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Home My WebLink About11/19/2020 Per the Governor's Proclamation 20-28.11, the Civil Service Commission is temporarily restricted from holding in-person meetings. All meetings will be held virtually via the Zoom platform at this time. If you need to listen to the meeting via your telephone, please contact Becky Rogers at 360-427-9670, ext. 268 or Email: rsr@co.mason.wa.us, twenty-four (24) hours before the meeting to obtain the call in number for the Zoom meeting. DRAFT Virtual Agenda Mason County Civil Service Commission Thursday, November 19, 2020 5:00 P.M. Call Meeting to Order: 5:00 PM Roll Call: Susan Ickes, William Kendrick and Mark Nault Business: 1. Approval of Minutes: October 15, 2020 regular meeting minutes and November 5, 2020 special meeting minutes. Action 2. Chief Examiner Update 2.1. Position Tracking - 6 total vacant FTE positions - 4 funded and 2 unfunded positions. 3. Sheriff's Office Update 4. Adjourn Next regular meeting is Thursday, December 17, 2020 Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special accommodations, please contact Becky Rogers at 360-427-9670, Ext 268 or rsr(a�co.mason.wa.us twenty-four(24)hours prior to the meeting. Mason County Support Services Department 411 North S'h Street Shelton,WA 98584 360.427.9670 Frank Pinter, Director MEMORANDUM To: Civil Service Commission From: Becky Rogers, Secretary/Chief Examiner Date: 3-1/13/2020 Subject: Civil Service Position Tracking Listed below are the 2020 Civil Service positions which are funded and vacant*: Vacant Positions i FTE—Deputy Sheriff(Eff. 6/30/2020) 1 FTE—Corrections Deputy(Eff. 4/1/2020) 1 FTE— Deputy Sheriff(Eff. 3/31/2019) 1 FTE -- Records Specialist (Eff. 1/30/2019) 4 FTE Vacant Positions Listed below are the zozo Civil Service positions, which are unfunded and vacant*: z FTE—Corrections Deputy(Transport Deputies) (Eff. 10/15/2020) 6 FTE Total Vacant Positions Funded and Unfunded *Per MUNIS 11/13/2020 Support Services Budget Commissioner Emergency Human Information Labor Risk Manager Administration Management Resources Services Relations Management Mason County Civil Service Commission Meeting Minutes October 3.5, 2020 The regular meeting was called to order at 5:00 p.m. virtually via the Zoom platform by Chairperson Ickes. Attendance: Susan Ickes, Chair; Vice-Chair; Mark Nault, Commissioner Excused Absence: William Kendrick Others: Tami Beyer, Sheryl Hilt, and Becky Rogers Business: 1. Approval of Minutes: September 17, 2020 regular meeting minutes. Cmmr. NaultlICkes moved and seconded to approve the regular meeting minutes dated September 17, 2020 as circulated. Motion carried unanimously. 2. Chief Examiner Update 2.1 Position Tracking — 4 vacant and funded FTE positions. 2.2 Approval to call a special meeting on Thursday, November 5, 2020 at 5:00 p.m. to consider the modifications to position descriptions and Civil Service Rule Revisions relating to the Clerical Matrix (Clerk, Records Specialist and Civil Clerk positions). Cmmr. Nault/Ickes moved and seconded to call a special meeting on Thursday, November 5, 2020 at 5:00 p.m., to consider the modifications to position descriptions and Civil Service Rule Revisions relating to the Clerical Matrix (Clerk, Records Specialist and Civil Clerk positions). Motion carried unanimously. 2.3 Approval to set a public hearing on Thursday, November 5, 2020 at 5:00 p.m. to consider revisions to Civil Service Rules relating to the Clerical Matrix. Cmmr. Nault/Ickes moved and seconded to set a public hearing on Thursday, November 5, 2020 at 5:00 p.m. to consider revisions to Civil Service Rules relating to the clerical matrix. Motion carried unanimously. 3. Sheriff's Office Update 3.1 Deputy Sheriff— Chief Beyer stated that there is one person in background. 3.2 Corrections Deputies -- Sheryl Hilt asked for approval to establish two additional FTE corrections deputies as Transport Deputies. She stated that the County Commissioners during the 2021 budget workshop gave approval of two more FTE corrections deputies as Transport Deputies for when Building 10 opens up. She questioned if the Civil Service would approve these two unfunded positions at this time, or if 2020 budget modifications are necessary before adding the FTEs. Chair Ickes questioned if the two positions would be funded. Mason County Civil Service Commission Meeting Minutes October 15,2020 Page 2 Sheryl Hilt noted the County Commissioners expressed support that the two positions would be funded in the 2021 budget. Cmmr. Nault commented that he is in support of approving the two additional positions as long as there is no special rule prohibiting them and with the understanding the positions would be fully funded. Cmmr. Nault/Ickes moved and seconded to approve the establishment of two additional FTE deputy corrections positions that are currently unfunded but will be funded in the future. Motion carried unanimously. 4. Adjourn — The meeting adjourned at 5:15 p.m. Approved Susan Ickes William Kendrick Mark Nault Chair Vice-Chair Commissioner Becky Rogers Secretary/Chief Examiner Mason County Civil Service Commission Meeting Minutes November 5, 2020 The special meeting was called to order at 5:00 p.m. virtually via the Zoom platform by Chair Ickes. Attendance: Susan Ickes, Chair; William Kendrick, Vice-Chair Excused Absence: Mark Nault, Commissioner Others: Tami Beyer, Sheryl Hilt, Anna Pamperin, Rose Kerr, Briana Burgess Armendariz, and Becky Rogers Business: 1. Public Hearing to consider approval of revisions to Civil Service Rules relating to the Clerical Matrix - Revise Section 6.1 - Examinations; New Section 6.14 - Clerical Promotions; and New Section 7.4 I - Removals of Names by Chief Examiner Chief Beyer briefly summarized the history leading up to the clerical matrix proposal and its intent. The proposed revisions were read into the record by Becky Rogers. Chair Ickes opened up the hearing for public comment. No public comment was received. Cmmr. Kendrick/Ickes moved and seconded to approve the Civil Service Rules revisions as circulated and read into the record for Section 6.1, 6.14, and 7.4 L Motion carried unanimously. 2. Approval of revisions to the position descriptions for the following positions: Clerk (Support Specialist 1), Records Specialist (Support Specialist 2) and Civil Clerk (Support Specialist 3). Chair Ickes opened for public comment. No public comment was received. Becky Rogers requested inclusion of an additional revision, to the three position descriptions under training, FEMA IS-907: Active Shooter - Annually. Human Resources staff noted this is standard training for all county position descriptions. Cmmr. Kendrick/Ickes moved and seconded to approve revisions to the position descriptions for the Clerk, Records Specialist, and Civil Clerk positions, including FEMA IS-907. Active Shooter- Annually. Motion carried unanimously. 3. Adjourn - The meeting adjourned at 5:20 p.m. Approved Mason County Civil Service Commission Meeting Minutes November 5,2020 Page 2 Susan Ickes William Kendrick Mark Nault Chair Vice-Chair Commissioner Becky Rogers Secretary/Chief Examiner