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2020/11/09 - Briefing Packet
Pursuant to Proclamation by the Governor 20-28.11, in-person attendance to Commission meetings is temporarily restricted. Our Commission meetings are live streamed at httg://masonwebtv.com/ and we will accept public comment via email dlz@co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners'office no later than 4 p.m. the Friday before the meeting. BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of November 9, 2020 Monday - Friday 8:00 A.M. COVID-19 Coordinators Briefing* Public Works Meeting Room A 100 Public Works Way Noon WA State Association of Counties Zoom Meeting* Coronavirus Relief Funding This is being noticed as a Special Commission Meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings Monday, November 9, 2020 Commission_Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Support Services — Frank Pinter 9:45 A.M. Community Services — Dave Windom 10:40 A.M. BREAK 10:45 A.M. Public Works — Loretta Swanson Utilities &Waste Management 11:15 A.M. Superior Court - Judge Goodell 11:30 A.M. Public Defense — Peter Jones 11:40 A.M. Closed Session — RCW 42.30.140 (4) Labor Discussion Commissioner Discussion — as needed 2:00 P.M. 2021 Budget Workshop —Jenn Beierle Briefing Agendas are subject to change, please contact the Commissioners'office for the most recent version. Last printed 11/05/20 at 9:11 AM If special accommodations are needed,contact the Commissioners'office at ext. 419,Shelton #360-427-9670; Belfair#275-4467, Elma #482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF November 9, 2020 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. r 1854 co Mason County Support Services Department Budget Management th Commissioner Administration 411 North 5 Street Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations � Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES November 9, 2020 • Specific Items for Review o Non-Competing Continuation Attestation Letter for SAMHSA Grant from Therapeutic Courts—Renee Cullop o Review of 2020 Budget amendments for December 8 hearing—Jenn o October Financial Statements—Jenn o Follow up of CARES Act Funding—Frank o Contract with EDC for the North Mason Boys/Girls Club and "Y" daycare- Frank o Status of Housing Authority- Frank o Approval for BOE to hear 2020 assessment year petitions—Dawn o Adoption of 2020-2021 Community& Economic Development Strategies (CEDS) Project List—Diane o EDC's request for$90,000 from .09 funding for 2021 contract—Diane o Replacing Parks Department Kubota tractor—Ross o Change Order#2 MCRA Park Irrigation Project- Ross • Commissioner Discussion J:\DLZ\Briefmg Items\2020\2020-11-09.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Judge Goodell, Renee Cullop DEPARTMENT: Therapeutic Courts EXT: 296 BRIEFING DATE: 11/9/2020 PREVIOUS BRIEFING DATES: N/A If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Non-Competing Continuation Attestation Letter EXECUTIVE SUMMARY: (If applicable,please include available options and potential solutions) Our SAMHSA Grant Number 19TI81939A for Mason County Recovery Court Expansion 2019-2024 Attestation Letter for our Non-Competing Continuation Application. This letter states that our grant award for the upcoming 2021-2022 budget will not change by more than 25 percent. BUDGET IMPACT: None PUBLIC OUTREACH: (Include any legal requirements,direct notice,website,community meetings,etc.) RECOMMENDED OR REQUESTED ACTION: Requesting to have letter put on the 11/17/2020 Commissioners Meeting for approval for signature. ATTACHMENTS: Attestation Letter _ Briefing Summary 11/3/2020 Y_..., COP a Non-Competing Continuation Application Attestation Letter 1854 =?r MASON COUNTY November 17, 2020 BOARD OF COMMISSIONERS RE: Grant#19T181939A 11T District RANDY NEATHERLIN This letter is regarding SAMHSA Grant Number 19T181939A confirms that nd the budget for the Mason County Recovery Court Expansion 2019-2024 2 District KEVIN SHUTTY grant award will not change by more than 25 percent. 3ra District SHARON TRASK Sharon Trask Mason County Building 1 Mason County Commissioner 411 N 5th Street 411 North Fifth Street Shelton, WA 98584 Shelton,WA 98584-3400 (360)427-9670 ext.419 (360)275-4467 ext.419 (360)482-5269 ext.419 Fax (360)427-8437 Mason County Support Services Department Budget Management th Commissioner Administration 411 North 5 Street Shelton WA 98584 Emergency Management Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services a Labor Relations 1854 Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES November 9, 2020 • Specific Items for Review o Non-Competing Continuation Attestation Letter for SAMHSA Grant from Therapeutic Courts—Renee Cullop o Review of 2020 Budget amendments for December 8 hearing—Jenn o October Financial Statements—Jenn 0 2021 Vehicle Take Home Special Pay—Jenn 0 2021 Lead Pay-Jenn o Follow up of CARES Act Funding—Frank o Contract with EDC for the North Mason Boys/Girls Club and "Y" daycare - Frank o Status of Housing Authority- Frank o Approval for BOE to hear 2020 assessment year petitions—Dawn o Adoption of 2020-2021 Community& Economic Development Strategies (CEDS) Project List—Diane o EDC's request for$90,000 from .09 funding for 2021 contract—Diane o Replacing Parks Department Kubota tractor—Ross o Change Order#2 MCRA Park Irrigation Project- Ross • Commissioner Discussion C:\Users\dlz\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\G5L 13HRD\2020-11-09.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: November 9, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Requests for Supplemental Appropriations and Amendments to the 2020 Budget EXECUTIVE SUMMARY: Requests for 3rd &4th quarter supplemental appropriations and amendments to the 2020 budget are attached. This is the third scheduled budget hearing to amend the 2020 budget. BUDGET IMPACT: Total of increase to 2020 authorized expenditure appropriations: General Fund (001): $4,250,401 Other Funds: $22,770,570 Total impact to ending fund balances: General Fund (001): Increase of$1,224,179 Historical Preservation (116): Increase of$4,254 Trial Court Improvement (135): Decrease of$25,000 PUBLIC OUTREACH: RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive weeks prior to the budget hearing. RECOMMENDED OR REQUESTED ACTION: Request to set a public hearing for December 8th at 9:15 a.m. to consider and approve supplemental budget requests and budget transfers to the 2020 budget. ATTACHMENTS: Proposed 2020 Budget Amendment #3 Detail & Detailed Budget Entries ATTACHMENT A TO RESOLUTION NO. 2020 BUDGET AMENDMENT#3 DETAIL 2020 2020 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION 1 001 1 GENERAL FUND AUDITOR 20,000 20,000 HAVA ELECTION SECURITY GRANT 2 001 GENERAL FUND AUDITOR 32,904 32,904 CIVIC ENGAGEMENT GRANT AOC FUNDING FOR COVID-INCLUDES ONE JAVS 3 001 GENERAL FUND DISTRICT COURT 107,412 107,412 SYSTEM OFF DUTY PATROL CONTRACTS-SKYLINE 4 001 GENERAL FUND SHERIFF'S OFFICE 15,908 15,908 THEATER,TREASURE ISLAND,&USDA 5 001 GENERAL FUND SUPERIOR COURT 78,078 78,078 AOC FUNDING FOR COVID 6 1001 GENERAL FUND THERAPEUTIC COURT 9,278 9,278 SAMHSA FRC EXPANSION GRANT CARES ACT FUNDING FOR ECONOMIC OPPORTUNITY PROF SERVICES-BALANCE TO 7 001 GENERAL FUND NON DEPARTMENTAL 5,211,000 1,180,000 ENDING FUND BALANCE 8 001 GENERAL FUND AUDITOR 15,000 QLESS SYSTEM 9 001 GENERAL FUND SHERIFF'S OFFICE 178,000 TOUCHLESS BODY SCANNER FOR JAIL TRANSFER OUT TO HISTORICAL PRESERVATION 10 001 GENERAL FUND 4,254 FOR INTERNAL ALLOCATION HISTORICAL TRANSFER IN FROM GENERAL FUND FOR 11 116 PRESERVATION 4,254 INTERNAL ALLOCATION COMMUNITY CARES ACT FUNDING FOR HOUSING& 12 117 SUPPORT SERVICES 1,094,038 1,094,038 AMENDMENTTO HEN FUNDING COMMUNITY HEALTH DEPT COVID CARES ACT FUNDING, 13 150 SERVICES HEALTH 1,916,050 1,916,050 OTHER COVID FUNDING,&LEAD FUNDING TRANSFER OUT TO REET 1 FOR BUILDING 10 14 001 GENERAL FUND TRANSFERS OUT 1,911,000 IMPROVEMENTS TRANSFER IN FROM GENERAL FUND FOR 15 350 REET 1 1,911,000 1,911,000 BUILDING 10 IMPROVEMENTS TRANSFER OUT TO INFO TECHNOLOGY FOR 16 001 GENERAL FUND TRANSFERS OUT 230,000 COVID-19 RELATED IT EXPENDITURES INFORMATION TRANSFER IN FROM GENERAL FUND FOR COVID- 17 500 TECHNOLOGY 230,000 230,000 19 RELATED IT EXPENDITURES EMERGENCY EXTRA HELP FUNDED THROUGH CARES&FEMA 18 001 GENERAL FUND MANAGEMENT 70,567 &AFSCME CONTRACT INCREASE COMMUNITY 2 NEW FTE'S ADDED TO DCD FOR 4 MONTHS OF 19 001 GENERAL FUND DEVELOPMENT 58,000 2020:PERMITTECH&PLANNER 20 001 GENERAL FUND SHERIFF'S OFFICE 335,000 MOTOR POOL CAPITAL UPFITS COURTHOUSE HIGHER THAN ANTICIPATED COURTHOUSE 21 001 GENERAL FUND SECURITY 5,000 SECURITY COSTS TRIAL COURT 22 135 IMPROVEMENT 25,000 JAVS FOR DISTRICT COURT REFUNDING OF RUSTELWOOD BOND REQUIRES 23 250 MC LTGO 2008 BOND 1,175,385 1,175,385 BUDGET AUTHORITY FOR REFI RUSTLEWOOD SEWER 24 411 &WATER 1,175,385 1,175,385 REFUNDING OF RUSTELWOOD BOND REFUNDING OF BONDS&LOANS:FUND 350& 25 250 MC LTGO 2008 BOND 7,621,856 7,621,856 413-REQUIRES BUDGETAUTHORITY FOR REFI REFUNDING OF BONDS&LOANS:BLDG 10&3RD 26 350 REET 1 2,347,716 2,347,716 &PINE REFUNDING OF BONDS&LOANS:BELFAIR 27 413 BELFAIR SEWER 5,274,140 5,274,140 SEWER GENERAL FUND TOTAL 5,474,580 4,250,401 OTHER FUNDS TOTAL 22,749,824 22,770,570 Page 1 of 2 ATTACHMENT ATO RESOLUTION NO. 2020 BUDGET AMENDMENT#3 DETAIL 2020 2020 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION ALL FUNDS, Page 2 of 2 ATTACHMENT B TO RESOLUTION NO. 2020 BUDGET AMENDMENT#3 DETAILED BUDGET ENTRIES Proposed Budgeted EFB Account Type I/D Revenue Expenditure EFB Change Total Description 001.000000.030.034.333.90Ea 2 1 20,000 HAVA ELECTION SECURITY 001.000000.030.034.514.40 2 1 20,000 ITTRACKABLE EQUIPMENT 001.000000.030.034.334.00 2 1 32,904 CIVID ENGAGEMENT GRANT 001.000000.030.034.514.4 . 2 I 32,904 PRINTING ELECTION MATERIALS 001.000000.100.000.337.00.300000.0000.00. 2 1 107,412 ENTITLEMENTS,PAYMENTS 001.000000.100.000.512.40.510610.0000.00. 2 1 1,500 BAILIFF 001.000000.100.000.512.40.510620.0000.00. 2 I 15,000 JUDGE PRO TEMPORE 001.000000.100.000.512.40.531010.0000.00. 2 1 5,329 OFFICE SU PPLI ES 001.000000.100.000.512.40.535099.0000.00. 2 1 72,583 ITT EQUIPMENT 001.000000.100.000.512.40.541050.0000.00. 2 1 6,800 INTERPRETER 001.000000.100.000.512.40.542020.0000.00. 2 1 4,500 POSTAGE 001.000000.100.000.512.40.549020.0000.00. 2 1 700 JUROR SERVICES 001.000000.100.000.512.40.549030.0000.00. 2 1 1,000 WITNESS SERVICES 001.000000.205.267.342.10.301000.0000.00 2 1 271 OFF DUN SHORT TERM 001.000000.205.267.342.10.300300.0000.00 2 1 260 TREASURE ISLAND SECURITY 001.000000.205.267.342.10.303000.0000.00 2 1 15,377 OFF DUTY PATROL-USDA 001.000000.205.267.521.22.512000.0000.00 2 1 15,908 OVERTIME 001.000000.250.000.337.00.300000.0000.00. 2 1 78,078 COVID-19 CARES ACT 001.000000.250.000.512.21.510600.0000.00. 2 1 6,000 EXTRA HELP 001.000000.250.000.512.21.510610.0000.00. 2 1 5,000 BAILIFF 001.000000.250.000.512.21.531010.0000.00. 2 1 3,200 OFFICE SUPPLIES 001.000000.250.000.512.21.535010.0000.00. 2 1 63,878 EQUIPMENT/FURNITURE 001.000000.256.100.331.93.324302.0000.00. 2 1 9,278 SAMHSA FRC EXPANSION GRANT 001.000000.256.100.512.22.510055.0000.00. 2 1 3,481 FRC CASEWORKER PT/PROJECT 001.000000.256.100.512.22.520010.0000.00. 2 1 19 INDUSTRIAL INSURANCE 001.000000.256.100.512.22.520020.0000.00. 2 I 266 SOCIAL SECURITY/MEDICARE 001.000000.256.100.512.22.520030.0000.00. 2 1 478 STATE RETIREMENT 001.000000.256.100.512.22.520040.0000.00. 2 1 3,129 WASHINGMED/DENTON PAID 001.000000.256.100.512.22.520045.0000.00. 2 1 5 WASHINGTON PAID FMLA 001.000000.256.100.512.22.531010.0000.00. 2 1 500 OFFICE SUPPLIES 001.000000.256.100.512.22.535010.0000.00. 2 1 1,400 SMALL EQUIPMENT 001.000000.300.000.333.21.300023.0000.00. 2 1 5,211,000 CARES RELIEF 001.000000.300.000.558.70.541010.0000.00. 2 1 1,180,000 ECON OPPORTUNITY PROF SERVICE 001.000000.320.000.508.80.500000.0000.00. 2 1 4,031,000 END FUND BALANCE UNRESERVED 001.000000.030.032.514.30.541020.0000.00. 1 I 7,500 PROFESSIONAL SERVICES 001.000000.030.033.514.81.541020.0000.00. 1 I 7,500 PROFESSIONAL SERVICES 001.000000.205.270.594.60.564010.0000.00. 1 I 178,000 MACHINERY&EQUIPMENT 001.000000.320.000.508.80.500000.0000.00. 1 D 193,000 END FUND BALANCE UNRESERVED 001.000000.310.000.597.00.500116.0000.00. 1 I 4,254 TRANSFER OUT-HIST PRESERVATION 001.000000.320.000.508.80.500000.0000.00. 1 D 4,254 END FUND BALANCE UNRESERVED 116.000000.000.000.397.00.300001.0000.00. 2 1 4,254 TRANSFER IN-CURRENT EXPENSE 116.000000.000.000.508.10.500000.0000.00. 2 1 4,254 END FUND RESERVED 117.000000.000.200.333.21.301902.0000.00. 2 I 800,000 ERAP CARES ACT GRANT 117.000000.000.200.334.04.320018.0000.00. 2 1 294,038 HEN-DEPT OF COMMERCE GRANT 117.000000.000.200.565.40.510010.0000.00. 2 1 1,433 HOMELESS COORDINATOR 117.000000.000.200.565.40.531010.0000.00. 2 1 3,200 SUPPLIES 117.000000.000.200.565.40.541000.0000.00. 2 1 1,049,405 PROFESSIONAL SERVICES 117.000000.000.200.565.40.541077.0000.00. 2 1 40,000 EMERGENCY RELIEF SUPPLIES 150.000000.100.000.333.21.301904.0000.00. 2 1 1,389,600 LHJ COVID OFM GRANT 150.000000.100.000.333.93.335010.0000.00. 2 1 130,871 COVID CRISIS RESPONSE 150.000000.100.000.334.04.392010.0000.00, 2 I 119,129 COVID-STATE RESPONSE 150.000000.200.000.333.93.395920.0000.00. 2 1 130,000 LEAD PILOT PROG-FED PORTION 150.000000.200.000.334.04.390920.0000.00. 2 1 146,450 LEAD PILOT PROG-STATE PORTION 150.000000.100.000.562.10.512000.0000.00. 2 I 336,471 LEAD PILOT PROG-STATE PORTION OPERATING SUPPLIES 150.000000.100.000.562.10.531020.0000.00. 2 1 253,000 Page 1 of 3 ATTACHMENT BTO RESOLUTION NO. 2020 BUDGET AMENDMENT#3 DETAILED BUDGET ENTRIES Proposed Budgeted EFB Account Type I/D Revenue Expenditure EFB Change Total Description 150.000000.100.000.562.10.541010.0000.00. 2 1 500,000 PROFESSIONAL SERVICES 150.000000.100.000.562.10.549010.0000.00. 2 I 69,600 MISCELLANEOUS 150.000000.200.000.562.20.510127.0000.00. 2 1 24,995 150.000000.200.000.562.20.510600.0000.00. 2 1 105,000 150.000000.200.000.562.20.512000.0000.00. 2 1 50,926 150.000000.200.000.562.20.541010.0000.00. 2 1 449,450 PROFESSIONAL SERVICES 150.000000.300.000.562.20.510010.0000.00. 2 1 92,608 150.000000.300.000.562.50.535098.0000.00. 2 1 34,000 001.000000.310.000.597.00.500350.0000.00. 1 1 1,911,000 TRANSFER OUT-INFO TECH 001.000000.320.000.508.80.500000.0000.00. 1 D 1,911,000 END FUND BALANCE UNRESERVED 350.000000.300.000.397.00.300001.0000.00. 2 1 1,911,000 TRANSFER IN-CURRENT EXPENSE 350.000000.300.300.594.12.562000.0000.00. 2 1 1,911,000 CAP IMPROVMNTS-JUDICIAL BLDGS 001.000000.310.000.597.00.500500.0000.00. 1 I 230,000 TRANSFER OUT-INFO TECH 001.000000.320.000.508.80.500000.0000.00. 1 D 230,000 END FUND BALANCE UNRESERVED 500.000000.000.000.397.00.300001.0000.00. 2 1 230,000 TRANSFER IN-CURRENT EXPENSE 500.000000.000.000.518.80.510850.0000.00. 2 1 1 25,000 TEMP/PROD DATABASE WEB TECH 500.000000.000.000.518.80.535098.0000.00. 2 1 161,000 ITTRACKABLE EQUIPMENT 500.000000.000.000.594.18.564010.0000.00. 2 1 44,000 CAPITAL EQUIPMENT 001.000000.050.000.525.10.510020.0000.00. 1 I 8,000 ADMINISTRATIVE COORDINATOR 001.000000.050.000.525.10.510600.0000.00. 1 I 60,567 EXTRA HELP 001.000000.050.000.525.10.531919.0000.00. 1 I 2,000 COVID SUPPLIES 001.000000.320.000.508.80.500000.0000.00. 1 D 70,567 END FUND BALANCE UNRESERVED 001.000000.125.000.559.30.510094.0000.00. 1 I 25,000 EXTRA HELP 001.000000.125.145.558.60.510035.0000.00. 1 I 33,000 COVID SUPPLIES 001.000000.320.000.508.80.500000.0000.00. 1 D 58,000 END FUND BALANCE UNRESERVED 001.000000.205.265.594.21.564778.0000.00. 1 1 8,600 MOTOR POOL CAP UPFIT 001.000000.205.267.594.21.564778.0000.00. 1 1 229,800 MOTOR POOL CAP UPFIT 001.000000.205.270.594.21.564778.0000.00. 1 1 29,800 MOTOR POOL CAP UPFIT 001.000000.205.280.594.23.564778.0000.00. 1 1 66,800 MOTOR POOL CAP UPFIT 001.000000.320.000.508.80.500000.0000.00. 1 D 335,000 END FUND BALANCE UNRESERVED 001.000000.208.000.512.21.541010.0000.00. tlll 5,000 PROFESSIONAL SERVICES 001.000000.320.000.508.80.500000.0000.00. 5,000 END FUND BALANCE UNRESERVED 135.000000.000.000.594.12.564040.0000.00. 25,000 1AVS FOR DISTRICT COURT 135.000000.000.000.508.10.500000.0000.00. 25,000 END FUND RESERVED 250.000000.000.000.393.00.300000.0000.00. 2 1 1,175,385 REFUNDING LONG TERM DEBT ISSUED 250.000000.000.000.599.35.570411.0000.00. 2 I 1,171,252 2008 REFI 250.000000.000.000.592.35.500000.0000.00. 2 I 4,133 INTEREST 411.000000.100.000.393.00.300000.0000.00. 2 1 1,175,385 REFUNDING LONG TERM DEBT ISSUED 411.000000.100.010.591.35.571030.0000.00. 2 1 703,175 USDA BOND PRINCIPAL 831,000 411.000000.100.010.591.35.571010.0000.00. 2 1 452,303 USDA BOND PRINCIPAL(525,000) 411.000000.100.010.592.35.583030.0000.00. 2 1 11,857 USDA LOAN/INTEREST(831,000) 411.000000.100.010.592.35.583040.0000.00. 2 1 8,050 USDA LOAN INTEREST 525,000 250.000000.000.000.393.00.300000.0000.00. 2 1 7,621,856 REFUNDING LONG TERM DEBT ISSUED 250.000000.000.000.591.21.570010.0000.00. 2 1 7,538,594 REFI 250.000000.000.000.592.21.583010.0000.00. 2 1 83,262 INTEREST 350.000000.000.000.393.00.300000.0000.00. 2 1 1 2,347,716 REFUNDING LONGTERM DEB ISSUED 350.000000.000.000.591.18.571020.0000.00. 2 I 407,833 BLDG 10 PRINCIPAL PAYMENTS 350.000000.000.000.592.18.583020.0000.00. 2 1 2,788 BLDG 10 INTEREST PAYMENTS 350.000000.000.000.591.21.571010.0000.00. 2 1 1,895,000 PRINCIPLE-LTGO 2008 JAIL BOND 350.000000.000.000.592.18.583020.0000.00. 2 1 42,095 INTEREST-LTGO 2008 JAIL BOND 413.000000.000.000.393.00.300000.0000.00. 2 1 5,274,140 REFUNDING LONG TERM DEB ISSUED 413.000000.000.000.591.35.578017.0000.00. 1 2 I 1,771,652 DOE L0800017 PRINCIPAL PAYMENT Page 2 of 3 ATTACHMENT BTO RESOLUTION NO. 2020 BUDGET AMENDMENT#3 DETAILED BUDGET ENTRIES Proposed Budgeted EFB Account Type I/D Revenue Expenditure EFB Change Total Description 413.000000.000.000.592.35.583017.0000.00. 2 1 24,053 DOE LOAN L0800017 INTEREST PAY 413.000000.000.000.591.35.578026.0000.00. 2 1 2,702,573 BELFAIR RECOVER ACT L1000026 P 413.000000.000.000.592.35.583026.0000.00. 2 I 11,268 BELFAIR RECOVER ACT L1000026 I 413.000000.000.000.591.35.578013.0000.00. 2 1 1 761,537 NON HARDSHIP/GREEN L1100013 P 413.000000.000.000.592.35.583013.0000.00. 2 1 3,057 NON HARDSHIP/GREEN L1100013 I General Fund Total: 5,474,580 4,250,401 (1,224,179) Other Funds Total: 22,749,824 22,770,570 20,746 All FuridsGrand'Tofal: _'___ �_ .,__.4�. . __.-_--__. �_. 28,224;.4.D4__27A30;97T, Page 3 of 3 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: November 9, 2020 PREVIOUS BRIEFING DATES: N/A ITEM: Mason County Monthly Financial Report: October 2020 EXECUTIVE SUMMARY: Review of Cash Balances, and Current Expense Revenues and Expenditures through October 2020. BUDGET IMPACTS: N/A RECOMMENDED OR REQUESTED ACTION: N/A ATTACHMENTS: Mason County Monthly Financial Report: October 2020 J:\Budget Office\Briefing,Agenda,&Public Hearing Items\2020\Briefing Summary 11.9.2020-October 2020 Financial Report.doc cop�rA OICTOBER _ MASON COUNTY MONTHLY FINANCIAL REPORT 2020 J:\Financials\2020 Financials\2020 October Financial Report.xlsx ` MASON COUNTY MONTHLY FINANCIAL REPORT OCTOBER 2020 INS 2019 vs 2020 Current Expense.Revenue,Comparison Collected' . o Uncollected %. Revenue: Revenue Collected 2020 Actual.dif 2019: De artment Narne,'. 2019 Budget Urcollected /°2019 2020.13udget .ThrFough End ys=2o20 p -. Through End , ''Revenue' Revenue . Of Month of Month WSU Extension $ 28,440 $ 22,286 $ (6,154) ' 78% $ 20,500 $ 11,937 $ (8,563) 58% $ (10,349) Assessor' 6,000 9,417 3,417 - 157% 7,000 17,085 10,085 244% 7,668 Auditor 744,371 557,150 $ (187,221) 75% 1,198,700 1,265,425 $ 66,725 106% 708,276 Emergency Management 83,207 60,933 (22,274) . 73%_ 64,648`' 4,968 (59,680) 8%' (55,775) 500 $ 500 0% - 5,275 $ 5,275 0% 4, 5 Facilities&Grounds - ° 40 40 0% (2,125) Human Resources - 2.166 2,166 0% - Clerk 308,825 300,971 $ (7,854) 97% 328,058 217,401 $ (110,657) 66% (83,570) ° (669) Commissioners 824 669 (155) 81% . . - - 0% Support Services 700 1,995 $ 1,295 285% 700 476 $ (224) 68% (1,519) District Court 893,787 854,463 (39,324) 96% 978,652 757,388 (181,264) 81% (57;074) Community Development 1,667,810 1,735,161 $ 67,351 104% 1,790,810 1,900,109 $ 109,299 106% 164,948 Parks&Trails 42,200 34,094 (8,106) 81% 44,000 7,739 (36,261) 18% (26,356) Juvenile Court Services 1,026,628 1,008,243 $ (18,385) 98% 1,161,972 1,038,594 $ (123,378) 89% 30,350 Prosecutor 182,232 130,667 (51,565) 72% 192,951 150,916 (421035) 78% 20,249 Child Support Enforcement 206,367 110,173 $ (96,194) 53% 209,515 153,353 $ (56,162) 73% ,180(7 Coroner 391000 32,020 (6,980) 82% 35,000 24,640 (10,360) 70% (7,380) Sheriff 1,166,039 985,049 $ (180,990) 84% 1,126,875 941,264 $ (185,611) 84% (43,785) Indigent Defense, 204,767 117,075' (87,692) 57% 204,767 148,270 (56,497) 72% 31,195 Superior Court 48,550 32,225 $ (16,325) 66% 68,927 69,644 $ 717 101% 37,419 (516) 79% 2,500 2,200 (300) 88% 216 Family Court 2,500 1,984 Therapeutic Court 579,041 193,952 $ (385,089) 33% 610,884 329,522 $ (281,362) 54% 135,570 Murder Expenditures - _ 0% 0% Treasurer 24,726,117 23,588,683 $ (1,137,434) 95% 26,348,450 23,1811517 $ (3,166,933) 88% (407,166) Indirect Payments from Oth 3,923,478 3,009,248 (914,230) 77% 3,956,682 3,040,092'. : (916,590) 77% 30,844. Totals; $ 35,8.86883. !.$,32,789,922 ,',$ ; (3y091,761)',; 91%0: 38,351;,591, $'33,307,854' $; '(5,641,73T) eu it * enc for nfh is �. 3% 2 J:\Financials\2020 Financials\2020 October Financial Report.xlsx 00aN�� MASON COUNTY MONTHLY O(�'�0���� - = FINANCIAL REPORT 2020 rRsa Treasurer Department Receipts ' Tceasurer'ti001 260 000 2019 Budget 2019 YTD:.' This Month %2019'' 2020 Budget 2020 VTD, This Month 0 202 j 10,383,385 9,168,070 3,046,227T7881%REAL&PERSONAL PROPERTY TAXES 10,169,566 9,195,836 3,113,815 90%SALES TAX TITLE PROPERTY 518 51 0% - 125 12LOCAL RETAIL SALES&USE TAX 5,225,000 4,990,391 539,794 96% 6,000,000 5,527,799653,530 LOCAL PUBLIC SAFETY-CITY 37,000 42,621 4,803. 115% 37,000 39,885 3860 .108% 75,302 112% CRIMINALJUSTICE 600,000 637,716 70,082 106% 600,000 671,275 LEASEHOLD EXCISE TAX 35,000' 18,478 548: 53% 35,OOD 20,462 131 58% FOREST EXCISE TAX - 360,646 0 0% 225,000 222,449 0 99� FRANCHISE FEES 510,000 459,972' 81,012 90% 520,000 441,319 78,040" 85% PAYMENT IN LIEU OF TAX/B OF L 275,000 288,550 0 105% 289,000 314,361 0 109% 0 103% 725;000 734; 0 101% PUD PRIVILEGE TAX 700,000. 723,453 104 DNR OTHER TRUST 2 100 288 0 288% 100 04 0 104% CITY-COUNTY'ASSISTANCE 1,362,676 1,128,624' 0 83% 1,415,000 981,230 0 69% DNR PILT NAP/NRCA 4,000 - 0 0% 4,000 - 0 0% 680,000, 701,020 185,189 103% 680,000, 753,661, 191,600 111% CRIMINAL JUSTICE-COUNTIES ADULT COURT COST-JUVENILE OFFE 5,000 3,949 412 79% 5,000 4,076 402 82%0 75% CRIMINAL JST-MARIJUANA ENFORCE 85,000, 62,140 0 73 .,000 63,996 % 85 DUI-OTHER CRIMINAL JUSTICE A 15,400 14,552 3,606 94% 15,400 15,765 4,275 102% 116,920. 147,699 42,216- 126%. LIQUOR/BEER EXCISE TAX 116 920. 123',519. 3.3;OD7 106% : LIQUOR CONTROL BOARD PROFITS 205,000 150,627 0 73% 205,000 150,436 0 73% IN LIEU OF=CITY OF TACOMA' 175;000 165;392 16,539 95% 190;000 '168,700 0 89% 0 0% - 23 0% TREASURER'S FEES 475NO 76 0 PAYMNT FOR;SRVCS-MASON LK DIST 4.75- '573 0. 121% O %. 0% PAYMNT FOR SRVCS-SPENCER LK FND 0 0% - 145 0 290 0' 242%: PAYMNT FOR,SRVCS-ISLAND LK FND 100 120 0 120% 120 CHARGES FOR SRVCS-MACECOM 1,400 1,316 0 94% 1,300 1,324 0 102% 77% RETUR NED$EMITTANCE(NSF)FEES _ 2,400 1,920 240' .. 80%: 2,400 1,840 20 O. - REET COLLECTION FEES 100,000 107,147 13,878 107% 100,000 111,386 15,058 111% 9,000 71256 873 81% REET COLLECTIONS COSTS 9,000 7,535 775 '84% . 3 Treasurer Department Receip Fs _ - YTD" Thjs Month 9�0 2020 Treasurer,#001.260a000 2019lBudge$ 2019IVTD This,llAonth %2019'. 2020,Budget„ / 2020 TREAS.FIRE PROTECTION ASSESSM 15,000 13,885 3,536 93% 15,000 13,654 3,392 91% ' 330 'fREASUTHER WORD PROCESSING 400 360 41' 90% 575 , 132. 57/ PUBLIC DISCLOSURE CHGS SRVCS 10 106 0 1063% 5 - 0 0% DATA PROCESSING SERVICES 20000 1,601 0 80% - 106 0 0% GAMBLING TAX PENALTY - 628 0 0% - 300 0 0% REAL&PERSONAL PENALTY - 178,093 10,636 0% 350,000- 296,824 18;315 85% PERSONAL PROP FILING PEN - 20,371 31374 0% 5,000 16,793 1,613 336% PENALTY ON REAL&.PERSONAL;PRO 350,000 106,946 4,940 31% - 6,191 854 0% FAILURE TO LIST PERSONAL PROP 5,000 1,596 0 32% - - 0 0% INTEREST:&OTHER.EARNINGS 600,000 732,483. 70,003 122% 800,000 407,961 21,040. 51% INVESTMENT SERVICE FEES(TREAS. 24,000 21,777 2,097 91% 25,000 12,615 679 50% INT:ON CONT.NOTES-ACCrS.HELD,S 8,500 18,691 1,806 220% 8,500 11,927 1;030 140% LEASEHOLD EXCISE TAX INTEREST - 10 3 0% - 7 0 0% EXCISE INTEREST 50'. 144 6 288%, 50 222.' 0 443% INV PURCHASED INT - (2,303) (48) 0% - (189) (145) 0%. INTEREST ON DELINQUENT PR TAX 650,000 496,499., 32,565 76% 650,000. 517,474 40,119 80% RENTS/LEASES-DNR TRUST 500,000 18,979 0 4% 1,000 16,368 40 1637% RENTS/LEASES-DNR TMBR'TRUST 1 - . 493,654 14,058 0% 500;000 213,956 10;214 43% UNCLAIMED MONEY/PROCEEDS-SALES - 104,516 2,268 0% 60,000 60,945 0 102% TREASURER'TAX FORECLOSURE TRUST 32,000 - CASH ADJUSTMENTS/OVER-UNDER 10 (542) (130) -5421% 20 116 20 578% 10 (0) 0 -3% 0 0% TAX DISTRIBUTIONACiUNDING- MISCELLANEOUS-OTHER REVENUE - 108 0 0% 100 - 0 0% ROAD'DIVERSION 2,160;000 1,985,359 668,742 92% 2,160,000 1,956,994 643,682 91% S - 124 12 0% - (1,484) 30 0% ALE OF TAX TITLE PROPERTY LEASEHOLD;EXCISE-TAX 5,000 2;008 131 40% 5;000 2,690: 31 54% . 53,000 85,946 0 162% 53,000 52,487 0 99% TIMBER EXCISE TAX 0 19 10 DNR-OTHER TRUST 2 50,. 69 0 137% 50 (,81 162 0 OTHER INT-DNR INTEREST 50 148 34 295% 50 7 RENTS&,LEASES/DNR OTHR TRST 1 2500 120.522" 3,355; 4821%, 2,500' 481009 2,423" 1920% 0 0% 4,500 0 SPACE AND FACILITIES LEASES 4,500 0% r_ rT $26,348;450 $23,181;517 $4;855,314 693 �88% ,Grand TotaF $24,726,117 $23,588, $4,881,181 95% ,0naudJfed, 8 enchrriark for Month�'is 83.33%} 4 MASON COUNTY MONTHLY FINANCIAL ® 020 REPORT 2019 vs 2020,Expenditure Comparison:#or Current Expense;° s Expenditures nexende lCitua dif Expenditures; Department Name ` 2019 Budget through End;of Unexended' %2019 2020 Budget through End of U Budget d �0 2020'. z0i91 vs i Month ,Budget Authority,.. Month Authority 020 WSU Extension 267,872 $ 202,157 $ 65,715 75% 293,274 $ 228,051 $ 65,223 78% z25,895 Assessor 1,334,071 1,078,750 255,321 81% 1,433,285 1,078,352: 354;933 75% (398) Auditor 1,345,142 1,120,585 224,557 83% 1,738,549 1,418,226 320,323 82% 297,641 Emergency Management 223,056 195,665 2Z,391 88% 232,009 239,239 (7,230) 103% 43,574 Facilities&Grounds 1,179,000 875,764 303,236 74% 1,309,792 865,838 443,954 66% 9,926) HR/Risk Mngt 738;873 546,177. 192,695 74% 592,660 480,513, 112,147 ::81% (65,663) LEOFF 100,000 58,209 41,791 58% 100,044 54,647 45,397 55% (3,562) Clerk 1,007,346 788,924 218,422 78% 1,037;808 867,396. 170,412 84% 78,472 Commissioners 356,881 276,835 80,046 78% 348,669 284,091 64,578 81% 7,256 Support Services 527,667 424,200 103,467 I 80% 716,397' S76,670 139,727 80% 152,470 District Court 1,263,137 904,478 358,659 72% 1,291,480 1,016,047 275,433 79% 111,569 communityDevelo inept 2,193,111 1,636,781`. 556,330' 7;% 2;458,927 1,811,702 647;225 74%, 174,921" Parks&Trails 501,787 408,905 92,882 81% 547,442 365,615 181,827 67% (43,290} Juvenile Court Services 1,867;831 1,422,186 445,645 76% 1,943,451 1,496,220 447,231" 77% 74,035 Prosecutor 1,659,636 1,107,492 552,144 67% 1,668,998 1,189,488 479,510 71% 81,996 Child Support Enforcement 210,020 143,740 66,280 68% 210,658 154,766 55,892 73% 11,026 Coroner 310,249 258,551 51,698 83% 321,934 253,9391 67,995 79% (4,612) Sheriff 10,614,904. 8,642,325, 1,972,579.. 81% 11,233;473 '8,871,592 2,361,881 79% .229,266 Traffic Policing 2,214,252 1,703,840 510,412 77% 2,160,000 1,758,098 401,902 81% 54,259 Courthouse Security 170,740 129,253 41,488 76% '' 170,740 144,761, 25,979 85% 15,508: Indigent Defense 1,006,254 784,681 221,573 78% 1127,136 875,322 251,814 78% 90,641 Superior Court ' " 903,142;; - 711;665' 191,477 79% 986,175 802;420. .,' 183,755° 81% 90,755. % (1,430) Family Court 2,500 2,500 - 100% 2,500 1,070 1,430 43 Therapeutic Court 595,346 328,109 267,237 55%` 617,849 383,956 233,893 62% S5,847' Murder Expenditures 50,000 24,638 25,362 49% 50,000 950 49,050 2% (23,688) _ 823;053 645,683 177y370` 78% ' 18;473 Treasurer 821,712' 627,210 194,502. ' 76% Non Departmental 4,198,247 2,948,159 1,250,088 70% 4,328,914 3,302,276 1,026,638 76% 354,117 Motor Pool Transfers Out to Other Funds 81RAS, 718,107 100,762 88%, 913,913 714,322 199 592 78% 3,786) r; Totais 36481,645 $r 28 069885 $ 8,411;760 T 77% $ .38 696,568 $ 29 911,166' f$ 8785,402; 77% 1,841,280 r. ed'"Ben ►k for Month fs 83 3.3%" 5 J:\Financials\2020 Financials\2020 October Financial Report.xlsx OCTOBER 2020 Six Year Specific Revende Streams Comparison 10/31/2015 1 10/31/2016 10131/2017 10/31/2018 10/31/2019 10/31/2020 Community Development Revenues-$ 1,316,364 $ 1,664,073 $ 1,393,150 $ 1,534,261 1,735,161 1,900,109 Detention&Correction Services $ 404,337 $ 161,486 33,439 78,204 - 133,756 97,307 Current Expense Property Taxes 7,373,472 6,630,269 5,826,873 8,90%202 9,195,836 9,168,070 Road Diversion Property Tax 1,193,455 725,125 980,463 1,962,520 1,985,359 1,956,994 County Road Property Tax 6,441,236 5,837,756 7,436,889 7,820,321 8,115,347 8,165,227 Current Expense Sales Tax 3,672,250 3,784,971 4,078,708 4,467,302 4,990,391 5,627,799 Criminal Justice Taxes/Entitlements 1,139,030 1,181,042 1,220,506 1,319,678 1,419,377 1,508,774 Rural Sales&Use Tax Fund $ 472,882 $ 489,988 $ 530,304 $ 578,512 $ 675,373 708,515 e0D,0oo 000,000 400,000 200,000 Com Srvcs-Homelessess Preven Filings 264,516 290,392 416,510 411,523 515,539 699,653 BOO,000 60o,000 ' 40D,00o 200,000 t Lodging(Hotel/Motel)Tax 225,552 261,064 269,441 312,187 392,156 405,805 e0o,000 250,OD0 REET 1 Excise Tax Only 535,981 586,002 824,493 948,179 950,508 1,343,874 REET 2 Excise Tax Only 535,981 586,002 824,493 9418,179 950,508 1,343,874 tsoo,o00 1,000.000 f 5 00,000 x {' 6 J:\Financials\2020 Financiais\2020 October Financial Report.xlsx �Psa� Coo OCTOBER MASON COUNTY MONTHLY FINANCIAL REPORT 2020 REVENUE'MONTH 2O19 REVENUE 2020`REVENUE DIFFERENCE JANUARY $ 417,707.75 $ 455,733.71 $ 38,025.96 FEBRUARY $ 522,335.70 $ 590,257.14 $ 67,921.44 MARCH $ 415,075.81 $ 449,177.66 $ 34,101.85 APRIL $ 367,492.05 $ 427,572.82 $ 60,080.77 MAY $ 530,280.53 $ 487,803.83 $ (42,476.70) JUNE $ 489,373,95 $ 460,999.44 $ (28,374.51) JULY $ 517,176.50 $ 628,587.98 $ 111,411.48 AUGUST $ 614,829.65 $ 702,582.07 $ 87,752.42 SEPTEMBER $ 576,324.52 $ 671,554.81 $ 95,230.29 OCTOBER $ 539,794.06 $ 653,529.82 $ 113,735.76 NOVEMBER $ 573,194.27 $ (573,194.27) DECEMBER $ 499,103.12 $ (499,103.12) TOTAL COLLECTED REVENUE $ 6,062,687.91 $ 5,527,799.28 PROJECTED END OF YEAR REVENUE REVENUE BUDGETED $ 5,225,000.00 $ 6,000,000.00 $ 6,516,970.84 YET TO BE COLLECTED $ (472,200.72) ANTICIPATED'INCREASE . 7 J:\Financials\2020 Financials\2020 October Financial Report.xlsx OCTOBER 2020 Six Year ` Current Expense Recap 1',013112O15 1.073112016 10/31/2017 10/31/201:8: 10/31'/201'9': 10/31/2020 .. Account.Receivable from B'elfair.Sewer . 1,2000000 General Fund Operating Reserves 6,520,791 6,817,603 Contingency-Reserve 1,000,000. 1'000,000 Technology Replacement Reserves 200,000 200,000 52000 5 Equipment&Vehicle Replacement Reserves , 0 Accrued Leave Reserve 520,000 530,805 Current Expense Unreserved Cash 30979,167 6,459,196 Th�s;Month,GurrentExpense;Cash 4,949,942: ,$ . - . .8;698;604. ,$, 12;744,958 :$•. =15,332;604' 30,99 41,404,349 Adopted Budget onDecember.31st 36,198,316 40,787,973 38,545,163 .36, 49,581,229, Supplemental Appropriations - 80,657 654,840 1,059,364 263,253 407,320 Total Budget including Supplementals .$ 36,198,316 $. 40,868.630 $- 39,200,003 $ 37,990,354• .$ 41;667,602=. $ 49,988,549 . Budgeted Beginning Fund Balance 7,234,903 8,019,728 7,309,944 3,061,750 5,786,719 11,636,958 Budgeted Ending Fund Balance 4,315,462 3,816,117 4,801;241 5,185,957 5,185,957 11,291-1981 Revenue Budgets 28,649,671 32,687,588 31,890,059 34,928,604 35,880,883 38,351,591 Revenues#hru This Month'of each year 25,850,797 27,798,724 28,652,848 311352,248 32,789,122 33,307,854 Budgeted'Revenues Received 90% 85% 9.0% 90% 91% 87% -Expenditure Budgets -31,882,854 37,062,413 34;434;450 34,652,959 36,481,645 38,696,568 Expenditures thru This Month of each year 24,899,859 28,230,901 27,176,022 26,929,641 28,067,774 29,911,166 77 Budgeted.Expenditures Expendedi- 8 J:\Financials\2020 Financials\2020 October Financial Report.xlsx 'Special Fur d Cash Balances _ _10/31/2015 : 1.0/3112016: 1'01311201.7. 10131/201,8 i10131/2019 10/31/2020 Rural County Sales&Use Tax Fund(.09) $ 472,021 $ 519,944 $ 389,837 $ 578,180 $ 289,567 949,679 410. Auditor's O&M 267,414 219,249 251,711 284,537 937,034 857,105 County Roads Fund 7,760,339 11,753,667 11,345,991 11,525,701 10,937,034 12,857,105 Paths&Trails 218,267 230,306 243,054 256,363 268,586 278,1718 Election Equipment Holding 211,312 255,350 271,058 158,241 170,419 228,181 Crime Victims 255,475 218,875 235,778 204,332 199,786 208,363 Victim Witness Activities 64,813 91,377 38,318 24,415 32,162 18,875 Historical Preservation Fund 51,447 38,026 40,030 43,381 27,456 441123 Community Support Services Fund 432,335 430,799 542,728 804,229 738,576 1,068,564 Abatement/Repair/Demolition Fund 267,364� 266,274 268,702 272,730 277,684 279,051 Reserve for Technology Fund 15,083 75,152 165,982 151,671 92,611 'REET&Property Tax Admin Asst 59,956 68,931 80,291 74,863 - 78,247 74,297 National Forest Safety 67,356 86,828 39,465 47,726 28,213 21,533 Trial,Court Improvement Fund '46,150, 68,720 81,409. 106,225 106,480 120,199 Sheriff Special Funds 278,120 E267,785 257,883 262,172 234,714 111,195 Sheriff's Boating Program 86,913 Narcotics Investigation Public Health Fund 300,631 147,760 102,682 197,851 234,397 809,954 Law Library 84,125 79,701 79,335 77,110 71,784 64,132 Lodging(Motel/Hotel)Tax Fund 355,662 355,194. 370,913 533012 753,879' 855,868 Mental Health Tax Fund 1,275,866 1,527,434 1,3781218 1,589,816 1,585,940 1,619,708 Treasurer's M&O Fund 74,243 69,811 96,338 49,801 75,160' 186,810 Veterans Assistance 137,572 229,990 204,444 100,709 76,468 108,774 Skokomish Flood Zone 109,442 200,223 151,012 141,057 17,685 80,192 Mason Lake Management District 86,399 92,152 108,541 135,037 112,322 126,211 Spencer Lake Management District 5,313 Island Lake Management District 8,787 16,311 20,471 19,236 29,131 29,308 Capital Improvement/Reet;1 Fund 941,650. 888,306 1,333,724 1,893,170 2,141,382, 2239,835 Capital Improvement/Reet 2 Fund 1,942,548 2,386,695 2,272,973 2,866,438 3,115,857 3,655,686 Mason County Landfill . 682,487 83%084 . 796,100., 584,227 845,200 1,682,257 N.Bay/Case Inlet Utility 573,833 725,379 880,215 908,223 971,586 1,529,131 N.-Bay/Case Inlet Utility Reserve -715 717 721 730 173 Wastewater System Development 3,986 3,986 3,986 3,986 3,986 3,986 Rustlewood Sewer&Water 33,908 36,490 358,242 225,731 167,456. 83,046 Beards Cove Water 216,390 254,693 352,042 421,501 464,875 542,830 Belfair.WW&:Water Reclamation 681,480. . 603;061 205,731 161;142 327,899 437,842 Reserve Landfill 507,852 509,744 513,551 488,133 466,621 446,494 Reserve Beards Cove Ulid 313;476 3251627 339,148 355,171 199,380 207,788 Storm Drain System Development 276,329 149,914 54,247 195,771 182,810 180,256 Information Technology 132,302 345,816 79,424 222,935 243,627 121,419 171 Equipment Rental&Revolving Fund 3,988,760 1,889,048 2,907,454 2,643,650 3,540,558 2,1 , Unemployment Fund 162;368 162,807 151,699 175,704 161,383 180 ,914 TOTALS •;$23,3,58,263.` $26 431�,228:i '$27,0,13,4'49 $28„784;908:'. $3001,8;827 . ., $33;993,131r 9 J:\Financials\2020 Financials\2020 October Financial Report.xlsx MASON COUNTY MONTHLY FINANCIAL OCTOBER " = REPORT 2020 2020 Current Expense and'Health;Fund'PR&Rand MotorvRool'BudgettaActual:Expenditures 4 FU,.ND'OR DEPARTMtNT .,ORIGINAL REVISED• •. •YT.D ER&R YTD'MP AVAILABLE BUDGET %USED .A?PROP BU_DGET,' . .,EXPENDED. EXPENDS_D.: . WSU 2,065 2,065 1,268 0 797 61.43% ASSESSOR. 23,540 23,540 0 13,241 10,299 56.25% EMERGENCY MANAGEMENT 0 0 224 28 -251 0.00% FACILITIES&GROUNDS 23,035 23,035 43 12,730 10,262 55.45% HUMAN RESOURCES 400 400 30 0 370 7.48% SUPPORT SERVICES 0 0 131 0 -131 0.00% COMMUNITY SERVICES 34,880 34,880 1,515 15,614 17,751 49.11% PARKS&TRAILS . 25,851 25,851 0 4,570 21,281: 17.68% JUVENILE COURT SERVICES 10,900 10,900 0 3,115 7,785 28.58% PROSECUTOR 3,856 3,856 0 . 1,726 2,130 44.75% CORONER 13,828 13,828 0 1,887 11,941 13.64% SHERIFFADMIN" 493801 493:801 0 238,820. 254;981 48.36%D MOTOR POOL 37,438 3,466 9.26% Tota1001 GENERAL FUND 632,156 669;594 3,211 •295,196 337,215 44.57% SHERIFF'S BOATING PROGRAM 7 0.00% NARCOTICS INVESTIGATION FUND - 7 0.00% COMMUNITY SERVICES HEALTH 25,847 25,847 1,158 21,189 3,500 86.46% TOTAL SPECIAL FUNDS 25,80 25,847 1,158 .. . 21,202 31500 86.51% Total GENERALFUND;&SPECIAL FUNDS, '' 658,003 695,441 4,369 ; 316,398' 3'40,7,15" 46:12% Unaudited*Benchmark•for month is 83.33% YTD MP %OF TOTAL TQT,.A MOTOR i?OOL,EXPENDITURES BY OBJECT'CODE ;r 'EXPENDED: , X MOTOR POOL SUPPLIES 47,222 14.92% MOTOR POOL FUEL 127,877 .. 40.42% MOTOR POOL LEASE 94,740 29.94% MOTOR POOL MAINT-MONTHLY 7,874 2.49% MOTOR POOL REPAIRS 37,399 11.82% MOTOR:POOL INSURANCE 1.286 0.41% Total`GENERALFUND;&VHEALTH,FUND:. 316,398 ' "100.00% " TOTAL MOTOR POOL CAPITAL EXPENDITURES W.D.W. 'CAPITAL IS NOT INCLUDEDIN THE BUDGETED AMOIINT,OF$658 o03.50 ARUAL CAPTAL COSTS. DEPARTMENT < %OF=TOTAL_ ' ABE NOT INCLUDED WIN'NIP COSTS` _ _ EXPENDED ' MOTOR POOL CAPITAL LEASE SHERIFF 5,446 3.48% MOTOR POOL CAP UPFIT SHERIFF 1501-826 00.00 - - -• - -- =- 156,272� 30 . % 10 Total GENERALFUND'&MEAL'TH FUND . . MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY.COMMISSIONERS FROM: Dawn Twiddy DEPARTMENT: HR/ Board of Equalization EXT: 422 BRIEFING DATE: 11/9/2020 PREVIOUS BRIEFING DATES: n/a If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Approval to place on the November 17, 2020 consent agenda consideration of approval for the Mason County Board of Equalization to hear completed and timely filed appeals for the 2020 assessment year. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Mason County Assessor has certified the assessment rolls for 2020 assessment year. Per RCW 84.48.010, petitions filed exceeded twenty-five, or ten percent of the number of appeals filed in the preceding year. Petitions filed for 2019 assessment year totaled 291. BUDGET IMPACT: No additional budget impact. PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Approval to place on the November 17, 2020 consent agenda consideration of approval for the Mason County Board of Equalization to hear completed and timely filed appeals for the 2020 assessment year.- ATTACHMENT: Notice of Approval to Hear Property Tax Appeals Mason County Legislative Authority Form (Rev 64 00049) KACNIMR Cover Sheets\2020\13riefing Cvr-Approval for BoE to Hear Property Tax Appeals for 2020 AY.docx NOTICE OF APPROVAL TO HEAR PROPERTY TAX APPEALS MASON COUNTY LEGISLATIVE AUTHORITY The county board of equalization,with the approval of the county legislative authority, may convene at any time when petitions filed exceed twenty-five, or ten percent of the number of appeals filed in the preceding year,whichever is greater. (RCW 84.48.010 Pursuant to RCW 84.48.010,the Mason County Legislative Authority hereby approves the Mason County Board of Equalization's request to convene for the purpose of hearing appeals filed for the current year. This approval is based on a finding that the requirements for convening under RCW 84.48.010 have been satisfied. DATED THIS 3rd day of November 2020 (Month) (Year) Mason County Commissioners Mason County, Washington Sharon Trask,Chairperson Kevin Shutty,Commissioner Randy Neatherlin,Commissioner To ask about the availability of this publication in an alternate format for the visually impaired,please call(360)705-6715. Teletype(TTY)users,please call(360)705-6718. For tax assistance,call(360)534-1400. REV 64 0049(8/20/12) MASON COUNTY BOARD OF EQUALIZATON 2015 AY - 2019 AY 2015 AY 2016 AY 2017 AY 2018 AY 2019 AY Assessment Year (AY)/Tax Year (TY) 2016 TY 2017 TY 2018 TY 2019 TY 2020 TY Owner withdrew petition 62 39 48 77 47 Owner reached agreement with Assessor (Assessment Roll Correction): 181 128 88 143 48 Owner was denied a hearing (Petition not timely filed & complete) 19 4 0 0 3 Total petitions withdrawn; agreement reached; denied 262 171 136 220 98 Direct Appeal to Washington State Board of Tax Appeals (BTA) to bypass local BOE 0 0 )0 0 0 Assessor's value sustained by BOE 53 20 87 87 64 Assessor's recommended adjusted value concurred by BOE 9 " 18 Assessor's value overruled by BOE 71 27 84 23 11 Total action by BTA/BOE 124 47 171 119 93 TOTAL# of petitions closed - Inactive Petition Files 386 218 307 339 191 K:\BoE\BOE-5 Year Annual Report.xlsx Mason County Board of Equalization (BOE) Annual Report December 9, 2019 thru September.15, 2020 The Mason County Board of Equalization members: Deborah Reis, Chair; Dr. Kevin Frankeberger, Vice-Chair;Janice Loomis, member; Kim Wilson, alternate member (thru 8/31/2020) and Carl Soper, alternate member received 191 petitions from Mason County property owners requesting a BOE hearing for the 2019 assessment year/2020 tax year. Of the 191 petitions filed with the BOE, 48 petitioners were able to reach an agreement (ARC) with the Mason County Assessor's office, making a hearing unnecessary. Of the remaining petitions, the BOE heard 93 appeals during this same timeframe. Of the 93 appeals heard by the BOE,the Board agreed with and sustained the Mason County Assessor's valuation for 64 parcels, and concurred with the Assessor's recommended adjusted valuation for an additional 18 parcels for a total of 88% concurrence with the Assessor. The Board overruled the Mason County Assessor's valuation for 11 parcels. t 47 Owner withdrew petition 48 Owner reached agreement with Assessor(Assessment Roll Correction) >.' 3 Owner was denied a hearing (Petition not timely filed &complete) a' 98 Total petitions withdrawn; agreement reached; denied p g N, o� 0 Direct Appeal to Washington State Board of Tax Appeals (BTA) to bypass local BOE p 64 Assessor's value sustained by BOE 18 Assessor's recommended adjusted value concurred by BOE 11 Assessor's value overruled by BOE 191 TOTAL #OF PETITIONS FILED & CLOSED Assessor's Certificate of Assessment Rolls to the County Board of Equalization RECEIVE® State of Washington ) ss. ) OCT 3 0 2020 MASON COUNTY ) Mason County Human Resources I,Patti McLean,Assessor.do solemnly swear that the assessment rolls and this certificate contain a correct and full list of all the real and personal property subject to taxation in this county for the assessment year 2020,so far as I have been able to ascertain the same; and that the assessed value set down in the proper column,opposite the several kinds and descriptions of property,is in such case,except as otherwise provided by law,one hundred percent of true and fair value of such property,to the best of my knowledge and belief,and that the assessment rolls and this certificate are correct,as I verily believe.The assessment valuation of locally assessed property upon the assessment rolls is Assessed Value 1. Forest Land Assessed Value(chapter 84.33 RCW) $38,306,125 2. Current Use Land Assessed Value(chapter 94.34 RCW) $9,262,979 3. Improvement Value on Current Use Lands $83,645,500 4. Taxable Senior Freeze Assessed Value $164,492,465 5. Real Property Assessed Value(excluding Items 1 thru 4) $9,265,147,845 6. Total Taxable Assessed Value of Real Property(Total of Items 1 thru 5) $9,561,054,914 7. Personal Property Assessed Value $155,664,679 8. Total County Locally Assessed Value(Total of items 6-7) $9,716,719,5 9 3 Custody of the assessment rolls is hereby officially delivered to the County B and of Equalization. Assessor �� r ZKig Subscribed and rn me this (� � day of oe d ' ,(yr) ao-26 Auditor of Mason County • Original document to the clerk of the County Board of Equalization on or before July 15 for the purpose of equalization.(RCW 84.40.320) • Copy to DOR on or before July 15 for ratio study purposes. (WAC 458-53-135) SEND COPY TO: Department of Revenue Property Tax Division **TerraScan was unable to remove New Construction PO Box 47471 from Senior Values. Olympia,WA 98504-7471 I REV 64 005le(6/25/12) See next page for instructions 204080 AssessorsCertlflcateOfAssessment www.teriascan.com Assessors Certificate Of Assessment Printed on 10/30/2020 2:53:45 PM Page 1 of 2 a as d Assessor's Certif cate of New Construction Value to the County Board of Equalization State of Washington ) RECEIVED M ) OCT 3 0 2020 Mason County Mason County Human Resources Pursuant to RCW 36.21.080 and 84.40.040, I, Patti McLean, Assessor of MASON County, hereby certify that the value of new construction added to the 2020 assessment roll is $65,655,018. Signatur of Assessor Subscribed and sworn before _� day of 00)406 , (year) 2 this Auditor for Mason County. File a Copy on or Before September 15 with: Department of Revenue Property Tax Division PO Box 47471 Olympia, WA 98504-7471 To ask about the availability of this publication in an alternate format for the visually impaired,please call(360)705-6715. Teletype(TTY)users,please call(360)705-6718.For tax assistance,call(360)534-1400. REV 64 0059e(w)(2/16/12) 200250_CertificateOfNewConstructionValue www.terrascan.com Certificate Of New Construction Value Printed on 10/30/2020 12:46:03 PM Page 1 of 1 2020-2021 COMMUNITY AND ECONOMIC DEVELOPMENT STRATEGIES PROJECT LIST Lead Organization [Partnerships Project Title Project Type TotalCost Secured Funding Funding Funding From State, Year Mason County PW Mason County,my of Bremerton Belfair Sewer,North Extension Belfair Freight Corridor Utilities,Economic Development $1, City $2,250,000 State Final Design/Construction 2018 ty / g / $14,000,000 000,000 CI of PSIC Bremerton,$250,000 construction 1,. Mason County, $10,525,000 Leg. Mason County PW DOT,Mason Tansl4 Belfair community,Utilities, SR3 Freight Corridor-Romance Hill Connector Utilities,Transportation,Public Safety,Land $1,320,000 $ 220,000.00 $ 1,100,000.00 State Design Construction 2018 PAC Use,Economic Development 3 Mason County PW DOT,Mason Transit,Utilities Trails Road Alternative-Razor Road Extension Utilities,Transportation,Public safety,Land $2,500,000 $ 750,000.00 $ 1,750,000.00 State Design Construction 2018 Use,Economic Development Mason County PUDI Bonneville Power Administration,Mason County Manzanita Substation Utilities $3,361,175 $ 1,884,439.00 $ 1,476,736.00 PUD electrical bonds Design 2020 proceeds and reserve Mason County PUD1 Bonneville Power administration,Mason county Electrical System lntertie PUD1-PUD3 Utilities $259,470 $ - $ 259,470.00 PUDoperatingand Construction 2020 PUD3 reserve funds `i6,,Mason County PUDI Union Regional Water System Consolidation:Project B Utilities $84,000 $ 50,000.00 $ 34,000.00 PUD Reserves Construction 2020 "Union Ridge Water Main" Mason County PUD No.3 Hoods Canal Communications,IFlberone,NoaNet, Rural Broadband-Flberhoods Utilities,Publlcsafery,Healthcare,Economic $5,000,000 $ - $ 5,000,000.00 State Planning Design Construction 2018 ;`7;�. businesses,residents,community groups within Development prolect areas yg Mason County PUD1 Agate Beach Mainline Replacement Project Utilities $900,620 $ 499,864.00 $ 400,756.00 PUD water bonds Design 2020 proceeds Mason County PUD3 Union Regional Water System Consolidation:Project F Utilities $440,000 $ 87,000.00 $ 353,000.00 PUD Bonds or loans Design 2020 .f 9 "Alderbrook Mainline Replacement" 10 City of Shelton Evergreen Safe Routes to School Transportation $1,000,000 $ - Federal 2023-2024 Design Construction 2018 11City of Shelton Squaxln Island Tribe Sanitation Plant Reclaim WaterTank Utilities $2,000,000 $ - State:DOE Design Construction 2018 .12'City of Shelton Intersection Improvements on Wallace Kneeland Boulevard Transportation,Economic Development $2,000,000 $650,000$ 1,350,000.00 State Design Construction 2018 Mason Transit Authority WSDOT,Mason County,City ofshelton so Park&Ride Development Transportation,Utilities,Land Use,Economic $10,265,000 $4,750,000 RMG Funded-renew State Planning Design Construction 2018 13 Alliance(consulting) Development,Publlcsafery,Environmental $4,585,000 Leg. efforts annual City of Sh.1ton Evergreen Town Square Community Development $1,500,000 $ - Design Construction 2018 City of Shelton Well l Water Main Utilities $2,000,000 $ - Design Construction 2018 `Mason County PUDl WSDOT Duckabush Bridge Replacement Utilities,Transportation,Safety $520,000 $ - $ 520,000.00 Planning 2020 w 'x Co unty ounty PUD1 Union Regional Water System Consolidation:Project Utilities $866,000 $ - $ 866,000.00 PUD Bonds or loans Design Construction 2020 "Manzanita Water Reservoirs" J-.'j Mason County PUD1 Union Regional Water System Consolidation:Project C Utilities $132,000 $ - $ 132,000.00 PUD Bonds or loans Design Construction 2020 "Vuecrest&Union Ridge lntertie Project" Mason County PUD1 Union Regional Water System Consolidation:Project D Utilities $500,000 $ - $ 500,000.00 PUD Bonds or loans Design Construction 2020 "Manzanita Reservoir Mainline" Mason County PUDI Union Regional Water System Consolidation:Project E utilities $796,000 $ - $ 796,000.00 PUD Bonds or loans Design 2020 " v "Alderbrook Mainline Replacement" x!t:Mason County PUD3 Energy Northwest,WSDOT,MTA Electric Vehicle l nfmstructure Utilities,Transportation,Economic $100,000 $ - $ 100,000.00 Planning 2020 Development "d$Mason County PUD3 City of Shelton,Mason County,WSDOT,HORS LED Streetlight Upgrades UBIIties,TransportnBon,Safety,Parks& $100,000 $ - $ 100,000.00 Planning Design Construction 2020 Trails,Environmental 'ra Mason County PUD3 WSBroadband,Commerce,NoaNet,WPUDA, Rural Broadband-WIFI Hotspots Utilities,Safety,Healthcare,Economic Dev, $300,000 $ - $ 300,000.00 Planning Design Construction 2020 Ports,Fire Dept,Olympic College Education =` Mason County PUD3 Bonneville Power Administration,Local Substation:Belfair Utilities $10,000,000- $6,000,000-18,000,000 $4,000,000- System Capacity Fee Planning Design 2020 Developers,Port of Shelton 30,000,000 12,000,000 Mason County PUD3 Bonneville Power Adminlstratlon,Local Substation:Dayton Shelton Utilities $30,000,000 $ 6,000,000.00 $ 4,000,000.00 System Capacity Fee Planning Design 2020 Developers,Port of Shelton '}I Mason CountyPUD3 Bonneville Power Administration,Local Substation:Potlatch Utilities $3,000,000 $ 1,800,000.00 $ 1,200,000.00 System Capacity Fee Planning Design 2020 �,},� Developer,Port of Shelton Masan County PW DOT,Port of Allyn,Mason Transit,Allyn SR3 Complete Street Improvements and Intersection Ulllitles,Transponatlon,Land Use,Economic TBD $ - Planning 2018 Community Control Analysis(ICA) Development Mason Transit Authority WSDOT,Mason county ✓ Allyn Transit Center Planning project Transportation 50,000 $ $ Planning 2018 Mason Transit Authority ✓ Construct Maintenance Wash Facility Transportation $500,000 $ - $ 500,000.00 Design Construction 2019 Mason Transit Authority wsDDT,Mason county(Hoodsport Master Plan ✓ Hoodsport Trans(t Center Planning Transportation $50,000 $ - planning 2016 Inclusion) Mason Transit Authority ✓ Johns Prairie Facility Upgrade/Construction Transportation $2,500,000 $ - $ 2,500,000.00 Design Construction 2019 Port of Allyn Port Security Utilities,Puhllesafery $60,000 $ - $ 60,000.00 Planning Design 2020 } Port of Allyn North Bay Historical Society Sargent Oyster House Tourism $712,000 $ 218,000.00 $ 494,000.00 State Capital Budget Construction 2020 Port of Shelton Aviation Business Park Economic Development $20,000,000 $ - Planning Design Construction 2018 ✓ Port of Shelton Tenant Consolidation&Expansion Economle Development $2,500,000 $ - Planning Design construction 2018 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Zoren DEPARTMENT: Support Services EXT: 747 BRIEFING DATE: November 9, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Request to award 2021 funding from the .09 Rural County Sales & Use Tax Fund #103 EXECUTIVE SUMMARY: An application has been received for 2021 funding from the Economic Development Council for $90,000. From RCW 82.14.370 - "Moneys collected under this section may only be used to finance public facilities* serving economic development purposes in rural counties and finance personnel in economic development offices**.The public facility must be listed as an item in the officially adopted county overall economic development plan***, or the economic development section of the county's comprehensive plan..." *"Public facilities" means bridges, roads, domestic and industrial water facilities, sanitary sewer facilities, earth stabilization, storm sewer facilities, railroads, electrical facilities, natural gas facilities, research,testing,training, and incubation facilities in innovation partnership zones designated under RCW 43.330.270, buildings, structures, telecommunications infrastructure, transportation infrastructure, or commercial infrastructure, and port facilities in the state of Washington. **"Economic development office" means an office of a county, port districts, or an associate development organization as defined in RCW 43.330.010, which promotes economic development purposes within the county. (Mason County Economic Development Office) ***Comprehensive Economic Development Strategy Project List (CEDS)that is adopted by resolution by the Commissioners. BUDGET IMPACTS: Funding from .09 Fund #103 RECOMMENDED OR REQUESTED ACTION: Review scope of services and place the award and contract with the EDC on the November 17 agenda Briefing Summary 11/3/2020 LOCAL ECONOMIC DEVELOPMENT PROGRAM APPLICATION Contact Name(s) JENNIFER BARIA Address 310 W. COTA STREET City, State, Zip SHELTON, WA 98584 Fax &e-mail (360) 426-2276 &JENNIFER@CHOOSEMASON.COM Signature and position of person authorizing submittal of application EXECUTIVE DIRECTOR 10.26.2020 Signature Position Date Project Title: MASON COUNTY ECONOMIC DEVELOPMENT Total Project Cost $330,000 Amount raised to date $ Is your request intended to fill a gap in funding (gap financing)? [X] Yes [ ] No Is this a phased project [ ] Yes [X] No, If yes number of phases number of years Requested loan amount$N/A Requested grant amount $90,000 1. Briefly describe the project, project start date,jurisdictions or private entities involved and their phases and timing, and which phases(s) of the project would be funded by loan or grant? The Economic Development Council of Mason County (EDC) is Mason County's Associate Development Organization (ADO), partnering with the BOCC, Ports, the city of Shelton, and a broad variety of stakeholders to drive economic growth in our community. We are a non- profit, non-partisan organization promoting economic well-being and quality of life for Mason County, by actively recruiting new employers and by retaining and supporting the growth of existing employers, thereby expanding jobs that facilitate growth, enhance wealth and provide a stable tax base. Mason County's annual award of$70,040 is used toward assisting with these efforts. 2020 is a year for the records and has required our efforts to be most focused on support of our local businesses. Early in the year the global pandemic COVID-19 forced mandated closures for most small businesses. That followed with severely restricted openings for businesses and a very limited improvement of our economy. The EDC has been working diligently to provide all possible resources to our businesses to help them survive. But this economic recovery will take many years. To that end, we are continuing to increase our business outreach and business retention efforts and will be hiring a third person to assist in these efforts. We have already secured funding for 67% of the salary and we are asking Mason County to help support these increased efforts by funding the remaining 33% ($20,000). 2. Explain how the project satisfies economic development and priorities. The EDC's mission is to promote the economic vitality and growth of Mason County. We support that primary mission of business recruitment and development with an array of efforts to ensure an attractive business environment, ready and able workforce, and the necessary infrastructure to support a thriving economy as well as developing and curating economic data required by the County, the Department of Commerce, and other stakeholders. Our work starts locally by retaining and expanding existing businesses to ensure that our foundation is strong. This is especially necessary during and post COVID pandemic. We help communities understand local business needs and respond —so that businesses stay, grow, and become more deeply rooted in the community. We continue to build our business retention and expansion program to provide community leaders with advanced warning about problems that may lead to a closure. The work involves (1) building solid relationships with the business owners or plant managers of the employers in the community, (2) regularly collecting data on both individual companies and their industry sectors, (3) analyzing and tracking the collected data in order to predict its behavior, (4) assisting the company in solving problems that may cause them to move or close, (5) looking for opportunities to grow the businesses in their communities. The EDC also works to attract businesses to provide new jobs and needed goods and services to the community. This work requires current and accurate research to target companies that would fit well in our community and support our economic ecosystem. While this pandemic has focused most of our efforts on retention, we are still energetically engaged in recruitment with two active projects and multiple ongoing proposals. We have continued with a focused outreach to companies that are industry-related to or interdependent with industries currently established in Mason County and are using third party lead generators to extend our reach and penetration. While there are many activities that fall under the EDC's scope, a key component to all our work is communication. Effective economic development marketing differentiates the community through thoughtful messaging, engages rather than intrudes, and informs and educates. Through effective marketing, Mason County has positioned itself more strategically for growth, with both current and local business. Of equal importance, our marketing and communications initiative will continue to help educate and engage our community regarding the organization's activities and will bring increased awareness to the citizenry about the efforts of EDC and our many partners to expand business opportunities and bring new and better jobs to our community. The EDC will work to strengthen focus on Mason County's capacity-building needs and help structure a strategic and targeted approach for securing those final infrastructure dollars. This is a key component in establishing and maintaining a robust economic ecosystem by helping to build capacity that contributes to individual, business, and county-wide success. 3. Will this project be a public facility which is listed in economic development plan officially? adopted by the county? [ ] Yes [X] No 4. List engineering reports, permits, feasibility studies and environmental studies which have been completed and/or need to be completed. N/A 5. Has other funding been secured? [X] Yes [ ] No. If yes, list source(s) of funding. The EDC is currently in the process of negotiating contracts for 2021. We expect to secure and maintain all existing contracts and investment support. 6. Please list other funding sources, which have been pursued or are currently pursued. CONTRACT: $206,050 PUBLIC: $50,000 PRIVATE: $73,950 7. Please indicate the number of full-time, permanent jobs this project will create. Create in 1-3: 50 Create in 4-5 years: N/A Create in 6-10 years: Number of jobs retained: 200+ 8. Please indicate number of businesses that will directly benefit from the public facility. While this is not a public facility, the EDC has set a strategic goal of assisting a minimum of 300 businesses in 2021. 9. Please list other significant factors about the project that should be considered. The EDC is continuing to work recruiting identified industries that can benefit from the County's assets and match the economic development vision of the community, we have noticed a significant gap in the county's industrial lands and their access to necessary utilities. Over the next year, we will begin work around identifying, cataloging and potentially rezoning areas that will better support Mason County recruitment efforts. The EDC will work to strengthen focus on Mason County's capacity-building needs and help structure a strategic and targeted approach for securing those final infrastructure dollars. This will be developed from the current prioritized CEDS Project List. We will continue additional business support efforts around COVID-19 recovery. 10. List, in detail, how the money requested would be spent on the proposed project. Funding will be used to continue offering an array of business development programs and initiatives to assist entrepreneurs in starting and growing their business, support local companies, and promote the area for future investment. These include but are not limited to: • Actively recruiting new employers • Outreach to existing Mason County employers • Continue to bring COVID-19 recovery resources to Mason County employers • Site selection services • Economic and demographic data • Research and comparative analysis • Prioritize infrastructure projects and coordinate funding efforts • Workforce and job training information • Entrepreneurship training digitally o Annual Shelton High School Business Plan Competition o Olympic College Entrepreneur Camp o Microenterprise Business Builder Course • Business plan assistance • Access to financing organizations • Identifying collaboration opportunities • Key introductions • Tax research and incentives • Facilitation with permitting processes • Personalized briefings and orientations • Public relations and media coordination • Counsel and advice EXHIBIT A SCOPE OF SERVICES CONTRACTOR to provide a budget by expense category totaling$7A;94090.000 for the 20210 t one year contract to the BOCC within fifteen days(15)of contract execution. CONTRACTOR to provide update to Board of County Commissioner at commission business meetings.Deliverable:At a minimum of.once per quarter the Executive Director or designee will provide a brief update on EDC work to the County. I RECRUITMENT&MARKETING .CONTRACTOR to market Mason County as excellent locations to expand or relocate a business and positioning Washington as a globally competitive place to grow business,which may include " developing and executing regional plans to attract companies from out of state.Deliverable: number of businesses contacted. CONTRACTOR to provide site location assistance for businesses that are looking to locate in Mason County.Deliverable:Quarterly list of project names. j BUSINESS RETENTION&EXPANSION ACTIVITIES CONTRACTOR to work with partners throughout the county including,but no limited to,local governments,Workforce development councils,port districts,community and technical colleges and higher education institutions,export assistance providers,small business assistance programs,innovation partnership zones,and other federal,state,and local programs to facilitate ..". the alignment of planning efforts and the seamless delivery of business support services within the entire county.Deliverable:copy of communication plan on or before 3/31/20210 and a quarterly dashboard of communication analytics. I CONTRACTOR to provide business retention and expansion services throughout the county. Such services must include,but are not limited to,business outreach and monitoring efforts to identify and address challenges and.opportunities faced by businesses,assistance to trade impacted businesses in applying for grants from the federal trade adjustment assistance,and the provision of information to businesses on resources available for microenterprise development and resources available on the revitalization of commercial districts.Deliverable:number of ! businesses visited and number of follow-ups with existing businesses. CONTRACTOR to participate with the state board for community and technical colleges:in the coordination of the job skills training program and the customized training program within its ' region. a I BUSINESS ASSISTANCE CONTRACTOR to provide or facilitate the provision of export assistance through workshops or one-on-one assistance. • " I CONTRACTOR to provide information on state and local permitting processes,tax issues,export assistance,and other essential information for operating,expanding,or locating a business in Mason County.Deliverable:number of businesses that direct assistance was provided,and number of follow-up interactions. 12 I READINESS&CAPACITY BUILDING CONTRACTOR to solicit,compile and rank the Comprehensive-Economic Development Strategy (CEDS)list annually. Submit to-COUNTY for review and approval on or before 6/30/210. CONTRACTOR to provide an annual economic report.Deliverable:report of economic indicators and comparisons in Mason County. CONTRACTOR to participate in economic development system-wide discussions regarding gaps in business start-up assistance in Mason County. CONTRACTOR to participate in development of a countywide economic development plan in conjunction with other governmental jurisdictions and institutions. CONTRACTOR to provide an annual snapshot of local economic conditions to include breakdowns of the three UGAs.Deliverable:Economic Vitality index. • i { < i 13 I MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Parks &Trails EXT: 806 BRIEFING DATE: 11-09-2020 PREVIOUS BRIEFING DATES: 10-19-2020 If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): X Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Replacing Parks Department Kubota tractor and attachments— Other brands EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): On the October 19th BOCC Briefing meeting I was asked to look into other brands of commercial tractors besides Kubota for quality, price, replacement parts availability and location of dealerships for maintenance. I asked Carl Olson, Parks Supervisor to assist with this task to locate other similarly equipped commercial tractor/loader/back hoes for comparisons. He was able to locate 2 other brands and models of tractors that would meet the similar specs of the Kubota L47; Yanmar YT347 and the Mahindra 2565 models. See comparison chart attached. As you can see all three are very compatible tractors and do all come with a loader and back hoe attachments. All three tractors are quality tractors and do come with warranties. The Kubota tractor is the easiest to get parts for because it is a more prevalent brand of tractor and therefore more replacement parts are available. The Kubota is the most expensive at $50,114, followed by the Mahindra at $45,630 and the Yanmar at $47,336 (these are all before tax) and the cost spread is $4,500 from most expensive to least. The closest dealership for purchase and maintenance is Kubota is here in Shelton, the other two are in Olympia. Looking at our Mason County Purchasing Policy (Resolution 106-16) a sealed bid would need to be performed prior to purchasing the tractor since they would all be over $50,000 with taxes. BUDGET IMPACT: Funds have been put into ER&R over the past couple years with a current balance of$25,851 towards the new tractor purchase. With the salary & benefits savings from 2020 budget under"Extra Help", (since we only had one extra help position filled) we would request to move the allotted amount of the"Extra Work"2020 budget towards the purchase of the new tractor. The current balance as of the"Extra Help"as of 09/17/2020 is $23,255. The Briefing Summary 10/22/2020 remaining purchase cost would need to be approved as a supplemental to the Parks &Trails budget. PUBLIC OUTREACH:(include any legal requirements, direct notice,website,community meetings,etc.) Advertise for sealed bids to purchase the brand of tractor and described attachments. RECOMMENDED OR REQUESTED ACTION: Request to move forward with drafting a request for sealed bids to purchase the brand of tractor with a 12-inch & 18-inch backhoe buckets and a 72-inch loader bucket as attachments. ATTACHMENTS: Comparison sheet for Kubota L47, Yanmar YT347 and Mahindra 2565 Briefmg Summary 10/22/2020 Loader Backhoe Motor H.P. PTO H.P. Lift Capacity Lift Height Dig Depth Dig Force Reach Cost Location Kubota L47 148 Cl 4 cy 47.7 33 2848 lbs. 113.9" 121" 5825 lbs. 160.9" $50,114 Shelton Yanmar YT347 133.6 CI 4cy 46.6 35.9 2500 lbs. 113" 109" 4911 lbs. ? $47,336 Olympia Mahindra 2565 161 Cl 3cy 37.4 36.5 3122 lbs. 115.4 116" 5676 lbs. 153" $45,630 Olympia MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Parks &Trails Department EXT: 806 BRIEFING DATE: 11-23-2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): X Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Change Order #2 MCRA Park Irrigation Project (RCO Grant/ REET 2) EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The RCO project for MCRA Irrigation System replacement has saved approximately $70,000 due to not having to put in 3 phase electrical power for the new pump system. The new pump has a converter that allows for 2 phase power use — change order #1. With this savings, we would like to replace and install a new irrigation system for the interior of the MCRA park. This would allow the entire park to be controlled via a single system and complete the entire project. The cost of the change order #2 to interior irrigation system is $85,589.87 to complete the project. BUDGET IMPACT: Change order #1 saved $70,000 from REET 2 funding and then Change Order #2 will cost $85,589.87, net cost of$15,589.87 to REET 2 funding. PUBLIC OUTREACH:(Include any legal requirements,direct notice,website,community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Recommend permission for Parks &Trails Manager to sign change order #2 for the MCRA Irrigation project. ATTACHMENTS: Change order #2 Briefing Summary 11/3/2020 10/21/2020 Change Order Agreement Owner: Mason County Parks &Trails Project: Mason County MCRA Sports Fields Irrigation System Contractor: Puget Sound Landscape, Inc. Change Order#2 Date: 10/21/2020 The Contractor agrees to comply with the following changes from the contract plans and specifications: Item Quantity Unit Price Increase$ Decrease$ Provide irrigation 1 Lump Sum $76,944.59 $76,944.59 improvements to a limited area of the Park Core area of MCRA. All of the following costs include WA Sales Tax. Amount of Original Contract: $ 566,538.89 Change Orders 0 through 1 (Addition/Reduction) $ 8,645.28 Revised Contract Amount $ 575,184.17 Addition/Reduction This Change Order $ 76,944.59 New Contract Amount $ 652,128.76 Addition, Deduction of days of contract time for this Change Order: 0 Calendar Days Revised Completion Date 31-Jan-21 Total of Change Orders $ 85,589.87 This document shall become a supplement to the Contract and all provisions of the Contract shall apply thereto. Accepted by Owner: Date: Accepted by Puget Sound Landscape, Inc.: Date: Recommended by: Date: 10/21/2020 Robert W. Droll, Landscape Architect, PS 360.456.3813 i Cc:CMMRS Neatherlin, Shutty, Trask Clerk H.M4(Se,10 f D. 76yep i . MASON C001,-TY C6A9<fI8M1TBR, ✓"'_ a I H131rT4N WA a�.,�nt1927: 37i.Voice:3Si? 27-95la ;t �r� 275 4�n7 Qr413.2-52135. I AM SEI KING APPOIN i IJIENT i u � a: .a '�`t•S r `c- l v t -U iy+• w-4.•.:e5}Oh� : AoDEss Pi1QrUE I-GITYIzIP . VOTING PRECli T. WORK-PHONE i �< *� ( �G...( {oRfiREArN-me coUrCY raULiVF) . E1�liPaL /� COMMUNITY SER`JICE EMPLOYMENT (IF RgBREDz PREVIOUS EXPERiENCE). ArtiVtTl _o� RAHERSHIPS). 7MPAPJI' ems. l tr►x wed c µrteS YRS i'A PosiTiQi�: pry -v.Gti..cod�7c COMPANY. POSM( iet7: 1� gr in your words,what do you perceive is the rota or urpose of the Board, gomrnittee or Council for Which you are applying: � 6 1 �'f�v? G r • 5 iln.+d-�C` is�r�flfY�-� `1r- e. !/��'. L:+�T�c�Yf i. o C- Vh rthe Soar ;;orCotiriterests s<ills Bay wls toofe nitee ,: 16:d u � .igT+Y' -A r� dPoc� 1 1 :�e ,, �': y s.�-et -,�. ,t _ 11f l'C %:►� r._.�< .r le8se list any financial, professional, or voluntary affiliations'which may 6 6 nce or.affect.your position on this 43oard: (ie create a potential eo.nfllct of interes lLl't i Your participation is dependent upon attes?ding certain tr mings maae availat�le,ay the Gaunt~j dunng re ular b asin such as Qpep Public iUteetirgs P;ct and Puolic Ftecorcisj,.The trairiirigs t vouid bE at 0 cost to j ou 31V6ui you be is . oils to aff, such,tfairi"ings? YL5 ReMisticai_ly,flow much time can.you give.to this position?; OuarfErly, fUcnf{i(;r V4`eiy W'iY t3f Use l sty , rl y. 3 r x �.LT£a1fl�It1�Il4��t1" r-- z- ,, _ i , ern E`xuixs ate 5k� GC:GMMKS Neatherlin, 5hutty, I rasK Clerk;�r' ' REIVEC 11,liSOl'jCGULlrT3rCOII/1lvUSSIOATERS OCT 09 21520 411 ATORTH F972I-I STP.EET .SHELTON W7 11 98584 {{ I T Mason Countly Fax 366-427-8r137,* Voice 360-427-9670, C-xt.419,275-4467 or 482-5269 Commissioners , 5- !AM SEEKING APPOINTiVIEI,,)T 1-0 Historic Preservation Commission NAME: Micah Sanders ADDRESS: PHONE: � Q1TY/7-lF: VOTING PRECINCT WORK PHONE: 98584 (OR AREA IN,THE ccu;rr; you LIVE) E-MAIL:vE) -....- _... ------------------------------ - ---------- COf'kjIbiUNITY SERVICE EMPLOYMENT: (IF RETIRED PREVIOUS EXPERIENCE) (ACTIVITIES QR ME096ERSH,PS) COMPANY: WA Office of Financial Management YRS Capitol Furnishings Preservation Committee (Vice Chair) POSITION: Senior Education Analyst COMPANY: YRS POSITION: In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: The HPC stands as Mason County's main line of defense against the loss of it's historic corrector. Our heritage extends we beyondbricks an mortar but while our culture can live on in t e earls o rest ens our is orie ui ings .andaandmacks-can-not-To-me,Ahe-mle-of-thed=lP_C is to maintain ideatity::o Dnaso aunty-for-future generations-- by protecting the structures that give our home character.These places and symbols of Mason County should be made to tie-w khTg-partg--o"tTe-CoTnnTMtythat all canenjoywht he ldentltyt!TatTMadLFthSTff-hMWjc in the first place. What interests, skills do you wish to offer the Board, Committee, or Council? I have a deep interest in the study of history and it's impacts on today's life. I love restoring old things to their historic charm with modern functionality.Whether the item is a chair or a building, I love the process and the product. Having ever-see"isteris-presewation-projeet-s-as-pa#-ef-tfie-GF-P-1,sinc�''n-�;W lI-bring-ex-pedenE;e4"rojest-managementi-- restoration oversight, and fundraising to the committee. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) I serve on a state committee(CFPC)which is tasked with historic preservation I expect no conflicts. Your participation is deperident upon attending certain trainings made available by the County during regular business h011l'S (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be ' able to attend such trainings? yes Realistically,how much dime can you give to this position? QUarterty monthiy x Weeldy Daily Office Use 01ity- Micah W. Sanders �' '�� _ 10/7/20 Appointment Date signature Date Terin Expire Date Lc:Vivnvirca rveau)enin, JIIUUy, I ICIZ)M Clerk jeji A4-IL -14de,11 f sort CO�JIra. 11v1':';U1V (;UU1V'1'y GUM111SS1UIVERS 411 NORTKI{1I-1STREET # SFIELTON WA 98584 _— Fax 360-427-8437; Voice 360-427-9670, ExL 419;275-44G7 or 482-52G9 1854 I AM SEEKING APPOIN T MENT TO Historic Preservation Committee D NAME: Jann Goodpaster ADDRESS: PHONE: OcIr CITY/ZIP: VOTING PRECINCT: WORK PHONE: 98!(OR AREA IN THE COUNTY YOU LIVE) MAIL. Mason Cou ty _ ors ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: Risk and Regulatory Consulting, 10 YRS President, Mason County Historical Society, Volunteer, Mason County Historical Society Board Member of IRES for 8 years, holding POSITION: Senior Director Market Regulation every position. Volunteer for Cat shelter. COMPANY: State of Oregon 12 YRS POSITION: Market Regulation Manager -------------------------------------------------------------------------------------------- In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: Working in a committee setting, identify and preserve historical buildings and places of interest. Help create public awareness of Mason County heritage. Maintain a register of historicalslgn(ca ion locations. What interests, skills do you wish to offer the Board, Committee, or Council? A robust interest in Mason County History. Familarity with the area(I was born here in 1954). Proficiency in committee work in both for profit and non profit settings (including over a dozen chairman positons). Government OFganizational experience. 4 i8N effiGe skil-Is4nVard, E—xsel, "mess, and Pub!(eat}ens. Pubke-speak+ng-(feFmeFly-a— member of the National Asso of Insurance Commissioner speakers bureau) Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically, how much time can you give to this position? x Quarterly x onthly x Weekly ll Daily Office Use Only Appointment Date t4ture Date Tenn Expire Date CoUK8KxKo manmenm, cxmuy. //uu^ 8�T �5 7A�0 /�ASO}YCO[�YTY COMMISSIONERS -- —�- ---- 42l }Y{}B2HFIFTHSTREET Mason County Sf[ELTO8/ V�A g8��84 / Commissioners Fax 360'427'8437, Voice 38D'427'Q070, Exi4/9;275'4407wr482'5200 I AM SEEKING APPOINTMENT TO Mason County Historic Preservation Commission_ NAME: Wayne A. Nicholson ADDRESS: LHONE. CITYIZIP: VOTING PRECINCT: WORK PHONE: ( Ubb!3Z (OR AREA IN THE COUNTY YOU LIVE) E-MAIL: -'- -''-'--------'----_--_-'_--_----_--'----- -_--'--'--- - --_--'-------_--_--_- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) mnnvnoeoxmowo,xvxmv COMPANY: pmj� Coast Technologies 18 yRS (Past-)Secy/Treasurer. San Francisco Jobs 2��POSITION:]POSITION: Computer President, C utarConsulting Firm and Business Task Force COMPANY. Golden Gate Bridge District 12 YRS (Past) Harvard Business School Investment[N GFPubU Transit Agency ' 'Assn of Northern California POSITION: ------------------------------------''----------------------------------------'---------'-'' |nyourwondn.whatduyoupomoiveiothem|eorpurpuaoof the Board, Committee or Council for which you are applying: Identify, preserve and restQre all remainin"-tructures and locatiQns of historical interest and value. for en-joyment of future generations. Promote local awareness of them and encourage appreciation, enjoyment and visitation. Plunlota awalulless of them alliong toudsts to encomaye extended Visitation to Mason County that will boust local economy and iobs. What interests,skills do you wish to offer the Board, Committee, or Council? . successful experience in the political/government arena, having had close personal relationships with the S�Board ot bupervisors and other ejected officials of bF Bay Area counties. Also worRed for the Michigan Attorney General. Please list any finonoia|, professional, or voluntary affiliations which may influence or affect your position on this Board: (ia.create a potential conflict cfinterest) . Your participation ia dependent upon attending certain tranhnQo made available by the County during regular business hours (such ao Open Public Meetings Act and Public Reoondo).The hainingu would baatnn cost ho you.Would you be able hu attend such bain|nge7 Yes Realistically, how much time can you give bu this position? Quarterly Monthly X Weekly Dai Office Use Only Wayne A. Nicholson 10/22/20 Appointment Date Signak/vo [ate Term Expire Date 2020 Mason County Historic Preservation Commission Membership List Stephanie Neil Professional Expertise Nov 2021 Works for Dept of Army Corps,formerly with Squaxin Cultural Resources and USFS Steve Rose Vice Chair Nov 2022 Christina Lee Williams Nov 2020 Russ Sackett Professional Expertise Nov 2022 Former Alaska State Architectural Historian Edgar Huber Professional Expertise Nov 2020 David Dally Nov 2022 Rick Calvin Chair Nov 2021 Rhonda Foster Ex-Officio Member Kris Miller Ex-Officio Member MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Alex Paysse DEPARTMENT: Community Services, EXT: 279 Environmental Health BRIEFING DATE: 11/9/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: 2021 Eh Fee Schedule EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Per Resolution 70-13, Environmental Health fees will be adjusted for the 2021 calendar year. Fees are being-adjusted by the CPIU of +1.7%. For convenience fees are rounded down to the nearest $5.00. PUBLIC OUTREACH: (Include any legal requirements, direct notice, website, community meetings, etc.) Notices and reminders are sent to contractors, designers, and other stakeholders affected. ,Updated fee schedule will be posted to website upon approval. BUDGET IMPACTS: Fee adjustments are included in proposed budgets RECOMMENDED OR REQUESTED ACTION: Recommend approval to place on next available action agenda ATTACHMENTS: Draft 2021 EH Fee Schedule, copy of resolution 70-13 Briefing Summary 10/26/2020 Mason County Community Services Page 1 of 2020 Environmental Health Fee Schedule Drinking Water Prog""ram. Plan Review Private 2 Party $2-555 $260 3-14 Connections $595 $605 Existing System Approval $42-5 $435 Re-submittal $449 $145 Well Construction Permit $25 $260 Well Decommissioning $349 -$345 Well Site Inspection $245 $220 Re-inspection $440 $145 Group B or Individual Sanitary Survey $400 $405 Water System Health Letter $9&hf $85/hr WaiverNariance $M $260 Water Adequacy Review-See building permit plan review Technical Assistance (per hour) $85/hf $85/hr Appeal $479 $170 :School lns �pection ' Plan review(per hour) $85/hr Pre-school $Q85/mr�f�af, $85/hr Q� Elementary School � $85/hr - Middle School $8-5/-hf $85/hr High School $8-5/hf $85/hr Day Care $8-5/hf $85/hr Technical Assistance (per hour) $85Aw $85/hr - Wate�'Recreation Facility Year-round Operation $425 $435 Additional pool or spa. $:--5 $85 SeasonalOperation $-349 $345 Additional pool or spa $45 $45 Tech n icalAssistance (per hour) $85/hf $85/hr . vector - Process &ship vector specimen $45 $45 Solid.-Waste Program - Municipal Landfill Application $8#f_ $85/hr Renewal $499 $405 Closure/ Post Closure $499 $405 Transfer Station, Moderate Risk Waste Facility Application $455 $465 Renewal $349 $345 Per Ton (Fee set by resolution) $1.50 Mason County Community Services- Environmental Health 415 N. 6th Street-Shelton, WA 98584 360-427-9670, ext. 400 Mason County Community Services Page 2 of 5 2020 Environmental Health Fee Schedule Monofill, Inert Disposal/Landfill Application $54-5 $520 Renewal $340. $345 Closure/ Post Closure $25 $290- Woodwaste, Woodwaste recycling, Composting, Limited purpose landfill, Medical Incinerator, Waste to energy, Treatment facility Application $625 $640 Renewal .$499 $405 Closure/ Post Closure $M $275 Piles, Surface Impoundments Application $349 $345 Renewal $2155 $260 Tire Pile, Recycling,.Conditional Exempt Waste Facility, Drop Box Application $349 $345 Renewal $2-53 $260 Non-inert Construction Demo Landfill Application $399 $815 Renewal $466 $465 Closure/Post Closure $M $320 Energy Recovery/[nceneration Application $4,325 $4,400 Renewal $+545 $1,570 Technical Assistance (per hour) $3-5/h-F $85/hr Waiver $2-% $260 Appeal $ 7-0 $170 Hazardous'Material-Cleanup, Illegal Drug Lab Plan Review $255 $260 Per hour over 3 hours $86/4F $85/hr Food'Service'PermR Fees: Restaurants Complex Large $770 _ $785 Complex Small $645 $520 Non-complex Large $340 $345 Non-complex Small $2W $260 Taverns Complex Large $ 0 $785 Complex Small $64-5 $520 Non-complex (no Food) $255 $260 Mobiles Complex $595 $515 Non-complex $2-5-5 $260 Kitchens Large $255 $260 Mason County Community Services- Environmental Health 415 N. 6th Street-Shelton, WA 98584 360-427-9670, ext. 400 Mason County Community Services Page 3 of 5 2020 Environmental Health Fee Schedule Small $47-5 $180 Confectionery $475 $180 Espresso $176 $180 Bed & Breakfast $47-5 $180 Bakery $255 $260 School/Jail Food Service Central Kitchen $255 $260 Satellite Kitchen $45 $180 Headstart/Preschool $24-5 $220 Re-inspections Initial $85 $85 Follow-up $440 $145 Technical Assistance (per hour) $5-5tt1t $85/hr Plan Review(per hour) $86/hf $85/hr Appeal/Office Conference $479 $170 Catering Off Premises Vending - Licensed Restaurant $47-5 $180 Catering with Commessary Only $2&5 $260 Grocery/Markets 0-3 Checkstands Base fee $266 $260 4+ Checkstands Base fee Wo $305 For Each Department Add: Bakery $85 $85 Meat $86 $85 Seafood $85 $85 Deli $4-36 $130 Espresso $85 Food Handlers Card (fee set by State) $10 Duplicate for Lost Food Handlers Card $3 Temporaryfood.Event. Low Risk Foods Regular Tax Exempt Single Event $45 $45 $38 $30 Multiple up to 21 days $86 $85 $69 $60 Farmer's Market $7-9 $75 $55 $55 Moderate Risk Foods Single Event $85 $85 $68 $60 Multiple up to 21 days $47-a $180 $430 $130 Farmer's Market $1-69 $160 $428 $120 High Risk Foods Single Event $439 $130 $95 $95 Multiple up to 21 days $255 $260 $490 $195 Farmer's Market $245 $250 $489 $185 Expedited Food Permit Additional 50% of fee Land,Use Fees BLA(office review) $4-38 $130 Mason County Community Services- Environmental Health 415 N. 6th Street-Shelton, WA 98584 360-427-9670, ext. 400 Mason County Community Services Page 4 of 5 2020 Environmental Health Fee Schedule Large Lot Subdivision Application fee $499 $405 Per Parcel fee $ 9 $30 Short Subdivision $4A9 $405 Subdivision Application fee $59-5 $605 Per Parcel fee $30 Other review(per hour) $B&#f $85/hr Pre-application meeting - Major EH Plan Review $225 $230 Change in Tennant- Minor EH Plan Review $445 $120 Building Plan Review/Change of Use- Onsite Sewage: $44-5 $120 Building Plan Review/Change of Use- Drinking Water Availability: . $ 4-6 $120 Water Resource Inventory Area (WRIA) Fee, (set by State) $500 Technical Assistance (per hour) $86/hf $85/hr Licensed Onsite Professionals Certified Installer Test (through WOSSA) Annual $2-5-5 $260 Certified Pumper Inspection <1 hour, additional time billed per hour $85 $85 Annual $2-% $260 Certified O&M Specialist Test(through WOSSA) Annual $25-5 $260 Washington State DOL Certified Designer Inclusion on Mason County list-Annual Listing $36 1 $30 Onsite Sewage System Fees Individual permit $465 $475 Installation $2-M $230 Extension (< 1 year through September 30) $449 $145 Homeowner install - in addition to installation fee $4-90 $195 Tank Only $22-5 $230 Community/Commercial $ 9 $1,105 Base + hourly rate > 8 hrs Per connection (payable with design submittal $440 $145 Re-inspection/Re-submittal $449 $145 O&M Processing/ Data entry to Carmody $a 9 $10 Winter Observation $ 5 $520 EH Review(Non-refundable) CRT Water Q $230 Septic Q $220 Both $385 $390 Property Evaluation $M $320 Dye Test (supplies extra) $85/hF $85/hr Mason County Community Services-Environmental Health 415 N. 6th Street-Shelton, WA 98584 360-427-9670, ext. 400 Mason County Community Services Page 5 of 5 2020 Environmental Health Fee Schedule Appeal $47-9 $170 WaiverNariance Staff/EH $47-9 $170 Health Officer/DOH/Director $2&5 $260 Technical Assistance (per hour) $55/#f $85/hr Other EH Fees, . Technical Assistance all EH Programs $85/h-r $85/hr Fee for copies (set by State) $0.15 SEPA(set by.DCD) Filing fees (Fee set by Auditor) Scanning fee (per document/permit) $a9 $10 Operating without a permit Double permit fee Technology Surcharge (set by DCD for electronic permitting) Mason County Community Services- Environmental Health 415 N. 6th Street-Shelton, WA 98584 360-427-9670, ext.400 RESOLUTION NO. _70 TO AMEND RESOLUTION NO. 145-08 ENVIRONMENTAL HEALTH FEES WHEREAS,the provision of public health services and activities within Mason County requires the collection of fees to compliment other sources of revenue, WHEREAS, it is the role and responsibility of Mason County Board of County Commissioners to set policy for Mason County.Public Health concerning the funding of public health programs and activities in Mason County and to set fees accordingly, WHEREAS,the Mason County Board of health met on November 26,2013 and reviewed and deliberated on the appropriate fees for public health goods and services,and WHEREAS,the proposed Environmental Health Fees for 2014 were approved by the Mason County Board of Health on November 26,2013, THEREFORE,IT IS ESTABLISHED THAT Mason County Public Health, Environmental Health Fees are amended for 2014 as shown in Attachment A,effective January 1, 2014. IT IS FURTHER ESTABLISHED THAT Mason County Public Health,Environmental Health Fees will be increased each year after 2014 by the amount of the July to July Consumer Price Index(CPIU)—All Urban Consumers with a maximum increase of 5%. APPROVED this �—�'� day of ��. ,2013. BOARD OF COUNTY COMMISSIONERS Randy .eatherlin,Chai rson Terri Jeffry o missioner Tim Sheldon,Commissioner ATTEST: Mindi Brock,Clerk of the Board APPROVED AS TO FORM: Tim Whitehead,Chief Civil Deputy Prosecuting Attorney MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: David Windom DEPARTMENT: MCCS EXT: 260 BRIEFING DATE: Nov 9, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information NA INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance Human Resources x❑ Legal ❑ Other— please explain ITEM: Chehalis Basin Partnership Addendum in Response to the 2018 Streamflow Restoration Act EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): This Addendum to the Chehalis Basin Watershed Management Plan was developed under the guidance of the Chehalis Basin Partnership (Partnership)to comply with the State Streamflow Restoration law(Chapter 90.94 RCW). It addresses a core issue identified in the adopted 2004 Chehalis Basin Watershed Management Plan (Plan),which was also developed by the Partnership (Chehalis Basin Partnership, 2004)—evaluating and managing the effects associated with water uses from permit-exempt domestic water wells. The Streamflow Restoration law mandated that the Partnership develop and approve a Watershed Plan Update that addresses the following elements: • Estimates of consumptive domestic water use from future permit- exempt domestic groundwater withdrawals over the planning timeframe (through 2040) • Identify the potential impacts of those forecast withdrawals on streamflows • Develop projects and actions to offset those impacts. Offsets are also required to provide a Net Ecological Benefit (NEB)to the entire basin. The deadline for Ecology adoption of the Plan Addendum is February 1, 2021, after which Ecology is required to initiate rulemaking to meet the requirements of the law.This Addendum adds to the original Watershed Plan; it does not replace it. Briefing Summary 10/22/2020 BUDGET IMPACT: Ongoing implementation of the strategies identified in the plan Addendum will require the county's continued participation in the Chehalis Basin Partnership and is contingent upon adequate available funding and staff resources. PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community meetings, etc.) Briefing, action agenda and public hearing RECOMMENDED OR REQUESTED ACTION: Approve and place on action agenda for Nov 17, 2020 ATTACHMENTS: Resolution, Addendum to the Chehalis Watershed Management Plan Briefing Summary 10/22/2020 v BEFORE THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, WASHINGTON A RESOLUTION APPROVING AN ) RES. NO. 20- ADDENDUM TO THE CHEHALIS ) BASIN WATERSHED MANAGEMENT ) PLAN IN RESPONSE TO THE 2018 ) STREAMFLOW RESTORATION ACT . ) (RCW 90.94). ) WHEREAS, the Board of Mason County Commissioners (BoCC) supports collaboration among Chehalis Basin Watershed communities to implement a comprehensive strategy for balancing competing demands for water, while at the same time preserving and enhancing the future integrity of the Chehalis Basin Watershed; and WHEREAS, Mason County is required to plan under the Growth Management Act (RCW 36.70A), and its Comprehensive Plan must include a plan to "provide for the protection of the quality and .quantity of groundwater used for public supplies" (RCW 36.70A.070); and WHEREAS, the Washington State Watershed Management Act (RCW 90.82) established a framework for water resource management in the State of Washington focusing on water availability and quality, and protecting habitat for fish and wildlife; and established the boundary of Water Resource Inventory Areas 22 and 23 (WRIAs 22 and 23) for the Chehalis Basin Watershed; and WHEREAS, Mason County was one of the Initiating Governments of the Chehalis Basin Planning Unit, known as the Chehalis Basin Partnership, and participated in the development of the 2004 Chehalis Basin Watershed Management Plan; and WHEREAS, the BoCC approved the 2004 Chehalis Basin Watershed Management Plan on May 28, 2004, in a Joint Legislative Session recognizing that implementation is contingent upon available funding; and WHEREAS, on January 18th, 2018, the Washington State Legislature passed Engrossed Substitute Senate Bill (ESSB 6091), an act addressing procedures for ensuring water is available to support development in response to the Washington State Supreme Court case Whatcom v, Hirst and WHEREAS, ESSB 6091 was codified as the Streamflow Restoration Act, RCW 90.94; and WHEREAS, RCW 90.94.020 directed the Washington State Department of Ecology to work with the initiating governments and Planning Unit of WRIAs 22 and 23 to review the existing watershed plan to identify the potential impacts of exempt well use, identify evidence-based conservation measures, and identify projects to improve watershed health with a deadline of February 1, 2021, whereby the Department of Ecology must adopt said watershed plan amendment; and WHEREAS, the Planning Unit members included the implementing governments as identified in Intergovernmental Agreement dated August 31, 1998; and WHEREAS, Grays Harbor County was the lead agency for the planning process; and WHEREAS, in July 2019, Planning Unit Members signed a Charter Addendum to the 2004 Operating Procedures with one exception from the Quinault Indian Nations who provided a written state to include with the final charter; and WHEREAS,the Chehalis Basin Watershed Planning Unit met regularly and created several subgroups to develop an Addendum that addresses the requirements of RCW 90.94; and WHEREAS, the Chehalis Basin Partnership intends approved the Addendum to the Chehalis .Basin Watershed Management Plan to address the requirements of RCW 90.94 on or soon after November 17, 2020; and WHEREAS, a Determination of Significance and Adoption of Existing Environmental Document for the original Chehalis Basin Watershed Management Plan will be prepared and issued by Grays Harbor County in their role as Lead Agnecy; and WHEREAS, the BoCC finds that the strategies identified in the plan, if adequately funded and implemented, will be sufficient to offset the impacts of future projected growth in the rural area of the Chehalis Basin Watershed on streamflows, and further will support the recovery of endangered salmon species and overall ecosystem health while allowing options for future rural development; NOW, THEREFORE, BE IT RESOLVED BY THE LEWIS BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, AS FOLLOWS: SECTION 1. CHEHALIS BASIN WATERSHED MANAGEMENT PLAN ADDENDUM APPROVAL. The Mason County. Board of Commissioners approves the Addendum to the Chehalis Basin Watershed Management Plan as shown in Exhibit A attached hereto and incorporated herein by reference. SECTION 2. WELL FEE AND RECORDING REQUIREMENTS. Applicants for building permits in WRIAs 22 and 23 shall continue to pay relevant fees and record any relevant restrictions or limitations associated with water supply with the property title, as required by ESSB 6091, until such time as the County adopts an alternative approach to addressing the requirements of RCW 90.94. SECTION 3. IMPLEMENTATION. Ongoing implementation of the strategies identified in the plan Addendum will require the county's continued participation in the Chehalis Basin Partnership and is contingent upon adequate available funding and staff resources. SECTION 4. SEVERABILITY. If any section, subsection, sentence, clause, phrase or other portion of this Resolution or its application to any person is, for any reason, declared invalid, illegal or unconstitutional in whole or in part.by any court or agency of competent jurisdiction, said decision shall not affect the validity of the remaining portions hereof. SECTION 5. EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption. Done in open session this day of 2020. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Tim Whitehead MASON COUNTY, WASHINGTON Deputy Prosecuting Attorney Sharon Trask, Chair ATTEST: Kevin Shutty, Commissioner McKenzie Smith, Clerk of the Board Randy Neatherlin, Commissioner CHEHALIS WATERSHED (WRIA 22/23) RESPONSE TO 2018 STREAMFLOW RESTORATION LAW ADDENDUM TO THE CHEHALIS WATERSHED MANAGEMENT PLAN DRAFT Prepared,for: Chehalis Basin Partnership With assistance from Ecology Grant No. GHCoPS-00021 Prepared by: Northwest Hydraulic Consultants Inc. Seattle,WA October 14, 2020 ACKNOWLEDGEMENTS Chehalis Basin Partnership members,tribes and stakeholders came together to quickly respond to requirements under the Streamflow Restoration law.The Partnership is grateful to the people and organizations listed below who played key roles in developing this Watershed Plan Addendum. Chehalis Basin Partnership Demand Forecast Work Group Terry Harris,City of Chehalis(Chair) Brad Murphy,Thurston County Alissa Shay, Port of Grays Harbor Caprice Fasano,Quinault Indian Nation Andy Oien,City of Centralia Colleen Suter,Chehalis Tribe Bob Johnson,Washington Department of Natural Resources Dave Windom, Mason County Bobby Cox,Town of Pe Ell Jane Hewitt,Grays Harbor County Bobby Jackson,Lewis County Jeff Nelson,Grays Harbor County Brad Murphy,Thurston County Joel Massman,contractor to Quinault Indian Nation Brian Shay,City of Hoquiam John Kliem,contractor to Lewis County Brian Thompson, Lewis County Farm Bureau Kaitlynn Nelson,Thurston County Caprice Fasano,Quinault Indian Nation Lauren MacFarland,Quinault Indian Nation Chris Lunde,Port Blakely Lee Napier, Lewis County Chris Stearns,Thurston PUD Mark Cox,Grays Harbor County Colleen Suter,Chehalis Tribe Mike Noone,Ecology Dan Wood,City of Montesano Parker Whitman, contractor to Grays Harbor County Dave Windom, Mason County Tom Culhane,Ecology Dave Vasilauskas, City of Chehalis Dusty Guenther,Boistfort Valley Water Offset Project Work Group Ed Moch,City of Aberdeen Alissa Shay, Port of Grays Harbor Glen Connelly,Chehalis Tribe Anthony Waldrop,Grays Harbor Conservation District Jan Robinson,Chehalis River Basin Land Trust Bob Amrine, Lewis County Conservation District Jane Hewitt,Grays Harbor County Brad Murphy,Thurston County Jaron Heller,City of McCleary Caprice Fasano,Quinault Indian Nation Jason Walter,Weyerhaeuser Claire Williamson,Washington Department of Fish&Wildlife Jim Hill,Citizen, Lewis County Garrett Dalan, Nature Conservancy John Bryson,Quinault Indian Nation Jan Robinson,Chehalis River Basin Land Trust Kaitlynn Nelson,Thurston County Jill Van Hulle,contractor to Grays Harbor County Kim Ashmore,City of Centralia Jim Pacheco, Ecology Kris Koski, City of Aberdeen Joel Massman, contractor to Quinault Indian Nation Lauren MacFarland,Quinault Indian Nation John Kliem,contractor to Lewis County Lee Napier,Lewis County Jon Turk,contractor to Grays Harbor County Mark Cox, Grays Harbor County Kaitlynn Nelson,Thurston County Mike Noone,Ecology Karin Strelioff,Thurston Conservation District Megan Tuttle,Washington Department of Fish and Wildlife Kevin Hansen,Thurston County Nick Bird,City of Ocean Shores Mark Mobbs,Quinault Indian Nation Paula Holroyde,Citizen, League of Women Voters,Thurston Matt Rakow,Ecology County Megan Tuttle,Washington Department of Fish &Wildlife Phil Papac,Port of Grays Harbor Mike Noone, Ecology Rick Eaton,City of Centralia Ned Pittman,Coast Salmon Partnership Terry Willis,Citizen,Grays Harbor County Rick Rouse, Port of Chehalis Tye Menser,Thurston County Tom Culhane, Ecology Wes Cormier,Grays Harbor County Tristan Weiss,Washington Department of Fish&Wildlife Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 1 Addendum to the Chehalis Watershed Management Plan Staff and Consultant Support Kirsten Harma, Partnership Watershed Coordinator Cynthia Carlstad, NHC,facilitation/plan development Rebecca Roberts, NHC,demand forecast/projects Patty Dillon, NHC demand forecast/projects/plan development Bridget August,GeoEngineers, project analysis Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 2 Addendum to the Chehalis Watershed Management Plan EXECUTIVE SUMMARY This Addendum to the Chehalis Basin Watershed Management Plan was developed under the guidance of the Chehalis Basin Partnership (Partnership)to comply with the State Streamflow Restoration law (Chapter 90.94 RCW). It addresses a core issue identified in the adopted 2004 Chehalis Basin Watershed Management Plan (Plan),which was also developed by the Partnership(Chehalis Basin Partnership, 2004)—evaluating and managing the effects associated with water uses from permit-exempt domestic water wells.The Streamflow Restoration law mandated that the Partnership develop and approve a Watershed Plan Update that addresses the following elements: • Estimates of consumptive domestic water use from future permit-exempt domestic groundwater withdrawals over the planning timeframe (through 2040) • Identify the potential impacts of those forecast withdrawals on streamflows • Develop projects and actions to offset those impacts. Offsets are also required to provide a Net Ecological Benefit(NEB)to the entire basin. The deadline for Ecology adoption of the Plan Addendum is February 1, 2021,after which Ecology is required to initiate rulemaking to meet the requirements of the law.This Addendum adds to the original Watershed Plan; it does not replace it. The Partnership divided WRIAs 22/23 into 19 subbasins and developed projections for new permit- exempt wells and associated consumptive use through 2040. Permit-exempt well projections are shown in Table ES-1 and the distribution of consumptive use estimates is shown in Figure ES-1.Chapter 90.94 RCW requires that projected consumptive water use from new permit-exempt wells be offset at the basin scale rather than at the subbasin scale. However,to be protective of streamflow,the Partnership focused on developing projects in subbasins with the highest projected consumptive use.That emphasis is illustrated in Figure ES-2,which shows the four highest projected streamflow impact subbasins—Black, Newaukum, Scatter Creek, and Skookumchuck—have water offset projects in respective subbasins with water benefit potential ranging from 145 percent of impact(Black)to 2,762 percent of impact (Skookumchuck).The Addendum includes several basinwide conceptual projects that allow for projects of specified types to be sited adaptively as suitable site conditions and subbasin-level permit-exempt well impacts are better understood. Streamflow is a major component and foundation of the ecology of the basin. However, other conditions such as healthy riparian areas,water quality,and instream habitat diversity are also necessary to the overall ecosystem function,structure, and composition.The NEB evaluation utilized ecological priorities identified by the two major aquatic habitat restoration programs in the basin: • Chehalis Basin Salmon Restoration and Preservation Strategy(Lead Entity Program) • Chehalis Basin Aquatic Species Restoration Program Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 3 Addendum to the Chehalis Watershed Management Plan Table ES-2 summarizes the instream habitat improvements that will be provided to aquatic species through the suite of habitat projects in this Addendum,totaling 121 miles of instream restoration, 2,180 acres of riparian and upland habitat protected, and over 40 miles of reconnected habitat. The Partnership finds that this Addendum complies with the Streamflow Restoration law requirements to identify projects and actions to offset streamflow impacts from new permit-exempt well connections and provide NEB to the basin.This finding is based on the combined value of medium-and high-certainty water offset projects, aquatic habitat restoration projects that address key aquatic needs distributed throughout the basin, and the framework of cooperative partnerships already in place in the Chehalis Basin. Nearly 70 percent of the consumptive use from new permit-exempt wells is anticipated to occur in four of the 19 subbasins, and estimated water benefit potential from offset projects in those four subbasins exceed subbasin-level consumptive use estimates. In addition,the largest water offset project —acquisition of a portion of surface water right from the retiring TransAlta coal-fired power plant—is located in one of these subbasins (Skookumchuck) and could provide eight times the estimated consumptive use. Implementation,Adaptive Management,and Additional Recommendations The Partnership intends to continue its work with implementation and adaptive management for the Streamflow Restoration law response described in this Addendum. Ecology has recently awarded Streamflow Restoration grant funding for feasibility work on the TransAlta water right acquisition project referenced above. However,the Partnership does not have dedicated funding and will need permanent, stable, administrative support.The Partnership requests base administrative funding from the state to enable the Partnership to transition seamlessly into implementation.The Partnership recommends that the state Legislature provide administrative support funding and a structure to monitor plan implementation (including tracking of new permit-exempt wells and project implementation by subbasin) and to develop a process to adaptively manage implementation if NEB is not being met as envisioned by this Plan Addendum. In the interim,the Partnership requests that available well fees be directed to Grays Harbor County as fiscal agent to fund the watershed coordinator position and costs related to Partnership meetings and coordination. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 4 Addendum to the Chehalis Watershed Management Plan q1¢ry/Fp�t',a � Es r ,e; a {.: t � r �• �f L�it � . .. �f� �'� �J��v,-tldYr u:., - ..i'f i {t -�;� - Ta WISHKAH =� » 284; ' - , t ,� .' `N" 44�� CLOQUALL'UM +.'' , f l71 I l ELK-JOHNS - rs� 8.7 FOREST BLACK ;,.,, i RIVER � ! � >• SCATTER CREEK r,NORTHEASTy WILL'APAs cc 642 SKOOKUMCHUCK r + , "'"�dt L f'3A ffiip rr.z. .� if -r• "�.-t / , Ty, _1L - 39N, it�'#� `�" `� •� r m HEADWATERS � �,�' NEWAUKUM 5 l i J r c% 1� 1} (r.7f•it `P". u•r'3- BU.1 `pe'�v1`,a '- .�rt51 jiq CURTIS CHEHAL'ISr J 0 10 20 NjaC Figure ES-1 Consumptive Use Estimates (acre-feet per year)from new Permit-Exempt Well Connections for Chehalis Basin Subbasins for 2018-2040. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 5 Addendum to the Chehalis Watershed Management Plan r. �. 'o� Subbasin Consumptive Use(aftyr) ast., c4'r, le ,'£*'-t ` , j f � � # Estimated Offset Within Subbasin(af/yr) l Shade of basin correlates to difference between �Umncerlt f.-;� e �3 Estimated Offset Within Subbasin and Subbasin Fie e i s tri r5`re�' 1 s�Q! ,6 Consumpitve Use(white being negative) r/tj- :e C� ..sJ� �� r,1' llt rn�-,._'>3 fr i .� r�- � •'sf ,`� Vt HUMPTULIPS r to r ; %' } tr S c t•'r LL / t' i l i _r Gay SATSOP 4r 1.0 28.4 Maa 1)•.. s t to lacy Ala' S_ - 59 rWISHKAH, NQ ; s , F 29 l nd�DEL'EZENE '11.4 ' t LaU,P 2 A1�� �MOXyC�sHEIiALIS _ � 8>t e C>±uta r 4.5 r. lr ° t iif�l}+Itll)Ic1 t +t tat`Cli�rd W CAPITOL 8,7 " ' + FOREST BLACK ., " { RIVER t< r� ar*1 r; NQ 7:8: RIVER 0.0 141.1 SCATTER CREEK a r r 5 /NORTHEAST 1' r., C 5 e SKOOKUMCHUCK, '� 9 � v,rt �VIIILLAPA � , ' 1'� ey4^ � 3 r r� �•w`°y� 54.2 i - +-'c.�r� ' r f 52.4 HANAFORD EASTWILLAPA . ''r `fr `i .g 1_ 39.8 : 4.23.0 ' 9. NQ CHEHALIS , >' vY NEWAUKIJ. t€ar..t HEADWATERS a 80.1 fi;d'.sn d 5&.)f3lftp1-Lt�,l' tY'.=`!F\�i t'rZa"S...t`I',,;F fl.•{r�}sf.f#Td tlY''"t/,,�ermstlCi�.1vi.�i>f<a a,".,�l,s����cc 2�'.'1 r'r'r�. ,,"y� L�w` s`'� -. 1 f fr�f -t,3`rrti,ti5.2. A +...' � h& 60 0.0 fJk � CURTIS SEF r 18.9 � 4r. rs+- .0.0o `_ 2 ! •'J'( t 1.L�'c?�f. <,.,� f r� �. ,� �� ; !t(lT rt �rp� i `�} O 10 20 r'' Miles _� r... a.Mr_<''✓`r`.ti �., f 't'j Yid �,. .� �r "' ?'7 Figure ES-2 Water Offset vs.Consumptive Use by Subbasin Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 6 Addendum to the Chehalis Watershed Management Plan Table ES-2 Other Ecological Benefits for Included Projects Proposed Reach Length Riparian/ Habitat Habitat Enhanced/ Upland Area Reconnected' Projects Restored' Protected2 (mi) Black River 6 0.0 55.0 5.0 Chehalis-Salzer 3 0.0 10.0 1.8 Chehalis Headwaters 1 0.3 0.0 0.'0 Cloquallum-N Delezene 5 1.0 15.6 8.3 W Capitol Forest 0 0.0 0.0 0.0 Elk-Johns River 1 0.0 178.7 0.0 East Willapa 2 0.0 0.0 0.8 Hanaford 2 0.7 33.0 0.0 Hoquiam 6 0.3 394.4 3.5 Humptulips 2 0.0 157.1 5.3 Mox Chehalis 0 0.0 0.0 0.0 Newaukum 13 36.3 1.3 16.2 Satsop 4 6.8 137.0 0.0 Scatter Creek 5 13.8 788.0 0.0 Curtis 1 2.6 0.0 0.0 Skookumchuck 2 40.3 17.0 0.0 Northeast Willapa 0 0:0 0.0 0.0 Wishkah 1 0.0 75.2 0.0 Wynoochee 3 3.8 17.5 0.0 WRIA 22/23 Tota14 62 121 2,180 41 1. Actions include instream restoration,large wood addition,etc. 2. Actions include protecting land for conservation purposes,riparian restoration,floodplain reconnection and habitat creation 3. Actions include fish passage improvements 4. Includes basinwide projects not assigned to individual subbasins. Chehalis Watershed (WRIA 22/23) Response to 2018 Streamflow Restoration Law 7 Addendum to the Chehalis Watershed Management Plan TABLE OF CONTENTS 1 INTRODUCTION AND BACKGROUND...................................................................................................11 1.1 Chehalis Watershed Planning History............................................................................................11 1.2 Scope of this Watershed Plan Addendum.....................................................................................12 2 WATERSHED OVERVIEW......................................................................................................................13 2.1 Hydrology, Geology, and Hydrogeology........................................................................................13 2.2 Land Use and Development...........................................................................................................13 2.3 Aquatic Species..............................................................................................................................14 2.4 Subbasin Delineation.....................................................................................................................14 3 PROJECTION FOR NEW PERMIT-EXEMPT WELL CONNECTIONS..........................................................17 3.1 Introduction...................................................................................................................................17 3.2 Population Growth Projections......................................................................................................17 3.3 Domestic Permit-Exempt Well Connections Projection Approach................................................17 3.4 Final Permit-Exempt Well Projection for Plan Addendum ............................................................20 4 CONSUMPTIVE USE ESTIMATES..........................................................................................................22 4.1 Methods and Assumptions............................................................................................................22 IndoorConsumptive Use.......................................................................................................................22 Outdoor Consumptive Use....................................................................................................................22 4.2 Consumptive Use Forecast............................................................................................................23 5 APPROACH TO OFFSETTING STREAMFLOW IMPACTS.........................................................................25 5.1 Assumptions Used for Determining Streamflow Impacts from Groundwater Pumping...............25 5.2 Geographic Distribution of Streamflow Impacts...........................................................................25 5.3 Consideration of Ecological Needs.................................................................................................28 6 OFFSET PROJECTS AND ACTIONS.........................................................................................................29 6.1 Chehalis Basin Offset Projects-Types of Projects and Actions.....................................................29 WaterRight Acquisitions.......................................................................................................................30 Water Infrastructure Improvements ....................................................................................................32 GroundwaterRecharge.........................................................................................................................33 FloodplainStorage................................................................................................................................34 BeaverDam Analogs.............................................................................................................................35 Conservation and Land Acquisition.......................................................................................................36 Stream and Riparian Restoration..........................................................................................................37 FishPassage ..........................................................................................................................................38 6.2 Offset Project Priorities..................................................................................................................39 7 NET ECOLOGICAL BENEFIT EVALUATION.............................................................................................45 7.1 Water Offset Evaluation—Core NEB Water Benefit Projects........................................................45 7.2 Geographic Distribution of NEB.....................................................................................................47 7.3 Additional Benefits to Instream Resources....................................................................................51 7.4 Net Ecological Benefit Summary....................................................................................................55 8 IMPLEMENTATION AND ADAPTIVE MANAGEMENT...........................................................................58 8.1 Lead Organization for Implementation..........................................................................................58 8.2 Implementation Approach............................................................:................................................58 Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 8 Addendum to the Chehalis Watershed Management Plan 8.3 Implementation Work Plan............................................................................................................59 8.4 Implementation Tracking...............................................................................................................63 8.5 Adaptive Management Approach..................................................................................................63 Monitoring the Implementation of the Approved Watershed Plan Addendum. .................................64 Assessment of Net Ecological Benefit...................................................................................................65 Five-Year Implementation Progress Reviews........................................................................................65 8.6 Resources Needed for Implementation and Adaptive Management............................................66 9 REFERENCES.........................................................................................................................................68 APPENDIX A Permit-Exempt Well and Consumptive Use Projections APPENDIX B Project Descriptions APPENDIX C Net Ecological Benefit Summary Table LIST OF TABLES Table 1 Projected New Permit-Exempt Well Connections for Chehalis Subbasins.....................................19 Table 2 Permit-Exempt Well Projections ....................................................................................................21 Table 3 Annual Consumptive Use for One Home with Average-Sized Yard................................................24 Table 4 Streamflow Impacts Assumptions..................................................................................................25 Table 5 Chehalis Basin Salmon/Aquatic Species Priority Strategies...........................................................28 Table 6 Chehalis Basin Water Right Acquisition Projects............................................................................31 Table 7 Chehalis Basin Water Infrastructure Improvement Projects..........................................................32 Table 8 Chehalis Basin Groundwater Recharge Projects ............................................................................34 Table 9 Chehalis Basin Floodplain Storage Projects....................................................................................35 Table 10 Chehalis Basin Beaver/Beaver Dam Analog Projects....................................................................36 Table 11 Conservation/Land Acquisition Projects.......................................................................................37 Table 12 Stream and Riparian Restoration Projects ...................................................................................38 Table 13 Fish Barrier Removal Projects.......................................................................................................39 Table 14 Implementation and Benefits Certainty Ratings for Water Offset Projects.................................41 Table 15 Highest Certainty Projects Water Offset Evaluation .......................Error! Bookmark not defined. Table 16 Water Offset Summary for Projects................................................Error! Bookmark not defined. Table 17 Level of Concern for Salmonid Limiting Factors...........................................................................52 Table 18 Aquatic Species Restoration Plan Priority Needs.........................................................................53 Table 19 Other Ecological Benefits for Listed Projects................................................................................54 Table 20 Water Offset Summary for Proposed Projects in Areas of Highest Anticipated New Water Use ..................................................................................................Error! Bookmark not defined. LIST OF FIGURES Figure 1 Chehalis Watershed Planning Subbasins.......................................................................................16 Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 9 Addendum to the Chehalis Watershed Management Plan Figure 2 Consumptive Use Estimates (in acre-feet per year)for Chehalis Basin Subbasins.......................26 Figure 3 Distribution of Single Family Residential Homes on Permit-Exempt Wells Built 2008-2018........27 Figure 4 Proposed Project Locations...........................................................................................................30 Figure 5 Estimated Water Offset vs. Consumptive Use by Subbasin for Full Suite of Projects ..................49 Figure 6 Credited Water Offset vs. Consumptive Use by Subbasin for High Certainty Projects.................50 LIST OF ACRONYMS ASRP Aquatic Species Restoration Plan BDA Beaver Dam Analog CBP Chehalis Basin Partnership CFS Cubic Feet per Second EDT Ecosystem Diagnosis and Treatment salmon habitat model ESA Endangered Species Act ESSB Engrossed Substitute Senate Bill MAR Managed Aquifer Recharge NEB Net Ecological Benefit (RCW 90.94,020) OFM Office of Financial Management RCO Recreation and Conservation Office (State of Washington) RCW Revised Code of Washington SFR Single Family Residence SRP Salmon Recovery Portal TRPC Thurston Regional Planning Council UGA Urban Growth Area WAIG Washington Irrigation Guide WAU Watershed Administrative Unit WDFW Washington Department of Fish and Wildlife WRIA Water Resource Inventory Area USGS United States Geological Survey Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 10 Addendum to the Chehalis Watershed Management Plan 1 INTRODUCTION AND BACKGROUND This Addendum to the Chehalis Basin Watershed Management Plan was developed under the guidance of the Chehalis Basin Partnership (Partnership)to comply with the State Streamflow Restoration law (Chapter 90.94 RCW). It addresses a core issue identified in the adopted 2004 Chehalis Basin Watershed Management Plan (Plan),which was also developed by the Chehalis Basin Partnership (Chehalis Basin Partnership,2004)—evaluating and managing the effects associated with water uses from permit- exempt domestic water wells. 1.1 Chehalis Watershed Planning History The Partnership was formed through an intergovernmental agreement on August 31, 1998 (https•//chehalisbasinpartnership org/wi)-content/uploads/2019/04/CBP-interRovernmental- ARreement.pdf) and consists of tribes, counties, cities,water supply utilities,state agencies, major stakeholder interests, and citizens-at-large from each county.The Partnership works collaboratively on water management issues to promote environmentally sound, economical,and equitable management of the water in the Chehalis Basin (Water Resource Inventory Areas [WRIA] 22 and 23).The Partnership is unique in the Chehalis Basin,with inclusive membership that spans governmental agencies,tribes, and stakeholder interests and a full consensus decision-making model. Acting under authority of the 1998 Watershed Management Act(chapter 90.82 RCW),with Grays Harbor County as the Lead Agency,the Partnership developed and approved the Plan on April 13,2004 (Chehalis Basin Partnership, 2004),which was adopted by each of its participating counties. It was the second watershed plan adopted by a local Planning Unit in the state, highlighting the successful collaborative nature of the Partnership.As a follow-up to the Plan,the Partnership developed and approved the Detailed Implementation Plan in June 2009 (Chehalis Basin Partnership, 2009),further outlining a comprehensive approach for accomplishing the 2004 Plan's goals through prioritized strategies and interim milestones. Between 2009 and 2018,the Partnership continued to meet, providing a cooperative forum for members to engage and advise on water and habitat-related topics. However,the lack of state support for watershed plan implementation hampered progress on many of the Plan's recommendations. In January 2018,the Washington State Legislature passed ESSB 6091,a new law addressing the 2016 Whatcom County vs.Western Washington Growth Management Hearings Board Washington Supreme Court decision, commonly referred to as the"Hirst Decision".The Hirst Decision required counties, not the Department of Ecology(Ecology),to independently determine that the impacts from proposed new domestic permit-exempt well connections required for development applications would not impair Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 11 Addendum to the Chehalis Watershed Management Plan senior water rights, including established minimum instream flow rules.The Legislature responded to the court ruling by passing the Streamflow Restoration law,which was codified in Chapter 90.94 Revised Code of Washington (RCW).The law directs Planning Units in each WRIA with approved watershed plans,such as the Partnership,to assess potential streamflow impacts from future permit-exempt well use and to identify projects and actions to offset those impacts and produce a Net Ecological Benefit (NEB)to the WRIA. The Streamflow Restoration law directs Ecology to work with the Partnership to develop the watershed plan addendum.The law also requires that each county in the Partnership record limitations associated with water supply with the property title, collect a fee of$500 from each building permit application ($350 of which is transmitted to Ecology), record the number of building permits and transmit an account of building permits and subdivision approvals subject to the law annually, and limit the withdrawal exemption for an application to a maximum annual average of 3,000 gallons per day (gpd) per connection. The Partnership responded to the Streamflow Restoration law by re-engaging its full original membership, updating membership for stakeholder and citizen representatives,and developing its response through this Addendum.As one of the few watersheds in the state with a locally-approved and adopted watershed plan,this Addendum complies with state requirements with projects and actions that are tailored to the Chehalis Basin ecological needs and values of Partnership members. 1.2 Scope of this Watershed Plan Addendum The Streamflow Restoration law mandated that the Partnership,acting under the authority of RCW 90.82, update the Chehalis Basin Watershed Management Plan to provide estimates of consumptive domestic water use from future permit-exempt domestic groundwater withdrawals over the planning timeframe (through 2040), identify the potential impacts of those forecast withdrawals on streamflows, and develop strategies to offset those impacts. Offset projects are also required to provide a NEB to the entire basin for as long as new well pumping continues.This Addendum contains a NEB determination made by the Partnership; Ecology will evaluate and make its own determination regarding NEB.The deadline for Ecology adoption of the Addendum is February 1, 2021, after which Ecology is required to initiate rulemaking to meet the requirements of the law.This Addendum adds to the original Watershed Plan; it does not replace it. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 12 Addendum to the Chehalis Watershed Management Plan 2 WATERSHED OVERVIEW The Chehalis Basin is the largest river basin in western Washington, extending over eight counties and encompassing approximately 2,800 square miles. Grays Harbor County makes up approximately 50 percent of the basin area,followed by Lewis County covering 28 percent of the area, and Thurston and Mason Counties comprising 12-and 8-percent of the area, respectively. Pacific, Cowlitz,Jefferson, and Wahkiakum Counties combined make up less than 5-percent of the basin area.The basin is bounded on the west by the Pacific Ocean, on the east by the Deschutes Basin,the north by the Olympic Mountains, and the south by the Cowlitz Basin. Elevations vary from sea level at Grays Harbor to approximately 5,000 feet on Capitol Peak in the Olympic Mountains. 2.1 Hydrology, Geology, and Hydrogeology The Chehalis Basin drainage system consists of the Chehalis River and several major river tributaries— the South Fork Chehalis, Newaukum,Skookumchuck, Black,Satsop,Wynoochee,Wishkah, and Hoquiam Rivers—and numerous tributary creeks. In addition,the Humptulips, Grays,Johns, and Elk Rivers flow directly into Grays Harbor and are considered part of the Chehalis Basin. Grays Harbor is the terminus for all rivers within the Chehalis Basin. The region experiences mild winters with rare snow accumulation apart from the portion of the basin in the Olympic Mountains.The basin is characterized by wet winters and dry summers with a large variation in annual precipitation between the central lowlands of Lewis County(40 inches) and the headwaters of the Humptulips and Wynoochee Rivers in the Olympic Mountains (220 inches). River discharge peaks between December and March. Approximate average annual discharge for the entire basin is 11,208 cubic feet/second (cfs). Delayed runoff from snowmelt is relatively minor and is typically restricted to the Wynoochee,Satsop, and Humptulips Rivers. The geology and associated hydrogeologic conditions of the Chehalis Basin vary widely and reflect the complex.geologic history of the area,as explained in the 2004 Watershed Plan Supplement Section III (Chehalis Basin Partnership, 2004).The basin has three distinct ecoregions:the Cascade ecoregion,the Puget Lowlands, and the Coast Range.The Cascade region and Coast Range are characterized by bedrock of both sedimentary and volcanic origin that is exposed on hill slopes and ridges. More recent depositions of glacial and alluvial sediments overlie these rock units in the-Puget Lowlands. Groundwater is present in substantial quantities in the glacial deposits as well as alluvial sediments in the major river valleys. 2.2 Land Use and Development Land use in the Chehalis Basin is primarily forest,with development largely concentrated in areas close to streams and rivers.Approximately 80 percent of the basin is forestland with the remainder consisting of agricultural, urban, or industrial areas (Washington State Department of Ecology, 2017). Chehalis Watershed(WRIA 22/23) Response to 2018 Streamflow Restoration Law 13 Addendum to the Chehalis Watershed Management Plan Commercial dairy, livestock, and crop farming operations are located mainly in the low-lying valleys adjacent to the Chehalis River and its major tributaries, including the South Fork Chehalis, Newaukum, Skookumchuck, Black, Satsop, and Wynoochee Rivers and Scatter Creek. Principal crops include hay and silage,with some vegetables and small grains. Land is also used for pasture. The remaining land base is spread among rangelands, lakes and reservoirs, urban and rural residential, commercial, industrial, and other minor categories.The major population centers are Chehalis and Centralia in the upper basin,with development along the 1-5 corridor and around Black Lake in Thurston County. In the lower basin,Aberdeen and Hoquiam are the main population centers, near the mouth of the Chehalis River.The Chehalis Indian Reservation is located near the mouth of the Black River. Although the Quinault Indian Nation's reservation was established outside the Chehalis Basin boundaries,the Nation holds treaty rights for the Chehalis Basin as its Usual and Accustomed fishing area. Industrial development is focused mostly in the Chehalis/Centralia and Aberdeen/Hoquiam areas with isolated industrial facilities located throughout the basin.The principal industrial use of water is in the manufacturing of wood, pulp, and paper products. Grays Harbor has historically provided access to cities and ports up the Chehalis River for commercial shipping. 2.3 Aquatic Species A diverse community of aquatic species rely on streamflow in the Chehalis Basin. This includes four species of salmon—Chinook, coho, and chum salmon,two species of anadromous trout- steelhead and coastal cutthroat trout, and many species of native fish,amphibians,freshwater mussels, birds, and semi-aquatic mammals (e.g. beaver). While the Chehalis Basin does not have any federally listed Endangered Species Act(ESA)salmon species, it does have one ESA-listed amphibian—the Oregon Spotted Frog. Oregon Spotted Frog is only known to occur in the Black River subbasin currently. In addition, critical habitat for ESA-listed bull trout includes portions of the lower basin, but little information exists about their presence and habitat use in the basin. Chehalis Basin aquatic species rely on healthy streamflows to support habitats critical to their full life cycle,including intact spawning areas, connected floodplains, and stable headwaters. Degraded habitat conditions have a major impact on aquatic species,and efforts currently underway in the Chehalis Basin (see Chapter 7) are working toward restoring habitat conditions and building resiliency for future climate conditions. With its headwater areas in the Willapa Hills, streamflows in the Chehalis Basin is primarily rain-driven (versus snow-driven),and this amplifies the challenges for water storage and maintaining cool water temperatures needed by salmonids. 2.4 Subbasin Delineation Consistent with Ecology guidance for the Streamflow Restoration law,the Partnership divided WRIAs 22/23 into 19 subbasins (Figure 1)specifically for this Addendum's planning purposes.These subbasins are adapted from the Washington State Department of Natural Resources Watershed Administrative Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 14 Addendum to the Chehalis Watershed Management Plan Unit(WAU) boundaries,which also form the basis for Salmon Recovery Funding Board Lead Entity watersheds.Variations from the WAU boundaries were determined by the Partnership based on the following guiding principles: • . Watershed boundaries • Projected permit-exempt well densities (excludes most urban areas and remote forest land where development is unlikely or would be sparse) • Practicality of lumping areas where projected permit-exempt well densities are low. The 19 subbasins were delineated to geographically organize permit-exempt well projections, impact determinations, and offset projects. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 15 Addendum to the Chehalis Watershed Management Plan HUMP LIPS 01 WI HKAH A OP HOQUTAM CLOQUALLUlm 5 N DELEZEN MO• CHEHALIS NO GHEE 12 W C-APITOL NORTHEAST FOREST EL -JO NS LLAPA BLACK RIVER CATTER GREE RIVER 01 OOKUMCHUCK EAST LLAPA HANAFORD EHALIS CHEHALIS SALZER HEADWATER NEWAUKUM CURTIS 12 N 0 10 20 Miles A T ' Figure 1 Chehalis Watershed Planning Subbasins Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 16 Addendum to the Chehalis Watershed Management Plan 3 PROJECTION FOR NEW PERMIT-EXEMPT WELL CONNECTIONS 3.1 Introduction The Watershed Plan Addendum must estimate the number of new permit-exempt well connections expected in the basin for the period January 2018 through January 2038 (at a minimum). For the Chehalis Basin,the Partnership selected the planning horizon to be through the year 2040 to more closely align with Washington State Office of Financial Management(OFM)forecasting.The methods used to estimate new permit-exempt well connections address two primary questions: • How many new single family permit-exempt domestic well connections will be installed throughout the basin by 2040? • Where will the well connections be installed (at the subbasin level)? 3.2 Population Growth Projections Population growth projections are a foundational data source for estimating future permit-exempt well connections.The increase (or decrease) in number of people translates into a predictable number of new single family residences (SFRs)that can be expected in each subbasin.The methodology used to project the distribution of these expected new homes is described in Section 3.3. In Thurston County,the Thurston Regional Planning Council (TRPC), a public agency governed by a 22- member council, develops population and employment forecasts for the Thurston County Region to meet the monitoring and evaluation provisions of the Growth Management Act through a Buildable Lands Program.TRPC develops countywide forecasts consistent with those prepared by the OFM;their population and households forecasts are based on demographic trends, labor force participation, migration patterns, zoning regulations,and buildable land supply.A more detailed description of the model methods and assumptions used to develop the Buildable Lands estimate can be obtained through TRPC(https://www.trpc.org/236/Population-Employment-Forecasting). For Grays Harbor, Lewis, and Mason Counties, population projections were based directly on estimates provided by the OFM. Low, medium, and high estimates are provided on a countywide level.The medium level is the calculated estimate, and the low and high estimates are considered lower and upper bounds of predicted error. 3.3 Domestic Permit-Exempt Well Connections Projection Approach The Partnership used available forecasting, data on building and development trends, and local knowledge to develop its permit-exempt well connections projections.Three separate methods were used to develop permit-exempt well projections: Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 17 Addendum to the Chehalis Watershed Management Plan • Past trends based on building permit data-Past building permit data for single family residences in areas reliant on permit-exempt wells for residential water supply or sometimes within water service areas • Washington State Office of Financial Management population protections • TRPC projections-As described above,TRPC provided tailored and detailed projections for Thurston County areas. Like county comprehensive plans,TRPC uses OFM population projections as base data. The Partnership considered additional data and local knowledge to evaluate projections from each of the three methods.The following data and information were used to cross-check projection results: • County comprehensive planning,where available,to inform where future growth may be expected. Lewis, Mason, and Thurston Counties conduct comprehensive planning under the State Growth Management Act,which requires identification and protection of critical areas and natural resource lands, as well as areas expected to eventually be within city limits (urban growth areas or"UGAs"). Most county comprehensive plans utilize OFM projections as base data combined with other county-specific data. • Land capacity or"developable lands" assessment that focuses.on the amount of available land that could be developed as single family residences under current zoning. Unless full buildout is expected to occur within the 20-year RCW 90.94(Streamflow Restoration law) planning horizon, land capacity would only provide an upper limit for what that 20-year projection could be.There are many uncertainties associated with a land capacity or developable lands assessment, including possible zoning changes to enable more dense development and a buildable lands analysis confirming that a site is buildable (which requires water availability).This cross-check was used only to assess whether permit-exempt well projections exceeded undeveloped parcels zoned as single family anywhere in the basin,and projections did not exceed current capacity in _ any subbasin. • Well logs for single domestic water wells were screened to identify areas within city boundaries, UGAs,and water purveyor service boundaries where permit-exempt wells are currently used by single family residences. • Local knowledge about groundwater conditions and rural residential water sources. Portions of Lewis County are known to have poor groundwater, both in quantity and quality(Brattain and Kennedy, 2020). Each of the four counties participating in the Addendum development has different sets of factors that affect which data sources and methods are the most appropriate. Comprehensive plans are foundational documents that describe the County's vision for long-range land use and development. For the purposes of Streamflow Restoration law planning, areas within UGAs should be more likely to receive public water Chehalis Watershed(WRIA 22/23) Response to 2018 Streamflow Restoration Law 18 Addendum to the Chehalis Watershed Management Plan over the planning horizon, and designated critical areas and natural resource areas are unlikely to develop. For Grays Harbor County,which does not have a comprehensive plan, projections relied more on past building rates, OFM projections, and the knowledge of County planning staff. Most rural homes reliant on permit-exempt wells will be located outside of city boundaries in unincorporated county regions. However, in some cases homes within city boundaries or water service areas may rely on a permit-exempt well if water service to the site is not available. Based on well log screening in water services areas,the final permit-exempt well projections include connections to new wells within several water services areas. Detailed descriptions of methods are provided in Appendix A. Projections based on each method are shown in Table 1. Table 1 Projected New Permit-Exempt Well Connections for Chehalis Subbasins 2040I Projected New Homes by Past Trends' OFM Forecast2 ' Total Projected Subbasin Total Low Medium High Total PE We[JS4,1 Black River 414 -120 61 273 1,172 1,215 Chehalis '-'Salzer 44 -6 61 164 N/A 76 Chehalis Headwaters 16 -5 50 136 N/A 50 Cioquallurn-N Delezene . 115 -53D 331 1,322 0 333 W Capitol Forest 5 -34 18 79 0 18 Elk-Johns River 25 . " -50' 25 114 N/A 25 East Willapa 71 -18 126 346 218 350 Hanaford 12 -1 13 35" 22 35 Hoquiam 21 -93 47 211 N/A 49 Hurnptuiips 9 , 1 , 1 . .. 3:; NSA ;, 13 Mox Chehalis 21 -100 51 228 2 51 Newaukum 209` '44 '697 1,883 N/A 703 Satsop 62 -141 289 731 N/A 289 Scatter Creek 359 See note 6 below 526 526 Curtis 92 -18 168 454 N/A 168 Skookumchuck 87 -21 199 538 306 539 Northeast Willapa 25 -185 95 423 N/A 95 Wishkah 2 " -6 3. 13 N/A 2' Wynoochee 18 -16 8 36 N/A 18 1NRIA 22/23 Total 1;608 -1;419 2,243 61988 2,246' 4,55'S . 1. Single family residence(SFR)building permit data obtained from OFM for 2009-2018.This data was intersected with subbasin areas and filtered to only consider SFR permits outside of IJGAs and Group A water service areas.The average number of permits granted per year was calculated and multiplied to project new homes by 2040. 2. OFM forecasts prepared using data for each county provided by OFM in 2019;filters out households expected to be within UGAs and Group A water service areas.For Lewis and Mason Counties,OFM forecast was distributed based on proportion of historical building permits issued within WRIAs 22/23 over last ten years. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 19 Addendum to the Chehalis Watershed Management Plan 3. Forecasts provided by TRPC for each sub basin in 2019;filters out households expected to be within UGAs and large water service areas. 4. TRPC projections for Thurston County areas;greater of"Past Trends"and"OFM Medium"for other areas. 5. Sub basins that cross Thurston County boundaries use a weighted estimate of number of households combining TRPC forecast estimates for areas within the County,and the greater of either the Current Trend or OFM forecast for areas outside of Thurston County. 6. Scatter Creek subbasin is entirely within Thurston County;OFM projections were not calculated. 3.4 Final Permit-Exempt Well Projection for Plan Addendum The Partnership considered each of the three methods and results described above, and evaluated which method and resulting projection they felt was the most appropriate. While no projection can provide certainty,the Partnership sought to use one that was both realistic to the local community and protective of streamflow impacts. The selected permit-exempt well projections are shown in Table 2. For Thurston County,TRPC-based projections were selected,as these align with the population and growth planning forecasts that are used by Thurston County.There are clear development hot spots within the Thurston County portion of the basin indicated by TRPC projections.These projections are supported by the high level of active development occurring in the Grand Mound and Rochester vicinities,which are located in the Scatter Creek and Black River subbasins, respectively. For Lewis, Mason, and Grays Harbor Counties,the Partnership evaluated the building permit-based projections versus OFM-based projections.The Partnership had greater confidence in the building permit-based projections,with data showing that building permits have tracked reasonably well with well fee data collected over the past two years.Actual growth in these three counties has tended to be at or below the OFM Medium Forecast historically, and periods of more rapid growth, as was forecast following the 2007 recession, did not materialize in Lewis County(State of Washington Office of Financial Management, 2018).To be more protective of streamflow,the Partnership selected the higher of the OFM medium and building permit-based projection for the Lewis, Grays Harbor, and Mason County portions of the basin. Chehalis Watershed (WRIA 22/23)Response to 2018 streamflow Restoration Law 20 Addendum to the Chehalis Watershed Management Plan Table 2 Permit-Exempt Well Projections Subbasins Projection for New Permit-Exempt Well Connections by 040 Black River Chehalis-Salzer 76 Chehalis Headwaters 50 ., Cloquallum-N Delezene 333 W Capitol Forest` 18 Elk-Johns 25 �,astwillapa .. 350 Hanaford 35 Hoqu m 49 Humptulips 13 'Mox Chehalis 51 Newaukum 703 . 'Satsop 289.•.. Scatter 526 Curtis_ 168 Skookumchuck 539 North east_'Willapa . 95 Wishkah 2 W noochee 18 Total WRIA 22&23 4,555 Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 21 Addendum to the Chehalis Watershed Management Plan 4 CONSUMPTIVE USE ESTIMATES Methods and assumptions recommended by Ecology were utilized in estimating consumptive water use from new permit-exempt well connections.The methods and results of this analysis are summarized below and described in detail in Appendix A. 4.1 Methods and Assumptions Direct measurement of consumptive water use in any setting is difficult, and it is virtually impossible for residential groundwater use,which must account for both indoor and outdoor use. Permit-exempt wells are generally unmetered,so supply to each home is usually unknown, let alone the amount that is lost to the groundwater system.Therefore,the Partnership was limited to estimating consumptive use based upon projections of future growth, local patterns and trends in water use, and generally accepted and reasonable assumptions.Water use data from local water purveyors provided a useful check on calculated estimates though was used with caution. Homes that pay for municipal water tend to exhibit different water use behaviors, including water saving appliances and reduced landscape watering,which reduces usage compared to homes on wells. The two major categories of household consumptive water use are indoor use and outdoor use.The methodology used to estimate these quantities for WRIA 22/23 are described in the following sections. Indoor Consumptive Use Indoor consumptive use was estimated consistent with Ecology guidance.There are two basic elements to estimating indoor consumptive use: • Amount of total water used. Ecology's guidance recommends an assumption of 60 gallons per person per day as a reasonable estimate of indoor total water use.To estimate indoor usage per well,the per capita usage was multiplied by the average rural household size,which was estimated by each county: 2.5 people per household for Thurston and Grays Harbor Counties, 2.4 for Lewis County,and 2.75 for Mason County. For subbasins spanning multiple counties,a weighted value was estimated based on the number of projected permit-exempt well connections in each county. • Percentage of consumptive water used. Ecology guidance recommends that 10 percent of the total indoor water use be considered consumptive when a home is on a septic system. (All indoor water use is considered consumptive for homes with sewer connections.)Areas projected to be served by permit-exempt wells are outside of sewer service areas,so the 10 percent assumption was applied for all projected indoor water use. Outdoor Consumptive Use Outdoor water use is typically the larger portion of domestic single family residential water use,with irrigation of lawn and garden being the dominant outdoor water use component.The Partnership Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 22 Addendum to the Chehalis Watershed Management Plan conducted a basin-specific assessment(see Appendix A for more detail)to determine typical size of irrigated lawn,garden, and landscaping areas associated with newer residential development and irrigation water needs,which vary by crop and climate.The consumptive use estimate assumes that current rural residential landscaping practices will continue over the planning horizon. The amount of irrigation water required to grow and maintain vegetation depends on the crop, season, and local climate (temperature and precipitation) and thus varies by location throughout each WRIA. The Washington Irrigation Guide (WAIG) (Natural Resources Conservation Service (NRCS), 1997) includes an appendix listing net irrigation requirements for various common crops for 89 locations throughout Washington, derived from water use and meteorological data from the 1970s and 1980s.Since lawn is a fairly water-intensive crop and a common target of residential irrigation, irrigation requirements for commercial turf production were used to estimate outdoor water needs.As commercial turf production is generally more water-use intensive than residential lawn water use,estimates based upon commercial turf water use rates will likely be more conservative than estimates based on residential lawn watering expected in the basin. The irrigation requirement provided in the WAIG is the net amount of external water required by the crop, accounting for precipitation inputs. Since irrigation systems are not 100 percent efficient, additional water must be supplied to ensure that crop needs are met.The application efficiency varies by the type of system (drip irrigation, microsprinklers, pivot sprinklers, etc.). For the Chehalis Basin,the Ecology-recommended value of 75 percent was used to determine the water applied for irrigation. Outdoor water use for each home was then estimated as the applied water for irrigation (computed as a depth)times the average irrigation area.Typical residential irrigated area was estimated through an aerial photo analysis, using methods described in Appendix A. Based on that analysis,the average irrigated lawn size used for the basin was 0.074 acres.The consumptive use fraction is substantially higher for outdoor use than indoor use (to a septic system) because most of the applied water is taken up by plants or evaporated. Based on the Ecology guidance, a consumptive use fraction of 80 percent was applied to the total outdoor water use, meaning that 80 percent of water used for outdoor watering does not return to the local groundwater system. 4.2 Consumptive Use Forecast The Partnership considered two consumptive use estimate scenarios: 1. One home with average irrigated yard size of 0.074 acres per permit-exempt well.Assumes 60 gallons per day per person indoor use. 2. One home with legal maximum 0.5-acre irrigated lawn area per permit-exempt well.Assumes 60 gallons per day per person indoor use and 0.5-acre outdoor irrigation use. Daily usage rates calculated in the consumptive use scenarios represent annual average values. While indoor use generally does not vary much from month to month, outdoor water needs range from zero Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 23 Addendum to the Chehalis Watershed Management Plan during the winter rainy season to more than three times the annual average during the peak of the summer because of yard irrigation during summer months. Table 3 summarizes the.selected consumptive use estimate,which assumes one home with the estimated basin-average yard area (0.074 acres), per permit-exempt well. Because the average yard size basinwide is small,the consumptive use scenario using 0.5 acres of irrigated yard per permit-exempt well connection was considered to be unrealistically high to the Partnership.The total consumptive use projected for the Chehalis Basin, based upon the measured average irrigated yard is 504.8 acre-feet per year.A detailed description of the consumptive use estimation methods and results is provided in Appendix A. Table 3 Annual Consumptive Use for One Home with Average-Sized Yard Consumptive#PE Wells Irrigated Per Well Total Anticipatedper ■ Indoor Outdoor Total Subbasin in ... Black River 1,215 0.074 15.0 88.7 103.7 141.1 Chehalis-Salzer 76 0.074 14.4 93.5 107.9 9.2 Chehalis Headwaters 50 0.074 14.4 77.7 92.1 5.2 Cloquallum-N Delezene 333 0.074 15.2 62.7 77.9 29.1 W Capitol Forest 18 0.074 15.0 74.1 89.1 1.8 Elk-Johns River 25 0.074 15.0 38.5, , 53.5 1.5 East Willapa 350 0.074 14.5 87.0 101.4 39.8 Hanaford 35' 0.074 14.4 51.9 106.3 4.2 Hoquiam 49 0.074 15.0 42.2 57.2 3.1 Humptulips 13 0.074 15.0' 53.4 68.4 1.0 Mox Chehalis 51 0.074 15.0 63.9 78.9 4.5 Newaukurn 703 0.074 14.4 87.3 101.7 80.1' . Satsop 289 0.074 15.9 71.9 87.9 28.4 Scatter Creek 526 0.074 15.0 93.9 108.9 64.2 Curtis 168 0.074 14.4 86.0 100.4 18.9 Skookumchuck 539 0.074 14.6 88.8 103.4 62.4 Northeast Willapa 95 0.074 15.0 67.0 82.0 8.7 Wishkah 2 0.074 15.0 54.3 69.3 0.2 Wynoochee 18 0.074 15.0 56.1 71.1 1.4 WRIA 22/23 Aggregated 4,555 0.074 14.8 84.1 98.9 504.8 Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 24 Addendum to the Chehalis Watershed Management Plan 5 APPROACH TO OFFSETTING STREAMFLOW IMPACTS Chapter 4 of this Addendum describes the consumptive use estimate by 2040 for new domestic permit- exempt well connections; however,the actual impact to streamflow must be considered as an additional step.Water drawn from groundwater that is connected to streams is assumed to have an impact on streamflow, but the magnitude and timing of that impact is not straightforward to estimate.This section describes the approach used to evaluate and plan for offsetting streamflow impacts from new permit- exempt well connections through 2040. 5.1 Assumptions Used for Determining Streamflow Impacts from Groundwater Pumping As stated above,using water from groundwater is not the same as using water directly from a stream or river,though in most cases they are connected. Under.the short timeframe and limited funding for developing this Watershed Plan Addendum,simplifying assumptions were necessary to determine how consumptive use from permit-exempt,well pumping would be equated to streamflow impacts.These assumptions and the probable effect are summarized in Table 4. Table 4 Streamflow Impacts Assumptions Assumption . Streamflow Impact is equal.to In most cases,there will be a muted effect on streamflow from pumping consumptive use hydraulically-connected groundwater..This assumption likely overestimates impact.. Subbasin total consumptive If wells are evenly distributed within a subbasin,the impacts to streamflow use is assumed to impact all may be spread along significant lengths of streams.However,in areas streams in subbasin along where wells are clustered in one area,the impacts may be focused and a entire length high impact assumption would be more accurate. Pumping'impacts to This assumption is consistent with Ecology's guidance,which is based,,in streamflow are assumed to be part,on.USGS analysis(Barlow and-Leake,2012)and:is most applicable "steady'state'-'or spread evenly, when wells are at least 3,000 feet away from a stream.Since we do not through the year know where'futuee.wells will be,applying this assumption could underestimate streamflow impacts in instances where a high concentration of wells are located close to smaller streams.If these homes also had large irrigated yards,the underestimate would be even greater.The Partnership sought to identify more offset projects in such areas to'provide a safety margin to ensure that.impacts would be fully offset: 5.2 Geographic Distribution of Streamflow Impacts Projected new consumptive use from domestic permit-exempt wells is not evenly distributed across the basin and neither are the streamflow impacts from those new uses (Figure 2) .The Black River,Scatter Creek,Skookumchuck,and Newaukum subbasins are projected to have the greatest increase in Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 25 Addendum to the Chehalis Watershed Management Plan_ consumptive water use from domestic permit-exempt wells,while most of Grays Harbor County is projected to have a relatively small increase. � �,,r .+i' MG�ti,1 y Phi ,t` .J- .� P rd a �it•71 .� — 't"..Ao�.� Y t§•�"� }�.`. J� �� ���A' �,N�1'�,'.`�;"�,' �r-s� -- rr... fj ,f -` .t` 'J Uln1l1 r �5 :.. ,5a °.�� ¢ lr➢ J I i d r ' r'.r rwlr i' t 1 b 1 bsJ s ; ' r3 SATSOP 28'44 1't CLOQUALLm DELEZENE r J' 4 �t=r J)vrt MOX CHEHACIS Irat�1 `� Pp.. W CAPITOL BLACK r ELK-JOH S �� rr it f�� 8.7 FOREST RIVER rt�rrr • � RIVER ;ter r y.. SCATTER CREEK 1• . t,NORTHEAST„ _ � � + WILLAPA SK_ OOKUMCHUCK' � ', ` � fir,- .J .+ 1'1f J -t �-�s •,�4sC� Teo ; qg i±t a.C'r� >;•a f ,. '7`3' 1t I �rf✓'' .tl a, �i 1�3reYr'i .- W�S4.s,." - 112. r �t: f'f:r r✓;, � s• -rr �y rV- � � r •�` �Vic. < E4STrWILLAPw A =. HANAFORD b.r ° ��w �•,! �' ° j, ��r6—�d1. a.r �'i' � i : 9.2.. I 1�11 `�� GHEHALISNEWAUKUM HEADWATERS y 1 film ro , r c t i q� CURl1S 3 ds+ a& a r CHEHALIS r SALZER . 't�.,s"�++.;:�,� ` 9 , s„r8•• r� r a�.u�T r �. J J t.�� f .P f,k�. N 0 10 t Figure 2 Consumptive Use Estimates(in acre-feet per year)for Chehalis Basin Subbasins Within specific subbasins,the expected development patterns will vary.The distribution of single family residential building permits from 2009 to 2018 (Figure 3)was used to project expected geographic distribution of new permit-exempt wells. In the Black River and Scatter Creek subbasins,the relatively flat topography has led to distributed development,while in the Skookumchuck and Newaukum subbasins, rural residential development has tended to cluster in floodplain areas in the lower half of the Chehalis Watershed(WRIA 22/23) Response to 2018 Streamflow Restoration Law 26 Addendum to the Chehalis Watershed Management Plan subbasin due to steep valley sides and upper subbasins that are often in managed forest land use. Development also tends to cluster in floodplain areas in Grays Harbor County(Humptulips, Hoquiam, Wishkah,Wynoochee, and Satsop subbasins) and within the upper basin (Chehalis Headwaters and Curtis subbasins).The Cloquallum-Delezene and eastern Curtis subbasins are also areas where more dense clusters of new permit-exempt wells area projected. P� �C r.C-1® �� �. �.. ' -� t ftl�'"1►; J ' ad�.I(54 iT'- .PS- '�cL�F ta'' -<. �iG .d G.. ur .. ' r. d- r �r\ L •� 7 '� "- „14, r Uln.:::tll. .' a1.yP✓•' 1„r - ye4 - t " &i a ✓ �; (I + i rYy� s,9 r-5,•j e1c..Twie; s. 17 HUMRTUL'IPS - C•: Iry _ ,.L�I� P �. °stae3f t 1 '•_= i;' ,• p tb ' .)ly / 7 Ilr4t Si•,7` ! tr.s! � .,J,} I , _ -2/ `i r''`i\_ F u: f WI$HKAH' 1} ATSOP',~ +f --- ( ;' r, r + • �, i �,.. fr N DELEZENE; .� HOQUTAM 3. ai ' r �•r I , MOX CH�HALIS j' F��"l.-:�aa ` !• P • 1f s� 'li} • ' -•r �.�r f fl;:C'hot<S F''I_ NOOCHEE+ • �irP r I,mI)la ! FOREST • 1 t ;rrr: PoNORTHEAST 1 A tsf' `'t. WiL�LAPA BLACK RIVER ELR-JOHNS + g' xrr v SCATTER&EtEEK t F rjSr." n lr��• • r t{ ,F a(- r X ✓ r " RIVER �/ ,, -`� • fr �'`• •.•• SKOOKUMCHUCK d-• -tl J� d F ! � � ,• � =-7 1.• r 'T S•• -3 __ _ � 1 .i- I -)�f.�:.l EATWILLAPA o HANAFORD a fd T � I.i:°.,�' • CIIEHALIS, r fr,�r r'y � �` tf.1 S^A'LZER6, �}'•ti`f ra j °` re® � 1' S—a r. r r)f r 'CHEHALISy� NEV_NAUKUMYtp' •' { > HEADWATERS r f- bd I' rF f' _;rig -; � '�3 r is•� � `•�•` - d �z '�� ��'�'�1 i •:rr 'i`'- ,.I�.fy'" j 1 °tti C. ••ti � � /` ! ka,�fA� 'wrCURi1S ? ,{ Pk✓ 1 ' Id-zt[ill�� I Si t:'�5' J•�/r.�„S�a��� ��. +° ,,•� r •.P i j.j � � .,.�,+ .qr�!.� N TSB r`r Eli z • 'Ij aR $.F Aa��+P.a 0 10 20 .�' 1 sy - ft P3 c - A 4r err f lr ,.r.. •�,+f �. S$ ..� e:t l ...r.�. —:rr•.aZ. r �,i�. :i'• .,?�._,:2 ...L�.J ' _�' c.r.r .._F.._ 7 n I :.+/. .ii - :1._d ._��:rd,_.•�-rY. .'t 5 Figure 3 Distribution of Single Family Residential Homes on Permit-Exempt Wells Built 2008-2018 The Streamflow Restoration law requires that projected consumptive water use from new permit- exempt wells be offset at the basin scale rather than at the subbasin scale. However,to be protective of Chehalis Watershed (WRIA 22/23)Response to 2018 Streamflow Restoration Law 27 Addendum to the Chehalis Watershed Management Plan streamflow,the Partnership focused on developing projects in subbasins with the highest projected consumptive use. However, it should be noted that only the Skookumchuck subbasin contains a high priority water-for-water offset in the form of a water right acquisition project that will replace the quantity of consumptive water use during the same time as the impact and in the same basin. 5.3 Consideration of Ecological Needs Streamflow is a major component and foundation of the ecology of the basin. Other conditions such as healthy riparian areas and instream habitat diversity are also necessary to the overall ecosystem function,structure, and composition.These conditions, and actions that improve them, directly add to NEB. In the Chehalis Basin, numerous related programs have inventoried and characterized conditions and ecological needs.These include the following: • Chehalis Basin Salmon Restoration and Preservation Strategy(Lead Entity Program). • Chehalis Basin Aquatic Species Restoration Program Both programs have established priority needs for salmon and other aquatic species.The major strategies are summarized in Table 5. Table 5 Chehalis Basin Salmon/Aquatic Species Priority Strategies Program Priority Strategies Chehalis.Basiin Salmon. • Attain healthy and diverse population of wild salmonids . Restoration and Preservation . Restore,enhance,,and,protectthe Grays Harbor,Estuary Strategy(Lead Entity Program) . Restore and preserve properly'furictioning riparian areas • Restore habitat access P• Restore properly functioning hydrology • Restore floodplain and stream channel function . Prioritize habitat projects and activities within subbasins that provide the.highest benefit to-priority stocks Chehalis Basin Aquatic Species ASRP is able to benefit native aquatic and semi-aquatic species over time Restoration Plan through implementing projects that maintain and increase: • Protection of intact habitat and function • Floodplain function • Natural habitat forming processes • Access to quality habitats Key basinwide limiting factors targeted by both programs include water temperature, low flows, instream wood,channel complexity, riparian and floodplain habitat,and barriers.Subbasin-specific needs and how offset projects address those needs are described in Chapter 7. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 28 Addendum to the Chehalis Watershed Management Plan 6 OFFSET PROJECTS AND ACTIONS The Addendum's offset project portfolio was developed through a collaboration of Partnership members, partners, and stakeholders.This process was guided by the Partnership, and is summarized by the following: • Focus on developing projects that provide water offset in areas of the basin where projected consumptive use is highest. • Seek to include projects in all areas of the basin where impacts are projected, recognizing that in some areas those projected impacts are very small and NEB may best be attained through habitat projects. • Support project sponsors with good projects throughout the basin that could contribute to NEB even if those projects do not provide water offsets. Project sponsors who are committed to implementing projects increase the likelihood that projects will be delivered in a timely manner. • Do not pursue acquisition of agricultural water rights as this is counter to.the Partnership's support for agriculture in the Chehalis Basin. 6.1 Chehalis Basin Offset Projects -Types of Projects and Actions All projects proposed for the Addendum were categorized into the three broad categories identified in Ecology's NEB Guidance(Ecology, 2019): • Water right acquisitions • Non-acquisition water projects • Habitat and Other project types The first two of these categories have associated water offset that has been quantified,where possible, to count toward the target of matching or exceeding new consumptive use from permit-exempt wells. In some cases, project concepts have not been sufficiently developed to allow for a confident estimate of potential water offset.Those projects are classified as water offset projects, but not counted toward the offset target. Habitat and Other projects do not typically provide water offset but benefit aquatic resources in other ways. Some projects are expected to have both water offset and habitat benefits. Projects in all three categories are encouraged in the basin to improve streamflow,whether or not they count as a water offset project. Projects must be implemented by the end of the planning timeframe (through 2040) and remain effective for as long as the new permit-exempt well pumping continues. Projects must not be required by another regulatory or legal requirement. The Partnership expects that some projects in the project portfolio may not be implemented because of negative feasibility results, landowner constraints, or funding challenges. However,there is additional potential within the listed project portfolio to develop replacement projects as well as additional projects if needed. In total,the project portfolio contains 74 separate projects, distributed over 17 of the 19 subbasins as shown in Figure 4(basinwide concepts not shown).The following sections describe the general types of Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 29 Addendum to the Chehalis Watershed Management Plan projects included in the Addendum and provide the list of projects classified under each project type. For projects included in water offset calculations for the Addendum,the individual project contribution is listed. Full project summaries and the full project list are provided in Appendix B. 'r ,S. re � ,v ..:; .. .p,'"•_ ..�I _ if!: .!;7 Project Type: l _ 1�t.A9"': f err ,y , y' a 1[k7 �,.�� r; % Beaver am Analog ? ---= ;ny yA� � ' O B D !, �� l © Conservation/Land Acquisition o' Fish Passage r. • Floodplain Storage r' a, 01 ram- apx 1. {r O Groundwater Recharge 1z • Stream and Riparian Restoration HUMPT,ULPS, �r'� � . r w - a Water Infrastructure Improvements r bs ltr rt �, • Water Right Acquisition r"{r G9:•r c,n 7 4e=w11T�' _- WISHKAH ' C,L'000ALLUM ' HOQUTAM DELEZENE' MOX+CHEHALIS ' •c t ,c'' �'Ip nll:•L_•l, 1 - WYNOOCHEE BLACK` P fW CAPITOL ., FO�REST t x O {t u RIVER 1:' Urr r, ;`t' rl, ;k y nifj ti, O ,O SCATTER CREEK ELK' IOHN$ ;{NORTHEAST [ p :t RIVER j [,LAP),,. .> � � �.' SKOOKUMCHUCK i `J '' f '-i.♦-a r .rr J ,�� e. r , � � r Y <A .r '� r�.�:. r.. ni r e ;�'"f�. / e�' f .� e r�J'- j is .' y _` -•. .�r J � 7 _ + [ , BEAST WILLAPA HANAFORDa 0 CHEHALIS NEV1►AUKUM ,HEWATERS AD - 7. iS�,.� �dr+• r'af tt,.,°Y4i � .4 ri'{" ! `..-' �1 -'; 4'� �'�i•: l!r • '. 1 ... .�i x•~r ".._".r� eCURTt3 e 11 d�'IcuEr i � }} ?•f�8 � r'r,,��sr„��x ,e- ♦'��/@ +t?v�� ? , y u6[�(-t� f'gkSdf 'N �r� � z ' ., r•� � f r{� 0 90 _20 MIeS 7 Figure 4 Proposed Project Locations Water Right Acquisitions Water right acquisitions with permanent dedication to instream flow purposes directly add to and restore instream flows.These projects acquire (usually through purchase)active water rights and retire all or a portion from active consumptive uses.Water associated with these rights is no longer used Chehalis Watershed(WRIA 22/23) Response to 2018 Streamflow Restoration Law 30 Addendum to the Chehalis Watershed Management Plan consumptively and remains in the stream, making offset determination very straightforward. Complexities associated with this project category include: • Legal and administrative process to demonstrate that all or a portion of a water right is valid, has been actively used within the required timeframe, and is eligible for a change of use to instream flow • Identification and negotiations with water right holders willing to engage in such a transaction Chehalis Basin water right acquisition projects are listed in Table 6.The largest and highest certainty water right acquisition is a TransAlta water right acquisition on the Skookumchuck River(project ID SK- 00).This water right is associated with a coal-fired power plant that is undergoing a phased closure.The Quinault Indian Nation has sponsored a streamflow restoration grant proposal for feasibility study with intent to propose acquisition of a portion of the water right. Projects B-02 and SC-00 are two water rights owned by Cooke Aquaculture for fish rearing facilities. Both rights are currently in a temporary trust water right status.There are several project configurations for each of these projects that could provide streamflow benefit and additional NEB value. Project B-02 could be activated to provide additional cold water flow to the Black River, creating cold water refuge and additional flow,which are both urgent needs for salmon.The water right could eventually be deactivated and dedicated permanently to trust for instream flow if the flow/cold water augmentation becomes unnecessary. For Project SC-00,Thurston County has proposed a concept that includes direct streamflow augmentation to Scatter Creek combined with using some of the water for municipal supply, which would eliminate need for some projected permit-exempt wells in that area. The final project in this category(BW-06 Trust Water Rights Acquisitions) represents a collection of potential water right acquisitions currently in the trust water right program and a separate set of active water rights identified by Washington,Water Trust(Washington Water Trust, 2020) as potential opportunities. Other water right acquisition opportunities, not yet discovered,would also fit into project BW-06.These projects do not yet have a sponsor. Table 6 Chehalis Basin Water Right Acquisition Projects Estimated Project Water Offsel Subbasin ID Project Name (af/yr) Black River B-02 Cooke Aquaculture Water Right-Black River 141 TC#118/119.Scatter.:Creek W.ater.,Right,&Streamflow .• Scatter.Creek•I SC-00 Augmentation 700 Skookumchuck SK-00 TransAlta Water Right Acquisition 2,898 Bas'inwide BW-06 Trust Water Rights Acquisitions r NQ Totals. 3,739 Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 31 Addendum to the Chehalis Watershed Management Plan Water Infrastructure Improvements These projects transfer water sources for existing water uses in order to provide benefit to streams in critical times or locations. Examples include converting existing areas served by permit-exempt wells to municipal water(within existing water rights) or relocating diversion points for existing water rights to maintain higher flow in a sensitive stream or reach.Although the latter example provides no net addition of water to the system as a whole,flow increases at targeted locations can be significant—and provide significant benefit'at the subbasin scale.Water offset quantities for this type of project are estimated based on the rate of replaced or relocated water use and the time period over which the shift would occur.These projects generally do not provide direct habitat or other aquatic resource benefits beyond flow. Water infrastructure improvement projects are listed in Table 7.The most developed of these projects is N-00 City of Chehalis Water Supply Diversion Relocation,which is sponsored by the City of Chehalis.This project would relocate an active diversion from the North Fork Newaukum River to the mainstem Chehalis closer to the City.While it would not decrease consumptive use of water, it would return streamflow to a stream segment that suffers from low flows and high water temperatures,and is one of the few core areas for the basin's most depressed salmon stock—spring Chinook(Aquatic Species Restoration Plan Steering Committee, 2019;Chehalis Basin Lead Entity,2020). . Project BW-02 Agricultural Irrigation Efficiencies &Water Conservation is a technical assistance program sponsored by the Conservation Districts (CDs) in Lewis,Thurston, and Grays Harbor Counties.The CDs will work with landowners who are interested in improving on-farm practices for water management. The Partnership believes water conservation will result from this engagement; however,the expected conservation has not been quantified because of the uncertainties at this time. The remaining projects are conceptual and would require a sponsor and significant technical work, legal agreements, and permits in order to be implemented. Table 7 Chehalis Basin Water Infrastructure Improvement Projects •J � Project Waterffset Estimated W Project East Willapa EW-01 Convert Galvin to Centralia Water 4.5 Humptulips HT-02 Ocean Shores Water Reclamation and Reuse' 0 Newaukum N-00 City of Chehalis Water Supply Diversion Relocation 280 Skookumchuck SK-01 Skookumchuck Dam Release 323 Northeast . Willapa NW-00 Satsop Business Park Water Right to Reclaimed Water NQ Basinwide BW-02 Agricultural Irrigation Efficiencies&Water Conservation NQ Totals 608 1—Project would provide local groundwater recharge but would not offset well use as defined in this Addendum. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 32 Addendum to the Chehalis Watershed Management Plan Groundwater Recharge Groundwater recharge projects benefit streams by directing surface water flow (e.g.flood flows, stormwater runoff) into the ground,thus providing additional storage and more gradual release to streams. New water is not added to the system, but shifting winter runoff to groundwater increases aquifer storage so that baseflow contributions can be enhanced and may be extended longer into the summer,which is the critical flow period for most of the streams. Managed aquifer recharge (MAR) and stormwater infiltration projects fall into this category. Water offset quantities for these types of projects can be estimated based upon anticipated increases in flow to an aquifer(based upon surface diversion for MAR or infiltration rate and area for infiltration facilities) and groundwater flow characteristics. More sophisticated,site-specific estimates can be developed where surface and/or groundwater models are available, however these still carry significant uncertainties in predicting streamflow addition. These projects do not generally provide habitat benefits as they can be distant from the stream corridor, but the increased groundwater contribution may provide reduced temperature as well as other water quantity benefits. Groundwater recharge projects are listed in Table 8. Project B-05 Albany Street Stormwater Pond has already been implemented; it was supported through the first round of Streamflow Restoration grant funding and constructed by Thurston County. Thurston County is interested in three MAR projects in the permeable soils of the Scatter Creek and Black River subbasins.These projects would restore groundwater levels in areas historically ditched for agricultural drainage.The MAR projects will require site-level analysis to determine their feasibility given likely high aquifer transmissivity, constraints on diversion period, and permitting complexities.Thurston PUD,which has numerous water systems in these subbasins, emphasized that aquifers in this portion of Thurston County are shallow, low gradient,and highly permeable, making them vulnerable to surface contamination and depletion that can impact streamflow. A screening level-assessment basinwide indicated MAR opportunities in the Newaukum subbasin and the potential for additional opportunities in the Curtis, Chehalis Headwaters, and East Willapa subbasins. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 33 Addendum to the Chehalis Watershed Management Plan Table 8 Chehalis Basin Groundwater Recharge Projects OffsetEstimated Project Water Subbasin ID Project Name (af/yr) Black River B-01 Allen Creek MAR 26 Black.River B=05 Albany Street Stormwater Pond 11.9.. Newaukum N-09 Newaukum MAR Concepts 298 Scatter Creek SC-02 TC#89 Upper Scatter Creek MAR 80 Scatter Creek SC-03 TC#81 Sampson Wetlands Restoration and MAR 104 Basinwide. BW-04 :.,,Managed aquifer recharge opportunity assessment 200 Basinwide BW-05 Stormwater recharge opportunity assessment 10 .Totals 730 Floodplain Storage Floodplain,storage projects involve construction or enhancement of storage capacity in floodplains with the ability to control the timing of releases of flood storage back to the stream. Flows from large floods, particularly from late season storms,can be detained in floodplain reservoirs and slowly metered back to a stream. In many areas, a portion of the stored floodwater will also infiltrate and return to the stream via groundwater.Water offsets from this type of project can be difficult to estimate without some type of modeling, as total storage volume is not a reliable indicator of water available for dry season release. Storage may be designed for large events and not fill every year or may fill and release multiple times per year. For this Addendum,offsets were estimated using modeling where available. For Project H-00 China Creek Phase 2 Wetland Restoration,which is currently under construction, hydraulic modeling r . developed for the project design was available.The water benefit for this project was estimated based on one wetland filling per year,assuming a typical (not extreme) late winter or spring storm.. The City of Centralia is the owner and sponsor for the China Creek project.Where modeling projections and/or site- specific data were not available,storage projects were assigned a water benefit of"Not Quantified." Water temperature can be a concern for this type of project, as shallow surface storage warms quickly in the spring and summer if not shaded by riparian vegetation. Floodplain storage is often a component of larger floodplain restoration and reconnection projects that can also provide significant habitat benefits. Floodplain storage projects are listed in Table 9.Three projects in the Satsop and Wynoochee subbasins (S-00,S-02,WY-02) employ large wood installations instream to raise the streambed and local water. levels and induce shallow aquifer recharge and storage.Several similar projects have been implemented statewide, but results on extent of aquifer recharge and contribution to streamflow are inconclusive at this time, hence the Partnership did not quantify water benefit for these projects. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 34 Addendum to the Chehalis Watershed Management Plan Table 9 Chehalis Basin Floodplain Storage Projects OffsetEstimated Project Water Subbasin • _ Project Name (af/yr) Berwick Creek Flood Reduction Restoration(Port of Newaukum N-13 Chehalis) NQ Chehalis- Salzer CS-00 Coal Creek Floodplain Storage-City of Chehalis NQ Chehalis- Flood Hazard Reduction Master Plan and Chehalis Salzer CS-02 Wastewater Treatment Plant Project NQ Hanaford H-00 China Creek Flood and.Habitat Mitigation Phase 2. 3 Satsop S-00 Satsop/Wynoochee Tributary Assessment NQ Lower Satsop Restoration, Protection,and Aquifer' Satsop S=02 Recharge-Phase II NQ Scatter Creek SC-01 TC#90 Weins Farm Restoration 20 Wynoochee I WY-02 Satsop/Wynoochee Tributary Assessment NQ :< Totals 23. Beaver Dam Analogs Beaver dam analogs (BDAs)seek to replicate the natural floodplain wetland setting created by beaver dams.Strategic addition of wood raises water levels and floods low-lying areas, promoting lateral infiltration into banks that effectively raises the local groundwater table. Engineered BDAs are a relatively new concept, but monitoring studies have demonstrated measurable.benefits to baseflow (Yokel et al.,2018). One outstanding question is how long BDAs will last and therefore what long-term benefits they will provide. Projects in the Chehalis Basin will focus on locations likely to attract beaver and with a commitment to maintain the BDA structures long-term if not adopted by beavers.Water offset forthese projects was assumed to be 2.5 acre-feet per year for each BDA complex, based on scientific study and monitoring(Dittbrenner,2019). Beaver dam analogs also offer measurable benefits to aquatic habitat extent and quality. Beaver and BDA projects are listed in Table 10. Several sites have been identified for BDA installation; these are in projects B-00, EW-00, N-02, and N-12.The two basinwide.projects are aimed at developing projects and installing BDAs at additional locations (BW-00) and working with landowners to find compatible areas for beaver ponds (BW-03).The basinwide projects have been assigned water benefit value of"Not Quanitified" because sites and project extents have not yet been identified, although similar(or higher)water benefits will be sought from these projects. Chehalis Watershed (WRIA 22/23)Response to 2018 Streamflow Restoration Law 35 Addendum to the Chehalis Watershed Management Plan Table 10 Chehalis Basin Beaver/Beaver Dam Analog Projects Estimated Project 'Water 0 set Subbasin ID Project Name (af/yr) TC#91 Holm Farm Ditch Removal and Floodplain Black River B-00 Reconnection 13.5 Garrard Creek Floodplaini Restoration Opportunity East Willapa EW-00 Assessment 5 Newaukum N-02 Newaukum Lake Restoration&Enhancement Planning 10 Newaukum N-12 Beaver Dam Analog Pilot.Implementation 12.5 Basinwide BW-00 Beaver Dam Analog Implementation NQ Basinwide BW-03 Eager Beaver Collaboration NQ Totals 41 Conservation and Land Acquisition Conservation and land acquisition projects preserve and restore natural land cover and ecological function through protection of land for that purpose.These projects are generally not assumed to provide a direct water offset; however,they do contribute to NEB through protection against future development impacts, preserving existing ecological function that contributes to aquatic habitat formation and connectivity. In addition, protection of natural land cover supports hydrologic function for streamflow benefit;including delaying and storing rainwater for baseflow restoration. Conservation and land acquisition projects are listed in Table 11. HQ-01 and 5-01 have already been funded through other grant programs. Nine acquisition or easement projects,totaling 376 acres, likely have some water benefit,-.but the Partnership did not quantify or claim water benefits. Five forest management projects in Grays Harbor and Thurston Counties do include quantified water benefits. These projections are based on analysis of hydrologic effects of mature coniferous forest,which supports the theory that increasing stand age and lengthening harvest rotations to at least 40 years can have significant impacts on increasing streamflow(Hall, et al.,2018). Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 36 Addendum to the Chehalis Watershed Management Plan Table 11 Conservation/Land Acquisition Projects Project Water Estimated Subbasin ID Project Name (af/yr) Black River Basin Project Development:Oregon Spotted Black River B-03 Frogs,farms&Wetlands Project 0 Black River B-06 Beaver Creek Conservation Easement .0 Black River B-07 Seiler Conservation Easement-Mima Creek 0 Elk-Johns River. EJ701 Grays Harbor County Forest Practices and Flow Assessment 69 Hanaford H-01 Port Blakely Hanaford Acquistion 0 Hoquiam HQ-00 Port Blakely West Hoquiam Acquisition 0 Hoquiam HQ-01 2020 West Hoquiam Acquisitions 0 Hoquiam HQ-03. Grays Harbor County Forest Practices and Flow Assessment 49 Hoquiam HQ-04 East Hoquiam-Granberg Acquisition 0 Hoquiam HQ-05 East Hoquiam-Griswold Acquisition 0 Humptulips HT-01 Grays Harbor County Forest Practices and Flow Assessment 59 Satsop S-01 Tree Fever Conservation Easement 0 Scatter Creek SC-04 TC#127 Scatter Creek Upper Basin Forestry NQ. Wishkah W-00 ' Grays Harbor,County Porest Practices.and Flow Assessment 29 Wynoochee WY-01 Grays Harbor County Forest Practices and Flow Assessment 7 Totals 213 Stream and Riparian Restoration These projects encompass instream and riparian corridor habitat restoration and enhancement projects, including introduction of large wood,floodplain reconnection, backwater and side channel habitat enhancement, and riparian plantings, among other actions.Some of these projects may provide limited water offset values through mechanisms similar to floodplain storage or BDAs, but offset quantities were not counted toward the Addendum target offset amount unless sufficient information was available to quantify offset based on methods like those discussed above.These projects are included in the Addendum to ensure net ecological benefit distributed throughout the subbasins; ecological benefit metrics are described in Chapter 7. Stream and riparian restoration projects are listed in Table 12. Projects N-04,S-03, C-00,SK-02, and WY- 00 are reach-scale restoration projects already in design (or construction in the case of SK-02)and address key ecological needs as described in Chapter 7. Project CH-00(Marker 19 Oxbow Restoration) is fully funded through a partnership between ASRP and the Weyerhaeuser Corporation and planned for construction in 2021.The remaining projects are in development with committed sponsors. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 37 Addendum to the Chehalis Watershed Management Plan Table 12 Stream and Riparian Restoration Projects Estimated Reach Water Length Project Offset Restored Black River B-04 Black River Confluence 0 TBD Chehalis CH-00, ,''Marker 19 Oxbow Restoration _ . _. 0 0.3 Headwaters Cloquallum-N. CD-00 Cloquallum Creek LWD Construction 0 0.7 Delezene Cloquallum-N. CD-01. Upper Middle Fork Wildcat Creek Restoration 0 0.4 Delezene Cloquallum-N. CD-02 Sam's Canal Culvert Removal and Restoration 0 0.3 Delezene Cloquallum-N. CD-63 McConkey Lane Channel Naturalization 0 TBD Delezene Newaukum N-04 South Fork Newaukum Early Action Reach 0 2.1 Satsop, 5-03 East Fork Satsop RM 8 Early Action Reach 0 3.2 Curtis C-00 South Fork/Stillman Creek Early Action Reach 0 2.6 Skookumchuck SK-02 Skookumchuck Early Action Reach 0 1.1 Wynoochee WY-00 Wynoochee River RM 14 Early Action Reach 0 1.9 Basinwide BW-01 . Chehalis Basin Cooperative Weed Management 0 15.0 Basinwide BW-07 USGS Groundwater Discharge Zone Delineation 0 n/a Totals 0 27X Fish Passage Fish passage barrier removals can provide significant benefit to salmonids and other aquatic species by opening up high quality habitat areas that fish were previously unable to reach.These projects do not provide water offset benefit but are included in the'Addendum to help ensure that ecological benefits are distributed throughout the basin. Fifteen barrier removal projects adding a total of 41.2 miles of accessible stream habitat length are included in the Addendum (Table 13) distributed throughout the basin in the Newaukum, Humptulips, Hoquiam, East Willapa, Elk-Johns River,Cloquallum-North Delezene, Chehalis Headwaters, Chehalis,and Black River subbasins.As with all other projects included in the Addendum,these fish barrier removal projects are not mandated as a result of some other legal requirement(such as'Washington State's culvert case).All fish passage projects have been developed . through at least preliminary design and have a committed sponsor; many are already funded for final design and/or construction.So while these projects do not contribute water offset quantities,they do contribute to other NEB factors with high certainty of implementation. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 38 Addendum to the Chehalis Watershed Management Plan Table 13 Fish.Barrier Removal Projects Estimated Added Length Water of Accessible Project Offset Stream Subbasin ID Project Name (af/yr) Habitat(mi) Elk-Johns River EJ-00 Newskah Road Fish Barrier Correction 0 1.3 Black River B=08 Jones Road Culvert Replacement 0. 5 Chehalis-Salzer CS-01 Berwick Creek at Labree Fish Passage Design 0 1.8 Cloquallum-N; CD-04 Wildcat Road Barrier Construction 0 7.3 Delezene East Willapa EW-02 Scammon Creek Hamilton Fish Passage 0 0.8 Construction Hoquiam. HQ-02 Middle Fork Hoquiam Tidal Restoration 0 3.5 Humptulips HT-00 Kirkpatrick Road Fish Barrier Correction Design 0' 5.3 .Newaukum N'-.01 -,MF Newaukum Trib-Kruger-Fish Passage 0 3.1 Construction Newaukum N-03 MF Newaukum at Centralia Alpha Fish Passage 0 3.5 Construction ,Newaukum N-05 ` Lucas Creek Trib MP 4.39-Fish Passage 0 1.9' Construction Newaukum N-06 Lucas Creek Trib MP 4.24-Fish Passage 0 1.4 Construction Newaukum N-07 Berwick Creek at Hogue Fish Passage 0:_ 3.3: Construction Newaukum N-08 Berwick Creek at Borovec Fish Passage 0 0.3 Construction .Newaukum N-10 Knutsen Barrier Correction and BDAs 0 1.12 Newaukum N-11 Berwick Creek at Bishop Fish Passage 0 1.6 Construction Totals 0 41.2 6.2 Offset Project Priorities Projects that provide water offset benefit are the highest priority for the Partnership because these projects directly address the legal requirements of the Streamflow Restoration law.All projects that the Partnership believes will contribute water benefit are listed in Table 14. In considering confidence that these projects are implementable and capable of delivering the stated water benefits,the Partnership assigned qualitative ratings for certainty of implementation prior to 2040 and certainty of expected water benefit.This is described in more detail below. In casting a wide net for water offset projects, Partnership project sponsors were interested in thinking holistically about the water gained from various types of habitat restoration,water infrastructure, and flood damage reduction projects. Most of these project types have been developed only to the concept level,such as working with irrigators to implement water conservation measures and adjusting dam Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 39 Addendum to the Chehalis Watershed Management Plan releases for increased streamflow from Skookumchuck Dam. Other project types are the subject of active scientific debate regarding the streamflow benefit, and while specific projects have been identified by the Partnership, project monitoring would be required to confirm streamflow and other ecological benefits.A few projects such as forest management for streamflow restoration require long lead times to realize benefits and are therefore less certain. All projects were developed and analyzed by technical experts in hydrology, hydrogeology, and water resources engineering, however lacking site-specific data and analysis,significant uncertainties remain. The water offset value"NQ" or"Not Quantified" is used to convey that the Partnership believes that the project will provide a water benefit but does not currently have enough information to estimate it. These are not lower quality projects;they simply need further development and analysis before the Partnership is comfortable assigning a numerical estimate. Implementation certainty ratings were assigned qualitatively based on project readiness, project sponsor commitments, and funding. Benefits certainty ratings are based upon whether conclusive scientific research supports streamflow benefit and level of information about site-specific conditions. Conceptual projects and those with no site-specific analysis were assigned low benefit certainty('L') or a non-quantified water offset('N(X).The results of this classification and notes regarding basis of certainty ratings are shown in Table 14. The certainty ratings shown in Table 14 are not project rankings.All projects listed in this Plan Addendum are supported by the Partnership. Chehalis Watershed(WRIA 22/23) Response to 2018 Streamflow Restoration Law 40 Addendum to the Chehalis Watershed Management Plan Table 14 Implementation and Benefits Certainty Ratings for Water Offset Projects OffsetEstimated Water Certainty of Certainty of Basis of Certainty Ratings Project ID Project Name `Black River Partial conservation ownership;acquisition investment from CBLE;good location for enhanced surface and groundwater TC#91 Holm Farm Ditch Removal 13.5 M M storage;aquatic species objectives require balancing Oregon B-00 and Floodplain Reconnection Spotted Frog and salmon benefits;permitting challenges;no committed sponsor . Marginal location for enhanced surface and groundwater storage due to creek proximity and seasonal closure on L stream diversions;aquatic species objectives require B-01 Allen Creek MAR 26 L balancing Oregon Spotted Frog and salmon benefits; permitting challenges;no committed sponsor or conservation landowner. Flow benefit attained by pumping from deep aquifer and Cooke Aquaculture Water Right 141 L H discharging to Black River;no sponsor;ongoing pumping B-02 Black River Reach costs;unknown groundwater impacts B-05 Albany Street Stormwater Pond 11.9 Hl H Implemented project;streamflow benefit estimated from surface and groundwater modeling but not monitored. Chehalis-Salzer Coal Creek Floodplain Storage-City NW L L No sponsor;no site-specific data and analysis;similar in type CS-00 and location to H-00 China Creek Phase 2 wetland restoration. of Chehalis Flood Hazard Reduction Master Committed sponsor and landowner;no site-specific data and CS-02 Plan and Chehalis Wastewater - NQ M M analysis;similar in type and location to H-00 China Creek Treatment Plant Project Phase 2 wetland restoration. Elk-Johns River Grays Harbor County Forest 69 L M No sponsor; long timeframe for benefit accrual;strong science EJ-01 Practices and Flow Assessment basis for benefit;no site-specific analysis East Willapa Garrard Creek Floodplain Committed sponsor;no site-specific data and analysis;assume EW-00 Restoration Opportunity 5 . H M 2.5 of/yr water benefit;but site conditions could vary. Assessment H No sponsor;high cost;water benefit is based on eliminating EW-01 Convert Galvin to Centralia Water 4.5 L consumptive use from existing homes. OffsetVEstimated Water 1, Certainty of Certainty of Project ID Project Name Hanaford H-00 China Creek Flood and Habitat 3 H M Funded,design,and permitted project;streamflow benefit Mitigation Phase 2 estimated from modeling but is not being monitored. ,Hoquiam HQ-03 Grays Harbor County Forest 49 L M No sponsor;long timeframe for benefit accrual;strong science Practices and Flow Assessment basis for benefit;no site-specific analysis Humptulips HT-01 Grays Harbor County Forest 59 L M No sponsor;long timeframe for benefit accrual;strong science Practices and Flow Assessment basis for benefit;no site-specific analysis Ocean Shores Water Reclamation Project located on Ocean Shores and benefits groundwater, HT-02 and Reuse3 0 M L - not streamflow;interested sponsor;not included in NEB evaluation. Newaukum City of Chehalis Water Supply Interested sponsor;permitting challenges;clear streamflow N-00 Diversion Relocation 280 M H benefit to North Fork Newaukum and mainstem Newaukum from moving diversion to mainstem Chehalis N-02 Newaukum Lake Restoration& 10 L H No sponsor;permitting challenges;straightforward water Enhancement Planning benefit(increased surface water storage in existing lake) No sponsor;permitting and siting challenges;strong analytical N-09 Newaukum MAR Concepts 298 L M basis,but site-specific analysis necessary to gain certainty of benefits;re-timing approach utilizes high flows. Beaver Dam Analog 12 Committed sponsor;no site-specific data and analysis;assume N-12 Implementation .5 H M 2.5 of/yr Water benefit,but site conditions could vary. Berwick Creek Flood Reduction Committed sponsor and landowner;funded project;no site- N-13 NQ H M specific data and analysis;similar in type and location to H-00 Restoration (Port of Chehalis) China Creek Phase 2 wetland restoration. Satsop Satsop/Wynoochee Tributary Committed sponsor; pilot projects identified;monitoring 5-00 NQ H M funded;no scientific consensus on streamflow benefit from Assessment this project type;no site-specific data and analysis Lower Satsop Restoration, Committed sponsor and landowner for construction;water 5-02 Protection,and Aquifer Recharge- NQ H M benefits similar to floodplain reconnection; no site-specific Phase 11 data or analysis. Estimated Water Certainty of Certainty of Project ID Project Name • of Scatter Creek No committed sponsor;clear streamflow benefit to Scatter SC-00 TC#118/119 Scatter Creek Water 700 L H Creek from discharge of pumped groundwater;groundwater Right&Streamflow Augmentation impacts unknown. Interested sponsor;conservation landowners;acquistion SC-01 TC#90 Weins Farm Restoration 20 M L funded from CBLE;no site-specific data and analysis;water benefit associated with off-channel storage from floodplain reconnection No sponsor;conservation landowner;permitting challenges; SC-02 TC#89 Upper Scatter Creek MAR 80 M M strong analytical basis,but site-specific analysis necessary to gain certainty of benefits. TC#81 Sampson Wetlands No.sponsor;conservation landowner;permitting challenges; SC-03 104 M M strong analytical basis,but site-specific analysis necessary to Restoration and MAR . gain certainty of benefits. SC-04 TC#127 Scatter Creek Upper Basin NQ L M No sponsor;long timeframe for benefit accrual;strong science Forestry basis for benefit;no site-specific analysis Skookumchuck Committed sponsor;open dialogue with water right holder; SK-00 TransAlta Water Right Acquistion 2,898 H H straightforward streamflow benefit from eliminating part of an active diversion. SK-01 Skookumchuck Dam Release 323 L H No sponsor; permitting challenges;straightforward water benefit(increased flow release from existing reservoir) Nor":theast Willapa NW-00 Satsop Business Park Water Right to NQ L L Interested sponsor;requires commitment from new port Reclaimed Water tenant;conceptual project;no analysis available. Wishkah W-00 Grays Harbor County Forest 29 L M No sponsor;long timeframe for benefit accrual;strong science Practices and Flow Assessment basis for benefit;no site-specific analysis 'Wynoochee Grays Harbor County Forest No sponsor;long timeframe for benefit accrual;strong science WY-01 Practices and Flow Assessment 7 L M basis for benefit;no site-specific analysis OffsetEstimated Water Certainty of Certainty of Project ID Project Name I Satsop/Wynoochee Tributary Committed sponsor;pilot projects'identified;monitoring WY-02 Assessment NQ H M funded;no scientific consensus on streamflow benefit from this project type;no site-specific data and analysis .Basinwide'Concepts BW-00 Beaver Dam Analog NQ M M Committed sponsor;no site-specific data and analysis; Implementation assume 2.5 of/yr water benefit,but site conditions could vary. BW-02 Agricultural Irrigation Efficiencies& NQ L L Programmatic project;committed sponsors;interested Water Conservation landowners not yet identified Committed sponsor;no site-specific data and analysis; BW-03 Eager Beaver Collaboration NQ H M assume 2.5 of/yr water benefit,but site conditions could vary. Managed Aquifer Recharge No sponsor;permitting and siting challenges;strong analytical BW-04 200 L H basis,but site-specific analysis necessary to gain certainty of Opportunity Assessment benefits;re-timing approach utilizes high flows. Conceptual project;no sponsor;streamflow benefit estimated BW-05 Stormwater Recharge Opportunity 10 M M from modeling done elsewhere;Could be add-on to city Assessment stormwater projects;no site-specific data and analysis available. No sponsor;no open dialogue with water right holders;water BW-06 Trust Water Rights Acquisitions NQ M H benefit is straightforward to evaluate when interested water right holders are identified. TotaC-All.Projects- 1-Albany Street Stormwater Pond was completed in 2020. 2-NQ:Water offset expected;insufficient data to quantify 3-Local water benefit from project would not offset projected consumptive use. 7 NET ECOLOGICAL BENEFIT EVALUATION According to the Streamflow Restoration law,watershed plan updates must result in a NEB in addition to offsetting new consumptive use from permit-exempt well connections over the planning horizon. Ecology's Final Guidance for Determining Net Ecological Benefit(Ecology, 2019) does not provide specific metrics to determine ecological benefit but recommends that each Planning Unit conduct a systematic NEB evaluation including: 1. Comparison of water offset benefit from all planned projects and actions with projected impacts of new consumptive use on streamflow. 2. Assessment of water offset benefit versus streamflow impacts within each subbasin. 3. Identification of projects and impacts that provide additional benefit to instream resources beyond offsetting consumptive use. 4. Consideration of adaptive management actions to address uncertainty. 5. A clear statement describing the basis for whether the Plan Addendum does or does not provide NEB. The following sections describe the Partnership's approach to providing NEB for the Chehalis Basin and its subbasins through the Plan Addendum. Implementation and adaptive management are discussed in Chapter S. 7.1 Water Offset Evaluation—Core NEB Water Benefit Projects Chapter 6 presents and describes the suite of projects identified to meet the requirements of RCW 90.94.020 for the Chehalis Basin.As noted in Chapter 6,water offsets were estimated conservatively for projects without detailed information or modeling, and potential offsets were not counted toward the Amendment total for projects with insufficient information to develop a confident estimate. Estimated water offsets for individual projects are listed in Chapter 6 and Appendix C. The project list shown in Table 15 was used to evaluate reasonable assurance that the identified projects provide reasonable certainty of offsetting future streamflow impacts from new permit-exempt well connections.These projects have medium to high certainty of implementation.To account for uncertainty in offset benefits,water offset values in Table 15 have been scaled from the estimates shown in Table 14.The credited water offset values have been scaled to 50 percent of estimates for all projects with a medium ('M') certainty of water benefit rating or 25 percent of estimates for projects with a low ('L')water benefit certainty.Those with high ('H') certainty of water benefit have not been scaled.The total credited water offset benefit from projects with high or medium certainty of implementation is 3,309 acre-feet per year, more than six times the projected streamflow impact of Chehalis Watershed(WRIA 22/23) Response to 2018 Streamflow Restoration Law 45 Addendum to the Chehalis Watershed Management Plan 504.8 acre-feet per year.The bulk of this comes from the TransAlta water right acquisition (project SK- 00), located in the Skookumchuck subbasin.This is the highest priority project for the Partnership, and the Quinault Indian Nation has been awarded a Streamflow Restoration grant to begin feasibility work on the water right acquisition in 2021. Table 15 Highest Certainty Projects Water Offset Evaluation OffsetCredited Certainty Water Project • Project Name (af/yr) Implementation Benefit Black River 18.7 B-00 TC#91 Holm Farm Ditch Removal and Floodplain 6.8 M M Reconnection B-05 Albany Street Stormwater Pond 11.9 H1 M Chehalis-Salzer 0 CS-00 Berwick Creek Flood Reduction Restoration (Port NW H, M of Chehalis) CS-03 Flood Hazard Reduction Master Plan and NQ M M Chehalis Wastewater Treatment Plant Project East Willapa 2.5 EW-00 Garrard Creek Floodplaih Restoration 2.5 H M Opportunity Assessment Hanaford 1.5 H-00 China Creek Phase 2 wetland restoration 1.5 H M Humptulips 0 HT-00 Ocean Shores Water Reclamation and Reuse' 0 M L Newaukum 286.3 N-00 City of Chehalis Water Supply Diversion 280 M H Relocation N-12 Beaver Dam Analog Pilot Implementation 6.25 H M Satsop 0 5-00 Satsop/Wynoochee Tributary Assessment NQ H M Lower Satsop Restoration, Protection, and S-02 Aquifer Recharge-Phase II NQ H M Scatter Creek 97 SC-01 TC#90 Weins Farm Restoration 5 M L SC-02 TC#89 Upper Scatter Creek MAR 40 M M SC-03 TC#81 Sampson Wetlands Restoration and MAR 52 M M Skookumchuck 2,898 SK-00 TransAlta Water Right Acquistion 2,898 H H Wynoochee 0 WY-02 Satsop/Wynoochee Tributary Assessment NQ H M Basinwide Concepts 7.5 BW-00 Beaver Dam Analog Implementation NQ M M BW-03 Eager Beaver Collaboration NQ H M Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 46 Addendum to the Chehalis Watershed Management Plan Credited Certainty Water Offset Certainty of of Project • plementation Benefit BW-05 Stormwater Recharge Opportunity Assessment _ ?•5 M M BW-06 Trust.Water Rights Acquisitions NQ M H Totals, 3,309 1-Albany Street Sto�mwater Pond was completed in 2020. 2-NQ:Water offset expected;insufficient data to quantify 3-Local water benefit from project would not offset projected consumptive use. Project BW-06(Trust Water Right Acquisitions),while not quantified due to'early development, has great potential and is a high priority for development during early implementation.A preliminary review of the water rights currently flagged as being held in Trust has identified holdings in several subbasins: • Satsop—Potentially 947 acre-feet per year(1.31 cfs) • Skookumchuck-Potentially 17 acre-feet per year(0.02 cfs) • Scatter-Potentially 10,390 acre-feet per year(14.4 cfs) • Newaukum-Potentially 265 acre-feet per year(0.37 cfs) • Curtis-Potentially 40 acre-feet per year(0.06,cfs) The remaining projects hold high value for aquatic habitat restoration in addition to their water value. The Partnership strongly believes that with more implementation and effectiveness monitoring,these projects will be shown as necessary and fundamental to restoring streamflow in the Chehalis Basin. 7.2 Geographic Distribution of NEB Table 16 summarizes the anticipated water offsets provided by the entire suite of projects for each subbasin and the basin as a whole.The table includes estimated offsets by subbasin for all projects, along with credited (scaled) offsets from the group of,projects with the highest certainty of implementation(from Table 15). Figure 5 (estimated offset) and Figure 6 indicate the same information, with the consumptive water use numbers (in red) and offset project quantities (in green) by subbasin throughout the basin. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 47 . Addendum to the Chehalis Watershed Management Plan Table 16 Water Offset Summary for Projects OffsetConsumptive Number of Estimated Water Proposed Offset- WaterUse Estimate Water Black River 141.1 4 6 192 25.4 18.7 Chehalis-Salzer 9.2 2 3 NCO NQ NQ Chehalis Headwaters 5.2 0 1 0 0 0 Cloquallum-N 29.1 0 5 0 0 0 Delezene W Capitol Forest 1.8 0 0 0 0 0 Elk-Johns River 1.5 1 1 69 0 0 East Willapa 39.8 2 2 9.5 5 2.5 Hanaford 4.2 1 2 3. '3 1.5 Hoquiam 3.1 1 6 49 0 0 Humptulips 1.0 2 2 59 0 0 Mox Chehalis 4.5 0 0 0 0 0 Newaukum 80.1 5 13 601 293 286 Satsop 28.4 2 4 NQ NQ NQ Scatter Creek 64.2 5 5 904 204 97 Curtis 18.9 0 1 0 0 0 Skookumchuck 62.4 2 2 3,221 2,898 2,898 Northeast Willapa 8.7 1 0 NQ 0 0 Wishkah 0.2 1 1 29 0 0 Wynoochee 1.4 2 3 7 NQ NQ WRIA 22/23 Total7 504.8 37 62 5,365 3,428 3,309 1. Includes water right acquisitions and non-acquisition water offset projects. 2. Includes basinwide projects not assigned to individual subbasins. 3. NQ:Water offset expected;insufficient data to quantify Chehalis Watershed (WRIA 22/23) Response to 2018 Streamflow Restoration Law 48 Addendum to the Chehalis Watershed Management Plan VIE P 191' `I s � � ,� Legend 7S Subbasin Consumptive Use(af/yr) a # Estimated Offset Within Subbasin(af/yr) Shade of basin correlates to difference between Estimated Offset Within Subbasin and Subbasin GIUIn.t111 - t I`' r ,,.r?•�r ry U�r �.¢,�� r�1,ti Consumpitve Use(while being negative) 1 ! ` ®•or,r�A ff '�I �5�fJ. lr 1 � .I, +raq:} • SATSOP + I•t t 1.0 IJs r •7aa'rr l o r A lc.. rf _ Y59 ^W28.4 ISHKAH + f NQ I is { t J _,CL000ALLUM r r• °S' 29 '� r� A�N=DEL'EZEIVE.HINIUM < :f.,• p p1 MOC�HEHAL'IS Oa J L!sip `49 4.5 I 9 Ijn71?Ic� t P1c h7r1 ri_• �" .y WYNOOCHEE ,., 0.0 : W CAPITOL a. I ELK JOHNS 8.7 FOREST K Irrn NQ 1.8 i l RIVER, • ' 0.0 '.1141.1 SCATTER CREEK r�NORTHEAST ; 192 � SKOOKUMCHUCK -' 69 reP P ✓.1+��:rt`.�,t �,'er r riv�F��,,,�� �� ,.r• 6 .2 ,?.SI , :rri-L,r�, Ji:'• jt ._L'''�I•df jh1 r l t�. 62.4 ,'�,Gd ,- rrLr,.P a ay� .drzsa lyrl t '. EASTWILLAPA HANAFORD 4.2 39.8 9.5 9.2 3.0 ; 'f4 NQ CHEHALIS HEADWATERS NEWAUKUM � P r `I i % {� �'�.•Sr.i� �j sA �•r2 :.. 80.1 ,a�}2��.13'�y •:a 4- �c ;1 L-Ct'} 5.2 `,:�•. 1r is� '. i r r• „: :, I 'Y "ice r i¢ atf f o�r1 J I ai` 0.0 CURTIS CHEHALIS (131r5pa7 A 9$ fir7d+tgaarr�+ nrf9�SF 18.9 SALZER 71, 0.0 Nzu ---------------- Figure . r c�f.lis�f%•-''". .. �7( r l�i.+f r �+S rL/ 1 .�J.+ .+ c J r i � �1 t., r I+�� ��. 5 Estimated Water Offset vs.Consumptive Use by Subbasin for Full Suite of Projects Chehalis Watershed(WRIA 22/23) Response to 2018 Streamflow Restoration Law 49 Addendum to the Chehalis Watershed Management Plan daF LegendZ. i. �Pr i # Subbasin Consumptive Use(af/yr) "1 M, r ""' t � `"� rl �x # Credited Offset Within Subbasin(af/yr) & z Shade of basin correlates to difference between .1 ./. L�t.-, -� .... Qtilnatle y'+F +a °�� r`' Credited Offset Within Subbasin and Subbasin n I t i �. F Consumptive Use(white being negative) J J � ���b � "�'� ,t_m • fHUMPTULIPS �j '1 SATSOP1.0 1 28.a O0 t.l: 1 l c1+AYcl WISHKAH NO ' ;CLOOUALLUM. 0.0 �HOQUTAMy f� 1.4 3.1 t NO 0.0 MOX CHEHALIS ,"nt WYNOOCHEE0�'� rah -Z W CAPITO --4 E KLKJOHNS fi l s�`�', 8.7 FOREST BLACK ` RIVER 0.0 1.8 RIVEA 141.1 SCATTER CREEK 1.5 -/NORTHEAST„1 19 t� i 0 0 r WILLAPAtL SKOOKU_MCHUCK " t i ..+1 It f..t �T d f• IY/ �..N 64.2 (l j t. . t 97 • � '`t�.t<3r? {�s�d rf "�,' .%'� .eNi s,:fir-•�/ ` _ r F i ; /' 1 r tt"S HANAFORD 2898 J f :" /rk i'l;er EAST WILLAPA .�; 39.8 4.2 •' ea 2.5 9.2 2.0 N Q ,F`j tst t r iti CHEHALIS S NEWAUKUM i HEADWATERS rr�t "L 1 t r j y r�yr. 66 s 5 t e s.2 0. `r'.7 t 3 rw r� �A �W i`! �,.✓� CURTIS CHEHALIS; ' (lata7ltl t. FJ' ,i+� P° f f�rYc'fr � 18.9 $AI ZER �ntlfri� Sr �i.Pctr 6 `t�fS !i"!, .P•r a r1F 0.0 0 10 20 -_�t1 r+ r f i M1s�lYt, 1 ,�a r _ _ .t ( v 1 Mllest`2� Figure 6 Credited Water Offset vs.Consumptive Use by Subbasin for High Certainty Projects Projected new consumptive water use is concentrated in a limited number of subbasins:there are just four subbasins with 60 acre-feet per year or more of anticipated new consumptive water use (Black River,Scatter Creek,Skookumchuck,and Newaukum),and the amount of anticipated use in those subbasins comprises nearly 70 percent of all anticipated new consumptive water use.The Addendum has large water offset projects located in some of the upper reaches of the basin that will produce downstream benefits for significant portions of the basin and in some of the most critical areas for depressed salmon stocks (spring Chinook). Chehalis Watershed.(WRIA 22/23)Response to 2018 Streamflow Restoration Law 50 Addendum to the Chehalis Watershed Management Plan At the basin scale,anticipated water offsets sign ificantly'exceed projected consumptive use, even when considering only those projects already on track for implementation and adjusting for uncertainty in water offset estimates (six times the consumptive use estimate). Considering the entire project suite, water offset benefit could exceed the estimated consumptive use by a factor of ten. However,the vast majority of the water benefit would be attained through one project—the TransAlta water right acquisition-leaving a risk of not attaining the water offset requirement if that acquisition is not completed. At the subbasin scale and based on the full suite of projects,water benefit projects are well distributed throughout the basin: 14 of 19 subbasins have at least one identified water offset project, and the four subbasins with the highest projected consumptive use impacts each have projects expected to provide offsets exceeding the target. While there are some subbasins with no water offset projects anticipated, the unmet consumptive water use in those subbasins is generally small (under 10 acre-feet). 7.3 Additional Benefits to Instream Resources Two major salmon and aquatic species restoration programs in the Chehalis Basin identify priority needs for instream resources, and this Addendum considers these the best source of scientifically-based ecological needs and priority protection and restoration actions for instream resources: • Chehalis Basin Salmon Restoration and Preservation Strategy(Salmon Recovery Funding Board Lead Entity Program) • Chehalis Basin Strategy Aquatic Species Restoration Plan, Draft(ASRP) The Chehalis Basin Salmon Restoration and Preservation Strategy identified levels of concern for seven salmonid limiting factors for more than 30 drainage basins throughout the Chehalis Basin.These ratings are aggregated by subbasin in Table 17;for subbasins with multiple rated drainages, all levels are shown. Tier 1 indicates the highest level of concern and greatest need for ecological improvement. Water quantity is a Tier 1 level of concern in the Black, Cloquallum-North Delezene, Hanaford,Scatter Creek, Newaukum,and Satsop subbasins;all of these except Satsop are also expected to receive the majority of new permit-exempt well connections.While not called out separately by the Lead Entity limiting factors ratings,water temperature is a key issue in the Chehalis Basin (included in water quality limiting factor) and closely linked to water quantity.Actions that help cool water temperature,such as shade from riparian trees and instream restoration to create channel complexity, are high priorities for spring Chinook and other aquatic species. Detailed project summary sheets (Appendix B) describe whether each project addresses the water quantity limiting factor,and in some cases,water temperature as well. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 51 Addendum to the Chehalis Watershed Management Plan Table 17 Level of Concern for Salmonid Limiting Factors (Chehalis Basin Salmon Habitat Kestoration and Preservation Strategy,,Lead Entity Tiers'by Indicator WoodyLarge Water Water Subbasin Quantity Quality Riparian Fibodplain Debris Passage Sediment Black River 1 1 1 3 2 2 3 Chehalis-Salzer 1/32 2 1 2 3 1/22 1 Chehalis Headwaters 3 2 1 3 2 1 1 Cloquallum-N. Delezene 1 3 1 2 3 1 2 W Capitol Forest 3 3 1 2 1 1 2 East Willapa 2/32 1/2/32 1/22 1/2/32 2/32 1 1 Elk-Johns 3 3 1 2 2 1 1 Hanaford 1 1 1 3 3 2 2 Hoquiam 3 1/22 1/22 2_/32 2/32 1 1/22 Humptulips 3 1 2 2 3 1 1 Mox Chehalis n/a n/a n/a n/a n/a n/a n/a Newaukum 1/2/32 1/22 1 2/32 2/32 1/22 1/32 Satsop 1/32 1/2/32 1/22 1/32 2/32 1/22 1/32 Scatter 1 1 1 3 3 2 2 Curtis 2 1 1 3 3 2 1 Skookumchuck 2 2 1 1 3 1 1 Northeast Willapa 2 2 2 1 2 1 1 Wishkah 3 3 1 2 2 1 1 Wynoochee 1 3 2 1 1 1 1 3 1 2 1 Tier 1 indicates highest level of concern and greatest need for ecological improvement. 2Two or more Lead Entity management units that have different limiting factors tier ratings were included in the Partnership subbasins. The ASRP is a multispecies-focused restoration plan for aquatic and semi-aquatic species.The draft plan (Phase 1) released in 2019 presented three levels of restoration/protection scenarios with corresponding expected aquatic species benefits at each level.The ASRP is currently being refined, including development of detailed priorities and sequencing for implementation. Priority protection and restoration actions for each Partnership subbasin are shown in Table 18, based on working products from the refinement effort. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 52 Addendum to the Chehalis Watershed Management Plan Table 18 Aquatic Species Restoration Plan Priority Needs'- Subbasin Priority Protection and Restoration Actions Black Large wood addition,,floodplain reconnection,beaver ponds Chehalis-Salzer Floodplain reconnection,large wood addition,riparian restoration Chehalis Headwaters Largewood'addition,fish passage improvements Cloquallum-N.Delezene Large wood addition,fish passage improvements,riparian restoration -Capitol Forest Large Wood addition,'fish passage irnp m'roveents Large wood addition,fish passage improvements,floodplain reconnection, East Willapa beaver ponds fiklohns Large'wood placement,fish passage improvements,beaver pond's Hanaford Fish passage improvements, riparian restoration,beaver ponds Hoquiam' Large wood addition Humptulips Large wood addition,floodplain reconnection, riparian restoration Mox Chehalis . Riparian restoration Newaukum Large wood addition,floodplain reconnection,riparian restoration,fish passage improvements,and beaver ponds in tributaries Large wood addition,floodplain reconnection,and beaver ponds in. Satsop tributaries Scatter Large wood addition,.floodplain reconnection, riparian restoration,beaver ponds Large wood addition (primarily in upper South Fork Chehalis), riparian Curtis restoration,fish passage improvements(primarily in Stearns Creek)..- _ Skookumchuck Large wood addition,floodplain reconnection,riparian restoration Northeast Willapa Large wood addition,floodplain reconnection,riparian restoration, Wishkah Large wood addition,floodplain reconnection Wynoochee Large wood addition,fish passage improvements in tributaries 1 Source:Working products from ASRP Science and Technical Review Team,Aug,2020. In addition to water offsets,which will help address water quantity limitations,the Addendum includes more than 60 projects targeted primarily at addressing the ecological needs described by the Lead Entity Program for restoring, enhancing, and providing access to stream and riparian habitat throughout the Chehalis Basin.The identified projects align with the priority restoration and protection actions identified by the ASRP, and benefit habitat and instream resources by: • Improving riparian shading and increasing groundwater contributions to reduce stream temperatures • Improving diversity of native riparian vegetation • Reconnecting and creating floodplain and side channel habitat • Improving instream habitat with large woody debris,vegetated side slopes,and natural sediment transport • Increasing groundwater storage and wetland function. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 53 Addendum to the Chehalis Watershed Management Plan These projects include the restoration, conservation,fish passage, and floodplain storage/beaver dam analog project categories identified in Chapter 6 and Appendix B.To facilitate Ecology's determination of NEB,the Planning Unit compiled several metrics to help quantify the ecological benefit anticipated from these projects,summarized in Table 19. Ecological benefit metrics for.individual projects are listed in Appendix C. Table 19 Other Ecological Benefits for Listed Projects Proposed Reach Length Riparian/ Habitat Habitat Enhanced/ Upland Area Reconnected' • . Protected' Black River• 6 0 55 .. 5.0 Chehalis-Salzer 3 0 10 1.8 Chehalis Headwaters- 1 0.3 0 0 Cloquallum-N Delezene 5 1.4 15.6 8.3 W Capitol Forest 0 0 0 0 Elk-Johns River 1 0 178.7 0 East Willapa, 2 0 0 0.8 Hanaford 2 0.7 33 0 Ho quiam 6 0.3 394.4 3.5 Humptulips 2 0 157.1 5.3 Mox Chehalis ., . 0 0 0 0 Newaukum 13 36.3 1.3 16.2 Satsop 4 6.8 13.7 0 Scatter Creek 5 13.8 788 0 Curtis 1. 16 0 0 Skookumchuck 2 40.3 17 0 Northeast Willapa 0 0 .0 0 Wishkah 1 0 75.2 0 Wynoochee 3 3.8 17.5 0 WRIA 22/23 Total° 62 121 2,180. 41 1. Actions include instream restoration,large wood addition,etc. 2. . Actions include protecting land for conservation purposes,riparian restoration,floodplain reconnection and habitat creation 3. Actions include fish passage improvements - 4. Includes basinwide projects not assigned to individual subbasins. Habitat-related projects were identified in 16 of the 19 subbasins,.ensuring that ecological benefits will be distributed throughout the basin.The listed projects will enhance more than 120 miles of stream and riparian habitat, mostly in the more heavily impacted Newaukum and Skookumchuck subbasins; preserve 2,180 acres of forested uplands and riparian wetlands; and reconnect more than 40 miles of salmonid habitat by removing fish barriers. Many of the fish barrier and restoration projects included in Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 54 Addendum to the Chehalis Watershed Management Plan the Addendum were identified through the Lead Entity Salmon Restoration and Preservation Strategy and ASRP and are already funded through various stages of design and construction. 7.4 Net Ecological Benefit Summary The Partnership finds that this Addendum meets the NEB criteria as shown in Table 20. It estimates future permit-exempt domestic water use from 2018 to 2040 and identifies actions to offset the impacts of new consumptive use and provide additional ecological benefits.This Addendum could provide a NEB to the Chehalis River Basin as required by RCW 90.94.020 by proposing projects that will fully offset, and substantially exceed,the consumptive use impacts while also addressing habitat and temperature issues in the basin in conjunction with other basinwide planning efforts.When implemented,the Partnership understands that these projects must remain effective for as long as the new permit-exempt well pumping continues. This finding is based on the combined value of medium/high certainty water offset projects, aquatic habitat restoration projects that address key aquatic needs distributed throughout the basin, and the framework of cooperative partnerships already in place in the Chehalis Basin. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 55 Addendum to the Chehalis Watershed Management Plan Table 20 Addendum Compliance with Ecology NEB Criteria Ecology NEB Guidance Criteria Chehalis Basin Watershed Plan Addendum Plan Addendum prepared through collaborative process with longstanding Watershed Planning Unit=the Chehalis Basin 3.2.3.1 Clear and Systematic.Logic Partnership.This:group,has been actively working together Watershed plans must be.prepared with since.1998,and is committed to implement this Addendum. implementation in mind. Offset projects are strong actions to both restore streamflow, . and contribute ecological benefits that are identified needs in.the basin: 3.2.3.2 Delineate Subbasins The Partnership divided the basin into 19 subbasins that Planning"groups must divide the WRIA into reflect manageable and meaningful management units for suitably-sized subbasins to allow meaningful tracking permit-exempt well development,streamflow analysis of the relationship between new impacts,and offset with projects that address impacts in consumptive use and offsets. those areas.Subbasin delineation is described in Section 2.4. 3.2.3.3 Estimate New Consumptive Water Uses Watershed plans must include a new Consumptive use estimates were developed using basin- consumptive water use estimate-for each' specific data and accepted Ecology references:Consumptive subbasin,and the technical basis for such use,estimate is described in Chapter 4. estimate. . 3.2.3.4 Evaluate Impacts from New The distribution of consumptive use from new permit- Consumptive Water Use Watershed plans must consider both the exempt well connections was based on regional growth Waters estimated quantity of new consumptive water modeling(Thurston County),spatial distribution of recently- use from new domestic permit-exempt wells built self-supplied single family homes,and availability of initiated within the planning horizon...and how supply from water purveyors.This is described in Chapters 3 those impacts will be distributed. and 4,and in Appendix A. This Watershed Plan Addendum identifies 72 projects that 33.3.5 Describe and Evaluate Projects and could provide water and/or instream flow benefits to Actions for their Offset Potential support NEB.36 projects total,and 13 medium=high certainty Watershed plans must;at a minimum, identify' projects are included that could provide water benefit.This projects and actions intended to offset impacts Project suite far exceeds the estimated consumptive use and streamflow impact,and when implemented will result in a NEB to.the basin. Nearly 70 percent of the consumptive use from new permit-exempt wells is anticipated to occur in four of the 19 subbasins shown in Table 21. High certainty water offset projects in the Newaukum River, Scatter Creek, and Skookumchuck subbasins far exceed projected consumptive use there. In addition, the largest water offset project—acquisition of a portion of surface water right from the retiring TransAlta coal-fired power plant—is located in one of these subbasins (Skookumchuck) and could provide over eight times the estimated consumptive use in these high growth areas. While that project would not benefit the Black River, Newaukum,or Scatter Creek subbasins directly, it could contribute to cooler water temperatures in the mainstem Chehalis,where most salmon in the Chehalis Basin migrate through, and in some cases hold, during the summer. More work is needed in the Black River to ensure that near-term project development focuses on this area, identifying sponsors and sites for high quality projects.The Partnership's strategy for this is described in Chapter 8. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 56 Addendum to the Chehalis Watershed Management Plan Table 21 Water Offset Summary for Proposed Projects in Areas of Highest Anticipated New Water Use Proposed Projects Estimated Water offset Consumptive Use Number of Subbasin Estimate(af/yr) Water Offsetr Habitat/ All Projects Highest Certainty Other PIrojects Black River 141.1 4 6 192.4 18.7 Newaukum 80.1 5 13 600.5 292.5 Scatter Creek 64.2 5 5 904 204 Skookumchuck 62.4 2 2 3,221 2,898 Total 347.8 4,918 3,413 The suite of habitat projects is coordinated with ecological needs identified by the two major aquatic restoration programs in the basin. These needs have been developed through limiting factors analysis conducted for the Lead Entity Program (Smith and Wenger, 2001) and Ecosystem Diagnosis and Treatment (EDT)and NOAA Life Cycle habitat modeling conducted for the ASRP.The community of habitat sponsors and practitioners including the Lead Entity Program,ASRP, and many dedicated project sponsor organizations is the institutional foundation that will advance implementation of the project list and adaptive management to ensure that the projected benefits are attained. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 57 Addendum to the Chehalis Watershed Management Plan 8 IMPLEMENTATION AND ADAPTIVE MANAGEMENT When the Chehalis Basin Watershed Plan Addendum is approved by the Partnership and adopted by Ecology,the Planning Unit will move into Implementation Phase.While the Streamflow Restoration law is silent on implementation and adaptive management,the Partnership must meet the reasonable assurance standard described in the NEB guidance.The state Legislature authorized$300 million for streamflow restoration grants over the next 20 years to partially support implementation of offset projects through a competitive statewide grant program.Additionally,the Partnership may request that up to$350 of the$500 well fees collected by counties within the Chehalis Basin be provided to the Planning Unit(or implementation lead organization). 8.1 Lead Organization for Implementation The Partnership will continue to lead and coordinate implementation and adaptive management for this Watershed Plan Addendum. With its membership and participation, including the four counties with projected new permit-exempt well connections, most cities, Chehalis Tribe,Quinault Indian Nation, and stakeholder representatives,the Partnership is well-suited to this role. Ecology has indicated commitment to continuing its support to the Partnership through policy and technical staff participation. 8.2 Implementation Approach The Partnership wishes to ensure that the projects and actions described within this Plan Addendum meet the intent and requirements of RCW 90.94.020. In addition to "implement[ing] plans to restore streamflows to levels necessary to support robust, healthy, and sustainable salmon populations,"'the Legislature intended the law to ensure that impacts to streamflows from new, permit-exempt well use is adequately offset.The law(90.94.020) requires the replacement of the quantity of water necessary to offset potential impacts to instream flows associated with domestic permit-exempt well water use, and requires that a NEB to instream resources occur within the basin after accounting for new projected uses of water over the planning horizon. This Watershed Plan Addendum lays out projections for future permit-exempt well connections and associated streamflow impacts and a portfolio of projects to offset those impacts and provide NEB to the basin.To ensure that the Addendum achieves its intended purpose,the following needs exist during implementation: 1. Work with project sponsors to implement offset projects.At a project level,this will require cultivating sponsor interest, project development,administrative support for acquiring project design and construction funding,and support during project implementation.Assistance to the 1 ESSB§304,2018. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 58 Addendum to the Chehalis Watershed Management Plan Partnership at a program level will be needed to assist the Partnership in prioritizing projects and geographic areas within the basin to further support project implementation. 2. Track new permit-exempt well connections basinwide (these are identified and recorded by counties at the building permit stage)and compare magnitude and locations against projections. If actual numbers vary significantly from projections,the Partnership will adapt project implementation priorities in areas with higher densities of new permit-exempt well connections to address impacts in these areas. 3. Monitor project effectiveness in achieving expected benefits and adapt to address identified deficiencies. Monitoring is a crucial, but difficult-to-fund element of project implementation.The Partnership will continue to collaborate with the Lead Entity Program and ASRP to leverage monitoring efforts within the basin and apply learnings to new projects. 4. Integrate learnings from studies conducted inside and outside the basin that reflect on the effectiveness of project types in this Watershed Plan Addendum. For example,scientists and practitioners are actively researching,testing, and monitoring the effects from BDAs, alluvial aquifer storage,managed aquifer recharge, and wet meadow restoration. Understanding about the water and overall ecological benefits from these project types is expected to advance substantially over the next ten years. 8.3 Implementation Work Plan Immediately following adoption of the Addendum and if funding is available,the Partnership will develop a simple Implementation Work Plan.The Implementation Work Plan will identify priority projects, project leads,work elements needed to advance project,funding strategy, and schedule. Initial project implementation sequencing goals are shown in Table 22;this will be revised as project sponsors, funding, and other necessary implementation details are resolved. Note that most implementation efforts are not currently funded and may not advance until funding is secured. The Partnership will work with project sponsors, or to secure a project sponsor where one is not committed. The project portfolio will be managed to ensure that projects with high confidence in water benefits that substantially contribute to NEB are prioritized. With limited funding through Streamflow Restoration grants,the Partnership will coordinate with other funding programs to seek funding and advancement of high priority projects. The Partnership also hopes to increase its knowledge about the effectiveness of project types in restoring streamflow and providing additional NEB to the basin. For example, Project N-12 Beaver Dam Analog Pilot Implementation will test five RDAs in the Newaukum River watershed during 2021-2022. Project EW-00 Garrard Creek Flood Plain Restoration Opportunity Assessment seeks to install two BDAs in 2023. If the Partnership or other basin entities are able to secure funding for and conduct effectiveness monitoring,we will have increased understanding about how these project types perform in the Chehalis Basin. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 59 Addendum to the Chehalis Watershed Management Plan Two basinwide programmatic projects—BW-02 Agricultural Irrigation Efficiencies and Conservation Program and BW-03 Eager Beaver Collaboration—will test effectiveness at landowner engagement to encourage practices that help in restoring streamflows. By focusing on these engagement projects early in the implementation period,the Partnership believes that greater public commitment and ownership of restoring healthy streamflows can be achieved. Table 23 describes the Partnership's initial approach to project development for projects that require additional feasibility,funding, or agreements. These projects,while only currently at the conceptual level, may yield some of the best water benefit and NEB outcomes. For example, project BW-06,Trust Water Right Acquisitions identified substantial water right acquisition opportunities that have not yet been pursued. Projects W-00,WY-01, HQ-03, HT-01 Grays Harbor County Forest Practices and Flow Assessment holds great promise to restore streamflow through managing blocks of forestland to 40+ year-old forest. Under the constrained time for development of the Plan Addendum,these projects could not be adequately analyzed to produce water estimates but are still high priorities for the Partnership. We note that while most projects/project concepts show some activity in 2021 in both Table 22 and Table 23, it is likely that the Partnership will evaluate readiness,sponsor commitments,geographic location relative to projected consumptive use and ecological needs,and most promising projects to support for advancement,either into implementation or feasibility evaluation. It will not be feasible for all projects to move forward at the same time and prioritizing where efforts are placed will be necessary. The Partnership will likely focus on developing projects in subbasins with significant deficits relative to projected consumptive use,such as Satsop, Cloquallum-N. Delezene, East Willapa, and Curtis. Lastly, without funding, little of this implementation work will be able to occur. i Chehalis Watershed(WRIA 22/23) Response to 2018 Streamflow Restoration Law 60 Addendum to the Chehalis Watershed Management Plan Table 22 Initial Project Implementation Schedule Project 2021 2022 2023 2024 Potential Water Benefit B-05 Albany Street Stormwater Pond Complete i X B-06 Beaver Creek Conservation Easement - --- _ ---- - -- ----i --- B-07 Seiler Conservation Easement-Mima Creek _ B-07 Jones Road Culvert Replacement iCom fete CS-01 Berwick Creek at Labree Fish Passage Design am i' — -- CH-00 Marker 19 Oxbow Restoration CD-01 Upper Middle Fork Wildcat Creek Restoration CD-04 Wildcat Road Barrier Construction EW-00 Garrard Creek Flood lain Restoration Opportunity Assessment i -- X H-00 China Creek Phase 2 wetland restoration X EW-02 Scammon Creek Hamilton Fish Passage Construction HQ-02 Middle Fork Ho uiam Tidal Restoration HQ-04 East Ho uiam-Granberg Acquisition HQ-05 East Ho uiam-Griswold Acquisition HT-00 Kirkpatrick Road Fish Barrier Correction Design N-00 City of Chehalis Water Supply Diversion Relocation F i X N-01 MF Newaukum Trib-Kruger Fish Passage Construction N-03 MF Newaukum at Centralia Alpha Fish Passage Construction N-04 South Fork Newaukum Early Action Reach T N-05 Lucas Creek Trib MP 4.39-Fish Passage Construction N-06 Lucas Creek Trib MP 4.24-Fish Passage Construction N-10 Knutsen Fish Barrier Correction and BDAs N-12 Beaver Dam Analog Pilot Implementation X S-00,WY-02 Satso /W noochee Tributary Assessment F77OW I I X C-00 South Fork/Stillman Creek Early Action Reach 1 i S-03 East Fork Satsop RM 8 Early Action Reach SK-00.TransAlta Water Right X WY-00 W noochee River RM 14 Early Action Reach i SK-02 Skookumchuck Early Action Reach FEW I BW-01 Chehalis Basin Cooperative Weed Management BW-02 Agricultural Irrigation Efficiencies&Water Conservation i T X BW-03 Eager Beaver Collaboration ?' X LEGEND Feasibility =Funding ®Implementation lAgreements Engineering/Permitting Chehalis Watershed (WRIA 22/23)Response to 2018 Streamflow Restoration Law 61 Addendum to the Chehalis Watershed Management Plan Table 23 Initial Schedule Framework for Project Development Project 2021 2022 2023 2024 2025 2026 Potential Later Benefit B-00 TC#91 Holm Farm Ditch Removal and Flood lain Reconnection I" X - - B-01 Allen Creek MAR — X B-02 Cooke AcluacuKm WafW Right-Black River Reach X B-03 Black River Basin:Oregon Spotted Frogs,Farms&Wetlands I B-04 Black River Confluence CS-00 Coal Creek Flood lain Stora e-Cit of Chehalis I X CS-02 Flood Hazard Reduction/Chehalis WWTP Project ;1 X CD-00 Clo uallum Creek LWD Construction CD-02 Sam's Canal Culvert Removal and Restoration . CD-03 McConke Lane Channel Naturalization EJ-00 Newskah Road Fish Barrier Correction EJ-01 Gras Harbor County Forest Practices and Flow Assessment X - -- - - -------- EW-01 Convert Galvin to Centralia Water _X. H-01 Port Blakel Hanaford Ac uisition HQ-01 Port Blakely West Ho uiam Acquisition (—j HQ-0 1 2020 West Ho uiam Acquisitions )�- HT-02 Ocean Shores Water Reclamation and Reuse N-02 Newaukum Lake Restoration&Enhancement Planning X N-07 Berwick Creek at Ho ue Fish Passa g a Construction N-08 Berwick Creek at Borovec Fish Passa a Construction N-09 Newaukum MAR Concepts I X N-11 Berwick Creek at Bishop Fish Passage Construction N-13 Berwick Creek Flood Reduction Restoration Port of Chehalis X S-01 Tree Fever Conservation Easement S-02 Lower Satsop Restoration, Protection,and Aquifer Recharge-Ph II X SC-00 TC#118/119 Scatter Crk Water Right&Streamflow Augmentation ; X S6-01 TC#90 Weins Farm Restoration X SC-02 TC#89 Upper Scatter Creek MAR X SC-03 TC 481 Sampson Wetlands Restoration and MAR X SC-04 TC#127 Scatter Creek U pp er Basin F ore stryX SK-01 Skookumchuck Dam Release X NW-00 Satsop Business Park Water Right to Reclaimed Water X W-00,WY-01,HQ-03,HT-01 GHC Forest Practices/Flow Assessment X h W--01 B--ea---v-e-r--Dam--An--a--I-.._I.----emen---t-atio t---n- X---- ao m l i BW-04 Managed Aquifer Recharge Opportunity Assessment X BW-05 Stormwater Recharge Opportunity Assessment X BW-06 Trust Water Ri hts Ac uisitions X ---- -- - - -- -- ..... — ---------- - - - BW-07 USGS Groundwater Discharge Zone Delineation r� LEGEND _iFeasibility =Funding ®Implementation -'Agreements '=Engineering/Permitting Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 62 Addendum to the Chehalis Watershed Management Plan 8.4 Implementation Tracking As described above,the Partnership has identified the need to track streamflow restoration projects and new domestic permit-exempt well connections.The Partnership recommends piloting the Salmon Recovery Portal (SRP) (https://srp.rco.wa.Rov/about), managed by the Recreation and Conservation Office (RCO)to aid with tracking.The Partnership understands that the implementation of project tracking through a pilot program using the Salmon Recovery Portal will be coordinated by WDFW in collaboration with Ecology and RCO. University of Washington data stewards will be employed to conduct data entry, quality assurance,and quality control.The Partnership/Lead Entity Coordinator, Kirsten Harma,is already actively engaged in quality assurance of Chehalis Basin projects in the SRP. Use of this tool for tracking will allow: • Tracking progress towards meeting project and plan goals • Assessing project's role in meeting salmon recovery goals • Alignment with salmon recovery projects funded through other sources • Accounting for streamflow benefits from non-salmon recovery-related projects. 8.5 Adaptive Management Approach Additional needs will undoubtedly arise during implementation, and maintaining the Partnership as the implementing body will enable it to adaptively manage plan implementation and provide the best assurances that future impacts to streamflow from permit-exempt wells will be offset and that a NEB is provided to the basin. The Partnership supports an adaptive management process for implementation of this Watershed Plan Addendum.Adaptive management is defined in the NEB Guidance as: 'an iterative and systematic decision-making process that aims to reduce uncertainty over time and help meet project, action, and plan performance goals by learning from the implementation and outcomes of projects and actions. The Partnership's goals for adaptive management include the following: 1. Ensure that this streamf low restoration watershed plan addendum adequately offsets new permit-exempt well consumptive water use. 2. Ensure that NEB is achieved and sustained long-term in the Chehalis Basin. 3. Provide a transparent,verifiable process for evaluation of Plan Addendum implementation. The recommended adaptive management framework relies on accurate and consistent monitoring and assessment of NEB. These elements are described more fully in the following sections. Chehalis Watershed (WRIA 22/23)Response to 2018 Streamflow Restoration Law 63 Addendum to the Chehalis Watershed Management Plan Monitoring the Implementation of the Approved Watershed Plan Addendum. Monitoring implementation of the Watershed Plan Addendum requires the following tasks: 1. Verification of new PE well water use-The Partnership recommends that Ecology track new permit-exempt well construction and keeps records of the actual location/site of water withdrawal. Records of well locations should be made available through Ecology's well records database.The Partnership further recommends that Ecology well records be regularly uploaded to the Salmon Recovery Portal database. 2. Compare actual new well development data against projections used in the development of the watershed plan addendum. If actual data agrees with projections in this Addendum,then no adjustments are needed and projections in this Addendum may continue to be used to estimate future consumptive water use. If actual data indicates that projections were inaccurate, adjust water use estimates (and estimated consumptive water use) by sub-basin accordingly. 3. Adaptive management of streamflow restoration project implementation. At five-year intervals (5-Year Review), review and assess which water offset projects are implemented or"reasonably certain"to become implemented (i.e.funded or reasonably certain to be funded). Determine what quantity of offset water is reasonably certain to occur through these projects.This offset water is assigned to appropriate subbasins. Based on this assessment projects may be added and/or reshaped to better address the impacts and most effective restoration methods as knowledge is gained.The basinwide conceptual projects and programs in the project suite describe the general range within which adaptation is likely to occur;specific projects and actions may be developed adaptively as needs and opportunities evolve over the 20-year plan timeframe. Focusing more detailed assessment and characterization studies in potentially vulnerable areas of the basin is another adaptive management need. Project BW-07—USGS Groundwater Discharge Zone Delineation—was included in the project suite to help the Partnership hone its understanding about where groundwater use potentially has more impact to streamflow. Additional studies, not yet identified, may be needed to further refine knowledge about streamflow impacts from groundwater use and the most effective strategies to mitigate for those impacts. 4. Compare new permit-exempt water use with actual water offsets produced (or reasonably certain to be produced)for each subbasin. The Partnership will assess: a. Whether adequate offset water has been provided to offset all water use by new permit-exempt wells at the WRIA-scale. b. Where water offset deficits occur at the subbasin scale. Chehalis Watershed (WRIA 22/23) Response to 2018 Streamflow Restoration Law 64 Addendum to the Chehalis Watershed Management Plan c. Where subbasins exhibit both offset deficits and have no operational or reasonably certain habitat projects. d. Whether NEB is being met by projects categorized as either operational or reasonably certain to become operational. Assessment of Net Ecological Benefit NEB is a new term used in the Streamflow Restoration law and interpreted by Ecology for planning groups. Active discussion continues around how to estimate NEB,and the Partnership expects this discussion to be ongoing during implementation and adaptive management for this Addendum. The following approach is envisioned for assessing NEB through implementation and adaptive management of this Watershed Plan Addendum: 1. For each project in this Addendum,the project sponsor will identify the element(s) of the project that are expected to contribute to NEB,the timelines and goals associated with those elements, and the metrics for determining whether the project is achieving the predicted contribution to NEB. 2. For each project,a description of the element(s) predicted to produce ecological benefits, project timelines and goals, and the metrics used to assess benefits will be included in the project description made publicly available on the Salmon Recovery Portal. 3. At 5-year reviews,each project will be evaluated for progress of NEB contributions: a. Are elements(s) of the project that were expected to produce environmental improvements in place, or reasonably certain to occur? b. What specific elements of projects have been implemented to produce environmental benefits? 4. For each project,the results of the analysis described above will be included in the brief progress report prepared by the Partnership. 5. If projects are not providing, or are not reasonably certain to provide,the expected contribution to NEB,the resulting deficits in environmental benefit will inform future project priorities and designs, and ongoing project maintenance. Five-Year Implementation Progress Reviews The Partnership will prepare brief progress reports at the five-year intervals, including information on updated estimated water use,actual number of new wells, and the estimated quantities of offset water/other environmental benefits generated. The Partnership recommends that this assessment informs Ecology Streamflow Restoration Grant funding criteria for awarding-streamflow restoration Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 65 Addendum to the Chehalis Watershed Management Plan funding in future application rounds. Preference for funding of new projects is to be given to projects in areas where offset water has not sufficiently offset permit-exempt water use. This progress review will include cost information as follows: 1. The amount of funds awarded to projects proposed to offset new domestic consumptive water uses under RCW 90.94 for the Chehalis Basin. 2. Estimated costs of additional, still unfunded planned projects in this Addendum. 3. Estimated administrative costs associated with the remaining implementation of RCW 90.94.020. 8.6 Resources Needed for Implementation and Adaptive Management The Partnership does not have dedicated funding and will need permanent,stable, administrative support to coordinate the tasks described above.The Partnership recommends that the state Legislature provide funding to support administrative functions of the Partnership and to facilitate the implementation and monitoring of this plan addendum (including tracking of new permit-exempt wells and project implementation by subbasin).Very importantly,the cost estimates for project implementation needs to enable the Plan Addendum to meet NEB should be provided by the legislature as currently the statewide Streamflow Restoration grant program is clearly underfunded to keep implementation on track. Furthermore,the Partnership recommends that the state Legislature fund Ecology and the Partnership to develop a process consistent with the approach described above to adaptively manage the implementation of this plan addendum. In the interim,the Partnership requests that well fees collected in WRIAs 22/23 be directed to Grays Harbor County as fiscal agent to fund the watershed coordinator position, costs related to Partnership meetings and coordination, and the preparation of the recurring 5-year progress review. The Partnership is a valued organization by its member groups; it has a history of meeting monthly and would like to continue to do so. The Partnership understands that a local financial or in-kind match demonstrates member commitment to the value of a strong watershed-based organization to facilitate shared efforts and obligations. Informal polling suggests that member organizations prefer flexible support options for any local match, including in-kind contributions (such as providing meeting space). Member contributions would likely be voluntary and scaled to the size and capabilities of member organizations. Time commitment is also needed from Partnership members to shepherd this Addendum through success.While the Partnership hopes to continue meeting monthly, a minimum commitment for members to participate in semi-annual plan implementation status oversight meetings is envisioned. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 66 Addendum to the Chehalis Watershed Management Plan Without financial support from the State, it will be tenuous for the Partnership to adequately track, promote, and adaptively manage implementation. Iri that scenario, project sponsor entities will continue to pursue state grants on an individual basis, but there is no certainty that projects that are highest value and are a priority in this Addendum will go forward for funding.There will also be a lost opportunity for leveraging funding from multiple sources to implement priority projects in the plan and to adapt to improve projects as new science becomes available. Chehalis Watershed(WRIA 22/23)Response to 2018 Streamflow Restoration Law 67 Addendum to the Chehalis Watershed Management Plan 9 REFERENCES Aquatic Species Restoration Plan Steering Committee,2019. Chehalis Basin Strategy Aquatic Species Restoration Plan, Phase 1: November 2019, Publication#19-06-009, 264 p. Barlow, Paul M., and Leake,Stanley A., 2012.Streamflow depletion by wells—understanding and managing the effects of groundwater pumping on streamflow, USGS Circular 1376, 95 p., https://pubs.utgs.gov/circ/1376/pdf/circl376 barlow report 508.pdf. Brattain,Sean, and Kennedy, Sue, 2020. Personal communication with Cynthia Carlstad regarding areas of poor groundwater in Lewis County,3/19/20. Chehalis Basin Lead Entity,2020. http://www.chehalisleadentity.org/, home page. Chehalis Basin Partnership, 2009. Detailed Implementation Plan, 61 p. https://chehalisbasinpartnership.org/wo-content/uploads/2019/01/Detailed-Implementation-Plan-June- 2009.pdf Chehalis Basin Partnership,2004. Chehalis Basin Watershed Management Plan, https://chehalisbasinpartnership.org/watershed-management-plan-documents/ Dittbrenner, Benjamin J., 2019. Restoration potential of beaver for hydrological resilience in a changing climate, PhD Dissertation, University of Washington, 164 p. Hall,J., Kane,J.,Swedeen, P., Blair, G., Webster, M., Hodgson,S., Ellings, C., Benson, L.,Stonington, D., McKane, R., Barnhart, B., Brookes,A., Halama,J., Pettus, P., and Djang, K. (May 2018). Nisqually Community Forest VELMA modeling to evaluate effects of forest management scenarios on streamflow and salmon habitat. Natural Resources Conservation Service (NRCS), 1997. Irrigation Guide. National Engineering Handbook, Part 652. U.S. Department of Agriculture, Natural Resources Conservation Service. Issued September 1997. Smith, Carol and M.Wenger. 2001.Salmon and steelhead habitat limiting factors: Chehalis Basin and nearby drainages water resource inventory areas 22 and 23.Washington State Conservation Commission, Lacey,WA. State of Washington Office of Financial Management,2018. County Growth Management Population Projections by Age and Sex:2010-2040. Thurston Regional Planning Council,2020. Population & Employment Forecasting, https://www.trpc.org/236/Population-Employment-Forecasting. Chehalis Watershed (WRIA 22/23)Response to 2018 Streamflow Restoration Law 68 Addendum to the Chehalis Watershed Management Plan Washington State Department of Ecology, 2019. Final Guidance for Determine Net Ecological Benefit, GUID-2094 Water Resource Program Guidance,July 31, 2019, Publication 19-11-079, 131 p. Washington State Department of Ecology, 2017. Chehalis Basin Strategy Final Programmatic EIS. Washington Water Trust, 2020. Aquatic Species Restoration Plan—Water Rights Assessments, Black River and Willapa Hills Ecological Regions, prepared for the Office of Chehalis Basin, 250 p. Yokel, E.,S. Witmore, B.Stapleton, C. Gilmore and M.M. Pollock. 2018.Scott River Beaver Dam Analogue Coho Salmon Habitat Restoration Program 2017 Monitoring Report. 57 p.Scott River Watershed Council. Etna, California. Chehalis Watershed(WRIA 22/23) Response to 2018 Streamflow Restoration Law 69 Addendum to the Chehalis Watershed Management Plan MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: David Windom DEPARTMENT: MCCS EXT: 260 BRIEFING DATE: November 9, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance xx❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Reclassification request EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): 2020 has presented the department with a multitude of challenges. In addition to responding to COVID-19, the Department has learned lessons about efficiency,. responsiveness, and flexibility which needs to be captured and implemented in a permanent way. Community Service Director seeks to realign all management positions and salary levels in a manner more representative of current work loads as well as projected work loads and needed skills. BUDGET IMPACT: $5000 PUBLIC OUTREACH:(Include any legal requirements,direct notice,website,community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Add to action Agenda for NOV 17 ATTACHMENTS: Reclass request, Justification letter, HR Memo, Job Description, Reclass Policy Memo Briefing Summary 11/4/2020 RECLASSIFICATION REQUEST FORM Mason County Personnel Policy 5.3 Reclassification Policy INSTRUCTIONS: The following factors may be considered as evidence of possible elil4ibility for reclassification: a. A majority of job duties have changed to the extent they are more accurately reflected in another existing classification description; b. A majority of job duties have changed to the extent the job entails a different skill set,which requires increased education or experience in order to perform essential job functions. DATER/24/2018 UNION.-N/A DEPARTMENT:Community Services UNION APPROVAL:❑ REPARER: FLSA STATUS: HUMAN RESOURCES REVIEW: David Windom EXEMPT® DATE:Click here to enter a date. NON EXEMPT❑ REVIEWED BY: CURRENT JOB TITLE:Finance Manager CURRENT SALARY RANGE: 29 PROPOSED NEW JOB TITLE:Finance Administrator PROPOSED NEW SALARY RANGE: 33 ATTACHMENTS: CURRENT JOB DESCRIPTION:❑ PROPOSED JOB DESCRIPTION: BACKGROUND:Community Service Director seeks to realign all management positions and salary levels in a manner more representative of current increased knowledge,skills and abilities needed as well as projected knowledge,skill and abilities needed to function in current position. QUEST(Specifically outline the job duties&increased education requirements,which require a different skill set causing the increased education It experience): This position has not been looked at since well before the reorganization of public health and community development programs.The scope of the finance manger's knowledge and skills has required a substantial increase to manage the fiscal aspect of the new programs including online emitting,housing,behavioral health and community health,for programs that are from different federal,state and local entities as well as for other County deparhnents. All of this has required changes and development of new skills in giant management,processes,policies and procedures different from previous fiscal monitoring duties.Besides the Director,this is the one position that crosses all divisions of Community Service and requires a greater knowledge of budgeting,fee for service,and operations and especially new grant management expectations.With the addition numerous new grants including the LEAD grant,the Finance Manager will be acting as the fiscal agent for grants being operated outside of public health.The fiscal manager will be learning the skills and setting processes,policies and procedures to coordinate with the law enforcement agencies, behavioral health agencies,and courts.This position has also been asked to provide the fiscal home for the Mason County Health Forum and Mason Matters as well as grant management for non-Community Services and multiple new community housing grants.The Finance Manager has had to acquire skills that cross departments and within functions that have not been a part of previous public health fiscal work. BASIS OF REQUEST(Reason why the position has now taken on the new job duties,outside of their normal type of work): ese new responsibilities were added,and agreed to by the commissioners,to increase community services and funding for these services. These duties added have required significant increase in skills needed and required an increase in the expertise of the Finance Manager.These duties will require a high degree of coordination with outside agencies and across the divisions internally to the county as well as outside agencies.This also puts e finance manager at parity with the rest of the management team.Additional salary costs are woven into current grant funding.Increased salary would amount to approximately$5000/year ACTION REQUESTED:Increase the Finance Manager position from a Salary Range 29 to Salary Range 33. Elected Official/Department Head Signature_ Date 8/26/20 Human Resources Signature Date Does this request qualify for Reclassification? ❑Yes ❑No If"YES"department must prepare an Agenda Action Cover Sheet for BOCC approval. Is a Salary Range Resolution needed? ❑Yes❑No If"YES"Human Resources must prepare the resolution and attachment's necessary. Date Approved: Click here to enter a date. Once approved it is the responsibility of the department to submit a Personnel Action Form. Reclassification justification for Finance Manager, Range 29, Step 5 to Range 33 . As part of a comprehensive review of lessons learned from COVID, Community Services is making adjustments to staffing, policies and procedures. Mason County Support Services has denied the request for reclassification of the Community Services Finance Manager to Range 33.The personnel policy states: "If approved or denied by Human Resources,the request may then be submitted to the Board of County Commissioners,with written justification from the Elected Official/Department Head for their review.The Board of County Commissioners shall respond to the request in writing within thirty(30) working days of their receipt of the request. If approved.by the Board,the reclassification shall be effective as of the date of Board's action or other effective date as may be set by the Board in such action. If the Board denies the request,the matter is closed." General While the Mason County Personnel Policy Manual mentions promotions, it does not incorporate a promotion policy as such. It does have a reclassification as the only tool by which someone may be promoted. Reclassification is a new job; it is not a promotion. The reclassification policy states: Reclassification Upgrade:A reclassification upgrade is the result of an increase in the level of responsibilities, tasks, and duties of a position which changes areas of emphasis and the level of skill required in the current position. a. A reclassification upgrade may not be used as a merit raise, nor as a reward for employment longevity, nor may it be used solely to reflect an increased volume of work at the same level of responsibility that the incumbent is currently performing. b. As a result of reclassification, and due to an overall increase in the responsibilities of a position, the monetary compensation (pay range) established for the position may increase. c. Correspondingly, a reclassification will result in the assignment to the position,of a revised or different Job Description which includes the changes in responsibilities, functions, and minimum qualifications Reclassification Downgrade: A reclassification downgrade is the result of a decrease in the level of responsibilities, tasks, and duties of a position which changes areas of emphasis and the level of skill required in the current position. a. A position may be reclassified to a lower range if the responsibilities of the job are determined to be less than originally indicated, or if certain responsibilities are removed from the job. The Elected Official or Department Director may request a formal review and recommendation by Human Resources by process and timelines as identified within the policy. b. An incumbent employee affected by a reclassification downgrade shall be paid at the rate of the revised position. However, in exceptional cases, a Y-rating may be considered for a specified period. In looking at the policies, it is clear that an upward classification is not justified by an increased workload though a downward classification IS justified by a reduced workload or responsibility. This seems counter intuitive. Equity It did not go unnoticed that a recent reclassification moved an employee from Range 29 to Range 38 jumping over those who have advanced degrees and 20 or more years' experience and multiple skill sets as managers. While the reclassification request noted that it was briefed as an increase in responsibility and workload. When this department was reorganized in 2015/2016 it looks as though the intent was to have all managers at the same range. In that light,the department has reclassified one position upward and one downward so that four of the five managers are at the same range but the reclassification for the finance manager has been stopped on two previous attempts.With the multiple moves Community Services is making as part of the Adjustments review,this is the appropriate time to ensure that there is equity amongst managers. Silos Positions such as finance are in operational silos and as such have little to no opportunity to reclassify. Reclassification is a new job,that does not happen with the current restrictions. Three E's and an R. The policy manual fails to address Experience, Expertise, Efficiency, and Responsibility that an employee gains over time.While it could be assumed that the step increases would cover this, an adequately performing employee is afforded the same Step increases as a top performing employee. Pay increases are contingent on satisfactory performance. If an employee's performance is consistently unsatisfactory,the Elected Official or Department Head may defer a scheduled pay increase for a stipulated period of time or until the employee's job, performance is satisfactory. The Community Services Department is very fortunate to have a finance manager who has not only the appropriate degrees but more importantly has the experience,expertise, and efficiency that has increased his responsibility to not only Community Services but to other organizations.The other county offices lacked the experience and expertise to implement the new LEAD grant so that very important program now resides at Community Services.The fiduciary responsibility for the former Mason Matters and the Health Care Forum is now housed with Community Services.This office also provides support for court grants. Without the expertise of community services finance services,these programs would not funding sources would not be able to be secured and the community would not be given the opportunity for these valuable services. POSITION DESCRIPTION 1xs� Title: Finance Administrator Department: Community Services Affiliation: Non Represented Reports to: Director of Community Services Department Exempt: X Non-Exempt: Supervises/Directs: Accounting Staff Risk Class: 5306-07 Salary Range: According to current Non-Union Salary Scale Established Date: 10/18/2007 Revision Date: Format Only- 04/04/2018 DEFINITION: This position serves as the Chief Fiscal Officer under the direction of the Administrator for all funds within the Public Health Department. This position participates in all major program management decisions having fiscal implications. This position supervises the-Office fiscal staff and provides financial assistance to managers. This position plans, organizes, supervises, and conducts the accounting, budgeting, and personnel/payroll business activities for funds having a variety of complex requirements by such factors as diversity of accounts, federal, and other grant reimbursable funding. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all duties listed, nor do the examples include all tasks that may be performed in positions of this class.) Develops and directs day-to-day fiscal operations and policies, establishing and improving procedures, forms, and systems within the framework of the budgeting, accounting. and reporting system for counties as required by the Division of Municipal Corporations of the State Auditor's Office. Initiates, develops and prepares required periodic and routine fiscal reports, financial reconciliations and management analysis reports. Provides financial management guidance to staff for long-term cyclical requirements, and determines staffing requirements for special fiscal projects. Prepares the comprehensive annual financial reports for the Public Health Department to ensure that the financial records comply with generally accepted accounting principles, state statutes and local policies. Manages and participates in the development and administration of the budget for the Public Health Department. Provides forecasting of funds needed for staffing, equipment, materials and supplies. Directs preparation of budgetary adjustment, as necessary. Provides periodic budget progress reports to managers. Prepares, manages, reviews, and briefs additional grant opportunities for Mason County outside of public health such as for law enforcement, courts, and other non-governmental entities as designated by the county commission as being vital to the county mission. Monitors compliance, reporting to and billing to Federal, State, and local agencies for all grant funds. Resolves or supervises the resolution of inquiries, complaints, problems or emergencies affecting the availability or quality of financial services. Responds to the most sensitive or complex inquiries of service complaints. Conducts performance evaluations, monitors and resolves grievances and other personnel matters and provides training/mentoring to fiscal employees to ensure effective delivery of financial services to the Public Health Department. Takes disciplinary action up to termination, as necessary. Performs related work, as required. WORKING CONDITIONS Works indoors in clean, climate-controlled workspace. Required to sit, talk and hear; frequently required to use hands to operate computers, office machinery and office supplies which may require repetitive are, wrist and hand movement; occasionally required to stand and reach with arms and hands. Specific vision abilities include close, distant, color and peripheral vision, depth perception and to adjust focus. Occasionally required to climb, balance, stoop, kneel, crouch, or bend. May lift or move up to 25 pounds. Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment. Employee is required to maintain confidentiality of information within the Office. May be required to deal with irate, disgruntled individuals requiring the use of conflict management skills. Employee is frequently required to perform work in confidence and under pressure for deadlines, and is required to maintain professional composure and tact, patience and courtesy at all times. QUALIFICATIONS: Comprehensive Knowledge of: Federal and state laws regarding governmental accounting procedures. Professional accounting principles, practices and procedures. Principles and practices of administration, including budgeting, personnel and fiscal practices. State budgeting, accounting and reporting systems. Data processing principles and accounting applications. Modern supervisory practices and principles. Ability to: Plan, organize and oversee assigned work programs, including monitoring work schedules and evaluating the work of staff. Plan and evaluate operations and develop and implement corrective actions to resolve problems. Analyze, interpret and prepare accounting reports and financial statements. Establish and maintain effective working relationships with employees, Office managers, and the general public. Communicate effectively, both orally and in writing. EDUCATION AND EXPERIENCE: Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. A typical was to obtain the knowledge and abilities would be: Bachelor's degree in accounting. Five (5) years of progressively responsible experience in governmental accounting and the Washington State Budgetary Accounting and Reporting System LICENSES, CERTIFICATES AND OTHER REQUIREMENTS: A valid Washington State Driver's License. Maintenance of current skills and additional training as needed. I have read and understand the above position description: Name: Date: Signature: HR/Manager Signature: Budget Management c Human Resources Commissioner Administration oUtr Emergency Management Mason County Support Services Department i; v Bement 411 N 51h Street Facilities,Parks 8i Trails Shelton, WA 98584 Human Resources Information Services 360.427.9670 ext. 422 Labor Relations Risk Management �'S4J Frank Pinter, Director MEMORANDUM To: Dave Windom,Community Services Director From: Frank Pinter,Support Services Director Date: August 31,2020 /Resubmitted 9/9/2020 completed documentation 9/21/2020 Submitted to Community Services Director 10/14/2020 Subject: Finance Manager Reclassification Request/ Resubmitted as Finance Administrator Reclassification Union/Non Represented: Non Represented Current Ranee/Step:Range 29 Step 5 Salary:$63,922.32-$75,879.84 Requested Ranee/Step: Range 33 Salary:$70,450.56-$83,646.96 Requested New Title: Finance Manager-No Change/Resubmitted as Finance Administrator with no Job Description Change Background: (Per Department's Request)The Community Service Director seeks to realign all management positions and salary levels in a manner more representative of current workloads as well as projected workloads and needed skills. This position has not been looked at since the reorganization of public health and community development programs.The scope of finance has doubled and the move to online permitting which adds to the complexity of the duties of the finance manager. Besides the Director,this is the one position that crosses all divisions of Community Service and requires a greater knowledge of budgeting,fee for service,and operations and especially grant management.With the addition of the LEAD grant,the Finance Manager will be acting as the fiscal agent for grants being operated outside of public health.The fiscal manager will be learning the skills and setting processes to coordinate with the law enforcement agencies,behavioral health agencies,and courts.This position is also being asked to provide the fiscal home for the Mason County Health Forum and Mason Matters as well as grant management for non-Community Services such as law enforcement through the LEAD grant.The Finance Manager has had to acquire skills that cross departments and within functions that have not been a part of public health. This new responsibility adds significantly to the workload and required expertise of the Finance Manager. These duties will require a high degree of coordination with outside agencies and across the divisions internally to the county as well as outside agencies.This also puts the finance manager at parity with the rest of the management team.Resubmitted with added text"as outlined with the original departmental reorganization." Additional salary costs are woven into current grant funding. Increased salary would amount to approximately$5000/year Analysis: Evidence of possible eligibility for reclassification consists of two specific factors: 1)A majority of the job duties have changed to the extent they are more accurately reflected in another existing classification description;and 2)A majority of job duties have changed to the extent the job entails a different skill set,which requires increased education or experience in order to perform essential job functions. The request,as presented by the Community Services Director, reflects the position has an increased volume of the same level of work; added duties of a similar nature already covered by the current classification or requiring similar skills, education,or experience, duties within the current classification that have not been previously assigned,and enhanced technological tools to perform current duties. None of which qualifies for a reclassification. Additional information with resubmitted 9/9/2020 reclass request included: Additional information was put forward articulating new reasons for reclass request: "increased knowledge, skills and abilities needed to function in current position as determined by evaluation of staffing, policies and procedures from the COVID outbreak, review of current grant tasks from county commissioners,and review of the organization documents and discussions from 2015/2016." Per the Reclassification Policy Chapter 5 Section 5.3 The following circumstances are NOT factors to be considered reasons for reclassification: A. Increase volume of the same level of work; B. Added duties of a similar nature already covered by the current classification or requiring similar skills, education,or experience; C. Duties within a current classification that have not been previously assigned; D. Additional assigned duties in a higher class unless those duties become a majority of the current position; E. Enhanced technological tools to perform current duties; F. Salary differences for similar jobs in other jurisdictions; G. Reclassifications which occur in other departments; Additional Justification with resubmitted 9/9/2020 reclass request included: 1. Inequality- as an upward reclassification is not justified by an increased workload though a downward classification IS justified by a reduced workload or responsibility,this shows inequity. H/R Response: a. Actually the policy states a reclassification upgrade is the result of an increase in the LEVEL of responsibility,tasks and duties of a position which CHANGES areas of emphasis and the LEVEL of skill required in the current position. (not workload) (Per Policy) b. As a result of a reclassification...the monetary compensation established for the position MAY increase. (Per Policy) c. Correspondingly,a reclassification will result in the assignment of the position of a revised or different Job Description with includes the changes in responsibilities,functions and minimum qualifications. No new job description was put forward. (Per Policy 2. Equity—The Director identifies a previous reclassification request for the Facilities Manager reclass to the Facilities/Motorpool Manager as jumping over those who have advanced degrees and 20 or more years'experience and multiple skill sets as managers. H/R Response: a. As defined in the Reclassification request,there were a majority of job duties had changed to the extent they are more accurately reflected in another existing classification description AND b. A majority of job duties have changes to the extent the job entails a different skill set, which required increased education or experience in order to perform essential job functions. Additionally,the Director asserts the department was reorganized in 2015/2016 wherein the intent was to have all managers at the same range and that"this is the appropriate time to ensure that there is equity amongst managers". H/R Response: a. The department was reorganized in the 2015/2016 time period and all changes intended to be changed were made at that time.There is no residual "inequity" related to placement of positions and salaries from that reorganization. 3. Silos—The Director asserts Finance positions are in operational silos and as such have little to no opportunity to reclassify. Reclassification is a new job,that does not happen with the current restriction. H/R Response: a. Agreed,a reclassification upgrade may not be used as a merit raise,nor as a reward for employment longevity,nor may it be used solely to reflect an increased volume of work. (Per Reclass Policy) b. A request to increase the salary of a job classification for reasons other than Reclass is a salary adjustment outside the process of a Reclass Request. 4. Three E's and an R—The Director asserts the policy manual fails to address Experience, Expertise, Efficiency and Responsibility that an employee gains over time.While it could be assumed that the step increases would cover this,an adequately performing employee is afforded the same Step increases as a top performing employee. H/R Response: a. The reclass request as defined in the Personnel policy as"reclassifications are reallocations of positions from one class to another as a result of changed duties, responsibilities.and/or authority of a position. Unfortunately,following the guidance of the policy the three E's and an R do not justify a Reclassification. HR Recommendation: Recommendation is to deny the resubmitted reclassification request of the Finance Manager AdMiRistFateF position from Salary Range 29 to Salary Range 33. HR Recommended Range/Step: Range 29 Step 5 Salary: $63,922.32- $75,879.84 Mason County Support Services_Department Budget Management th Commissioner Administration l 411 North 5 Street Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations INS William R. Kenny, Director Risk Management MEMORANDUM To: Board of County Commissioners From: Bill Kenny, Support Services Director Date: November 9, 2015 Subject: Recommendations—Reclassification Policy and Implementation Process FEis recommended that a Reclassification Policy be adopted by the Board to take fect not later than January 1, 2016. is also recommended that a very narrowly defined"exceptional"request period indow) be afforded prior to the implementation of the Reclass Policy. hereafter,the newly-adopted Reclassification Policy would govern Mason ounty's consideration of reclassification and compensation adjustment. Background: Mason County currently does not have a"Reclassification Policy" and generally only the following deal with the subjects: 5.1 Salary Classification and Grades (Personnel Policies) Each regular job title within the County is classified into one of the County's job classifications for salary purposes.Each job classification is desipnated a particular salary or salary range shown on the County's salary range alipnment,which is modified periodically by the Board of County Commissioners,or as specified in the applicable union agreement. Mason County—Resolution No. 72-14 (Board Resolution) Whereas, no additions of staff(either part or full-time) or changes in salary and/or classification are permitted without approval of the Board of Commissioners.... Further, only a couple of the Collective Bargaining Agreements mention a reclassification process or definition—for example the definition as in the AFSCME CBA: A reclassification is a change in the allocation of a position from its current job classification to a different job classification. Reclassification will be considered when an employee has been permanently assigned to perform the primary functions of a different job classification or has been permanently assigned significantly different duties which may warrant establishing a new job classification... In short, Mason County has NOT had a Reclassification"Policy" nor a clearly defined process. It is recommended that a Policy be finalized. Due to the lack of clarity of policy or process, it is further recommended that an "Exceptional Request period"be afforded, for reclassification requests previously initiated. Timeline: Announcement and Communication:November 17, 2015 Exceptional Request Window Period:November 23, 2015 through December 31, 2015 Policy Effective Date: January 1, 2016 "Exceptional" Request Opportunity Recommendation November 23, 2015 through December 31, 2015 Exceptional Request Rules: • Exceptional request period is afforded due to lack of clear previous policy or process • Must have previously made a identifiable request within the past three years • Request must have been made previously to Human Resources or Board of Commissioners and/or presented by the Union in CBA or Grievance negotiations. • New petition must be submitted in writing, which includes: -Basis for request(previous materials may be attachments) mpresentative-{HR will handle this -wrk) -If for either for Union or Non-Represented employee,must contain acknowledgement signature by Director or Elected Official -Equity issues will be considered based upon demonstration of the performance of substantially similar level of responsibilities to the new of revised position (i.e. but not based merely upon same "title") -Remedy sought: Salary Range proposed Draft of new job description or identification of current MC position sought Identification of any Minimum qualification changes • Reclassification will NOT be granted based upon alignment to market comparables • Reclassification will NOT be granted purely for merit increase or increased volume of work • Reclassification will NOT be granted for Elected Officials • Ultimate consideration will be based upon a clear demonstration that work performed today is not commensurate with the current job description or level of salary range • Any reclassification granted will be effective as of the date of the Board's action Reclassification Recommendations Page 12 r Funding/Budget: It is also recommended that a Board determined defined amount of money be transferred to "Non- Departmental." If not used in 2016 for Reclassification, these dollars could be used in 2016 for funding other compensation needs (such as Union negotiations). Therefore, reclassification requests currently within the 2016 preliminary budget request(s) could be transferred to this process for further consideration. Reclassification Policy Overview Recommendations Effective January 1, 2016 Basic Policy: A reclassification is a change in the allocation of a position from its current job classification to a different job classification as a result of changed duties, responsibilities, and/or authority of a position. Reclassification will be considered when an employee has been permanently assigned to perform the primary functions of a different job classification or has been permanently assigned significantly different duties which may warrant establishing a new job classification. An employee may request reclassification by submitting a written request, which includes a justification, to their Elected Official or Department Head. The Elected Official or Department Head shall respond to the employee in writing within thirty (30) working days. An Elected Official/Department Head may request reclassification of a position by submitting a written request with justification and a revised Job Description to the Human Resources. Human Resources shall respond to the request in writing within thirty (30) working days of receipt of the request. If approved or denied by Human Resources, the request may then be submitted to the Board of County Commissioners, with written justification from the Elected Official/Department Head for their review. The Board of County Commissioners shall respond to the request in writing within thirty (30) working days of their receipt of the request. If approved by the Board, the reclassification shall be effective as of the date of Board's action or other effective date as may be set by the Board in such action. If the Board denies the request, the matter is closed. Step placement of an employee who has been reclassified shall be the same as if the employee had been promoted, transferred, or demoted, whichever is applicable. Overview of Application of Policy: The basic policy will need some administrative and procedural parameters which are envisioned to appear as an Appendix to the Personnel Policies. Generally, for Union represented employees,the collective bargaining process is the appropriate forum for any modification of compensation or position description. The applicable collective bargaining agreement may specify provisions related to reclassification and, if silent, the impacts of such decisions may also need to be bargained with or noticed to the appropriate Union. Reclassification Recommendations Page 13 Human Resources has reviewed both Mason County needs as well as many of the policies of comparable counties and would recommend the following general guidelines be incorporated into the Appendix for administrative guidance: Reclassifications are reallocations of positions from one class to another as a result of changed duties, responsibilities, and/or authority of a position. The reclassification of a job involves an analysis of the critical elements of the position al4ainst pre-determined standards for measuring the relative worth of a position and placement in the County's classification/pay scale. A classification analysis focuses upon the qualifications, responsibilities,tasks, and duties of the position and not the qualifications of the incumbent in the position. The following factors may be considered as evidence of possible eli[Zibility for reclassification: a. A majority of job duties have changed to the extent they are more accurately reflected in another existing classification description; b. A majority of job duties have changed to the extent the job entails a different skill set, which requires increased education or experience in order to perform essential job functions. The following circumstances are NOT factors to be considered reasons for reclassification: a. Increased volume of the same level of work; b. Added duties of a similar nature already covered by the current classification or requiring similar skills, education, or experience; c. Duties within a current classification that have not been previously assigned; d. Additional assigned duties in a higher classification unless those duties become a majority of the current position; e. Enhanced technological tools to perform current duties; f. Salary differences for similar jobs in other jurisdictions; g. Reclassifications which occur in other departments. Reclassification Upgrade: A reclassification upgrade is the result of an increase in the level of responsibilities,tasks, and duties of a position which changes areas of emphasis and the level of skill required in the current position. Reclassification Recommendations Page 14 a. A reclassification upgrade may not be used as a merit raise, nor as a reward for employment longevity, nor may it be used solely to reflect an increased volume of work at the same level of responsibility that the incumbent is currently performing. b. As a result of reclassification, and due to an overall increase in the responsibilities of a position,the monetary compensation (pay range) established for the position may increase. c. Correspondingly, a reclassification will result in the assignment to the position of a revised or different Job Description which includes the changes in responsibilities, functions and minimum qualifications Reclassification Downgrade: A reclassification downgrade is the result of a decrease in the level of responsibilities,tasks, and duties of a position which changes areas of emphasis and the level of skill required in the current position. a. A position may be reclassified to a lower range if the responsibilities of the job are determined to be less than originally indicated, or if certain responsibilities are removed from the job. The Elected Official or Department Director may request a formal review and recommendation by Human Resources by process and timelines as identified within the policy. b. An incumbent employee affected by a reclassification downgrade shall be paid at the rate of the revised position. However, in exceptional cases, a Y-rating may be considered for a specified period. Administrative change: Human Resources may make administrative changes to job specifications. Administrative changes result in no substantial change to the overall essential functions or major emphasis of the classification. An administrative change requires no Board action, however, also results in no change in pay range. Reclassification Recommendations Page 15 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dave Windom / Todd Parker DEPARTMENT: Community Services EXT: 260 BRIEFING DATE: 11/9120 PREVIOUS BRIEFING DATES: 7/20/20 If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Emergency Solutions Grant— Covid19 (ESG-CV) Round 2 Funding EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Dept. of Commerce has issued an amendment to contract 20-4613C-117 for additional ESG-CV funds in the amount of$852,048. Proposals were received from Community Lifeline, Crossroads Housing, Turning Pointe and Shelton Youth Connection. The proposals have been discussed at the Housing and Behavioral Health Advisory Board meetings. A work group from the advisory board has been formed to finalize proposal budgets and make award recommendations. BUDGET IMPACT: Retain $59,643 in allowable administrative funds. PUBLIC OUTREACH;(include any legal requirements, direct notice,website, community meetings, etc.) Request for proposals sent out to the community RECOMMENDED OR REQUESTED ACTION: Move to action agenda meeting on November 19 to approve the ESG-CV contract amendment with the Dept. of Commerce. ATTACHMENTS: Amendment Briefing Summary 10/30/2020 Amendment Contract Number:20-4613C-117 Amendment:A Washington State Department of Commerce Community Services and Housing Division Housing Assistance Unit Emergency Solutions Grant—COVID 19 1.Grantee 2.Contractor Doing Business As(optional) Mason County Health Services 415 N 6TH ST N/A SHELTON,WA 98584 3.Grantee Representative 4.COMMERCE Representative Todd Parker Kim Murillo 1011 Plum Street SE Housing&Mental Health Program Coordinator Grant Manager Olympia,Washington,98504- (360)427-9670 Ext 293 (360)725-2763 2525 tparker@co.mason.wa.us kim.murillo@commerce.wa.gov 5.Original Grant Amount 6.Amendment Amount 7.New Grant Amount (and any previous amendments) $165,874 $852,048 $1,017,922 8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date Federal:X State: Other: N/A: October 1,2020 September 30,2022 11.Federal Funds(as applicable): Federal Agency: CFDA Number: $1,017,922 HUD 14.231 12.Amendment Purpose: Adds additional ESG-CV funds,extends contract end date,and revises Scope of Work to include youth and young adult performance measurement requirement,ands end down requirements. COMMERCE,defined as the Department of Commerce,and the Grantee,as defined above,acknowledge and accept the terms of this Grant As Amended and attachments and have executed this Grant Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Grant As Amended are governed by this Grant Amendment and the following other documents incorporated by reference: Grant Terms and Conditions including Attachment"A"—Scope of Work,Attachment`B"—Budget.A copy of this Grant Amendment shall be attached to and made a part of the original Grant between COMMERCE and the Grantee.Any reference in the original Grant to the"Grant"shall mean the"Grant as Amended". FOR GRANTEE FOR COMMERCE Signature Diane Klontz,Assistant Director Community Services and Housing Division Print Name and Title Date APPROVED AS TO FORM ONLY Date Sandra Adix Assistant Attorney General 3/20/2014 Date Department of Commerce Amendment This Grant is amended as follows: Attachment A Scope of Work Scope of Work is revised to include the following: • At least 10% of households served with ESG-CV funds must be unaccompanied youth and young adults, through age 24. Grantees who are unable to meet this requirement will receive technical assistance and support. • Grantees must spend ESG-CV funds within the following deadlines: o At least 20% of total award must be expended by September 30, 2021. o At least 80% of total award must be expended by March 31, 2022. o All funds must be expended by September 30, 2022. ALL OTHER TERMS AND CONDITIONS OF THIS GRANT REMAIN IN FULL FORCE AND EFFECT. 2 Amendment Attachment B Budget Budget Categories Original Grant AmendmentA New Total Amount $165,874 $ 852,048 $1,017,922 Ad min(7%max) $ 11,611.00 $ 59,643 $ 71,254 HMIS $ 7,745 $ 7,745 Outreach $ 51,497.00 $ 58,796 $ 110,293 Shelter Case Management $ 23,500.00 $ 193,182 $ 216,682 Shelter Operations, $ 280,979 $ 280,979 Rapid Rehousing Case Management $ 65,830 $ 65,830 Rapid Rehousing Rental Assistance $ 64,266.00 $ 139,405 $ 203,671 Rapid Rehousing Other Financial $ 30,979 $ 30,979 Assistance Prevention Case Management $ Prevention Rental Assistance $ 15,000.00 $ 15,489 $ 30,489 Prevention Other Financial $ _ Assistance Total $ 165,874.00 $ 852,048 $ 1,017,922 3 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dave Windom / Todd Parker DEPARTMENT: Community Services EXT: 260 BRIEFING DATE: 11/9/20 PREVIOUS BRIEFING DATES: 7/20/20 If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Eviction Rent Assistance Program Grant Round 2 Funding EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): This contract is with the Dept. of Commerce and is in the amount of$500,876. Commerce has authorized up to 50% of the award amount to be spent. As grantees near the 50%- mark Commerce will review performance, or review of sample household files, and (if necessary) implement a corrective action plan to meet performance and documentation requirements before the second 50% is authorized. Current subcontractors include Crossroads Housing, North Mason Resources and Shelton Youth Connection. Partial funds were awarded to subcontractors with additional funding based on contract performance and as Commerce allows once the County reaches the 50% mark. Approximately 25% of the total grant award has been expended at this time. The purpose of this briefing is to recommend additional funding awards. BUDGET IMPACT: Retain $59,643 in allowable administrative funds. PUBLIC OUTREACH:(include any legal requirements, direct notice,website, community meetings, etc.) Specific to the subcontractors: technical assistance, contract monitoring feedback, and every other week provider meetings. RECOMMENDED OR REQUESTED ACTION: Move to action agenda meeting on November 19 to approve the ERAP contract amendments. ATTACHMENTS: Amendment Briefmg Summary 11/2/2020 Contract Between Mason County and Crossroads Housing Professional Services Contract#CH:CaresAct.ERAP (MC Contract#20-084) Amendment# 1 The purpose of this amendment is to increase the total contract award for the Eviction Prevention Pro ram IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUNDING SOURCE: Coronavirus Aid, Relief, and Economic Security (CARES) Act (P.L. 116-136) 2. AMENDMENT TERM: November 1 —December 31, 2020 3. TOTAL ADDITIONAL AWARD: Not to exceed $200,000 a. At least 5% ($10,000) must be spent on services provided through a By and For Organization b. Approval to spend $40,000 with the remaining amount dependent upon approval by the Department of Commerce 4. INVOICE: Include with the Covid-19 invoice with the title "CH:CaresAct.ERAP" 5. APPENDIX A— SCOPE OF WORK All activities and expenditures must comply with the Department of Commerce Grant Guidelines. It is the subcontractors responsibility to use the most current forms and operate according to the most current version of the guidelines. ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of 12020. CONTRACTOR MASON COUNTY Tanya Frazier Sharon Trask, Chair Executive Director, Crossroads Housing Mason County Board of County Commissioners 1 MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING November 9,2020 Briefing Items • Title VI Agreement update and Report for May 1, 2019—April 30, 2020. • Service Level Agreement with Washington Technology Services (WaTech) for GIS imagery services. Discussion Items Commissioner Follow-Up Items Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff: Public: _Randy Neatherlin _Loretta Swanson _Kevin Shutty _Mike Collins _Sharon Trask _Richard Dickinson Other(list below): MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: November 9 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources X Legal ❑ Other— please explain ITEM: Title VI of the Civil Rights Act Requirements EXECUTIVE SUMMARY: Washington State Department of Transportation requires Public Works to submit a Title VI NDA Annual Accomplishment and Update report yearly. Title VI of the Civil Rights Act of 1964 is the main legal authority for the department's Office of Equal Opportunity, External Civil Rights nondiscrimination programs. Title VI prohibits discrimination on the basis of race, color, sex or national origin in programs or activities receiving federal financial assistance. Once an agency accepts federal funds, all of its programs and activities are covered, regardless of their funding source. Related statutes and Presidential Executive Orders under the umbrella of Title VI address Environmental Justice (EJ) in minority and low-income populations, and services to those individuals with Limited English Proficiency (LEP), women and the disabled. WSDOT's Title VI Program is responsible for providing leadership, direction and policy to ensure compliance with Title VI and Environmental Justice and Limited English Proficiency principles and to ensure that social impacts to communities and people are recognized and considered throughout the transportation planning and decision-making process. County also needs to update the Nondiscrimination Agreement due to new Chief Executive Officer and Public Works Director and sign the new USDOT Standard Title VI/Non- Discrimination Assurances document that is part of the agreement. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize the Chair to sign the following Title VI of the Civil Rights Act related requirement 1. Updated Title VI Non-Discrimination Agreement for reporting period May 1, 2018 to April 30, 2019 2. Annual Report covering the reporting period from May 1, 2018 to April 30, 2019. 3. USDOT Standard Title VI/Non-Discrimination Assurances Attachments: 1. Non-Discrimination Agreement—Attachment 1 and 2 2. 2019 Title VI Non-Discrimination Annual Update and Accomplishment Report 3. Title VI/Non-Discrimination Assurances DOT Order No 1050.2A Nondiscrimination Agreement Population Under 100,000 Washington State Department of Transportation and Mason County Policy Statement The Mason County,hereinafter referred to as the"Recipient" assures that no person shall on the grounds of race,color,national origin,or sex, as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259)be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity.The Recipient further assures every effort will be made to ensure nondiscrimination in all of its programs and activities,whether those programs and activities are federally funded or not. The Civil Rights Restoration Act of 1987, broadened the scope of Title VI coverage by expanding the definition of terms"programs or activities"to include all programs or activities of federal aid recipients, sub-recipients, and contractors/consultants,whether such programs and activities are federally assisted or not(Public Law 100259 [5.557] March 22, 1988). In the event the Recipient distributes federal aid funds to a sub-recipient,the Recipient will include Title VI language in all written agreements and will monitor for compliance. The Recipient's Support Services Department is responsible for initiating and monitoring Title VI activities,preparing reports and other responsibilities as required by 23 Code of Federal Regulation(CFR)200 and 49 Code of Federal Regulation 21. Signature Title Date Title VI Program Organization and Staffing Pursuant to 23 CFR 200,Mason County has designated a Title VI Coordinator.who is responsible for Attachment 1,which describes the hierarchy for Mason County's Title VI Program, including an organization's chart illustrating the level and placement of Title VI responsibilities. April 2014 Page 1 Assurances 49 CFR Part 21.7 The Mason County,hereby gives assurances: 1. That no person shall on the grounds of race, color,national origin, and sex, be excluded from participation in,be denied the benefits of, or be otherwise subjected to discrimination under any program or activity conducted by the recipient regardless of whether those programs and activities are federally funded or not.Activities and programs which the recipient hereby agrees to carry out in compliance with Title VI and related statutes include but are not limited to: • List all major Transportation programs and activities of the recipient and Title VI responsibilities for each one of them.Include information as Attachment 2 to this Nondiscrimination Agreement. 2. That it will promptly take any measures necessary to effectuate this agreement. 3. That each Transportation program, activity,and facility(i.e., lands change to roadways,park and ride lots, etc.) as defined at 49 CFR 21.23(b) and(e), and the Civil Rights Restoration Act of 1987 will be (with regard to a program or activity) conducted, or will be(with regard to a facility) operated in compliance with the nondiscriminatory requirements imposed by, or pursuant to,this agreement. 4. That these assurances are given in consideration of and for the purpose of obtaining any and all federal grants, loans, contracts,property, discounts or other federal financial assistance extended after the date hereof to the recipient by the Washington State Department of Transportation(WSDOT)under the federally- funded program and is binding on it, other recipients, subgrantees, contractors, sub-contractors,transferees, successors in interest and other participants.The person or persons whose signatures appear below are authorized to sign these assurances on behalf of the Recipient. 5. That the Recipient shall insert the following notification in all solicitations for bids for work or material subject to the Regulations and made in connection with all federally-funded programs and, in all proposals for negotiated agreements. The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations,Department of Transportation, Subtitle A, Office of the Secretary, Part 21,Nondiscrimination.in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act,hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award. Page 2 April2014 6. That the Recipient shall insert the clauses of Appendix 1 of this Agreement in every contract subject to the Act and the Regulations. 7. That the Recipient shall insert the clauses of Appendix 2 of this Agreement, as a covenant running with the land, in any deed from the United States effecting a transfer of real property, structures, or improvements thereon, or interest therein. 8. That the Recipient shall include the appropriate clauses set forth in Appendix 3 of this Agreement, as a covenant running with the land, in any future deeds, leases, permits, licenses, and similar agreements entered into by the Recipient with other parties: (a) for the subsequent transfer of real property acquired or improved under a federal aid program; and(b)for the construction or use of or access to space on, over or under real property acquired, or improved under a federal aid program. 9. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Act,the Regulations, and this agreement. Implementation Procedures This agreement shall serve as the recipient's Title VI plan pursuant to 23 CFR 200 and 49 CFR 21. For the purpose of this agreement, "Federal Assistance" shall include: 1. Grants and loans of federal funds. 2. The grant or donation of federal property and interest in property. 3. The detail of federal personnel. 4. The sale and lease of, and the permission to use(on other than a casual or transient basis),Federal property or any interest in such property without consideration or at a nominal consideration, or at a consideration which is reduced for the purpose of assisting the recipient, or in recognition of the public interest to be served by such sale or lease to the recipient. 5. Any federal agreement, arrangement, or other contract which has as one of its purposes,the provision of assistance. The recipient shall: 1. Issue a policy statement, signed by the head of the recipient,which expresses its commitment to the nondiscrimination provisions of Title VI. The policy statement shall be circulated throughout the recipient's organization and to the general public. Such information shall be published where appropriate in languages other than English. 2. Take affirmative action to correct any deficiencies found by WSDOT or the United States Department of Transportation(USDOT)within a reasonable time period, not to exceed 90 days, in order to implement Title VI compliance in accordance with this agreement.The head of the recipient shall be held responsible for implementing Title VI requirements. April 2014 Page 3 v 3. Designate a civil rights coordinator who has a responsible position in the organization and easy access to the head of the recipient.The civil rights coordinator shall be responsible for initiating and monitoring Title VI activities and preparing required reports. 4. The civil rights coordinator shall adequately implement the civil rights requirements. 5. Process complaints of discrimination consistent with the provisions contained in this agreement.Investigations shall be conducted by civil rights personnel trained in discrimination complaint investigation. Identify each complainant by race, color,national origin or sex,the nature of the complaint,the date the complaint was filed,the date the investigation was completed,the disposition,the date of the disposition,and other pertinent information.A copy of the complaint,together with a copy of the recipient's report of investigation,will be forwarded to WSDOT's Office of Equal Opportunity(OEO)within 10 days of the date the complaint was received by the recipient. 6. Collect statistical data(race, color,national origin, sex)of participants in, and beneficiaries of the Transportation programs and activities conducted by the recipient. 7. Conduct Title VI reviews of the recipient and sub-recipient contractor/consultant program areas and activities.Revise where applicable,policies,procedures and directives to include Title VI requirements. 8. Attend training programs on Title VI and related statutes conducted by WSDOT OEO. 9. Prepare a yearly report of Title VI accomplishments for the last year and goals for the next year.This report is due one year from the date of approval of the Nondiscrimination Agreement and then annually on the same date. a. Annual Work Plan—Outline Title VI monitoring and review activities planned for the coming year; state by which each activity will be accomplished and target date for completion. b. Accomplishment Report—List major accomplishments made regarding Title VI activities. Include instances where Title VI issues were identified and discrimination was prevented.Indicate activities and efforts the Title VI Coordinator and program area personnel have undertaken in monitoring Title VI. Include a description of the scope and conclusions of any special reviews (internal or external) conducted by the Title VI Coordinator.List any major problem(s) identified and corrective action taken. Include a summary and status report on any Title VI complaints filed with the recipient. Page 4 Aprf12014 Discrimination Complaint Procedure 1. Any person who believes that he or she, individually, as a member of any specific class, or in connection with any disadvantaged business enterprise,has been subjected to discrimination prohibited by Title VI of the Civil Rights Act of 1964,the American with Disabilities Act of 1990, Section 504 of the Vocational Rehabilitation Act of 1973 and the Civil Rights Restoration Act of 1987, as amended,may file a complaint with the recipient.A complaint may also be filed by a representative on behalf of such a person.All complaints will be referred to the recipient's Title VI Coordinator for review and action. 2. In order to have the complaint consideration under this procedure,the complainant must file the complaint no later than 180 days after: a. The date of alleged act of discrimination; or b. Where there has been a continuing course of conduct,the date on which that conduct was discontinued. In either case,the recipient or his/her designee may extend the time for filing or waive the time limit in the interest of justice, specifying in writing the reason for so doing. 3. Complaints shall be in writing and shall be signed by the complainant and/or the complainant's representative. Complaints shall set forth as fully as possible the facts and circumstances surrounding the claimed discrimination.In the event that a person makes a verbal complaint of discrimination to an officer or employee of the recipient,the person shall be interviewed by the Title VI Coordinator. If necessary,the Title VI Coordinator will assist the person in reducing the complaint to writing and submit the written version of the complaint to the person for signature.The complaint shall then be handled according to the recipient's investigative procedures. 4. Within 10 days,the Title VI Coordinator will acknowledge receipt of the allegation, inform the complainant of action taken or proposed action to process the allegation, and advise the complainant of other avenues of redress available, such as WSDOT and USDOT. 5. The recipient will advise WSDOT within 10 days of receipt of the allegations. Generally,the following information will be included in every notification to WSDOT: a. Name, address, and phone number of the complainant. b. Name(s) and address(es) of alleged discriminating official(s). c. Basis of complaint(i.e.,race, color,national origin,or sex) d. Date of alleged discriminatory act(s). e. Date of complaint received by the recipient. f. A statement of the complaint. g. Other agencies (state, local,or federal)where the complaint has been filed. h. An explanation of the actions the recipient has taken or proposed to resolve the issue raised in the complaint. April 2014 Page 5 v 6. Within 60 days,the Title VI Coordinator will conduct an investigation of the allegation and based on the information obtained,will render a recommendation for action in a report of findings to the head of the recipient.The complaint should be resolved by informal means whenever possible. Such informal attempts and their results will be summarized in the report of findings. 7. Within 90 days of receipt of the complaint,the head of the recipient will notify the complainant in writing of the final decision reached, including the proposed disposition of the matter.The notification will advise the complainant of his/ her appeal rights with WSDOT, or USDOT, if they are dissatisfied with the final decision rendered by the Recipient.The Title VI Coordinator will also provide WSDOT with a copy of this decision and summary of findings upon completion of the investigation. 8. Contacts for the different Title VI administrative jurisdictions areas follows: Washington State Department of Transportation Office of Equal Opportunity,Title VI Program PO Box 47314 Olympia,WA 98466 360-705-7098 Federal Highway Administration Washington Division Office 711 Capitol Way South, Suite 501 Olympia,WA 98501 360-534-9325 Page 6 April 2014 Sanctions In the event the recipient fails or refuses to comply with the terms of this agreement, WSDOT may take any or all of the following actions: 1. Cancel,terminate, or suspend this agreement in whole or in part; 2. Refrain from extending any further assistance to the recipient under the program from which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the recipient. 3. Take such other action that may be deemed appropriate under the circumstances, until compliance or remedial action has been accomplished by the recipient. 4. Refer the case to the Department of Justice for appropriate legal proceedings. WASHINGTON STATE DEPARTMENT OF TRANSPORTATION: Signature Director of the Office of Equal Opportunity Title Date NAME OF RECIPIENT: Signature Title Date April 2014 Page 7 Appendix 1 During the performance of this contract,the contractor/consultant,for itself, its assignees and successors in interest(hereinafter referred to as the"contractor") agrees as follows: 1. Compliance With Regulations—The contractor shall comply with the Regulations relative to nondiscrimination in federally-assisted programs of United States Department of Transportation(USDOT),Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. 2. Nondiscrimination—The contractor,with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub-contractors, including procurement of materials and leases of equipment.The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 3. Solicitations for Subcontracts,Including Procurement of Materials and Equipment—In all solicitations either by competitive bidding or negotiations made by the contractor for work to be performed under a sub-contract, including procurement of materials or leases of equipment,each potential sub-contractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports—The contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books,records, accounts, other sources of information, and its facilities as may be determined by the contracting agency or the appropriate federal agency to be pertinent to ascertain compliance with such Regulations, orders and instructions.Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information,the contractor shall so certify to WSDOT or the USDOT as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance—In the event of the contractor's noncompliance with the nondiscrimination provisions of this contract,the contracting agency shall impose such contract sanctions as it or the USDOT may determine to be appropriate, including,but not limited to: • Withholding of payments to the contractor under the contract until the contractor complies, and/or; • Cancellation,termination, or suspension of the contract, in whole or in part Page 8 April 2014 i 6. Incorporation of Provisions—The contractor shall include the provisions of paragraphs(1)through(5) in every subcontract, including procurement of materials and leases of equipment,unless exempt by the Regulations, or directives issued pursuant thereto.The contractor shall take such action with respect to any sub-. contractor or procurement as the contracting agency or USDOT may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided,however,that in the event a contractor becomes involved in, or is threatened with, litigation with a sub-contractor or supplier as a result of such direction,the contractor may request WSDOT enter into such litigation to protect the interests of the state and, in addition,the contractor may request the USDOT enter into such litigation to protect the interests of the United States. April 2014 Page 9 v Appendix 2 The following clauses shall be included in any and all deeds affecting or recording the transfer of real property, structures or improvements thereon, or interest therein from the United States. GRANTING CLAUSE NOW THEREFORE,Department of Transportation, as authorized by law, and upon the condition that the state of Washington will accept title to the lands and maintain the project constructed thereon, in accordance with Title 23,United States Code,the Regulations for the Administration of Federal Aid for Highways and the policies and procedures prescribed by the United States Department-of Transportation and,also in accordance with and in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations,Department of Transportation, Subtitle A,the Department of Transportation WSDOT(hereinafter referred to as the Regulations) pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.252: 42 USC 2000d to 2000d-4) does hereby remise,release, quitclaim, and convey unto the state of Washington all the right,title, and interest of the Department of Transportation in and to said land described in Exhibit A attached hereto and made a part thereof. HABENDUM CLAUSE TO HAVE AND TO HOLD said lands and interests therein unto the state of Washington, and its successors forever, subject,however,to the covenants, conditions, restrictions and reservations herein contained as follows,which will remain in effect for the period during which the real property or structures are used for a purpose for which the federal financial assistance is extended or for another purpose involving the provisions of similar services or benefits and shall be binding on the state of Washington, its successors, and assigns. The state of Washington, in consideration of the conveyance of said lands and interests in lands, does hereby covenant and agree as a covenant running with the land for itself, its successors and assigns,that(1)no person shall on the grounds of race, color, sex or national origin,be excluded from participation in,be denied the benefits of,or be otherwise subject to discrimination with regard to any facility located wholly or in part on,over, or under such lands hereby conveyed(,)(and)* (2)that the state of Washington, shall use the lands and interests in lands so conveyed, in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations,Department of Transportation, Subtitle A, Office of the Secretary, Part 21,Non-Discrimination of Federally-Assisted Programs of the Department of Transportation--Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended(,) and(3)that in the event of breach of any of the above mentioned nondiscrimination conditions,the department shall have a right to reenter said lands and facilities on said land, and the above described land and facilities shall thereon revert to and vest in and become the absolute property of the Department of Transportation and its assigns as such interest existed prior to this instruction. Page 10 April 2014 Appendix 3 The following clauses shall be included in all transportation related deeds, licenses, leases,permits, or similar instruments entered into by(Recipient)pursuant to the provisions of Assurance 8. The LESSEE, for himself or herself,his or her heirs,personal representatives, successors in interest, and assigns,as a part of the consideration hereof, does hereby covenant and agree as a covenant running with the land that in the event facilities are constructed,maintained, or otherwise operated on the said property described in this lease, for a purpose of which a Department of Transportation program or activity is extended or for another purpose involving the provision of similar services or benefits, the LESSEE shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary,Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation--Effectuation of Title VI of the Civil Rights Act of 1964, as said Regulations may be amended. That in the event of breach of any of the above nondiscrimination covenants,the STATE shall have the right to terminate the lease, and to reenter and repossess said land and the facilities thereon, and hold the same as if said lease has never been made or issued. The following shall be included in all deeds, licenses, leases,permits, or similar agreements entered into by the Washington State Department of Transportation pursuant to the provisions of Assurance 8. The LESSEE, or himself or herself,his or her personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree as a covenant running with the land that(1)no person, on the grounds of race, color, sex,or national origin, shall be excluded from participation in,be denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2)that in the construction of any improvements on,over or under such land and furnishing of services thereon,no person on the grounds of race, color, sex, and national origin shall be excluded from participation in,denied the benefits of, or otherwise be subjected to discrimination, (3)that the LESSEE shall use the premises in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations,Department of Transportation, Subtitle A, Office of the Secretary, Part 21,Nondiscrimination in Federally-Assisted Programs of the Department of Transportation--Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended. That in the event of breach of any of the above nondiscrimination covenants,the STATE shall have the right to terminate the lease, and to reenter and repossess said land and the facilities thereon,and hold the same as if said lease had never been made or issued. 1 Reverter Clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purpose of Title VI of the Civil Rights Act of 1964. April2014 Page 11 The United States Department of Transportation (USDOT)Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A The Mason Couny(herein referred to as the "Recipient"), HEREBY AGREES THAT,as a condition to receiving any Federal financial assistance from the U.S. Department of Transportation (DOT),through Washington State Department of Transportation, is subject to and will comply with the following: Statutory/Regulatory Authorities • Title VI of the Civil Rights Act of 1964(42 U.S.C. §2000d et seq.,78 stat.252), (prohibits discrimination on the basis of race,color, national origin); • 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs Of The Department Of Transportation-Effectuation Of Title VI Of The Civil Rights Act Of 1964); • 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); The preceding statutory and regulatory cites hereinafter are referred to as the"Acts" and "Regulations," respectively. General Assurances In accordance with the Acts,the Regulations, and other pertinent directives,circulars, policy, memoranda,and/or guidance,the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that: "No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, ':for which the Recipient receives Federal financial assistance from DOT, including the Washington State Department of Transportation,. The Civil Rights Restoration Act of 1987 clarified the original intent of Congress,with respect to Title VI and other Non-discrimination requirements(The Age Discrimination Act of 1975,and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these non- discrimination statutes and requirements to include all programs and activities of the Recipient,so long as any portion of the program is Federally assisted. Specific Assurances More specifically,and without limiting the above general Assurance,the Recipient agrees with and gives the following Assurances with respect to its Federally assisted program: 1. The Recipient agrees that each "activity," "facility,"or"program," as defined in§§ 21.23(b)and 21.23(e)of 49 C.F.R.§21 will be (with regard to an "activity")facilitated, or will be (with regard 1 . r v to a "facility")operated,or will be (with regard to a "program") conducted in compliance with all requirements imposed by,or pursuant to the Acts and the Regulations. 2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work,or material subject to the Acts and the Regulations made in connection with all the Federal-Aid Highway Progrms and, in adapted form, in all proposals for negotiated agreements regardless of funding source: "The Mason County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964(78 Stat.252,42 U.S.C. §§2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement,disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color,or national origin in consideration for an award." 3. The Recipient will insert the clauses of Appendix A and E of this Assurance in every contract or agreement subject to the Acts and the Regulations. 4. The Recipient will insert the clauses of Appendix B of this Assurance, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use,or improvements thereon or interest therein to a Recipient. 5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility,the Assurance will extend to the entire facility and facilities operated in connection therewith. 6. That where the Recipient receives Federal financial assistance in the form,or for the acquisition of real property or an interest in real property,the Assurance will extend to rights to space on, over,or under such property. 7. That the Recipient will include the clauses set forth in Appendix C and Appendix D of this Assurance, as a covenant running with the land,in any future deeds, leases, licenses, permits,or similar instruments entered into by the Recipient with other parties: a. for the subsequent transfer of real property acquired or improved under the applicable activity, project,or program; and b. for the construction or use of,or access to,space on,over,or under real property acquired or improved under the applicable activity, project, or program. 8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program,except where the Federal financial assistance is to provide,or is in the form of, personal property,or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods: 2 a. the period during which the property is used for a purpose for which the Federal financial assistance is extended,or for another purpose involving the provision of similar services or benefits;or b. the period during which the Recipient retains ownership or possession of the property. 9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it,other recipients,sub-recipients, sub-grantees, contractors, subcontractors, consultants,transferees,successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts,the Regulations,and this Assurance. 10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts,the Regulations,and this Assurance. By signing this ASSURANCE, Mason County also agrees to comply(and require any sub-recipients,sub- grantees,contractors,successors,transferees,and/or assignees to comply)with all applicable provisions governing Mason county access to records,accounts, documents, information,facilities, and staff.You also recognize that you must comply with any program or compliance reviews,and/or complaint investigations conducted by Mason County.You must keep records, reports,and submit the material for review upon request to Mason County,or its designee in a timely, complete, and accurate way. Additionally,you must comply with all other reporting,data collection,and evaluation requirements, as prescribed by law or detailed in program guidance. Mason County gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts,agreements, property,and/or discounts,or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Federal-Aid Highway Program.This ASSURANCE is binding on Washington State,other recipients,sub- recipients,sub-grantees,contractors,subcontractors and their subcontractors',transferees,successors in interest,and any other participants in the Federal-Aid Highway Program.The person(s) signing below is authorized to sign this ASSURANCE on behalf of the Recipient. Sharon Trask, Chair by Mason County Chair DATED 3 v APPENDIX A During the performance of this contract,the contractor,for itself,its assignees,and successors in interest(hereinafter referred to as the "contractor") agrees as follows: 1. Compliance with Regulations:The contractor(hereinafter includes consultants)will comply with the Acts and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of Transportation,Washington State Department of Transportation, as they may be amended from time to time,which are herein incorporated by reference and made a part of this contract. 2. Non-discrimination:The contractor,with regard to the work performed by it during the contract,will not discriminate on the grounds of race, color,or national origin in the selection and retention of subcontractors,including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project,or program set forth in Appendix B of 49 CFR Part 21. 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations,either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract,including procurements of materials,or leases of equipment,each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Non- discrimination on the grounds of race,color,or national origin. 4. Information and Reports:The contractor will provide all information and reports required by the Acts,the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the Washington State Department of Transportation to be pertinent to ascertain compliance with such Acts, Regulations, and instructions.Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information,the contractor will so certify to the Recipient or the Washington State Department of Transportation, as appropriate, and will set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination provisions of this contract,the Recipient will impose such contract sanctions as it or the Washington State Department of Transportation may determine to be appropriate, including, but not limited to: a. withholding payments to the contractor under the contract until the contractor complies; and/or b. cancelling,terminating, or suspending a contract, in whole or in part. 6. Incorporation of Provisions:The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, A unless exempt by the Acts,the Regulations and directives issued pursuant thereto.The contractor will take action with respect to any subcontract or procurement as the Recipient or the Washington State Department of Transportation may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided,that if the contractor becomes involved in,or is threatened with litigation by a subcontractor,or supplier because of such direction,the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition,the contractor may request the United States to enter into the litigation to protect the interests of the United States. A APPENDIX B CLAUSES FOR DEEDS TRANSFERRING UNITED STATES PROPERTY The following clauses will be included in deeds effecting or recording the transfer of real property, structures,or improvements thereon, or granting interest therein from the United States pursuant to the provisions of Assurance 4: NOW,THEREFORE,the U.S. Department of Transportation as authorized by law and upon the condition that Mason County will accept title to the lands and maintain the project constructed thereon in accordance with Title 23, United State Code,the Regulations for the Administration of program, and the policies and procedures prescribed by the Washington State Department of Transportation of the U.S. Department of Transportation in accordance and in compliance with all requirements imposed by Title 49, Code of Federal Regulations, U.S. Department of Transportation,Subtitle A,Office of the Secretary, Part 21, Non-discrimination in Federally-assisted programs of the U.S Department of Transportation pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964(78 Stat.252;42 U.S.C. § 2000d to 2000d-4),does hereby remise, release, quitclaim and convey unto Mason County all the right,title and interest of the U.S. Department of Transportation in and to said lands described in Exhibit A attached hereto and made a part hereof. (HABENDUM CLAUSE) TO HAVE AND TO HOLD said lands and interests therein unto Mason County and its successors forever, subject, however,to the covenants, conditions, restrictions and reservations herein contained as follows,which will remain in effect for the period during which the real property or structures are used for a purpose for which Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and will be binding on the Mason County, its successors and assigns. The Mason County, in consideration of the conveyance of said lands and interests in lands,does hereby covenant and agree as a covenant running with the land for itself,its successors and assigns,that(1) no person will on the grounds of race, color,or national origin, be excluded from participation in, be denied the benefits of,or be otherwise subjected to discrimination with regard to any facility located wholly or in part on,over,or under such lands hereby conveyed [,] [and]* (2)that the Mason County will use the lands and interests in lands and interests in lands so conveyed,in compliance with all requirements imposed by or pursuant to Title 49,Code of Federal Regulations, U.S. Department of Transportation, Subtitle A,Office of the Secretary, Part 21, Non-discrimination in Federally-assisted programs of the U.S. Department of Transportation, Effectuation of Title VI of the Civil Rights Act of 1964,and as said Regulations and Acts may be amended [,and (3)that in the event of breach of any of the above- mentioned non-discrimination conditions,the Department will have a right to enter or re-enter said lands and facilities on said land, and that above described land and facilities will thereon revert to and vest in and become the absolute property of the U.S. Department of Transportation and its assigns as such interest existed prior to this instruction].* (*Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to make clear the purpose of Title VI.) B APPENDIX C CLAUSES FOR TRANSFER OF REAL PROPERTY ACQUIRED OR IMPROVED UNDER THE ACTIVITY, FACILITY,OR PROGRAM The following clauses will be included in deeds, licenses, leases, permits,or similar instruments entered into by the Mason County pursuant to the provisions of Assurance 7(a): A. The(grantee, lessee, permittee, etc.as appropriate)for himself/herself, his/her heirs, personal representatives,successors in interest, and assigns,as a part of the consideration hereof,does hereby covenant and agree [in the case of deeds and leases add "as a covenant running with the land"]that: 1. In the event facilities are constructed, maintained, or otherwise operated on the property described in this(deed, license, lease, permit, etc.)for a purpose for which a U.S. Department of Transportation activity,facility,or program is extended or for another purpose involving the provision of similar services or benefits,the (grantee, licensee, lessee, permittee,etc.)will maintain and operate such facilities and services in compliance with all requirements imposed by the Acts and Regulations (as may be amended)such that no person on the grounds of race, color,or national origin,will be excluded from participation in, denied the benefits of,or be otherwise subjected to discrimination in the use of said facilities. B. With respect to licenses, leases, permits, etc., in the event of breach of any of the above Non- discrimination covenants, Mason County will have the right to terminate the (lease, license, permit, etc.) and to enter, re-enter,and repossess said lands and facilities thereon,and hold the same as if the (lease, license, permit,etc.) had never been made or issued.* C. With respect to a deed, in the event of breach of any of the above Non-discrimination covenants, the Mason Countywill have the right to enter or re-enter the lands and facilities thereon,and the above described lands and facilities will there upon revert to and vest in and become the absolute property of the Mason County and its assigns.* (*Reverter clause and related language to be used only when it is determined that such a clause is necessary to make clear the purpose of Title VI.) C APPENDIX D CLAUSES FOR CONSTRUCTION/USE/ACCESS TO REAL PROPERTY ACQUIRED UNDER THE ACTIVITY, FACILITY OR PROGRAM The following clauses will be included in deeds, licenses, permits,or similar instruments/agreements entered into by Mason County pursuant to the provisions of Assurance 7(b): A. The (grantee, licensee, permittee,etc.,as appropriate)for himself/herself, his/her heirs, personal representatives,successors in interest, and assigns,as a part of the consideration hereof,does hereby covenant and agree (in the case of deeds and leases add, "as a covenant running with the land")that(1) no person on the ground of race,color,or national origin,will be excluded from participation in,denied the benefits of,or be otherwise subjected to discrimination in the use of said facilities,(2)that in the construction of any improvements on,over,or under such land,and the furnishing of services thereon, no person on the ground of race, color,or national origin,will be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination, (3)that the(grantee, licensee, lessee, permittee,etc.)will use the premises in compliance with all other requirements imposed by or pursuant to the Acts and Regulations,as amended,set forth in this Assurance. B. With respect to (licenses, leases, permits,etc.),in the event of breach of any of the above Non- discrimination covenants,Mason County will have the right to terminate the (license, permit, etc., as appropriate) and to enter or re-enter and repossess said land and the facilities thereon,and hold the same as if said (license, permit,etc., as appropriate) had never been made or issued.* C. With respect to deeds,in the event of breach of any of the above Non-discrimination covenants, Mason County will there upon revert to and vest in and become the absolute property of Mason County and its assigns.* (*Reverter clause and related language to be used only when it is determined that such a clause is necessary to make clear the purpose of Title Vl.) D r APPENDIX E During the performance of this contract,the contractor,for itself,its assignees,and successors in . interest(hereinafter referred to as the"contractor")agrees to comply with the following non- discrimination statutes and authorities; including but not limited to: Pertinent Non-Discrimination Authorities: • Title VI of the Civil Rights Act of 1964(42 U.S.C. §2000d et seq.,78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601),(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C.§324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.),as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975,as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 USC§471,Section 47123),as amended, (prohibits discrimination based on race, creed, color, national origin,or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope,coverage and applicability of Title VI of the Civil Rights Act of 1964,The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities"to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors,whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act,which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation,and certain testing entities(42 U.S.C.§§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race, color, national origin,and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations,which ensures Non-discrimination against minority populations by discouraging programs, policies,and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency(LEP).To ensure compliance with Title VI,you must take reasonable steps to ensure that LEP persons have meaningful access to your programs(70 Fed. Reg.at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended,which prohibits you from discriminating because of sex in education programs or activities(20 U.S.C. 1681 et seq). E ATTACHMENT 1 Mason County's Title VI Program Organizational Chart— Reporting Relationships County Commissioners Sharon Trask Chief Executive Officer Support Services Support,Services Manager HR/Risk Manager Title.VI Coordinator Prosecuting Attorneys Office Administrative Support to Complaint Investigation the Support Services Support Manager FPublic Works Director Complaint Process Title VI Specialist County Engineer Engineering&Construction Road Operations& Public Works Office Manager&Assistant Manger Maintenance:Mana er Administrator Transportation Design, Transportation Maintenance Administrative Division Planning&Construction &Operations Assistant to the PW Director Traffic Operations Title VI Specialist and County Engineer Environmental and Title VI Specialist Right of Way Services Title VI Specialist- i I i e CHIEF EXECUTIVE OFFICER: Signs the Title VI Agreement, annual reports and policy statement that is circulated throughout the County organization and published on the County website. TITLE VI COORDINATOR The County expert on the Title VI Program and Plan. Plays a lead and participatory role in the development and implementation of the FHWA Title VI Compliance Program countywide; ensuring compliance with provisions of the County's policy of non-discrimination and with the law, including the requirements of 23 CFR Part 200 and 49 CFR Part 21. Providing adequate training opportunities for applicable staff. PUBLIC WORKS DIRECTOR Understand the application of Title VI to their respective program areas and are responsible for ensuring Title VI compliance in their respective divisions through policy development, procedures, and monitoring. Providing the Title VI Coordinator with information for the annual report of Title VI accomplishments and upcoming goals including program update that reflects project; organizational, policy and inclusion in the annual Title VI Program Plan update. TITLE VI SPECIALISTS Department areas that are subject to receiving federal assistance through grants or other types of transportation related funding, or are responsible for implementing Agency directives and policies to ensure civil rights compliance and equal opportunity.The Specialists works with the Public Works Director and County Engineer to ensure their respective division's programs comply with Title VI regulations and assurances, meet the objectives of the Title VI Plan, meet federal and state reporting requirements, Each of the Specialists will maintain data relative to their respective special emphasis program area. Information is compiled for reporting requirements. ANNUAL UPDATE AND ACCOMPLISHMENT REPORT For agencies under 100,000 Mason County, WA (Name of Recipient) November 9, 2019 (Report Submission Date) May 1, 2019 — April 30, 2020 (Reporting Period) As stipulated in this agency's Title VI Program Non-Discrimination Agreement, WSDOT"s approval letter to that agreement, and WSDOT's Highways and Local Programs Local Agency Guidelines Manual (Chapter 28), the annual accomplishment and update report for the reporting period reflected above is hereby submitted. Current Chief Executive Officer: • Name: Sharon Trask • Title: Chair Planning or Public Works Director: • Name: Loretta Swanson • Title: Public Works Director Title VI Coordinator: • Name: Frank Pinter • Title: Support Services Director SUBMITTED: Signature Typed/Printed Name Title Date OEO: Annual Report Form(revised December 2009) A Annual Update and Accomplishment Report Population Under 100,000 Reference: WSDOT's Local Aclency Guidelines Manual, Chapter 28 1. Report any changes in the organizational structure since the last reporting period. (Example: New Title VI Coordinator, new planning or public works directors, etc). 1. Sharon Trask, Chief Executive Officer(Female/Caucasian) 2. Loretta Swanson , Public Works-Director(Female/Caucasian) 3. Mike Collins, Deputy Director/County Engineer(Male/Caucasian) 4. Dave Smith, Engineering &Construction Manager(Male/Caucasian) 5. Fred Perryman, Engineering &Construction Assistant Manager(Male/Caucasian) Additional information listed below. A new Organization Chart(attachment 1) and an updated NDA is attached to the report. • Report should identify the changes in the racial/gender composition of those persons involved in the transportation decision making, including planning and advisory staff. • If no changes have been made, please indicate that accordingly. Changes in Organizational Structure since Last Reporting Period Gender/ Name Ethnicity Title Program Kevin Shutty Male/ Chair- Mason County Elected to serves both the (Re-appointed Caucasian Commissioner executive and the legislative duties Commissioner) —enacting and administers local ordinances. Approve budget and oversee spending. As Chair is the lead for presiding over board meetings and signs documents approved by all three Commissioners Sharon Trask Female/ County Commissioner (See above) (Chair) Caucasian (Appointed as new Chair by Commission Diane Sheesley Female/ County Engineer Plans, organizes and directs the (Resigned) Caucasian engineering and road maintenance activities within Public Works including design, construction, inspection, surveying, right-of-way acquisition, environmental permitting, budgeting and reporting. Mike Collins Male/ County Engineer (See above) Hired Caucasian Fred Perryman Male/ Assistant Engineering & Coordinates w/contractors and (Promoted- New Caucasian Construction Manager construction inspection position w/in Public staff/consultants for all types of Workspublic works projects Dave Smith Male/ Engineering & Oversees Right-of-Way, (Promoted) Caucasian Construction Manager Engineering, Planning, Design, Construction and Environmental Divisions of the Department. OEO: Annual Report Form(12/09) Annual Update and Accomplishment Report Population Under 100,000 2. Using the most current data available (through Census or Washington State Office of Financial Management), describe the demographics within your jurisdiction. DEMOGRAPHIC: THE DEMOGRAPHIC DATA PROVIDED ON THE CHART BELOW WAS OBTAINED THROUGH UNITED STATES CENSUS BUREAU, AS OF JULY 1, 2019. THE RACIAL GROUPS WITHIN THE MASON COUNTY POPULATION ARE BROKE DOWN INTO SEVEN (7) GROUPS. THE ESTIMATED POPULATION THROUGH THE CENSUS SHOWS THAT MASON COUNTY'S POPULATION IS 66,768. THIS IS AN INCREASE ESTIMATED AT 10% SINCE THE LAST CENSUS DONE APRIL 1, 2010 THAT WAS 60,699. Mason County Population ■White 52,746 ■Black or African Amer.668 ■Hispanic 6,676 ■Asian 668 i Native Amer.2671 ■Native Hawiian and Pacific Islander 668 ®2 or more Races 2,670 1% 1% 4/ 10% 1% THE INCOME AND POVERTY IN MASON COUNTY, DATA FROM THE QUICKFACTS DATA OFF THE CENSUS WEBSITE, SHOWS A MEDIAN HOUSEHOLD INCOME (2014-2018) OF $55,726 WITH 13.7%OF THE POPULATION BELOW POVERTY. - WHITES 10.58% - BLACK 37.10% - ASIAN 5.94% - HISPANICS 50.13% - NATIVE 29.38% - MULTIPLE 20.36% OEO: Annual Report Form(12/09) Annual Update and:Accomplishment Report Population Under 100,000 -. •.MALE/FEMALE.RATIO IN MASON R Figure 1 ,Gender,Ident�ty County COUNTY IS:51;9%.. ALE(34,652j;AND Populat fib nx66,937.' .48;1%FEMALE:(32;1'15);WITH 5.3%OF THE POPULATION UNDER 5-YEARS OF AGE,19.5% UNDER 18 AND 23.3%65 AND.OVER. OMale 34�BSZ F4111 •. AVERAGE MEDIAN AGE 45.6(4.3.5 ©,Female33,1t5 MALE$AND:48A FEMALES).. 9 „ . • .87:4%°-OF THE POPULAT.I.ON,;AGE 25 PLUS, HAVE:.GRADUATED FROM HIGH SCHOOL,OR:HIGHER. • 1:8%OF THE POLLUTION HAS A BACHELOR'S DEGREE OR HIGHER. 3. i; INFORMATION COLLECTED FROM EMPLOYMENT SECURITY:DEPARTMENT; BUREAU OF LABOR'STATI.STICS, BUREAU OF ECONOMICANALYSIS;U.S. CENSUS BUREAU; U.S.CENSUS BUREAU,AND AMERICAN.COMMUNITY SURVEY STATE EMPLOYMENT SECURITY LABOR MARKET INFORMATION SHOWS THAT MASON COUNTY'S:AVERAGE.ANNUAL'WAGE IN2018 WAS$55,726(STATE'S AVERAGE $61193 AND:NATION'S$61.,931);POVERTY RATE 15. a. Describe-any required Title VI activities and/or studies conducted that provided:.data relative to minority persons, neighborhoods,:income levels,physical.environment,and travel habits.. THE PUBLIC WORK DEPARTMENT USES,THE.CENSUS INFORMATION AND DEMO.RGAPHIC MAPS TO REVIEW UPCOMING PROJECT SITE AREA INFORMATION FROM THE ENVIRONMENTAL JUSTICE WEBSITE. f PROJECT':COMPLETED.DURING THIS REPORT PERIOD WERE REVIEWED(LISTED IN QUESTION#4): SATSOP'CLOQUALLUM ROAD; HIGHLAND ROAD,2019 HMA OVERLAYS (CRP 2016 AGATE RD, CRP 2017 CLIFTON LANE,:CRP 2018 HARSTINE ' BDG.ROAD AND CRP 2025 JOHNS PR ROAD. THE HIGHLAND ROAD AND 2019. HMA.O.VERLAY PROJECTS HAD..IMPACT.ON PUBLIC TRAVEL. •HIGHLAND ROAD PROJECT REQUIRED A.-ROAD CLOSURE AND A CLOSURE RESOLUTION WAS PUBLISHED IN THE LOCAL PAPER:AND,POSTED ON COUNTY WEBSITEIFACEBOOK:PAGE. FLYERS WERE ALSO.SENT OUT TO-THOSE. AFFECTED:AREAS(MAILED FLYERS`T0.56 PROPERTY OWNERS AND ONE NONE PROFIT ASSOCIATION,FLYERS AND ROAD CLO:SURE,RESOLUTION ATTACHED, EXHIBIT A_THRO.UGH A-3):READER BOARD USED 3 OR MORE DAYS BEFORE 'ROAD CLOSUREIPROJECT START DATE. • HMXPROJECTS HAD COUNTY READER BOARDS 3 OR MORE DAYS BEFORE THE PROJECT-STARTED IN EACH OF THE AREAS TO NOTIFY THE PUBLIC. s THE COUNTY IS CURRENTLY WORKING ON A TITLE VI PROJECT FORM THAT WILL BE.USED BY`THE PLANNING TEAM TO.COLLECT THIS DATA AND HAVE WITH:EACH PROJECT.. OEO: Annual Reportfomt 0W109): Annual Update and;Accomplishment Report Population Under I00;000 b. How was the,information Utilized or Title VI:provisions:and`needs applied in each study or activity? NO,SPECIFIC STUDIES OR;ACTIVIT►ES`.WERE CONDUCTED WE HAD.THREE STAFF MEMBERS COMPLETE`ONE OF THE LAST TITLE W TRAINING THROUGH WSDOT LOCAL AGENCYAND THE LTAP TITLED-TITLEW TRAINING—PREVENTING DISCRIMINATION►N THE FEDERAL.AID PROGRAM"IN.2099; WITH THE RECENT STAFF.TURNOVER,PUBLIC WORKS IS LOOKING:.FOR TITLE W TRAINING OPPORTUNITIES, REQUIRING NEW STAFF TO REVIEW THE LAG MANUAL CHAPTER 28 ON INDIVIDUAL LEGAL LIABILITIES,.AND REPORTING REQUIREMENTS' , AND WATCHING THEFHWA,V►DEOS ON "TITLE:VUNONDISCRI,MIN.ATION BACKGROUND..AND PURPOSE OF CIVIL.RIGHTS:ACT, NONDISCRIMINATION ASSURANCES,IMPLEMENTATION:PLAN-AND COMPLIANCE AND.ENFORCEMENT: 3.. List.any Public outreach activities;during the;reporting period such a- public announcements and/or communications for meetings, hearings, project notices. Include the following:; i 8. How Were..special language needs assessed? :List the special language needs :£ assessments.conducted. THE DEMOGRAPHIC INFORMATION COLLECTED AND EVALUATED SHOWED A f POTENTIAL NEED FOR SPANISH LANGUAGE NEEDS(SEE POPULATION CHART.IN QUESTION#2)..THE COUNTY USED THE ENVIRONMENTAL JUSTICE SCREENING AND MAPPING:TOOLS FOR PROJECT AREA REVIEW FOR DETERMINING IF LANGUAGE ASSISTANCE WOULD.BE NEEDED.(SEE;ATTACHED EJSCREEN AC.S SUMMARY REPORTS).: THE COUNTY IS WORKING ON IMP LANGUAGE .ASSESSMENT NEEDS AND WILL BE,DEVEL.OPING'A HEWN PROJECT`TITLE VI FORM DURING PLAN.NINGOF:A PROJECT THAT WILL BE:KEPT WITH PROJECT FILE. b. What outreach,'efforts did you utilize to ensue that Minority,Women', low-income,.and LEP population gr,.oups.were provided.equal:opportunity to:participate in those outreach;activities. (Examples;provided materials in other languages,met With local social services:agencies; advertised in a minority publication). THE COUNTY WEBSITE(VVWW CO-MASON WA.US)PROVIDES THE FOLLOWING. z • TITLE W POLICY QFNON-DISCRIMINATION.STATEMEN.T. • TITLE VI NOTICE TO THE.PUBLIC. • MASON COUNTY EQUAL,OPPORTUNITYEMPLOYER:STATEMENT OF COMMITMENT. .. ..:. ..... . .. • A REFERENCE TO:.MASON COUNTY EMPLOYMENT PROCESS REASONABLE ACCOMODATION.FOR PERSONS WITH DISABILITY • A.REFERENCE TO,PUBLIC=WORKS:TITLE 10 COORDINATOR.P Alk-PINTER WITH CONTACT INFORMATION. • RESOLUTION NO..28-09 DESIGNATING THE AMERICANS.WITH DISABILITIES ACT(ADA) COMPLIANCE COORDINATOR.. • RESOLUTION NO.509 RELATING TO THE ADOPTION.OF AFFIRMATIVE ACTION PROGRAM FOUND UNDER THE EMPLOYMENT'OPPORTUNITIES SECTION OF THE WEB91TE • THE EMPLOYMENT APPLICATION WHICH INCLUDES THE'AFFIRMA;TIVE ACTION`DATA • WSDOTAPPROVAL LETTER:FORIAST TWO ANNUAL ACCOMPLISHMENT REPORT • THE REFERENCE LISTED;ON BOTH'THE EMPLOYMENT LINK AND THE CALL FOR LINK CONCERNING EOE LINK RELATED:TO CO.UNTY'S.COMPLAINT PROCESS.THAT CAN BE:FOUND ON THE PUBLIC WORKS, THE HUMAN RESOURCE AND°'TITLE V!WEBPAGES .. LINK TO US DEPARTMENT OF JUSTICE TITLE V►WEBSITE. OEo: Annual.Report Farm(12109): Annual Update and Accomplishment Report Population Under 100,000 • LINK TO US DEPARTMENT OF TRANSPORTATION ENVIRONMENTAL WEBS/TE. • LINK TO LIMITED ENGLISH PROFICIENCY WEBS/TE. OUTREACH EFFORTS INCLUDE MAILINGS, LOCAL NEWS, COUNTY FACEBOOK AND WEBSITE, RADIO STATIONS, LOCAL NEWSPAPER, AND PORTABLE CHANGEABLE MESSAGE BOARDS OR SIGNS AND ATTENDING FORUMS, PUBLIC AND COMMUNITY MEETINGS. THE COUNTY PROVIDES SPECIAL LANGUAGE SERVICES WHEN REQUESTED IN ADVANCE AT PUBLIC OUTREACH ACTIVITIES AND BOARD MEETINGS. • A PUBLIC WORKS ENGINEERING REPRESENTATIVE ATTENDED THE LADIES HARSTINE ISLAND CLUB MEETING TO TALK WITH MEMBERS REGARDING THE HMA OVERLAY PROJECT ON HARSTINE ISLAND BRIDGE ROAD. • TRANSPORTATION IMPROVEMENT PROGRAM-CITIZEN ADVISORY PANEL (TIP-CAP) MEETS MONTHLY AND IS OPEN TO THE COMMUNITY. THE PANEL HELD ONE PUBLIC OUTREACH FORUM IN BELFAIR(POWERPOINT PRESENTATION (EXHIBIT B), AND MINUTES/COMMUNITY SUGGESTIONS AND COMMENTS (EXHIBIT B-2)). THE PANEL HAS BEEN DISCUSSING WITH COUNTY COMMISSIONER PROVIDING OTHER AVENUES OF OUTREACH TO THE PUBLIC BY ATTENDING LOCAL SERVICE CLUBS, COMMUNITY AND TOWN HALL MEETINGS. THESE OUTREACH PROGRAMS ARE ON HOLD AT THIS TIME DUE TO COVID. c. List the special language services provided—note the professional language service provided including the name of the service, date provided, number of persons served, and any other relevant information. NO SPECIAL LANGUAGE SERVICES WERE NEEDED DURING THIS REPORTING PERIOD. d. List any costs incurred for translations and interpreters for each activity. NO ACTIVITIES/COSTS INCURRED DURING THIS REPORTING PERIOD. 4. List all the transportation related contracts (Federal and others)that were executed during the reporting period. (Please include construction, consultant agreements for planning, design, engineering, environmental, research, maintenance, etc.) • Include dollar value of each Contract Contract Dollar Value Contractor/Consultant Type Name or County Forces Satsop Cloquallum Rd Mitigation $97,919 Hanson Excavation FEMA Project 2019 HMA Overlays Paving $1,061,872.94 Miles Resources Uncle John's Upper Consultant $ 55,000 Parametrix Culvert Uncle John's Lower Culvert Consultant $ 350,000 Parametrix North Island Drive Culvert CRP 2011 Consultant $40,000 Exceltech Annual Road Striping Service $ 283,191.30 Stripe Rite OEO: Annual Report Form(12/09) Annual Update and Accomplishment Report Population Under 100,000 Task 5-Salt Shed Consultant $2,000 Landau Associates Task 6-West Shelton Consultant $15,000 Landau Associates Matlock Rd CRP 1993 Task 7—Tahuya River Consultant $11,500 Landau Associates Bridge Abutment Repair Task 8—Cady Creek Consultant $20,000 Landau Associates Culvert CRP 1995 Annual Chip Rock Material $ 1,855.00 Sterling Breen Crushing Annual Asphalt Material $400/ton CRS-2 Albina Oil Products Emulsion North Shore Road Culvert Cady Creek Consultant $ 55,000 Exceltech CRP 1995 Highland Road Replacement $652,357.25 Conway Construction Co. (CRP 1994) • Other than advertising in your local legal publication, what outreach was made to DMWBE firms that a contracting opportunity existed within your agency? MASON COUNTY ADVERTISES PUBLICATIONS WITH THE BUILDERS EXCHANGE AND DAILY JOURNAL OF COMMERCE IN SEATTLE. THE COUNTY HAS A MEMBERSHIP WITH MRSC,WHICH PROVIDES THE COUNTY WITH A DATABASE OF REGISTERED BUSINESSES FOR SMALL PUBLIC WORKS CONSTRUCTION PROJECTS, CONSULTING OPPORTUNITIES AND CONTRACTING OF GOODS AND SERVICES. THESE ROSTERS ARE ADVERTISED ONCE A YEAR TO PROMOTE ALL BUSINESS TO REGISTER FOR PROJECT OPPORTUNITIES. • Identify the DMWBE contracts that were awarded and their dollar amount. Project Title: 2019 HMA Overlay- DBE Info list below: Advanced Bid item 26: $52,203.00 and Government Services, Bid item 27: $18,480.00 Inc. O'Bunco Engineering Bid item 29: $11,255.00 Inc. • Is there a Title VI Non-Discrimination statement included in all contracts and public notices? YES, ALL CONTRACTS AND PUBLIC NOTICES PRODUCED BY THE PUBLIC WORKS ROAD DIVISION HAVE THE FOLLOWING TITLE VI NON-DISCRIMINATION STATEMENT: THE(LOCAL AGENCI9 IN ACCORDANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964, 78 STAT. 252,42 U.S.C. 2000D TO 2000D-4 AND TITLE 49, CODE OF FEDERAL REGULATIONS, DEPARTMENT OF TRANSPORTATION, SUBTITLE A, OFFICE OF THE SECRETARY, PART 21, NONDISCRIMINATION/N FEDERALLY ASSISTED PROGRAMS OF THE DEPARTMENT OF TRANSPORTATION ISSUED PURSUANT TO SUCH ACT, HEREBY NOTIFIES ALL BIDDERS THAT IT WILL AFFIRMATIVELY INSURE THAT IN ANY CONTRACT ENTERED INTO PURSUANT TO THIS ADVERTISEMENT, DISADVANTAGED BUSINESS ENTERPRISES WILL BE AFFORDED FULL OPPORTUNITY TO SUBMIT BIDS/N RESPONSE TO THIS OEO: Annual Report Form(12/09) Annual Update and Accomplishment Report Population Under 100,000 INVITATION AND WILL NOT BE DISCRIMINATED AGAINST ON THE GROUNDS OF RACE, COLOR, OR NATIONAL ORIGIN IN CONSIDERATION FOR AN AWARD. ATTACHED, AS EXHIBIT C- C3, IS A COPY OF THE NOTICE TO BIDDERS FOR EACH OF THE THREE PROJECTS COMPLETED DURING THIS REPORTING PERIOD. • How did your organization ensure that minority, women, and disadvantaged firms were provided equal opportunity to participate in the contracting arena? THE COUNTY INVITES MINORITIES,WOMEN AND DISADVANTAGED FIRMS TO REGISTER FOR ONE OR MORE OF THE COUNTY'S MRSC CONSULTANT, SMALL WORKS AND VENDOR ROSTERS THAT WE USE TO ADVERTISE OR SELECT CONTRACTORS, CONSULTANTS AND VENDORS FOR PUBLIC WORKS AND OTHER COUNTY PROJECTS. LARGER PROJECTS ARE ADVERTISED ON THE BUILDERS EXCHANGE WEBSITE,THE SHELTON-MASON COUNTY JOURNAL AND THE SEATTLE DAILY JOURNAL OF COMMERCE,WHICH ALSO ENSURE EQUAL OPPORTUNITY TO ALL FIRMS. 5. Summarize any transportation projects that identify potential impacts to minority and/or low- income Environmental Justice (EJ) populations (i.e., impacts such as displacements, increased noise, bisecting neighborhoods, et al). Note the following: • How impacts were minimized/mitigated. TRANSPORTATION PROJECTS DURING THIS REPORT PERIOD HAD NO IDENTIFIABLE POTENTIAL IMPACTS TO MINORITY OR LOW-INCOME NEIGHBORHOODS. 6. If Right of Way has been acquired for a transportation project, please describe: • Identify the number of minority, low-income, elderly and disabled persons affected. ZERO MINORITY, LOW-INCOME, ELDERLY OR DISABLED PEOPLE WERE AFFECTED. • The efforts that were made to address Limited English Proficiency issues (including use and cost of translators, outreach efforts for each reported activity). NONE. ALL PROPERTY OWNERS WERE PROFICIENT IN THE ENGLISH LANGUAGE. • Describe any concerns raised by minorities and women regarding appraisals, negotiations, relocation assistance, and payments. What actions were taken to resolve those issues? A FEMALE CO-PROPERTY OWNER COMPLAINED ABOUT MASON COUNTY WITHDRAWING AN OFFER ON THEIR PROPERTY.THEY HAD THEIR ATTORNEY CONTACT US AND WE PAID OUT OUR ORIGINAL OFFER AFTER A FEW THINGS WERE CLARIFIED WITH THE ATTORNEY. 7. List and describe any Title VI related complaints, as a result of transportation activities and projects. Include: • What was the allegation or concern? NO TITLE VI RELATED COMPLAINTS WERE RECEIVED BY MASON COUNTY DURING THIS REPORTING PERIOD. MASON COUNTY'S TITLE VI INFORMATION, DOCUMENTS, COMPLAINT FORM AND INSTRUCTIONS CAN BE FOUND ON LINE AT: OEO: Annual Report Form(12/09) Annual Update and Accomplishment Report Population Under 100,000 HTTP://WWW.CO.MASON.WA.US/PUBLIC-WORKS/TITLE-VI.PHP AND A LINK IS PRESENT ON THE COUNTY HUMAN RESOURCES WEBPAGE THE TITLE VI COORDINATOR HANDLES ALL COMPLAINTS,WITHIN THE SUPPORT SERVICES DEPARTMENT, IN CONSULTATION WITH THE COUNTY'S WSDOT EEO INVESTIGATOR AND PROSECUTING ATTORNEY'S OFFICE FOR COMPLAINS AGAINST THE MASON COUNTY PUBLIC WORKS DEPARTMENT,THAT INCLUDE FEDERAL FUNDING. • Procedures used: N/A • Action taken: N/A • Resolution: N/A OEO: Annual Report Form(12/09) � i EJSCREEN ACS Summary Report. Location:. User-specified point,cedter at'41.099986,.-123.444829 Ring.(buffer)*: 1-miles radius i Description: 8 t6b Claqualium rSu�SnaN Qt 1 IF��simates � x x 2013 017 !x.=.=w.'c=-�.:....-:..:n«.,�»c.•�..y.:._�.•:.sar,._�z..�.,.s rn....... _ �sT -3r;::,,.s'��.:��ac..� _ .... _. :...:.;5_""��z�_',.::�... .._ ._z,..ttn^ ..,.:�...a:.«�..-:.<s N Population 59 Populat�on:Density,(per sq.,mile} 16 Minority.Population 6 i %.Minority. .. 10% i Households 19 Housing Units 24 Housing Units Built:Before 1950, 2 Per Capita Income 25517 Larid Area(sq miles).(source SF1) 3.68 Water Area (sq miles)(source SFI) 0.01` -�Water:Area; " o i 2013-.2017 Percent:' MOE(t} 3 ACS Estimates # � �" yxi�"' " `��- r,, ^a %' u iPoalonb�tace�� �� X4 w xx - , d � b Y - x•. sas,..a.:Xuk'��a w t�..?s.;.a`u° .. .......... Total 59 100% 352 Population.Reporting One Rate 56 95°k 447 White, 5.3 90%. 314. Black. 0 0% 12 American Indian 2 3% 47 a Asian:. 1 216 50: Pacific Islander 0 0% 12" Some:`Other Race, 0, 0% 92, Population Reporting Two or More Races 3 5% 62 Total NispanlcPopulation 0 0% 18 Total Non-Hispanic Population 59 i White Alone 90W 314: :. Black Alone" 0 0% 12 i American lndian Alone 2 3% 47 Non Hispanic As►anAlone 1 2% 50 i .... Pacific Islander Alone 0 -:0% 12 i Other Race.Alon"e . p 0% 12 -Tiroo or More Races Alone ' 4% 57 Rti C118OT1 Seer fi is. s r Mx.�_3 u z. •a�"��c�;�a�,...rs Male 29 ...490 2i5 .: Female 30 "516/c 234 3.*c r5 "�'„%", �a.. ^...�rt, "'c..'4nc,"^-'�..= u ::`",�., °".��" ww�""� y€ �k"�' i cFu �-'<"..� - 'f- z�es'Z"",,•�,`�,. "-'�"""'�"f'a"'y i "Age.18+ 53 896k 241 Age 65+ 12. 20°�:' 117 - r _ Data;Note:Detail may not wrn to totaisAtte to rounding. Hispanic population can be: of any race;. N/Ameansnot available.Source V.S::Census;Bureau,American Community5uryey(ACS},2013-2017 r 1/3: .i 51 M «+ EJSCREEN Ats Summary Report. = Location:-User-specified;point center at47.699966„-123;444829 Ring(buffe* 1-miles-radius: Description: Satsop'Gfoguallum i 2013-2017 Percent; MOE.(±) ! ACS Estimates i �s-^,,,,•.-a�,� r� ,x+v .� � xr+ r' >,. ""rep - x,.G.cr»'"' ^� ei.',� � ,c., ��: s�.i +x uY'�..•,„ '4"�`� � {, x-��.'.�'..�. i 1Papulafion 25Educatlonai lltalriienc w�:a _ ,s. :.f. :. Total 4,9 100% 282 lessthari 9th Grade 2 9,th-42th Grade,'No.Diploma 2 5%a 47 High School Graduate _ 17 35% 129 Some College,No Degree. 21 44"/a 166 Associate-be cee 6 A3%0 84 Bachelor's Degree or more 6 12%° 101 y� ' � i��'"'-���- ..n •vz +- EP p ation 6,,,Stzre i�y lil a Sp arc�f1�115 w?.s F _ m _ Total 58 100% 335 1 Speak only English 56 95% 311 4: Non-English at Horne,*2t3w 1 2% 44 # 1Speak:Engilsfi"Very well" 1 . 2% ' 44 'speak English"Well" 0 0% 12 3Speak English"notweil" 0 0%._. 12 °Speak English"notat all" 0 0% 12 '*Speak Enghsh;'aess than'we11" . , . 0 0% 12 = z+3'dSpeak;English"less xhan very well" 0 0% 12 Total 0; 0% �12 .Speak spanish: 0. speak Other Indo-European Languages 0% 12 Speak Asian Pacrfic Island Languages' Speak Other Languages 0 F�ouehoids by ifouseEto(dlncome � �� . _ aE ...fixwx:ur r,..xa.. «•.-<. =�.,cr.,u�..ems' +- ... �' axxzt ..rw,taR,.;.a � Household Income Base 19: 100% 146 <.$15,000 4- 20% 73 $15,000-.$75 000. 4 21%. ._ ..... '91 l r $251000-$50;060 3 $501000-$75,000 2 12%' .53 3 $75,000+ 6 _ 33% 77 " Total 19 100% 146 _ . Owner Occupied 16 8396 138 Renter Occupied 3 17% 60 (: EIri�1 ed POpt � asr�`tw:.;.. .d._ny.,.;_.a.._..xa-- .. .x«.. ,2s�a �i_.- �,.._ ....Wc a, ^^i.a*« ::?s.£L• .._. .........w.c,�.;.,r:v _• `fi . Total 100% 316 In Laboi For 24 _ 45% 198.. Civilian Unemployed in Labor F . In Labor Force 30 55°�` 202 t j. Data Note; Da tali may notsuatto totals due;;to rounding: Hispanic population can be:bf-anyrace: N%A means'not avaiiabie:Source:US Census Bureau;Ariiedcari Community-Survey(ACSI •Househbids:in which no one 14 and:over speaks English"very weil"prspeaks.Engiish only. 2/3 i a E:ISCREEM ACS'Summary Report Location: User-specified point center at47.099986,,-123.444829' i d Ring(buffer): 1-miles radius Description: Satsop Cloquallum. it 2013-2017 percent NlOE( j ACS Est►mates "'v,�t. Total(persons age Sand above} NJA NlA NIA Englisfi.. Spanish N/A NIA: NIA_ Frenc}i: N/A;. ;NIA. NIA, French Creole, N/A N/A, NIA, ltahan_ N/A. N/A:, NIA .. Portuguese : NIA, NIA. NIA German NIA N/A; N/A Yiddish N/A NIA N/A ' OtherWestGermanic NIA N/A. N/A "Scandinavian N/A N/A NIA i Greek NIA. N/A -NIA Russian N/A NIA N/A i PoUsfi NIA , NIA N/A : t Serbo-Croatian N/A N/A N/A Other Slavlc NI NIA: NIA A Armenian N/A N/A NIA Persian NIA NIA NIA;.. Gujarathi NIA N/A N/A Hindi NIA :. N/A N/A Urdu NIA N/A N/A Other Indic NIA NIA -NIA E Other(ndo-European NIA NIA NIA Chinese NIA::.. N/A N/A Japanese NIA NIA. NIA Korean <:. _ NIA : . N/A N/A _ ,. Mon-Khmer,;Cainbo d ian NIA N/A N/A n -Hmong NIA..; Thai NIA NIA N/A i Caoban: .. NIA NIA NIA..' Vietnamese: N/A- N/A N/A i QtherAsian : _NIA N/A . NIA: Tagalog NIA NIA N/A _.. Other l'ki is Island N/A _N/A N/A . ` Navajo N/A-: N/A N/A Other Native.American N1A. _ N/A NIA. Hungarian N/A. N/A. N/A Arabic NIA... ..:.N/A N/A Hebrew N/A. .. . NIA N/A African NIA<` N/A N/A, I; Other and non speclfled N/A N/A, NIA Total Non-English _ N/A N/A 'NIA: Data Note:Detail inay notsuni to totals:due to rounding.Hispanic popuition can be-of any race.. iuity'Sy(AC ) 0N/A meansnat available;Source US census 8ureau AmericanCimuSi3-201Z. 'Population by Language-Spoken atHome.isavailableatthe'census tract:summary level and up. 3/3 EISCREEN ACS Summary Report Location: User-specified point.center at 47.203968,A 23.258573 Ring(buffer)*, 1-miles"radius Description:: Highland Road CRP 1994 �5crirnaryy�f ikGS Fstimtes.. .. �, w .... r� F .F .. Population 101 ' u Populatfon;tie nsity(per sq:mile) 34 Minority Population 14 i �:Minonty Households 34, Housing Units ... 46 Housing Units BulitBefore 1950 0 e ;Per Capita Income 26,275.; z Land Area(sq.miles)(source sF1) 2.92. h Land Area 99°la. Water.Area (sq.mile4(source sW 0.02 !'iNatee Area 2013—2017 Percent MOE.(±) ACS`Estimates _ RopUlal orr i7 Racy � �- k* NW" �s k � Y �� �� ����f Ma" � ��7 Ly..._.. ..,.....s.3...>y.. .,_... -: '' k. ,r. ..�i .� ,.r.1. ,.` '.a. '.` a�a.`...r.�.xr...,...� `.� s.< =....mN:..`« .: :# Total 101. 100% 352 PopulationReportingOne;Race 89; 88°/d -447 White: 67 86°/a' 314 8)ack. 0 0116 12 American Indian 0 0% 47 Asian 2 26W 50i: Pacific Islander. 0 0% 12 Some OtherRace. - 0 0% '12. Population Re ortingTwo,or More Races 12 .. p _... P..... 12%.. 107 Total Hispanic Population 0 00% 18 v. Total'Non Hispanic Population 101 1Nhite Alone 87 ; mg% .:314 Black Alone 0 0% 12. _. Amencamindian Alone 0% 47 Non-Hispanic'Asian Alone, 2 2% 50 Pacific Islanderalone. 0 _ a% - 12. I Other Race Alone 0 0% 12 .. Two or More Races Alone 12 126i. 167 : lPo l i� S 5 #x r a- a, r� v:: ti �! AM s l..<- .. Z. 'K $ "ec, '�"— x3�1 S.:�M F� h'4'b F'rYx.:� Cl— I - ,x"s atac' We 47 47°/a 215. Female 54 53°!° 234 rig-9 .�5...a"" ' � r : - s s 'v x< � '; l �tX '@�aa Age 0 4 5 5% H 60: .: _ Age 0 17 25. 25%. 111 I Agedg+ 76 75% 241 Age 65+ 12. 12°I° 117- i i i Data`Note:Detail may not sum.to totals due to roundingi 'Hispanic popufat�ort can be•of any racer NIA;meansnotavailable.Source U.S:Census Bureau,American CoinrnunitySuryq iACS)2013,-2di7•- 1�3 A. f !ii EPA EJSCREEN ACS Summary. Report Location: User-specified paint center at.47.203968,-123.258573 Ring:(buffer)c 1-miles:xadius Description: Highland 13oad CRP 199.4 2013-. 2017 P.et.cent MOE(t) ACS Estimates Total�5 70 100°!0 282 Less than 5th Grade 0 06%. 49 9th-12th Grade.No Diploma 2 26%. 47 High School Graduate. 13: 19% 129i. ;Some College,.-No Degree 32 45% 166. t Associate Degree 7 9% 84 Bachelor's m Degree or are 24 34% 101 PopulatSonAgeStYeaAbIlty#oakElsh Total 96 100% 335 Speak only English 88 92J° 31:f Non English at Homel` 7 8% 54 *eak English"very well" 6 7% 51 ;Speak English"well! t) 0% 12 'Speak English".not_well" 1 Speak English"not.at all" 0 0% 12 3i4S eak English"less than well:- 1; 1% 18 , z.a speak English.:"iess than very well" 1 1% 18 r -'--;��:r` .a x�" a:��"x"1���s�-z' -�,..,.,-� �..-x; i ..va` s"' - •� r-^a, 1•.3i x �'5�?r.`t�"y�p"S"'na, �,}w��.:. .'. ` � "�'r .x., ;�• .....:�.`..es'._.-,'-....�..�rex�..��,.G'.c^._ _.: ..,. .t m�12...._....�.��" y �?�{Y �^'`�,.'9k .y�''''t�� d'^.v'..s'" orb.= : �l..ingwstically�asnla�d�i�ouseholcls�y�c�_�,c_��:,,�,�#z Total 1 1U0% 18 I . 12 Speak Spanish, 0 0"I° Languages Speak Other Indo-European 0 0°!p 12 _. ... Speak Asian-Pacific.isl"anal Languages 1 100% 14 Speak Other Languages 0 0% 12 -r HousehQitlsebyfi�buseholtt Incomes _ m5 �. X ._� r _ ti P, Household Income Base 3.4 100% 146 } $15,000 $25,000 3 7% 91 $25,OOD=`,ts50y000 3,. 10% 54 31 $50,000 % 66 000+ 13 37% 84 Ww t �� � ���':";�` s.:s�� Total. 34 . 100% 146 Owner Qccupied . 30 87%' 138` Renter Occupied 4 137 � 60 .3 x ,,.�-,..•,._-*.«.3-,yym=>,€-•szn—u. � "-"" E ,r �.J,,.'.��<�,..�, �o�.��»,&�.�--�+T'�'�.,� 8'C''��"F ��k� ,� "Y' :: id-'5S �- ��s,r� 'total 76 100% 316 In Labor Force 52 68%O '198 Civilian.Unemployed in Labor Force 3 4% 57 Not In Labor Force 24 32% 202 Data Note: Datali mav'notsum to totals due to rounding. Hispanic,population can-be of anyrace. N/A:meansnot available.source:U:$;.Census Bureau,AmeH6fi Community Sbrbey IACS) *Households in which no one24 and over'speaks English"very 4ieli"orspeaks.Eogift only.• 2/3 tom: EJ:SCREEN ACS Summary Report - - Location: User-specifled'point center at vm3m,-123.258M Ring(buffer): 1;miles radius :Description: Highland Road CRP.1994 i 1013-2017 Percent ACS I_stimates �m Total(persons age S"and above) _ NIA NIA.. NIA English NIA N/A NIA:. i Spanish NIA. N/A NIA i French NIA N/A. NIA French Creole N/A. N/A; NIA Italian NIA NIA. NIA Portuguese N/A NIA NIA u 'German NIA N/A NIA. Yiddish N/A MA. NIA Other West Germanic NIA :N/A N/A Scandinavian N/A NIA N/A: Greek', - - NIA NIA NIA Russian N/A NIA N/A Polish N/A N/A _. N/A . Serbo-Croatian. NIA NIA N/A Other Slavic. . NIA L NIA N/A: Armenian NIA N/A N/A Persian N/A NIA ,NIA Gujarathi NIA NIA N/A. i Hindi - NIA N/A N/A Urdu NIA N/A NIA O.therindc NIA NIA :N/N Otherindo-European NIA N/A NIA Chinese N/A-.. N/A_ N/A Japanese. N/A N/A. . NIA Korean: N/A N/A, NIA.- ldion-Khmer,Cambodian NIA NIA NIA Hmong.'" N/A N/A:; NIA Thai N/A N/A N/A Laotian NIA, NIA N/A" . _. Vietnamese NIA NIA N/A } OtherASian N/A. N/A NIA Tagalog NIA. N/A. NIA. Other Pacific island N/A. NIA: NIA Navajo N/A N/A N/A. Other Native Airiefican N/A. WA NIA: Hungarian VIA N/A; NIA NIA NIA Hebrew NIA NIA N/A. African . N/A NIA N/A. Other acid non-specified NIA NIA ,N/A Total Won-English NIA N/A Data Note:Detail;may not sum to total§due to rounding:Hispanic popultIjoii can be of`any race.. N/A meansnot available.Source. US.:Census Bureau,American Community:survey(ACS)ioi3 'populatwn by Language Spoken at Home is:avaftble at the.cemustract summary'level and up, 3f3 HSCREEN ACS.Suimmary Report a Location: User-speciFied;point center at 47.247252,,-123.067614 Ring(buffer): .1=miles.radius bescriptian: Johns Praide-HMA CRP 2025 i5utntnaryaf 3. Population 463 Population Densitg,(persq..mile). Nlinonty Population 44 °Io=Minority 271% Households 51 Housing Units 62 .. Housing Units Built Before 1950' µ 5 Per Eapita Income M 25015 land Area(sq.rnilesj(Source`SFi) 2.07 %land Area :92% Watef Area (sq.miles)(Source 5F }. 017 %'Water.Airea 8% 2d93=1017 Percent MOE(±} ACM tidmates ripg NI .�_o �y R« r Total: 163 -100% a i 444'. Population Reporting One Race 156 96%a:. 736:_ White 123 760/6 364: 81ack. 0 OW 14 American Indian 9 5%. 76. Asian 3. 2°l0 '32 ... Pacific(slander 5. 3% .64. Some;other Race 16: -: :10'J° 186 Population Reporting Two or'More Races 7 4 Jo 64 Total'H'ispanicPopulation 21 13-° Total.Non Hispanic Population 142 White Alone 73% 332 _. Black Alone 0: 0% 44 AmericanindianAlone 8. 5°!0' 76 Non Hispanic Asian Alone 3 20/4 32 Pacific ls(ander Alone 5 3°J° 64, Other Race Alone 0. 0°!° 12 Two or More Races Alone 6 4% 59 ,P'LYs{z♦... 2"'x ,yam " 'c ,* a�au :: '�n �`S .,r zs^,�r q .. a",r' w,�"� 4�.n-:F' „� s,"rrw�,*sr ,-- A.t t�l 4sOtf}J +aeA to < r �;s-_�"_ -r'� aF -' L� rw r.: '4 r, ,'z-„. > -s k c r,�7k'n y'�'+�.z u�,, S RISE -.o.' 'fs._>`-,,;; . Male 48°J° 263 tFemaleL{� R" � � x :26.3� ffi.m g-mm _'^ � � Age 0-4 12 7%: Al. Age 0-17': _.: 33 2 121. Age 18+ 130 80% 226 Age 65+. 25 1604. 120. 3 s if Data Note:petail maynotsum to to#als'due torrounding.. Hispanic population can he: of any,race., N/A:mearisnotavaila5le.Source:US..Census tuteau.American Community Survey(ACSI`:.r2015,2017+ 1/3 l iF l wEPA, USCREEN ACS Summary Report Location: Uset specified point center at 47;247252;.=123:067614. Ring(buf er): 1-miles radius Oescriptlom johns Prairie HMA CRP.2025 i 2613=2611 Percent MO.E(±) ACS Estimates Total �h i12 100°In �� 287 Less than 9th Glade A. ` 4% _ 77: 9th-12tKiSedde,No Mplom..a 12 11% 71 High School Graduate 32 ,_ 29% 135: Some College,No Degree A& 41%a. 146: Associate Degree 17 15°k t1.1 Bachelor's Degree or more 17 15°!° 115 Total' 151. 100%. 401 Speak only English `133- _ 88% ...:.:..... 344 Non-English:at Homer+z•3'4 1,8 12% 118 'Speak Engitsh"very well": 12. 75._;. ZSpeakEnglish."Well I 6 4016 57 35peak English"not We11 - 0 0% 21 "Speak'Engl sh"not at all 0 0% 18 a`^Speak English"less than uteri" 1 0% 24 Z+.; Speak English"less than very,we 6 4% 57 Total 0 100'l° 1:9 5peak5panlsh 0 94'Ia 15 x _... Speak,OtherIndo-European Languages: 0 0% 12 Speak Asian-Pac)fc Island Languages 0" % 12 Speak OtherLanguages 0 0% 12 iHO .Sir olrl �OusetioidMi 6 Household Income Base 51 100% 106 <$15,000 $15,000-$25,000 6 12,% 60 $.25,flOQ-$50,000. 48. 34%" 88 . $50'0ofl-,S75,OOfl 9 1T1a 44 $75,000+ 17 34% 84 f ,a Wiz"` X z ,'=• :. rx'^'Riis"y a iDuped Hautg Lintits 6Teuire _ , .. . ' x � fr Total' 51 100% 106 Owner Qccupied:: 73°/a' Renter OrcCu ied p 14 27% 71 dsQ f1'd,•fxa.x .,0 J:lgie ar5 '�' °"� .•bra ,_=-..,+': "" y a...- c'�' �"��''�`� . 1' z,.. 3 ...s*.xs a.rya»> .,:= :*,..cmu a• ".. '-nu._.*u�`_vKc". .a .§ffi.F::a=c sr` �}kt�s` ._•' .. - :a..�...-= Total 137 382 l In Labor Force- 78 _:. 57°I« 308_ _ :. Civilian Unemployed in tabor.Force 2 1°/q 26 'Not In Labor Force ' 59 430/6 216 ' i Data:•Nate::Datall inay not sum to totals due:to rounding; Hispanic population can be of:anyrace, :NfA means not available:Source:U:S;.Census Bureau,.American Community.Survey(ACS) *Households In which no-one 14 and over speaks EnOlsh"very well"orspeaks.English only. ,, 2�3 EJ$CREEN.ACS Summary Report 'Ep A Ldcation: User-specified,point center at 47.247962,-123.067614 Ring(buffer): I-rnilp radius Description: Johns Prairle HMA.CRP,2025 2013-2017 Percent: MOE(k) A6 Estimates .014tidw, �v N WN Total(persons;'a—g—e-5'I'n above) 1j137 100% 439 Eh9l Ish. 942 830 Spanish. 163 14%. .2.82. �Frlefi4h 9 1% 1.4 French Creole. NIA. N/Al Italian N/A NIA VA :Portuguese -N/A NIA NIA German 0. 0% 12 Yiddish NIA NIA N/A btfier WestGermanic. N/A N/A NIA Scandinavlan NIA N/A N/A Greek N/A N/A NIA, Russian N/A N/A NIA NIA N/A PolishNIA serbo-Croatian N/A NIA NIA I -Other Slavic: N/A MIA :NIA Arm6riian NIA NIA N/A Persian NIA NIA,. NIA Gujarathl NIA N/A N/A MIA—: NIA NIA Urdu NIA N/A N/A Other Indic NIA. 01�k NIA Other Indo Eurom 5 C%ah 14 Chlnese4 6 10A 41 panese N/A N/A N/A Kciteah 0 0% 12 M n-Khri&,Cambodian WA, N/A NIA Hm cing NIA NIA NIA . Thai NIA N/A N/A Laotian N/A.... WA N/A, Vietnamese 0 0% 12 Other:'Asian 3 0% .16 Tagalog 36 '&6 ir'O.a.-cffic Island :NIA, NIA NIAL Na-v'ajo' NIA N NIA ............... Other Native American N/A* NIA Hungarian N/A N/A .......... Arabic &c 0% Hebrew N/A N/A NIA African NIA N/A, NIA. Othiiran. non-specified 0: 0 d/0 12 Total Non-EnglishI ' 195 17% ;599': Datallote.Nitaii'may not sum to'IotaKdue to rounding.Hispanic popultion:can,he of any race.N/Ameansnot available.Sources U;SirensutAtireiiii,American ConntntiniO.'Survey(ACS)2013-2017. 'Population byUnpageSpbkenatHbmeis:avatiable4tthecizosustTact I summary[eve landup. .3/3 i „ E tJSCREEN ACS Summary Report Location. Us6e-s0ecified point center at 47.258914;-123:004105 Ring(buffer): 1='rn iles.radius Description. Agate Road CRP 2016 .rz _,_a...�._ wi � �....�.....�.:;��...=b._• .._:.ze' -�'-`� -� �s. L:,a:_,.���.,.=» .'•`Kw �:,s£a.��a...� c..�._-'- .,:�.� Population 359 Po uiatiorc Dens (per s mile 164, Minority Population 21 Minority 6%: Households ...._ 99 Housing Units 157, c Housing Units Built Befare.1950. 7 Per Ca .ita Income P ... .. __._ 24,474. Land Areas miles source ski 2;1g ( 9 )( �. .. .Land Area 83%. Wa'terArea (sq.miles)(source.sk) 0.45 >1 ;6 Water Area 17%. 2013=2017 Percent MOE(t) ACS Estimates iPO�SUTd€IO�iCe xa _ _ z _w � r 5 pa Total d 359 100%a 636: Population Reporting One,Race --.358 100°/0 779- White. 342 950% 638 Black a 0% 12, American Indian 14 4% 54 Asian 1 t}Q/o 50, Pacific.lslander 0 0% 12. ...... Some.Other Race 1 0% 13... Population Reporting Two or More Races 1 _ 0% 30. TotaiHispamcPbouiation 4 Total`Non Hispanic Population 355 .. , White Alone 338 ..94% 638. Black Alone 0 0% 12 American lnd►an one 4% 54 14 Non Hispanic AsianAione 1 O/° 5U �... Pacific[s}antler Alone 0°1° ;12 0 Other Race Alone Two or More Races Alone p° 7w�"xv :"'��xq- ,�` .zY' .: wl Male, -211 .60°10 277Z Female 142 400% 425 ''r'-`y4�^`x`"zr ➢ '�»y�- '+,"° ti 'f,da'x :....�«,v` tm'ti- ,�v. z 6, r_z"�.,F`' POuiata» vz h°i�Sfi r � x amass € a Age 04 11 T 3°/0s Age O 17 34 Age IS+ 326 91% 21 r; Age 55t 28°/0 128- i f Data Note Deiail:may nQtSurn tQ totais due#o rounding. E f spank pop be of any race. N/A mean"snot:available Source:tJS.Census Bureau;American Community Surveq(ACS1.201a:2017•: EJSCREEN ACS Summary Revortry MP Location., Usqt-s066iFi6d point.center at47-258914,:-123.004105 Ring(buffer). J�mifet radjus Description: Agate Road CRP 2016 .2013,--2017. Percent ACS Estimates Im4af Totaik-4 Less than,9t.h Grade 17 6% 70 .......... ......... ........ Pth 12th Grade;No diploma 29 10% 75 HgkS I:Graduate 1,12 'Choo .40*1 '1§7 Some Cblle ej.No Degree 87 31% 161 Associate Degree 24 9IVq 75 .Bachelor's Degree or more 38 1*3% 103 61, FIII R 51 ml��" WOE 04 Total 34s. 1006% 514 Spq y ng'akbhl En [Is h :347 idoo/q. kon Eri I'sh at Home2+i+3+* 0°fa 2C EngjM."v6ry.Well" ?Speak En I i 7 g sh"Well" 0 1 3Speakfhg!Nh"not well' .16 4SPeak English-"not-at,all" a 04% 12 3'4S eakEnglish:I s1han It- pes We 0. 2+34S' kt pea ngI ish"less than very.well" 20 t6ta 14b Speak Span s 1 h 0. 0% 12, Speak Other Indb-Europe;an,La-n'guaps 0 0% :12 Sbdak.AMifi-Pacific Island Ungu'ages 0 0% 12. Speak Other-Languages 0 10011/0 Mai xm 3w, NIOMIUMOmmo., Household Incomp Base 99 100% 110 �,�$15 000 7 7% 61. 15,000-$25,000 12 121/6 44 48 $501,660-05,,00,0 20 210%. 69 Ri Total 99 110 Owner Occupied 78 Renter.Occupied 20 20% 80 whyWE EIQyetlPctonAgee Total 327 . . . .......... ln, 'Laborf6rce: 140 258 Civilian Unemployed in Labor Force 20 6% 160 Not-In 6bor,Force 187 :57% ..-321 Data Note: Datailmaynotsum to takpis due to rounding. H15panic population can,be of.an yrace N/A means not 4valtable.Source:U.s.Census Bureau;Arr 6ri6n CornmUnItySUr.v+e'V.(ArS) "Households in"which fib'one 14 and:6ue r speaks English"very Well"or_speaks ks Engitth only. 2/3 S EJSCREEN ACS Summary Report. Location:: User-specified`point.eenterat47.258914,AM.064,105 Ring(buffer): 1-miles radius Description: Agate Road.GRP 2016• it 2013-2017 Percent MOE(+) A�Imates Total(persons>:age Stand above) 737 100% 669 English: 703. . . 950o 64:7" Spanish 19 N% 14 French 0 .0% 17 . French Creole NIA. NIA NIA Italian. N/A N/A N/A Portuguese N/A N/A N/A dermari _ 5 1°Io 60 Yiddish NIA N/A NIA Other.West.Germanic NIA NIA NIA ; Scandinavian N/A N/A NIA Greek NIA. N/A. N/A 'I Russian NIA N/A NIA 3 Polish _ . NIA NIA. NIA Serbo-Croatian NIA NIA. N/A bther.Slavic NIA :N/A NIA Armenian NIA NIA. NIA Persian N/A. N/A N/A Guiarath(' N/A, N/A N/A Hindi. NIA NIA N/A Urdu N/A: NIA N/A Other ln.,d)c:. NIA N/A. NJA. Otherindo-European. 0 0% 17 Chinese 0 . 0%. 17 Japanese N/A N/A NIA r+ :Korean 0 0%0; 17.. Mon Khmer,Cambodian NIA. N/A NIA _.., y, .. Hmong N/A N/A WA. Thai NIA N/A. NIA Laotian, NIA. N/A N/A . . Vietnamese 0 0% 17 .lather Asian 5 1%. 69 Tagalog 5 10/0 68. Other Pacifiic7sland N/A N/A, N/A . Navajo N/A N/A N/A i' Other Native American NIA. NlA NIA I. Hungarian. NIA „ NIA N/A Arabic` 0 0% 17 Hebrew NIA N/A N/A African NIA, N%A NIA, Other and non-specified 0 0% 17 Total Novi=English 34 -. 5% 931 Data Notm Detail may not surn to.totals due to rounding.Hispanic popultion:can be of any-race. s NIA meansnotavailable.Source U.S.Lensus_9ureau American Community Survey(ACs);2013 2017. 'population by Language Spoken at.Home is availableat the_teh9m tract summary.level and up.: s 313 I d 1 ` > USCREEN.ACS Summary'Report E' *, Location: User-specified point center at.47.454120,-122.826992 Ritig.(bufFed, 17miles radius Description: Cliftonlane.CF;P.2017 ff «�_ sra..vitas'ies.�.ysufa-,.r_auho:�.:..."��.:'Y.� ,S :,a:.:...w.=..e_..;.-...�:-a•,....,_ ;.�--�,_,.K .5:�_x__.x-.. Population 1,182 Population:Density(per sq.:mile) 378 Minority Population 360 Minority' 30% Households 375 Housing Units 441 Housing.Units Built Before 1950 '1.7 Pef cap to income Land At;ea(sq miles)(Source:sF3) 3.13 .. %`Land Area 98% Water Area (sq:.mII,6s)(source:SF I): 0:07 0 Water A`rea 2"!a 2013-2017 Percent MOE'(±) ACS Estimates 3E Mg il'4pWatlon byRar� � Rz by k Y :. } ? 7 ,x ' r Total 1,182 100%0 713 Population Reporting One..Race 111.12 94%a: - 1;447 White; .900 760/.; 701 Black'.. . 85 T!o 322 American Indian 6 v 3o Aslan, .. 20 20% 41 . Pacific Islander 8 1% 46 Some Other-Race 92 8'/0 307 _. ._ Population Reporting Two or More Races 71 6%. 126 Total-HispanicP.opulation. 243 21% -417 Total.Non-Hispanic Population 940 Whde:Alone 822• 7.00W 685 i BlacicAlone 20 2%, 60 . American Indian Alone 3 0%' 30_ _ s Non-Hispanic Asian Alone' 20 2% 41 Pacific.Islander Alone_. 1%g: 46.8 , Other Race Alone 0 0% 12 .. Two or.More Races Alone 67 6°!° 1i4 -mac-v.. ...&x.c..,.^.x". .^:M i . s `S='�' ' x + '"7x "ks w-..s g F { x x,F—'r ° .*,a.,a.-' '�, ;tppu{aon by5ex _ _� z _ k a . Male— .... 610 52% 329 Female 572 481%0 469 '.y`ec '-`." ,y� .. 'a ,c-' r,�$`8Mm, day F t A ^P0�411at10> b ra � t ^ �k ��. � Age 0-4. 68 6% 133. _ Age O_17. .353 30"Io... .. Age,1S+ 830 706% 382', Age 65+ _: 141) 131% 160. i Data Note Detail may not sum to totals due to.rounding. 'Hispanic popuiation'can be of any-race. N/A ineapsnotawiiabie.Source US:Eensus'Sureau„American Community5urvey(AC5)2013-2017 - T/3 1 USCREEN ACS SumMalry Report PA- Location'. Usee-specified point center at 47:4b4120,.-122:826992 Ring(buffer 1;-miles radius Description: Clifton Lane QW 2017 2013-.2617 Percent MOE.(+—I. ACS EsPlY timates I�opuTation ZShyEducatronal A `= ,Ltammerlt' kr.�,J'r'� "' ' ... �01 `,,"� Total= 763 100% 410 Less than 9th Grade 80 1s1. '% 11-3 z 9th .12th:Grade.No Diploma 99 13% 12t. High SchooLGraduate. 160 21% 239 Some College;No Degree 360 47% 257 As,S&iate Degree 141 18"/a 193 Bachelor's Degree or more 64 8% 142 Pap tion r4ge 'Years by AEatlt of Sp Total. . 1,114 100% 638 Speak only English 51.1, 82%a 538 } Non English at.Home3+z+a+a 203 18% 250 1Speak English"Very well"' 66 6% 101 ...... _.. . 'Speak English,"well 111 10% 169 35peak English"tioYwell" 18 2'/0 59 } 4Speak English"hat at all" 7 1% 44 3+4Speak English"less than,well" 26 2% 73 Z'2"Speak English"less than very.well" 137 12% 184 L ngu ticaltyT D�Bte[1 1'Us2h�olt15•w" ���,z" i�� "tj���`:''r�c�^'���.-��`S.� y*�t '"�-' �Fv�`�^' " �)��' ' �' � '- f Total 18 100% 60 'Speak Spanish Speak Ot her Indo-European Languages 0 0%, 12: Speak Asian-Pacific island Languages 0 0.% 12. Speak Other Languages 0 0% 12 �.m^w �^� ,�`^ 3*- ,,«_.. ,.r ^^, r^-•r-.fir-�t �' -r-,�""+""" f- -c,� � rr s zs. Nousehoid Income Base 375 100% 188 fi <$15;000 45 12% �93 _... ._ 115,000-$2sr000 48 13% 81 $50,000 89. 24% 140 $50 000-:$75,000 86 23% 100 $75,000 t 106 28% 173 Oce�p�ed HosilTts by?Enure = � � � rx 1, f ..T Wig, Total 37S 100% 188 Owner Occupied` 242 65% 201` . Renter OccgRied 133 35% 119 iI.M Io a Pia UlatlontiAe16Yar5 b " h� eq - 0�„ x�z Total 833f % 464 in Labor Force 417 50% 333 I: Civilian Unemployed in LaboeFor'c 32 4% 70 :Not In Labor Force 416 50%e 315 I i Data Note: Datail may not sum to totals due to rounding. Hispanic"population cen'be ofanyrace. W/A means not available.Sourcee U.S..Census Bureau;American:CommunitySurvey:(ACS}' *Households in which no one 14 and over speaksEngllsh"very Wolf"or speaks 9 11sKonly., 2/3 f EJSCREEN ACS Summary Report Location, User-specified point center at 47.4541,20,A 22326992 Ring(buffer):. I.-mllesxadius- Descriptlom Clifton Lahb,CRP*2017 2013--2a17 Percent MOIE(i-) AIS Estimates- F' R-Mat KWO,,T iPapulatton 'I PONEW MOOR -OMIM Ml I M- 2 (personsTotai 'i�—r�d—a6-0-VWJ N N/A ,�je /A English N. A. NIA NIA, t Spanish N/A NIA N/A Fren&h N/A N/A NIA French Creole NIA NIA NIA Italian JIVA. N/A �N/A Portuguese N/A N/A N/A German WA NIA N/A Yiddish N/A N/A NIA bihe'r'West'Gei'manfic N/A. N/A N/A Scandinavian N/A NIA NIA Greek N/A N/A N/A Russian NIA N/A NIA Polish NIA NIA NIA Serbo-Crdatiah NIA N/A N/A Other Slavic NIA.' N/A, NIA, . ......... Armdniah. N/A NIA Persian N/A NIA, NIA :GUO' rqth.1 NIAI N/A., .Hindu WA NIA.: Urdu N/A 'N/A NIA NIX N/A N/A' Otherindo-European N/A. NIA N/A Chinese 'N/A N/A Japarfese N/A NIA x6repri N/A. N/A .................... 'Mon-Khmer,Cambodian NIA, N/A. N/A :Hmon 'g N/A is ... ............ Thai N/A NIA. N/Ais Laotian NIX NIA. N/A Vietnamese. NIA N/A 'WA Other Asian _,__ W NIA ':N N/A - Tagalog N/A N/A N/A. Other Pacitc island N/A NIA N/A Navajo N/A NIA N/A b ative r- rherica n.i � 'N" - A' NIA . .NIA Hungarian N/A WA VA N/A NIA N/A Hebrew N/A African MA N/A N/A. Other:and'hion-specified NIA NIA N/A g is Total,'1466-E6 ll h N/A N/A NIA -. . Data N&6beiail may not suit to totals due tolioundlrig.fllsoanic:Oopultion tap be of any:ram N/A meansnot available,So'urce. U.S.Census Bu'reau.Amen:` n Community Survey(ACS):2013,-2017.. *Population'b linguage Spoken.9t.Home is available at th6densus tract summary level find.up. 3/3 ii c�g PXtdSlaCs r ,. USCREEN ACS Summary Report: Location; User specifed.polyggnal location_ Ring(buffer): 0 nile radius' Description: Harsgoe Island E5u tnary nfACS�skimates� r �> ��` - Popule#ion 1 M9 Population Density per sq.mile)- 84 Minority Population 6 Mnority _Households 842: Housing,,units: 1,465' Housing Units Built Before 1950 126 Per-Capita Income 36',041 (and Area(sq:miles)(Source;sF ) 21.04 Land.Area 5$%d Water Area (sq.miles)(Source:SF )' 17.09 /'Water Area d:5%. 2013.-2017 Percent MOE(t) i ;. ACS EStn'YtateS _ Total 1;759 100% 488I Population Reporting One Race.: :1;671 95% 679 White 1�604 91/° 484 Black 56. American Indian 0 0% a8 Asian Pacific Islander 0 0% 12 Sortie Other Raim -0, 6% 31 ;f _Population Reporting Two or More;Races 88 5% 96 Total Hispanic Population 0 0% . 31 Total Nan-Hispanic Population 1759 3, White Alone 1.,604 91% 484. Black Alone 56 3% 86 ` Am encan;Indian.Alone; Non Hispanic Asian:Al one Pacific islanderAlone 0 0 12 Other Race Alone Two or More Races Alone 88 5% 96 ,^r "...3 ^' ' `. z.`�-^w° .s.u�': PpuatiaiY�y Sex , __�w_u< ,: �� _ Male 884 50%0; y 315 Female' 675 50°I° 301• . _ ",.� r-tTi"aT`rr.:;..-xi. °°a`s"x- �"'q'^,. a-��c'" _ ^"'�""''. ... a ,F..�r� ""�'•v� .��� `�".�,.+-.,�.}.r�"^'xis' y. .�I?Q elation� Ages�'�.-'"` .E�'^�:;�..'uX.r�va � � i^a.., n ���������� �.awi"cF;y � xr✓`"�?'^� �, ",�' Y�:�...,.3�'�. i .,�.�,,..<,�..� �..,•. ��:.„.=. -a.:�:�z ?�.__.�:..�_�`v��"' :.�:'k.�_�,�.:,ad>. ..�:�.��a ��.�ss::,aa�.a.r.�,,.,��xs�r3, a , Age 0-4 97 6°!° 103 Age 01T 168 10°� 125... ,a. Age 18+ 1,591 90% 354 Age 65+, 577 33% . 165 Data:NoteDetail'may not surtito totals due to•rounding:. Hispania populatiomcan be ofany race. N/A meansnot:available.Source..M-Census Bureau American Community 5un!ey(ACS)2013-2017 w 1/3 a 4 Mom: USCREEN ACS Summary Report a Location: User-specified polygonal iocauan Ring(buffer): .0-mile radius •Description: Har$tine island 2018=2017 Percent MOE,(}) _ AC5 Estimates p��7atOfl EdilG'd�tltllld� ttllelltS x c .1 " ..& �_ a �:S�i Total 1';519 100%0 434 Less than9th 6rade. o 00 25 9th .12th Grade,No Diploma 17 1%d 33 ' Hi h School Graduate. 476 81% 188 Some College„)Vo'Oegree 517 34°/a 232 x' Assoctate'Degree 171 Bachelor's Degree or more 509 34% 191 Pou at on i4ge '�g by Abili#Y�to Speakglsfi IS � ..__. � M W_ m� a Total 1,662 itltl% 462 ..:.Speak 6nly Englisfi 1,531 92% 4437 3: Non English at Home1+2s334 131 8%. 123 lit 'Speak kngltsh'"ve well" 131 8%` 123 �Speak-Engllsh"well" 0 0%° 19 s ,. 3Speak,ErIglish"notwell" 0 0% 12 °Speak English"not at all" .0 0% 12 3+4Speak:English."less than:vuell" tl 0'/0 12 Z«3-Speak English"less than very well" 0 0% 19 a �r�5x"Y,.-.°�`2 �S' s '�'--_ -'•'�.—.zA�a, r,�� � ,r"� �+' 'n'�.,�� '`�' ��,;�� �if� �-•-`��,'�.,..n� ���°�� '"� �4� k ����" a� 3 ;Lin�utsticaM(y Isola#ed Hdfisehla„��� '� ,. .. _ Total 0 0°l0 12 SpeakSpanash: p 0% 12. . :Speak Other Indo-EuropeanLanguages. 0. oo; 12 Speak_Asian Pacific Island Languages Speak Other Languages 0. 0% 12 '"""' ��C-a�B � -:v x"�'"""''�g "z�;. x„r '�r ssY-M y � 'L"" ^-�R.�o •nt ,� ,.�2-.'s�'.z>-� use,oidsjb ��Hausehol�d lhcc��p•���.���x<n�����`� .��- ,��..�... -��r�.�_ �.���� ��:;,��� � r.. �;z� Household income Base 842. 100% 2tl.1 $15,000.-$25,000 126 15/0 105 - q. $25,000 14%... 8. v $$0,000=$Z5,000 179 21% 1`17 $75,000 t 274 33 . 137 ' FOccupteti Nousrng Units byTen'�` �� ����'� ,�-�=x r ,, y Total _ 2 `1009). 201 gwner Occupied . 646 77%` 172•` Renter Occupied 196 23% 1i3 EmpiOyec�Poniattari¢A„ge�16+Y, I's<<.z�s�-�`c. ����..: Z..�...-:.-`` ��•--�z`�r�e,'� '" 'nF:�"`t" a�'�� �iu� �� ,ys,."..�.e..��-:r^-^`5___ TofiaC 1,fi33 100°�' 460 Civi!!an`Unehiployed,in Labor Force 84 5% 99 Not,ln La6or.Force. 1067 65% 37fi i Data Note: Aatail may not sum to'totals due:to rounding: Hispanic population can be of anyrace. i N/A means nat ai ilable.Source:U'.S.'Census Buieau,American Community Survey(ACS) "Nodseholds in which r[oone 14 and over.speaks English".yery well":or speaks English only. € 2/3 EACREEN ACS Summar Re ort 3 Location: User-specified polygonal location F Ring(WIT.er) 0-mile radius Description;: Harstine Island i Y 3i 2613:-2017 Percent MOE W AC5'Estimates. zt 4'APulation�bnP uageSP°�certHgme �sw1110 a I Total"persons age 5 and above} 1,456 100% 669 English. 956% 647 I Spanish 37 3%° 114 Freridi 0 D lo.: 17 o French Creole: NJ A. N/A N/A. Italian N/A. N/A. N/A i Portuguese NIA NIA NIA German 1''/0 .10 60' Yiddish, N/A N/A N/A. Other(Neat Germanic N/A NIA:,,,. N/A,.. Scandinavian, NIA NIA N/A Greek N/A NIA. .. N/A t Russian. N/A NIA NIA Polish N/A. N/A N/A. Serbo-Croatian N/A NIA N/A. Other.Slavic. N/A. N/A : N/A. Armenian N/A N/A NIA Persian NIA NIA_ Gujarathi N/A N/A N/A Hindi .. _ NIA NIA. N/A- Utdu N/A NIA NIA O.therindc N/A. NIA NIA. Otherindo-European 0 0% 17 Chinese 0 0%.. 1? s Japanese NIA N/A _,. .. _ N/A Korean 0 0% ..... Mon-Khmer Cambodian N/A NYA N/A Hmong NIA. NIA. N/A Thai` NIA N/A. N/A Laotian. NIA NIA N/A , - Vietnamese 0 0% 17 O.therAsian 10 1% Tagalog 10 1% 68 Other;Patifit island NIA N/A.; N/A'. j` Navajo N/A NIA NIA. ( Other Native Arn6rlcan NIX N/A ._ N/A Hungarian N/A N/A N/A ,.. Arable - 0 po/a. 17. Hebrew NIA N/A NIA. African; N/A: NJA N/A: " other and.non-spec ified 0 D°f° 17 TotaTNon-English 67 5% 931 Data Note:Detaii':may not sum to totals dueto rounding..Hispanic pdpultion.can be of any race: i N/Ameansiotavailable..Sourse: U.S.Census,Bureau,American Comm unity Survey(ACS1;:2013-201-7. xPopulation by Language;Spoken at.Homs is available-At the census tract summary level and up: j 3/3 EXHIBIT A Mason • unty Public Works Highland Road Culvert Replacement Project Highland Road �`��" �;��?-. Road Closure - starts July 8th Conway Construction will begin the replacement of a deteriorated culvert on Highland Rd at MP 1.47 on Monday, July 8th. All traffic will be restricted from entering the work zone. This closure will help expedite the replacement, minimizing the inconvenience to the traveling public. Please become familiar with the alternate routes and allow for extra travel time to use them. We estimate that the road will reopen to traffic around August 16th, but may be delayed due to weather condi- tions or construction delays. If you have questions, please feel free to contact the Public Works Department. Follow @masoncountywa on Facebook for project updates and County notices. ! Shelton.Matlock I Road osure on • • ' • Q-a. l_ a ' 11.47. No access \mac throug - work 'ZI • - All traffic mustuse • —s. Q Panbandle Lake alternate 4,h"i Camp / f7 YMCA Camp Bishop xy _. • • ;M• • A C' 4V �a o vtn • a va\\ • - •1 � •• 1 � 1 1,oq cal m Rd Goo le -• - • • • • • EXHIBIT A-2 RESOLUTION NUMBER.59-19 COUNTY ROAD CLOSURE HIGHLAND ROAD NOTICE IS HEREBY GIVEN that pursuant to RCW 47.48.010, Highland Road, County Road No. 04450,shall be closed to all through traffic at approximate Milepost 1.47 starting on Monday,July 8, 2019 and reopening prior to Friday, September 6,2019. Commuters should become familiar with alternate routes and allow for extra travel time during the closure. NOW THEREFORE,BE IT RESOLVED,the Board of County Commissioners has declared the above described road closure a public necessity to facilitate the Highland Road Culvert Replacement project. THEREFORE, the County Engineer is hereby ordered and authorized to proceed as prescribed by law. ADOPTED this day of 52019. BOARD OFCOUNTV COMMISSIONERS MASON COUNTY WASHINGTON Kevin Sh hair ATTEST: Sharon Trag Vice Chair Mel6sa ry, Cler1 of the Board APPROVED AS TO FORM: -- Randy Neatherlin,Commissioner Tim Whitehead,;CiAmeputy Prosecuting Attorney cc: Commissioners Engineer JOURNAL: Publ. It.: 7/4/19(Bill Road Dept.) POST: At Least three (3) days prior to closure. Printed from Mason Cr �my DM Printed from i iason County D!b1S HIGHLAND RD CULV�ERT' ,♦'�`, M N"`�- , PROJECT EMERG•ENCY`'-SERVICES/EVACUATION ROUTE'', }. ►'�s � =� JULY-AUG. 20,19 v' F� p���4 This route is for emergency vehicle use while Highland Road is a Evacuation Route closed approximately 1.47 miles south of Shelton-Matlock Road for a necessary culvert replacement project.The route is for emergency use or evacuation purposes only and is wide enough for one way traffic. No local access is provided. If an evacuation- is necessary during the culvert replacement project,the notification will be through standard operating procedures. The emergency services/evacuation route begins just south of '! d the project site.The route will be signed. In the event of an Project Area/ evacuation, move through without delay.While traveling Road Closure - 'through please respect the granted use of this private property. If you have any questions about the Highland Road Project or t evacuation/emergency vehicle route please call (360)427-9670 Ext.450. ;�.�` '1♦ �..o� ''� �' �"'iI� � If o1♦ �Y � ' • '.a, ,ad'. �.i J�PswR:�, , �,%• 1 p ice' 1 `t— _ I aJ f ! �� r 1 �• /• rJ iq a ! �. ,`M� ��___ \\ a w» •.` V ' E HIBIT/; , = A.3 , NOT TO SCALE \A. 1 / Sources:Esn, USES, NOAA Sour es E �Garmiri,°USGS,N S • Mason County Transportation visory Pane Citizen Outreach r Exnu i� itTM: B 7 e TIP CAP 5/;ZU19 Ver 20i 0?>2r2 pwz7x22, � 4 TIP CAP Transportation Improvement Program Citizens Advisory Panel WAC 136-15 & 16 Roads Safet v Construction Maintenance 5�3 : Trails & Paths TipCap Citizen Public Works Community Members Transportation Mary Jo Cady - District 1 Rural • Loretta Swanson, Public Works Commissioner Neatherlin Director Jeff Carey - Urban Growth Area • Diane Sheesley, County Belfair/Allyn Engineer • Mark Carlson - Urban Growth Area City of • Vacant, Engineering and Shelton Construction Manager • Pete Butkus - District 2 Rural • Cyndi Ticknor, Road Ops & Commissioner Shutty Maintenance Manager • Don Pogreba - District 3 Rural • Dave Smith, Transportation Commissioner Trask Engineer • Jack Johnson - Freight / Trucking • Allan Eaton, Assistant Road Kathy Geist - Transit Operations Manager • Phil Wolff - Bicycle / Pedestrian Vacant Rural Activity Center Hoodsport Union Our Directive for TIP CAP • Recommendations 6 year Transportation Improvement Plan (TIP) Through a citizen advisory panel (CAP) • Ensure the financial viability of county road System • Review Reports on Bridges, Roads, Culverts, Trails & etc. • Address Urban Growth Areas: Belfair, Allyn and Shelton • Participate with County Comprehensive planning updates • Listen to citizen recommendations and concerns regarding transportation & review quarterly State Roads vs CountyRoads - i i i � 1 19 - , �Y.ili:ll hi' i { i v11 Olton tl Ot ij E S. Transportation Overview • 617 miles of road • 64 Bridges --- -� - - - 01,. • 3,339 Culverts , • 9,939 Signs , • 31 miles of guardrail g ' tv 4 ; 4 '¢. - O __ _ _ _ Y,�aa :_•a li:->_, a-..t: Culvert Facts - - �I Over 200 known fish _ F s passage barriers — - 60% have been surveyed 1� Estimated 400+ fish •• bearing stream crossings - _- and 300+ fish passage • r barriers Approx. $40k needed to finish surveying culverts - ', • • Estimated completion - 2021-2022 _ . • • >$500,000 average cost for ,s �� - Yw • R-d.by 0n..Mp C—rn ..—,Qtaurn fish barrier removal a`�4 g r. t ww ®ai �®wwwww��sw��wwwwc��rw®® ww w■�wwwwww�������w�� mo w■®wwww®o®��®®®�w�� ww ��wwwwwwi�������ww■ ®w ws�m®®®®ow:�®w•®�® ww w■�wwwwww�������� ®m ®®wwmw�aw��w■®®��� m® ® ®mm�®®��w•�����®wwow�s ww ��wwwwwww�ww������ ww �w■www�www�w■������� ww ��wwwwww����■���� ww ww�wwwwww������ww�■�� ww w�www■wwwwww�������w�� ,�R , ' ww w■�wwwww■w■w��w�w�ww�w��ww� r� -. ,�, j' t �. v Budget Overview 2007 2017 2018 2019 Annual Operating Budget $19,300,000 $20,790,000 $22,180,260 Total Annual Rev. Avg. $15,000,000 $150000,000 $15,000,000 Revenue property Taxes $8,151,225 $8,490,095 $8,600,000 Motor Vehicle Fuel Tax $20368,019 $2,478,219 $2,408,500 Reimbursable Grant $3,063,159 $1,400,009 $2,429,472 Revenue Forest Excise Tax $0 $548,277 $218,989 Diversion Of Road $4.03,000 $1,492,829 $2,160,000 $2..160,000 or Property Taxes To the (19,8% of the Rd. Y Sheriff's Traffic Support Property Tax) ar k Jx •k TIhe o;pe,rattng budget has only increased by 1% per year. • The ope,ratiing.b�u,dget has not been keeping up with I.nflat{i,on - add°ed. z regulations/proticesses have in:crea e.d th,e cost o'f doing:whatsneedefd. • l .„, .a� 'n�'.N.� ' w a �� � i t r ,..°. , , . •tom � ;., .. The practice ofdfue,r�saon begabn .d:u,riin,g S,h�e�rif�f Wh�yba�rksadministration p• � T. .-y. :+fir' ' �/ ':'7t. A$ � Diversion Of Road levy Revenues Allows a county to "divert" road levy revenues to the current expense fund primarily to fund traffic law enforcement in unincorporated areas. Currently 14 of the 39 counties used road levy diversions as of 2017, primarily for subsidizing traffic policing efforts. The TIPCAP committee is concerned with the growing use road levy taxes for non road use and would like to hear our thoughts on the funding of traffic policing with 19.8% of the collected road property taxes be � Y g g p g p p Y used for traffic law enforcement an annual increase of 15% per yr. since 2007. r The amount of funds diverted from the Road Funds for 2019 is $2,160,000 In the first half of 2019 that supported the following: 1. Nine Dedicated Traffic Deputies 2. Speed & other traffic enforcement efforts for a total of 417 tickets 3. Collision Investigations of 130 4. Oversized Vehicles — Incidents referred to the state patrol 5. Special Traffic emphasis activities 6. Removal of disabled, abandoned or impounded vehicles of 498 7. Right of Way obstructions & road Hazards 241 calls 8. Investigation of illegal littering & dumbing on county roads 38 calls 9. Traffic enforcement in Maintenance & Construction zones Where to Find More Information Mason County Public Works ■2019 Annual Construction Program ■2019-2024 6-Year Transportation Improvement Plan (TIP) Mason County GIS Relfair Mobility Plan TIP-CAP Mason Transit Authority (MTA) Washington State DOT County Comprehensive Planning -- Transportation Element Peninsula Regional Transportation Planning Organization (PRTPO) RUral Rd Typical Design i - Y'........... FE � 4 Fill / Cut Slopes & Crash Zone d� 7.s �ptt } 12 ft. Paved Lanes h_g 5 ft. Paved Shoulders G ti � w I - 1 2019 Maintenance I Activities I r • 51 miles of chip seal -� • 5,000 tons of pre- I -n �.►7 ri- - level • 336 miles of ' contract striping • 2 grant funded fish barrier culvert f. 9k I replacements 4 • Vegetation control i • Snow & ice control • Crack seal -� Erosion control • Drainages. prep/HPAs • Culvert F. repair/replace • repairstv - • Gravel road maintenance y • ;7 1 1 �t • - �, l .e � �• �f'B .F A.t x N 2019 Mason County Chipseal 2019 ChipF 5 Seal M Program ,- - 52 Miles of Chip �u - tiy� IV 2019 Projects Pavement Maintenance — Chip Seal on Arterials and Neighborhood Roads V Arterial Roads Local Access/Nei.ghborhoods • Boundary Cutoff South west corner of county • Pickering Rd (Schafer Park area) Agate Rd • Mill Creek/Delight park areas • McReavy Rd • Agate Beach • Sand hill Rd • Capital Hill • Purdy Cutoff Rd • Union/ South Canal area • Tiger Mission area • Maggie Lake • Trails end area Types of Pavement Preservation (Surfacing) Belfair Tahuya Road i SPEED Belfair LIMIT I , �- Pavement Overlay r � r' :ate F ^k Pickering +�. F. `.�'° �'- Da ► \ --�.. Road Cah$ip Seal Elfenda;hl Pass Belfair Pavement Preservation Chip Seal vs . Hot Mix Asphalt Overlay Chip Seal Application HMA overlay Application I r http://w-ww.co.mason.wa.us/pubhc-works/chip-scal-program.php �t�;`� `�•: yb �r~t+�r � t t y i► ��- ��,� � to :...�13z �, _y.z .� _ .ii .4,y • • i � r 7.rc,;�'• iw '•fir�".i � ,. 1 '� Slur.. •—' .. i k r - c ` • _ • • •j Kim • • • • • • • • # E TV I °t+ .✓,t+ .. .' .:'� •c.. � :1. ..�, � *_. �:a,'. _ _ \mod - ie arw M � r- �. .lr`n1�ed.Statea.-A,u.@.lG�;^Y.91..Ra�lr�' � k�� Nelg"htiorhood. Devereaux eremerto Bremerton aF �. 10 i 01 u ro;{ WSDOT Schedule Design Right of Construction Future Project — Rasor RD. Connections Study Conclusions : — Construction cost estimates( 2018$) - $8 million to $ 15 million. — Impacted parcels 30 to 77 Depending on route — Depending which route 0 to 19 parcels with significant right-of-way acquisition (>40% of parcel) — 0-1 parcels significant right-of-way acquisition on most route options — Routes in the SR 106 Connections category required the highest number of significant acquisitions. — Rasor Road connections to SR 3 considered best options Future Project — Rasor RD. Connections Study 3 5R TOb Connections �! 2Y cccva,7vrr� V �'�,, :ra I � ^r✓ �i HOW c nar SR 3 Connections 1 � 1 {; 7' I.li.,+l I �I ue _ A 4� yCC V e ,/ 6� > IA • • I t' tTA .ity .µ a.*y '� ♦ AM kit STO M a T •ral' � •F`} y �p a� t ( 1 t i i r� Coordination with WSDOT What we heard Progress To Date • SR 300 Belfair to Sand Hill poor • Reflectors were added to the visibility intersection • The SR3 & SR302 Intersection • To be evaluated as part of the freight corridor (southern connection) • SR 106 - McReavy vicinity drainage • WSDOT is performing preliminary improvements. design for a drainage improvement project scheduled for construction in 2022 along with a chip seal • Traffic delay issues with the traffic lights in Belfair • WSDOT is reviewing the traffic signal timing with emphasis on the elementary school cross walk and the HWY 3 and 106 intersection. Safe Routes to School , https://wsdot.wa.gov/LocaIPrograms/SafeRoutes/default.htm ���rrrtaN.N g a' - • WSDOT funded r y,9 "" rtaue - ep ucccr P9n program began in �� '� = : �n knr T,u NC(Oi P<ril 2005 \ cox. • .� �^� c j'a"r +4s(u9 75 r1 uLnl.n / � tucro: ic�r • $71 M awarded r - - .s tr l[(i osl rrrG} t� �CK ear r4x mix— NIX car x e reuinc '. 182 projects 9 rDrrr� y8 tre+r+� r 291 schools .. •- Streets with more traffic c 'Adult supervision)s Recommended routes �- ��®® recommended for younger � �, c c to school { _ children) J L ® Difficult Intersection e t Ha •r t �,e:chnical Assistance (userautl°°) OH-street paths t r.wn roomy`vt re<t ®(no motor vehicles) Traffic signal t ' -� _ • • s (bettercra ins S" ® > Steephfll p 0.25 t �a vairl abahe f or p�l a n�n�i n g ® Pedestrian path, of busy streets) A ° '` 1 •. (no motor vehicles or bikes) School I Miles TrlMet bus line r (_�'p ` Dike lanes(painted lanes on and route number School a n dt< d ev.e�lloi 0 . a.,nt ®higher trafficsvee[s.Adult p attend ance `�,• "' r' supervision Is recommended ■a■■r MAX route/stops �3 boundary . yy , s a- for younger children.) Stairs tr a'Iking Mtap from Portland s £g_... E�x�a�m�pl�e oaf, a S�a�f(�e Rio u ens.� ' J, " Southside Elementary School Road Safety Aerial View Of Roads Southside Elementary School - ( Legend Road Safety Issues Lam, P _ 4I�M,r..,; ' '/{y� � � '.�t� a .:q. ,CRX��i'��� �4'k•Cr e0 , 1 School 11 x � ..,�, � �� ��� •.�� ��., �`� s M � III t 4 �e ILA. 11 , �.i ' 17 Road Bicycle Grapeview Lp Chipped 2017 Y. . ors; smaller chip & extra seal non chiped shoulder Nice. `. w - Left out Garbage Cans =N i Glass on Road Road Bicycle Tourism Br'Ba w St Caner! and Cervi= �. canoe r Fund: Several road bike events a year and cross county riders . :�' .'.. hz„fit; t'��• �;;:{;;i7��)a II i 0 1 c t ` att to revitalization. ! to families. to schools. to seniors. to business. to healthcare. r in times of crisis. f rt, to trade. , 3 to the economy, s s-- IN?A,rK\�9'�/�411') \u i�2(R 9'f171t9 Exhibit B-2 TIP-CAP 2019 COMMUNITY OUTREACH TRANSPORTATION IMPROVEMENT IDEA I Please describe the transportation problem: Belfair. People trying to turn left from the Safeway parking lot by Starbucks. Like the barriers that were put up so people cannot turn left into Taco Bell. But people trying to turn left out of Safeway is unsafe. People turning right off HWY3 have almost hit people trying to turn left out of Safeway. Do you have an idea for a solution? Do not let them turn left there. Use exit closer to the 4-way Stop by Old Belfair HWY. May we contact you if we have questions or need additional information? Name: No Contact Information Provided. Please describe the transportation problem: Razor Road East needs major repair. Majority of the road population is above the age of 55, and are unable to do the necessary road maintenance/repairs. —Commissioners received this request via letter.See attached. Do you have an idea for a solution? Have Mason County maintain the road. May we contact you if we have questions or need additional information? Name: Larry Manius Email:pawn2194@amail.com Please describe the transportation problem: 1. 4 way intersection-OBH-Highway 300. 2. Connector to freight corridor at Log Yard Road/HWY 3-not at Romance Hill. 3. Extend Trails End Road to Highway 3 at Old PUD Station—Razor Road—prioritize. 4. Remove CRP2020 from 2020-2026 TIPCAP Plan. Do you have an idea for a solution? Mason County partner with the State and put in a controlled intersection or roundabout at 4-way& OBH. May we contact you if we have questions or need additional information? Name: Ken VanBuskirk Phone: 360-801-0550 TIP-CAP 2019 COMMUNITY OUTREACH MEETING Questions from the Audience 1. What is the process for private roads to move into the County Road System? 2. How do the chipseal and overlay projects get selected? 3. Is a Priority Array used in TIP prep? 4. How many Resolutions moved forward? List of accomplishments? S. What "audit" is performed to add/subtract projects? 6. How does TIPCAP recommend moving some projects forward to be placed on the Annual or 6 Year TIP?? How do they decide what to remove? 7. When performing preservation on the County roads, at trail crossings (ex. DNR trail, Elfendahl & Bear Creek Dewatto trails) can they be paved out further? Suggestions from the Audience 1. Do 4-way intersection before Old Belfair HWY. 2. Replace the Union River Bridge. 3. Elfendahl Pass main staging area for unloading (horses, cycles & quads)— coordination with DNR. 4. Pave at DNR trail crossings to reduce erosion. Comments from the Audience 1. Got sidewalk and Stop Sign. Acknowledgment of the work that's been done. 2. Christmas Parade loved sidewalk. Acknowledgment of work done. 3. Very interested in Trails Road Project. What were the County's intentions and the results of the study of Razor Road. TIP-CAP 2019 COMMUNITY OUTREACH - TRANSPORTATION IMPROVEMENT IDEA Please describe the transportation problem:_ '`�'S" "�FfRKi i,v-" TU F/c"N7 pC.c ,!ywY , j�y'IXJW ?U TGP�it/ ? d F Do you have E idea forsoluti"'u /--" L` 7 SCR 7� May we contact you if we have questions or need additional information? Name: Email: Phone: My name is Larry Manius. I use East Razor Road daily. It needs major repair.When it rains, lots of rocks wash out onto highway 106 from Rasor Rd.Soon a bad accident is going to happen. Not only could we have a bad car accident, but this is the same area there is a school bus stop The rocks come flying up off HWY106 as cars go by and at times just barely missing children While waiting for the bus.When cars are going down the highway,someone is going to get hurt very badly.There are over 100 people who use this road a day or more. We can't even get our mail on this road because the road is so bad.The Postal Department will not use the road because it is to hard on their vehicles. In the winter time is extremely hard getting up the road from the highway.When you enter East Rasor Road the POTHOLES are so deep that you have come to a complete stop before you start up the hill.Starting up the hill,your car or truck kick rocks out on the highway. In the winter because of road conditions at times,it is hard to stop before entering highway 106 . Coming down Rasor to HWY106, one or two a year have slid a bit onto the state highway.Thank God there has not been a major accident yet. . I have watched the fire dept go up this road. They can only travel,on this road 5 mph or less or they may break a. axle on their trucks. The road is far too bad of shape for most traffic. UPS will use it 'FedEx will use it, but most people cannot use it because of its poor condition. Even the ambulance has to go so slow up and down this road to be safe.So many people live up this road,this has to be addressed before something deadly happens We are told that part maintenance is required by people that live on this road .That can't happen because most of the people that live on this road are 55 and above, disabled,or couldn't maintain this road if they had to because of health or personal reasons,Yet we pay our taxes for road maintenance.We need to get this road fully covered under County or state, not the people that live on the road. Some poor souls try to take care of the road by going up and down with lawnmowers trying to feel in these potholes .This is.no good,this has to be fixed .We have School bus stop at the bottom of the hill. Kids will tell you that rocks had been kicked out onto the highway from people trying to come up Razor Road,while they are waiting for the bus. We tell the kids to be very careful of what's going on when cars come by. 1 told the younger ones when cars come by turn your back to the highway while the cars go by. It's better to get hit with a rock on the back instead of getting hit in the face. Everyone needs to make sure that the people on Razor Road are safe.We pay our taxes we help make our roads usable and safe,so please, someone needs to come and help fix our road.They cannot be maintained by the people that live here . I'm asking for your help, please don't wait until there is a bad accident.We don't want to see someone get hurt or possibly even die because of the road not being properly maintained . I would really appreciate any help.getting this road problem resolved. You can contact me at pawn 2194@ gmail.com 0 Mason-County-Road Commission 411 North 5th St.Shelton Washington 98 584 Washington State Transportation-Commission-PO-box 47308, -Olympia Washington 98504 -Mason County Board of Commissioners 426 West Cedar Street Shelton Washington 98584 Washington fire Commissioner Association 60511th Ave Suite 205 Olympia Washington 98501 Washington state Department of Transportation 310 Maple Park Ave South East PO box 47300, Olympia Washington 98504 'North -Mason-School-District 71 East Campus-Drive, -Belfair-Washington 98528 North Mason -Fire-District:Station 21 P.O. Box 277; Belfair Washington 98528 TIP-CAP 2019 COMMUNITY OUTREACH - TRANSPORTATION IMPROVEMENT IDEA Pll/Jeaser describe /the transportation problem: 2 �y "�" 'T GUGLL ,/V�'�[/S�C./iv�1 ^ O�L/ `- T//•`^"'� J_C�v ( �Wlr � P�p IL P �_7022_ -iczv7w 9 , �- Do you have an idea for a solution? l May we contact you if we have questions or need additional information? Name:,,r�7 � .���� Email: Phone: EXHIBIT C NOTICE TO BIDDERS COUNTY OF MASON DEPARTMENT OF PUBLIC WORKS SHELTON, WASHINGTON PROJ. 701-4 SATSOP-CLOQUALLUM MITIGATION FEMA PW 35—DR 4253 SEALED BIDS will be received for the improvement of Satsop-Cloquallum Road, Road No 02000, MP 7.70 vicinity, PROJ. 701.4 (Range $150,000 to $200,000), at the office of the County Commissioners, located in Building 1, 411 North 5th Street, Shelton, Washington, 98584, until 9:00 a.m., Friday, February 22, 2019. Submitted bids will be publicly opened and read in the Commissioner Chambers, Building I, immediately thereafter. Sealed Bids received after the specified opening time will not be accepted. MAJOR BID ITEMS will include: Mobilization; Furnishing St. Piling; Driving St. Pile; Log with Rootwad; and other items in conformance with the 2018 WSDOT Standard Specifications, and the Special Provisions for this project. Bid Documents are made available as follows: Free-of-charge access to project bid documents (plans, specifications, addenda, and Bidders List) is provided to Prime Bidders, Subcontractors, and Vendors by going to www.bxwa.com and clicking on "Posted Projects", "Public Works", and "Mason County". This online plan room provides Bidders with fully usable online documents with the ability to: download, view, print, order full/partial plan sets from numerous reprographic sources, and a free online digitizer/take-off tool. It is recommended that Bidders"Register"in order to receive automatic e-mail notification of future addenda and to place themselves on the"Self- Registered Bidders List". Bidders that do not register will not be automatically notified of addenda and will need to periodically check the on-line plan room for addenda issued on this project. Contact Builders Exchange of Washington at(425) 258-1303 should you require assistance with access or registration. ALL BID PROPOSALS shall be accompanied by a bid proposal deposit in the form of a Surety Bond, Cash, Cashier's Check, or Certified Check in an amount equal to five percent(5%) of the amount of such bid proposal. The Proposal Bond shall be on DOT Form 272-001A revised 07/2011 for Local Agency Use. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the Specifications, the bid proposal deposit shall be forfeited to Mason County. ALL BID PROPOSALS must be in writing, on forms furnished from Builder's Exchange of Washington, with the Builder's Exchange disclaimer footer in the margin of each page and along with proposal deposit, placed and sealed in an 12 x 9 envelope, with an indication on the front bottom left corner of said envelope, the project name and date of bid opening, and then filed with the Clerk of the Board of County Commissioners on or before the day and hour above-mentioned. NOTICE TO BIDDERS PAGE 1 OF 2 SATSOP-CLOQUALLUM MITIGATION PROJ. 704-1 -RD. NO. 02000, MP 7.70 FEMA PW 35- DR 4253 The(Local Agency) in accordance with Title VI of the Civil Rights Act of 1964,78 Stat.252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. THE BOARD OF MASON COUNTY COMMISSIONERS reserves the right to accept or reject bids on each item separately or as a whole, to reject any or all bids, to waive informalities and to contract as to the best interest of Mason County. DATED this 28th day of January, 2019. MASON COUNTY PUBLIC WORKS REPRESENTATIVE xy&t a &%i Kathy L. Cari cc: Cmmrs. Engineer JOURNAL: Publ. 3t: 01/31/19; 02/07/19; 02/14/19 (Bill Rd. Dept.) Journal Shelton: jlegals@masoncounty.com JOURNAL OF COMMERCE: Publ. 3t: 01/31/19; 02/07119; 02114/19 Journal of Commerce Seattle, Legal Dept: legals@djc.com> NOTICE TO BIDDERS PAGE 2OF2 SATSOP-CLOQUALLUM MITIGATION PROJ. 704-1 - RD. NO. 02000, MP 7.70 FEMA PW 35- DR 4253 EXHIBIT C-2 NOTICE TO BIDDERS COUNTY OF MASON DEPARTMENT OF PUBLIC WORKS SHELTON, WASHINGTON 2019 MASON COUNTY OVERLAY, CRP 2016 -CRP 2018 & CRP 2025 SEALED BIDS will be received for the improvement of various roads in Mason County, (Agate Rd # 23910) (Clifton Lane Rd # 86750), Harstine Bridge Rd #30000) and John's Prairie Rd #91720) (Range $1,250,000 to $1,500,000), at the office of the County Commissioners, located in Building 1, 411 North 5th Street, Shelton, Washington, 98584, until 9:00 a.m., Friday, November 22, 2019, Submitted bids will be publicly opened and read in the Commissioner Chambers, Building I, immediately thereafter. Sealed Bids received after the specified opening time will not be accepted. MAJOR BID ITEMS will include Mobilization, LS; Shoulder Finishing, MI; Planing Bituminous Pavement SY; Removing Guardrail, LF; HMA CL. '/Z In. PG 64S-22, TON; Beam Guardrail Type 31, LF; Project Temporary Traffic Control, LS; and other items in conformance with the 2018 WSDOT Standard Specifications, and the Special Provisions for this project. Bid Documents are made available as follows: Free-of-charge access to project bid documents (plans, specifications, addenda, and Bidders List) is provided to Prime Bidders, Subcontractors, and Vendors by going to www.bxwa.com and clicking on "Posted Projects", "Public Works", and "Mason County". This online plan room provides Bidders with fully usable online documents with the ability to: download, view, print, order full/partial plan sets from numerous reprographic sources, and a free online digitizer/take-off tool. It is recommended that Bidders "Register" in order to receive automatic e-mail notification of future addenda and to place themselves on the "Self-Registered Bidders List". Bidders that do not register will not be automatically notified of addenda and will need to periodically check the on-line plan room for addenda issued on this project. Contact Builders Exchange of Washington at (425) 258-1303 should you require assistance with access or registration. ALL BID PROPOSALS shall be accompanied by a bid proposal deposit in the form of a Surety Bond, Cash, Cashier's Check, or Certified Check in an amount equal to five percent (5%) of the amount of such bid proposal. The Proposal Bond shall be on DOT Form 272-001 revised 08/2001 for Local Agency Use. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the Specifications, the bid proposal deposit shall be forfeited to Mason County. ALL BID PROPOSALS must be in writing, on forms furnished from Builder's Exchange of Washington, with the Builder's Exchange disclaimer footer in the margin of each page and along with proposal deposit, placed and sealed in an 12 x 9 envelope, with an indication on the front bottom left corner of said envelope, the project name and date of bid opening, and then filed with the Clerk of the Board of County Commissioners on or before the day and hour above-mentioned. NOTICE TO BIDDERS Page 1 of 2 2019 MASON COUNTY OVERLAY—CRP 2016-2018&2025 The (Local Agency) in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. THE BOARD OF MASON COUNTY COMMISSIONERS reserves the right to accept or reject bids on each item separately or as a whole, to reject any or all bids, to waive informalities and to contract as to the best interest of Mason County. DATED this 21St day of October, 2019. MASON COUNTY PUBLIC WORKS MASON COUNTY, WASHINGTON Ke� C. Cam. Kathryn L. Cari PUBLIC WORKS REPRESENTATIVE cc: Cmmrs. Engineer JOURNAL: Publ. 3t: 10/24/19, 10/31/19, 11/07/19 (Bill: Public Works Dept.) Journal Shelton: jlegals@masoncounty.com JOURNAL OF COMMERCE: Publ. 3t: : 10/24/19, 10/31/19, 11/07/19 Journal of Commerce Seattle, Legal Dept- legals@djc.com NOTICE TO BIDDERS Page 2 of 2 2019 MASON COUNTY OVERLAY—CRP 2016-2018&2025 EXHIBIT C-3 NOTICE TO BIDDERS COUNTY OF MASON DEPARTMENT OF PUBLIC WORKS SHELTON, WASHINGTON CRP 1994—HIGHLAND RD CULVERT REPLACEMENT SEALED BIDS will be received for the CRP 1994, HIGHLAND ROAD CULVERT REPLACEMENT (Range $650,000 to $700,000), at the office of the Mason County Commissioners, located in Building 1, 411 North 5th Street, Shelton, Washington, 98584, until 9:00 A.M, Friday, June 7, 2019. Submitted bids will be publicly opened and read in the Commissioner Chambers, Building I, immediately thereafter. Sealed Bids received after the specified opening time will not be accepted. MAJOR BID ITEMS will include: Mobilization; Clearing &Grubbing; Roadway Excavation Inc[ Haul; Gravel Borrow Incl. Haul; CSBC; CSTC;Assembly& Installation of 17' Diam. by 105'Al. Struc. Plate 0/15"Thick with Type II Reinforcing Ribs at 27" OC (Material Supplied By Owner); HMA Cl. %In. Pg 58H-22; Temporary Dewatering/Stream Bypass System; Structure Excavation Class B Incl. Haul; Shoring or Extra Ex. Class B Incl. Haul and other items in conformance with the 2018 WSDOT Standard Specifications, and the Special Provisions for this project. "Plans,specifications, addenda, bidders list, and plan holders list for this project are available through the Mason County on-line plan room. Free of charge access is provided to Prime Bidders, Subcontractors, and Vendors by going to: "http://bxwa.com" and clicking on: "Posted Projects"; "Public Works", "Mason Count', and "Projects Bidding". Bidders are encouraged to"Register" in order to receive automatic email notification of future addenda and to place themselves on the self registered "Bidders List". This on-line plan room provides Bidders with fully usable on-line documents; with the ability to: download, print to your own printer, order full/partial plan sets from numerous reprographic sources (on-line print order form), and a free on-line digitizer/take-off tool. Contact Builders Exchange of Washington at 425-258-1303, should you require assistance. ALL BID PROPOSALS shall be accompanied by a bid proposal deposit in the form of a Surety Bond, Cash, Cashier's Check, or Certified Check in an amount equal to five percent(5%) of the amount of such bid proposal. The Proposal Bond shall be on DOT Form 272.001A revised 07/2011 for Local Agency Use. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the Specifications, the bid proposal deposit shall be forfeited to Mason County Public Works. ALL BID PROPOSALS must be in writing, on forms furnished from Builders Exchange of Washington, and along with proposal deposit, placed and sealed in an 12 x 9 envelope, with an indication on the front bottom left corner of said envelope, the project name and date of bid opening, and then filed with the Clerk of the Board of County Commissioners on or before the day and hour above-mentioned. The(Local Agency) in accordance with Title VI of the Civil Rights Act of 1964,78 Stat.252,42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. THE BOARD OF MASON COUNTY COMMISSIONERS reserves the right to accept or reject bids on each item separately or as a whole, to reject any or all bids, to waive informalities and to contract as to the best interest of Mason County. DATED this 13th day of May,2019. MASON COUNTY PUBLIC WORKS MASON COUNTY, WASHINGTON C. Kathryn L. Cari PUBLIC WORKS REPRESENTATIVE JOURNAL: Publ. 3T 511612019, 512312019, 5/30/2019 (Bill Rd. Dept.) JOURNAL OF COMMERCE: Publ. 3: 5/16/2019, 512312019, 5/30/2019 i. Attachment 2 Major Transportation Programs & Activities and Title VI Responsibilities Mason County provides a rangeof transportation services including several ongoing programs,numerous capital projects,and coordination with State,City,Tribal,and other entities. At any given time,projects may include roadway and/or pedestrian/safety improvement projects;larger projects are often preceded by pre-design studies. Active projects can be viewed on the County webpage at httip://www.co.mason.wa.su/ipublic-works/pro jects/in dex.php andthe current 6-yearTransportation Improvement Plan(TIP)can be viewed on the County Public Works page under 2020 Annual Construction and 2012 6-YearTiphttp://www.co.mason.wa.us/PubIicWorks. Following isa brief summary of major transportation programs/projects. Guardrail and Clear Zone Safety Improvement Projects The Engineering and Construction There currently are several capital improvement projects funded by FHWA Manager oversees the contract through the Highway Safety Improvement Program in the current TIP. These development of these types of projects, include Agate Road Overlay and Guard Rail Improvements, and Bear Creek Dewatto Road Clear Zone project.The projects were evaluated before funding and the design engineers and inspectors was requested and the need for improvement identified.These projects will working on the projects verify improve safety for vehicle, bicycle, and pedestrian road users. appropriate Title VI language and include it in contracts/solicitations. HMA Overlays—Various Locations These projects repaved Agate Road, Clifton Lane, Harstine Bridge Road, and This project was presented through John's Prairie Road.Work also included replacing existing guardrail when outreach by County Staff and the TIP- needed.A portion of Agate Road had the gravel shoulders widened and paved, as CAP during the Six-Year Transportation well.These roads serve both land access and traffic circulation in higher density residential and commercial areas.The improvements address road preservation Improvement Program process. and pedestrian and bicycle safety. Portable changeable message boardswere used during the project to provide information. • The Engineering and Construction Manager oversees the contract development of these types of projects, and the design engineers and inspectors working on the projects verify appropriate Title VI language and include it in contracts/solicitations. Annual Road Surface Maintenance Program Portable changeable message boards were Mason County Public Works Annual Road Surface Maintenance Program used during the project to provide (Pavement Preservation)consists of bituminous surface treatment(BST)application information. Road lists are provided online by county forces.The list of candidate roadsfor this program is generated byfederal each year by Road Supervisors that functional class,road rating data(pavement condition Index), visual inspection and oversee and inspect BST applications staff input.The Transportation Improvement Program-Citizen Advisory Panel(TIP- CAP)also reviews and advises on pavement preservation road lists. BST made by County forces. applications are made on collector roads to add structure or extend the life cycle of The Engineering and Construction Manager HMA. BST applications are also used to preserve collectors and local access roads oversees the overlay project and the by sealing them to moisture and adding a higher traction coefficient. engineers and inspectors who work on the projects verifies appropriate Title VI language and assurances are included in contracts/solicitations. Majorp • • • epts Titte,,V 'Re4ponslifillity Culvert Replacement Projects Project managers work with local citizen groups, These projects are generally funded by RAPP and Washington Lead Entities, and TIP-CAP to prioritize projects, Recreation and Conservation grants.The projects aim to replace fish secure funding, and advance projects to design. barrier culverts with appropriately sized fish passable structures. Portable changeable message boards are used Removing fish barriers will provide riparian spawning and upstream during the project to provide information to the traveling public. wetland habitat for rearing Coho, steelhead and sea run cutthroat. The Engineering and Construction Manager Culvert replacement projects are diverse fish barrier correction, oversees the project and the engineers and lifecycle replacement, and flow control projects.They range widely in inspectors who work on the projects and scope and scale and may be undertaken by county forces or by verifies appropriate Title VI language and solicited contractors. Fish barrier correction projects are typically assurances areincluded in contracts/ vested through collaboration with local salmon recovery organizations. solicitations. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Director DEPARTMENT: Public Works EXT: 652 BRIEFING DATE: November 9, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal -0 Other— please explain ITEM: Statewide Imagery Services Program EXECUTIVE SUMMARY: Washington Technology Services (WaTech) has created a state-wide GIS imagery services program that is offered to governmental entities to cooperate for mutual advantages at a fraction of the cost. This program provides customers with the infrastructure needed to store, host and serves shared GIS resources important to conducting state business functions like permitting, licensing, taxation and protecting the public's health and the environment in Washington. Benefits of the program include: • High quality, consistent product that's useful across all levels of government • Maximizes limited resources (funding, time, staff, infrastructure) • Minimizes duplication of effort (planning, coordination and data processing, distribution and storage) • Leverages the state's Geospatial Portal for distribution of data to its users. The agreement is effective upon the date of execution by both parties until March 31, 2022, unless extended upon written mutual agreement between both parties or terminated by either party upon a 10-business day written notification. I BUDGET IMPACTS: The service fee shall not exceed $6,000 per year for 2 years. Funding will be paid out of the County Road Fund. RECOMMENDED OR REQUESTED ACTION Recommend the Board authorize the Public Works Director to execute the Service Level Agreement with Washington Technology Services (WaTech) for GIS imagery services. Attachment: • Service Level Agreement (SLA) a Te c.n. �'Vashlcigtcn T'echnolo y" So1Won SERVICE LEVEL AGREEMENT Statewide Imagery Consortium Group County of Mason Imagery Consortium Contributing Member WaTech Service Level Agreement Number:2021-001 WaTech Customer Service Agreement Number:8230-0 Customer Contract Number(optional): 1. Purpose This Service Level Agreement Number 2021-001 (SLA) is executed by the Washington State Consolidated Technology Services (CTS), hereinafter referred to as Washington Technology Solutions (WaTech) and the County of Mason,hereinafter referred to as the Customer, pursuant to the terms and conditions of Customer Service Agreement Number 8230-0 (CSA). The parties acknowledge they have read and understand the terms and conditions therein and by this reference incorporate those terms in this SLA. All rights and obligations of the parties shall be subject to and governed by the terms of the CSA and the SLA. This SLA sets forth the obligations of the parties with respect to WaTech's provision of Statewide Imagery Services to the Customer. 2. Term and Termination The term of this SLA is effective upon the date of execution by both parties and shall remain in full force and effect until March 31,2022 unless extended upon written mutual agreement between the parties or terminated as specified below. Either party may cancel or terminate this SLA pursuant to the terms of the CSA or upon 10 business days' written notification to the other party. In the event the CSA is terminated,this SLA shall also terminate on the CSA termination date. This SLA supersedes and replaces all prior SLAs for Statewide Imagery Consortium Group imagery services. 3. Scope of Work CTS shall furnish the access to the Web based services, and a hard copy of the applicable State/County/City specific data and otherwise do all things necessary to make access to the data and service possible as defined in the Technical Specification and Requirements(Schedule B) and subject to the End User License Agreement (EULA) included in Contract 20-077 between CTS/WaTech and Ascent GIS,references in Schedule A to contract period refer to the original contract,not this SLA, (Schedule A). 4. Pricing and Service Fees The total dollar amount expended under this SLA shall not exceed$6,000 per year for 2 years. State of Washington Statewide Imagery Consortium Group Consolidated Technology Services 1 5. Billing and Invoices Billing and invoicing will be handled by Consolidated Technology Services and invoiced yearly using the Customers assigned Consolidated Technology Services Account Code. 6. Service Level Agreement Changes This SLA may be modified at any time upon mutual written agreement of the parties.All such modifications will be made as an amendment to the SLA and will take precedence over the original SLA. 7. Order of Precedence If there is a conflict between this SLA and the CSA,the conflict will be resolved by giving precedence first to this SLA and then to the CSA. 8. SLA Management Unless otherwise indicated,all correspondence regarding this SLA should be directed to: Primary Contact Name: Primary WaTech Contact Name: Title: Loretta Swanson Title: Joanne Markert Address: 100 W Public Works Drive Address: 1500 Jefferson Shelton,WA 98584 Olympia, WA 98501 Phone: (360)427-9670 Ext 450 Phone: (360)522-2643 E-Mail: lorettas@co.mason.wa.us E-Mail: joanne.markert@ocio.wa.gov Billing email: pwfinancialservices@co.mason.wa.us 12. Termination for Convenience Either CTS/WaTech or the Customer may terminate this Contract,including all Statement(s)of Work if applicable,in whole or in part,by fourteen(14)calendar days' written notice to the other party.If this SLA is so terminated, the Customer is liable only for payments required by the terms of this SLA or any SOW for Services received and accepted prior to the effective date of termination. 13. Authorization/Acceptance This SLA and the CSA constitute the entire agreement between the parties and supersedes all other communication,written or oral,related to the subject matter of this SLA. Customer hereby authorizes CTS to perform the services described herein. The Parties hereby acknowledge and accept the terms and conditions of this SLA. State of Washington Statewide Imagery Consortium Group Consolidated Technology Services 2 IN WITNESS WHEREOF,the parties have executed this Service Level Agreement. APPROVED APPROVED State of Washington County of Mason County Consolidated Technology Services/Washington Department of Public Works/Utilities and Waste Technology Services(WaTech) Management Signature Signature Loretta Swanson Print or Type Name Print or Type Name Director Title Date Title Date Approved as to Form Approve as to Form by the Office of the Attorney General by Mason County Tim Whitehead, Ch.DPA. State of Washington Statewide Imagery Consortium Group Consolidated Technology Services 3 Schedule A End User License Agreement (EULA) HEXAGON 477 HAN Content Program END USER ACCESS AGREEMENT IMPORTANT - READ CAREFULLY BEFORE ACCESSING INFORMATION FROM THIS HEXAGON-ENABLED WEB SITE, DOWNLOADING INFORMATION OR USING SERVICES FROM HEXAGON.BY ACCESSING THIS HEXAGON-ENABLED WEB SITE OR OTHER MEANS OF ACCESSING OR DOWNLOADING INFORMATION,YOU ACCEPT THIS AGREEMENT. IF YOU DO NOT AGREE WITH THE TERMS OF THIS AGREEMENT, DO NOT ACCESS THIS INFORMATION FROM ANY HEXAGON-ENABLED WEB SITE,OR OTHER MEANS OF ACCESSING OR DOWNLOADING INFORMATION. ACCESS TO THE GEOSPATIAL DATA IS GRANTED BY HEXAGON EXCLUSIVELY ON THESE TERMS OR OTHER TERMS EXPRESSLY AGREED IN WRITING AND SIGNED BY AN AUHORIZED OFFICER OF HEXAGON. This End User Access Agreement is between you and Leica Geosystems Inc. ("Hexagon"), a Delaware corporation with a place of business at 5051 Peachtree Comers Cir.,Suite 250,Norcross,GA 30092,USA. Access and Rights. During the subscription period as set forth in the ordering webpage, Hexagon grants access to various physical world data including but not limited to;1)stereo,ortho-rectified,and/or oblique aerial imagery,2)point cloud,elevation,and/or digital surface model data,3)various derivative natural or humanmade geographic feature data,and 4)associated metadata or attribute information(the"Geospatial Data")through the online services provided by Hexagon(the"Services")to you and such other persons authorized by you to use the Services in accordance with the Acceptable Use Policy(you and such authorized users hereinafter being collectively referred to as the "Authorized End Users"), for which you have paid the required fees. You are responsible for compliance with the terms of this End User Access Agreement by the Authorized End Users you delegate or to whom you grant log-in credentials to the Services. During the subscription period set forth in the ordering webpage,and subject to payment of fees and compliance with this Agreement, Authorized End Users may(i)consume Geospatial Data through a desktop and/or web-based GIS application(to the extent compatible with the Geospatial Data),(ii)combine vector layers and other data sets with the Geospatial Data,(iii)create reports,marketing collateral, and other work product of yours("Your Work Product")containing the Geospatial Data(iv)print images of Geospatial Data in hardcopy. You may deliver,or give access to,Your Work Product to your customers,provided your customers are bound not to distribute,copy or publish Your Work Product containing the Geospatial Data except for internal purposes and not for further sale or distribution, unless you are using an unpaid evaluation license,in which case you may not copy,give access to,or distribute Your Work Product that contains the Geospatial Data. For purposes of this End User License Agreement"internal purposes"means use consistent with CTS'provider status in RCW 43.105. Attribution. In Your Work Product (including work product created by you or your other Authorized End Users) that contains or reproduces the Geospatial Data,you shall give notice that the Geospatial Data is"Copyright 2019 Hexagon"or as adjusted to the then current year or such other notice as Hexagon may instruct from time to time in writing. Ownership. Geospatial Data is not sold to the Authorized End User and no ownership rights are transferred to the Authorized End User. The Geospatial Data is owned by Hexagon or its licensors. Confidentiality. "Confidential Information"means all information disclosed by Hexagon("Disclosing Party")to an Authorized End User ("Receiving Party"),whether orally or in writing,that is designated as confidential or that relates to the Services,including the terms of this Agreement(including pricing). Confidential Information excludes any information that:(i)is or becomes generally known to the public without breach of any obligation owed to the Disclosing Party,(ii)was known to the Receiving Party prior to its disclosure by the Disclosing Party without breach of any obligation owed to the Disclosing Party,(iii)is received from a third party without breach of any obligation owed to the Disclosing Party,(iv)was independently developed by the Receiving Party,or(v)is not exempt under the Washington Public Records Act RCW 42.56. State of Washington Statewide Imagery Consortium Group Consolidated Technology Services 4 The Receiving Party will use the same degree of care that it uses to protect the confidentiality of its own confidential information of like kind,but in no event less than reasonable care,to(i)not use any Confidential Information of the Disclosing Party for any purpose outside the scope of this Agreement and (ii) except as otherwise authorized by the Disclosing Party in writing, limit access to Confidential Information of the Disclosing Party to those of its and its affiliates' employees and contractors who need that access for purposes consistent with this Agreement and who are under confidentiality obligations with the Receiving Party not materially less protective than those herein.The Receiving Party shall destroy Confidential Information in its possession upon termination of this agreement. Nothing in this section grants rights to Geospatial Data greater than those set forth in section 1 of this Agreement. The Receiving Party may disclose Confidential Information of the Disclosing Party to the extent compelled by law to do so,provided the Receiving Party gives the Disclosing Party prior notice of the compelled disclosure (to the extent legally permitted) and reasonable assistance,at the Disclosing Party's cost,if the Disclosing Party wishes to contest the disclosure. Fees and Taxes. The ordering web page sets forth the fees, subscription term and other terms related to access and use of the Geospatial Data,and is hereby incorporated into,and forms a part of,this Agreement. Fees are exclusive of all applicable sales,use,value added, GST,and other taxes(and all applicable tariffs,customs duties and similar charges), and you will be responsible for payment of all such taxes (other than taxes based on the net income of Hexagon), tariffs, duties and charges (and any related penalties and interest), payable in connection with this Agreement or the provision of Services hereunder.The total invoice amount for fees is subject to increase by the amount of any taxes which Hexagon is required to pay and/or which you are required to withhold,collect or pay upon the fees so that Hexagon receives the full amount of the fees invoiced. If you are claiming tax exemption status,you must provide a copy of a valid tax exemption certificate. Restrictions. The Geospatial Data and Services may only be used by the Authorized End User or by individual users authorized in writing by Hexagon,and not by any other party,whether or not affiliated with the Authorized End User. Except as otherwise expressly provided in this End User Access Agreement, no part of the Geospatial Data, the Services or products derived therefrom,or any right granted under this Agreement may be copied,sold,rented,leased, lent,sub-licensed,disclosed,or transferred to any other person or entity. The Authorized End User shall not use any part of the Geospatial Data or the Services to develop or derive any other product or service for distribution, disclosure, or commercial sale, whether by hardcopy,digital medium or web service,without a license specifically authorizing it to do so,with the understanding that no such right is granted under this Agreement except in connection with Your Work,which your customers may use for internal purposes,strictly as provided in paragraph 1. You have no.other rights to the Geospatial except as expressly set forth in paragraph 1 or the ordering web page.Without limiting the foregoing,you may not re-sell or re-distribute or give access to the Geospatial Data as a web service.You may not use the Geospatial Data in connection with a service bureau or for time- sharing purposes or in any other way allow third parties to exploit the Geospatial Data,except your customers.as specifically authorized by this End User Access Agreement. You shall not provide passwords or other log-in information to any third party,except as specifically authorized by this End User Access Agreement.The Authorized End User acknowledges that the Geospatial Data and Services contain and embody proprietary materials,valuable data,trade secrets,and copyrights of Hexagon and its licensors and suppliers. Unauthorized reproduction,modification,distribution,or display of the Geospatial Data or the Services in whole or in part,and in any manner not expressly authorized in this Agreement,are prohibited. The Authorized End User shall keep confidential and use its best efforts to protect the Geospatial Data and the Services and prevent their unauthorized disclosure or use. The Authorized End User shall immediately notify Hexagon upon discovering evidence of a current or threatened misuse or unauthorized use or disclosure of the Geospatial Data or Services by any party. The Authorized End User may not modify,distort,disassemble,decompile or in any way attempt to reverse engineer the Services or any software provided as part of the Geospatial Data or the Geospatial Data itself. Each Authorized End User shall comply with the Acceptable Use Policy. The Authorized End User may not transfer the Geospatial Data to or store the Geospatial Data or the Services in any electronic network for use by more than the number of users authorized in writing by Hexagon,unless it obtains prior written permission from Hexagon and pays associated additional fees. If the Authorized End User is a federal, provincial, state or local government agency, the Geospatial Data is licensed solely to the particular agency and not to any other government agency unless explicit authorization has been received from Hexagon. Evaluation Access. Hexagon may grant a right to access the Services during an evaluation period. In addition to the restrictions set forth above,Authorized End Users,during an evaluation period,shall use the Services for evaluation only,and shall not use the Services for any commercial or profit-making activity,including,but not limited to,non-revenue commercial activities such as marketing, bid submission, and promotion. Upon termination of the evaluation period, the Authorized End Users shall return or destroy all Geospatial Data and any reports,documents or files incorporating the Geospatial Data. State of Washington Statewide Imagery Consortium Group Consolidated Technology Services 5 Non-Hexagon Services. Hexagon may offer certain Services,or features or functions within Services,made available by unaffiliated third parties("Non-Hexagon Services"). Accessing such Non-Hexagon Services may cause your computer to communicate with a third-party website.Such connectivity or access to third party websites or third-party materials is governed by the terms found on such sites,and access to and use of Non-Hexagon Services may require your agreement to separate terms.Linking to or use of Non-Hexagon Services constitutes your agreement with such terms. Hexagon Group Companies are not a party to such third-party agreements and are not responsible for such Non-Hexagon Services. Hexagon may at any time,for any reason,modify or discontinue the availability of any Non-Hexagon Services. Hexagon Affiliates. You acknowledge that Hexagon has Affiliates and subcontractors worldwide. You acknowledge and agree that Hexagon affiliates and subcontractors are entitled to provide the Services to you. Warranty Disclaimer and Limit of Liability. THE GEOSPATIAL DATA AND THE SERVICES ARE PROVIDED "AS IS," AND HEXAGON MAKES NO WARRANTY, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO, WARRANTIES OF MERCHANTABILITY,FITNESS FOR A PARTICULAR PURPOSE, UPTIME,ACCURACY,OR NON- INFRINGEMENT. IN NO EVENT WILL HEXAGON AND ITS AFFILIATES, OFFICERS, DIRECTORS OR EMPLOYEES BE LIABLE FOR ANY DIRECT,INDIRECT,SPECIAL,CONSEQUENTIAL OR OTHER SIMILAR DAMAGES,HOWEVER CAUSED, INCLUDING, BUT NOT LIMITED TO, LOST PROFITS AND LOST DATA. THE AUTHORIZED END USER ACKNOWLEDGES THAT ITS SOLE REMEDY UNDER THIS AGREEMENT IS TO REQUIRE HEXAGON TO REDELIVER THE GEOSPATIAL DATA GIVING RISE TO ANY BREACH OF THIS AGREEMENT OR BREACH OF DUTY. THE AGGREGATE LIABILITY OF HEXAGON FOR ALL OTHER LOSSES, LIABILITIES, CLAIMS, DAMAGES OR ASSESSMENTS,OF ANY KIND OR NATURE,SHALL NOT EXCEED THE LICENSE FEES PAID BY THE AUTHORIZED END USER TO HEXAGON WITH RESPECT TO THE GEOSPATIAL DATA OR THE SERVICES AT ISSUE IN ANY DISPUTE OR CLAIM. The Authorized End User agrees that the limitations of liability and disclaimers set forth herein will apply regardless of whether the Authorized End User has accepted the Geospatial Data or any other product or service delivered by Hexagon. The Authorized End User acknowledges and agrees that Hexagon has set its prices and entered into this Agreement in reliance upon the disclaimers of warranty and the limitations of liability set forth herein,that the same reflect an allocation of risk between the parties(including the risk that a contract remedy may fail of its essential purpose and cause consequential loss),and that the same form an essential basis of the bargain between the parties. In addition, in no event shall Hexagon be liable for any third-party websites that appear in or are referenced by the Hexagon ordering web page. Acceptable Use. You shall ensure all your Authorized End Users comply with the Acceptable Use Policy("AUP"). The latest version of AUP posted https://hxgncontent.com/global/acceptable-use-policy, is incorporated herein by reference. An Authorized End User may be prompted with review and acceptance of the AUP to gain access to the Services. Hexagon reserves the right to change the AUP at any time. Any update to the AUP may require each Authorized End User to re-accept the modified AUP. Failure to comply with the AUP may result in suspension of the Services or termination of this Agreement for material breach. During any period of suspension,your will still be liable for payment of the applicable fees. Term. Hexagon may terminate this End User Access Agreement, which will terminate all access to the Services and the Geospatial Data,if the Authorized End User fails to comply with any term of this Agreement. In the event of termination,the Authorized End User must immediately return the Geospatial Data to Hexagon or destroy it and certify this destruction in writing to Hexagon. Complete Agreement. This Agreement and ordering web page set forth the complete and exclusive statement of the understanding between the Authorized End User and Hexagon with respect to the Geospatial Data and the Services and may be amended or modified only in a written instrument signed by a duly authorized representative of both parties. If any provision is determined to be invalid or unenforceable, the remaining provisions of this Agreement shall continue to be valid and enforceable. Without the prior written consent of Hexagon,neither this Agreement nor any of the rights granted by it may be assigned or transferred by the Authorized End User. This restriction on assignments or transfers shall apply to assignments or transfers by operation of law,as well as by contract,merger or consolidation. State of Washington Statewide Imagery Consortium Group Consolidated Technology Services 6 Export. You acknowledge that this Agreement and the performance thereof is subject to compliance with any and all applicable Swiss, Canadian, EU and United States laws,regulations,or orders relating to export.You expressly acknowledge and agree that you will not export,re-export,transfer or release the Geospatial Data in whole or in part to(a)any EU,Swiss,Canadian and/ or U.S.embargoed country(or to a national or resident of any EU, Swiss, Canadian and/or U.S.embargoed country);(b) any person on the U.S.Treasury Department's list of Specially Designated Nationals; (c)any person or entity on the U.S. Commerce Department's Table of Denial Orders;or(d)any person or entity on any EU or Swiss or US Denied Parties Lists; or(e)any person or entity where such export, re-export or provision violates any EU or Swiss or Canadian or U.S.export control laws or regulations including, but not limited to, the terms of any export license or licensing provision and any amendments and supplemental additions to EU or Swiss or Canadian or U.S.export laws as they may occur from time to time. Force Majeure. Except for your payment obligations,neither party will be held liable or responsible for delay or failure to perform any of such party's obligations under this Agreement occasioned by any cause beyond its reasonable control,including but not limited to war;terrorist acts;civil disturbance;fire;flood;earthquake;acts or defaults of common carriers;governmental laws, acts, regulations, embargoes or orders; or any other cause, contingency or circumstance not subject to such parry's reasonable control.The affected party will resume full performance of interrupted obligations as soon as practicable upon cessation of intervening causes. Notices. Notices permitted or required under this Agreement shall be in writing and delivered personally(including courier service),by certified or registered mail,return receipt requested,or by confirmed facsimile transmission.Notices shall be effective upon receipt.If notice is sent to Hexagon,it shall be directed to Attn:Legal Department. Precedence. In the event of a conflict or inconsistency in the Agreement documents,the following order of precedence shall apply:(i) the ordering webpage, (5) the Acceptable Use Policy, and (iii)this End User Access Agreement. The English language version of this Agreement is legally binding in case of any inconsistencies between the English version and any translations. Governing Law. The interpretation,Agreement shall be governed by the following law:(a)if the Authorized End User is a government entity,the applicable laws of the Authorized End User,(b)in all other cases,the law of the state of Georgia,U.S.A.,excluding its choice of law principles. Restricted Rights to U.S.Federal Agencies. As prescribed in FAR 27.409(f),the Geospatial Data is existing data,and is licensed to the U.S.government under clause:52.227-18 Rights in Data-Existing Works. No Joint Venture. This Agreement shall not create any relationship between you and Hexagon as joint ventures,partners,associates, or principal and agent. Neither party is granted any right of authority and shall not create any obligation or responsibility for or on behalf of the other party. Neither party shall have the authority to bind the other party. State of Washington Statewide Imagery Consortium Group Consolidated Technology Services 7 Electronic Agreement. You expressly consent and agree that ordering webpages and related Hexagon forms may be electronically signed or acknowledged and agreed, and that such electronic signatures shall be treated, for purposes of validity, enforceability as well as admissibility,the same as written signatures. Special Terms and Conditions which are granted to Washington State with regards to the End User License Agreement. Special Terms and Conditions 1) The following entities shall be allowed unlimited access licenses; a.All State Government Agencies and Regents-level institutions b.All County-level governments c.All Municipal(city)governments d.All Public Safety Answering Points(PSAP) e.Tribes who are served and part of E911 and NG911 f.Any commercial firm or organization holding an active contract to conduct work on behalf of the entities listed above. 2) Authorized users shall be allowed to develop and publish,not for monetary gain,publicly available web applications which utilize ortho-imagery or web map service(s),in a view-only mode with no download capability. 3) Authorized users shall be allowed to print and distribute,not for monetary gain,hardcopy format maps that display the orthoimagery. 4) At the end of the contract period,all previous vintage data will enter into a perpetual license. At the end of the contract period,if not renewed,the web services will no longer be provided. However,the license allows for perpetual use of the previous vintage data for all approved users. Upon renewal of the contract or refresh of the data,the previous vintage data will be allowed in the public domain. CUSTOMER Signature: Name: Title: Date: State of Washington Statewide Imagery Consortium Group Consolidated Technology Services 8 Schedule B Technical Specifications and Requirements Washington Technology Solutions(WaTech) Page 9 of 11 Mason County httw//wateeh.wa.eov CTS Service Level Agreement:2021-001 CTS Customer Service Agreement:8230-0 r. EXAGON " IMAGERY'PROGRAM r. [Plarurrkaiio� 02mnomdnalGSDwithADsibbHRmodes Maximum0.4irieter z f, 15cm::RMSEx[YOSm.. RMSUN. L2m RMSEr=0.73rn RMSEr=1.7m -- ,? CE90=1.07m CEM=2.6m sr 495=L22m CE95=3.bm 30 minanurtyfioweVer,everyeffortshouldbe:madetoacquirethedowntowncore. Minimum sun angie 30° aswell aseny tall buiilding filler lines at:the highest solar possible in the:day:. r Cloud cover must betess than 3%per 5 km 5 km block, [ ] p by and less than5%per x g �F square kilometre image.Any detail obscured must not Induce urban areas and housing or roads in rural areas.In mourdainous areas these cmerka may be related to 10%:obscured per 5 km bV 5 km block is provided housing and mads.are not obscured.Provided the above criteria have been met In instances where sma11 i z ar-a'bfdoudremain"and'irmvfdingeveryefforthasbeen-madetommovecloud 510%and,not obscuring OVA area or Claddfdaud shadow paved roads or othertransportation x using adjbioSng imagery,there Is no further requirement to manually edit remaining network, a it cloud For the avoidance ofdoubt,In these limited circumstances wsible lines along, ' c cloudedgesareaceptable.- iz [Cbudshadow]-6%per 5 km byS km is acceptable providing that real-World detail such as road markings and streetfumiturecan.be ciearry viewed throughout the Imageryi. r ray See cloud cover mokeJfire May be rouse for rejection Persistent smoke See cloud cover 5(vokano'fadary crap Allowable—mot cause_formjection burn etc} .r' Must be less than 3%per 5 krri by 5 km block and less than 5%persquare kilometre`imageAny tadabscuredmustnot:b afhrghslgnirmancefforexample` airy urbah,area and housing or road;m rural areas}.In mountainous areas this may Snaw/ice cover be relaxed,to N%obscured per 5 km by 5 km block,provided only small amounts of Permanent snow%ice h acceptable' r f' x ground detail are affected. ri > r x�� n Musa not be detrimental to the image a earance ar Im ede:the abil" to extract Id PP P tt11... Allowable rovided shoreline and Spewlaireflectmn information fram the imagery wlkenxrewedat true scale(thatisi:i), surrounding features are not obscured Mmumum allowable e"g 5 3 pixels x , `53pixels image shear� , �s , Bar to bandpo el 50:5 pixel and no percervablecolor S O.S. pixetand no perceivable color fringing mrS�e$i4traLan � � .. .. - _ - fringing qn Urban,areasmfnimum3D%orgre0ierwithA05100 Sid21a t Urban areas minimum]5%drgmater with ADs12D Minimum`27% See building Pan below for su lernental flightlines x 4 %. PP. x�mom ` _ DN value of 0 and 255 reserved fat: fdan-pbkel dafa< DN V316e ofA and.255 reserved fornon-data non-data AtxptaDle Image *���; Imageryshould be blemish and artiFactfee Imagery should be blemish and 4lemrsher watches artifact free attdacts;�etc . TE ' Must be less than 3%per 5km by Skm,and less than 1%per square kilometre: Acceptable as long as paved roads: FloodingJstandfngwater image.Anydetaflbbscuredmust not beof high significance orrepresentkey or:agricultural field boundariesare� Washington Technology Solutions(WaTech) Page 10 of I Mason County htty://watech.wa.2ov CTS Service Level Agreement:2021-001 CTS Customer Service Agreement:8230-0 z features on the ground,for example;urban areas,housing,communication routes not obscured and field boundaries. x : ` '"�' Smearing from DEM inaccuracies or occlusions that exceed 3%of a Slim X Skin area No stated policy but subject to call- Ottfustonss are not acceptable. out Smeanng Smearing caused by turbulence is not acceptable. No stated policy but subject to call- out RY Cumulative luminosity pixel count for bins 0.5 and 250.255 shall not be less than Cumulative luminosity pixel count Dipping - 98%,preferably>99% for bins 0-5 and 250-255 shall not be less than 98%preferably>99% Must be consistent across the block.The appearance of too much contrast where Difference between cumulative pixel shadows become too dark or too little contrast where h if g ere the appearance s o a at sr h b ; �-''. counts containing 99%and l%of Q, ; nature must be avoided.This applies to all topography,including monotone. the data shall be greater than 59% � of the bit depth,t4% Contrast Target:150 Minimum:140 Maximum:160 Mean pixel count within t7.5%of the middle DN value Mean pixel count within t7.5%of Minimum:108 the middle DN value Bngtitness Maximum:147 Minimum:108 5 Maximum:147 rX Neutral objects shall behave a DN difference of no more than 5 for any RGB triplet o Should be consistent across the supplied block with minimal banding caused by vi nettin or hotspots due to excessive light.The appearance of the image must be Neutral objects shag be have a DN Color balance a realistic representation of the true colour on the ground.Pre-delivery samples difference of no more than 5 for any P ` may be requested. RGB trf let n, � ✓. Bridge/freeway/causeway warp/smear is not acceptable.Modifications undertaken to reduce pixel stretch must ensure that the resultant ortho image is a realistic representation of real world features.Pixel stretch on man-made features,building, bridges,and other elevated features,where the geometric fidelity of the feature is Bridg,f Bridge/freeway/causeway e warp/smear compromised,may be reduced using image manipulation software provided there .`h is no over simplification or unrealistic fabrication of real world detail(for example warp/smear is not acceptable buildings,roads and railways). Visible joins between ortho-images and flight lines within each block should be } avoided but will be accepted under the following conditions:they do not hide detail or adversely affect the ability to extract information from the image;they do not r stretch the entire length of the seamline,for example clearly outlining entire images;they do not impact geometric fidelity(no change in shape or alignment Buxltling seamhiie sheer between images);there is no positional shift between images along visible lines; Within NVAs only and o the colour difference is slight and/or well graduated and consistent both x within the block and with edgematched blocks in the Imagery Layer.they are along any cloud edges remaining from the Cloud Cover conformity. r.Frxs z Supplemental flightlines will be added as required to minimize building lean. Buildin s over 60ft tall that are not at nadir will be assessed for lean.Seamlines 8 Building Lean will be moved to use the most nadir data.The objective is to have the centre line of r: roadsvisible. Washington Technology Solutions(WaTech) Page 11 of 11 Mason County http://watech.wa.izov CTS Service Level Agreement:2021-001 CTS Customer Service Agreement:8230-0 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Daniel Goodell, Presiding 3udge DEPARTMENT: Superior Court EXT: 206 BRIEFING DATE: November 9, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑x Legal ❑ Other— please explain ITEM: Interpreter Reimbursement Program (Interagency Agreement IAA21575) EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Superior Court has been invited to participate in the Court Interpreter Reimbursement Program through the Administrative Office of the Courts (AOC). The Court will be reimbursed for 1/2 of interpreter costs incurred between July 1; 2020 to June 30, 2020 up to a maximum of$5,824. The Interagency Agreement must be signed and returned to AOC by November 30, 2020. Tim Whitehead, Chief Deputy Prosecuting Attorney, has reviewed and approved the agreement. BUDGET IMPACT: Up to $5,824 additional revenue. PUBLIC OUTREACH:(include any legal requirements, direct notice,website,community meetings,etc.) RECOMMENDED OR REQUESTED ACTION: Place the matter on the November 17, 2020 action agenda for signing the Interagency Agreement. ATTACHMENTS: Copy of Interagency Agreement IAA21575 Briefing Summary 10/27/2020 INTERAGENCY AGREEMENT IAA21575 BETWEEN WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS AND MASON COUNTY THIS AGREEMENT (Agreement) is entered into by and between the Administrative Office of the Courts (AOC) and Mason County, for the purpose of distributing funds for court interpreter and language access service expenses to the Mason County Superior Court (Court). 1. DEFINITIONS For purposes of this contract, the following definitions shall apply: a) "Certified Interpreter" means an interpreter who is certified by the Administrative Office of the Courts, as defined in RCW 2.43.020 (4) or an interpreter certified by the Office of the Deaf and Hard of Hearing (ODHH) pursuant to WAC 388-818-500, et. seq. The names and contact information of AOC-certified interpreters are found, and incorporated herein by reference, at http://www.courts.wa.gov/programs or gs/pos interpret/The names and contact information of ODHH-certified interpreters are found, and incorporated herein by reference, at: https://fortress.wa.gov/dshs/odhhar)ps/Interpreters/Courtinterr)reter.aspx b) "Registered Interpreter" means an interpreter who is registered by the Administrative Office of the Courts, as defined in RCW 2.43.020 (6). The names and contact information of registered interpreters are found, and incorporated herein by reference, at.hftp://www.courts.wa.gov/programs orgs/pos interpret/. c) "Qualified Interpreter" means a spoken language interpreter as defined in RCW 2.43.020 (2), or sign language interpreter as defined in RCW 2.42.110 (2). d) "Qualifying Event" means a proceeding or event for which an interpreter is appointed by an appointing officer pursuant to RCW 2.42 and/or RCW 2.43. 2. PURPOSE The purpose of this Agreement is to partner with individual local courts in improving access to the Court for Limited English Proficient (LEP), deaf, and hard of hearing persons in accordance with RCW Chapters 2.42 and 2.43. a) These funds are intended to addres�each court's following needs: • Financial Need — i.e., the gap between the court's available financial resources and the costs to meet its need for certified, registered, and qualified interpreters, and the implementation of the Court's language access plan; and • Need for Court Interpreters — i.e., the public's right to access the court, and the court's responsibility to provide court certified, registered, and qualified interpreters as required by RCW Chapters 2.42 and 2.43. IAA21575 Page 1 of 6 • Need for Language Access in General — i.e., translations for websites, translated forms, interpreting equipment, technology enabling remote interpreting, and other things that are necessary for courts to provide fair and equitable access for people who are LEP, deaf, and hard of hearing. 3. DESCRIPTION OF SERVICES TO BE PROVIDED a) The Court will ensure that the interpreter funding is used only for language access purposes and for reimbursement of costs paid to certified, registered, and qualified interpreters for Qualifying Events pursuant to Exhibit A, which is incorporated herein by reference. b) The Court agrees to track and provide interpreter cost and usage data using a form provided by the AOC Interpreter Reimbursement Program, reflecting information about the Court's interpreter and language access costs and services. c) The Court agrees to work with the AOC Interpreter Program, the Interpreter Commission, and neighboring courts to identify and implement best and promising practices for providing language access and interpreter services. d) The Court agrees to encourage its staff overseeing interpreter services at the court to attend trainings (in person and/or online) provided by the AOC Interpreter Commission and Interpreter Program. e) The Court may elect to pay for interpreter services that are not in accordance with the provisions of Exhibit A as set forth; however, such payments will not be reimbursed. f) The Court is required to have a Language Assistance Plan (LAP) to be a part of the reimbursement program. 1) Courts Currently in the Reimbursement Program must submit their current LAP for review and approval by the Interpreter Commission by November 15, 2020. 2) Courts Joining the Reimbursement Program for the First Time must submit their LAP for review and approval by the Interpreter Commission by April 1, 2021. Staff from the Washington State Supreme Court Interpreter Commission will work with the new courts to develop and implement their LAPs, and will provide technical assistance and training when needed. 4. PERIOD OF PERFORMANCE The beginning date of performance under this Agreement is July 1, 2020, regardless of the date of execution and which shall end on June 30, 2021. 5. COMPENSATION a) The Court shall be reimbursed a maximum of$5,824 for interpreter and language access services costs incurred during the period of July 1, 2020 to June 30, 2021. No reimbursement shall be made under this Agreement for interpreting services provided after June 30, 2021. b) The Court shall receive payment for its costs for interpreter and language access services as set forth in Exhibit A, and incorporated herein. c) The Court shall not be reimbursed for interpreter services costs for Qualifying Events or other goods and services set forth in Exhibit A until properly-completed A-19 IAA21575 Page 2 of 6 invoices, and corresponding data (See subsection 3b), are received and approved by AOC, pursuant to the following schedule: 1) Reflecting Qualifying and non-qualifying Events, and any goods or services purchased, occurring between July 1, 2020 and September 30, 2020, must be received by the AOC no later than December 31, 2020. 2) Reflecting Qualifying and non-qualifying Events, and any goods or services, purchased occurring between October 1, 2020 and December 31, 2020, must be received by the AOC no later than March 1, 2021. 3) Reflecting Qualifying and non-qualifying Events, and any goods or services, occurring between January 1, 2021 and March 30, 2021, must be received by the AOC no later than April 30, 2021. 4) Reflecting Qualifying and non-qualifying Events, and any goods or services, occurring between April 1, 2021 and June 30, 2021, must be received by the AOC no later than July 31, 2021. d) If this agreement is terminated, the Court shall only receive payment for performance rendered or costs incurred in accordance with the terms of this agreement prior to the effective date of termination. e) The Court shall submit its A-19 invoices quarterly to: ReimbursementProgram(aD-courts.wa.gov The Data shall be submitted electronically to the AOC as described in Section 3b, above, and in conjunction with the quarterly invoice. f) Payment to the Court for approved and completed work will be made by warrant or account transfer by AOC within 30 days of receipt of a properly-completed invoice and the completed data report. g) The Court shall maintain sufficient backup documentation of expenses under this Agreement. h) The AOC, in its sole discretion and upon notice, may initiate revenue sharing and reallocate funding among courts. If it appears the Court may not expend the maximum Agreement amount, the AOC may reduce the maximum Agreement amount. AOC may increase the maximum Agreement amount if additional funds become available through these revenue sharing provisions. 6. TREATMENT OF ASSETS AND PROPERTY The AOC shall be the owner of any and all fixed assets or personal property jointly or cooperatively, acquired, held, used, or disposed of pursuant to this Agreement. 7. RIGHTS IN DATA Unless otherwise provided, data which originates from this Agreement shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by the AOC. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and video and/or sound reproductions. Ownership includes the right to copyright, patent, register, and the ability to transfer these rights. In the event that any of the deliverables under this Agreement include material not included within the definition of"works for hire," the Court hereby IAA21575 Page 3 of 6 assigns such rights to the AOC as consideration for this Agreement. Data which is delivered under this Agreement, but which does not originate therefrom, shall be transferred to the AOC with a nonexclusive, royalty-free, irrevocable license to publish, translate, reproduce, deliver, perform, dispose of, and to authorize others to do so; provided, that such license shall be limited to the extent which the Court has a right to grant such a license. The Court shall advise the AOC, at the time of delivery of data furnished under this Agreement, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Agreement. The AOC shall receive prompt written notice of each notice or claim of copyright infringement received by the Court with respect to any data delivered under this Agreement. The AOC shall have the right to modify or remove any restrictive markings placed upon the data by the Court. 8. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. \ 9. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 10. RECORDS, DOCUMENTS, AND REPORTS The Court shall maintain books, records, documents and other evidence of accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. These records shall be subject at all reasonable times to inspection, review, or audit by personnel duly authorized by the AOC, the Office of the State Auditor, and federal officials so authorized by law, rule, regulation, or Agreement. The Court will retain all books, records, documents, and other material relevant to this Agreement for six years after settlement, and make them available for inspection by persons authorized under this provision. 11. RIGHT OF INSPECTION The Court shall provide right of access to its facilities to the AOC, or any of its officers, or to any other authorized agent or official of the state of Washington of the federal government at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Agreement. 12. DISPUTES Disputes arising under this Agreement shall be resolved by a panel consisting of one representative from the AOC, one representative from the Court, and a mutually agreed upon third party. The dispute panel shall thereafter decide the dispute with the majority prevailing. Neither party shall have recourse to the courts unless there is a showing of noncompliance or waiver of this section. IAA21575 Page 4 of 6 ------- --------- ---- -- --- --- ----- -- --- ----- - - 13. TERMINATION Either party may terminate this Agreement upon thirty (30) days written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. % GOVERNANCE This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: a. Applicable state and federal statutes and rules; b. This Agreement; and c. Any other provisions of the agreement, including materials incorporated by reference. 15. ASSIGNMENT The work to be provided under this Agreement, and any claim arising hereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld. 16. WAIVER A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. 17. SEVERABILITY If any provision of this Agreement, or any provision of.any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision and to this end the provisions of this Agreement are declared to be severable. IAA21575 Page 5 of 6 18. AGREEMENT MANAGEMENT The program managers noted below shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement: AOC Program Manager° Court Program Manager,: Michelle Bellmer Robyn Lockwood PO Box 41170 Court Administrator Olympia, WA 98504-1170 PO Box X michelle.bellmer@courts.wa.gov Shelton, WA 98584 (360) 350-5373 RI@co.mason.wa.us 360-427-9670, ext. 206 19. ENTIRE AGREEMENT This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be considered to exist or to bind any of the parties to this agreement unless otherwise stated in this Agreement. AGREED: Administrative Office of the Courts Contractor Signature Date Signature Date Dawn Marie Rubio Name Name Administrator, AOC Title Title IAA21575 Page 6 of 6 EXHIBIT A WASHINGTON STATE INTERPRETER SERVICES FUNDING Funding Conditions and Payment Structure. The Court Interpreter Reimbursement Program funding conditions and payment structure shall be as follows: 1. General Funding Conditions The AOC will reimburse courts under this Agreement for the cost of interpreters and other goods and services that improve language access in the courts for Limited English Proficient ("LEP"), deaf, and hard of hearing persons. This includes AOC-certified, registered, or otherwise court-qualified interpreters appointed pursuant to RCW 2.42 and RCW 2.43 under the following conditions listed under Section 2 "Qualifying Interpreter Events." It also includes goods and services that improve language access, listed under Section 3 "Language Access Items," and services listed under Section 4 "Language Access Services". Courts shall work with AOC staff in determining whether an expense that is not explicitly mentioned below, qualifies as a reimbursable expense under the Agreement. 2. Qualifying Interpreting Events The AOC will reimburse courts under this Agreement for the cost of AOC-certified, registered, or otherwise court-qualified interpreters appointed pursuant to RCW 2.42 and RCW 2.43 under the following conditions which are herein referred to as "Qualifying Events": A. Spoken Language Interpreters Qualifying Events 1) Certified and Registered Language Interpreters Compensation for interpreters currently credentialed by the AOC in the certified and registered language categories shall be reimbursed for actual compensation paid pursuant to the payment structure for those interpreters as outlined in Section 5 entitled "Payment Structure". 2) Non-Credentialed Interpreters in Certified and Registered Language Categories If the AOC master interpreter list for certified or registered languages does not include any interpreters credentialed by the AOC for those languages, reimbursement will be provided for actual compensation paid pursuant to the payment structure as outlined in Section 5 "Payment Structure", for those interpreters, providing that the interpreter is found otherwise qualified on the record by the Court pursuant to RCW 2.43. Washington State Interpreter Services Funding-Exhibit A Page 1 of 6 3) Non-Credentialed Languages Compensation for interpreters for languages for which neither certification nor registration is offered will be reimbursed where the interpreter has been qualified on the record pursuant to RCW 2.43. B. Sign Language Interpreters Qualifying Events Reimbursement for actual expenses incurred for services of American Sign Language (ASL) interpreters appointed by an appointing authority pursuant to RCW 2.42 will be authorized pursuant to the payment structure as outlined in Section 5 "Payment Structure", when then interpreter is listed with the Department of Social and Health Services, Office of Deaf and Hard of Hearing (DSHS, ODHH) as a court-certified ASL interpreter. C. Salaried Staff and Contract Interpreters Reimbursement will be provided for salaried staff or contracted interpreters meeting the Qualifying Event conditions for the payment of credentialed spoken and sign language interpreters, as referenced in subsections (A) and (B) above. D. Telephonic and Video Remote Interpreting The AOC will reimburse local jurisdictions for using certified, registered, or otherwise qualified interpreters operating by telephone or video when providing court interpreting services for Limited English Proficiency (LEP) persons or persons who rely on sign language for in-court proceedings and for services that are provided by the Court to the public outside of the courtroom. To the extent possible, the services must meet the Qualifying Event conditions for the payment of credentialed spoken and sign language interpreters, as referenced in subsections (A) and (B) above. 3. Language Access Goods & Services Courts can request reimbursement for the cost of goods and services that are meant to increase language access in the Court. A maximum of 50 percent of the court's total contract amount can be spent on goods and services. The court shall seek approval by Program staff to use a percentage above 50 percent if there is a compelling reason to do so that will directly impact increased language access in the Court. Program staff approval must be documented in writing. Language access goods and services will be reimbursed at 100% of the total cost, with the exception of interpreter costs and portable video devices, for which only 50% will be reimbursed. The items listed below are acceptable for reimbursement and the Court does not need prior approval to seek reimbursement for the listed items. Items or services not listed below, must be approved by Program staff prior to purchase or they will not qualify for reimbursement under the Program. Washington State Interpreter Services Funding-Exhibit A Page 2 of 6 • Interpreter Scheduling Software or Service • Document Translations • Portable Video Device(s) for Video Remote Interpreting (only up to 50% reimbursement) • Equipment used for Simultaneous Interpretation • Printed Signage for Language Assistance Purposes • Staff Training on Language Access, Interpreting, or Bilingual Skills Improvement provided by outside entities - (ex: interpreters skills training for bilingual staff who want to become certified, training for staff who are partly bilingual to improve their skills, general training on working with language access issues. Some examples can be found here: https://www.nmcenterforianguageaccess.org/cros/en/courts- agencies/about-language-access-basic-training). Other items or services may qualify for reimbursement, but the Court must gain approval from Program staff prior to purchasing and seeking reimbursement. 4. Scope of Reimbursement Funding Reimbursement payment under this Agreement will only be made to the Court when the cost is paid out of the budget (or budgets, in the case of multi-court collaborative applicants) of the Court responsible for full payment. 5. Payment Structure A. Hourly Rate 1) Rate for Spoken Language Interpreters AOC will reimburse the Court for 50 percent of the hourly cost and hourly minimum charges submitted to the Court by AOC-certified, registered, or otherwise court-qualified interpreters providing services under this Agreement. 2) Rate for Sign Language Interpreters AOC will reimburse the Court for 50 percent of the hourly cost and the hourly minimum charges for certified interpreters providing services under this Agreement. 3) Salaried Interpreters AOC will reimburse the Court for 50 percent of the cost of staff interpreters and will reimburse only for their provision of interpreter services. 4) Contracted Interpreters The cost of contracted interpreters who are paid on an hourly basis will be reimbursed under the same conditions as in 2.A and 2.13 above. The cost of contract interpreters who are paid other than .on an hourly basis (e.g., on a half-day or flat rate basis) will only be reimbursed for the actual number of hours of interpreting provided for each Qualifying Washington State Interpreter Services Funding-Exhibit A Page 3 of 6 Event. 5) Telephone Interpreting Rate The AOC will reimburse local jurisdictions for up to 50 percent of the cost of using certified, registered, or otherwise qualified interpreters providing interpretation by telephone or videophone for LEP persons or persons who rely on sign language. 6) Hourly Minimum Rate Charges Where a minimum hourly rate charge is imposed, reimbursement will be paid for half of such hourly minimum rate. B. Travel Time and Mileage The AOC will reimburse Courts for up to 50 percent of the cost of interpreter travel time and mileage when such charges are in accordance with this Exhibit A and reimbursed as identified below in Interpreter Travel and Mileage Reimbursement. In such event, travel time and mileage charges will only be reimbursed for interpreters meeting the Qualifying Event conditions listed in Section 2 above. The AOC reserves the right to limit travel reimbursement to reasonable travel, based on known availability and location of certified, registered, or otherwise qualified interpreters. Washington State Interpreter Services Funding-Exhibit A Page 4 of 6 INTERPRETER TRAVEL AND MILEAGE REIMBURSEMENT Interpreter mileage and/or travel time will be reimbursed as follows: 1. MILEAGE Interpreter mileage will be reimbursed in accordance with the prevailing Administrative Office of the Courts Policy. Notification will be sent prior to rate changes. Mileage will be reimbursed on a from "address of origin"' to "address of appointment"2 basis. The Court and interpreter will negotiate reimbursement for mileage traveled from the "address of appointment" to "address of destination"3 on a case-by-case basis. (NOTE: Courts are encouraged to have a consistent policy regarding the return trip.) In Eastern Washington, due to the scarcity of interpreters and vast distance, it is recommended that the Court reimburse the interpreter for mileage on an "address of appointment" to "address of destination" or roundtrip basis4. Interpreter mileage related to an appointment is billable if a required party fails to appear. "Failure to appear" means a non-appearance by the LEP or deaf or hard of hearing client, attorneys, witnesses, or any necessary party to a hearing, thereby necessitating a cancellation or continuance of the hearing. If the interpreter fails to appear, they will not be paid for mileage. Mileage related to appointments that have been cancelled where the interpreter has received prior notice of the cancellation is not billable. Address Mileage Address of Mileage Address of Origin Appointment Destination Billable Subject to Negotiation "Address of origin" means the interpreter's home, office, or immediately previous appointment meeting place. 2"Address of appointment" means the courthouse or other location of the interpreter assignment. 3"Address of destination" means the interpreter's home, office, or immediately next appointment meeting place. 4"Roundtrip" means from the interpreter's home/office to the appointed meeting place, followed by the interpreter's return to their home/office. Washington State Interpreter Services Funding-Exhibit A Page 5 of 6 2. TRAVEL TIME Travel time will be reimbursed on a from "address of origin" to "address of appointment" basis. The Court and interpreter will negotiate reimbursement for travel time from "the address of appointment" to "address of final destination" on a case-by-case basis at the time the appointment is requested. (NOTE: Courts are encouraged to have a consistent policy regarding the return trip.) In Eastern Washington, due to the scarcity of interpreters and vast distance for travel, it is recommended that the Court reimburse the interpreter for travel time on an "address of appointment" to "address of destination" or roundtrip basis. Interpreters must travel for either a minimum of sixteen (16) miles or for one-half hour in order to be eligible for travel time reimbursement. Exceptions to the sixteen (16) mile minimum requirement shall be made when the use of a ferry contributes to the one-half hour or more of travel time. Travel time will be reimbursed at a rate of one half the hourly interpreter rate for each hour of travel. Example: Interpreter traveled four hours to an appointment and the hourly rate is $50. One half of the hourly rate is $25. The calculation would be 4 x $25 = $100 for travel time. Distancq==> Reimbursable Origin Mileage Only Appointment 0 -15 Miles Origin ===> Mileage and Travel Time* Appointment 16+ Miles or half-hour travel* *Travel Time can be claimed only when traveling time is half an hour (30 minutes) or more. Interpreter travel time related to an appointment is billable if a required party fails to appear. "Failure to appear" means a non-appearance by the LEP or deaf or hard of hearing client, attorneys, witnesses, or any necessary party to a hearing, thereby necessitating a cancellation or continuance of the hearing. If the interpreter fails to appear, he/she will not be paid for travel. Travel time related to appointments that have been cancelled where the interpreter has received prior notice of the cancellation is not billable. Washington State Interpreter Services Funding-Exhibit A Page 6 of 6 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Peter Jones i DEPARTMENT: Indigent Defense EXT: 280 3 i BRIEFING DATE: 11/9/20 i PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new Information INTERNAL REVIEW (please check all that apply): 0 Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain f ITEM: Discussion of Uniform Guardianship Act and implications vis-a-vis appointed counsel. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Courts are going to begin appointing counsel in January 2021 to all active cases currently listed as nonparental custody under the UGA as recently signed into law. This represents a significant increase in our caseload. Options to deal with involve hiring an additional FfE for counsel or doing the cases on a contract basis. BUDGET IMPACT: Significant. See attached. PUBLIC OUTREACH:(Include any legal requirements,direct notice,website,community meetings,etc.) None, save advertising for a new position. RECOMMENDED OR REQUESTED ACTION: - Create and fund an additional Deputy III position in 2021 to deal with increased caseload. ATTACHMENTS: Applicable code sections - Spreadsheet documenting options as well as offsets - Supplemental briefing memorandum 3 Briefing Summary 11/4/2020 t 11/4/2020 RCW 11.130.200:Attorney for minor or parent.(<i>Effective January 1,2021,or January 1,2022;see RCW 11.130.915</i>) RCW 11.130.200 Attorney for minor or parent. (Effective January 1, 2021, or January 1, 2022; see RCW 11.130.915.) (1)The court is not required, but may appoint an attorney to represent a minor who is the subject of a proceeding under RCW 11.130.190 if; 6 (a) Requested by the minor and the minor is twelve years of age or older; (b) Recommended by a guardian ad litem; or (c)The court determines the minor needs representation. (2)An attorney appointed under subsection (1) of this section shall: 3 (a) Make a reasonable effort to ascertain the minor's wishes; (b)Advocate for the minor's wishes to the extent reasonably ascertainable; and (c) If the minor's wishes are not reasonably ascertainable, advocate for the minor's legal rights. (3)A minor who is the subject of a proceeding under RCW 11.130.190 may retain an attorney to represent the minor in the proceeding. [ (4)A parent of a minor who is the subject of a proceeding under RCW 11.130.190 may retain an ll attorney to represent the parent in the proceeding. (5)The court must appoint an attorney to represent a parent of a minor who is the subject of a proceeding under RCW 11.130.190 if: 5 (a)The parent has appeared in the proceeding; (b)The parent is indigent; and (c)Any of the following is true: (i)The parent objects to appointment of a guardian for the minor; or (ii)The court determines that counsel is needed to ensure that consent to appointment of a 3 guardian is informed; or (iii)The court otherwise determines the parent needs representation. (6)The court must inquire about whether a parent is indigent to ensure that counsel is appointed in a timely manner. For purposes of this section, "indigent" has the same meaning as under RCW 10.101.010, (7)The court is not required, but may appoint an attorney to represent a parent of a minor who is ; the subject of a proceeding under RCW 11.130.190, even if the parent is not indigent, if: (a)The parent objects to appointment of a guardian for the minor; (b)The court determines that counsel is needed to ensure that consent to appointment of a guardian is informed; or (c)The court otherwise determines that the parent needs representation. (8)A party represented by an attorney in proceedings under this article has the right to introduce evidence, to be heard in his or her own behalf, and to examine witnesses. If a party to an action under this article is represented.by counsel, no order may be provided to that party for signature without prior notice and provision of the order to counsel. [2019 c 437§204.] iY u s https://app.leg.wa.gov/RCW/default.aspx?cite=l1.130.200 1/1 1114/2020 RCW 11.130.915:Effective date-2020 c 312;2019 c 437. RCW 11.130.915 Effective date-2020 c 312; 2019 c 437. This act takes effect January 1, 2022, except that: (1) Section 129, chapter 437, Laws of 2019 takes effect on June 11, 2020; and (2)With respect to minors, sections 101 through 128, 130 through 136, 201 through 216, 602, 802, 803, and 805, chapter 437, Laws of 2019 take effect January 1, 2021. zD 3 [2020 c 312 § 902; 2019 c 437 § 807.] a NOTES: Effective dates-2020 c 312: "(1) Except for sections 101 through 122, 301 through 307, 312, 313, 725, 801, 902, 903, 905, and 906 of this act, this act takes effect January 1, 2022. (2) Sections 101 through 122, 301 through 307, 312, 313, 725, 801, 905, and 906 of this act take effect January 1, 2021." [2020 c 312 §907.] t f i r Y V 8, a https:llapp.leg.wa.gov/RCW/defauft.aspx?clte=ll.130.915 1/1 OFFICE OF INDIGENT DEFENSE Supplemental Narrative I. Issue to be addressed e a. Uniform Guardianship Act In 2020,the governor signed into law SB 5604, which completely overhauled what had, in Washington, been referred to as "Nonparental Custody" cases. These are cases between private parties in which a person not a parent attempts to gain custody of a child, oftentimes over the objection of one of the parents. Previously, a nonparental custody case was entirely a private affair. No office of public defense in this state currently represents indigent parents in a nonparental custody fashion. Now,the new RCW 11.130.200 will require the appointment of counsel for any indigent parent who appears in court in response to one of these cases. This is an entirely unfunded mandate from the state. It is not being covered by the State OPD parent's representation program (which covers dependencies). It was my opinion, based on 11.130.915(2),that this provision Would only apply to minors until 2022. This is because the 2021 start date provisions explicitly saw that they are only in effect that date "With respect to minors." Therefore, I did not include any funding for this position in my original 2021 budget. On October 30, 2020, 1 met with Judge Goodell who informed me that the court's opinion of RCW 11.130.915(2) was that the word "minors" refers to the guardianship of minors, and all proceedings related thereto. Under that definition, he informed me that he is going to start appointing this office to represent attorneys on all current cases, as well as new cases. This means that approximately a .5 FTE worth of cases is going to land on this office duringlanuary of 2021,and we are not currently budgeted to take it. b. Issues previously addressed Additionally, looking ahead, it was always this office's plan to request a new position in the 2022 budget. The additional workload provided by the ITA Court(One hundred and sixty-eight 5.. cases have been filed since March) in addition to the expanded time commitments for Drug Court were already placing this office slightly over capacity. 4 Until now,the temporary solution for that has always been myself. I've personally handled the ITA case load,the Drug Court case load,conflict juvenile caseload, and conflict felony caseload in addition to my duties as administrator. This is contrary to OPD's expectations—that 1 an administrator be available to support and guide his staff. I try to do that anyways, but as I t am currently scheduled to be physically before a court all day Monday and Tuesday, as well as a half day on both Thursday and Friday, I have two days'worth of time that is not before the court to both prep and handle all of those cases as well as administrate. i I am handling and volunteered to handle all of this for another year while we waited to see what the ITA reimbursement actually looked like, but I attempted to make it clear that, come 2022,this situation would need to change. While the acceleration of the current interpretation of the UGA presents a disruption to the normal budgetary process, it also presents an opportunity to potentially address these problems in 2021 as well. c. The problem of Class A burnout. The final problem we have, and one that concerns me a little, is the burnout experienced by the Deputy III position. Right now, our Deputy III is the only staff(besides myself)that can handle a class A—this means that the Deputy III caseload is largely class A's—murders, rapes, child molestation,the really bad, nasty stuff. In other words,there's a large chance of burnout associated with the position. That can be alleviated. H. Preliminary Offset Adjustments There have been a couple of changes since my budget briefing. The first, and greatest, is the announced retirement of Ron Sergi. While this is a great blow to the office in general, it does represent a savings in the 2021 budget. Ron was a Step 5—his replacement will come in and a step 1. While this only represents an adjustment of$6,899, ! when making last-minute budget changes we may as well scrape every penny. The second is we have at least several months'worth of billing complete. I believe, looking at the billing,that we can conservatively estimate a reimbursement of roughly$3,000/month from our ITA services. With any luck,the actual figure will be higher than this, but I believe that were we to budget$36,000 of revenue in 20211 believe that we would be safely above that. Between these two budget lines,we add $36,000 of revenue and subtract$6,899 of expense. This gives us an offset to any additional expenditures of$42,899. It's...not enough, but it's worth doing. i s i 1 I III. OPTION I: NEW FTE This is the more expensive option in the short term. It's also the greatest value for our buck in the longterm. 3 i A new FTE would cost, all told, $121,850. 3 However, a new FTE would also allow for the resolution of all additional problems. The fact is, a new FTE was going to be necessary in 2022. Given the addition of these cases a year early, it seems vastly more efficient create that position now. I've requested the new FTE as a Deputy III and not a Deputy II. The idea would be to mirror the structure currently in place at the prosecutor's office—where the two Deputy Ill's handle felonies and the Deputy If partially handles felonies but also handles all the therapeutic court/ITA/juvenile stuff. The new position would take over the duties currently assigned to the Deputy II—namely, a full felony caseload. BUT, as it's a Deputy III, I'd be allowed to assign Class A felonies to that person,thus spreading the heavy secondary trauma in between people instead of heaping it all on one employee. The current Deputy II position would take over the ITA court,the therapeutic courts, and this new UGA caseload, in addition to doing some felony conflict casework. This would solve all problems listed above. This was also going to be my request for the 2022 budget. This request is, in effect, being accelerated a year because of the new interpretation of the UGA statute. IV. OPTION II: CONTRACT This is the simpler, and cheaper option. It's also a band-aid over a situation, and would likely need to be changed in the long run. The easiest thing to compare guardianship cases to is dependency cases. They are, in effect,the same thing—the only difference is that it's a private person seeking to become the guardian of your client's child, and not the State. The OPD Parent's Representation program currently covers our dependency caseload (but not guardianship—I've asked). And they do so to the tune of$150.00 per month per open case—and they're paying that to attorneys here in Mason County. r 6 ( a i I i 3 That's not per case that gets opened that month—the lengthy and drawn-out nature of these cases as opposed to criminal cases means your workload is determined by how many cases you have open right now, and not how many cases you were assigned this month. There are currently between 40 and 45 open cases according to our Superior Court. Those are the cases that will get assigned in January. Even assuming a low end of that,40 cases, we're looking at$6000/month, which works out to$72,000/yr. 3 V. CONCLUSION z This is coming late in the process, and I know that creates far more problems than anyone wants. We have two options—a contract for 2021 that operates as a stopgap, or an actual FTE 3 that solves the majority of the office's problems and not just this one. There's just under a $50,000 difference between the two, but that's$50,000 for an additional .5 FTE of work. That's actually about as much as we pay on a District Court contract. Therefore, I believe that Option 1,the creation of a new FTE, is long-term the vastly more efficient option. However, it is more complicated, and so I have provided Option 2 as a less- desirable alternative. . i I ..,.a=...»....,.pm,.,,.-�..,..........:....-..,.,,�.,...„,.,.,,•....,.m«...a..w,,,.u,,..,.,,:M,....,„M,a..m,,.�...,....w,wnawwneM.m..m..wv.,:u.<wo�m-bwan,...r..w.v,-mxuen�,.m^P_m..ee:�•.•-•>�,,,,�•eensm.sxa-snnv.,axm�nev.,,.:e<: m.,••.M.:.+.�..,•,v�,.ss::v.�v-t_,+.,,rmma:eeiem-��ev-macuuNxba.v.-:mvmr.(airlmrnrm,..:srnsvurand.�nxss,a:rar,�-.u._..uraoz.x,ncexa.,m„�.aerry......,,,,.,..,...,.,. Office of Indigent Defense budget modification request PRELIMINARY Expenditures Revenue New Amount Title BARS no Increase Decrease Increase Decrease Total Deptuy Public Defender HI 001.000000.240.200.515.91.510020.0000.00 $ 6,899.00 $ 85,216.00 ITA Reimbursement (Will need to be generated) $ 36,000.00 $ (36,000.00) Total Offset — $ (42,899.00) OPTION 1. New FTE New position (Will need to be generated) $ 85,216.00 $ 85,216.00 Social Security/Medicare 001.000000.240.200.515.91.520020.0000.00. $ 6,533.00 $ 44,859.00 State retirement 001.000000.240.200.515.91.520030.0000.00. $ 13,077.00 $ 78,056.00 Industrial insurance 001.000000.240.200.515.91.520010.0000.00. $ 230.00 $ 1,842.00 Med/Dent/Vis/Life 001.000000.240.200.515.91.520040.0000.00. $ 16,344.00 $ 135,632.00 Uniforms 001.000000.240.200.515.91.520050.0000.00. $ 450.00 $ 2,250.00 Total Increase $121,850.00 OPTION Ih Contract UGA Contract (Will need to be generated) $ 72,000.00 Total Increase $ 72,000.00