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HomeMy WebLinkAbout2020/10/13 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of October 13,2020 Tuesday,October 13,2020 Commissioners Trask,Neatherlin and Shutty participated in the 2021 Budget Workshops via Zoom. 9:00 a.m. Assessor—Patti McLean Vicki presented the 2021 Policy Level Requests for the 2021 budget which includes a funding request for the Queing System and their total request is actually$70,682 less than 2020 budget. Jennifer explained the Queing System 2021 costs will not be covered by COVID funding. It was noted that the renaming of the Appraiser position to Analyst has not been approved by the Board for a reclassification. Vicki will send the email from Frank to the Commissioners. The Board agreed to all the PLR's except for the reclass. 9:15 a.m. Auditor—Paddy McGuire Auditor McGuire presented the Auditor 2021 requests which include a request to print a voters pamphlet and they anticipate revenues from the affected districts to offset the costs. This pamphlet is required by the state as part of the"fair share"act. Request to hire one FTE in October 2021 for training of an anticipated retirement position in 2022. Request to increase licensing postage because there are more on-line licensing renewals and the tabs are mailed out. Shift the cost of the Recording/Archiving Manager from 50%Auditor O&M to 100%Current Expense to reflect where this position's workload is actually done. This request has been approved. Commissioners agreed to move the PLR's,except for the new hire,to maintenance. Paddy stated he is working with Frank on bringing forward a request for a Deputy Financial staff position. The Auditor's total 2020 budget is$1,562,467;the 2021 Budget request total is$1,727,262 and the 2021 Level 3 Budget is$1,626,600. The Board recessed from 9:40 a.m.to 9:50 a.m. 9:50 a.m. Prosecuting Attorney—Michael Dorcy Prosecutor Dorcy explained the PLR for the Family Support program due to anticipated budget cuts from WA State. The budget has been restructured to reflect the changes and there is a request for a.5 FTE Deputy Prosecutor that is eligible for reimbursement. The Commissioners agreed to move the request to maintenance level. 10:15 a.m. BREAK 10:35 a.m. Treasurer—Lisa Frazier Treasurer Frazier has reviewed her revenue projections and agrees with Jenn's recommendations of$6.25 M for sales tax and criminal justice at$750K. The sales tax receipts are on track as budgeted. For PILT,Lisa is not comfortable going to$415K and prefers to stay with$315K. Interest rates have gone down and Lisa doesn't recommend the $750K and is more comfortable with the$400K to$500K range. The Board agreed with budgeting$500K for interest. For DNR budget,Lisa is recommending$250K. For property taxes there is 1%increase budgeted but she doesn't have the new construction numbers. For expenditures,the 2021 request is$870,764;Level 3 is$864,170 with a difference of $6,594. The Board agreed to the revised revenue numbers and expenditure requests. Board of Mason County Commissioners'Briefing Meeting Minutes Week of October 13,2020 11:00 a.m. Superior Court,Therapeutic&Juvenile Courts Jim Madsen presented his request for an increase to continue to provide Guardian Ad Litem services although the net result for his budget is negative$3. Jim requested maintenance work on the Detention Facility. There was a brief discussion on the Treatment Sale Tax and Jenn believes there is capacity to pay for this increase. The Commissioners agreed to the request. Judge Goodell reviewed the 2021 budget request for Superior Court that includes an increase to bailiff costs due to COVID delays in the court process and the backlog needs to be dealt with. The Board agreed to the increase as maintenance and wants to track these costs in case there is additional COVID funding available. Judge Goodell spoke to changes in the UGA—Uniform Guardianship Act that includes unfunded mandates that the court system may be coming back with a request for funding. Involuntary Treatment Courts are handling about double the amount of cases that were anticipated and they may need to increase this budget. Judge Goodell noted they are concerned with the ventilation system in the Courthouse and acknowledged the request has been presented to the Commissioners. Renee Cullop explained the budget request for Therapeutic Courts which includes grant and CJTA funding.The travel expenses are grant funded and is dependent on COVID. The Commissioners agreed to move the Therapeutic Courts request into the maintenance level budget. The meeting adjourned at 11:40 a.m. Wednesday,October 14,2020 Commissioners Trask,Neatherlin and Shutty participated in the 2021 Budget Workshops via Zoom. 9:00 a.m. Public Defense—Peter Jones Peter presented his 2021 budget request. He is hopeful he can use interns next summer and he would like to purchase the necessary equipment(PLR 3). PLR 2 is a request for cell phones for the attorneys for better communication within the office and clients. PLR 1 is for case management software which will provide efficiency and allow Peter to monitor how many cases the attorneys have. This software is the same software the Prosecutor's Office uses. Involuntary Treatment court caseload is much larger than anticipated. Because Telecare is a statewide system,Mason County receives cases from all over the state. Peter will continue tracking the cases and the contract will be reviewed in 2021. The Commissioners are supportive of the case management software and purchase of cellphones and hold off on the equipment for interns until the interns are actually in place. 9:15 a.m. Sheriff s Office—Sheriff Salisbury Sheryl Hilt reviewed a PowerPoint explaining the function of the Sheriff's Office. Their largest request is for an additional 5 FTEs at a cost of$400,000: Sheryl reviewed the 14 PLR's. The jail nursing cost was agreed to move to maintenance; jail food services increase of$52K is for 2020 and 2021 approved for maintenance and Cmmr.Neatherlin would like historical data because the cost seems to continue to increase. Chief Hansen stated the meal cost is still at$2. Cmmr.Neatherlin asked what PLR's are the Sheriffs priority. Undersheriff Adams—Corrections Deputies; CSO for video processing is contingent upon if the body worn and vehicle cameras are going to be purchased. There was a discussion if the cameras qualify for COVID funding; they are having difficulty staffing the north end office with volunteers and are requesting a FTE for that office;Mental Health Officer position was discussed. Cmmr.Neatherlin suggested contracting for this service. Discussion of the body worn and vehicle cameras—estimate the lifespan is 8 to 10 years;Jenn has submitted a request to Commerce to see if COVID eligible;the proposal is using cloud based storage; the request is$725,000. Board of Mason County Commissioners' Briefing Meeting Minutes Week of October 13,2020 Cmmr. Shutty—Corrections Deputy position. Asked about supplementing the 2020 budget in order to hire the Corrections Deputy this year to be ready when Building 10 opens. Undersheriff stated it takes up to 6 months to hire/train. Cmmr.Neatherlin doesn't think a supplemental budget is necessary in 2020 because of the time it takes to hire,but the Board could approve the positions to get the process started. The Commissioners are supportive of the Transport Deputies for Building 10. Cmmr. Shutty—Mental Health Officer. As Mason County transitions to the managed care for behavioral health he believes the County can request assistance through the managed care providers. He asked if TST could be used. There was discussion of what care is needed to address mental health. Cmmr.Neatherlin supports hiring 1 Corrections Officer and 1 mid year and the clerk position in Belfair. Cmmr. Shutty supports two Corrections Officer so the intent is clear;if we agree to the body worn and vehicle cameras,that will need a person to manage and could that person be housed in Belfair and manage that office.Undersheriff doesn't think that will work. Cmmr. Shutty asked for the number of calls at the Belfair office. Cmmr.Trask prefers to hold off on the cameras to see if they are COVID eligible; supportive of the Mental Health Officer but wants to see if there is other funding available. Cmmr.Neatherlin clarified he is supportive of two Correction Officers but doesn't believe they need to be fully funded in 2021 because of the time it will take to fill the positions. Cmmr. Shutty believes it is transparent to show the total funding for two Officers. Cmmr.Trask supports adding two Corrections Officers. There was discussion if a 2020 budget adjustment is necessary for the Corrections Officers. Cmmr.Neatherlin is not supportive of supplementing the 2020 budget. Cmmr. Shutty and Cmmr.Trask want to make sure there is adequate funding in 2020 in case the positions can be filled in 2020. Cmmr. Shutty wants to wait for the Belfair Office staff to see if the body camera purchase is made and prioritize. This PLR will be brought back for later consideration. PLR 2 purchase of additional remote access software—maintenance. PLR 3,4,5 (Cmmr. Shutty requested 3 year history of OT)6,7-PLR PLR 8,9, 10 maintenance. PLR 11 stay as PLR PLR 12 discussed—Jail Healthcare nursing—ok;Health Care services and MGH(YTD spent $48,500);medical transport -ok PLR 13—maintenance PLR 14—Traffic Deputies training. Cmmr. Shutty brought up the option of a levy shift rather than a diversion. Sheriffs office can justify$2.1M for traffic. Ok for maintenance. Jenn reported that at yesterday's budget workshops$69,299 was added to the 2021 budget. 10:00 a.m. Public Works/Utilities—Loretta Swanson—rescheduled to October 19. 11:25 a.m. BREAK 11:30 a.m. District Court—Judge Steele Judge Steele reviewed their PLR's that includes a request for an increase in Judge Pro-Tern hours to deal with the court backlog; .6 Deputy Administrator;increase for interpreters; increase for juror and witness services. District Court has asked for COVID reimbursement for some expenses. PLR 1,2—remain as PLR PLR 3 (bailiff)—maintenance;PLR 4(Judge Pro-tem),Cmmr.Neatherlin is comfortable with increasing$25K. Cmmr.Trask noted that Public Health may have COVID funding. Ok with moving$25K to maintenance. PLR 5,6—see if purchased in 2020 and request COVID reimbursement. PLR 7—remain as PLR PLR 20,9,10 11, 13, 14, 17, 18, 19 maintenance Board of Mason County Commissioners'Briefing Meeting Minutes Week of October 13,2020 Patsy spoke to the need of the Deputy Administrator position. There is a union Administrative Assistant position that could be reduced to a judicial clerk position and would result in a cost savings. Patsy will work out the budget numbers for this and provide to the Commissioners. The meeting adjourned at 12:25 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS K J Sharon Trask qdy Ne therlin Kevin Shutty Chair Commissioner Commissioner