HomeMy WebLinkAbout2020/09/22 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers,411 N St' St,Shelton,WA
September 22, 2020
1. Call to Order—The Chairperson called the regular meeting to order at 9:04 a.m.
2. Pledge of Allegiance—Dan Teuteberg led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in the following: a marijuana
license application for New Sussex Farm, a marijuana producer license for The Dab
Lab, change of location application for Blacksmith Farms, and marijuana and liquor
licenses due to expire.
4.1.2 Port of Allyn sent in an Amended CARES Act Funding request.
4.1.3 Tom Davis sent in suggested language for inclusion in the Commissioners
Operating Guidelines: There is no greater duty of any governing board of elected
officials than to hear the views, opinions, and concerns of the people they
represent in an open public forum and on the public record. Private conversation
between individual members of a governing board and private citizens, while
helpful, are wrought with communications that may move a matter forward before
public has been made aware of its existence. For that reason, I am asking that the
principals involved in any conversation between a citizen and any member of the
Mason County Board of Commissioners that is likely to result in future action by
that governing board be required to appear before the board in an open public
meeting, before the request, proposal, or suggestion is given any consideration.
4.1.4 Phil Franklin sent in a letter regarding the Mason County Board of Equalization
Hearing # 154-2020.
4.1.5 Edgar Huber sent in an application for the Mason County Historic Preservation
Commission.
4.2 Dan Teuteberg presented the National 4-H Week Proclamation.
4.3 Cmmr.Trask presented the Certificate of Good Practice from the County Road
Administration Board.
5. Open Forum for Citizen Input—
5.1 Tom Davis: brought up aforementioned inclusion to Commissioner's Operating Guidelines and his
continued support of building trust between the Commissioners and the people.
6. Adoption of Agenda - Cmmr. Shutty/Neatherlin moved and seconded to adopt the agenda
as published. Motion carried unanimously. N-aye; S-aye;T-aye.
7. Approval of Minutes—September 8, 2020 Regular Meeting Minutes; Briefing Meeting Minutes for
August 3, 2020; August 10, 2020; August 24, 2020; and August 31, 2020
Cmmr. Neatherlin/Shutty moved and seconded to adopt the September 8, 2020 Regular
Meeting Minutes; Briefing Meeting Minutes for August 3, 2020;August 10, 2020;August
24, 2020; and August 31, 2020. Motion carried unanimously. N-aye; S-aye;T-aye.
8. Approval of Action Agenda:
8.1 Approval of the contract with Economic Development Council of Mason County (EDC)to fund two
emergency grants of$10,000 each with CARES Act Funds to Shelton Mason County Journal and
iFiber One LLC to respond to COVID-19 crisis.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
September 22, 2020- Page 2
8.2 Approval to amend the Washington State Department of Commerce Coronavirus Relief Funds for
Local Governments/CARES Act Funds for Local Governments in Washington State contract # 20-
6541C-023 which increases the awarded funds to $5,211,000 from $3,821,400 and pushes the
contract end date to November 30th, 2020 from October 31st, 2020.
8.3 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8074316-8074715 $ 1,438,207.37
Direct Deposit Fund Warrant # 71118-71505 $ 712,401.39
Salary Clearing Fund Warrant# 7005403-7005438 $ 995,169.86
8.4 Approval to amend Resolution # 04-19— Mason County Financial Policies and Procedures.
Resolution No. 2020-72 (Exhibit A)
8.5 Approval of Road Vacation No. 400 vacating the south 10 feet of an unused road, once called
Gray Road, that lays north of Tracts 5 and 6 in the plat of Will-Char addition to Phillips Lake.
(Exhibit B)
8.6 Approval of Road Vacation No. 402 vacating a portion of an unused road in Lakewood Plat A,
once named Alder Street, currently known as E Ellinor Peak Place between Block 1 Lots 1-8 and
Block 2 Lots 1-4 and 5-8. (Exhibit C)
8.7 Approval of Road Vacation No. 403 vacating a portion of an unused portion of E Mason Lake
Drive W in the plat of Mading's Sunny Shores addition no. 3. (Exhibit D)
8.8 Approval to amend resolution 2020-62 updating the vacation area and keep the same hearing
date with the Hearings Examiner for Wednesday, October 14th, 2020 at 1:00 p.m. to vacate a
portion of the north half of Fir Street and the south half of an unnamed alley adjacent to Block 8
Lots 21-28 in the plan of Grays Harbor and Union City Railroad addition to Union City, Road
Vacation No. 406. Resolution No. 2020-69 (Exhibit E)
8.9 Approval to authorize the County Engineer to procure and execute the agreements for Structural,
Geotechnical, Hydraulic, and Engineering and Construction services as needed for the 2021-2022
calendar years from the County MRSC Consultant Roster. The maximum pay-out for each service
agreement is not to exceed $200,000.
8.10 Approval of the contract between Mason County and Mason County Fire District 11 for fire
protection, emergency medical, inspections, and fire suppression services to the County Public
Work's property/buildings located at 100 W Public Works Drive.
8.11 Approval of Outreach Grant for Elections from Center for Technology and Civic Life (CTCL) for
$32,903.50. This is a no local match, pre-paid, spend-down grant.
Cmmr. Neatherlin/Shutty moved and seconded to approve action items 8.3, 8.5,and 8.8
through 8.11 with the exception of items 8.1, 8.2,8.4, 8.5, and 8.7 which were removed for
separate vote. Motion carried unanimously. N-aye; S-aye; T-aye.
Item 8.1
Tom Davis shared his concerns about funding the two $10,000 emergency grants to Shelton Mason
County Journal and iFiber One LLC. Cmmr. Trask shared her support of the grant and being able to help
sustain the two media outlets. Cmmr. Shutty shared his understanding of both sides and feels that,
ultimately, it is an appropriate use of the CARES Act funding. Cmmr. Neatherlin commented that he
wants to help the businesses.
Cmmr. Neatherlin/Shutty moved and seconded to approve action item 8.1,contract with
Economic Development Council of Mason County(EDC) to fund two emergency grants of
$10,000 each with CARES Act Funds to Shelton Mason County Journal and !Fiber One LLC to
respond to COVID-19 crisis. Motion carried unanimously. N-aye; S-aye; T-aye. Item 8.2
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
September 22, 2020 - Page 3
Cmmr. Shutty wanted to note that we had more CARES Act dollars released from the state and asked
staff to expand on that. Frank Pinter shared a brief history on why the funding and contract end date
was increased.
Cmmr. Shutty/Neatherlin moved and seconded to approve action item 8.2,amend the
Washington State Department of Commerce Coronavirus Relief Funds for Local
Governments/CARES Act Funds for Local Governments in Washington State contract# 20-
6541C-023 which increases the awarded funds to $5,211,000 from $3,821,400 and pushes
the contract end date to November 30"', 2020 from October 31st, 2020. Motion carried
unanimously. N-aye; S-aye;T-aye.
Item 8.4
Staff Jennifer Beierle shared the specific amendments to the Mason County Financial Policies and
Procedures. Tom Davis asked that the changes be stricken or emphasized but that the questions he had
were answered.
Cmmr. Neatherlin/Shutty moved and seconded to approve action item 8.4, amend
Resolution # 04-19—Mason County Financial Policies and Procedures. Motion carried
unanimously. N-aye; S-aye;T-aye.
Item 8.5
Staff Loretta Swanson shared that the Hearing's Examiner recommended action is to approve. She also
mentioned that the Commissioners previously brought up concerns regarding compensation for vacating
easements. There is a proposed revision to Mason County Code Chapter 12.2—future road vacations of
this nature will require payment of 50% of the appraised value of property. However, compensation is
not required for 8.5 or 8.7 because these requests were already in process.
Cmmr. Shutty/Trask moved and seconded to approve action item 8.5, Road Vacation No. 400
vacating the south 10 feet of an unused road, once called Gray Road,that lays north of
Tracts 5 and 6 in the plat of Will-Char addition to Phillips Lake. Motion carried. N-nay; S-
aye;T-aye.
Cmmr. Shutty reiterated that we are honoring the,previous policy for items 8.5 and 8.7. Cmmr.
Neatherlin shared that he has historically stood against road vacations and that he will vote against both
8.5 and 8.7.
Item 8.7
Staff Loretta Swanson shared that the Hearing's Examiner recommended action is to approve.
Cmmr. Shutty/Trask moved and seconded to approve action item 8.7, Road Vacation No. 403
vacating a portion of an unused portion of E Mason Lake Drive W in the plat of Mading's
Sunny Shores addition no. 3. Motion carried. N-nay; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)
9.1 Cmmr.Trask asked for a moment of silence for Tom Connell who passed away on September
13t'. Tom had worked for the county for almost 30 years. Tom and his wife Sandy were married
for 15 years. He is survived by his daughter Gina and son Tommy.
10. 9:15 a.m. Public Hearings and Items set for a certain time—
10.1 Public Hearing to sell parcel # 32021-59-03008, 410 E Hillcrest Drive in Shelton, WA for the
amount of$7,500. Staff: Frank Pinter (Exhibit F)
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
September 22, 2020 - Page 4
Cmmr. Neatherlin/Cmmr. Shutty moved and seconded to approve the sale of parcel #
32021-59-03008,410 E Hillcrest Drive in Shelton,WA for the amount of$7,500.
Motion carried unanimously. N-aye; S-aye;T-aye.
Cmmr. Neatherlin wanted to note to the public that this property went up for sale at the end of
May and was sold at asking price.
10.2 Public Hearing to sell parcel # 32021-56-02030, 580 E Wood Lane in Shelton, WA for the amount
of$5,500. Staff: Frank Pinter (Exhibit G)
Cmmr. Neatherlin/Cmmr. Shutty moved and seconded to approve the sale of parcel #
32021-56-02030, 580 E Wood Lane in Shelton, WA for the amount of$5,500. Motion
carried unanimously. N-aye; S-aye;T-aye.
Cmmr. Neatherlin noted that this property also went up for sale at the end of May and was sold
at asking price.
11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 10:08 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Solth, Crerk of the Board Sharon Trask, Chair
a 4- W
Kevin Shutty, Vommissioner
/�
Rap6y Neatherlin, Ummissioner
RESOLUTION NO.
AMENDING RESOLUTION NO. 04-19
MASON COUNTY FINANCIAL POLICIES AND PROCEDURES
WHEREAS,financial policies and procedures play an important role in a strategic,
long-tern approach to financial management.
WHEREAS,the Board of Mason County Commissioners recognize that it is in the best
interest of Mason County to establish financial policies and procedures in order to promote
sound financial management.
NOW,THEREFORE,BE IT RESOLVED,that the Board of Mason County
Commissioners does hereby adopt the Mason County Financial Policies and Procedures
(Attachment A).
APPROVED this 22"d day of` 2020.
BOARD OF COUNTY COMMISSIONERS
Sharon Trask, Chair
Ra y Neatherlin, missioner
'ATTEST: hu Kevin S , Commissioner
McKenzie S' ith, C'`t c of the Board
APPROVED AS TO FORM:
Tim Whitehead, Chief DPA
C: Accounting,Treasurer,Public Works,Budget&Finance
RETURN TO MASON COUNTY PUBLIC WORKS
100 W. Public Works Drive
Shelton,WA 98584
IN THE MATTER OF THE VACATION OF THE ORDER OF VACATION
SOUTH 10 FEET OFAROAD ONCE NAMED VACATION FILE NO. 400
GRAY ROAD,THAT LAYS NORTH OF TRACTS 5 RCW 36.87
& 6 IN THE PLAT OF WILL-CHAR ADDITION TO
PHILLIPS LAKE
WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate
the following described rights of way:
The Southerly 10 feet of Gray Road,now unnamed and unopened, laying adjacent to and Northerly of
Tracts 5 and 6 as shown on the official map of said plat of Will-Char Addition to Phillips Lake said tracts
also recorded as DCP No. 18-26 under auditors file No. 215083.
AND,WHEREAS,the date of hearing was set for July 22, 2020 at 1:00 p.m. and Notice of
Hearing, Intent to Vacate, was published and posted according to law; and
WHEREAS, the hearing was held on July 22, 2020 and the Mason County Hearing
Examiner considered the County Engineer's report, together with any evidence for or objection
against said vacation; and
WHEREAS, the Hearing Examiner has rendered to the Board of Mason County
Commissioners, his Findings, Conclusions and Recommendations and the members of the Board
have given them due consideration.
NOW, THEREFORE, IT IS ORDERED that the above described right of way is hereby
vacated; and
IT IS FURTHER ORDERED, that said vacation is subject to any existing private
easements for ingress and egress or any other purpose and to retaining an easement in favor of
Mason County for any utilities present in the vacated road right-of-way in accordance with RCW
36.87.140.
DATED this�`�day of C A w�L&2020
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Mka
McKenzie S' ith, M rk of the Board
�Trair
APPROVED AS TO FORM: //
R dy eather in,Vice Chair
Tim Whit , Ch. DPA
Kevin Shutty, ommissioner
Cc: File;Assessor;Auditor; Petitioner;
Public Works Dept; GIS
Vacation File No. 400
RETURN TO MASON COUNTY PUBLIC WORKS
100 W. Public Works Drive
Shelton,WA 98584
IN THE MATTER OF THE VACATION A ORDER OF VACATION
PORTION OF THE STREET ORIGINALLY VACATION FILE NO. 402
NAMED ALDER STREET IN THE ORIGINAL RCW 36.87
PLAT OF LAKEWOOD PLAT A
WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate
the following described rights of way:
A portion of Alder Street as shown in the plat of Lakewood Plat A,as recorded on March 4, 1912 in Volume
2 of Plats, at Page 29, in the Mason County Auditor's Office, Mason County, Washington, being a portion
of Section 12,Township 22 North, Range 2 West, WM more particularly described as follows:
All that area of Alder Street, now unnamed and unopened, laying adjacent to Block 1, Lots 1-8 and Block
2, Lots 1-4 and 5-8 as shown on the official map of said plat of Lakewood Plat A. Subject to retaining the
current drainage area,that will remain and the course or flow will not be altered and existing easement for
ingress/egress for any other purpose and any utilities present in the proposed vacated right of way.
AND,WHEREAS,the date of hearing was set for July 22, 2020 at 1:00 p.m. and Notice of
Hearing, Intent to Vacate, was published and posted according to law; and
WHEREAS, the hearing was held on July 22, 2020 and the Mason County Hearing
Examiner considered the County Engineer's report, together with any evidence for or objection
against said vacation; and
WHEREAS, the Hearing Examiner has rendered to the Board of Mason County
Commissioners, his Findings, Conclusions and Recommendations and the members of the Board
have given them due consideration.
NOW, THEREFORE, IT IS ORDERED that the above described right of way is hereby
vacated; and
IT IS FURTHER ORDERED, that said vacation is subject to the current drainage area,
which should be required to remain with no alterations to course of flow and any existing private
easements for ingress and egress or any other purpose and to retaining an easement in favor of Mason
County for any utilities present in the vacated road right-of-way in accordance with RCW 36.87.140.
DATED this T?- day of5eA9,,-(\ &,,2020
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
McKenzie itherk of the Board
Sharon Trask, Chair
APPROVED AS TO FORM:
R y Neatherhn, Vice Chair
Tim White ead, Ch. DPA `
Kevin Shu , Commissioner
Cc: File;Assessor;Auditor; Petitioner;
Public Works Dept; GIS
Vacation File No. 402
RETURN TO MASON COUNTY PUBLIC WORKS
100 W. Public Works Drive
Shelton,WA 98584
IN THE MATTER OF THE VACATION OF AN ORDER OF VACATION
UNUSED PORTION OF VACATION FILE NO. 403
E.MASON LAKE DRIVE WEST RCW 36.87
WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate
the following described rights of way:
An unused portion of E.Mason Lake Drive West as dedicated in the Plat of Mading's Sunny Shore Addition
No. 3, as recorded in Volu ne 4 of Plats at page 89 and 90, dedicated on January 22, 1951, recorded in
Mason County, Washington.
AND,WHEREAS,the date of hearing was set for July 22, 2020 at 1:00 p.m. and Notice of
Hearing, Intent to Vacate, was published and posted according to law; and
WHEREAS, the hearing was held on July 22, 2020 and the Mason County Hearing
Examiner considered the County Engineer's report, together with any evidence for or objection
against said vacation; and
WHEREAS, the Hearing Examiner has rendered to the Board of Mason County
Commissioners, his Findings, Conclusions and Recommendations and the members of the Board
have given them due consideration.
NOW, THEREFORE, IT IS ORDERED that the above described right of way is hereby
vacated; and
IT IS FURTHER ORDERED, that said vacation is subject to any existing private
easements for ingress and egress or any other purpose and to retaining an easement in favor of Mason
County for any utilities present in the vacated road right-of-way in accordance with RCW 36.87.140.
DATED this day of`�R49inA 2020
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
2�1"
McKenzie ith, erk of the Board
�aronr sk, Chair
APPROVED AS TO FORM: A/ A
Randy Nea rlin, Vice Chair
Tim Whitehead, Ch. DPA
Kevin Sh ly,
Commissioner
Cc: File;Assessor;Auditor; Petitioner;
Public Works Dept; GIS
Vacation File No. 403
RESOLUTION NO.
REPLACING RESOLUTION NO. 2020-62
VACATION FILE NO.406
NOTICE OF INTENT TO VACATE
SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87
IN THE MATTER OF THE VACATION OF AN UNUSED PORTION OF THE NORTH HALF
. OF
FIR STREET AND SOUTH HALF OF AN UNNAMED ALLEY
WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works
Department is requesting the vacation of the following right of way:
An unused portion of north half of Fir Street and the south half of an unnamed alley adjacent
to Block 8 Lots 21 through 28 in the Plan of Grays Harbor and Union City Railroad Addition to
Union City. The vacation area is approximately 200x30 feet, on the Fr Street side, and
10x200 feet on the unnamed alley side, in size and abuts the petitioner's property. The
vacation would add useable space to their lot and shut off unwanted access to the back of
their property.
WHEREAS, the petitioner has requested an amendment to the original vacation area,
that requires an update to the previous notice.
WHEREAS,the Board of Mason County Commissioners set a public hearing for
October 14, , 2020, with the Hearings Examiner, Resolution 2020-62, that will remain as
scheduled and directed Public Works to prepare notice thereof for posting and publication.
NOW THEREFORE, BE IT RESOLVED, that this resolution replaces resolution 2020-
62 and the said hearing has been set for Wednesday, October 14, 2020 1:00 p.m. in the
Commission Chambers, Mason County Courthouse Building I, 411 North Fifth Street, Shelton,
Washington, at which time and place any taxpayer.may appear to hear the County Engineer's
report, and be heard either for or against the vacation of a portion of the above said street
located in Mason County Washington.
Hearing may be available via Zoom,visit the Mason County Hearings Examiner Agenda
webpage at www.co.mason.wa.us/hearings-examiner or contact Mariah Frazier at
mfrazier(o)co.mason.wa.us or call (360)427-9670 Ext 365.
DATED this 22 day of 2020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
MW
McKenzie Smi ,Clerk o the Board Sharon Tras , Chair
O
Rand+ Neatherlin, Vice Chair
Tim Whitehea DPA
Assessor
Auditor Kevin Shu , Co missioner
County Engineer
Petitioner
Post no later than 22 10(20 days prior to
hearing at each terminus of the county road or
portion thereof proposed to be vacated or
abandoned.)
Vacation File No. 406
JOURNAL-Publish 2t:0\-3.1020— g AD-Low
(Bill Public Works)
RESOLUTION NO.')Q1 -'
APPROVAL OF SALE OF SURPLUS PROPERTY
WHEREAS, Mason County owns the tax title parcel #32021-59-03008, located at 410 E Hillcrest
Drive, Shelton, WA; and
WHEREAS, an auction was held in November 2019 in an attempt to sell the above listed parcel per
RCW 36.35.120 with no bids; and
WHEREAS, per RCW 36.35.150(1)(d.) Tax Title Parcels can be sold by direct negotiation for twelve
months after an attempted auction; and
WHEREAS, the Board of County Commissioners, upon the recommendation of the Property Manager,
has determined that the property is surplus to the needs of the County; and
WHEREAS, Mason County has received an offer to purchase the property in the amount of$7,500
from Craig Larsen and Christine Poole and a public hearing was held on September 22, 2020 to consider
the offer;
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Mason County Board of County
Commissioners that sale of the property described above (parcel#32021-59-03008) is approved at the price
of$7,500; and
BE IT FURTHER RESOLVED, that the proceeds of the sale of said property are to be dedicated first
to any delinquent property tax obligations and related penalties, expenses and assessments; and next to
reimbursement of the Property Management expenses; and finally, to the Current Expense Fund; and
BE IT FURTHER RESOLVED, that the Vice-Chair is authorized to sign the related closing documents
and the Property Manager initiate payment of 8%fee of sale price to the County's real estate agent.
DATED this 22"d day of September, 2020.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie Smit , Cler<of the Board Sharon Trask, Chair
APPROVED AS TO FORM:
Ra y.Neath , Vice-Chair
Tim Whitehead, ief15PA
Kevin Sh y, Commissioner
tXV0,mA b
RESOLUTION NO. `�CSLO I
APPROVAL OF SALE OF SURPLUS PROPERTY
WHEREAS, Mason County owns the tax title parcel#32021-56-02030, located at 580 E Wood Lane,
Shelton, WA; and
WHEREAS, an auction was held in November 2019 in an attempt to sell the above listed parcel per
RCW 36.35.120 with no bids; and
WHEREAS, per RCW 36.35.150(1)(d.) Tax Title Parcels can be sold by direct negotiation for twelve
months after an attempted auction; and
WHEREAS, the Board of County Commissioners, upon the recommendation of the Property Manager,
has determined that the property is surplus to the needs of the County; and
WHEREAS, Mason County has received an offer to purchase the property in the amount of$5,500
from Janness and Charles Morgan and a public hearing was held on September 22, 2020 to consider the
offer;
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Mason County Board of County
Commissioners that sale of the property described above (parcel#32021-56-02030) is approved at the price
of$5,500; and
BE IT FURTHER RESOLVED, that the proceeds of the sale of said property are to be dedicated first
.to any delinquent property tax obligations and related penalties, expenses and assessments; and next to
reimbursement of the Property Management expenses; and finally, to the Current Expense Fund; and
BE IT FURTHER RESOLVED, that the Vice-Chair is authorized to sign the related closing documents
and the Property Manager initiate payment of 8% fee of sale price to the County's real estate agent.
DATED this 22"d day of September, 2020.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie SniJh, CleW of the Board Sharon Trask, Chair
APPROVED AS TO FORM:
Ra dy Neather in, Vice-Chair
Tim W itehea , PA
Ke in 1
Commissioner