Loading...
HomeMy WebLinkAbout2020/09/28 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of September 28,2020 Monday, September 28,2020 9:00 A.M. Treasurer—Lisa Frazier Finance Committee Recommendation Commissioners Trask and Neatherlin and Shutty were in attendance via Zoom. • Scott Bauer shared a PowerPoint on refinancing some of the county's outstanding bonds and loans as well as the current bond market. Thirteen banks were reached out to for indicative interest rates. The Financial Committee decided to pursue direct placement. Five proposals were provided;however no one bank could provide everything requested. Three banks were top contenders. Scott also shared the savings summary if the county were to refinance. The County can reject the bids or proceed with the Bond Resolution. This was the same presentation given to the Finance Committee who then chose to move it forward to the Commissioners. Cmmr. Neatherlin shared that he feels this result was better than what he expected and is supportive of this option. Cmmr.Trask also feels it is a great savings and beneficial for the County,agrees it would be good to move forward. Lisa Frazier feels this is also the best option. Resolutions can be made ready for the October 20 Commission meeting. Scott will bring term sheets forward to sign. 9:20 A.M. Assessor/Auditor/Treasurer—Patti McLean/Paddy McGuire/Lisa Frazier Update on QLess Software/Opening to the Public Commissioners Trask,Neatherlin,and Shutty were in attendance via Zoom. • Auditor Paddy McGuire shared that the Auditor/Assessor/Treasurer offices are continuing to work through bugs with the QLess system. The scheduling function allowing people to schedule for the next day is operational. Treasurer Lisa Frazier shared that nothing has been publically broadcast due to a number of issues but feels they may be ready to advertise. She also feels the system is working better and getting easier. They are working towards providing additional services with the system. The QLess system is pretty successful overall. First floor doors are still locked,there needs to be discussion about readiness. We will need to be prepared to have Commission meetings open to the public if we decide to open our doors. Cmmr.Trask shared that we may not have enough space to meet the spacing requirements.Cmmr. Neatherlin shared that property values have skyrocketed and that many calls are coming in about that. 9:30 A.M. Auditor—Paddy McGuire Elections Grant Commissioners Trask,Neatherlin,and Shutty were in attendance via Zoom. • Third grant received in the last six months. We have received the CARES grant(111),HAVA grant(2nd) -third appropriation from this grant,and Center for Tech and Civic Life(2nd),all money needs to be spent by December 31,2020. Paddy would like to hold off on spending this third grant which does not need to be spent until 2024. $10,000 to the new security/public camera system split between CARES and HAVA. Needs authorization from Commissioners to use the $1 Ok from HAVA. Cameras on ballot boxes are a challenge due to many being on private property. Putting more people in the observation room for ballot processing will be a challenge. Cmmr. Shutty asked if COVID were not an issue,is there enough room for public observation. Auditor McGuire responded that they can accommodate in normal times,but with COVID it is very difficult. 9:40 A.M. Sheriff s Office—Sheryl Hilt Contract amendment for Healthcare Delivery Services/Mason County Jail Commissioners Trask,Neatherlin, and Shutty were in attendance via Zoom. • Contract amendment for health care delivery system cost increase for nursing services in the Jail was approved to move forward. 9:55 A.M. BREAK Board of Mason County Commissioners' Briefing Meeting Minutes September 28,2020 10:00 A.M. Community Services—Dave Windom Commissioners Trask,Neatherlin,and Shutty were in attendance via Zoom. • Resolution authorizing the Community Services Director to sign amendments to the Consolidated Contract(ConCon)to shorten the turn-around time in the signature process.The amendments will still be briefed. Approved on a limited time basis. • Permission granted for Community Services to post and fill the vacated Building Inspector position. • The Board approved the selection of Josh Luck for Lead Building Inspector. • Planning Advisory Commission news release will be on October 6 agenda for vacancy. • Rezone request from Port Blakely for 160 acres in Kamilche area zoned rural residential 20 would like to expand to long term commercial forest. Request to set the public hearing on November 3 was approved. • Request to set hearing on November 3 to consider request from Green Diamond Resource Company to rezone 21.6 acres from LTCF to IH and rezone 35.6 acres from IH to LTCF approved to move forward. • Request to set hearing on November 3 to consider a rezone of a.2 acre parcel from VC to Residential 2 within the Allyn UGA was approved. • Water quality contract updates for the Hood Canal Regional PIC program approved for the October 6 agenda. • News release for two open seats on the Historic Preservation Commission will be issued at the October 6 meeting. • Dave presented additional changes to staff in Community Services that includes creating a Pandemic Response Administrator,salary range 33, and Community Development Administrator, salary range 44. Still working on the Financial Administrator position. PAC Manager was at salary range 33. Pandemic Response Administrator position is temporary and currently funded through June 2021. Cmmr.Trask requested the reorg with the salary ranges. Dawn relayed that the Pandemic position needs to be discussed with the Teamsters labor union. The Pandemic position needs to be tied to the funding. Approved to move forward with the Community Development Administrator position. The Pandemic Response Administrator position needs further review-is it a labor union position and the job description needs funding included. Special pay to Env Health Manager and Planning Manager will be removed because the Community Services Director is back in Community Services. • Community Lifeline amendment extending the Commerce COVID Outbreak Emergency Housing Grant to December 31,2020 approved for October 6 agenda. 10:30 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Trask,Neatherlin, and Shutty were in attendance via Zoom. • Cmmr. Shutty reported that he has talked to Green Diamond and they will not allow access to the 800 or 808 Roads at all. Public Works,FPD 16 and Emergency Management have met on how to deal with evacuating in a flood event. Loretta stated the choices are to evacuate in a road closure situation or shelter in place.It was pointed out that most rescues involve non-valley people and installing gates may be done to keep people out. Community outreach will also be done. Chief Welander and Ross McDowell participated in the discussion. Discussion of where the evacuees will go. Staff directed to prepare for emergency shelter. It's estimated there could be up to 100 evacuees. Chief Welander stated there are options including offering RV space at the fire station and possibly at the race track (The Ridge)property. Chief Welander stated the valley residents are frustrated with not being able to use the Green Diamond roads. Staff is inspecting the roads this week to see what it would take to bring the roads to county standards. There is also the option to take control of the roads in an emergency event. Next step—create a mailing data base and cross reference with the Alert Sense participants. Ross will sign the notification letter and get it mailed. Board of Mason County Commissioners'Briefing Meeting Minutes September 28,2020 • Request to set public hearing on November 3 to consider the 2021 Annual Construction Program and the 6-year Transportation Improvement Program approved. • Commissioners approved moving forward surplussing certain vehicles and equipment. • Approved to purchase reinforced rubber snow plow blades. • Approval to appoint a temporary Solid Waste Attendant Lead. • Contract with Parametric to provide Post Landfill Closure On-Call Services for Eells Hill Landfill approved to move forward. • Cmmr.Neatherlin asked for various updates—Railroad crossing with Department of Navy,plans have been submitted;Bear Creek Dewatto and Elfendahl Pass stop bars are being done today; requested status of repaving of Highway 300; asked the Commissioners to consider changing speed limits in the Belfair UGA to 35 mph. 11:00 A.M. WSU Extension/Noxious Weed Control—Patricia Grover Commissioners Trask,Neatherlin,and Shutty were in attendance via Zoom. • Request to approve two grants from Department of Agriculture for the Noxious Weed Control was approved. 11:10 A.M. Assessor's Office—Patti McLean Commissioners Trask,Neatherlin,and Shutty were in attendance via Zoom. • Reclassification request for the Levy/Personal Property Technician position. The request was denied by Frank Pinter because this position was combined two contracts ago and the current salary was negotiated at that time. There have been no job duty changes. Patty McLean stated her office tried to negotiate this salary change during labor negotiations but were denied. The Board pointed out the labor union represents the employees. This request does not meet reclassification requirements. 11:20 A.M. Support Services—Frank Pinter Commissioners Trask,Neatherlin,and Shutty were in attendance via Zoom. • Kathy Haigh,Housing Authority Commissioner,requested the Commissioners review the purchase offers for Kneeland Park and Pine Garden at $1.2M each and the offers include keeping them low income housing. The Housing Authority owes Bremerton Housing Authority and the Longview Housing Authority. Request is to rewrite the resolution that established the Housing Authority to include hiring a Director;concerned with no oversight of the Housing Authority business;have not had any meetings since COVID; Kathy will stay on as Chair if a Director is hired. Cmmr. Shutty agreed it's time to establish a temporary Director position and suggested the County use a RFP process soliciting an organization to manage the Housing Authority. He has no issue with moving forward the purchase offers. Cmmr.Neatherlin supports hiring a Director positiodand believes the Housing Authority can hire that position;supports the sale but will need an appraisal;hopes the proceeds will be used to build additional housing.Kathy has sent the purchase offers to Frank. She noted there are mortgages on the properties. Cmmr. Shutty would like the vouchers returned from the Bremerton Housing Authority and Kathy pointed out that would take a staff person to manage that process. Cmmr.Trask supports a Director position. A yellow book appraisal needs to be done by the Housing Authority. Frank noted there is$30K available from HB 1460 housing money from the County. Kathy stated the Housing Board is not responding and does not have a quorum so this business needs to be conducted by the County. Frank—yellow book appraisal;RFP for Director. He will review these requests with legal staff. Lydia—would like to review this request considering what housing money is available. Kathy will check back with Frank in two weeks. • Beckman contract expires in December 2020;request to extend for 2 additional years was approved. • 41 Quarter Meeting Schedule including 2021 Budget Workshops was enclosed. • Frank reviewed the Corona Virus Relief Fund distribution list. This funding must be spent by November 30,2020. $105,000 repair to Courthouse HVAC system has been denied by AOC and the judges are requesting the County fund this from other sources; Cmmr. Shutty asked if Building 10 provides court space; upgrading the HVAC system in the courthouse will Board of Mason County Commissioners'Briefing Meeting Minutes September 28,2020 accommodate holding court and allows the required social distancing; Cmmr.Neatherlin supports using REET money for the$105K HVAC repairs;concern with utility assistance to the PUD's,he wants to be certain there is proof the delinquency is due to COVID; concerned with funding Hood Canal Cable. • Review of agreements with PUD 1 and PUD 3 for COVID expenses. Cmmr. Shutty is supportive and suggested the PUD's participate in a briefing next week for further discussion. • Contract with PUD 3 for reimbursement of Wi-Fi Hotspot locations approved to move forward but have PUD sign the contract prior to the County and that the contract cover both payments. • $300K additional funding to EDC for business assistance was approved to bring forward a contract. Cmmr. Shutty asked to include the hospitality industry. • Daycare assistance—contracting with the YMCA and Boys&Girls Club to provide daycare at the Olympic College. Cmmr. Shutty would like to table this discussion,he needs to exit this meeting to attend another meeting. Need to consider the status of school reopening. • Proclamation designating Mason County a clean energy community approved to move forward. Cmmr. Shutty left the briefing at 12:50 p.m. 11:45 A.M. Therapeutic Courts—Judge Goodell/Rene Cullop Commissioners Trask and Neatherlin were in attendance via Zoom. Cmmr. Shutty was absent. • Request to hire a Therapeutic Court Caseworker under the SAMHSA FRC Expansion Grant approved to move forward. • Professional Services contract with NW Resources II for a Certified Peer Counselor paid with CJTA funding. This will be a new position at NW Resources funded with CJTA funding and this contract establishes the position. The contract ends July 2021. Lydia expressed concern with being named in the contract as a responsible party;she is willing to provide technical assistance. Frank agreed to be named in the contract. Contract will be placed on the October 6 agenda. The meeting adjourned at 1:10 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Sharon Trasl andy Neatherlin Kevin Shuttj Chair Commissioner Commissio r