HomeMy WebLinkAbout2020/10/05 - Briefing Packet i
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF
October 5, 2020
In the spirit of public information and inclusion, the'attached is a draft of
information for Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion and is not all
inclusive of what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
CO 5,
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Pursuant to Proclamation by the Governor 20-28.9, in-person attendance to Commission meetings is
temporarily restricted.
Our Commission meetings are live streamed at hgp://masonwebtv.com/and we will accept public
comment via email dlzC5)co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton,
WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your
telephone, please provide your telephone number to the Commissioners'office no later than 4 p.m. the
Friday before the meeting.
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of October 5, 2020
Monday - Friday
8:00 A.M. COVID-19 Coordinators Briefing*
Public Works Meeting Room A
100 Public Works Way
Noon WA State Association of Counties Zoom Meeting*
Coronavirus Relief Funding
*This is being noticed as a Special Commission Meeting because a quorum of the Mason County
Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020
- Special Meetings
Monday, October 5, 2020
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Executive Session — RCW 42.30.110 (1)(i) Potential Litigation
9:30 A.M. Public Works — Loretta Swanson
Utilities &Waste Management
10:00 A.M. Prosecuting Attorney— Michael Dorcy
Child Advocacy Center
10:30 A.M. BREAK
10:35 A.M. Closed Session — RCW 42.30.140 (4) Labor Discussion
11:00 A.M. Community Services — Dave Windom
11:30 A.M. Support Services — Frank Pinter
Commissioner Discussion — as needed
Noon BREAK
2:00 P.M. 2021 Budget Workshop
Overview of 2021 Budget —Jenn Beierle
MASON COUNT'PUBLIC WORKS—COMMISSIONER BRIEFING
October 5,2020
Briefing Items
• Procure HVAC control system upgrade.
Discussion Items
• Valley Rose Culvert bid award
• North Shore Ecology Block Wall bid award
Commissioner Follow-Up Items
b
Upcoming Calendar/Action Items
Attendees:
Commissioners: Public Works: Other De tp Staff Public:
_Randy Neatherlin _Loretta Swanson
_Kevin Shutty Mike Collins
_Sharon Trask _Richard Dickinson
_Others(list below)
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Loretta Swanson, Director
DEPARTMENT: Public Works EXT: 652
BRIEFING DATE: October 5, 2020
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, lease provide only new information
INTERNAL REVIEW (please check all that apply):
❑ Budget/Finance €Human Resources €Legal €Other— please explain
ITEM: HVAC Control upgrade — Public Works Facility
EXECUTIVE SUMMARY:
The current Public Works facility HVAC system has had ongoing control
programming issues. These issues come up at least six (6) or more times a year
and require an authorized KMC technician to fix. These services cost between
$1000 to $2000 each time ($250/per hour and usually takes 4-8 hours).
Public Works would like to modify the existing control system and replace the
existing KMC graphics user interface with a Honeywell Web-based system
(currently used for the County Jail HVAC system), that is easier to use.
Updating the program and control modifications will virtually give the buildings a
new system without replacing the entire system.
BUDGET IMPACTS:
The estimated cost for the HVAC upgrade is $100,000 and will come out of the
County Road fund.
PUBLIC OUTREACH:
The project will be accomplished as a Small Works Project and solicitation will be
sent out to firms providing HVAC services on the County's Roster.
RECOMMENDED OR REQUESTED ACTION
Recommend the Board authorize Public Works to procure bids to upgrade the
Public Works Facility HVAC control systems and allow the Director to sign a
contract and the chair to sign all pertinent documents.
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dave Windom / Todd Parker
DEPARTMENT: Community Services EXT: 260
BRIEFING DATE: 10/5/20
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM: Shelter Program Grant— Department of Commerce
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
The Department of Commerce is issuing a Shelter Program Grant with the purpose to fund
equitable and creative approaches to develop or expand shelter programs and bring
unsheltered people inside with the goal of exiting participants to permanent and positive
outcomes quickly.
Mason County staff convened a community shelter task force that, in alignment with the
Mason County 5-year plan, identified Community Lifeline as the subcontractor to expand
shelter capacity for adults and operate a year-round shelter. The Shelter Program
emphasizes a focus on households fleeing domestic violence and transitional aged youth (18
— 24). The Covid-19 Outbreak Emergency Housing Grant and this grant has allowed the
expansion of shelter beds at Community Lifeline to accommodate the aforementioned target
populations and become open year-round.
Grant term is August 1, 2020 through June 30, 2023
BUDGET IMPACT:
Grant is pass through with a retention of administration-funds in the amount of
-$33,743
PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community
meetings, etc.)
Community shelter task force formed to provide recommendations
RECOMMENDED OR REQUESTED ACTION:
Request to move the approval to accept the Commerce grant and subcontract to Community
Lifeline to the October 6 action agenda
ATTACHMENTS: Commerce Contract and Community Lifeline Subcontract
Briefing Summary 9/30/2020
LLD® Washington State
Department of
Commerce
Interagency Agreement with
Mason County Health Services
through
Community Services and Housing Division
Housing Assistance Unit
Shelter Program Grant
Start date: August 1, 2020
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TABLE OF CONTENTS
Special Terms and Conditions
1. Authority...............................................................................................1
2. Contract Management............................................................................................1
3. Compensation ----------------------------------'1
4. Billing Procedures and '--------------------1
5. Historical or Cultural Artifacts---------------------------1
6. Insurance.............................................................................................2
7. Ownership............................................................................................2
B. Subcontractor Data Collection................................................................................3
Q. Order of Precedence..............................................................................................3
General Terms and Conditions
1. Definitions ..............................................................................................................4
2. All Writings Contained Herein................................................................................4
3. Amendments..........................................................................................................4
4. Assignment............................................................................................................4
5. Confidentiality and Safeguarding of Information....................................................4
G. Copyright................................................................................................................5
7. Disputes.................................................................................................................5
8. Governing Law and Venue ....................................................................................5
Q. Indemnification.......................................................................................................G
10. Licansng. AcoreditoUonondRooistration--------------------'G
11. Prevailing Wage.....................................................................................................8
12. Recapture...............................................................................................................G
13. Records Maintenance............................................................................................G
14. Savings...................................................................................................................G
15. Gevenabi|ity.............................................................................................................G
16. Subcontracting.......................................................................................................O
17. SUn/ivn--------------------------------------7
18. Termination for Cause.------------------------------7
10. Termination for Convenience.................................................................................7
20. Termination Procedures.........................................................................................7
21. Treatment of Assets-------------------------------'8
22. Waiver....................................................................................................................8
Attachment A, Scope ofWork
Attachment B, Budget
U
FACE SHEET
Contract Number: 21-4610C-111
Washington State Department of Commerce
Community Services and Housing Division
Housing Assistance Unit
Shelter Program Grant
1.Contractor 2. Contractor Doing Business As(optional)
Mason County Health Services
415N6THST
SHELTON,WA 98584
3. Contractor Representative 4. COMMERCE Representative
Casey Bingham Kathryn Dodge P.O.Box 42525
Fiscal Manager Grant Manager 1011 Plum Street SE
360-427-9670 ext.562 (360)764-9682 Olympia,WA 98504-2525
caseyb@co.mason.wa.us kathryn.dodge@commerce.wa.gov
5.Contract Amount 6.Funding Source 7.Start Date 8.End Date
$344,428.00 Federal: ❑ State: ® Other: ❑ N/A: ❑ August 1,2020 June 30,2023
9.Federal Funds(as applicable) Federal Agency: CFDA Number
N/A N/A N/A
10.Tax ID# 11.SWV# 12.UBI# 13.DUNS#
XXXXXXXXXXXXXX SWV0001893-04 232002101 N/A
14.Contract Purpose
The Shelter Program Grant funds equitable and creative approaches to develop or expand shelter programs and bring unsheltered
people inside with the goal of exiting participants to permanent and positive outcomes quickly
15.Signing Statement
COMMERCE,defined as the Department of Commerce,and the Contractor, as defined above,acknowledge and accept the terms of
this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their
respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following
documents hereby incorporated by reference:Attachment"A"—Scope of Work,Attachment`B"—Budget and Shelter Program Grant
Guidelines.
FOR CONTRACTOR FOR COMMERCE
Printed Name,title Diane Klontz,Assistant Director
Community Services and Housing Division
Signature
Date
Date APPROVED AS TO FORM ONLY BY ASSISTANT
ATTORNEY GENERAL 08/22/2019.
APPROVAL ON FILE.
iii
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34
RCW.
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for
all communications and billings regarding the performance of this Contract.
a. The Representative for COMMERCE and their contact information are identified on the Face
Sheet of this Contract.
b. The Representative for the Contractor and their contact information are identified on the Face
Sheet of this Contract.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed the Contract amount listed on the Face Sheet for the
performance of all things necessary for or incidental to the performance of work under this Contract as
set forth in the Scope of Work(Attachment A).
4. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE.
When requesting reimbursement for expenditures made, Contractor shall submit all Invoice Vouchers
and any required documentation electronically through COMMERCE's Grants Management System
(CMS),which is available through the Secure Access Washington (SAW) portal.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition
of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will
be paid by any other source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
5. HISTORICAL OR CULTURAL ARTIFACTS
Prior to approval and disbursement of any funds awarded under this Contract, Contractor shall
complete the requirements of Governor's Executive Order 05-05,where applicable, or Contractor shall
complete a review under Section 106 of the National Historic Preservation Act, if applicable. Contractor
agrees that the Contractor is legally and financially responsible for compliance with all laws, regulations,
and agreements related to the preservation of historical or cultural resources and agrees to hold
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 1
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
harmless COMMERCE and the state of Washington in relation to any claim related to such historical
or cultural resources s discovered, disturbed, or damaged as a result of the project funded by this
Contract.
In addition to the requirements set forth in this Contract, Contractor shall, in accordance with Governor's
Executive Order 05-05, coordinate with Commerce and the Washington State Department of
Archaeology and Historic Preservation ("DAHP"), including any recommended consultation with any
affected tribe(s), during Project design and prior to construction to determine the existence of any tribal
cultural resources affected by Project. Contractor agrees to avoid, minimize, or mitigate impacts to the
cultural resource as a continuing prerequisite to receipt of funds under this Contract.
The Contractor agrees that, unless the Contractor is proceeding under an approved historical and
cultural monitoring plan or other memorandum of agreement, if historical or cultural artifacts are
discovered during construction, the Contractor shall immediately stop construction and notify the local
historical preservation officer and the state's historical preservation officer at DAHP, and the Commerce
Representative identified on the Face Sheet. If human remains are uncovered, the Contractor shall
report the presence and location of the remains to the coroner and local enforcement immediately, then
contact DAHP and the concerned tribe's cultural staff or committee.
The Contractor shall require this provision to be contained in all subcontracts for work or services
related to the Scope of Work attached hereto. .
In addition to the requirements set forth in this Contract, Contractor agrees to comply with RCW 27.44
regarding Indian Graves and Records; RCW 27.53 regarding Archaeological Sites and Resources;
RCW 68.60 regarding Abandoned and Historic Cemeteries and Historic Graves; and WAC 25-48
regarding Archaeological Excavation and Removal Permits.
Completion of the requirements of Section 106 of the National Historic Preservation Act shall substitute
for completion of Governor's Executive Order 05-05.
In the event that the Contractor finds it necessary to amend the Scope of Work the Contractor may be
required to re-comply with Governor's Executive Order 05-05 or Section 106 of the National Historic
Preservation Act.
6. INSURANCE
Local Government Self-Insured/Liability Pool or Self-Insured Risk Management Program
Contractor shall provide annually to COMMERCE a summary of coverages and a letter of self-
insurance, evidencing continued coverage under Contractor's self-insured/liability pool or self-insured
risk management program. Such annual summary of coverage and letter of self-insurance will be
provided on the anniversary of the start date of this Agreement.
7. OWNERSHIP
If any of the funds granted under this Contract are used for property acquisition and or capital
improvements, the Contractor agrees and will ensure that the real property or properties will solely be
used to provide emergency housing for low-income households as defined under RCW 43.185A.010
(6), except during State of Emergency related to the COVID-19 outbreak described in the
Proclamation by the Governor, 20-05 or similar states of emergency. Use of funds under this Contract
are subject to the requirements of 2020 ESSB 6168 (Chapter 357, Laws of 2020), Section 127,
subsection (85).
If a housing provider organization other than the Contractor will own the property, all amounts used
for property acquisitions and or capital improvements shall be evidenced by promissory notes, deeds
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 2
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
of trust, and low-income restrictive covenants running with the land in favor of the Contractor for at
least ten (10)years starting from the time the property is ready for occupancy by the intended
population (the"Commitment Period"). The Contractor will be responsible for monitoring the property
or properties to ensure compliance with its low-income restrictive covenant during the Commitment
Period.
If the Contractor will own the property, all amounts used for property acquisitions and or capital
improvements shall be evidenced by promissory notes, deeds of trust, and low-income restrictive
covenants running with the land in favor of the Department for at least ten (10)years starting from the
time the property is ready for occupancy by the intended population.
Each deed of trust and low-income restrictive covenant shall be recorded at the county or counties in
which the property or properties are located.
The Contractor will make a good faith effort not to incur costs reimbursable under this Contract in
excess of what is reasonable given market prices, balanced by the need to act promptly to procure
and operate housing and provide services necessary to respond to the State of
Emergency. Commerce reserves the right to decline reimbursement of costs deemed excessive in
Commerce's discretion.
8. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Agreement performed by subcontractors and the
portion of funds expended for work performed by subcontractors, including but not necessarily limited
to minority-owned,woman-owned, and veteran-owned business subcontractors. "Subcontractors"shall
mean subcontractors of any tier.
9. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
Applicable federal and state of Washington statutes and regulations
Special Terms and Conditions
General Terms and Conditions
Attachment A—Scope of Work
Attachment B—Budget
Shelter Program Grant Guidelines
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 3
GENERAL TERMS AND CONDITIONS -
INTERAGENCY AGREEMENT
STATE FUNDS
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to
act on the Director's behalf.
B. "COMMERCE" shall mean the Department of Commerce.
C. "Contract" or "Agreement" means the entire written agreement between COMMERCE and the
Contractor, including any attachments, documents, or materials incorporated by reference. E-mail
or facsimile transmission of a signed copy of this contract shall be the same as delivery of an
original.
D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
E. "Personal Information" shall mean information identifiable to any person, including, but not limited
to, information that relates to a person's name, health,finances, education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers, other identifying numbers, and any financial identifiers.
F. "State" shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or
part of those services under this Contract under a separate contract with the Contractor.The terms
"subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as "confidential" by
COMMERCE;
ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE;
and
iii. All personal information in the possession of the Contractor that may not be disclosed under
state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information
solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE or
as may be required by law.-The Contractor shall take all necessary steps to assure that Confidential
Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of
Confidential Information or violation of any state or federal laws related thereto. Upon request, the
Contractor shall provide COMMERCE with its policies and procedures on confidentiality.
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 4
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
COMMERCE may require changes to such policies and procedures as they apply to this Contract
whenever COMMERCE reasonably determines that changes are necessary to prevent
unauthorized disclosures. The Contractor shall make the changes within the time period specified
by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any
Confidential Information that COMMERCE reasonably determines has not been adequately
protected by the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working
days of any unauthorized use or disclosure of any confidential information, and shall take necessary
steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered "works for hire"
under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in
all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE
effective from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display.The Contractor warrants and
represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract. The
Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE
shall have the right to modify or remove any restrictive markings placed upon the Materials by the
Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington,
and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior
Court for Thurston County.
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 5
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING,ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. PREVAILING WAGE LAW
The Contractor certifies that all contractors and subcontractors performing work on the Project shall
comply with state Prevailing Wages on Public Works, Chapter 39.12 RCW, as applicable to the Project
funded by this contract, including but not limited to the filing of the"Statement of Intent to Pay Prevailing
Wages" and "Affidavit of Wages Paid" as required by RCW 39.12.040. The Contractor shall maintain
records sufficient to evidence compliance with Chapter 39.12 RCW, and shall make such records
available for COMMERCE's review upon request.
12. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies available
at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
13. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six(6)years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six(6)year period, the records shall
be retained until all litigation, claims, or audit findings involving the records have been resolved.
14. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
16. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
16. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written
approval of COMMERCE.
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 6
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they
relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity;
or(c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor's performance of the subcontract.
17. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract shall
so survive.
18. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original contract and the replacement
or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of
the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is
determined that the Contractor: (1)was not in default; or(2) failure to perform was outside of his or her
control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition
to any other rights and remedies provided by law.
19. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
20. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract,
may require the Contractor to deliver to COMMERCE any property specifically produced or acquired
for the performance of such part of this contract as has been terminated. The provisions of the
"Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 7
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the"Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law,or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the contract had been completed, would have
been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary, or-as the Authorized Representative may direct, for the
protection and preservation of the property related to this contract, which is in the possession of
the Contractor and in which the Authorized Representative has or may acquire an interest.
21. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct
item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property
by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this
contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this contract, or (ii) commencement of use of such property in the performance of this
contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein
or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Contractor or which results from the failure on the part of the Contractor
to maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract
All reference to the Contractor under this clause shall also include Contractor's employees, agents
or Subcontractors.
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 8
Attachment A
Scope of Work
Grantee commits to implementing a shelter program that uses equitable and creative approaches
to bring people inside with the goal of exiting residents to permanent housing quickly as
described in Grantee's application for Shelter Program funds.
A. Program Description
1. Overview
a. Shelter program will serve single adults with a focus on increasing bed
capacity for females fleeing domestic violence and human trafficking, as well
as young adults.
b. Shelter program will add approximately 21 beds.
1. 7 beds will initially be available October 2020-April 2021.
2. 14 additional beds will become available in May 2021.
c. Shelter program will operate as both night-by-night and continuous stay.
2. Facility ype
a. Community Lifeline will operate a permanent emergency shelter site.
b. The shelter program will be located at:
218 N 3rd Street
Shelton, WA 98584
c. The shelter will have three rooms that can be dedicated shelter space on two
levels. Downstairs will hold 23 beds for single adult males while the upstairs
has two rooms, one dedicated to females. The female room will hold 15 beds
after the remodel and has a bathroom and additional sink outside the
bathroom. The third room is being configured to serve youth and hold up to
20 beds. Initially, 10 beds will be allocated for night-by-night use, although,
with three areas and separate rooms,this number can vary depending on the
needs of the shelter residents and subpopulation being served.
a
d. Amenities and utilities include bathroom/handwashing access, showers,
access to storage, dinner provided nightly, hygiene products, and
transportation for medical needs.
3. Racial Equity
a. Community Lifeline will implement strategies to prevent racial inequities in
who is served and program outcomes.
Attachment A
b. Community Lifeline will collaborate with other agencies in the community
that can assist a person with any language barriers. Partnership includes, but
are not limited to,the local school district,hospital system,mental health, law
offices and translation group within our community.
c. Because the Latinx community is the largest population of color in Mason
County, Community Lifeline will partner with a local behavioral health
organization that predominantly serves the Latinx and undocumented
population.
d. As part of the Mason County Coordinated Entry Board, Community Lifeline
will take steps to further reduce any racial disparities within the homeless
crisis response system by involvement in the following actions:
1. Forming a multicultural equity taskforce or team, including and
centering people of various racial, ethnic and genders with lived
experience.
2. Training to build cultural competency,multicultural equity and social
justice awareness and skillset.
3. Develop and conduct an organizational assessment.
4. Develop a racial equity strategic plan with outcomes and continually
monitor and evaluate these actions for effectiveness,making
adjustments as needed.
4. Housing Focused Services
a. Community Lifeline will provide housing case management to residents that
is driven by the needs of the resident, is flexible,uses a strengths-based
approach and is focused on obtaining and maintaining housing.
b. Community Lifeline will connect shelter residents to mainstream services
including but not limited to behavioral health, chemical dependency,
education or workforce training, employment services and permanent
supportive housing.
c. Community Lifeline will use trauma informed practices, active listening, de-
escalation techniques, and motivational interviewing skills to meet guests
where they are. Case managers will provide services to clients by facilitating
an intake and vulnerability assessment which includes a needs assessment for
housing, income, health insurance, education, employment, mental health
needs, addiction, and treatment needs. Case managers will interface with
clients a minimum of one time per week depending on support needs, with the
average being three times per week. Clients will be asked to set small
attainable goals and are re-evaluated and problem solved together when goals
Attachment A
are not met. Resource connection, supporting to schedule or attend
appointments, occasionally providing transportation, check-ins, and crisis
intervention are all a part of case management services.
5. Diversion and Problem Solving
a. Community Lifeline will utilize problem-solving conversations to divert
households from entering the shelter or utilizing crisis response system
services longer term.
b. Community Lifeline will use Diversion techniques and Motivational Interview
skills to problem solve together where resources may be available to them to
keep them from entering a shelter or crisis response system. Community
resources will be explored to find flexible solutions for people in crisis and
connect them to alternative supports such as financial assistance,mental
health, substance abuse, continuing education and much more. The
conversation will encourage the client to explore their own support systems to
find creative, flexible, safe, and cost-effective solutions. Shelter staff works
to actively listen to the person and help identify potential safe housing
options, such as returning to a prior residence (if safe to do so), staying with
friends or family, or securing a new residence.
6. Outreach
a. Community Lifeline will provide outreach to unsheltered individuals.
b. Community Lifeline case managers will provide outreach in partnership with
Shelton Youth Connection, Turning Pointe, and North Mason Resources in
the downtown Shelton corridor, and neighboring jurisdictions without shelter
capacity once a week.
7. Coordinated Entry Partnership
a. If the county or regional Coordinated Entry (CE)requires Emergency
Shelters,Drop-in Shelters and Temporary Shelter sites to participate in the
county or regional CE process,Emergency Shelters, Drop-in Shelters and
Temporary Shelter Sites funded by the Shelter Program grant must participate
in the county or regional CE process by accepting referrals and must fill
openings exclusively through the CE process.
Projects operated by Victim Service Providers are not required but may elect
to participate in the county or regional CE process.
b. Shelter program will fill some program openings through coordinated entry
and also have capacity to fill beds on an as needed walk-in basis.
Attachment A
c. Community Lifeline will actively work with the lead CE agency, Crossroads
Housing. The Coordinated Entry Board is working through processes for how
households enter the crisis response system. Community Lifeline and Shelton
Youth Connection have been selected to pilot such processes for single adults
and youth experiencing homelessness. This pilot process is working on the
communication,referrals and follow up with the lead agency for households
once a coordinated entry intake has been completed.
8. Administration
a. Grantees will submit the following monthly deliverables with completeness,
timeliness, accuracy and consistency:
b. Invoice and Voucher Detail Worksheet for reimbursement (Guidelines: Fiscal
Administration).
c. Grantees commit to reporting complete, quality data that is timely,truthful
and accurate. (Guidelines: Requirements of all Lead Grantees and Subgrantees
Providing Direct Service and HMIS User Agreement).
d. Grantees shall comply with all of the requirements,policies and procedures in
the Shelter Program Grant Guidelines.
B. Performance
1. Requirements
a. Projects are not required to meet or make progress toward performance targets
as a condition of finding for the current contract period. Project performance
data will impact community and state level performance measures.
b. Grantees should aim to improve the housing outcomes of Shelter Program
participants. For each intervention type funded by the Shelter Program,
grantees should adopt the following performance goals:
Intervention Type Performance Goal HMIS Calculation Performance
Target'
Increase Percent Exits to Permanent Of people in the ES project who exited,those who 50%
Emergency Housing exited to permanent housing destinations
Shelter
Increase Percent Exits to Positive Of people in the ES project who exited,those who 50%
Drop-in Outcomes exited to Positive Outcome destinations
Emergency
Shelterz
1 The target is the level of desirable performance and is an indicator of a high performing project.
2 Drop-in Emergency Shelters offer night-by-night living arrangements that allow households to enter and exit on an irregular or
Attachment A
Increase Percent Exits to Positive Of people in the Other project who exited,those 50%
Temporary Outcomes who exited to Positive Outcome destinations
Shelter S1te3
Reduce Average Length of Stay Of the people active in the project,the days Not established
All homeless as measured by each client's start,exit
and bed night dates strictly as entered into HMIS.
c. Equitable Access and Housing Outcomes
1. Grantees should ensure equitable access to Shelter Program and
equitable housing outcomes of Shelter Program participants.
Equitable access means that the race and ethnicity of people entering
the Shelter Program are similar to the community demographics.
Equitable access is measured by comparing the percent of people in
poverty by race and ethnicity to the percent of people entering the
Shelter Program by race and ethnicity.
Equitable housing outcomes means that the outcomes of the Shelter
Program participants should be similar, regardless of race or ethnicity.
d. Exit Destinations
Exit Destinations Options Positive Outcome: The Permanent Housing:The
following destinations are following destinations are
considered Positive exits considered Permanent exits
from Drop-in ES and from Emergency Shelters
Temporary Shelter Sites
Emergency shelter,including hotel or motel paid for with emergency shelter Negative Outcome
voucher,or RHY-funded Host Home shelter Positive Outcome
Foster Care home or foster care group home Negative Outcome
Positive Outcome
Hospital or other residential non-psychiatric medical facility Removed from Removed from denominator
denominator
Hotel or Motel paid for without emergency shelter voucher Positive Negative Outcome
Outcome
Jail,.prison or juvenile detention facility Negative Outcome Negative Outcome
Moved from one HOPWA funded project to HOPWA TH Positive Outcome Negative Outcome
daily basis and often use a Night-By-Night tracking method in HMIS.
3 A Temporary Shelter Site is defined as structure(s)or a location locally permitted to provide temporary shelter for people
experiencing homelessness.Tents,mitigation sites,or hosted encampments are examples of Temporary Shelter Sites.
Attachment A
Place not meant for habitation(e.g.,a vehicle,an abandoned building, Negative Outcome Negative Outcome
bus/train/subway station/airport or anywhere outside)
Psychiatric hospital or other psychiatric facility Positive Outcome Negative Outcome
Residential project or halfway house with no homeless criteria Removed from Negative Outcome
denominator
Safe Haven Positive Outcome Negative Outcome
Staying or living with family,temporary tenure(e.g.room,apartment or house) Positive Outcome Negative Outcome
Staying or living with friends,temporary tenure(e.g.room,apartment or house) Positive Outcome Negative Outcome
Substance abuse treatment facility or detox center Positive Outcome Negative Outcome
Transitional housing for homeless persons(including homeless youth) Positive Outcome Negative Outcome
Long-term care facility or nursing home Positive Outcome Removed from denominator
Host Home(non-crisis) Positive Outcome Permanent Housing
Moved from one HOPWA funded project to HOPWA PH Positive Outcome Permanent Housing
Owned by client,no ongoing housing subsidy Positive Outcome Permanent Housing
Owned by client,with ongoing housing subsidy Positive Outcome Permanent Housing
Permanent housing(other than RRH)for formerly homeless persons Positive Outcome Permanent Housing
Rental by client,no ongoing housing subsidy Positive Outcome Permanent Housing
Rental by client,with GPD TIP housing subsidy Positive Outcome Permanent Housing
Rental by client,with other ongoing housing subsidy Positive Outcome Permanent Housing
Rental by client,with VASH housing subsidy Positive Outcome Permanent Housing
Staying or living with family,permanent tenure Positive Outcome Permanent Housing
Staying or living with friends,permanent tenure Positive Outcome Permanent Housing
Attachment A
Rental by client,with RRH or equivalent subsidy Positive Outcome Permanent Housing
Rental by client,with HCV voucher(tenant or project based) Positive Outcome Permanent Housing
Rental by client,with HCV voucher(tenant or project based) Positive Outcome Permanent Housing
Deceased Removed from Removed from denominator
denominator
Client doesn't know Unknown/Negative Unknown/Negative
Outcome Outcome
Client refused Unknown/Negative Unknown/Negative
.Outcome Outcome
Data not collected Unknown/Negative Unknown/Negative
Outcome Outcome
No exit interview completed Unknown/Negative Unknown/Negative
Outcome Outcome
Other Unknown/Negative Unknown/Negative
Outcome Outcome
Attachment B
Budget
Participating Jurisdictions Amount Dedicated
Mason Coup $290,257
City of Shelton $54,171
Total $344,428
Community Lifeline Shelter Program
Budget Category Amount
Pre-Occupancy $34,578
Up to$10,000 per bed prior to occupancy
Post-Occupancy Operations $309,850
Up to$56per day per net ddditional bed
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT# CL:Shelter Program
THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as
"COUNTY" and Community Lifeline hereinafter referred to as"CONTRACTOR."
.Contracted Entity Community Lifeline
Address PO Box 698/218 N. 31 St.: . .
City, State, Zip Code_ Shelton, WA 98584
Phone 360-490-3486 .
Frimary,Contact Name, Title, Barb Weza; Executive Director
Primary Contact Phone & E-mail 360-490-3430; communiVlifelinesheltonpgmail.com
Contractor Fiscal Contact same
Contractor Fiscal Phone& Email same
:Washington State UBI# 603-364-370
Federal EIN -46=4731341
Total Award/Contract Value $31.0,685
Contract Tear Duration August 1, 2020'-June 30, 2023
County Contract Contact Lydia.Buchheit, Community Health Manager
County Contract Email & Phone L diab co.mason.wa.us 360-427-9670 ext 404
,County Fiscal.Contact. Casey Bingham, Fiscal Manager
County Fiscal Email & Phone Caseyb(a-co.mason.wa.us 360-427-9670 ext..562. .
PURPOSE
ESSB 6168 (section 127, subsection 85) identifies new funding for local governments to increase
shelter capacity. The Department of Commerce Housing Assistance Unit (HAU) intends for
communities to use equitable and creative approaches to develop this new program and bring
unsheltered people inside with a goal of exiting participants to permanent housing quickly.
COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract
and EXHIBITS and have executed this contract on the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this contract are governed by this
contract including any Special Conditions, General Terms and Conditions, Exhibits, and Department
of Commerce Grant Guidelines.
CONTRACTOR BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Agency Name
Sharon Trask, Chair
Authorize Signature Date
APPROVED AS TO FORM:
Print Name & Title
Tim Whitehead, Chief DPA
Date
Professional Services Contract (rev 04/2019) Page 1
Funding Source: ESSB 6168 (section 127, subsection 85) identifies new funding for local
governments to increase shelter capacity. The Shelter Program Grant is funded by the Home
Security Fund as appropriated by the Legislature.
General Terms and Conditions
Scope of Services:
The Shelter Program Grant funds equitable and creative approaches to develop or expand shelter
programs and bring unsheltered people inside with the goal of exiting participants to permanent and
positive outcomes quickly. CONTRACTOR agrees to provide COUNTY all services and any materials
as set forth as identified in EXHIBIT A SCOPE OF SERVICES, Scope of Work in the Washington
State Department of Commerce Contract number 21-4610C-111, and New Shelter Program grant
overview, guidelines and the Consolidated Homeless Grant Guidelines for emergency shelters except
where guidelines may differ.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed
at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both
parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by
mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by
both parties.
Extension:
The duration of this CONTRACT may be extended through an amendment if additional funds become
available from the Department of Commerce.
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor,
and nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder, and all services performed shall be made and performed pursuant to this
CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C-Budget, and the CONTRACTOR is not entitled to any benefits including, but not limited to:
vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other
rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it
maintains a separate place of business, serves clients other than COUNTY, will report all income and
expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with
the State of Washington Department of Revenue for payment of all sales and use and Business and
Occupation taxes collected by the State of Washington. CONTRACTOR will be responsible for and
will pay all taxes related to the receipt of payments from the COUNTY.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees
from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees
or costs incurred by reason of claims or demands because of breach of the provisions of this
paragraph.
Payment:
COUNTY will reimburse CONTRACTOR for actual expenditures incurred each month, according to
the terms provided in EXHIBIT A, provided that CONTRACTOR performs the services and submits all
reporting to a satisfactory level. Monthly expenditures will be reported using the template provided.
Payment is on the assumption that State and local funds are available to the COUNTY for
disbursement to the CONTRACTOR and have been expended and program requirements met, or
earlier in the event of non-compliance. If State or local funds are not available to the COUNTY, the
COUNTY reserves the right to amend the payment terms and the amount of the maximum contract
total. The term of this CONTRACT begins on the Effective Date, and the CONTRACTOR agrees not
Professional Services Contract(rev 04/2019) Page 2
to incur any expenses on the program using COUNTY funding prior to the effective date. The
CONTRACT end date is June 30, 2021, or earlier in the event of non-compliance.
Payment Information:
CONTRACTOR agrees to complete or make sure a current Vendor Payment Form is on file providing
the COUNTY with all information necessary to correctly issue such payments. If CONTRACTOR fails
to provide such information in response to the COUNTY'S written request, then the COUNTY may
withhold payments to CONTRATOR until CONTRATOR provides such information.
Budget:
CONTRACTOR further agrees that funds provided under this CONTRACT will be expended as
specifically itemized line by line in the Budget provided in Exhibit C, and that CONTRACTOR will
follow the Budget Amendment Process for quarterly expense transfers within a budget category (i.e.
operations, administration, facilities support). Budget transfers will not be made unless approved by
the COUNTY. Late requests will not be accepted.
Duplicate Payment:
The COUNTY shall not pay CONTRACTOR, if the CONTRACTOR has charged or will charge any
other party under any other Grant, subgrant/subcontract, or agreement, for the same services or
expenses. If it is determined that CONTRACTOR has received duplicate payment, the
CONTRACTOR must pay back the COUNTY for these expenses.
Recordkeeping:
CONTRACTOR agrees to keep records in an easily read form sufficient to account for all receipts and
expenditures of contract funds. These records, as well as supporting documentation, will be archived
by the CONTRACTOR'S office for at least six (6) years after the end of the contract. CONTRACTOR
agrees to make such books, records, and supporting documentation available to the COUNTY for
inspection when requested.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in
"Exhibit C BUDGET". Where Exhibit "C" requires payments by the COUNTY, payment shall be based
upon written claims supported, unless otherwise provided in Exhibit"C," by documentation of units of
work performed and amounts earned, including, where appropriate, the actual number of days worked
each month, total number of hours for the month, and the total dollar payment requested, to comply
with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit "C" or approved in writing in advance by the official executing this
CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative
Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the
CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon
receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly,
in accordance with COUNTY's customary procedures, pursuant to the schedule set forth in Exhibit
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in Exhibit A—SCOPE OF SERVICE, on or before the dates indicated therein.
The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or disseminate
the data provided in program reports, financial activity reports, or any other reports submitted to the
COUNTY with respect to the program.
Federal and State Benchmarks, Data Collection, and Evaluation:
The Department of Housing and Urban Development (HUD) and the Department of Commerce may
require additional reporting of programs and continuums of care directly or indirectly related to the
Professional Services Contract(rev 04/2019) Page 3
funding awarded such as, but not limited to, Coordinated Entry, Data Quality, Data Timeliness,
Housing Inventory Report, Annual Performance Report, Point in Time Count and System
Performance Measures. CONTRACTOR agrees to participate in these evaluation efforts, meet
individual benchmarks that contribute to the system and will fulfill the data collection and reporting
requirements specified at the time of the request. It will be the obligation of the COUNTY
representatives, CONTRACTOR and other contractors to provide protections and assurances
regarding the confidentiality of data, samples of work (in any media format) and/or interview
comments provided by participants. CONTRACTOR also agrees to provide the COUNTY with the
results of any independent or self-directed evaluation or research undertaken in respect to the funded
program.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the
times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts
otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured
or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling
CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to
the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten
(10) days after it determines to withhold amounts otherwise due. A determination of the
Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the
amount required to cure any alleged failure to perform shall be deemed conclusive, except to the
extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the
Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the
Administrative Officer which has become conclusive under this clause, without prejudice to any other
remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or
default, (2) to pay any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the
CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes
clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by
COUNTY under this clause.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State
income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to
withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the
CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in
accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make
the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely
liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The
CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from
the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required
by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and
Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to
which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any
employment rights whatsoever and shall not be deemed to guarantee any employment of
CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any
sub-contractor by COUNTY now or in the future.
Professional Services Contract(rev 04/2019) Page 4
Intellectual Property:
CONTRACTOR shall retain all copyrights and other intellectual property rights to written work
produced because of this award, including but not limited to, work product listed in SCOPE OF
SERVICES. CONTRACTOR grants to COUNTY a nonexclusive, irrevocable, perpetual, and royalty-
free license to access, reproduce, publish, copy, or otherwise use such written work. Program
materials may be reproduced (but not morphed, amended, revised, or redesigned) by any other party,
on a worldwide, non-exclusive basis and without fee in connection with their own educational or
program purposes, but may not be used in connection with sales or distribution for profit. The owner
must approve any use of project materials not specifically permitted under this provision, in advance
and in writing. As appropriate, all materials shall contain an attribution of ownership.
Third-Party Rights:
CONTRACTOR warrants that written work product(s) produced under the terms of this CONTRACT
will not infringe, misappropriate, or violate the rights of any third party, or incorporate or be derived
from the intellectual property of any third party, without the COUNTY'S prior written consent.
Audit Provisions and Non-Compliance:
Throughout the course of the CONTRACT term, the COUNTY will monitor compliance with contract
requirements and performance, invoices, reports and Scope of Services (Exhibit A). If the COUNTY,
a) encounters non-compliance with the terms outlined in the CONTRACT on the part of the
CONTRACTOR, or (b) is not satisfied, in its sole discretion, with the quality of CONTRACTOR'S work,
the COUNTY will follow to make a reasonable attempt to assist CONTRACTOR with technical
assistance to resolve issues that impede quality and compliance. In the event that compliance and/or
quality issues are not resolved through standard technical assistance, or reasonable efforts to provide
such assistance, CONTRACTOR will be engaged in corrective action through a Corrective Actions
and/or Performance Improvement Plan, as outlined in Contract Guidance Manual. Failure to meet the
corrective actions can result in early contract termination, as outlined in Contract Guidance Manual.
Contract Close out:
Final payment is contingent upon the CONTRACTOR'S ability to provide the COUNTY with all
invoices and work product including; plans, narrative reports, and data reports, to release the final
payment for services within sixty (60) calendar days of contract completion or termination. The
COUNTY shall have no further obligation to pay CONTRACTOR if any invoices or reports are past
due for the sixty (60) day period following the contract term end date.
Early Termination:
The COUNTY may terminate the contract prior to the end of the term if satisfactory compliance is not
reached after reasonable efforts have been made to restore compliance, as outlined in Contract
Guidance Manual. In the case of such termination, CONTRATOR is required to immediately repay
the full amount of any funds which CONTRACTOR did not spend as of the date of the notice of
termination. CONTRACTOR must submit a final invoice and all reports to a satisfactory level within
sixty (60) days of termination to receive payment for any services up until the day of termination. The
COUNTY shall have no further obligation to pay CONTRACTOR if any invoices or reports are past
due for the sixty (60) day period following termination.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes
insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an
assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR
in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work
elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to
receive any further payments under the CONTRACT until all work called for has been fully performed.
Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any
money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses
Professional Services Contract (rev 04/2019) Page 5
incurred by COUNTY in completing the work, including all increased costs for completing the work,
and all damage sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason that
CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the
notice of termination had been issued pursuant to the Termination for Public Convenience paragraph
hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its
sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is
terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual
work performed in compliance with Exhibit A-SCOPE OF SERVICES. An equitable adjustment in the
CONTRACT price for partially completed items of work will be made, but such adjustment shall not
include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this
CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not
constitute breach of CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole
discretion, that such termination is necessary due to a decrease in available project funding including
State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this
paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance
with Exhibit A Scope-of-Services and Exhibit B Compensation.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that
such matters may be settled, or other appropriate action promptly taken.. For objections that are not
made in the manner specified and within the time limits stated, the records, orders, rulings,
instructions, and decisions of the Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be
payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of
COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given
COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act,
failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of
Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional
compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the
amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work
performed, labor and material used, and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension
of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the
claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a
detailed written statement of each element of cost or other compensation requested and of all
elements of additional time required, and copies of any supporting documents evidencing the amount
or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in court
or pursuant to this arbitration provision), and consistent with the provisions hereihabove, any claim,
dispute or controversy between the parties under, arising out of, or related to this CONTRACT or
otherwise, including issues of specific performance, shall be determined by arbitration in Shelton,
Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date
hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within
ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar
Professional Services Contract(rev 04/2019) Page 6 .
credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by
the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable
relief(including specific performance), or any other remedy available from a judge, including
expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have
the power to award punitive damages. The decision of the arbitrator shall be final and binding and an
order confirming the award or judgment upon the award may be entered in any court having
jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive
remedy between them regarding any dispute presented or pled before the arbitrator. At the request of
either party made not later than forty-five (45) days after the arbitration demand, the parties agree to
submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date;
provided, that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within
six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is
commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing
in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or
demand for arbitration issued under this Agreement are not subject to arbitration.
Change in Personnel
The success of the approved program is largely contingent on the approved staffing identified in the
proposal application and/or related to the final award amount and related services. Should there be
any material change in job description, level of authority, or employment status of program staffing (or
projected staff start dates for new programs) during the term of the CONTRACT, the COUNTY
requires that the CONTRACTOR notify the COUNTY in writing within 15 days of the change and
includes a staffing plan to minimize any disruption in services. CONTRACTOR will provide updates if
there are any changes to the staffing plan or hiring delays.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not
limited to those pertaining to payment of wages and working conditions, in accordance with RCW
39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act;
and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing
wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in
surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety
as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of
Washington.
Equipment Purchase, Maintenance, and Ownership
The CONTRACTOR agrees that any depreciable equipment purchased, in whole or part, with contract
funds at a cost of$1,000 per item or more, is upon its purchase the property of the COUNTY and will
be used only for the program funded. The CONTRACTOR agrees to establish and maintain
transaction documents (purchase requisitions, packing slips, invoices, receipts) and maintenance
records of equipment purchased with Contract funds. The CONTRACTOR shall be responsible for
any loss or damage to property of the COUNTY that results from the negligence of the contractor or
that results from the failure on the part of the contractor to maintain and administer that property in
accordance with sound management practices. In the case of Early Termination, the CONTRACTOR
agrees that all such equipment will be returned to the COUNTY unless otherwise agreed upon in
writing by the CONTRACTOR and the COUNTY.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If subcontracting
approved, CONTRACTOR is responsible to COUNTY should the subcontractor fail to comply with any
applicable term or condition of this contract. CONTRACTOR shall audit and monitor the activities of
Professional Services Contract (rev 04/2019) Page 7
the subcontractor during the contract term to assure fiscal conditions and performance metrics are
met. COUNTY will be included on any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or
any of its employees involved in the performance of this CONTRACT shall have or develop an interest
in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then
CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be
made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or
not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or
potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the
conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein
for termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment
for all qualified applicants and employees without regard to race, color, creed, religion, national origin,
sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply
with all laws prohibiting discrimination against any employee or applicant for employment on the
grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status,
disability, or veteran status, except where such constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall
take affirmative action to insure that applicants are employed, and treated during employment, without
regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation,
disability, or veteran status, except where such constitutes a bona fide occupational qualification.
Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations,
rate of pay or other forms of compensation benefits, selection for training including apprenticeship,
and participation in recreational and educational activities. In all solicitations or advertisements for
employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants
will receive consideration for employment without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing
provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw
materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin,
sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or
business any service or benefits under this CONTRACT; or subject an individual or business to
segregation or separate treatment in any manner related to his/her/its receipt any service or services
or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to
participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to
require another person or corporation to refrain from submitting a proposal to or performing work or
providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future,
directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or
proposal to or from performing work or providing supplies to COUNTY.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY; to the extent such action is based on the claim that information supplied by
the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and
Professional Services Contract(rev 04/2019) Page 8
damages attributable to any such claims that are finally awarded against COUNTY in any action.
Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such
claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality
of all information provided by COUNTY or acquired by CONTRACTOR in performance of this
CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after
having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY
notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall
indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense,
including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from
CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its
designee shall have the right to review and monitor the financial and service components of this
program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's
Auditor's Office. Such review may occur with or without notice and may include, but is not limited to,
on-site inspection by COUNTY agents or employees, inspection of all records or other materials which
COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications
with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and
maintain all financial records and records relating to the performance of work under this CONTRACT
for six (6) years after CONTRACT termination, and shall make them available for such review, within-
Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the
Administrative Officer in advance of any inspections, audits, or program review by any individual,
agency, or governmental unit whose purpose is to review the services provided within the terms of
this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to
notify the Administrative Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit B-Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment
to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of
full compliance, payments not otherwise subject to withholding or set-off will be released to
CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers,
agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised
Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the
obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim
brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by
the parties to this CONTRACT.
Professional Services Contract (rev 04/2019) Page 9
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding
upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph.
Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages
to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution
of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of
services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or
warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to
indemnify, defend and hold COUNTY and its departments, elected and appointed officials,
employees, agents and volunteers, harmless from and against any and all claims, damages, losses
and expenses, including but not limited to court costs, attorney's fees and alternative dispute
resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any
damage to or destruction of any property (including the loss of use resulting there from) which 1) are
caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its
employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or
volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with
performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of,
presence upon or proximity to the property of COUNTY. This indemnification obligation of
CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense
is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR
shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by
application of any other workmen's compensation act, disability benefit act or other employee benefit
act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The
foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually
negotiated by the parties.
Participation by County— No Waiver. COUNTY reserves the right, but not the obligation, to participate
in the defense of any claim, damages, losses or expenses and such participation shall not constitute a
waiver of CONTRACTOR's indemnity obligations under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR'S
indemnity obligations shall survive the completion, expiration or termination of this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent
allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a
basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America,
the State of Washington, political subdivisions of the State of Washington and Mason County.
CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards
for licensing, certification and operation of facilities and programs, and accreditation and licensing of
individuals.
Conflict of Interest
Notwithstanding, any determination by the Executive Ethics Board or other tribunal, the COUNTY
may, in its sole discretion, by written notice to CONTRACTOR terminate this contract if it is found after
due notice and examination by the COUNTY that there is a violation of the Ethics in Public Service
Act, Chapter 42.52 RCW or any similar statute involving CONTRACTOR, or any activities performed
pursuant to the contract.
Professional Services Contract (rev 04/2019) Page 10
Unilateral Contract Changes
The CONTRACTOR acknowledges that the COUNTY may correct typographical errors, numbering
errors or other minor grammar or punctuation error without the need to amend the agreement. The
CONTRACTOR shall be notified when any correction take place and will be provided with a corrected
copy of the contract.
Contract Monitoring and Program Review
CONTRACTOR will permit Mason County staff to visit CONTRACTOR'S premises and review
CONTRACTOR'S activities with respect to the program, and will permit the COUNTY at its own
expense, to conduct an independent financial and/or programmatic audit of the expenditures related
to this contract.
Administration Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Community
Services Director and his or her designee, as COUNTY's representative, hereinafter referred to as the
Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including
COUNTY's right to receive and act on all reports and documents, and any auditing performed by the
COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Lydia Buchheit, Community and Family Health & Human Services Manager
Mason County Community Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
E-mail: LydiaB(aco.mason.wa.us
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health and Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb(cDco.mason.wa.us
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except
service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer
under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S.
mail, fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid
and binding upon either party, shall be in writing and signed by both of the parties.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the
terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of
Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be
governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications
Professional Services Contract(rev 04/2019) Page 11
which can be given effect without the invalid term, condition or application. To this end, the terms and
conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or
subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or
deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to
insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option
herein conferred in any one or more instances, shall not be construed to be a waiver or
relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in
full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, WAC's, RCW's, regulations, policies, procedures,
federal Office of Management and Budget (OMB) circulars and federal and state executive orders.
B. General Terms & Conditions
C. Exhibit B Insurance Requirements
D. Exhibits A, C
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions, or understandings between the parties.
(blank space intentional)
Professional Services Contract(rev 04/2019) Page 12
EXHIBIT A
Scope of Service
Shelter Program Grant: The Shelter Program Grant funds equitable and creative approaches to
develop or expand shelter programs and bring unsheltered people inside with the goal of exiting
participants to permanent and positive outcomes quickly.
1. Compliance to the Washington State Department of Commerce Guidelines for the Shelter
Program Grant and any subsequent revisions.
2. Adherence to the Scope of Work set forth by the Department of Commerce as Attachment A in
the contract with Mason County (Contract Number 21-4610C-111) where Community Lifeline
has been identified as the subcontractor responsible for these requirements. In addition,
Mason County places the following specificity and requirements:
a. Outreach:
i. CONTRACTOR agrees to increase shelter stays from outlying areas such as
Belfair, Tahuya, Matlock, Hoodsport, and federally recognized tribes through
outreach and connecting people experiencing homelessness to transportation
services.
ii. CONTRACTOR agrees to create a notification system to stakeholders (e.g. law
enforcement— police and sheriff, hospital, food banks, housing, and behavioral
health agencies) on the number of shelter beds available each night.
b. Housing Focused Services: As evidence of the shelter program connecting residents to
mainstream services including behavioral health, chemical dependency
education/workforce training, employment services and permanent.supportive housing:
i. CONTRACTOR shall obtain Memorandum's of Understanding (MOU) with
willing behavioral health agencies for mental health and chemical dependency
services as evidence of connecting shelter residents to these services. The
MOU shall contain referral protocols, shelter provisions for on-site services,
confidential options for telehealth, therapeutic sessions or other needs, and
coordination of plans toward housing stability. Preference is a peer service
model to work with shelter residents on Medicaid where a licensed behavioral
health agency may request reimbursement from Medicaid for program
sustainability.
c. Facility Type: CONTRACTOR agrees to establish MOU with Shelton Youth
Connection to collaborate on serving transitional aged youth and increase shelter stays
from this subpopulation.
d. Pre-Occupancy/ Construction: CONTRACTOR must obtain three bids for any
construction projects authorized by the COUNTY
e. Administration: CONTRACTOR agrees to provide Mason County Public Health with a
procedure manual for staff to follow in the event of a possible COVID-19 or other
communicable disease to include:
i. The emergency numbers, contacts, and communication procedure to follow
after-hours, on weekends or when the Executive Director is unavailable
ii. The plan and procedures for putting a person or persons into isolation or
quarantine and their care (separate bathroom, eating utensils, etc.)
iii. Directions for staff to follow to get people to testing
Professional Services Contract(rev 04/2019) Page 13
EXHIBIT B
INSURANCE REQUIREMENTS
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability"
policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an
additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to
limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than
$2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without
limitation, blanket contractual liability.
2. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law
with employer's liability limits for CONTRACTOR's, with two (2) or more employees and/or volunteers, no
less than $1,000,000 per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned
and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined
single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto
endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's
employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of
personal auto liability coverage for each such person.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within
five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional
insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition
date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else
involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter"indemnifying parties") to comply
with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of
any insurance proceeds, and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to
COUNTY or must specifically allow the named insured to waive subrogation prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional requirements
by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect
COUNTY's protection without COUNTY's prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY,
consisting of: a) certificate(s) of insurance evidencing all the coverages required and, b) an additional
insured endorsement to CONTRACTOR's general liability policy using Insurance Services Office form CG
20 10 with an edition date prior to 2004.CONTRACTOR agrees, upon request by COUNTY to provide
complete, certified copies of any policies required within 10 days of such request. COUNTY has the right,
but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid
by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due
CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other additional insured under
these requirements to obtain proof of insurance required under this CONTRACT in no way waives any
right or remedy of COUNTY or any additional insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided
by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis
in relation to any other insurance or self-insurance available to COUNTY.
Professional Services Contract (rev 04/2019) Page 14
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the
insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its
obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-insured retention, the self-
insured retention must be declared to the COUNTY. The COUNTY may review options with
CONTRACTOR,which may include reduction or elimination of the self-insured retention, substitution of
other coverage, or other solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or
agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies
whether the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not
effective until COUNTY executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements. Should any
coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability
that exceed the required limits or coverage that is broader than as outlined above, those higher limits and
broader coverage shall be deemed to apply for the benefit of any person or organization included as an
additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs
and Sections of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they include any
limiting endorsement that has not been first submitted to COUNTY and approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the
extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be
by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A:VII.
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this
agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT
limits the application of such insurance coverage.
14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior to
cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage,
other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any
subcontractors,joint ventures or any other party engaged by or on behalf of contractor in relation to this
agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days' notice to COUNTY of any
cancellation of coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and
types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such
change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and
CONTRACTOR may renegotiate CONTRACTOR's compensation.
16. Requirements of specific coverage features are not intended as limitation on other requirements or as
waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is
for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured
to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation
or liability by such notice but has the right(but not the duty)to monitor the handling of any such claim or
claims if they are likely to involve COUNTY.
Professional Services Contract(rev 04/2019) Page 1S
EXHIBIT C
BUDGET & COMPENSATION
Submit monthly invoices electronically to Stacey Ells, staceyeP—co.mason.wa.us as close to the first
(11t) of each month as possible.
The total grant award includes funding to create new beds and shelter operations.
COUNTY will reimburse up to $10,000 per shelter bed prior to occupancy for costs associated with
creating additional shelter capacity or improving existing shelters to improve occupancy rates and
positive housing outcomes. Eligible costs prior to occupancy include:
• Acquisition and construction
• Equipment
• Staff costs
• Other costs directly related to creating additional shelter capacity
COUNTY will reimburse CONTRACTOR up to $50.40 per day per net additional person sheltered
above the baseline of shelter occupancy prior to the award of the funding. Beds created on and after
January 1, 2020 are eligible. Eligible uses of funds include:
• Shelter operations including housing case management, navigation to other services, outreach
related to bringing unsheltered-individuals inside and efforts to address potential impacts of
shelter on surrounding neighborhoods.
• Supporting shelter residents with move-in costs and other flexible funds are allowable costs, if
those costs directly help participants exit homelessness and obtain housing. Flexible funds
will be reimbursed as part of the $50.40 per day reimbursement rate paid for people while in
shelter.
• Shelter Maintenance
• Capital Improvements and construction
• Shelter rent and loan repayments
Community Lifeline Total Award Monthly Amount shown
for budgeting ur oses
Shelter Operations—Case
Management, Navigation and $250,907 $7,168.77
Outreach
Financial Assistance / Flexible $7,200 $205.71
Funds
Shelter Maintenance $18,000 $514.28
Pre-Occupancy: Capital
Im rovements & Construction $34,578 n/a
Totals $310,685 $7,888.77
Payment:
1. Community Lifeline will approve subcontractor invoices and submit to Mason County Public
Health attention Casey Bingham, Finance Manager (caseyb@co.mason.wa.us) for payment.
All payments follow the vendor payment cycle of Mason County Auditor's Office.
2. CONTRACTOR must include/reference the Contract Number on all documents submitted
pertaining to this CONTRACT.
n Professional Services Contract(rev 04/2019) Page 16
3. Invoicing:
a. Copy of accepted bid, work estimate, or signed agreement must be included with the
signed MASON COUNTY contract
b. Invoices of allowable expenses that includes this contract number, date of work, and
details work as referenced in the bid (design, labor, materials, permits, etc.)
c. Final fiscal close out report demonstrating project completed
d. All invoices must be submitted within thirty (30) days of the contract expiration date of
June 30, 2023.
4. Budget Revisions:
a. CONTRACTOR must submit a written request to the COUNTY for any budget
modifications prior to using program funds for expenses outside of the approved
budget.
b. Modification request must include a justification and be submitted with a revised budget
that reflects the funds use adjustment.
c. COUNTY will notify CONTRACTOR of modification decision in writing.
d. The revised budget as submitted and approved by COUNTY will be appended to this
CONTRACT without the need for a formal CONTRACT amendment.
5. Procurement: CONTRACTOR is required to procure goods and services in alignment with
Washington State procurement standards.
Professional Services Contract(rev 04/2019) Page 17
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Casey Bingham
DEPARTMENT: Public Health EXT: 562
BRIEFING DATE: 10/5/2020
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Consolidated Contract CLH18253 Amendment 17
Adds Statement of Work for:
1. Disease Control and Health Statistics: Provides $351,672 in federal funding
for COVID-19 Contact tracing.
2. Division of Emergency Preparedness & Response: This provides $29,605 of
reimbursable federal funding for Public Health Emergency Response Training.
3. Emergency Preparedness & Response COVID-19 Local CARES: Provides
reimbursement for up to $1,389,600 for COVID-19 related costs.
4. Overdose Data to Action: Ongoing Program and this amendment gives $50,000
of reimbursable costs to carry on with the program.
Amends Statement of work for:
1. Foundational Public Health: Provides $116,000 in funding to be used in any or
all of the Fundamental Public Health Services.
BUDGET IMPACTS: This increasing Amendment provides an increase of$1,741,272
to support Public Health's COVID-19 Response. This amendment also provides
$205,782 for a new Hepatitis C program and $195,605 to fund current ongoing
programs. The existing programs have been budgeted for however amendments will
need to be made for the new funding and additional program.
RECOMMENDED OR REQUESTED ACTION: Move Amendment 17 CLH18253
Consolidated Contract to the Action Agenda.
Briefing Summary 9/30/2020
MASON COUNTY PUBLIC HEALTH
2018—2020 CONSOLIDATED CONTRACT
CONTRACT NUMBER: CLH18253 AMENDMENT NUMBER: 17
PURPOSE OF CHANGE: To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as
"DOH",and MASON COUNTY PUBLIC HEALTH hereinafter referred to as"LHJ",pursuant to the
Modifications/Waivers clause, and to make necessary changes within the scope of this contract and any subsequent
amendments thereto.
IT IS MUTUALLY AGREED: That the contract is hereby amended as follows:
1. Exhibit A Statements of Work, attached and incorporated by this reference, are amended as follows:
® Adds Statements of Work for the following programs:
• Disease Control&Health Statistics BITV Cl/CT-COVID-19 -Effective July 1,2020
• Division of Emergency Preparedness &Response PHEP-Effective July 1,2020
• Emergency Preparedness&Response COVID-19 Local CARES -Effective March 1,2020
• Injury&Violence Prevention(IVP)Overdose Data to Action-Effective September 1,2020
® Amends Statements of Work for the following programs:
• Foundational Public Health Services(FPHS) -Effective July 1,2019
❑ Deletes Statements of Work for the following programs:
2. Exhibit B-17 Allocations, attached and incorporated by this reference, amends and replaces Exhibit B-16 Allocations
as follows:
® Increase of$2,142,659 for a revised maximum consideration of$3,545,031.
❑ Decrease of for a revised maximum consideration of
❑ No change in the maximum consideration of
Exhibit B Allocations are attached only for informational purposes.
3. Exhibit C-13 Schedule of Federal Awards, attached and incorporated by this reference, amends and replaces
Exhibit C-12.
Unless designated otherwise herein,the effective date of this amendment is the date of execution.
ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force
and effect.
IN WITNESS WHEREOF,the undersigned has affixed his/her signature in execution thereof.
MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON
DEPARTMENT OF HEALTH
Date Date
APPROVED AS TO FORM ONLY
Assistant Attorney General
Page 1 of 27
AMENDMENT 417
2018-2020 CONSOLIDATED CONTRACT
EXHIBIT A
STATEMENTS OF WORK
TABLE OF CONTENTS
DOH Program Name or Title: Disease Control&Health Statistics BITV Cl/CT COVID-19 -Effective July 1,2020.....................................................................3
DOH Program Name or Title: Emergency Preparedness&Response COVID-19 Local CARES-Effective March 12020 .......................................................... 8
DOH Program Name or Title: Division of Emergency Preparedness &Response PHEP-Effective July 1,2020......................................................................... 11
DOH Program Name or Title: Foundational Public Health Services (FPHS)-Effective July 1,2019............................................................................................20
DOH Program Name or Title: Injury&Violence Prevention(IVP)-Overdose Data to Action-Effective September 1,2020.......................................................25
Exhibit A,Statements of Work Page 2 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Exhibit A
Statement of Work
Contract Term: 2018-2020
DOH Program Name or Title: Disease Control&Health Statistics BITV Cl/CT Local Health Jurisdiction Name: Mason County Public Health
COVID-19-Effective July 1,2020
Contract Number: CLH18253
SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance Type of Payment
®Federal Subrecipient (check if applicable) ®Reimbursement
❑Fixed Price
Period of Performance: July 1,2020 through December 30.2020 Other
❑ State ®FFATA(Transparency Act)
El ❑Research&Development
Statement of Work Purpose: The purpose of this statement of work is to provide fundng to ensure adequate culturally and linguistically responsive testing,investigation and
contact tracing resources to limit the spread disease.
Revision Purpose: N/A
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration
Code Code Start Date End Date
BITV-COVID ED LHJ ALLOCATION-CARES 21.019 333.21.01 1897129V 07/01/20 12/30/20 0 87,918 87,918
FEMA-75 COVID LHJ ALLOCATION 97.036 333.97.03 1897129W 07/01/20 1 12/30/20 0 263,754 263,754
TOTALS 0 351.672 351.672
*May Support PHAB Payment
Task
Number Task/Activity/Description Standards/MeasuresHADeliverables/Outcomes Due Date/Time Frame Information and/or
Amount
1 Establish a budget plan and narrative to be submitted to the Submit the budget plan Within 30 days of Reimbursement of
Department of Health(DOH)Contract Manager. DOH will and narrative using the receiving this award. actual costs
send the`Budget narrative Template","Budget Guidance" template provided. incurred,not to
and any other applicable documents that may be identified. exceed$351,672
This statement of work includes FEMA funding as part of Provide the requested Upon request
this allocation. Documentation will be requested to support documentation to support
these•costs to provide to FEMA for a reimbursement costs for FEMA
request. Further instructions on the necessary documents reimbursement reporting.
and timeline for providing these will be shared.
NOTE:The purpose of this agreement is to supplement
existing funds for local health jurisdictions to carry out
surveillance,epidemiology,case investigations&contact
tracing,laboratory capacity,infection control,
mitigation,communications,community engagement,
Exhibit A,Statements of Work Page 3 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Payment
Task Task/Activity/Description *May Support surerRAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Standards/Measures Amount
and other public health preparedness and response
activities for COVID-19.
Existing funds for COVID-19 public health response
activities may not be displaced by these funds and
reallocated for other organizational expenses.No funds
from this agreement shall be used to supplant existing
federal,state or local funds nor any funding allocations
or commitments made before August 31,2020.
DOA does recognize the public health response goes
beyond December 2020 and authorizes local health
jurisdictions the ability to maximize funding streams
available to them by using short term funding first to
have longer term funding available to continue to
support the local health jurisdiction response activities
beyond December 2020 as applicable.
2 1) LIU Active monitoring activities.In partnership with Data collected and Enter performance
WA DOH,the LHJ must ensure adequate culturally and reported into DOH metrics daily into DOH
linguistically responsive testing,investigation and systems daily. identified systems
contact tracing resources to limit the spread disease.
LHJs must conduct the following activities in
accordance with the guidance to be provided by DOH.
a. Funding must be first targeted towards Contact
Tracing and Case Investigation Support: Enter all contact tracing Quarterly performance
i. Contact tracing data in CREST as directed reporting updates
1. Maintain the capacity to surge a minimum by DOH.
of eight(8)contact tracers for every
100,000 people in the jurisdiction,as
needed,based on disease rates.DOH
centralized investigations may count
towards this minimum short-term and
provide additional capacity beyond the
eight(8)per 100,000 FTE.
2. Have staff that reflect the demographic
makeup of the jurisdiction and who can
provide culturally and linguistically
competent and responsive services.In
addition,or alternatively,enter into an
agreement(s)with community-based and
cultural l -s ecific organizations to provide
Exhibit A,Statements of Work Page 4 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Task *May Support PHAB Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or
Amount
such services.DOH centralized
investigations may count towards this
minimum short-term and provide
additional capacity beyond the eight(8)per
100,000 FTE.
3. Ensure all contact tracing staff are trained
in accordance with DOH investigative
guidelines and data entry protocols.
4. Follow up with 95%of contacts within 24
hours.
5. Enter all contact tracing data in CREST as
directed by DOH.
ii. Case investigation
1. Enter all case investigation data in WDRS Enter all case
as directed by DOH. investigation data in
2. Ensure all staff designated to utilize WDRS as directed by
WDRS are trained in the system.Include if DOH.
new positive cases are tied to a known
existing positive case or indicate
community spread.
3. Conduct case investigation and monitor
outbreaks.
b. Testing
i. Work with partners to ensure testing is Maintain a current list of
available to every person within the entities providing
jurisdiction meeting current DOH criteria for COVID-19 testing and at
testing and other local testing needs. what volume.Provide
ii. Work with partners to ensure testing is reports to DOH Contract
provided in a culturally and linguistically manager on testing
responsive manner with an emphasis on locations and volume as
making testing available to disproportionately requested.
impacted communities and as a part of the
jurisdiction's contact tracing strategy.
iii. Maintain a current list of entities providing
COVID 19 testing and at what volume.
Provide reports to DOH on testing locations
and volume as requested.
Exhibit A,Statements of Work Page 5 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Task *May Support PHAB Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information and/or
Amount
c. Tribal Support. Ensure alignment of contact tracing Quarterly performance
and support for patients and family by coordinating updates related to
with local tribes if a patient identified as American culturally and linguistic
Indian/Alaska Native and/or a member of a WA competency and
tribe,if patient providers permission to notify tribes. responsiveness,tribal
support,infection
d. Support Infection Prevention and control for high- prevention and control for
risk populations high-risk populations,
i. Migrant and seasonal farmworker support. community education and
Partner with farmers,agriculture sector and regional active monitoring
farmworker service organizations to develop activities. Performance
and execute plans for testing, quarantine and update should include
isolation,and social service needs for migrant status of all projects
and seasonal farmworkers. listed.
ii. Congregate care facilities: In collaboration
with the state licensing agency(DSHS),
support infection prevention assessments,
testing.Infection control and isolation and
quarantine protocols in congregate care
facilities.
iii. High risk businesses or community-based
operations. In collaboration with state
licensing agencies and Labor and Industries,
partner with food processing and
manufacturing businesses to ensure adequate
practices to prevent COVID-19 exposure,
conduct testing and respond to outbreaks.
iv. Vulnerable populations. Support testing,
infection control,isolation and quarantine and
social services and wraparound supports for .
homeless individuals.Individuals residing in
homeless camps,for justice-involved
individuals and other vulnerable populations.
e. Community education. Work with partners to
provide culturally and linguistically responsive
community outreach and education related to
COVID-19.
Exhibit A,Statements of Work Page 6 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Payment
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Information and/or
Number Standards/Measures Amount
f. Regional Active Monitoring activities. In
partnership with WA DOH,the LHJs must work
with other LHJs in the region to collaboratively
support epidemiologic and surge capacity needs.
LHJs must conduct the following activities in
accordance with guidance to be provided by WA
DOH:
i. Ensure regular communication among LHJs in
the region
ii. Compile and share a regional data regularly
among LHJs and with WA DOH
iii. Establish MOUs for providing epidemiologic
and surge capacity needs for the region
iv. Implement MOUs as needed.
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at:
liiip•//www phaboard org/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf
Special Requirements
Federal Funding Accountability and Transparency Act(FFATA)
This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act).
The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent.
To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number.
Information about the LHJ and this statement of work will be made available on USASpending.gov by DOH as required by P.L. 109-282.
Program Specific Requirements/Narrative
Payment: Upon approval of deliverables and receipt of an invoice voucher,DOH will reimburse for actual allowable costs incurred. Billings for services on a monthly fraction of
the budget will not be accepted or approved.
Submission of Invoice Vouchers: The LHJ shall submit correct monthly A19-IA invoice vouchers for amounts billable under this statement of work to DOH by the 25"of the
following month or on a frequency no less often than quarterly.
DOH Program Contact DOH Fiscal Contact
Mike Boysun,Contract Manager Summer Wurst
DOH,Communicable Disease EPI DOH,Office of Program Financial Management
1610 NE 150th St, Shoreline,WA 98155 PO Box 47840,Olympia,WA 98504-7841
Ph:206-418-5518/Mike.Bg sun@doh.wa. og_v Ph:360-236-3486/Fax:360-664-2216/Summer.Wurst@doh.wa.gov
Exhibit A,Statements of Work Page 7 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Exhibit A
Statement of Work
Contract Term: 2018-2020
DOH Program Name or Title: Emergency Preparedness&Response COVID-19 Local Local Health Jurisdiction Name: Mason County Public Health
CARES-Effective March 12020
Contract Number: CLH18253
SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance Type of Payment
®Federal Subrecipient (check if applicable) ®Reimbursement
❑ State ®FFATA(Transparency Act) ❑ One-Time
Period of Performance: March 1,2020 through December 31,2020 Other Distribution
❑ ❑Research&Development
Statement of Work Purpose: The purpose of this statement of work is to provide additional funding to supplement existing funds for LHJs to prevent,prepare for,and respond
to the COVID-19 disease outbreak.
Note: Pending execution of a one-year extension to the 2018-2020 consolidated contracts which currently end December 31,2020,DOH will extend the period of
performance in this statement of work through the end of January 2021 to include additional time for submission of the Final Report. LHJ may not bill for any time
spent or costs incurred after December 30,2020.
Revision Purpose: N/A
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration crease(+) Consideration
Code Code Start Date End Date
COVID LHJ OFM Allocation-CARES 21.019 333.21.01 934EO200 03/01/20 1 12/30/20 0 1,389,600 1,389,600
TOTALS 0 1,389,600 1,389 600
Task Task/Activity/Description *May Support PHAB'I Deliverables/Outcomes Due Date/Time Frame Payment Information
Number Standards/Measures and/or Amount
1 Federal Funds Complete Federal Funding September 30,2020 Reimbursement for
Participate in public health emergency Certification(provided by actual costs not to
preparedness and response activities for DOH). exceed total funding
COVID-19.This may include surveillance, consideration amount.
epidemiology,laboratory capacity,infection Activity report(s)on template September 30,2020
control,mitigation,communications,and or other to be provided DOH. October 31,2020
preparedness and response activities for November 30,2020
COVID-19. December 31,2020
The CARES Act(Coronavirus Relief Fund) Final Report:
provides that payments from the Fund may only be January 30,2021
used to cover costs that:
Exhibit A,Statements of Work Page 8 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
1. Are necessary expenditures incurred due to the Frequency and due dates
public health emergency with respect to the of reports may change
Coronavirus Disease 2019 (COVID-19); based on federal
2. Were not accounted for in the budget most requirements.DOH will
recently approved as of March 27,2020(the notify LHJ of any changes
date of enactment of the CARES Act)for the via email.
State or government;and;
3. Were incurred during the period that begins on A final activity report is
March 1,2020,and ends on December 30, required prior to DOH
2020 releasing the final amount
of funding.
The guidance on the Department of the Treasury's
interpretation of these limitations on the
permissible use of Fund payments can be found at
this link:
ligps://Iioine.treastiry.gov/system/files/I 36/Coronav
irus-Relief-Fund-Guidance-for-State-Territorial-
Local-and-Tribal-Governm ents.pdf
DOH will provide additional guidance and
technical assistance.
Note:These funds are available through
December 30,2020. DOH will work closely with
LHJ on the status of spending. By December 1,
2020,if funding is projected to be unspent,then
DOH will reallocate those funds based on OFMs
approval for the month of December.
The purpose of this agreement is to supplement
existing funds for local health jurisdictions to
carry out surveillance,epidemiology,case
investigations and contact tracing,laboratory
capacity,infection control,mitigation,
communications,community engagement,and
other public health preparedness and response
activities for COVID-19.
Existing funds for COVID-19 public health
response activities may not be displaced by these
funds and reallocated for other organizational
expenses.No funds from this agreement shall be
used to supplant existing federal,state or local
funds nor any funding allocations or
commitments made before August 31,2020.
Exhibit A,Statements of Work Page 9 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
DOH does recognize the public health response
goes beyond December 2020 and authorizes
local health jurisdictions the ability to maximize
funding streams available to them by using
short term funding first to have longer term
funding available to continue to support the
local health jurisdiction response activities
beyond December 2020 as applicable.
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information maybe helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at:
http•//www phaboard org/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf
Program Specific Requirements/Narrative
Deliverables are to be submitted to the ConCon deliverables mailbox at concondeliverables@doh.wa.gov
Special Requirements
Federal Funding Accountability and Transparency Act(FFATA)
This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act).
The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent.
To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number.
Information about the LHJ and this statement of work will be made available on USASpending.gov by DOH as required by P.L. 109-282.
Restrictions on Funds(what funds can be used for which activities,not direct payments,etc)
Please reference the Code of Federal Regulations:
https•//www ecfr gov/cgi bin/retrieveECFR?gp=l&SID=58ffddb5363a27f26e9d12ccec462549&ty=HTML&li=L&mc=true&r=PART&nfnt2.1.200#se2.1.200 1439
Allowable Activities-See list of allowable activities below,Appendix 2 from Coronavirus Relief Fund-Guidance for State,Territorial,Local,and Tribal Governments
Updated September 2,2020 and a link:
littps•//home treasurygov/system/files/136/Coronavirus-Relief-Fuiid-Guidance-for-State-Territorial-Local-and-Tribal-Goveminents.pdf
The purpose of this document is to provide guidance to recipients of the funding
DOH Program Contact
Tory Henderson,Contracts&Finance Specialist
Department of Health
P O Box 47960,Olympia,WA 98504-7960
360-236-4596/tory.hendersonOgdoh.wa.gov
Exhibit A,Statements of Work Page 10 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Exhibit A
Statement of Work
Contract Term: 2018-2020
DOH Program Name or Title: Division of Emergency Preparedness&Response Local Health Jurisdiction Name: Mason County Public Health
PREP-Effective July 1,2020
Contract Number: CLH18253
SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance Type of Payment
®Federal Subrecipient (check if applicable) ®Reimbursement
®
Period of Performance: July 1,2020 through December 31,2020 El State Other FFATA(Transparency Act) ❑Fixed Price
. ❑ ❑Research&Development
Statement of Work Purpose: The purpose of this statement of work is to establish funding and tasks to support and sustain LHJ public health emergency preparedness as part of
statewide public health emergency preparedness and response.
NOTE: Pending execution of an extension to the 2018-2020 consolidated contracts which currently end December 31,2020,program plans to extend the period of performance
and funding in this statement of work through June 30,2021.Deliverable due dates after December 31,2020 are referenced for informational purposes only and will be updated in
a revised statement of work once the consolidated contract is extended.The revised statement of work will reflect jurisdiction's entire allocation.
Revision Purpose: NA
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration
Code Code Start Date End Date
FFY20 PREP BP2 LHJ Funding 93.069 333.93.06 31102280 07/01/20 1 12/31/20 0 29,605 29,605
TOTALS 1 0 1 29,605 29,605
Task *May Support PHAB Due Date/Time Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or
Amount
1 Across Domains and Capabilities Mid-year report on template December 31,2020 Reimbursement for
provided by DOH. actual costs not to
Complete reporting templates as requested by exceed total funding
DOH to comply with program and federal grant Additional reporting may be consideration amount.
requirements,including mid-year and end-of-year required if federal requirements
reports. change.
2 Across Domains and Capabilities DOH will maintain documentation Upon request.
of evaluation participation.
Participate in an evaluation of LHJ response
capabilities,upon request from DOH.
Exhibit A,Statements of Work Page 11 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Task *May Support.PHAB Due Date/Time Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or
Amount
3 Across Domains and Capabilities Budget,using template provided September 1,2020
by DOH.
Develop a budget demonstrating how the LHJ
plans to spend funds during this period of
performance,using a budget template provided by
DOH.
Note:20%of the LHJ's annual allocation will be
withheld until this requirement is met.Failure to
meet this requirement may result in DOH
redirecting funds from the LHJ.
4 Across Domains and Capabilities Mid-year report on template December 31,2020
provided by DOH.
Review and provide input to DOH on public health
emergency preparedness plans developed by DOH, Input provided to DOH upon
upon request from DOH. request from DOH.
5 Domain 1 Community Resilience Mid-year report on template December 31,2020
Capability 1 Community Preparedness provided by DOH.
Participate in emergency preparedness events(for Documentation of training
example,trainings,meetings,conference calls,and available upon request.
conferences)to advance LHJ,regional,or
statewide public health preparedness.
6 Domain 2 Incident Management Mid-year report on template December 31,2020
Capability 3 Emergency Operations Coordination- provided by DOH.
Training&Exercise
Based on availability of training,participate in at
least one Foundational Public Health Emergency
Preparedness Training provided by region,DOH,
DOH-contracted partner,or DOH-approved trainer
in person or via webinar.
Notes:
• For some LHJs this training won't be available
until the next Statement of Work period,
January 1—June 30,2021.DOH will work
with regions and LHJs to customize and
schedule trainin s .
Exhibit A,Statements of Work Page 12 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Task *May Support PHAB Due Date/Time Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or
Amount
• This is one or more specific trainings
coordinated by DOH.DOH will work with
LHJ to implement.
• Participation in an activation,exercise or real-
world event may be considered additional
training,but does not take the place of the
requirement to participate in at least one
training as-described above.
7 Domain 2 Incident Management LHJ performance measure data October 30,2020
Capability 3 Emergency Operations Coordination- (PM 2).
Training&Exercise
Gather and submit data for LHJ performance
measure 2:Percent of public health and medical
responders who are trained on their role during a
public health response.
Note:DOH will provide additional guidance about
submitting performance measure data.
8 Domain 2 Incident Management Mid-year report on template December 31,2020
Capability 3 Emergency Operations Coordination- provided by DOH.
Training&Exercise
8.2 Input into Regional Training& 8.2 As requested by
8.1 Review LHJ public health preparedness and Exercise Plan and Training& RERCs.
response capabilities and identify gaps,priorities, Exercise Planning Workshop
and training needs. Guide provided to RERCs.
8.2 Provide input to RERCs for Regional Training
&Exercise Plan and Training&Exercise Planning
Workshop Guide.
Note:LHJ may opt to develop,update and
maintain a local Training&Exercise Plan.They
still need to participate in regional process
described above.
9 Domain 2 Incident Management LHJ performance measure data October 30,2020
Capability 3 Emergency Operations Coordination (PM 3)
Gather and submit data for LHJ performance
measure 3:Percent of Corrective Action Plan items
completed by due date.
Exhibit A,Statements of Work Page 13 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Task *May Support PHAB Due Date/Time Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or
Amount
Notes:
• Develop corrective action plans following the
Homeland Security Exercise and Evaluation
Program(HSEEP).
• DOH will provide additional guidance about
submitting performance measure data.
10 Domain 2 Incident Management LHJ performance measure data October 30,2020
Capability 3 Emergency Operations Coordination (PM 1)
Gather and submit data for LHJ performance
measure 1:Amount of time(in minutes)to
mobilize a public health and medical response.
Notes:
* "Mobilize a response"is defined as the first
verbal briefing of the response team from the
initial notification to the public health
responders in the area.
• The target is to mobilize a response within 45
minutes.
• DOH will provide additional guidance about
submitting performance measure data.
11 Domain 2 Incident Management Mid-year report on template December 31,2020
Capability 3 Emergency Operations Coordination provided by DOH.Indicate that
this was done or that no response
11.1 Provide immediate notification to DOH Duty incident occurred.
Officer at 360-888-0838 or hanalert@doh.wa.gov
for all response incidents involving use of 11.1 Notification to DOH Duty
emergency response plans and/or incident Officer within 60 minutes of
command structures. activation.
11.2 Produce and provide situation reports(sitreps) 11.2 Sitreps submitted to DOH
documenting LHJ activity during all incidents. Duty Officer
Sitrep may be developed by the LHJ or another
jurisdiction that includes input from LHJ.
Exhibit A,Statements of Work Page 14 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Payment
Task Task/Activity/Description *May Support PEAR Deliverables/Outcomes ' Due Date/Time
Information and/or
Number Standards/Measures Frame Amount
12 Domain 3 Information Management Mid-year report on template December 31,2020
Capability 4 Emergency Public Information and provided by DOH.
Warning-Communication
12.1 Participate in Monthly Public Health
Communicator Call/Webinar by joining
call/webinar and/or following information on
Basecamp.
12.2 Participate in at least one risk communication
drill offered by DOH between July 1,2020 and
June 30,2021.Drill will occur via webinar,phone
and email.DOH will offer one in July 1—
December 31,2020 and one between January 31—
June 30,2021.
12.3 Conduct a hot wash evaluating LHJ 12.3 and 12.4 Hotwash or After
participation in the drill. Action Review(AAR)
12.4 Identifying and implementation
communication strategies in real world incident
will satisfy need to participate in drill. Conduct a
hot wash or After Action Review(AAR)
evaluating LHJ participation in communication
strategies during the incident.
Note:Participation in a real world event may meet
the requirement for 12.2, 12.3 and 12.4.
13 Domain 3 Information Management LHJ performance measure data October 30,2020
Capability 4 Emergency Public Information and (PM 7)
Warning
Gather and submit data for LHJ performance
measure 7:Amount of time to identify and
implement communication strategies during a
response or exercise.
Notes:
• The target is within the first six hours.
• DOH will provide additional guidance about
submitting performance measure data.
Exhibit A,Statements of Work Page 15 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Task *May Support PHAB Due Date/Time Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or
Amount
14 Domain 3 Information Management Mid-year report on template December 31,2020
Capability 6 Information Sharing provided by DOH.
14.1 Maintain WASECURES as primary
notification system.
14.2 Participate in DOH-led notification drills.
14.3 Conduct at least one LHJ drill using LHJ-
preferred staff notification system.
Notes:
• Registered users must log in quarterly at a
minimum.
• DOH will provide technical assistance to LHJs
on using WASECURES.
• LHJ may choose to use another notification
system in addition to WASECURES to alert
staff during incidents.
• 14.3 doesn't need to be completed until
June 30,2021.LHJs may begin work in this
Statement of Work period,or may opt to do all
the work in the next Statement of Work period.
• DOH tracks data for LHJ Performance Measure
6:Percent of successful WASECURES alerts
(high or medium level)confirmed within 60
minutes of receipt by LHJ staff.
15 Domain 3 Information Management Provide EEIs upon request. Upon request.
Capability 6 Information Sharing
Note in the mid-year report that December 31,2020
Provide Essential Elements of Information(EEIs) EEIs were provided or none were
during incident response upon request from DOH. requested.
Note:DOH will request specific data elements
from the LHJ during an incident response,as
needed to inform decision making by DOH and
state leaders,as well as federal partners when
requested.
Exhibit A,Statements of Work Page 16 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Task *May Support PHAB Due Date/Time Payment
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or
Amount
16 Domain 4 Countermeasures and Mitigation Report progress and/or plans in December 31,2020
Capability 8 Medical Countermeasures Dispensing mid-year report on template
Capability 9 Medical Countermeasures provided by DOH.
Management and Distribution
If there is a regional plan,provide
Update and maintain Medical Countermeasure input to the RERC upon request.
(MCM)Plans for LHJ and/or Region.
Updated MCM plans will be due
Notes: June 30,2021.
• MCM plans include number of local
distribution sites and number for which a
detailed point-to-point distribution plan from
RSS to distribution site has been jointly
confirmed by LHJ and DOH.(LHJ PM 4)
• MCM plans include number of local points of
dispensing(PODs)and number for which a
detailed point-to-point distribution plan from
local distribution site to dispensing site has been
jointly confirmed by LHJ and POD operator
(nursing home,local agency,public POD,and
independent pharmacy).(LHJ PM 5)
LHJs are not required to maintain a hub.LHJs
may partner with other organizations to
centralize distribution.If LHJs opt to maintain a
hub,this should be included in the MCM plan.
• DOH will provide technical assistance to LHJs
on core elements of an MCM plan.
LHJ Performance Measure data will be due
October 30,2020.DOH will gather data for
PMs 4 and 5.
17 Domain 5 Surge Management Mid-year report on template December 31,2020
Capability 10 Medical Surge provided by DOH.
Engagement with regional Health Care Coalition
(HCC)
Participate in:
- At least one regional HCC meeting,in
person or virtually.
- The information sharing process during
incidents.
Exhibit A,Statements of Work Page 17 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Task *May Support PHAB Due Date/Time Payment
Task/Activity/Description Deliverables/Outcomes Frame Information and/or
Number Standards/Measures Amount
- At least one planning process or exercise
conducted to inform on the roles and
responsibilities of public health.
- Reviewing HCC plans for alignment with
local ESF8 plans.
Note:This task doesn't need to be completed until
June 30,2021.LHJs may begin work in this
Statement of Work period,or may opt to do all the
work in the next Statement of Work period.
18 Domain 5 Surge Management LHJ performance measure data October 30,2020
Capability 10 Medical Surge (PM 8)
Gather and submit data for LHJ performance
measure 8:Percent of Critical Healthcare Facilities
whose functional status can be assessed by the
local jurisdiction in an emergency.
Notes:
• "Critical Healthcare Facilities"are hospitals,
skilled nursing facilities,blood centers,and
dialysis centers.
• DOH will provide additional guidance about
submitting performance measure data.
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at:
1=://www phaboard ora/wp-content/uploads/PHAB-Standards-and-Measures-Version-I.O.pdf
Program Specific Requirements/Narrative
Any subcontract/s must be approved by DOH prior to executing the contract/s.
Deliverables are to be submitted to the ConCon deliverables mailbox at concondeliverables@doh.wa.gov unless otherwise specified.
Special Requirements
Federal Funding Accountability and Transparency Act(FFATA)
This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act).
The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent.
Exhibit A,Statements of Work Page 18 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number.
Information about the LHJ and this statement of work will be made available on USASpending.gov by DOH as required by P.L. 109-282.
Restrictions on Funds(what funds canoe used for which activities,not direct payments,etc)
Please reference the Code of Federal Regulations:
hgps•//www ecfr gov/cgi-bin/retrieveECFR?izp=1&SID=58ffddb5363a27f26e9dl2ccec462549&ty=HTML&h=L&mc=true&j=PART&n=nt2.1.200#se2.1.200 1439
DOH Program Contact
Tory Henderson,Contracts and Finance Specialist
Division of Emergency Preparedness and Response
Department of Health
P O Box 47960,Olympia,WA 98504-7960
Desk 360-236-4596/Mobile 360-789-7262
tory.henderson_doli.wa.gov
Exhibit A,Statements of Work Page 19 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Exhibit A
Statement of Work
Contract Term: 2018-2020
DOH Program Name or Title: Foundational Public Health Services Local Health Jurisdiction Name: Mason County Public Health
(FPHS)-Effective July 1,2019
Contract Number: CLH18253
SOW Type: Revision Revision#(for this SOW) 1 Funding Source Federal Compliance Type of Payment
❑Federal<Select One> (check if applicable) ❑Reimbursement
® State ❑FFATA(Transparency Act) ®Periodic
Period of Performance: July 1,2019 through December 31,2020 Other Distribution
❑ ❑Research&Develo ment
Statement of Work Purpose: The purpose of this statement of work is to specify how state funds for Foundational Public Health Services(FPHS)will be used for the period of
July 1,2019 through June 30,2021.
Note: The total consideration is for the period of July 1,2019 through June 30,2021. 2019-2021 biennial funding allocations will be divided into four six-month lump
sum amounts that will be disbursed at the beginning of each six month period as follows: July,1,2019;January 1,2020;July 1,2020;January 1,2021.
Pending execution of a one-year extension to the 2018-2020 consolidated contracts which currently end December 31,2020,DOH plans to extend the period of
performance and funding in this statement of work through June 30,2021. The final disbursement of funds scheduled for January 1,2021 and deliverable due dates
after December 31,2020 are included in this statement of work for informational purposes only and will be carried forward into the extended contract term beginning
January 1,2021.
FPHS funds must be spent in the state fiscal year(SFY)in which they are disbursed: SFY20 07/01/19-06/30/20 and SFY21 07/01/20-06/30/21.
2019-2021 Biennial Allocation: $405,782
Annual Allocation: $202,891
Six Month Disbursement: $101,445.50
Revision Purpose: The purpose of this revision is to increase the 2019-2021 funding allocation,add task 2 and funding to address hepatitis C,revise the SFY20 deliverable due
date for task 1,and add language in the Program Specific Requirements/Narrative section concerning flexible use of FPHS funding during the COVID-19 pandemic response.
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration
Code Code Start Date End Date
FPHS FUNDING FOR LHJS N/A 336.04.25 99202101 07/01/19 06/30/20 42,000 58,000 100,000
FPHS FUNDING FOR LHJS N/A 336.04.25 99202101 07/01/20 12/31/20 42,000 58,000 100,000
FPHS-Hepatitis C N/A 336.04.25 99202101 07/01/19 06/30/20 0 102,891 102,891
FPHS-Hepatitis C N/A 336.04.25 1 99202101 07/01/20 12/31/20 0 102,891 102,891
TOTALS 84,000 321,782 405,782
Exhibit A,Statements of Work Page 20 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Task Task/Activity/Description Deliverables/Outcomes Due Date/Time Frame Payment Information and/or Amount
Number
1 These funds are for delivering ANY or all of the FPHS Annual Report(template By a°„�/1 5/10 09115120 Funds are available beginning July 1,2019.
communicable disease,environmental public health or provided by DOH)for Note:January 2021 Half of the annual allocation will be
assessment service and can also be used for any of the SFY20(07/01/19—06/30/20) payment is dependent disbursed each July upon receipt of the
other FPHS capabilities that support these FPHS as on submission of this Annual Report and the second half will be
defined in the most current version of FPHS Definitions. annual report. disbursed each January.
Annual Report(template By 08/15/21 Note: Funds must be spent in the state
provided by DOH)for fiscal year(SFY)in which they are
SFY21 07/01/20—06/30/21) disbursed.
2 FPHS Hepatitis C—Address Hepatitis C cases in the $205,782 for the biennn.an.
jurisdiction per guidance developed by the statewide
FPHS Communicable Disease TVorkgroup, including, but Annual distribution amount:
not limited to:shared priorities, standardized $102,891
surveillance, minimum standards ofpractice, common
metrics and staffing models. The allocation of these firnds is based on
burden of disease using the most current
The priorities for SF,Y21 (July 2020—June 202.1)are: Hepatitis C data.Allocations will be revised
• Surveillance—entering labs into Washington using updated data biennially.
Disease Reporting System(WDRS), enter acute
cases into WDRS. These FPHS fimds are for long-term core
• Investigation—focus on acute cases: people aged FPHS investments in Hepatitis C
35 or younger, newly diagnosed,pregnant women, elimination as directed by the FPHS
people seen in the ED/inpatient, Black, Indigenous Steering Committee. However in order to
and People of Color or other historically make use of the fimds available this 19-21
marginalized population, and incorporate biennium, and in each specific SFY daring
Hepatitis B work. the COVID-19 response,flexibility is
allowed and these funds can be used for
other FPHS activities like responding to
COVID-19.
asks/Activities/Description Impact M .
Control of Communicable Disease and Other Notifiable Conditions Percent of toddlers and school age children that have
1. Provide timely,statewide,locally relevant and accurate information statewide and to communities on completed the standard series of recommended vaccinations.
prevention and control of communicable disease and other notifiable conditions.
2. Identify statewide and local community assets for the control of communicable diseases and other Percent of new positive Hepatitis C lab reports that are
notifiable conditions,develop and implement a prioritized control plan addressing communicable received electronically which have a completed case report.
diseases and other notifiable conditions and seek resources and advocate for high priority prevention and
control policies and initiatives regarding communicable diseases and other notifiable conditions. Percent of new positive Hepatitis C case reports with
3. Promote immunization through evidence-based strategies and collaboration with schools,health care completed investigations.
providers and other community partners to increase immunization rates.
Percent of Gonorrhea cases investigated.
Exhibit A,Statements of Work Page 21 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
T.asks/A ctivitigs/Description Impact:Measures
4. Ensure disease surveillance,investigation and control for communicable disease and notifiable
conditions in accordance with local,state and federal mandates and guidelines. Percent of Gonorrhea cases investigated that are receiving
5. Ensure availability of public health laboratory services for disease investigations and response,and dual treatment(treatment for both Gonorrhea and Chlamydia
reference and confirmatory testing related to communicable diseases and notifiable conditions. at the same time)
6. When Additional Important Services(AIS)are delivered regarding prevention and control of
communicable disease and other notifiable conditions,ensure that they are well coordinated with Percent of newly diagnosed syphilis cases that receive partner
foundational services. services interview.
Environmental Public Health TBD
1. Provide timely,state and locally relevant and accurate information statewide and to communities on
environmental public health issues and health impacts from common environmental or toxic exposures.
2. Identify statewide and local community environmental public health assets and partners,and develop and
implement a prioritized prevention plan to protect the public's health by preventing and reducing
exposures to health hazards in the environment,seek resources and advocate for high priority policy
initiatives.
3. Conduct environmental public health investigations,inspections,sampling,laboratory analysis and
oversight to protect food,recreational water,drinking water and liquid waste and solid waste systems in
accordance with local,state and federal laws and regulations.
4. Identify and address priority notifiable zoonotic conditions(e.g.those transmitted by birds,insects,
rodents,etc.),air-borne conditions and other public health threats related to environmental hazards.
5. Protect the population from unnecessary radiation exposure in accordance with local,state and federal
laws and regulations.
6. Participate in broad land use planning and sustainable development to encourage decisions that promote
positive public health outcomes
7. When Additional Important Services(AIS)are delivered regarding environmental public health,assure
that they are well coordinated with foundational services.
Assessment(Surveillance and Epidemiology) TBD
1. Ability to collect sufficient,statewide and community level data and develop and maintain electronic
information systems to guide public health planning and decision making at the state,regional and local
level.
2. Abilfty to access,analyze,use and interpret data.
3. Ability to conduct a comprehensive community or statewide health assessment and identify health
priorities arising from that assessment,including analysis of health disparities and the social determinants
of health.
Emergency Preparedness(All Hazards). TBD
1. Ability to develop emergency response plans for natural and man-made public health hazards;train public
health staff for emergency response roles and routinely exercise response plans.
2. Ability to lead the Emergency Support Function 8—Public Health&Medical and/or a public health
response for the county,region,jurisdiction and state.
3. Ability to activate and mobilize public health personnel and response teams;request and deploy resources;
coordinate with public sector,private sector and non-profit response partners and manage public health
and medical emergencies utilizing the incident command system.
Exhibit A,Statements of Work Page 22 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
TasksLAcfivities/Descron Impacf Measures
4. Ability to communicate with diverse communities across different media,with emphasis on populations
that are disproportionately challenged during disasters,to promote resilience in advance of disasters and
protect public health during and following disasters.
Communication.
1. Ability to engage and maintain ongoing relations with local and statewide media.
2. Ability to develop and implement a communication strategy,in accordance with Public Health
Accreditation Standards,to increase visibility of public health issues.This includes the ability to provide
information on health risks,healthy behaviors,and disease prevention in culturally and linguistically
appropriate formats for the various communities served.
Policy Development and Support
1.. Ability to develop basic public health policy recommendations.These policies must be evidence-based,
or,if innovative/promising,must include evaluation plans.
2. Ability to work with partners and policy makers to enact policies that are evidence-based(or are
innovative or promising and include evaluation plans)and that address the social determinants of health
and health equity.
3. Ability to utilize cost-benefit information to develop an efficient and cost-effective action plan to respond
to the priorities identified in a community and/or statewide health assessment.
Community Partnership Development
1. Ability to create and maintain relationships with diverse partners,including health-related national,
statewide and community-based organizations; community groups or organizations representing
populations experiencing health inequity;private businesses and health care organizations;Tribal Nations,
and local,state and federal government agencies and leaders.
2. Ability to select and articulate governmental public health roles in programmatic and policy activities and
coordinate with these partners.
Business Competencies—Leadership Capabilities;Accountability and Quality Assurance Capabilities;Quality TBD
Improvement Information;Technology Capabilities;Human Resources Capabilities;Fiscal Management,
Contract and Procurement Capabilities;Facilities and Operations;Legal Capabilities.
Program Specific Requirements/Narrative
Special References(RCWs,WACs,etc)
Link to 2SHB 1497—littp•//Iawfiilesext lei wa gov/biennium/2019-20/Pdf/Bills/House%20Passed%20Legisi iture/1497-S2.PL.Rdf
FPHS Definitions
www.doh.wa.gov/fphsresources
Special Instructions
There are two different BARS Revenue Codes for"state flexible funds"to be tracked separately and reported separately on your annual BARS report. These two BARS Revenue
Codes and definitions from the State Auditor's Office(SAO's)are listed below along with a link to the BARS Manual. 336.04.25 is the new BARS Revenue Code to use for the
Foundational Public Health Services(FPHS)funds included in this statement of work.
Exhibit A,Statements of Work Page 23 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
336.04.24—County Public Health Assistance
Use this account for the state distribution authorized by the 2013 2ESSB 5034,section 710.The local health jurisdictions are required to provide reports regarding expenditures
to the legislature from this revenue source.
336.04.25—Foundational Public Health Services
Use this account for the funding designated for the local health jurisdictions to provide a set of core services that government is responsible for in all communities in the WA
state. This set of core services provides the foundation to support the work of the broader public health system and community partners.At this time the funding from this
account is for delivering ANY or all of the FPHS communicable disease services(listed above)and can also be used for the FPHS capabilities that support FPHS communicable
disease services as defined in the most current version of FPHS Definitions.
SAO's BARS Manual
Flexibility During COVID-.19 Pandemic Response—FPHS funds are for long-term core FPHS investments as directed by the FPHS Steering Committee. However, in order to
make use of the.fiinds available for the 19-21 biennium and in each specific state fiscal year(SFY)daring the COVID-19 response,flexibility is allowed and these funds can be
cased for other FPLIS activities like responding to C01-ID-19.
Deliverables are to be submitted to Marie Flake at marie.flake(a),doh.wa.gov
DOH Program Contact
Marie Flake, Special Projects,Foundational Public Health Services
Washington State Department of Health
PO Box 47890,Olympia,WA 98504-7890
Phone 360-236-4063/Mobile 360-951-7566
Fax 360.236.4024/marie.flake@doh.wa.gov
Exhibit A,Statements of Work Page 24 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT 417
Exhibit A
Statement of Work
Contract Term: 2018-20207
DOH Program Name or Title: Injury&Violence Prevention(IVP)-Overdose Data to Local Health Jurisdiction Name: Mason County Public Health
Action-Effective September 1,2020
Contract Number: CLH18253
SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance Type of Payment
®Federal Subrecipient (check if applicable) ®Reimbursement
❑
Period of Performance: September 1,2020 through December 31,2020 ❑ State ®FFATA(Transparency Act) Fixed Price
❑ Other ❑Research&Development
Statement of Work Purpose: Mason County Public Health(MCPH)will support strategies 5,6,and 7.MCPH will collaborate and coordinate among public health partners to
establish seamless linkages to care via"warm hand-offs"between the various entities.MCPH will use existing partnerships and systems to engage the community,including
emergency medical services,emergency departments,jails,public safety,mental health and substance use treatment providers, diversion programs,courts,and syringe exchange.
It will build both client and agency awareness of existing resources,enhance those resources,and deploy technology to facilitate successful care linkage and coordination.
Note: Pending execution of a one-year extension to the 2018-2020 consolidated contracts which currently end December 31,2020,DOH plans to extend the period of
performance and funding in this statement of work through August 31,2021.Unspent funds through December 31,2020 and tasks with deliverables due in 2021 will be carried
forward into the extended consolidated contract period beginning January 1,2021 and will allow for work to continue through August 31,2021.
Revision Purpose: N/A
Chart of Accounts Program Name or Title CFDA# BARS Master Funding.Period Current Change Total
Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration
Code Code Start Date End Date
FFY20 OVERDOSE DATA TO ACTION PREV 93.136 333.93.13 77520292 09/01/20 1 12/31/20 0 50,000 50,000
TOTALS 0 50,000 50,000
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Payment Information
Number Standards/Measures and/or Amount
1. Strategy 5:Collect and analyze opioid response Progress Report:Report data, Quarterly progress Monthly invoices for
plan data.Conduct continuous quality improvement findings and analysis. reports to DOH for all actual cost
on the opioid response plan and system.Data is Demonstrate how data informs tasks. reimbursement will be
collected on all response activities in Mason Mason County-linkages to care submitted to DOH.
County.This includes outreach events,trainings, and opioid response plan Due Dates:
naloxone distribution,overdoses,provider reports activities.Demonstrate how September-November Total of all invoices
etc. This data is utilized to inform quality work aligns with Overdose due December 10,2020. will not exceed
improvement for the community referral and Data to Action(OD2A)logic $50,000 through
linkage system. model. August 31,2021.
Exhibit A,Statements of Work Page 25 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
Task *May Support PHAB Payment Information
Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame and/or Amount
2. Strategy 6:Conduct continuous community Progress report:list training December-February due (See Special Billing
education on opioid and other substance use risks dates,locations,attendance and March 10,2020. Requirements below.)
and treatment resources through group and objective of trainings;lessons March-May due June 10,
individual trainings,outreach activities at transit learned and successes with 2021.
center,shelters,jail,syringe exchange,mobile outreach,education and
outreach,Quick Response Team,to link individuals linkages to care.Are there June-August final report
to care. procedures or policies that for this funding period
MCPH has developed? due September 30,2021.
Demonstrate how work aligns
with OD2A logic model.
3. Strategy 7:Facilitate academic detailing Progress report: list
opportunities for primary care providers on safe opportunities,#of trainings,
opioid prescribing,overdose prevention and outcomes,changes in
buprenorphine-based medication-assisted treatment prescribing and any new
(MAT).Academic detailing will also include waivered prescribers as an
education on hepatitis C virus(HCV)treatment or outcome of these opportunities.
other drug user health complications. Demonstrate how work aligns
with OD2A logic model.
4. Participate in quarterly calls with DOH and grant Collaboration with grant
partners.Share lessons learned and successes.More partners and DOH to improve
frequent one on one calls with DOH when needed. statewide efforts to address the
opioid/all drug epidemic.
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at:
http://www phaboard org/M-content/uplloads/PHAB-Standards-and-Measures-Version-1.O.pdf
Special Requirements
Federal Funding Accountability and Transparency Act(FFATA)
This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act).
The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent.
To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number.
Information about the LHJ and this statement of work will be made available on USASpendinsz.gov by DOH as required by P.L. 109-282.
Restrictions on Funds(what funds can be used for which activities,not direct payments,etc.)
• Subrecipients may not use funds for research.
• Subrecipients may not use funds for clinical care except as allowed by law.
• Subrecipients may use funds only for reasonable program purposes,including personnel,travel,supplies,and services.
Exhibit A,Statements of Work Page 26 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
AMENDMENT#17
• Generally,subrecipients may not use funds to purchase furniture or equipment.
• No funds may be used for:
o Publicity or propaganda purposes,for the preparation,distribution,or use of any material designed to support or defeat the enactment of legislation before any
legislative body the salary or expenses of any grant or contract recipient,or agent acting for such recipient,related to any activity designed to influence the enactment
of legislation,appropriations,regulation,administrative action,or Executive order proposed or pending before any legislative body.
o In accordance with the United States Protecting Life in Global Health Assistance policy,all non-governmental organization(NGO)applicants acknowledge that
foreign NGOs that receive funds provided through this award,either as a prime recipient or subrecipient,are strictly prohibited,regardless of the source of funds,
from performing abortions as a method of family planning or engaging in any activity that promotes abortion as a method of family planning,or to provide financial
support to any other foreign non-governmental organization that conducts such activities. See Additional Requirement(AR)35 for applicability
(littps://www.cd c.gov/grants/additionalreq uirements/ar-35.litm1).
• Program funds cannot be used for purchasing naloxone,implementing or expanding drug"take back"programs or other drug disposal programs(e.g.drop boxes or disposal
bags),purchasing fentanyl test strips,or directly funding or expanding direct provision of substance abuse treatment programs. Such activities are outside the scope of this
Notice of Funding Opportunity(NOFO).
Monitoring Visits(frequency,type)
DOH program staff may conduct site visits up to twice per funding year.
Special Billing Requirements
Billing on an A19-IA invoice voucher must be received by DOH monthly.
Special Instructions
The following funding statement must be used for media(publications,presentations,manuscripts,posters,etc.)created using OD2A funding:
This publication(journal article,etc.)was supported by the Grant or Cooperative Agreement Number,NU17CE925007,funded by the Centers for Disease Control and Prevention.
Its contents are solely the responsibility of the authors and do not necessarily represent the official views of the Centers for Disease Control and Prevention or the Department of
Health and Human Services.
DOH Program Contact DOH Program Contact DOH Fiscal Contact
Rachel Meade Jennifer Alvisurez Tami Davidson
Opioid Overdose Prevention Specialist Opioid Overdose Prevention Project Manager Contracts Coordinator
Rachel.Meade@,doh.wa.gov Jennifer.Alvisurez a,doh.wa. og_v Tami.Davidson@doh.wa.gov
360-236-2846 360-236-2845
Exhibit A,Statements of Work Page 27 of 27 Contract Number CLH18253-17
Revised as of July 15,2020
EXHIBIT B-17
Mason County Public Health ALLOCATIONS Contract Number: CLHIS253
Contract Term:2018-2020 Date: July 15,2020
Indirect Rate as of January 2018:13.71% _
Indirect Rate as of January 2019:14.53% DOg Use^,Onl 77
BARS Statement of Work 1,Chatit;oflAccounts'.j Funding Chart of
Federal Award Revenue Funding Period Yunding Period>'.'• Period Accounts
Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date 19tarfDates;End Dates Amount Sub Total Total
BITV-COVID Ed LHJ Allocation-CARES NGA Not Received Amd 17 21.019 333.21.01 07/01/20 12/30/20 07101/20, 12/30/20 $87,918 $87,918 $87,918
COVID LHJ OFM Allocation-CARES NGA Not Received Amd 17 21.019 333.21.01 03/01/20 12/30/20�';03Z01720 ..12/30%20'% $1,389,600 $1,389,600 $1,3899600
NEP 5-6 Onsite Sewage Management OOJ88801 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 1.10/01/,1;4-%_:08/31/1.9," $10,904 $85,330 $85,330
NEP 5-6 Onsite Sewage Management OOJ88801 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 :1;0/Ol/T4_ i08%31119_ $74,426
PS SSI 1-5 OSS Task 4 OIJ18001 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 j.07/6.I-%1T:_06/30/'19•- ($13,337) $86,541 $86,541
PS SSI 1-5 OSS Task 4 OIJ18001 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 '07/Ol'L17-"06/30%1'9.. $99,878
FFY17 EPR PHEP BP1 LHJ Funding NU90TP921889-01 Amd 2 93.069 333.93.06 01/01/18 06/30/18 '0,7/01;,17!:'07/02%18'i $9,062 $28,979 $28,979
FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 N/A 93.069 333.93.06 01/01/18 06/30/18 j 07/O1`17:' 07102/1-8-1 $19,917
FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 5 93.069 333.93.06 07/01/18 06/30/19 k 07/Ol/,,18 06/30/19-+ $888 $49,341 $49,341
FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 4 93.069 333.93.06 07/01/18 06/30/19 f 07/.0VZ 8: 06/30119 ' $48,453
FFY20 PREP BP2 LHJ Funding NU90TP922043 Amd 17 93.069 333.93.06 07/01/20 12/31/20 07/0l`'20 .;06%30/21 t, $29,605 $29,605 $78,947
FFY19 PHEP BPI LHJ Funding NU90TP922043 Amd 10 93.069 333.93.06 07/01/19 06/30/20 i::0710IYl9: +06/30/2V $49,342 $49,342
FFY20 Overdose Data to Action Prev NGA Not Received Amd 17 93.136 333.93.13 09/01/20 12/31/20 l 09/O1d20". 08/31/21r'; .$50,000 $50,000 $100,000
FFY19 Overdose Data to Action Prev NU17CE925007 Amd 11 93.136 333.93.13 09/01/19 08/31/20 1 097.01119 -A8/3,1%/20i: $50,000 $50,000
FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 8 93.136 333.93.13 09/01/18 08/31/19 ;=09%Ol%/P8:..08/3S/19,j $35,000 $110,000 $173,027
FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 4 93.136 333.93.13 09/01/18 08/31/19 i:09/017A8, 08731/39:j $75,000
FFY17 Prescription Drug OD-Supp U17CE002734 Amd 2 93.136 333.93.13 01/01/18 08/31/18 j,'09%011h17',:,08/31,/T&`i $29,627 $63,027
FFY17 Prescription Drug OD-Supp U17CE002734 N/A 93.136 333.93.13 01/01/18 08/31/18 i`•:09101/1,7- 087311d-81.1 $33,400
FFY17 Increasing Immunization Rates NH23IP000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 !:07/01718. :06/30/191! $5,600 $5,600 $5,600
FFY21 PPHF Ops NH231P922619 Amd 16 93,268 333.93.26 07/01/20 12/31/20 (=07/01'/20' :.06/3od-u-' $250 $250 $1,250
FFY20 PPHF Ops NH231P922619 Amd 9 93,268 333.93.26 07/01/19 06/30/20 1,07/6y18h:!66/30/20) $500 $500
FFY17 PPHF Ops NH23IP000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 j_071.0•P/,1'8�,:06/30%19' $500 $500
ci
FFY17 317 Ops SNH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 i 04'/01/•17'r:06/30%1'8'! $1,423 $1,423 $1,423
FFY17 AFDC 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18!�04101%17., ;06/30/,1,8 $4,293 $4,293 $4,293
FFY21 VFC Ops NH231P922619 Amd 16 93.268 333.93.26 07/01/20 12/31/20 07/Ol/20i".:06/30%21}t $2,800 $2,800 $10,628
FFY20 VFC Ops NH23IP922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20 i'07101119:'.''06/30/20:1 $5,600 $5,600
FFY17 VFC Ops 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 1 ,4/01$1T--t06/36/419:1 $2,228 $2,228
Pagel of 3
EXHIBIT B-17
Mason County Public Health ALLOCATIONS Contract Number: CLH18253
Contract Term:2018-2020 Date: July 15,2020
Indirect Rate as of January 2018:13.71% _ _ ___
Indirect Rate as of January 2019:14.53% , OH UseTt)Dnly
BARS Statement of Work !Chart.of Accounts_ Funding Chart of
Federal Award Revenue Funding Period :EundingsP 6rip : Period Accounts
Chart of Accounts Program Title Identification 9 Amend# CFDA* Code** Start Date End Date IStarCDate Erid'!Date4 Amount Sub Total Total
FFY19 COVID CARES NJSOCK000515 Amd 16 93.323 333.93.32 06/01/20 12/31/20 t..06/01/20' ;06/30/21 $65,595 $65,595 $65,595
FFY20 CDC COVID-19 Crisis Resp LHJ-Tribe NU90TP922069 Amd 14 93.354 333.93.35 01/20/20 12/31/20 01/01/20 •06/30/21 . $130,871 $130,871 $130,871
FFY20 MCHBG LHJ Contracts B04MC32578 Amd 10 93.994 333.93.99 10/01/19 09/30/20 .10/01/1'9:,09/30/20`' $67,694 $67,694 $191,503
FFY19 MCHBG LHJ Contracts B04MC32578 Amd 4 93.994 333.93.99 10/01/18 09/30/19 "PO/Ol'/P& ..09/30%19. $67,694 $67,694
FFY18 MCHBG LHJ Contracts B04MC31524 Amd 2 93.994 333.93.99 01/01/18 09/30/18 L010171,7' 09/30/1&. $5,344 $56,115
FFY18 MCHBG LHJ Contracts B04MC31524 N/A 93.994 333.93.99 01/01/18 09/30/18 10101/17 09/30/18:, $50,771
FEMA-75 COVID LHJ Allocation NGA Not Received Amd 17 97.036 333.97.03 07/01/20 12/30/20 07/01/20 12/30/20': $263,754 $2639754 $263,754
FY2 Group B Programs for DW(FO-SW) Amd 11 N/A 334.04.90 07/01/18 06/30/19 i 07/0111.7. 06130/194
: ($272) $4,728 $4,728
FY2 Group B Programs for DW(FO-SW) Amd 3 N/A 334.04.90 07/01/18 06/30/19 kw/01/17. 06/30/19'i $5,000
GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/20 12/31/20!-07/01/19, 06/30/21 $2,500 $2,500 $7,500
GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/19 06/30/20 :07/01/14 06/30/2l ' $2,500 $2,500
GFS-Group B(FO-SW) N/A N/A 334.04.90 01/01/18 06/30/18 1,07/01/1.7 06/30/19 $2,500 $2,500
Op Permit Fees(FO-SW) Amd 11 N/A 334.04.90 02/01/19 02/28/19 ; 07/O11"j-7,.;06/30/19 $272 $272 $272
Healthy Communities Amd 12 N/A 334.04.91 07/01/19 06/30/20 47/01'/19 •.06/30/21 ($1,370) $0 $0
Healthy Communities Amd 10 N/A 334.04.91 07/01/19 06/30/20 14,07/O1/19, `06/30/21! $1,370
FY20/21 COVID-19 Disaster Response Acct Amd 14 N/A 334.04.92 01/20/20 12/31/20!-01/01/20, .06/30/21• $119,129 $119,129 $119,129
FPH Lead Case Mgmt-FPH Amd 12 N/A 334.04.93 07/01/19 06/30/20 r07/010 66/30/20 + $1,370 $1,370 $1,370
SFY2 Lead Environments of Children Amd 4 N/A 334.04.93 07/01/18 06/30/19 j 07191/18' 06/30/19 ; $1,500 $1,500 $4,500
SFY1 Lead Environments of Children Amd 2 N/A 334.04.93 01/01/18 06/30/18 07/0l/17 '.06/30/1& $1,500 $3,000
SFY1 Lead Environments of Children Amd 1 N/A 334.04.93 01/01/18 06/30/18 j.07/0l/1T 0,6/30/18;, $1,500
,
Rec Shellfish/Biotoxin Amd 16 N/A 334.04.93 07/01/19 12/31/20! 07/01/19 W30/21':` $1,750 $5,250 $12,750
Rec Shellfish/Biotoxin Amd 9,16 N/A 334.04.93 07/01/19 12/31/20 i 01/01°/19' 06/30/21.', $3,500
Rec Shellfish/Biotoxin NIA N/A 334.04.93 01/01/18 06/30/19 07/01/17. 06/30/19 $7,500 $7,500
Wastewater Management-GFS Amd 9 N/A 334.04.93 07/01/20 12/31/20 07/01/19. •06/30/2,4 .t $30,000 $30,000 $120,000
Wastewater Management-GFS Amd9 N/A 334.04.93 07/01/19 06/30/20 t-07/01/1.9 06/30{21-? $30,000 $30,000
Wastewater Management-GFS Amd 5 N/A 334.04.93 07/01/18 06/30/19 j 07/01AT 06/30/101,, $43,274 $43,274
Wastewater Management-GFS Amd 5 N/A 334.04.93 01/01/18 06/30/18 : 07/01/17 06/30/19. ($43,274) $16,726
Wastewater Management-GFS N/A,Amd 5 N/A 334.04.93 01/01/18 06/30/18 j 07/QjY17__06/30/l9:: $60,000
Page 2 of 3
EXHIBIT B-17
Mason County Public Health ALLOCATIONS Contract Number: CLH18253
Contract Term:2018-2020 Date: July 15,2020
Indirect Rate as of January 2018:13.71%
Indirect Rate as of January 2019:14.53% %;DQH Use�Only.
BARS Statement of Work j Chart-of Accounts Funding Chart of
Federal Award Revenue Funding Period Futiding-Period Period Accounts
Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date!StartDate End Date, Amount Sub Total Total
FPHS Funding for LHJs Amd 17 N/A 336.04.25 07/01/20 12/31/20 1,07/01119: 06130/2.1 ' $160,891 $202,891 $447,782
FPHS Funding for LHJs Amd 10 N/A 336.04.25 07/01/20 12/31/20 07/01/19 06/30/21'.' $42,000
FPHS Funding for LHJs Amd.17 N/A 336.04.25 07/01/19 06/30/20 07/01`/19; 06/30/21 $160,891 $202,891
FPHS Funding for LHJs Amd 10 N/A 336.04.25 07/01/19 06/30/20 ',07/01/19. 06/30/21 j $42,000
FPHS Funding for LHJs Dir Amd 3 N/A 336.04.25 07/01/18 06/30/19 .07/01717 06/30/19 ' $42,000 $42,000
YR 20 SRF-Local Asst(15%)(FS)-SS Amd 3 N/A 346.26.64 01/01/18 12/31/18; 07/01117 11/31'118.' ($12,000) $0 $0
YR 20 SRF-Local Asst(15%)(FS)-SS N/A,Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17. 12/31/1,8.' $12,000
YR 21 SRF-Local Asst(15%)(FS)SS Amd 10 N/A 346.26.64 01/01/18 06/30/19 '07/01/17 06/30/19', ($13,600) $11,200 $11,200
YR 21 SRF-Local Asst(15%)(FS)SS Amd 7,10 N/A 346.26.64 01/01/18 06/30/19 01/01/17 06/30/19--. $800
YR 21 SRF-Local Asst(15%)(FS)-SS Amd 6,10 N/A 346.26.64 01/01/18 06/30/19;,07/01/17 06/30/19 $12,000
YR 21 SRF-Local Asst(1S%)(FS)-SS Amd 3,10 N/A 346.26.64 01/01/18 06/30/19 1 07/0l'/17 ;06130/19 $12,000
YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 15 N/A 346.26.64 01/01/19 12/31/20 07/01/19' 06/30/21 ($1,800) $23,000 $23,000
YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 12 N/A 346.26.64 01/01/19 12/31/20`07/01/.:19 06/10/21 $11,200
YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 10,12 N/A 346.26.64 01/01/19 12/31/20 r:07/Ol/,19 .06/30/21 $13,600
Sanitary Survey Fees(FO-SW)-SS State Amd 15 N/A 346.26.65 01/01/18 12/31/20 1 6VOV17' 06/30/21 ($1,800) $34,200 $34,200
Sanitary Survey Fees(FO-SW)-SS State Amd.12 N/A 346.26.65 01/01/18 12/31/20 I:07/0111T '06/30/21•1. $11,200
Sanitary Survey Fees(FO-SW)-SS State Amd 7,12 N/A 346.26.65 01/01/18 12/31/20 07/01/17. 06/30121 $800
Sanitary Survey Fees(FO-SW)-SS State Amd 6,12 N/A 346.26.65 01/01/18 12/31/20;-;07/01'/17 06/30/21 $12,000
Sanitary Survey Fees(FO-SW)-SS State N/A,Amd 3,6,12 N/A 346.26.65 01/01/18 12/31/20 0.7/01/17. 06/30/21 t $12,000
YR 20 SRF-Local Asst(15%)(FS)-TA Amd 3 N/A 346.26.66 01/01/18 12/31/18 0.7/0111.7' 42/31/1-8; ($2,000) $0 $0
YR 20 SRF-Local Asst(I S%)(FS)-TA N/A,Amd 3 N/A 346.26.66 01/01/18 12/31/18 "01/01/17 12/3,1/18 ' $2,000
YR 21 SRF-Local Asst(15%)(FS)TA Amd 10 N/A 346.26.66 01/01/18 06/30/19 07/01/17- •06130/19 ($4,000) $0 $0
YR 21 SRF-Local Asst(15%)(FS)-TA Amd 6,10 N/A 346.26.66 01/01/18 06/30/19 i,67/01/13' 06/30/19 $2,000
YR 21 SRF-Local Asst(15%)(FS)-TA Amd 3,10 N/A 346.26.66 01/01/18 06/30/19 07/01117, 06/30/,19 ' $2,000
YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 12 N/A 346.26.66 01/01/19 12/31/20 ! Ol/Ol'119. 06130121E $2,000 $4,000 $4,000
YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 10,12 N/A 346.26.66 01/01/19 12/31/20 61/01/19 '06/30/21.' $2,000
TOTAL $3,545,031 $3,545,031
Total consideration: $1,402,372 GRAND TOTAL $3,545,031
$2,142,659
GRAND TOTAL $3,545,031 Total Fed $2,754,600
Total State $790,431
*Catalog of Federal Domestic Assistance
**Federal revenue codes begin with"333". State revenue codes begin with"334".
Page 3 of 3
Exhibit C-13 Schedule of Federal Awards AMENDMENT#16
Date:July 15,2020
MASON COUNTY HEALTH SERMCESSWV0001893-04
CONTRACT CLH18253-Mason County Public Health
CONTRACT PERIOD: 01/01/2018-1213112020
DOH Total Amt Allocation Period
Chart of Accounts Program Title BARS Federal Federal Start End Contract Amt CFDA CFDA Program Title Federal Agency Name Federal Award Federal Grant Award Name
Award Date Award Date Date Identification Number
COVID LHJ OFM ALLOCATION-CARES 333.21.01 NGA Not NGA Not 03101/20 12/30/20 $1,389,600 21.019 Coronavirus Relief Fund Department of the Treasury NGA Not Received NGA Not Received
Received Received
BIN-COVID ED LHJ ALLOCATION-CARES 333.21.01 NGA Not NGA Not 07/01/20 12/30/20 $87,918 21X19 Coronavirus Relief Fund Department of the Treasury NGA Not Received NGA Not Received
Received Received
.�. Puget Sound Action Agenda: Environmental Protection Agency PUGET SOUND SHELLFISH
PS SSI 1-5 OSS TASK 333.66.12 08/02/16 $5,000,000 01/01/1B 06/30/19 $86,541 66.123 Technical Investigations and Region 10 01J18001 STRATEGIC INITIATIVE LEAD
Implementation Assistance Program
Puget Sound Action Agenda: Environmental Protection Agency PUGET SOUND RESTORATION
NEP 5.6 ONSITE SEWAGE MANAGEMENT 333.66.12 01/09/11 $2,490,000 01/01/18 06/30/19 $85.330 66.123 Technical Investigations and Region 10 OOJ68801 PROJECT
Implementation Assistance Program
Public Health Emergency Department of Health and Human PUBLIC HEALTH EMERGENCY
FFY20 PHEP BP2 LHJ FUNDING 333.93.06 06/12/20 $11.365,797 07/01/20 12/31/20 $29.605 93.069 preparedness Services Centers for Disease Control NU90TP922043 PREPAREDNESS(PHEP)
and Prevention COOPERATIVE AGREEMENT
Public Health Emergency Department of Health and Human PUBLIC HEALTH EMERGENCY
FFY19 PHEP 13P1 LHJ FUNDING 333.93.06 06/29l19 $11,307,904 07/01/19 06/30/20 $49,342 93.069 preparedness Services Centers for Disease Control NU90TP922043 PREPAREDNESS(PHEP)
and Prevention COOPERATIVE AGREEMENT
HOSPITAL PREPAREDNESS PROGRAM
Department of Health and Human
Public Health Emergency AND PUBLIC HEALTH EMERGENCY
FFYI8 EPR PHEP BPI SUPP LHJ FUNDING 333.93.06 08/01/18 $11,052,782 07/01/18 06/30/19 $49,341 93.069 Services Centers for Disease Control NU90TP921889-01
Preparedness PREPAREDNESS COOPERATIVE
and Prevention AGREEMENT
public Health Emergency Department of Health and Human HPP AND PHEP COOPERATIVE
FFY17 EPR PHEP BPI LHJ FUNDING 333.93.06 07/18/17 $11,062,782 01/01/18 06/3011B $28,979 93.069 preparedness Services Centers for Disease Control NU90TP921689.01 AGREEMENT
and Prevention
NGA Not NGA Not Injury Prevention and Control Department of Health and Human
FFY20 OVERDOSE DATA TO ACTION PREV 333.93.13 Received Received 09/01/20 12/31/20 $50,000 93.136 Research and State and Community-Services Centers for Disease Control NGA Not Received NGA Not Received
Based Programs and Prevention
Department of Health and Human
Injury Prevention and Control Services-Centers for Disease Control F HEA GTON STATE DEPARTMENT
O
FFY19 OVERDOSE DATA TO ACTION PREV 333.93.13 08/12/19 $4.390,240 09/01/19 08/31/20 450.000 93.136 Research and State and Community-and Prevention-National Center for NU17CE925007 OF NEATEN OVERDOSE DATA TO
Based Programs Injury Prevention and Control ACTION
._.....__.._�_.-....._._.,_.ro.�...._.___..__...a..-'-.-._,.._..._._____..,�_..��_...,.._._._.______._.___.��...�.,-_._._-._ -•--n•- Injury Prevention and Control Department of Health and Human PRESCRIPTION DRUG OVERDOSE
FFY18 PRESCRIPTION DRUG ODSUPP 333.93.13 05/31/17 $6.223,623 09/01/18 08/31/19 $110,000 93.136 Research and State and Community Services Centers for Disease Control U17CE002734 FOR STATES
Based Programs and Prevention
Injury Prevention and Control Department of Health and Human PRESCRIPTION DRUG OVERDOSE
FFY17 PRESCRIPTION DRUG ODSUPP 333.93.13 03/16/16 $4,031,632 01/01/18 08/31/18 $63,027 93.136 Research and State and Community Services Centers for Disease Control U17CE002734 FOR STATES
Based Programs and Prevention
.�..___ �_�__.__.__.__._...,.__.�_...____.__..._..__ ----__—.�-- _ •- Department of Health and Human
FFY21 VFC Ops 333.93.26 07/01/20 $9,082,252 07/01/20 12/31/20 $2,800 93.268 Immunization Cooperative Services Centers for Disease Control NH231P922619 IMMUNIZATION GRANT AND VACCINES
Agreements FOR CHILDREN PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY21 PPHF OPS 333.93.26 07/01/20 $9,082,252 07/01/20 12/31/20 $250 93.268 Agreements Services Centers for Disease Control NH231P922619 FOR CHILDREN PROGRAM
and Prevention
Page 1 of 2
Exhibit C-13 Schedule of Federal Awards AMENDMENT#16
Date:July 15,2020
MASON COUNTY HEALTH SERVICESSWV0001893-04
CONTRACT CLH18263-Mason County Public Health
CONTRACT PERIOD: 0 110 112 01 8-1 2/3 112 0 2 0
DOH Total Amt Allocation Period
Chart of Accounts Program Title BARS Federal Federal Start End Contract Amt CFDA CFDA Program Title Federal Agency Name Federal Award Federal Grant Award Name
Award Date Award Date Date Identification Number
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY20 VFC OPS 333.93.26 07/01/19 $9,234.835 07/01/19 06130/20 $5,600 93.268 Agreements Services Centers for Disease Control NH231P922619 FOR CHILDREN PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY20 PPHF OPS 333.93.26 07/01/19 $9,234,835 07/01/19 0613012D $500 93.268 Agreements Services Centers for Disease Control NH23IP922619 FOR CHILDREN PROGRAM
and Prevention
Immuntzation Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY17 VFC OPS 333.93.26 03/03/17 $1,201,605 01/01/18 06130/18 $2,228 93.268 Agreements Services Centers for Disease Control 5NH231POOD762-05-00 FOR CHILDREN'S PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY17 PPHF OPS 333.93.26 06/29/18 $3,634.512 07/01/18 06/30/19 $500 93.268 Agreements Services Centers for Disease Control NH231P000762 FOR CHILDREN'S PROGRAM
and Prevention
~Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY17 INCREASING IMMUNIZATION RATES 333.93.26 06/29/18 $1.722,443 07/01/18 06/30/19 $5,600 93.268 Agreements Services Centers for Disease Control NH231P000762 FOR CHILDREN'S PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY17 AFIX 333.93.26 03/03/17 $1,672,289 01/01/18 06/30/18 $4,293 93.268 Agreements Services Centers for Disease Control 5NH231P000762-05-00 FOR CHILDREN'S PROGRAM
and Prevention
Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCINES
FFY17 317 OPS 333.93.26 03/03/17 $575,969 01/01/18 06/30/18 $1,423 93.268 Agreements Services Centers for Disease Control 5NH231POOD762-05-OD FOR CHILDREN'S PROGRAM
and Prevention
Epidemiology and Laboratory EPIDEMIOLOGY&LABORATORY
Capacity for Infectious Diseases Department of Health and Human CAPACITY FOR INFECTIOUS DISEASES
FFY19 COVID CARES 333.93.32 04/23/20 $22.581,799 0510120 12/31/2D $65,595 93.323 (ELC)-Building and Strengthening Services Centers for Disease Control NU50CK000515 (ELC)-BUILDING 8 STRENGTHENING
Epidemiology,Laboratory and and Prevention EPIDEMIOLOGY,LABORATORY 8
Public Health Emergency CDC COOPERATIVE AGREEMENT FOR
Response:Cooperative Agreement Department of Health and Human EMERGENCY RESPONSE:PUBLIC
FFY20 CDC COVID-19 CRISIS RESP LHJ-TRIBE 333.93.35 03/16/20 $13,230,799 01/20/20 12/31120 $130,871 93.354 for Emergency Response:Public Services Centers for Disease Control NU90TP922069 HEALTH CRISIS RESPONSE CDC-RFA-
and Prevention
Health Crisis Response TP18-18D2
Matemal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH
FFY20 MCHBG LHJ CONTRACTS 333.93.99 11/14/18 $2,225,977 10/01/19 09130/20 $57,694 93.994 Block Grant to the States Services Health Resources and B04MC32578 SERVICES BLOCK GRANT
Services Administration
Matemal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH
FFY19 MCHBG LHJ CONTRACTS 333.93.99 11/14/18 $2,225,977 10/01/18 09/30/19 $67,694 93.994 Block Grant to the States Services Health Resources and B04MC32578 SERVICES BLOCK GRANT
Services Administration
Matemal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH
FFY18 MCHBG LHJ CONTRACTS 333.93.99 10/20/17 $1,650,526 01/01/18 09/30/1B $56,115 93.994 Block Grant to the States Services Health Resources and B04MC31524 SERVICES
Services Administration
FEMA-75 COVID LHJ ALLOCATION 333.97.03 NGA Not NSA Not 07/01/20 12/30/20 $263,754 97.036 Disaster Grants-Public Assistance Department of Homeland Security NGA Not Received NGA Not Received
Received Received (Presidentially Declared Disasters)
TOTAL $2,754,600
Page 2 of 2
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Dave Windom / Todd Parker
DEPARTMENT: Community Services EXT: 260
BRIEFING DATE: 10/5/20
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM:
Resolution 33-18 Amendment: Housing and Behavioral Health Advisory Board
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
The Housing and Behavioral Health Advisory Board recommended to amend Resolution 33-
18 to update the membership sources to include federally recognized tribes and to allow the
Advisory Board to vote in Ex-Officio, non-voting members to serve in a consultive role such
as the medical officer, managed care organizations, and/or school districts.
BUDGET IMPACT:
n/a
PUBLIC OUTREACH:(Include any legal requirements,direct notice,website, community
meetings, etc.)
n/a
RECOMMENDED OR REQUESTED ACTION:
Approval to move amended resolution to the October 20 action agenda
ATTACHMENTS:
Resolution amendment
Briefmg Summary 9/25/2020
Resolution No.
Amendment to Resolution 33-18 to expand advisory board membership.and Mason County
Code Chapter 2.80.
A Resolution Establishing a Mason County Housing and Behavioral Health Advisory
Board on Housing, Homelessness, Mental Health and Substance Use Disorder Treatment
WHEREAS, housing is a factor that influences health (i.e. a social determinate of health),
especially affordable housing, and is a community challenge that is common to all low-income
housing, homeless, mental health, and substance use disorder providers;
WHEREAS, Mason County receives approximately $1,800,000 through the Consolidated
Homeless Grant, local document recording fees and the 1/10 of 1% Sales and Use Tax (i.e.
Treatment Sales Tax) for mental health and substance use disorder treatment;
WHEREAS, Document Recording Fee statute RCW 43.185C.050 - Local Homeless Housing
Plans section (2)(g) requires counties to measure progress through the "Development and
management of local homeless plans including homeless census data collection; identification
of goals, performance measures, strategies, and costs and evaluation of progress towards
established goals";
WHEREAS, previous groups that were formed to identify needs, develop plans, and evaluate
request for proposals and make funding recommendations have varied each year resulting in
challenges in consistency;
WHEREAS, the Mason County Board of Commissioners wishes to form a Housing and
Behavioral Health Advisory Board to strategically align the housing, homelessness, mental
health and chemical dependency grant awards to improve the health of Mason County
residents;
WHEREAS, advisory board membership structure did not list federally recognized tribes as a
source of membership and ex officio, non-voting members to serve in a consultative role as
community needs may change;
NOW, THEREFORE BE IT RESOLVED by Mason County Code Chapter 2.80 and the Mason
County Board of Commissioners that a Mason County Housing and Behavioral Health Advisory
Board be established with the following sources for membership:
• One County Commissioner, designated as Chair
• One City Council Member
• One Board of Health member that is not a county commissioner
• Social Services Funder
• One representative from each tribal nation with land holdings in Mason County, and
• Up to three (3) Mason County residents, not employed by Mason County, but not to
exceed one resident per Mason County Commissioner district.
• All members shall serve a four-year term.
Board members may appoint by vote Ex Officio, non-voting members to serve in a consultative
role (e.g. medical officer, managed care organizations, school districts). Mason County elected
officials, department directors, staff, non-profit Executive Directors and Board Members should
serve as a resource to the Housing and Behavioral Health Advisory Board and attend meetings
as requested.
Resolution No.
The Housing and Behavioral Health Advisory Board shall review and develop recommendations
to Mason County's Department of Community Services and County Commissioners in the areas
of:
a. Funding prioritization and gap identification which can be addressed utilizing available
funding sources;
b. Requests for Proposals (RFP): review, evaluate, score and provide funding
recommendations to Mason County Community Services to ensure funding is prioritized
in the areas of greatest need;
c. Set community and program goals and ensure alignment of strategic plans;
d. Examine and evaluate the identification of goals, performance measures, strategies, and
costs and evaluation of progress towards established goals;
e. Development and/or approval of Policies and Procedures related to the request for
proposal process, contract monitoring, performance and corrective actions; and
f. Define opportunities to better manage services and expected outcomes.
A report containing recommendations on funding priorities should be received by the Board of
Commissioners by January 31, of each calendar year beginning in 2019, unless extended by
the Board of Commissioners.
Housing and Behavioral Health Advisory Board meetings shall be subject to the Open Public
Meetings Act and members will be required to attend, at no cost to themselves, Open Public
Meetings Act and Public Record Act trainings made available by Mason County.
Dated this th day of October 2020.
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Melissa Drewry, Clerk of the Board
Sharon Trask, Chair
APPROVED AS TO FORM:
Randy Neatherlin, Commissioner
Tim Whitehead, Chief DPA
Kevin Shutty, Commissioner
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: David Windom
DEPARTMENT: MCCS EXT: 260
BRIEFING DATE: October 5, 2020
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information Sept 28 2020
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other— please explain
ITEM:
Review of Process Adjustment 2020
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
2020 has presented the department with a multitude of challenges. In addition to
responding to COVID-19, the Department has learned lessons about efficiency,
responsiveness, and flexibility which needs to be captured and implemented in a permanent
way.
This briefing presents changes to two positions within community development.
This document presents a plan to incorporate those lessons into a slightly
different structure.
BUDGET IMPACT:
See page 13 of the enclosed document
PUBLIC OUTREACH:(Include any legal requirements,direct notice,website,community
meetings,etc.)
RECOMMENDED OR REQUESTED ACTION:
Approve Adjustments
ATTACHMENTS:
Position descriptions
Briefing Summary 9/30/2020
$
t
A�f tas.
Process
Adjustment
2020k �
i
�i
SEPTEMBER 23
•
Mason County Community Services
Authored by: David Windom •
•
Adjustment 2020
Moving Community Services Forward
2020 has presented the department with a multitude of challenges. In addition to
responding to COVID-19, the Department has learned lessons about efficiency,
responsiveness, and flexibility which needs to be captured and implemented in a
permanent way.
This document presents a plan to incorporate those lessons into a slightly different
structure.
Vision
A Safe and Healthy Mason County
Mission
Mason County Community Services is a collaborative effort that strives to protect quality of life
by working to create and maintain a safe and healthy community.
Values
• Mason County Community Services fosters and endorses an environment of Respect in
all areas of our daily activities along with a non-judgmental outlook toward the people
we serve and those with whom we work amongst.
• Integrity guides each employee to uphold professional ethics and serve with honesty,
fairness,and an attitude toward good governance.
• As stewards of the community,we hold ourselves Accountable for our behavior,
performance,and all resources entrusted to our department.
2
• We are Committed to using the least intrusive method possible to achieve optimal public
health—informing and educating wherever possible, directing and regulating only when
necessary.
• Recognizing individual strengths,we encourage Teamwork throughout our Department by
active collaboration to; solve problems, make decisions,and achieve common goals.
Opportunities
The pause in services necessitated by the COVID-19 response revealed opportunities to
operate in a new manner and to capitalize upon efficiencies. New models of plan
review and public health services utilized a combination of working at home as well as
in-person services. Backlogs were addressed and roles were revised to suit the current
situation. Public Health used this time to respond directly to COVID-19, to build a
trained response team, and address the needs of the homeless population and improve
conditions and health outcomes going into the future. The department now takes those
lessons learned and makes changes to incorporate the best of those changes.
Goals
• Adapt roles to address new business models
• Incorporate efficiency lessons learned through COVID-19
• Update technology to support greater efficiency and throughput
• Ensure changes remain within budget
• Provide the greatest flexibility to adapt to changing circumstances
• Maximize the strengths of current staffing and adding staffing where needed
• Provide an enhanced customer service experience
Organization
The main structure of Community Services remains intact. Community Development
division consists of Building, Planning, and Permit Assistance Center and a Public Health
division consisting of Environmental Health, Community Health and Social Services, and
3
Administration. Both divisions report to a Director of Community Services who is
responsible for the overall operations of the Mason County Community Services
Department.
The next two sections address the divisions individually.
PUBLIC HEALTH AND HUMAN SERVICES (21.5FTE)
Public Health currently has three managers, 7 Environmental Health Specialists, 2 Public
Health Nurses, 1 Health Educator, 4 Community Health Specialists, (program
coordinators) 1 senior account technician, and 3 clerical specialists.
Goals
• Maximize the ability to respond to pandemics
• Seek funding to address chronic disease such as diabetes and Hep C
• Maximize online permitting. Use online procedures to accept and approve
permits water and onsite septic system plans prior to being submitted to
building and planning
• Even the step scale for managers
• Add staffing as needed to manage grants for public health and other county
departments
• Upgrade workstations to allow work from any location
Staffing Adjustment (21.5 FTE)
• Managers—3. 1 each for Community Health, Environmental Health, and
Administration. Adjust steps to ensure all managers are at the same step
• Nurses—2 not including the Community Health Manager
• Health Educator— 1 Master's level educator. Review and adjust step
4
• Community Health Specialists—4 (seek funding to add 1 FTE for chronic disease
intervention)
• Environmental Health Specialists—5
• Clerical —3
• Finance Technician— 1 Add a .5 FTE to assist in grant accounting Fill
Immediately
The budget is sufficient to add an additional .5 person to administration and will
allow the tracking of recently added grants supporting programs such as LEAD
Technology
Improve technology to current community standards. Adopt BlueBeam as the plan
review standard software to integrate with builders, septic system designers, and
architects. By using this software, plans can be submitted, reviewed, and returned
electronically thereby using SmartGov to its fullest capacity and reducing the need for
in lobby plan submission.
Public Health replaces tower units with laptops to enable work to be done from the
office,jobsite, and home. Nurses and community health specialists should be able to
work from any location providing case and contact tracing and program support.
Costs should be around $1300 - $1700 per workstation.
Work Plan
Community Health
• Continue to address the impacts of COVID-19 to the most vulnerable populations
• Prepare for a second wave of COVID-19 and the coming flu season
• Assist in the development of plans for the fall school start
• Develop and implement Hep C interventions using funding through Foundational
Public Health Services
• Continue to build and facilitate the local Community Health Coalition
5
• Continue to facilitate community partner collaboration for developing, funding,
and implementing gap services
• Build dissemination of clear and consistent community data to stakeholders and
public
• Secure stable funding for current two behavioral health staff positions
• Review our web presence to account for new messaging and new methods
• Integrate psychographics into messaging
• Seek funding to add at least 1 FTE dedicated to chronic disease management
such as diabetes and obesity management
Environmental Health
• Explore county-wide shellfish protection district and find additional water quality
funding sources
• Decrease sewage and building permit review times and coordinate with
Community Development
• Expand implementation of SmartGov permitting and utilize online features
• Continue onsite management mailings working with new provider OnlineRME
• Incorporate solid waste vouchers into code enforcement actions
• Educate BOH on EH programs and include staff more in various EH updates
• Documentation of EH policies and procedures to reduce impacts from staffing
changes
Administration
• Continue to track grants with an emphasis on the application of COVID-19
funding to address the current response as well as future needs
• Administer the LEAD grant in cooperation with the Sheriff's office
• Add a .5 FTE to assist in grant accounting Fill Immediately
• Develop budget to reflect grants forecasted.
• Reclassify Fiscal Manager to same as other Community Services Managers
The budget is sufficient to add an additional person (.5 FTE) to the administration staff
and will allow the tracking of additional grants and pass through funds to community
partners. This position is grant supported. Other positions to be added as grants
become available.
6
Grants will be sought that support the mission of public health around water quality
and chronic disease prevention.
Move Finance Manager from step 29 to step 33 to reflect work now being done for
other county and community partners. This will place the Finance Manager at par with
other department managers
Each manager directly supervises not more than six positions thereby keeping span of
control under the maximum recommendation.
COMMUNITY DEVELOPMENT
Currently (21.5 FTE)
Community Development currently has two managers, 5 planners, 4 permit
technicians, 2 clerical, , 1 planning.code enforcement officer, and 6 building
inspectors/plan reviewers and one Program Support Specialist. Fire investigation and
plan review services are contracted.
Goals
• Keep plan review and permit issuances to under 30 days
• Increase number of intake appointments by 100%
• Maximize online permitting. Use online procedures to accept and approve
permits for simple projects such as garages, carports, and pole buildings
• Include new software to use the same plan review software as currently used
by contractors and architects
• Upgrade workstations to allow work from any location
Staffing Adjustment (21.5 FTE)
• Administrator—one. Consolidate duties and adjust step accordingly. Spread
salary from discontinued manager position
• Planners—five
7
o four planners
0 one subdivision and boundary line planner
• Permit technicians—four
o Two intake techs.
o Two permit delivery and payment processing. Ensure at least one has
SmartGov administration rights/training
• Convert code enforcement position to building examiner/plan review/code
enforcement. (Technically, all building inspectors enforce code)
• Convert building manager to a planning position. This is a county funded
position and can be designated to work in long range planning. Fill this summer
• Maintain current 6 building inspectors, Building Inspector V as lead
• Maintain clerical, cross-train as permit tech
• Maintain program support technician
The budget is sufficient to add an additional person to the permit tech staff and will
allow the doubling of intakes. This position is fee supported. Conversion of other
positions are budget neutral. As the expansion of Belfair increases, another building
inspector is forecasted to focus on Belfair exclusively.
Tie the community development position to the economy adding positions as demand
and revenue increases to improve responsiveness. Add staffing to intake initially and as
revenue comes in, add building inspectors as appropriate to meet demand.
Commercial plans for apartments and larger projects will be sent out immediately for
third party review. Staff recommends an immediate RFP to seek a third-party vendor
with language within the contract to ensure that forwarded projects receive immediate
priority review.
Staff intends to explore expedited service with appropriate fee attached that would
also be forwarded to third party review.
8
The community development administrator directly supervises three lead positions
thereby keeping span of control under the recommendation of not more than six
people supervised.
Technology
Improve technology to current community standards. Adopt BlueBeam as the plan
review standard software to integrate with builders, designers, and architects. Adopt
Adobe Pro as the standard software for planning. By using this software, plans can be
submitted, reviewed, and returned electronically thereby using SmartGov to its fullest
capacity and reducing the need for in lobby plan submission.
Replace tower units with laptops to enable work to be done from the office,jobsite,
and home.
Costs should be around $1600 - $2000 per workstation. Current revenue supports this
upgrade.
Workplan
Planning
• Revise and adopt the capital facilities plan
• Manage consultant work for the Belfair Planned Action EIS
• Continue to work with Water Resource Inventory Areas (WRIA's 14, 15, and
Chehalis Basin) and provide leadership, science, and data for completing the
Water Resource Enhancement Committee plans for adoption not later than (NLT)
June 30, 2021.
• Continue to work with the Squaxin Tribe for completion of the MOU.
o Supply data and reports from Smart Gov for 2019
o Delineate one geographical area for research into water uses, populations,
water balances, building trends and future estimates
• Periodic review and update of the Shoreline Master Plan
9
• Employ work from home as needed
Permit Center
• Reduce paper permit processing by 20%
• Refine submittal scheduling and digital application processing
• Send ICC Certified Permit team to WABO's 2020 Annual Educational Institute
• Expand more permits into the on-line portal
• Expand direct issue over the counter/online permits
• One-year update and training for Smart Gov
• Double intake rates
• Employ work from home as needed
Building Review and inspection
• Adopt 2018 International Building, Existing Building, Residential, Energy
Conservation, Mechanical, Fuel Gas, Swim Pool and Spa Codes, and Uniform
Plumbing code along with their applicable Washington State Amendments by
early 2021
• Send ICC Certified Inspector team to WABO's next available Annual Educational
I nstitute
• Align plan reviews to less than 30 days
• Sustain scheduled inspections within one week or less
• Integrate electronic app-based field inspections with laptop
• Employ work from home as needed
Fire Marshal
• Adopt 2018 International Fire and International Wild-Urban Interface Code with
Washington State Amendments by July 1st effective date
• Expand online review
10
Conclusion
The department will incorporate lessons learned from the COVID-19 shut down to
maximize efficiency and increase flexibility. Disease response remains the primary
objective while ensuring that building and development processes continue. Small
changes in staffing and increased use of technology address current obligations while
looking toward future, projected needs.
• The County will need to add a COVID Manager position at Public Health to run
through the duration of the current pandemic to provide current information,
coordination, and support for DEM staffing. Funds are available to fill this
position into 2021.
• Money is coming available from DOH that will fund temporary positions for
contact tracing and coordination to support any temporary needs.
• Eliminate the permit center manager and planning manager
• Create Community Services Administrator
• Reclass Finance Manager to Finance Administrator Range 33
• Add .5 accounting technician to support public health and outside agency grant
work
11
...................................................._._......_.................._....__....---....................................................................................................._`.................._._..__...................._...._...-- - ...........................-----------...........................................................
VELOPMEN I
COMMUNITY DET
EFFECTIVE DATE 2020 Budget Im act 2021 Budget Impact
Total Salaries: €ELIMINATE PAC MANAGER EFFECTIVE 8/31/2020 $ (23,800) $ (83,647)
Total Benefits: (36,765)
Total Salaries&Benefits: $ (32,857) $ (120,412
Total Salaries&Wages: (NEW)PERMITTECH 1STEP 2 €. 9/1/2020 $ 12,747 $ 43,705
I..__.-... ......__........... ..... ........ _.. ....... ..... ...................
Total Benefits: _ - _— $ 7,390 $ 28,3061
Benefits: ;� $ 20,138 $ 72,O1P{
Total Salaries&Bene
- -...__._......_....................__.......... _._.._.._.._........................I
Total Salaries&Wages: I(NEW)PLANNER III STEP 2- -W — 9/1/2020 $ 18,087 $- 62,012
......................................................................................................i........................._......_.._...._........__.._..._...._...................-----..........__........................._........._......__...._.........................................-............................................................................................................._.........__..._._.......................,
Total Benefits: (. j $ 9,074 $ 34,078
Total Salaries Benefits: 27,161 96,089
..............................8i....................................................)................................................._...._...._.........................._..--'-.._..................................................i__..............................................._$.................................................................._t..............:.._5.................................................................._t...............1
—� —�� -----(TITLECHANGE/PROMOTION)RANGE33STEP5 -�
Total Salaries&Wks: (TO RANGE 38 STEP 2 9/1/2020 $ 1,198? $ 4,460
j
Total Benefits: -� -�-- 247 _$ 921 I
- -- -..........................---- .._...._......_.................................._...........................-..................__....................._...__._.._................__.......... - --.._....................:I._$_........__....-----......................................................... ........................................................_.........._
Total Salaries&Benefits: ( $ 1,445 $ 5,381 E
................................... ............................._............._... ..............—...------..........................................................................................._i _...................................................)......._......._.__.._....-............ . ......................................_........................................
;Total Salary&Benefits Budget Impacts: — $ 15,8881 $ 53,070
_(Technology - $ 18,500
......................._.................................................................. ...---.._................................x................................................................._......_........_........_.........................._.. -—.._..._............................... ._._............................_
Health Administration
..._.........................................................................................c....................................................................._........................._...._...................-....._................_.......--:..........._.............................. .............. ..................................._.........._.... __......... ................................_...._._..._.......................
Effective Date _...._ __-_�
2020budgetlm
_....._____ pac[ 20218udgetlmpaR
-__ W _____...
Total Salary 0.5FTE :(New)Accounting Tech 9/1/2020i 7,536 23,171
TotalBenefits ....... ............................................................................................................._...._................---.............................._........_...._..........._.........................................................................................._........._............................................_..------...._........................
Total Salary and Benefits 9,280 - 28 518
............._.-.._................._......................__...;_...-............................................................................................................................_........_..._.............;.......—......_._.....-..........;................................._.....................................................__......_..._..........._.............._............-----------..................
:(TIRE CHANGE/PROMOTION)Range 29 step 5
TotalSalary tar Range................ _ .....................................................................__.........._...._..__..._...................,............................................................................... ........... ...-._......................................_........_.._..__.._ ..._._._
Total Benefits 256 768
TotalSalary and Benefits ......................................................... ...........--- _._.._. ............_...-----._..__..............................1,499 ........................................................................_4,498
Total Salary 1 FTE (New)Chronic Disease Specialist 9/1/2020.................... ( -
- - -.......................................................................................................................................................................-- ..._...................._........ ...................................._........__........._.._.._
Total Benefits
Total Salary and Benefits
........-.....__...._............................:..........._.....................................................:......................_........................................_..- ---.............;.............................. .....................-.................._................_......-- ----..................................-......_..----...
Salary and Benefits Budget Impacts _-- 10,779 33,016
—r.— Technology _
......................................._....:..................................................................................................._................ ._._.......................-.......:......................-........_............................................................._...._......_..__...._..__..... --------..............................._...—_._.... ...............
Revenue �N (New)LEAD Grant i� (10,779) (33,016)
— Total Salary and Benefits Budget Impacts
':.Technology — 50,000 20,000
..............................._............__..................._.,..__.._..............................................................................................................-......_........_.._.._.................,......--_. ................................................................................_.... -------.._..._..........._........ ---....._....__........
13
F . POSITION DESCRIPTION
Title: Department:
Community Development Administrator Community Services
Affiliation: Reports to:
Non-Represented Community Services Director
Salary Range: Supervises/Directs:
According to current Non-Union Salary Scale Range Planning, Building and Office Support Staff
40
Risk Class: 5306 Exempt: X Non-Exempt:
Established Date: Revision Date:
September 2020
GENERAL DESCRIPTION: Plans, organizes and manages Planning, Building and Permitting activities
including long-range planning, land use permits, state environmental policy compliance, site inspections, code
interpretations, permitting, building plan intake and review, and policy development.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the listed
examples include all tasks which may be found in positions of this class.)
Manages and coordinates the Community Development Division activities of staff by planning and organizing
workloads and assignments, conducting performance evaluations, monitoring and resolving grievances and
other personnel matters and providing training to employees to ensure services are provided in an efficient
and timely manner by the department.
Implements policies, procedures and performance standards to assure efficient and effective activities that are
in compliance with county guidelines, goals and objectives, and federal, state and local laws and statues.
Reviews and analyzes existing practices and procedures to 'recommend improvements and changes as
warranted.
Assists the Community Services Director in preparation and administration of the Community Development budget
based on staffing and resource requirements, cost estimates, objectives and goals. Monitors and documents
expenditures assuring compliance with approved budget and staffing levels.
Oversees the processing of land use permit applications, building permit applications, plan review and
ensures provision of land use information and assistance to the public and developers. Reviews building
permits for compliance with land use and building permit conditions.
Manages long-range planning activities and coordinates the development of the County's Comprehensive
Plan and related documents to ensure compliance with state and local laws and guidelines.
Provides technical advice and assistance to County Commissioners, advisory committees and the general public
regarding planning issues. Acts as a resource to staff and public for land use policies and procedures. Assures staff
support for advisory committee activities by developing and maintaining systems that provide for the proper
evaluation, control and documentation of assigned functions.
F
POSITION DESCRIPTION
Oversees and manages the utilization of outside contractors and consultants to ensure work is performed
to standards developed by the County.
Leads the development and maintenance of systems and detailed records, files, and logs on
computerized and manual record keeping systems to ensure accurate and reliable statistical reports
and to provide for proper evaluation, control and documentation of planning operations. Serves as the
Community Development Division Public Records Officer.
OTHER JOB FUNCTIONS: Coordinates the resolution of inquiries, complaints, problems or emergencies
affecting the availability or quality of services. Responds to.sensitive or complex inquiries or service
complaints.
Performs all other duties, as required.
WORKING CONDITIONS: Work is performed in an office environment while sitting at a computer or desk
operating general office equipment. May lift or move up to 20 pounds.
QUALIFICATIONS: Duties are primarily performed in an office environment, but may require driving to
meetings or on-site field inspections.
Knowledge of
• Management and supervision principles and best practices.
• Practices, principles and procedures of planning.
• Fiscal management, to include, budget preparation, expenditure control and documentation.
• Laws, rules and regulations applicable to building, planning and permitting.
• State environmental planning regulations.
Ability to
• Interpret development codes and land use regulations.
• Plan, organize and oversee assigned work programs, including monitoring work schedules and
evaluation the work of employees.
• Develop community development division program goals and objectives.
• Analyze and evaluate operations and develop and implement corrective action to resolve
problems.
• Establish and maintain effective working relationships with employees, County Commissioners,
other agencies and the general public.
• Communicate effectively, both orally and in writing, with individuals and groups regarding complex
or sensitive issues.
• Physically perform the essential functions of the job.
EDUCATION AND EXPERIENCE: -- Any equivalent combination of education and experience, which
provides the applicant with the knowledge, skills, and abilities, required to perform the job. A typical way
to obtain the knowledge and abilities would be:
Bachelor degree in planning or related field coupled with five years of progressively responsible experience in
planning. At least two years of the required experience must have been as a supervisor or manager.
y
POSITION DESCRIPTION
Three years of comprehensive community development experience.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
Valid Washington State Driver's License or ability to obtain same within three months of hire.
I have read and understand the above position description.
Name: Date:
Signature:
HR/Manager Signature:
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment & Discrimination —Annually
FMLA
Smart Risk Management— Once
Slip, Trip and Fall —Annually
Safe Lifting Practices—Annually
Additional job specific trainings may be issued at a later date.
POSITION DESCRIPTION
Title: Pandemic Response Department: Community Services, Public Health Division
Administrator
Affiliation: Non Represented Reports to: Director of Community Services Department
Exempt: X Non-Exempt: Supervises/Directs: As directed
Risk Class: Salary Range: According to current Non-Union Salary
Scale 5351,
Established Date: 09/21/2020 Revision Date:
DEFINITION: This position serves as the Pandemic Response Administrator under the direction of the
Director for all activities related to the tracking of pandemic (e.g. COVID19), policies, procedures, and
guidelines. This Qsit�on [s a tern ora osi -
�.�.��..pa,_��, t? tion j:Eeti,t COVID, 19 response�and�the fundmgmattacled
to
„that response expected ato run through June ofw2''021
This position serves as the Area Command Planning section deputy chief that organizes, supervises,
and manages the planning, guideline tracking, documentation, interagency coordination with a variety
of complex requirements, by such factors as coordinating with state, federal, county, city, and local
non-governmental organizations or entities.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all duties listed, nor do the
examples include all tasks that may be performed in positions of this class.)
Develops and directs day-to-day pandemic response planning operations and guidance, establishing
and improving procedures, forms, and systems within the framework of the pandemic response and
reporting system for the county.
Initiates, develops, and prepares required periodic and routine reports, tracks state and federal
guidance documents, and pandemic analysis reports. Provides guidance to Department of Emergency
Management (DEM) and Public Health staff with changing requirements, advise staffing and logistical
requirements for special response projects.
Prepares the daily situation report to ensure that the DEM, Public Health, and Area Command have
the most up to date information for policy and decision making. Ensures that the flow of information
remains current and unobstructed.. Coordinates with public information officers, health care, law
enforcement, county government, state government and non-governmental agencies, boards, or
entities working in pandemic or emergency response.
Coordinates forecasting of funds needed for staffing, equipment, materials, and supplies. Provides
periodic progress reports to partners.
Prepares, manages, reviews, and briefs additional grant opportunities for Mason County such as for
law enforcement, courts, public health, and other non-governmental entities as designated by the
director and area command as being vital to the county's mission.
Resolves or supervises the resolution of inquiries, complaints, potential problems, or emergencies
affecting the availability or quality of pandemic information. Responds to the most sensitive or complex
inquiries of service complaints.
Performs related work, as required.
WORKING CONDITIONS
Works indoors in clean, climate-controlled workspace. Required to sit, talk and hear; frequently
required to use hands to operate computers, office machinery and office supplies which may
require repetitive use are, wrist and hand movement; occasionally required to stand and reach
with arms and hands. Specific vision abilities include close, distant, color and peripheral vision,
depth perception and to adjust focus. Occasionally required to climb, balance, stoop, kneel,
crouch, or bend. May lift or move up to 25 pounds.
Position requires mental acuity to ensure thorough analysis of situations in a fast-paced
environment. Employee is required to maintain confidentiality of information within the office or
project. May be required to deal with irate, disgruntled individuals requiring the use of conflict
management skills. Employee is frequently required to perform work in confidence and under
pressure for deadlines, and is required to maintain professional composure and tact, patience, and
courtesy at all times.
QUALIFICATIONS:
Comprehensive Knowledge of: Emergency Management, Public Health, federal, state, and local laws
regarding governmental response procedures during a pandemic.
Cross-policy administration, including considerations of budgets, personnel, and operational practices.
Data analysis and interpretation of multiple reporting networks and systems found throughout
Federal, state, and local government operations. Complex understanding of the Incident
Command Structure.
Ability to:
Plan, organize and oversee assigned work programs, including monitoring work schedules and
evaluating the work of staff, volunteers, taskforce and/or community groups.
Plan and evaluate operations and develop and implement corrective actions to resolve problems.
Analyze, interpret, and prepare data reports and policy statements. Establish and maintain effective
working relationships with diverse groups consisting of employees, administrators, elected officials,
volunteers, and the general public.
Communicate effectively, both orally and in writing.
EDUCATION AND EXPERIENCE: Any equivalent combination of education and experience
which provides the applicant with the knowledge, skills, and abilities required to perform the job.
Preferred candidate must have:
Master's degree in Business, Public Administration, or equivalent and
Five (5) years of progressively responsible experience in both local and state government.
Ability to foster, maintain, and expand partnerships with governing bodies and tribal entities.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
A valid Washington State Driver's License.
FEMA ICS 400 (required)
Maintenance of current skills, and additional training as needed.
I have read and understand the above position description:
Name: Date:
Signature:
HR/Manager Signature:
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: David Windom
DEPARTMENT: MCCS EXT: 260
BRIEFING DATE: October 5, 2020
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information Sept 28 2020
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources
❑ Legal ❑ Other—please explain
ITEM:
Review of Process Adjustment 2020
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions):
2020 has presented the department with a multitude of challenges. In addition to
responding to COVID-19, the Department has learned lessons about efficiency,
responsiveness, and flexibility which needs to be captured and implemented in a permanent
way.
This briefing presents changes to two positions within community development.
This document presents a plan to incorporate those lessons into a slightly
different structure.
BUDGET IMPACT:
See page 13 of the enclosed document
PUBLIC OUTREACH:(Include any legal requirements,direct notice,website,community
meetings,etc.)
RECOMMENDED OR REQUESTED ACTION:
Approve Adjustments
ATTACHMENTS:
Position descriptions
Briefing Summary 9/30/2020
d
� 4 F
Process
Adjustment ��
2020
1
i.
i
11
SEPTEMBER 23
•
Mason County Community Services •
Authored by: David Windom •
•
Adjustment 2020
Moving Community Services Forward
2020 has presented the department with a multitude of challenges. In addition to
responding to COVID-19, the Department has learned lessons about efficiency,
responsiveness, and flexibility which needs to be captured and implemented in a
permanent way.
This document presents a plan to incorporate those lessons into a slightly different
structure.
Vision
A Safe and Healthy Mason County
Mission
Mason County Community Services is a collaborative effort that strives to protect quality of life
by working to create and maintain a safe and healthy community.
Values
• Mason County Community Services fosters and endorses an environment of Respect in
all areas of our daily activities along with a non-judgmental outlook toward the people
we serve and those with whom we work amongst.
• Integrity guides each employee to uphold professional ethics and serve with honesty,
fairness,and an attitude toward good governance.
• As stewards of the community,we hold ourselves Accountable for our behavior,
performance,and all resources entrusted to our department.
2
• We are Committed to using the least intrusive method possible to achieve optimal public
health—informing and educating wherever possible, directing and regulating only when
necessary.
• Recognizing individual strengths,we encourage Teamwork throughout our Department by
active collaboration to; solve problems, make decisions,and achieve common goals.
Opportunities
The pause in services necessitated by the COVID-19 response revealed opportunities to
operate in a new manner and to capitalize upon efficiencies. New models of plan
review and public health services utilized a combination of working at home as well as
in-person services. Backlogs were addressed and roles were revised to suit the current
situation. Public Health used this time to respond directly to COVID-19, to build a
trained response team, and address the needs of the homeless population and improve
conditions and health outcomes going into the future. The department now takes those
lessons learned and makes changes to incorporate the best of those changes.
Goals
• Adapt roles to address new business models
• Incorporate efficiency lessons learned through COVID-19
• Update technology to support greater efficiency and throughput
• Ensure changes remain within budget
• Provide the greatest flexibility to adapt to changing circumstances
• Maximize the strengths of current staffing and adding staffing where needed
• Provide an enhanced customer service experience
Organization
The main structure of Community Services remains intact. Community Development
division consists of Building, Planning, and Permit Assistance Center and a Public Health
division consisting of Environmental Health, Community Health and Social Services, and
3
Administration. Both divisions report to a Director of Community Services who is
responsible for the overall operations of the Mason County Community Services
Department.
The next two sections address the divisions individually.
PUBLIC HEALTH AND HUMAN SERVICES (21.5FTE)
Public Health currently has three managers, 7 Environmental Health Specialists, 2 Public
Health Nurses, 1 Health Educator, 4 Community Health Specialists, (program
coordinators) 1 senior account technician, and 3 clerical specialists.
Goals
• Maximize the ability to respond to pandemics
• Seek funding to address chronic disease such as diabetes and Hep C
• Maximize online permitting. Use online procedures to accept and approve
permits water and onsite septic system plans prior to being submitted to
building and planning
• Even the step scale for managers
• Add staffing as needed to manage grants for public health and other county
departments
• Upgrade workstations to allow work from any location
Staffing Adjustment (21.5 FTE)
• Managers—3. 1 each for Community Health, Environmental Health, and
Administration. Adjust steps to ensure all managers are at the same step
• Nurses—2 not including the Community Health Manager
• Health Educator— 1 Master's level educator. Review and adjust step
4
• Community Health Specialists—4 (seek funding to add 1 FTE for chronic disease
intervention)
• Environmental Health Specialists—5
• Clerical — 3
• Finance Technician— 1 Add a .5 FTE to assist in grant accounting Fill
Immediately
The budget is sufficient to add an additional .5 person to administration and will
allow the tracking of recently added grants supporting programs such as LEAD
Technology
Improve technology to current community standards. Adopt BlueBeam as the plan
review standard software to integrate with builders, septic system designers, and
architects. By using this software, plans can be submitted, reviewed, and returned
electronically thereby using SmartGov to its fullest capacity and reducing the need for
in lobby plan submission.
Public Health replaces tower units with laptops to enable work to be done from the
office,jobsite, and home. Nurses and community health specialists should be able to
work from any location providing case and contact tracing and program support.
Costs should be around $1300 - $1700 per workstation.
Work Plan
Community Health
• Continue to address the impacts of COVID-19 to the most vulnerable populations
• Prepare for a second wave of COVID-19 and the coming flu season
• Assist in the development of plans for the fall school start
• Develop and implement Hep C interventions using funding through Foundational
Public Health Services
• Continue to build and facilitate the local Community Health Coalition
5
• Continue to facilitate community partner collaboration for developing, funding,
and implementing gap services
• Build dissemination of clear and consistent community data to stakeholders and
public
• Secure stable funding for current two behavioral health staff positions
• Review our web presence to account for new messaging and new methods
• Integrate psychographics into messaging
• Seek funding to add at least 1 FTE dedicated to chronic disease management
such as diabetes and obesity management
Environmental Health
• Explore county-wide shellfish protection district and find additional water quality
funding sources
• Decrease sewage and building permit review times and coordinate with
Community Development
• Expand implementation of SmartGov permitting and utilize online features
• Continue onsite management mailings working with new provider OnlineRME
• Incorporate solid waste vouchers into code enforcement actions
• Educate BOH on EH programs and include staff more in various EH updates
• Documentation of EH policies and procedures to reduce impacts from staffing
changes
Administration
• Continue to track grants with an emphasis on the application of COVID-19
funding to address the current response as well as future needs
• Administer the LEAD grant in cooperation with the Sheriff's office
• Add a .5 FTE to assist in grant accounting Fill Immediately
• Develop budget to reflect grants forecasted.
• Reclassify Fiscal Manager to same as other Community Services Managers
The budget is sufficient to add an additional person (.5 FTE) to the administration staff
and will allow the tracking of additional grants and pass through funds to community
partners. This position is grant supported. Other positions to be added as grants
become available.
6
Grants will be sought that support the mission of public health around water quality
and chronic disease prevention.
Move Finance Manager from step 29 to step 33 to reflect work now being done for
other county and community partners. This will place the Finance Manager at par with
other department managers
Each manager directly supervises not more than six positions thereby keeping span of
control under the maximum recommendation.
COMMUNITY DEVELOPMENT
Currently (21.5 FTE)
Community Development currently has two managers, 5 planners, 4 permit
technicians, 2 clerical, , 1 planning code enforcement officer, and 6 building
inspectors/plan reviewers and one Program Support Specialist. Fire investigation and
plan review services are contracted.
Goals
• Keep plan review and permit issuances to under 30 days
• Increase number of intake appointments by 100%
• Maximize online permitting. Use online procedures to accept and approve
permits for simple projects such as garages, carports, and pole buildings
• Include new software to use the same plan review software as currently used
by contractors and architects
• Upgrade workstations to allow work from any location
Staffing Adjustment (21.5 FTE)
• Administrator—one. Consolidate duties and adjust step accordingly. Spread
salary from discontinued manager position
• Planners—five
7
o four planners
0 one subdivision and boundary line planner
• Permit technicians—four
o Two intake techs.
o Two permit delivery and payment processing. Ensure at least one has
SmartGov administration rights/training
• Convert code enforcement position to building examiner/plan review/code
enforcement. (Technically, all building inspectors enforce code)
• Convert building manager to a planning position. This is a county funded
position and can be designated to work in long range planning. Fill this summer
• Maintain current 6 building inspectors, Building Inspector V as lead
• Maintain clerical, cross-train as permit tech
• Maintain program support technician
The budget is sufficient to add an additional person to the permit tech staff and will
allow the doubling of intakes. This position is fee supported. Conversion of other
positions are budget neutral. As the expansion of Belfair increases, another building
inspector is forecasted to focus on Belfair exclusively.
Tie the community development position to the economy adding positions as demand
and revenue increases to improve responsiveness. Add staffing to intake initially and as
revenue comes in, add building inspectors as appropriate to meet demand.
Commercial plans for apartments and larger projects will be sent out immediately for
third party review. Staff recommends an immediate RFP to seek a third-party vendor
with language within the contract to ensure that forwarded projects receive immediate
priority review.
Staff intends to explore expedited service with appropriate fee attached that would
also be forwarded to third party review.
8
The community development administrator directly supervises three lead positions
thereby keeping span of control under the recommendation of not more than six
people supervised.
Technology
Improve technology to current community standards. Adopt BlueBeam as the plan
review standard software to integrate with builders, designers, and architects. Adopt
Adobe Pro as the standard software for planning. By using this software, plans can be
submitted, reviewed, and returned electronically thereby using SmartGov to its fullest
capacity and reducing the need for in lobby plan submission.
Replace tower units with laptops to enable work to be done from the office,jobsite,
and home.
Costs should be around $1600 - $2000 per workstation. Current revenue supports this
upgrade.
Workplan
Planning
• Revise and adopt the capital facilities plan
• Manage consultant work for the Belfair Planned Action EIS
• Continue to work with Water Resource Inventory Areas (WRIA's 14, 15, and
Chehalis Basin) and provide leadership, science, and data for completing the
Water Resource Enhancement Committee plans for adoption not later than (NLT)
June 30, 2021.
• Continue to work with the Squaxin Tribe for completion of the MOU.
o Supply data and reports from Smart Gov for 2019
o Delineate one geographical area for research into water uses, populations,
water balances, building trends and future estimates
• Periodic review and update of the Shoreline Master Plan
9
• Employ work from home as needed
Permit Center
• Reduce paper permit processing by 20%
• Refine submittal scheduling and digital application processing
• Send ICC Certified Permit team to WABO's 2020 Annual Educational Institute
• Expand more permits into the on-line portal
• Expand direct issue over the counter/online permits
• One-year update and training for Smart Gov
• Double intake rates
• Employ work from home as needed
Building Review and inspection
• Adopt 2018 International Building, Existing Building, Residential, Energy
Conservation, Mechanical, Fuel Gas, Swim Pool and Spa Codes, and Uniform
Plumbing code along with their applicable Washington State Amendments by
early 2021
• Send ICC Certified Inspector team to WABO's next available Annual Educational
Institute
• Align plan reviews to less than 30 days
• Sustain scheduled inspections within one week or less
• Integrate electronic app-based field inspections with laptop
• Employ work from home as needed
Fire Marshal
• Adopt 2018 International Fire and International Wild-Urban Interface Code with
Washington State Amendments by July 15t effective date
• Expand online review
10
Conclusion
The department will incorporate lessons learned from the COVID-19 shut down to
maximize efficiency and increase flexibility. Disease response remains the primary
objective while ensuring that building and development processes continue. Small
changes in staffing and increased use of technology address current obligations while
looking toward future, projected needs.
• The County will need to add a COVID Manager position at Public Health to run
through the duration of the current pandemic to provide current information,
coordination, and support for DEM staffing. Funds are available to fill this
position into 2021.
• Money is coming available from DOH that will fund temporary positions for
contact tracing and coordination to support any temporary needs.
• Eliminate the permit center manager and planning manager
• Create Community Services Administrator
• Reclass Finance Manager to Finance Administrator Range 33
• Add .5 accounting technician to support public health and outside agency grant
work
11
_ I
.......................................__...._..__......_..................................._............_......................._......__..
COMMUNITY DEVELOPMENT
'EFFECTIVE DATE 2020 Budget Impact 2021 Budget Impact
(..........................................................................................................................................._...................................................................................._....€
Total Salaries: 1ELIMINATE PAC MANAGER EFFECTIVE— 8/31/2020 $ (23,8W) $ (83,647);
Total Benefits: I 9,056
Total Salaries&Benefits: ( _ f$ (32,857)1 $ (120,412)j
Total Salaries&Wages: (NEW)PERMITTECH 1STEP 2 -�- --- -��9/1/2020 $ 12,747$ -� - --�43,705!
..................................................._...._.........._...............................,........................_......_............................................................................................................................................_....._............_............_.._.................................................................................,................................._..............__........_.__..............._.
(Total Benefits: - — ._. .. ; $ 7,390; $ 28,306'
(Total Salaries&Benefits: [ -��� $ �20,138 $- 72,012
Total Salaries&Wages: l(NEW)PLANNER III STEP ��- 9/1/2020f$ 18,087` $ - 62,012
..................---....__-......................................_..........._...........}_.._..__......_........._..._..._..__....._......._......................__._..._..__.._..._._.................................................._........_......._..........._......._....._........__._._.._._...._........................_....................._,..........._.............................................................I...............,
Total Benefits: 9,0741 $ 340781
Total Salaries&Benefits: $ 27,161 $ 96,089
......... ...........................................................................................................................................................................................................................................................................................................................................................
€ E
-w.
(TITLE CHANGE/PROMOTION)RANGE 33 STEP 5
Total Salaries&Wages: JO RANGE 38 STEP 2 9/1/2020 $ 1,198 $ 4,460 j
Total Benefits: b..._...._. $ 247 $ 921 1
.__..__...._._............................_......_.....__....__................................_.._....._......._.._...................................... ..........................._................................._........................................................_....._..__........_........................_...... -- .....-----.._.._I
Total Salaries&Benefits: i j $ 1,445 $ 5,3811
!Total Salary&Benefits Budget Impacts: $ 15,888 $ 53,070
(Technology $ _ 18,500 j €
I
......................_.............. ........;...........
Health Administration
...........................----..._..............................._........_.............i._............................_ .............................................................................................................................................................................................................................................................................._....._...........---..
Effective Date 2020 budget Impact 2021 Budget Impact
TotalSalary�µ, 0.5FTE (New)AccountingTech -9/1/20201 7,536 -TMW 23,171
Total Benefits 1,744; 5,346
[.__.._......_........._...................._.._........_..---........__...._................................................-_...........................q...................................................._................................................................................................,.........................................................._..._..-----
Total Salary and Benefits; 9,280 Z8,518
.....__..._........_.._...._....._.................._.........;...__.......................................................----........._......................_..._.._._..-'----..._.......;........._.._..........._.__....._.._.....<.........................._.......__......__.....................................__.....;...__..__...._..._.._.....__._.......-'---.._........................
;(TITLE CHANGE/PROMOTION)Range 29step 5
Total Salary tar Range 3 step 33 9/1/2020j 1,243 3,730
.............. .... .......__.........._...__..a..._.._........__.._...;..._..............__..........._....-----.._...__.....................................__...._..----.._..........:;......._......_.._............-----...........:..........__......_.....---___.._.__......................_..__....__..>-------------_..........__...._...-----_..................
Total Benefits 256 768
Total Salary and Benefits 1,499 4,498
....._._..............._.._.._......................................,............................;....................................................................................._..........._...._.................................._................_..._...._._..__...__....;_........__..._......__...._..........................................._.._..__............._........................................................................
..........
Total Salary 1 FTE (New)Chronic Disease Specialist 2020;
Total Benefits
Total Salary and Benefits
.....................................................................-..............................d......................................................_........................................._............_........._....._................................---------._>_............._............_._._.............................
SO 77 .—_._._.................................-.._............................
Salary and enefits Budget Impacts 9 336
; ,01
Technology 10,000
0,E 33,0
00
...................................-..........................................................._........................................................................................................................................................................................._._....._.........._...._.._... .--..._................................--..... ..............
Revenue ;(New)LEAD Grant (10,779) (33,016)
`Total Salary and Benefits Budget Impacts _
Technology 10,000 i 20,0D0
............................_......._...............................__......_.......................................................................................................................................................................-._..................................;......_......_..------------........................-- -.. ------...-.................._............................_.._...._
i
13
�Ws
POSITION DESCRIPTION
a
Title: Department:
Community Development Administrator Community Services
Affiliation: Reports to:
Non-Represented Community Services Director
Salary Range: Supervises/Directs:
According to current Non-Union Salary Scale Range Planning, Building and Office Support Staff
40
Risk Class: 5306 Exempt: X Non-Exempt:
Established Date: Revision Date:
September 2020
GENERAL DESCRIPTION: Plans, organizes and manages Planning, Building and Permitting activities
including long-range planning, land use permits, state environmental policy compliance, site inspections, code
interpretations, permitting, building plan intake and review, and policy development.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the listed
examples include all tasks which may be found in positions of this class.)
Manages and coordinates the Community Development Division activities of staff by planning and organizing
workloads and assignments, conducting performance evaluations, monitoring and resolving grievances and
other personnel matters and providing training to employees to ensure services are provided in an efficient
and timely manner by the department.
Implements policies, procedures and performance standards to assure efficient and effective activities that are
in compliance with county guideline's, goals and objectives, and federal, state and local laws and statues.
Reviews and analyzes existing practices and procedures to recommend improvements and changes as
warranted.
Assists the Community Services Director in preparation and administration of the Community Development budget
based on staffing and resource requirements, cost estimates, objectives and goals. Monitors and documents
expenditures assuring compliance with approved budget and staffing levels.
Oversees the processing of land use permit applications, building permit applications, plan review and
ensures provision of land use information and assistance to the public and developers. Reviews building
permits for compliance with land use and building permit conditions.
Manages long-range planning activities and coordinates the development of the County's Comprehensive
Plan and related documents to ensure compliance with state and local laws and guidelines.
Provides technical advice and assistance to County Commissioners, advisory committees and the general public
regarding planning issues. Acts as a resource to staff and public for land use policies and procedures.Assures staff
support for advisory committee activities by developing and maintaining systems that provide for the proper
evaluation, control and documentation of assigned functions.
POSITION DESCRIPTION
Oversees and manages the utilization of outside contractors and consultants to ensure work is performed
to standards developed by the County.
Leads the development and maintenance of systems and detailed records, files, and logs on
computerized and manual record keeping systems to ensure accurate and reliable statistical reports
and to provide for proper evaluation, control and documentation of planning operations. Serves as the
Community Development Division Public Records Officer.
OTHER JOB FUNCTIONS: Coordinates the resolution of inquiries, complaints, problems or emergencies
affecting the availability or quality of services. Responds to sensitive or complex inquiries or service
complaints.
Performs all other duties, as required.
WORKING CONDITIONS: Work is performed in an office environment while sitting at a computer or desk
operating general office equipment. May lift or move up to 20 pounds.
QUALIFICATIONS: Duties are primarily performed in an office environment, but may require driving to
meetings or on-site field inspections.
Knowledge of
• Management and supervision principles and best practices.
• Practices, principles and procedures of planning.
• Fiscal management, to include, budget preparation, expenditure control and documentation.
• Laws, rules and regulations applicable to building, planning and permitting.
• State environmental planning regulations.
Ability to
• Interpret development codes and land use regulations.
• Plan, organize and oversee assigned work programs, including monitoring- work schedules and
evaluation the work of employees.
• Develop community development division program goals and objectives.
• Analyze and evaluate operations and develop and implement corrective action to resolve
problems.
• Establish and maintain effective working relationships with employees, County Commissioners,
other agencies and the general public.
• Communicate effectively, both orally and in writing, with individuals and groups regarding complex
or sensitive issues.
• Physically perform the essential functions of the job.
EDUCATION AND EXPERIENCE: -- Any equivalent combination of education and experience, which
provides the applicant with the knowledge, skills, and abilities, required to perform the job. A typical way
to obtain the knowledge and abilities would be:
Bachelor degree in planning or related field coupled with five years of progressively responsible experience in
planning. At least two years of the required experience must have been as a supervisor or manager.
e,
POSITION DESCRIPTION
Three years of comprehensive community development experience.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
Valid Washington State Driver's License or ability to obtain same within three months of hire.
I have read and understand the above position description.
Name: Date:
Signature:
HR/Manager Signature:
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment & Discrimination —Annually
FMLA
Smart Risk Management— Once
Slip, Trip and Fall —Annually
Safe Lifting Practices —Annually
Additional job specific trainings may be issued at a later date.
ry
POSITION DESCRIPTION
Title: Pandemic Response Department: Community Services, Public Health Division
Administrator
Affiliation: Non Represented Reports to: Director of Community Services Department
Exempt: X Non-Exempt: Supervises/Directs: As directed
Risk Class: Salary Range: According to current Non-Union Salary
Scale 33????
Established Date: 09/21/2020 Revision Date:
DEFINITION: This position serves as the Pandemic Response Administrator under the direction of the
Director for all activities related to the tracking of pandemic (e.g. COVID19), policies, procedures, and
guidelines This posifion rsFa temporary position #ied to COVID 19 response and'the funding attaches[
to�hat response expected to run through June of 2Q21
This position serves as the Area Command Planning section deputy chief that organizes, supervises,
and manages the planning, guideline tracking, documentation, interagency coordination with a variety
of complex requirements, by such factors as coordinating with state, federal, county, city, and local
non-governmental organizations or entities.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all duties listed, nor do the
examples include all tasks that may be performed in positions of this class.)
Develops and directs day-to-day pandemic response.planning operations and guidance, establishing
and improving procedures, forms, and systems within the framework of the pandemic response and
reporting system for the county.
Initiates, develops, and prepares required periodic and routine reports, tracks state and federal
guidance documents, and pandemic analysis reports. Provides guidance to Department of Emergency
Management (DEM) and Public Health staff with changing requirements, advise staffing and logistical
requirements for special response projects.
Prepares the daily situation report to ensure that the DEM, Public Health, and Area Command have
the most up to date information for policy and decision making. Ensures that the flow of information
remains current and unobstructed. Coordinates with public information officers, health care, law
enforcement, county government, state government and non-governmental agencies, boards, or
entities working in pandemic or emergency response.
Coordinates forecasting of funds needed for staffing, equipment, materials, and supplies. Provides
periodic progress reports to partners.
Prepares, manages, reviews, and briefs additional grant opportunities for Mason County such as for
law enforcement, courts, public health, and other non-governmental entities as designated by the
director and area command as being vital to the county's mission.
Resolves or supervises the resolution of inquiries, complaints, potential problems, or emergencies
affecting the availability or quality of pandemic information. Responds to the most sensitive or complex
inquiries of service complaints.
Performs related work, as required.
WORKING CONDITIONS
Works indoors in clean, climate-controlled workspace. Required to sit, talk and hear; frequently
required to use hands to operate computers, office machinery and office supplies which may
require repetitive use are, wrist and hand movement; occasionally required to stand and reach
with arms and hands. Specific vision abilities include close, distant, color and peripheral vision,
depth perception and to adjust focus. Occasionally required to climb, balance, stoop, kneel,
crouch, or bend. May lift or move up to 25 pounds.
Position requires mental acuity to ensure thorough analysis of situations in a fast-paced
environment. Employee is required to maintain confidentiality of information within the office or
project. May be required to deal with irate, disgruntled individuals requiring the use of conflict
management skills. Employee is frequently required to perform work in confidence and under
pressure for deadlines, and is required to maintain professional composure and tact, patience, and
courtesy at all times.
QUALIFICATIONS:
Comprehensive Knowledge of: Emergency Management, Public Health, federal, state, and local laws
regarding governmental response procedures during a pandemic.
Cross-policy administration, including considerations of budgets, personnel, and operational practices.
Data analysis and interpretation of multiple reporting networks and systems found throughout
Federal, state, and local government operations. Complex understanding of the Incident
Command Structure.
Abilityto:
Plan, organize and oversee assigned work programs, including monitoring work schedules and
evaluating the work of staff, volunteers, taskforce and/or community groups.
Plan and evaluate operations and develop and implement corrective actions to resolve problems.
Analyze, interpret, and prepare data reports and policy statements. Establish and maintain effective
working relationships with diverse groups consisting of employees, administrators, elected officials,
volunteers, and the general public.
Communicate effectively, both orally and in writing.
EDUCATION AND EXPERIENCE: Any equivalent combination of education and experience
which provides the applicant with the knowledge, skills, and abilities required to perform the job.
Preferred candidate must have:
Master's degree in Business, Public Administration, or equivalent and
Five (5) years of progressively responsible experience in both local and state government.
Ability to foster, maintain, and expand partnerships with governing bodies and tribal entities.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
A valid Washington State Driver's License.
FEMA ICS 400 (required)
Maintenance of current skills, and additional training as needed.
I have read and understand the above position description:
Name: Date:
Signature:
HR/Manager Signature:
Mason County Support Services Department Budget Management
th Commissioner Administration
411 North 5 Street
Shelton WA 98584 Emergency Management
► Facilities, Parks&Trails
360.427.9670 ext. 419 Human Resources
Information Services
a
, E Labor Relations
Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
October 5, 2020
• Specific Items for Review
o Discussion with PUD 1 and PUD 3 for contracts for COVID funding for delinquent accounts
o COVID funding distribution review—Frank
o Employee Service Awards—Diane
o Permission to extend MasonWebTV contract to 2021, same terms- Diane
o Use of Truman Glick Park- Ross
• Commissioner Discussion
J:\DLZ\Briefing Items\2020\2020-10-05.docx
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle for Frank Pinter
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: September 28, 2020
PREVIOUS BRIEFING DATES: September 14th, 2020
ITEM: CARES Subrecipient Agreement between Mason County and Mason County PUD 3 for
reimbursement of utility payment assistance to Mason County resident customers to avoid utility
disconnect due to COVID-19 implications
EXECUTIVE SUMMARY: CARES Funding is available help Mason County residents
experiencing severe financial hardship due to job loss, layoff, reduction of work hours or other
circumstances resulting from the COVID-19 emergency that need utility payment assistance to
avoid utility disconnect and thereby endanger the health and well-being of such impacted
residents, with such allocation of funds to be consistent with the Reimbursement requirements
BUDGET IMPACTS: $300,000 CARES Act Funding Eligible
RECOMMENDED OR REQUESTED ACTION: Request the Board review and add to the
October 6th, 2020 Action Agenda the CARES Subrecipient Agreement between Mason County
and Mason County PUD 3 for reimbursement up to $300,000 in utility payment assistance to
Mason County resident customers to avoid utility disconnect due to COVID-19 implications
ATTACHMENTS: Draft.CARES Subrecipient Agreement
J:\Budget Office\Briefing, Agenda,&Public Hearing Items12020\Briefmg Summary 9.28.2020-PUD 3 Utility
CARES Agreement.doc
CARES SUBRECIPIENT AGREEMENT
This CARES Subrecipient Agreement ("Agreement") is dated as of the day of
, 2020, by and between Mason County, a Washington political subdivision
("County"),and Mason County PUD 3,a Washington state public utility("Subrecipient").
WHEREAS, Washington State has allocated to the County federal stimulus funding("CARES
Funds") under Section 601(a) of the Social Security Act, as amended by Section 5001 of the
Coronavirus Aid,Relief, and Economic Security Act and Section V and VI of the CARES Act
("CARES Act") for the limited purposes identified in the Interagency Agreement between the
Washington State Department of Commerce and Mason County("IGA"),identified as Attachment
A and the Coronavirus Relief Funds for Local Governments Program Guidelines ("Program
Guidelines"), identified as Attachment B. Attachments A and B are attached hereto and
incorporated herein by this reference.
WHEREAS, the CARES Act authorizes the County to seek reimbursement from the State for
certain costs incurred in response to the COVID-19 public health emergency during the period of
March 1, 2020 through October 31, 2020, which may include reimbursement of expenditures
incurred to respond directly to the emergency as well as expenditures incurred to respond to
second-order effects of the emergency,such as providing economic support to those suffering from
employment or business interruptions due to COVID-19 related business closures.
WHEREAS, all requests submitted by the County to the State for reimbursement must be for
expenses that are 1)connected to the COVID-19 emergency;2)necessary expenses,3)not filling
a short fall in government revenues, 4) not funded thru another budget line item, allotment or
allocation, as of March 27,2020,and 5)would not exist without COVID-19 or would be for a
substantially different purpose as provided in the IGA and Program Guidelines (collectively
"Reimbursements").
WHEREAS, the County desires to allocate portions of the CARES Funds to Mason County
residents experiencing severe financial hardship due to job loss,layoff,reduction of work hours or
other circumstances resulting from the COVID-19 emergency that need utility payment assistance
to avoid utility disconnect and thereby endanger the health and well-being of such impacted
residents,with such allocation of funds to be consistent with the Reimbursement requirements.
WHEREAS,the County and Subrecipient desire to enter into this Agreement so that the County
may seek CARES Funds for appropriate and qualifying Reimbursements of grant funds advanced
to the Subrecipient by the County for provision of residential utility assistance grants to be made
by the Subrecipient to eligible residents who are utility customers of the Subrecipient under the
IGA and Program Guidelines.
NOW,THEREFORE,in consideration of the foregoing recitals which are incorporated herein by
reference,and the terms and conditions set forth below,the parties agree as follows:
1
CARES Subrecipient Agreement
1. Effective Date and Term. This Agreement shall commence when last executed by all
parties and remain in effect until November 15,2020,unless terminated by the County in
writing.
2. Subrecipient's Use of CARES Funds.The Subrecipient shall ensure that the CARES Funds
requests are necessary and eligible Reimbursements under one of the following cost
categories: a) medical expenses, b) public Health, c) payroll expenses, d) expenses of
actions to facilitate compliance with COVID-19 public health measures, e) expenses
associated with the provision of economic support, or f) any other COVID-19 related
expense necessary to the function of government that satisfy the Reimbursement eligibility
criteria.
3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a)
expenses for the state share of Medicaid;b)damages covered by insurance;c)payroll or
benefits expenses for employees whose work duties are not substantially dedicated to
mitigating or responding to the COVID-19 public health emergency;d)expenses that have
been or will be reimbursed under any federal program,such as the reimbursement by the
federal government pursuant to the CARES Act of contributions by states to state
unemployment funds; e) reimbursement to donors for donated items or services; f)
workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal
settlements.
4. COVID-19 Reimbursement Request Support. To facilitate the County's seeking
reimbursement of CARES funding under the IGA,the Subrecipient will submit an A-19
equivalent report to the County, on or before November 15, 2020, detailing the utility
assistance grants disbursed by the Subrecipient.Such schedule may be modified with the
prior approval of the County.Failure to provide any of the required documentation may
result in termination of the Agreement and no Reimbursement of funds paid to the
Subrecipient by the County.
5. CARES Funds.The County agrees to Reimburse the Subrecipient a total sum not to exceed
$300,000 by November 30, 2020 provided that the COVID-19 Reimbursement request
support is received as stated in Section 4 of this Agreement.The County will not provide
the funds up front to the Subrecipient upon Execution of this Agreement.
6. Termination.The County may terminate this Agreement,for convenience or otherwise and
for no consideration or damages,upon prior notice to the Subrecipient.
7. Independent Contractor. Each party under the Agreement shall be for all purposes an
independent Contractor.Nothing contained herein will be deemed to create an association,
a partnership, a joint venture, or a relationship of principal and agent, or employer and
employee between the parties.The Subrecipient shall not be,or be deemed to be,or act or
purport to act,as an employee,agent,or representative of the County for any purpose.
2
CARES Subrecipient Agreement
8. Indemnification. The Subrecipient agrees to defend, indemnify and hold the County, its
officers,.officials,employees,agents and volunteers harmless from and against any and all
claims,injuries,damages,losses or expenses including without limitation personal injury,
bodily injury,sickness,disease,or death,or damage to or destruction of property,which
are alleged or proven to be caused in whole or in part by an act or omission of the
Subrecipient,its officers,directors,employees,and/or agents relating to the Subrecipients'
performance or failure to perform under this Agreement. The section shall survive the
expiration or termination of this Agreement.
9. Compliance with Laws.Guidelines.The Subrecipient shall comply with all federal,state,
and local laws and all requirements(including certifications and audits)of the IGA and
Program Guidelines,to the extent applicable,when seeking Reimbursement.
10. Maintenance and Audit of Records. The Subrecipient shall maintain records, books,
documents,and other materials relevant to its performance under this Agreement.These
records shall be subject to inspection,review and audit by the County or its designee,the
Washington State Auditor's Office and as required by the IGA and Program Guidelines for
five(5)years following termination of this Agreement.If it is determined during the course
of the audit that the Subrecipient was reimbursed for unallowable costs under this
Agreement or any, the Subrecipient agrees to promptly reimburse the County for such
payments upon request.
11. Notices. Any notice desired or required to be given hereunder shall be in writing,and shall
be deemed received three(3)days after deposit with the U.S.Postal Service,postage fully
prepaid, certified mail, return receipt requested, and addressed to the party to which it is
intended at its last known address,or to such other person or address as either party shall
designate to the other from time to time in writing forwarded in like manner:
Subrecipient
Mason County PUD 3
Attn:Annette Creakpaum
P.O.Box 2148
2621 E Johns Prairie Rd
Shelton,WA 98584
Mason County
Attn:Frank Pinter
411 N Fifth St
Shelton,WA 98584
12. Improper Influence. Each party warrants that it did not and will not employ, retain, or
contract with any person or entity on a contingent compensation basis for the purpose of
seeking,obtaining,maintaining,or extending this Agreement.Each party agrees,warrants,
and represents that no gratuity whatsoever has been or will offered or conferred with a view
towards obtaining,maintaining,or extending this Agreement.
3
CARES Subrecipient Agreement
13. Conflict of Interest The elected and appointed officials and employees of the parties shall
not have any personal interest,direct or indirect,which gives rise to a conflict of interest.
14. Time.Time is of the essence in this Agreement.
15. Survival.The provisions of this Agreement that by their sense and purpose should survive
expiration or termination of the Agreement shall so survive. Those provisions include
without limitation Indemnification and Maintenance and Audit of Records.
16. Amendment.No amendment or modification to the Agreement will be effective without
the prior written consent of the authorized representatives of the parties.
17. Governing Law:Venue.The Agreement will be governed in all respects by the laws of the
Washington State,both as to interpretation and performance,without regard to conflicts of
law or choice of law provisions. Any action arising out of or in connection with the
Agreement may be instituted and maintained only in a court of competent jurisdiction in
Mason County,Washington or as provided by RCW 36.01.050.
17. Non-Waiver. No failure on the part of the County to exercise,and no delay in exercising,
any right hereunder shall operate as a wavier thereof;nor shall any single or partial exercise
by the County of any right hereunder preclude any other or further exercise thereof or the
exercise of any other right.The remedies herein provided are cumulative and not exclusive
of any remedy available to the County at law or in equity.
18. Binding Effect This Agreement shall be binding upon and inure to the benefit of the parties
hereto and their respective successors.
19. Assignment The Subrecipient shall not assign or transfer any of its interests in or
obligations under this Agreement without the prior written consent of the County.
20. Entire Agreement. This Agreement constitutes the entire agreement between the County
and the Subrecipient for the use of funds received under this Agreement and it supersedes
all prior or contemporaneous communications and proposals,whether electronic,oral,or
written between the parties with respect to this Agreement
21. No Third Party Beneficiaries.Nothing herein shall or be deemed to create or confer any
right,action,or benefit in,to,or on the part of any person or entity that is not a party to this
Agreement. This provision shall not limit any obligation which either Party has to the
Washington State Department of Commerce in connection with the use of CARES funds,
including the obligations to provide access to records and cooperate with audits as provided
in this Agreement.
22. Severability. In the event that one or more provisions of this Agreement shall be determined
to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the
remainder of the Agreement shall remain in full force and effect and the invalid provisions
shall be deemed deleted.
4
CARES Subrecipient Agreement
23. CountgMarts. This Agreement may be executed in one or more counterparts,any of which
shall be deemed an original but all of which together shall constitute one and the same
instrument.
24. Authorization. Each party signing below warrants to the other parry,that they have the full
power and authority to execute this Agreement on behalf of the party for whom they sign.
IN WITNESS WHEREOF,this Agreement is executed and shall become effective as of
the last date signed below.
DATED this day of ,2020.
SUBRECIPIENT,MASON COUNTY PUD 3
By:
Print Name: Annette Creekpaum
Its: Manager
DATED this_day of ,2020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASBINGTON
Sharon Trask,Chair
Randy Neatherlin,Commissioner
ATTEST:
Kevin Shutty,Commissioner
McKenzie Smith,Clerk of the Board
APPROVED AS TO FORM:
Tim Whitehead,Chief DPA
5
CARES Subrecipient Agreement
ATTACHMENT A
INTERAGENCY AGREEMENT BETWEEN
THE WASHINGTON STATE DEPARTMENT OF COMMERCE AND
MASON COUNTY
6
CARES Subrecipient Agreement
ATTACHMENT
WASHINGTON STATE DEPARTMENT OF COMMERCE
CORONAVIRUS RELIEF FUNDS FOR
LOCAL GOVERNMENTS PROGRAM GUIDELINES
DATED 5-18-2020
7
CARES Subrecipient Agreement
ATTACHMENT
SCOPE OF WORK
The Board of Commissioners is directing up to$300,000 to residential utility assistance for
residents of Mason County who are utility customers of Mason County PUD 3("MC PUD 3")
using federal CARES funding. These funds must be fully distributed by October 31,2020.The
intent of this grant is to provide utility assistance to Mason County residents who have been
severely adversely impacted financially by the COVID-19 public health emergency due to job
loss,reduction in work hours,layoff,illness or other circumstance that resulted in a significant
loss of income that places them at risk of utility disconnect,and who meet the eligibility criteria
outlined below.
MC PUD 3 will be responsible for overseeing the program based upon the eligibility criteria,
funding uses and process and deadline for distribution shown below.
1. Eligible Residents
Individuals seeking CARES funding through this program must:
Be a Mason County resident;
• Be a Mason County PUD 3 residential utility account holder;
• Have incurred a financial hardship due to the COVID public health emergency,such as a
job loss,reduced work hours,lay off,illness or other circiunstance leading to a significant
reduction in household income or increase in expenses:
• Priority will be given to customers subject to utility disconnect for non-payment;
• Have or will agree to enter into a payment plan for utility fee arrearages not covered by the
CARES relief provided under this program;
• Consent to disclosure and release by MC PUD 3 to Mason County of all information
gathered during the application process and details of award granted under this program;
• Grant limitations:one utility assistance grant will be awarded per Household;
2. Program Funding and Award Amount
Mason County shall make$300,000 of CARES funds available to the program that will be
reimbursed to MC PUD 3 by the County-following receipt of COVID-19 Reimbursement
request support as stated in Sections 4 and 5 of this Agreement.
If resident is eligible for the utility assistance grant a credit will be applied to their MC PUD
3 electric account The grant will be based on the time period of the household's financial
hardship_due to the COVID public health emergengy.and will be a bill-forgiveness progr
8
CARES Subrecipient Agreement
for one or more bills/charies incurred during that time period.Customers will be required to
provide documentation of the_financial ha_rdshin.
Eligible idefAs ..ded a u fli y a stmee gEant in the fF Fm of a er-edit applied to the
Fisk event depeadent en hausehold size and ineeme as etWined in the table belew-
ARRHal ARRH2{ Annual Annual
max ma* max ma*
!R.,-Re 1ACC9CN.i,2, cIR'Eo9.F,ne 'R�E�9�me
60
49
'.REV COS r,o� T /�
Formatted:Indent:Left: 0"
All funds are to be disbursed by the Suprecipient no later than October 31,2020.
s. Application,Review and Distribution Process:
a. Solicitation—MC PUD 3 will promote this utility assistance program on its
website,through Community Action Council of Lewis,Mason,&Thurston
Counties or other local agencies,and through social or other media.
b. Application Submission--Applicants can apply by using the"COVID-19
Financial Assistance Application"form available on MC PUD 3's website and
submit that form by mail,at one of MC PUD 3's drop boxes,email or fax,or
alternatively by calling MC PUD 3's Customer Service center at 360-426-8255.
Applicants are required to provide proof of:
1. Loss of income(such as a layoff notice or determination letter from the
Employment Security Department);and/or
2. Increase in household expenses incurred due to the COVID-19 emergency
(such as costs of medical testing or treatment,care of sick or dependent
9
CARES Subrecipient Agreement
household member,or costs incurred due to quarantine of a household
member).
c. Review Process--Applications will be reviewed by MC PUD 3's Customer
Service Department. The Customer Service Department will review the
application,gather any additional documentation,and make a determination
whether the applicant is eligible for CARES Act Funding.
d. Award and Disbursement—Based on review of the application,the Customer
Service Department will determine the amount of the award based on the need-up
to the maxiHmm allowed award meer-ding to the househeld size and ineeme
mwkimum relief amount table. Awards will be disbursed via direct bill assistance
handled by transactions created from the Customer Service Department,with
award payments applied as credits to the Applicant's utility account.
e. If MC PUD 3 believes an applicant is eligible for additional assistance from
another agency above that available under this utility assistance program,MC
PUD 3 will provide the necessary referral of that applicant as applicable.
4. Reporting
MC PUD 3 shall submit a final report on applications received,and provide an A-19 equivalent
report and signed certification detailing funds disbursed to each applicant outlining the
applicant account number,applicant's city,type of award(residential utility assistance),brief
description of applicant's COVID-19 related financial hardship(i.e.job loss,reduction in work
hours,layoff,etc),amount awarded,and award disbursement date
MC PUD 3 shall maintain all documentation regarding the disbursement of grant funds under
this program through the contract period and will provide those materials to Mason County
electronically for future audit or other use.
10
CARES Subrecipient Agreement
ATTACHMENT I)
COMPENSATION
In order to maximize the amount of utility assistance available to eligible residents financially
impacted by the COVID-19 public health emergency,MC PUD 3 has agreed to waive any
compensation under this agreement to cover its administrative costs.
11
CARES Subrecipient Agreement
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle for Frank Pinter
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: September 28, 2020 (45 p
PREVIOUS BRIEFING DATES: September 14th, 2020
ITEM: CARES Subrecipient Agreement between Mason County and Mason County PUD 1 for
reimbursement of utility payment assistance to Mason County resident customers to avoid utility
disconnect due to COVID-19 implications
EXECUTIVE SUMMARY: CARES Funding is available help Mason County residents
experiencing severe financial hardship due to job loss, layoff, reduction of work hours or other
circumstances resulting from the COVID-19 emergency that need utility payment assistance to
avoid utility disconnect and thereby endanger the health and well-being of such impacted
residents, with such allocation of funds to be consistent with the Reimbursement requirements
BUDGET IMPACTS: $49,451.41 CARES Act Funding Eligible
RECOMMENDED OR REQUESTED ACTION: Request the Board review and add to the
October 6th, 2020 Action Agenda the CARES Subrecipient Agreement between Mason County
and Mason County PUD 1 for reimbursement up to $49,451.41 in utility payment assistance to
Mason County resident customers to avoid utility disconnect due to COVID-19 implications
ATTACHMENTS: Draft CARES Subrecipient Agreement
J:\Budget Office\Briefmg,Agenda,&Public Hearing Items\2020\Briefing Summary 9.28.2020-PUD 1 Utility
CARES Agreement.doc
CARES SUBRECIPIENT AGREEMENT
This CARES Subrecipient Agreement ("Agreement") is dated as of the day of
, 2020, by and between Mason County, a Washington political subdivision
("County"),and Mason County PUD 1,a Washington state public utility("Subrecipient").
WHEREAS, Washington State has allocated to the County federal stimulus funding("CARES
Funds") under Section 601(a) of the Social Security Act, as amended by Section 5001 of the
Coronavirus Aid,Relief, and Economic Security Act and Section V and VI of the CARES Act
("CARES Act") for the limited purposes identified in the Interagency Agreement between the
Washington State Department of Commerce and Mason County("IGA"),identified as Attachment
A and the Coronavirus Relief Funds for Local Governments Program Guidelines ("Program
Guidelines"), identified as Attachment B. Attachments A and B are attached hereto and
incorporated herein by this reference.
WHEREAS, the CARES Act authorizes the County to seek reimbursement from the State for
certain costs incurred in response to the COVID-19 public health emergency during the period of
March 1, 2020 through October 31, 2020, which may include reimbursement of expenditures
incurred to respond directly to the emergency as well as expenditures incurred to respond to
second-order effects of the emergency,such as providing economic support to those suffering from
employment or business interruptions due to COVID-19 related business closures.
WHEREAS, all requests submitted by the County to the State for reimbursement must be for
expenses that are 1)connected to the COVID-19 emergency;2)necessary expenses,3)not filling
a short fall in government revenues, 4)not funded thru another budget line item, allotment or
allocation, as of March 27,2020, and 5)would not exist without COVID-19 or would be for a
substantially different purpose as provided in the IGA and Program Guidelines (collectively
"Reimbursements")-
WHEREAS, the County desires to allocate portions of the CARES Funds to Mason County
residents experiencing severe financial hardship due to job loss,layoff,reduction of work hours or
other circumstances resulting from the COVID-19 emergency that need utility payment assistance
to avoid utility disconnect and thereby endanger the health and well-being of such impacted
residents,with such allocation of funds to be consistent with the Reimbursement requirements.
WHEREAS,the County and Subrecipient desire to enter into this Agreement so that the County
may seek CARES Funds for appropriate and qualifying Reimbursements of grant funds advanced
to the Subrecipient by the County for provision of residential utility assistance grants to be made
by the Subrecipient to eligible residents who are utility customers of the Subrecipient under the
IGA and Program Guidelines.
NOW,THEREFORE,in consideration of the foregoing recitals which are incorporated herein by
reference,and the terms and conditions set forth below,the parties agree as follows:
1
CARES Subrecipient Agreement
1. Effective Date and Term. This Agreement'shall commence when last executed by all
parties and remain in effect until November 15,2020,unless terminated by the County in
writing.
2. Subrecipient's-Use of CARES Funds.The Subrecipient shall ensure that the CARES Funds
requests are necessary and eligible Reimbursements under one of the following cost
categories: a) medical expenses, b) public Health, c) payroll expenses, d) expenses of
actions to facilitate compliance with COVID-19 public health measures, e) expenses
associated with the provision of economic support, or f) any other COVID-19 related
expense necessary to the function of government that satisfy the Reimbursement eligibility
criteria.
3. Ineligible Costs. Non-allowable costs include, without limitation, the following: a)
expenses for the state share of Medicaid;b)damages covered by insurance;c)payroll or
benefits expenses for employees whose work duties are not substantially dedicated to
mitigating or responding to the COVID-19 public health emergency;d)expenses that have
been or will be reimbursed under any federal program,such as the reimbursement by the
federal government pursuant to the CARES Act of contributions by states to state
unemployment funds; e) reimbursement to donors for donated items or services; f)
workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal
settlements.
4. COVID-19 Reimbursement Request Support To facilitate the County's seeking
reimbursement of CARES funding under the IGA,the Subrecipient will submit an A-19
equivalent report to the County, on or before November 15, 2020, detailing the utility
assistance grants disbursed by the Subrecipient.Such schedule may be modified with the
prior approval of the County.Failure to provide any of the required documentation may
result in termination of the Agreement and no Reimbursement of funds paid to the
Subrecipient by the County.
5. CARES Funds.The County agrees to Reimburse the Subrecipient a total sum not to exceed
$49,451.41 by November 30,2020 provided that the COVID-19 Reimbursement request
support is received as stated in Section 4 of this Agreement.The County will not provide
the funds up front to the Subrecipient upon Execution of this Agreement.
6. Termination.The County may terminate this Agreement,for convenience or otherwise and
for no consideration or damages,upon prior notice to the Subrecipient.
7. Independent Contractor. Each party under the Agreement shall be for all purposes an
independent Contractor.Nothing contained herein will be deemed to create an association,
a partnership, a joint venture, or a relationship of principal and agent, or employer and
employee between the parties.The Subrecipient shall not be,or be deemed to be,or act or
purport to act,as an employee,agent,or representative of the County for any purpose.
2
CARES Subrecipient Agreement
8. Indemnification. The Subrecipient agrees to defend,indemnify and hold the County, its
officers,officials,employees,agents and volunteers harmless from and against any and all
claims,injuries,damages,losses or expenses including without limitation personal injury,
bodily injury,sickness,disease,or death,or damage to or destruction of property,which
are alleged or proven to be caused in whole or in part by an act or omission of the
Subrecipient,its officers,directors,employees,and/or agents relating to the Subrecipients'
performance or failure to perform under this Agreement. The section shall survive the
expiration or termination of this Agreement.
9. Compliance with Laws. Guidelines.The Subrecipient shall comply with all federal,state,
and local laws and all requirements (including certifications and audits) of the IGA and
Program Guidelines,to the extent applicable,when seeking Reimbursement.
10. Maintenance and Audit of Records. The Subrecipient shall maintain records, books,
documents,and other materials relevant to its performance under this Agreement.These
records shall be subject to inspection,review and audit by the County or its designee,the
Washington State Auditor's Office and as required by the IGA and Program Guidelines for
five(5)years following termination of this Agreement.If it is determined during the course
of the audit that the Subrecipient was reimbursed for unallowable costs under this
Agreement or any, the Subrecipient agrees to promptly reimburse the County for such
payments upon request.
11. Notices. Any notice desired or required to be given hereunder shall be in writing,and shall
be deemed received three(3)days after deposit with the U.S.Postal Service,postage fully
prepaid, certified mail,return receipt requested, and addressed to the party to which it is
intended at its last known address,or to such other person or address as either party shall
designate to the other from time to time in writing forwarded in like manner:
Subrecipient
Mason County PUD_1
Attn:Kristin Masteller
N 21971 Hwy 101
Shelton,WA 98584
Mason County
Attn:Frank Pinter
411 N Fifth St ,
Shelton,WA 98584
12. hnproler Influence. Each party warrants that it did not and will not employ, retain, or
contract with any person or entity on a contingent compensation basis for the purpose of
seeking,obtaining,maintaining,or extending this Agreement.Each party agrees,warrants,
and represents that no gratuity whatsoever has been or will offered or conferred with a view
towards obtaining,maintaining,or extending this Agreement.
3
CARES Subrecipient Agreement
13. Conflict of Interest.The elected and appointed officials and employees of the parties shall
not have any personal interest,direct or indirect,which gives rise to a conflict of interest.
14. Time.Time is of the essence in this Agreement.
15. Survival.The provisions of this Agreement that by their sense and purpose should survive
expiration or termination of the Agreement shall so survive. Those provisions include
without limitation Indemnification and Maintenance and Audit of Records.
16. Amendment.No amendment or modification to the Agreement will be effective without
the prior written consent of the authorized representatives of the parties.
17. Governing Law:Venue.The Agreement will be governed in all respects by the laws of the
Washington State,both as to interpretation and performance,without regard to conflicts of
law or choice of law provisions. Any action arising out of or in connection with the
Agreement may be instituted and maintained only in a court of competent jurisdiction in
Mason County,Washington or as provided by RCW 36.01.050.
17. Non-Waiver. No failure on the part of the County to exercise,and no delay in exercising,
any right hereunder shall operate as a wavier thereof;nor shall any single or partial exercise
by the County of any right hereunder preclude any other or further exercise thereof or the
exercise of any other right.The remedies herein provided are cumulative and not exclusive
of any remedy available to the County at law or in equity.
18. Binding Effect This Agreement shall be binding upon and inure to the benefit of the parties
hereto and their respective successors.
19. Assi ng ment The Subrecipient shall not assign or transfer any of its interests in or
obligations under this Agreement without the prior written consent of the County.
20. Entire Agreement. This Agreement constitutes the entire agreement between the County
and the Subrecipient for the use of funds received under this Agreement and it supersedes
all prior or contemporaneous communications and proposals,whether electronic,oral,or
written between the parties with respect to this Agreement.
21. No Third Pg1y Beneficiaries.Nothing herein shall or be deemed to create or confer.any
right,action,or benefit in,to,or on the part of any person or entity that is not a party to this
Agreement. This provision shall not limit any obligation which either Party has to the
Washington State Department of Commerce in connection with the use of CARES funds,
including the obligations to provide access to records and cooperate with audits as provided
in this Agreement.
22. Severability. In the event that one or more provisions of this Agreement shall be determined
to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the
remainder of the Agreement shall remain in full force and effect and the invalid provisions
shall be deemed deleted.
4
CARES Subrecipient Agreement
23. Counterparts. This Agreement may be executed in one or more counterparts,any of which
shall be deemed an original but all of which together shall constitute one and the same
instrument.
24. Authorization. Each party signing below warrants to the other party,that they have the full
power and authority to execute this Agreement on behalf of the party for whom they sign.
IN WITNESS WHEREOF,this Agreement is executed and shall become effective as of
the last date signed below.
DATED this day of ,2020.
SUBRECIPIENT,MASON COUNTY PUD 1
By:
Print Name: Kristin Masteller
Its: General Manager
DATED this_day of ,2020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Sharon Trask,Chair
Randy Neatherlin,Commissioner
ATTEST:
Kevin Shutty,Commissioner
McKenzie Smith,Clerk of the Board
APPROVED AS TO FORM:
Tim Whitehead,Chief DPA
5
CARES Subrecipient Agreement
ATTACHMENT A
INTERAGENCY AGREEMENT BETWEEN
THE WASHINGTON STATE DEPARTMENT OF COMMERCE AND
MASON COUNTY
6
CARES Subrecipient Agreement
ATTACHMENT B
WASHINGTON STATE DEPARTMENT OF COMMERCE
CORONAVIRUS RELIEF FUNDS FOR
LOCAL GOVERNMENTS PROGRAM GUIDELINES
DATED 5-18-2020
7
CARES Subrecipient Agreement
ATTACHMENT C
SCOPE OF WORK
The Board of Commissioners is directing up to$49,451.41 to residential utility assistance for
residents of Mason County who are utility customers of Mason County PUD 1("MC PUD 1")
using federal CARES funding. These funds must be fully distributed by October 31,2020.The
intent of this grant is to provide utility assistance to Mason County residents who have been
severely adversely impacted financially by the COVID-19 public health emergency due to job
loss,reduction in work hours,layoff,illness or other circumstance that resulted in a significant
loss of income that places them at risk of utility disconnect,and who meet the eligibility criteria
outlined below.
MC PUD 1 will be responsible for overseeing the program based upon the eligibility criteria,
funding uses and process and deadline for distribution shown below.
1. Eligible Residents
Individuals seeking CARES funding through this program must:
Be a Mason County resident;
• Be a Mason County PUD 1 residential utility account holder;
• Have incurred a financial hardship due to the COVID public health emergency,such as a
job loss,reduced work hours,lay off,illness or other circumstance leading to a significant
reduction in household income increase in�eftses�, Commented OB11:PUD 3 added this wording into their
agreement with the County.I thought this may be helpful to
Priority will be given to customers subject to for non-payment that have have in PUD I's agreement as well.
been in communication with MC PUD 1 regarding_their financial situation;
• Have or will agree to enter into a payment plan for utility fee arrearages not covered by the
CARES relief provided under this program;
• Consent to'disclosure and release by MC_PUD 1 to Mason County of all information
gathered during the application process and details of award granted under this program;
Grant limitations:one utility assistance grant will be awarded per Household;
2. Program Funding and Award Amount
Mason County shall make$49,451.41 of CARES funds available to the program that will be
reimbursed to MC PUD 1 by the County following receipt of COVID-19 Reimbursement
request support as stated in Sections 4 and 5 of this Agreement.
8
CARES Subrecipient Agreement
Eligible residents shall be awarded an utility assistance grant in the form of a credit applied to
their utilities account with MC PUD 1 up to a maximum amount under one application or
disconnect risk event iseheld size and ineefae as etWined in the table below-
Formatted:Justified,Indent Left: 0.25"
�1RRH84 f1RRual Anm ml AFFRklr7l
Mal* Me* AAa1F lWa>E
lRf9FRB �R[ C lRewne IREBFRe
$12,76 8 $..38,289 Formatted:Justified,Indent Left: 0.25"
Formatted:Justified,Indent:Left: 0.25"
t' $43,449 rc� Formatted:Justified,Indent:Left: 0.25"
AAA $79,69A Formatted:Justified,Indent Left: 0.25"
39�89 $61,360 $91,049 Formatted:Justified,Indent:Left: 0.25"
$35,169 $70,329 $185,49 Formatted:Justified,Indent.Left: 0.25"
$39,,649 $79,289 Justified,Indent:Lett 0.25'
$44,920 Justified,Indent:Left: 0.25"
All funds are to be disbursed by the Subrecipient no later than October 31,2020.
s. Application,Review and Distribution Process:
a. Solicitation—MC PUD 1 will promote this utility assistance program on its
website,through Community Action Council of Lewis,Mason,&Thurston
Counties or other local agencies,and through social or other media.
b. Application Submission--Applicants can apply by using the"COVID-19
Financial Assistance Application"form available on MC PUD 1's website and
submit that form by mail,at one of MC PUD 1's drop boxes,email or fax,or
alternatively by calling MC PUD 1's Customer Service center at 360-877-
5249426-8W. Applicants are required to attest to one or more of the followine
hardships,TfevidepFee€e
1. Loss or reduction of income due to furlough or layoff at some point durine
the period of March 1,2020 to October 31,2020
2. Increase in household expenses incurred due to the COVM-19 emergency
(such as costs of medical testing or treatment,care of sick or dependent
9
CARES Subrecipient Agreement
household member,or costs incurred due to quarantine of a household
member).
c. Review Process--Applications will be reviewed by MC PUD 1's Customer
Service Department. The Customer Service Department will review the
application,gather any additional documentation,and make a determination
whether the applicant is eligible for CARES Act Funding.
d. Award and Disbursement—Based on review of the application,the Customer
Service Department will determine the amount of the award based on the need ap
te the maximmn allowed award aeeeEding to the household size and ineefae
based on the past due amount taking into
consideration existing payment arrangements with the District and any impending
assistance funds that have been pledged to the account Awards will be disbursed
via direct bill assistance handled by transactions created from the Customer
Service Department,with award payments applied as credits to the Applicant's
utility account.
e. If MC PUD 1 believes an applicant is eligible for additional assistance from
another agency above that available under this utility assistance program,MC
PUD 1 will provide the necessary referral of that applicant as applicable.
4. Reporting
MC PUD 1 shall submit a final report on applications received,and provide an A-19 equivalent
report and signed certification detailing funds disbursed to each applicant outlining the
applicant account number,applicant's city,type of award(residential utility assistance),brief
description of applicant's COVID-19 related financial hardship(i.e.job loss,reduction in work
hours,layoff,etc),amount awarded,and award disbursement date.
MC PUD 1 shall maintain all documentation regarding the disbursement of grant funds under
this program through the contract period and will provide those materials to Mason County
electronically for future audit or other use.
10
CARES Subrecipient Agreement
ATTACHMENT D
COMPENSATION
In order to maximize the amount of utility assistance available to eligible residents financially
impacted by the COVID-19 public health emergency,MC PUD 1 has agreed to waive any
compensation under this agreement to cover its administrative costs.
11
CARES Subrecipient Agreement
MASON COUNTY Sp Vn
BRIEFING ITEM SUMMARY FORM
U
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: October 5, 2020
PREVIOUS BRIEFING DATES: N/A
ITEM: Overview of the 2021 Proposed Budget 1st Draft
BUDGET IMPACTS: See Attached
RECOMMENDED OR REQUESTED ACTION: Request the Board review the first draft of the
2021 Mason County Budget for the general fund by department and all other funds at the fund
level.
ATTACHMENTS: 2021 Mason County Proposed Budget Presentation — revenue &
expenditures summary by departments within the general fund and revenues &expenditures
summary by fund
J:\Budget Office\Briefmg, Agenda,&Public.Hearing Items\2020\Briefmg Summary 10.5.2020-2021 Proposed
Budget Presentation.doc
2021 Mason County Proposed Budget Presentation
Revenue
October 5,2020
2020 ORIGINAL 2020 REVISED 2020 ACTUAL 2021 BUDGET 2021 BUDGET ADJUSTMENT TOTAL 2021 2021 BUDGET 2021 BUDGET
General Fund BUDGET BUDGET AT THROUGH LEVEL 1-DEPT LEVEL 2- TO 2021 BUDGET .LEVEL 3-BOCC LEVEL 4-PLR
6/30/2020 6/30/2020 REQUESTS AUDITOR BUDGET REQUESTS
Department PRELIM REQUESTS
Fund Dept Prgm
000Total Beginning Fund Balance 11,636,958 11,636,958 - 12,767,631 12,767,631 - 12,767,631 .. ; 12,767,631- 0
010TotaI WSU 19,000 20,500 11,937 12,000 12,000 11,500 23,500 23,500 -
020 Total Assessor 7,000 7,000 17,085 1 7,000 7,000 - 7,000 '7,000 -
030Total Auditor 1,029,190 1,198,700 803,665 1,065,017 1,130,017 1,130,017 1,130,017 -
050 Total Emergency Management 64,648 64,648 4,968 56,082 56,082 56,082 56,082 -
055 Total Facilities&Grounds - - 200 - - - - -
057 Total Human Resources/Risk Management - - - - - - - - -
070 Total Clerk 328,058 328,058 114,877 366,348 366,348 - 366,348 366,348
080Total Commissioners - - - - - - - -
090Total Support Services 700 700 66 700 700 - 700 700 -
100 Total District Court 978,652 978,652 457,301 1 1,010,757 1,010,757 - 1,010,757 1,010,757 -
125 Total Community Development 1,790,810 1,790,810 1,123,037 2,177,600 2,177,600 2,177,600 2,177,600
126Total Historical Preservation - - - - - 16,000 16,000 - 16,000-
146 Total Parks&Trails 44,000 44,000 7,140 44,000 44,000 - 44,000 44,000 -
170Total Juvenile Court Services 1,161,972 1,161,972 564,093 1,162,614 1,161,580 (142) 1,161,438 1,161,438 -
180Total Prosecutor 192,951 192,951 79,804 248,575 248,575 - 248,575 248,575 -
185 Total Child Support Enforcement 209,515 209,515 90,593 159,126 159,126 - 159,126 159,126 -
190Total Coroner 35,000 35,000 11,200 35,000 35,000 - 35,000 35,000. -
205 Total Sheriff 1,017,443 1,126,875 560,157 1 878,835 878,835 102,000 980,835 980,835 -
240 Total Office of Public Defense 204,767 204,767 75,817 204,767 204,767 - 204,767 204,767 -
250Total Superior Court 68,927 68,927 17,453 68,350 68,350 - 68,350 68,350 -
255 Total Family Court 2,500 2,500 1,064 2,500 2,500 - 2,500 2,500 -
256Total Therapeutic Court 610,884 610,884 171,665 636,507 636,507 - 636,507 636,507 -
260Total Treasurer 26,348,450 26,348,450 13,277,374 25,676,764 25,676,764 25,676,764 25,576,764 (900;000)
300Total Non Departmental 3,829,804 3,956,682 1,633,516 3,853,486 3,853,486 3,853,486 4,063,486 (150,000)
305 Total Motor Pool - - - 447,202 447,202 447,202 267,702 -
310Total I Non Departmental - - - - - - - -
001Total General Fund 1 49,581,229 1 49,988,549 19,023,014 1 50,880,861 50,944,827 129,358 51,074,185 .52,108,185 (1,034,000)
2021 Mason County Proposed Budget Presentation
Expenditures
October 5,2020
TYPE 2020 ORIGINAL 2020 REVISED 2020 ACTUAL 2021 BUDGET 2021 BUDGET ADJUSTMENT TOTAL 2021 2021 BUDGET` 2021 BUDGET
General Fund BUDGET BUDGET AT THROUGH LEVELI-DEPT LEVEL 2- TO2021BUDGET BUDGET LEVEL 3-BOCC LEVEL 4-PLR
6/30/2020 6/30/2020 REQUESTS AUDITOR PRELIM REQUESTS REQUESTS
Department
Fund Dept Prgm
010 Total WSLI 289,539 293,274 129,543 299,303 298,662 11,637 310,299 310,299: (0)
020 Total Assessor 1,431,829 1,433,285 724,124 1,413,071 1,415,216 3,329 1,418,545 :1,489,227 (70,682)
030 Total Auditor 1,562,467 1,738,549 867,167 1,728,895 1,728,895 (1,633) 1,727,262 1,626,600 100,662
050 Total Emergency Management 231,362 ' 232,009 151,018 231,371 231,058 113 231,171 231,172 (1)
055 Total Facilities&Grounds 1,261,412 1,309,792 550,108 1,331,249 1,331,249 11,169 1,342,418 -1,342,418 0
057 Total Human Resources/Risk Management 587,483 592,660 314,700 603,070 602,072 (83) 601,989 601,987- 2
058Total LEOFF 100,044 100,044 44,659 100,044 100,044 - 100,044 100,644 -
070Total Clerk 1,031,143 1,037,808 559,283 1,123,479 1,123,479 (16,475) 1,107,004 1,107,003,: 1
080Total Commissioners 348,669 348,669 186,718 355,517 355,517 93 355;610' 355,610 '(0)
090Total Support Services 706,210 716,397 383,475 733,735 733,735 532 734,267 734,265 2
100 Total District Court 1,289,657 1,291,480 647,773 1,575,386 1,575,597 15,259 1,590,856 1,340,128 250,728
125 Total Community Development 2,254,222 2,458,927 1,180,105 2,452,605 2,452,605 185,368 2,637,973 2,354,017 283,986
126Total Historical Preservation - - - 16,000 •16,000 - 16,000
146Total Parks&Trails 546,795 547,442 236,000 546,239 520,388 12,231 532,619_ 532,619 0
170 Total Juvenile Court Services 1,934,750 1,943,451 995,209 2,020,573 2,021,773 2,085 2,023,858 2,023,861 (3)
180Total Prosecutor 1,664,147 1,668,998 781,639 1,858,425 1,858,425 12,496 1,870,921 1,855,942, 14,979
185 Total Child Support Enforcement 209,515 210,658 99,747 159,126 159,126 96 159,222 124,988 34,234
190Total Coroner 321,934 321,934 155,079 333,735 319,907 24,332 344,239 344,239 .0
205 Total Sheriff 13,273,319 13,393,473 7,064,129 17,806,688 17,099,585 (1,295,545) 15,804,040 14,272,427 1,531,613
208 Total Courthouse Security 170,740 170,740 84,921 170,740 170,740 170,740 170,740
240 Total Office of Public Defense 1,123,875 1,127,136 571,007 1,145,461 1,143,466 2,480 1,145,946 1,110,902, 35,044
250Total Superior Court 980,806 986,175 512,478 1,010,218 1,010,218 402 1,010,620 1,006,435. 4,185
255 Total Family Court 2,500 2,500 1,070 2,500 2,500 2,500 2,500 -
256 Total Therapeutic Court 614,669 617,849 258,252 636,507 636,507 195 636,702 628,669 8,033
258Total Murder Expenditures 50,000 50,000 - 50,000 50,000 - 50,000 50,000
260 Total Treasurer 821,533 823,053 446,701 870,225 870,225 539 870,764 .864,170 6,594
300Total Non Departmental 4,202,036 4,328,914 1,259,692 4,983,650 4,984,779 - 4,984,779 4,823,650 161;129
305 Total Motor Pool - 37,438 7,258 54,564 54,564 24 54,588 54,588 0
310 Total Transfers Out 913,913 913,913 714,322 467,594 1 467,594 - 467,594 467,594 0
320Total Ending Fund Balance 1 11,656,660 1 11,291,981 11,656,660 7,626,901 1,144,714 8,771,615 12,182,092' (3,410,477)
001 Total Ilieneral Fund 49,581,229 1 49,988,549 18,926,173 55,720,630 50,944,827 129,358 51,074,185 52,108,185 (1,034,000
2021 Mason County Proposed Budget Presentation
Revenue
October 5,2020
2020 ORIGINAL 2020 REVISED 2020 ACTUAL 2021 BUDGET 2021 BUDGET ADJUSTMENT TOTAL 2021 2021 BUDGET 2021 BUDGET
BUDGET BUDGET AT THROUGH LEVEL 1-DEPT LEVEL 2- TO 2021 BUDGET LEVEL 3-BOCC LEVEL 4-PLR
Fund 6/30/2020 6/30/2020 REQUESTS AUDITOR BUDGET REQUESTS
PRELIM REQUESTS
Fund Dept Prgm
001 Total General Fund 49,581,229 49,988,549 19,023,014 50,880,861 50,944,827 129,358 51,074,185 52,108,185 (1,034,000)
103 Total Sales Use Tax 1,203,392 1,203,392 386,002 1,617,997 1,617,997 - 1,617,997 1,617,997 (0)
104 Total Auditor's O&M 407,322 407,322 36,051 439,925 439,925 439,925 439,925 0
105 Total County Road 28,850,774 28,889,699 7,012,897 27,603,241 26,785,538 26,785,538 26,785,539 (1)
106 Total Paths&Trails 285,892 285,892 5,846 294,222 294,222 294,222 294,222 0
109 Total Election Equipment 181,832 181,832 67,240 271,987 271,987 271,987 271,987 (0)
110 Total Crime Victims 178,365 178,365 40,526 191,910 191,910 191,910 191,910 (0)
114 Total Victim Witness Activity 77,086 77,086 26,003 74,907 74,907 74,907 74,907. (0)
116 Total Historical Preservation 34,560 34,560 10,060 58,905 58,905 - 58,905 58,905 0
117 Total Community Support Services 2,254,700 2,740,105 1,075,281 2,371,173 2,371,173 - 2,371,173 2,371,173- (0)
118 Total Abatement 287,545 287,545 1,717 286,484 286,484 - 286,484 286,484 0.
120 Total Reet Property Tax 64,283 64,283 10,298 64,672 64,672 - 64,672 64,672 (0)
134TotaI National Forest Safety 88,092 88,092 21,466 43,092 43,092 (1,635) 41,457 41,457 0
135 Total Trial Court Improvement 135,155 135,155 11,336 134,658 134,658 - 134,658, - 134,658. -0
141 Total Sheriff Boating - 208,947 141,468 155,207 155,207 (5,029) 150,178 150,178 -
142Total Narcotics Investigation - 96,797 88,180 89,469 89,469 8,031 97,500 97,500 (0)
150 Total Community Services Health 2,302,229 2,322,229 1,370,598 3,016,885 3,016,885 - 31016,885 3,016,885 (0)
160 Total Law Library 96,373 96,373 9,548 96,373 96,373 96,373 - 96,373 (0)
163Total ILodgingTax 855,243 855,243 143,723 980,000 980,000 - 980,000 980,000. 0
164 Total I Mental Health Tax 2,518,040 2,518,040 679,567 2,383,683 2,383,683 75,000 2,458,683 2,458,683 (0)
180Total Treasurer's O&M 270,136 270,136 160,596 292,511 293,323 - 293,323 .293,323 (0)
190 Total Iveterans Assistance 187,060 187,060 79,368 191,422 191,422 - 191,422 191,422 (0)
192 Total Skokomish Flood Zone 201,210 261,210 67,892 114,662 114,662 - 114,662 114,662 . 0
194 Total Mason Lake Management 129,000 129,000 21,245 145,500 145,500 - 145,500 145,5007 0
195 Total Spencer Lake Management 14,500 14,500 9,605 19,650 19,650 - 19,650 19,650 -
199 Total Island Lake Management 29,000 29,000 5,662 40,650 40,650 - 40,650 40,650 -
205 Total Public Works Facility Bond 1,001,400 1,001,400 1,001,400 1,001,400 1,001,025 1,001,025 1,001,025 -
215 Total MC LTGO 2013 Bond 141,135 141,135 118,021 138,667 138,667 - 138,667 138,667 0
r4O3
Total MC LTGO 2008 Bond 276,268 276,268 277,110 278,888 278,888 - 278,888 278,888 1
Total REET 1 3,283,051 3,283,051 620,597 2,342,700 2,342,700 - 2,342,700 2,342,700 (0)
Total REET 2 3,993,988 3,993,988 625,846 3,710,000 3,710,000 - 3,710,000 3,710,000 (0)
Total Mason County Landfill 4,820,342 4,820,342 2,346,166 5,220,185 5,220,185 - 5,220,185 5,220,185 (0)
Total NBC]Sewer Utility 2,718,409 2,718,409 1,169,648 2,671,727 2,671,727 - 2,671,727 21671,727 (0)
Total NBCI Sewer Reserve 654 654 - 654 654 - 654 654
405 Total WW System Development 3,986 3,986 - 3,986 3,986 3,986 3,986 -
411 Total Rustlewood Sewer&Water 464,939 464,939 128,759 479,767 479,767 - 479,767 441,631 38,136
412 Total Beards Cove Water 801,957 801,957 114,824 797,782 797,782 - 797,782 797,782, 0
413Total Belfair WW&W Reclamation 2,542,876 4,542,876 1,350,228 4,806,527 4,806,527 - 4,806,527 4,806,527 0
428Total Landfill Reserve 439,180 439,180 2,807 439,180 439,180 - 439,180 439,180. ' (0)
429 Total Beards Cove Reserve 48,180 48,180 6,474 48,180 48,180 48,180 -219,943 (171,763)
480 Total Storm Drain System Development 167,241 167,241 - 180,717 180,717 180,717 180,717 ' (0)
500 Total Information Technology 1,030,503 1,030,717 751,305 1,044,178 1,044,179 1,044,179 1,044,179 (0)
501 Total Equipment Rental&Revolving 7,347,298 7,347,298 1,019,980 6,419,134 6,419,134 6,419,134 5,264,598. 1,154,536
502Total Unemployment Fund 242,334 242,484 73,073 231,293 231,293 (1,288) 230,005 230,005 (0)
Grand Total All Funds 119,896,959 123,544,717 45,997,495 121,675,011 120,921,712 204,437 121,126,149 121,138,589- (12,440)
2021 Mason County Proposed Budget Presentation
Expenditures
October 5,2020
TYPE 2020 ORIGINAL 2020 REVISED 2020 ACTUAL 2021 BUDGET 2021 BUDGET ADJUSTMENT TOTAL 2021 2021 BUDGET. 2021 BUDGET
General Fund BUDGET BUDGET AT THROUGH LEVEL 1-DEPT LEVEL 2- TO 2021 BUDGET BUDGET LEVEL 3-BOCC LEVEL 4-PLR
6/30/2020 6/30/2020 REQUESTS AUDITOR PRELIM REQUESTS REQUESTS
Department
Fund Dept Prgm
001Total General Fund 49,581,229 49,988,549 18,926,173 55,720,630 50,944,827 129,358 51,074,185 52,108,185: (1,034,000)
103Total Sales Use Tax 1,203,392 1,203,392 468,531 1,617,997 1,617,997 - 1,617,997 1,617,997 (0)
104Total Auditor's 0&M 407,322 407,322 62,645 439,925 439,925 439,925 439,925 0
105 Total County Road 28,850,774 28,889,699 6,724,111 26,847,710 26,785,538 26,785,538 26,785,539 (1)
106 Total Paths&Trails 285,892 285,892 779 294,222 294,222 294,222 294,222 0
109 Total Election Equipment 181,832 181,832 953 271,987 271,987 - 271,987 271,987 0
110 Total Crime Victims 178,365 178,365 43,399 191,910 191,910 191,910 191,910 (0)
114Total Victim Witness Activity 77,086 77,086 27,600 74,907 74,907 74,907 74,907 0
116Total Historical Preservation 34,560 34,560 2,429 58,905 58,905 58,905 '58,905
117Total Community Support Services 2,254,700 2,740,105 158,695 2,371,173 2,371,173 - 2,371,173 2,371,173 (0)
118Total Abatement 287,545 287,545 663 286,484 286,484 - 286,484 286,484- 0
120 Total Reet Property Tax 64,283 64,283 16,400 64,672 64,672 1 64,673 64,673 (0)
134Total National Forest Safety 88,092 88,092 2,515 43,092 43,092 (1,635) 41,457 41,457 0
135 Total Trial Court Improvement 135,155 135,155 2,560 134,658 134,658 - 134,658 134,658 .0'
141 Total Sheriff Boating - 208,947 15,824 155,207 155,207 (5,029) 150,178 150,178 0
142Total Narcotics Investigation - 96,797 4,391 89,469 89,469 8,031 97,500 97,500' 0
150 Total Community Services Health 2,302,229 2,322,229 1,144,776 3,016,885 3,016,885 - 3,016,885 3,016,885 (0)
160 Total Law Library 96,373 96,373 16,067 96,373 96,373 96,373 96,373 (0)
163 Total Lodging Tax 855,243 855,243 161,678 980,000 980,000 - 980,000 980,000 (0)
164Total Mental Health Tax 2,518,040 2,518,040 415,686 2,383,683 2,383,683 75,000 2,458,683 2,458,683; 0
180 Total Treasurer's O&M 270,136 270,136 64,984 292,511 293,323 - 293,323 293,323 0
190 Total Veterans Assistance 187,060 187,060 54,494 191,422 191,422 191,422 191,423 ,. (1)
192Total ISkokomish Flood Zone 201,210 261,210 20,808 114,662 114,662 114,662 114,662 (0)
194 Total Mason Lake Management 129,000 129,000 3,595 145,500 145,500 145,500 145,500 .0
195 Total Spencer Lake Management 14,500 14,500 1,940 19,650 19,650 19,650 - 19,650- 0
199 Total Island Lake Management 29,000 29,000 846 40,650 40,650 40,650 40,650 0
205 Total Public Works Facility Bond 1,001,400 1,001,400 854,125 1,001,400 1,001,025 1,001,025 1,001,025
215 Total MC LTGO 2013 Bond 141,135 141,135 33,167 138,667 138,667 138,667 138,667 0
250 Total MC LTGO 2008 Bond 276,268 276;268 35,434 278,888 278,888 - 278,888 278,888 1
350 Total REET 1 3,283,051 3,283,051 939,930 2,342,700 2,342,700 - 2,342,700 2,342,700 (0)
351 Total REET 2 3,993,988 3,993,988 440,888 3,710,000 3,710,000 - 3,710,000 3,710,000 (0)
402Total Mason County Landfill 4,820,342 4,820,342 2,034,335 5,220,185 5,220,185 - 5,220,185 5,220,185 (0)
403 Total NBC[Sewer Utility 2,718,409 2,718,409 762,491 2,671,727 2,671,727 - 2,671,727 2,671,727 0
404 Total NBCI Sewer Reserve 654 654 0 654 654 654 - 654
405Total WW System Development 3,986 3,986 - 3,986 3,986 3,986 3,986 -
431 Total Rustiewood Sewer&Water 464,939 464,939 212,795 479,767 479,767 479,767 - 441,631. 38,136
412 Total Beards Cove Water 801,957 801,957 73,545 797,782 797,782 797,782 797,782 0
413Total Belfair WW&W Reclamation 2,542,876 4,542,876 934,109 4,806,527 4,806,527 4,806,527 4,806,527 (0)
428Total Landfill Reserve 439,180 439,180 16,906 439,180 439,180 439,180 439,180 0
429 Total Beards Cove Reserve 48,180 48,180 1,877 48,180 48,180 48,180 219,943 (171,763)
480 Total Storm Drain System Development 167,241 167,241 823 180,717 180,717 180,717 180,717 '0
500Total Information Technology 1,030,503 1,030,717 375,032 1,044,178 1,044,179 1,044,179 1,044,179 - 0
501Total Equipment Rental&Revolving 7,347,298 7,347,298 1,868,370 6,419,134 6,419,134 6,419,134 '5,264,598 1,154,536
502 Total Unemployment Fund 242,334 242,484 36,424 231,293 231,293. (1,288) 230,005 230,005- (0)
Grand Total I JAIIFunds 119,896,959 1 123,544,717 37,710,137 1 125,759,249 120,921,712 1 204,438 121,126,150 121,138,586 (12,436)