D=3 22/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration Number I Code Price ❑ 1 EQD INSERT,FEMALE(six pin)-24 hr parts delivery 1PA1074P03 7094 j $23.73 EQD INSERT,MALE(six pin)-24 hr parts delivery PA1074PO4 17095 $25.59 Electrical Parts(Service Codes 7000-7999) Description Part Service List Number ICode Price ❑ EQD INSERT,MALE(six pin) PA1074PO4 17095 $25.59 i ❑ CONNECTOR ASM,3 PIN PLUG MOLEX(2000) PA1182G01 17096 I $6.41 ❑ CONNECTOR ASM,3 PIN RECEPTACLE MOLEX(2000) PA1182G03 7097 i $6.77 ❑ CONNECTOR ASM,4 PIN PLUG MOLEX(2000) PA1182G02 7098 $7.78 ❑ CONNECTOR ASM,4 PIN RECEPTACLE MOLEX(2000) PA1182G04 7099 $7.48 ❑ SPLICE KIT FOR TRAY CABLE(approved for underground use) PC0606GO1 17102 $80.69 ❑ MECHANICAL RELAY,240V(200 replacement for 7070) PA1162P02 17103 $79.12 ❑ CONTACTOR, MOTOR 220V/240V(240V Pumps and 240V Panels) PA1476POl 7104 i $59.20 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Part Service List Description Number Code Price ❑ CONTACTOR,MOTOR 220V/240V(240V Pumps and 240V Panels)-24 hr parts delivery PA1476POl 7104 $59.20 Electrical Parts(Service Codes 7000-7999) Description Part Service I List Number Code i Price ❑ PRESSURE SWITCH,ON-OFF(2000 IDU) PA1016P07 I7105 f $76.68 ❑ PRESSURE SWITCH,ALARM(2000 IDU) _ _ PA1016P08 7106 $76.68 I � ❑ OVERLAY,DIAGNOSTIC CENTER(IDU) PB0694P01 �7107 $86.30I ❑ BATTERY HOLDER(IDU) �i PA0839P03 17108 $20.50 ❑ LITHIUM BATTERY(IDU) ;PA0839P05 1-7109 , $36.46 ❑ POWER CORD,240V(2000 IDU) — I PA1461 P02 I7110 $45.31 ❑ CONTACTOR,MOTOR, 120V(120V panels) `I PA1476P02 17111 $120.66 r ❑ RESISTOR,HEATER, 120V(2000 flat control bracket) PA0101 P10 17112 j $19.28 ❑ TERMINAL 250F,22-18 AWG I0642-003 7114 1 $1.01 ❑ TERMINAL, FLAG,FLAG,22-18GA,RED PA0491 P01 17115 $1.151 ❑ SPLICE, 18-16 AWG,BLUE - I PA0748POl !7116 $0.73 ❑ CAP,EQD SOCKET SUPPLY CABLE SIDE NB0004P01 17201 �j $3.4-9�1 ❑ CAP,EQD,PIN CORE CABLE SIDE I NB0003P01 17202 I `$4.56 ❑ I BOARD ASM,TRANSPONDER,WIRELESS N-B0038GO1 7203 $47.72 j ❑ **DO NOT ORDER"PART IS OBSOLETE, INSTEAD ORDER PA1476POl (SERVICE 1 NUMBER 7104)-Part Was CONTACTOR,MOTOR,240V,240V DIN, EXTREME NA0023P01 I7204 ; $0.00 ❑ PRESSURE SWITCH,ON/OFF, IDU HARDWIRED W/O-RINGS j NB0083G05 r7205 i $76.68 O PRESSURE SWITCH,ALARM,IDU HARDWIRED W/O-RINGS J NB0083G06 I7206 i $76.68 I https://eoneezorder.com/Catalog/Product/Views/ist[temsParts.asp?Type=2&CategorylD=3 23/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration ❑ WIRE CRIMP,3-WIRE i NA0014P0l I7207 ! $1.22 ❑ FERRULE RED PA2072P02 7208 I $0.56 ❑ PRESSURE SW,ALARM,AUS/NZ(EXTREME)WITH O-RINGS(7220) NB0083G07 7220 I $77.69 ❑ PRESSURE SWITCH, ON/OFF W/O-RINGS NB0083G01 7290 $61.34 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Part Service List Description Number Code Price ❑ PRESSURE SWITCH,ON/OFF W/O-RINGS-24 hr parts delivery f NB0083G01 7290 $61.34 ❑ PRESSURE SWITCH,ALARM W/O-RINGS-24 hr parts delivery N60083G02 7291 $61.34 I Electrical Parts(Service Codes 7000-7999) Part Service List Description Number Code Price ❑ PRESSURE SWITCH,ALARM W/O-RINGS I NB0083G02 7291 $61.34 ❑ ON/OFF PRESSURE SWITCH,PLATED,FOR WIRELESS AND EXPLOSION PROOF NB0083G11 7292 $76.68 ❑ ALARM PRESSURE SWITCH, PLATED,FOR WIRELESS AND EXPLOSION PROOF NB0083G12 7293 $76.68 D-Series Parts Part Service List Description Number Code Price ❑ STATOR, PUMP PCO249P01 8003 $91.92 ❑ PUMP LINER PB0011 P0l 8004 $5.25 ❑ STATOR,OIL RESISTANT PA0928P0l 8005 I $239.86 ❑ I SHREDDER RING,MACHINED(200,2000) PA0010PO4 18006 $89.25 ❑ I INLET SHROUD,PLASTIC(need mounting hardware)for AMGP,2000, 1000, IDU PC00021308 8007 i $10.22 Q ROTOR, MACHINED AND POLISHED PC0054P02 18008 i $168.66 Parts-Shipped in 24 Hours The parts on this list will be shipped from the factory within 24 hours of your order being processed. Descri tion Part I Service List p Number Code Price ❑ ROTOR,MACHINED AND POLISHED-24 hr parts delivery iPCO054PO2 8008 1 $168.66 ff D-Series Parts Description j Part Service List Number Code Price ❑ GROOVE IN,5/32 �0721-E058 80097 $$0.73 ❑ I SUCTION HOUSING(AMGP,2000, 1000, IDU) PD00281302 I8010 1 $185.44 ❑ STATOR/LINER ASSY,EXTREME NC0039G01 8203 $83.08 1 ❑ STATOR(OIL-RESIST)/LINER ASM, EXTREME i NC0039G03 .8205- i $ 1 ❑ SHREDDER RING,EXTREME ND0008P01 I8206 $89.26 https:geoneezorder.com/Catalog/ProductIViews/istitemsParts.asp?Type=2&CategorylD=3 24/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration ❑ INLET SHROUD, EXTREME ��ND0004P0l 18207 $10.22 Q I SUCTION HOUSING, EXTREME,STD ND0018P0l 8210 $168.58 Q!STATOR AND LINER ASSEMBLY, M3 REDUCED PRESSURE,EXTREME NC0039G02 8213 $83.08 Miscellaneous Parts Description Part Service List Number Code Price ❑ CLAMP, 120 IN. LB. BAND,(200) PA0210P0l 9001 $47.19 Q TUBE CONNECTOR, 1/8 NPT 0307-002 9002 $6.68 Q LABEL,CAUTION PA0172P0l 9009 $1.29 ❑ LABEL,"NEVER THROTTLE" PA0022P0l 9026 , $1.29 ❑ TIE ROD(200) PA0126P02 9043 $31.24 ❑ PADLOCK, BRASS, 1 IN.SHACKLE PA0168P02 9051 1 $11.51 Q i FLAPPER PA0077P0l 9054 $7.90 Q NAMEPLATE,200S,240V PC0079P0l 9065 $3.88 i ❑ MOD.STRAP,TIE ROD PLATE(200) PB0149P0l 9073 $9.78 Q I LABEL,FOR SIGNAL LEADS I PA0026P01 9075 I $1.29 ❑ LABEL,FOR POWER LEADS PA0020P01 9076 $1.29 ❑ LABEL,FOR OUTDOOR USE PA0147P01 9077 $1.29 ❑ TANK WRENCH ASM, 10", FOR 61"STATION PA1002G01 9084 $55.15 ❑ TANK WRENCH ASM,28", FOR 74"STATION PA1002G02 9085 $58.53 ❑ TANK WRENCH ASM,40", FOR 93"STATION -i PA1002G03 9086 $61.90 ❑ TANK WRENCH ASM,58", FOR 105"STATION PA1002G04 9087 $112.55 ❑ TANK WRENCH ASM,76", FOR 124"-129"STATIONS PA1002G05 9088 $115.92 ❑ �TANK WRENCH ASM,88", FOR 140"STATIONS PA1002G06 9089 $118.17 Q TANK WRENCH ASM, 112",FOR 160-STATIONS PA1002G07 9090 $123.81 ❑ WRENCH EXTENSION ASM,48", FOR 200"STATIONS r PB0510G01 9091 $57.41 SEALANT,SIKAFLEX - APi 0359P02 9094 $29.63 Q !ROPE FOR CORE,25', 10-USEABLE, FOR I V ACCESSWAY,SERVICE(9095) PA0290P03 9095 $23.96 ❑ FITTING, LSH BARB,SS W/O-RING(LEVEL SENSOR HOUSING) NB0058G02 9201 j $12.91 Q !CASTING PLUG,WIRELESS NB0008P0l i 9202 $2.02 ❑ 'NAMEPLATE,EXTREM,SS i NB0044P03 9203 f $1.21 ❑ NOTE TAG,TOP HOUSING _ (NA0033P0l 19204 i $0.24 Panel Parts Description j Part Servic List Number Code I Price ❑ ALARM PC BD ASM,MOD 260 REPLACEMENT BD,STD(3R BLACK BOX Enclosure) PA1094G01 9502 I $395.12 ❑ I BREAKER,2 POLE, 15A 0663- 5 -- 9503 i $59.91 -l- ❑ BREAKER, 1 POLE, 15A 10663- i9504 $26.76 j - THQ� P115 j Q BREAKER, 1 POLE,20A i 0663- 19505 $35.53 https://eoneezorder.com/Catalog/ProductiViews/istltemsParts.asp?Type=2&CategorylD=3 25/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration THQP120 ❑ PUSH BUTTON SWITCH,SPST, N.O.(Silence Switch) PA0536P01 9506 L $15.68 ❑ REPLACEMENT BULB, 130V PA1186P0l 9507 $8 5050 ❑ LAMP ASM,ALARM MOD PANELS PA0548P03 9508 $36.54 ❑ I AC CURRENT RELAY,SPST 20A I PA0808P01 9509 $218.70 ❑ BLEEDING RESISTOR,PANEL,240V(2000) �f PA1216P02 9510 $25.03 f ❑ FUSE,MOD 250/260 ALARM BOARD,6 AMP(2000) 0633-408 9511 $4.82 i ❑ REPLACEMENT BD,MOD 250 PANEL, 120V&240V(3R&4X WITH DINRAIL) PA1093G18 9512 $220.94 ❑ ALARM PCB ASM,MOD 260 REPLACEMENT BD(4X ENCLOSURE/DIN RAIL ASM) PA1094G09 9513 $271.28 ❑ CIRCUIT BREAKER, 1 POLE, 15A, DIN RAIL MT PB0682P0l 9514 $27.47 ❑ CIRCUIT BREAKER,2 POLE, 15A, DIN RAIL MT PB0683P0l 9515 $54.80 ❑ CIRCUIT BREAKER, 1 POLE,20A,DIN RAIL MT, 120V PUMPS PB0682P02 9516 $98.10 ❑ FUSE,TIME-LAG,5x20 MM, 1A(2000 IDU) HA0038P06 9517 $4.97 ❑ REPLACEMENT BULB,250V, 10W(9519) PA1189P02 9519 $8.05 REPLACEMENT BULB,250V, 10W(9519) ❑ ALARM REPLACEMENT PC BOARD,SIMPLEX SENTRY,240/120 PB0939G21 9522 $220.94 ❑ ALARM REPLACEMENT PC BOARD,SIMPLEX SENTRY,240V, NO NEUTRAL PB0939G22 9523 $220.95 ❑ I BREAKER,SERVICE DISCONNECT,2 POLE,30A,SENTRY PB0722P01 9527 $88.27 ❑ BUZZER,ALARM,SENTRY PA1717P01 9528 I $41.62 ❑ GASKET, BUZZER,ALARM,SENTRY PA1688P0l 9529 $1.21 ❑ BULB,ALARM, 130V, 15W,SENTRY,SCREW TYPE(use with Svc#9531 Screw Socket Base) PA2040P02 19530 $2.42 ❑ LAMP SOCKET BASE,SPRING TABS,SCREW TYPE(use with Svc#9530 Screw Bulb) PA2039P03 9531 $17.82 ❑ RELAY,AUTO XFR,GEN RECEPTACLE,SENTRY PA1927P02 9532 $93.37 ❑ HOUR METER,DIN MT,SENTRY,240V PA1501P0l 9533 $111.99 ❑ LENS AND GASKET ASSEMBLY,SENTRY(9534) PA2138G01 9534 $32.38 -❑ BUZZER,ALARM,SENTRY,240V(No Neutral Panel) PA1717P02 9536 $36.26 ❑ ADAPTER ASM,T260, FOR 240V WIRELESS CORES NC0014G04 9540 $177.35 ❑ ADAPTER ASM,T260 W/PHLA, FOR 240V WIRELESS CORES NC0014G10 19541 i $237.97 + ❑P CEMENT LATCH KIT,SENTRY(1 LATCH) _ PA2186G01 19542 $7.26 ❑ ALARM REPLACEMENT PC BOARD,SENTRY PROTECT&PROTECT PLUS,240V NB0072G21 19543 $325.82 ❑ MEMBRANE OVERLAY,DEADFRONT,SENTRY PROTECT,240V,2P NB0082G02 19544 $165.98 ❑ REPL PCB, PROTECT,AUS/NZ(9545) ^- N130072G22 19545 $397.85 REPL PCB,PROTECT,AUS/NZ(9545) 1 ❑ I� BULB,ALARM, 130V, 15W,SENTRY, BAYONET TYPE(use with Sry#9548 Bayonet Socket fBase) PA2040PO4 9547 $2.67 ❑ LAMP SOCKET BASE,BAYONET TYPE(use with Svc#9547 Bayonet Bulb) PA2039P05 9548 f $19.70 ❑ LAMP ASM,FOR FIBERGLASS PANEL BUILT AFTER 9/2010 I PA0548P08 19550 1 $37.63 FOR FIBERGLASS PANELS BUILT AFTER 9/2010 ❑ BULB,CANDELABRA,10W, FOR FIBERGLASS PANEL i PA2040P06 9551 $3.17 f�- -- - -- - -� FOR FIBERGLASS PANEL BUILT AFTER 9/2010 r ❑ ALARM REPLACEMENT PC BOARD,DUPLEX PROTECT PLUS,240V,(1 BOARD) 1 NB0072G25 i 9552 $372.271 -L i ❑ CABLE,MALE-MALE,4 PIN.7"LONG,24AWG - !NA0314P01 19553 $21.19 https:Beoneezorder.com/Catalog/ProductIViews/IstltemsParts.asp?Type=2&CategorylD=3 26/27 11/17/2020 Environment One Corporation-2000 Series Grinder Pump Online Configuration I i Accessway Parts Part Service List Description Number Code Price ❑ GROMMET,2 PVC. 1/4 WALL PB0686PO9 9602 $5.26 ❑ GROMMET 4 IN.(INLET SDR 35-1/4 IN WALL) PB0686PO3 19603 $17.51 ❑ GROMMET 4 IN.(INLET SCH 40-1/4 IN WALL) PB0686P01 19604 + $15.45 ❑ GROMMET 6 IN.(INLET SCH40-3/8 IN WALL) PA0558P09 9605 1 $25.75 ❑ GROMMET 6 IN.(INLET SDR35-3/8 IN WALL) PA05581312 9606 $33.99 ❑ VENT SCREEN(FLOOD PLAIN) PB0221 PO4 9609 $3.37 ❑ VENT NIPPLE(THREADED BY GLUE,2 IN PVC X 2.5 IN LG-MUSH VENT KIT) PA09261302 9610 $8.70 ❑ SLIP JOINT NUT,2 PVC PA0946P01 9611 $8.06 ❑ REPLACEMENT LID ASSEMBLY(2000 SERIES) PC0569GO5 9615 $87.70 ❑ HANGER, BREATHER CABLE(2000) PB0624PO2 9616 $1.36 ❑ ELECTRICAL SHROUD,TANK(2000) PD0250P01 9617 I $31.42 ❑ 1 HINGE RING FOR TANK LID PA0446P02 9618 II $3.17 ❑ 1/4-20x1"BOLTS FOR TANK LID 0073-6016 19619 f $0.56 ❑ WASHER,PLAIN,SS 1/4 0706-6002 9620 $0.14 ❑ GROMMET,4"PVC PIPE, 1/2 WALL(IDU,DH152,FG...) PB06861302 9621 J $33.99 ❑ BAND CLAMP,TO ATTACH COVER SHROUD TO CORRUGATIONS PD0253P01 9624 l $165.34 ❑ COVER KIT, REPLACEMENT LID,D-Series Extreme NC0022G05 9626 $87.70 Cancel I Next» Environment One Corporation 1 2773 Balltown Road,Niskayuna,New York 12309-1090 Voice:518.346.6161 1 FAX:518.346.6187 https:Heoneezorder.com/Catalog/ProductMews/IstltemsParts.asp?Type=2&CategorylD=3 27/27 3 F f MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Peter Jones DEPARTMENT: EXT: Indigent Defense 280 BRIEFING DATE: 11�/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Amendment to indigent defense standards. EXECUTIVE SUMMARY: (If applicable,please include available options and potential solutions): Mason County's indigent defense standards predate the existence of this office and need updating. BUDGET IMPACT: None; updates will reflect actual current practices. PUBLIC OUTREACH:(Include any legal requirements,direct notice,website,community meetings,etc.) None RECOMMENDED OR REQUESTED ACTION: i Amend Mason County Ordinance 139-08 as attached, and strike Mason County Ordinance 140-08. ATTACHMENTS: Proposed amendments. i I i u Briefing Summary 10/28/2020 1 MASON COUNTY INDIGENT DEFENSE STANDARDS SUPERIOR AND JUVENILE COURT Ordinance No. WHEREAS,the Washington Legislature mandated in RCW 10.101.030 that counties adopt standards for the delivery of public defense services; BE IT RESOLVED that the Board of County Commissioners for Mason County hereby adopts the following Indigent Defense Standards for Superior and Juvenile Court: STANDARD 1:PROVISION OF SERVICESCONTRACF All indigent defense services for Superior and Juvenile Court shall be performed by an employee of the Mason County Office of Indigent Defense,pursuant to a written contract between the indigent defense attorneys and Mason County Office of Indigent Defense,or otherwise assigned at an hourly rate to an attorney screened by the Chief Public Defender to ensure compliance with these standards.SupeFisF 6ettft. STANDARD 2:COMPENSATION Indigent defense attorneys for Mason County Superior and Juvenile Court shall be compensated as employees,in accordance with the contract executed by the respective parties,or at a rate of $60.00/hour for Superior Court cases and$50.00/hr for cases in the District Court. STANDARD 3:DUTIES AND RESPONSIBILITIES OF COUNSEL All indigent defense contracts shall require that defense services be provided to all clients in a professional,skilled manner consistent with standards set forth by the American Bar Association (Defense Function Standards 4-1.1 et.seq.),the Rules of Professional Conduct(RPC),case law and applicable court rules defining the duties of counsel and the rights of defendants in criminal cases. Counsel's primary and most fundamental responsibility is to advise the client of;and protect his/her legal rights. STANDARD 4:CASELOAD LIMITS The caseload of contract attorneys shall allow each attorney to give each client the time and effort necessary to ensure effective representation.Attorneys shall not accept workloads that,by reason of their excessive size,interfere with the rendering of quality representation.Caseloads for each attorney shall be set and monitored by the Court and included in the contract executed by the respective parties. When setting the caseload limits,the Court shall be mindful of the following Washington State Bar Association proposed guidelines for caseload limits per attorney,per year: 400 misdemeanor cases:or 150 felony cases;or 250 juvenile offender cases;or 80 open juvenile dependency cases;or 250 civil commitments;or 50 RAU appeals In addition,being primarily responsible for handling the Mason County Drug Court Docket shall be ------- Formatted:Left considered two cases per month for a total of twenty-four(24)cases in a year,and primary responsibility for each of Veteran's and Mental Health Courts shall each be considered as one case per month,for a total of twelve(12)cases in a year for each. A post-conviction case for a violation of sentence conditions shall count as 1/3 of the type of offense with a violated sentence. No other case weighting is adopted. STANDARDS:MALPRACTICE INSURANCE As part of the contract executed between the respective parties,Superior and Juvenile Court contract counsel shall at all times maintain errors and omissions liability insurance coverage as follows: 1.Adult Contracts.Limits of no less than$250,000.00 per occurrence with a$500,000.00 aggregate. 2.Juvenile Contracts.Limits of no less than$100,000.00 per occurrence with a$300,000.00 aggregate. STANDARD 6:SERVICES OTHER THAN COUNSEL Reasonable compensation for expert witnesses,investigators and other services necessary for an adequate preparation and presentation of the defense case shall be provided at public expense for indigent defendants.Requests for expert services shall be made through an ex parte motion. Appointed counsel shall seek the advisory approval of the Chief Public Defender prior to submitting such a motion to the courts.However,the Chief Public Defender shall not be empowered to prevent any attorney, including employed attorneys,from submitting such a motion to the court in the event that the Chief Public Defender declines to grant advisory approval. STANDARD 7:ADMINISTRATIVE EXPENSES Contract counsel shall be responsible for paying all administrative expenses of their office or firm or other support services not otherwise provided for in these standards or by contract. STANDARD 8:REPORTS OF ATTORNEY ACTIVITY AND VOUCHERS As part of the contract executed between the respective parties,Superior and Juvenile Court contract counsel shall be required to provide the Court Administrator with a monthly reporting of hours spent on the contract. monthly seaFGh of cases appainted to eaEh adult Eantraet att0ffley.The Shall Maintain a table that-9hrAVr the R.1.3-FH.beF of new felony appointments assigned to eaeh adult contract It shall be the responsibility of the Chief Public Defender to ensure compliance with all the caseload limitations contained herein. The of Indigent Defense shall submit a standardized voucher form each month for payment to Superior and Juvenile Court contract counsel.Contract payments shall be made as close to the 15th of each month as possible,if draws have been requested,and/or on the last workday of each month. On cases for which attorneys are paid an hourly rate,attorneys shall submit a detailed statement of " time and expenses incurred to the Court AdministFatefOffice of Indigent Defense no later than thirty (30)days following completion of the case.Subject to the Ce,,W;Chief Public Defender's finding of reasonableness,the Office of Indigent Defense will prepare and submit a voucher for payment to the Mason County Auditor. STANDARD 9:TRAINING Attorneys providing indigent defense services should participate in regular training programs on criminal defense law,including a minimum of seven yearly hours of continuing legal education annually in areas relating to their indigent defense practice. Every attorney providing counsel to indigent accused should take the opportunity to attend courses that foster trial advocacy skills and to review professional publications and tapes. STANDARD 10:MONITORING AND EVALUATION OF ATTORNEYS The Ca a Office of Indigent Defense should establish a procedure for systematic monitoring and evaluation of attorney performance based upon written criteria. Efforts should include a review of time and caseload records and monitoring contract compliance. STANDARD 11:SUBSTITUTION OF ATTORNEYS OR ASSIGNMENT OF CONTRACT Contract attorneys should not sub-contract with another firm or attorney to provide representation and should remain directly involved in representation.All contracts are directly between the CeuFt Office of Indigent Defense and the individual contract attorney,regardless of firm affiliation,which ensures that they meet minimum qualifications.The contract should address procedures for continuing representation of clients upon conclusion of the contract.Alternate or conflict counsel should be available for substitution in conflict situations. STANDARD 12:LIMITATION ON PRIVATE PRACTICE OF CONTRACT ATTORNEYS An attorney or firm rendering indigent defense services shall not allow his or her private practice to diminish his or her ability to represent indigent defendants. STANDARD 13:QUALIFICATION OF ATTORNEYS 1. In order to ensure that indigent accused receive effective assistance of counsel to which they are constitutionally entitled,attorneys providing defense services must meet the following minimum professional qualifications: 1.1 Satisfy the minimum requirements for practicing law in Washington as determined by the Washington Supreme Court;and 1.2 Complete the hours of continuing legal education within each calendar year required by the Washington Bar Association,to include the specialized training required in Standard 9. 2. Additional qualifications required according to severity or type of case: 2.1 Death Penalty Representation.Attorneys to be appointed in accordance with SPRC 2. 2.2 Adult Felony Cases-Class A.Each attorney representing a defendant accused of a Class A felony as defined in RCW 9A.20.020 shall meet the following requirements: (a) The minimum requirements set forth in Section 1 above;and (b) Has served two years as a prosecutor,public defender or two years in a private criminal practice;and (c) Has been trial counsel alone or with other trial counsel and handled a significant portion of trial in three(3)felony cases that have been submitted to a jury. 2.3 Persistent Offender(Life Without Possibility of Release)Representation.Each attorney acting as lead counsel in a"two-strikes"or"three strikes"case in which a conviction will result in a mandatory sentence of life in prison without parole shall meet the following requirements: (a)The minimum requirements set forth in Section 1 above;and (b)Have at least: (i)Four years criminal trial experience;and (ii)One year experience as a felony defense attorney;and (iii)Experience as lead counsel in at least one Class A felony trial;and (iv)Experience as counsel in cases involving each of the following: 1)Mental health issues;and 2)Sexual offenses,if the current offense or a prior conviction that is one of the predicate cases resulting in the possibility of life in prison without parole is a sex offense;and 3)Expert witnesses;and 4)One year of appellate experience or demonstrated legal writing ability. 2.4 Adult Felony Cases-All other Felonies.Each attorney representing a defendant accused of a Class B or C felony shall meet the following requirements: (a)The minimum requirements set forth in Section 1 above;and (b)Has served one year as a prosecutor,appointed counsel for indigent defendants,or in a private criminal practice;and (c)Has been trial counsel alone or with other trial counsel and handled a significant portion of the trial in two criminal cases that have been submitted to a jury. 2.5 Adult Drug Court or Probation Revocation.Each attorney representing a defendant in Drug Court or involved in a probation I community supervision revocation shall meet the minimum requirements set forth in Section 1 above. 2.6 Misdemeanor Cases.Each attorney representing an adult defendant accused of a gross misdemeanor or misdemeanor in Superior Court shall meet the minimum requirements set forth in Section 1 above. 2.7 Juvenile Offender Cases.Each attorney representing a juvenile accused shall meet the minimum requirements set forth in Section 1 above. 2.8 Mental Commitment Hearings.Each attorney representing an individual involved in a mental commitment hearing shall meet the minimum requirements set forth in Section 1 above. 2.9 Dependency Cases.Contracts that provide representation for parents in a dependency proceedings are currently assigned through the Office of Public Defense.Each attorney appointed for a child or the guardian ad]item on an hourly basis in a dependency matter shall meet the minimum requirements set forth in Section 1 above. 2.10 RAU Appeals to Superior Court.Each attorney representing a case on a RAU appeal shall meet the minimum requirements set forth in Section 1 above and demonstrate legal writing ability. 2.11 UGA assigned counsel. Each attorney representing a parent in accordance with the Uniform Guardianship Act shall meet the minimum requirements set forth in Section 1. STANDARD 14:DISPOSITION OF CLIENT COMPLAINTS Complaints should first be directed to the attorney,firm or agency,which provided representation.If the client feels that he or she has not received an adequate response,the Court should designate a person or agency to evaluate the legitimacy of complaints and to follow up meritorious ones.The complaining client should be informed as to the deposition of his or her complaint within one week. STANDARD 15:CAUSE FOR TERMINATION OR REMOVAL OF ATTORNEY Contracts for defense services may be terminated as follows: 1.Immediate termination should the attorney become disbarred or their license to practice law in the State of Washington suspended;or 2.By the Court upon thirty(30)days written notification to the attorneys;or 3.By the attorney upon sixty(60)days written notification to the Court;provided,however,that except if terminated under subsection(a)above the attorney shall be required to complete the cases already assigned to him or her in accordance with the contract. STANDARD 16:NON-DISCRIMINATION Neither the Court,in its selection of an attorney,firm or agency to provide indigent defense representation of clients,nor the attorneys selected,in their hiring practices or in their representation of clients,shall discriminate on the grounds of race,color,religion,national origin,age,marital status, sex,sexual orientation or handicap.Both the Court and contract counsel shall comply with all federal, state and non-discrimination requirements. STANDARD 17:GUIDELINES FOR AWARDING DEFENSE CONTRACTS The Geuk Office of Indigent Defense shall award contracts for indigent defense services only after determining that the attorney can meet accepted professional standards.Under no circumstances shall a contract be awarded on the basis of cost alone.Attorneys applying for contracts must demonstrate their ability to meet these standards.Neither prosecutors nor law enforcement officers shall be involved in the selection of attorneys who will prov ide indigent defense services. ADOPTED this_day of 202_ BOARD OF COUNTY COMMISSIONERS FOR MASON COUNTY,WASHINGTON Chairperson Commissioner Commissioner Attest: Clerk of the Board MASON COUNTY INDIGENT DEFENSE STANDARDS DISTRICT COURT ordinance: No. 0 WHEREAS, the :Washington Legislature mandated in RCW 1.0 .101.03.0 that counties adopt standards for the; delivery of public defense services BE IT RESOLVED that the Board of County Commissioners for Mason County hereby adopts the following Indigent Defense Standards for. District .Court: STANDARD 1: CONTRACT All indigent defense services shall be pursuant to a written contract between the indigent defen'seattorneys and Mason County District Court until such time as the County Commissioners. assume the role as contractor. STANDARD 2i COMPENSATI,ON Indigent defense attorneys for Mason County District. 'Court shall be compensated in accordance with the contract executed by the respective parties. STANDARD 3: DUTIES AND' RESPONSIBIL'IT.Y OF COUNSEL All indigent defense contracts shall. require that defense services be provided to all clients in a professional, skilled manner consistent with standards set :forth by the American Bar Association, applicable Washington State Bar Association standards, the Rules of Professional Conduct, case law and applicable court -rules defining the duties of counsel and the rights of defendants in criminal :cases-. Counsel' s primary and most fundamental responsibility is to advise the client of, and protect his/her legal rights. .STANDARD 4: CASELOAD LIMITS Caseloads should allow each attorney to give each client :the time and effort necessary to ensure :effective representation... :No attorney or. firm rendering indigent defense services shall :acc.ept workloads that interfere with the rendering of reasonable and quality representation. An attorney should not allow his or her private law practice to: interfere with the competent representation of indigent defendants'. Mason County Indigent: Defense. Standards District Court ordinance: No.. 1140:�8 The caseload standards adopted .by the Washington State Bar Association, Washington .Def;ender .Association and/or Ameri'can. Bar Association shall be considered as .guidelines. A case is defined as the filing of a document wherein a person is designated a defendant or respondent :and an attorney is appointed by the court. Adjustments may be made wherein a full case is not attributed in the following .non- exc:lusive circumstances: A bench warrant is: issued before a case is .resolved; Probation violation, extradition, restitution hearings, etc-. , that do not, require a full-'blown hearing; Diversions, continuances for dismissal, misdemeanor compromises or similar dispositions; Drug court, disposition to a :re-licensing program, deferred prosecution or other similar procedure; Early dismi.ssal .by a. prosecutor based on lack .of .evidence or standard plea offers, based on -the prosecutor' s :charging and plea bargaining practices or other reasons that dispose of -a case without extensive litigation; or Withdrawal of counsel ;at an early stage of the case, due to conflict of interest or other reasons. Attorneys providing indigent defense: services,, judicial officers and county commissioners should regularly monitor caseloads, including private practice, and attorneys on contract shall submit monthly reports. The :above-mentioned parties should not hesitate to confer and craft a remedy for dealing with- caseload issues that materially affect representation of an :indigent. client. Excessive continuances, missed court dates, client complaints,, etc.. shall be addressed .as soon as practicable. STANDARD 5:: MALPRACTICE INSURANCE As part of the contract executed between the respective parties, District Court contract counsel shall at all times maintain errors and omissions liability insurance coverage as follows: 1. Adult Contracts. Limits of no less than $250, 000 ..00 per Occurrence with a $500, 000'. 00 aggregate:. STANDARD 6'' SERVICES OTHER THAN COUNSEL Reasonable compensation for expert witnesses, investigators and other servic'es. necessary for an adequate preparation and presentation of the defense case shall be provided at public expense for indigent defendants. Request for expert services shall be made through an ex parte motion. Mason County Indigent Defense Standards District .Court, Ordinance No. l golo8 STANDARD 7: ADMINISTRATIVE EXPENSES Contract counsel shall be responsible for paying all administrative expenses of their office or firm or other support services not. otherwise provided :for in these standards or by contract. STANDARD 8: REPORTS OF ATTORNEY ACTIVITY AND VOUCHERS As part of the contract. execUted between the respective parties, District Court contract counsel shall be required to provide the: Court Administrator with a monthly reporting of hours spent on the contract. The District Court will track the monthly assignments. The Court Administrator shall maintain a record that shows the number of new appointments assigned to each contract attorney per month.. If the standard of 88 new misdemeanor appointments per month is exceeded, the court should ass ,gn, new appointments to off contract counsel. The Court Administrator shall submit a standardized voucher form each month for payment to District Court contract counsel.. Contract payments shall be made on the last workday of each month. on cases for which attorneys are paid an hourly rate, attorneys shall submit a detailed statement of time and expenses incurred to the. .Court Administrator who will. prepare and submit a voucher .for payment to the Mason County Auditor. STANDARD 9: TRAINING Attorneys providing indigent defense services should participate in regular training programs on criminal defense law, including a minimum of seven hours of continuing legal education annually in areas relating to their indigent defense practice. Every attorney providing counsel to indigent accused should take the opportunity to attend courses that foster trial advocacy skills and to review professional publications and tapes. STANDARD 10: MONITORING AND EVALUATION OF ATTORNEYS The Court should establish a. procedure for systematic. monitoring and evaluation of attorney performance based upon written criteria. Efforts should include a review of time and caseload records and monitoring contract compliance. STANDARD 11: 'SUBSTITUTION 'OF ATTORNEYS OR ASSIGNMENT OF CONTRACT Contract attorneys should not sub-contract with another firm or attorney to provide representation and should remain directly involved: Mason County Indigent Defense Standards District Court Ordinance. No. . 1:y®..-oo in the provision of representation. All contracts are directly between the Court and the individual contract attorney, regardless of firm af:fi.liation, unless otherwise agreed upon in the contract, which ensures that they meet minimum qualifications. The contract should address procedures for continuing representation of .clients upon conclusion of the contract; Alternate or conflict counsel should be available for substitution in conflict situations at no cost to the counsel declaring the conflict. STANDARD 12: LIMITATION ON PRIVATE PRACTICE OF CONTRACT ATTORNEYS An attorney or firm rendering indigent, defense services shall not allow his or her private practice to diminish his or her ability to represent .indigent defendants . STANDARD 13: QUALIFICATION OF ATTORNEYS. 1. In order to ensure that indigent accused receive effective assistance of counsel to which they are constitutionally entitled, attorneys providing defense. services must meet the following minimum professional qualifications: 1.1 Satisfy the minimum requirements for practicing law in Washington as determined by the Washington Supreme Court; and 1..2 Complete the hours of continuing legal education within each calendar year as set forth in Standard 10. STANDARD 14: DISPOSITION OF CLIENT COMPLAINTS The legal representation plan shall include a method to respond promptly to client complaints. Complaints should first be directed to the attorney, firm or agency, which provided representation. If the client feels that he or she has not re.ceived. an adequate response:, the court should designate a person or agency to evaluate the legitimacy of complaints and to follow up meritorious ones. The complaining clients should be informed as to the disposition of his or her complaint within one week. STANDARD 15: CAUSE FOR TERMINATION OR REMOVAL OF ATTORNEY Contracts for defense services may be terminated as follows: (a.) Immediate termination should the attorney become disbarred or their license to practice law in. t.he State of Washington suspended..; or (b) By the court upon thirty (30} .days written Mason County Indigent Defense Standards District Court Ordinance NO. 1 qQ_0(c3 notification to the attorneys;. or (c) By the attorneys upon sixty (60) days written notification to the court; provided, however, that except if terminated under subsection (a) above., the: attorneys shall be required. to complete the cases already assigned to him or her in accordance with the contract. STANDARD 16 NON-DISCRIMINATION Neither the Court, in its selection of an attorney, firm or agency to provide indigent defense representation of clients, nor the attorneys selected, in their hiring practices or in their representation of clients, shall discriminate on the. grounds of race, color, religion, national origin, age, marital. status; sex, sexual orientation or handicap. Both the Court and contract counsel shall comply with all federal, state and non-discrimination requirements. STANDARD 17 GUI.DELINES FOR AWARDING DEFENSE CONTRACTS The Court shall award contracts for indigent defense services only after determining that the attorney can meet accepted professional standards, Under no circumstances shall a contract be awarded on the basis of cost alone. Attorneys applying for contracts must. demonstrate their ability to meet these standards. Neither prosecutors nor law enforcement officers shall be involved in the selection of attorneys who will provide indigent defense services. ADOPTED this 23rd day of December, 2008 . BOARD OF COUNTY COMMISSIONERS FOR MASON COUNTY, WASHINGTON l .�,....�.. TIM/�HELDO Chai-rperson g LYNDA RING ERI KSON, Commissioner Ari_1_5�1 Ae SS GALLAGHER, ommissioner ATTEST: Clo],�k of the Board Mason County Indigent Defense Standards District Court Ordinance No. 06"`018 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Michael MacSems DEPARTMENT: DCD EXT: 571 BRIEFING DATE: November 23, 2020 ITEM: To appoint or reappoint two members to two new three-year terms on the Mason County Historic Preservation Commission and to appoint one member to serve the one-year balance of a term that will become vacant at the end of November. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Mason County Historic Preservation Commission is a seven (7) member commission which serves to identify and actively encourage the conservation of Mason County's historic resources. Currently two seats will expire on November 30th. A third seat will also become vacant at this time due to a member resigning a year ahead of the expiration of her term. Mason County has received four applications for these three seats. One of the incumbents (Ed Huber) has reapplied as well as three members of the public. There is a timeliness issue in order to avoid open seats at the December 10th meeting. BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: For the BOCC to review the applications and appoint three new or_returning members to the Mason County Historic Preservation Commission, as an Action Item in a public meeting, no later than December 1'. Two would serve full three-year terms (ending November 2023) and one would serve for the one-year balance of an unexpired term (ending November 2021). ATTACHMENTS: Applications from Ed Huber, Micah Sanders, Jann Goodpaster, and Wayne Nicholson and the 2020 HPC membership roster. Briefing Item Summary Form Appointments Cc:CMMRS Neatherlin, Shutty, Trask Clerk q.NL4(feMj D.�►� p MASON COUNTY CO.� I SS'101VER, a..-- crW ;. . 4• iVORTFPr�T �5"_T ;;. I I I#_ �. —- Fak.360-427-6467;Voice.3607427-9676,i t.. 4f9 Z75�,d467 or:48-?-62d9 trZS?'• :.r. 1 AM SEEDING APPaI MI=NT T.s; tl : i u..� ►�-r•:cC}�1.� NAME- 6. - I Af�DRES P L0k . . : l GITYTZIP. . - VOTIN PRE&UNCT: WORK P.6NE: (DR AREA tea THE COU11, YOU WF� S'�pk e!�- E:MAI COrMMUNITf.SERVICE. EMPLOYMENT.(IF P.E T�REQ:PREVIOUS EXPERIENCE) Mr-TRATI OP MGtA9ERSHl�5).. �•' C. ( i`7rc CG va COMPANY t+F. l �(CdµIGtS.. S . j p. I YR PtJSITiiAO l: Q�:�or., ft'YvGw,1X I)C/ : COMPANY: POSMOM -' ►r /`7 In ylour wiowrds,what do you perceive lsrft rble to urpo .of the Board, Gommifte' /o yo or Co1Jnctl for.which u are applying-, �1.t. r"�...� f'r l` �- i�- '1•.d l t N _. •'��se V'i G r _ �'��'�!K .A►.�,�;.:a.0�C i C.� �I. , ..� " `.. .: G�LI"o-`�F"•^"'C��'�+.►-�.iLw�:(o'4.:t.A�i- '. •':fi—ceM.:.� �r'��►i'!� p'1 C L ,'.('(�•C�Lo1r:C�„�. ,[ �.. i 4�F.L..'1 d-i CA7Y�lf1 W '� 1.- e, V `C i ►' .L A�C�t t<<. t1 i►�}iim tel: - . �..�- a� .f�,��-. �l f✓�t'.P i 4 "b • �►:c c.:4c.P c a v v-. r u t +f�►tS G CI^.� �•.� a ,y.;+ 2a. -i,t.. 'What friterests,skills do you wisti to offer the Board;Com itt Cou;e /'` i p—� wo c.Q :•l i lu 4 �v�r: .p1�.-�7�/� �v+:r ems-c� 'tom. +�u. .A'L G f��L' i� .r C.t<�-f t� yr�•llti:,-�f' Please list.arty financial,.profession, voluntary affiliations wH!&L may mfluenbe or"sffect:your position•on this:Board: (i;e ere to a potential eonfiict of interrsi; ee t g v :41; C,: .� V ys.. sv�i"t:Vas. � �G J C tr{r�i.t_d= r p —1,%— tl><C CL Coo:- .;a;y V:4 W4 ,r(J i�'�.7 L C�.i Vi► f b�� f,,,TAAd``r+' p I Yaw par€iclpatibn is deper ont upo,i a p4lfing certain tr mings made avblfsbfe l y�the County during seguiar Business__heiuts l spch as Open:Public Meetings Act and.Public Records)-'Tile trainirigs would be at no oasi to you,Would,you be . :. ah a to.ati' q such tram"ings? .S Roslisticaliy,how much time can:you giye to.l_*posit oh_ . Quarterly Mc P Vlteo{cly i3 �y F tit er�1s� �i : t :. ��- k: : ,�'Ly.,{.�(� - 'Stgnatklrc^ Uc:C:MMRb Neatherlin, 5nutty, I rasK • Clerk �L� ft`ti f�C E I V E� J TWA SOI\T CC UPITjr CCIIImYS'.SIGIATER S 41 d C 25120 411 ITC fRTI-I F=1I STP.EET is :v fig i1 }= S ELT ON LiTfi 98584 RA asoil County Fax 360-427-84 37, Voice 360-427-967 D, Ext.499;275-4467 or 482-5269 Con-imissione s I AM SEEKING APPOINTiV1ENT TO Historic Preservation Commission NAgtlE: Micah Sanders ADDRESS: VOTING PRECINCT: VUORIC PHONE: 98584 Arcadia E-MAIL: (OR AREA IN THE CGUi•ff� YOU LIVE) - - ------------------------------------ ---- - COf/iMUNITY SERVICE EMPLOYMENT: (IF RETIRED PREVIOUS EXPERIENCE) (ACTIVITIES OF.MEMBERSHIPS) COMPANY: WA Office of Financial Management Capitol Furnishings Preservation Committee YI:S (Vice Chair) POSITION: Senior Education Analyst COMPANY: YRS POSITION: -------------------------------------------------------------------------------------------. . In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: The HPC stands as Mason County's main line of defense against the loss of it's historic corrector. Our heritage extends we beyond bricks an mortar but while our cu ture can )ve on in the hearts of-residents our historicbuildings .and-landmarks c- aat In me-the role of fhed:[PACjs-to-maintai ident' generations— by protecting the structures that give our home character.These places and symbols of Mason County should be llTade to be-wo k1rrg-parts iz 111— the first place. What interests, skills do you wish to offer the Board, Committee, or Council? I have a deep interest in the study of history and it's impacts on today's life. I love restoring old things to their historic charm with modern functionality. Whether the item is a chair or a building, I love the process and the product. Having eveFsee"ister"Fesewatie"Fejeets as ar4-44he-GF�PG- si„-. 2017, 1 b;l;gez se;"reject-FaanageFpent.— restoration oversight, and fundraising to the committee. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) I serve on a state committee(CFPC)which is tasked with historic preservation I expect no conflicts. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be ' ab! to attend such trainings? yes F"eal(stically;flow ri UCh time can you give to this position? QUarteliy Mon!iti Weeld f Daily _ / x S '� C^ftiee Use Oily Micah W. Sanders ���✓� _ 10/7/20 Appointment Date Date r'r i 3-wre, ' Tenn.Eri�ire Date Lc:Liv(ivirta Iveainumn, 0111-Iuy, I lawn —019�7` Jen A-1.Alalfl10.f DTO CO mxSUIV C;UUN•I'-v G011,1114ISSIUNERS 411 NORTH FISH STREET SHFLTON %jA 98584 _-= Fax 360-427-8437; Voice 360-427-9670, Exf 499;275-4467 or 482-5269 1854 I AM SEEKING APPOINTMENT TO Historic Preservation Committee t! 'D NAME: Jann Goodpaster ADDRES PHONE: 0C I ._l ;j L ?Q CITY/ZIP: VOTING PRECINCT: WORK PHONE: Hoodsport 98: Hood CanalE-MAIL: Mason Cou ty (OR AREA IN THE COUNTY YOU LIVE) .� ors --------------------------------------7----------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) President, Mason County Historical Society, COMPANY: Risk and Regulatory Consulting, 10 YRS Volunteer, Mason County Historical Society Board Member of IRES for 8 years, holding POSITION: Senior Director Market Regulation every position. Volunteer Tor Gat snelter. COIUIPANY: State of Oregon 12 1'RS POSITION: Market Regulation Manager -------------------------------------------------------------------------------------------- In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: Working in a committee setting, identify and preserve historical buildings and places of interest. Help create public awareness of Mason County heritage. Maintain a register of historicalsignication locations. What interests,.skills do you wish to offer the Board, Committee, or Council? A robust interest in Mason County History. Familarity with the area(I was born here in 1954). Proficiency in committee work in both for profit and non profit settings (including over a dozen chairman positons). Government ens .n Publie or.o�Lin9 (f�, i a member of the National Asso of Insurance Commissioner speakers bureau) Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) Your participation"is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically,how much time can you give to this position? x Quarterly x nthly x Weekly Daily � Office Use Only i /J-0� Appointment Date tlg ture p3Ae Team E%pi e Date CcUN1N1Ktimeoznenm, Wmuy. //uu^ Clerk �� U�J n p�J' r/�� � U� a-efe,*J� OCT 9� 2OYA �&�SO2�CO[�JTY COMMISSIONERS -- '' --- 421 NORTH Ffl7HSTREET Mason County SHELTO87WA98584 Cn/�/nisnionnrsFax 3O0'427'8437; Voice 30O'427'QU70, Ext. 4/9;275-4407or482-526Q 1854 I AM SEEKING APPOINTMENT TO Mason County Historic Preservation Commission N6ME. Wayne A. Nicholson CITYIZIP: VOTING PRECINCT: WORK PHONE: Union �Jbbuz (OR AREA IN THE COUNTY YOU LIVE) 227 E-MAIL: ''''''--'----------------------------------------------- -'----- - ---------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) (Aor,mnssonmzmocnomr«) Pacific Coast1O CCy��Uy�� ac c oayRS -Eb.e-lJnion-.Conservsncy Trust (Past)Secy/Treasurer. San Francisco Jobs PCySI]I]N: President, Computer Consultin Firm and Business Task Force Golden Gate District 12 COMPANY. YRS (Past) Harvard Business Investment K8 GFPb|i TransitA ' 'Assn of Northern California 2CX�IU�� r Public ---------------------------'-----------------------------------------------'-'''-'--------' |nyourwmnjo.whatdoyoupercoivaiothem|eorpuqp0000ftheBoovd. CommittaeorCounci|fbrvvhiuhyouonaopp|ying: Identify, preserve and restore all remaining structures and locations of historical interest and value.for enjoyment of future generations. Promote local awareness of them and encourage appreciation, enjoyment and visitation. PI of I lute awal al Iess of t!Iel I I al I Jul ly tow ists to ei moui age extei ided visitatim I to Masai I Cum ity t!iat will boust local economy and 'obs. What interests,skills do you wish to offer the Board, Committee,or Council? Vppj Snliri b,isiness and financial Mqt hackgrol ind NIP-DI-strong teChnningy and comp,der experiFl-nrp- M;;rly successful experience in the politic�l/government arer�a, having had close personal relationships with the SF Board ot bupervisors and other elected officials of SIF Bay Area counties. Also worKed for the loichigan Attorney General. P|oaoo list any finonuia|, profeosional, or voluntary affiliations which may influence or affect your position on this Board: (i.a create a potential conflict oyinterest) . Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able bu attend such tnaininga7 Yes Realistically,how much time can you give bz this position? Quarterly Monthly X Weekly Daily Offlee Use Only Wayne A. Nicholson 10/22120 Appointment Date Signature Date Temi Expire Date 2020 Mason County Historic Preservation Commission Membership List Stephanie Neil Professional Expertise Nov 2021 Works for Dept of Army Corps,formerly with Squaxin Cultural Resources and USFS Steve Rose Vice Chair Nov 2022 Christina Lee Williams Nov 2020 Russ Sackett Professional Expertise Nov 2022 Former Alaska State Architectural Historian Edgar Huber Professional Expertise Nov 2020 David Dally Nov 2022 Rick Calvin Chair Nov 2021 Rhonda Foster Ex-Officio Member Kris Miller Ex-Officio Member MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dave Windom / Todd Parker DEPARTMENT: Community Services EXT: 260 BRIEFING DATE: 11/30/20 PREVIOUS BRIEFING DATES: 8/24/20 If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Amendment to the Dept. of Commerce Contract Covid19 Outbreak Emergency Housing Grant EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The grant purpose is to provide funding for emergency housing necessary to respond to the Covid-19 outbreak related to public health needs of people experiencing homelessness or otherwise in need of quarantine or isolation housing due to the Covid-19 outbreak. The Dept. of Commerce is extending the end date of the grant from December 31, 2020 to June 30, 2021. The purpose of the extension is to maintain isolation and quarantine housing relative to cases identified by WA State Dept. of Health, maintain additional shelter capacity to replace shelter capacity lost when social distancing was increased,.and maintain sanitation in existing homeless housing. BUDGET IMPACT: n/a PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Approval to move amendment to the December 8 action agenda ATTACHMENTS: Amendment B Grant Number 316-46108-20 Briefing Summary 11/19/2020 Contract Number:316-46108-20 Amendment Number:B Washington State Department of Commerce Community Services and Housing Division Housing Assistance Unit COVED-19 Outbreak Emergency Housing Grant 1.Grantee 2.Contractor Doing Business As(optional) Mason County Health Services 415N6THST SHELTON,WA 98584 3.Grantee Representative 4.COMMERCE Representative Casey Bingham Kathryn Dodge PO Box 42525 Fiscal Manager Grant Manager 1011 Plum St SE 360-427-9670 ext 562 (360)764-9682 Olympia,WA 98504-2525 caseyb@co.mason.wa.us kathryn.dodge@commerce.wa.gov 5.Original Grant Amount 6.Amendment Amount 7.New Grant Amount (and any previous amendments) $505,405.00 $0 $505,405.00 8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date Federal: State:X Other: N/A: December 31,2020 June 30,2021 11.Federal Funds(as applicable): Federal Agency: CFDA Number: N/A 12.Amendment Purpose: Extend grant end date to June 30,2021 COMMERCE,defined as the Department of Commerce,and the Grantee,as defined above,acknowledge and accept the terms of this Grant As Amended and attachments and have executed this Grant Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Grant As Amended are governed by this Grant Amendment and the following other documents incorporated by reference: Grant Terms and Conditions including Attachment"A"—Scope of Work,Attachment`B"—Budget,Attachment"C"—Washington State COVID-19 Emergency Housing Grant Guidelines,and Attachment D,Grantee's Plan.A copy of this Grant Amendment shall be attached to and made a part of the original Grant between COMMERCE and the Grantee.Any reference in the original Grant to the"Grant"shall mean the"Grant as Amended". FOR GRANTEE FOR COMMERCE Signature Diane Klontz,Assistant Director Community Services and Housing Division Print Name and Title Date APPROVED AS TO FORM ONLY Date Sandra Adix Assistant Attorney General 3/20/2014 Date 1 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS 11 FROM: David Windom DEPARTMENT: MCCS EXT: 260 BRIEFING DATE: November 23, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information NA INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal x❑ Other— please explain Frank Pinter ITEM: Commissioner discussion of WRIA 14 and WRIA 15 water resource inventory areas and the progress towards adoption of the RCW 203 planning WRIA Watershed Management Plans EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason County continues to participate in the technical, project and steering committees in order to comply with RCW 90.94. The watershed management plans are nearing final stages whereby the county would adopt the plans. BUDGET IMPACT: None PUBLIC OUTREACH:(include any legal requirements, direct notice,website,community meetings, etc.) Briefing RECOMMENDED OR REQUESTED ACTION: Informational meeting ATTACHMENTS: Briefmg Summary 11/18/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: David Windom DEPARTMENT: MCCS EXT: 260 BRIEFING DATE: November 23, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information NA INTERNAL REVIEW (please check all that apply): El Budget/Finance. ❑ Human Resources ❑ Legal x❑ Other— please explain Frank Pinter ITEM: Contract with United Way for Isolation, Quarantine and Community Support related to COVID-19 response. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason County Public Health and Human Services finds it expedient to sub-contract isolation and quarantine support to United Way of Mason County to ensure that food, toiletries and other supports are delivered to those in isolation or quarantine that would otherwise be without those supports BUDGET IMPACT: $20,000 PUBLIC OUTREACH:(include any legal requirements, direct notice,website,community meetings,etc.) Briefing and action agenda RECOMMENDED OR REQUESTED ACTION: Place on the November 24th Action Agenda ATTACHMENTS: Contract Briefmg Summary 11/18/2020 AGREEMENT BETWEEN Mason County,Washington AND United Way of Mason County This Agreement is made between Mason County Public Health and Human Services(herein called the COUNTY)and United Way of Mason County(herein called CONTRACTOR)for the Mason County Public Health Contract CLH18253 Amendment 17 COVID-19 Grant-COVID-19 Response Funding project(herein called the Project). As the Washington State Department of Health(DOH)is authorized by the US Department of Treasury to provide funds to units of COUNTY selected to undertake and carry out projects under the Washington State Coronavirus Relief Fund(CRF) Program in compliance with all applicable local,state,and federal laws, regulations and policies;and Asthe COUNTY has reoetiedaCoronavirus Relief Fundfor COUNTYs award,contract number CLH18253 Amendment 17 to fund the Project;and Asit benefitsthe COUNTYto engagethe CONTRACTOR to accomplish the Scope of Work and the objectives of the local COVID-19 project. The parties agree that: 1. SCOPE OF SERVICES A. COUNTY Responsibilities The COUNTYisresponsibleforadministrationoftheCRFcontract andensuringCRF funds are used in accordance with all program requirements [(24 CFR 570.SOI(b)] and its Departmentof Commerce contract referenced above.The COUNTY wil I provide such assistance and guidance to the CONTRACTOR as may be required to accomplish the objectives and conditions setforth in this Agreement. The COUNTY is responsible for completing the following tasks to accomplish the objectives of the Project: Principal Tasks ■ Execute contract with DOH ■ Execute CONTRACTOR AGREEMENT ■ Establish administrative and other record keepingsystems ■ Process and submit payment requests and CRF Reports ■ Formulate and a CONTRACTOR monitoring plan and conduct on-site review ■ Ensuregrant activities arecomplete ■ Conduct afinal public hearing ■ Complete the grant close-out process with DOH Page 1 of 11 B. CONTRACTOR Responsibilities The CONTRACTOR will complete in a satisfactory and proper manner as determined by the COUNTY the following tasks to accomplish the objectives of principally benefiting low-and moderate-income persons or businesses.The CONTRACTOR will periodically meet with the COUNTY to review the status of these tasks. Principal Tasks ■ Formulate and submit required reports and payment requests to COUNTY in an accurate and timely manner. ■ Provide COVID-19 Response assistance in the form of support for quarantine and isolation for those lacking resources to maintain isolation and quarantine such as food,toiletries,and cleaning supplies. 2. TIME OF PERFORMANCE The effective date of this Agreement will bethe date the parties sign and complete execution of this agreement and will be in effect through December 31, 2020 with all reimbursement requests completed by that date. 3. AGREEMENT REPRESENTATIVES Each partyto this Agreement shall have a representative.Each party maychange its representative upon providing written notice to the other party.The parties' representatives areas follows: A. CONTRACTOR: United WayofMasonCounty Name of Representative: Ted Jackson Mailing Address: 536 W Railroad Ave.,Shelton,WA 98584 Telephone Number:(360)426-4999 Fax:N/A E-mail Address:tiackson@uwmason.ore B. COUNTY: Mason County Name of Representative:Casey Bingham Title: Financial Manager Mailing Address: 511 N 6th Street,Shelton,WA 98584 Telephone Number:360 427 9670 ext. 562 E-mail Address:caseyb@co.mason.wa.us Page 2 of 11 4. BUDGET The COUNTY will pass through to the CONTRACTOR no more than$300,000 in CRF funds for eligible incurred costs and expenses for the Project according to the following budget. Project Budget Element Budgeted Amount COVID-19 direct support of quarantine and isolation $20,000 Indirect CostRate: _% Federally Approved Indirect Rate, or 10%de minimis rate,or fill out"N/A" decliningto charge indirect Indirect Cost Rateifthe CONTRACTOR choosesto charge indirect under this grant,the CONTRACTOR shall provide their indirect cost rate that has been negotiated between their entityandthe Federal Government.If no such rate exists,a de minimis indirect costrateof10% of modified total direct costs(MTDC)will be used. Any amendments to this Agreement's Budget must first be determined by the COUNTY as consistent with its CRF contract with DOH and then approved in writing by the COUNTY and the CONTRACTOR. 5. PAYMENT Reimbursement under this Agreement will be based on billings,supported by appropriate documentation of costs actually incurred. It is expressly understood that claimsfor reimbursement will not besubmitted in excessof actual,immediate cash requirements necessaryto carryout the purposesofthe agreement. Fundsavailable under this Agreement will be utilized to supplement rather than supplant funds otherwise available. It is understood that this Agreement is funded in whole or in part with CRF funds throughthe Washington State Department of Health CRFProgram asadministered by DOH and issubjectto those regulations and restrictions normally associated with federally-funded programs and any other requirements that the State may prescribe. 6. PERFORMANCE MONITORING The COUNTYwill monitorthe performance ofthe CONTRACTOR bytrackingproject progress,reviewing payment requests for applicable costs,managingthe timely pass-through of CRF funds, overseeing compliance with Department of Commerce requirements,and ensuring recordkeeping and audit requirements are met. Substandard performance asdetermined bythe COUNTYwill constitute noncompliance•with this Agreement. If actionto correctsuch substandard performance is not to ken bythe CONTRACTOR within a reasonable period after being notified by the COUNTY, contract suspension or termination procedures will be initiated. 7. SPECIAL CONDITIONS A. Withholding Payment: Inthe eventthe CONTRACTOR hasfailedto perform anyobligation underthis AGREEMENT withinthetimessetforthintheAGREEM ENT,the COUNTYmay,upon written notice,withhold from amounts otherwise due and payableto CONTRACTOR,without penalty, until such failure to perform is curedor otherwise adjudicated. Withholding underthis clause shall not be deemed a breach entitlingCONTRACTOR to termination or damages, provided that the COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default orfailureto perform,and in no case more than 10 days after it determines to withhold amounts otherwise due.A determination of the Administrative Office set forth in a notice to the CONTRACTOR of.the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive under this clause,without prejudice to any other remedy under the AGREEMENT,to take all or anyof the following actions:(1)cure anyfailure or default, (2)to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR,{3)to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim underthe Disputes clause,no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by the COUNTY under this clause. B. Labor Standards: CONTRACTOR agreesto complywithall applicablestate andfederal requirements, includingbut not limited to those pertainingto payment of wages and working. conditions,in accordance with RCW 39.12.040, the Prevailing WageAct;theAmericans with Disabilities Act of 1990;the Davis-Bacon Act;and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary,hazardous,or dangerous to health and safety as determined byregulations promulgated bythe Federal Secretary of Labor and/ortheState of Washington. C. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to the arbitration provision),and consistent with the provisions hereinabove,any claim,dispute or controversy between the PARTIES under, arising out of,or related to the AGREEMENT or otherwise,includingissues of specific performance,shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association(AAA)rules in effect on the date hereof,as modified bythe AGREEMENT.There shall be one arbitrator selected bythe PARTIES within ten (10)days of the arbitration demand,orif not,bythe AAA or anyother group having similar credentials. Any issue about whether a claim is covered by this AGREEMENT shall be determined by the arbitrator.The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance),or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest,but shall not have the power to award punitive damages.The decision of the arbitrator shall be the sole and exclusive remedy 1: between them regarding any dispute presented or pied before the arbitrator.At the request of either party made no later than forty-five (45) days after the arbitration demand,the PARTIES agree to submit the dispute to nonbinding mediation,which shall not delaythe arbitration hearingdate; provided,that either party may declineto mediate and processwith arbitration. D. Venue and Choice of Law: In the event that any litigation should arise concerning the construction -or interpretation of any of the terms of the AGREEMENT,the venue of such action of litigation shall be in the courts of the State of Washington in and for the County of Mason.Unless otherwise specified herein,this AGREEMENTshallbegovernedbythe Iawsof Mason Countyandthe Stateof Washington. B. GENERAL CONDITIONS A. General Compliance The CONTRACTOR agrees to comply with: ■ The requirements of Title V and VI of the CARES Act.Regulations;and ■ All other applicable Federal,State and Local laws,regulations,and policies,governing the funds provided under this Agreement. B. Independent CONTRACTOR Nothing contained in this Agreement is intended to, or will be construed in any. manner,as creating or establishing the relationship of employer/employee between the parties.The CONTRACTOR will at all times remain an "independent contractor"with respect to the services to be performed under this Agreement.The COUNTY will be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers'Compensation Insurance, as the CONTRACTOR is an independent contractor. C. Hold Harmless CONTRACTOR shall indemnify,defend and hold harmless the COUNTY,and its officers,officials, boards,commissions,agents and employees(while acting in an official capacity)from any action,claim, damage,loss,liability,cost or expense,including court and appeal costs and reasonable attorneys'fees and expenses,arising from any action, neglect,omission or inaction of the CONTRACTOR its agents or employees. CONTRACTOR shall consult and cooperate with the COUNTY while conducting its defense of the COUNTY. If any such claim or demand is subject to RCW 4.24.115 and caused by or results from the concurrent negligence of(a)the COUNTY, its elected or appointed officials,or its agents or employees and (b) CONTRACTOR,or its agents or employees,then in such event the defense and indemnity provisions provided for in the preceding paragraph shall be valid and enforceable only to the extent of CONTRACTOR's negligence. The COUNTYshall indemnify,defend and hold harmless CONTRACTOR,and its officers,agents and employees(while acting in an official capacity)from any action,claim,damage, loss, liability,cost or expense,including court and appeal costs and reasonable attorneys'fees and expenses, arising from any action,neglect,omission or inaction of the COUNTY its agents or employees.The COUNTY shall consult and cooperate with CONTRACTOR while conducting its defense of CONTRACTOR.If anysuch claim or demand is subject to RCW 4.24.115 and caused by or results from the concurrent negligence of(a)CONTRACTOR,its elected or appointed officials,or its agents or employees and (b)the COUNTY,or its agents or employees,then in such event the defense and indemnity provisions provided for in the preceding paragraph 9.1 shall be valid and enforceable only to the extent of the COUNTY's negligence. Procedures and Defense.The indemnified party shall give the other party timely written notice of any claim or of the commencement of any action,suit or other proceeding covered by the indemnity in this Section.If a claim or action arises,indemnified party shall then tender the defense of the claim to other within six(6) business days of receipt of such notice,which defense shall be at the indemnifying party's expense.The indemnified party may participate in the defense of a claim and,in any event,the Indemnifying party may not agree to any settlement of claims financially affecting the indemnified party without the indemnified party's prior written approval,which approval shall not be unreasonably withheld. Expenses. If separate representation to fully protect the interests of both parties is necessary, such as a conflict of interest between the indemnified party and the counsel selected by indemnifying partyto represent the indemnified party,the indemnifying party shall pay the expenses incurred by the indemnified party in defending itself with regard to any action,suit or proceeding indemnified.The indemnified party's expenses shall include all out of-pocket expenses that are necessary for the indemnified party defense,such as consultants'fees, and shall also include the reasonable value of any services rendered by the General Counsel/County Attorney or his/her assistants or any employees of the indemnified party or its agents but shall not include outside attorneys' fees for services that are unnecessarily duplicative of services provided the indemnified party by the indemnifying party. D. Workers' Compensation The CONTRACTOR will provide Workers'Compensation Insurance Coverage for all of its employees involved in the performance of this Agreement. E. Insurance and Bonding The CONTRACTOR will carry sufficient insurance coverage to protect contract assets from loss due to theft,fraud and/or undue physical damage,and as a minimum will purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from the COUNTY. The CONTRACTOR shall furnish the COUNTY with properly executed certificate of insurance or a signed policy endorsement which shall clearly evidence all insurance required in this section prior to commencement of services.The certificates will,at a minimum, list limits of liability and coverage.The certificate will provide that the underlying insurance contract will not be cancelled or allowed to expire except on thirty(30) days prior written notice to the COUNTY. F. FundingSource Recognition The CONTRACTOR will ensure recognition of the roles of DOH,the WA State CRF program,and the COUNTY in providing services through this Agreement.All activities,facilities and items utilized pursuant to this Agreement will be prominently labeled as to funding source. In addition,the CONTRACTOR will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. G. Amendments The COUNTY or CONTRACTOR may amend this Agreement atanytime provided that such amendments make specific reference to this Agreement,and are executed in writing,signed by a duly authorized representative of each organization,and approved by the COUNTY's governing body.Such amendments will not invalidate this Agreement,nor relieve or release the COUNTY or CONTRACTOR from its obligations under this Agreement. H. Suspension or Termination The COUNTY may suspend or terminate this Agreement if the CONTRACTOR materially fails to comply with any terms of this Agreement,which include{but are not limited to)the following: 1. Failure to comply with any of the rules, regulations or provisions referred to herein,or such statues,regulations,executive orders,and guidelines,policies or directives as may become applicable at any time. 2. Failure,for any reason,of the CONTRACTOR to fulfill in a timely and proper manner its obligations under this Agreement. 3. Ineffective of improper use of funds provided under this Agreement;or 4.Submission bythe CONTRACTOR to the COUNTY of reportsthat are incorrect or incomplete in any material respect. In accordance with 2 CFR 200.339,this Agreement may also be terminated by either the COUNTY or the CONTRACTOR, in whole or in part,by setting forth the reasons for such termination,the effective date,and,in the case of partial termination,the portion to be terminated. However,if in the case of a partial termination,the COUNTY determines that the remaining portion of the award will not accomplish the purpose for which the award was made,the COUNTY may terminate the award in its entirety. 9 ADMINISTRATIVE REQUIREMENTS A. Financial Management 1. Accounting Standards TheCONTRACTORagreestocomplywith2CFR200andagreestoadheretothe accounting principles and procedures required therein, utilize adequate internal controls,and maintain necessary source documentation for all costs incurred. 2 CostPrincioles TheCONTRACTOR will administerits program in conformancewith 2CFR200.These principles will be applied for all costs incurred whether charged on a direct or indirect basis. 3. Duplication of Costs The CONTRACTOR certifies that work to be performed underthis Agreement does not duplicate any work to be charged against any other contract,subcontract,or other source. B. Documentation and Record Keeping 1. Records to Be Maintained The CONTRACTOR will maintain allrecords required bytheFederal regulations specified in 24CFR 570.506 that are pertinent to the activities to befunded underthis Agreement andthoserecords described inthe CDBG Management Handbook.Such records will include but not be limited to: a. Records providingafull description of each activity undertaken. b. Records required to determine the eligibility of activities. C. Records requiredto documentthe acquisition,improvement,useor dispositionof real property acquired orim proved with CRF assistance. d. Records documenting compliance with the civil rights components of the CRF program. e. Financial records as required by 24CFR570.502,and 2 CFR 200.333. f. Laborstandards records required to document compliance withtheDavis BaconAct,the provisions of the Contract Work Hours and Safety Standards Act,and all other applicable Federal,State and Local laws and regulations applicable to CDBG-funded construction projects;and g. Other records necessary to document compliance with Subpart K of 24 CFR 570. 2 Access to Records and Retention The grantee,the Washington State Department of Commerce, and other authorized representatives ofthe state and federa I governments shall have accessto any books,documents,papers and records ofthe CONTRACTOR that are directly pertinent to this Agreement for the purposes of makingaudit,examination,excerpts andtranscriptions. All such records and all other records pertinent to this Agreement and work undertaken under this Agreement will be retained by the CONTRACTOR for a period of six years after final audit of the COUNTY's CRF project,unless a longer period is required to resolve audit findings or litigation. In such cases,the COUNTY will request a longer period of record retention. 3. Audits and Inspections All CONTRACTOR recordswithrespecttoanymatters covered bythisAgreement will be made availabletothe COUNTY,Commerce,anddulyauthorized officialsofthe state and federal government, at anytime duringnormal business hours,as often as deemed necessary,to audit,examine,and make excerpts ortranscripts of all relevant data. Any deficiencies noted in audit reports must befully cleared bythe CONTRACTOR within 30days after receipt bythe CONTRACTOR.Failure ofthe CONTRACTOR to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of futurepayments. The CONTRACTOR that expends$750,000 or more in a fiscal year in federal funds from all sources hereby agrees to have an annual agency audit conducted in accordance with current COUNTY policy concerning CONTRACTOR audits and 2 CRF 200.501.The Catalog of Federal Domestic Assistance(CFDA) number is 21.019. C. Reporting 1. Program Income The CONTRACTOR will report annually all program income(as defined at 24 CFR 570.S00(a))generated by. activities carried out with CRF funds made available under this Agreement.The use of program income by the CONTRACTOR will comply with the requirements set forth at 24 CFR 570.504. 2. Periodic Reports The CONTRACTOR,at such times and in such forms asthe COUNTY may require,will furnish the COUNTY such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Agreement,the costs and obligations incurred or to be incurred in connection therewith,and any other matters covered bythis Agreement. 10. SEVERABILITV If any provision of this Agreement is held invalid,the remainder of this Agreement will not be affected there by and all other parts of this Agreement will nevertheless be in full force and effect. 11. PERFORMANCE WAIVER •The COUNTY's failure to act with respect to a breach bythe CONTRACTOR does not waive its right to act with respect to subsequent or similar breaches.The failure of the COUNTY to exercise or enforce any right or provision will not constitute a waiver of such right or provision. 12. ENTIREAGREEMENT This Agreement constitutes the entire agreement between the COUNTY andthe CONTRACTORfor the use off unds received underthisAgreement and it supersedes alI prior communications and proposals, whether electronic,oral,orwritten between the COUNTY and the CONTRACTOR with respectto this Agreement. IN WITNESS WHEREOF,the COUNTY and the CONTRACTOR have executed this Agreement as of the date and year last written below. MASON COUNTY United Way of Mason County BY: Sharon Trask,Commissioner, Chair By: Ted Jackson, Director Date: Approved As To Form By: Tim Whitehead, Chief DPA EXHIBIT A SCOPE-OF-WORK The CONTRACTOR will be responsible for completing the tasks and activities below as well as others as detailed throughout this AGREEMENT,Washington Department of Health's(DOH)guidance as required to provide referral and direct services in compliance with the CRF program and Mason County's(COUNTY)policies and procedures.It is the CONTRACTOR's responsibility to review,understand,implement,and adhere to all requirements as this Scope-of-Work is a summary,not an exhaustive list. CONTRACTOR will: 1.Conduct applicant eligibility screeningto determine program eligibility incompliance with CRF requirements. 2.Provide emergency assistance with food or other necessities to enable those in quarantine or isolation to remain in quarantine or isolation without undue hardship. 3.Collect,track and report PROJECT data in a manner consistent with the requirements detailed inthis AGREEMENT,DOH's guidance's as applicable.CONTRACTOR mustensure that the services provided to eligible individuals under this PROJECT are not reported to any other funding entities for the purpose of meeting contractual obligations. 4.Voucher Requests and Reports: A.Formulate and submit a Washington State Voucher Distribution request(form A19)for the entire amount of the Grant to the COUNTY.Submission to include one digital copy in WORD e- mailedto Casey Bingham. B.Formulate and submit a CFR Monthly Beneficiary Reporting Form and a CRF Project Status Report to COUNTY.A digital copy is acceptable e-mailed to Casey Bingham.COUNTY will be responsible for submitting completed forms and reports to DOH.See Exhibit E Sample Forms and Instructions Casey Bingham Mason County Public Health 511 N.6th Street Shelton,WA 98584 caseyb@co.mason.wa.us 5. Participate in PROJECT meetings,including a grant start-up meeting,as scheduled by COUNTY. 6.Participate and support on-site com plia nce reviews conducted byCOUNTYperCRF requirements. 7.Assist COUNTY with all aspects of program administration and requirements including grantclose-out process as requested. r&# x Mason County Support Services Department Budget Management aq th Commissioner Administration 411 North 5 Street Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 5k 360.427.9670 ext. 419 Human Resources Information Services - g Labor Relations L'tl Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES November 23, 2020 • Specific Items for Review 0 2021 Park Host Contracts—Ross 0 2021 Vehicle Take Home Special Pay—Jenn 0 2021 Lead Pay—Jenn o Updated Support Services authorized employees to telework- Dawn o 2021 office lease for Veteran Services with North Mason Resources—Diane o News Release for Timberland Regional Library Board of Trustees- Diane o Custodial contract extension—Kelly o CARES Act Distribution Allocation Report update- Frank o PUD 3 CARES Funding request—Frank o EDC business interruption CARES Act funding—3,d round—Frank o $25K funding to EDC in 2020 for staffing support of business assistance grants—Frank o Housing Authority status—Frank o Architectural Contract for Phase 2 on Building 10- Frank • Commissioner Discussion JADLZ\Briefmg Items\2020\2020-11-23.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Facilities, Parks and Trails EXT: 806 BRIEFING DATE: 11-23-2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources X Legal ❑ Other— please explain ITEM: Renewal of Park Host contracts for MCRA Park, Oakland Bay Park, Truman Glick Park, Walker Park, Sandhill Park, Foothills Park, and Mason Lake Park EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) Mason County Parks &Trails Department has the following Park Host contracted to each park: MCRA Park Shelly Warren Oakland Bay Park John & Kathy Corbitt Truman Glick Park Bernie & Heather Games Sandhill Park Clayton Casto Foothills Park Lara Nelson Mason Lake Park Nicholas & Brianna Halvorson All park hosts performed security, light maintenance and grounds keeping. Our current Park Hosts have kept our Mason County Parks in good condition throughout the year and are assets to the park. All of the Park Host contracts expired December 31, 2020 and we recommend renewal of the contracts until December 31, 2022 with the exception of Sandhill Park Host who only wants a 1-year contract. BUDGET IMPACT: None PUBLIC OUTREACH:(include any legal requirements, direct notice,website, community meetings,etc.) Contract reviewed by Mason County Asst PA Tim Whitehead Briefmg Summary 11/17/2020 RECOMMENDED OR REQUESTED ACTION: I recommend that the BOCC approval an offer to the existing Park Hosts at Mason County's Parks. I have prepared renewal contracts with a Mason County Parks and Trails on-site Park Host Contractual Agreement and set the BOCC Agenda Summary for the BOCC Meeting Agenda item on December 8, 2020. ATTACHMENTS: Template of Mason County Park Host contract Briefmg Summary 11/17/2020 Park Host Contract Page 1 of 3 MASON COUNTY PARKS AND TRAILS On-site Park Host CONTRACTUAL AGREEMENT AGREEMENT made between }Imsert Na a sr of Mason County, hereinafter referred to as On-site Park Host and MASON COUNTY PARKS AND TRAILS DEPARTMENT, State of Washington, County of Mason, State of Washington, hereinafter referred to as Contractor. RECITALS: Park Host is willing to be contracted by Contractor, and Contractor is willing to contract the Park Host, on the terms, covenants, and conditions set forth hereinafter including such terms, covenants and conditions as may be set forth hereinafter. SECTION ONE—DUTIES. Contractor hereb en a es Park Host as the Park Host of MASON COUNTY PARKS AND TRAILS DEPARTMENT, � Pa a e) , Shelton, Washington. The duties of MASON COUNTY PARKS AND TRAILS Park Host specifically require: ♦ Being at the Mason County Park site during the hours of darkness and during the day on Friday, Saturday, Sunday and Holidays. Time off during the week is allowable, please notify the contractor. ♦ Park Host will open and close the park daily in accordance with park hours as deemed so by Contractor. The evening security round shall consist of ensuring the doors of all buildings or restrooms are locked, gates are shut and locked, and all guests are off the grounds. ♦ Conduct a daily park inspection, advising Mason County Parks and Trails Department of any hazardous or unsafe condition that may exist; any broken fixtures, lighting or plumbing and any vandalism to the park facilities. ♦ Perform light maintenance of park grounds as directed, i.e. stock and clean restrooms, litter pick-up, and other duties as assigned. ♦ Park Host agrees to call the Mason County Sheriff if anything out of the ordinary is observed or heard; but under no condition or situation will attempt to apprehend the person(s) so acting. ♦ Requests for off duty time shall be negotiated with the Contractor. ♦ Park Host is required to make the appropriate contacts if any situation should require intervention by parks staff or law enforcement. Contact persons are: 1. Carl Olson 360-427-9670, extension 535 Cell: 360-490-0539 2. Ross McDowell 360-427-9670, extension 806 Cell: 360-490-7646 OR Emergency: 911 Park Host hereby accepts and agrees to such engagement, subject to the general supervision and pursuant to the Park Host Contract Page 2 of 3 orders, advice and direction of related services and duties as may be assigned to him/her from time to time by Contractor, subject to mutual consideration of Section Three. SECTION TWO -TERMS. The term of this agreement shall be from OW2@ to 20 SECTION THREE - COMPENSATION TO PARK HOST/RESIDENT. Contractor shall provide for Park Host, and Park Host shall accept from Contractor, in full payment for Park Host services the following: A designated park host site located at the park. Be it understood that the Park Host shall be responsible for providing his/her telephone carrier and long-distance service. Contractor shall provide electrical utilities, water, septic and garbage service. SECTION FOUR—PARK HOST/RESIDENT BENEFITS. It is understood and agreed by both Contractor and Park Host that Park Host is not an employee of Contractor and shall not receive the benefits available to Mason County Employees including, but not limited to: vacation time, sick leave, personal holiday, medical insurance, dental insurance, vision insurance, etc. It is further agreed by the Contractor to carry Industrial Insurance coverage on the Park Host. SECTION FIVE—CONDITIONS OF SERVICE. Park Host shall maintain designated residential area in a neat, orderly manner, and shall prevent the accumulation of debris, or any other material or objects which are not compatible to the environment of the park area such as metal, lumber or wood products, abandoned vehicles or appliances, tires or any other like materials. No services or activities shall be undertaken on Mason County Parks Property which result in compensation or benefit to the Park Host. There shall be no unauthorized or private use of park. All residents at the County-owned premises shall undergo a Washington State Patrol Background Check that indicates they are acceptable for involvement with youth activities. No illegal activities involving the Park Host shall be undertaken or allowed to take place on or about the park properties or Park Host residence. Only the Park Host shall be allowed to operate County-owned equipment, and then, only in the performance of work approved by the County. Residence in County-owned facilities is restricted to the Contractor and their immediate family. Residence shall be defined as any extended stay of more than one week in a calendar month. Immediate family shall mean the spouse and or legal dependents of the Contractor. SECTION SIX- CONFLICTING OBLIGATION. In cases of emergency or conflicting obligation, the Park Host is responsible for the continued completion of the duties specified in this contract. If the Park Host is unable to resolve the conflict, Mason County Parks and Trails Director must be notified. SECTION SEVEN - CONTRACT AUTHORITY RESERVED BY COUNTY. Notwithstanding anything contained herein to the contrary, Contractor shall not have the right to make any contracts or commitments for, or on behalf of the County without the written consent of the County SECTION EIGHT- ENTIRE AGREEMENT. This Agreement, together with any Attachments, represents the obligations of both the County and the Contractor in their entirety. No other representations, whether verbal or in writing, that are not contained herein, shall be binding upon the parties. SECTION NINE-AMENDMENT OF AGREEMENT. This Agreement may be changed or modified only with the mutual agreement of both the Contractor and the Park Host, and only then upon approval through the appropriate processes then in effect for the County for the obligations contained in any modification or change. SECTION TEN -TERMINATION. This agreement may be terminated by either party, without cause, upon six Park Host Contract Page 3 of 3 weeks written notice to the other. In case of any violation of the terms of this Agreement by Contractor, or the physical inability of the Contractor to perform the required duties, the County may terminate employment immediately, with compensation only to the date of such termination. SECTION ELEVEN - SEVERABILITY. In the event that any competent court finds any specific term or provision of this Agreement invalid, the remaining terms and provisions shall be in full force and effect as if such provisions were not contained herein. SECTION TWELVE - CHOICE OF VENUE. It is the intention of the parties that all suits and special proceedings pertaining to the enforcement of this Agreement shall be in accordance with and pursuant to the laws of the State of Washington. Any actions or matters shall come before the courts of Mason County, Washington for actions and/or decisions. SECTION THIRTEEN -TERMINATION FOR DISABILITY. Notwithstanding anything in this agreement to the contrary, Contractor is hereby given the option to terminate this agreement in the event that Park Host shall, during the term hereof, become permanently disabled, as the term permanently disabled is hereinafter fixed and defined. Such o tion shall be exercised b Contractor givina notice to Park Host by registered mail, addressed to him/her at( e aiili ,I d r or at such other address as Contractor shall designate in writing. On the giving of such notice, this Agreement shall cease on the last day of the month in which the notice is mailed, with the same force and effect as if such last day of the month were the date originally herein set forth as the termination date thereof. For the purpose of this agreement, Park Host shall be deemed to have become permanently disabled if, during any year of the term hereof, because of ill health, physical or mental disability or for other cause beyond his/her control he/she shall have been continuously unable or unwilling or shall have failed to perform his/her duties for a total period of thirty (30) days, irrespective of whether or not such days are consecutive. For the purpose hereof, the term any year of the term hereof, is defined to mean any 12-month calendar year period during the Park Host's affiliation with the Contractor in the capacity of Mason County Parks and Trails Park Host. SECTION FOURTEEN - SAFETY POLICY. It shall be a condition of employment to follow all safety practices set forth in Mason County Accident Prevention Policy and the State of Washington. IN WITNESS WHEREOF, the parties have executed this agreement at Shelton, Washington on this, the day of , 20 ON-SITE PARK HOST APPROVED AS TO FORM: Tim Whitehead, Chief Deputy Prosecutor BOARD OF MASON COUNTY COMMISSIONERS Date: ATTEST: Randy Neatherlin, Commissioner McKenzie Smith, Clerk of the Board Kevin Shutty, Commissioner Park Host Contract Page 4 of 3 Sharon Trask, Chair MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: November 23, 2020 PREVIOUS BRIEFING DATES: ITEM: Out of Class Pay/Lead/Special Pay for the year 2021 for the following individuals: Todd Cannon, Kevin Guijosa, Josh Luck, Genie McFarland, Dawn Mesojednik, Grace Miller, & Anna Smith EXECUTIVE SUMMARY: Mason County has seven employees who are receiving Lead Pay due to increased responsibilities. Most of these employees have been receiving the special pay for extended lengths of time. An authorization tracking system in place to allow all special pays and the-duration each are agreed upon is a recommended best practice by the State Auditor's Office. Human Resources has worked with Payroll and the Support Service Director to devise a form to authorize the special pays by the Board of County Commissioners. Any new special pay requests will be brought forward as they are requested. BUDGET IMPACTS: Included in the 2021 Maintenance Level Projected Budget. RECOMMENDED OR REQUESTED ACTION: Request the Board of County Commissioners consider these positions for reclassification review and request to place on the. December 8, 2020 Consent Agenda approval to continue receiving the special class pay in 2021 for the seven individuals as presented. ATTACHMENTS: Seven Temporarily Working in a Higher Class/Out of Class/Lead Pay/Special Pay Request Forms are attached. jAbudget office\briefing,agenda,&public hearing items\2020\briefing summary 11.23.20-2021 out of class pay.doc TEMPORARILY WORKING IN A HIGHER CLASS/ OUT OF CLASS/LEAD PAY - REQUEST FORM ❑Out of Class Pay ZLead Pay ❑ Working in a Higher Class All out of class,lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name: To" CO.DD� .�,,�. /r� �r"j_,_ `� " Employee Job Title:�i?'�`InWovi< EYL014n r Department: �1-mG /tld1 7RC_yt�ys Uji Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: What specific job duties this employee will be performing outside of their current position description and for how long: `I oAA CAPor. is Any YPmpd-UAg6r.►,ec1 CAIW IA OAP- dw rI-A LJA4- CO �td�s xfr��- WJW�L 6- K sk;i )zm S'/Ae-L -tom r-r m/J4 .3 �► � /" sue' � � dAA6 A /glow AA l--J-LLo &J9 Movg d �i�rn�+R,r..�'' /,�.✓� 6� nv�e_I d' �Gt�[�ltl /'�S'1A�� Dc�G0Y1 � ��tn°> W��@.. ✓�''+ �J' � Effective Date: (Z I Z ZU '2,1 End Date: I ZZ 3 I /2A 24 *Attach a copy of the employee's current position description* Manager/Supervisor of Department Signature: /"/ Date: Department Head/Elected Official Signature: Date: Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CMMRS/Elected Official/Department/Payroll 9.2 PARE--flit RATES New regular employees shall normally be placed at Step 1 of the appropriate salary range(Appendix A)ar placed consistent with current personnel rules. However, Management shall have the night to place:new employees an the salary schedule based on management`s determination of the new employee`s experience level. 9.3 SHwr DIFFEREffrfAI. Shift differential is not applicable to this bargaining unit. ARTICLE 10—OT,HER COMPENSATION 10A BUNIGUAE PAY Eligible employees shall receive Bilingual pay for the certification level authorized by the Employer Seventy-five dollars($7&00)per month for the General certification Eligibility requirements: a. The County, shall determine if B-Ungual pay shalt be utilized, the language(sj that Bi-Lingual is payable for and the number of employees eligible for Bi-lingual pay. b. Bilingual general certification through DSHS or other pre-approved accredited institution. The County,at its discretion,may choose which certification(s)are required,and acceptable substitutes, such as certification from other sues. 10.2 CALF-BACK PAY All employees will respond to emergency call-outs unless extenuating circumstances such as illnesss ar other incapacitation prevent the employee from responding. Full-tithe employees who are called back to work after leaving the job site. (and not adjacent to the next regularly scheduled shifti, shall receive a minimum of two (2) hours' pay at the overtime rate. When an employee is called out between shifts,the time worked between shifts shaft be paid at the:rate of one and one-half(1/1z)times the regular rate; unless an:adjusted work week is mutually agreed upon per Article 6 4. Bart time employeess who are called back to work after leaving the job site shall receive a:minim urn of two (21 hours pay at the appropriate rate of pay. 10.3 WORK IN A HIGHER CLASSIFICATiou AND LEAD WORKERS Asupervisor may assign an employee to perform the majority of the primary d uties of a higher job-classificationfi when those duties are not part of the empfoyee`scurrent job classification,for the purpose of A. Providing work coveerage during an authorized vacation period;: B. Providing work coverage during an authorized sick leave; C. Providing work coverage for an authorized leave of absence;of D. Providing work coverage for a currently vacant position. If the employee is scheduled to work in the higher job classification forten(10)consecutive workdays or more] the employee shall be paid at the step of the salary range for the higher classification that provides at least a. five percent(5%)increase. The pay adjustment shall commence on the first day of the work out of classification assigriment. Engineers Guild and Massa County 2620 2Q22 Coifective.BargafningAgceement PaggU A supervisor maytemporarily assign the duties of higher level job classificatiGn to one employee orto several employees for cross training purposes, so long as the assignment is for fewer than ten (,'101, consecutive workdays.. There shall be no adjustment in pay during the cross-training assignment(sj. However,the County, may not utilize this cross training provision in order to avoid paying, for work performed outside of an employee`s regular jab classification(e.g.assigning multiple rotations ofcross-training"tataRng more thart ten (10)consecutive workdays). No employee shall be reduced in salary or benefits:when temporarily assigned by the County to perform:the worse of a lower classifications except in the event of a disciplinary demotion. Lead Worker:The County may designate an employee as a.Lead Worker;such designation is not considered to be a'job vacancy"or`newly created position'A,Lead ftlt`orkerwill typically direct€oversee and[ororga►tize the work of other employees, although the County reserves the exclusive right to make a Lead Worker designation based on other factors and rationale. The Lead Worker cannot hire, fires or discipline other employees within the Bargaining Unit.This jobs classification is used at the discretion of management(and with; prior approval of the Board of County Commissioners)_A Department Head will, post within: his/her Department a notice of intent to appoint a Lead Worker. He/she will give full consideration to all departmental appricants before going outside his/her department.Any employee who acts as Lead:W- rker will receive an additional ten percent(1Q%j salary for the period of time they perform that function. $QA MmFAGE RomsunEMENT All bargaining unit employees who, are required to use their own vehicles for County business shall be reimbursed at the mileage rate set by the current policy for all miles driven on such business 1M 5 LoNGEvuy The County,shall provide additional monthly compensation above each eligible enployee"s base salary to, recognize continuous length of service as a County employee,as follows:. Total Bears of Service Completed ' Addif octal Pay Increment 1-10 years 0 f 11-15 Years 1.5 1620 Years 3,0 2125 Years 1. 4.5% 26 or more Years 6.D l Eligible regular part-time employees shall receive longevity pro-rated in proportion to.the hours the part—time employee is in pay status during the month as compared to that required of full-tlme emplayrnent. 10.6 BoflTAmollfEmcE All field employees to include only Environmental Coordinator,Engineering Technicians,Survey Staffs Right of Way Technician and Road Utility Specialist shall receive an annual boot allowance in the amount of Two, Hundred Dollars($20Q.001. Engineers Caifd and MMon.County 2G20 2Q22 Collective Bargaining Agreement Faa 25 �Y Mason County �s 'a ` - -- � Human Resources Department To: Matt Stull, Guild Representative Nicole Burgess,Guild Representative From: Bill Kenny,Human Resources Director Date: January 31,2013 Subject: Network Engineer—New Position Proposal The County is proposing the creation of a new position:Network Engineer. This would replace the position of Systems Engineer and is more contemporary with our y operational and IT needs. Attached you will find Job Descriptions for both positions. Our proposal would be that the position be"EXEMPT." (By analysis the duties and other tests clearly fit the Computer/white collar exemption) .i i We would further propose that the position be in the bargaining unit. I We conducted a salary survey of comparable positions in comparable jurisdictions and that J assessment results in the following placement: i Engineers Guild Range Table STEPS 1 2 3 4 S 6 7 NETWORKENGINEER 4,695 4,860 5,030 5,206 5,388 5,577 4 4,452 4-,M "39 31413- -51 Please let me know if you have any questions or wish to meet and confer regarding this proposal. We seek your concurrence, but for your ease,absent hearing from you by COB Friday,February S,2013,we will assume your waiver and agreement. Thank you for your consideration. �i - a y F i U POSITION DESCRIPTION Title: Network Engineer Department: Support Services- Information Services Affiliation: Engineers Guild Reports to: Information Services Manager Exempt: Non-Exempt: X Su erviseslDirects: None Risk Class: 5306-07 Salary Range: According to current CBA Established Date: Revision Date: January 8, 2013 Format only— 10/23/2017 JOB SUMMARY: Provides master level, data network design, configuration and maintenance of Mason County's Local Area Network, including comprehensive network and data security, data backup systems, e-mail system, voice systems, remote connections and internet access. Duties include network hardware and software problem solving, including corrective and preventative maintenance. WORKIRESPONSIBILITIES: © Specify, install and configure network hardware including routers, firewalls and switches. Regularly monitor network operations to identify intrusion attempts and traffic problems. Specify, install, maintain and troubleshoot storage area network (SAN) equipment, including hardware and operating system configuration. Regularly review SAN operation to ensure efficient operation and detect problems. Specify, install, maintain and troubleshoot servers, including hardware and operating system configuration. Regularly review server operation to ensure efficient operation and detect problems. Specify and implement network backup and data recovery strategies. Ensure all servers never go for more than one business day without a satisfactory backup. Specify, install, update and administer the county e-mail systems including e-mail archive and spam filtering. Document all network changes including server configuration, patches, repairs and troubleshooting. Write and review "Best Practices" for other IS employees to install and properly configure PC software to utilize network resources. Assist IS technicians with troubleshooting LAN and application software problems. Communicate with the IS staff members to keep them informed of any changes or problems on the network. After completing requests from users or fellow 1S technicians, follow up with a call or e-mail answering their request. Other tasks as required. 5 1 J9G ' v POSITION DESCRIPTION v5" era+b" WORKING CONDITIONS: Works indoors in a clean, climate-controlled workspace. However, installation and troubleshooting may involve crawling or climbing in utility areas. Required to sit, talk, and hear; frequently required to use hands to: finger, feel or handle writing utensils, computers and office supplies which require repetitive arm, wrist and hand movement. Occasionally required to stand and reach with arms and hands, climb, balance, stoop, kneel, crouch, bend or crawl. Specific vision abilities include close, distant, color, and peripheral vision, depth perception and to adjust focus. The employee is occasionally required to lift or move up to 40 pounds. Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment. Employee is trusted with unlimited network and communications system access and is required to maintain confidentiality of information. The employee may be required to deal with irate, disgruntled and sometimes hostile individuals requiring the use of conflict management skills. Employee is frequently required to perform work in confidence and under pressure for deadlines, and is required to maintain professional composure and tact, patience and courtesy at all times. QUALIFICATIONS: Knowledge, Skills &Abilities Knowledge of 1P network security with Internet and remote connectivity • Network switch, router and firewall operating systems and configuration. Network operating systems, including Linux, Windows and VMWare. • Servers and Intel PC type computers including hardware configuration and software. Ability to: Work with a diverse group of system users with large differences in experience and skill level. Communicate effectively both verbally and in writing. Work as a member of a service oriented team, including flexible hours as required to support various County operations. Must be willing to work weekends and nights with short notice. Work effectively and professionally without immediate supervision. e Must be able to accept direction and decisions from the direct supervisor. POSITION DESCRIPTION Preferred skills: • Ability to configure Cisco firewalis. • Experience configuring VMWare running on a SAN using Vicenter Server EDUCATION AND EXPERIENCE: Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. Minimum of three years of professional IP network experience. Or Four (4) years of formal education in Computer Sciences or related technical fields. Or Completion of an equivalent of four years of accredited vocational training program in Information Technology. Note: Education, excluding the first year, can substitute for experience on a year for year basis. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS: Achieve certification as a MCSE: Server Infrastructure within the first six months of employment if not already certified. Valid Washington State Driver's License. Must agree to maintain required skills and certifications. I have read and understand the above position description. Name: Date: Signature: HR/Manager Name: HR/Manager Signature: E v TEMPORARILY WORKING IN A HIGHER CLASS/ OUT OF CLASS/LEAD PAY - REQUEST FORM El Out of Class Pay ©Lead Pay ❑ Working in a Higher Class All out of class,lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name:Kevin Guijosa Employee Job Title:Solid Waste Attendant I I I Department:POUtillties&Waste Management Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: I What speck job duties this employee will be performing outside of their current position description and for how long: Responds to service complaints for Solid Waste Program. Oversees planning, organization of daily workloads and staff assignments. Identifies and implements changes in priorities and schedules as needed. Requesting approval for lead until Solid Waste Manager position is filled plus some time after to ensure-smooth transitioin. Effective Date: 1/1/2021 End Date: Until Solid Waste Manager filled + *Attach a copy ofthe�mpftiyee's current position.cfescrtpt%on* Manager/Supervisor of Department Signature: __-- Date:11 1—:767A Department Head/Elected Official Signature: Date: Support Services Director Signature: Date: BOCCor Elected Official Signature: Date: cc:CMMRS/Elected Of dal/Department/Payroll I i 9 i 1 t MASON COUNTY € AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Loretta Swanson, Director Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: October 20, 2020 A enda Item # BRIEFING DATE: September 28, 2020 and October 19, 2020 BRIEFING PRESENTED BY: Loretta Swanson C ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Lead Pay Request—Solid Waste Attendant III—Kevin Guijosa BACKGROUND: Public Works U&W Management Division has posted a temporary lead position for current Solid Waste Attendant III employees to sign up for that would receive an additional ten percent (10%) salary until a Solid Waste Manager can be hired and trained. Per the Teamsters General Services Collective Bargaining Agreements (CBA), Section 10.5, respectively, "...Lead Worker: The County may designate an employee as a Lead Worker; such designation is not considered to be a "job vacancy" or"newly created position." Public Works Deputy Director/U&W Manager has selected Kevin Guijosa. RECOMMENDED ACTION: Request the Board of County Commissioners authorize Public Works to pay Kevin Guijosa, Solid Waste Attendant III, lead pay until the Solid Waste Manager position is filled and trained. ATTACHMENT: ' 1. Section 10.5 of the current CBA f i Jennifer Beierle From: Richard Dickinson Sent: Wednesday, November 18, 2020 8:38 AM To: Jennifer Beierle Subject: FW: Solid Waste Lead Pay Attachments: Solid Waste Lead Pay.pdf Here is the original form all filled out and signed by Loretta and I. RD From: Loretta Swanson<LorettaS@co.mason.wa.us> Sent:Tuesday, October 20, 202012:28 PM To: Meghan Andrews<MeghanA@co.mason.wa.us>;Winter Perez<wperez@co.mason.wa.us> Cc: Richard Dickinson<rdickinson@co.mason.wa.us>;Victor Rhett<vrhett@co.mason.wa.us>; Dawnell Arndt <DawnellA@co.mason.wa.us> Subject:Solid Waste Lead Pay Please see attached. Lovetta.Swa*v,o-w Loretta Swanson Director, Mason County Public Works/Utilities and Waste Management (360)427-9670 Ext 769 1 TEMPORARILY WORKING IN A HIGHER.CLASS[ OUT OF CLASS/LEAD PAY - REQUEST FORM 00ut of Class Pay igLead Pay El Warking in a Higher Class All out of class,lead,drtemporarily working in a higher class pay requests-must-be submitted bythe department head or elected official on this form to Human Resources for review--and'final approval by the Board.of County Commissioners,gLEgr to the assignment of'additional duties. Employee Name: Kevin G.uijosa Solid Waste Attendant.II III Public Works[Ufififies-&Waste Mgmt. Empidyee.JohTitle: Department: Please.insert the lead,out of,class orlemporarily-vvorking in a higher Class pay language from the CollectiVe Bargaining Agreement if applicable. Per Teamster's General Services Collective Bargaining Agreement, Section 1 G.-S, respec-tively, " Lead Worker: The County Mqy-desIgnatean am. -ployoo-as-a Lead Worker; such designation is not considered to be a"job vacancy"or"newly created position." A Lead Worker will typically direct, oversee-and/or organize,the work of other employees. What spedficiab duties this employee will be performing outsfde.oft—heIrcurrent position description and for how long: Responds to service complaints for Solid-Waste Program, Overseas planning, organization of daily workloads and staff assignments. Idientiffies and implements changes in priorities.and schedules as'needed. Requesting approval for lead until'Solid Waste Manager position is filled plus some time after to ensure smooth transition. Effective Date: 10./06/2020 End Date. Until Solid Waste Manager filled + 1010.6/2,020 Manager/Supervisorof' e artmentSlgq4tureg MO�- p Department Read/Elected official Signature:_ w 1/2A.PM Date.- 10/06/2020 SupportServiceS.Director Signature; Date:10/06/2020 Bbcc or Elected official Signature: Date: m-EMMR5jEkct--d OffrMaE/Departmentf Payroff MASON COUNTY COMMISSION AGENDA ACTION SHEET ACTION 8.1 Approval:of Warrants&Treasure l5ectronic Remittances Claims Clearing Fund Warrant#13074716-8074956 $ 3,079,942.70 Approved Direct Deposit Fund Warrant#71506-71898 $ 722,801.06 Sala ClearingFund Warrant#7005439-7005467 542 561.64 8.2 Approval to amend the Water quality Contract between Hood Canal Coordinating Council and Approved Mason County Public Health. 8.3 Approval of contract amendment 5 to extend the Department of Commerce Covid Outbreak Emergency Housing Grant with Community Lifeline end date from September 30,2020 to Approved December 31 2020. 8.4 Approval to extend the Professional Services Contract for Real,Btate,Services with Richard Beckman Realty-Group,LLC for an additional two years with the possibility of an additional two- Approved ear extension. 8.5 Approval to set two hearings for November 3,2020'at t3a5.a.m.to consider the 2021 Annual Approved Constructionprogram'and the Six-Year Trans ortation Im rovement Program TIP 2021-2026. pP 8.6 Approval to authorize Equipment Rental&Repair(ER&R)to declare.the attached.list of vehicles and equipment as.surplus and allow ER&R to'dispose of pursuantto Masori Cou.'nty code and state Approved laws and allowing the Public Works Fleet Supervisor to sign the Sourcewell Multi-Chanoel'Sales Agreement =8~7 Approval _ k 6[Fe arks=ta you artempara Solid as Attendant E ead M w",��Appr CfX1IF1 $.8`Approval to authorize the Deputy Director/t)tilifies and Waste Management to.execute a contract Approved with Parametrlx to Orovide Post Landfill Closure On-Call Services. 8.9 Approval:to authorize Public Works to'procure reinforced rubber snow plow blades in the amount Approved of approximately 36 000 lus tax. 8.10 Approval to dissolve six cash drawers inthe Sheriff's Department rescinding Resolution#48-01. Approved 8.11 Approval for Mason County Noxious Weed Control Board to enter into.[ontract#K3,176 and# Approved IE3177 witlr Washin ton State Department of Agriculture. 8.12 Approval-for therapeutic:Courts to post and hire a part,time caseworker under tbe.SAMSHA FRC Approved Expansion:Grant. 8.13 Approval to seta Public Hearing on November 3;2020 at 9;Z5 a.m..to consider rezone of a 0.2- 6cre parcel from'Village Cpmrrierdal(VC)to Resldefitial 2(R-2)Within the Allyn]'Urban.Growth Approved Area uGA. 8.14 Approval to set a Public Hearing on N'avember 3,2020 at 9:15 a.rrr to consider rezone of a 160- acre parcel€roar Rural:Residential 20(RR20,)to Long Term CommerciaE Forest CUCF);ands rezone Approved ai F59.38-acre parcell from LTCF to RRZ0;within the Rural Area of Masora Coun, 8.15.Approval to set a Public Hearing on'November3.,200.:at 9c15 a.m.to consider-rezone of 21.6 acres from Long Terre Commercial Forest(LTCF)to In Holding(IH)latidsand rezone 35.6 acres Approved from IH to LTCF within the Rural Area of Mason.c6uniy. 8.16 Approval to authorize the Director'of'Community SdNices.to sign'aMn ndM' entsto the consolidated contract for the duration of the COVID-19 response in order to reduce.turnaround times for small Approved contract amendments. 8.17 Ap toval of Professional Services Contract with NW Resources II for a:Certified Peer Counselor, Approved, 8.18 Approval to enter into contract w th the Department of Commerce contract#21-4610C 111 for j the Shelter Grant Program and to subcontract with Community.Ufeline to irriplementthe Shelter Approved Program. 8.19 Approval to amend Resofutian 2020--7Q correcting scrivener error-on sale price of surplus property, Approved —410 E Hiticrest:.Drive. 8.20 Approval to amend Resolution 20-56,.Non-Represented Sa%ry'ScaieRAnge Alignment by eliminating the Planning Manager and Permit Assistant Center Manager effective November 15, Approved 2020 and authorization to create,post;.and fill a Community Development Administrator at Salary Range 40 effective Immediately, $1 t x f POSITION DESCRIPTION Title: Solid.Waste Attendant III Departments Utilities.and'Waste Division of Public Works Affiliation: Teamsters General Serivices Ri iports to: Solid Waste Manager Exempt: Non-Exempt: X .800.0v ses/Directs: None Risk Class: 1501-00 Salary SWary Range.,According to current G$A Established Date: 11.09..2017 ReVision Date; 1;2.01.20'17-ap:rroved`by Union GENERAL POSITION SUMMARY: This classification is primarily responsible for insuring the proper loading of. solid waste at the transfer stations to be transported off site; monitor hazardous waste containment areas and perform routine and. emergency maintenance on machinery .and:egUiprnent at sites. Run front end loader, Crane, and load-trailers'forshfpment. Perform job duties.in a safe.and productive manner. .FOB FUNCTIONS: (any one position may not inefude afl of the: duties listed nor do the listed! examples include all tasks which may be found in positions in the class) ESSENTIAL: Operate,equipment to move and load solid waste at transfer stations sites. Maintain machinery and equipment-required to perform duties. Perform ground maintenance.and general upkeep of all stations: Haul county boxes from all stations. Monitor hazardous waste and oil;receptacle areas. SECONDARY: Test monitoring wells-in accordance With standards set if needed._ Perform scale-booth duties;.and fill-in when needed. Operate hand and power tools for maintenance and repair of facilities and equipment,. Drive truck and othervehicfes fncludfng fawn mowers. JOB COMPLEXITY: This classification requires.the incumbent to be able to work independently and often alone.;'understand and communicate the laws, rules and regulations regarding disposition of solid, recyclable and hazardous waste, perform duties in safest and most efficient manner, operate equipment in safe manner; accurately collect,.receipt and record fees; perform routine and emergency maintenance on machinery and equipment.The nature of'the work is recurring-with occasional variations from the norm; the incumbent is expected to use good judgmentwi!thn established guidelines. Incumbent should be able to complete a variety of tasks using proper procedures with limited supervision. Backup systems fbr error avoidance and detection include.feedback from waste haulers on appropriate load levels and assistance from more senior Solid Waste attendants tot unusual or new situations or questions. SUPERMORY RESPONSIBILITY. P'osifions In this classification are not responsible for supervising other employees. INTERPERSONAL CONTACTS: Incumbents in this classification communicate on a daily basis 'with the public,-commercial and private haulers of solid waste to provide and obtain direction and information. SPECIFIC SKILLS; Incumbents are required to know: laws and. regulations regarding. solid,. recyclable and hazardous waste disposal and.operations of disposal and transfer sites; acceptable methods for handling solid, recyclable and hazardous wastes; safe-and efficient .operation of heavy 'equipment and machinery; equipment and machinery maintenance and repair procedures.-and routines; methods for handling and receipting money. Incumbents.are required to have the ability-to: perform the physical-anal mental duties accurately and timely; safely and efficiently operate heavy equipment and machinery; handle the disposition of solid, recyclable and,hazardous-wastes;:perform routine and emergency maintenance and repair.of machinery and equipment; make accurate mathematical calculations and :;maintain accurate records;,communicate effectively with the pubkcj outside haulers and other employees;work witthin established guiderines w aft limited supervision;.establish and maintain effective working relationships with other-employees in the department and with contract haulers. WORIONC CONDITIONS* Work is performed at a solid waste transfer stations requuang the employee to work In: alf weather conditions and with potentially dangerous or hazardous materials. Incumbent must be able to stand, sit, walk, .bend,-climb and reach; handle waste products in a safe and healthy manner; attendance,is required during assigned work hours., Employees in this.classifi.cation are required to operate.heavy machinery and equipment; ,adding and, calculating rnactiirres,. and small hand and power tools. Incumbents in this.classificafiion-are required to be able to lift more than 50 pounds on a regular basis. Incumbent will regularly work 5 days within a Monday Satur..day work week. Incumbent may need to work Sundays in an emergency situation.. i l I i EDUCATION AND EXPERIENCE:: Any equivalent combinations of.education and Experience which provides the applicant with the knowledge, skills and abilities required to successfully perForm the job.A typical way to obtain the knowledge and abilities would be: i High school diploma or equivalency; I Ability to comprehend the laws and regulations relating to solid and hazardous waste and sufficient math skills to accurately calculate fees; Previous work experience would include safe- operation of heavy equipment and dealing with the public; i And a valid GDL and a clean driving record. LICENSES ANDIOR CERTIFICATIONS: Valid Washington Driver's License, Valid Class A CDL, AZVVOPEI (Hazardous Waste Operations and Emergency Response:) 24 hours Glass(or ability, to obtain within 6 months of employment) 1 have read and understand the above position description, Name: Date: Signature: FIR/Manager Name:. HR/Manager Signature: i I i PROGRAM MANAGER I -SOLID WASTE PUBLIC WORKS / UTILITIES AND WASTE MANAGEMENT Posting #20.46 F1 MASON COUNTY EMPLOYMENT OPPORTUNITY Opening Date: Septem bet 28,2020 Open:Untit Fiffed, First Review Date:October 12,2G20, Department: Utilities and Waste 'lMdrithly Salary:. $4,830-$5,734 JOB SUMMARY Full position descTiptibris-are available in Human Resources,See below for contact info. Plans, organizes and directs the day-to-day activities of the Solid Waste Program within the.Public Works Department. Initiates and implements program activities.and responsible for the operation and 'compliance with applicable, legal 'requirements related to solid waste operations. EXAMPLES OF DUTIEg(Ahy one po0ibn may not include all of the duties listed nor do the listed examples include all tasks,which may be found in positions of these classes Serves as the key liaison for,the program(s) and directs,:rW1utfG in-of-k-ig s 7. mia quiries,,probrems, compfalafg,9,r emergencies affecting availability or qualfty of services Ri, pbnft4'd-§6n-s-i maim- 1�9 LrO-,- &--dal 4 czpeiaffons aid.- � rib�, i positron ,Wa_r.L-Fr pl!aas7.and,or I RanizeswqrkJo an&staff as` S q 6MJftfii 1 e - qarig - p , n—di�ftW61- s ,gF6 16 4 rq=aec�Responsible for the preparation and submittal of regulatory compliance documentation. Rewmimands and implements policies. procedures, guidelines and standards for,the efficient and effective.operation and maintenance,of solid Waste operations, assuring.compliance-with.applicable legal requirements and County-.policies and:goals. Actively ,researches and prepares, or supervises the preparation of, applications fdr.fiadefAl,state tihd local grant agencies and for funding from.Qther funding sources. Assures compliance with grant requirements and cbmpl.etes or directs,.pireparation of required funding agency- reports. Acts- as Chair of the Solid Waste Advisory Committee (SWAC). Investigates and resolves.personnel issues, including assisting the Deputy Director With disciplinarya#on,When appropriate. Researches, analyzes. yzesan, evaluates I d new developments in assigned area and works.to expand existing program(s) and services. na. Develops and.recommends new programs and ofogribhn modifications, preparing reports and documents regarding area of assignment and program objectives.Assists the Deputy Director with the preparation, administration and monitoring of the S4td Waste budget, including Solid waste diversion, resource recovery; and planning- -programs. Reviews and recommends adjustments to various rates charges and assessments- Monitors and,documents program,experidilures, assuring.compliance with approved budget(s).and staffing levels.Assists the Deputy Director in developing and evaluating financial performance measures; authorizes payments for contracted services; and participates in resolution of disputed contractual matters. Communicates effedtively both verbally and in-writing. Deals>tactfully and courteously with the public, coworkers, and othdr County empidyeep, occasionally in difficult Starner service 'situations. Remains current on a u customer legislation, legal teAulrehieiits.and ordinances affecting Solid waste 6hd interprets information to advise staff or subordinates of any applicable changes in procedures to reflect revised legal requir-e-ments. MINIMUM REQUIREMENTS Knowledge of: Management and supervision:principles and practices. Fiscal management, including budget preparation, expenditure control and record keeping.Solid waste handling logistics, industry standards and best practices. Data dollectlon and.analysis and research Methodologies.Application and interpretation of federal, state and local rules, regulations, -codes and 'ordinances applicable to area of'assignment. County Go.90rnrne6t process, procedures and practices. Computer applications including word processing and spreadsheets'. Practices, principles and procedures:of assigned program area(s), including; but not limited to solid waste, utility Management and operations. Principals and practices of contract and grant administration. Ability to: Plan,organize and oversee assigned-work programs,.including monitoring workschedules les and evaluating the work of others. Develop departmental goals and bUle6tives, conduct planning activities.ties and implement programs and services in area of assignment, Analyze and, evaluate-operations, develop and implement corrective actions. Establish .and maintain-effedtiVo?Working relationships With emplo)(6ft Supervisors, County Commissioners.,-other agencies and the general public. ComMunictite effectively, both or6ily and in Writing, with individuals and groups regarding complex or sensitive issues or regulations.Physical ability to perform-the essential fdrictl6ris.of-the job. EDUCATION AND EXPERIENCE Any equivalent combination of education and experience,whi&h provides the applicant with,the knowledge,-skillk and,abilities, required to perform the.job. A typical way to,obtain the,knowledge and abilities would be. Bachefor's Degree in a field, ffiat is related to:the solid waste program and four (4) years of, progressively responsible. professional experience-working in the program areas of Solid waste, utility opefitfons, maintenance and/or management. One(1)year of supervisory or managerial experience m-required. LICENSES,CERTIFICATES AND OTHER REQUIREMENTS Valid Washington-State diriVers"license With Class A.001-required V611d WSDOT Hazardous M"aterial Transportation license required Successfully complete the State of-Washington's 44 hour hazardous materials training.within six (6) months of hire is required- Gertification:in first aid and CPR within one(1)year of hire required_ Confinedspace entry preferred. dd MASON COUNTY COMMISSION AGENDA ACTION SHEET DATE,2020 ACTION 8.1 Approval of Warrants&Treasure Electronic Remittances Claims Clearing Fund Warrant# 8074957-8075278 $ 1,372,585.89 Direct Deposit Fund Warrant# 71899-72287 $ 736,808.24 Approved Salary Clearing Fund Warrant# 7005468-7005503 $ 1,022,798.80 Treasurer Electronic Remittances 163 120.80 8.2 Approval to amend Resolution # 33-18 Housing and Behavioral Health Advisory Board to update the membership sources to include federally recognized tribes and to allow the Approved Advisory Board to vote in Ex-Officio, non-voting members to serve in a consultative role such as the medical officer, managed care organizations, and/or school districts. 8.3 Approval to enter into a contract extension with MasonWebTV.com for live streaming services of regular Commission meetings and Board of Health meetings for 2021. The Approved rate per regular meeting is 75 for up to 2 hours and each additional hour is $25. 8.4 Approval to sign letter of support for Mason Transit Authority for the grant application Approved being submitted to Washington State Department of Transportation WSDO . 8.5 Approval of contract amendment 17 for the Consolidated Contract# CLHIS253 to Approved increase funds b 1 741272 to support Public Health's COVID-19 Response. 8.6 Approval to amend the contract between Healthcare Delivery Services and Mason County Jail increasing the cost of nursing services from $57 per hour to $60 per hour for both Approved the Jail and Administrative nurses. 8.7 Approval of a resolution refinancing the 2008 LTGO, 2019 LTGO, and DOE Loans # L0800017, L1000026, L1100013 to be known as the Mason County Limited Tax General Approved Obligation Refunding Bond 2020A with Columbia Bank. 8.8 Approval of a resolution refinancing the 2008A LTGO to be known as the Mason County Approved Limited Tax General Obligation Refunding Bond 2021 with Cashmere Valley Bank. 8.9 Approval of a resolution refinancing the 2008A GTGO to be known as the Mason County Approved Limited Tax General Obligation Refunding Bond 2020B with North Cascades Bank. 8.10 Approval to create, post and hire a Community Services Pandemic Response Community Health Specialist that is a union position tied directly to COVID-19 funding or Approved Foundational Public Health FPHS funding through June 2021. 8.11 Approval to pay Josh Luck, Building Inspector V, 10% Lead Pay effective October 1, Approved 2020 through September 30 2021. 8.12 Approval to authorize Chair Trask to sign the letter requesting the deadline for COVID-19 Approved funding be extended beyond the November 30 2020 deadline. 8.13 App" o ial�tokpay�KeviniGuiJosa,Soliatl7VasfieAttendant II+IrI, eadl pay,until th�e;SolidpllVaste Approved J�7ana�er:lion,isfille�anditramedl'� TEMPORARILY WORKING IN A HIGHER CLASS/ OUT OF CLASS LEAD PAY - REQUEST FORM ❑Out of Class Pay R Lead Pay ❑ Working in a Higher Class All out of class, lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name:Josh Luck Employee Job Title:Building Inspector V Department:Community Services Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: What specific job duties this employee will be performing outside of their current position description and for how long: Effective Date: End Date: *Attach a copy of the employee's current:position description* Mana er/Su ervisor of Department Signature Date: II 18 l� � N N Department Head/Elected Official Signature: Date: Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CMMRS/Elected Official/Department/Payroll TEMPORARILY WORKING IN A HIGHER CLASS/ W OUT OF CLASS/LEAD PAY - REQUEST FORM ❑Out of Class Pay *Lead Pay ❑ Working in a Higher Class All out of class, lead, or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name:Genie McFarland Employee Job Title: Permit Specialist II Department:Community Services-Permit Assistance Center Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: What specific job duties this employee will be performing outside of their current position description and for how long: Effective Date: End Date: *Attach a copy of the employee's current position description* Manager/Supervisor of Department Signature: Date: - `1 @aza Department Head/Elected Official Signature: Date: Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CM M RS/Elected Official/Department/Payroll AA TEMPORARILY WORKING IN A HIGHER CLASS/ OUT OF CLASS/LEAD PAY - REQUEST FORM 00ut of Class Pay QLea:di Pay 0 Working in a Higher Class j All out of class,lead,ortemporarlly worldng in a higher class pay requests must he:subm- itted by the department head or elected offfcfal on this form to Human Resources,for review and final approval by the Board of County Commissioners,#Ekrto the assignment of additional:duties. Employee Dame:Genie McFarland Employee Job Title:PerrnitSpedalfst ff Department:CommunityServfces—Perm!tAsemtanceCenter is Please insert the lead, out of class or temporarily working in a higher-class pay-language from the is Collective bargaining Agreement ff applicable: r Teamsters General Service Collective Article 1G.S Lead Worker The County"may designate an employee as a Lead Worker;such designation is.not considered to be a`Tob vacancy',or"newly created position'" as referenced in Article S.Seniority Section Z A lead Workerwill typically direct oversee andfororgantze 1 the worm of other employees although the County"reserves the exclusive right to make a Lead Worker i! designation leased on other factors and rationale.The Lead Worker cannot hire,fre,or discipline other employees within the Teamsters bargaining unit This iob classification is used at the discretion of management(and;with prior approval of the Board of County CommNsfonersT. A Department Head will post within his/her Department a notice of intent to, appoint a Lead Worker. He[She will give full consideration to all departmental applicants before going outside his/her department Any ernpl`a ee who acts as Lead Worker will receive:an additfona[ten percent(10%j salary for thee.period of time they perform that function. Whatspedffc job duties this employee will be performing outside of their currentpos it,ion descrfptian anal for hove long: i Asa Lead Worker Genie serves as the lead overthe front coun er of the Perm.it Center,pmvfdingtraining, j l guidance and mentorship to the two Permit Technicians and: the Clerical staff that schedules all t inspections and answers the chain phone line for the Permit Assistance!Center(PACT. Ensures there iss daily coverage for these positions and Tuggle the schedules as necessary to.. be certafn there is phone- coverage lunch coverage and the public is served at the counter. Genie provides organizatfonal knawledge t+a PAC and the all Communal Development Staff based on:her z5 years of experience.Ensures Permit Technicians stay current on training and has attended Public Records training herself try ensure t l - ca MMRS{EfectedOffIeiaf[®epartmentf Payrolf i they are processed properly Provides the duties of the County. Addressor since: the tlostian was 1 - - efitttinated in 200 due to budget cats. Handles:the more complex residerriial.and commercial aermit a'031'ication in-takes Interpret the building code and provide guidance on how to applythe code.Provide. advice on how to improve the permit process including in=take scheduling inspections, plan review and the issuance of the permit Acts as a liaison between the Community,Service Director and the Permit Center by providing input on polic redevelopment and situational awareness. Effective bate:10/1/15 End Date: Manager/Sup asor a t. Signature: Date: / Department Head/Elected Official Signature: Date: Support Services Director Signature- Date• SOCC or Elected Official Signatures Date: i E Attach a cow of the fallow_ _ing- Department notes; ' Employee's current position description; Mu' ni is,rtates,and; Current-Salary Range. C c=CMMFSjFJPded Qfficia[t Department/Payraff David Windom j From; Kathy Chaussee Sent: Wednesday,October 30,2019.10:39tAM To: David Windom Subject: RE:Genie McFarland-Lead Worker Request Form 10082018.docx Genie McFarland Permit.Specialist I I.Step 9 Base=$491335.844 Longevity=$2,960115 Lead=$4,933.59, Total gross Munis=$57,229.68 A few penny difference due to rounding in munis Grace Miller Planner IIi.Step 3 Base=$6%562.08 Longevity = $3;813..72 Lead=$6,356.21 Total gross Munis=$73,732.08 A few penny difference due to rounding in*mums From:David Windom<DWindom@co.mason.wa.us> Sent:Wednesday,October 30,2019 8:58 AM To:Kathy ehaussee<KathyC@co.mason.wa.us> Subject Genie McFarland-Lead Worker Request Form 10082018:docx Can 1 getthe info listed on the bottom of this:form for both:Genie and Grace's I' it I; ' I i �I ti I i t; 1 POSITION DESCRIPTION, Title: Permit specialist[ Department:: Community services Af€iliation: Teamsters General Reports for: Permit Assistance Center Services Manager _ Exempt: Hon-Exempt: X supervises/Dfrec€s: None Job Class: Risk Class: Salary Range:According to current Collective 2091 15306-07 Bargaining Agreement Union.Approval Date: Elected Official f Human Resources Approval Date: SUMMARY.' Responsible for accepting: completed development applications from.the public. Development applications include permits for: commercial and residential building, plan review, shoreline and critical areas, clearing and burning, environmental health, inspections, variances-, plumbing, mechanical, remodel, addition, new construction, andfor other development code process. ESSEW171AL JOB FUNCTIONS. This position may include but not be limited to, • Providing various information and guidance to clients regarding planning and building: regulations, and the application review process. Gonveying rules and regulations of the development review process to.clients: o Reviewing applications for completeness and compliance. e Accepting permit applications, determining the type: of application, accepting revisions, routine review material, and completing necessary documentation. o Coordinating permit intake process with.other Community Services staff. e Reviewing pre-submission permit applications for completeness and .scheduling pre- application meetings.. ' e Monitoring the progress of permit applications. Ensuring all necessary approvals are obtained: and that required documentation is complete with all regulations addressed prior to issuing permits. Being able to idenffy issues, research, correct problems, and perform follow up as needed_ f.ltUrne:computerized data base for permit tracking. • Work with:coworkers for: improving and updating operational procedures as needed_ e Performing special projects, participating in-cross: training, and on occasion assisting other functional areas throughout the department. is • Insuring adequate recordkceeping, retention,and retrieval of docu—ments. Est 520=Rev IZ2G13IReNt 2-9.8.2QT.4IRev 3422CLZ0171Resr.4-'i'Ja.2GIG I I aouo—luelmaBuLmn lqsm PBUIS AllenuuV-sua5ogled auuos PODIS Allenu uV, uoiletklwuosia jS 4uewssweR junxgS :NOIIISOd SIHI SOA ONINIVNI(13MMMM dwe to sq;uow xis ultilim U01IW3 I409 L Mooed -lu,O'LUA01 Wgo UBIDJU Ljounoo, apoo leuolBE luslu I ug ul 0 lsnw pula asue3l-1 sj;gAu(] alesuojBuglsuM p]IBA V mmawamiams ioHiLo jaNV SSIVOIA1 L2190'13SN3311 -apmj U01PnllsUD3 ul U0.4831P u-P-Go JUN qDq; ju jo 'suo.4mljddP_.xs4n.dwoo pue Bu,.4.um "suoil ojuni wwoo 'col as q qnd "qjjeaq IL-juamo-muNg ,lug wcamolua iapoo "juatudoleApp fqlunwwoo -.,ui Goueliadm jo 6uitqa4 Pallsep AlqkiM n -4U9W­iUl0.4AUG oilqnd v tkagjm urcgisod :Voddns aq 4oleA4m,4 I lwp u ul 8 8U'O;si 3 BqplAoid ul eouojjedxa smeA eAq jo wnwiu!]N -peimbel 03E) n lawoldip loolPs 11 .14 .33N3IM9dX3 GNV NOUVOMM -sliodau leopsga;s andeld pue-spamaj pe4lkjoeds xaldwo3 uilqqejm • 13-soju oaf' e/kqjl4oe o4 ispoqjsw,9APwGVB BuJAOMP! . 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Union Representative Signature of Approval: Date: Elected Official I Director Signature of Approval: Date: I have read and understand the above position descript"ron. Name: Date: Signatffe: Est.5.2002/Rev 1-5.2013/Rev 2-9.8.2014/Rev 3-12.20.2017/Rev 4-1,18.2019 TEMPORARILY WORKING IN A HIGHER CLASS/ OUT OF CLASS/LEAD PAY - REQUEST FORM ❑Out of Class Pay ®Lead Pay ❑ Working in a Higher Class All out of class, lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,2d2rto the assignment of additional duties. Employee Name: Dawn Mesojednik Employee Job Title:Juvenile Probation Counselor Department:Juvenile Court Services Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: Please see attached What specific job duties this employee will be performing outside of their current position description and for how long: Effective Date:.1/1/2021 End Date: 12/31/2021 *Attach a copy of the emp oy e's -u rent position description* Manager/Supervisor of Department Signature: Date: Department Head/Elected Official Signature: Date: Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CMMRS/Elected Official/Department/Payroll provided During pedodsof emergency, changes of shift can be made I writh dight(8):hours, nGtice the employee has eight(8)hours o ff b etween,-the two (2).shif t& This provision shall apply to employees who are inquired to attend Employer sched'alled meetings an their regularly scheduled day(s)off. Pad time employees ixiho are called,back to work after leaving,the job,site shall':rceeive a,MIMMUM of two(2)hours*pay at the appropdate-rate Of pay 110.2 VITORKINAEftGHERCLASSIEFICATION Nb employep shall be reduced in. salary or benefits, because of being, assigned.by the Employer to perform the work of a lower classification,except in the situation of lay off A supervisor:may assign an employee to perform the,primary duties of a higher classffil cdfioti,when those dun es are not part of the mmployees current job classification,for the purpose:Of, A. Providing work coverage during an authorized vacation period; B. Providing work coverage during an authorized sick leave; C. Providing work coverage for an authorized leave of absence;or U. Providing work coverage for a currently vacant position. if the employee is scheduled-to work in-the hfgher job, classification f6r a-minimum of three (3) donsecutift workdays, the employee shall be paidon. the. step Of the salary range- for the higher classiffeation that provides at least a five,percent.(53/6),inereasel.. 10.3 LEAD WORIOR 'I tie County may designate an employee as a Lead Worker;such designation is not considered,to be' "job,vapancy"or"arMy created position"as referenced in,Article 8—Seniority. A.lead,Worker wit �cally dk=4 Oversee and/or organize the work of other ernployeesr although the County resmes the exclusive right to make *Lead Worker designation based on othet, factors and, rationale. The Lead Worker cannot hire, fire, or discipline other employees within the Teamsters bargaining unit This job classification is used at the,discretion of management(and with prior approval"Of the Board of Cou*Coftmissionets). The County will give full consideration to applicants who are:m6mbetrS of the bargaining unit prior to filling an open lead position from outside the bargaining,uniL Any employee who acts.as Lead Worker will receive an additional ten percent(10%)salary far the period of tirne,they perform that ffinction. 10.4 MAsAGE RED&IBURSEME NT All bargaining unit employees who, are-required to use theft own Vel-drles, for EMPIGYer busiftess shall be reimbursed at the mileage rate set by the current policy for all miles driven on such. business. 10.5 LONGFVIW The County shall provide additional monthly compensation above each eligible, regutar full emptoy4elg base salary to recognize continuous: length of services as a County employee.. Eli ye igible, regular part-time employees,shall receive a pro-rated longevity benefit in proportion to,the number-6-f hours the part-time employee is ared to that require in fufl�, in pay status during the month as comp 1 • LEAD PROBATION OFFICER DUTIES Maintain Current Duties(some adiustments may be made) ART Coordination - Maintain certification Teach ART at least once per year Schedule classes,Including instructor and co-instructor and transportation schedule and back-ups as needed. Insure all instructors maintain certification. - Participate in monthly and quarterly meetings with the regional consultant. Serve as CMAP Quality Assurance Specialist(QAS1 - Become certified as QAS - Attend quarterly telephonic meetings and annual regional meeting - Coordinate training fnrJPCs as required by the State Quality Assurance Plan - Maintain certification for all JPCs - Work with Deputy Administrator on developinent and complibnce With Mason County Quality Assurance Plan. Represent Office in Offender Court for Modification Hearings Serve as back up for Deputy Administrator in reviewing police reports and filing Informations. OS Title: Juvenile Probation Counselor Department: Juvenile Services Affiliation: Teamsters Probation Reports to: Deputy Administrator, Juvenile Services Exempt: Non-Exempt: X Supervises/Directs: None Risk Class: 5306-07 Salary Range: According to current CBA Established Date: 2014 Revision Date: Format Only-6118/2018 DEFINITION: Professional level position responsible for providing services for the Superior Court Juvenile Division including but not limited to: investigation; evaluation; assessment; written and oral recommendations; case management services: training, support of volunteers; intervention programming; educational and informational clinics, advocacy and other related functions as may be designated -by the Administrator, Deputy Administrator or ordered by the Court. This position may be assigned to any case type covered by Juvenile Court Services including but not limited to; Offender Intake; Community Supervision; Diverson; Truancy;At-Risk Youth; CHINS and CASA/GAL. The Juvenile Probation Counselor is required to prepare written reports for the court detailing findings, conclusions and recommendations. The Juvenile Probation Counselor will be required to present their reports orally to the Court and be subject to cross-examination. A Juvenile Probation Counselor may be appointed as a Guardian Ad Litem in dependency matters to represent and advocate for the best interests of children. A Juvenile Probation Counselor may be required to develop and implement detention alternative programming per the Juvenile Detention Alternatives grant. The employee is expected to provide leadership by example, conduct themself in a professional manner and demonstrate competence in their assigned duties. The Juvenile Probation Counselor position requires the employee to be highly motivated, able to work as a team member and work a non-traditional work schedule, including weekend's and evenings. Juvenile Court Services is a professional environment and employees are required to meet all departmental policies, proceedures and standards. ESSENTIAL JOB FUNCTIONS: o Develops individualized case plans that address treatment and accountability to assure compliance with court ordered requirements and identified assessed risk and protective factors. a Completes Pre-Screens and Full husk Assessments and implements case management planning per the Washington State Case Management Assessment Process (CHAP). 0 Provides case assessments and recommendations to.the Court in all phases of the court process. a Coordinates and interacts with other departments within•the agency, as well as law enforcement, prosecutors, attorney general, defense panel, department of children and family services, schools and other community agencies to ensure that appropriate and accurate information is provided to the Court. o Refers youth families to appropriate community resources to implement the case plan, or provide direct case management services. a Complete and support Community Accountability Boards for diversions when appropriate, in lieu i of filing formal charges and entering formal court proceedings. a Provides ongoing supervision for youth placed under court jurisdiction, which includes: o Monitoring a youth's performance on court ordered requirements. o Developing and utilizing Motivational Interviewing skills. F e Assisting youth in crisis situations. o Assisting parents and others in their responsibilities to care for the clients. e Using other appropriate methods aimed at holding the clients accountable and assisting them in learning more appropriate behavior. e Provides written or verbal Courtroom testimony, as required. . o Works with community resources in developing and maintaining individualized case plans for youth on community supervision, diversion, truancy, or under at-risk youth or dependency petitions. o Participates in case staffing., unit meetings, and other agency meetings when scheduled. Responsible for completing all written client assessment, progress/treatment reports on a timely basis. Recruit, screen, train, and support the work of community volunteers. Functions as a. Guardian ad Litem (GAL) in dependency actions. Conduct interviews will all persons involved in issues regarding the child and family. Assess family relationships and parenting abilities. Compile and analyze complex information. Submit detailed facts, conclusions and make recommendations regarding all substantive issues to the Court as to the child's best interest, striving to establish a permanent plan of care for children under the jurisdiction of the Court. Approve all court orders resulting from dependency and family court involvement. © Supports community volunteers serving as guardian ad litem for dependent children. In BECCA Bill (At-Risk Youth, CHINS, and Truancy) matters, assist parents, child or school in completing petitions. Obtain a cause number and set hearing within statutory time frame. Coordinate process with all parties. If court ordered, facilitate child's access to detention or community restitution. Approve o Facilitates Aggression Replacement Training; Leads, teaches andlor facilitates other classes, programs, and court 'interventions offered by Juvenile Court Services for youth and/or parents. e Develop, facilitate, and supervise community restitution opportunities for juveniles under jurisdiction of the Court. o Performs related duties as required and assigned. KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of the juvenile justice system and of community resources. o Able to read, interpret and apply work-related laws, rules and other regulations, especially knowledge of RGW's and Court Rules. Ability to conduct'and control individual and group interviews, © Ability to balance giving support and assistance while maintaining accountability for youth and their families under court jurisdiction. c Knowledge of youth/child developmental stages. 0 Knowledge of mental health, substance abuse and trauma related issues for youth. Knowledge of current research, assessment tools and treatmeht/intervention practices for youthful offenders and for youth with mental health, substance abuse and trauma related issues. • Ability to communicate in a professional manner, both verbally and in written reports. a Ability to work harmoniously with co-workers and volunteers within the agency and interact professionally with other governmental and private agencies in the community. Ability to successfully complete training and to facilitate Aggression Replacement Training in accordance with the Washington State Quality Assurance Plans maintaining a satisfactory rating of delivery. O Ability to successfully complete the Washington State Juvenile Services Academy and the Case Management Assessment Process training as scheduled by the Employer. O Ability to become certified in the Washington State Case Management Assessment Process within 6 months of completion of training. o Basic computer skills and the ability to navigate all informational systems used by the Court. WORKING CONDITIONS Work is performed in multiple environments, including but not limited to: office, courtroom, schools, community, client's homes, detention and jail facilities. a Potentially hazardous conditions may be present when exposed to: o Violent or hostile individuals o Inclement weather o Road and traffic hazards Incumbents may be: o Exposed to physical hazards when dealing in highly emotional and stressful situations with potentially volatile or violent clients. o Exposed to environmental/biochemi .ai hazards due to the potential for contact with bodily fluids. o Exposed to dangerous chemicals and dust or particles due to the potential for contact with such substances in the homes of clients. MINIMUM QUALIFICATIONS: o BA or BS degree required in the social sciences, behavioral sciences or related field. o Minimum of one (1) year direct employment experience working with At-Risk Youth preferably in the Juvenile Justice system normally required for this position. C Must be at least 21 years of age. SPECIAL REQUIREMENT: e Applicants will be.required to pass a comprehensive background investigation, which shows no criminal activity that could directly impact ability to perform the job. o A valid Washington State Driver's License is required for employment. E Applicants are required to obtain their Agency Affiliated Certification credential through the Washington State Department of Health within one (1) year. o Must be able to obtain first aid/CPR certification Must be able to successfully complete the Washington State Juvenile Services Academy as scheduled by the employer and obtain certification in the Washington State Case Management Assessment Process within six-months of receiving the training. REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment & Discrimination—Annually Blood Bourne Pathogens—Annually Smart Risk Management—Once Slip, Trip and Fall—Annually Safe Lifting Practices—Annually FEMA IS 100 and 700 All employee's-Once REGULAR MONITORED DRIVER; X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics Ris for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Union Representative Signature of Approval: Date: Administrator Signature of Approval: Date: I have read and understand the above position description: Name: Date: Signature: J s: TEMPORARILY WORKING IN A HIGHER CLASS/ Y OUT OF CLASS/LEAD PAY - REQUEST FORM El Out of Class Pay ®Lead Pay ❑ Working in a Higher Class All out of class, lead, or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name:Grace Miller Employee Job Title: Planner Lead Department:Community Services- Planning Please insert the lead, out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: What specific job duties this employee will be performing outside of their current position description and for how long: Effective Date: End Date: *Attach a copy of the-employee's current position description* Manager/Supervisor of Department Signature: Date: Department Head/Elected Official Signature: Date: r! d Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CMMRS/Elected official/Department/Payroll TEMPORARILY WORKIiVG IN A HIGHER CLASS/ OUT OF CLASS/LEAD PAY - REQUEST FORM 00ut of Class Pay [Lead!Past Q Working in a Higher Class All out of class,lead,or ternpora:rily working in a.higher class pay,requests must be submitted by- the department head or elected official,on this form to human. Resources for review and&A, approval by the Board of County Comntissroners, rp for to the assignment of additional,duties. Emplayee Name-.Grace Miller i Employee Job Title:Planner Lead Department;CommunitySergrees--Planning �. i Please insert the lead; out of class or temporarify working: in a. higher--class pay language from the Cal[ective Hargaining Agreement if applicable: Teamsters General Service Collective Article 16.5 Lead Worker—The County rn*ay.designate:.an employee as-a Lead Worker;such.de rknation fs not Considered to be a Job vacancy"�or'newly created:positfotf, as referenced inArticle8,Seniorftv.Sectron2.Afead;WorkerwilltVt3icaUkdrrect overseeanffaroreanize, the work of other employees,although the County reserves-the exclusive rfaht to make.a Lead FlSlorker desfertatfon based on other faetorsartd rationale The Lead Worker cannot hire fire dr discfoflne other employees wfthfn the Teamsters baraarnfng unit This fob cfassifieatron is used at the discretion of_ rtianagement(and with prior approval of the Board of County Commissioners).. A.beparfntent Lfeacf lard/ past wfthrn his/her Department a notrce of Intent to appoint a Lead Worker. He/She wiil' give full consideration to all departmental appfrcants before going outside his/her department: Any ett ployee, tiyho acts as Lead Worker wfif receive an additional ten oercent(10%l salary for the period oftirme.they uerforin tfiatfrtneffon. Whatspecificlobduties this employee wiR be performing outside of tMeir current position descrfptreft and forhowfang { As a Lead Worker.Grace works closely with the Planning Managerto provrde:the assistance necessary-to ' i suppottthe.Current Planning needs of the County.Efer responsibiiitV includes overseeing and orgafflAh the case Toads of three of the current Planners, including herseff, to.•ensure the case road is evenly l' i drstrlbuted Grace Is responsible for-the area of the county which has the most devela P mentL She fs afso responsible for most of the complex cases Grace trains all the new. Pfanners hired.. Responsible for 3 presenting training opportunities to the management:Based on.tirades 32}Lars ofservlce in Planning she is given all of the comolex.and controversial assignments..As Lead!Planner;she:handles.most of the i ggCMMRS[EtP,cte[i wirtmentf payroll, . 'f hearing examiner cases.-Since 24I1 at the request ofthe•directbrs and commissioners she had.attended all ofthe Shellfish Interagency Permitting Team meetings w'iththe State,Tribes;and pederal Government members She is assigned to the large-scale Tacbma Power Proiects such as the Fish Collector Fadiftmat the dams She also handles the large commersral groiects ouch as'Erector Subulu company. Fraser Metaiworks and Taylor Shellfish Processing Plant with Wet Stora eE Facilitu etc Grace takes on Hs the Lead Planner along with ensuring the department is balanced and the customers' needs are.met many ro ect's. Effective Date:1011/15• >rfd Date: 1�2 SI �C Manazerl$upe or signature: Date: Department HPO4/Elected Official Sigtcaturet Date; Support Set% ce!;Director Sig[la€tTr� hate: .13OCCpr Elected Official Signature: bate: Attach a copx df the folloiNttig D�epartmefitriotes;__.` . . _ Emp!'oy_ee`s carreitgsition description; Metros n6tes;and �%�rrent�-Sa1 ryyRarige: • a CMWS/ErecfedOfff at/me is ent/Irayrd $ - [i�i4SEIf1I INTY (36a)427 9&7(t sZie[forr exf.352 CAIVIMMITY SERVICES DEPARTMENT (36a)275 446T 6e[Wir ext 352 e , I Wasart Counfy Bldg.4t 6:'f 5 VrfAder Sfreef (WO)432 5269 E[ma exE 352 She[fotts WA990 4 wouav ca.t�lason ura:u _ Ian (DECEIVED jUL I-a2097 July 18,.2017 Mason County 1 WRfsk Management To: Dam Twiddy, Sul polt Semices From; raceMiller,..Planhing De-Pt, CoMmmnity Serv'ioes RE-,read Planner Duties Assessment pear Dawn; As Lead Planner for the MM Planning Departrnent,I am. v' responslIe,at aminrmmmn for the duties listed below.I assistfha P gmmwr,Pala- , eves, by eornpleting these dazlg tasks as the administrator:fir these lead duties. Be Planning Managex works f[alltim e on bong.Range Planukg.Most, if not AU, .of the time that I have worked for the County,there has been a Long Range Planner position:that has often held the Title of Planning' Manager.Abovetbe Planning Manager there has usually been a Director except.for the lit couple ofyeais when.&wbaara-Adkins had the roll of both.Befov that,there have been Directors over-1e Planning Managers.• The Platming Manager has always done all of the Bong Range Planning.Eves.when Barbara.Adls was:Director,that was primar., y-what she did-Long Range Planning. There is an important distfucfion between the expf rdse and responsibilities-of aLong Range and CurrentPlannear. The four.other l'lanners do 4 of the carr-e�ti�Tannrng which includes wMe assistance ss.ft the mEany types of di public hear gs.subc v an etc. I a raponsiblo to&eet and oversee both the case loads and,work for counter said phow-coverage,Dilemma Plainer, 0-oordbatiug.' vdth the Permit AssigtEnco Centex. 2) Case Loads -I oversee and organize the,case loads offtee of the.dent Platmas,incladfiag myself,to make sure the case load is evenly distributed. My designated area of tho county contains the most devolopment. Itake on the more cQmplpx ows.. 3). TraMkg .- Ove,r my 3 1 yeats lie-to, 1have trammed several: wrr antPlaunars. go many=TaRt Plawars*at I vhA I bad kept count of them,all. Cwenfly,I am training Rba Buckholt.fn the past it .,I tt&aed Kell and Rebecca, Th addition.,Ihwve trained Permi Tecb$and Clerical Planning Assistants. Tharz has ales been a very large turnovor h the Planning Dppmtmen-Va.Oment Plamdng staff. 'g Given.my eNpudence,I am always avail"br ml -�cowxq ly1mmw and MDg tMJJD,9,ftff assi�bnco This has included an open- doot pacy dnury,part that w6ft b est&ea the,mfm of Qtw public assistance.I=here to train the AA regardless of political.climate. I alsb preseat tLaftdng_po8sJbffltIos-to management and fieflow PlWaor.s. 4) CompIes and.Controversial PermitOProjects -MOst Of the conviem an-dewitrovorsial as z eras are.given to mo because of my mM exped faarity onae and viff- the cmfy,A44-and federal poftes aad qgdationg ptWc intoractioa . regal issu09f&-AM puffic AQ&dAp., antraameM Gtc-. As Lead Planner, n y(Hplamavy has beeftAckaoWleit6d and appreciated-du ring. -the pubho pa&cipationprocess on,numerous occasions.IhaV e been working - ,,,-1 fi orlimeng oxana near since he began hare,around.200. 5) SheR&hTnt&IagoaqyPorWtftg(Sh?) Team -ice 201L, at ftrevest afthD duectors,and:-conmWimets.,I have been Ttlks and-Vederal atteAding att ofthe,31P mcb&g&with the Stab Tacoma Powor Praiedg-For several.Years nowl have,been is assigned the large-scale Tacoma Power Projects such as the Fish Collector Facility at the dams..I have'been assigned several of the lengthy and cantoversial mifigation.projects;that Tacoma Power bas proposed as a result offfie;Settlement Agreement with the Skokomish Tribe over the dams,at Lake Cushman. 10) Commercial DevelopmontProjects -As read, I have been, assigned and taken on.several.large 00mmercial deV616PmOnt projects. Recently fha;veassjste4numpro4s-app applicants ants through the various permittitig procesga&.All have volve4groupgof apph"pant and consultants.Some axamplos include the Tractor Supply Company,Fraser Metalworks,PrOGIass, Coll TOWOVS, i3ridges.,1-502 proposals, c g nguiries regarding the 50 year penlit for the Uwke Gra vel Pit, to name a few. This year I'reviewe d and processed through public hearing,the new.Taylor Shellfish Pro cess�mg Plant with Wet Storage Facft wbich,will be the largest aquaculture,structare in Mason Oomty, The facility will provide our community schools with educational opp orwnWef;and enhance tourism wffl&a local xesauxce based industry;I have assisted numerous ap plicants through the cQMPIGX I and I!D;ngfty shoreline pemifftii4g processes for floating aquacWtae including coutrovetsial floating gPodacknarst-Wes. These nvolve contentious bearings, appeals, and intensive work V&h cowultaafg and attorneys. 1, recen assisted b oth PIS] I and.P-UD 3 throughout theit lohgft p=- ,,its and Variance apphicafion,processes.I have also re-WRAY assisted several schools-ffirough the same cOMPIOX Processes suOh Pioneer Schaal,,Sbuffiside and Mary M Knight. 1 brave also wort-ea wwwash state boT and Public works an several read and bjige ettui that are lenftublfccommenrqjects- pt pis Al NIA-6 jr All tar - - ' � I{•H11I� '�� �� - � �f:.a . ..a K'..Y..� ear d1..s.r�. ?+ii.�i.+s..�- ...- a ... — _ _ tl.'_p YYY _ _ - _ N_ .•�34 �.c 11t .'T'6w •k�" _.:.+: `��.1,r - %- b` .rn ..'.••,yA ..e �ti �T2 Y �w -• Vtj mot �r=3' .ems y`•• _ .r4,,, mw<��-��a�'.--3�-3"' s'>�'� s..ax"-'ens:: - , • • . _. • • •w.. � •r wr...w••.r.. • . 1.r" •rw w•r'Su....L.... � �' .I..+..� r ',�' w•.�•- tiw w PIANNER III Tr`t[e: Department: Planner i[[ communtty Services A€fifratior: Repoitsto: Tearnsters o Planniti_"Mans er I Salary Mange: Supervises/Wirects �! $ gg-S467# None Established date: Revision Dater lanuary7,2=6 'GENERAL DESCRIPTION: Cinder general supervision of the Planning Manager planners generally assi_st:the pUbfic on perm[fflng,land use and regulatory issues as;well:as review.and: pmcoss building and land, use permits. Position levels are distinguished In a job series of professional planners performing c_ompfoX or sensltfve job duffes with levels of supervision ranging from high to minimaf.Positions In this class are expected tG f..q more experience; more responsrbfl[ty forthe_effective coordinatlon of procedures;projects,and program,si and require less supervision thanthe junior positions. i ESSENTIAL J68 FUNCTIONS:(Any one posiflon may not in,cfude aif duties fisted:nor do tfi.e examples includeall tasks thatmaybe performed fr positionsofthrsdays1 �. S P`rovideassistatice tD pubkon permitting,land use,and regulatory iswes. • Resea(ch and analyze regulatfgrts for developrnerit.canstructicn and:land use issues. Review acid process buridir g pear b and otherrriinisterial.and adrnirustrative de4fs%orisr t Review andlor processspecial reports preparedd as part af'the perm ft process. 6 Prepare,staff reportsfoxlesscompfexorsensitivequasijudidalpermilf-s ., a Prepare and present peanitiriforrmflonto Hearing Exami-a r Perform site visits and investigate cornplairitsv Assisti coordinate andtarstaff advisory comrnissions,cam-mittees,orboards and prFsentsreportsandrecomi tendatiornstothem.. Present[nformatioh at public hearfngsand other public forum.s. Perforrd as subject Matterexpeit,advise QtherplanrMrse and represen departrnent before adrW41strotive and judicial bodies. F Create ptc cedtiresariellordraftord n,ancestg-consid_eratf'otiInareaq.ofexpertise, rncruding contprehehsrve:plans,Oevefopment regulationss and;environrnenfal documents. Ass"rs-t other pfanafng staff with complex cases and with pfannfng projects or programs bygather.•inggiro[analyzing data,assistingin hepreparationofreportsandoilier documents;and providing recom[nendatrons.. Maintain accurate and updated inforrhation in permit.trackfng data base:systems. DISTINGUISHING FEATURES: Kerr traits are the ability to administer and ensure cornpirancewith codes,statutes,rotes,and regulations work rndependentlyas well as part-of a team,establish priorities and organize oven..workload;maintain e€fecfrve working relaftonsErrps with the publfc, eagtractors, and other empfoyees, and address:compMkis and prolsfems courteously. WORKIN19 CONDITIONS. Tife work is performbd in an office erivironmertt ytiii#ii 1~telci Work for site Inspections required at times. Employees in this classification are required to sit,stand and walk while perf0ming ofpce duties.Physical exertfobls required for oecasional>.y lif tIri. rye pounds. individuals maybe requiredtostand Iong.periodsata`tfrnL-whtfe assisting trustomers. QUAtIRCATIONS: f�ttayuied�e of o Pfentiing princfplan;tpcles.,regulations and procedures related to the.pfar�nil7g,pracess. Ahi1i to , • COr6tnunicate effectivelywifh the public coworkers,aupetVisars,and osier profeasibnak • Abilityto'use a coinpdters,software packages-and mal'tifothe database systems. ® .Perfbtm duties accurately and timely. d Marlag.ecor.ripeting:duiiesa rid-ocCasion all y..heavyworkloads. • Rgooild data accura�fryatid cons.ons.istebtly,_ Q friterpretarldappifcodesan lregulatfimo. Wdrltwtttrintktabffshedguldefineswith rMltedsupervf0m. EatabRs{tang maintaitt.e€fecti`vcwotfdng:relatfdushipsrnnfhptherempfoye-esinffr- departmentancTQthercounty departments. Read and interpret mapswidIa.W— ascrfptfons EDUCATION AND EXPEMENCE-:Any equivalentCombination ofedutation and. experiaiace.which pravides.i ha appifcaot With tke knowlodge,skills,and abIrities roqufred to perform the job.A typical was tg obtain the fc 01L-dge Pod abiliti.eavoUid be:. A.four year degree-in planning,environme,rital or naturid oiae.ncearadfouryearsgf directly related planning::experiobce includingworkiitg wftb the put kin en inl orMPtioN a�slstahtef enforcenZ ant-tap Ekcity anal project oT program coordiriafiforg,or -a-two year degree aild six.years direetiyrelated oxp.eriertco frfcludIM-Oxperfence worWiftg with the.pvbli4 in an infothlatiOn,9Wstabce;erifdreemerit cepacli.+and'p'roject or program caord.ina#i9t�.A Mas#pry ci�gi-ee'ln.plating,ertvirprrrnerttal or tlatural screncemay$uf_Wt1jte.f6rof yearoftfte•require4 q�perience. 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D:ATLY RArD4 E=—Op r9AT+]MY A_'an— samaly Oo ,0 atkq,o .g4oa o:,oaq9, - 4,00 o:nfl 0'1 •0 ObggO, �3.20'k5, tn5.6397 91?MA rak2 2'7,4es• 02 0�44Q0 Th.0332 152.27Q2 �, 6•,2G 2�,�90.2?l a 01/l0� 201$ .9ak T MSTFyEB 35, TR WMT9 Tx ,t H.OMM)r- S BEMT�MONT'FT 02 E 24,U000 A.•OR S'6n`67 e0'A 2Q5P.RG 260,00 ge, Waa mode by, 2,0000 No,Dollar a%dt4jt used:, STEP/LE, , EE1�LG'8E`]' HQIIALX RP-TR DAILY R= laBRMD SAT+AR-;' __ -00 • 0 QtlflO .00 0.-00,00 O.A0 pz A.aaOQ �,7644. 6 240.313AJ2' �,g.29.69 30149a.16 R,0'4'QR �,8.37�R 1h6.985� 1,9g2.3� 38,21,7,�6 , '" ' • TEMPORARILY WORKING IN A HIGHER CLASS/ OUT OF CLASS/LEAD PAY - REQUEST FORM AOut of Class Pay El Lead Pay ® Working in a Higher Class All out of class, lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name:Anna Smith Employee Job Title: Planner Lead Department:Treasurer Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: AFSCME 10.3 A supervisor may assign an employee to perform the primary duties of a higher classification when those duties are not part of the employee's current job classification,for the purposes of providing coverage during an authorized vacation,sick leave,leave of absence or currently vacant position.If the employee is scheduled to work in the higher classification for a minimum of three(3)consecutive workdays the employee shall be paid on the step of the salary range for the salary range for the higher classification that provides for at least a five percent(5%)increase What specific job duties this employee will be performing outside of their current position description and for how long: Daily duties of the Finance Accounting Deputy II, Banking and Investments position or the daily duties of the Finance Accounting Deputy II, Billing Specialist position. How long depends on the approved leave absences of these two higher positions throughout the year.To meet the three (3)day threshold,this position generally covers during vacations or for extended illnesses. Effective Date: 1/1/2021 End Date:on-going *Attach a copy of the employee's current position description* Manager/Supervisor of Department Signature: Date: Department Head/Elected Official Signature: Date: Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CMMRS/Elected official/Department/Payroll t6 k TEMPORARILY WORKING IN A HIGHER LLAbb/ OUT OF CLASS/LEAD PAIL' REQUEST FORM Rout of Class Pay El Lead Pay Working in a Higher Class All out of class,lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name:Anna Smith Employee Job Title: Finance Accounting Deputy I Department:Treasurer Please insert the lead,out of class ortemporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: AFSCME 10.3 A supervisor may assign an employee to perform the primary duties of a higher classification when those duties are not part of the employee's current job classification,for the purposes of providing coverage during an authorized vacation,sick leave,leave of absence or currently vacant position. If the employee is scheduled to work in the higher classification for a minimum of three(3)consecutive workdays the employee shall be paid on the step of the salary range for the higher classification that provides for at least a five percent(5%)increase What specific job duties this employee will be performing outside of their current position description and for how long: Daily duties of the Finance Accounting Deputy II, Banking and Investments position or the daily duties of the Finance Accounting Deputy II, Billing Specialist position. How long depends on the approved leave absences Of these two higher positions through out the year. To meet the three(3)day threshold,this position generally covers during vacations or for extended illnesses. Effective Date:January 1 End Date: on going *Attach a copy of the employee's current position description* Manager/Supervisor of Department Signature: Date: s Department Head/Elected Official Signature: Date: 8/12/19 Support Services Director Signature: Date: BOCC or Elected Official Signature: Date:8/12/19 cc:CMMRS/Elected official/Department/Payroll Mason County Classification Description June 12,2014 TITLE: Finance Accounting Deputy I ( RANGE: 17 DEPARTMENT: Treasurer REPORTS TO: Chief Deputy Treasurer and Treasurer SUPERVISES: None DEFINITION: Has the primary responsibility for special taxing district collections;segregations, property tax adds,cancels and refunds. Fire Protection Assessment corrections,the billing and collection of special assessments, issuing and redeeming warrants as well as performing the duties of lower level Cashier Deputies. DISTINGUISHING FEATURES OF THE CLASS: The position(s)assigned to this class are distinguished from the lower level Cashier Deputy'Classes as the work performed is more an accounting financial function and is distinguished from the Finance and Data Processing Deputy II by level of supervision received and the lesser level of independence. Duties are initially performed under close supervision with limited independence as proficiency is acquired supervision will decrease. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Performs accounting functions which ensure compliance with established practices of the Treasurer's Office including;operational internal controls for cash accountability, posting to the county records and to ensure operations are in compliance with County,State and Federal regulations regarding the correction, billing and receipting for tax collection and warrant issuance and redemption. Maintains data processing control of real and personal property tax rolls including entering and updating tax information,running standard and customized reports and maintaining documentation of system changes. Maintains the data processing for the issuance and redemption of warrants including entering and updating warrant information, running standard and customized reports and maintain documentation of system changes. Helps in assisting with software providers and Information Services staff to resolve hardware and software problems and installing updates. Helps in assisting with various agencies and companies on problems involving sited terminals accessing Assessor/Treasurer data. Helps in producing the annual tax roll billing,special assessment billing and delinquent tax roll billing. Helps in preparing the Annual Financial Tax Report for the Auditor's Annual Report, and prepares the Annual Refund Report to the Commissioners. 1 Mason County Classification Description June 12,2014 TITLE: Finance Accounting Deputy I I . Maintains NCOA(National Change of Address)files in cooperation with the Assessor's Office and third party mail vendor. Performs operational tasks related to assigned areas of the Treasurer's Office including cash accountability,internal controls, payment issuance, balancing and auditing payment of property tax billing. Accepts and processes property tax payments received in person or by mail made to the County Treasurer's Office in accordance with established procedures including receipt preparation,deposit preparation and balancing. Assists customers and answers the more complex questions and inquiries pertinent to the Treasurer's Office. Explains policies,procedures, regulations and requirements pertinent to the Treasurer's Office. As directed,assists in the training of new employees. OTHER JOB FUNCTIONS: Performs other related work as required WORKING CONDITIONS: Duties are primarily performed in an office environment while sitting at a desk or computer terminal with varying degrees of noise and temperament of people and customers. Physical exertion is required in the form of standing in the performance of customer service related tasks. Occasionally,the lifting of boxes or tax statements, report paper may be necessary. Some travel may be required for training, meetings and workshops. QUALI FCATIO NS: Knowledge of • Laws and rules of real and personal property tax collection • BARS accounting system as it relates to the Treasurer's Office • Operating policies and procedures related to assigned areas of responsibility • PCs,AS400, Microsoft WORD, EXCEL,QUICK BOOKS,TERRASCAN SOFTWARE, MUNIS FINANCIAL SOFTWARE • Basic file server and printer operations a(, 2 Mason County Classification Description June 12,2014 TITLE: Finance Accounting Deputy I Ability to s Manage multiple work priorities and perform duties with limited supervision o Interpret and explain operating policies and procedures related to assigned areas of responsibility • Communicate effectively, both orally and in writing • Establish and maintain effective working relationships with staff,other agencies and the public o Perform data entry accurately and efficiently a Operate and maintain computer database e Operate standard office equipment • Read real property legal descriptions • Manage multiple work priorities and perform duties with limited supervision • Physically perform the essential function of the job EDUCATION AND EXPERIENCE:ANY EQUIVALENT COMBINATION OF EDUCATION AND EXPERIENCE WHICH PROVIDE THE APPLICANT WITH THE KNOWLEDGE,SKILLS,AND ABILITIES REQUIRED TO PERFOM THE JOB. ATYPICAL WAY TO OBTAIN THE KNOWLEDGE AND ABILITIES WOULD BE: High School diploma or equivalent and three year's experience in a Treasurer's Office or a similar work environment. OR Any combination of previous training or experience in government accounting, legal,or tax work which would enable the candidate to perform the functions of the position will be considered. AND I Incumbent may be required to obtain ongoing educational credits,certificates and licenses required by the Treasurer's Office and/or State Statute to conduct business functions including Notary Public Certificate. AND Incumbent must be certifiable and bondable. CERTIFICATES AND LICENSES: A valid Washington State Driver's License Must be bondable. 3 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: 3ennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: November 23, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: 2021 Take Home Vehicle assignment approval by Board of County Commissioners for the following individuals: Michael Leeberg, Allan Eaton, Rod LaRue, Grant Dishon, &Cynthia Brewer EXECUTIVE SUMMARY: Take-Home Vehicles are only to be assigned to those meeting the IRS requirements of qualified non-personal use vehicles as identified in Publication 5137, or meet the Emergency Response, Specialized Equipment, or Economic Benefit as defined by IRS and outlined in the Mason County Personnel Policy, Chapter 13, Vehicle Use Policy. PUBLIC OUTREACH-.(Include any legal requirements, direct notice,website,community meetings,etc.) N/A RECOMMENDED OR REQUESTED ACTION: Request to place on the December 8, 2020 Consent Agenda consideration of six Vehicle Take-Home Assignment Authorization Request Forms for the calendar year 2021. ATTACHMENTS: Six Vehicle Take-Home Assignment Authorization Request Forms Briefing Summary 11/18/2020 � • A • A Employee Name it�.ct �Department a Title/Position St Division Vehicle No&Type _CounryofResidence dl-(atoms Primary Work Station �E,t�,k� S}iwP Current Odometer Reading %� +?9 ' — DailyCommuteMlles �j, ,oyt,leS M•ileageoutsiteof County(IT --�-� Dolly Business Mlles 6SG applicable) Number of emergency call-outs In previous years: April i-Sept.30: Oct,1-March ft Per Mason County Personnel Policy adopted April 20171 Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. ❑ Emergency Response: The employee has the Primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee Is called out at least 12 times per quarter.A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the Six month period from the prioryear, In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area.Attach all JastYcatlon and back-up documentation to this farm. © Economic Benefh: There Is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle.A calculation of this benefit must be submitted with the Take-Home Vehicle request The cost of lost productivity cannot be part of / the calculation.Attached all Justiflcation and back-up documentation to thls/arm. l�1 Speclaf Equipment: The Employee has the primary responsibility for responding to emergency situations which require Immediate responseto protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours.A description of this equipment must be submitted with Take-Home Vehicle requests,Attach all Jusdflcations and back-up documentation to tlds form. ❑ Union Contract: Collective bargaining agreement may provide general language for department director to approve Take-Home vehicle assignment.Provide union name,contractnumber,and attached a copyof relevant contract language Union local: Note:A County owned Take-Name Vehicle Is a fringe benefit that generates a taxliabillty,if yourrequest for a Take-Home Vehicle assignmeatis approved,you are requited to check with payroll to determine your liability, Requestor's Signature Date haave read and and rstand the County Policy governing Take-Home vehicles and County Vehicle use, I certify that this request meets the requirements. Department Director Date i certify that this request meets the requirements of the County Policy and recommended the SOCC approve the request, 0 Approved ❑Chair ofBOCC Date Denied *Pleasesuhmlt thlsform to the Risk Manager by September30th of each year, orr6:nal to PJA Monnement Payroll Take-lime Lop Special Equipment Justification Documentation Vehicle##( 255 a)Searchlight b) Flood Lights c) Emergency Strobe lights d)Service body with permanently mounted side tool boxes with tools to repair critical county road signs e)Above and over cab sign past rack on side of truck of vehicle f)Assorted signs for emergencies(Le stop signs,yeild signs, etc g) CB radio h)Company 2 way vhf radio 1)Permanent rear bumber mounted vise This vehicle is used for 24 hr callouts. it contains specialized equipment needed to respond and repair critical safety sign infrastructure, emergency road closures, and other emergencies to protect life and limb. Per agreement with Frank Pinter and the BOCC, record keeping not required i Vill Employee Name — Department PLA) Title/Position —P&2 M)9ti,9 e,,r_2 Division >?nADS Vehicle No&Type F(,5L1 14W C 0(}j�D County of Residence Primary Work Station OF_&171Lla L .`5146P Current Odometer Reading 1—j Q 000 Daily Commute Miles rJ - i p Mileage outsite of County(if Daily Business Miles A(�IA applicable) Number of emergency call-outs in previous years: April 1-Sept.30: ,(elf} Oct.I-March 31: �JL Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. ❑ Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee is called out at least 12 times per quarter.A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area.Attach all justification and back-up documentation to this form. Cl Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would exceed the casts associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request.The cost of lost productivity cannot be part of the calculation.Attached oll justification and back-up documentation to thisform. [ Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests.Attach all justifications and back-up documentation to this form. ❑ Union Contract: Collective bargaining agreement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contractnumber,and attached a copy of relevant contract language. Union Local: Note:A County owned Take-Nome Vehicle is a fringe benefit that generates a taxllability.If your request for a Take-Home Vehicle assignment is approved,you are requited to check with payroll to determine your liability. Z �� _a //1i6'1,20 (_Riquestor's Sig atur Date I have read and understand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. iilG 2v ... Department Director Date I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. ' ❑ Approved ❑ Denied Chair of HOCC Date •Please submit this form to the Risk Manager by September30th of each year. Original to Risk Management Payroll Take•H°me Log ! Special Equipment Justification Documentation Vehicle#( 180 a)Searchlight b) Flood Lights c)Emergency Strobe Lights d)Tool Box with emergency response Items such as road flares,chain saw, hand tools, etc. e)CB radio f)Company 2 way Af radio g)Permanently mounted bulk fuel tank&dispenser This vehicle is used for 24 hr callouts. It contains specialized equipment needed to j respond to wind, rain,floods,slides, accidents, road hazards, and snow/ice events, natural disasters. Per agreement with Frank Pinter and the BOCC, record keeping not required i f i i t 1 i ! i 1 t 7 i i i i i l e er"ra- Employee Name Month Year Department Division Vehicle No —Title/Position Regular Work Hours a.m.to p.m. Odometer: Beginning of Month End of Month rip, i�. ppo I ng -y --Mort . ,A - g, "MI 1" , 01G.UtRepoll- Column p9p Reporting Column: (2) '3 (4) (6) Time of #of Call (7) (5) Round m r of Business Destination Date Day Outs Date Commute Number Trip Miles Nature of Miles j Commute Miles I Emergency i Trips I F_ Total ALL Columns Employee Signature Date Supervisor's Signature Date Column 1: Enter the date for each daily trip. Enter your total daily mileage from home to your work headquarters and back to home or your total mileage from home to Column 2: yourfirst work site and from your last work site to home. Column 3: The total number of trips from home to work and from work to home in a single-day. T,.•% Column 4; Enter the remaining daily miles driven after subtracting the daily commute miles(Column 2). Column S:. Enter your first destination,e.g.,work headquarters,job site or meeting location Column 6: Enter the date for each emergency situation. Column 7: State the emergency situation. Send one copy to the Risk Management department no later than 5 working days after the end of each month. e '� a ® ' (I� a b 0 e 4 0 ' e l e Employee Name /t'.ae/r'jc/f L A".,E s Department Title/Position ,(",,r,,;,j Division Vehicle No&Type a/- �,p i-'1,•,L u.y ✓ County of Residence Primary Work Station r-i Current Odometer Reading j C/ Daily Commute Miles 3 Mileage outsite of County(if fG/frj Daily Business Miles >-j"-0 applicable) Number of emergency call-outs in previous years: April 1-Sept.30: Oct.I-March 31: Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria- O Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee is called out at least 12 times per quarter. A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area.Attach all justification and back-up documentation to this farm. ❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request.The cost of lost productivity cannot be part of the calculation. Attached alijustification and back-up documentation to this form. Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests.Attach all justifications and back-up documentation to this form. ❑ union Contract: Collective bargaining a ga' g agreement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract language. Union Local: Note:A Count}t r ne TakerM► a Vehicle is a fringe benefit that generates a tax liability.If your request for a Take-Home Vehicle assignment is approved.� re r qu ted check with payroll to determine your liability, Requestor's Signature Date I have rre�ad�and imderstand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. Departmen /rector Date tT'" I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. t 41 " IA ❑ Approved �r••- Denied Chair of BOCC Date "Please submit this form to the Risk Manager by September 30th of each year. Original to Risk Management Payroll Take-Home tog Special Equipment Justification Documentation Vehicle#i 182 a)Searchlight b)Flood Lights c) Emergency Strobe Lights d)Tool Box with emergency response items such as road flares,chain saw, hand tools, etc. e)CB radio f) Company 2 way Of radio g) Permanently mounted bulk fuel tank&dispenser This vehicle is used for 24 hr callouts. It contains specialized equipment needed to respond to wind,rain,floods,slides, accidents, road hazards, and snow/ice events, natural disasters. Per agreement with Frank Pinter and the BOCC, record keeping not required ;r a � 9 , • r 3 3 °�f ¢ 3 a 9 f�� t A 1 i 9 INV— Employee Name i 1 O I'L Department W®! Title/Position Q G r.et g V Pc ry Suc-DIvIslcm d Vehicle No&Type c f County of Residence W 4,q, p LL Primary Work Station rL Current Odometer Reading Daily Commute Miles Z Mileage outsite of County(if Daily Business Miles /d O applicable) �� lJ//�,{ Number of emergency call-outs in previous years: Apri11-Sept.30: dV�� Oct.I-March 31: A fit Per Mason County Personnel Policy adopted April 2017,Resolution 19.17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. Ill/ Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee is called out at least 12 times per quarter. A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area.Attach all Justification and back-up documentation to this farm. i ❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle.A calculation of this benefit must be submitted with the Take-Home Vehicle request.The cost of lost productivity cannot be part of the calculation.Attached alljustification and back-up documentation to this form. []� Special Equipment The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours.A description of this equipment must be submitted with Take-Home Vehicle requests.Attach alijustifications and back-up documentation to this form. ❑ Union contract: Collective bargaining agreement may provide general language for department director to approve Take-Home Vehicle assignment.Provide union name,contract number,and attached a copy ofrelevant contract language. Union Local: Note:A County owned rake-Nome Vehicle is a fringe benefit that generates a tax liability.If your request for a Take-Nome Vehicle assignment Is B approved,you re regy/iced to chec with payroll to determine your liability. Reque;or's lgnature Date 1 have read and and stand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. 42al Departmen rrector Dote YOff I certify that this request meets the requirements of the County Polity and recommended the BOCC approve the request. ❑ Approved ` Denied q Chair of SOCC Date F Please submit this form to the Risk Manager by September30th of each year. f Original to alsk Management Payroll I TAe•Home log i a 1 7 1 a Special Equipment Justification Documentation r i Vehicle It 1 181 a)Searchlight b)Flood Lights c)Emergency Strobe Lights d)Tool Box with emergency response Items such as road flares,chain saw, hand tools,etc. e)CB radio f)Company 2 way Of radio g)Permanently mounted bulk fuel tank&dispenser This vehicle Is used for 24 hr callouts. It contains specialized equipment needed to respond to wind,rain,floods,slides, accidents,road hazards,and snow/ice events, C natural disasters. Per agreement with Frank Pinter and the BOCC, record keeping not required i i I I I i I i i f n + a i Employee Name o Department Title/Position Division Vehicle No&Type County of Residence Primary Work Station :Current Odometer Reading. fQ 8'-?V3 Daily Commute Miles Mileage outsite of County(if Daily Business Miles applicable) j Number of emergency call-outs in previous years: April,1-Sept.30:. / Oct 1-March 31: / I Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. i Emergency Response: i The employee has the primary responsibility for respondingto emergency situations which 1 require Immediate response to protect life or property and the employee is called out at least 12 i times per quarter.A"call-out"Is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must bean explanation of why alternate l transpiration cannot be used and why a County vehicle cannot be picked up from a designated ! County parking area.Attach all justification and back-up documentation to this form. Economic Benefit: There Is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle.A calculation of this benefit must be submitted with the Take-Home Vehicle request The cost of lost productivity cannot be part of the calculation.Attached al!justification and back-up documentation to this form. Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests.Attach ali justifications and back-up documentation to this i farm. ❑ Union Contract: Collective bargaining agreement may provide general language for department directorto approve Take-Home Vehicle assignment. Provide union name,contractnumber,and attached a copy of relevant contract language. j Union Local: Note:A County owned Take-Home Vehicle is a fringe benefit that generates a tax llabiilty.if your request fora Take-Nome vehicle assignmen t is approve you are requ ted to check with payroll?det rmine your liability. Ik 10110 Reque 's S' no Te IDOtEl I have ad d e de an the County Policy governin Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. itL Depahveqt Dire or Date p I certify thAt this request m ets the requirements of the County Policy and recommended the BOCC approve the request. 1 ❑ Approved �• [] Denied Chair of 80CC Date "Please submit this form to the Risk Manager bySeptember 30th of each year. original to Risk Management Payroll Taka•Homo Lag i i i i i I 1 I f Evidence Tech Vehicle Equipment i Large Containers: Evidence packaging supplies Gun Boxes Knife Boxes Integrity evidence bags in multiple sizes Currency Bags Paper bags of different sizes DNA Swabs and distilled water DNA Swab Boxes Zip Ties Packing Tape Evidence Tape Evidence Documentation Sheets Blood Draw vials Disposable Gloves Disposable Tweezers Disposable Scalpels Disposal Measuring Tape Gallon Cans Pint Cans j Sharpies Envelopes(Various Sizes) Bio Hazard Identification Labels Assorted Glass Vials Toe Tags ! I Bio hazard supplies I Tyvek Suits Tyvek Hats j Tyvek Booties j Masks/Respirators i Heavy Gloves Plastic drop cloth Disposable Gowns Sharps Container I i Bio hazard waste Biohazard bags Gloves I t I i f i Drug take back boxes Biohazard bags E Gloves E i Evidence scene processing equipment Extension Cords Portable Lights Rope Air Compressor E Tarp i Bleach Bungie Cords Crime Scene Tape Assorted Tools Chains Jumper Cables E Camera Tape Measure Flashlight Pry bar Cats paw Knives 1 Fingerprint Kit i i i . I Human ResourcesBudget Management ¢ ►�'°�4 ep r Mason County Support Services Department Commissioner Administration 411 N 5 th Street Emergency Management a Facilities,Parks&Trails ' Shelton, WA 98584 Human Resources 360.427.9670 ext. 422 Information Services ..� Labor Relations Risk Management Mason County Telework Authorized Essential Employees Per Mason County Resolution 2020-29,Telework Program Policy and Procedures. Policy,XXII 1(b),Application Procedure, "In the event of an unusual weather condition, extreme circumstance, or other public health emergencies, an Elected Official may authorize critical employees to Telework without completing the forms and training as required in the policy." Elected Official Office: Support Services The following employees are deemed as critical employees during the COVID-19 emergency: 1. Frank Pinter No specific time. 2. Diane Zoren No specific time. 3. Dawn Twiddy No specific time. 4. Nichole Wilston No specific time. 5. Ross McDowell No specific time. 6. Tammi Wright No specific time. 7. Todd Cannon No specific time. 8. Ben Ramsfield No specific time. 9. Kelly Frazier No specific time. 10. Jennifer Beierle No specific time. 11. Kelly Bergh No specific time. 12. Becky Rogers No specific time. 13. Meghan Andrews No specific time. 14. David Coughlin No specific time. 15. Winter Perez No specific time. 16. McKenzie Smith No specific time. 17. Ginger Kenyon No specific time. 18. Jennifer Giraldes No specific time. 19. Julia Kerkes No specific time. 20. William Baynum No specific time. As the Elected Official, I understand that I am responsible for documenting the equipment each employee removes from the County office to ensure it is returned. I am also responsible for ensuring each Teleworker understands and knows they are responsible for protecting the confidentiality, integrity, and availability of data, information, and paper files used when Teleworking. A Teleworker must follow all applicable County,federal,state, and departmental policies, laws, and regulations to protect data accessed or maintained while Teleworking. Teleworkers are to protect information assets from unauthorized access and use by others, including family members, friends, and other visitors. Required to leave information assets only in secured locations and not in unattended or unlocked vehicles, or other locations where they may be easily stolen. Ensure that any County issued equipment,such as cell phones, hot spots,or computers passwords are protected from unauthorized access and use by the Teleworker's personal equipment(i.e. County issued hot spot hooked up to personal laptop or cellphone, etc...)or used by others, including family members,friends, and other visitors. Costs incurred by personal use shall be paid by the Teleworker. Elected Official Signature Date MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Zoren DEPARTMENT: Support Services EXT: 747 BRIEFING DATE: November 23, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Approval to extend the lease agreement with North Mason Resources providing office space to Veteran Service Officers for 2021 at $350 per month payable from the Veterans Assistance Fund (#190) as recommended by the Veterans Advisory Board. EXECUTIVE SUMMARY: RCW 73.08.010 authorizes counties to establish a veterans' assistance program to address the needs of local indigent veterans and their families. The program is funded by the Veterans'Assistance Fund created under the authority of RCW 73.08.080. The Veterans'Advisory Board (VAB) was established under the authority of RCW 73.080.035 and they administer the veterans'assistance program. BUDGET IMPACTS: Paid from the Veterans Assistance Fund #190. RECOMMENDED OR REQUESTED ACTION: Place the lease agreement on the December 8 agenda Briefing Summary 11/17/2020 EXTENSION OF AGREEMENT WITH NORTH MASON RESOURCES FOR VETERANS SERVICE OFFICER OFFICE SPACE Mason County desires to extend the agreement with North Mason Resources that was entered into on March 3, 2020 for office space at the North Mason Resources for use by the Mason County Veterans Service Officer at the cost of$350 per month. The agreement is extended to December 31,2021. All provisions of the agreement remain the same. Dated this 8th day of December,2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Sharon Trask, Chair Steve Abels, Executive Director North Mason Resources J:\Veterans\North Mason Lease\Extend NM Resources contract to Dec 2021.doc 2020 North Mason Resources Fee Use Office lease This is a lease with North Mason.Resources for the use of office space and facilities at their center located at 140 NE State Route 300, PO Box 2052 Belfair,WA 98528 Between North Mason Resources(NMR)(party A) And Veterans Service Vfiice Space(pai-t}j 8.) 1, Puirpose and Scope The pur,aose of this lease is to c early identify the roles and responsibilities of each party as they relate to rase the offices at the North Mason Resources(NMR)at 140 NE State Route 300,PO Box 2052 Selfair, WAi.985213 NMR's i lit{ant is to provide operational space for multiple agencies allowing them to provide services to resident's of Mason Co;jnty who are seeking services to improve quality of life_To support.this goal, Party A and Party B will work together to ensure all clients have equal access to these resources. Both Party A and Party B should ensure that program activities are conducted in compliance with all applicable County, State,and Federal laws, rules and regulations. 1. :Lease Term The term of this lease is the period within which the responsibilities of this agreement shall be perforr-r3eci.The term commences January 1, 2020 and terminates December 31 2020h and will be available for renewal upon agreement of both parties. is ll. `Party Responsibilities Party A shall undertake the following activities during the duration of this lease: 1. Assure that building is maintained in a safe operational state,and make necet,<:;ary repairs in a timely manner. 2. 'Will assure that the utilities are paid and working properly. l 3. Will be responsible for the property expenses as agreed to with property owq r, 4. Will assure building is oven during regular business hours,with the exclusion holidays, one week between the Christmas and New Year's holidays,and inclement weathe�I'l d on the road conditions. 'i rF 5 4, X: S`s Ill. Party B Responsibilities Party B shall undertake the following activities during the duration of the lease term � 1. E'nsure that the use fee of Three hundred and Fifty ($350,00 USD) a month is p,id promptly. Use fees are to be paid on or before Noon the "5`h of each month for the comi.j months rent to North Mason ResourLes.Please allow 7 business days for checks sent by US,Mail to arrive promptly by the 5'h. fit; �4 2, Lease is for use of approximately 100 sq.ft.private office space as well.as use s shared common space.ALL common space i.e.: restrooms, kitchen,and hallways whIc.11must be kept clean and sanitary for use by all providers. Lease is for 4(four)days room use per week Monday- Thursday.. 3. Follow all federal,state and county laws and regulations required while condur _sing business at North Mason Resource... 4. NMR staff will ensure office is cleaned weekly if requested;otherwise provide HI remove trash every Thursday. 5. Will assure that their staff will not interfere with the operation of North MasotResources staff, volunteers or other providers. i 6. Will assure that clients do not wander through the facility unescorted for the� ivacy and safety of all clients. 7. Party B will provide own personal computer and printer/fax machine.Wi-Fi is ailable for use. l 5 IV. Modification and Termination 1. This agreement may be cancelled or terminated without cause by either party y giving thirty J30)calendar days advance written notice to the other party.Such notificatioi'shalI state the effective date of termination or cancellation and include any final payments d e. 2, :Any and all amendments must be made in writing and must be agreed to and xecuted by the parties before becoming effective. V. Tffective Date and Signature 1, This lease shall be effective upon the signature of party A and party B 'uthorized officials. It shall be in force from January 1,2020 through December eT 2020. Party A and party B indicate agreement with this lease by their signatures. \ . . � • , © � . . � . � � \ S1 natures and . / / / «�\ � Au. rweld{alga from party a Add signature#o p B . / � \ @lvntAbels \yRUem§veDirector K ) PHm� name�� Bst ry PKn! d m_ me of party A signatory \ � � \ DateDate . . / 6 \ � � . � \ � . \ / . � t � \ � « \ / £ � / \ % � % / / % % § � E . , { , / 6 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: KELLY FRAZIER DEPARTMENT: Facilities EXT: 519 BRIEFING DATE: 11/23/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Coastal Custodial cleaning service 2020 contract 1 yr. extension EXECUTIVE SUMMARY: Mason County has facilities located throughout the County. Our current contract for janitorial services ends December 31, 2020. BUDGET IMPACT: The contract will increase 1.4 % due to min wage increase total of$1,800 RECOMMENDED ACTION: Recommend the Board of County Commissioners sign and extend the janitorial service with Coastal Custodial for an additional year (2021) ATTACHMENTS: 2020 contract Briefmg Summary 11/18/2020 I E S MC Contract#19-114 I MASON COUNTY and i COASTAL CUSTODIAL PROFESSIONAL SERVICES CONTRACT This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as"COUNTY"and Coastal Custodial, referred to as"CONTRACTOR." RECITALS: WHEREAS, COUNTY issued a Request for Proposals (RFP) seeking the services of a well- i qualified company to provide janitorial services for County facilities; and WHEREAS, CONTRACTOR submitted a proposal that was reviewed by a Review Team; and � k WHEREAS, CONTRACTOR warrants that it.is qualified and competent-to render the aforesaid services. ' NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be made by COUNTY,the parties agree to the following: Spedial Conditions: 1. Background Checks,.Fingerprinting and CJIS Vendor'Training: A.All employees and/or other company representatives must pass a Washington State Patrol background check prior to providing services. CONTRACTOR must provide copies of the reports as requested by'COUNTY. i B.All CONTRACTOR's employees or other representatives who will be working at COUNTY's facilities under this CONTRACT must submit to fingerprinting within 30 days of the start of this CONTRACT or, for new employees or representatives within 30 days of their start date with CONTRACTOR. C.All CONTRACTOR's employees or other representatives who.will be.working at COUNTY's facilities underth`is CONTRACT complete and pass Criminal Justice Information System (CJIS) Vendor Training within 30 days of the start of this CONTRACT or, for new employees or representatives within-.30 days of their start date with CONTRACTOR. l D. Fingerprinting and.CJIS Vendor Training is to be coordinated with the Facilities, Parks and t Trails Manager or his designee. j .2. Uniforms and ID Badges: CONTRACTOR's employees and other representatives must wear a readily identifiable company uniform and photo ID badge. CONTRACTOR may provide a company ID badge with photo or'can request COUNTY to provide. Issuing of COUNT`( provided ID badges are to be coordinated with Facilities, Parks and Trails Manager or his designee. t 3. Employee.List: CONTRACTOR must provide the Facilities Manager or his designee with a complete list of all individuals who will be providing janitorial services including employee, supervisors, owner(s) and other company representatives. CONTRACTOR must update the list.prior-to allowing anyone who is not on the list access to County facilities. Failure to comply with this requirement will be subject to a penalty up to $20.0 per occurrence and/or termination of the CONTRACT without notice. ;I 1 !i { f. r i i , t: 4. Appearance and Demeanor: All employees and other company representatives of the CONTRACTOR must maintain a r professional appearance and demeanor. 5. Communication: CONTRACTOR must ensure that employees are able to understand written and oral F instructions as provided by COUNTY'staff and represent x 6. Facilities:' s Shelton- A. Building 1-411 North 5th Street- 16,40.0 sq.ft. B. Building 2-410 North 4th Street-2,000 sq.ft. C. Building 3426 West Cedar'Street.-7,000 sq.ft. .D. Building 4-303 North 4th Street-2,500 sq.ft. E. Building 5-521 West Alder Street- 1,300 sq.ft. t F. Building 6-414 North 5th Street-2,100 sq.ft. O. Building 7-521 North 4th Street-3,900 sq.ft. h H. Building 8-615 West Alder Street- 10,700.sq.ft, i I. Building 9-423 North 5th Street- 1,700 sq.ft. J. Sheriffs Office-322 North 3rd Street- 8,500 sq.ft. K. Courthouse-419 North 4th Street- 16,350 sq.ft. L. Public Works/Building 1 and 2-100.West Public Works Drive-28,000 sq. ft. .M. Memorial Hall-210 West Franklin Street-4,000 sq.ft. Belfair- N. Sheriffs North Precinct- NE.23203 State.Route 3., Belfair-3,000 sq.ft. O. Public Works -600 Beck Road, Belfair,WA 98584 - 80 sq. ft 7. Services and.Frequencies: CONTRACTOR will provide services as detailed in the Scope of Work Exhibit A. i 8. Modifications, Additions and Reductions in Service Level and.Frequency: A. COUNTY reserves the right to add, modify, reduce or delete work from any,contracts i executed with the CONTRACTOR. B. Upon mutual agreement.the service and frequency level for the facilities can be adjusted as.. needed.. C. Any associated cost.adjustment will be determined by the Facilities Manager or designee. D. Adjustments in the value of$5,000 or less will be documented in written form and do not require a formal.amendment to this CONTRACT. E. Adjustments and/or the additional work in excess of a $5,001 value must be executed as a formal Amendment to this CONTRACT. i 9. Cost Increases. Except as detailed in 8. Modifications, Additions and Reductions in Service Level and Frequency, no cost increases will be allowed during the first term of the CONTRACT. Costs may be negotiated annually if the COUNTY elects to renew the CONTRACT. 10. Inspections: Facilities Manager or his designee will conduct.inspections of the janitorial services provided on a monthly to quarterly basis as warranted by CONTRACTOR ',s performance. Sub-standard work or skipped or missed tasks will be addressed with the CONTRACTOR. Failure to remedy f - 2 the issues in an expedient manner will have consequence including withheld payments and/or CONTRACT termination for cause. 11. Deficiencies in quality or quantity of Work: A. CONTRACTOR shall satisfactorily complete all services as set forth in the contract. If the Contractor fails to execute the work in.accordance with the CONTRACT, and/or a dispute arises as to the graality and/or quantity of the work.completed, the COUNTY reserves the right to withhold.payment.-based on the task cost per occurrence. B. Any deficiencies in the work shall be brought to the attention of the CONTRACTOR or his/her employees by the Facilities Manager or designee or other authorized COUNTY representative. To the extent possible, the CONTRACTOR or his/her employees shall correct x deficiencies on the same day or the following workday. When noted deficiencies have been s corrected to the satisfaction of the Facilities Manager or designee the completed work shall be considered acceptable unless the same or similar deficiencies occur on a continuous basis. q f 12. Safety.Precautions: CONTRACTOR and his/her employees and other company representatives shall exercise all # necessary precautions to protect pedestrian traffic.and all public and private property from injury or damage caused by the CONTRACTOR's operations.Signs, tape:and/or barricades shall be used as necessary to mark wet/waxed areas, or to indicate restrooms or other facilities are 5 temporarily closed for.janitorial service.Any practice deemed hazardous shall be immediately halted upon verbal or written notification. c 13. Material Safety Data.Sheets (1tfISDS): ' 4 CONTRACTOR must provide and have readily available MSDS for all.products used in the x ` performance of the work. CONTRACTOR must ensure that the MSDS sheets and other information required to do the job is provided for employees in a language they understand. 14. Industry Standards.- It shall be the responsibility of CONTRACTOR to.ensure that his/her employees complete the w services in a manner consistent with the best management practices of the service industry, and that they are properly trained in the safe use and application of all materials and equipment used at County facilities. CONTRACTOR is employees may be required to have additional training for site specific.operations, including construction, hazards, preservation, safety,: and/or security, that will be agreed upon by the Facilities Manager or designee-and the CONTRACTOR s at the time of CONTRACT award. 15. Lost:or Mis-used Keys and.Alarm Codes: r CONTRACTOR must provide strict key control for any and all COUNTY issued keys-and.alarm codes.A lost.key may result in the need to re-key all locks, doors and gates which the CONTRACTOR will be responsible for reimbursing the COUNTY up to a maximum cost of i $100,000. It is recommended.that CONTRACTOR include Lost Key insurance coverage. CONTRACTOR is responsible for ensuring that employees or other company representatives ; do not mis-use-keys or alarm codes such as providing access to unauthorized individuals or k r: accessing areas where janitorial services are not required. t 16, Security: t The work involved will often be in facilities with secured access, or areas closed to the public except during normal business hours. CONTRACTOR's.employees shall maintain the security r of these areas by locking them immediately upon entering the facility and again when leaving ;. the-facility after completing the janitorial services. Prior to leaving the facility, CONTRACTOR's #, 3 y y. l i is x employees will make a final check of all windows, exterior doors,.gates or other access points to the building or site to ensure they have been locked and that all lights, except night lights,.have been turned off. 17..Alarms and Security Systems: ` For those facilities equipped with burglar or other surveillance equipment, the CONTRACTOR's i employees shall be responsible for disarming the alarm immediately upon entering the facility and "setting"the alarm.when leaving the facility. COUNTY reserves the right to deduct $100,00 from payments to the CONTRACTOR for each-security failure that constitutes a potential ' hazard to a COUNTY facility, or where a false alarm is caused as a result of CONTRACTOR's employee not properly operating the building's security system. 18. Entry Prohibited: ' CONTRACTOR will be responsible for ensuring that employees and other representatives of the s Company do not enter areas where "Do Not Enter" signs have been posted particularly in the County's courthouses. } 19. Removal of Property: CONTRACTOR and his/her employees shall not remove.or consume any property belonging to the COUNTY, County employees or other contractors working for COUNTY.This includes any articles that may be deposited for disposal in recycling or trash containers. CONTRACTOR and his/her employees shall not use any County property, including computers, fitness equipment, l telephones, FAX or copy machines, ladders, lifts, tools or other equipment, without the approval of the Facilities Manager or designee or other authorized COUNTY representative 20 Supplies,Equipment and'Tools: A..CONTRACTOR will provide; all cleaning supplies, tools, equipment, cleaning rags and o#her items not.specifically provided by County. B. COUNTY will provide; paper products including towels, toilet seat covers, toilet paper, hand l soap and other consumable products. ` 21. COUNTY Provided Supplies and Equipment: CONTRACTOR and his/her employees shall not.abuse the.use of any COUNTY supplied material or. equipment: Doing so may be grounds for immediate removal of the particular employee or, in more severe cases, termination of the CONTRACT. 22. Reporting Repairs, Damage and Hazards: n CONTRACTOR and his/her employees and other:company representatives shall immediately report any observed needs for repairs, damage or potential hazards to the Facilities Manager or designee or other authorized COUNTY representative. Damage and potential hazards include, but are not limited to, broken fixtures. or pipes, building or system damage or needed repairs, HVAC issues, leaks, smells or smoke. t 23. Drug-Free, Smoke-Free Campus: Mason County is a drug-free, smoke-free campus. Contractor will ensure that employees IF comply with these requirements. is 24. Bonding Requirements: CONTRACTOR will provide COUNTY with a $10,000 Performance Bond or letter of credit.from a bank or other approved financial institution. 4 5 General Conditions Scope of Services.: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as Identified in"Exhibit A Scope-of-Services,"during the CONTRACT period.. No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Performance Period: The initial performance period will be January 1, 2020 to December 31,2020 with up to three. (3) additional years based on the CONTRACTOR's performance. Term.: Services provided'by CONTRACTOR prior to or after the term of this CONTRACT shall be performed.at the expense of.CONTRACTOR and are not compensable under this.CONTRACT unless both-parties.hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties; provided, however, that the.CONTRACT is in writing and signed by both parties Compensation: CONTRACT total amount.is not to exceed$134,000 unless modified as allowed in Special Conditions#8. Modifications, Additions and Reductions in Service Level and Frequency: Independent Contractor.: A. CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed-pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. B. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental.,.or other insurance benefits or any other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it maintains a separate r,),Iac.e of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal.Revenue Service, 'and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washingtom C. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements,judgments, setoffs, attorneys'fees or costs incurred by reason of claims or demands because of breach of the.provisions.of this paragraph. Taxes: A. CONTRACTOR' understands and acknowledges that COUNTY will not Withhold Federal of State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than,income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service�at the-end of the.calend.ar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments-throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY 5 f. t: z. is against any demand to pay taxes arising from the CONTRACTOR'S failure to pay taxes on ? compensation earned pursuant to this CONTRACT, i t B. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as E required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, ;. Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: p The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Accounting and Payment for CONTRACTOR Services: l A. Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set f. forth in"Exhibit B Compensation." Where Exhibit"B" requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit"B," i by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. a �i B. Unless specifically stated in Exhibit"B" or approved in writing in advance by the.official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the t_. "Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY's.customary procedures, pursuant to the fee schedule set forth in Exhibit "B." i Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times.set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no,case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth.in a notice to the : CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the.Disputes clause of this CONTRACT.- COUNTY may act in.accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the 5 CONTRACT, to take all or any of the following actions: (1) cure any failure or default; (2)to pay i any amount so required to be paid and to charge the same to the account of the i CONTRACTOR, (3)to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the r: li 6 ii ;E . ii t Disputes.clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY underthis clause. 4 Labor Standards: l CONTRACTOR agrees to comply with.all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990,the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay:, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous,. G or dangerous to health and.safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. S S Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual,'firm or entity without the express and prior written approval of COUNTY. i Conflict of Interest: N If at any time,prior to commencement of, or during the term.of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest,in the subject matter of this CONTRACT that is potentially in conflict°with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make.an informed judgment as to whether or not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps.to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: .A. COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges.of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin,sex, sexual orientation, age, marital status, disability, or veteran status. r CONTRACTOR shall .comply with all laws prohibiting discrimination against any emp.loyee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. B. Furthermore, in those cases in which CONTRACTOR is governed by such laws,. CONTRACTOR shall take affirmative action.to insure that applicants are employed, and treated r during employment, without regard to their race, color, creed, religion;national origin,sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes.a. bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring,-promotions; layoffs-or-terminations;-rate-of-pay-orof compensation.benefits, -- -. selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, i CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. 7 • I i 1 7 i! R �pp E t K t C. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an. individual or business.any service or benefits under this CONTRACT;.or subject an.individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits.provided under this CONTRACT; or deny an individual or f business an opportunity to participate in any program provided by this CONTRACT. I Confidentiality: CONTRACTOR, its-employees-' tsemployees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in q performance of this CONTRACT, except upon the prior written consent of COUNTY or an order- r entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such. information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all.loss or expense, including,but not limited to, settlements,judgments, j setoffs, attorneys'fees and costs resulting from CONTRACTOR's breach of this provision. 1 i t Right to Review: This CONTRACT is subject to review b an Federal, State or COUNTY auditor. COUNTY or 1 Y Y r its designee shall have the right to review and monitor the financial and service components of I this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or.without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and.its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance:of work under this CONTRACT for six(6) years after CONTRACT termination, and E shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any i inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this.CONTRACT: if no advance notice is given to CONTRACTOR,then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements '! detailed in "Exhibit C Insurance Requirements." 4 Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. I 8 I� I 4 t� Proof of Insurance: I A Certificate of Insurance.naming COUNTY as the Certificate Holder must be provided to n COUNTY within five (5) days of CONTRACT execution. rl Industrial Insurance Waiver: i With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers,agents.and employees, CONTRACTOR expressly waives its-immunity.under Title 51 of the Revised Code of Washington., the Industrial Insurance Act, for injuries to its employees and k is agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT- extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. r, CONTRACTOR Commitments,Warranties and Representations:: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided'herei.n with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render i CONTRACTOR liable for damages to COUNTY. A commitment includes,.but is not limited to, E any representation.made prior to execution of-this CONTRACT, whether or not incorporated I elsewhere.herein by reference,.as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: I A. Indemnification by CONTRACTOR.. To the fullest extent permitted by law, CONTRACTOR r, agrees to indemnify, defend.and hold COUNTY and its departments, elected and appointed officials,employees, agents and volunteers, harmless from and against any and all.claims, damages, losses and expenses, including but not limited to court costs, attorneygs fees and alternative dispute resolution costs,for any personal.injury, for any bodily injury, sickness, I; disease or death and for any damage to or destruction of any property (including the loss of use if resulting therefrom)which 1) are caused in whole.or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers. or CONTRACTOR:s subcontractors and their employees, agents or volunteers.; or 2) are directly or indirectly arising out of, resulting from, or in connection.with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CO NTRACTOR1 shall not be limited in any way by the Washington State Industrial Insurance Act; RCW Title 51, or by application of any other i workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been l mutually negotiated'by the parties. B. Participation by County—No Waiver. COUNTY reserves the right,.but not the obligation, to I>; participate In the defense of any claim, damages, losses or expenses and such participation shall not.constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. I= C. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion, expiration or-termination of this CONTRACT. �} �S D, Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify F, COUNTY on a basis equal to or exceeding.CONTRACTOR's indemnity obligations to COUNTY. I 9 I' is f Compliance with Applicable Laws, Rules and Regulations: ` This CONTRACT shall be subject to all laws, rules, and regulations of the United States of. America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State., County or i municipal standards for licensing, certification and operation of facilities and programs, and accreditation and-licensing of individuals. i Administration of Contract: I COUNTY hereby appoints, and CONTRACTOR hereby accepts COUNTY's Facilities Manager and his or her designee, as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right.to receive and act on all reports.and documents; and any auditing I performed by the COUNTY related to this CONTRACT. i The Administrative Officer for purposes of this CONTRACT is: Kelly Frazier Mason County Facilities Manager 411 North 5u' Street i Shelton,WA 98584 " Phone-360-427-9670 Ext: 519 l E-mail: KellyF@co.mason.wa.us i CONTRACTOR's Primary Contact*Information: A Chris Cherrett, President CEO Coastal Custodial r 8343 Hogum Bay Lane NE Suite C Lacey,WA 98516 360-943-6040 ext. 6 E-mail: ccherrett@coastalbsg.com i Notice. Except as set forth elsewhere in the CONTRACT; for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail; U.S. mail, fax, hand-delivery or other generally accepted manner including, delivery services. F Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications.,to be. valid and binding upon either party, shall be in writing and signed by both of the parties. f� Termination for Default: A. If CONTRACTOR defaults by failing to perform any of the obligations of'the CONTRACT or becomes insolvent or,Is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may,by'depositing written notice to CONTRACTOR in the.U.S: mail., terminate the CONTRACT, and at COUNTY's option, obtain f; performance of the work elsewhere,. If the CONTRACT is terminated for default, p CONTRACTOR shall not be entitled to receive any further payments-under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any,money due or coming due to it CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in 1.0 i i I 1 i completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. B. if a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in who or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terrriinated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work.performed in compliance with Exhibit:A Scope-of-Services and i Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at.any time during the term, whether for default or-convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for'Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available services. funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of=Services and Exhibit B Compensation. f Disputes.: A. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order i that such matters may be settled or other appropriate action promptly taken. For objections that i are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 4 B. CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for(1) any act or failure to act by the Administrative Officer of j COUNTY, or(2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement.of the•act, failure, or event giving rise to the claim, and before final payment by COUNTY. The p written Notice of Potential Claim shall set forth the.reasons for which the CONTRACTOR I believes.additional compensation or extension of time is due, the nature of the cost involved, and insofar. as possible., the amount of the,potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and t additional time claimer(to be additional. C. CONTRACTOR shall not be entitled to claim any such additional compensation, or,extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has.given COUNTY a detailed written statement of each element of cost or other compensation requested and.of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. i Arbiteation: ' A. Other than.claims for'injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, EI 1 s: 11 1 i. t any claim, dispute or-controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be deter .mined by I arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten ("10) days of the arbitration demand, or if not, by the AAA or 4 any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief(including specific performance.), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages: The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator, At.the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,. that either party may decline to mediate and proceed with arbitration. B.Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing.in nature. Claims, disputes or issues arising more than six(6) years prior to a written request or demand for arbitration issued under.this.Agreement are not subject to arbitration. k Venue and Choice of Law: u In the event that any litigation should arise_concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts'of the State of-Washington and Mason County. Unless otherwise specified herein, this s CONTRACT shall.be governed by the laws of Mason County and the State of Washington. Severability: if any term or condition of this CONTRACT or the application thereof to any persons) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application, To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT-shall not be deemed a.waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall.be held to be waived, modified or deleted except by an instrument, in writing, signed by the.parties,hereto. The failure I of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT,.or to exercise.-any option herein conferred in any one or more instances, shall not be.construed to be a waiver or relinquishment of any such, or any other covenants or contracts., but the same shall be and remain in full force and effect. i Order of Precedence: J A.Applicable federal, state and county statutes, regulations, policies, procedures,-federal Office 4 of Management and Budget(OMB) circulars and federal and state executive orders. n B..Funding source agreement(s) including attachments C. Exhibit C,Insurance Requirements t D. Special Conditions 12 I I t x i E. General Conditions F, Exhibits A and B Entire.Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions or understandings between the parties. � t IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as I of the date and year last:writte.n below. COASTAL CUSTODIAL BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON � r Chris Cherret, a .dent CEO K vin Shutty, Chair �e�.��.�, \� . ` Dated: Dated: x APPROVED AS TO FORM: Tim-Wiiitehea , Giaief ppA it r I' l f' I R{7. tt S i`. i iI 1 is 2 l 13 , li i Mason County ,. Building Description Deep Clean Standard Services Monthly Year total Building#1 $ 700.00 $ 1,167.50 $ 14,010.00 Building#2 $ 150.00 $ 316.78 $ 3,801.12 i Building#3 $ 420.00 $ 830X0 $ 9,960.00 a Building#4 $ 220.00 $ 410.00 $ 4,920,00 Building#5 $ 100.00 $ 251.67 $ .3j020,00 Building#6 $ 200.00 $ 400.00 $ 4,800.00 Building#7 $ 27-5.00 $ 530.00 $ 6,360.00 Building#8 $ 400.00 $ 995.00 $ 11,940.00 Building#9 $ 250.00 $ 510.00 $ 61120:00 Courthouse $ 1,000.00 $ 1,770.00 $ 21,240.00 Memorial Hall (Belfair). $ 200.00 $ 205.00 $ 2,460,00 Public.Works(Beffair) $ 75.00 $ ;40.00 $ 480.00 ) Public Works(Shelton.). $ 1,000.00 $ 1,610.00 $ 1%320.00 Sheriff office(Belfair) $ 100.00 $ 135.00 $ 1,520.00 Sheriff office.(Shelton) $ 500.00 $ .1,070:25 $ 12,8431.00 Totals $ 5,590.00 onetime $ 10,241.20 month $ 122,894.12 Iyear $ 12-2,894.12 $ 5"590.00 Contract Total including deep clean $ 128-1484.12 t fl I is P i! I _ I i c II II t! I i � .(MPNDDArYYY) l CERTIFUCAY�� DATE �}F LIJ�BILII'Y tI�1SUII�CE 1 121/312019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW..THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL,INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be.endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). 'PRODUCER' NAME°T Amanda King Nicholson&Associates ins LLC PHANE E,tl: (360)352-0444 FAAic No:1360)943-9712 1802 Black Lake Blvd SW#301 A5 ORRESS: amandak@nichinsure.com Olympia,WA 98512 INSURER S'AFFORDING.COVERAGE NAID-0 INSURERA: Regent Insurance Company- INSURED INSUAERB: Arrowhead General insurance Coastal Business Services Group,Inc. INSURERO: Genera(Casualty Ins Co 8343 Hogum Bay Lane NE INSURER.D: Lacey,WA98516 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: 00000708.0 REVISION NUMBER: 14 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING.ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS 08RTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, k. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES:LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER M IDDIYYYY1 (MMIDDNYYY1 LIMITS A X CONIMERCIAL_GENERALUAHILITY Y BPK0001576 01101/2019 01101/2020 EACH OCCURRENCE $ 1 000 000 t CLAIMS-MADE ®OCCUR PREMISES Ea occurrence) $ 100,000 MED FXP(Anyone parson) $ 10 000r PERSONAL&ADV INJURY $ 11000,000 U GEHL AGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $: 2,000,000 t X POLICY 1:1.jEO LOG PRODUCTS-COMPlOPAGG $ 2,009.000 {(f OTHER: $ ; AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ B BCA0000$97 01I0112019 01/0112020 Eaacctden 1000'000 ! ANY AUTO BODILY INJURY(Per person) $ ALTTOS ONLY X AUTo's BODILY INJURY(Per accident) $ .HIRED.ONLY AUTOS ONLY PROPERTY DAMAGE l Peracddenl €: C. X UMBRELLA LIAB OCCUR BUM0001078 0110112019 01/0112020 EACH OCCURRENCE $ 4,OOt1,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 4,000,000 DEO I X I RETENTIONS 1 O 000 15 WO RKERS'CONIPSNSATION A AND$MPLOYERS'LIASIttn YIN BPK0001576 01/0112019 01/01/2020 X STATUTE EhH ANY PROPRIETORIPARTNERIEXECUTIVE 0 E.L,EACH ACCIDENT $ 1'000,000 OFFICER/MEMSEREXCLUDED? NIA k (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 1 00O QOO If yyes,desalbe under DESCRIPTIONOFOPERATIONSbeh'i I E.L.DISEASE-POLICYLIMIT. $ 11000,000 P A Employee Dishonesty. BPK0001576 01/01/2019 01/0112020 2501000 i f DESCRIPTION OF OPERATIONSILOCATIONS/VEHICLES tACORD 101,Additional Remarks Schedule..may ba attached it more space Is required). Certificate holder Is additional insured with respect to work and services provided by named insured per written contract. i CERTIFICATE HOLDER CANCELLATION C SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ffi THE EXPIRATION DATE THEREOF..,NOTICE WILL BE DELIVERED.IN Mason County ACCORDANCE WITH THE POLICY PROVISIONS. I 411 North 5th St. Shelton,WA98584 AUTHORIZED REPRESENTATIVE r I ( J�r1(:Llytf� ! (Jl1f L'f NAK; t 0-1988-2015 ACORD CORPORATION. All rights reserved. ACORD 2512016103) The-ACORD name and logo are registered marks of ACORD s Printed by NAK on December 13,2019 at 08:22AM ! i` s 'r.. ) I I COMMERCIAL GENERAL LIABILITY AM CG 8617 0917 i. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. NON CONTRACTOR'S OR'S ADDITIONAL INSUREDS � ENDORSEMENT t This endorsement modifies insurance provided under the following: i COMMERCIAL GENERAL LIABILITY COVERAGE PART A. WHO IS AN INSURED(Section II) is amended to (3) The ownership, maintenance;_or use include as an insured any person or organization of any elevators covered by this t (called additional insured) described in insurance. Paragraphs A.I. through A.8. below whom you b. A state or political subdivision is an are required to add as an additional insured on additional insured only with respect to f this policy under a written contract or written operations performed by you. or on your agreement; but the written contract or written behalf for which the state or political agreement must be currently in effect or becoming effective during the term of this policy; subdivision has issued a permit. �k executed prior to the "bodily Injury," "property This insurance does not apply to bodily if damage" or "personal injury and advertising injury," property damage" or "personal and injury,"but advertising injury" arising out of operations performed by or for you for the state or ( this paragraph does not apply to any additional political subdivision. 'insured more specifically identified elsewhere in the policy. 2. .ADDITIONAL INSURED -- CONTROLLING 1. ADDITIONAL INSURED—STATE OR INTEREST t POLITICAL SUBDIVISIONS—PERMITS Any person or organizations with a controlling interest in you.but only with-respect to their A state or political subdivision subject to the liability arising out of:. following provisions: a. A state or political subdivision is an a. Their financial control of you;.or additional insured only with respect to the b. Premises they own, maintain or control f following hazards for which the. state or while you lease or occupy these ' political subdivision has issued a permit premises, in connection, with premises you own, This insurance does not apply to structural rent, or control to which this insurance alterations, new construction and demolition applies: operations performed by or for such (1) The existence,. maintenance, repair, additional insured. construction, erection, or removal of 3. ADDITIONAL INSURED—MANAGERS OR advertising signs, awnings, canopies, LESSORS OF PREMISES cellar entrances, coal holes, drive- ways,manholes,marquees,hoistaway A manager.or lessor-of premises but only with openings, sidewalk vaults, street respect to liability arising out of the banners or decorations and similar ownership,. maintenance or use of that specific part of the premises leased to you exposures;or and subject to the following additional (2) The construction, erection, or exclusions: removal of elevators;or, This insurance does not apply to: fi Y �1 i Includes copyrighted material of insurance Services Office,.Inc. :. AM CO 8617 0.9 17 with its permission. Page 1 of 3 ` Y A 9 a. Any"occurrence" which-takes place after With respect to the insurance afforded:these you can cease to be a tenant In that additional insureds, the following additional I premises:or exclusions apply: b. Structural alterations, new construction or This insurance does not apply: demolition operations performed by or on a. To any "occurrence" which takes place behalf of such additional insured. after the equipment.lease expires;or 4. ADDITIONAL, INSURED -- MORTGAGEE, b, To "bodily injury" or "property damage" ASSIGNEE OR RECEIVER arising out of the sole negligence of such A mortgagee, assignee or receiver but only additional insured, with respect to their liability as mortgagee, Any insurance provided to an additional insured assignee or receiver and arising out of the designated under Paragraphs A.I. through A.8. ownership, w e hip, maintenance, or use of a above does not apply to "bodily injury" or s p y You property damage .Included within the "products- This insurance does not apply to structural completed operations hazard." alterations, new construction or demolition 8, ADDITIONAL INSURED—VENDORS operations performed by or for such additional insured. Any "vendor", but only with respect-to "bodily 5. ADDITIONAL INSURED. — OWNERS OR, Injury" or "property damage" arising out. of OTHER INTERESTS FROM WHOM LAND "Your products" which are distributed or sold i in the regular course of the vendor's HAS BEEN LEASED business, subject to the following additional r An owner or other interest from whom land exclusions: has been leased by you but only with respect The insurance afforded the vendor does to liability arising out of the ownership, a. not apply to; maintenance or use of that specific part of'the land leased to you and subject to the ('I) "Bodily injury" or "property damage" following additional exclusions. for which the vendor is obligated to i pay damages by reason of the This insurance does not apply to: assumption of liability in a contract or a. Any "occurrence" which takes place after agreement. This exclusion does not i you cease to lease that land;or apply to liability for damages that the b. Structural alterations, new construction or vendor would have In the absence of } demolition operations performed by or on the contract or agreement; r behalf of such additional insured. (2) Any express warranty :unauthorized ` 6. ADDITIONAL INSURED — CO-;OWNER OF by you; INSURED PREMISES (3) Any physical or chemical change in A co-owner of a premises co-owned by you the product made intentionally by the and covered under this insurance but only vendor; j with respect to the co-owners liability as co- (4) Repackaging, except when unpacked- owner of such premises, solely for the purpose of inspection., 7. ADDITIONAL INSURED — LESSOR OF demonstration, testing, or the LEASED EQUIPMENT substitution of parts under instructions from the manufacturer, i Any person or organization from whom you -and then repackaged in the original M1 lease equipment, Such person or container; organization are insured only with respect to their liability arising out of the maintenance, (6) Any failure to make such inspections, operation or use by you or equipment leased adjustments, tests or servicing as the to you by such person or organization. A vendor has agreed to make or persons or organizations status as an normally undertakes to make in the .usual course of business, in insured under this endorsement ends when their contract or agreement with you for such connection with the distribution or leased equipment ends. sale of the products,-- (6) Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product. 1} ,t Includes copyrighted material of Insurance Services Office, Inc. Page 2 of 3 with its permission. AH CG 8617 0917 i (7) Products which, after distribution or b. This insurance does not apply to any sale by 'you, have been labeled or insured person or organization, from relabeled or used as a container, part whom-you have acquired such products, or ingredient of any other thing or or any ingredient, part or container, substance by or for the vendor,or entering into, accompanying or containing (8) 'Bodily injury" or "property damage" such products. arising out of the We negligence of B. As respects the coverage provided under this j the vendor for Its own acts or endorsement, Paragraph. 4.b(3.). SECTION IV — { omissions or those of its employees COMMERCIAL . 'GENERAL LIABILITY or anyone else acting on Its behalf. CONDITIONS is added: However, tills exclusion does not apply to: 4.b.(3.) This insurance is excess over any other I a The exceptions i ons contained in Sub- insurance covering the additional ( ) paragraph d..or insured as an insured whether primary, I excess,. contingent or on any other- (b) Such inspections, adjustments, basis, unless a written contract or tests or servicing as the vendor written agreement specifically requires M has agreed to make or normally that this Insurance be either primary or undertakes to make in the usual primary and noncontributing. I course of business; in connection with the distribution or sale of the products. ' 31 ii e �i l I' r; is E t: c i i +o+ IT K E ii it . 1( a F: F I! R it �i t �I l ii n 1 I; 11 II i li r I Includes copyrighted material of Insurance Services Office, Inc. AH CO 861.7 0917 with its permission. Page 3 of 3 j s c EXHIBIT A► SCOPE OF SERVICES 1. CONTRACTOR will schedule a facility orientation meeting with the:Facilities Manager or designee on or before December 30, 2019. 2. CONTRACTOR will provide services-as noted on the attached"Building Cleaning Frequency" detail. Closets,.storage rooms, mechanical rooms; IT rooms and electrical rooms are not included in the services and will not be cleaned. 3. CONTRACTOR will collect and remove trash from each centralized receptacle from each ' building or floor for multi-storied buildings Monday-Friday with the exception of the.following facilities: Public Works/Shelton, Sheriffs North Precinct and.Public Works/Belfair. 4. Tasks associated with cleaning "Entire Building" include: E A. Empty marked "recycle" boxes/cans in offices or centralized receptacle (where it applies) i M and deliver to recycle area. B. Vacuum floors. C. Vacuum carpets and mats.. D. Wipe down light switches, outlets, soap dispensers, paper towel dispensers etc. E..Sweep and mop hard surfaced floors following manufacture's guidelines. F. Clean and sanitize inside and outside of all toilet bowls and urinals. G. Clean and sanitize restroom stall doors. H, Clean and sanitize kitchen and vanity countertops, conference tables, etc. Note- !' l COUNTY is responsible for removing items from tops for cleaning. 1. Re-fill paper products in all dispensers such as toilet paper, paper towels, seat covers, soaps., etc. with supplies furnished by COUNTY: J. Clean conference tables, window ledges and, handrails and vacuum out all window tracks. Note-individual work desks will not be cleaned or dusted. K. Clean door glass on interior and exterior of all entry doors. L. Clean visible cobwebs on ceiling or walls. M. Clean and sweep all the entry porches and entries. N. Clean and polish water faucets and fountains. I O. Damp-wipe exterior of refrigerator, cabinets, tables and other furnishings in kitchens/break rooms and straighten chairs in conference, meeting and break rooms. P. Vacuum and/or sweep all exterior entry ways; hand. handralls, baseboards and elevator is control panels. Q. In addition to the tasks detailed above, the following tasks will be completed on a r monthly basis: remove all cobwebs from ceilings, light fixtures, walls etc; wipe down all baseboards throughout each building; and spot clean walls and doors. .5. Tasks associated with cleaning "Bathroom Only" include: A. Empty all garbage cans/receptacles including sanitary napkin disposal receptacles. B, Re-fill all paper products in all dispensers.. C. Wipe down.all mirrors, art or pictures on walls, light switches, doors, door knobs, door x frames, soap dispensers, paper towel dispensers, counter tops, sinks etc: D. Polish all chrome and stainless steel areas such as door kick plates, faucets, etc, E. Clean the inside of all toilets and urinals using a toilet brush and Lysol or similar product. 1 F. Clean and sanitize all restrooms stall doors. a 'f i; i; i G. Clean and disinfecting toilets, including both-sides of seats and urinals, H. Clean and disinfecting flushometers, piping and base I. Ensures eat covers, toilet paper and paper towels are adequately stocked. J. Vacuum and/or sweep bathroom floors. K. Mop bathroom floors. 6. Cleaning frequency and or services may be adjusted as mutually agreed upon by CONTRACTOR and COUNTY. it 44 is Attach to Scope of Work—Exhib—A MASON COUNTY FACILITIES/COASTAL CUSTODIAL BUILDING CLEANING FREQUENCY SCHEDULE 1020 X= Clean entire.building,including restrooms; RRT=Restrooms&Trash only Location Monday Tuesday Wednesday Thursday Friday Total number of days per week Building 1 x x RRT x RRT 5 411 N. 5th Street Building 2 x X 2 410 N.4th Street Building 3 X RRT x 3 426 W. Cedar Street Building 4 x X 2 303 N:4th Street Building 5 x 1 521.W..Alder Street Building 6 x x 2 414 N. 5th Street Building 7 x x 2 521 N.4th Street Building 8 x x RRT 3 615 W.Alder Street Building 9 RRT x RRT 3 423 N. 5th Street Sheriffs Office. x X RRT 3 322 N.3rd Street Court House X x RRT x RRT 5 4.19 N.4th Street Public.-Works RRT x x 3 Building 1 and 2 100 W. Public Works Dr: Memorial Hall x 1 210 W. Franklin Street BELFAIR SherifF9 N. Precinct x 1 NE 23293 State Rt 3, Belfair Public Works X 600 Beck Rd Belfair WA 3 fl r EXHIBIT B H ` COMPENSATION A. Compensation: CONTRACTOR will be compensated for the services as detailed in Exhibit A Scope of Services for an annual total not-to-exceed $134,000. i I C B. Requests.for Payment: 1. CONTRACTOR can submit invoices for payment on a monthly or quarterly basis. l 2. At a minimum the invoice is to include: performance period; date of submission; CONTRACTOR's name, remittance address and phone number;-cleaning service charges for the performance period; invoice total; and any additional applicable information. 3. Submit via e-mail or hard copy as preferred to: ? Kelly Frazier y Mason County Facilities Manager r 411 North 5th Street x Shelton, WA 98584 i Phone: 360-427-9670 Ext. 519 s. E-mail: kellyf(@_co.mason:wa.us _ Y 4. Payment will be made to CONTRACTOR.within thirty(30) days of the receipt of a complete and accurate.invoice l 3f F 3f e2 e£ 3 ii 1+ i k i� 1 is 3 EXHIBIT C INSURANCE REQUIREMENTS x A. MINIMUM Insurance Requirements: i 1. Commercial General Liability Insurance using Insurance Services office"Commercial General Liability"policy form CG 00 01,with an.edition date prior to.2004, or the exact equivalent. Coverage for.an additional insured shall not be limited to.its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. 2.Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less.than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned.auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person, i 4. Employee Dishonesty-coverage endorsed for third party fidelity coverage for COUNTY or endorsed to cover County Property with limits not less than $1,000,000 per occurrence and i $2,000,000 aggregate.. 5. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, a j shall provide coverage at least as broad as specified for the underlying coverages. Such policy i. or policies shall include as insureds those covered by the underlying policies, including it additional insureds. Coverage shall be"pay on behalf', with defense costs payable in addition to i policy limits. There shall be no cross liability exclusion precluding'coverage for claims:or-suits by one insured against another. Coverage shall be applicable to COUNTY for injury to employees #. of CONTRACTOR, subcontractors or others involved in the Work.The scope of'coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required iS herein. li B. Certificate of Insurance: A Certificate of Insurance_naming,COUNTY as the Certificate Holder must be provided to COUNTY prior to CONTRACT start date. r. C. Basic-Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter"indemnifying parties") to.comply with these provisions: 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation f 1'. condition as to COUNTY, or must specifically.allow the named insured to waive.subrogation prior to a.loss. 4. All.coverage types and 1imits required are subject to approval, modification and additional 1 requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. 5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory.to COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required. and, b) an additional insured endorsement to CONTRACTOR's general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of any policies required i Within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance . it deems.necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or'deducted from sums due CONTRACTOR.Any i actual or alleged failure on the part of COUNTY or any other additional`insured under these requirements to obtain proof of insurance required under this CONTRACT'in no way waives any right or remedy of COUNTY or any additional insured,in this or in any other regard. l 6. It is acknowledged by.the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. I 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on .any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self.-insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes aself- insured retention, the self-insured retention.must be declared to the COUNTY. The COUNTY may,review options with CONTRACTOR, which may include reduction or elimination of the self- insured retention,substitution of other coverage, or other solutions. It 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents.face-an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is.canceled orterminated for any reason.Termination of this obligation is not effective until COUNTY executes.a written A statement to that effect. U 9. The.limits of insurance as described above shall be considered as minimum requirements. ' Should any coverage carried.by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than. as outlined above, those higher limits and broader coverage shall be deemed to apply for the 11 benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this s CONTRACT. 10. None.of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of in writing. 11. The requirements in this Exhibit.supersede all other sections and.provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. iF f 3: 12..Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a.minimum A.M. Best rating of A-:VII. 13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this agreement are intended to apply to the full extent of the policies.. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior to:cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment.ofi premium. CONTRACTOR shall assure that this provision also applies to any subcontractors,joint ventures or any other party engaged by or on } behalf of contractor in relation to this agreement: Certificate(s) are to reflect that the issuer will provide thirty(30) days' notice to COUNTY of any cancellation of coverage. . k 15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change, If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's. compensation. 16. Requirements of specific coverage features are not intended-as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage.feature is for purposes of clarification only as it pertains to a.given issue. 2; f and is not intended by any party or insured to be all-inclusive. ll -17.CONTRACTOR agrees to provide immediate notice'to COUNTY of any claim.or loss:against r CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or liability by such notice, but has the right.(but not the duty) to monitor the handling of. any such.claim or claims if they are.likely to involve:COUNTY. D.-Bonding Requirements:- CONTRACTOR will provide COUNTY with a $10,000 Performance Bond or letter of credit from a bank or other approved financial institution. Said bond or letter of credit will be provided to COUNTY prior to CONTRACT start date. vi G is i ij s ti r.. t. li Mason County Coronavirus Relief Fund Proposed Distribution Allocation 11/19/2020 Proposed Dept.of Commerce Dlsbrsementis Eligible expenditures include,but are not limited to,payment for: One Invoice General Homeless Health Fund rrFuad Auditor CARES PH CARES GF CARES PH CARES FEMA Fund R¢ETX GF Fund 117 150 Soo CARES DEM ADC Total Available Funds spoo) $ 5,211 $1,389 $ 3,576 $1,389 $ 2,235 $ 667 $ 202 $ 14 $ 36 $ 9,420 1 Medical expenses such as: is •COVID-19-related expenses of public hospitals,clinics,and similar faclilties. Public Hospitals,Clinics,and Similar facilities $ - $ - $ - $ 150 $ 150 1b •Expenses of establishing temporary public medical facilities and other measures to Increase COVID-19 treatment capacity,including related construction costs. Prepare Building 10 Roofing for Quarintine and Isolation Facility Plan Pam $ 327 $ 300 $ 627 Prepare Building 10 Selzemic for Quarintine and Isolation Facility Plan Pam $ 377 $ 377 $ 754 Prepare Building 10 Asbestos for Quarintine and Isolation Facility Plan Pam $ 130 $ 130 Temporary public medical facilities $ 70 Q'lessSystem Paid $ 15 Sc •Costs of providing COVID-19 testing,Including serologlcal testing. _ COVID 19 testing,including seroLogl ,I testing $ - $ - $ - $ 100 $ 100 Id •Emergency m�e !cal response expenses,Including emergency medical transportation,re ated to le e Expenses for establishing and operating public telemedicine capabilities for COVID-19-related treatment. Telemediclne Capabilities $ $ _ $ $ _ $ _ $ 849 $ 320 $ - $ - $_ 807 $ - $ - $ - $ $ _ $ - $ 1,631 2 tPublic health expenses such as: 2a I•Expenses for communication and enforcement by State,territorial,local,and Tribal governments ,of public health orders related to COVID-19. Public Hospitals,Clinics,and Similar facilities $ $ $ _ $ Communication and Enforcement $ - $ _ $ _ $ 20 $ 20 2b •Expenses for acquisition and distribution of medical and protective supplies,Including sanitizing ;products and personal protective equipment,for medical personnel,police officers,social workers,. !child protection services,and child welfare officers,direct service providers for older adults and 'Individuals with disabilities In community settings,and other public health or safety workers in connection with the COVID-19 public health emergency. Washington assistance to Non Profits $ - $ - $ _ Medical and Protective Supplies $ 320 WSALPHO COVID Costs $ 15 _ $ 15 County Wide COVID related expenditures Financial Services Reconciliation CARES funded Paid $ z$�te 509: $ 509 Additional Supplies Masks Cleaning Paid �$' k; $ 50 Additional Supplies for COVID Preparedness Pam �?-"• � E�.:So' $ 50 2c •Expenses for disinfection of public areas and other facilities,e.g.,nursing homes,in response to the COVID-19 public health emergency. 2d,•Expenses for technical assistance to local authorities or other entities on mitigation of COVID-19- related threats to public health and safety. - 2e'-,Expenses for public safety measures undertaken In response to COVID-19. Building 10 Tenant Improvements for oversized Superior and District Courtroom $ 1,077 $ 2,754 $ 3,831 Building l Automatic Sliding Doors Pam $ 25 $ 25 Financial Services Installation of pass thru window Pam $ 3 Courthouse Ventilation HVAC repair $ 105 Courthouse Touchless Security Scanners $ 225 $ 225 JAVS for Oversized Superior Courtroom $ 70 $ 70 JAVS for Oversized District Courtroom $ 50 $ 50 Public Safety Measures $ 2f Expenses for quarantining individuals.Quarantining Individuals $ $ $ - $ 200 $ 200 TOLal $ $._. -_ $ 2,40 $ _555 $_ 60_9-_$ _SOS_$,2�754_$ _- . $ 3 Payroil expenses fur public afety,public health,health care,human services,and simile[ employees whose services are substantlally dedicated to itigating pr respondln to the COVID-19 publici(_tealth emerge- r. $ - $ 144 S, z3 - zap $ 414 Recoverable County Wide COVID related Payroll(FEMA @ 75%) Paid $ 104 $ 165 $ 117 $ 255 $ 641 Total $ 3,576 $ 104 309 $ $ $ 23 $ 247 Mason County Coronavirus Relief Fund Proposed Distribution Allocation 11/19/2020 Proposed Dept.of Commerce Disbrsements Eligible expenditures include,but are not limited to,payment for: One Invoice General Homeless HedahFana rrFund Audi— " GF CARES PH CARES GF CARES PH CARES FEMA Fund REM Fund 117 150 500 CARES DEM ADC Total Available Funds$(can) $ 5,211 $1,389 $ 3,576 $1,389 $ 2,235 1800 $ 667 $ 202 $ 14 $ 36 $ 9,420 1 Expenses of actions to facilitate cam p I[a n ce with CO1.qD-19-related public health measures,such as: 4a a Expenses for food delivery to residents,including,for example;senior citizens and other, vulnerable populations,to enable compliance with COVID-19 public health precautions. Food Delivery to Residence $ - $ $ $ 20 $ 20 4b a Expenses to facilitate distance learning,Including technological Improvements,In connection with school closings to enable compliancewith COVID-19 precautions. 1/2 PUD 3 Hot Spots Paid $ 155 $ _ Assistance to the YMCA Daycare $ 15 Assistance to the Boys&Girls Club Daycare $ IS 4c •Expenses to Improve telework capabilities for public employees to enable compliance with COVD-19 public health precautions. Teleworking laptops Paid $ 110 $ 74 $ 184 $ 368 Teleworking Network Software Paid $ 30 $ 20 $ 50 $ 100 Teleworking Network Hardware Paid $ 8 $ 4 $ 12 $ 24 Telework ZOOM License Paid $ 3 $ 2 $ 5 $ So Building 10 Telework Network Expansion for JAVS $' 10 $ 10 $ 20 It Staff to Im lement telework Improvements Paid $ 25 $ 25 $ 50 ,'.. .Telework ZOOM ViBeo,Seryer _:ZS. $ 25 Courthouse Video system Polycom update $ 19 $ 107 4d -Expenses of providing paid sick and paid family and medical leave to public employees to enable compliance with COVID-19 public health precautions. 4e :COVID-19-related expenses of malntaining'state prisons and county Jails,Including as relates to sanitation and Improvement of social distancing measures,to enable compliance with COVID-19 public health precautions. Jail Touchless Interior/Physical Body Scanner $ 178 $ 178 COVID Related Jail Costs $ - $ - $ - $ 100 $ 100 0 •Expenses for,care for homeless populations provided to mitigate COVID-19 effects and enable compliance with COVID-19 public health precautions. Care for Homeless Population $ - $ - $ - $ - $ 285 Total $ 155 $ - $ 438 $ 220 $ - $ - $ - $ 285 $ - $ 311 $ - $ - $ - $ 1,262 Expenses associated with the provision of economic support In connection with the COVID-19 _ public health.emergency,such as: sa •Expenditures related to the provision of grants to small businesses to reimburse the costs of business Interruption caused by required closures. Economic Support for Local Business via EDC Paid $ 300 $ _ Salary Support for EDC to support Local Business grants Paid $ 25 $ Economic Support for Local Business via EDC Media Paid $ 20 - $ _ 2nd Round of Economic Support for Local Business via EDC Paid $ 330 '$ 3rd Round of Economic Support for Local Business via EDC W$ IrN ASalary Support for EDC to support Local Business 2nd round grants Pam $Sala Sup ort for EDC to sup ort Local Business 3rd round grants Paid $ PUD 3 Delinquent Accounts Paid $ 300 $ _ PUD 1 Delinquent Accounts Paid $ 50 $ _ 513 •Expenditures reiated.to a State,territorial,local,or.Tribal government payroll support program. Sc •Unemployment insurance costs related to the COVID-19 public health emergency if such costs will not be'relmbursed by the federal government pursuant to the CARES Actor otherwise. Total $ 1,480 $ S.. - $ - $ $: -.. .$ S $ $ $ - $ - $ $ t An other 0OVi0-19-related expenses reasonabty necessa tD t efunct on of gavemment that . $ $ $ - $ - $ - $ 3 $73 $ - $ 76 Total $ 1,635 $ 3,501 $ 3,576 $ $ 5,211 Ts Grandiotel $ 5,211 $ - $ 3,501 $1,404 $ 609 $ 105 $ 3,561 $ 308 $ 250 $ 311 $ 73 $ - $120 $ 8,429 Changes from last form $ 5211 $ 1,389 $ 3,576 $2389 CARES Funding Available 1,300 667 202 14 Questions outstanding Follow up Bdenng with Requestors $ $ 1,389 r$jW75W$W'(15),Remaining Available Balance $ 992 $ 417 $(311) $ 129 $ 14 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: 11/23/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Supplemental support to PUD 3 for COVID related expenditures recoverable under the CARES Act funding for $1,250,000 Background: PUD 3 is requesting review of their request for additional CARES Act funding to reimburse them for COVID related expenses for WiFi Hotspots $250,000, Teleworking Hardware and Software $500,000 and Teleworking capabilities $500,000 for a total of $1,250,000. They have presented Subrecipient agreements similar to the transaction that was used to implement the prior WiR and Delinquent account request. RECOMMENDED ACTION: Review and discuss available funding Attachment: PUD contract requests and supporting A-19 Briefing Summary 11/19/2020 CARES SUBRECIPIENT AGREEMENT This CARES Subrecipient Agreement ("Agreement") is dated as of the day of , 2020, by and between Mason County, a Washington political subdivision ("County"), and Mason County PUD 3, a Washington state public utility("Subrecipient"). WHEREAS, Washington State has allocated to the County federal stimulus funding ("CARES Funds") under Section 601(a) of the Social Security Act, as amended by Section 5001 of the Coronavirus Aid, Relief, and Economic Security Act and Section V and VI of the CARES Act ("CARES Act") for the limited purposes identified in the Interagency Agreement between the Washington State Department of Commerce and Mason County("IGA"),identified as Attachment A, and the Coronavirus Relief Funds for Local Governments Program Guidelines ("Program Guidelines"), identified as Attachment B. Attachments A and B are attached hereto and incorporated herein by this reference. WHEREAS, the CARES Act authorizes the County to seek reimbursement from the State for certain costs incurred in response to the COVID-19 public health emergency during the period of March 1, 2020 through November 30, 2020, which may include reimbursement of expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency,such as providing economic support to those suffering from employment or business interruptions due to COVID-19 related business closures. WHEREAS, all requests submitted by the County to the State for reimbursement must be for expenses that are 1) connected to the COVID-19 emergency;2)necessary expenses, 3)not filling a short fall in government revenues, 4) not funded thru another budget line item, allotment or allocation, as of March 27, 2020, and 5) would not exist without COVID-19 or would be for a substantially different purpose as provided in the IGA and Program Guidelines (collectively "Reimbursements"). WHEREAS,the County previously provided$155,000.00 in CARES funds to Mason County PUD 3 which covered a portion of the $439,280.00 of the expenses incurred by Subrecipient in providing free public high-speed Wi-Fi hotspots. WHEREAS the County desires to allocate additional CARES Funds to Mason County PUD 3 for the purpose of providing public Wi-Fi hotspot locations throughout Mason County in order to provide free high-speed Wi-Fi hotspots to students and other citizens to practice appropriate social distancing and facilitate compliance with COVID-19 public health measures. WHEREAS, the County and Subrecipient desire to enter into this Agreement so that the County may seek CARES Funds for appropriate and qualifying Reimbursements of funds expended by the Subrecipient by for provision of free high-speed public Wi-Fi hotspot placement throughout Mason County. NOW,THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below,the parties agree as follows: 1 CARES Subrecipient Agreement 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until December 15, 2020, unless terminated by the County in writing. 2. Subrecipient's Use of CARES Funds.The Subrecipient shall ensure that the CARES Funds requests are necessary and eligible Reimbursements under one of the following cost categories: a) medical expenses, b) public Health, c) payroll expenses, d) expenses of actions to facilitate compliance with COVID-19 public health measures, e) expenses associated with the provision of economic support, or f) any other COVID-19 related expense necessary to the function of government that satisfy the Reimbursement eligibility criteria. 3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a) expenses for the state share of Medicaid; b) damages covered by insurance; c) payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency; d)expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by states to state unemployment funds; e) reimbursement to donors for donated items or services; f) workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal settlements. 4. COVID-19 Reimbursement Request Support. To facilitate the County's seeking reimbursement of CARES funding under the IGA, the Subrecipient will submit an A-19 equivalent report to the County, on or before November 30, 2020, detailing the Wi-Fi hotspots project costs disbursed by the Subrecipient. Such schedule may be modified with the prior approval of the County.Failure to provide any of the required documentation may result in termination of the Agreement and no Reimbursement of funds paid to the Subrecipient by the County. 5. CARES Funds. The County agrees to Reimburse the Subrecipient an additional sum of $250.000.00 for expenses incurred for free high-speed public Wi-Fi project costs to the Subrecipient,by December 15,2020 provided that the COVID-19 Reimbursement request support is received as stated in Section 4 of this Agreement. The County will not provide the funds up front to the Subrecipient upon Execution of this Agreement. 6. Termination.The County may terminate this Agreement,for convenience or otherwise and for no consideration or damages, upon prior notice to the Subrecipient. 7. Independent Contractor. Each party under the Agreement shall be for all purposes an independent Contractor.Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Subrecipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. 2 CARES Subrecipient Agreement 8. Indemnification. The Subrecipient agrees to defend, indemnify and hold the County, its officers, officials,employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Subrecipient,its officers, directors, employees,and/or agents relating to the Subrecipients' performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 9. Compliance with Laws, Guidelines. The Subrecipient shall comply with all federal, state, and local laws and all requirements (including certifications and audits) of the IGA and Program Guidelines,to the extent applicable,when seeking Reimbursement. 10. Maintenance and Audit of Records. The Subrecipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement.These records shall be subject to inspection, review and audit by the County or its designee, the Washington State Auditor's Office and as required by the IGA and Program Guidelines for five(5)years following termination of this Agreement.If it is determined during the course of the audit that the Subrecipient was reimbursed for unallowable costs under this Agreement or any, the Subrecipient agrees to promptly reimburse the County for such payments upon request. 11. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received three (3) days after deposit with the U.S. Postal Service, postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: Subrecipient Mason County PUD 3 Attn: Annette Creekpaum P.O. Box 2148 2621 E Johns Prairie Rd Shelton, WA 98584 Mason County Attn: Frank Pinter 411 N Fifth St Shelton, WA 98584 12. Improper Influence. Each party warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking,obtaining,maintaining,or extending this Agreement.Each party agrees,warrants, and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining, maintaining, or extending this Agreement. 3 CARES Subrecipient Agreement 13. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 14. Time. Time is of the essence in this Agreement. 15. Survival. The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. 17. Governing Law;Venue. The Agreement will be governed in all respects by the laws of the Washington State,both as to interpretation and performance,without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection with the Agreement may be instituted and maintained only in a court of competent jurisdiction in Mason County, Washington or as provided by RCW 36.01.050. 17. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a wavier thereof;nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the exercise of any other right.The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. 18. BindingEffect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 19. Assignment. The Subrecipient shall not assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the County. 20. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. 21. No Third-Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right, action,or benefit in,to,or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation which either Party has to the Washington State Department of Commerce in connection with the use of CARES funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. 22. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 4 CARES Subrecipient Agreement 23. Counterparts. This Agreement may be executed in one or more counterparts,any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 24. Authorization. Each party signing below warrants to the other party,that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. DATED this day of ,2020. SUBRECIPIENT,MASON COUNTY PUD 3 G` k Glh�?2t�2 yllgw By: anneEe creekpaum(Nov 17, 02009:20 PST) Print Name: Annette Creekpaum Its: Manner DATED this_day of ,2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Sharon Trask, Chair Randy Neatherlin, Commissioner ATTEST: Kevin Shutty, Commissioner McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief DPA 5 CARES Subrecipient Agreement ATTACHMENT A INTERAGENCY AGREEMENT BETWEEN THE WASHINGTON STATE DEPARTMENT OF COMMERCE AND MASON COUNTY 6 CARES Subrecipient Agreement ATTACHMENT B WASHINGTON STATE DEPARTMENT OF COMMERCE CORONAVIRUS RELIEF FUNDS FOR LOCAL GOVERNMENTS PROGRAM GUIDELINES DATED 5-18-2020 7 CARES Subrecipient Agreement ATTACHMENT C SCOPE OF WORK The Board of Commissioners is directing an additional $250,000.00 to reimburse Mason County PUD 3 ("MC PUD 3") using federal CARES funding for the purpose of installing free public high-speed Wi-Fi Hotspots throughout Mason County. These funds must be fully distributed by November 30, 2020. The intent of this grant is to provide additional reimbursement for expenses incurred by MC PUD 3 in providing free public high-speed Wi-Fi hotspots to students and other citizens to practice appropriate social distancing and facilitate compliance with COV D-19 public health measurers. 1. Program Funding and Award Amount Mason County shall make an additional $250,000 of CARES funds available to the program that will be reimbursed to MC PUD 3 by the County following receipt of COVID-19 Reimbursement request support as stated in Sections 4 and 5 of this Agreement. All funds are to be disbursed by the Subrecipient no later than November 30, 2020. 2. Application,Review and Distribution Process: a. Solicitation—MC PUD 3 will promote the free high-speed Wi-Fi hotspot locations on its website,through Community Action Council of Lewis,Mason, & Thurston Counties or other local agencies, and through social or other media. b. A-19 Submission—MC PUD 3 will submit an A-19 equivalent report to the County, on or before November 15, 2020, detailing the Wi-Fi Hotspots project costs by location expended by the Subrecipient. 3. Reporting MC PUD 3 shall submit a final report on the total cost of installation of free high-speed Wi-Fi hotspots detailed by location and provide an A-19 equivalent report and signed certification detailing funds disbursed for the project to include a description of the work,payment amounts, and dates of payments. MC PUD 3 shall maintain all documentation regarding the disbursement of grant funds under this program through the contract period and will provide those materials to Mason County electronically for future audit or other use. 8 CARES Subrecipient Agreement ATTACFEMENT D COMPENSATION In order to maximize the amount of utility assistance available to reimburse MC PUD 3 for establishing and operating free public high-speed Wi-Fi hotspots, MC PUD 3 has agreed to waive any compensation under this agreement to cover its administrative costs. 9 CARES Subrecipient Agreement I CARES SUBRECIPIENT AGREEMENT This CARES Subrecipient Agreement ("Agreement") is dated as of the day of , 2020, by and between Mason County, a Washington political subdivision ("County"), and Mason County PUD 3, a Washington state public utility("Subrecipient"). WHEREAS, Washington State has allocated to the County federal stimulus funding ("CARES Funds") under Section 601(a) of the Social Security Act, as amended by Section 5001 of the Coronavirus Aid, Relief, and Economic Security Act and Section V and VI of the CARES Act ("CARES Act") for the limited purposes identified in the Interagency Agreement between the Washington State Department of Commerce and Mason County("IGA"),identified as Attachment A, and the Coronavirus Relief Funds for Local Governments Program Guidelines ("Program Guidelines"), identified as Attachment B. Attachments.A and B are attached hereto and incorporated herein by this reference. WHEREAS, the CARES Act authorizes the County to seek reimbursement from the State for certain costs incurred in response to the COVID-19 public health emergency during the period of March 1, 2020 through November 30, 2020, which may include reimbursement of expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency,such as providing economic support to those suffering from employment or business interruptions due to COVID-19 related business closures. WHEREAS, all requests submitted by the County to the State for reimbursement must be for expenses that are 1) connected to the COVID-19 emergency; 2)necessary expenses, 3)not filling a short fall in government revenues, 4) not funded thru another budget line item, allotment or allocation, as of March 27, 2020, and 5) would not exist without COVID-19 or would be for a substantially different purpose as provided in the IGA and Program Guidelines (collectively "Reimbursements"). WHEREAS,the County desires to allocate portions of the CARES Funds to Mason County PUD 3 for the purpose of providing reimbursement for expenses incurred for telecommunications software and hardware used to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions. and facilitate compliance with COVID-19 public health measures. WHEREAS, the County and Subrecipient desire to enter into this Agreement so that the County may seek CARES Funds for appropriate and qualifying Reimbursements of grant funds expended by the Subrecipient to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions. NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below,the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until December 15, 2020, unless terminated by the County in writing. 1 CARES Subrecipient Agreement 2. Subrecipient's Use of CARES Funds.The Subrecipient shall ensure that the CARES Funds requests are necessary and eligible Reimbursements under one of the following cost categories: a) medical expenses, b) public Health, c) payroll expenses, d) expenses of actions to facilitate compliance with COVID-19 public health measures, e) expenses associated with the provision of economic support, f) expenses to improve telework capabilities for public employees or g) any other COVID-19 related expense necessary to the function of government that satisfy the Reimbursement eligibility criteria. 3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a) expenses for the state share of Medicaid; b) damages covered by insurance; c) payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency; d)expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by states to state unemployment funds; e) reimbursement to donors for donated items or services; f) workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal settlements. 4. COVID-19 Reimbursement Request Support. To facilitate the County's seeking reimbursement of CARES funding under the IGA, the Subrecipient will submit an A-19 equivalent report to the County, on or before November 30, 2020, detailing the expenses for telecommunications hardware and software used to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions.Failure to provide any of the required documentation may result in termination of the Agreement and no Reimbursement of funds paid to the Subrecipient by the County. 5. CARES Funds. The County agrees to Reimburse the Subrecipient a total sum of $500,000.00 to recover expenses for telecommunications hardware and software used to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions by December 15, 2020 provided that the COVID-19 Reimbursement request support is received as stated in Section 4 of this Agreement. The County will not provide the funds up front to the Subrecipient upon Execution of this Agreement. 6. Termination.The County may terminate this Agreement,for convenience or otherwise and for no consideration or damages, upon prior notice to the Subrecipient. 7. Independent Contractor. Each party under the Agreement shall be for all purposes an independent Contractor.Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Subrecipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. 2 CARES Subrecipient Agreement 8. Indemnification. The Subrecipient agrees to defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Subrecipient, its officers, directors, employees,and/or agents relating to the Subrecipients' performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 9. Compliance with Laws, Guidelines. The Subrecipient shall comply with all federal, state, and local laws and all requirements (including certifications and audits) of the IGA and Program Guidelines,to the extent applicable,when seeking Reimbursement. 10. Maintenance and Audit of Records. The Subrecipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection, review and audit by the County or its designee, the Washington State Auditor's Office and as required by the IGA and Program Guidelines for five(5)years following termination of this Agreement.If it is determined during the course of the audit that the Subrecipient was reimbursed for unallowable costs under this Agreement or any, the Subrecipient agrees to promptly reimburse the County for such payments upon request. 11. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received three (3) days after deposit with the U.S. Postal Service, postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: Subrecipient Mason County PUD 3 Attn: Annette Creekpaum P.O. Box 2148 2621 E Johns Prairie Rd Shelton, WA 98584 Mason County Attn: Frank Pinter 411 N Fifth St Shelton, WA 98584 12. Improper Influence. Each party warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking,obtaining,maintaining,or extending this Agreement.Each party agrees,warrants, and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining,maintaining, or extending this Agreement. 3 CARES Subrecipient Agreement 13. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 14. Time. Time is of the essence in this Agreement. 15. Survival. The provisions of this Agreement that by their sense and purpose should survive expiration_.or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. 17. Governing Law;Venue. The Agreement will be governed in all respects by the laws of the Washington State,both as to interpretation and performance,without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection with the Agreement may be instituted and maintained only in a court of competent jurisdiction in Mason County, Washington or as provided by RCW 36.01.050. 17. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a wavier thereof;nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the exercise of any other right.The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. 18. Binding. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 19. Assignment. The Subrecipient shall not assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the County. 20. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. 21. No Third-Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right, action,or benefit in,to,or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation which either Party has to the Washington State Department of Commerce in connection with the use of CARES funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. 22. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 4 CARES Subrecipient Agreement 23. Counterparts. This Agreement may be executed in one or more counterparts,any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 24. Authorization. Each party signing below warrants to the other party,that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. DATED this day of ,2020. SUBREC2 IENTG`22,MASON COUNTY PUD 3 GI`/�12 d�'Gf�2I By: annette creekpaum(Nov 17, 02009:20 PST) Print Name: Annette Creekpaum Its: Manager DATED this_day of 12020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Sharon Trask, Chair Randy Neatherlin, Commissioner ATTEST: Kevin Shutty, Commissioner McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief DPA 5 CARES Subrecipient Agreement ATTACHMENT A INTERAGENCY AGREEMENT BETWEEN THE WASHINGTON STATE DEPARTMENT OF COMMERCE AND MASON COUNTY 6 CARES Subrecipient Agreement ATTACHMENT B WASHINGTON STATE DEPARTMENT OF COMMERCE CORONAVIRUS RELIEF FUNDS FOR LOCAL GOVERNMENTS PROGRAM GUIDELINES DATED 5-18-2020 7 CARES Subrecipient Agreement ATTACHMENT C SCOPE OF WORK 1. Program Funding and Award Amount Mason County shall make $500,000.00 of CARES funds available to the program that will be reimbursed to MC PUD 3 telecommunications software and hardware used to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions.by the County following receipt of COVID-19 Reimbursement request support as stated in Sections 4 and 5 of this Agreement. All funds are to be disbursed by the Subrecipient no later than November 30, 2020. 2. Application,Review and Distribution Process: A-19 Submission—MC PUD 3 will submit an A-19 equivalent report to the County, on or before November 30,2020, detailing the expenses incurred for telecommunications hardware and software used to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions. 3. Reporting MC PUD 3 shall submit a final report on expenses for telecommunications hardware and software used to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions, and provide an A-19 equivalent report and signed certification detailing funds disbursed for the project to include a description of the work, payment amounts, and dates of payments.MC PUD 3 shall maintain all documentation regarding the disbursement of grant funds under this program through the contract period and will provide those materials to Mason County electronically for future audit or other use. 8 CARES Subrecipient Agreement ATTACHMENT D COMPENSATION In order to maximize the amount of utility assistance available to recover expenses for telecommunications hardware and software used to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions,MC PUD 3 has agreed to waive any compensation under this agreement to cover its administrative costs. 9 CARES Subrecipient Agreement CARES SUBRECIPIENT AGREEMENT This CARES Subrecipient Agreement ("Agreement") is dated as of the day of 2020, by and between Mason County, a Washington political subdivision ("County"), and Mason County PUD 3, a Washington state public utility ("Subrecipient"). WHEREAS, Washington State has allocated to the County federal stimulus funding ("CARES Funds"),under Section 601(a) of the Social Security Act, as amended by Section 5001 of the Coronavirus Aid, Relief, and Economic Security Act and Section V and VI of the CARES Act ("CARES Act") for the limited purposes identified in the Interagency Agreement between the Washington State Department of Commerce and Mason County("IGA"),identified as Attachment A, and the Coronavirus Relief Funds for Local Governments Program Guidelines ("Program Guidelines"), identified as Attachment B. Attachments A and B are attached hereto and incorporated herein by this reference. WHEREAS, the CARES Act authorizes the County to seek reimbursement from the State for certain costs incurred in response to the COVID-19 public health emergency during the period of March 1, 2020 through November 30, 2020, which may include reimbursement of expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency,such as providing economic support to those suffering from employment or business interruptions due to COVID-19 related business closures. WHEREAS, all requests submitted by the County to the State for reimbursement must be for expenses that are 1) connected to the COVID-19 emergency;2) necessary expenses, 3) not filling a short fall in government revenues, 4) not funded thru another budget line item, allotment or allocation, as of March 27, 2020, and 5) would not exist without COVID-19 or would be for a substantially different purpose as provided in the IGA and Program Guidelines (collectively "Reimbursements"). WHEREAS,the County desires to allocate portions of the CARES Funds to Mason County PUD 3 for the purpose of providing reimbursement for expenses incurred to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions and facilitate compliance with COVID-19 public health measures. WHEREAS, the County and Subrecipient desire to enter into this Agreement so that the County may seek CARES Funds for appropriate and qualifying Reimbursements of funds expended by the Subrecipient for reimbursement of expenses incurred to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions. NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below,the parties agree as follows: 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until December 15, 2020, unless terminated by the County in writing. 1 CARES Subrecipient Agreement 2. Subrecipient's Use of CARES Funds.The Subrecipient shall ensure that the CARES Funds requests are necessary and eligible Reimbursements under one of the following cost categories: a) medical expenses, b) public Health, c) payroll expenses, d) expenses of actions to facilitate compliance with COVID-19 public health measures, e) expenses associated with the provision of economic support, f) expenses to improve telework capabilities for public employees or g)to enable compliance with COVID-19 public health precautions and any other COVID-19 related expense necessary to the function of government that satisfy the Reimbursement eligibility criteria. 3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a) expenses for the state share of Medicaid; b) damages covered by insurance; c) payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency;d)expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by states to state unemployment funds; e) reimbursement to donors for donated items or services; f) workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal settlements. 4. COVID-19 Reimbursement Request Support. To facilitate the County's seeking reimbursement of CARES funding under the IGA, the Subrecipient will submit an A-19 equivalent report to the County, on or before November 30, 2020, detailing the expenses incurred to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions.Failure to provide any of the required documentation may result in termination of the Agreement and no Reimbursement of funds paid to the Subrecipient by the County. 5. CARES Funds. The County agrees to Reimburse the Subrecipient a total sum of $500,000.00 to recover expenses to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions by December 15, 2020 provided that the COVID-19 Reimbursement request support is received as stated in Section 4 of this Agreement. The County will not provide the funds up front to the Subrecipient upon Execution of this Agreement. 6. Termination.The County may terminate this Agreement,for convenience or otherwise and for no consideration or damages, upon prior notice to the Subrecipient. 7. Independent Contractor. Each party under the Agreement shall be for all purposes an independent Contractor.Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and employee between the parties. The Subrecipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. 8. Indemnification. The Subrecipient agrees to defend, indemnify and hold the County, its officers,officials,employees, agents and volunteers harmless from and against any and all 2 CARES Subrecipient Agreement claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Subrecipient, its officers,directors, employees,and/or agents relating to the Subrecipients' performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 9. -Compliance with Laws, Guidelines. The Subrecipient shall comply with all federal, state, and local laws and all requirements (including certifications and audits) of the IGA and Program Guidelines,to the extent applicable, when seeking Reimbursement. 10. Maintenance and Audit of Records. The Subrecipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection, review and audit by the County or its designee, the Washington State Auditor's Office and as required by the IGA and Program Guidelines for five(5)years following termination of this Agreement.If it is determined during the course of the audit that the Subrecipient was reimbursed for unallowable costs under this Agreement or any, the Subrecipient agrees to promptly reimburse the County for such payments upon request. 11. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received three (3) days after deposit with the U.S. Postal Service, postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: Subrecipient Mason County PUD 3 Attn: Annette Creekpaum P.O. Box 2148 2621 E Johns Prairie Rd Shelton, WA 98584 Mason County Attn: Frank Pinter 411 N Fifth St Shelton, WA 98584 12. Improper Influence. Each party warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking,obtaining,maintaining,or extending this Agreement.Each party agrees,warrants, and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining,maintaining, or extending this Agreement. 13. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 3 CARES Subrecipient Agreement 14. Time. Time is of the essence in this Agreement. 15. Survival. The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. 17. Governing Law;Venue.The Agreement will be governed in all respects by the laws of the Washington State,both as to interpretation and performance,without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection with the Agreement may be instituted and maintained only in a court of competent jurisdiction in Mason County, Washington or as provided by RCW 36.01.050. 17. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a wavier thereof,nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the exercise of any other right.The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. 18. Binding. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 19. Assiariment. The Subrecipient shall not assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the County. 20. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. 21. No Third-Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right,action,or benefit in,to,or on the part of any person or entity that is not a parry to this Agreement. This provision shall not limit any obligation which either Party has to the Washington State Department of Commerce in connection with the use of CARES funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. 22. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 4 CARES Subrecipient Agreement 23. Counterparts. This Agreement may be executed in one or more counterparts,any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 24. Authorization. Each party signing below warrants to the other party,that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. DATED this day of ,2020. SUBRECIPIENT MASON COUNTY PUD 3 Glh`I2tt2 14`22 By: annetre creekpaum(Nov 17,2020 09:20 PST) Print Name: Annette Creekpaum Its: Manager DATED this_day of , 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Sharon Trask, Chair Randy Neatherlin, Commissioner ATTEST: Kevin Shutty, Commissioner McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief DPA 5 CARES Subrecipient Agreement ATTACHMENT A INTERAGENCY AGREEMENT BETWEEN THE WASHINGTON STATE DEPARTMENT OF COMMERCE AND MASON COUNTY 6 CARES Subrecipient Agreement ATTACHMENT B WASHINGTON STATE DEPARTMENT OF COMMERCE CORONAVIRUS RELIEF FUNDS FOR LOCAL GOVERNMENTS PROGRAM GUIDELINES DATED 5-18-2020 7 CARES Subrecipient Agreement ATTACHMENT C SCOPE OF WORK 1. Program Funding and Award Amount Mason County shall make $500,000.00 of CARES funds available to the program that will be reimbursed to MC PUD 3 for expenses incurred to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions by the County following receipt of COVID-19 Reimbursement request support as stated in Sections 4 and 5 of this Agreement. All funds are to be disbursed by the Subrecipient no later than November 30, 2020. 2. Application,Review and Distribution Process: A-19 Submission—MC PUD 3 will submit an A-19 equivalent report to the County, on or before November 30,2020, detailing the expenses incurred to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions. 3. Reporting MC PUD 3 shall submit a final report on expenses to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions,and provide an A- 19 equivalent report and signed certification detailing funds disbursed for the project to include a description of the work,payment amounts,and dates of payments.MC PUD 3 shall maintain all documentation regarding the disbursement of grant funds under this program through the contract period and will provide those materials to Mason County electronically for future audit or other use. 8 CARES Subrecipient Agreement ATTACHMENT D COMPENSATION In order to maximize the amount of utility assistance available to recover expenses to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions;MC PUD 3 has agreed to waive any compensation under this agreement to cover its administrative costs. 9 CARES Subrecipient Agreement Coronavirus Relief Fund A-19 Activity Report Report Period:=October 20 u •� �", �o • a- o Y- a e o a 1 Medical Expenses A. Public hos itals,clinics,and similar facilities $ $ $ .......................... B. Temporary public medical facilities&increased capacity $ $` $ C. COVID 19 testing inc ludmg Emer serol o ical testing ......._'.$$ _ : $ .._.. .._ . D. �en Y medal resonse expenses $ . ... ........... ............................................. S E. Telemedicine capabilities . abilities _.._..__.._.._.._.._.._.._.._..................__._. F. Other ------- -------` -------- ------ Sub-Total: $ $ $ 2 Public Health Expenses A. Communication and enforcement of public health measures .................. ......_..__.... ......... $ $ $ B. Medical and protective supplies,including sanitation and PPE $ $ $ ................................. C. Disinfecting public areas and other facilities $ Q:= - $ ................................................. D. Technical assistance on COVID-19 threat mitigation $ $ $ _............_..._................... --. E. Public safety measures undertaken $ $ $ ....................................................._.................................................................................... F. quarantining individuals $G. Other Sub-Total: $ $ $ 3 Payroll expenses for public employees dedicated to COVID-19 A. Public Safe S $` $ B. Public Health $_ — ................--------...................... ...__._. C. Health Care ........................................................................................................................................... ........ D. Human Services ........................................................................................................................................... _ S E. Economic Development $` F. Other. : Sub-Total: $ $ $ 4 Expenses to facilitate compliance with COVID-19-measures A. Food access and delivery to residents $, $ $ ............................_.............._........................._.............-_................_....................._.. ... _ B. Distance learning tied to school closings $p $ . 250,000,00 $ 250,000.00 Ex penses�incurred 6y Mason PUD 3 for providing�public Wi-Fi.Hotspots in'certain locations throughout Mason County in order to provide free hlgh-speed WI-FI Hot;pots to students an other citizens"to practice appropriate social distancing,to facilitate distance learning tied to school closings,and facilitate compliance with COVID-19 public health measures. ........................................................................................................................................... ........ C. Telework capabilities of public employees $., $ 1,000,000.00 $ 1,000,000.00 Expenses incurred by Mason PUD 3 to provide telework capabilities of public employees enaNin.g.compliancevith COVID-19-public,health precautions.The costs include the purchase' of hardware&software plus the installation of broadband to enable employees to'' communicate directly with the PUD's network and safeguarding of critical assets.. D. Paid sick and paid family and medical leaye.to public employees ......... E. COVID-19-related expenses in countyjails $ $ $ . . F. Care and mitigation services for homeless populations .._ G. Other i, - a Sub-Total: $ $ 1,250,000.00 $ 1,250,000.00 5 Economic Supports A. Small Business Grants for business interru pti ons $ $ $ ....................................................................................... B. Pa roll Su ort Pro rams Elect-- C. Other Electric Utility Fees _ ___-- __---- Sub-Total: $ $ $ 6 Other COVID 19 Expenses ..... ........ A. Other $; B. Other i _............ $ S` $ ..:.. ..... C. Other $. _ $ Coronavirus Relief Fund A-19 Activity Report Report Period: AcEpber.20 D. Other: ........ E. Other. ?, . ........ $- Sub-Total: $ $ $ - ,.. 2of2 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: 11/23/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Approval to place on the November 24, 2020 Action Agenda a contract with the EDC to solicit and fund $XXX,XXX in grants with CARES Act funds to local businesses to assist with business losses due to pandemic closures. BACKGROUND: Mason County received a grant from the Department of Commerce to assist with Covid-19 related expenses. Available through the grant are funds the county can use to assist business to help with business losses incurred as a result of the closures mandated by Covid mitigation programs. This contract would afford the EDC the funds to place the grants with such businesses. RECOMMENDED ACTION: Approval to place on the November 24, 2020 Action Agenda a contract with the EDC to solicit and fund a grant with CARES Act funds to local businesses to assist with business losses due to pandemic closures ATTACHMENT(S): Subrecipient Agreement Briefing Summary 11/18/2020 i AGREEMENT BETWEEN Mason County, Washington AND Economic Development Council of Mason County This Agreement is made between Mason County(herein called the COUNTY) and Economic Development Council of Mason County(EDC) (herein called CONTRACTOR)for the CDBG Economic Opportunity Grant—COVID-19 Response Funding project (herein called the Project). As the Washington State Department of�C merce (Commerce) is authorized by the federal Department of Housing and Urban'Development (HUD)to provide funds to units of COUNTY selected to undertake and carry out projects under the Washington State Community Development Block Grant(CDBG) Progra in compliance with all applicable local, state, and federal laws, regulation a nds ides; and As the COUNTY has applied for and received a Coronavirus Relief Fund for COUNTYs award, contract number 20-6541C-023 (CFDA 21.019),ikifund the Project; and As it benefits theme COUNTY to engage the CONTRACTORAo accomplish the Scope of Work and the objedlvesof the local CDBG project; The parties agree that 1. SCOPE OF SERVICES � A. COUNTY Responsibilttte� ` The COUNTY is responsible for administration of the CRF contract, and ensuring CRF funds are used in accordance with all program requirements [(24 CFR 570.501(b)] and its Department of Commerce contract`referenced above. The COUNTY will provide such assistance and guidance to the CONTRACTOR as may be required to accomplish the objectives and conditions set forth in this Agreement. The COUNTY is responsible for completing the following tasks to accomplish the objectives of the Project: Principal Tasks • Execute contract with COMMERCE • Execute CONTRACTOR AGREEMENT • Establish administrative and other record keeping systems • Process and submit payment requests and CRF Reports • Formulate and implement a CONTRACTOR monitoring plan and conduct on-site review • Ensure grant activities are completed Page 1 of 19 i • Conduct a final public hearing • Complete the grant close-out process with COMMERCE B. CONTRACTOR Responsibilities The CONTRACTOR will complete in a satisfactory and proper manner as determined by the COUNTY the following tasks to accomplish the objectives of principally benefiting low- and moderate-income persons or businesses. The CONT ACTOR will periodically meet with the COUNTY to review the status of these tasks` Principal Tasks • Formulate and submit required reports an aymen requests to COUNTY in an accurate and timely manner. • Provide COVID-19 Response assistance in the form of emergency grant awards of up to $10,000 to qualifying businesses in Mason County to enable thefqt> rretain the level of employees as close to January 2020 as possible and to cover the 6ostof business interruption caused by required,"' losures related to the COVID-19 pandemiitigation. • Utilize a 3-Ttiered ranking Sy Stern- summarized in Attachment �h 2. TIME OF PERFORMANCE The effective date of this Agreement will a the-date1h:,e parties sign and complete execution of this agreement and will be m eff_ect�through C+ ober 31, 2020 with all reimbursement requests completed by thaifate. 3. AGREEMENT REPRESENTATIVES :-., M , Ea h p y to this Agreement shall have a representative. Each party may change its representative upon`°providing written notice to the other party. The parties' representatives are as f"ol vws: A. CO TRACTOR: Economic Development Council of Mason County Name of Representative 1Iennifer Baria Mailing Address 310/E Cota Street .Zrp C City, State and od: Shelton, WA 98584 Telephone Number."' 426 2276 Fax: na E-mail Address: jennifer@choosemason.com U BI#: 601137830 Page 2 of 19 i B. COUNTY : Mason County Name of Representative: Kelly Bergh Title: Financial Analyst Mailing Address: 411 N 5th Street City, State and Zip Code: Shelton, WA 98584 Telephone Number: 360 427 9670 ext 644 Fax Number: 360 427 8437 E-mail Address: kbergh@co.mason.wa.us 4. BUDGET The COUNTY will pass through to the CONTRACTOR no more than $300,000 in CRF funds for eligible incurred costs and expenses f r the Project according to the following budget. Project Budget Element Budg eted Amount COVID-19 direct employee payroll assistance a�" $300 business interruption assistance of emergency grants;: ,000 Indirect:cost Rate =% Federally Approved Indirect Rate,or 10% de rMh imis rate, or fill out N/A declining to chargend� c� >, Indirect Cost Rate if the CO=NTRACTOR chooses to charge Indirect under this grant, the CONTRACTOR shall provide theirindirect cost rate that has been negotiated between their entity and the FederalyGovernment. If no such rate exists, a de minimis indirect cost rate of 10%of modified total direct costs (MTDC) will be used. "Modified Total Direct Costs (MTDC)" shall mean all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, and rental costs. Any amendments to this Agreement's Budget must first be determined by the COUNTY as consistent with its CRF contract with Commerce and then approved in writing by the COUNTY and the CONTRACTOR. 5. PAYMENT The COUNTY shall reimburse the CONTRACTOR in accordance with the payment procedures outlined in the CDBG Management Handbook, Financial Management Section for all allowable expenses agreed upon by the parties to complete the Scope of Service. Page 3 of 19 i Reimbursement under this Agreement will be based on billings, supported by appropriate documentation of costs actually incurred. It is expressly understood that claims for reimbursement will not be submitted in excess of actual, immediate cash requirements necessary to carry out the purposes of the agreement. Funds available under this Agreement will be utilized to supplement rather than supplant funds otherwise available. It is understood that this Agreement is funded in whole or in part with CRF funds through the Washington State Department of Commerce CRF Program as administered by Commerce and is subject to those regulations and restrictions normally associated with federally-funded programs and any other requirements that the State may prescribe. 6. PERFORMANCE MONITORING The COUNTY will monitor the performance the CONTRACTOR by tracking project progress, reviewing payment requests forpp cable costs, managing the timely pass- through of CRF funds, overseeing compliance bwith Department of Commerce requirements, and ensuring recordkeeping and audit requirements are met. Substandard performance as determined by the COUNTY will constitute noncompliance with this Agreement. _ N If action to correct such substandard performance is' 6ttaken by the CONTRACTOR within a reasonable periodW time after being notified by th�e1CQUNTY, contract suspension or termination procedures will be initiated. 7. SPECIAL CONDITIONS A. Withholding PavMent In the event the CONTRACTOR s4 Jl ed to perform any obligation under this ., A AGREEMENT within the times�SAsforth in thte-AGREEMENT,the COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to,perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that the COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than 10 days after it determines to withhold amounts otherwise due. A determination of the Administrative Office set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive under this clause, without prejudice to any other remedy under the AGREEMENT,to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3)to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by the COUNTY under this clause. B. Labor Standards: Page 4 of 19 i CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040,the Prevailing Wage Act;the Americans with Disabilities Act of 1990;the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. C. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existin ngkr Whic it may have, by contract or otherwise,to require another person or corporation to refraaih from submitting a proposal to or performing work or providing supplies to the COUNT�( and CONTRACTOR further promises that it will not in the future, directly or indirectly,1( uce or solicit any person or corporation to refrain from submitting a bid or proposal to :from performing work or providing sup, lies to the COUNTY. D. Ownership of Items Produced, All writings, programs, data, pbi'c reedrdsor other materials prepared by CONTRACTOR and/or its consultants or ub-CO`�TRACTORS, in connection with performance of this AGREEMENT, shall be:the sd["e,and),absolute property of COUNTY. E. E-verify: The E-Verify CONTRACTOR program for Mason County applies to contracts of $100,00tor'mor and subcontracts for$25,000 o more if the primary contract is for $100,0,O0 o mor QNTRACTOR represents and arrants that it will, for at least the durati n of the AGREEMENT, register and participate in the status verification system for all-h wly hired employees.The term "employee" as used herein means any person that is htre�d, oo perform vi ork for Mason County. As used herein, "status verification system. means;the Illegal Irn gration Reform and Immigration Responsibility Act of 1996 that is operated by thl United States Department of Homeland Security, also known as the E Ve`.'N' Prograi i, or any other successor electronic verification system replacing the E-Verify"Pfram. CONTRACTOR agrees to maintain records of such compliance and, upon request of the COUNTY, to provide a copy of each such verification to the COUNTY. CONTRACTOR further represents and warrants that any person assigned to perform services hereunder meets the employment eligibility requirements of all immigration laws of the State of Washington. CONTRACTOR understands and agrees that any breach of these warranties may subject CONTRACTOR to the following: (a)termination of the AGREEMENT and ineligibility for any Mason County contract for up to three (3) years, with notice of such cancellation/termination being made public. In the event of such termination/cancellation, CONTRACTOR would also be liable for any additional costs incurred by the COUNTY due to contract cancellation or loss of license or permit. CONTRACTOR will review and enroll in the E- Verify program through this website: www.uscis.gov Page 5 of 19 i F. Disputes: Differences between CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT Documents, shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. Except for such objections as are made of record in the manner hereinafter specified and within the time limits stated,the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. G. Notice of Potential Claims: CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer or COUNTY, or (2)the h ppening of any event or occurrence, unless CONTRACTOR has given COUNTY a wttRWNotice of Potential Claim within ten (10) days of the commencement of the act,failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which CONTRACTOR believes ad ditional-eotpensation or extension of time is due,the nature of the cost involved, and it sofar�as possible,the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and acfdtttonal time claimed to be additional. t H. Detailed Claim CONTRACTO12,shall not be.entitled to claim any such additional compensation, or Ne I extension of time, unlesswit to thirty (30) days of the accomplishment of the portion of the work from which th'e cI I before final payment by COUNTY, CONTRACTOR has given COUNTY a detailed:written statement of each element of cost or other compensation reques#etl an of allele rents of additional time required, and copies of any supporting documerits'evidencing the amount or the extension of time claimed to be due. I. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to the arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the PARTIES under, arising out of, or related to the AGREEMENT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by the AGREEMENT.There shall be one arbitrator selected by the PARTIES within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this AGREEMENT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief(including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the Page 6 of 19 i power to award punitive damages.The decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made no later than forty-five (45) days after the arbitration demand,the PARTIES agree to submit the dispute to nonbinding mediation,which shall not delay the arbitration hearing date; provided,that either party may decline to mediate and process with arbitration. J. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of the AGREEMENT,the venue of such action of litigation shall be in the courts of the State of Washington in and for the County of Mason. Unless otherwise specified herein,this AGREEMENT shall be governed by the laws of Mason County and the State of Washirfgo . K. Communication: CONTRACTOR will not communicate directly with COMMERCE concerning this PROJECT without COUNTY's prior approval. , 8. GENERAL CONDITIONS A. General Compliance " The CONTRACTOR agrees to comply with: • The reements ofle V an requirements d VI of the CARES Act. Regulations; and • All other a`1 cable�eder4l State and Local laws, regulations, and policies, govern ngtti� e'ft�nd sprov de`d ,rider hjs Agreement. 13 Ind°e endent CONTRACTOR mans` iothing containetli n thseement is intended to, or will be construed in any e,ascreating or establishing the, elationship of employer/employee between the parties. The C,�TRACTOR 111 at all times remain an "independent contractor" with respect to the prvices to be, 'erformed under this Agreement. The COUNTY will be p r p� g exempt from payment o I) Unemployment Compensation, FICA, retirement, life and/or medical insurance andWorkers' Compensation Insurance, as the CONTRACTOR is an independent cont r ' or. C. Hold Harmless The CONTRACTOR will hold harmless, defend and indemnify the COUNTY from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the CONTRACTOR's performance or nonperformance of the services or subject matter called for in this Agreement. D. Workers' Compensation The CONTRACTOR will provide Workers' Compensation Insurance Coverage for all of its employees involved in the performance of this Agreement. Page 7 of 19 i E. Insurance and Bonding The CONTRACTOR will carry sufficient insurance coverage to protect contract assets from loss due to theft,fraud and/or undue physical damage, and as a minimum will purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from the COUNTY. The CONTRACTOR shall furnish the COUNTY with properly executed certificate of insurance or a signed policy endorsement which shall clearly evidence all insurance required in this section prior to commencement of services`�The certificates will, at a minimum, list limits of liability and coverage. The certifite will provide that the underlying insurance contract will not be cancelled or allowed to expire except on thirty (30) days prior written notice to the COUNTY. J F. Funding Source Recognition The CONTRACTOR will insure recognition of the roles of Co erce,the WA State CDBG program, and the COUNTY in providing services through t JisAgreement. All activities,facilities and items utilized pursuant to this Agreement will be prominently labeled as to funding source. Ireaddi:t�i.�on, the CONTRACTOR will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. G. Amendments The COUNTY or CONTRACTOR may�a end:this"Agt,eement at anytime provided that such amendments make specific reference fo this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the CGUNTY's governing body. Such amendments will not invalidate this Agreement, nor releve_orelea e the COUNTY or CONTRACTR from its obligations under this A er em nt. F Suspension or Termination ThCO JIVTY mays pe,d or terminate this Agreement if the CONTRACTOR materially fals to comply Mt any terms of this Agreement, which include (but are not limited to)the foie ovv�g: l E 1. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statues,reg lations, executive orders, and guidelines, policies or directives as may become applicable at anytime; 2. Failure,for any reason, of the CONTRACTOR to fulfill in a timely and proper manner its obligations under this Agreement. 3. Ineffective of improper use of funds provided under this Agreement; or 4. Submission by the CONTRACTOR to the COUNTY of reports that are incorrect or incomplete in any material respect. In accordance with 2 CFR 200.339,this Agreement may also be terminated by either the COUNTY or the CONTRACTOR, in whole or in part, by setting forth the reasons Page 8 of 19 i for such termination,the effective date, and, in the case of partial termination,the portion to be terminated. However, if in the case of a partial termination,the COUNTY determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the COUNTY may terminate the award in its entirety. 9. ADMINISTRATIVE REQUIREMENTS A. Financial Management 1. Accounting Standards The CONTRACTOR agrees to comply with 2 CFR 200 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 2. Cost Principles The CONTRACTOR will administer its prt� "am in conformance with 2 CFR 200. These principles will be applied for all cost§'incurred whether charged on a direct or P p Pp �_ g indirect basis. 3. Duplication of Costs The CONTRACTOR certifies that work to be perfor'd, under this Agreement does 51 not duplicate any work to be charged against any other contract, subcontract or other source. � a A B. Documen�tat on and�Record Keeping 1. Records to'Be Mainta ed The CONTRACTORII r atniram al records required by the Federal regulations specified in 24 CFR 570.506 That are pert► ant to the activities to be funded under this Agreement and those records dincribed ift-4 CDBG Management Handbook. Such records will include but not be IfmEted to: a. Records providing a ful[description of each activity undertaken; b. Records required to determine the eligibility of activities; C. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CRF assistance; d. Records documenting compliance with the civil rights components of the CRF program; e. Financial records as required by 24 CFR 570.502, and 2 CFR 200.333; f. Labor standards records required to document compliance with the Davis Bacon Act,the provisions of the Contract Work Hours and Safety Standards Act, and all other applicable Federal,State and Local laws and regulations applicable to CDBG- funded construction projects; and g. Other records necessary to document compliance with Subpart K of 24 CFR 570. Page 9of19 i 2. Access to Records and Retention The grantee, the Washington State Department of Commerce, and other authorized representatives of the state and federal governments shall have access to any books, documents, papers and records of the CONTRACTOR that are directly pertinent to this Agreement for the purposes of making audit, examination, excerpts and transcriptions. All such records and all other records pertinent to this Agreement and work undertaken under this Agreement will be retained by the CONTRACTOR for a period of six years after final audit of the COUNTY's CDBG project, unless a longer period is required to resolve audit findings or litigation. In such cases,the COUNTY will request a longer period of record retention. 3. Audits and Inspections All CONTRACTOR records with respect toxany matters covered by this Agreement ._, will be made available to the COUNTY, Commerce, and duly authorized officials of the state and federal government, at anytime during,normal�b siness hours, as often as deemed necessary, to audit, examine, and make excerpt or transcripts of all relevant data. t Any deficiencies noted in audit reports must be full"ycleared by the CONTRACTOR within 30 days after receipt by the CONTRACTOR. Failure of the CONTRACTOR to comply with the above audit requirements will constitute a violation of t is Agreement and may result in the withholding of future payments. The CONTRACTOR that expends $750,000 or more in a fiscal year in federal funds from all sources herebyagrees to have an annual agency audit conducted in accordance with eirreat CC*UNpolicy concerning CONTRACTOR audits and 2 CRF 200.501. The Catala of Fed eraFDo estic Assistance (CFDA) number is 21.019. &Reporting A 1. AA,Pfogram Income. The CONTRACTOR will report annually all program income (as defined at 24 CFR 570.500(a)) gen6e ed by acts ties carried out with CDBG funds made available under this Agreement.The"i',-"'u"s'e-ol'p""'rogram income by the CONTRACTOR will comply with the requirements set forth',g,/24 CFR 570.504. 2. Periodic Reports The CONTRACTOR, at such times and in such forms as the COUNTY may require, will furnish the COUNTY such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Agreement,the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Agreement. D. Use and Reversion of Assets Page 10 of 19 i The use and disposition of real property and equipment under this Agreement will be in compliance with the requirements of 2 CFR 200.311 and 313, 24 CFR 570.502, 570.503, 570.504, as applicable, which include but are not limited to the following: 1. The CONTRACTOR will transfer to the COUNTY any CDBG funds on hand and any accounts receivable attributable to the use of funds under this Agreement at the time of expiration, cancellation, or termination. 2. Real property under the CONTRACTOR's control that was acquired or improved, in whole or in part, with funds under this Agreement in excess of$25,000 will be used to meet one of the CDBG National Objectives pursuant to l4 CPR 570.208 until ten (10) years after the contract between Commerce and the'COU4, TY is closed. If the CONTRACTOR fails to use CDBG-assisted real proprt vin a rn nner that meets a CDBG National Objective for this 10-year period of time,the CONTRACTOR will pay the COUNTY an amount equal to the current fair market value of thoperty less any portion of the value attributable to expenditures of non-CDBG fund r acquisition of, or improvement to,the property after the CDBG program's approval 11 payment will constitute program income to the COUNTY. The CONTRACTOR may retain real property acquired or improved under tK Agreement after the expiration of the ten year period. 3. In cases in which equipment acquired, in whole or in part, with funds under this Agreement is sold,the proceeds wil be program income. Equipment not needed by the CONTRACTOR for activities under this'Ageeme ill be (a) transferred to the COUNTY for CDBG-eligible activities as approve bythe CDBG pro ram or (b) retained after compensating the COUNTY. 10. PERSONNEL AND PARTICIPANT;CONDITIONS w- A,CiA Rights Title'VI of t eh ikRi hts Act of 1964: l U11�der Title VI of t e=C vil Rights Act of 1964, no person will, on the grounds of race, color, creed-,religion, sex"o ational origin, be excluded from participation in, be denied the ben efits=°a ,,or be subjected to discrimination under any program or activity receiving federal financial assistance. Section 109 oft e Hbusing and Community Development Act of 1974: No person in the United States will on the grounds of race, color, creed, religion, sex or national origin be excluded from participation in, be denied benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title. Age Discrimination Act of 1975, as Amended No person will be excluded from participation, denied program benefits, or subjected to discrimination on the basis of age under any program or activity receiving federal funding assistance. (42 U.S.C. 610 et. seq.) Section 504 of the Rehabilitation Act of 1973, as Amended Page 11 of 19 i No otherwise qualified individual will, solely by reason or his or her disability, be excluded from participation (including employment), denied program benefits, or subjected to discrimination under any program or activity receiving Federal funds. (29 U.S.C. 794) Public Law 101-336, Americans with Disabilities Act of 1990 Subject to the provisions of this title, no qualified individual with a disability will, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any such entity. B. Section 3 of the Housing and Community Development Act of 1968 Compliance in the Provision of Training, Employment, and Business Opportunities: 1. The work to be performed under thigr ement is on a project assisted under a program providing direct federal financiail'11 ss stance from HUD and is subject to the requirements of Section 3 of the Housing arrd Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to tfie=greatest extent feasible E9; � opportunities for training and employment be given Cornier-income residents of the project area; and contracts for work in connection with the project be awarded to . business concerns which are located in, or owned in substantial part, by persons residing in the area oftheti roject. 2. The parties t6 this con tact will comply with the provis ons of said Section 3 and the regulations et forth in 2�1 CAR 135, and all applicable rules and orders of HUD and Commerce issued thereunder it r to the execution of this contract. The parties to this contract certify and agree thAt_they aroE under no contractual or other disability that would prevent them fro fi' lying,g`vtt�h these provisions. 3. The CONTRACTOR will°send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advisiQJhe said labor organization or workers' representative of his commitments under this Section 3 clause and will post copies of the notice in conspicuous places available to employees and applicants for employment or training. 4. The CONTRACTOR will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant, or recipient of federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subCONTRACTOR is in violation of regulations issued by the Secretary of HUD, 24 CFR 135. The CONTRACTOR will not subcontract with any subCONTRACTOR where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR 135 and will not let any subcontract, unless the subCONTRACTOR has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. 5. Compliance with the provisions of Section 3,the regulations set forth in 24 CFR 135, and all applicable rules and orders of HUD and Commerce issued hereunder prior Page 12 of 19 i to the execution of the contract, will be a condition of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors, and assigns. Failure to fulfill these requirements will subject the applicant, or recipient, its consultants and subCONTRACTORs, its successors and assigned to those sanctions specified by the grant or loan agreement or contract through which federal assistance is provided, and to such sanctions as are specified by 24 CFR 135. C. Conduct 1. Assignability The CONTRACTOR will not assign or transfer any interest in this Agreement without the prior written consent of the COUNTY thereto; provided, however,that claims for money due or to become due to the CONTRACTOR from the COUNTY under this contract may be assigned to a bank,trust cor, or other financial institution without such approval. Notice of any suc gnment or transfer will be furnished promptly to the COUNTY and Commerce 2. Conflict of Interest No member of the COUNTY's governing body and I, other public official of such locality, who exercises any functions responsibilities i" connection with the planning or carrying out of the project, will have.any per o al financiaVinterest, direct or indirect, in this Agreement; and the CONTRACTOR\wilili opriate.;�sfieps to assure compliance. X The CONTRACTOR agrees to abide by the p,�rovisions of 2 CFR 200.318 and 24 CFR 570.611 w.b ch includes maintaining a written-Aandard code of conduct that will govern the pefforrnance ts its officers, employees or age engaged in the award and ad mistration of contracts supported by Federal funds. fi CONTRACTOR covenants that its employees have no interest and will not acquird interest, direct or in ;irect, in the study area or any parcels therein or any other interest which-would conflict un any manner or degree with the performance of services hereunder. t CONTRACTOR further covenants that in the performance of this Agreement, no pare o, hay ng;; uch interest will be employed. 3. Certification kehrding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier 6 ered Transactions a. The lower tier CONTRACTOR certifies, by signing this contract that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. b. Where the lower tier CONTRACTOR is unable to certify to any of the statements in this contract, such CONTRACTOR will attach an explanation to this contract. D. Copyright Page 13 of 19 i If this Agreement results in any copyrightable material or inventions, the COUNTY and/or Commerce reserves the right to royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use,the work or materials for governmental purposes. E. Religious Activities The CONTRACTOR agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. 11. SEVERABILITY If any provision of this Agreement is held invalid; h' e ainder of this Agreement will not be affected thereby and all other parts of this Ag eerre,t will nevertheless be in full force and effect. -= 12. PERFORMANCE WAIVER The COUNTY's failure to act with respect to a breach by the CONTRACTOR does not waive its right to act with respect-to subsequent or similar breaches. The failure of the COUNTY to exercise or enforce'all y.rgil,or provision will not constitute a waiver of such right or provision. ; 13. ENTIRE AGREEMENT This Agreement constitutes the enter agreement. een the COUNTY and the CONTRACTOR for the use of funds receiv d;:und r this Agreement and it supersedes all prior communications and proposals, whet lteelectronic, oral, or written between the COUNTY and the CONTRACTOR with respect o is Agreement. WHEREOF, the COUNTY and the CONTRACTOR have executed this Agreert�en,t as of the date a d year last written below. Mason.Caunty , Economic Development Council of Mason County '' By: By: Sharon Trask, Chair Jennifer Baria, Executive Director Date: Date: Approved As To Form: Tim Whitehead, Chief DPA Page 14 of 19 i EXHIBIT A SCOPE-OF -WORK The Economic Development Council of Mason County(EDC)will be responsible for completing the tasks and activities below as well as others as detailed throughout this AGREEMENT,Washington Department of Commerce's(Commerce)guidance as required to provide referral and direct services in compliance with the CRF program and Mason County's (COUNTY) policies and procedures. It is the EDC's responsibility to review, understand, implement and adhere to all requirements as this Scope-of-Work is a summary, not an exhaustive list. CONTRACTOR will: 1. Conduct applicant eligibility screening jor.l Mason County businesses to determine program eligibility incompliance with CRF requirements. 2. Provide emergency grants of up to$10,0 0 ach to elie businesses.To enable these small businesses to retain the level of employees as close.,, 66.,'3nuary 2020 levels in response to the COVID-19 crisis and to cover the cost of business interruption caused by required closures related to the COVID-19 pandemic mitigation . 3. Collect,traced port PROJECT data in a manner consisterrt With the requirements detailed in this AGREEMERCE's gu CC idance's as applicable. CONTRACTOR must ensure that the services provided to elig e individuals under this PROJECT are not reported to any other funding entities--; or,the pure e of meeting contractual obligations. 4.Voucher Requests and Report A. Formulate and submit a Washington take Voucher Distribution request(form A19)to th COUNTY on a monthly basis due the 15 of the month for the prior month.Submission to include one digital copy in WORD e mailed to Kelly Bergh and one copy that has been printed, signed and either scanned and e-mailed;,0,f,sent by U.S. mail or hand delivery.Signed and certified timesheets must be maintained by the CONTRACTOR. COUNTY will be responsible for submitting completed requests to COMMERCE.See "Exhibit E Sample Forms and Instructions." B. Formulate and submit a CFR Monthly Beneficiary Reporting Form and a CRF Project Status Report to COUNTY on a monthly basis due the 151h of the month for the prior month.A digital or hard copy is acceptable e-mailed or delivered to Kelly Bergh. COUNTY will be responsible for submitting completed forms and reports to COMMERCE. See Exhibit E Sample Forms and Instructions Kelly Bergh Mason County 411 N. 5th Street Shelton,WA 98584 kbergh@co.mason.wa.us Page 15 of 19 i 5. Participate in PROJECT meetings, including a grant start-up meeting, as scheduled by COUNTY. 6. Participate and support on-site compliance reviews conducted by COUNTY per CRF requirements. 7.Assist COUNTY with all aspects of program administration and requirements including grant close-out process as requested. µ 6 X p 1 1. Page 16 of 19 i EXHIBIT B Budget 1.The approved project budget for the CONTRACTOR of$50,000 allows for direct COVID- 19 Response assistance to Mason County businesses through grants of at least$10,000. 2. Financial policies, practices and processes must adhere to the requirements detailed in this AGREEMENT,COMMERCE's CDBG Management Handbook and other guides as well as applicable Mason County's(COUNTY) policies and procedures. x y 4 f-' h to .;ate x-.» s � �� 3 Page 17 of 19 � :\ Z""f � � Page 18 of 19 i .M .f f 5� �T Page 19 of 19 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: 11/23/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Supplemental Staffing Support for the EDC for 2"d and 3rd round of funding, at $25,000 each. Background: To implement the Business Interruption grants afforded by the CARES Act funding received by Mason County, the EDC have they themselves experienced a negative impact on their operations and staff as well as utilized additional staff needed to complete the objectives outlined in the Subrecipient agreement the county and the EDC have. The EDC is requesting additional financial support for the administration of the grant process RECOMMENDED ACTION: Approve and place on Action Agenda of 11/24/2020 Attachment: EDC COVID Relief grant 2.0 and 3.0 funding request Briefing Summary 11/18/2020 4& y, 360,426,2276 office 310 West rota Street choosemason.com 360.426,2868 fax Shelton,WA 98584 EDCMASON Mason County Small Business COVID Relief Grant 2.0 Funding Request Description Our small businesses are facing an unprecedented economic disruption due to the COVID-19 outbreak. And through these struggles, small businesses are encouraged to do their part to keep their employees, customers, and themselves healthy. Mason County is funding a second round of their COVID Relief Grant to assist small businesses that have been impacted by this outbreak. The Economic Development Council of Mason County has been asked to develop and administer this program. Objectives • Develop and implement grant parameters and business eligibility requirements • Develop grant forms and accompanying documentation • Develop digital application process • Develop landing page and marketing structure • Implement marketing efforts including but not limited to: social media outreach, print and radio marketing, direct contact, partnership networks • Review and verify each business and the information submitted • Build and support a five-person review panel to review and grade each application • Administer funding to awarded businesses and compile required grant documentation for each business • Compile all pertinent information and submit final report to the county Roles and Responsibilities When faced with our local business's needs,the EDC has and will continue to step forward to help entrepreneurs and small businesses negatively impacted by COVID-19 recover from the outbreak, as well as assist them in meeting increased demands in support of COVID-19 response efforts. To this end, the EDC has taken on the development, process, scoring, and administration of this program. Budget The EDC is asking Mason County to financial support the administration of the grant process with $25,000 be used toward payroll, marketing, advertising, and software costs. This amount is based on the Mason County 2.0 grant being funded for$300,000. thriving businesses.strong communities MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: 11/23/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Housing Authority analysis update Background: The Mason County Housing Authority (MCHA) has approached the Mason County BOCC for assistance in addressing some of the logistical issues they are facing. The county under authority of RCW 35.83.050 can "lend or donate monies"to the Housing Authority. The county also has authority under RCW 35.83.080 "for the purpose of aiding the board of commissioners of a housing authority in carrying out the board's duties or powers under any applicable law, any state public body may with or without consideration provide monetary, in-kind, or other support to the board of commissioners of a housing authority. Such support may not be for the purpose of compensation for a commissioner for his or her services rendered to the housing authority". Previously the BOCC indicated they may want to put a non-voting "ex officio"delegate member on the board of the housing authority whom is a Mason County Commissioner, but the outside legal counsel advised against that as there are RCW's and WAC's that specifically prohibit that. Options the BOCC has for assistance. 1. Loan money to the MCHA 2. Grant money to the MCHA 3. Offer funding from the existing county Housing Revenue programs 4. Continue to offer clerical assistance in managing MCHA Board Meetings 5. Draft an Interlocal Agreement between the BOCC and the MCHA to outline the type of assistance the BOCC will offer 6. Hire the outside counsel to assist in drafting the Interlocal Agreement RECOMMENDED ACTION: Discuss and develop a plan of action Attachment: None Briefmg Summary 11/18/2020