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Home My WebLink About2020/08/24 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of August 24,2020 Monday, August 24,2020 9:00 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Trask,Neatherlin and Shutty were in attendance via Zoom. • Request to set a public hearing to consider amending the un-muffled compression brakes code was approved. • Request to set a public hearing to consider amending Mason County Code Chapter 12.20,Road Vacation,was approved. • Request to purchase a 200.1 Vactor Combo truck was approved to place on the August 25 agenda. • Request to authorize the Deputy Director of Public Works/Utilities and Waste Management to execute a six-month extension of their current contract with Mason County Garbage.As well as gather proposal information for solid waste and recycle material hauling and gather information for internalizing the process.Director should be able to have costs by the end of the year,to implement the internalization of the process would take one to two years due to additional engineering and construction work. Commissioners would like to see numbers as well as ask the community for their opinion. • Staffing—working to fill a Solid Waste Attendant I position and a Combined Sewer Operator has been vacated. The Commissioners approved filling the positions. • The 2020 Chip Seal Program will be starting next week. • Request from Facilities to transfer the ownership of the Kubota tractor due to nonuse,could not find proof of purchase. • Request to set hearing with Hearings Examiner for Road Vacation#404,portion of Roy Boad Road was approved for the August 25 agenda. • Staff has talked to the next door business owner of the Union boat ramp and their customers do use the boat ramp parking. There is boat trailer parking available at the local marina. Public Works will proceed with improving the roadway at the boat ramp. • Cmmr. Shutty asked staff to approach WSDOT about pedestrian improvements at Twanoh State Park. 10:00 A.M. Community Services—Kell Rowen Commissioners Trask,Neatherlin and Shutty were in attendance via Zoom. • Request for staffmg changes with Community Development(Permit Assistance Center,Building and Planning)were approved to move forward. The proposed staffing changes include eliminating the Planning Manager and Permit Assistance Center Manager,create a Deputy Director,add a Planner and select a Lead Building Inspector. This does create an approximate $75K budget increase and they do anticipate additional revenue to cover this increase. The Commissioners confirmed staff has reviewed these changes with Human Resources and the labor union. • Amendment to the Commerce contract for COVID Outbreak Emergency Housing Grant. This extends the contract to December 31,2020. • Approval of contract amendment for South Sound Recovery extending the contract to December 31,2020. 10:15 A.M. Treasurer—Lisa Frazier Commissioners Trask,Neatherlin and Shutty were in attendance via Zoom. • Approval to amend the change drawers and petty cash for Community Development. The Board took a 10-minute break. 10:30 A.M. Sheriff s Office—Undersheriff Adams Commissioners Trask,Neatherlin and Shutty were in attendance via Zoom. Board of Mason County Commissioners'Briefing Meeting Minutes August 24,2020 • Request to purchase equipment with CARES Act funding:body scanner from Adani Security Systems,$177,250 for the County jail,this has an annual maintenance fee of$12,000;QR code scanner and new desktop to facilitate limited staff exposure in fingerprinting,$5,238; equipment to upgrade the Sheriff s Office Gym to use as a training center. Cmmr. Shutty asked the request for the training center equipment be reviewed with I.T.to see if some of the equipment is included in a previous request. 10:40 A.M. Support Services—Frank Pinter Commissioners Trask,Neatherlin and Shutty were in attendance via Zoom. • News release for temporary closure of MCRA for installation of irrigation system is on the August 25 agenda. • Vacancy on Mason Transit Authority Board. The Board agreed to wait to fill the vacancy after the November election. • Kelly Frazier requested permission to surplus certain county vehicles and equipment that are no longer needed using Enterprise to sell them. The items that Enterprise will not take will be disposed using a sealed bid process. • . Award for the CDBG Grant`Building Connections—Strengthening Businesses in Mason County". $10,000 each to EDC and North Mason Chamber of Commerce.Approved for August 25 action agenda. • Sub-recipient agreement with Community Action Council of Lewis,Mason and Thurston Counties for service provision under a Public Services Washington State Community Development Block Grant(CDBG). Approved for August 25 action agenda. • Updates to Financial Policy approved to move to agenda. • Jenn reviewed the July Financial Statements. • Jenn requested the Yd quarter 2020 budget adjustment hearing be held in mid-November. • Discussion of holding the 2021 budget hearing in October. Cmmr.Neatherlin believes the county is in good shape financially and can offer the departments a status quo budget. Cmmr. Shutty supports setting a goal of adopting the budget in October but doesn't believe this year is a good year in order to allow adequate public input and the budget guidelines were issued without that instruction.He does support a status quo budget. Cmmr.Trask agreed this is not the year to change the budget process. The Board agreed to communicate to departments that the goal is to adopt a status quo budget and to include COVID expenses that meet CARES Act criteria. Discussion of the budget workshop process and how to include public participation. Frank will bring forward a message to send to departments at next week's briefing. • Property offer for 580 E Wood Lane of$5,500 is approved to set public hearing on September 22 (August 25 action agenda). • Property offer for 410 E Hillcrest Drive. Public hearing set for August 25 needs to be closed with no action(offer withdrawn);however two new offers have been submitted so a new hearing needs to be set if an offer is acceptable. • New property offers for 410 E Hillcrest Drive from Craig Larsen/Christine Poole @$7,500 and Justin Hanson @$4,000(August 25 action agenda to set hearing on September 22). Approved to move forward the$7,500 offer. • Public hearing has been scheduled on August 25 for$597,614 Dept. of Commerce COVID-CV . grant for Mason and Lewis County for Public Services COVID Grant opportunities for the public. • Frank provided information for a request to change a MCSO Specialist Classification. The Civil Service Commission has approved the request and Frank will negotiate with the union. • Frank reviewed the CARES Act Funding update. Included is a request from North Mason Boys/Girls Club for Daycare Assistance request for$75K;there is a request to find a daycare location in the south end of the county. There has been discussion of allowing CARES Act funding to be used for lost revenue due to COVID. There is$692K of funding not designated at this time. Lost revenues include some fees,gas tax and lodging tax revenue. Cmmr.Neatherlin asked about lost revenues to the parks;Ross brought up a request for$10,000 for two additional showers at Community Lifeline.Cmmr. Shutty brought up funding delinquent utilities;there is $300K budgeted. Frank is waiting for information from County utilities;requests from PUD 1 Board of Mason County Commissioners'Briefing Meeting Minutes August 24,2020 and 3 have been received. Cmmr.Trask doesn't want to move forward any capital purchases without confirmation from Commerce that it is allowed. • Meeting schedule and public participation in Commission meetings.Frank stated the public could participate via Zoom or does the Board want to allow the public to attend in-person. Cmmr. Neatherlin supports allowing in-person attendance; Cmmr. Shutty supports public participation via Zoom while the restrictions are in place; Cmmr.Trask supports using Zoom. The AG's opinion is that an overflow area is needed and she is concerned that the County cannot meet that requirement. Using Zoom is only during the time of COVID restrictions. • County re-opening of Building 1 2°d floor and keep the downstairs area locked until after Labor Day. Paddy McGuire stated his staff is ready to go using the Q-less system. Lisa Frazier and Patti McLean agreed they are ready to re-open. Cmmr. Shutty asked that the interior downstairs doors remain locked in the mean time so the public doesn't congregate inside,exposing staff. Frank will bring forward the issue of opening up the downstairs doors after Labor Day. • Housing Authority request to discuss with the Commissioners two offers to purchase Housing Authority properties. Frank is researching the options if the Housing Authority dissolves. Cmmr. Neatherlin believes they wouldn't need to dissolve. He noted there is a need for not only low income housing and he is hopeful they would reinvest the money. Cmmr. Shutty noted the Housing Authority doesn't have the staffing needed to run a Housing Authority. He doesn't know if there is a role for the County Commission to play in selling their properties. Finding an Executive Director for the Housing Authority is essential. • The Commissioners are good with continuing meeting every-other-week through October with the option to schedule additional meetings,when necessary. • Cmmr. Shutty brought up potential projects for Capital Budget Requests if the legislature has a capital budget. He noted the Transfer Station may be a good project to request capital funding. Additional projects could include THE Freight Corridor project;Johns Prairie/Highway 3 intersection improvements;Highway 300 and Clifton Road roundabout and Railroad Avenue. Staff will also look at the capital facilities plan. The meeting adjourned at 12:50 P.M. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Zee: Sharon Tr sk andy Neathc lin Kevin S utty Chair Xommissioner Commissioner