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Home My WebLink About2020/10/05 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of October 5,2020 Monday,October 5,2020 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Trask,Neatherlin and Shutty met in executive session from 9:00 a.m.to 9:30 a.m.via Zoom. Loretta Swanson,Mike Collins,Tim Whitehead,Nichole Wilston and Frank Pinter also attended. 9:30 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Trask,Neatherlin and Shutty attended via Zoom. • Request to call for bids to upgrade the Public Works Facility HVAC systems approved to move forward. The estimated cost is$100,000 and will be paid from the county road fund. • Valley Rose culvert bid award for$25K to Iverson&Sons will be placed on the October 20 agenda. • North Shore ecology block wall bid award to Rognlin's$134,000 will be placed on the October 20 agenda. • Mike Collins provided an update on various projects and staff responded to various Commissioner questions. 10:00 A.M. Prosecuting Attorney—Michael Dorcy Commissioners Trask,Neatherlin and Shutty attended via Zoom. • Mike Dorcy presented a request to use the former church rectory building as a Mason County Safe and Sound Child Advocacy Center to accommodate child forensic interviews of child victims of sexual and physical abuse in Mason County. There is grant funding available.The Commissioners are supportive of the request. 10:30 A.M. BREAK 10:35 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Trask,Neatherlin and Shutty attended a Closed Session via Zoom.with Frank Pinter for a labor discussion from 10:35 a.m.to 11:30 a.m. 11:30 A.M. Community Services—Dave Windom Commissioners Trask,Neatherlin and Shutty attended via Zoom. • Approval to accept the Commerce grant and subcontract to Community Lifeline and place on the October 6 agenda. • Consolidated Contract Amendment 17 for an increase of$1,741,272 to support Public Health's COVID-19 response and will be placed on the October 20 agenda. • Review of Process Adjustment 2020—Dave explained that in place of two manager positions,he is requesting it be an administrator position at Salary Range 40. He stated this has had Human Resources review and after input from HR and Commissioners,he changed the salary range from 44 to 40. He is also requesting the Building Inspector 5 be plus 10%lead pay. Frank Pinter explained that lead pay is assigned for a specific period; if there is a change in a position,it needs to be reclassified. Cmmr.Neatherlin recommended Dave work with HR for a long term position,such as a Building Official. Dave noted that two other lead positions have an annual approval. Frank stated HR's recommendation is for the administrator position to be salary range 38;Commissioners are good with the Administrator at salary range 40 and review Building Inspector 5 for a reclassification. Approval to create,post and fill the Administrator position at salary Mason County Commissioners'Briefing Meeting Minutes October 5,2020 range 40. The non-union salary resolution will be placed on the October 6 agenda for the Community Development Administrator position at salary range 40. • Request to create COVID 19 Administrator position at the non-union salary range 33. Commissioners requested a written recommendation from HR. • Approval to expand the advisory board membership for the Mason County Housing and Behavioral Health Advisory Board on Housing,Homelessness,Mental Health and Substance Use Disorder Treatment. 2:00 P.M. Support Services—Frank Pinter Commissioners Trask,Neatherlin and Shutty attended via Zoom. • Discussion with PUD 1 and PUD 3 for contracts for COVID funding for delinquent accounts—need to determine if the County can enter into a sub recipient contract for this issue and it will be brought back. The PUD's will sign the agreements and forward to the County so we can take action as soon as possible. • Frank reviewed the COVID funding distribution. Frank asked how much additional assistance to local businesses through EDC does the Board want to fund. Cmmr. Shutty asked that EDC brief the Board on what's been done and what they recommend. He would like to see.the hospitality industry included. • Employee Service Awards will be distributed. • Approval to extend MasonWebTV contract to 2021,same terms. • Ross reported Truman Glick Park will be used by Mary M Knight for physical activity until October 31. • Correction of Resolution 2020-70 for the sale of 410 E Hillcrest Drive that was actually $9,501 rather than the$7,500 that was recorded. Request to place the corrected resolution on the October 6 agenda approved. • $105K repair of Courthouse ventilation system,Frank will verify there is funding with REET. It does not qualify for COVID funding. Noon BREAK 2:35 P.M. 2021 Budget Workshop • Jenn Beierle provided an overview of the 2021 Budget.2021 Budget Level 3 is at $52,108,185 and she estimates the ending fund balance of$14M. The Policy Level Requests total$1,034,000. • Treasurer Lisa Frazier suggested a reduction in revenue and Jenn does not recommend this be done. Jenn will invite Lisa to a budget workshop for discussion. • Cmmr. Shutty suggested not taking the 1%levy rate increase and bank the capacity. Jenn noted the IPD has fallen below the 1%and a resolution of substantial need will need to be adopted to take the 1%. Jenn will prepare a resolution to bank the 1%capacity. The Board agreed to not take the 1%levy increase in General Fund and Road Fund. • Jenn brought up the option of a levy shift. Cn=.Neatherlin suggested part of the Traffic Diversion could be done via a levy shift or reduce the Traffic Diversion by$500K that could be funded with Current Expense. Frank noted that if a levy shift is done for Traffic Diversion then it would need to be done every year to maintain that funding level. • Cmmr. Shutty asked if any debt can be retired. Jenn suggested paying off the interfund loan with Public Works for Building 8. • Jenn asked if the Board wants to continue the contract with North Mason Resources for $5,000 in 2021. Cmmr.Neatherlin supports continuing the contract. There has been an issue with obtaining the proper paperwork from North Mason Resources to show the money is used for the poor and infirmed. Jenn will share the reporting she has received with the Commissioners. • Jenn suggested increasing revenues that have consistently been under budgeted. There will be further discussion of revenue with the Treasurer. • Jenn will add the anticipated revenue from FEMA. Mason County Commissioners'Briefing Meeting Minutes October 5,2020 • Jenn will move Historic Preservation to the General Fund and eliminate Fund 116. This will eliminate the internal allocation from Historic Preservation. • Jenn suggested changing the way employee medical contributions are budgeted so the budget reflects the actual amount paid out. • Jenn suggested reducing the General Fund transfer to Public Health. • There was a quick review of the special funds. The North Bay Sewer Reserve Fund will be deleted. There are a few outstanding issues that will be brought forward for further discussion. Cmmr. Shutty brought up paying some of the expenditures from the General Fund that were budgeted in the Auditor's O&M. The Commissioners are supportive of paying the$52K from General Fund. • Cmmr. Shutty brought up funding child care with COVID dollars. Cmmr.Trask responded that Commerce are supportive of helping child care businesses. Funding would go to North Mason Boys and Girls Club and the YMCA. The meeting adjourned at 4:00 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Azl�� 1,4--4* — Sharon Trask Itandy NtOerlin Kevin Shutty Chair Commissioner Commissioner