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HomeMy WebLinkAbout12/17/2015 Mason County Civil Service Commission Building 1 — Commission Chambers 411 N. 51h Street, Shelton, WA 98584 December 17, 2015 5:00 p.m. Call Meeting to Order: 5:04 PM Roll Call: Commissioners Danielle Skeeters-Lindsey, Chair, Brian Kelly-Absent, Dean Byrd, Chief Examiner Dawn Twiddy, Chief Civil Jan Shepherd Business: A. Approval of Minutes: Commissioners Byrd/Skeeters-Lindsey moved and seconded approval of the October 15, 2015 regular meeting minutes as presented. Motion carried with Commissioners Byrd/Skeeters-Lindsey in favor. B. Chief Examiner Update— a. Lateral New Hire—We recently hired a new lateral deputy who had been trained through the Federal Law Enforcement Training Center (FLETC). In the past we have hired several deputies with this training. Criminal Justice Training Commission (CJTC) has always accepted the FLETC training as a lateral, but has now said that the deputy we hired is not eligible as a lateral. Since we have already hired this new deputy and he has resigned from his previous agency and come to ours, Chief Osterhout has requested approval to retain this employee and send him to the CJTC Basic Law Enforcement Training. Now that we know there is a change in requirements and will ensure that future deputies are not hired as a lateral in the event they are not qualified through CJTC. Commissioners Byrd/Skeeters-Lindsey moved and seconded approval to accept Chief Osterhouts solution to send Deputy Mike Pitts through Basic Law Enforcement Academy as a remedy for CJTC not accepting his previous FLETC training. Motion carried with Commissioners Byrd/Skeeters-Lindsey in favor. b. Hearing for Proposed change of Civil Service Rule 8.7 & 8.8 There was a discussion on the proposed change to Civil Service Rule 8.7 and 8.8. kAcivil servic6agendas&minutes\2015\ninutes\tninutes december 17,2015.doc Mason County Civil Service Proceedings December 17, 2015 —Page 2 The discussion included the Union's position on the change and incorporated changes that would meet the needs of the County and the Union on behalf of the employees. Commissioners Byrd/Skeeters-Lindsey moved and seconded approval to direct the Chief Examiner,Dawn Twiddy to publish the notice to hold a hearing on January 21,2016 at 5:00 p.m. for proposed revisions to Civil Service Rules 8.7 and 8.7. Motion carried with Commissioners Byrd/Skeeters-Lindsey in favor. c. A review of the current open positions as follows: 1 FTE—Financial Assistant, 1 FTE—Records Specialist, 1 FTE—Clerk, .5 FTE Community Service Officer, 4 FTE Corrections Deputy(3 female/1 either), 1 Deputy d. The proposed 2016 meeting schedule was presented. e. The Chair will need to be elected at the first meeting in January 2016. f. Public Safety Testing(PST)—PST has adopted by vote to allow entry level candidates to re-test every three months. Since we were a County that did not vote in favor of moving it from every 6 months to three months PST has sent us proposed language that they would suggest us adopting in our Civil Service Rules to reject the testing score changes every three months. The proposed language is: Once an applicant's score is received from PST it will be placed on an eligibility list and it is valid for one year. Mason County will not consider any other score until that one year has passed and the score expires. At that time Mason County will consider the next available score from the applicant. There was a discussion about the change to every three months and if there was any additional work load on the Chief Examiner. Both the Chief Examiner and Chief Shepherd agreed it doesn't increase the workload, it is an ongoing process now and is being updated about once a month as it stands. Commissioner Skeeters-Lindsey discussed the presentation at the Civil Service Conference that she attended and wasn't sure why so many people were concerned about change then and thought maybe it was just the presentation made versus the real impact on the agencies. It was agreed upon that this discussion would be revisited at the January meeting before making any changes,which would allow for Commissioner Kelly to be present. Mason County Civil Service Proceedings December 17, 2015 —Page 3 C. Sheriff's Office Update a. Chief Shepherd discussed the open Clerk position and the possibility of continuing with Mr. Adam as the extra help for another four months. There was a discussion about the extra help Civil Service Rule and the RCW that governs the hiring process and the length of time allowed for extra help people. b. Chief Shepherd discussed the Financial Assistant job description and said that after reviewing the job description she and Chief Ehrich felt there was no need to make any changes to it. The Sheriff's Office is ready to post the position as an internal promotional opportunity,per the Collective Bargaining Agreement. c. Chief Shepherd discussed the qualifications for the Records Specialist position and said that she would like to change the qualifications to be able to attract candidates with the appropriate skills to fill the job duties. Meeting adjourned at 5:44 PM Approved January 21, 2016 Danielle Skeeters-Lindsey Brian Kelly an yid Chair - Commissioner Commissioner at)L'� Imt,w Dawn Twiddy, Chief Examiner