HomeMy WebLinkAbout2020/10/06 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers,411 North Sth Street,Shelton,WA
October 6, 2020
1. Call to Order—The Chairperson called the regular meeting to order at 9:03 a.m.
2. Pledge of Allegiance—Cmmr. Shutty led the flag salute.
3. Roll Call— Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Port of Allyn sent in an Amended CARES Act Funding request.
4.1.2 Washington State Liquor and Cannabis Board sent in the following: a change of
corporate officers for the Dab Lab, a discontinued liquor license for Casper's
Pizza, and a liquor license for Hawk Stop.
4.1.3 Department of the Navy sent in a letter regarding a Notice of Availability of the
Northwest Training and Testing Final Supplemental Environmental Impact
Statement/Overseas Environmental Impact Statement.
4.1.4 U.S. Department of the Interior/U.S. Department of Agriculture sent in a letter
regarding two historic wide-scale disasters: COVID-19 pandemic and wildfire.
4.1.5 Port of Grapeview sent in a letter regarding numerous reports of vessel speed
and noise violations on the waters of Mason County within the Port's jurisdiction
boundaries.
4.2 Cmmr. Shutty presented the Designating Mason County a Clean Energy Community
Proclamation.
4.3 Cmmr. Shutty presented a Planning Advisory Commission Vacancy News Release.
4.4 Cmmr. Neatherlin presented a Mason County Historic Preservation Commission Vacancy
News Release.
5. Open Forum for Citizen Input—
5.1 Tom Davis: Veterans Covid-19 Relief Act for utilities. Veterans able to access Covid-19 funds
before having to access their veterans'funds.
6. Adoption of Agenda —
Cmmr. Neatherlin/Shutty moved and seconded to adopt the agenda as published.
Motion carried unanimously. N-aye; S-aye;T-aye.
7. Approval of Minutes—September 22, 2020 Regular Meeting Minutes and September 28, 2020
Briefing Minutes
Cmmr. Shutty/Neatherlin moved and seconded to adopt the September 22, 2020 Regular
Meeting and September 28, 2020 Briefing minutes as published. Motion carried
unanimously. N-aye; S-aye;T-aye.
8. Approval of Action Agenda:
8.1 Approval of Warrants&Treasure Electronic Remittances
Claims Clearing Fund Warrant# 8074716-8074956 $ 3,077,942.70
Direct Deposit Fund Warrant# 71506-71898 $ 722,801.06
Salary Clearing Fund Warrant# 7005439-7005467 $ 542,561.64
8.2 Approval to amend the Water Quality Contract between Hood Canal Coordinating Council and Mason
County Public Health.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
October 6, 2020— Page 2
8.3 Approval of contract amendment 5 to extend the Department of Commerce Covid Outbreak
Emergency Housing Grant with Community Lifeline end date from September 30, 2020 to December
31, 2020.
8.4 Approval to extend the Professional Services Contract for Real Estate Services with Richard Beckman
Realty Group, LLC for an additional two years with the possibility of an additional two-year extension.
8.5 Approval to set two hearings for November 3, 2020 at 9:15 a.m.to consider the 2021 Annual
Construction program and the Six-Year Transportation Improvement Program (TIP) 2021-2026.
8.6 Approval to authorize Equipment Rental &Repair(ER&R)to declare the attached list of vehicles and
equipment as surplus and allow ER&R to dispose of pursuant to Mason County code and state laws
and allowing the Public Works Fleet Supervisor to sign the Sourcewell Multi-Channel Sales Agreement.
8.7 Approval to authorize Public Works to appoint a temporary Solid Waste Attendant Lead for performing
duties of a higher classification.
8.8 Approval to authorize the Deputy Director/Utilities and Waste Management to execute a contract with
Parametrix to provide Post Landfill Closure On-Call Services.
8.9 Approval to authorize Public Works to procure reinforced rubber snow plow blades in the amount of
approximately$36,000 plus tax.
8.10 Approval to dissolve six cash drawers in the Sheriff's Department rescinding Resolution #48-01.
Resolution #2020-73 (Exhibit A) -
8.11 Approval for Mason County Noxious Weed Control Board to enter into Contract# K3176 and # K3177
with Washington State Department of Agriculture.
8.12 Approval for Therapeutic Courts to post and hire a part time caseworker under the SAMSHA FRC
Expansion Grant.
8.13 Approval to set a Public Hearing on November 3, 2020 at 9:15 a.m.to consider rezone of a 0.2-acre
parcel from Village Commercial (VC)to Residential 2 (R-2)within the Allyn Urban Growth Area (UGA).
8.14 Approval to set a Public Hearing on November 3, 2020 at 9:15 a.m.to consider rezone of a 160-acre
parcel from Rural Residential 20 (RR20)to Long Term Commercial Forest(LTCF)and rezone a 159.38-
acre parcel from LTCF to RR20 within the Rural Area of Mason County.
8.15 Approval to set a Public Hearing on November 3, 2020 at 9:15 a.m.to consider rezone of 21.6 acres
from Long Term Commercial Forest(LTCF)to In Holding (IH) lands and rezone 35.6 acres from IH to
LTCF within the Rural Area of Mason County.
8.16 Approval to authorize the Director of Community Services to sign amendments to the consolidated
contract for the duration of the COVID-19 response in order to reduce turnaround times for small
contract amendments. Resolution # 2020-74(Exhibit B)
8.17 Approval of Professional Services Contract with NW Resources II for a Certified Peer Counselor.
8.18 Approval to enter into contract with the Department of Commerce contract# 21-461OC-111 for the
Shelter Grant Program and to subcontract with Community Lifeline to implement the Shelter Program.
8.19 Approval to amend Resolution 2020-70 correcting scrivener error on sale price of surplus property—
410 E Hillcrest Drive. Resolution #2020-75 (Exhibit C)
8.20 Approval to amend Resolution 20-56, Non-Represented Salary Scale Range Alignment by eliminating
the Planning Manager and Permit Assistant Center Manager effective November 15,2020 and
authorization to create, post, and fill a Community Development Administrator at Salary Range 40
effective immediately. Resolution #2020-76 (Exhibit D)
Cmmr. Neatherlin/Shutty moved and seconded to approve action items 8.1
through 8.19 with the exception of item 8.20 which was removed for separate
vote. Motion carried unanimously. N-aye; S-aye;T-aye.
Item 8.20
Staff Dave Windom shared that the Community Development Administrator position reflects what has
been learned from the current Covid-19 pandemic. The current Building Manager position has been
running planning, building, and permitting as well as working as a COVID response coordinator and
assistant planning chief at area command. Tom Davis asked if the new position would be paid using
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
October 6, 2020— Page 2
COVID funding. Dave answered no, money from the eliminated positions would be moved over to this
new position making it budget neutral. Tom also asked if it is a long-term goal to further separate Public
Health and Building and Planning. Dave shared that the goal is to add more capabilities and resources,
not space. Cmmr. Shutty added the County has been working on building this position but is willing to
reassess to find efficiency for the taxpayers. COVID has brought many challenges, but also opportunities
to enhance current processes. Cmmr. Neatherlin commented the position was created for many reasons:
ensuring the departments can work together, streamlining management and costs, and providing cost
savings. The County will continue to look at all options to make things better. Cmmr.Trask wrapped up
with this is a silver-lining that allows the County to restructure and reorganize for efficiency.
Cmmr. Shutty/Neatherlin moved and seconded to approve action item 8.20,approval to
amend Resolution 20-56, Non-Represented Salary Scale Range Alignment by eliminating the
Planning Manager and Permit Assistant Center Manager effective November 15, 2020 and
authorization to create, post,and fill a Community Development Administrator at Salary
Range 40 effective immediately.
9. Other Business (Department Heads and Elected Officials)
Cmmr. Shutty asked Dave Windom for an update on the COVID issues that we've been experiencing over
the past week. Dave shared COVID is spread less through the community and more through congregate
living. The most recent spike in cases is due to the outbreak at Fir Lane. Dave went with DOH and
DSHS to Fir Lane to experience and go over their processes. They were able to make recommendations
such as more testing and PPE measures and fitment. There are new guidelines for Halloween that were
put out by the State. Schools are looking at returning to in-person learning. A flu vaccine may come out
in November but with strict standards. Early next year there is hope for a COVID vaccine. Flu season is
a concern due to Influenza A, Influenza B, and COVID.
10. 9:15 a.m. Public Hearings and Items set for a certain time—
10.1 Public Hearing to consider the franchise agreement with Blue Heron Condominium Association for
a sewer transport line along the east side of Orre Nobles Road and underneath Dalby Road that
was installed in the early 1970's. Staff: Mike Collins
Cmmr. Neatherlin/Shutty moved and seconded to approve the franchise agreement
with Blue Heron Condominium Association for a sewer transport line along the east
side of Orre Nobles Road and underneath Dalby Road that was installed in the early
1970's. N-aye; S-aye;T-aye.
10.2 Public Hearing to update County Code Chapter 10.34 Unmuffled Compression Brakes. Staff: Mike
Collins. Resolution # 2020-77.(Exhibit E)
Cmmr. Shutty/Neatherlin moved and seconded to approve the update to County Code
Chapter 10.34 Unmuffled Compression Brakes. N-aye; S-aye;T-aye.
10.3 Public Hearing to update County Code Chapter 12.20 Vacation of Roads. Staff: Mike Collins.
Resolution # 2020-78 (Exhibit F)
Mike shared the update includes three classifications of vacated roads: 1) Class A— listed as an
easement and County would be compensated 50% of the assessor's value, 2) Class B—County
owns property fee title and would be compensated 100% of the assessor's value, and 3) Class C
—road is in the time frame of being vacated by law and County would receive 0% of the
assessor's value. The administration fee would go from $500 to $1,000. Cmmr. Shutty asked
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
October 6, 2020— Page 2
how this change will affect the Hearing Examiner process. Mike answered RCW states that upon
a request of vacation, the board sets the Hearing Examiner date and the County Engineer would
include the classification in his report which should not affect or change the process. Ken
Vanbuskirk of Belfair was curious about how many road vacations have been approved over the
last year. Mike answered he believes there has been about half a dozen. Ken recommends
adopting the update but also has concerns about the process and would like to see updates. He
also shared that there is a 100-apartment development project that depends solely on road
vacations and should be retroactively assessed. Cmmr. Neatherlin shared his support by stating
something of value owned by the people, the people should be compensated. This is a fair way
of doing business. Cmmr. Shutty commented that in regards to the development project, the
paperwork has already been submitted and it may be unfair to re-assess fees. Cmmr.Trask also
shared her support.
Public comment from Robert Pastore received: "Included in your briefing packet is a proposed
update to Mason County Code 12.20 Vacation of Roads. I believe that this proposal needs
further study before modification. To wit: Many areas of Mason County have old plats. I speak
specifically for the Plat of Detroit 2 (see attached) in Grapeview which was platted in April 1890.
My understanding is that if the platted road and avenues were not put into use by Mason County
within a time specific after 1890, they automatically— by operation of law—were vacated to the
adjacent property owner."Two missives were prepared and shared.
Cmmr. Neatherlin/Shutty moved and seconded to approve the update to County Code
Chapter 12.20 Vacation of Roads. N-aye; S-aye;T-aye.
11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 10:09 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie S. ' h, C erk of the Board Sharon Trask, Chair
0-&
Kevin Shutty, Co missioner
Randy Neather in, Commissioner
Exhibit A
RESOLUTION NO. 102Q--+3
RESCINDING RESOLUTION NO.4.8-01.
TO DISSOLVE THE SIX(.6)CASH DRAWERS IN THE.SHERIFF'S OFFICE
WHEREAS,the Mason County Sheriff's:Office no.longer wishes to make change for cash
transactions received for services provided by the.Sheriff's Office.
WHEREAS,the Sheriff's Office will require the exact amount due for all transactions moving
forward.Thereby, removing the need for thesix_(6)change drawers totaling$600.00 as established in
Resolution No..48-01.
`WHEREAS,the Mason County Treasurer has reviewed and recommends approval.of the Sheriffs
Office.request to dissolve the six(6)change drawers as established in Resolution No.48-01..
THEREFORE,the Board of Mason County Commissioners hereby approves.the'Mason County,
Treasurer's recommendation for.dissolving the six(6)change drawers and hereby rescinds Resolution
No.48-01.
NOW THEREFORE,the custodian of such change drawers will deposit back the$600.00 with the
Mason County.Treasurerto the-credit of the:Mason County General:Fund..
SIGNED this 61h day of October,2020.
BOARD OF COUN/TY'COOMMISSIONERS
Sharon Tras Chair'
1444
R. dy Neatherlin,"Vice Chair
Kevin Shutt ,`.Commissiioner
A PROVED BY
sa Vrzifier,.Mason County Treasurer
ATTEST:
'( } C` -
McKenzie S th,.C, rk of the Board
APPROVED AS TO FORM:
Tim Whitehead,Chief.Deputy Prosecutor
J,•\RESOLUTI.ONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2020\DISSOLVING RESOLUTION NO 484 SHERIFF
CHANGE DRAWERS.docx
i
Exhibit B
Resolution
A Resolution authorizing the.Community.Services Director to approve and sign certain.Contract
Amendments
WHEREAS, The Department of Community Services enters into the State:Department';of Health
known as the Consolidated.Contract(ConCon)biannually to execute various grant deliverables and
to assist partners in:achieving'the.goals.of Mason County and,
WHEREAS,Amendments to the ConCon are issued from time to time as programs change and
funding levels change and,
WHEREAS, Amendments to this ConCon arrive on very short notice with a short turnaround
time and,
WHEREAS, Funding levels are generally small, in many cases the amount,being addressed is
smaller than the cost of staff time to move the contracts through the briefing and Commission
process and,
WHEREAS; Contracts are passed through the Prosecutors' Office for legal review and'.
Amendments do not change the.base of the contract and,
WHEREAS, Allowing,the Mason'County Community Services Director to sign certain.contract
amendments.shortens the turn-around time in the.signature process and,
WHEREAS,Amendments will be briefed to the Board of County Commissioners attfe next
regularly scheduled briefing and,.
NOW,THEREFORE BE°IT RESOLVED bythe Board of Mason County Comissioners to authorize
the Mason County Community Services Director to approve=and sign amendments to the ConCon
that do not.add new programs through the-end..of the COVIDw 9 ressponse.
Adopted this 4 day-of October,202.0,
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie ith Clerk of the Board Sharon Trask,Chair
Kevin $hu__. , Commissioner
RM:
Rand Neatherlin, Commissioner
Tim Whi d, Chief DPA
Exhibit C
RESOLUTION NO.2 �
AMENDING RESOLUTION 2020-70,.CORRECTING SCRIVENOR ERROR ON SALE PRICE
OF SURPLUS PROPERTY—41.0 E HILLCREST DRIVE
WHEREAS, Mason County received an offer to purchase tax.title parcel 32021-%-03008,aocated at
410 E Hillcrest.Drive, Shelton from Craig Larsen and Christine Poole and a public hearing was held on
September 22, 2020 to consider the offer;
WHEREAS, the property is surplus to the needs of the County and the sale was approved by the
Commissioners. It was discovered the purchase price was actually$9,501 .and not$7,500 as presented at
the public hearing;
WHEREAS, Resolution 2020=70 needs to be corrected to show the,purchase price is $9,501;
NOW; THEREFORE, BE IT FURTHER RESOLVED by the Mason County Board of County
Commissioners that sale of the property described above (parcel#3202.1-59-03008) is approved at the price
of$9,501 and to.correct the scrivernor's error in Resolution 2020-70;.
BE IT FURTHER RESOLVED, that:the proceeds of the sale of said property are to be dedicated first
to any delinquent property tax obligations and related penalties, expenses and assessments; and next to
reimbursement of the Property Management expenses; and finally.; to.the Current Expense.Fund; and
BE IT FURTHER RESOLVED, that the Vice-Chair is authorized to sign the related closing documents
and the Property Manager initiate payment of 8%.fee of sale price to the County's real estate agent.
DATED this 611 day of October,20.20.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
-'—Sharon Tr sk, Chair
McKenzie miff,.'Clerk of the Board
Ran Neatherlin, ice-Chair
APPROVED AS TO FORM:
Kevin Synuttyr
ommissioner
Tim. hi ief-aPA
Exhibit D
RESOLUTION NO. `)-D
.AMENDING RESOLUTION NO.2020-56 TO REVISE THE NON-REPRESENTED SALARY SCALE.
RANGE ALICNEMENT BY ELIMINATING THE PLANNING M.ANAGER,AND PERMITASSISTANT
CENTER MANAGER AND CREATE.POST AND FILL A COMMUNITY DEVELOPMENT
ADMINISTRATOR POSITION AT SALARY RANGE 40 ON THE NON REPRESENTED SALARY
RANGE SCALE
WHEREAS, RCW 36.16.070 states that ...The Board shall fix the compensation of all
employees...,
WHEREAS,The Board, has approved the elimination of the Planning Manager and the
Permit Assistant Center Manager, both at Salary Range 33 effective November 15, 2020; and
WHEREAS, The Board, has approved to create,post,and fill a Community Development
Administrator at Salary Range 40 on the Non-Represented Salary Scale; and
NOW,THEREFORE BE IT RESOLVED that the Board ,of County Commissioners does.
hereby revise"the Non-Represented Salary-Scale Range Alignment approving the elimination of
the Planning Manager and Permit Assistant Center Manager at Salary Range 33 effective
November 15, 2020 and authorizes to create post and fill a Community Development
Administrator at Salary Range 40 effective
DATED this day of October 2020.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie S_ ,ith, derk of the Board Sharon.Trask, Chair
APPROVED AS TO FORM:
Kevin'Shutry, ommissioner
Tim Whitehead, Chief DPA
Ran" Neather in,;Commissioner
Exhibit E
ORDINANCE NUMBER -2020—,-:V+
REPLACING ORDINANCE NO. 122-91
UNMUFFLED COMPRESSION BRAKES
AN ORDINANCE, amending Mason County Code, Chapter 10.34"Unmuffled Compression
Brakes".
WHEREAS,.RCW 48.37.395 prohibits the use of unmuffled compression brakes in the State
of Washington; and,
WHEREAS, thet Mason County Code currently only restricts those public highways or
portions thereof identified and prohibited by resolution.
WHEREAS, Mason County Code, Chapter 10.34, is being updated to reflect the current
state law and change how signage is currently approved for unmuffled compression brakes.
THEREFORE, BE IT HEREBY ORDAINED,,the application of unmuffled compression
brakes are prohibited in Mason County, except When necessary,for the protection of'persons and/or
.property,which cannot be avoided by application of an alternative braking..
Unmuffled engine compression brake:a motor vehicle brake which.is activated or worked by
the compression of the engine of a motor vehicle and which is not effectively muffled to
prevent excessive noise.
FURTHER,the County Engineer shall post at reasonable locations upon the boundaries of
the county signs indicating °Unmuffled Compression Brakes Prohibited" or substantially similar
wording. The County Engineer shall have the authority to post signs pursuant to this ordinance on
roads in the unincorporated areas in response to reasonable requests from the.community.
FURTHER,these prohibitions are in full force whether or not posted for all motor vehicles
with a gross weight of 4,536 kilograms or more(10,001 pounds or more- operating on public roads.
FURTHER, that any person or persons violating the provisions of this ordinance shall have
committed a traffic infraction.and a penalty.of-two Hundred fifty Dollars ($250.00)shall be imposed
for first violation, five hundred Dollars($500) for second and seven hundred fifty ($750) for each
Violation thereafter. Violations shale be enforced by such authorities and in such manner as,set forth
in RCW 46.63 and RCW46.64. Said fine shall not apply if an emergency situation exists and the use
of unmuffled engine compression brakes is necessary for the protection of persons or property.
NOW THEREFORE, BE IT FURTHER ORDAINED; rescinding Ordinance 122-91 and
resolutions that established signage restriction on county roads or highways related-to unmuffled
compression breaks.
ADOPTED this :day of , 20.2:0.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie.S ith, erk of the Board Sharon Trask, Chair
S TO FORM::
Ran Neat Commissioner
Tim Whitehead,
Ch. Deputy Prosecuting Attorney evin S utty;.Commissioner
Exhibit F
0RDINANCEN0.ZO -
AN ORDINANCE REPLACING
ORDINANCE NO. 62-07
FOR VACATION OF ROADS
An ORDINANCE, amending Mason County Code, Chapter 12,20 "Vacation of Roads
WHEREAS, the Revised Code of Washington, Chapter 36.87, provides that the Board
of County Commissioners may vacate county roads on, its own initiative or upon petition of
property owners abutting a road, and
WHEREAS, Ordinances 62-07 codified as Mason County Code Chapter 12.20, set
forth procedures for processing road vacations: and,
WHEREAS, Mason County Code is updating these procedures as shown in the.
,attached Exhibit"A".
NOW,THEREFORE, BE IT ORDAINED by the Board of Mason County Commissioners,
that Ordinances 62-07 is hereby replaced, that Mason County Code Chapter 12.20 shall be.
revised.and amended perahe attached Exhibit"A
DATED this � day of 12020,
ADOPTED this .*day of , 2020.
BOARD OF COUNTY COMMISSIONERS
.ATTEST: MASON COUNTY, WASHINGTON
McKenzie ' lth, .lerk of the Board "'Sharon Tra k, Chair
APPROVED AS TO FORM:
77:::
Ra y Neath , Vice Chair
Tim Whiten
Ch. Deputy Prosecuting Attorney Kevin S utty, . omnissioner
I