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HomeMy WebLinkAbout2020/09/14 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF September 14, 2020 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. pls coU " 1854 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dan Teuteberg, Director DEPARTMENT: WSU Extension EXT: 686 BRIEFING DATE: September 14, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Summer 2020 Quarterly Report on accomplishments of WSU Extension Mason County. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): BUDGET IMPACT: PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: ATTACHMENTS: Summer 2020 Quarterly Report Briefing Summary 9/8/2020 t RM Summer 2020 Quarterly Report Serving Mason County for more than 00 years Washington State University Extension Mason County helps people put research-based knowledge to work, improving their lives,communities,and the environment. To realize this mission,faculty and staff plan,conduct and evaluate research and experience-based educational programs to improve the lives of Mason County residents. WSU Extension Mason County also employs the assistance of hundreds of volunteers and community partners and provides access to the resources available at Washington State University and the National Land Grant University Extension System. Partnerships Dan Teuteberg,County Director& A. 44HYouth Development specialist Mason County and Washington State University have a �� Co long-standing partnership in providing educational dan.teuteberg@wsu.edu �r rA 9- 9 p p P g 360-427-9670 Ext.686 programs and research-based information to residents throughout the county.This partnership ensures that - resources are committed from Federal allocations and WSU Extension Mason County ixsr University funds to keep important educational programs 303 N 4th Street Shelton,WA98584 available in Mason County. 360-427-9670 Ext.680 httn://extension.wsu.edu/mason Other Mason County partnerships include: ♦ United Way of Mason County ♦ School Districts—Shelton, Facebook pages: Pioneer and Hood Canal p g ;�,;.�� ��. �� ♦ Early Learning Coalition Mason County4-H ♦ Community Services Offices ♦ Shelton Timberland Library Mason County Noxious Weeds ♦ Saints Pantry Food Bank ♦ Mason Conservation District Mason County Master Gardeners ♦ Behavioral Health Resources ♦ Mason County Health Department ♦ Mason General Hospital ♦ The Salmon Center ♦ Washington Conservation Corps ♦ Hood Canal Coordinating Council THE U ES . � 2019 2020 �. t • 1,602 youth engaged 4 in 4-H Youth ' Development activities • 68 trained adult ' volunteers • 14 trained youth 4 — H Youth Development volunteers To Malce the Best 144 youth engaged in educational camping 4-H SUMMER IN A BAG programs With families facing unforeseen challenges due to • 146 families reached . ~- " COVID-19, Mason County 4-H staff and volunteers have through community -� had to quickly understand the impact to families and outreach programs respond with action to support our young people. Not being able to meet face-to-face has been a challenge, but 4-H staff and volunteers are meeting that challenge with new and innovative opportunities,including the"4-H Summer in a Bag"project.This project was a collaboration between 4-H staff and e . volunteers and has provided i more than 120 youth throughout our community 4' j Lemon Battery Project j a way to continue fun and learninga home. � � The bags are reusable drawstring cinch sacks filled with .t `- �++ ;r supplies and instructions for nine different activities to keep ::, ,} ys„ , s.: f. String art project kids learning by doing.Kathy Fuller e reach • 4-H Coordinator working and learning in partnership Ext. 6811 fuller@wsu.edu • 4._ w Continued from previous page... Each activity provides an opportunity for families to spend time together creating and exploring; projects include tin can �s lanterns,campfire cooking,string art,bird feeders, lemon batteries,origami,constellation exploration,gardening and more!A major deciding factor on which activities to includeQU f' ®-DES was based on our ability to provide the supplies needed to complete each project.A few additional basic supplies such as "Thank you so much for tools and ingredients that families are likely to have on hand Carsen with his tin can lantern the summer bags. We love were all that were needed to complete the activities. them!" Coreen, parent It definitely takes a village to put together a project of this size and we are grateful to the individuals and businesses who generously supported the project:Our Community Credit„ You did an impressive job putting them (Summer in a Union for providing gardening kits,Bayview Lumber for - providing plywood and nails, Home Depot for providing bird ;, Bag) together and making feeder kits and Michael Bigelow for providing the"lighting a sure there's something to bulb with lemons"experiment. - interest everyone. l showed our Marketing We will continue our work to ensure young people and families team so they had a better have the resources to stay connected and engaged with the idea of what the planting 4-H program throughout this time.We don't know what the kits were used for and coming weeks will bring, but what we do know is that the they both agreed, that Mason County 4-H program is prepared to rally around our even as adults, they would young people.Working together we will get through this and our young people will thrive. have a lot of fun with it." NO FAIR...WE'VE GOT A VIRTUAL ALTERNATIVE 4 Karen, Learning and Development Specialist, County fairs are often the highlight of the 4-H year and allow 4-H members to display OCCU projects and to participate in educational experiences.Fairs provide opportunities for 4-H members to demonstrate new knowledge,abilities,skills and attitudes. Fairs also provide recognition of a job well done,while allowing youth to practice the life skills of teamwork, "This is too fun!"Miss cooperation,communication,and sportsmanship.Since we can't be face-to-face at the Maddie and her creativity fair this year we created an opportunity for youth to show their 4-H projects virtually via are hard at work." the first Virtual 4-H Showcase.Several 4-H volunteers and 4-H staff worked hard to Crystal, parent ensure a fun and educational opportunity for members to enter their projects and highlight their year of learning. "I PLEDGE my HEAD t• • �1 . to larger service and my HEALTH to better club,II.STAHUNIVEFSITY loyalty, my HANDS EXTENSION living for my my community, my country and my world." Continued from precious page.., The Virtual 4-H Showcase included categories for members to exhibit their i R " animal projects by submitting a video or ,� fl photos and a short essay outlining their "I _ mil. • ?,,� learning throughout the year.Thoughtful planning provided many different class QUOTES options for members, including standard w' classes that they would enter at fair such "This (Cake Decorating as Showmanship along with fun additions ' Challenge) totally made like Barn Tour,Costume,and a Day in the Life.Still life projects such as photography,art, my day, week, science,baking,clothing,gardening and food preservation were entered by submitting month...and heck, the photographs along with narratives, recipes,and supply lists as specified in the 4-H Virtual whole year!" Showcase Exhibitor Guide.There was also an opportunity for members to present Table ;i Marilyn, 4-H Volunteer . Setting and Public Presentations live via Zoom to a panel of volunteer judges. 4 All participants received virtual ribbons and a Virtual 4-H Showcase tee shirt as a thank you and acknowledgement for their commitment to project learning.The Virtual 4-H Showcase ran July 14-August 2. It. FAMILY CAKE DECORATING CHALLENGE r - The second annual 4-H Cake Decorating Challenge was held July 15-August 8. Traditionally the challenge takes place during the Grays Harbor Fair,but this year participants did the work at home.4-H families worked together as a team by making a plan and distributing the work evenly among their family"team".Teams then submitted photos of their work and a document describing their planning process,the responsibility of each team member,and how their cake reflected the theme"Families Staying Strong With 4-H". We received some inspiring entries,and families were grateful • for the opportunity to participate in a fun and delicious at-home ; ''=•'• r "We Carrot About You" activity.All participants received a Recognition Certificate along with some fun 4-H swag. Owen & Lucy with their cake challenge entry "I PLEDGE my HEAD to clearer thinking, my HEART to Mason Countygreater WAS11INGTONSTAIMUMVERSrTY loyalty, my HANDS to larger service . my HEALTH to better livingEXTENSION for my club, my community, my country and my world."' "CAMPANOTHAPPENING" Summer 4-H camp is a tradition for many families in our community.Camp is a magical, ,s strange,silly and sometimes stressful week i where a group of individuals come together k and experience new friendships, learn new COW 0 skills,and simply become one group through TE all of the activities,games and conversations that happen while at camp.Together,youth "Wow!!!!! That(Camp campers,teen counselors,and adult camp staff Booklet)is so rad...thank create memories that last a lifetime. you!!!!„ Joy, 4-H Volunteer s Even though we couldn't be together with our _ campers this year we wanted them to know that we were thinking of them and missing y_ them.We were able to send each camper a special camp booklet containing some of their "This is so great. People Camp counselor Keelie shows off her favorite camp songs and activities to share with say there is nothing for camp shirt and bookletthe special people in their lives in the hope that kids to do in Shelton, but it would bring a bit of camp to their home. this has been so fun" Keri D., community parent Each year camp activities are planned and developed around a theme.The theme is reflected in skits, meals,games,and the tee shirt that each camper receives.Since camp tee shirts are an annual tradition and many campers have a collection they started many years ago,camp staff decided on a"CAMPANOTHAPPENING"theme and tee shirts were available to order for a small fee.Camp booklets were sent to 65 campers in July. `Attending 4-H.Office Hours is wonderful, and it STAYING CONNECTED WffH 4-H FAMILIES i gives me a reason As we navigate the uncertainty of COVID-19, to shave" 4-H staff have adapted to a schedule that Michael B., 4-H j includes a blend of working both remotely and in volunteer the office,depending on the needs of the program.We continue to successfully host events and meetings in a virtual format. Regularly scheduled 4-H Office Hours and 4-H Council meetings are well attended by both youth and adults via Zoom.We continue to share resources for families to stay connected and engaged in learning throughout this time.These resources are available on our website and Facebook page to all families in our community. "I PLEDGE my HEAD • clearer thinking, my HEART to greater a1 • • arger ce • my HEALTH to better club,WA91INGFONS1NUUNIVERSITY loyalty, my HANDS to EXTENSION living for my my community, my countryand my world." __ V 4� Gcatns THE NUMBERS : i 2020 .� •protein '`��� :; � - Total Reached 445 = • 15 youth series taught, 1 St through - 1 1 th grades Myp • Total youth 'reached: 425 Iadultseries - SNAP Ed Nutrition 9 participants Supplemental Nutrition Assistance Program • Total adults TOMATOES GROWN—HEALTHY BEHAVIORS SOWN reached: 20 • Total reached When WSU Extension-Mason County Master annually CSO•& Gardeners'(MCMG)annual spring plant sale was canceled Food Bank: 1,553 due to COVID-19,they donated 137 Russian heirloom l tomato plants to WSU Extension.Mason SNAP-Ed program • 2 adult single events: to help feed local low-income families,especially those with Total contacts - 1 1 ��' i pp 1 children.Master Gardener volunteers Dorothy and John 1 Indirect contacts through Skans grew the plants in their greenhouse, but distributing online learning and .. ` them to over 100 families was a hurdle.SNAP-Ed nutrition resource sharing: educator Pamela Bish found a safe and simple way to get Schools: 2,832 the tomato plants rehoused with low-income families.She reached out to community partners Kathryn Ward, Food • Tribes: 1,170 Services Director and Ricardo del Bosque,Bilingual Liaison& • Adults: (CSO, BHR, Student Support Coordinator at the Shelton School District and got them,and the tomato Food Bank, Senior plants,on board! They utilized the school district's distribution systems already in place Center): 1,810 serving needy students and families,as well as the Student&Family Resource Center's Resources on Wheels(ROW)weekly delivery route of emergency food boxes. Pamela • Journal Article: created a resource sheet with information on how to grow tomatoes, links to SNAP-Ed 10,000 recipes and stretching food resources,and COVID-19-related food safety(CDC)to include with each plant,along with a description of the'heirloom tomatoes provided by MCMG. Julie Guyton i SNAP-Ed Nutrition Programs focus on providing Coordinator •;, • • • resource • - for • IFS i Pamela delivered the tomato plants to Shelton Quotes High School(SHS). Plants were loaded onto I" buses delivering meals for curbside pick-up at Evergreen and Mountain View elementary "It's a shame this year's schools and Olympic Middle School.More plant sale was canceled, ti tomato plants were transferred to the new ROW but isn't it great that mini-bus that del Bosque uses to deliver families whom otherwise 17 &� emergency food&supply boxes every Thursday might not have been able to the district's most impoverished families, to shop at the sale get to including migrant and homeless students.The grow their own tomatoes last plants were taken to the Oak Park this summer...we're very neighborhood bus delivery youth meal site, pleased the plants are where they were picked up by families retrieving going to help feed hungry, free bagged kid meals.It is our SNAP-Ed families." = WSU „ , ., , ,,, , , ,- program's hope that some,if not all,of the 4Extension - Mason County' recipient families will be encouraged to grow Master Gardener Volunteer, and eat more tomatoes and/or vegetables this John Skans summer,and perhaps for some their first time using their SNAP benefits to buy seeds and plant starts to engage in gardening. Thanks to the collaborative efforts of the Mason County Master Gardeners,Shelton School District,and WSU Extension - Mason "These are so SNAP-Ed program,for 137 families struggling with food security, more than just tomatoes wonderful! Our families are being grown; healthy eating behaviors are being sown. are going to be ADAPTING SNAP—ED TO COVID-19 surprised. They'll I love growing Saint's Pantry Food Bank has increased its =;k - tomatoes. They're so clientele to 250 since COVID-19 hit our good for you!" -- county.SNAP-Ed continued to support the y Ricardo del Bosque, food bank's efforts to nourish the community Bilingual Liaison & by providing seasonal produce recipes, Student Support resource sheets on cooking dry staples S-n � Coordinator with Shelton included in pre-packed food boxes and School District's Student & . posting food safety and hygiene signs. Family Resource Center. SNAP-Ed also provided information about SNAP incentives,like Complete Eats and _ Market Match at farmers' markets,and sent the bi-weekly e-newsletter Seasonedwhich is geared toward seniors. Rrv' J 4 Pamela Bish a1 Masont 694 SNAP Ed a.. le pllyons@wsu.edu Celebrating 25 years ta Green Smoothie Online nutrition support promoting healthy eating and active living were shared with �.. _w .,._• ,.....:.. partner schools to be used with their summer distance learning programs. Nutrition n 77t-� i F education materials were compiled by weekly themes,such as Beat the Heat with a Frosty Fruity Treat,Fresh from the Farm,and Water First for Thirst.Links to kids'cooking, ` gardening and physical activity videos were also included. SNAP-Ed also distributed 2500 recipe _ cards and bookmarks throughout the eta g 10 SNAP-EdIIVE WELL community promoting the new Live Well 40 PLOP.Cook.Eat.alw+o! a online resource atwasnap-ed.org.Live We//provides a wide variety of food - VP SNAP-Ed 1.+vr:WELL assistance and healthy living resources for low-income individuals. Licuado verde GETTING THE WORD OUT Mason SNAP-Ed was asked to distribute the Washington Food Security Survey designed by the University of Washington and Washington State University.This survey was developed to evaluate COVID-19 impacts on Washington State food security.Open to all residents 18 years and older,the researchers hoped to capture residents'experiences with impacts due to the pandemic and how COVID-19 has changed how they get food. SNAP-Ed enlisted all of its school and community partners to send the survey to their parents and clients. - II The Regional Food Security Project launched in July and g� tY j 1 Y - = -employed or recently August to help unemployed,ed under 91 SNAP-Ed VIVIR9 EN F laid off workers and their families due to the pandemic. Because few participants applied in Mason County,SNAP- ^` i Ed was asked to spread the word to our school and Banana oat Muffins community partners(potential reach=6000+). I—— REGIONAL FOOD SECURITY PROJECT Qualifying participants will receive Food Security Boxes 71 A= ,,.w•• filled with farm-fresh food for 10 weeks at no charge. ''`r- _ -� ^' -�•p---' Handouts and recipe cards are provided in each box, ::..._•._.. .._H,..._..•..:.._. which correspond to special online cooking and food preservation classes.The boxes will be distributed at a central location by the SW Washington Food Hub.The project is funded through worker dislocation resources from Pac Mountain Workforce Development Council. *SNAP-Ed MEAD L This progrom is brought to you through the generoussupport of theSW Washington GrowersAssodation"Food Hub,the .,p• ;;,:;°,_.r; ;;;_; Thurston EDC,NWAgricultural Business Centerand WSUAgricultural Extension,•and made possible through the Department of Labor,EmploymentSecunty Departmentand o grantforCOWD-19 Disaster Relief. Mason COOKING - Shop, VASHINIXTIN110N & Cook classes CLASSES Healthy, Economical And Tasty Y THE NUMBERS2020 4 �;��� • 10 new contacts since a .June 8th. Small Farms Supporting Local Agriculture . Natural Re FARM FRESH GUIDES The Farm Fresh Guides for 2020 were distributed to over twenty businesses in June.We intended to distribute more guides to more businesses, but access and communication was ti v difficult during the COVID-19 outbreak.Over 200 guides were handed out to be made available to the public.If you are in need of access to a Farm Fresh Guide,they're available online at https://extension.wsu.edu/mason/agriculture/or contact the office. NEW FACEBOOK PAGE 77 $ , We have started a new Facebook page! Please like and share'WSU Small Farms Mason Count,!'to stay up to date with information on workshops,trainings and educational €' ti k �G resources.We intend to provide interesting Y and relevant content to engage Mason Find us on: a it f County residents on a regular basis.The key Facebook page also provides a quick facebook. reference for WSU Extension Office staff s contact information, business hours and a link to our website. Kendall - Working • • • • t Coordinator foster profitable family farms, land and water Ext. 682 4 Rp tstewardship, • healthy food I<endall.carman@wsu.edu ? . CULTIVATING SUCCESST'": WHOLE FARM PLANNING MARKETING SERIES The Mason County WSU Extension Office will be working in collaboration with the Grays Harbor WSU Extension Office to provide a step-by-step 12-week course,to prepare a well ! thought out plan for small farmers' land, life,and business.Using a whole systems lens to t create a living plan for their small farm future.The course will cover a broad overview of production and marketing options for today's small farm.Whether small farmers are just ` CULTIVATING"` exploring the opportunities available or already have an existing operation,they'll learn SUCCESS what it takes to create,sustain,and grow a viable small farm enterprise. • Offered fully online,this course will connect farmers to a local and statewide collective cohort!Will help build a community network and small farms cohorts and introductions to Key Exercises for Whole presenters that include local growers,organizations,and specialists with expertise in Farm Planning Course: direct marketing,value-added processing,production planning,agronomy, livestock Sustainability production,and more! Concepts Military veterans interested in joining the Fall 2020 Cultivating SuccessIm-Whole Farm Whole Farm Planning Planning Cohort are eligible for a full scholarship supported through a U.S Department of ;Evaluating Resources Veteran Affairs Farm Grant administered through the Washington State Department of Enterprise Assessment Veteran Affairs. Marketing Strategies .farming Practices iCurso traducido al Espanol!This course will be offered with Spanish language Ecological Soil interpretation and facilitation. `Management Integrated Pest SEPTIC WORKSHOPS Management Our 2020 goal was to provide 3 workshops for interested County residents on Livestock & Grazing homeowner septic systems and why proper management of them is important. Management Unfortunately,due to COVID-19,we have been Equipment & Facilities unable to host any workshops and will not be able .veu Enterprise Budgets, to until both state and WSU safety procedures allow. DrelMie_!tl i Until then,we are exploring options for and gauging , v, ''http.5.-Ilextension.wsu.edu/ interest in holding these workshops virtually. V 115epi mason/agriculture/ G l Groundwater • I' • • ® BY THE NUMBERS ` . 202 • . 43 active Master - Gardener Volunteers • 224 community members educated at Master Gardeners Through the Garden Gate workshops in Cultivating Plants, People and Communities 2020 CHANGES • 1,511 pounds of Jeannine Polaski,Mason County Master Gardener Coordinator since 2017, retired from the Fresh Organic Pro- position at the end ofJuly.Temporarily taking over some ofJeannine's duties is Kendall duce donated to Carman,recently hired as the new Small Farms Natural Resources Coordinator. Saint's Pantry Food Administrative tasks will be handled by Kendall and a variety of volunteers from the Master Bank Gardener Foundation to make sure that all activities and reports are handled until a new coordinator is selected.Jeannine will be greatly missed by all Master Gardeners.However,she will be returning to the fold as a Master Gardener volunteer.We're looking forward to having her back as'just one of the guys." CUNIC z z¢ Our procedure for handling clinic questions during the Covid-19 restrictions—with volunteers answering questions via email working from home—has been very successful. Questions received at masonmastergardener@gmail.com are answered weekly and this educational activity provides continuing communication between volunteers and the community. FOUNDATION MEETINGS Even though physical participation has been greatly curtailed, the Foundation continues to meet on a monthly basis via Zoom to address MG Program 5 involvement at Catalyst Park and to develop ongoing educational programs that will be presented face-to-face when restrictions are removed and virtually through our Facebook account. Small Farms Coordinator sustain diverse communities with relevant, unbiased, Kendall Carman Engaging university-trained volunteers to empower and ' research-based horticulture and environmental .d stewardship education lull t , s `NGTON STATE UNIT FACEBOOK OUTREACH PSN FRs�T Volunteers are covering short educational topics twice a month on our Facebook account. E' Facebook has become an excellent outreach tool.We have over 800 followers and are i growing every day.Three volunteers are working hard to keep the posts up-to-date and Y EXTENSION to answer questions as they come in. Ca taly ark TRAINING CLASS Even though the current class of Master Gardener Trainees was interrupted in the middle of training this year,the 10 trainees have continued with their WSU online training : .;.. requirements.Plans for completing the classes,hopefully this fall,are being developed with the help of volunteers and Extension staff.Although face-to-face classes may not be possible yet,options are being proposed for possible webinars or Zoom presentations. CATALYST PARK Since we were granted essential status for the food bank garden at Catalyst,we were able to plant and harvest crops for Saints'Pantry in Shelton.To date,the garden has provided ' 11511 pounds of fresh produce.Among many other accomplishments,we have added t _ tomatoes to our plantings this year and we have learned how to better deal with powdery l " ' mildew.Once the garden can be opened to the public again signage will be added to highlight educational aspects of planting,growing,and harvesting a wide variety of food crops.Also added to Catalyst Park this year is a new demonstration program.Since we were unable to sell most of our perennial and native plants because our annual public plant sale was cancelled,we have restructured the upper garden as a Native/Perennial k. = Nursery to demonstrate ways to protect plants over the winter.A main goal for Catalyst Park this year is to provide quality signage to help the community identify our"tips and tricks"for successful gardening. a' PLANNING FOR 2021 In a normal year,our six annual workshops—Through the Garden Gate—are held January a !�; through March.A team of volunteers has taken on the responsibility of developing this program through this unknown period of time.They are discussing options for how to i continue our workshops if public meetings are still restricted after the first of next year.At i the same time,they will also be planning for the possibility of being able to have 9 public-attended presentations.In other words,doing twice the work. The Summer Master Gardener Report was provided by DorothySkans,Master Gardener j Volunteer. MondayGardener Office Clinic WAsHiNGToNSTATEUNivusrff Every EXTENSION I • • D' • ' ! a 1 , 1 k ' ' I • r �a co ° r•#y f e 2 pf C. Y TH E NUMBERS 2020 • 74 property owners Noxious Weed Proqram assisted with noxious weedMasonCountyNoxious Control Board control NOXIOUS WEED CONTROL • Site visits to owners of 48 Noxious Weed Control staff continued their work of protecting Mason County from the impact parcels of toxic,or difficult to control noxious weeds. The program currently manages 178'Waivers of Liability'with Mason County property • 68 unique contacts owners,which facilitate survey and treatment of 296 parcels within the County. We have via phone, emails completed site consultations for 48 property owners. These visits are a valuable tool in or social media developing landowner engagement and awareness of noxious weeds. This opportunity to introduce program staff and assist property owners in noxious weed identification has • 83 USDA Forest replaced our participation in local events this year. Concurrently,we are able to provide best Service acres treated management practices for noxious weed control and land management. These visits often result in conversations with neighbors. ._ To date,control assistance has been provided to owners of 74 Mason County parcels with infestations of giant hogweed, poison hemlock,field bindweed,perennial pepperweed,Scotch broom, knapweed,tansy ragwort or knotweed. Additionally,staff have pulled and bagged tansy ragwort and knapweed at multiple locations, primarily within City of Shelton or Mason County owned rights of way. a ! Patricia Grover Responsible for •' 1 • -noxious '• that are Coordinator • our • resources, • • • • • 1 I '•I 1• 1 • 1. . r PUGEf SOUND CORPS CREW t In early June,we received a call from Micki McNaughton,Special Projects Coordinator with IDNR Aquatics Invasive Species Program. Due to the Covid-19 pandemic, members of a DNR Aquatics crew were unable to perform their usual duties and were seeking alternative work. The prerequisites of proposed projects included keeping travel to a minimum and fproject sites that were able to accommodate multiple vehicles. The MCNWCB organized several projects meeting these criteria. Two to six crewmembers were made available at various times during a 3-week period to lend support to the Mason County Noxious Weed Quotes Control program. In cooperation with the Skokomish DNR,we completed manual removal of perennial pepperweed on 160 acres of the Skokomish Estuary and Hood Canal shoreline. %appreciate you Working with permission from Washington State Parks personnel,we treated 40 acres for answering my meadow knapweed,Scotch broom and English holly at Lake Isabella State Park, removed ;questions and giving me a! watercress and treated Scotch broom and Himalayan blackberry at Potlatch State Park and course of action to take if.. manually controlled perennial pepperweed on two acres of Belfair State Park. In addition,we /have any future assisted three property owners in Mason County with control of yellow-flag iris. concerns."jW "We lost a lot of/eaves, I have great hope of them ' all dying. /will send _ pictures this evening. / { want to thank you so ' i much. /owe you a day of free labor let me know. MK PSC crewmembers cut perennial .-..- .- We are I available1 1landownersandland yt1.PMason County EXTENSIONWMINGTONSTATEUNIVERSITY managers with information,services,and resources to deal with invasive,non-nativeplantY _6 TANSY RAGWORT CONTROL As if 2020 is not hard enough,tansy ragwort is exploding this year! Like weed I ; : specialists in neighboring counties,we have seen a surge in calls and emails about tansy ragwort. Tansy ragwort infestations are often discovered through neighbor reports. These reports are followed with a site visit by program staff,documentation of the 91I 'N1� f' infestation and a letter informing the property owner of the requirement to control this ,r r t�Jsr toxic,noxious weed. Postcards or letters regarding tansy ragwort have been sent to 31 property owners. These mailings notify the landowner of the presence of tansy ragwort and the legal re- I�®��S quirement to control tansy ragwort on their land. For large infestations,we are Thank you so much for encouraging property owners to design a plan for control to be implemented this fall or coming out the other day. next spring. When time and resources have allowed,staff have assisted property owners /so enjoyed your with control by deadheading the flowers and pulling the plants.Every little bit of control know/edge!!" that is done now will go a long way to reducing future work! i Kj "OUR BOOTS ON THE GROUND" NOXIOUS WEED CONTROL ON NATIONAL FOREST LAND %.. MCNWCB staff have completed noxious weed control on 83 acres within the Olympic National Forest. We have worked ; t,. to minimize impacts to the large numbers of visitors to the National Forest this year. �a rye f r �"/g/�' ,' �. rya r h°,. t , h'�•�s • Reduced Herb Robert in the t.a. Noxious Weed control during Pandernic Early detection and rapid WSDA KNOTWEED CONTROL response on •• This year's knotweed control is just getting started and we are seeing impressive results from our prior year's work.We have assisted 39 landowners with control of knotweed in areas including Finch Creek,Coulter Creek, Mission Creek,along the North Bay of Case Inlet and at sites in Union and Allyn. availableI are . landowners and land mason coun�( managers with information, and resources to deal EXTENSIONWAsjijNGToNSTATEUmvERsrry non-native •Y !Ix' `�.l�i �• ,?tom. n . y_ I •�\\ � � fN l )� ,y l� 4�� I �kyy'1y r3 VI Y } '[, y �t4�l•t ��� � k t " 1, We received multiple reports of the class A noxious weed,giant hogweed,in full bloom along Highway 101 south of Hoodsport. We deadheaded the plants and within days WSDOT treated the , ' :_} . .„'�� plants at this location. Loved this comment from social media, Assisting Squaxin Island Tribe with manual control of "...and the Orange Queen commanded..."Off with it's head! Giant Hogweed - Upon request,we inspect rock sources to ensure x �t �' "�;� �' 4 � .• ,� that noxious weeds are not being spread in rock or gravel in Mason County. Utilizing our findings Giant hogweed growing amongst the native maidenhair fern and recommendations,the owners of this pit are working to ensure that their pit is weed free. HTTP:HEXTENSION.WSU.EDU/MASON/NOXIOUS-WEED-PROGRAM/ Mason County 303 N 4th St.,Shelton WA 98584 (360)427-9670 Ext.592 WASHINGTON STATE UNmRsny Extension programs and employment are available to all without discrimination. EXTENSION Evidence of noncompliance may be reported through your local Extension office. I MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Sheryl Hilt DEPARTMENT: Sheriff's Office EXT: 636 BRIEFING DATE: September 14, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM Informational update on Sheriffs Office budget versus expenses. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): If projections hold and the Sheriffs Office does not hire to fill any of the open positions, it will need approximately $80,000 over and above all budgeted line items. This estimate considers all money saved from leaving positions open for the rest of the year but does not account for transfers of CARES Act or other federally authorized funds. If the Sheriffs Office receives a transfer of between $275,000 and $344,000 from federal funds, two open deputy positions can be filled. BUDGET IMPACTS: See attached cost estimates 1 RECOMMENDED OR REQUESTED ACTION: None, this brief is informational only. ,ATTACHMENTS: Expenditure List i I I Briefing Summary 9/4/2020 I I Off Duty Revenue Contracts COVID Expenses Not budgeted-Purchased between 3/1 and I X3112020 Lake Cushman May $ 2,221.28 June $ 2,020.70 Employee Salaries July $ 2,849.30 Pay Type $ 7,091.28 Budgeted$20,000 219 COVID Overtime $ 1,430.26 No Supplemental 488 Extra Duty Pay-5% $ 30,859.11 519 COVID DEM $ 24,224.14 US Forest Service May $ 601.52 985 EPSL-Self Care Pay $ 6,557.47 June $ 2,777.76 986 PHEL-Family Care Pay $ 135.32 July $ 2,879.98 $ 6,259.26 Budgeted$0 $ 63,206.30 Treasure Island July $ 259.76 Budgeted$0 Supplies Skyline Theater August $ 271.08 Budgeted$0 20-068 8/20/2020 CDW Laptop $ 1,557.80 20-085 4/6/2020 Amazon Goggles $ 1,553.33 20-091 4/6/2020 Uline Gloves $ 1,250.82 Federal Funding Request 20-102 4/6/2020 Uline Gloves $ 562.02 Body Scanner $ (178,000) 20-104 3/20/2020 LogMeln Software $ 1,329.11 Fingerprinting $ (5,238) 20-105 3/31/2020 Bob Barker Gloves $ 1,733.20 Remote Training $ (76,500) 20-113 4/6/2020 Amazon Thermometer $ 107.62 COVID Salary Expenses-Not budgeted $ (63,206) 20-114 3/31/2020 South Sound Appliance Washer&Dryer $ 1,251.18 COVID Supplies-Not budgeted $ (20,350) 20-123 4/1/2020 DrugTestslnBulk Covid Test Kits $ 427.91 20-128 5/22/2020 Uline Gloves $ 440.78 CARES Act Funding Request $ (343,294) 20-131 4/6/2020 Amazon Keyboards $ 358.20 20-133 4/9/2020 Toni Monnier Ink $ 70.41 20-137 4/16/2020 Michelle Goldsby Ink $ 101.59 Projected Remaining Balances as of 8/31/2020 20-143 4/29/2020 Amazon Webcam $ 302.96 Admin Wages&Benefits $ 113,941 20-151 4/28/2020 MTR Superstore Spit Hoods $ 179.25 Admin Operations $ 91,015 20-152 5/1/2020 Uline Gloves $ 562.02 Patrol Wages&Benefits $ (228,173) 20-154 5/4/2020 Amazon Secured Drop Box $ 314.18 Patrol Operations $ 13,812 20-171 6/26/2020 Amazon Thermometer $ 49.91 Corrections Wages&Benefits $ (174,348) 20-185 6/22/2020 Amazon Gloves $ 222.54 Corrections Operations $ 11,346 20-187 6/19/2020 CharmTex Gloves $ 431.80 Traffic Wages&Benefits $ 440,189 20-192 6/15/2020 Amazon Medical Shears $ 99.80 Traffic Operations $ (1,696) 20-196 6/30/2020 Dell Laptop&Software $ 3,993.98 20-216 7/13/2020 Uline Gloves&Mops $ 411.21 Total Wages&Benefits $ 151,609 20-233 8/13/2020 Uline Gloves&Bags $ 950.38 Total Operations $ 114,478 20-237 7/31/2020 TeamViewer Software $ 1,573.25 20-242 811=020 CharmTex Wipes $ 514.90 Total MCSO Remaining Balance $ 266,087 $ 20,349.96 Total Overspent $ (77,207) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jason Dracobly DEPARTMENT: Sheriff's Office EXT., 636 BRIEFING DATE: September 14, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM Body and in-car cameras for the Sheriff's Office EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): There is currently a push for even more accountability from law enforcement officers. This brief is to discuss the potential purchase of body and in-car cameras along with the accessory storage and software. BUDGET IMPACTS: See attached cost estimates RECOMMENDED OR REQUESTED ACTION: Authorized direction for purchase. ATTACHMENTS Full briefing information. Mefing Summary 9/4/2020 Law Enforcement based video Recording System The purpose of having cameras is to provide truthful and accessible information about Law Enforcement performance. Recent events across the nation are resulting in a push for Law Enforcement reforms. One of the reforms being advocated by both State and Federal legislative bodies is to mandate Law Enforcement have video cameras. In today's social media driven society, with access to cell-phone cameras, the ability to record anything and edit randomly, can cause serious misunderstandings that may not occur if the entire incident is seen. Selective editing and posting of video against Law Enforcement is rampant and can only be defended with the whole truth and nothing but the truth. The intent of this project is to outfit all Mason County Road Deputies with body cameras and in-car cameras. There used to be cameras in the patrol vehicles but this program was abandoned in 2015 due to the high costs of Public Disclosure Requests (PDR), legal requests for evidence, maintenance of the stored video, and state retention rules; all of which created more work hours than staff could handle and still do their jobs. In 2015 MCSO analyzed the work of the video recording system and discovered that there were two deputies and one records clerk spending most of their day working on videos,just to meet requirements. A request was made to the BOCC for two FTEs whose specific job would be to work on the video system, freeing up deputies and the records clerk to work on their primary duties. The request was denied. The Sheriff's Office is currently looking into the cost of a global video recording system to include video cameras, storage systems, and redaction software. These global video systems have increased definition, made the physical size manageable, made storage systems and software available, and decreased costs. Cameras Technology in the areas of body cameras and in-car cameras has changed greatly since there were in-car cameras in MCSO vehicles. Improvements in camera technology for both the body cameras and the in-car cameras has created smaller units capable of recording more and clearer images and audio. In-car video systems come in many sizes, functionalities, and costs. There are systems that can have multiple cameras attached to capture more images of events surrounding a vehicle and the officer, if he/she is near the vehicle. It does not always capture the perspective of the officer. These in-car cameras not only record events on the outside of the vehicle but can be set up to record the interior as well. These systems are solid and stable platforms from which to record events in and around a vehicle and have good availability for initial storage. The negative side to the in-car video systems would be the initial cost of the equipment, the upfit, and the down fit. Additionally, once you own a system like this it stays that level of technology until a new system is purchased. It would be financially impossible to stay even with advances in this technology, much less expect cutting edge equipment, but the intent is to purchase the best system available for the money. The current average cost of upfitting a camera system into a new vehicle would be $400-500; somewhat more for an existing vehicle. Body camera technology has improved similarly to in-car cameras. The big difference is size. Body cameras are about the size of a smart phone, and they have a limited amount of storage and battery life as compared to the in-car camera systems. Body camera systems typically have one camera, attached to the exterior of the uniform giving the forward perspective of the officer. There are some systems that can mount a remote camera to a set of glasses, giving a line of sight perspective as the officer turns their head. What to do with all that data Video storage systems can be either physically on site, cloud based, or a hybrid. The costs are very different from on-site versus cloud based. Each have positives and negatives. The initial outlay for an onsite system can run as much as $150,000 for the hardware with additional costs for backup equipment and maintenance costs. We have been working with County IT on what an on-site storage system would cost and the impacts to the County network. County IT has confirmed that they can provide appropriate, CJIS secured data storage for this program. The cost would be approximately $150,000 for new storage equipment and software. The cost of a cloud-based system is much less to get into, but there would be a yearly fee. The advantage here is that the costs are spread out from year to year, there are no expensive hardware costs for repair/upgrade/maintenance and no need for backup systems for the data. The downside is being locked in to paying for data storage. Either of these options will have a video evidence management system. Unlike the old system, the individual camera will upload the video to storage and the process would be automated. Most,evidence management systems have software to help with video redaction for PDR requests. One FTE will need to be added to run this program. Fully loaded cost for this FTE would be about$80,000 a year. Laws, Ordinance, and Policy State retention rules vary depending on what the video captures. Is it a specific crime or civil incident?Is an identified incident? Is it just video with no specific information attached? These retention timeframes run from 60 days to the life of the criminal/civil litigation. The retention rules are important because they will drive the amount of data which needs to be stored. RCW 10.109.010 discusses the need for Policies to address specific issues relevant to audio/video recordings. We already have a policy for the use of in-car video systems but it will need to be updated to fit the new technology. RCW 42.56.240 (13) and (14), discusses the exemptions from PDR as it relates to audio/video records. These changes occurred in 2018. There are different providers of these products GETAC, Watchguard, Coban, Digital Ally and Axon. All of these companies provide the needed global video system. A video system and cameras will not fix everything, but it will help to hold everyone accountable for their actions. Society demands video evidence and has become accustomed to instant information; these systems will provide that. Additionally, a system like this will provide: . • Defense against manipulated and edited video, • Information on possible needed Administrative Actions, • Evidence for Civil Actions, • Video evidence to prosecute criminals, which should impact the court systems. Basic Cost for Global systems #-Body Dash Costs Cams Cams Axon 50 No quote, $680,000 and up et Includes evidences stem and cloud storage COBAN 50 50 $470,000 Not including video evidence system and storage Digital Ally 50 50 $330,000 Not including cloud storage Additional fees, $61,000 per year Getac 50 50 $400,000 local stora e Watchguard 50 50 $445,000 Cloud storage, $60 000 per year, All of these companies are 85-90% similar in their products. It's that 10-15% that makes the difference. • They all have three to six year payment plans. • Some have yearly fees for software upgrades, maintenance, and licensing costs. • They all have warranties; some are return and replace for new and some are send-and-repair warranties. • Body Cameras would be replaced every five years. • Training on use of video recording systems is included. • Training on video evidence system is included. • Initial set up and networking is included. First year Costs FTE $ 80,000 Onsite storage with County IT $150,000 The first-year costs of buying in to the systems Depends on the provider U fit costs to existing vehicles $800 per vehicle Remainder of the costs can be spread out over the next two to five years. Nett steps What is the BOCC recommendation? Sole-source vs Interlocal agreement vs RFP? Grants—there might be, but every Law Enforcement Agency in the US will be after the dollars. MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING September 14,2020 Briefmg Items • Hearing Examiner Recommendations for Road Vacation 400-Vacating unused portion of Gray Road. • Hearing Examiner Recommendations for Road Vacation 402 - Vacating a portion of E. Ellinor Peak Place. • Hearing Examiner Recommendations for Road Vacation 403 - Vacating a portion of E. Mason Lake Drive West. • Replace Resolution 2020-62 for Road Vacation#406 to add petitioners request to add the South 1 Ofeet of an un-named alley on the north side of his property to the vacation petition. Hearing date of October 14, 2020 at 1:00pm will remain the same with the Hearings Examiner • On-Call Consultant Agreements for Structural Geotechnical, Hydraulic and Engineering and Construction Services. • Fire District 11 Agreement for Public Works Facility fire protection, emergency medical and inspections and fire suppression services. Discussion Items • Clerical (U&W) Commissioner Follow-Up Items Upcoming Calendar/Action Items Zoom Attendees: Commissioners: Public Works: Other Dept. Staff Public: _Randy Neatherlin _Loretta Swanson _Kevin Shutty _Mike Collins _Sharon Trask _Richard Dickinson _Others(list below) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: September 14, 2020 PREVIOUS BRIEFING DATES: June 1, 2020 (If this is a follow-up briefing, please provide only new information) INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Vacation No. 400 — Hearings Examiner Recommendation EXECUTIVE SUMMARY: The Mason County Hearing Examiner held a hearing on July 22, 2020 to consider vacating a 10x 100-foot portion of a street originally platted as Grey Street, adjoining lots addressed as 111 E Wilchar Boulevard, located to the northeast of Phillips Lake. The Examiner issued his Findings of Fact, Conclusions of Law and Recommendations on August 2, 2020, recommending approval of the proposed vacation with one condition: That the county shall approve the proposed street vacation, subject to any existing utility easements for ingress and egress for any other purpose, if any and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. Public Works requests that the Board consider and act on the recommendation at the September 22, 2020 meeting. RECOMMENDED OR REQUESTED ACTION: Recommend that the Board consider the Hearings Examiner recommendation and approve Road Vacation No. 400, vacating the South 10 feet of an unused road, once called Gray Road that lays north of Tracts 5 & 6 in the plat of Will-Char addition to Phillips Lake. Attachments: 1. Hearing Examiner Findings of Fact, Conclusions of Law and Recommendations 2. Order of Vacation 1 BEFORE THE HEARING EXAMINER FOR MASON COUNTY 2 Phil Olbrechts,Hearing Examiner 3 RE: Road Vacation No. 400 4 FINDINGS OF FACT, CONCLUSIONS 5 Petition for a Road Vacation OF LAW AND RECONIMENDATION 6 7 SUMMARY 8 The petitioners, Allan and Dani Kirk, have petitioned for vacation of a 10 x 100-foot portion of a street originally platted as Grey Street, adjoining lots addressed as I I I E. 9 Wilchar Boulevard, located to the northeast of Phillips Lake. It is recommended that 10 the Commissioners approve the request. 11 TESTIMONY 12 Phil Franklin,Mason County Right of Way Agent, summarized the proposed vacation. In response to examiner questions Mr. Franklin stated that Grey Street will never be 13 developed because Wilchar Boulevard(identified as Division Lane in the original plat) 14 provides all the access needed for the lofts of the area. The Grey Road vacation area has been used as a pull-out area that has progressively grown in size and has been used 15 to dump garbage, drug paraphernalia and human waste. There are no utilities in the vacation area or drainage area. 16 EXHIBITS 17 18 Exhibit 1: Engineer's Report with attachments A-1 through D-2. 19 FINDINGS OF FACT 20 Procedural: 21 22 1. Hearing. A virtual hearing on the petition for vacation was held on July 22, 23 2020 at 1:00 pm, Zoom Hearing ID No. 856 1103 9153. 24 Substantive: 25 2. Site/Proposal Description. The petitioners, Allan and Dani Kirk, have petitioned for vacation of a 10 x 100-foot portion of a street originally platted as Grey Street, adjoining lots addressed as 111 E. Wilchar Boulevard, located to the northeast of Phillips Lake. More precisely, the vacation area is the southerly ten feet of Grey Road Vacation P. 1 Recommendation Road on the plat of Will-Char Addition to Phillips Lake recorded in 1954, recorded as 1 DCP No. 18-26 under auditors file No.2105083. The property owned by the Kirks has 2 changed ownership since the filing of the petition and is currently owned by Ronald Schaefer and April Packer(husband and wife). The new owners were contacted and 3 they expressed interest in continuing on with the requested road vacation (See the exhibits A6 and A7). 4 5 3. Utility of Vacation Area. The vacation area is not necessary to access any lots. As 6 shown in the assessor maps of Ex. B, Wilchar Boulevard and E. Philips Lake Rd provide access to all the lots that could potentially need access via the vacation area. 7 The vacation area has never been developed and the County has no plans to develop it in the future. There are no utilities in the vacation area. 8 4. Right of Way as Easement. Mr. Franklin's report, Ex. 1, identifies the vacation 9 area as an easement as opposed to in fee. 10 S. Administrative Fees. The petitioners have paid the $500 administrative fee as 11 shown in the receipt entered as Ex.A-6. 12 CONCLUSIONS OF LAW 13 procedural: 14 1. Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner 15 with the authority to review road vacation applications and make a recommendation to 16 the Mason County Board of County Commissioners. 17 Substantive: 18 2. Review Criteria and Application. Chapter 12.20 MCC sets forth the requirements 19 for vacation of roads. Furthermore, MCC 12.20.010 provides that County roads may be vacated in accordance with the provisions of Chapter 36.87 RCW. Applicable 20 review standards for vacation under Chapter 12.20 MCC, as well as those in Chapter 36.87 RCW, are quoted in italics below and applied via corresponding conclusions of 21 law. 22 23 MCC 12.20.010: County roads may be vacated in accordance with the provisions of RCW 36.87, and Mason County may require as a condition precedent to the vacation 24 the receipt of just compensation from the person or persons benefiting from the vacation. 25 RCW 36.87.020: Owners of the majority of the frontage on any county road or portion thereof may petition the county legislative authority to vacate and abandon the same or any portion thereof. The petition must show the land owned by each petitioner and Road Vacation p. 2 Recommendation set forth that such county road is useless as part of the county road system and that the 1 public will be benefited by its vacation and abandonment. The legislative authority 2 may: 3 (1) require the petitioners to make an appropriate cash deposit or furnish an appropriate bond against which all costs and expenses incurred in the examination, 4 report, and proceedings pertaining to the petition shall be charged; or (2) by ordinance or resolution require the petitioners to pay a fee adequate to cover 5 such costs and expenses. 6 RCW 36.87.060: If the county road is found useful as apart of the county road system 7 it shall not be vacated, but if it is not useful and the public will be benefited by the vacation, the county legislative authority may vacate the road or any portion thereof. 8 3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms 9 to the requirements of the statutes quoted above. As determined by the findings of fact, 10 the petitioners own the property abutting the proposed vacation area, The petitioners have paid $500 in application fees as required by County regulations. As determined 11 in Finding of Fact No. 3, the vacation area is not useful as a part of the county road system. The public will benefit from the vacation as it will increase the size of the 12 adjoining property and thus increase its assessed value. It will also enable the property owners to block access to the vacation area and thereby prevent the dumping of garbage 13 and other nuisances perpetuated by the travelling public. 14 MCC 12.20.040: For the purpose of vacating county roads, all roads shall be 1.5 classified as follows: 16 (1) Class A. All roads for which the right-of-way is an easement. 17 (2) Class B. All roads for which the right-of-way is owned in fee simple and for which the county paid full fair market value of the fee simple estate. 18 4. Vacation Area Qualifies as Class A Road. As determined in the findings 19 of fact, the right of way subject to the requested vacation is an easement and therefore qualifies as a Class A road. 20 21 MCC 12.20.050: Any person or persons desiring to have any portion of any county 22 road vacated shall be required by the Mason County Board of County Commissioners as a condition precedent to the vacation to compensate the county prior to the vacation. 23 The compensation shall include, but not be limited to, the appraised,.fair market value of the county's fee simple interest in the vacated road as of the effective date of the 24 vacation, and the costs ofany and all appraisals deemed necessary by[...]the Hearing 25 Examiner or the Board of County Commissioners, together with any and all administrative costs incurred by the county in vacating the road. Said administrative costs shall include the costs of the Hearing Examiner in holding the public hearing and reporting recommendations to the Board of County Commissioners. Such Road Vacation p. 3 Recommendation compensation must be paid to Mason County within six months of the date the vacation 1 was approved by the Mason County commissioners or the vacation shall be null and 2 void. 3 5. Required Administrative Fees Paid. The County does not have a fee interest in the vacation area so no compensation is required for the value of the vacation area 4 under the ordinance quoted above. The petitioners have already paid a$500 deposit 5 for the petition as shown in Ex.A-4. 6 MCC 12.20.060: (a)The county shall require, as a condition precedent to the vacation of roads or portion thereof within the classifications set forth in Section 12.20.040, that 7 persons benefitingfrom the vacation thereof compensate Mason County as set forth in the following schedule: 8 (1) Class A roads. No compensation other than for the administrative costs of the 9 vacation action; 10 (2) Class B roads. One hundred percent of the appraised,fair marlbet value. 11 6. No Compensation Required. No compensation for the fair market value of the road is required because the road qualifies as a Class A road. 12 13 MCC 12.20.080: Each petition for vacation of a road shall be accompanied by a bond or cash deposit of a minimum of five hundred dollars, which shall be used to defray 14 examination, report, publication, investigation and other costs connected with the application. When deemed necessary by the county engineer, an additional deposit 15 amount may be required to cover appraisal or other costs. Board of County Commissioners[sic]For any petition, whether granted or denied,for which the deposit 16 exceeds the total costs, the excess deposit shall be refunded to the petitioner. For any 17 petition, whether granted or denied,for which the costs exceeds the deposit, the excess shall be billed to the petitioner and be due and payable immediately. 18 7. Required Deposit Paid. The petitioners have paid a $500 cash deposit as 19 shown in Ex.A-4. 20 RECOMMENDATION 21 It is recommended that the Board of Commissioners approve the proposed vacation, 22 subject to existing easements for ingress and egress for any other purpose, if any,and, in accordance with RCW 36,87.140, retaining an easement in favor of Mason County 23 for any utilities present in the vacated right of way. 24 DATED this 2nd day of August,2020 25 Road Vacation p. 4 Recommendation ff f .Olbi-cchis 2 3 Mason County Hearing Examiner 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Road Vacation P. 5 Recommendation RETURN TO MASON COUNTY PUBLIC WORKS 100 W.Public Works Drive Shelton,WA 98584 IN THE MATTER OF THE VACATION OF THE ORDER OF VACATION SOUTH 10 FEET OF A ROAD ONCE NAMED VACATION FILE NO. 400 GRAY ROAD,THAT LAYS NORTH OF TRACTS 5 RCW 36.87 &6 IN THE PLAT OF WILL-CHAR ADDITION TO PHILLIPS LAKE WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate the following described rights of way: The Southerly 10 feet of Gray Road,now unnamed and unopened,laying adjacent to and Northerly of Tracts 5 and 6 as shown on the official map of said plat of Will-Char Addition to Phillips Lake said tracts also recorded as DCP No. 18-26 under auditors file No.215083. AND,WHEREAS,the date of hearing was set for.July 22,2020 at 1:00 p.m. and Notice of Hearing, Intent to Vacate,was published and posted according to law; and WHEREAS, the hearing was held on July 22, 2020 and the Mason County Hearing Examiner considered the County Engineer's report, together with any evidence for or objection against said vacation; and WHEREAS, the Hearing Examiner has rendered to the Board of Mason County Commissioners, his Findings, Conclusions and Recommendations and the members of the Board have given them due consideration. NOW,THEREFORE, IT IS ORDERED that the above described right of way is hereby vacated; and IT IS FURTHER ORDERED, that said vacation is subject to any existing private easements for ingress and egress or any other purpose and to retaining an easement in favor of Mason County for any utilities present in the vacated road right-of-way in accordance with RCW 36.87.140. DATED this day of 72020 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Sharon Trask,Chair APPROVED AS TO FORM: Randy Neatherlin,Vice Chair Tim Whitehead,Ch.DPA Kevin Shutly,Commissioner Cc: File;Assessor;Auditor;Petitioner; Public Works Dept; GIS Vacation File No.400 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: September 14, 2020 PREVIOUS BRIEFING DATES: June 8, 2020 (If this is a follow-up briefing, please provide only new information) INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Vacation No. 402 — Hearings Examiner Recommendation EXECUTIVE SUMMARY: The Mason County Hearing Examiner held a hearing on July 22, 2020 to consider vacating a 40 x 200-foot portion of street originally platted as Alder Street, adjoined on both sides by property owned by the petitioners, John Tracy and Lorinne Lee, in the area of 17731 E State Route 106. The Examiner issued his Findings of Fact, Conclusions of Law and Recommendations on August 1, 2020, recommending approval of the proposed vacation with the following conditions: Subject to the current drainage area, which should be required to remain with no alterations to course of flow. The vacation should also be subject to all existing easements if any, and in accordance with RCW 36.87.140, an easement should be retained in favor of Mason County for any utilities present in the vacated right of way. Public Works requests that the Board consider and act on the recommendation at the September 22, 2020 meeting. RECOMMENDED OR REQUESTED ACTION: Recommend that the Board consider the Hearings Examiner recommendation and approve Road Vacation No. 402, vacating a portion of an unused road in Lakewood Plat A once named Alder Street, currently known as E. Ellinor Peak Place between Block 1 Lots 1-8 and Block 2, Lots 1-4 and 5-8. Attachments: 1. Hearing Examiner Findings of Fact, Conclusions of Law and Recommendations 2. Order of Vacation 1 BEFORE THE HEARING EXAMINER FOR MASON COUNTY Z Phil Olbrechts, Hearing Examiner 3 RE: Road Vacation No.402 4 FINDINGS OF FACT, CONCLUSIONS 5 Petition for a Road Vacation OF LAW AND RECOMMENDATION 6 7 SUMMARY 8 The petitioners, John Tracy and Lorinne Lee, have petitioned for vacation of a 40 x 200-foot portion of a street originally platted as Alder Street, adjoined on both sides by 9 property owned by the petitioners in the area of 17731 E State Route 106. It is 10 recommended that the Commissioners approve the request. 11 TESTIMONY 12 Phil Franklin, Mason County Right of Way Agent,summarized the proposed vacation. 13 In response to examiner questions Mr. Franklin stated that the vacation area is not currently being used for any access. The vacation area is being used for drainage 14 runoff. The petitioners, Mr. Tracy and Ms. Lee, own the lots on both sides of the vacation area and they access their lots via SR 106.. One of the purposes of the vacation 15 area is to stop people from using the vacation area to dump garbage and park there. All lots depicted in Ex. C-2 along Alder have access via SR 106, Cedar Street and Alder 16 itself just north of the vacation area, which ends in a cul-de-sac. The vacation area is 17 so wet it could never be used as access itself. Even if Mr.Tracy's lots were individually developed they could all still be accessed. The County has no plans to develop the 18 vacation area as a county road and the vacation area is of no use to the County road system. 19 John Tracy, petitioner, noted that the vacation is being used by the public and 20 sometimes they put up signs in the vacation area believing it's public. He noted that 21 his adjoining lots aren't assessed as tax lots as they're too small and that he only owns a total of four tax lots along the vacation area,including one to the left of those depicted 22 in Ex. G-2. 23 EXHIBITS 24 Exhibit 1: Engineer's Report with attachments A-1 through D-3. 25 FINDINGS OF FACT Procedural: Road Vacation P. 1 Recommendation 1 2 1. Hearing. A virtual hearing on the petition for vacation was held on July 22, 2020 at 1:00 pm,Zoom Hearing ID No. 856 1103 9153. 3 Substantive: 4 5 2. Site/Prgposal Description. The petitioners, John Tracy and Lorinne Lee, have petitioned for vacation of a 40 x 200-foot portion of Alder Street, adjoined on 6 both sides by property owned by the petitioners in the area of 17731 E State Route 106. The vacation area was platted as a portion of originally.named Alder Street in 7 Lakewood Plat A.The vacation area is more specifically described as the area between Block 1, Lots 1 —8 and Block 2, Lots 1-4 and 5-8 of Lakewood Plat A. One purpose 8 of the requested vacation is to keep people from driving and parking in the vacation 9 area. 10 According to the Auditor's recorded records, Lakewood Plat A was recorded in 1912. Many of these lots were developed as camping lots (only 25 feet in width) and at first 11 sold as recreational lots for camping along Hood Canal. County records do not show any use or maintenance of the area that has been requested in this road vacation.It does 12 not appear that a road ever passed through this requested road vacation. 13 3. Utility of Vacation Area. The vacation area is not necessary to access any lots. The 14 petitioners' lots, which abut the vacation area on both sides, are accessed by SR 106. Immediately to the north of the vacation area is a cul-de-sac for the developed portion 15 of Alder Street. According to Phil Franklin, the vacation area itself is too wet as a drainage area to be developed as an access road;Mason County has no plans to develop 16 the vacation area as a road and the County has no need to develop the vacation area as 17 a road. 18 4. Right of Way as Easement. Mr. Franklin's report, Ex. 1, identifies the vacation area as an easement as opposed to in fee. 19 5. Administrative Fees. The petitioners have paid the $500 administrative fee as 20 shown in the receipt entered as Ex. A-6. 21 CONCLUSIONS OF LAW 22 Procedural: 23 24 1 Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner with the authority to review road vacation applications and make a recommendation to 25 the Mason County Board of County Commissioners. Substantive: Road Vacation p. 2 Recommendation 2. Review Criteria and Application. Chapter 12.20 MCC sets forth the requirements 1 for vacation of roads. Furthermore, MCC 12.20.010 provides that County roads may 2 be vacated in accordance with the provisions of Chapter 36.87 RCW. Applicable review standards for vacation under Chapter 12.20 MCC, as well as those in Chapter 3 36.87 RCW, are quoted in italics below and applied via corresponding conclusions of law. 4 5 MCC 12.20.010: County roads may be vacated in accordance with the provisions of 6 RCW 36.87, and Mason County may require as a condition precedent to the vacation the receipt of just compensation from the person or persons benefiting from the 7 vacation. 8 RCW 36.87.020: Owners of the majority of the frontage on any county road or portion thereof may petition the county legislative authority to vacate and abandon the same 9 or any portion thereof. The petition must show the land owned by each petitioner and 10 set forth that such county road is useless as part of the county road system and that the public will be benefited by its vacation and abandonment: The legislative authority 11 may: 12 (1) require the petitioners to make an appropriate cash deposit or furnish an appropriate bond against which all costs and expenses incurred in the examination, 13 report, and proceedings pertaining to the petition shall be charged; or 14 (2) by ordinance or resolution require the petitioners to pay a fee adequate to cover such costs and expenses. 15 RCW 36.87.060: If the county road is found useful as a part of the county road system 16 it shall not be vacated, but if it is not useful and the public will be benefited by the 17 vacation; the county legislative authority may vacate the road or any portion thereof. 18 3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms to the requirements of the statutes quoted above. As determined by the findings of fact, 19 the petitioners own the property abutting the proposed vacation area. The petitioners have paid$500 in application fees as required by County regulations. As determined 20 in Finding of Fact No. 3, the vacation area is not useful as a part of the county road 21 system. The public will benefit from the vacation as it will provide for more beneficial use of the adjoining property and thus increase its assessed value. 22 MCC 12.20.040: For the purpose of vacating county roads, all roads shall be 23 classified as follows: 24 (1) Class A. All roads for which the right-of-way is an easement. 25 (2) Class B. All roads far which the right-of-way is owned in fee simple and for which the county paid full.fair market value of the fee simple estate. 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Required Deposit Paid. The petitioners have paid a $500 cash deposit as 1 shown in Ex.A-6. 2 RECOAEMNDATION 3 It is recommended that the Board of Commissioners approve the proposed vacation, 4 subject to the current drainage area, which should be required to remain with no alteration to course or flow. The vacation should also be subject to all existing 5 easements, if any, and in accordance with RCW 36,87.140, an easement should be 6 retained in favor of Mason County for any utilities present in the vacated right of way. 7 DATED this I st day of August,2020 8 10 Ph) d1.()Ibrcohis 11 Mason County Hearing Examiner 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Road Vacation p. 5 Recommendation RETURN TO MASON COUNTY PUBLIC WORKS 100 W.Public Works Drive Shelton,WA 98584 IN THE MATTER OF THE VACATION A ORDER OF VACATION PORTION OF THE STREET ORIGINALLY VACATION FILE NO. 402 NAMED ALDER STREET IN THE ORIGINAL RCW 36.87 PLAT OF LAKEWOOD PLAT A WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate the following described rights of way: A portion of Alder Street as shown in the plat of Lakewood Plat A,as recorded on March 4, 1912 in Volume 2 of Plats, at Page 29, in the Mason County Auditor's Office,Mason County,Washington, being a portion of Section 12,Township 22 North,Range 2 West,WM more particularly described as follows: All that area of Alder Street, now unnamed and unopened, laying adjacent to Block 1,Lots 1-8 and Block 2,Lots 1-4 and 5-8 as shown on the official map of said plat of Lakewood Plat A. Subject to retaining the current drainage area,that will remain and the course or flow will not be altered and existing easement for ingress/egress for any other purpose and any utilities present in the proposed vacated right of way. AND,WHEREAS,the date of hearing was set for July 22,2020 at 1:00 p.m. and Notice of Hearing,Intent to Vacate,was published and posted according to law; and WHEREAS, the hearing was held on July 22, 2020 and the Mason County Hearing Examiner considered the County Engineer's report, together with any evidence for or objection against said vacation;and WHEREAS, the Hearing Examiner has rendered to the Board of Mason County Commissioners, his Findings, Conclusions and Recommendations and the members of the Board have given them due consideration. NOW,THEREFORE, IT IS ORDERED that the above described right of way is hereby vacated; and IT IS FURTHER ORDERED, that said vacation is subject to the current drainage area, which should be required to remain with no alterations to course of flow and any existing private easements for ingress and egress or any other purpose and to retaining an easement in favor of Mason County for any utilities present in the vacated road right-of-way in accordance with RCW 36.87.140. DATED this day of ,2020 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin,Vice Chair Tim Whitehead, Ch.DPA Kevin Shutty,Commissioner Cc: File;Assessor;Auditor;Petitioner; Public Works Dept;GIS Vacation File No.402 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: September 14, 2020 PREVIOUS BRIEFING DATES: June 8, 2020 If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Vacation No. 403 — Hearings Examiner Recommendation EXECUTIVE SUMMARY: The Mason County Hearing Examiner held a hearing on July 22, 2020 to consider vacating approximately 56x26-foot portion of E Mason Lake Drive West, abutting 4000 E Mason Lake Drive West in Grapeview. The right of way width at this point is 90 feet, significantly wider that 60 feet typically dedicated for county roadways. The proposed vacation area is not necessary for County use and maintenance of E. Mason Lake Drive West. The Examiner issued his Findings of Fact, Conclusions of Law and Recommendations on August 2, 2020, recommending approval of the proposed vacation with one condition: That the county shall approve the proposed street vacation, subject to any existing utility easements for ingress and egress for any other purpose, if any and in accordance with RCW 36.87.140, retaining an easement in fa vor of Mason County for any utilities present in the vacated right of way. Public Works requests that the Board consider and act on the recommendation at the September 22, 2020 meeting. RECOMMENDED OR REQUESTED ACTION: Recommend that the Board consider the Hearings Examiner recommendation and approve Road Vacation No. 403, vacating a portion of an unused portion of E Mason Lake Drive West in the plat of Mading's Sunny Shores Addition no. 3. Attachments: 1. Hearing Examiner Findings of Fact, Conclusions of Law and Recommendations 2. Order of Vacation RETURN TO MASON COUNTY PUBLIC WORKS 100 W.Public Works Drive Shelton,WA 98584 IN THE MATTER OF TBE VACATION OF AN ORDER OF VACATION UNUSED PORTION OF VACATION FILE NO. 403 E.MASON LAKE DRIVE WEST RCW 36.87 WHEREAS, it is the intention of the Board of Mason County Commissioners to vacate the following described rights of way: An unused portion of E.Mason Lake Drive West as dedicated in the Plat of Mading's Sunny Shore Addition No. 3, as recorded in Volume 4 of Plats at page 89 and 90, dedicated on January 22, 1951, recorded in Mason County,Washington. AND,WHEREAS,the date of hearing was set for July 22,2020 at 1:00 p.m. and Notice of Hearing,Intent to Vacate,was published and posted according to law; and WHEREAS, the hearing was held on July 22, 2020 and the Mason County Hearing Examiner considered the County Engineer's report, together with any evidence for or objection against said vacation; and WHEREAS, the Hearing Examiner has rendered to the Board of Mason County Commissioners, his Findings, Conclusions and Recommendations and the members of the Board have given them due consideration. NOW,THEREFORE, IT IS ORDERED that the above described right of way is hereby vacated; and IT IS FURTHER ORDERED, that said vacation is subject to any existing private easements for ingress and egress or any other purpose and to retaining an easement in favor of Mason County for any utilities present in the vacated road right-of-way in accordance with RCW 36.87.140. DATED this day of ,2020 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Sharon Trask,Chair APPROVED AS TO FORM: Randy Neatherlin,Vice Chair Tim Whitehead, Ch.DPA Kevin Shutty, Commissioner Cc: File;Assessor;Auditor;Petitioner; Public Works Dept; GIS Vacation File No. 403 1 BEFORE THE HEARING EXAMINER FOR MASON COUNTY 2 Phil Olbrechts,Hearing Examiner 3 RE: Road Vacation No. 403 4 FINDINGS OF FACT,CONCLUSIONS 5 Petition for a Road Vacation OF LAW AND RECOMMENDATION 6 7 SUMMARY 8 The petitioner,Michael Williams,has petitioned for vacation of an approximately 86x 26-foot portion of E Mason Lake Drive West,abutting 4000 E Mason Lake Drive West 9 in Grapeview. The right of way width at this point is 90 feet, significantly wider than 10 the 60 feet typically dedicated for county roadways. The proposed vacation area is not necessary for County use and maintenance of E.Mason Drive West and for that reason 11 it is recommended that the Commissioners approve the vacation request. 12 TESTIMONY 13 Phil Franklin,Mason County Right of Way Agent, summarized the proposed vacation. 14 In response to examiner questions,Mr.Franklin stated the travelled portion of the road was built outside of the easement area 40 or 50 years ago, which is why the right of 15 way width is 90 feet at that location instead of the more typical 60 feet dedicated to the County. Given the exceptional width of the right of way at this location, the County 16 has no need for the vacation area to accommodate utilities or any other County function 17 and the County has no plans to develop that area in the future for right of way use. 18 EXHIBITS 19 Exhibit 1: Engineer's Report with attachments A-1 through D-3. 20 FINDINGS OF FACT 21 Procedural: 22 23 1. Hearing. A virtual hearing on the petition for vacation was held on July 22, 24 2020 at 1:00 pm,Zoom Hearing ID No. 856 1103 9153. 25 Substantive: Road Vacation P. 1 Recommendation 2. Site/Proposal Description. The petitioner,Michael Williams,has petitioned 1 for vacation of an approximately 86x 26-foot portion of E Mason Lake Drive West, 2 abutting 4000 E Mason Lake Drive West in Grapeview. 3 3. Utility of Vacation Area. The vacation area is not necessary to access any lots or 4 for any County use or maintenance of E Mason Lake Drive West. The right of way width along this portion of E Mason Lake Drive West is 90 feet,which is significantly 5 wider than the standard 60 feet dedicated for County right of way. The additional 30 6 feet results from the fact that the travelled portion of the roadway was built outside of the dedicated right of way 40 or 50 years ago, thereby likely increasing the width by 7 prescriptive use. Mr.Franklin confirmed at the hearing that due to this increased width, the vacation area is not necessary for any use or maintenance of E. Mason Lake Drive 8 West or the placement of any utilities. 9 4. Right of Way as Easement. Mr. Franklin's report, Ex. 1, identifies the vacation 10 area as an easement as opposed to in fee. 11 5. Administrative Fees. The petitioner has paid the$500 administrative fee as shown in the receipt entered as Ex.A-10. 12 13 CONCLUSIONS OF LAW 14 Procedural: 15 1. Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner 16 with the authority to review road vacation applications and make a recommendation to the Mason County Board of County Commissioners. 17 Substantive: 18 19 2. Review Criteria and Application. Chapter 12.20 MCC sets forth the requirements for vacation of roads. Furthermore, MCC 12.20.010 provides that County roads may 20 be vacated in accordance with the provisions of Chapter 36.87 RCW. Applicable review standards for vacation under Chapter 12.20 MCC, as well as those in Chapter 21 36.87 RCW, are quoted in italics below and applied via corresponding conclusions of law. 22 23 MCC 12.20.010: County roads maybe vacated in accordance with the provisions of 24 RCW 36.87, and Mason County may require as a condition precedent to the vacation the receipt of just compensation from the person or persons benefiting from the 25 vacation. RCW 36.87.020: Owners ofthe majority of thefrontage on any county road orportion thereof may petition the county legislative authority to vacate and abandon the same Road Vacation p. 2 Recommendation or any portion thereof. The petition must show the land owned by each petitioner and 1 set forth that such county road is useless as part of the county road system and that the 2 public will be benefited by its vacation and abandonment. The legislative authority may: 3 (1) require the petitioners to make an appropriate cash deposit or furnish an 4 appropriate bond against which all costs and expenses incurred in the examination, report, and proceedings pertaining to the petition shall be charged; or 5 (2) by ordinance or resolution require the petitioners to pay a fee adequate to cover 6 such costs and expenses. 7 RCW 36.87.060: If the county road is found useful as apart of the county road system it shall not be vacated, but if it is not useful and the public will be benefited by the 8 vacation, the county legislative authority may vacate the road or any portion thereof. 9 3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms 10 to the requirements of the statutes quoted above. As determined by the findings of fact, the petitioner owns the property abutting the proposed vacation area. The petitioner 11 has paid$500 in application fees as required by County regulations. As determined in Finding of Fact No.3,the vacation area is not useful as a part of the county road system. 12 The public will benefit from the vacation as it will increase the size of the adjoining 13 property and thus increase its assessed value. 14 MCC 12.20.040: For the purpose of vacating county roads, all roads shall be classified as follows: 15 (1) Class A. All roads for which the right-of--way is an easement. 16 (2) Class B. All roads for which the right-of-way is owned in fee simple and for which 17 the county paid full fair market value of the fee simple estate. 18 4. Vacation Area Qualifies as Class A Road. As determined in the fmdings of fact,the right of way subject to the requested vacation is an easement and therefore 19 qualifies as a Class A road. 20 21 MCC 12.20.050: Any person or persons desiring to have any portion of any county road vacated shall be required by the Mason County Board of County Commissioners 22 as a condition precedent to the vacation to compensate the county prior to the vacation. The compensation shall include, but not be limited to, the appraised,fair market value 23 of the county's fee simple interest in the vacated road as of the effective date of the vacation, and the costs of any and all appraisals deemed necessary by[...J the Hearing 24 Examiner or the' Board of County Commissioners, together with any and all 25 administrative costs incurred by the county in vacating the road. Said administrative costs shall include the costs of the Hearing Examiner in holding the public hearing and reporting recommendations to the Board of County Commissioners. Such compensation must be paid to Mason County within six months of the date the vacation Road Vacation p. 3 Recommendation was approved by the Mason County commissioners or the vacation shall be null and 1 void. 2 5. Required Administrative Fees Paid. The County does not have a fee interest 3 in the vacation area so no compensation is required for the value of the vacation area under the ordinance quoted above. The petitioner has already paid a$500 deposit for 4 the petition as shown in Ex. A-10. 5 MCC 12.20.060: (a) The county shall require, as a condition precedent to the vacation 6 of roads orportion thereofwithin the classifications setforth in Section 12.20.040, that persons benefiting from the vacation thereof compensate Mason County as set forth in 7 the following schedule: 8 (1) Class A roads. No compensation other than for the administrative costs of the vacation action; 9 (2) Class B roads. One hundred percent of the appraised,fair market value. 10 6. No Compensation Required. No compensation for the fair market value of 11 the road is required because the road qualifies as a Class A road. 12 MCC 12.20.080: Each petition for vacation of a road shall be accompanied by a bond 13 or cash deposit of a minimum of five hundred dollars, which shall be used to defray examination, report, publication, investigation and other costs connected with the 14 application. When deemed necessary by the county engineer, an additional deposit amount may be required to cover appraisal or other.costs. Board of County 15 Commissioners[sle]For any petition, whether granted or denied,for which the deposit exceeds the total costs, the excess deposit shall be refunded to the petitioner. For any 16 petition, whether granted or denied,for which the costs exceeds the deposit, the excess 17 shall be billed to the petitioner and be due and payable immediately. 18 7. Required Deposit Paid. The petitioner has paid a $500 cash deposit as shown in Ex. A-10. 19 RECOMMENDATION 20 21 It is recommended that the Board of Commissioners approve the proposed vacation, subject to existing easements for ingress and egress for any other purpose, if any, and 22 in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the proposed vacated right of way.. 23 24 DATED this 2nd day of August,2020 25 Road Vacation p.4 Recommendation Phil A.Olbrechts 2 3 Mason County Hearing Examiner 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Road Vacation P. 5 Recommendation MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: September 14, 2020 PREVIOUS BRIEFING DATES: July 20, 2020 If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Road Vacation No. 406 —Vacation Request Amendment EXECUTIVE SUMMARY: Commissioners approved, on August 25, 2020, to move forward with setting a hearing with the Hearings Examiner for Road Vacation No. 406 on October 14, 2020. The petitioner has since requested an amendment to the vacation area that will require the resolution to be updated to add the 10x200' unnamed alley that abuts to the petitioner's property (Petitioned vacation described below). Hearing date will remain the same. The petitioned vacation is for the north half of Fir Street and the south half of an unnamed alley adjacent to Block 8 Lots 21 through 28 in the Plan of Grays Harbor and Union City Railroad Addition to Union City. The vacation area is approximately 200x30 feet, on the Fir Street side, and 10x200 feet on the unnamed alley side, in size and abuts the petitioner's property. The vacation would add useable space to their lot and shut off unwanted access to the back of their property. An Engineer's Report has been prepared for the Hearings Examiner and Public Works recommends the vacation as submitted, subject to retaining existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the proposed vacated right of way. BUDGET IMPACTS: Petitioners have paid the required administrative fee of $500 for the Petition for Vacation of County Road. PUBLIC OUTREACH: Public notice will be re-posted at the site and published in the county official newspaper, as required by RCW 36.87.050. Briefing Summary 9/9/2020 RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve and execute a new resolution, replacing 2020-62 that will updated the vacation area and keeping the same hearing date with Hearings Examiner for Wednesday, October 14, 2020 at 1:00pm to consider public comment on the petition to vacate a portion of the north half of Fir Street and the south half of an unnamed alley adjacent to Block 8 Lots 21 through 28 in the Plan of Grays Harbor and Union City Railroad Addition to Union City, Road Vacation No. 406. ATTACHMENTS: 1. Engineer's Report 2. Hearing Notice Briefing Summary 9/9/2020 MASON COUNTY � DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE SHELTON, WASHINGTON 98584 MEMORANDUM DATE: September 8, 2020 TO: Mason County Hearings Examiner FROM: Phil Franklin, Right of Way Agent, for Mike Collins, County Engineer Cc: Loretta Swanson, Director of Mason County Public Works SUBJECT: ENGINEER'S REPORT—ROAD VACATION FILE NO. 406 Vacation of the North half of Fir Street and the South half of an unnamed alley adjoining Lots 21 through 28 of Block 8 in Grays Harbor and Union City Railroad Addition to Union City.These lots are identified as Assessor's Parcel Number#32232-52- 08021 Dedicated in the Plan of Grays Harbor& Union City Railroad Addition to Union City on August 1, 1890. Background: Neil &Julie Jones have petitioned for the vacation of the North half of Fir Street adjacent to Block 8 Lots 21 through 28 in the Plan of Grays Harbor and Union City Railroad Addition to Union City. The area that they have requested to be vacated is approximately 200 x 30 feet in size and would allow Mr. & Mrs. Jones to add useable space to their lot and also shut off some unwanted access to the back of their property. The area east of the Jones property, along the same street, was granted a similar vacation back on August 14, 2012. This is noted as Vacation #382. The applicants claim that this street is already vacated by Operation of Law, and if this is true,the approval of their requested vacation will clear up title on the vacated area. The right of way width of the entire street is 60 feet, according to the original plat map, and the request is for the North half of Fir Street that abuts the petitioner's property. If any of the properties to the South of Fir Street want to maintain access to the lower portion of their property, there will be a 30-foot portion of the dedicated platted road left to be used if needed.The majority of the properties to the South of Fir Street are quite steep with the bottom of the slope at Fir Street and access their properties off of Spruce Street. At a later date, Mr. & Mrs. Jones, requested an amendment to their original vacation petition. They asked to add the South 10 feet of an unnamed alley, that is located on the North side of their property and that is located adjacent to Block 8 Lots 21 through 28 in the Plan of Grays Harbor and Union City Railroad Addition to Union City. After an onsite meeting, with Mr. Jones, Mason County Public Works allowed Mr.Jones to add this unopened alley to his original petition and found that the vacation of this 20 foot wide, unnamed alley, is not necessary for the county road system. The requested amendment is approximately 10 by 200 feet in size. In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of-way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. The street is used very rarely as access to any of the properties in this area and all properties have other ways of access to their property that are much better suited for use. 2. Both the road and the alley are classified as "Class A" per MCC 12.20.040 and no compensation for fee simple interest or appraisal is due prior to vacation. 3. The proposed vacation areas are not deemed necessary to preserve for the County road system for the future. 4. The public will benefit by this action, since it will clear title for the petitioner, add more area for the petitioner to build on their property, add the vacated area to the tax rolls and relieve the county of liability. Public Notice Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Recommendation Public Works recommends the vacation of the North half of Fir Street located South and adjacent of Block 8 Lots 21 through 28 and the South half of and unnamed alley located North and adjacent of Block 8 Lots 21 through 28, as recorded in the Plan of Grays Harbor & Union City Railroad Addition to Union City as petitioned, subject to existing easements for ingress and egress or any other purpose, if any, and, in accordance with RCW 36.87.170, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. Hearing Examiner Options 1. Find that this vacation meets the standards established by state law and recommend the vacation be granted as petitioned and/or as recommended by the County Engineer. 2. Find that this vacation fails to meet the standards established by state law and recommend the vacation be denied. 3. Finding that only part of the vacation as petitioned or recommended by the County Engineer complies with the law, develop recommendations to grant the compliant portion and deny the other. Attachments: • Exhibit Al thru All- Applicant's Petition with requested amendment • Exhibit B1 thru B10- Aerials & Maps of Vacation Area &Amended Request • Exhibit C- Legal Description • Exhibit D1 thru D5 - Letters of Approval from Local Agencies I MASON COUNTY PUBLIC WORKS DEPARTMENT OF PUBLIC WORKS MUNIS VENDOR#1925 100 W PUBLIC WORKS DRIVE SHELTON,WA 98584 (360)427-9670 Receipt No: 17023 Date: 09/26/2019 Payment Type: Check#1012 Name: Neil Jones i� ►� ' 46 Description Amount Road Vacation#406 500.00 TOTAL $500A0 Receipted by: Braakman,Amy Exhibit A-Pg.1 - MASON COUNTY PETITION FOR VACATION OF COUNTY ROAD TO: Board of Mason County Commissioners c/o:Mason County Public Works Department 100 W.Public Works Drive Shelton,WA 98584 We, the undersigned,being owners of the majority of the frontage of the below-described county road,hereby petition the Board of Mason County Commissioners for vacation of the following described county road: Road Name: ((` "�(' 4 Road Number: Description of road right of way to be vacated: �) &Ml y &Apr ��I►,�� c�� ��1�� Plat Name: AA'� o t Recording Date: 2 e Section: '2- Township: 2 Z Range: 3 Attached herewith is a map secured from the Mason County Engineer or from the Mason County Assessor. We have shaded the right of way herein petitioned to be vacated and have also shown the ownerships along said right of way. IN SUPPORT OF SAID PETITION,PETITIONERS ALLEGE: I That the undersigned are the owners of the majority of the fTontage of the county road right of way petitioned to be vacated and said right of way is located in Mason County,Washington. U That contact information,signatures and legal descriptions of the property owned by each petitioner on the right of way to be vacated arc provided below: NAIYIE/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 2 X PETITION FOR VACATION OF COUNTY ROAD Page 1 Exhibit A-Pg.2 NAlViE/ADDRESS/$IGNATUIt1+i LEGAL DESCRIPTION OF I PHONE PROPERTY/PARCEL# 3 X 4 X (Additional petitioners are listed on the attachment hereto.) III That, if the plat was recorded prior to March, 12, 1904, and, if the right of way is not now in use as a public road,the following proof is provided that the road was never opened for public travel for five years following recording of the plat: 1 ``-- - � �^ � � 1 Nl S K . 1 IV That such county road right of way is useless as a part of the county road system and that the public would be benefited by its vacation for the following reasons: ' f- LM` Of) tt)(' 1 i�� AC r1 rqd rCAJqQC `That this roa vacation is reue ted for the following purpose: To ti % ter- 't' i �1 o cr;�w c� �a r��r �t ' V1 That this petition is accompanied by a deposit in the sum of Five Hundred Dollars ($500.00), payable to Mason County Public Works,pursuant to statute, conditioned upon petitioners paying into the Mason County Road Fund the amount of all costs and expenses incurred in the examination, report, appraisal and all proceedings pertaining to this petition for the vacation of said road right of way. DATED this � _day of - '1'1 �.9� ,20 . PLTITION FOR VACATION OF COUNTY ROAD Page 2 Exhibit A-Pg.3 ATTACREMENT TO PETITION FOR VACATION OF COUNTY ROAD ADDITIONAL PETITIONERS NANIE/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 7 X 8 X 9 X to X 11 X 12 X 13 X PETITION FOR VACATION OF COUNTY ROAD Page 3 Exhibit A-Pg.4 Fir Street Union, WA Petitioned Vacation Area RCW 36.87 Exhibit Map The north half of Fir Street adjoining Lots 21 through 28,Block 8, all in the plat of Grays Harbor and Union City Railroad Addition to Union City, shown on the official plat thereof on file in the office of the Auditor in Volume 2 of Plats, Page 1,records of Mason County, WA s 3.2232 0 1 30 T�OLdA Tr 7: x � r ` r'1 E P•RT Ttl'� 1SEt'1©5T '� == . 9 Section III notes The area on Fir Street I am petitioning to vacate has already been vacated by Operation of Law, I am petitioning the County for this vacation to clear the title of my property description up. Section IV notes Driving a standard passenger car is not practical almost to the point of being treacherous because of the condition of the surface. It is extremely muddy and slippery when wet, and I had to move several large rocks before being able to drive my Impala through it. In addition, it is secluded consequently public use creates a "back entrance"to several properties which causes a significant security concern. All adjacent properties have access via other means and this vacation will not create any land lock situations. This vacation will also create the opportunity for the County to collect more tax revenue. Section V notes 1) To increase security to the back side of my property 2) To increase the area available for constructing a house and garage(I have a 30' surface water setback on the opposite side of my property). 3) To create a larger distance from our house to the adjacent-Union County Park. Exhibit A-Pg.5 Previous Vacation directly adjacent to this request Vacation File No 382 Resolution 48-12 A portion of E. Tacoma Street and Fir Street, in Sec 32, T 22N, R3W, W.M., Mason County, WA, described as follows: All that portion of E.Tacoma Street adjoining Lots 25 through 32, Block 7 and Lots 17 through 20, Block 8, and the north 30 feet of Fir Street adjoining Lots 25 through 32, Block 7 and Lots 17 through 20, Block 8, all in the plat of Grays Harbor and Union City Railroad Addition to Union City, shown on the official plat thereof on file in the office of the Auditor in Volume 2 of Plats, Page 1, records of Mason County, Washington. - �'3��S8ES6E 32- OUD13r..X t b..: �.. * e� 32E?Q3021 �. a - vi, t r,d 8 � SZ9 . ?9 =32 x _ h a Exhibit A-Pg.6 Amendment to Petition # 406 The petitioner on or around June 30, 2020 requested an amendment to his vacation petition. He asked that the south 10 feet of an un-nam.ed alley on the north side of his property be added to his vacation petition. This alley has not been opened or maintained and is actually vacated by operation of law to the best of my knowledge. An onsite meeting with the petitioner was held on August 13, 2020 with myself Phil Franklin, Mason County Right of Way Agent, Mike Collins, Mason County Engineer, Dave Smith, Mason County Construction and Engineering Manager, and Al Eaton, Mason County Asst. Road Operations and Maintenance Manager. After walking through the property and discussing the actual path of a small drainage ditch and the natural slope of the property, nobody, from the Mason County Public Works, had any objectives in vacating the south 10 feet of the un-named alley. Exhibit A-Pg.7 The email submitted amendment along with an aerial submitted from the petitioner as well as two aerials, submitted by Mason County Public Works, follow this page anal show the amended area of the petition as well as the legal description of this amended request to vacate the un-named alley to the north of the subject property. Public Works recommends that this amendment be approved as this un-named alley is not necessary for the County road system and has not been used in several years. In fact, this alley is actually vacated by operation of law. The approval of this amended vacation will help clean up the title for the petitioner in his legal description. Exhibit A-Pg.8 8/31/2020 RE:Alley Vacation Amendment Reply ® Delete Junk I v ,ae From:Neil Jones Sent:Monday,August 31,2020 8:05 AM To: Phil Franklin<Pdf@co.mason.wa.us> Subject: RE:Alley Vacation Amendment June 30,2020 RE: Road Vacation#406 Dear Mr. Franklin.As discussed,can you please add the following to Road Vacation#406 In addition to the north half of Fir St.adjoining lots 21 through 28 block 8, please add the South half of unnamed alleyway lots 21 through 28 block 8 Section III The alley I am petitioning for dead ends on my eastern property line due to previous Hess Vacation file#382 Resolution 48-12(attached to original Petition).The alleyway dead ends and is impassable on the eastern end due to a fence,consequently,there is no use for the alleyway other than accessing my property via Port Townsend St. Please let me know if you need anything further.Thank you, Neil 360 898-0360(work) 360 490-0360(cell). From: Phil Franklin <Pdf@co.mason.wa.us> Sent:Thursday,August 27,2020 9:27 AM To: Neil Jones<neilj@hoodcanal.net> Subject:Alley Vacation Amendment [WARNING] Fhl's email coriginated o]Jttsf:l�_ of i`ILC_ DO G � i' ' 1 •iJ .Ck �'lj' li'lk5 {f vJ_tl d`t1 ;l` sir^( �i1i=s i /ou Fire not c�_'Qam tih:S iS ff- -ml a jdF� sender Flank yo,W Neil, I do have an email from you on June 30th that talks about adding the alley, is there any chance you can send me a slightly more formal email that request the addition of the south half of the un- named alley? You can date the request for the 30th if you want, it is up to you. I don't want it to look like it was turned in any later than the actual day you asked me about the alley. Phil Phil Franklin https.//owa.co.mason.wa.us/owalprojection.aspx Exhibit A-Pg.9 8/31/2020 RE:Alley Vacation Amendment h Reply ® Delete Junk y ••• X Y 3 I A 1 I ----------------------------------------------- -------------------------------------------------------- 3 s _ r .'•'�tq roc . z https•J/owa.co.mason.wa.us/owa/projection.aspx Exhibit A-Pg.10 2/4 7/24/2020 RE:Union Vacation Addition to original request Reply v ® Delete Junk ••• X RE: Union Vacation Addition to original request Brenen Profitt 4) Reply V Wed 7,22,12:56 Pad Phil Franklin; Allan Eaton Deleted Items Q This message has been archived by Retain on July 23 2020 14:00 You replied on 7/22/2020 2:03 PM. Label:MasonCounty(3 months)Expires:10/20/2020 12:56 PM Hey Phil, My only concern would be the drainage that goes through the new request section of property. He has installed an access there,with a catch basin and tight lined a long section of culvert, He needs to understand that he will have to maintain the culvert from the outfall of the basin and beyond. Thanks, Brenen From: Phil Franklin Sent:Wednesday,July 22,2020 7:32 AM To: Brenen Profitt<bprofitt@co.mason.wa.us> Subject: Union Vacation Addition to original request Brenen, Sorry this took a while to get to you. Attached is the map that shows the property with the original request and the new alley way he would like to add to his request. Please email me your thoughts and concerns so I can place it in his file. Thanks, Phil https:llowa.co.mason.wa.us/ovia/projection.aspx Exhibit A-Pg.11 Mason County WA GIS Page 1 of 1 4 Mason County CIA GIS t + 2QE, TMJearch byrarcel or Addres 160 �S,TH T 100 E TACOMA ST �50 5TH ST E 5m 5t E STH 2'�I E.57H ST 1SI E 5TH T 31 E 5TH S i� "'' 2�JEP CRT T 4�IPISEPID _T ® I E ST D 20�0 E ALDERNEY 5T 580 E PICRE 9 �-40 E PORT Tfl'!4'PISEI<ID_S = ` _ E ALDE 6-1 E PORT 01VNSEND ST I E ALD©RMEY ST 73E PORT TO;'rNSENDSTilp TA`OPdAST G. 7.1 E=000 T4TOb'4T4-SENDS T Requested Vacation Area 2-1 E GREAT SEND DR ,U E-SRRU.0 I00f, Exhibit B-Pg.1 https://gis.co.mason.wa.Lis/mason/ 10/10/2019 Mason County OVA GIS Page 1 of 1 a„✓ P I 1ason County WA G1S ,: 0 �`L�jx t inE j57t i�;Ta I�,` r, uP1x ST �SiriE'57H_Tr i :221E5TH T l i�'11.E THE T -��b2`�EP.tPTT�!.RTiSEPID%S7� ®.. � y SS 33 7�+ , k rEPPT Tfl,'�TI E�1C�SST" * I a ` Lj - OP1tTo xris>=ra€�=s7�, +� pied AreIf 21'E;�PEHT46EMC�[+F �,,�: �► ,q" y t I ! 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I,.! i��J}(��ra�PIJ��J �'j1i_ _'�,, �ttl :�(� r.+:7' P'r�,Irl j:e/��r'�,�,^S ��. •r y t y��'" �i k 1�' .ka?;`nir� ,�y�'^ "l., r t,. ,,;.r.,.e 7 d---+...^_.:vr.c..L 4 3,.,-; '° .. •�+ }_..._. ��ram'- ®dj ,�AC•r:.it, •��-.... .._: `G;;:_.1=1d__..�,,.�_� .. :.., _ '(�' :_ ,.: _ '�'' SFr_-�J., .R..��.�., 9/2/2020 Mason County WA GIS - mason County WA GIS C,,,i„r, E Search by Parcel or Addres CZ �i 3 223 23 26 0 01 0 im �61 E POk4TOINNSEND ST _ -322326208013Qj i. • _ _ fir, ' ,VI - 1 fB 2232888 •', � �" i A ended Area Requestedo� aca ion South 10 feet of un=named alf` 7 PORTTO',4NSEND S' : i 322325208029 3223252t �E021 s E3 �?.�.. J017 1={0�. TA PdA T , 71 E PORT.TOINNSEND ST - 3223299999 is k - .ro , Q` F� I �^ I 22325214001 322325214003 3223 006 26214 322325214007 i i t _ 322328388338 322325214015 322325214003 3��fiLE.iL i14UVS's 3 223 2521 400 7 60ft https.//gis.co.mason.wa.us/mason/ Exhibit B-Pg.9 9/2/2020 Mason County WA GIS Search by Parcel or Addres i �i t Y , 1 _ 3 IQ . TE ' 1 Y' E! LE FRO'- a=1ITTt]t'JPlSE{+JDST I, isi l w �b _,. 232520 t WP�tA+ST -'I E NSEN, T i I x'¢ Q> 60ft https://gis.co.mason.wa.us/mason/ Exhibit B-Pg.10 Exhibit C Legal Description for Amended Vacation Request The North half of Fir Street and the South half of an unnamed alley adjoining Lots 21 through 28, inclusive, Block 8 as shown in the "Plan of Grays Harbor and Union City Railroad Addition to Union City", Mason County, Washington, as filed in Volume 2 of Plats at Page 1. Exhibit C-Pg.1 Re:Road Vacation in Union-Phil Franklin Page 1 of 1 Re: Road Vacation in Union i Brenen Profitt Fri 10/11/2019 6:38 AM i Toftil Franklin <Pdf@co.mason.wa.us>; i Good Morning Phil, i The only concern that I would have with this would be the seasonal waterway that flows through it. Mr.Jones was told that he needed to continue to pass the water from the existing cross culvert through the proposed vacated area. Other than that, I don't see any issues with this area being vacated. i Thanks, Brenen From:Phil Franklin Sent:Thursday,October 10,201910:39:35 AM To:Brenen Profitt Subject: Road Vacation in Union Brenen, Can you take a look at the area of this road vacation request and let me know if you have any comments or concerns about this portion of Fir Street being vacated. Just to let you know,the property to the east,that adjoins this request,was granted a road vacation for the North half of Fir street about 3 years ago. An email response, for my Vacation File,would be best if possible. Let me know if you have any questions and I will get right back to you. If I remember correctly,you and All met with Mr.Jones about installing his drive way and the drainage adjustment that will have to be made to use that access. Thanks so much Brenen, Phil Phil Franklin Right of Way Agent Mason County Public Works 360-427-9670, Ext. 456 i Exhibit D-Pg.1 https://owa.co.mason.wa.us/owa/ 10/16/2019 i i Re:Requested Road Vacation by Neil Jones Property owner at... -Phil Franklin Page 1 of 1 i I Re: Requested Road Vacation by Neil Jones Property owner at 73 E Port Townsend Street in Union Michael MacSems Fri 10/11/2019 8:51 AM To:Phil Franklin <Pdf@co.mason.wa.us>; cc:Kell Rowen <KRowen@co.mason.wa.us>; What happens with to the access for the two mid-block lots on the south side of Fir St? I guess that they could still get in on the south half of the r/w. Michael From: Phil Franklin Sent;Thursday, October 10,201910:48:02 AM To:Michael MacSems Subject: Requested Road Vacation by Neil Jones Property owner at 73 E Port Townsend Street in Union Michael, Neil Jones recently purchased the property at 73 E Port Townsend Street in Union. He has requested a road vacation of the North half of Fir Street that lays South of his property. I attached images should help you see what he is requesting. He purchased this property recently as one of the County Surplus Properties. If you could please pass this around to your staff and see if they have any questions or concerns, please do,and have them email me with any questions or concerns with the vacation. I know that the name, Fir Street, does not show on the aerials but I did check the original plat, and that was the name of the street in the dedicated plat. I know it does not show on any of the aerials, but the North half of Fir Street to the East of Mr.Jones's property was vacated a few years ago as well as a portion of E Tacoma Street in the same area. Thanks so much for your input and help. Regards, Phil Phil Franklin Right of Way Agent Mason County Public Works 360-427-9670, Ext. 456 Exhibit D-Pg.2 https://owa.co.mason.wa.us/owa/ 10/14/2019 I.te: Requested Road Vacation by Neil Jones Property owner at... -Phil Franklin Page 1 of 2 i Re: Requested Road Vacation by Neil Jones Property owner at 73 E Port Townsend Street in Union Michael MacSems Mon 10/14/2019 9:11 AM To:Phil Franklin <Pdf@co.mason.wa.us>; i ccKell Rowen <KRowen@co.mason.wa.us>; i Thanks Phil, If you don't hear back from anyone in Planning in the next two days,figure that we are okay with this. Michael From: Phil Franklin Sent: Monday,October 14,2019 7:19:11 AM To:Michael MacSems Subject:Re: Requested Road Vacation by Neil Jones Property owner at 73 E Port Townsend Street in Union Michael, Yes they could still use the South half plus they have access from above off of Spruce Street. If you look at an aerial of the area you can see the property owners south of Fir use Spruce plus the property is always posted at least two weeks before the hearing that allows them to come in and comment on the vacation if they want to. I post the property, plus I post it at two other public locations such as the post office and, in this case,the fire station or a library, if near the area. I am required to post it in at least three place and then we also put it in the local paper for the same minimum of two weeks. I thought the same process Michael and will note it on the Engineer's Report that I turn in to the Commissioner's. Phil From: Michael MacSems Sent: Friday,October 11,2019 8:51:42 AM To: Phil Franklin Cc:Kell Rowen Subject: Re: Requested Road Vacation by Neil Jones Property owner at 73 E Port Townsend Street in Union What happens with to the access for the two mid-block lots on the south side of Fir St? I guess that they could still get in on the south half of the r/w. Michael From: Phil Franklin Sent:Thursday,October 10,2019 10:48:02 AM Exhibit D-Pg.3 https://owa.co.mason.wa.usIowa/ 10/14/2019 Re:Requested Road Vacation by Neil Jones Property owner at... -Phil Franklin Page 2 of 2 To:Michael MacSems Subject:Requested Road Vacation by Neil Jones Property owner at 73 E Port Townsend Street in Union Michael, Neil Jones recently purchased the property at 73 E Port Townsend Street in Union. He has requested a road vacation of the North half of Fir Street that lays South of his property. I attached images should help you see what he is requesting. He purchased this property recently as one of the County Surplus Properties. If you could please pass this around to your staff and see if they have any questions or concerns, please do, and have them email me with any questions or concerns with the vacation. I know that the name, Fir Street, does not show on the aerials but I did check the original plat, and that was the name of the street in the dedicated plat. I know it does not show on any of the aerials, but the North half of Fir Street to the East of Mr.Jones's property was vacated a few years ago as well as a portion of E Tacoma Street in the same area. Thanks so much for your input and help. Regards, Phil Phil Franklin Right of Way Agent Mason County Public Works 360-427-9670, Ext. 456 Exhibit D-Pg.4 https://owa.co.mason.wa.us/owa/ 10/14/2019 Re: Requested Road Vacation in Union-Phil Franklin Page 1 of 1 Re: Requested Road Vacation in Union Terry Conley Wed 10/16/2019 6:58 AM TaPhil Franklin <Pdf@co.mason.wa.us>; Hey Phil, have no issues with this vacation. Terry From: Phil Franklin Sent:Thursday,October 10,201910:33:12 AM To:Terry Conley Subject:Requested Road Vacation in Union Terry, Could you please give me feed back on a road vacation in Union. have attached a couple of aerials for reference. The petitioner is requesting to vacate the North half of Fir Street that adjoins his property. know the name of the street is not on the aerial,but I have checked the old recorded Plat and it is Fir Street in the old original plat map. An email for my records, on your feedback,would be appreciated. Thank you, Phil Phil Franklin Right of Way Agent Mason County Public Works 360-427-9670, Ext.456 Exhibit D-Pg.5 https://owa.co.mason.wa.usIowa/ 10/16/2019 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: September 14, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: On-Call Consultant Services EXECUTIVE SUMMARY: For the past several years, the Board has authorized Public Works to use the County MRSC Consultant Roster to select and enter into multiple two-year agreements for on-call services, as needed. We anticipate Structural, Geotechnical, Hydraulic, and Engineering and Construction services to be required during the 2021-2022 calendar years for various locations across the county for county road projects and other Public Works activities; including emergencies. At this time, Public Works would like authorization to use the County MRSC Consultant Roster to select and enter into agreements for these services. BUDGET IMPACTS: With the anticipation of these services being required for most of our upcoming Public Works projects; we would like the maximum amount for each of these services not to exceed $200,000 over the two-year period; to cover the known county road project needs and any unanticipated events. Cost will be incurred for specific projects and events in compliance with an approved budget. These services have been budgeted in the Public Works budget. Recommended Action: Recommend the Board authorize the County Engineer to procure and execute the agreements for Structural, Geotechnical, Hydraulic, and Engineering and Construction services, as needed for 2021-2022 calendar years from the County MRSC Consultant Roster. The maximum pay-out for each service agreement is not to exceed $200,000. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Director/ Mike Collins, PE, PLS, County Engineer DEPARTMENT: Public Works TEXT: 450 BRIEFING DATE: September 14, 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance € Human Resources €Legal €Other— please explain ITEM: Fire protection and emergency medical services — Public Works Facility property EXECUTIVE SUMMARY: On April 15, 2016, Mason County Commissioners authorized Public Works to sign a contract between Mason County and Mason County Fire District 11 for fire protection and emergency medical services to the County's Public Works property/buildings off Hwy 101; which include inspections and fire suppression services. The current agreement expired at the end of 2019. Public Works requests Board approval of a new fire protection agreement with a three-year term, January 1, 2020 through December 31, 2023, with the same cancellation process (30-day written notice from either party) and service fee as the previous agreement. BUDGET IMPACTS: The cost for these services will remain at $6,400 per year. RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County Commissioners approve the contract between Mason County and Mason County Fire District 11 for fire protection, emergency medical, inspections and fire suppression services to the County's Public Works property/buildings located at 100 W. Public Works Drive. ATTACHMENT: 1. Agreement Briefmg Summary 9/9/2020 MASON COUNTY PUBLIC WORKS/UTILIEIS AND WASTE MANAGEMENT DEPARTMENT FIRE PROTECTION AGREEMENT This Agreement is entered into between Mason County, Washington, (the County) and Mason County Fire Protection District No. 11, hereafter referred to as"District"for services to the Mason County Public Works Department, hereafter referred to as "Public Works". WHEREAS,the District is organized and equipped to provide fire protection and emergency medical services within and in the vicinity of its boundaries, and Public Works and the County desires that the District provide such services to its property located within those boundaries, NOW THEREFORE; 1. Beginning on the date of approval by both parties hereto,the District shall provide fire suppression expertise, inspection,fire protection and emergency medical services to property owned by Public Works, through the County, lying within the boundaries of the District. 2. In consideration for receiving fire protection and emergency medical services, Public Works, through the County,shall pay the District the amount of$6,400.00 annually for the period beginning January 1, 2020.The District will bill Public Works,through the County, any amount due under this agreement on or before January 1 of each year. 3. This agreement shall be effective January 1, 2020 and end December 31, 2023. Either the District or Public Works,through the County, may cancel this contract upon giving 30 day's written notice of intent to cancel. 4. This agreement is made pursuant to RCW 39.34.080. Public Works and the District shall each perform all services and carry out all responsibilities under the terms of this agreement as independent agencies and neither shall by virtue of this agreement be considered an agent or an agency of the other. 5. The District and Public Works shall indemnify and hold each other harmless from any loss, and from any causes of action,suite at law or equity or claims or damages or for any liability of any nature due to the actions of the other arising from the operation of this contract. 6. It is mutually understood and agreed that no alteration or variation of the terms of this agreement shall be valid unless made in writing and signed by the parties. Mason County Fire Protection District No. 11 Mason County,Washington Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Fire Chief Date Public Works Director Date Cep Mason County Support Services Department Budget Management th Commissioner Administration . 411 North 5 Street Shelton WA 98584 Emergency Management Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations Risk Management MASON.000NTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES September 14, 2020 • Specific Items for Review o CDBG COVID-19 Emergency grant funding—Frank o CARES Act funding update—Frank o Offer on Lake Boulevard surplus property- Frank o Discuss the reopening of Building 1 downstairs—Frank o Pandemic Exposure Control, Mitigation and Recovery Plan—Frank o Housing Authority update—Frank o Schedule a WSAC Courthouse briefing meeting?—Diane o Review 4th Quarter Commission meeting schedule—Diane o Schedule 2021 Budget Workshops?—Jenn o August Financials-Jenn • Commissioner Discussion o 2020 Mason Lake Boating Safety Survey Findings—Cmmr. Shutty J:\DLZ\Briefing Items\2020\2020-09-14.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kelly Bergh for Frank Pinter DEPARTMENT: Support Services EXT: 644 BRIEFING DATE: 9/14/2020 PREVIOUS BRIEFING DATES: 4/6/2020 If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: CDBG COVID-19 Emergency grant funding EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): In response to COVID-19 impact in the rural community and economy, the state Community Development Block Grant (CDBG) program accepted requests for Economic Opportunity Grant funding for targeted recovery services through an amendment of our 2019 CDBG Public Services Grant contract and local partnerships. CDBG made $1.8 million available to be proportionately distributed between the 17 eligible counties for services within their Public Services Grant service areas. Additional funds of$126,878 were available to the service area of Mason & Lewis Counties. In April 2020, Department of Commerce accepted our proposed use of funds to use $50,000 for Mason County microenterprise assistance through Economic Development Council (EDC), $73,378 for Mason and Lewis County subsistence payments through Community Action Council of Lewis, Mason &Thurston Counties (CAC) and $3,500 for county administration. To date, EDC selected ten Mason County microenterprise forgivable loan awards of $5,000 each. As paperwork is being finalized, six have declined, leaving $30,000 still available. BUDGET IMPACT: This project is fully funded by CDBG grant funds including up to $3,500 for county administration. PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: BOCC approval to amend the CDBG Public Service contract's scope of work to move $30,000 from EDC's Mason County microenterprise assistance to CAC's Mason County portion of subsistence payments and authorize Frank Pinter, Support Services Director to sign the amendment. ATTACHMENTS: CDBG Economic Opportunity Grant— COVID-19 Response Funding Scope of Work Briefmg Summary 9/8/2020 ATTACHMENT A—CDBG COVID-19 RESPONSE SERVICES SCOPE OF WORK AND BUDGET Grantee: MASON COUNTY Contract No. 19-62210-010 Amendment A Section A: Project Description%Deliverable Mason County will make$126,878 in CDBG Economic Opportunity Grant funds available,to two grant subrecipients,the Community Action Council of Lewis,Mason&Thurston Counties(CAC)and the Economic Development Council of Mason County(EDC),as an admendment to its 2019 CDBG Public Services Grant.These funds will result in new and increased CDBG eligible COVID-19 response services,including microenterprise assistance for the Lewis and Mason County's service areas. These services will provide both direct assistance to 73 LMI families and microenterprise assistance to approximately 10 limited clientele microenteprise owners with low and moderate incomes(LMI)based on HUD LMI criteria.This grant will exclusively benefit residents of non-entitlement areas for eligible costs incurred between the amendment execution date and February 28,2021. Section B: Project Activities,Milestones and Budget CDBG Budget Project Activities Budget Performance Code Amount *Must complete each bulleted project activity to meet the corresponding milestone. Milestones 21A General $3.500 ■ Execute grant contract with Commerce. Before first Admin. ■ Verify subrecipients do not have an active exclusion record in the federal award system(SAM.gov), payment request include documentation in the CDBG file,and submit a copy to Commerce. ■ Establish subrecipient agreements that includes the project budget and the quarterly beneficiary reporting requirement. Submit signed copies to Commerce. ■ Establish administrative,financial,reporting,and record keeping systems. . Payment requests: Not more than ■ Review subrecipient reimbursement requests against the project costs,project budget,and contract monthly or less start date. than quarterly. ■ Document the county's CDBG general administration costs. • Once costs are approved,prepare and submit payment request to Commerce. ■ Document receipt of grant funds and reimbursement of eligible costs. By April 30, ■ Submit CDBG Beneficiary Reports within 30 days of end of each calendar quarter. July 31,Oct 31, Jan 31 ■ Complete applicable civil rights requirements. Before final ■ Conduct an on-site monitoring of subrecipients to verify the grant is used according to CDBG payment request requirements and all costs reimbursed are allowable. ■ Resolve all monitoring issues. Before ■ Accomplish all grant activities. requesting final ■ Conduct a final public hearing to review project performance. 5%of CDBG ■ Submit a grantee closeout performance report. award ■ List the grantee's CDBG expenditures in the annual Schedule of Expenditures of Federal Awards and Before audit arrange an audit with the State Auditor's Office to meet the Uniform Guidance 2 CFR Part 200). ATTACHMENT A—CDBG COVID-19 RESPONSE SERVICES SCOPE OF WORK AND BUDGET Grantee: MASON COUNTY Contract No. 19-62210-010 Amendment A Section B: Project Acfivities, Milestones and Budget(continued) CDBG Budget Project Activities Performance Budget Amount *Must complete each bulleted project activity to meet the corresponding milestone. Milestones Code 05Q Public $73,378 Deliver the direct services identified in the CDBG project description through the local community 73 LMI families Services— action program. receive direct Subsistence Allocate and manage public services funds as established in the approved subrecipient agreement services by Payments and budget. 212812021. Meet the CDBG national objective of principally benefiting low-and moderate-income persons. Accomplish HUD's outcome of increasing the availability and accessibility of services to achieve HUD's objective of creating suitable living environments. 18C Micro- $50,000 Receive CDBG release of funds. Before providing enterprise Develop and establish CDBG(microenterprise assistance program's policies and procedures, microenterprise Assistance including grantfloan terms;incorporate CDBG income qualification,COVID-19 impact verification, technical and and beneficiary reporting requirements. financial Conduct outreach and market the microenterprise assistance programs. assistance. ■ Develop and establish financial management systems for tracking microenterprise assistance, training,grant receipts,and repayments for microenterprise assistance. Review and process applications for microenterprise assistance;confirm CDBG eligibility. Complete second tier environmental review for activities as needed. Before each MEA ■ Provide microenterprise training and technical assistance. agreement is ■ AP2r0ve microenterprise assistance(MEA)agreements. finalized/executed. • Execute microenterprise assistance agreements to approved CDBG eligible microenterprises. Complete each ■ Monitor program progress,contractor performance,and compliance with applicable federal and state microenterprise regulations. assistance. • Maintain a complete record for each microenterprise assistance agreement. • Meet the CDBG national objective of either pYincipally benefiting low-and moderate-income persons Approx.10 LMI or meeting an urgent need. microenterprise ■ Accomplish HUD's outcome of increasing the availability/accessibility of microenterprise technical owners receive and financial assistance to create economic opportunities and respond to COVID-19 economic microenterprise impacts. assistance by 2/28/2021. TOTAL: $126,878 Amendment Amount MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: September 14, 2020 PREVIOUS BRIEFING DATES: June 15, 22, July 20, August 3, 24, 31, 2020 ITEM: CARES Act Funding - Coronavirus Relief Funds - CRF EXECUTIVE SUMMARY: The County has received from the Washington State Department of Commerce through a grant from the US Department of the Treasury - $3,821,400 for financial assistance in addressing the COVID-19 pandemic. On September 1, 2020 Washington State increased the allocation to Mason County by $1,389,600. The funds must be spent by November 30, 2020 and are final requests for reimbursements must be made no later than December 15, 2020. The funds intended use are as follows: Are necessary expenditures incurred due to the public health emergency Are NOT accounted for in the budget most recently approved as of March 27, 2020 Are not to be used to fill shortfalls in government revenues Can be used for construction and renovation if it meets Federal Section 106 review, entered States LEED certification process and follows Federal Davis Bacon and state prevailing wage laws, rules and regulations Eligible Costs are: Medical Expenses Public Health Expenses Payroll Expenses Expenses of Actions to facilitate compliance with COVID-19 related public health measures Expenses associated with the provision of economic support Any other COVID-19 related expenses Eligible cost test: The expense is connected to the COVID-19 emergency The expense is"necessary" The expense is not filling a short fall in government revenues The expense is not funded thru another budget line item The expense wouldn't exist without COVID-19 OR would be for a "substantially different" purpose Current CRF Funding proposals Pease see Attached Spreadsheet BUDGET IMPACTS: Potential impact to amount recovered if disallowed expenses are incurred. RECOMMENDED OR REQUESTED ACTION: Put forward a plan of action to allow staff to proceed with programs to come in front of the BOCC. ATTACHMENTS: CRF Funding Proposed Distribution Allocation Coronavirus Relief fund Proposed Distribution Allocation 9/14/2020 9 W � Fed/ 'o Reimbursement a Familes State Advance Payment from E CARES Elibigle Cost Group Re uestor From °' i FEMA GF REET1 First Grants AOC CARES Fund Description Orinional CARES Act Funding $ 3,821 Additional EARES.Act Funding 1,390 $ 5,211 410 PUD3 Request (410) Deliquent Accounts PUO1 Request (50) 102 Mason County Dellquent Accounts 105 Hood Canal Gommunicatlons (105) 625 Deliquent Accounts W57-1 i rigtcinjNon.roffts - 18 Port of Allyn Request General Fund CARES Act (18) General Fund Request to recover lost revenue 20 Economic Assistance to Local Media General Fund CARES Act (20) General Fund Expenses for Economic Support Via the EDC 10 Community Lifeline General Fund CARES Act (10) General Fund Facilities Repair for Homeless Showers 125 Day Care for County Employees General Fund CARES Act (125) General Fund Assistance with Day care for up to 30 EE's with children not In schools 75 North Mason Boys/Girls Club Daycare Assistance Club CARES Act (75) General Fund Assistance In providing daycare for citizens and north county employees 300 Assistance to Utilities$100 to$300K Utilities GF (300) General Fund CRF assistance to local Utllites to assist residential customers 250 Public Health Fund 150 CARES Act Yes (250) Public Health Fund Contact Tracing Subcontract 2,754 Facilitate Complance with COVID PH Measures Courts REET 1 Yes Yes 1,677 (1,077) REET 1 Bldg 10 TI CARES for oversized Superior and District Courtrooms 641 Payroll$582-$428 recoverable County FEMA/GF/FF Yes Yes 413 213 15 General/Special Funds Salaries already paid/COVID-19 related 913 COVID Related YTO Expenses County ALL Departments Yes Yes 685 113 1 (114) General/Special Funds Expenditures thru 7/25/20 for COVID-19 Mitigation 80 Public Health/Medical County FEMA/CARES Act Yes Yes 60 10 (10) General/Special Funds Add'I Expenditures beyond 7/25/20 for COVID-19 Mitigation 160 Facilitate Complance with COVID PH Measures IT Fund CARES Act Yes Yes (160) General Fund Teleworking laptops 50. Facilitate Complance with COVID PH Measures IT Fund CARES Act Yes Yes (50) General Fund Telework Network upgrade 12 Facilitate Complance with COVID PH Measures IT Fund CARES Act Yes Yes (12) General Fund Telework Server 5 Facilitate Complance with COVID PH Measures IT Fund CARES Act Yes Yes (5) General Fund Zoom Network 30 Facilitate Complance with COVID PH Measures REET 1 CARES Act Yes (10) REET 1 Bldg 10 Network for Oversized Courts expansion 25 Payroll IT Fund CARES Act Yes Yes (25) General Fund ITStaffto implement Telework improvements 25 Public Health REET 1 CARES Act Yes (2S) REET 1 Bldg 1 Automatic Sliding Doors for no contact entry 50 Medical General Fund FEMA/GF Yes Yes 38 6 (6) General Fund Additional Supplies,masks,cleaning 50 Medical General Fund FEMA/GF Yes 38 6 (6) General Fund Additional Supplies for COVID preparedness 225 Public Health General Fund CARES Act Yes (225) Geneml Fund Courthouse Scanners—touchless screening 275 Public Health General Fund CARES Act Yes (275) General Fund Body Scanner In the Jail—touchless screening 70 Facilitate Complance with COVID PH Measures Courts AOC Yes 70 General Fund JAVS and other Items needed for Oversized Superior Courtrooms 50 Facilitate Complance with COVID PH Measures Courts AOC Yes 50 General Fund JAVS and other items needed for Oversized District Courtrooms 300 Economlc5upport General Fund CARES Act Yes Yes (300) General Fund Expenses for Economlc5upport 25 Payroll General Fund CARES Act Yes Yes (25) General Fund EDC for staff assistance during COVID 1,233 213 1,677 15 136 121 (3,229) Total 2,233 5,211 Funds Available 556 1,982 Difference Still Available to Distribute 300 Facilitate Complance with COVID PH Measures Courts FEET 1 REET 1 Bldg 10 Rooffor oversized Superior and District Courtrooms 377 Facilitate Complance with COVID PH Measures Courts FEET FEET Bldg 30 Seismic for oversized Superior and District Courtrooms 1,000 Facilitate Complance with COVID PH Measures Courts REET 1 REET 1 Bldg 10 TI REET 1 for oversized Superior and District Courtrooms 1,677 REET 1 Funded . 1,077 Facilitate Complance with COVID PH Measures Courts CARES Act CARES Act Bldg 10 TI CARES for oversized Superior and District Courtrooms 2,754 Total Oversized Court Rooms PUD 3 Request 58 Public Health PUD3 CARES Act 58 General Fund Disinfecting Public Areas 310 Facilitate Complance with COVID PH Measures PUD 3 CARES Act 310 General Fund Distance Learning tied to school closing(WIFI Hotspots) 860 Facilitate Complance with COVID PH Measures PUD3 CARES Act 860 General Fund Telework capabilities of public employees 325 Facilitate Complance with COVID PH Measures PUD3 CARES Act 325 General Fund other(add'I vehiclesto allow forsocial distaning) 410- Economic Support PUD 3 CARES Act 410 General Fund Economic Support Residential Customers 1,963 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter/McKenzie Smith DEPARTMENT: Support Services EXT: 589 BRIEFING DATE: September 14, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: An offer to purchase parcel 32030-51-07010 and 32030-51-10001 located on 2169 and 2179 Lake Blvd., Shelton, WA in the amount of$50,000. EXECUTIVE SUMMARY (If applicable, please include available options and potential solutions): This parcel is Tax Title and was deeded to Mason County on February 26, 2013. An attempt to sell was made at the 2019 Tax Title auction with no interested bidders. Per RCW 36.35.150(1)(d.) this parcel can be sold by direct negotiation within twelve months of the attempted auction. This parcel was obtained by Mason county between 1938 and 1939. No exact record was recorded at that time stating taxes, interests, and foreclosure costs. Lisa Frazier, Treasurer has recommended a minimum of$5,000 + $125 be distributed to taxing districts and the Treasurer's M&O fund for costs. 2020 Market Value: $49,715 and $48,330 totaling $98,045 Current offer: $50,000 Contingencies: 22D (Optional Clauses), 22T (Title Contingency), 34 (Addendum), 35F (Feasibility) OPTIONS: Accept offer and set public hearing in order to sell property Counter offer Refuse offer ATTACHMENTS: Purchase and Sale Agreement 2020 Assessor's Valuation Map Briefing Summary 9/8/2020 Vacant Land 360 Property View 2179 Lake Blvd, Shelton, WA 98584 Listing MLS#: 1604 Status: Active (OS/28/2020) Listing Price: $35,000 Community: Shelton Area: 175-Shelton CDOM: 99 Original LP: $35,000 School District: Shelton Lot Size: .540 ac/23,522 sf Potential Terms: Cash Out,Conventional a Marketing Remarks Nice level parcel within the Shelton City limits.Just over 1/2 acre in size.This lot is covered in evergreen trees and brush and zoned neighborhood residential. Agent Remarks Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed.Buyer shall pay for title s z insurance.Please add attached addendum to P&S. Offers: Seller intends to review offers upon receipt Directions: Lake Blvd to address Agent/Office Information Agent: Richard Beckman(55681) Agent Phone: (360)790-1921 Office: Richard Beckman Rlty Group LLC Office Phone: (360)426-SS21 Firm Document Email: mail@RichardBeckman.com Office Fax: (360)426-1645 Commission:4 Commission Comments: Owner Information Owner Name: Masan County Owner Phone: (360)427-9670 Owner Name 2: Owner City: Shelton,WA General Information Property Type:Vacant Land County: Mason TaxID: 320305110001 Lot Number: 1-2,8-9 Block: SO List Date: O5/28/2020 Expir Date: 12/31/2020 Lot Size: .S40 ac/23,522 sf Lot Size Source: Realist Price/Lot SgFt: $1.49 Monthly Dues: School District: Shelton Elementary: Bordeaux Elem Junior High: Oakland Bay Jr HS Senior High: Shelton High Listing Information Style Code: 40-Res-Less thn 1 Ac Zoning Jurisdiction: City General Zoning Classification: Residential Zoning Code: Neighborhood Res Sketch Submitted: No Possession: Closing Senior Exemption: No Potential Terms: Cash Out,Conventional Additional Property Information Annual Taxes: Tax Year: 2020 Preliminary Title Ordered:Yes Form 17: Not Provided Prohibit Blogging: Yes Bank/RE Owned: No Auction: No Right of First Refusal: No FIRPTA: No Common Interest Cmty: No Plat/Subdivision/Building Name: Shelton Lot Dim: 120x200 Quarter(Sec/Twn/Rng): 30203 Map Book: Unknown Map Page/Coord: , 3rd Party Approval Required: None Site Information Road Information: Paved Property Features: Brush,Evergreens,Lightly Treed Lot Details: Paved Street Improvements: Topography: Level Road Side: South Utility Information Sewer: Not Available Gas: Not Available Electricity: In Street Septic System Installed: No Septic Approved Num of Bedrooms: Soil Feasibility Test Available: No Soil Test Date: Septic Design Applied For: No Septic Design Approval Date: Water: Unknown Selling Information InfbrnEdcn Deffr d Reliable But Camct Be Cuaardeed. Lct Size and Square FoctageAre Estimates.9/4/2Q20224.48 PM. 9/8/2020 TerraScan TaxSifter-Mason County Washington MASON COUNTY � t�illYl40tarlIIx1 TE Gl1�1L1CpC�K�J WASHINGTON TAXSIFTER SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(0) Patti McLean Mason County Assessor 411 N STH ST Shelton,WA 98584 Assessor Treasurer Appraisal MapSifter Parcel Parcel#. 32030-51-10001 Owner Name: MASON COUNTY DOR Code: 67- Services-Governmental Addressl: MASON COUNTY COURTHOUSE Situs: Address2: 411 N 5TH ST Map Number: CitYr State: SHELTON WA Status: EXEMPT FULL YEAR Zip: 985843400 Description: BEVERLY HEIGHTS BLK: 10 LOTS: 1-2&LOTS: 8-9 Comment: 2020 Market Value 2020 Taxable Value 2020 Assessment Data Land: $48,330 Land: $0 District: 0001 -Tax District 0001 Improvements: $0 Improvements: $0 Current Use/DFL: No Permanent Crop: $0 Permanent Crap: $0: 'Total $48,330 ITotaI $0` Total Acres: 0.54000 Ownership Owner's Name Ownership a/o Owner Type MASON COUNTY 100 % Owner Sales History No Sales History Historical Valuation Info Year Billed O}nfner Land I Impr. PernaCrop Value Total I Exempt Ta cable 2020 MASON COUNTY $48,3301 $o' $01 $48,3301 $48,3301 $01 2019 MASON COUNTY.................._........................_._......._.75,000.'..........._...._..._....._ �............................- ---...-........._......__..$0' .$75,000 $75,000 $01 .-._........._.................._......_.....__.................. . . .. - ---......._....._......... ......_...... 2018 MASON COUNTY $85,000 $0 $85,000 il$0 $85,000 $0 .....__..............-._.......................................... ..........__... -........................— - --._....__._.......__.._.; --.._.. 2017 MASON COUNTY ---.._.. ......__...--$85,000.....-- ...-.$0......._....._......_....._......_......_.._......... ......... $85,0001 $85,0001 $0. ----- t --....-_ 2016 MASON COUNTY $85,000 $01 . $0' $85 0001 $85,000� i............................................................................................._.........................................................'------............................_.._..__...__..._.....:...._.................._............._.......__...._..................................................._..._.t......................................'.............................................................---......._........__..... ............_.._.........._._... View Taxes Parcel Comments No Comments Available Property Images No images found. 1.0.7424.24455 Data current as of:9/4/2020 5:38 PM TX_RollYear_Search:2020 https://property.co.mason.wa.us/TaxSifter/Assessor.aspx?keyld=3981122&parce[Number-32030-51-10601&type)D=1 1/1 2169 Lake Blvd, Shelton, WA 98584 ..___..........._..._.. Listing MLS# 1664488 4 Status: Active (05/28/2020) Listing Price: $35,000 Community:Shelton Area: 175-Shelton CDOM: 99 Original LP: $35,000 School District: Shelton Lot Size: .580 ac/25,265 sf Potential Terms: Cash Out,Conventional Marketing Remarks Nice level parcel within the Shelton City limits.Just over 1/2 acre in size.This lot is covered in evergreen trees and brush and zoned neighborhood residential. Agent Remarks Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed.Buyer shall pay for title insurance.Please add attached addendum to P&S. w Offers: Seller intends to review offers upon receipt Directions: Lak Blvd to address Agent/Office Information Agent: Richard Beckman(55681) Agent Phone: (360)790-1921 Office: Richard Beckman Rlty Group LLC Office Phone: (360)426-5521 Firm Document Email: mail@RichardBeckman.com Office Fax: (360)426-1645 Commission: 4 Commission Comments: Owner Information Owner Name: Mason County Owner Phone: (360)427-9670 Owner Name 2: Owner City: Shelton,WA General Information Property Type:Vacant Land County: Mason TaxID: 320305107010 Lot Number: 10-13&alley adj Block: 7 Ust Date: 05/28/2020 Expir Date: 12/31/2020 Lot Size: .580 ac/25,265 sf Lot Size Source: Realist Price/Lot SgFt: $1.39 Monthly Dues: School District: Shelton Elementary: Bordeaux Elem Junior High: Oakland Bay Jr HS Senior High: Shelton High Usting Information Style Code:40-Res-Less thn 1 Ac Zoning Jurisdiction: City General Zoning Classification: Residential Zoning Code: Neighborhood Res Sketch Submitted: No Possession: Closing Senior Exemption: No Potential Terms: Cash Out,Conventional Additional Property Information Annual Taxes: Tax Year: 2020 Preliminary Tide Ordered:Yes Form 17: Not Provided Prohibit Blogging: Yes Bank/RE Owned: No Auction: No Right of First Refusal: No FIRPTA: No Common Interest Cmty: No Plat/Subdivision/Building Name: Shelton Lot Dim: 120x209 Quarter(Sec/Twn/Rng): 30203 Map Book: Unknown Map Page/Coord: , 3rd Party Approval Required: None Site Information Road Information: Paved Property Features: Brush,Evergreens,Lightly Treed Lot Details: Paved Street Improvements: Topography: Level Road Side: South Utility Information Sewer: Not Available Gas: Not Available Electricity: In Street Septic System Installed: No Septic Approved Num of Bedrooms: Soil Feasibility Test Available: No Soil Test Date: Septic Design Applied For: No Septic Design Approval Date: Water: Unknown Selling Information lnfcrrrafion Deemed Reliable But Carrot Be Gua a teed. Lot Size and Square Footage Are Estirrates.914QCM 224:48 PM. 9/8/2020 TerraScan TaxSifter-Mason County Washington Awnent MASON COUNTY WASHINGTON TAXSIFTER SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(0) Patti McLean Mason County Assessor 411 N 5TH ST Shelton,WA 98584 Assessor Treasurer Appraisal MapSifter Parcel Parcel#: 32030-51-07010 Owner Name: MASON COUNTY DOR Code: 91 - Undeveloped - Land Addressl. MASON COUNTY COURTHOUSE Situs: Address2: 411 N 5TH ST Map Number: City,State: SHELTON WA Status: EXEMPT FULL YEAR Zip: 985843400 Description: BEVERLY HEIGHTS BLK: 7 LOTS: 10-13 &ALLEY AD] Comment: 2020 Market Value 2020 Taxable Value 2020 Assessment Data Land: $49,715 Land: I $0 District: 0001 -Tax District 0001 I Improvements: $0 j Improvements: $0 Current Use/DFL: No! Permanent Crop: $0 l Permanent Crop: $0 iTotal $49,715! Total $Oi Total Acres: 0.580001 Ownership Owner's Name Ownership olo fawner Type � MASON COUNTY o 100 % i Owner i _.-..._._.........................._._...__...__....._.............................-..._-...................... Sales History No Sales History Historical Valuation Info i Year Billed Owner land Impr. PermCrop Value Total Exempt Taxable i 2020 MASON COUNTY 1 $49,715 $0 $0 $49,7151 $49,715 $0 2019 MASON COUNTY $75,000. $0 $0 $75,000 $75,000 $0 _..... 2018 MASON COUNTY $85,000 1 $0 i $0' $85,000 $85,000 $0 --- -- 2017 MASON COUNTY 85 000 0 0 85 000 85 000 0 $ $ $ $ . $ $ 2016 MASON COUNTY 8.. 000 0.I 0 85 000 $85,000 0 View Taxes Parcel Comments No Comments Available Property Images No images found. 1.0.7424.24455 Data current as of:9/4/2020 5:38 PM lX_Rol[Year_Search:2020 https:Hproperty.co.mason.wa.usrraxSifter/Assessor.aspx?keyld=3981098&parcelNumber-32030-51-07010&typelD=1 1/1 Form 25 ©Copyright 2019 Vacant Lend Purchase&Said Northwest Multiple Listing Service Rev.7119 VACANT LAND PURCHASE AND SALE AGREEMENT ALL RIGHTS RESERVED Page I of 5 SPECIFIC TERMS 1. Date:. September 3,2020 MLS No.: 1604488&1604490 Offer Expiration Date: 09108/2020 2. Buyer: Habitat for Humanity of Mason County Buyer Buyer Status 3. Seller- M8510111 COU11tY Seller Setter 4. Property:Legal Description attached as Exhibit A. Tax Parcel No(S).:320365107010 _A20305110001 2169&2179 Lake Boulevard Shelton Mason WA 98584 Address city County state Zip 5. Purchase Price:$ 50A00.00 Fifty Thousand Dollars 6. Earnest Money:$ 1,000-00 El Che6k; 0 Note;0 Other (held by Ll telling Firm-,0 Closing Agent) 7. Default:(check only one)0 Forielture of Earnest Money,0 8011ers Election of Remedies 8. Title Insurance Company: Mason County Title S 9. Closing Agent: Mason County Title ColleenReamer Company IndivIduai(optlonal) 10. Closing Date: 10/08/2020 or sooner Possession.Date:Rl on Closing;LI Other 11. Services of,Closing'Agent for Payment of Utilities:E3 Requested(attach NWMLS Form 22K);El Waived 12. 2. Charges/Assessments Levied Before but Due After Closing:0 assumed by BUyer;a prepaid in full by Seller at Closing 13. Seller Citizenship(FIRPTA): Seller 0 is;0 is not a foreign person for purposes of U.S.Income taxation 14. Subdivision:The Property-E3 must be subdivided before El Is not required to be subdivided 15. Feasibility Contingency Expiration Date:Id 21 days after mutual acceptance;13 Other 16. Agency Disclosure: Selling Broker represents*. EJ Buyer, E3 Seller;Q both parties;U neither party Listing Broker represents: El Seller; L1 both parties 17. Addenda: 221)(OptionaiQlauses)E] 22T(Title Contingency[ 34(Addendum) 0 35F(Feasibility) tozo UX S ntu Date settees Signature Date' B16de'sr'.signature Dete Seller's.Signature Date 1826 Olympic Highway North Buyer'sAddress Selleea Address Shelton WA 98584 Shelton,WA, City,State,Zip City'.8tate"Zip (360)426,8134 (360)4274670 Phone No. Fax No. Phone No. Fax No. martyc@habitatmasonwa.org Buyer's E-mail Address Sellers E-mail Address Windermere RE/Elimille 9117 Richard'Beckman Rity Group LLC 4537 Selling Firm MILS Office No. Listing Firm. MILS Office No. Kelly Zoldak 59942 Richard Beckman 55681 Selling Broker(Print} MLS LAG No. Listing Broker(Print) MLS:LAG No. (360)426-2646 (360),250-6413 (360)426=2698 (360)426-5521 (360)790-1921 (360)426-1645 Firm Phone No. Broker Phone No. Firm Fax No. Firm Phone No. Broker Phone No. Firm Fax No. iheitoxkdocg@wWdgrmere.com mafl@RiehardBeckxnsn.cdm. Selling Firm Document E-mail Address Listing Firm Document E-mail Address kellyzoldak@windermere.com richard@ri6.ardbtekinan.com Selling Broker's E-mail Address Listing Broker's E-mail Address 91313 14 98421 9628 Selling Broker DOL License No. Selling Firm DOL License No. Listing Broker DOL License No. Listing Firm DOL License No. E I Form 25 ©Copyright 2019 I Vacant Land Purchase&:5ele VACANT LAND PURCHASE AND SALE AGREEMENT Northwest ALL R GHltipie:ListingSER Service Rev.7119 ALL RIGHTS RESERVED Page 2 of 5 GENERAL.TERMS Continued i a. Purchase Price.Buyer shall pay to Seller the Purchase Price,Including the Earnest Money,In cash at Closing, unless 1 otherwise specified in this Agreement.Buyer represents that Buyer has sufficient funds to close this sale-in accordance 2 with this Agreement and is not relying on any contingent source of funds, including funds from loans,the sale of other 3 } property, gifts, retirement, or future earnings, except to the extent otherwise specified In this Agreement.The.parties 4 shall use caution when wiring funds to avoid potential wire fraud.Before wiring funds,the party wiring funds shall take 5 { steps to confirm any wire instructions via an independently verified phone number and other appropriate measures. 6 i b. Earnest honey. Buyer shall deliver the Earnest Money within 2 days after mutual acceptance to Selling Broker or to 7 ; Closing Agent. If Buyer delivers the Earnest Money.to Selling Broker,Selling Broker will deposit any check.to be held by 8 Selling Firm,or deliver any Earnest Money to be held by Closing.Agent,within 3 days of receipt or mutual acceptance, 9 whichever occurs later..If the Earnest Money is held by Selling Firm and is over$10,000.00 it shall be deposited into,an 10 interest bearing trust account in Selling Firm's name provided that Buyer completes an IRS:Form W-9. Interest, if any, 11 i I after deduction of bank charges and fees,will be paid to Buyer. Buyer shall reimburse Selling Firm for bank charges 12 and fees in excess of the interest earned, if any. If the Earnest Money held by Selling Firm is over$110,000.00 Buyer 13 has the option to require Selling Firm to deposit the Earnest Money into the Housing Trust Fund Account, with the 14 interest paid to the State Treasurer,if both Seiler and Buyer so agree in writing. If the.Buyer does not complete an IRS 15 Form W-9 before Selling Firm must deposit the Earnest Money or the Eamest-Money is$%000.00 or less,the Earnest 16 Money shall be deposited into the Housing Trust Fund Account.Selling Firm may transfer the Earnest Money to Closing 17 Agent at Ctosing. If all or part of the Earnest Money Is to be refunded to Buyer and any-such costs remain unpaid,the 18 Selling Firm or Closing Agent may deduct and pay them therefrom.The parties instruct Closing Agent to provide written 19 verification of receipt of the-Earnest.Money and notice of dishonor of any check to the parties and Brokers at the 20 addresses and/or fax numbers provided herein. 21 Upon termination of this Agreement,a party or the Closing Agent may deliver a form authorizing the release of Earnest 22 Money to the other party or the parties.The party(s)shall execute such form and deliver the same to the Closing Agent. 23 If either party fails to execute the release form,a party may make a written demand to the Closing Agent for the Earnest 24 Money. Pursuant to RCW 64.04, Closing Agent shall deliver notice of the demand to the other party within 15 days. If 25 the other party does not object to the demand within 20 days of Closing Agent's notice,Closing Agent shall disburse the 26. Earnest Money to the party making the demand within 10 days of the expiration of the 20 day period. if Closing Agent 27 timely receives an objection or an inconsistent demand from the other party, Closing Agent shall commence an 28 interpleader action within 60 days of such objection or inconsistent demand, unless the parties provide subsequent 29 consistent instructions to Closing Agent to disburse the earnest money or,refrain from commencing an Interpleader 30 action for a specified period of time. Pursuant to RCW 4,28.0800 the parties consent to service:of the summons and 31 complaint for an interpleader action by first class mail, postage prepaid at the patty's usual mailing address or the 32 address identified in this Agreement. If the Closing Agent complies with the preceding process, .each party shall be 33 deemed to have released Closing Agent from any and all claims or liability related to the disbursal of the Earnest 34 Money. if either party faits to authorize the release of the Earnest Money to the other party when required to do so 35, under this Agreement,that party shall be in breach of this Agreement. For the purposes of this section,the term Closing 36 I Agent includes a Selling Firm holding the Earnest Money.The parties authorize the party,commencing an interpleader 37 action to deduct up to$500.00 for the costs thereof. 38 c. Condition of Title. Unless otherwise specified in this Agreement, title to the Property shall be marketable at Closing. 39 The following shall not cause the title to be unmarketable: rights, reservations, covenants, conditions and restrictions, 40 presently of record and general to the area; easements and encroachments, not materially affecting the value of or 41 Unduly interfering with Buyer's reasonable use of the Property; and reserved oil and/or mining rights. Seiler shall not 42 convey or reserve any oil and/or mineral fights after mutual acceptance without Buyer's written consent...Monetary 43 encumbrances or liens not assumed by Buyer,shall be paid or discharged by Seller on or before.Closing.Title shall be 44 conveyed by a Statutory Warranty Deed. If this Agreement is for conveyance of a buyer's interest in a Real Estate 45 Contract, the.Statutory Warranty Deed shall include a buyer's assignment of the contract sufficient to convey after 46 acquired title.If the.Property has been short platted,the.Short Plat number is in the Legal Description. 47 d. Title..Insurance. Seiler authorizes Buyer's lender or Closing Agent, at Seller's expense, to apply for the then<current 48 ALTA form of standard form owner's policy of title insurance from the Title insurance Company. If Seller previously 49 received a preliminary commitment from a Title.Insurance Company that Buyer declines to use, Buyer shall pay any 50 cancellation fees owing to the original Title Insurance Company. Otherwise, the party applying for title insurance shall 51 pay any title cancellation fee, in the event.such a:fee is assessed.The Title Insurance Company shall send a copy of 52 1 the preliminary commitment to Seiler, Listing Broker, Buyer'and Selling Broker.The preliminary commitment, and the 53 i title policy to be issued,shall contain no exceptions other than the General Exclusions and Exceptions In said standard 54 form and Special Exceptions consistent with the Condition of Title herein provided. If title cannot be made so Insurable .55 I prior to the Closing Date, then as Buyer's sole and exclusive remedy, the Earnest Money shall, unless Buyer elects to 56 waive such defects or encumbrances,be refunded to the Buyer,,less.any unpaid costs described in this Agreement,and 57 this Agreement shall thereupon be terminated. Buyer shall have no right to specific performance or damages as a 58 consequence of Seller's inability to provide insurable title. 59 (Y!� 97 Initials Date Buyer's Initials Date Sellers Initials Date Seller's Initials Date I I I Form 25 ©Copyright 2019 Vacant Land Purchase&sate VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev:7/19 ALL RIGHTS RESERVED Page 3 of 5 GENERAL TERMS Continued e. Closing and Possession. This sale shall be closed by the Closing Agent on the Closing Date. "Closing" means the 60 date on which all.documents are recorded and the sale proceeds are available to Seller. If the Closing Date falls-on a 61 Saturday, Sunday, legal holiday as defined in RCW 1.%050, or day when the county recording office:is closed,the 62 i Closing Agent shall close the transaction on the next day that is not a Saturday,Sunday,legal holiday,or day when the 63 county recording office is closed.Buyer shall be entitled to possession at 9:00 p.m.on.the Possession Date.Seller shall 64 s maintain the Property in Its present condition, normal wear and tear excepted, until the Buyer Is provided possession. 65 Buyer reserves the Aght to walk through the Property.within 5 days of Closing to verify that Seller has maintained the 66 Property as required by this paragraph. Seller shall:not enter into or modify existing leases or.rental agreements, 67 service contracts,or other agreements affecting the Property which have terms extending beyond Closing without first 68 obtaining Buyer's consent,which shall not be unreasonably withheld. 69 ! f. Section 1031 Like-Kind Exchange.If either Buyer or Seller intends for this transaction to be a part of a Section 1031 70 like-kind exchange, then the other party shall cooperate in the.completion of the like-kind exchange so long as the 71 cooperating party incurs no additional liability in doing so, and so long as any expenses(including attorneys'fees and 72 costs)incurred by the cooperating party that are related only to the exchange are paid or reimbursed to the cooperating 73 ! party at or prior to Closing. Notwithstanding the Assignment paragraph of this Agreement, any party completing a 74 Section 1031 like-kind exchange may assign this Agreement to its qualified intermediary or any entity set up for the 75 purposes of completing a reverse exchange. 78 I g, Closing Costs and Prorations and Charges and Assessments. Seller and Buyer shall each pay one-half of the 77 escrow fee unless otherwise required.by applicable FHA or VA regulations. Taxes for the current year, rent, interest, 78 and lienable:homeowner's association dues shall be prorated as of Closing. Buyer shall pay Buyer's loan costs, 79 including credit report,appraisal.charge and lender's title insurance,unless provided otherwise in this Agreement.if any 80 f payments are delinquent on encumbrances which will remain after Closing, Closing Agent is instructed to pay such 81 f delinquencies at Closing from money due,or to be paid by,Seiler.Buyer shall pay for remaining fuel in the fuel tank if, 82 prior to Closing, Seller obtains a written statement from the supplier as to the quantity and current price and provides 83 i such statement to the Closing Agent..Seller shall pay all utility charges, Including unbilled charges. Unless,waived in 84 Specific Term No. 11, Seller and Buyer request the services of Closing Agent In disbursing funds necessary to satisfy 85 unpaid utility charges in accordance with RCW 60.80 and Seller shall provide the names and addresses of all utilities 86 providing service to the. Property and having lien rights. (attach NWMLS Form 22K Identification of Utilities or 87 equivalent). 88 Buyer is advised.to verify the existence and.amount of any local improvement district, capacity or impact charges or 69 other assessments that.may be charged.against the.Property before or.after Closing. Seller will pay such charges that 90 are or become due on or before Closing. Charges levied before Closing, but.becoming due after Closing shall be paid 91 as agreed in Specific Term NoA2. 92 h. Sale Information. Listing Broker and Selling Broker are authorized to report this Agreement(including price and all 93 terms)to the Multiple Listing Service that published it and to its-members,financing institutions,appraisers,and.anyone 94 else related to this sale.Buyer and Seller expressly authorize all Closing Agents,appraisers,title insurance companies, 95 and others related to this Sale, to fumish the Listing Broker and/or Selling Broker, on request, any and.all information 96 and copies of documents conceming this sale. 97 1. Seiler Citizenship and FIRPTA.Seller warrants that the Identification of Seller's citizenship status for purposes of U.S. 98 income-taxation to Specific Term No. 13.1s correct.Seller shall execute a certification(NWMLS Form 22E or equivalent) 99 I under the Foreign Investment in Real Property Tax Act("FIRPTA")at Closing and provide the certification to the Closing 100 i Agent. If Seller is a.foreign person for purposes of U.S. income taxation; and this transaction.'16 not otherwise exempt 101 from FIRPTA,Closing Agent is instructed to withhold and pay the required amount to the Internal Revenue Service. 102 J. Notices and Delivery of Documents. Any.notice related to this Agreement (Including revocations of offers .or 103 I i counteroffers)must be in writing.Notices to Seller must be signed by at least one.Buyer and shall be deemed delivered 104 i only when notice is received by Seller,by Listing.Broker;or at.the licensed office of Listing Broker.Notices to Buyer 105 must be signed by at least one Seller and shall be deemed delivered only when the notice is.received by Buyer; by 106 Selling Broker,or at the licensed office of Selling Broker. Documents related to this Agreement,such as NWMLS Form 107 17C, Information on Lead-Based Paint and Lead-Based Paint Hazards,Public.Offering Statement or Resale Certificate, 108 and all other documents'shall be delivered pursuant to this.paragraph.Buyer and Seller must keep Selling Broker and 109 Listing Broker advised of their whereabouts in order to receive prompt notification of receipt of a notice. 110 Facsimile transmission of any notice or document shall constitute delivery. E-mail transmission of any notice or 11.1 document(or a direct link to such notice or document)shall constitute delivery when:(1)the e-mail is sent to both Selling 112 Broker and Selling Firm or both Listing Broker and Listing Firm at the e-mail addresses specified on page one of this 113 Agreement;or(It)Selling Broker or Listing Broker provide written acknowledgment of receipt of the e-mail(an automatic 114 e-mail reply.does not constitute written acknowledgment). At the request of either party, or the Closing Agent, the 115 parties will confirm facsimile or e-mail transmitted signatures by signing an original document. 116 juus Initials Date Buyers Initials Date Seller's Initials Date Seller's Initials Date ._....... .................._.... __..._.. . .._.. .. form 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service I Rev.7/19 ALL RIGI4TS RESERVED ; Page 4 of a GENERAL TERMS Continued k. Computation of Time. Unless otherwise specified in this Agreement, any period of time measured in days and stated 117 In this Agreement shall start on the day following the event commencing the period and shall expire at 9:00 p.m.of the 118 last calendar day of the specified period of time. Except for the Possession'Date, if the last day Is a.Saturday,Sunday 119 or legal holiday as defined in RCW 1.16:050, the specified.period of time shall expire on the next day that is not a 120 Saturday, Sunday or legal. holiday. Any specified period of 5 days or less, except for any time period relating to.the 121 Possesion Date,shall not include Saturdays,Sundays or legal holidays.if the parties agree that an event will occur on a 122 specific calendar date,.the event shall occur on that date, except for the Closing Date, which,if it falls on a Saturday, 123 Sunday,legal holiday as defined in RCW 1.16.050,or day when the county recording office is closed,shall occur on the 124 next.day that is not a Saturday,Sunday, legal holiday, or day when.the county recording office is closed. If the parties 125 agree upon.and attach a legal description after this Agreement is signed by the offeree and delivered to the offeror,then 126 ! for the purposes of computing time, mutual acceptance shall be deemed to be on the date,of delivery of an accepted 127 offer or counteroffer to the offeror, rather than on the date the legal description is attached.Time is of the essence of 128 this Agreement. 129 i 1. Integration and Electronic Signatures.This Agreement constitutes the entire understanding between the parties and 130 supersedes all prior or contemporaneous understandings and.representations. No modification of this Agreement shall 131 be effective unless agreed in writing and signed by Buyer and Seller. Thek parties acknowledge that a signature in 132 f electronic form has the same legal effect and validity as a handwritten signature. 138 m. Assignment,Buyer may not assign this Agreement, or Buyer's rights hereunder,without Seller's prior written consent, 134 III unless the parties indicate that assignment is permitted by the addition of"and/or assigns"on the line identifying the 135 Buyer on the first page of this Agreement. 136 I n. Default. In the event Buyer fails, without legal excuse, to complete the purchase of the Property, then the following 137 provision,as identified in Specific Term No.7,shall apply: 138 I 1. Forfeiture of Earnest Money. That portion of the Earnest Money that does not exceed five percent (5%) of the 139 Purchase Price shall be forfeited to the Seller as the sole and exclusive remedy available to Seller for such failure. 140 I il. Seller's Election of Remedies.Seller may, at Seller's option, (a)keep the Earnest Money as liquidated damages 141 as the.sole and exclusive remedy available to Seiler for such failure, (4)bring suit against Buyer for Seller's actual 142 damages, (c) bring.suit to specifically enforce this Agreement and recover any incidental damages,.or(d) pursue 143 any other rights or remedies available at taw or equity. 144 o.. Professional Advice and Attorneys' Fees. Buyer and Seller are advised to seek the counsel of an attorney and a 145 certified public accountant to review the terms of this Agreement.:Buyer and,Seiler shall pay their own fees Incurred for 146 such review. However; If Buyer.or Seller institutes suit against the other concerning this Agreement, or if the party 147 holding the Earnest Money commences an interpleader action,the prevailing party is entitled to reasonable attorneys' 148 fees and expenses. 149 p.. Offer.This offer must be accepted by 9:00 p.m. on the Offer Expiration Date, unless sooner withdrawn. Acceptance 150 shall not be effective until a signed copy is received by the other party,by the other party's broker, or at the licensed 151 office of the.other party's broker pursuant to General Term]. if this offer is not so accepted, it shall lapse and any 152 Earnest Money shall be refunded to Buyer. 153 q. Counteroffer.Any change in the terms presented in an offer or counteroffer, other than the insertion of or change to 154 j Seller's name and Seller's warranty of citizenship status, shall be considered a counteroffer. If a party makes a 155 j counteroffer, then the other party shall have until 9:00 p.m. on the counteroffer expiration:date to accept that 156 counteroffer, unless sooner withdrawn..Acceptance shall not be effective until a signed copy is received by the other 167 party, the other party's broker, or at the licensed office of the other party's broker pursuant to General Term j. If the 158 I counteroffer is not so accepted,it shall lapse and any Earnest Money shall be refunded to Buyer. 159 r. Offer and Counteroffer Expiration Date. If no expiration date is specified for an offer/counteroffer, the 160 offer/counteroffer shall expire 2 days after the offer/counteroffer is delivered by the party making the offedcounteroffer, 161 unless sooner withdrawn. 162 s. Agency Disclosure. Selling Firm, Selling Firm's Designated Broker, Selling.Broker's Branch Manager (if any) and 163 Selling Broker's Managing Broker(if any)represent the same party that Selling Broker represents. Listing Firm, Listing 164 Firm's Designated Broker,. Listing Broker's Branch Manager (if any), and Listing Broker's Managing Broker.(if any). 165 represent the same party that the Listing Broker represents. If Selling Broker and Listing Broker are different persons 166 affiliated with.the same.Firm, then both Buyer and Seller.confirm their consent to Designated Broker,Branch Manager 167 (if any), and Managing Broker(if any)representing both parties as dual agents.if Selling Broker and Listing Broker are 168 the same person representing both parties then both Buyer and Seller confirm their consent to that person and his/her 169 Designated Broker,Branch Manager(if any),.and Managing Broker(if any)representing both parties as dual agents.All 170 parties acknowledge receipt of the pamphlet entitled"The Law of Real Estate Agency." 171 , 1W 3j B y is Initials Date Buyer's Initials Date Seller's Initials Date Sellers Initials Date 1 ©Copyright 2019 Vacant Land Purchase 8 Sale VACANT LAND PURCHASE AND SALE AGREEMENT 25 NorthwestGHTbe,LSERsting Service Rev.7/19 ALL RIGHTS RESERVED Page 5 of 5 GENERAL TERMS I Continued t. Commission. Seller and Buyer shall pay a commission in accordance with any listing or commission agreement to 172 Which they are a party.The Listing Firm's commission shall be apportioned between Listing Firm and Selling Firm as 173 ; specified in the listing. Seiler and Buyer hereby consent to Listing Firm or Selling Firm receiving compensation from 174 I more than one party. Seller and Buyer hereby assign to Listing Firm and Selling Firm,as applicable, a portion of their 175 funds in escrow equal to such commission(s)and Irrevocably instruct the Closing Agent to disburse the commission(s) 176, directly to the Firm(s).In any action by Listing or Selling Firm to enforce this paragraph,the prevailing party is entitled to 177 court costs and reasonable attorneys'fees.Seller and Buyer agree that the Firms are intended third party beneficiaries 178 under this Agreement. 179 I u. Feasibility Contingency. It is the Buyer's responsibility to verify before the Feasibility Contingency Expiration Date 180 identified in Specific Term No.15 whether or not the Property can be platted, developed and/or built on (now or In the 181 ! future)and what it will cost to do this.Buyer should not rely on any oral statements concerning this made by the Seller, 182 Listing Broker or Selling Broker.Buyer should inquire at thecityor county,and water,sewer or other special districts in 183 i which the Property is located.Buyer's inquiry should include,but not be limited.to;.building or.development.moratoriums. 184 applicable to or being considered for the Property;any special building requirements,including setbacks,height limits or 185 restrictions on where buildings may be constructed on the Property;.whether the Property Is affected by a flood zone, 186 wetlands,shorelands or other environmentally sensitive area;road,school,.fire and any other growth mitigation or impact 187 I fees that must be paid; the procedure and length of time necessary to obtain plat approval-and/or a building permit; 188 sufficient water,sewer and utility and any service connection charges;and.all.other charges that be paid.Buyer and 189 Buyer's agents,representatives, consultants,architects and engineers shall.have'the right,from time to time during and 190 after the feasibility contingency;.to enter onto the Property and to conduct any tests or studies that Buyer may need to 191 ascertain the condition and suitability of the Property for Buyers intended purpose. Buyer shall restore the Property and 192 all improvements on the Property to the same condition they were in.prior to the inspection.Buyer shall be responsible for 193 i all damages resulting from any inspection of the Property performed on Buyer's behalf. If the.Buyer does not give notice 194 to the contrary on or before the Feasibility Contingency Expiration Date.identified in Specific Term No. 15, it shall be 195 I conclusively deemed that Buyer is satisfied as to development and/or construction feasibility and cost. if Buyer gives i0 notice this Agreement shall terminate and the Earnest Money shall be refunded.to Buye r,.less any unpaid costs. 197 Seller shall cooperate with Buyer in obtaining permits or other approvals Buyer may reasonably require for Buyers 198 Intended use of the Property;provided that Seller shall not be required to incur any liability or expenses in doing so. • 199 v. Subdivision. if the Property must be subdivided,Seller represents that there has been preliminary plat approval for the .200 Property and this Agreement is conditioned on the recording of,the final plat containing the Property on or before the 201 date specified in Specific Term No.14. If the final plat is not recorded by such date,this Agreement shall terminate and 2 I the Earnest Money shall be refunded to Buyer. W. Information Verification Period. Buyer shall have 10 days after mutual acceptance to verify all informabon,provided 204 from Seller or Listing Firm related to the Property.This contingency shall be deemed satisfied unless Buyer gives notice 205 identifying the materially inaccurate information within 10 days of mutual acceptance. If Buyer gives timely notice under 206 this section,then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 207 x. Property Condition Disclaimer.Buyer and Seller agree,that except as provided in this Agreement,all representations 208 and information regarding'the Property and the transaction are solely from the Seller or Buyer,and not from any Broker.. 209 The parties acknowledge that the Brokers are not responsible for assuring that the parties perform their obligations 210 under this Agreement and that none of the Brokers has agreed to independently investigate or confirm any matter 211 related to this transaction except as stated in this Agreement, or in a separate writing signed by such. Broker. In 212 addition, Brokers do not guarantee the value, quality or condition of the Property and some properties may contain 213 building materials, including siding; roofing,:ceiling, insulation,.electrical, and plumbing,..that have been the subject of 214 lawsuits and/or governmental inquiry because of possible defects or health hazards.Some properties may have other 215. i defects arising after construction, such as drainage, leakage, pest, rot and motel problems. Brokers do not have.the 21s expertise to identify or assess defective products, materials, or conditions. Buyer 1s urged to use due diligence to 217 inspect the Property to Buyer's satisfaction and to retain Inspectors qualified to identify the presence of defective 218 materials and evaluate the condition of'the Property as there may be defects that may only be revealed by careful 219 j inspection. Buyer is advised to investigate whether there is a sufficient water supply to meet Buyer's needs..Buyer is 220 ' advised to investigate the cost of insurance for the Property, including, but not limited to homeowner's, flood, 221 1 earthquake, landslide,and other-available coverage.Buyer acknowledges that local ordinances may restrict short term 222 1 rentals of the Property. Brokers may assist the parties with locating and selecting third party service providers,such as 223 inspectors or contractors, but Brokers cannot guarantee or be responsible for the services provided by those third 224 parties.The parties shall exercise their own judgment and due diligence regarding third-party service providers. 225 Buys s Initials Data Buyers Initials Date Sellers initials Date Setter's Initials Date i • i Form 22D ©Copyright 2019 Optional Clauses Addendum Northwest Multiple Listing Service I Rev.7/19 OPTIONAL CLAUSES ADDENDUM TO ALL RIGHTS RESERVED i Page 1 of 2 PURCHASE&SALE AGREEMENT September 3,.2020 The following is part of the Purchase and Sale Agreement dated 1 i between Habitat for Humanity of Mason County ("Buyer") 2 Buyer Buyer i and Mason County ('Seller") 3 Softer saner concerning 2169&2179 Lake Boulevard Shelton WA 98584 (the"Property'). 4 Address city slate Zip t f CHECK IF INCLUDED: 5 i i 1. 13 Square FootagelLot Sike/Encroachments.The Listing Broker and Selling Broker make no representations 6 concerning:(a)the lot size or the accuracy of any information provided by the Seller;(b)the square footage of 7 any improvements on the Property; (c)whether there are any encroachments(fences,rockeries,buildings)on 8 i the Property,or by the Property on adjacent properties.Buyer is advised to verify lot size;square footage_and 10 encroachments to Buyer's own satisfaction. 2. Title Insurance.The Title Insurance clause in the Agreement provides Seller is to provide the then-current ALTA 11 form of Homeowner's Policy of Title Insurance.The parties have the option to provide less coverage by selecting 12 i a Standard Owner's Policy or more coverage by selecting an Extended Coverage Policy: 13 LI Standard Owner's Coverage.Seller authorizes Buyer's lender or Closing Agent,at Seller's expense,to 14 I apply for the then-current ALTA form of Owner's Policy of Title Insurance, together with homeowner's 15 ± additional protection and inflation protection endorsements, if available at no.additional cost, rather than 16 the Homeowner's Policy of Title Insurance. 17 ❑ Extended Coverage.Seller authorizes Buyer's lender or Closing Agent, at Seller's expense to apply for 18 an ALTA or comparable Extended Coverage Policy of Title Insurance, rather than the Homeowner's 19 Policy of Title Insurance. Buyer shall pay the increased costs associated with the Extended Coverage 20 Policy, including the excess premium over that charged for Homeowner's Policy of Title Insurance and 21 . the cost of any survey required by the title insurer. 22 4 3. 0 Seller Cleaning. Seller shall clean the interiors of any structures and remove all trash, debris and rubbish 23 from the Property prior to Buyer taking possession. 24 4. .0 Personal Property. Unless otherwise agreed, Seller shall remove all personal property from the Property 25 not later than the Possession.Date.Any personal,property remaining on the Property thereafter shall become 26 the property of Buyer,and may be retained or disposed of as Buyer determines. 27 5. d Utilities.To the best of Seller's knowledge,Seller represents that the Property is connected to a: 28 ❑public water main;❑public sewer main;0 septic tank;13 well(specify type) 29 ❑irrigation water(specify provider) ;❑.natural gas;❑telephone; 30 ❑cable; 211 electricity;❑other 31 6. ❑ Insulation -New Construction. If this is new construction, Federal Trade Commission Regulations require 32 the following to be filled in. if insulation has not yet been selected, FTC regulations require Seiler to furnish M 34 Buyer the information below in writing as soon as available: WALL INSULATION:TYPE: THICKNESS: R VALUE: 35 CEILING INSULATION:TYPE: THICKNESS: R-VALUE: 36 OTHER INSULATION DATA: 37 7. ❑ Leased Property Review Period and Assumption. Buyer acknowledges that Seller leases the following 38 Items of personal property that are included with the sale: ❑ propane tank; ❑ security system; ❑ satellite 39 dish and operating equipment; ❑other `w 4Buye s Initials Date Buyer's lnitials Date seiiees Initials Date Seller's Initials Date Form 22D ©Copyright 2019 Optional Clauses Addendum Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 19 2 OPTIONAL CLAUSES ADDENDUM TO PURCHASE&SALE AGREEMENT Conifted Seller shall provide Buyer a copy of the lease for the selected items within days (5 days if not filled 41 in) of mutual acceptance. if Buyer,'in Buyer's sole discretion, does not give notice of disapproval within 42 ' days(5 days if not filled in)of receipt of the lease(s)or the date that the lease(s)are due,whichever 43 is earlier,then this lease review period shall conclusively be deemed satisfied(waived)and at Closing, Buyer 44 ; shall assume the lease(s) for the selected Item(s) and hold Seller harmless from and against any further 45 obligation, liability, or claim arising from the lease(s), if the leases) can be assumed. If Buyer gives timely 46 notice of disapproval,then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 47 8. ❑ Homeowners' Association Review Period. If the Property is subject to a homeowners' association or any 48 other association, then Seller shall,.at Seller's expense, provide Buyer a copy of the following documents(if 49 available from the Association)within days(10 days if not filled in)of mutual acceptance: 50 i a. Association rules and regulations,including,but not limited to architectural guidelines; 51 b. Association bylaws and covenants,.conditions,and:restrictions(CC&Rs); 52_ ?. c.' Association meeting minutes from the prior two(2)years; 53 d. Association Board of Directors.meeting minutes.from the prior six(0)months;and I_ e. Association financial statements from the prior two(2)years and current operating budget. 55 If Buyer, in Buyer's sole discretion, does not give notice of disapproval within days (5 days if not 56 !i filled in) of receipt of the above documents or the date that the above documents are due, whichever is 57 I earlier, then this homeowners' association review period shall conclusively be deemed satisfied (waived). if 58 I Buyer gives timely notice of disapproval,then this.Agreement shall terminate and the Earnest Money shall be 59 60 refunded to Buyer. 9. O Homeowners'Association Transfer Fee. if there is a transfer fee,imposed by the homeowners'association 61 or any other association(e.g.a"move-in"or"move-outs fee),the fee shall be paid by the party As:provided for 82 In the association documents. If the association documents do not provide which party pays the fee, the fee 63 shall be paid by❑Buyer;t]Seller(Seller if not filled in). 64 i 10. ❑ Excluded item(s). The following item(s), that would otherwise be included in the sale of the Property, is 65 excluded from the sale ("Excluded'Item(s)"). Seller shall repair any damage to the Property caused by the 66 I removal.of the Excluded Item(s).Excluded item(s): 67 fib 69 11. ElHome Warranty. Buyer and Seller acknowledge that home warranty plans are available which may provide 70 additional protection and benefits to Buyer and Seller.Buyer shall order a one-year home warranty as follows: 71 a. Home warranty provider: 72 b. Seller shall pay up to$ ($0.00 if not filled In)of the cost for the home warranty, together 73 with any ineluded options,and Buyer shall pay any balance.. 74 c. Options to be included: 75 (none,if riot filled in). 76 i d. Other: 77 12. ❑ Other. 78 79 80 81 82 83 84 85 uy is initials Date Buyers Initials Date Seller's initials Date Seliers initials. Date i i 4 Form 35F @Copyright 2010 Feasibility Contingency Addendum Northwest Multiple Listing Service Rev.7/10 ALL RIGHTS.RESERVED Page i of 1 FEASIBILITY CONTINGENCY ADDENDUM ' i I The following is part of the Purchase and Sale Agreement dated September 3,2020 1 between Habitat for Humanity of Mason County ("Buyer") 2 Buyer Buyer j and Mason County ("Seller") 3 Seller Seller i concerning 2169 &2179 Lake Boulevard Shelton WA 98584 (the."Property"). 4 Address city slate zip # Feasibility Contingency.Buyer shall verify within 21 days(10 days if not filled in)after mutual acceptance 5 4 (the"Feasibility Contingency Expiration Date") the suitability of the Property for Buyer's intended purpose including, 6 but not limited to,whether the Property can be platted,developed and/or built on(now or In the future)and what it will 7 ; cost to do this. This Feasibility Contingency SHALL CONCLUSIVELY.BE DEEMED WAIVED unless Buyer gives 8 notice of disapproval on or before the Feasibility Contingency Expiration Date. if Buyer gives a timely notice of 9 k , disapproval,then this Agreement shall terminate and the Earnest Money shah be refunded to Buyer.Buyer_should not 10 rely on any oral statements concerning feasibility made by the Seller, Listing Broker or Selling Broker. Buyer should 11 inquire at the city or county,and water,sewer or other special districts in which the Property is located.Buyer's inquiry 12 i shall include, but not be limited to: building or development moratoria applicable to or being considered for the 13 f. Property;any special building requirements,including setbacks,height limits or restrictions on where buildings may be 14 constructed on the Property; whether the Property is affected by a flood zone, wetlands, shorelands or other 15 environmentallysensitive area;.road, school,fire an any other growth mitigation or impact fees that must be paid;the 16 d procedure and length of time necessary to obtain plat approval and/or a building permit; sufficient water, sewer and 17 utility and any services connection charges;and all other charges that must be paid. 18 Buyer and Buyer's agents,.representatives, consultants, architects and engineers shall have the right, from time to 19 time during the feasibility contingency,to enter onto the Property and to conduct any tests or studies that Buyer may20 need to ascertain the condition and suitability of the Property for Buyer's intended purpose. Buyer shall restore the 21 Property and all improvements on the Property to the same condition they were in prior to the inspection. Buyer shall 22 be responsible for all damages resulting from any Inspection of the Property performed on Buyer's behalf. 23 O AGREEMENT TERMINATED IF NOTICE OF SATISFACTION NOT TIMELY PROVIDED. If checked, thl824 Agreement shall terminate and Buyer shall receive a refund of the Earnest Money unless Buyer gives notice to Seller25 on or.before the Feasibility Contingency Expiration Date that the Property is suitable for Buyer's intended purpose. 26 j. i i uyer Initials Date euyer—� Date Seiiees initials Date Seller's initials Date i ......... i I Form 22T ©Copyright 2015 Title Contingency Addendum Northwest Multiple Usting Service Rev.7115 TITLE CONTINGE.NCY:ADDENDUM TO ALL RIGHTS RESERVED 1 Page 1 of 1 PURCHASE 8r SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated September 3,2020 1 between Habitat for Humanity of Mason County ("Buyer') 2 ! i Buyer Buyer and. Mason County ___("Seller") 3 Seller Seller concerning .1169&2179 Lake Boulevard Shelton WA 98584 (the"Property"). 4 Address city Slate Zip l i 1. Title Contingency.This Agreement IS subject to Buyer's review of a preliminary commitment for title insurance, 5 together with any easements, covenants, conditions and restrictions of record. Buyer shall have 5 1 6 days(5 days if"not filled in)from 10 the date of Buyer's receipt of the preliminary commitment for title insurance; 7 or 13 mutual acceptance (from the date of Buyer's receipt, If neither box checked)to give notice of Buyer's 8 disapproval of exceptions contained in the preliminary.commitment. 9 Seiler shall have days (5 days If not filled in) after Buyer's notice of disapproval to give Buyer 10 notice that Seiler will clear all disapproved exceptions. Seller shall have until the Closing Date to clear all 11 z disapproved exceptions. 12 If Seller does not give timely notice that Seller will clear all disapproved exceptions, Buyer may terminate this 13 Agreement within 3 days after the .deadline for Seller's notice. In the event Buyer elects to. terminate the 14 i Agreement,the Earnest Money shall be.returned to Buyer. If Buyer does not timely terminate the Agreement, 15 ; Buyer shall be deemed to have waived all objections to title,which Seller did not agree to clear. 16 2. Supplemental Title Reports. If supplemental title reports disclose new exception(s) to the title commitment, 17 then the above time periods and procedures for notice, correction, .and termination for those new exceptions 18 shall apply to the date of Buyer's receipt of the supplemental title report.The Closing date shall be extended as 19. necessary to accommodate the foregoing times for notices. 20 i 3. Marketable Title.This Addendum does not relieve Seller of the obligation to provide marketable title at Closing 21 as provided for in the Agreement. 22 i iI i i 1 B er's Initials Date Buyer's Initials Date Seller's Initials Date Seller's initials Date ©Copyright 2010 Form 34 Addendum/Amendment to P&S NorthwestMuitiple Listing Service Rev.7/10 ., -= -- ALL RIGHTS RESERVED Page 1 of 1 ADDENDUM/AMENDMENT TO PURCHASE AND SALE AGREEMENT i The following is part of the Purchase and Sale Agreement dated 1 between ("Buyer")2 Buyer Buyer and Mason County ("Seller")3 Seller Seller concerning WA (the"Property').4 Address City Slate ZIP IT IS AGREED BETWEEN THE SELLER AND BUYER AS FOLLOWS: 5 1.This agreement is contingent upon the Mason County Commissioners approval of this purchase and sales agreement, 6 in an open public meeting. 7 2.Buyer waives the right to receive a completed Washington State Seller Disclosure Statement. 8 i 3.Escrow shall be Mason County Title and Escrow,Colleen Reamer. 9 4.Buyer shall pay for the Mason County Title Insurance policy. 10 5. Deed Shall Be a Treasures Deed,per RCW 36.35.130. 6.Buyer shall p>sy.all current and past due Association dues. 12 7.Mason County Commissioner Randy Neatherlin is a licensed real estate broker in the state of 13 Washington. 14 8..Commissioner Randy Neatherlin will sign for Mason County. 15 9.Seller has never occupied the property. 16 17 18 19 20 2.1 22 23 24 25 26 27 28 29 30 i ALL OTHER TERMS AND CONDITIONS of said Agreement remain unchanged. 31 qb I V-1 uy is Initi Is Date Buyer's Initia s•J Date Seller's Initials Date Seller's initleis Date } Exhibit Beginning.at-a point on the previously constructed watermain on Beverly Boulevard. said point being approximately on the extension of the common j Property line of L•ots. 5 6 G, 'Block ), Beverly Heights Addition to the Ci ty of Shelton .as recorded in Volume '3 a Page 2 records of the hidi tor, E Mason County, Washington running .thence southwest along Beverly Boulevard to the approximate plettQd centerline of Vancouver. Street, a distance of approximately 385 feet; l fi i 3 r � 1 i j( I f Exhibit A Lots One (1) and Two (2), Block ten (lo) , Beverly Heights AdditIm to the City -f Shelton, Washington, according to the recorded plat thereof in the office of the Auditor of mason County, Washington. i Lots Eight (8) and Nine (9)0 Block Ten (10) , Beverly Heights Addition to Sheltong Washington' according to the recorded plat thereof in the office of the Auditor for said County and State. { 1 bad y�3` f MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: 9/14/2020 PREVIOUS BRIEFING DATES: 7/6/2020 If this is a follow-up briefing, please provide only new information ITEM: Discuss a Safe Start Guidelines for continued reopening of County Offices BACKGROUND: Mason County desires to manage a commitment to workplace safety by the elected officials and department heads. The Board of County Commissioners and Elected Officials have the responsibility to provide a safe and healthy workplace free from recognized hazards as set forth in RCW 49.17.060: Employer— General safety standard — Compliance, Chapter 296-800 WAC: Safety and Health Core Rules, and Division of Occupational Safety and Health (DOSH) Directive 1.70, General Coronavirus Prevention Under Stay Home-Stay Healthy Order. Mason County employees also have the responsibility to develop habits and procedures that will reduce exposure to potential injury including attending safety trainings and wearing personal protective equipment. This guideline continues to develop processes to meet RECOMMENDED ACTION: Review attachment for modification ATTACHMENT(S): Safe Start Guidelines Briefmg Summary 9/9/2020 MASON COUNTY SAFE START GUIDELINES COVID-19 PANDEMIC The County has developed the following guidelines to ensure the safety of employees in the workplace. These guidelines are offered to supplement State and local health orders. Governor's Proclamations and local Health Officer Orders shall take precedence over these guidelines. For more information about current COVID-19 guidance in Washington, see the following Department of Health (DOH) link: https://www doh wa gov/Emergencies/NovelCoronavirusOutbreak2O2OCOVlDl9/HealthcareProviders Individual departments/offices have established additional guidelines specific to their operations. Different positions will require different work practices or engineering controls and Personal Protective Equipment (PPE). Contact your supervisor with any questions regarding the following information: 1. Alternate work assignments/scheduling. 2. What PPEs you will be required to use. 3. What safety practices and engineering controls r 1 berequired to prevent or minimize exposure. 4. Department/Office specific guidelines for how ma y members of the public will be authorized in the office. I. General Requirementsfor All Employees A. Pre-screening of employees before starting work 1. COVI D-19-like symptoms as defined by the DOH will be assesg�ed prior to the employee entering the facility. These may include, but are not limited to the following Fever, Cough, Shortness of breath, Difficulty breathing, Chills,Mu'sde or body aches, Headache, Sore throat, New loss of taste or smell Nausea or vomiting, Diarrhea, Nasal congestion or runny nose 2. Temperatures may be take a"entrances to County facilities. Employees o come to work with a temperature of 100.4 degre e IT with any of the above symptoms within the last 12 hours, shall: a. Be required to leavethe workp cc. b. Notify their supervisor by phone 'mediately. c. Encouraged to follov upwith tf� t pnmary care provider for a potential COVID- 19 and/or test. d. Employees must remam`at home enod of time as directed by current DOH standards and guidance.Currently,this is defined ass ferric astheir test results comeback negative and/or until at least 3 days{72 hours) have passedtf ce recoveryde d as resolution of fever without taking fever-reducing medications ridi ovement in their respiratory symptoms (e.g., cough, shortness of breath),AND at least 1 t}days have passed since symptoms first appeared. e. If Employee tests positive for COVID- ',0 the employee must follow the isolation protocol as directed by current DOH standards and guidance.Currently,this guidance provides that such employees remain isolated at home until at least 3 days(72 hours)have passed since recovery defined as resolution of fever without taking fever-reducing medications and improvement in their respiratory symptoms(e.g.,cough, shortnessofbreath),AND at least 10dayshavepassed sincesymptomsfirstappeared. B. Facial Coverings: 1. Per the Governor's Phased Reopening County-By-County, beginning June 8, 2020 all employees will be required to wear a cloth facial covering,except when working alone in an office,vehicle,or at a job site, or by an individual who is deaf or hard of hearing-or who is communicating with someone-who relies on language cues such as facial markers and expression and mouth movements as part of communication,or when thejob has no in-person interaction. 2. If an employee has a health condition or other concern that prevents them from wearing a mask,please talk with your Supervisor. 3. The County will provide facial coverings as ordered by the Governor's order. Employees can request facial coverings through their supervisor.Employees may choose to provide their own facial coverings. Employees may review the L&I recommendations at: 11Page https:Hlni.wa.gov/forms-Publications/F414-168-000.pdf C. Physical distancing: 1. Employees are to follow DOH and LNI guidelines and must maintain physical distancing by remaining at least 6 feet away from each other. 2. Physical distancing markers and signage denoting 6 feet of spacing will be placed in departments prior to opening up to the public. Signage will also be placed on elevators, restrooms and other high traffic areas. 3. Departments/Offices may provide flexible worksites (separating desks, cubicles), teleworking, and flexible work hours (staggered shifts)to increase physical distance among and between employees. 4. Employees should not use other worker's phones,desks, offices, or other work tools and equipment when possible. If an employee must use other worker's equipment, the employee should disinfect or sanitize the equipment before and after use. 5. Limit in-person meetings. Use phone conferences, Zoom , etc wh &6vailable. 6. If you must have an in-person meeting, meet in a large room a6d maintain a distance of at least 6 feet from one another and wear face masks. Meet for as short a time,as possible. 7. Pick-up area for deliveries, packages and mail will be est 11-f etlI a designatedarea. 8. Employees must stay 6 feet away during rest breaks and m al breaks s may require staggered lunch breaks or limiting the number of employees in the lunchroom. Do not sh food or utensils. D. Practice good health habits:� 1. Please stay home when sick, wash your hands frequently, and maintain physicafidistancing. Encourage your co-workers to read and comply with these helpful guides. a. Cough or sneeze into the c ook'of your elbow or use a tissue. Wash your hands with soap and water or use hand sanitizesJm�rr�edite y after. 2. Employees should frequently and regula fiy wash t pir hands with soap and water for at least 20 seconds as needed including: a. When coming to or leaving works , R b. When coming from and going to di rent rks tesa w c. After sneezing and/or coughing- remember's allergy eson. If soap and water are not around, clean hands itth hand gel that has at least 60% alcohol in it . Make sure these supplies are always around and in multiple loca#ions. 3. Employees sho id avoid touching their eyes, nose, ai_ mouth. E. Cleani and!dismfec mg workenvironment: 1. Custodial services w)) %present during and after working hours to clean County facilities. However, employees are asked to ass t in increasing the frequency of cleaning and disinfecting commonly touched surfaces, minimum sfai handrails, elevator buttons, copy machine keypads, and door handles, telephones Wrinputer keypads/mouse and other commonly touched equipment/areas should be wiped down with disinfectant=irtid-shift an`d before the end of each shift. Employees need to take responsibility for disinfecting all high�tpu, su aoes'in their work area. Do not assume it is someone else's job or responsibility. 2. Gloves,disinfectants-�andcleting supplies will be provided for staff to clean work areas and any areas people have access to. 3. Employees should wipe down workstations, computers, copy machines, door handles and any areas of work before and after use. 4. Additional supplies of PPEs and disinfectants can be coordinated through Facility Services and Emergency Management. 5. Additional information about cleaning, sanitizing and disinfecting: https://osha.washington.edu/sites/default/fiiles/documents/FactSheet_Cleaning_Fina]_UWDEOHS_O.pdf F. Sick employees must stay home: 1. If you are sick,please contact your supervisor immediately and stay at home.Help keep your co-workers stay safe. This includes temporary/seasonal employees. 2. At this time,we do not require a doctor's note from employees who have been sick. Doctors may be � � . 2 1 P a g e very busy and not able to provide a note in a timely manner. 3. If you need to stay home to care for a sick family member, please do so. During this time, more workers may need to stay at home to care for sick children or other sick family members. 4. If employee is experiencing COVI D-19-like symptoms, employee is encouraged to follow up with their private provider to be evaluated for a potential COVID-19 and/or test. Following testing, Employees should self- quarantine by remaining at home until at least 3 days (72 hours) have passed since recovery defined as resolution of fever without taking fever-reducing medications and improvement in their respiratory symptoms (e.g., cough, shortness of breath), AND at least 10 days have passed since symptoms first appeared. If Employee is not tested, employee should remain at home for the time period stated in current DOH standards and guidelines.Currently,this time period is until at least 3 days(72 hours)have passed since recovery defined as resolution of fever without taking fever-reducing medications and improvement in their respiratory symptoms (e.g., cough, shortness of breath), AND at least 10 days have passed since symptoms first appeared. 5. Employees should follow these guidelines if they have symptoms of coronavirus disease and have not been around anyone who has been diagnosed with COVID-19. httr)s://www.doh.wa.gov/Portals/l/Documents/1600/coronavirus/COVIDconcerned.pdf G. COVID-19- If an employee has COVID-19: 1. Employees should follow the DOH guidelines at:. httns://www.doh.wa.gov/Portals/1/Documents/1600`/coronavirus/COVIDcasepositive.pdf a. Keep it confidential ` a b. The Public Health Department in collaboratio witttJie County will inform close contacts of the sick employee that they may have been exposed toCOVQ C. The employee must remain isolated at home for the t+ a period stated in current DOH standards and guidelines. Below is a link to a chart top determine the exposure and isolation requirer ents:,,� https://www.doh.wa goy/P-(rtalsl1/Documents/1600/coronavirus/COVID 9-ExposureFeeling Better.pdf d. Areas visite�tl°b' the ill employeewill be closed off and cleaned to appropriate guidelines. Cleaning and disinfect ton ill be performed within 24 hours or as soon as practical. e. Cleaning staffwtlia propriaterPPE will clean and disinfect all areas such as offices, bathrooms, common areas,sha ed:electronic equipment(like tablets,touch screens,keyboards,etc.used by the ill person,focusing espebiallyon fregt eht[y,to�u,,ched surfaces. 2. COVIDA9 -Potential Expo ure�to Someonew,6 COVID-19: Employees who think they have been exposed to someone with COVID T9 should follow the guidelines at: https://www.doh.wa. -gov/Portals/l/D runts/1600/coronavirus/COVIDexposed.pdf 3. Critical lnfrastructureEmployees(e.g.,law enforcement,Corrections staff)will be evaluated on acase- by-case basis. If at all possible, they will be asked to quarantine the same as other employees. However, if there is a critical shortage, the Sheriff, in consultation with the Health Department, may require the employee to continue to work if they are without symptoms and are complying with thesame guidelines as listed above. Resources for current information about COVID-19:Sharing correct information is the best thing wecan do to keep the wrong information from getting out. Check the Health Department's COVID-19 website at http://www.healthygh.org/directory/covidl9, state DOH website at www.coraonavirus.wa.gov,_or the Center for Disease Control and Prevention's (CDC)website at hftps://www.cdc.gov 3 1 P a g e Diane Zoren From: Lynn Fiorillo-Lowe <Iiorillo-lowe@wsac.org> Sent: Thursday,August 27, 2020 11:04 AM To: Diane Zoren Subject: 2020 Courthouse Briefing - Mason County Attachments: 2020 Courthouse Briefing Agenda.docx Hello Diane, it's Lynn from the Washington State Association of Counties (WSAC). As in past years, the Washington State Association of Counties (WSAC) has held courthouse briefings. WSAC President Rob Gelder and Eric Johnson, WSAC's Executive Director would be representing WSAC, as well as possibly other members on WSAC's Executive Board. We're hoping to hold one of our meetings in your county either in person or virtually and would Eke to extend an invitation to your Commissioners; the briefing would last about two hours. I've attached a "draft" agenda for your review. If you could check with your Commissioners to see if they would be interested in participating in a courthouse briefing, either in person or virtually, I would really appreciate it. I'll then be in touch with you to finalize any possible plans. Diane, thanks so much for your help, I look forward to hearing back from you! L_I vww Lynn Fiorillo-Lowe I Operations&Support Assistant Washington State Association of Counties lwsac.org 0. 360.753.1886 1 D. 360.489.3019 1 C.360.972.0370 Ifiorillo-lowe@wsac.org Disclaimer-Documents and correspondence are available under state law.This e-mail may be disclosable to a third-party requestor. 1 WASHINGTON 19 STATE ASSOCIATION low of9.. 2020 Annual Courthouse Briefings—Agenda Attending for WSAC: Eric Johnson, Executive Director Depending on Briefing: WSAC President Rob Gelded tsap County) WSAC 1st Vice President�idael Largent(Whitman County) WSAC 2nd Vice President Jamie Stephens (San Juan County) WSAC Immediate Past Pr-esident Scott.Hutsell (Lincoln County) 1. Introductions hair, BoCC/Council 2. WSAC Update President Gelder(TBD) :y Director Johnson a. COVID-19 Coordination/Communication b. Administration n07-B-u-.get c. Commumcatio7 x d. Members Sep is s and Derences e. Business Partners f. Legislative Activities,"- g. Legal Activities h. Caucus/Committees i. Federal Issues .:_ 3. County Issues _ Commissioners/Councilors a. Local Issues b. Relationship with WSAC c. WSAC Follow Up 4. Adj ourn COMMISSION MEETING SCHEDULE SUBJECr TO CHANGE October 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sept 28-Briefings 1 2 3 4 5 Briefings 6 7 9 10 9 a.m.Commission mtg a 11 12 13 14 15 16 17 18 19 20 21 22 23 24 9 a.m.Commission mtg 25 26 Briefings 27 28 29 30 31 November 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 9 a.m. 4 5 6 7 Commission mtg 8 9 Briefings 10 11 HOLIDAY 12 13 14 15 16 17 9 a.m. 18 19 20 21 Commission meeting 22 23 Briefings 24 9 a.m. 25 26 HOLIDAY 27 HOLIDAY 28 Commission meeting need to adopt 2021 levies 29 30 Briefings December 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 9 a.m.2021 8 9 a.m. 9 10 11 12 Budget Hearing& Commission meeting Briefings 13 14 15 9 a.m. 16 17 18 19 Commission meeting 20 21 22 23 24 25 HOLIDAY 26 27 28 29 30 31 1:\DLZ\Briefing Items\2020\Oct Nov Dec 2020 Quarterly Calendar 2.xisx 9/9/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: September 14, 2020 PREVIOUS BRIEFING DATES: N/A ITEM: Mason County Monthly Financial Report: August 2020 EXECUTIVE SUMMARY: Review of Cash Balances, and Current Expense Revenues and Expenditures through August 2020. BUDGET IMPACTS: N/A RECOMMENDED OR REQUESTED ACTION: N/A ATTACHMENTS: Mason County Monthly Financial Report: August 2020 J:\Budget Office\Briefing, Agenda,&Public Hearing Items\2020\Briefing Summary 9.14.2020-August 2020 Financial Report.doc CO bA MASON COUNTY MONTHLY FINANCIAL REPORT AUGUST . 20201 J:\Financials\2020 Financials\2020 August Financial Report �p9pN op� MASON COUNTY MONTHLY FINANCIAL REPORT AUGUST 2020 2019 vs•2020,Currelrt EXpense Revenue,C'ompari'son. 'Revenue: . Revenue _. Collected Collected. Actual dif 2010., 'Department,Name . 2019 Budget Through End .Uncollected %2099 ; 2020'Budget. Through End, Uncollected; - %,2020 •vs2020. of Month Revenue of Month Revenue. WSU Extension $ 20,440 $ 22,286 $ 1,846 109% $ 20,500 $ 11,937 $ (8,563) 58% $ (10,349) Assessor 6,000, 9417 3,417,. 157% 7,000 17,085 101,085 244% 7,66.& Auditor 744,371 443,402 $ (300,969) 60% 1,198,700 1,012,067 $ (186,633) 84% 568,666 f'mergency Management. 83;207 24,624 (58,583) 30% 64,648 `41968 (59,690) - 8% (19,656) Facilities&Grounds - 400 $ 400 0% - 5,275 $ 5,275 0% 4,875 Human Resources: - 2,166 2,166. 0% - - - 0% (2,166) Clerk 308,825 257,870 $ (50,955) 84% 328,058 144,432 $ (183,626) 44% (113,438) Commissioners 824 669 (155) 81%- _ - - 0%,. (669) Support Services 700 1,995 $ 1,295 285% 700 460 $ (240) 66% (1,535) District Court 893,787 689,146 (204,641) 77%. 978;652 627,943 (350,709) " 64% (61,202) Community Development 1,667,810 1,362,025 $ (305,785) 82% 1,790,810 1,517,827 $ (272,983) 85% 155,801 Parks&Trails - 42,200:. 23,702 (18,498) 56%. 44,000- 7,308- (36,692) 17% (16,394) Juvenile Court Services 1,026,628 797,197 $ (229,431) 78% 1,161,972 807,963 $ (354,009) 70% 10,766 Prosecutor. 182-1232 111,267 (70,965) 61%, 192,951 114,738• (78,213) 59% 3;471 Child Support Enforcement 206,367 96,349 $ (110,018) 47% 209,515 120,972 $ (88,543) 58% 24,623 Coroner 39,000 32,020 (6,980) 82% 35,000 24,640 (10,360) 70% (7380) Sheriff 1,164,692 800,057 $ (364,635) 69% 1,126,875 738,178 $ (388,697) 66% (61,879) Indigent Defense - 204,767 112,694 (97,073) ; -• 55% 204,767 140,573• (64,194) - 69% 27,879> Superior Court 48,550 25,889 $ (22,661) 53% 68,927 28,560 $ (40,367) 41% 2,671 Family Court 2'500. 1;640 (860), 66% • 2,500 1,824. (676) 73% 1814 Therapeutic Court 575,241 166,661 $ (408,580) 29% 610,884 278,090 $ (332,794) 46% 111,428 Murder Expenditures . : - " 0%, - - - 0%: _ Treasurer 24,726,117 17,232,509 $ (7,493,608) 70% 26,348,450 16,637,453 1 $ (9,710,997) 63% (595,055) Indirect P.ayments1rom Oth 3,923,478, 2,263,539 .(1,659,939) 58% 3,956,682. 2,015,192] (1,937,490) 51% (244,347) Totals $3,5,867;Z36, .$ 24,477;523 `$:• (1.1,390,213),; 68%,•. $,3'8,351,59.1 $':24;261;487 '.$; (1'4,090,104)' 63%, $ (216',037,) n J:\Financials\2020 Financials\2020 August Financial Report 2 MASON COUNTY MONTHLY AUGUS_jT 2020 FINANCIAL REPORT Treasurer Department Receipts __ _ _ Treasurer#001-260-00Q 2019.Budget 2019 YTD This Month • 5'0 2019 2020 Budget, 2020 YTD This Month %2020 REAL&PERSONAL PROPERTY TAXES 10,169,566 5,923,592 68,003 58% 10,383,385 5,929,729 84,984 57% SALES TAX TITLE PROPERTY - 249 35 .0% 0 01% LOCAL RETAIL SALES&USE TAX 5,225,000 3,874,272 614,830 74% 6,000,000 4,202,715 702,582 70% LOCAL PUBLIC SAFETY-CITY 37,000 .33,383 4,570, 90% 37,000 31,948 4,263 86% CRIMINALJUSTICE 600,000 496,269 75,318 83% 600,000 518,050 81,377 86% LEASEHOLD EXCISE TAX 35,000 17,930 5,913 51% 35,000 20,331. 7,323 58% FOREST EXCISE TAX - 360,646 134,739 0% 225,000 222,449 197,662 99% FRANCHISE FEES 510,000 378,959 46,499 74% 520,000 -363,279 79,579 70% PAYMENT IN LIEU OF TAX/B OF L 275,000 288,550 0 105% 289,000 314,361 0 109% PU,D PRIVILEGE TAX - -700,000 723,453 0 103% - 72.51000 734,058 0 101% DNR OTHER TRUST 2 100 288 0 288% 100 104 0 104% CITY-COUNTY ASSISTANCE 1,362,67& 709,170 0 52% 1,415,000 638,597 0. 45% DNR PILT NAP/NRCA 4,000 - 0 0% 4,000 - 0 0% CRIMINAL JUSTICE-COUNTIES 680,000 515,831 0 76% 680,000 562,062 ,O 83% ADULT COURT COST-JUVENILE OFFE 5,000 3,126 412 63% 5,000 3,273 402 65% CRIMINAL JST-MARIJUANA ENFORCE 85,000 40,761 0 48%- 85,000 42,474 0 50% DUI-OTHER CRIMINAL JUSTICE A 15,400 10,946 0 71% 15,400 11,490 0 75% LIQUOR/BEER EXCISE TAX 116,920' 90,512 0 77%. 116,920 105,483, 0 :90% LIQUOR CONTROL BOARD PROFITS 205,000 100,445 0 49% 205,000 100,365 0 49% IN LIEU OF-CITY OFTACOMA 175,000 132,314 33,078 76% 190,000 31,951 0, 17% TREASURER'S FEES - 0 0% 23 0% PAYMNT FOR SRVCS=MASON LIC DIST 475 573 0: 121%: 475 360 360 76% PAYMNT FOR SRVCS-SPENCER LK FND - 0 0% - 145 0 0% PAYMNT FOR SRVCS-ISLAND LK FND - 100 120 0 120% 120 290 0 242% CHARGES FOR SRVCS-MACECOM 1,400 1,316 0 94% 1,300 1,324 0 102% RETURNED REMITTANCE(NSF)FEES 2,400 1,600 120 67% 20400 1,560 80 65% REET COLLECTION FEES 100,000 81,014 11,353 81% 100,000 79,979 15,123 80% REET COLLECTIONS COSTS 9,000 5,950 925 66% 9,000 5,483 773 61% 3 Treasurer Department Receipts Treasurer 11001-260-000` 2019'Budget" 2019 YTD This Month- %2019 2020.Budget 2020 YTD. This Month- %2020 TREAS.FIRE PROTECTION ASSESSM 15,000 10,120 115 67% 15,000 9,985 167 67% TREAS OTHER WORD PROCESSING _ 400 276 36 69% 575 84 2 15% PUBLIC DISCLOSURE CHGS SRVCS 10 106 0 1063% 5 - 0 0% DATA PROCESSING SERVICES 2,000 1,501 100 75% - 106 0 0% GAMBLING TAX PENALTY - 628 100 0% - 200 100 0% REAL&PERSONAL PENALTY' - 158,749 11,248 0% 350,000 :261,415 17,174 75% PERSONAL PROP FILING PEN - 15,432 4,388 0% 5,000 14,146 574 283% PENALTY ON REAL.&PERSONAL PRO 350,000 99,329 1,853 28% - 4,501 1,272 0% FAILURE TO LIST PERSONAL PROP 5,000 1,574 178 31% - - 0 0% INTEREST&OTHER EARNINGS 600,000 595,500, 74,782 99% 800,000 375,744 20,374. 47% INVESTMENT SERVICEFEES(TREAS. 24,000 17,522 2,233 73% 25,000 11,142 833 45% INT.ON CONT.NOTES-ACCTS.HELD,S 8,500 11,992 1,848 141% 8,500 9,819 943 116% LEASEHOLD EXCISE TAX INTEREST - 7 2 0% - 7 2 0% EXCISE INTEREST 50 114 11 228%_ 50' 221 30 443% INV PURCHASED INT - (1,990) 2,795 0% - (45) 0 0% INTEREST ON DELINQUENT PR TAX 650,000 441,709 : 20,550 68% 650,000 443,526 32,691 68% RENTS/LEASES-DNR TRUST 500,000 18,979 4,127 4% 1,000 16,311 3,758 1631% RENTS/LEASES-DNR TMBR TRUST 1 - 479,596. 0 - 0% 5001000- 150,735 4,789 30% UNCLAIMED MONEY/PROCEEDS-SALES - 102,248 0 0% 60,000 60,945 0 102% TREASURER TAX FORECLOSURE TRUST 32,000 - 0 .._.0% 64,000.- - 0 0% CASH ADJUSTMENTS/OVER-UNDER 10 (395) (6) -3946% 20 90 (69) 448% TAX DISTRIBUTION ROUNDING 10 (0) (0) -3% - 0 0% MISCELLANEOUS-OTHER REVENUE - 108 0 0% 100 - 0 0% ROAD DIVERSION 2,160,000 1,282,933 15,360 59% 2,160,000 1,270,842 -. 17,396 59% SALE OF TAX TITLE PROPERTY - 59 8 0% - (1,514) 0 0% LEASEHOLD EXCISE.TAX 5,000 1,877 1,347 38% 5,000 2,659 1,690 53% TIMBER EXCISE TAX 53,000 85,946 32,110 162% 53,000 52,487 46,638 99% DNR OTHER TRUST 2 50 69 0 137% 50 (955) 0' -1910% OTHER INT-DNR INTEREST 50 83 38 166% 50 69 5 138% RENTS&LEASES/DNR OTHR TRST 1 2,500 117,167 985 4687% 2,500 33,055. 2,020 1322% SPACE AND FACILITIES LEASES 4,500 - 0 0% 4,500 - 0 0% Grand Total $24,726,117 $17,232;509 $1,170,002 70% $26;348,450" $16,637,454 $1,324 895 63%. Unaudited*Benchmark for'Month is 66.67% - 4 �e MASON COUNTY MONTHLY FINANCIAL AUGUST 2020 REPORT 2019 vs 2026 Eicpenditure Comparison;for Current Expense Expenditures Expenditures' 'Unexended. gctuab,dif Department Name 2019 Budget through'End of Unexended %°2019 2020 Budget through End of. '. Budget %2020 2019 vs Month Budget Authority Month Authority 2020 WSU Extension 259,872 $ 150,858 $ 109,014 58% 293,274 $ 174,566 $ 118,708 60% 23,707 Assessor 1,334;071 834,010 500,061- 63% 1,433,285 887,662 545,623. 62% 53,65.2 Auditor 1,345,142 866,328 478,814 64% 1,738,549 1,160,544 578,006 67% 294,215 Emergency Management 211,056 169,239 41,817 SO% 232,009 200,014 31,995 86% 30,775 Facilities&Grounds 1,179,000 719,364 459,636 61% 1,309,792 699,436 610,356 53% (19,927 HR/Risk Mngt 738,873 439,672 299,201 60% 592,660 384,548 208,112 65% (55,125) LEOFF 65,600 47,981 17,619 73% 100,044 44,169 55,875 44% (3,811) Clerk 1,007,346 633,145 374,201 63% : 1,037,808 695,095 342,713 67% 61,951 Commissioners 356,881 221,792 135,089 62% 348,669 227,204 121,465 65% 5,412 'Support Services 527,667 337,140 190,527 64% 716,397 461,121 255,276r57 123,981 District Court 1,263,137 716,583 546,554 57% 1,291,480 803,527 487,953 86,944 CommunityDevelopment 2,193,111 1,276,880 916,231 58% 2,458,927 1,402;712 1,056,215 125,832 Parks&Trails 489,787 343,891 145,896 70% 547,442 294,945 252,497 (48,946) Juvenile Court Services 1,867,831 1,128,865 738,966 60% 1,943,451 1,205,060 738,391 76,195 Prosecutor 1,647,636 857,826 789,810 52% 1,668,998 951,620 717,378 57% 93,794 Child Support Enforcement 210,020 113,992 96,028 54% 210,658 123,370 87,288 59% 9;378 Coroner 310,249 208,795 101,454 67% 321,934 195,337 126,597 61% (13,458) Sheriff 10,613,557 6,861,968 3,751,589 65% 11,233,473 7;148,311 4,085,162 64% 286,343 Traffic Policing 2,214,252 1,371,033 843,219 62% 2,160,000 1,432,633 727,367 66% 61,600 Courthouse Security 170,740 103,662 67,078 61% 170,740 115,182 55,558 67% 11,520 Indigent Defense 1,006,254 630,812 375,442 63% 1,127,136 708,966 418,170 63% 78,153 Superior Court ' 903,142- 564,267 338,875 62% 986,175 627,470 358,705. 64% 63,203 Family Court 2,500 2,450 50 98% 2,500 1,070 1,430 43% (1,380) Therapeutic Court 578,982 264,538 314,444 46W 617,849 313,521 304,328 51% 4.8,983 Murder Expenditures 50,000 21,543 28,457 43% 50,000 620 49,380 1% (20,923) Treasurer 806,712 513,842 292,870, 64% 823,053 536,183 286,870' 65% 22,342 Non Departmental 3,958,247 1,800,896 2,157,351 45% 4,328,914 2,047,397 2,281,517 47% 246,501 Motor Pool . 37,438' 19,033 18,405 51%, Transfers Out to Other Funds 818,869 718,107 100,762 88% 913,913 714,322 199,592 78% (3,786) Totals $•. 36,130,534„ $ 21,919,481' $'. 14,211,053 61% $ 38,6916,568 `„$ 23,575,638 $ 15,120,930 61% 1,656,157 Unaudited •Benchmark for Month is 66.67% " J:\Financiais\2020 Financials12020 August Financial Report 5 AUGUST 2020 Six Year Specific Revenue Streams Comparison 8/31/2015 8/31/2016 8/31/2017 8/31/2018 8/31/2019 8/31/2020 Community Development Revenues 1,056,870 1,355,288 1,111,140 1,239,801 1,362,025 1,517,827 Detention&Correction Services 325,974 125,840 33,439 44,467 97,080 74,411 Current Expense Property Taxes 5,362,883 6,428,687 5,665,627 5,644,328 5,923,592 5,929,729 Road Diversion Property Tax 868,278 704,828 884,907 1,248,629 1,282,933 1,270,842. County Road Property Tax 4,701,679 3,885,672 4,836,777 4,982,812 5,256,400 5,320,327 Current Expense Sales Tax 2,841,357 2,887,461 3,163,710 3,413,077 3,874,272 4,202,715 Criminal Justice Taxes/Entitlements 862,327 896,742 928,161 999,256 1,066,933 1,137,349 Rural Sales&Use Tax Fund $ 368,498 $ 378,253 $ 411,671 $ 441,127 $ 525,238 546,956 600,000 400,000 200.000 Corn Srvcs-Homelessess Preven Filings 230,835 255,220 295,015 358,731 449,943 530,948 000,000 400,000 r r 200,000 Lodging(Hotel/Motel)Tax 186,232 212,891 214,452 250,862 309,959 235,050 400,000 200.000 �I MW REET 1 Excise Tax Only 443,678 519,558 730,442 846,883 823,788 972,355 REET 2 Excise Tax Only 443,678 519,558 730,442 846,883 823,788 972,355 1,DD0,00o 750,000 _ 500,OOD I � 250,000 J:\Financiais\2020 Financials\2020 August Financial Report 6 MASON COUNTY MONTHLY ;HSJ FINANCIAL REPORT AUGUST 2020 REVENUE MONTH 12019 REVENUE 1 : 2020 REVENUE DIFFERENCE JANUARY $ 417,707.75 $ 455,733.71 $ 38,025.96 FEBRUARY $ 522,335.70 $ 590,257.14 $ 67,921.44 MARCH $ 415,075.81 $ 449,177.66 $ 34,101.85 APRIL $ 367,492.05 $ 427,572.82 $ 60,080.77 MAY $ 530,280.63 $ 487,803.83 $ (42,476.70) JUNE $ 489,373.95 $ 460,999.44 $ (28,374.51) J U LY $ 517,176.50 $ 628,587.98 $ 111,411.48 AUGUST $ 614,829.65 $ 702,582.07 $ 87,752.42 SEPTEMBER $ 576,324.52 $ (576,324.52) OCTOBER $ 539,794.06 $ (539,794.06) NOVEMBER $ 573,194.27 $ (573,194.27) DECEMBER $ 499,103.12 $ (499,103.12) TOTAL COLLECTED REVENUE $ 6,062,687.91 $ 4,202,714.65 PROJECTED END OF YEAR REVENUE REVENUE BUDGETED $ 5,225,000.00 $ 6,000,000.00 $ 6,534,969.16 YET TO BE COLLECTED $ (1,797,285.35) ANTICIPATED INCREASE .-. $ 534,969.16 lig J:\Financials\2020 Financials\2020 August Financial Report 7 P9pIt COp�rF .AU(iUST 2020 Six Year Financial Recap Current Expense'Recap 8/31/2015 8/31/2016_ 8/311201.7 8/31/2018, 8/31/2019 8/31/2020 AccountReceiVable from:.Belfair Sewer 1,200,000 General Fund Operating Reserves 6,520,791 6,817,603 Contingency Reserve 1,000,000. 1,000,000 Technology Replacement Reserves 200,000 200,000 Equipment&Vehicle Replacement Reserves 525,000 525,000 Accrued Leave Reserve 520,000 530,805 'Current Expense Unreserved Cash 1;844,606 3,888,511 This Month Current Expense Cash•$` - 8,777,995 $ " 5,576;937 $ 4,094,449. $ 6,292y812 $: 10;61Q397 12;961,918: Adopted Budget on December 31st 36;198,316 40,787,973: 38,545,163, 36,930;990 41,404;349` 49,581;229 Supplemental Appropriations - 4,950 654,840 1,035,267 250,106 407,320 Total Budget including Supplementals $' 36,198,316 $ 40,792,WS. $ 39,200,003 $ 37,966,257 $ 41,654,455 $ 49;988,549 Budgeted Beginning Fund Balance 7,234,903 8,019,728 7,309,944 3,061,750 5,786,719 11,636,958 Budgeted Ending-Fund Balance . 4,315,462 4,0190489, 4,801,241. 3,729,495 5,523,921 11,291,981 Revenue Budgets 28,649,671 32,773,195 31,890,059 34,904,507 35,867,736 38,351,591 Revenues thru This Month of each year 20,077;351: 20-888,944 21,789,134 23,011,531. 24,477,523 241261,487 Budgeted Revenues Received °` 70% 64%°; 68% 66% 68%'" 63% Expenditure Budgets 31,882,854 36,773;434 34,'434,450 34,236,762 36,130,534 38,696,568 Expenditures thru This Month of each year 19,413,215 22,479,055 21,356,172 20,970,181 21,919,481 23,575,638 .Budgt-ted..Expenditure$ Expended.,,: J:\Financials\2020 Financials\2020 August Financial Report 8 Special Fund Cash Balances 8/31/2015 8/31/2016, 8/31/201:7 8/3112018 . 8/3112019 8/31/2020 Rural County Sales&Use Tax Fund(.09) 507,202 407,929 407,194 440,214 598,752 806,106 Auditor's O&M 313,021 256,386 251,127 283,650 291,027 322,180 County Roads Fund 7,993,041 10,398,474 10,169,753 9,575,427 10,547,630 11,553,691 Paths&Trails 216,178 228,081 240,685 254,797 266,459 277,351 Election Equipment Holding 206,309 255,183 268,636 163,177 170,061 228,678 Crime Victims 253,444 224;821 229,919 212,392 196,639- 206,766 Victim Witness Activities 63,302 91,635 51,889 26,740 27,063 27,636 Historical Preservation Fund 52,376 35,710 38,740 48;176 33,605 39,916 Community Support Services Fund 362,303 462,855 500,860 682,897 800,557 1,123,090 Abatement/Repair/Demolition Fund 267,075 266,062 267,860 272,257 277,234 279,400 Reserve for Technology Fund 132,263 318,599 165,684 172,582 92,812 - REET&Property Tax Admin Asst 56,226 64,875 75,806' 70;628 75;111 70,747 National Forest Safety 67,356 92,610 40,529 51,304 39,652 37,244 Trial Court Improvement Fund 84,969 63;053 75,545 100 483 106,656 120,337 Sheriff Special Funds 260,692 260,784 252,289 276,328 248,488 Sheriff's Boating Program : 124,525. Narcotics Investigation 85,987 Public Health Fund 564,716 325;582 296,572 294,792 314,395 881,217 Law Library 81,992 80,246 85,883 78,388 73,255 65,084 Lodging(Motel/Hotel)Tax Fund 327;297 330,739 336,636 477,113 657,149 772,365 Mental Health Tax Fund 1,184,007 1,425,418 1,576,993 1,482,814 1,421,649 1,454,494 Treasurer's M&O Fund 85,914 81;894 129:910 129;508 174,904 197,320 Veterans Assistance 126,719 116,804 190,398 85,650 63,420 86,016 Skokomish Flood Zone 113,862 235,958. 166,322 191,571 25,730 78,686 Mason Lake Management District 76,710 83,456 94,600 130,951 157,157 129,780 Spencer Lake Management District 7,630 Island Lake Management District 10,695 12,871 18,811 22,008 25,801 33,508 Capital Improvement./Reet 1 Fund 7861'830 730,567 1,153,054 1,743,019 2,021,032 2,150,231: Capital Improvement/Reet 2 Fund 1,787,465 2,230,741 2,663,894 2,750,233 2,878,027 3,186,368 Mason County Landfill 520,739. 842,008 547,967 776,500 654,182 1,383,026 N.Bay/Case Inlet Utility 449,398 605,818 799,805 818,232 876,506 1,506,298 N.Bay/Case Inlet Utility_Reserve 714 716 720 729 362 - Wastewater System Development 3,986 3,986 3,986 3,986 3,986 3,986 Rustlewood Sewer.&Water 36,117 45;722 356,938 235,797 170,842 102;520 Beards Cove Water 239,820 272,369 338,028 417,465 453,577 533,277 Belfair WW&Water Reclamation 801,541 787,358 389,182 369,930 601,268 775,295 Reserve Landfill 507,724 509,340 512,637 490,633 470,283 447,857 Reserve Beards Cove Ulid . 311,716 323,678 336,689 352,625 .198,081 207,002 Storm Drain System Development 278,914 161,374 56,174 217,203 184,086 180,739 Information Technology 100,539 230,649 15,283 343,089: 416,509, 268,902 Equipment Rental&Revolving Fund 4,508,646 1,736,853 2,777,543 3,056,104 3,760,505 2,221,304 Unemployment Fund 162,368 171,828 180,211' '176,605 162,241- 192,551 TOTALS $23,904',18161 $24,7.73,035 $26,054;756 $27,275,996' ' $.29,536,693' `,0i169;1�13 J:\Financials\2020 Financials\2020 August Financial Report 9 MASON COUNTY �{1L�`■ ��� MONTHLY FINANCIAL AUGUST REPORT 2020 2020 Current Expense and-Health°FuridER4R;aud Motor Pool Budget to.Actual Expenditures TUND'OR,DEPARTMENT ORIGINAL REVISED 'YTD ER&R YTD MP AVAILABLE %USED APPROP BUDGET EXPENDED .EXPENDED BUDGET WSU 2,065 2,065 0 0 2,065 0.00% ASSESSOR 231540 23;540 0 6;573 16;967 27.92% EMERGENCY MANAGEMENT 0 01 57 28 -84 0.00% FACILITIES&GROUNDS 23;035 2%035 431 . 8,933 14,059 38.97% HUMAN RESOURCES 400 400 0 0 400 0.00% SUPPORT SERVICES 0 0 114 0 -114 .n_00% COMMUNITY SERVICES 34,880 34,880 0 8,732 26,148 25.03% PARKS&TRAILS 25,851 . 25,851 0 3,406 22,445 .. 13.18% JUVENILE COURT SERVICES 10,900 10,900 0 1,895 9,006 17.38% PROSECUTOR 3,856 31856 0 39 3,817 1.01% CORONER 13,828 13,828 0 1,224 12,604 8.85% SHERIFF ADMIN p 493,801 493,801 0 167,415 326;386 33.90% MOTOR POOL 37,438 449 1.20% Total 001 GENERAL FUND 632,156 669,S94 213 198,694 43%698. 29:71% SHERIFF'S BOATING PROGRAM 7 0.00% NARCOTICS INVESTIGATION FUND 7 0.00% COMMUNITY SERVICES HEALTH 25,847 25,847 580 11,740 13,527 47.66% TOTAL.SPECIALFUNDS 25,847 25,847:. 580 11,753 13,527 , 47.11% Total GENERAL FUND.&.SPECIAL FUNDS 658,003 ' 695,441 793 210,447 447;225 30''. Unaudited*Benchmark for month is 66.67%, YTD MP TOTAL.MOTOR;POOL,EXPENDITURES;BY OBJECT,CODE, %OF TOTAL EXPENDED MOTOR POOL SUPPLIES 27,921 18.45% MOTOR POOL FUEL 90,577 ` 59.87% MOTOR POOL LEASE 57,577 38.05% MOTOR POOL MAINT-MONTHLY 5,663 3.74% MOTOR POOL REPAIRS 27,929 18.46% MOTOR POOL INSURANCE 780 0.52% Total GENERAL'FUND&;HEALTH'FUND-' 210,447. 139.09% TOTAL MOTOR,POOL CAPITA L:EXPENDITURES'•' "YTD MP .r"ITAL IS NOTINCLUDED IN THE BUOOETEDAMOUNT OF$658,003,SO ACTUAL CAPITAL COSTS DEPARTMENT _ _ OF TOTAL ARE NOT INCLUDED W IN NIP COSTS' EXPENDED: MOTOR POOL CAPITAL LEASE SHERIFF 3,732 2.70% MOTOR POOL CAP UPFIT SHERIFF' 149374 108.27% Total GENERAL FUND&HEALTH FUND 153,106 110.97% 10 Survey Findings LAk-,e- SULArV-L� A total of 268 Mason/Benson residents responded to the survey,the highest response received for any Mason Benson survey. 96% Have read the emails or personally had discussions about the jet boats/drag boats operating on Mason Lake. 91% Have personally seen instances of what they would consider unsafe boating situations on Mason Lake. 66%Are concerned that certain boats exceed the daytime speed limit of 50 miles per hour. 65%Are concerned that certain boats exceed the legal noise limit of 74 decibels (as measured from shoreline). 58% Believe the current operation of jet boats/drag boats on Mason Lake is a problem that needs to be addressed. Listed below are the recommendations that 33% or more respondents favor to address the situation on Mason Lake: 65% want increased efforts by Sheriff's Department to enforce compliance with existing ordinances. 38% want flyers listing the rules and regulations distributed at main boat ramps. 37%want signs installed at main boat ramps with photos showing which types of boats are currently prohibited on Mason Lake. 36%want existing ordinances modified to specifically prohibit the operation of all jet boats on Mason Lake. 33% want Mason Lake residents to pay for a Sheriff's Department approved security officer with the authority to patrol the lake during the weekend and issue citations for violation of ordinances and boating regulations. 14% (34 people) Are willing to serve as volunteers at the public boat launch for one hour on a weekend to distribute flyers that list existing ordinances and provide a means to report violations. 48% (126 people) Are willing to contribute to a fund to hire deputies specifically to monitor Mason Lake and issue fines for boating violations. Mason Lake Water Watch 4