HomeMy WebLinkAbout07/26/2018 Mason County Civil Service Commission
Meeting Minutes
July 26 , 2018
Chairperson Byrd called the special meeting to order at 4 : 01 p . m . , in the Mason County Building 1,
Commission Chambers, at 411 N . 5th Street, Shelton , WA by Chairperson Byrd .
Attendance : B . Dean Byrd , Chair; Brian Kelly, Vice - Chair; and Matthew Davis, Commissioner
Others : Chief Tami Beyer; Sheriff Salisbury; Chief Ryan Spurling; Boston Lynch , Chief Kevin Hanson , Chief
Theresia Ehrich ; Chief Jason Dracobly; Michael Heinbach , Shelton - Mason County Journal ; Dawn Twiddy, HR
Manager and Becky Rogers, Chief Examiner
Business :
A . Per RCW 41 . 14 . 070 " Subsequent changes in the designation of which positions are to be exempt
may be made only with the concurrence of the sheriff and the civil service commission , and then
only after the civil service commission has heard the issue in open meeting . "
Chair Byrd invited the Sheriff' s office to speak to the agenda item .
Chief Spurling stated the Mason County Commissioners recently passed a resolution , referencing
RCW 41 . 14 . 070 . This RCW sets the number of appointed ( unclassified ) positions for 51 through
too employees at no more than five positions in the Sheriff' s Office . Currently, the Sheriff has six
appointed positions . This is a new process for the Sheriff to revert backwards . They are going
through this process to identify an unclassified position , which they will return to a classified
position and what it will look like in the future .
Sheriff Salisbury also spoke to the issue . He stated they follow the RCW and when the number of
employees exceeded too, they added the Chief Administrative Deputy classified position . He
referred to opinions he had read from the Attorney General Office and others that this does not
have to happen , but it can . If the Board wants to reduce the number of unclassified positions,
they can , but in most cases, they do not with the hope that at some point the positions cut within
the budget will come back . He expressed concern with the short timeline and the fairness to
revert a position within a short period . Chief Spurling added the agreed upon timeline is 3o days .
Sheriff Salisbury expressed concern with the position to be reverted and how that is determined
comparable to other like positions within the county .
Chief Spurling noted the position the Sheriff is prepared to relinquish in this process is the Chief
Administrative position . The Chief Administrative Deputy classified position previously replaced
a Finance Manager position at a Range 29, per the Non - Represented Salary Scale Range
Alignment . He presented to the Civil Service there is a budget manager position ( Range 32 )
which is the same as what Public Works has . The Chief Administrative Deputy position is similar
to the budget manager position . The Sheriff has more people, but not quite as high a budget,
Mason County Civil Service Commission Meeting Minutes
July 26 , 2018
Page 2
but more complicated than the Public Works budget . He asked that the Civil Service consider
reverting to the budget manager position ( Range 32 ) rather than the Finance Manager position
( Range 29 ), because of other like positions within the County .
Per Sheriff Salisbury, there is money in the Sheriff' s budget . The budget operates 24 hrs/day; 7
days/wk, 365 days/yr that he felt makes it more complicated than other budgets . He voiced
objection to take a position , that far back, and not put it in fairness to what other similar
positions will be . He asked for consideration of those factors .
Chair Byrd stated that the Civil Service Commission does not have jurisdiction over setting of
salaries, which is done by the Mason County Commissioners through the salary schedule . There
are other opportunities to challenge the salary schedule , which he suggested the Sheriff pursue .
Sheriff Salisbury concluded if the number of employees go over too he hoped they would , just as
easily, be able to add an unclassified appointed position .
Chair Byrd noted the concurrence of the selection of Chief Administrative Deputy, which shall be
returned to a classified position of Finance Manger to set the number of unclassified position
appointments to no more than five .
Chief Spurling asked that the position be reverted to a classified budget manger rather than
Finance Manager .
Chief Ehrich interjected she is a certified finance officer . The Board reclassified the position six
months ago, to include a certified finance officer, for Range 39 rather than 32 .
Dawn Twiddy, HR Manager, noted that the previous position , prior to the classified appointment
of Chief Administrative Deputy, was a Finance Manager . In orderto change that position title
there would need to be a new position description with a new title . This description would need
approval by the Civil Service Commission and then the County Commissioners would need to
approve it at a second level . Finance Manager was a classified position under Civil Service as a
classification for Civil Service . There was not a classification called budget manager on their
classification schedule .
Chief Ehrich stated there was a newjob description in 2014 when there was a Chief
Administrative Deputy appointed . Thejob itself and position description was much different
than the previously held Finance Manager position , by the two previous staff.
Dawn Twiddy noted the appointed position was previously a classified position . The lastjob
description that was classified was a Finance Manager and approved by the Civil Service
Mason County Civil Service Commission Meeting Minutes
July 26, 2018
Page 3
Commission . Civil Service Rules are specific that any changes to a job description is to be
approved by the Civil Service Commission .
Chief Spurling reiterated that the Sheriff would have to come back to the Civil Service and ask for
a classification for a position description for budget manager and then take the position
description to the Mason County Commissioners for approval .
The Chair called for a motion .
Cmmr. Kelly/Davis moved and seconded to concur with the Sheriff's selection to return the Chief
Administrative Deputy classified position to the Finance Manager position as a non-represented
classified position under Civil Service in order to meet the requirements in RCW 4101490700
Motion carried unanimously.
B . The meeting adjourned at
at 4 : 12 p . m .
Approved � 0//0/ zo
Dean Byrd Brian Kelly Matthew Davis
Chair Vice - Chair 'Commissioner
Becky Ro ers
Chief Examiner