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HomeMy WebLinkAbout01/03/2019 Mason County Civil Service Commission Meeting Minutes January 3 , 203.9 The special meeting was called to order at 5 : oo p . m ., in the Mason County Building 1, Commission Chambers, at 411 N . 5th Street, Shelton , WA by Chairperson Kelly . Attendance : Brian Kelly, Chair and Matthew Davis, Commissioner . Vacant Position . Others : Chief Kevin Hanson ; Chief Tami Beyer and Becky Rogers, Secretary/Chief Examiner Business : A. Selection of 2019 Chair & Vice - Chair was tabled until the next meeting . B . 2019 Meeting Schedule — The meeting schedule was circulated listing the third Thursday of each month at 5 pm at the Commission Chambers . C . Approval of Minutes : November 15 , 2018 regular meeting minutes - This was tabled until the next meeting as Cmmr. Kelly was not present at the November meeting . D . Chief Examiner Update a . Position Control — The position control as of 12/31/2018 was circulated reflecting seven vacant positions (4 - Corrections Deputy; 2 - Deputy Sheriff, 1 — Community Service Officer) . The Board was provided a copy of the approved 2019 Sheriff' s Office budget listing 95 FTE positions . This includes the new Clerk position . b . Approval of position description formatting and other changes : 1 . Community Service Officer — This is being tabled until next meeting to provide an original document for signature with the approval date listed . 2 . Deputy Sheriff — This is being tabled until next meeting to provide an original document for signature with the approval date listed . c . Approval of Posting and Establishment of an Eligibility List for the new Clerk position . The Secretary provided Job Posting 19 - 01 for the new Clerk' s position ; the opening and closing dates (January 4 — 25 , 2019 ) with the 70 % written test requirement . Cmmr. Davis/Kelly moved and seconded to approve posting the establishment of an eligibility list for the new Clerk position within the Sheriff's office. Motion carried unanimously. E . Sheriff' s Office Update a . Provisional Employee Clerk Position — Chief Beyer requested approval to hire Barbara Hubbard as Clerk, for up to four (4) months, per CSR 8 . 13 , in anticipation of hiring a new Clerk. The Job Posting for establishing an eligibility list will close January 25 , 2019 and a Written Test and Oral Boards will need to be completed , prior to filling the new Clerk position . Mason County Civil Service Commission Meeting Minutes January 3 , 2019 Page 2 Cmmr. Davis/Kelly moved and seconded to approve hiring Barbara Hubbard as provisional extra help Clerk for up to four months. Motion carried unanimously. b . Corrections Lieutenant — Chief Hanson requested the Commission approve the position description revisions as submitted by the Sheriff' s Office and circulated in the meeting packet for the Corrections Lieutenant position . The minimum qualifications would be relaxed from three years supervisory experience to two years supervisory experience to allow for a broader pool of applicants . The applicant must be able to articulate their two years supervisory experience and how it relates to the duties associated with the Lieutenant position . There were some duties added in the description to reflect the position . The Commission and Chief discussed how " supervisory experience " would be defined and that it must be articulated to the Civil Service Commission in a letter of intent when the position is posted . Chief Hanson gave a brief history of the Corrections Lt . position in the last six months how it was created and the Salary Range was set at 35 . The 2019 budget does not match up with the Salary Range 35 salary. Chief Hanson discussed the salary for the Corrections Lieutenant position and that the Sheriff' s Office wants to address this matter with the Mason County Commissioners salary to make it more attractive to employees within the Mason County Corrections Division . Following the salary issue being address, they intend to come back before the Civil Service to request a Promotional Announcement for Corrections Lieutenant eligibility list . Cmmr. Kelly questioned if they could ensure that the supervisory experience necessary could be more defined moving forward in the future as to how to articulate the two years supervisory experience . The current language is nebulous . Chief Hanson replied yes he would like to define the supervisory experience in the future . Mason County Civil Service Commission Meeting Minutes January 3 , 2019 Page 3 Chair Kelly asked for further discussion on the request to approve the Corrections Lt . position description revisions . There was no further discussion . Chair called for the motion . Cmmr. Davis/Kelly moved and seconded to approve the revised Corrections Lieutenant Position Description. Motion carried unanimously. Future Vacant Positions — Chief Hanson wanted to notify the board that there is a likelihood that the promotion to fill the Lt position will result in a vacancy for a Corrections Sergeant position or Corrections Corporal position . That would then create a domino effect. There would then be a need for another promotional eligibility list for Corrections Sergeant or Corrections Corporal . This would be an Assessment Center and could be $ 7, 000 for each . They are hoping they have enough applicants to go through an Assessment Center to warrant the fee . Civil Service Budget Cmmr. Kelly requested a quarterly or bi - annual Civil Service budget . Civil Service Commission Vacancy — There have been two applications turned in to the Mason County Commissioners for the Civil Service Commission position for the term that ended on 12/31/2018 . Dean Byrd previously served in the position until the term ended and he is waiting for the Mason County Commissioners to make an appointment. Typically interviews are held by the County Commissioners, if there are multiple applicants, and then a selection is made for an appointment. (Interviews are scheduled for January 14, 2019) . Background Process / Interview Chief Hanson gave a run down on those in backgrounding and the interview process . F . The meeting adjourned at 5 : 43 p . m . Mason County Civil Service Commission Meeting Minutes January 3 , 2019 Page 4 Approved 04 t.SIPh �7 Brian Kelly Matthew Davis Chair /Commissioner Becky Rogers Secretary/Chief Examiner