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2020/08/24 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF August 24, 2020 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CO a�T I854 MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING August 24,2020 Briefing Items • Un-muffled Compression brakes prohibited; ordinance update set hearing for October 6,2020 at 9:15am. • Mason County vacation code 12.20;un-opened un-maintained right of ways set hearing for October 6,2020 at 9:15am. • Purchase 2001 Vactor 2100 Hydro Excavator Combo truck. • Request for Proposals for U&W Solid Waste and Recycle Material Hauling Services • Contract extension Solid Waste Blue Box Recycling Contract with Mason County Garbage (current contract expires August 31,2020) • Road Vacation No. 404—Petition from PCI, Inc.to vacate a portion of Roy Boad Road • Purchase Skid Steer Simex Asphalt Float attachment. Discussion Items • 2020 Chip Seal Program • Solid Waste Attendant I • Surplus Kubota tractor Commissioner Follow-Up Items • Reschedule Hearing with Hearings Examiner for Road Vacation No. 406 �., (Requesting to action at the August 2-_ Commission Meeting) Upcoming Calendar/Action Items Zoom Attendees: Commissioners: Public Works: Other Dept. Staff: Public: _Randy Neatherlin _Loretta Swanson _Kevin Shutty _Mike Collins _Sharon Trask _Richard Dickinson Others(list below) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: August 24 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources q Legal ❑ Other— please explain ITEM: Mason County Code Update to Chapter 10.34— Unmuffled Compression Brakes — Set Hearing EXECUTIVE SUMMARY: At the Boards request, Public Works staff reviewed Chapter 10.34 of the Mason County Code, concerning the procedure for unmuffled compression brakes that are prohibited by state law, RCW 46.37.395. Public Works staff is recommending the Board authorize the County Engineer to have authority to post these signs where deemed necessary (updating the current code which currently requiring resolution approval) and update the violation fees to reflect current state penalties (copy of the code revisions is attached): BUDGET IMPACT: N/A RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County Commissioners set a public hearing on October 6, 2020 at 9:15am to allow public comment on the recommended code changes to Chapter 10.34, Unmuffled Compression Brakes. Attachment: 1. Draft Code Updates 2. Notice of Hearing Briefing Summary Title 10-VEHICLES AND TRAFFIC Chapter 10.34 UNMUFFLED COMPRESSION BRAKES Chapter 10.34 UNMUFFLED COMPRESSION BRAKES Sections: 10.34.010 Unmuffled compression brakes—Prohibited. 10.34.020 County engineer—To post signs designating areas where use prohibited 10.34.030 Violation—Penalty. 10.34.010 Unmuffled compression brakes—Prohibited. Unmuffled compression brakes are prohibited; provided, such prohibition shall be applicable only to those public highways or portions thereof identified and prohibited by resolution of the board of county commissioners; provided further that, no person shall use motor vehicle brakes which are in any way activated or operated by the compression of the engine of the motor vehicle or any unit or part thereof, unless the braking system is equipped with a functional muffler. 10.34.020 County engineer—To post signs designating areas where use prohibited. (a) , and the file shall he open to the publin. (a) The county engineer shall post at reasonable locations upon the boundaries of the county signs indicating "Unmuffled Compression Brakes Prohibited", or substantially similar wording. The county engineer shall have the authority to post signs pursuant to this chapter on roads in the unincorporated areas in response to reasonable requests from the community. (b) These prohibitions shall be in full force and effective immediately upon the posting of the roads involved. 4 d-a ni {paFtl, gal}. 10.34.030 Violation—Penalty. Any person or persons violating the provisions of this chapter shall have committed a traffic infraction and a penalty of e� hURdFed two hundred fifty dollars shall be imposed for first violation, five hundred Dollars for second and seven hundred fifty for each violation thereafter that any person or persons violating the provisions of this ordinance shall have committed a traffic infraction and a penalty of. Violations shall be enforced by such authorities and in such manner as set forth in RCW Chapter 46.63 and RCW Chapter 46.64. The fine shall not apply if an emergency situation exists and the use of unmuffled engine compression brakes is necessary for the protection of persons or property. {QF .4K-9 -(p2rt), J Mason County,Washington, Code of Ordinances Page 1 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a live stream public hearing at http://masonwebtv.com/ on Tuesday, October 6, 2020 at 9:15am. SAID HEARING will be to present updates to County Code, Chapter 10.34, UnmufFled Compression Brakes. Copies of the code updates are available on the County website at: www.co.mason.wa.us on the Mason County homepage under"What's New". PUBLIC COMMENT will be accepted via email dlz@co.mason.wa.us; or mail to Commissioners Office, 411 North 5m Street, Shelton, WA 98584; or call (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners' office no later than 4 p.m. the Friday before the meeting. For any .questions regarding Unmuffled Compression Brakes, contact Engineering & Construction Manager, Dave Smith, (360) 427-9670, Ext. 450. DATED this day of 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Clerk of the Board cc: Journal - Publ 2t: 9/3/20 and 9/10/20 (Bill: Public Works, 100 W Public Works Drive, Shelton, WA 98584) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: August 24, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources q Legal ❑ Other— please explain ITEM: MASON COUNTY CODE UPDATE TO CHAPTER 12.20: VACATION OF ROADS — SET HEARING EXECUTIVE SUMMARY: At the Boards request, Public Works staff reviewed Chapter 12.20 of the Mason County Code, concerning the procedure for vacation of county roads. After reviewing surrounding County codes, Public Works staff is recommending the following updates to the County Vacation of Roads code that our outlined in the attached draft code amendment, which also includes process updates not listed below: • Changing the compensation rate for Class A roads; requiring the persons benefiting from the vacation to pay 50% of the current assessed value determined by the County Assessor or other such appraiser as deemed appropriate by County Commissioner or County Engineers to determine the value, if any value exists. • Changing the current deposit of $500 to an administrative fee to reflect current costs, that includes the notice of hearing, hearing examiner fee, and Road and staff time and recording fee. These costs are more accurately costing the County $1,000 and will no longer be a deposit, but a flat fee. BUDGET IMPACT: County will receive revenues from the sale of Class A roads and the Administration fees will more accurately cover the time and cost to process a road vacation petition. RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County Commissioners set a public hearing for October 6, 2020 to allow public comment on the recommended code changes to Chapter 12.20, Vacation of Roads. Attachment: 1. Draft Code Amendment 2. Notice of Hearing 3. Ex. 50% Assessed Value Briefmg Summary Title 12 BRIDGES AND ROADS Chapter 12.20 VACATION OF ROADS 12.20.010 Authority. County roads may be vacated in accordance with the provisions of RCW 36.87, and Mason County may require as a condition precedent to the vacation the receipt of compensation from the person or persons benefiting from the vacation. 12.20.020 Administration. The county engineer shall administer the road vacation process in accordance with RCW 36.87 and this chapter of the Mason County Code. The county engineer shall maintain and archive all records related to road vacations. 12.20.030 Public Hearing. In accordance with RCW 36.07.060 (2), road vacation public hearings shall generally be held by the Mason County Hearing Examiner who shall consider the report of the county engineer, take testimony and evidence, prepare a record of the proceedings, and present a recommendation to the Mason County Board of County Commissioners. The Board of County Commissioners may hold any road vacation public hearing when deemed appropriate by the board. 12.20.040 Classification of roads. For the purpose of vacating county roads, all roads shall be classified as follows: (1) Class A. All roads for which the right of way is an easement; (2) Class B. All roads for which the right of way is owned in fee simple and for which the county paid the full fair market value of the fee simple estate. (3) Class C. All roads that meet RCW 36.87.090 requirements. 12.20.050 Compensation. Any person or persons desiring to have any portion of any county road vacated shall be required by the Mason County Board of County Commissioners as a condition precedent to the vacation to pay the administration fee to the county prior to the vacation. If the vacation is approved, additional compensation for a Class A or Class B roads must be paid after Board approval and before the vacation can be recorded. The-Gempensation shall '^^I,„ e h,,+ .,.,+ read as of the effeGtive date of the vaGation, and the GOStS ef any and all appFaisals deemed in holding the p bliG heaFinn and F E)FtiRg Fe GE)mmendatiens to the 9E)aFd of County Commissioners. Such compensation must be paid to Mason County within six months of the date the vacation was approved by the Mason County commissioners or the vacation shall be null and void.-The compensation rates include those rates set forth in Section 12.20.060, if any, and the administration fee set forth in Section 12.20.080. 12.20.060 Compensation rate. The county shall require, as a condition precedent to the vacation of roads or portions thereof within the classifications set forth in Section 12.20.040, that persons benefiting from the vacation thereof compensate Mason County as set forth in the following schedule: i (1) Class A roads. No nmmpen atien ether than fer the adminiStFative tests of the Fifty percent of the appraised value. (2) Class B roads. One hundred percent of the appraised value. (3) Class C roads. No compensation other than for the administrative fee of the vacation action. At no time will the compensation for Class A or B roads be reimbursed less than the county originally paid for the property. 12.20.070 Manner of paymen . Payment. Payments shall be made to the mason (ten„nty treasurer Public Works Department and paid into the Mason County road fund.-and may be ^redited to the a „nty rear) fund in these Gases wheFe the Fight of way was obtained through the use Of GGLIRty Fead funds and wheF8 adMiRistrative Gests have been GhaFged to the Fead fund, and in all other Gases, shall be G+elute! to the s „nty n„rrent expense fund. 12.20.080 Deposit.Administration Fee. , , whether gFaRted E)F denied, fGF whiGh the Gests exGeeds the deposit, the exGess shall be billed te the etitioner and he due and payable immertiateli Each petition for vacation of a road shall be accompanied by a payment of one thousand dollars ($1,000) to cover all administrative costs regardless of the County's approval of vacation. Said administrative costs shall include the costs of the Hearing Examiner in holding the public hearing and reporting recommendations to the Board of County Commissioners. 12.20.090 Appraisal - Determination of value. In the case of Class A or B, fee simple right of way, the appraised value is the current assessed value determined by the County Assessor on behalf of the County or such other appraiser as deemed appropriate by the County Commissioners or County Engineer to determine the value, if any, of the county's right of way that is requested to be vacated. The appraised value ef the vaGated Fead shall be the tFue and faiF FnaFket value ef the paFGeI 9 land yanater! a determined by the P`e„nty Assessor at the time of yenetirsRThe appraisal shall be prepared prior to the public hearing and shall be cited in the county engineer's report. Z.cn TInn TppFa1$uir Vai ka OfiGer f-GF r, linty Appraisals shall he made by the nn,rnty assessor. NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a live stream public hearing at http://masonwebtv.com/on Tuesday, October 6, 2020 at 9:15am. SAID HEARING will be to present and take public comments on revising Mason County Road Vacation procedures under Title 12"Bridges and Roads", Chapter 12.20"Vacation of Roads". Copies of the code updates are available on the County website at: www.co.mason.wa.us on the Mason County homepage under"What's New". PUBLIC COMMENT will be accepted via email dlz@co.mason.wa.us; or mail to Commissioners Office, 411 North 5t' Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners' office no later than 4 p.m. the Friday before the meeting. For any questions regarding the road vacation, contact Phil Franklin, 360-427-9670, Ext. 450. DATED this day of , 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Clerk of the Board Cc: Auditor Clerk of the Board Public Works Applicant Journal-Pub12t: 9/3/20& 9/10/20(not less than 5 days prior to hearing) Post: 3 public places 15 days before hearing—No later than September 21,2020 (Bill Public Works— 100 W Public Works, Shelton,WA 98584) ' N Vacation Example: 50% of Assessed Value s $42,215 '0.60a-cr-es $42,215 t / 0.60 acres _ $70,358.33/acre 322325208021 30 ft 200x30 200 ft 43560 =0.13774 acres 0 a 0.13774 x$70,358.33 2 _$4845.58 Compensation to Mason County $4$45,5 Legend E Spruce St fO 5 50 100 150 200 Parcels Feet ® Proposed Vacation Sources: Esri;HERE,Garmin,USGS, Inter map;INCREMENT P, NRCan, Esri Japan', METI,Esri China(HonglKong), Esri Korea, Esri(Thailand), NGCC,(c) OpenStreetMap contributors, and the GIS User Community MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: August 24, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Special Market Value Procurement of used 2001 Vactor Truck EXECUTIVE SUMMARY: Public Works is looking to purchase a used 2001 Vactor 2100 Hydro Excavator Combo truck that will replace the existing 1994 Vactor Truck (truck #402) that requires continual high-cost maintenance work. The vactor truck allows crews to perform pipe and catch basin cleaning. The cost estimate of a new vactor is approximately $450,000. Purchasing the used vactor will save the county over $385,000 (used total cost $65,000), which includes 3-5 of the suction tubes and clamps (including the crowned tip). The truck has 85,452 miles and 929 hours of use, and it fits the specific needs of the county. Budget Impacts: The estimated cost for this equipment is $65,000, which is available within the current 2020 Road Fund budget. RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County Commissioners authorize Public Works to procure the used 2001 Vactor 2100 from One 7, Inc. as a special market condition purchase, in the amount of $65,000. Attachments: 1. Resolution 2. Sole Source Justification form 3. One.7, Inc. sale information RESOLUTION NO. A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING A SPECIAL MARKET CONDITION PROCURMENT OF 2001 VACTOR 2100 USED HYDRO EXCAVATOR COMBO TRUCK FROM ONE.7,INC. WHEREAS, RCW 39.04.280 (1) (b), allows for exceptions from standard bidding procedures based on special market conditions and sole source findings for qualifying purchases; and WHEREAS,the Board of County Commissioners approved the purchase of a vactor truck in the 2020 budget; and WHEREAS,the County Purchasing Policy requires a resolution to waive bidding requirements over$25,000. WHEREAS,the used equipment has been identified that fits the specific needs of the County at a very favorable price and may be sold before the County could complete a formal bidding process; NOW,THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners as follows: Section 1. RCW 39.04.280 authorizes the Board to waive standard competitive bidding requirements for the purchase of equipment where "special market conditions" exist for procurement of the equipment. To the extent any bidding requirements apply to the purchase of the equipment, in light of findings of fact set forth herein, the Board finds that special market conditions under RCW 39.04.280(b) exist and that all bidding requirements (if any) are hereby waived for the purchase of the specified vibratory soil compactor. Section 2. Special market conditions include: a) The 2001 Vactor 2100 Truck is being offered at a very favorable price to Mason County. b) The Vactor Truck may be sold by the provider before the County could complete a formal bid process. c) The equipment is needed for a specific purpose and is suitable to the unique needs of the Public Works Department. No other equipment has been found at the price that meets the needs and budget at this time. Section 3. The purchase of(1) 2001 used Vactor 2100 Truck in the amount of$65,000 from One.7, Inc., is hereby approved. ADOPTED this day of , 2020 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin,Vice Chair Tim Whitehead, Ch. DPA Kevin Shutty, Commissioner "STAY M° ° MASON COUNTY o s"r4 �= SOLE SOURCE JUSTIFICATION FORM N r Ny y Date: August 24,2020 1a6a..; Department: Public Works Department Contact: Mike Collins, Ext.452 Recommended Vendor: One.7, Inc. Address: 27034 SE Kent Kangley Rd, Ravendale,WA 98051 Phone:425.413.1211 Cost Estimate: $65,000 Describe the item requested and its function: Used 2001 Vactor 2100 Truck 1. Check the reasons for the sole source request: ❑ Sole Source: No other items are known to exist which performs the same function ❑ Special Design: Item is of specific design to fit in with an existing installation ❑ Consultant: Providing professional or technical expertise of a unique nature or location availability ❑ Proprietary: Item is held under exclusive title,trademark or copyright ❑ Warranty Service:The vendor is the sole provider of goods and services which the County has established a standard. ® Used item:The vendor/distributor is the holder of a used, 2001 Vactor 2100 Truck that represents a good value, has low hours,and fits specific needs of the department. 3. Is this product available from other sources? ®Yes ❑ No 4. What necessary features does the vendor provide which are not available from other vendors? A very favorable price for a truck with low hours and excellent condition. 5. Can your requirements be modified so that competitive products or services may be used? Yes ❑ No If yes, please explain modifications and potential costs: Buying new would cost the county approximately $450 000 It would be in the county's best financial interest to take advantage of this immediate purchasing opportunity and acquire a used vactor truck. 6. How does the recommended vendor's prices or fees compare to the general market?The vendor's price is reasonable and a fair value. 7. What steps were taken to verify that these features were not available elsewhere? ❑ Other brands manufactures were examined. Provide a list of phone numbers and names and explain why these did not meet the requirement: ❑ Other vendors were contacted but did not meet the requirements. Provide a list of companies and phone numbers and why they did not meet the requirements: ® Other, please explain:The County looked for other used vactor trucks that were available. The County could not find one that was available now and in this good of condition. My department's recommendation for sole source is based upon an objective review of the product/service required and appears to be in the best interest of the County. I know of no conflict of interest on my part or personal involvement in any way with this request. No gratuities,favors or compromising action have taken place. Neither has my personal familiarity with particular brands,types of equipment, materials or firms been a deciding influence on my request to sole source this purchase when there are other known suppliers to exist. / / Elected Official or Director Signature for Approval: Date: drib l 2�&2b 8/14/2020 2001 Vector 2100 Used Hydro Excavator for sale Stock:1941 One.7 One.7 27034 SE Kent Kangley Road r Ravensdale,WA asn on 98051 ( hi_ -` . Call Us:(425)413-1211 1 ' H c a R v a R a T c fie; u https://www.1 point7.com/ y i i 2001 VACTOR 2100 USED HYDRO EXCAVATOR FOR SALE i SELLING PRICE -CLICK FOR A QUOTE 2001 Vactor 2100 Hydro Excavator Combo Trucks for Sale 10 yard debris body with 1,000 gallons for water with a John Deere Secondary Engine.860' x 1"Jet Rodder Hose,80 GPM at 2500 PSI Accumulator,Multi-Flow and more.Includes 3-5 8"suction tubes with Clamps(including the Crowned tip) Pendant Control and up to date in Servicing.Call for additional information and pricing.We deliver world wide and can provide onsite training.Contact us today.425-413-1211 Ifn �. r. 1 gqp INFORMATION 2001 Vactor 2100 Hydro Excavator Combo Trucks for Sale 10 yard debris body with 1,000 gallons for water with a John Deere Secondary Engine. 800'x 1°Jet Rodder Hose,80 GPM at 2506 PSI Accumulator,Multi-Flow and more. Includes 3-5 8"suction tubes with Clamps(including the Crowned tip) Pendant Control and up to date in Servicing. Call for additional information and pricing. We deliver world wide and can provide onsite training. Contact us today.425413-1211 F PHOTOS a https://www.1 point7.com/default.asp?page--xPreOwnedinventoryDetail&id=8387660&format=print&unit=Vactor-2100-Used-Hydro-Excavator-for-sale-... 1/2 8/14/2020 2001 Vactor 2100 Used Hydro Excavator for sale Stock:1941 I One.7 r.v— --Jiffqor�" ILA fi HIGHLIGHTS • Location Ruensdale,Washington • Condition Pre-Owned • StockNumber 1941 • Year 2001 • Make Vactor • Model 2100 Used Hydro Excavator for sale • Mileage 103,121 • Engine Hours 548 • Fuel Type Diesel • Status Available SPECIFICATIONS httpsJ/www.lpoint7.com/defaultasp?page=xPreOwnedinventoryDetail&id=8387660&format=pdnt&unit=-Vactbr-2100-Usdd-Hydro-Excavator-for-sale-... 2/2 ^ ` Mike Collins ' From: Jeremy Seymour ' Sent: Tuesday,July Z8,2O2OS:5SAM | To: Mike Collins ' FVV 2OU1Vac1or21OOTruck ' { Follow Up Flag: Follow up ' Flag Status: Flagged / i } From: Brenda Pitze <brenda@lpoint7.com> Sent: Monday,July 37,2O2O2:40PK8 { To:Jeremy Seymour^JeremyS@co'mnason.wm.us^ ' Subject:2OO1Vactor21OOTruck � Hey Jeremy, Here is another single axle � unit. | We haven't cleaned itup yet, but the mechanic did already gothru the truck. VVe can do$65/DD]. ' It has 85,452 miles and 929 hours onthe pony motor.This unit was also equipped with a 10 yard hopper(they changed � from aS yard) but still on the single axle. ' ' Also came in from a city in April,during this whole Covid time,so just now getting it ready �� � If someone wants to come and see the unit,we are scheduling onsite demo's(we are King County and must follow the � Covid Guidelines,so masks and social distanc|n8>. Otherwise,we have been able todo some live face time or Zoom calls � with the truck and Mechanic on hand if you can't travel yet. | � Let me know if you have any questions or want to see any additional details! ' BrondaPitzen Ono.7. Inc. 425-413'1211offine 425'471-4548oe|| VVn\a committed to bringingcustomers and specialized equipment together.With u combined 5O years cf experience hx the industry, you can bet we know what we are looking for in this type of equipment' 1 / | MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Director and Richard Dickinson, Deputy Director DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: August 24, 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources Legal ❑ Other— please explain ITEM: Solid Waste Request for Proposals— Solid Waste and Recycle Material Hauling Services EXECUTIVE SUMMARY: Mason County and Mason County Garbage Company, Inc. entered into contracts where Mason County Garbage provides solid waste and recycle material hauling services to Mason County after a Request for Proposals (RFP) process. The solid waste hauling contract was executed in September 2016, with one amendment executed in September 2018. It was staffs recommendation at the time to go out for a new RFP in 2020 for both the solid waste drop box and recycle material hauling. BUDGET IMPACTS: Commissioners directed staff to investigate ways to internalize hauling as an alternative to contracting out for these services. Costs associated with internalizing hauling are near complete and will be available to compare with received proposals. PUBLIC OUTREACH: The RFP will be advertised. RECOMMENDED OR REQUESTED ACTION: Request the Board of County Commissioners authorize the Deputy Director of Public Works/Utilities and Waste Management to proceed with a Request for Proposals for solid waste and recycle material hauling. ATTACHMENTS: Draft RFP for hauling services Executed Solid Waste and Recycle Haul Agreements Mason County Public Works Request for Proposal Solid Waste Drop Box Hauling/Recycle Materials Collection and Marketing Submittal Date: October 30,2020 Mason County Public Works is requesting that interested vendors submit proposals for the following: • Drop Box Hauling Service The collection and hauling of solid waste drop boxes from the main Solid Waste Public Drop Box Station and from the solid waste public drop box stations at Belfair, Hoodsport and Union,WA,to the main Solid Waste Transfer Station located on Eells Hill Road in Shelton,WA. Performance of work in connection with this operation shall be for a period of five years beginning on January 1, 2021 and ending on December 315t,2025. • Recycle Materials Collection and Marketing The collection and marketing of recyclables received through a regional, multi-material,voluntary drop-off program.The selected vendor will provide, maintain, haul and empty the drop-box collection containers. Hauling containers shall meet all local,state and federal requirements. Sites for pick-up include the Mason County Solid Waste Facility(Eells Hill), Belfair Drop Box Station, Hoodsport Drop Box Station and the Union Drop Box Station. Performance of work in connection with this operation shall be for a period of five years beginning on January 1,2021 and ending on December 31't, 2025. The Contractor shall provide all equipment, materials,supplies,and labor to successfully carry out the requirements of these service agreements as outlined in the subsequent sections.Washington State Prevailing wages are not required to be paid for this service. All other state laws, rules and regulations are required to be met. Selection will be based on the following factors: • Relevant Experience of your firm in performing similar work • Schedule availability • Cost of providing the services • Compatibility with existing facilities • Outline of intended data reporting procedures for boxes collected • References Services will be procured pursuant to Chapter 36.58.090 RCW,which establishes vendor selection procedures for proposals with vendors for solid waste handling systems, plants,sites or facilities. In accordance with the laws of Washington State,the County is utilizing a one-phase procurement process,consisting of the issuance of the RFP for solicitation of statements of general qualifications,technical qualifications and experience,as well as solicitations for detailed proposals from Contractors. It is estimated that the consideration of qualifications and selection will be complete by 11/15/2020, and the negotiation of the contract for services will be complete by 12/15/2020. Following receipt of proposals,the County may request clarification and/or additional information from Contractors regarding specific qualification or technical or contractual matters. If two or more vendors submit proposals that meet the criteria established,discussions and interviews shall be held with at least two vendors. Based on the evaluation of each proposal,the County will enter into negotiations with a preferred Contractor. The preferred Contractor will be selected based on criteria presented in this RFP. If, in the County's opinion, negotiations with the preferred Contractor are unsuccessful,the County reserves the right to enter into negotiations with the next highest evaluated proposer,or terminate the negotiations with all proposers. The County reserves the right to reject all proposals,for any reason,or issue subsequent requests for new proposals and/or additional information and waive all formalities. Mason County Public Works—Utilities/WM Page 1 of 4 Drop Box Hauling/Recycle C&M RFP Recycle and Drop Box Locations The Recycle Drop Box Station Locations are those shown on the attached map.They are located at the Mason County Solid Waste Facility, Belfair, Hoodsport, and Union Drop Box Stations. Contractor Responsibilities Drop Box Hauling Service The following duties are the Contractors responsibility. Proposers are asked to itemize,for those possible,the costs of each specific item. Proposals should be as clear as possible when outlining all the fees charged for the different services requested under this RFP. • Contractor shall provide the required 40 Cu.Yd.drop boxes required to provide solid waste services to each of the applicable drop box stations. A minimum of two(2)40 Cu.Yd. Drop boxes shall be provided for each site. • Proposer will be required to provide a contact name and phone number to the County and site location personnel,for calling to request on call services if a container becomes full unexpectedly or between regularly scheduled pick-ups, and is overflowing with material. • The Proposer will respond to the request within a reasonable time (2-3 hours)whereby no delay in solid waste acceptance is created. • All handling and transportation shall be in compliance with all federal,state and local regulations. • The Proposer is responsible to make sure his/her equipment is in good condition and proper working order. • It is the responsibility of the Proposer to provide litter pickup and control at each drop box station when they are picking up the 40 cu.Yd.drop boxes at each site. It includes:the picking up of each area, sweeping of area, removal of.trash and material not deposited in the drop boxes. Mason County Station Attendants will maintain the area between pickups. Recycle Materials Collection and Marketing The following duties are the contractor's responsibility. Proposers are asked to itemize,for those possible,the costs of each specific item. Proposers should be as clear as possible when outlining all the fees charged for the different services requested under the RFP.A check list of items to be addressed by the response is provided at the end of this RFP. • The contractor shall provide the necessary haul containers that meet all laws and rules associated with cargo hauling in Washington State, including load limits. The contractor shall work with the County to set up/locate the drop boxes in safe and accessible locations that meet the County and Contractor's needs. The contractor shall include in their bid cost,the cost to maintain, repair or replace any damaged containers during the life of the contract. • Boxes should be emptied when full. In most cases this is at least once a week. Proposers should consider that weekend use may be heavier than week days, and boxes should not be removed from the sites during peak usage time, unless empty boxes are provided to the site, prior to hauling the full boxes away. Proposers need to provide"on-call" provisions for containers which fill and need emptying in addition to the anticipated schedule. Permanent hauling schedules will need to be mutually agreed upon and approved by the County. If the contractor proposes to remove the box and not replace it with an empty box prior to leaving the site, it is expected that boxes will be emptied and returned to the site on the same day—within two to four hour turnaround time. "On-Call" requests will require immediate response. • The Contractor shall provide a contact name and phone number to the County,which will also be provided to site location personnel,for calling to request on-call services if a container becomes full unexpectedly or between regularly scheduled pick up,and is overflowing with material.The Contractor will respond to requests for container service within the same day as requested. It is imperative that the drop stations remain clean and useable at all times.Therefore,a penalty fee of $100.00 per day, per container will be assessed for every day a full container remains at the site after request has been made for service. Mason County Public Works—Utilities/WM Page 2 of 4 Drop Box Hauling/Recycle C&M RFP I i All handling and transportation shall be in compliance with all Federal,State and Local regulations.The Contractor agrees that once material,including contaminants, is placed inside a container it is the responsibility of the Contractor. • The Contractor is responsible to maintain the containers and their signs in good condition and proper working order. Damage resulting from Contractor handling will be the responsibility of the Contractor to repair or replace at the Contractor's expense. Mason County will supply the applicable signage. • It is the responsibility of the Contractor to provide litter pickup and control at each drop station when they are picking up materials at each site.Litter control shall include: pickup of container area,sweeping of area to remove broken glass and other small debris, removal of trash and material deposited on the ground outside the containers.Mason County staff will maintain the Drop Box Station areas between pickups. It is expected that drop stations shall be kept clean and litter free at all times. • Ownership of the material will rest with the Contractor.The negotiated Service Agreement will stipulate that the Contractor shall provide for marketing of all material collected through the drop station program. In addition, if requested the Contractor shall provide the County with written documentation that material is being handled and marketed in a responsible manner. Land filling of any material is unacceptable, with the exception of regular garbage or debris indiscriminately placed with the recyclables in the container or highly contaminated loads. The Contractor shall make every effort to market the material in the following order or priority: 1. Processing/remanufacturing material within local markets(Pacific Northwest) 2. Marketing of material for processing/remanufactu ring outside the region 3. Use of recyclable material in energy recovery • Any container which requires disposal of the material by land filling/incineration due to any reason shall be documented. The county shall be notified immediately, when any material is disposed of rather than marketed for recycling/energy recovery. • The Contractor will provide the Division of Utilities/Waste Management with monthly and annual reports,which will include at a minimum the monthly totals for each commodity collected per site and number of monthly pickups per site. Additional information may be required, but will be negotiated prior to contract acceptance.All reports should be submitted in Excel format. The Contractor will provide the Division of Utilities/Waste Management with a description of how and where the material is being marketed for each material collected in the program.The Contractor shall notify the department when changes occur. • The Contractor will provide the Division of Utilities/waste Management with a monthly accounting of revenues collected,cost per ton for the material recycled, number of trips made by the contractor and the cost per trip for each drop box location. • The Contractor shall provide and maintain signage of the boxes which identifies them as recycling containers and what material is to be deposited in each container. COUNTY RESPONSIBILITIES • The County has provided sites to locate the drop boxes. • The County shall design and produce informational material and public education to inform residents of the drop station locations, material collected and all other aspects of the program. The County will make every effort to educate container users of the need to keep material clean, properly prepared and separated. • The County will provide a contact person and phone number who will be responsible to administer the terms of the agreement and act as a liaison between the County and the Contractor. All correspondence, questions, etc. should be directed to that person for assistance.This will be the Deputy Director of Utilities/Waste Management or designee. Mason County Public Works—Utilities/WM Page 3 of 4 Drop Box Hauling/Recycle C&M RFP Service Agreement Structure A negotiated Service Agreement(Agreement)will define the relationship between the County and the selected Contractor. The initial Agreement will be for a period of 60 months—to begin on January 1, 2021, and ending on December 31, 2025. The Service Agreement may be negotiated, at the County's discretion,for an additional period. Subsequent agreements will not be for less than yearly increments. The Agreement will include specific guarantees and stipulations to be met by the selected Contractor and the County. Insurance The Contractor shall obtain and keep in force,from the execution date of the Contract until the date of acceptance, Commercial General Liability(CGL) Insurance written under ISO Form CG0001 or its equivalent with minimum limits of $1,000,000 per occurrence and in the aggregate for each one year policy period. The Contractor shall be Named Insured and Mason County shall be included as Additional Insureds. Contractor's insurance shall be primary and noncontributory. A copy shall be provided to the County upon execution of the Contract. The Contractor will defend, indemnify and hold harmless the County, its officers, agents or employees from any loss or expense, including, but not limited to,settlements,judgments,setoffs,attorneys'fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Certificate of insurance shall be primary. Any insurance or self-insurance maintained by the County, its officers, officials,employees or volunteers shall be excess of Contractor's insurance and shall not contribute to it. Performance Bond The Proposer shall provide Mason County with a Performance Bond or Letter of Credit from a bank or other approved financial institution in an amount of$10,000.00.Said Bond or Letter of Credit shall be furnished to Mason County on or before the effective date of this agreement, and shall be subject to the approval of the Mason County Prosecuting Attorney. Method of Payment Invoices shall reference the service period,and appropriate unit cost based upon agreed upon method of determining service costs/pay period. Payment will be made within 30 days of receipt of invoice by the Department of Utilities/Waste Management. Mason County,in accordance with Title VI of the Civil Rights Act of 1964,78 Stat.252,42 U.S.C. 2000d to 2000d-4 and Title 49,Code of Federal Regulations, Department of Transportation,Subtitle A,Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement,disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race,color,or national origin in consideration for an award. Questions regarding this RFP shall be sent via email to: pwproiects(@co.mason.wa.us. The deadline for questions is 48 hours before proposals are due. Submittals must be received by Friday. October 30,2020 at 12:00 PM. Electronic or paper Proposals will be accepted, and shall be clearly labeled Solid Waste Drop Box Hauling Proposal. Submit Paper Proposals to: Submit Electronic Proposals to: Mason County Public Works -OR- Richard Dickinson Attn: Richard Dickinson rdickinson(cDco.mason.wa.us 100 W Public Works Drive Shelton,WA 98584 Mason County Public Works—Utilities/WM Page 4 of 4 Drop Box Hauling/Recycle C&M RFP Agreement No. 16-006` i AGREEMENT BETWEEN MASON COUNTY DEPARTMENT OF PUBLIC WORKS AND MASON COUNTY GARBAGE CO.,INC. FOR SOLID WASTE DROP BOX HAULING INTRODUCTION This Agreement regarding servicing the SOUR WASTE DROP BOX HAULING program is entered into this day of 2016,between Mason County("County"),a political subdivision of the State of Washington,and Mason County Garbage Co.,Inc. ("Contractor"),doing business in the State of Washington. AUTHORITY TO MAKE CONTRACT This Agreement is in furtherance of the County's authority to provide for public health,safety and . welfare,and is consistent with the Washington State Constitution Article XI,Section 11,and Chapter 70.95 RCW. PROCESS .. The County undertook a process in accordance with Chapter 36.58.090 RCW to select a firm to service the solid waste drop box stations in Mason County. The County determined that this process is the most advantageous for the County in awarding this Agreement;that the Contractor is qualified to provide the services sought by the County;and that the Contractor has offered to provide those services in a manner and at rates that the County finds to be in the best interests of the ratepayer living.within the County and using the services,and in a manner that the County finds to be financially sound and advantageous compared to other methods.It is the intent of this Agreement to provide a two-year term relationship between the County and Contractor for collection and transportation of 40 CY containers to and from the public drop box stations at Belfair, Hoodsport;and Union,to the Solid Waste Transfer Station at Shelton. The Contractor is required to keep a minimum of two 40 Cubic Yard (CY)containers at.Hoodsport and Union,and a minimum of three 40 CY containers at Belfair. COSTS Costs are the prices set out by the Contractor in the submitted proposal and later negotiated as allowed in the Chapter 36.58.090 RCW and accepted by the County. Said costs will go into effect on October 24,. 2016.The cost of service shall be computed on a monthly basis according to the service provided and - costs.established by this Agreement. 'DESIGNATED AGREEMENT ADMINISTRATION if at any time the Contractor is required to have County approval,that approval shall come from the Deputy Director of.Utilities/Waste Management.The Deputy Director or the Project Manager will work closely with the Contractor to confirm any approval(s)required by this Agreement.. Page 1 of 10 RESPONSE TO THE RFP The response of the Contractor to the RFP was submitted to the County on August 1,2016. SERVICE AGREEMENT The Service Agreement includes this Agreement,and 1. The Request for Proposals; 2. The response to the Request for Proposals; 3. Any and all addendums to the Agreement;and 4. Any and all appendices,amendments,extensions to or extensions of the foregoing documents which the parties have agreed to in the manner prescribed by this Agreement. In the event of conflict(s)among service Agreement documents,then information from the latest'documents (as determined by the date issued)shall supersede any earlier conflicting information. SCOPE OF WORK The Agreement calls for performance of work for a period of(2)two years beginning on October 24, 2016, and ending on October 23,2018. The Agreement may be renegotiated,at the County's discretion, for an additional period of time. Subsequent Agreements will not be for less than one-year increments. The Contractor must provide sufficient personnel,equipment,supplies and maintenance to perform all . operations and all incidental work in accordance with these Agreement documents and all applicable laws and regulations pertaining hereto. The 40 CY containers, provided by the Contractor at each drop box station, must be hauled over public highways,when full,to the Mason County Solid Waste Facility. The applicable drop box stations are located as follows: 1. Mason County Solid Waste Facility,Shelton 2. Belfair Drop Box Station 3. Hoodsport Drop Box Station 4. Union Drop Box Station it is the responsibility of the Contractor to provide litter pickup and control at each drop box station when they are picking up the 40 CY containers. This includes the picking up of each area,sweeping of area,and removal of trash and.material not deposited into the drop boxes. Mason County Station Attendants will maintain the area between pickups. The materials to be collected, hauled and disposed by the Contractor pursuant to this Agreement consist of non-hazardous municipal solid waste; provided, however, that the term "non-hazardous municipal solid waste" specifically excludes any radioactive, volatile, corrosive, highly flammable, explosive, biomedical, infectious, biohazardous,toxic or hazardous material as defined by applicable federal, state or local laws or regulations ("Excluded Waste"). Title to and liability for any Excluded Waste shall never transfer to the Contractor. The Contractor has the right to refuse, any load(s) of waste(s) that Contractor reasonably believes contains Excluded Waste. The Contractor shall have the right to inspect all containers in order to determine whether the waste is Excluded Waste. Title to any Excluded Waste placed in drop boxes at the drop box stations shall remain with the generator of such Excluded Waste to the extent such generator can be identified. The County shall be responsible for, and bear all reasonable expenses and damages incurred by the Contractor as a result of Excluded Waste and in the reloading and removal of Excluded Waste disposed in the drop boxes at the drop box stations. The Contractor, may also,in its sole discretion,require the County to promptly remove the Excluded Waste. Page 2 of 10 RECORD KEEPING The Contractor shall at all times maintain an accounting system that uses generally accepted accounting principles for all services rendered in connection with this Agreement. The Contractor accounts and records covering these charges and all invoices and payments on account of this Agreement shall be open to inspection for any reasonable purpose by the County,their authorized representative and officers or employees at all times during the term of this Agreement and for six months thereafter. The County shall have the right to inspect and copy all documents,to interview any persons, and to review any evidence in the Contractor's possession or control,which may assist the County in determining what amounts are owed to the Contractor or County. COMPLIANCE WITH REGULATIONS The Contractor shall comply with all Federal,State and Local regulations,including Mason County's Solid Waste Handling and Facilities Regulations. All activities will be conducted in accordance with applicable codes and their intent to prevent illegal handling and disposal practices. PERMIT COMPLIANCE AND INDEMNIFICATION The Contractor will be required to perform all operations in complete compliance with all permits issued by the regulatory agencies. Any penalties levied by regulatory agencies for permit non-compliance due to actions of the Contractor will be paid by the Contractor at no cost to the County,or may be withheld from payment to the Contractor.The Contractor expressly agrees to indemnify and hold the County harmless for any penalties, interest and/or feed assessed or levied against it or the County due to non- compliance with any permits issued by a regulatory agency of the Federal,State,or County Government in connection with the services to be provided by the Contractor pursuant to this Agreement. SEVERABILITY If any term or provision of this Agreement,or the application thereof,to any person or circumstances, shall to any extent be invalid or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected thereby,and each term and provision of this Agreement shall be valid and enforceable to the fullest extent allowed by law. Further,the parties shall negotiate in good faith regarding amendments to this Agreement that would, to the maximum extent possible,effectuate the intent of any provision determined to be invalid or unenforceable. MOBILIZATION The Contractor shall be responsible for mobilization of all personnel and equipment. NO THIRD PARTY BENEFICIARY The rights and obligations created by this Agreement are for the sole benefit of the parties,and neither person nor party shall be a beneficiary,intended or otherwise,of any such rights or be entitled to enforce any of the obligations created by this Agreement. ADDITIONAL WORK The County may from time to time, request the Contractor to provide improvements or do additional work beyond the scope of this Agreement. Upon request by the County,the Contractor agrees to good faith consideration to negotiate accomplishment of the work desired by the County. If the Contractor agrees to negotiate,the parties shall determine the work to be done and the compensation to be paid... The County shall not be precluded from awarding Contracts to any person other than the Contractor for the accomplishment of any desired improvements if the County in its sole discretion deems such Page 3of10 i Contracts most beneficial to the County. In such case,the Contractor will cooperate and coordinate with any other Contractor or the County in allowing and facilitating installation of said improvements. WORK TO BE PERFORMED BY THE COUNTY OR OTHER CONTRACTORS During the period of this Agreement,the County(either with its own forces or under separate Contract) will require the cooperation of the Contractors in scheduling and coordination to avoid conflicts. The Contractor shall be responsible for becoming familiar with the various schedules and degree of disruption that may arise. The Contractor shall cooperate with the County in the coordination of operation in a manner that will provide the least amount of interference with the County's operation. JURISDICTION AND VENUE Any action of law or suit in equity orjudicial proceeding arising out of this Agreement shall be instituted and maintained only in the courts of competent jurisdiction in Mason County,in the State of Washington. TECHNICAL REQUIREMENTS This section specifies minimum requirements for the operation of the solid waste drop box stations program. The requirements established herein are the minimum prescribed requirements and are not intended in any way to be inclusive or in any way to limit the Contractor to specific procedures or methods,but rather are intended to ensure the expected quality of drop station operation and maintenance. _ Contractor personnel shall be trained as required for specific tasks or functions in accordance with the specific responsibilities set forth in the Agreement for the various elements of this program. During periods of sickness and vacation,additional personnel must be available for the continued and uninterrupted operation of this collection program in the usual manner. SERVICE SCHEDULE The Contractor shall replace containers at the Facility and Stations with empty containers in accordance with the agreed upon schedule.The Contractor shall provide on-call provisions for containers which fill and need emptying in addition to the anticipated schedule. If a container becomes full unexpectedly or between regularly scheduled pick-ups,the Contractor will have provided a contact name and phone number to the County for requesting on-call services. On-call requests will require 2-3 hourtur'n-around time when requests are prior to 2:00 PM on the same day as the request. Requests made after 2:00 PM will be taken care of no later than 10:00 AM the following morning. A penalty fee of$100.00 per day, per container may be assessed for every day a full container remains at the site after a request has been made. ACCIDENT REPORTS . The Contractor shall promptly report in writing to the Deputy Director of Utilities/Waste Management, or their designee,all accidents whatsoever arising out of, or in connection with the performance of the work whether on,or adjacent to,the sites;giving full details and statements of witnesses. In addition, should death,serious injuries,or serious damage occur,the accident shall be reported by the Contractor immediately by telephone or messenger to the Deputy Director of Utilities/Waste Management or their designee. Page 4 of 10 INDEMNITY To the fullest extent permitted by law,the Contractor shall indemnify, defend and hold harmless Mason County,agencies of the county and all officials,agents and employees of the county,from and against all claims to the extent arising out of or resulting from the Contractor's performance of the Contract. "Claim" as used in this Agreement means any financial loss,claim,suit,action damage,or expense including but not limited to reasonable attorney's fees,attributable for bodily injury,sickness,disease or death,or injury to or destruction of tangible property including loss of use resulting there from.The Contractors obligation to indemnify,defend and hold harmless includes any claim by the Contractor's agents, employees, representatives or any subcontractor or its employees. The Contractor expressly agrees to indemnify,defend and hold harmless Mason County for any claim arising out of or incident to the Contractor's or any subcontractor's performance or failure to perform the Contract. The Contractor's obligation to indemnify,defend and hold harmless Mason County shall be reduced to the extent of any actual or alleged concurrent negligence of Mason County or its agents, agencies,employees and officials. INSURANCE At a minimum,the Contractor shall provide insurance that meets or exceeds the requirements detailed in "Exhibit A Insurance Requirements." CONTRACT ADMINISTRATION This Agreement shall be administered on behalf of the County by the Deputy Director of Utilities/Waste Management or the designee. All communications to the Contractor by the Deputy Director shall be recognized as made on behalf of the County. All issues concerning Agreement provisions and requirements shall be directed to the Deputy Director. The following addresses shall be used for communication between parties: MASON COUNTY PUBLIC WORKS MASON COUNTY GARBAGE CO.,INC. Bart Stepp Rik Fredrickson Deputy Director Utilities/Waste Management PO Box 787 100 W Public Works Drive 81 E Wilbur's Way Shelton,WA 98584 Shelton,WA 98584 PROGRESS MEETINGS Periodically, progress meeting will be held between the parties.The meetings will be used to review and discuss activities and/or complaints accumulated during the previous hauling period. It is the responsibility of the Contractor to prepare for and respond to matters brought to their attention prior to each meeting. The Contractor will also be required to present a brief report summarizing the program activity since the previous meeting. CONFLICT OF INTEREST If at any time prior to commencement of, or during the term of this Agreement,Contractor or any of its employees involved in the performance of this Agreement shall have or develop an interest in the subject matter of this Agreement that is potentially in conflict with the County's interest,then Contractor shall immediately notify County of the same. The notification of County shall be made with sufficient specificity to enable County to make an informed judgment as to whether or not County's interest may be compromised in any manner by the existence of the conflict,actual or potential. Page 5of10 i. Thereafter, County may require Contractor to take reasonable steps to remove the conflict of interest. County may also terminate this Agreement according to the provisions herein for termination. TERMINATION Either party hereto may with or without cause terminate this Agreement by giving written notice of their intention to terminate to the other party by certified mail and return receipt requested. Such termination shall,thereafter, be effective six months following the date of written notice,during which period of time the terms and conditions of the Agreement shall remain in full force and effect. The County may terminate with cause if the Contractor does not comply with the terms of this Agreement. Such termination would occur after written notice to the Contractor and their failure to correct deficiencies within 30 days of the notice. Upon termination,the Contractor shall leave all premises in the same condition they were in at the time of implementation of this Agreement. HOURS OF OPERATION Shelton Monday through Saturday 8:00 AM to 4:00 PM Belfair Tuesday through Saturday 9:00 AM to 4:00 PM Hoodsport Friday and Saturday 9:00 AM to 4:00 PM Union Sunday and Monday 9:00 AM to 4:00 PM Except that these sites will be closed on all Mason County government recognized holidays. PERFORMANCE BOND The Contractor shall provide Mason County with a$10,000 Performance Bond or letter of credit from a bank or other approved financial institution. Said bond or letter of credit shall be furnished to Mason County on or before the effective date of this Agreement. COSTS ASSOCIATED WITH THIS AGREEMENT Mason County will be assessed the amounts shown below for boxes collected from each applicable site. Annual price increases will be calculated at 90%of the June to June Consumer Price Index-U (CPI-U),for all Urban Consumers as calculated by the US Department of Labor for the Olympia,WA area. Shelton $45.00 per haul, no containers Belfair $242.05 per haul,incl. rental of three lidded 40 CY containers Hoodsport $174.05 per haul,no containers Union $174.05 per haul,no containers Weekend On-Call Rate $151.68 per hour METHOD OF PAYMENT Mason County will pay the Contractor on a monthly basis for all work performed, providing the Contractor submits to Mason County a statement,which indicates services provided and costs of said services, by the 10th of each month. Payment will be made to Contractor within thirty(30) days of the receipt of a complete and accurate statement. Page 6of10 Signed this day of '� �'y Y lt'7r I��2016. CONTRACTOR: BOARD:OF COUNTY COMMISSIONERS: MASON CO GA BAGS CO., INC. MASON COUNTY, WASHINGTON Sign tur' Signature, C, .e = tZt tLLctc cx-- . Printed Name Printed Name 6Ssr- tr�r Lai �— Company Attest: Approved As To Form:: Clerk of the Board Deputy-Prosecuting Attorney Page.7 040 EXHIBIT A INSURANCE REQUIREMENTS For the duration of this Agreement the Contractor shall maintain in effect all insurance as required herein and comply with all limits,terms and conditions stated therein. Work under this Agreement shall not commence until evidence of all required insurance and bonding is provided to the County. Evidence of such insurance shall consist of a completed copy of the Certificate of Insurance signed by the insurance agent for the Contractor and returned to the.Mason County Deputy Director of Utilities/Waste Management. If for any reason,any material change in the coverage occurs during the' course of this Agreement;such change will not become effective until 45 days after Mason County receives written notice of such change. The policy shall be endorsed and the certificate shall reflect that Mason County is an additional insured on the Contractor's general liability policy with respect to activities under this Agreement. The policy shall provide and the certificate reflect that the insurance afforded applies separately to each insured against whom a claim is made or suit is brought except with respect to limits of the company's liability. It is the responsibility of the Contractor to provide fire insurance for any equipment used by the Contractor. This fire insurance shall cover the entire replacement value of the equipment insured. A:MINIMUM Insurance Requirements: 1.Commercial General Liability Insurance using Insurance Services Office"Commercial General Liability" policy form CG 00 01,with an edition date prior to 2004,or the exact equivalent.Coverage for an additional insured shall not be limited to its vicarious liability.Defense costs must be paid in addition to limits. Limits shall be no less than$1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate,for bodily injury, personal injury,and property damage,including without limitation, blanket contractual liability. 2.Workers'Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits for the Contractors,with two(2)or more employees and/or volunteers, no less than$1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned; non-owned and hired autos,or the exact equivalent. Limits shall be no less than$2,000,000 per accident,combined single limit. If Contractor owns no vehicles,this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above.If Contractor or the Contractor's employees will use personal autos in any way on this project,Contractor shall obtain evidence of personal auto liability coverage for each such person. B.Certificate of Insurance: A Certificate of Insurance naming County as the Certificate Holder must be provided to County within five(5)days of Contract execution. C.Basic Stipulations: 1.Contractor agrees to endorse third party liability coverage required herein to include as additional insureds County,its officials,employees and agents,using ISO endorsement CG 20 10 with an edition date prior to 2004. Contractor also agrees to require all Contractors,subcontractors, and anyone else Page 8of10 involved in this Contractor on behalf of the Contractor(hereinafter"indemnifying parties")to comply with these provisions. 2.Contractor agrees to waive rights of recovery against County regardless of the applicability of any insurance proceeds,and to require all indemnifying parties to do likewise. 3.All insurance coverage maintained or procured by Contractor or required of others by Contractor pursuant to this Contract shall be endorsed to delete the subrogation condition as to County,or must specifically allow the named insured to waive subrogation prior to a loss. 4.All coverage types and limits required are subject to approval,modification and additional - requirements by County.Contractor shall not make any reductions in scope or limits of coverage that may affect County's protection without County's prior written consent. 5.Contractor agrees to provide evidence of the insurance required herein,satisfactory to County, consisting of:a)certificate(s)of insurance evidencing all of the coverages required and, b)an additional insured endorsement to Contractor's general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004.Contractor agrees, upon request by County to provide complete, certified copies of any policies required within 10 days of such request.County has the right, but not the duty,to obtain any insurance it deems necessary to protect its interests.Any premium so paid by County shall be charged to and promptly paid by Contractor or deducted from sums due Contractor.Any actual or alleged failure on the part of County or any other additional insured under these requirements to obtain proof of insurance required under this Contract in no way waives any right or remedy of County or any additional insured,in this or in any other regard. 6. It is acknowledged by the parties of this Contract that all insurance coverage required to be provided by Contractor or indemnifying party,is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to County. 7.Contractor agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self-insure its obligations to.County. If Contractor's existing coverage includes a self-insured retention,the self- insured retention must be declared to the County.The County may review options with Contractor, which may include reduction or elimination of the self-insured retention,substitution of other coverage, or other solutions. 8.Contractor will renew the required coverage annually as long as County,or its employees or agents face an exposure from operations of any type pursuant to this Contract.This obligation applies whether or not the Contract is canceled or terminated for any reason.Termination of this obligation is not effective until County executes a written statement to that effect. 9.The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by Contractor or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above,those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this Contract. Page 9 of 10 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsementthat has not been first submitted to County and approved of in writing. 11.The requirements in this Exhibit supersede all other sections and provisions of this Contract to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by County,insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:VII. 13.All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Contract limits the application of such insurance coverage. 14. Contractor agrees require insurers,to provide notice to County prior to cancellation of such liability coverage in accordance with the notice provisions of the applicable policies.Contractor shall assure that this provision also applies to any subcontractors,joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement.Certificate(s)are to reflect that the issuer will provide notice to County of any cancellation of coverage in accordance with the notice provisions of the applicable policies. 15. County reserves the right at any time during the term of the Contract to change the amounts and types of insurance required by giving the Contractor ninety(90)days advance written notice of such change. If such change results in substantial additional cost to the Contractor,the County and Contractor may renegotiate Contractor's compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy.Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. Contractor agrees to provide immediate notice to County of any claim or loss against Contractor arising out of the work performed under this agreement.County assumes no obligation or liability by such notice, but has the right(but not the duty)to monitor the handling of any such claim or claims if they are likely to involve County. Page 10 of 10 SOLID WASTE DROP BOX HAULING i,CONTRACT AMENDMENT#1 WITH. MASON COUNTY GARBAGE CO', INC. The CONTRACT between COUNTY and CONTRACTOR ' is am-ended as fd|nwa: 1. The contract expiration dabs is changed from October 23. 2018 to July 31,2028. 2` The Mason County Garbage Co.. Inc. contract adniniotraU0n contact is changed to the following: ~ MASON COUNTY GARBAGE CO. INC. � Chad White | / PO Box 787 ' 81 E VVUbur'u Way 8he|tun, WA 98584 3. The hours of facility operations for the County have changed from the original contract. The current hours of operation are as follows: | ^ Shelton Monday— Saturday 8 AM —5 PM i ~ Ba|hair Tuesday —8otUrdoy QAM —4 PM | ^ Hnodapod Friday — Sunday _ S AM —4 PM | ^ Union Sunday and Monday Q AM —4 PM 4^ The Countyfindsthot a performance bond.is unnecessary for this contract. Accordingly, Mason | County Garbage Co.. Inc. is no longer required to rnnintoina $10.000parfocnnonnm bond for this | contract. / | 5. The June 2O18CP|-U for Olympia ia3.6% and SO96of that ig 3.2896. Accordingly effective ' 11/1/2O18 the ooDtroctprices will be increased 3.3896 and are aofoUowat ^ Shelton $47.52 per haul ^ Belfair $255]]2.lndudem the rental of three lidded 40 CY conta|nens � ° HoQdoport $183.81 per haul ! ^ Union $183.81 per haul ' ^ Weekend On Call $160.17 per hour fi. Contract prices will increase on 11/1/2019.based onS096 of the June 2019 Consumer Pdoa Index-U (CP|^U) for all Urban Consumers as calculated by the US Department of Labor for the 1 {J|ynnpia. WA area. | i 7. All other language of the original contract not altered by this amendment remains in effect. Amendment dated this day of , 2O18� | ----�--- | K8A8 ., INC, DEPUTY DIRECTOR/UTILITIES &VVY\STEIN/�S(3N COUNTY, VVAGH|NGT(]N Chad White Bart Stepp " v AEF112f&ED AS TO FORM: SOLID WASTE DROP BOX HAULING CONTRACT AMENDMENT#2 WITH MASON COUNTY GARBAGE CO., INC The CONTRACT between the COUNTY and the CONTRATOR is amended as follows: 1. The contract expiration date is changed from July 315Y, 2020 to July 315t, 2022 2. The Mason County Garbage Co., Inc. contract administration contact is changed to the following: MASON COUNTY GARBAGE CO., INC. Site Manager Chad White PO Box 787 81 E Wilbur's Way Shelton, WA 98584 3. Current pricing is as follows: • Shelton $48.50 per haul • Belfair $260.89 per haul • Hoodsport $187.60 per haul • Union $187.60 per haul • Weekend On Call $163.47 per hour 4. Contract prices will increase on 11/1/2020 and 11/1/2021 based on 90%of the percent change in the preceding years first half consumer price index for the Seattle-Tacoma- Bremerton Area for All Urban Consumers, all items, (1982-84= 100) (CPI-U) as calculated and prepared by the United States Department of Labor, Bureau of Labor Statistics or its successor. 5. All other language of the original contract not altered by this or any previous amendments remains in effect. Amendment dated this day of MASON COUNTY GARBAGE CO., INC. DEPUTY DIRECTOR/UTILITIES & WASTE MASON COUNTY, WASHINGTON ------------------------------------------------ ------------------------------------------------------- Tom Rupert Richard Dickinson APPROVED AS TO FORM: -------------------------------------------------------- Tim Whitehead, Chief DPA Page 1 of 1 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Director and Richard Dickinson, Deputy Director DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: August 24, 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources Legal ❑ Other— please explain ITEM: Solid Waste Contract Extension — Recycle Material Hauling EXECUTIVE SUMMARY: Mason County and Mason County Garbage Company, Inc. entered into a contract where Mason County Garbage provides recycle material hauling services to Mason County. The agreement term is from September 1, 2015 to August 31, 2020 with provision for one additional 5-year extension. Staff recommends extending the contract for a period of six months, during which time an RFP will be issued and hauler selected for recycle and solid waste hauling. BUDGET IMPACTS: The contract amendment includes the following changes: 1. Haul cost increase from $97.48/haul for all routes to cost per route ranging from $108.41/haul to $118.99/haul. 2. Box rental increase from $97.48/box to $107.89/box. 3. Provision to share positive commodity value proceeds in excess of $500. 4. Provision to renegotiate negative commodity values when falling below $3000. PUBLIC OUTREACH: No special public outreach for the contract extension. RECOMMENDED OR REQUESTED ACTION: Request the Board of County Commissioners authorize the Deputy Director of Public Works/Utilities and Waste Management to execute an extension until January 31, 2021. ATTACHMENTS: Executed Recycle Haul Agreement Amendment #1 AGREEMENT BETWEEN MASON COUNTY AND Mason County Garbacie Co., Inc. FOR REGIONAL RECYCLING DROP STATION PROGRAM INTRODUCTION This Agreement ("Agreement"), regarding servicing the MASON COUNTY RECYCLING DROP STATION PROGRAM, is entered into this day, September 1 of 2015, between Mason County ("County"), a political subdivision of the State of Washington,and Mason County Garbage Co., Inc. (Contractor). AUTHORITY TO MAKE AGREEMENT This Agreement is in furtherance of the county's authority to provide for public health,safety and welfare, and is consistent with the Washington State Constitution,Article XI,Section 11, RCW 70.95 and provides a.program for the collection of recyclable material by voluntary drop- off throughout the County. i PROCESS The County undertook a process in accordance with Chapter 36.58.090 RCW to select a firm to service the recycling drop stations in Mason County.The County determined that this process is the most advantageous for the County in awarding this Agreement;that the Contractor is qualified to provide the services sought by the County; and that the Contractor has offered to provide those services in a manner and at rates that the County finds to be financially sound and advantageous compared to other methods. It is the intent of this agreement to provide a five year term relationship between the County and Contractor for collection of recyclable material through the regional recycling drop station program. DEFINITIONS For the purposes of this Agreement,the following words and terms shall have the meanings set forth below; however, words and terms describing material or work that have a well-known technical or trade meaning, unless otherwise specifically defined in the Agreement,shall be Mason County Department of Public Works Regional Recycling Drop Station Program Utilities and Solid Waste Division Page 1 of 12 2015 Agreement construed in accordance with such well-known meaning, generally recognized by solid waste professionals, engineers and trades. COSTS Means the price quotes negotiated and accepted by the contractor and Mason County. Said costs will go into effect and shall commence on September,1, 2015 and shall terminate on August 31, 2020, with one additional five year period extension possible. The Service Agreement may be renegotiated, upon mutual agreement between the County and the Contractor, for an additional period of time. The cost of service shall be computed on a monthly basis according to the service.provided and costs established by this Agreement. DESIGNATED AGREEMENT ADMINSTRATION Means that any time the contractor is required to have County approval, that approval shall come from the Director of Utilities and Waste Management. This County employee or their designee will work closely with the Contractor to confirm any approval(s) required by this Agreement. RESPONSE TO THE RFP Means the response of Contractor to the RFP submitted to the County on June 19, 2015 COUNTY Means Mason County, a political subdivision of the State of Washington. MSW Means Municipal Solid Waste. SERVICE AGREEMENT Means this Agreement, and 1. The Request for Statement of Qualifications. 2. The Response to Request for Statement of Qualification. 3. Any and all addends to the Agreement, and 4. Any and all appendices, amendments, extensions to or extensions of the foregoing documents which' the parties have agreed to in the manner prescribed by the Agreement. In the event of conflicts(s) among service agreement documents, then information from the latest documents (as determined by the date issued) shall supersede any earlier conflicting Information. DROP STATION Means the site established (or designated) by the County to accept recyclables as part of the regional program. Typically, a drop station will consist of four to five containers for the smaller Mason County Department of Public Works Regional Recycling Drop Station Program Utilities and Solid Waste Division Page 2 of 12 2015 Agreement drop stations and eight to ten for the Shelton Transfer Station designed to be compatible with standard hook-lift truck specifications. The County shall determine the site locations and placement of boxes as well as the type of box provided for collection purposes. RECYCLABLE MATERIALS Means materials which the County requires the Contractor to collect and market for recycling. A list of items include: These materials accepted/recycled are based on market conditions and may be modified upon mutual agreement between Mason County and Contractor. Corrugated cardboard #1 PETE—plastic bottles Glass (clear,green, brown) #2 HDPE—natural (milk jugs) Tin (no aerosols) Mixed Paper, including Tetra Pak (milk Aluminum Cans cartons) and Newspaper and Magazines The County will determine how the public will be directed to prepare recyclables for the drop station. i SCOPE OF WORK The Agreement calls for performance of work for a period beginning on the date this J Agreement is signed by both parties and ending on July 31, 2020. The Agreement may be renegotiated, at the County's discretion, for an additional period of time. Subsequent agreements will not exceed a five year increment. The Contractor must provide sufficient personnel, equipment,supplies and maintenance to properly perform all specified drop station operation and all work incidental to this agreement in accordance with these agreement documents and all applicable laws and regulations ' pertaining to this Agreement. In brief the work required is as follows:The Contractor will supply the necessary containers, replace full recycle containers,on a regular pickup schedule mutually agreed upon and approved by the County,with empty containers to allow for continuous operation of the drop stations. Once items are placed in the individual drop box they belong to the Contractor and are their responsibility(this includes contaminated loads).The Contractor j will own all materials and it is their responsibility to market all materials,this Excludes Excluded Waste. The Contractor assumes 100%market risk, pays for all processing fees and pays for all hauling costs to the applicable processing center.Title to and liability for any Excluded Waste shall remain with resident/generator of such Excluded Waste, even if Contractor inadvertently collects and disposes of such Excluded Waste. ` The applicable drop box stations are located as follows: 1. Mason County Solid Waste Facility 501 W. Eells Hill Rd, Shelton,WA 2. Hoodsport Drop Box Station 241N. Hoodsport Park Rd, Hoodsport, WA 3. Union Drop Box Station 1391 E. McReavey Rd, Union,WA 4. Belfair Drop Box Station 1611 N.E.Sandhill Rd, Belfair, WA Mason County Department of Public Works Regional Recycling Drop Station Program Utilities and Sold Waste Division Page 3 of 12 2015 Agreement AGREEMENT TERM The Term of the Agreement shall commence on September 1, 2015 and shall terminate on August. 31, 2020, with one additional five year period extension possible. The Service Agreement may be renegotiated, upon mutual agreement between the County and the Contractor,for an additional period of time. RECORD KEEPING The Contractor shall at all times maintain an accounting system that uses generally accepted accounting principles for all services rendered and materials supplied in connection with this Agreement. The Contractor accounts and records covering these charges and all invoices and payments on account of this Agreement shall be open to inspection for any reasonable purpose by the County,their authorized representative and officers or employees at all times during the term of this Agreement and thirty six (36) months thereafter. The County shall have the right to inspect and copy all records and documents, to interview any persons, and to review any evidence in the Contractors possession or control which may assist the County in determining what amounts are owed to the Contractor or the County. COMPLIANCE The contractor shall comply with any and all Federal, State and Local regulations, including, but not limited to the following: The Revised Code of the State of Washington (RCW 70.95) PERMIT COMPLIANCE&INDEMNIFICATION The Contractor will be required to perform all operations in complete compliance with all permits issued to the County by regulatory agencies. Any penalties levied by the regulatory agencies for permit noncompliance due to the actions of the Contractor, will be paid by the Contractor at no cost to the County, or may be withheld from the payment to the Contractor. The Contractor expressly agrees to indemnify and hold harmless the County for any penalties, interest, and/or fees assessed or levied against it or the County due to non-compliance with permits issued by a regulatory agency of the Federal,State or County government. FIRE INSURANCE It is the responsibility of the Contractor to provide fire insurance for all equipment used by the Contractor. This fire insurance shall cover the entire replacement value of the equipment insured. SEVERABILITY If any term or provision of this Agreement, or the application thereof to any person or circumstances, shall to any extent be invalid or unenforceable,the remainder of this Agreement Mason County Department of Public Works Regional Recycling Drop Station Program Utilities and Solid Waste Division Page 4 of 12 2015 Agreement or the application of such term or provision to persons or circumstances other than those as to which. it is held invalid or unenforceable shall not be affected thereby, and each term and provision of this Agreement shall be valid and enforced to the fullest extent permitted by law. Further,the Parties shall negotiate in good faith regarding amendments to this Agreement that would, to the maximum extent possible, effectuate the intent of any provision determined to be invalid or unenforceable. MOBILIZATION The contractor shall be responsible for mobilization of all equipment and personnel to the drop stations sites. NO THIRD-PARTY BENEFICIARY The rights and obligations created by this Agreement are for the sole benefit of the parties, and no person or party shall be a beneficiary, intended or otherwise, of any such rights or be entitled to enforce any of the obligations created by this Agreement. ADDITIONAL WORK The County may, from time to time, request the Contractor to provide improvements to the drop station sites beyond the scope of this Agreement. Upon request by the County, The Contractor agrees to give good faith consideration to negotiate accomplishment of the work desired by the County. If the Contractor agrees to negotiate, the parties shall determine the work to be done and the compensation to be paid. The County shall not be precluded from awarding contracts to any person other than the Contractor for the accomplishment of any desired improvements if the County in its sole discretion deems such contracts to be most beneficial to the County. In such case, the Contractor will cooperate and coordinate fully with any other contractor or the county in allowing and facilitating installation of said improvements. WORK TO BE PERFORMED BY THE COUNTY OR OTHER CONTRACTORS During the period of this agreement,the County(either with its own forces or under a separate contract) will require the cooperation of the Contractors in scheduling and coordination to avoid conflicts. The Contractor shall be responsible for becoming familiar with the various schedules and the degree of disruption that may arise. The contractor shall cooperate with the. County in the coordination of operation in a manner that will provide the least amount of ! interference with the County's operation. JURISDICTION &VENUE Any action of law or suit in equity or judicial proceeding arising out of this Agreement shall be instituted and maintained only in the courts of competent jurisdiction in Mason County, in the State of Washington. Mason County Department of Public Works Regional Recycling Drop Station Program Utilities and Solid Waste Division Page 5 of 12 2015 Agreement TECHNICAL REQUIREMENTS This section specifies minimum requirements for the operation and maintenance of the recycling drop station program The requirements established herein are the minimum prescribed requirements and are not Intended in any way to be inclusive or in any way to limit the Contractor to specific procedures or methods, but rather are intended to insure the expected quality of drop box station operation and maintenance. Any time the Contractor is required to have County approval; that approval shall be obtained from the Public Works Director or Designee. j I RESPONSIBILITIES OF THE CONTRACTOR The Contractors personnel shall be trained as required for specific tasks or functions in accordance with the specific responsibilities set forth in the Agreement for the various elements of the program. During periods of sickness and vacation, additional personnel must be available for the continued and uninterrupted operation of the collection program in the usual manner. SERVICE SCHEDULE The Contractor shall furnish all necessary containers and replace containers at the Facility and Stations with empty containers in accordance with an agreed to schedule.The Contractor shall provide on-call provisions for containers which fill and need emptying in addition to the anticipated schedule. s If a container becomes full unexpectedly or between regularly scheduled pickups, the Contractor will have provided a contact name and number to the County for calling to request on-call services. On-call request will require 2-4 hour turnaround time when requests are made prior to 2:00 pm on same day as the request. Requests made after 2:00 pm will be taken care of no later than 10:00 am the following morning. A penalty fee of$100.00 per day, per container may be assessed for every day a full container remains at the site after a request has been made. Depending on circumstances this fee may be removed by the Director of Utilities/Waste Management. All handling and transportation shall be in compliance with all Federal, State and Local regulations. Mason County Department of Public Works Regional Recycling Drop Station Program Utilities and Solid Waste Division Page 6 of 12 2015 Agreement ACCIDENT REPORTS The Contractor shall promptly report in writing to the Director of Utilities/Waste Management or designee all accidents whatsoever arising out of, or in connection with the performance of the work whether on, or adjacent to, the sites; giving full details and statements of witnesses. In addition, should death, serious injuries or serious damages occur, the accident shall be reported by the Contractor immediately by telephone or messenger to the Director of Utilities/Waste Management or his designee. EQUIPMENT MAINTENANCE The Contractor is responsible to maintain the containers and their signs in good condition and proper working order. Damage resulting from Contractor handling will be the responsibility of the Contractor to repair or replace at the Contractors expense. The Contractor shall maintain' signage of the boxes which identifies them as recycling ! containers and what materials is to be deposited in each container. The County will supply all signage and decals. s LITTER CONTROL It is the responsibility of the Contractor to provide litter control at each drop station when they are picking up materials at each site. Litter control shall include: pickup of container area, sweeping of area to remove broken glass and other small debris, removal of trash and material i deposited on the ground outside the containers. Mason County staff will maintain the Drop Box 1 Station areas between pickups. IT IS EXPECTED THAT DROP STATIONS WILL BE KEPT CLEAN AND LITTER FREE AT ALL TIMES. If pickup is at an unmanned drop station it is the responsibility of the Contractor to provide litter pickup and control at each station. The Contractor shall provide a contact name and phone number to the County, for site personnel to report and request litter pickup. Response to requests for litter control shall be made within four hours of notification for cleanup. EXCLUDED WASTE Means and includes Hazardous Materials, MSW,dirt or earth debris from construction or lawn renovation, rocks, stones, automobile bodies and parts, dead animals or animal carcasses, stable matter, and wastewater(sewage). The County does not require the Contractor to collect or transport Excluded Waste; provided, however,the County is not responsible for determining when customers have left Excluded Waste for collection or transportation. Mason County Department of Public Works Regional Recycling Drop Station Program Utilities and Solid Waste Division Page 7 of 12 2015 Agreement HAZARDOUS MATERIALS Means any material which: (a) is required to be accompanied by a written manifest or shipping document describing the material as "hazardous waste" or "dangerous waste",pursuant to the generator's state, Washington or federal law, including, but not limited to,the Resource Conservation and Recovery Act, 40 CFR, Part 260-272, et seq. as amended, and all regulations promulgated thereunder and any such state equivalent or similar law; (b) contains polychlorinated biphenyl or any other substance the storage,treatment or disposal of which is subject to regulation under the Toxic Substances Control Act, 40 CFR, Part 761, et seq. as amended, and all regulations promulgated thereunder and any such state equivalent or similar law; (c) contains a radioactive material the storage or disposal of which is subject to state or federal regulation; or (d)is designated under the generator's state, Washington or federal law or regulation as a ' dangerous waste", toxic waste", hazardous waste", extremely hazardous waste or acutely hazardous waste". MATERIAL MARKETING Ownership of the material will rest with the Contractor. The Contractor shall provide for marketing of all material collected through the drop station program. In addition, the Contractor shall provide the County with assurances that material will be responsibly handled and marketed. Land filling of any material is unacceptable, with exception of regulargarbage or debris indiscriminately placed with recyclables in the container or highly contaminated loads. The Contactor shall make every effort to market the material in the manner shown in the Request for Proposals. DATA COLLECTION The Contractor will provide the Department of Utilities/Waste Management with monthly and annual reports which will include monthly totals in tons/pounds for each commodity collected per site and number of monthly pickups per site/commodity. All reports must be submitted in Excel format. The Contractor will provide the Department of Utilities/Waste Management with a description of how and where the material is being marketed for each material collected in the program. The Contractor shall notify the department when changes occur. Mason County Department of Public Works Regional Recycling Drop Station Program Utilities and Solid Waste Division Page 8 of 12 2015 Agreement y FUTURE DROP STATIONS Additional drop station sites may be established during the life of this Agreement. The Contractor shall mobilize and service all future drop stations established during the life of this Agreement at the same cost and in the same manner as for all other drop stations in the regional program and as outlined in this Agreement. Appropriate Addenda to this Agreement will be executed Identifying additional drop station sites as they may be established. COUNTY RESPONSIBILITIES The County has provided sites to locate the drop boxes. The County will provide all signage and j decals identifying materials and placement in containers. . i The County shall design and produce informational materials and public education to inform residents of the drop station locations, materials collected and all other aspects of the program. i The County will make every effort to educate container users of the need to keep material clean, properly prepared and separated. i The Public Works Director or designee will be responsible to administer the terms of this : Agreement and act as a liaison between the Contractor and the County. All correspondence, questions,etc. should be directed to that person for assistance. i INDEMNITY i To the fullest extent permitted by law,the Contractor shall indemnify, defend and hold harmless Mason County, agencies of the County, and all officials, agents, and employees of the county,from and against all claims arising out of or resulting from the performance of the contract. "Claim"as used in this Agreement means any financial loss,claim,suit, action, damage, or expense, bodily injury,sickness, disease or death, or injury to or destruction of tangible property including loss of use resulting therefrom.The Contractors obligation to indemnify, defend, and hold harmless includes any claim by the Contractor's agents, employees, representatives, or any subcontractor or its employees. i The Contractor expressly agrees to indemnify, defend and hold harmless Mason County for any l claim arising out of or incident to the Contractor's or any subcontractor's performance or i failure to perform the contract.The Contractor's obligation to indemnify,defend, and hold harmless Mason County shall not be eliminated or reduced by any actual or alleged concurrent negligence of Mason County or its agents, agencies, employees, and officials. For the duration of this Agreement the Contractor shall maintain in effect all insurance as required herein and comply with all limits, terms and conditions stated therein. Work under this Agreement shall not commence until evidence of all required insurance and bonding is Mason County Department of Public Works Regional Recycling Drop Station Program Utilitles and Solld Waste Division Page 9 of 12 2015 Agreement provided to the County. The Contractor's insurer shall have a minimum A.M. Best's rating of A-Vii. Evidence of such insurance shall consist of a completed copy of the Certificate of Insurance signed by the insurance agent for the.Contract and returned to the Mason County Director of Utilities/Waste Management. If for any reason, any material change in the coverage occurs during the course of this Agreement; such change will not become effective until 45 days after Mason County receives written notice of such change. The policy shall be endorsed and the certificate shall reflect that Mason County is an additional insured on the contractor's general liability policy with respect to activities under this Agreement. The policy shall provide and the certificate reflect that the insurance afforded applies separately to each insured against whom a claim is made or suit is brought except with respect to limits of the company's liability. The policy shall be endorsed and the certificate shall reflect that the insurance afforded therin shall be primary insurance and any insurance or self-insurance carried by the owner of Mason County shall be excess and not contributory insurance to that provided by the Contractor. The liability insurance shall include employer's liability minimum coverage of $1,000,000.00 each accident and general liability of $1,000,000.00 each occurrence, and truck (auto) liability (combined bodily injury and property damage) minimum coverage of $2,000,000.00 each occurrence. In addition,the Contractor shall include statutory workman's compensation. PERFORMANCE BOND The Contractor shall furnish Mason County with a $10,000.00 performance bond or letter of credit from a bank or other agreed to financial Institution. Said bond or letter of credit shall be furnished to Mason County on or before the effective date of this Agreement. CONTRACT ADMINISTRATION This Agreement shall be administered on behalf of the County by the Director of Public Works or designee.The Director may designate one person as the County's representative with whom the Contractor may deal concerning day-to-day operations under this Agreement. All communications to the Contractor by the Director shall be recognized as made on behalf of the County. All questions, comments and recommendations concerning hauling of recyclables shall be directed to the Director or their designee All issues concerning Agreement provisions and requirements shall be directed to the Director. The following address shall be used for communication between the parties: COUNTY: CONTRACTOR: Mason County Public Works Department Mason County Garbage Co. Inc. 100 W Public Works Drive PO Box 787 Shelton, WA 98584 Shelton, WA. 98584 Mason County Department of Public Works Regional Recycling Drop Station Program Utilities and Solid Waste Division Page 10 of 12 2015 Agreement PROGRESS MEETINGS Periodically, progress meetings will be held between the Contractor and Mason County. The progress meetings will be used to review activities and/or complaints accumulated during the previous haul period of recyclable. It will be the responsibility of the Contractor to prepare for and respond to matters brought to their attention prior to each meeting. .The Contractor will also be required to present a brief report summarizing program activity since the previous meeting. The organization of each meeting will be the responsibility of the Mason County Public Works Director or designee. TERMINATION Either party hereto may with or without cause terminate this Agreement by giving written notice of their intention to terminate to the other party by certified mail and return receipt requested. Such termination shall, thereafter, be effective six (6) months following the date of the written notice during which period of time the terms and conditions of the Agreement shall remain in full force and effect. The County will be responsible for reimbursing the Contractor i for any outstanding or uncollected cost for recycle containers delivered to the County. This amount will be confirmed by viewing purchase orders for the containers, verification of containers on site and a review of the annual costs the contractor has included in their bid to recover the container costs. The County may terminate with cause if the Contractor does not comply with the terms of this ' Agreement. Such termination would occur after written notice to the Contractor and their failure to correct deficiencies in the time stated in the notice, Upon termination,the Contractor shall leave all premises in the same condition they were in at the implementation of this Agreement. I HOURS OF OPERATION I Hours of operation at the following drop station sites are: I 1. Mason County Solid Waste Facility (Eells Hill) Monday-Saturday B:00am—4:00pm 2. Belfair Drop Box Station Tuesday-Saturday 9:00am—4:00pm 3. Hoodsport Drop Box Station Friday-Saturday 9:00am—4:00pm 4. Union Drop Box Station Sunday-Monday 9:00am—4:00pm Closures may occur due to Holidays and or unforeseen circumstances. The above sites will be closed at least on the following holidays: New Year's Day, 4th of July, Thanksgiving and Christmas holidays. Mason County Department of Public Works Regional Recycling Drop Station Program Utilities and Solid Waste Division Page 11 of 12 2015 Agreement COSTS ASSOCIATED WITH THIS AGREEMENT Mason County will be assessed the following amounts for boxes collected from each applicable. site: I Unit price for handling recyclable containers $97.48 per haul Container Cost(Thirty Containers) $2,924.42 per month , Container Cost each $97.48 per month i -'o Weekend On Call Rate $151.68 per hour e On Call Liter Control (Weekend) $151.68 per hour PREVAILING WAGE The Contractor shall not be required to pay prevailing wages. Yearly Cost adjustments Yearly price Increases will be at 90% of the June to June Consumer Price Index-U (CPI-U)for all Urban Consumers as calculated by the U.S. Department of Labor for the Olympia, WA area. Effective each t August 1.Beginning on August 1,2016 and each anniversary date • i METHOD Or PAYMENT E Mason County will pay to the Contractor a monthly payment as agreed to by the Contractor and the Mason County Public Works Department shown In section described as costs associated with this contract. Effective date of this Agreement shall be the latest date the contract is signed by all parties. SIGNED this 1 day of September,2015. lYlaVIC my C'a'rb,�go f k 'chard P. V rcdrickson,District Mannger 1 Mason County,WasItiugtoa I Pub ' Works>Departmei j BI :tn K1VIa Lews Director li cc: Ca CoroIDIsslOntls Mason Gbunty Department of Public Works Regional Recycling Drop Station Program Utilftles and Solid Waste Division Page 12 of 12 2015 Agreement I I AMENDMENT#1 TO AGREEMENT FOR REGIONAL RECYCLING DROP STATION PROGRAM This FIRST AMENDMENT TO AGREEMENT FOR REGIONAL RECYCLING DROP STATION PROGRAM (this "Amendment") is made as of July 31, 2020, and entered into by and between MASON COUNTY, a political subdivision of the State of Washington ("Count "), and MASON COUNTY GARBAGE CO., INC., a Washington corporation ("Contractor"). RECITALS WHEREAS, on September 1, 2015, County and Contractor entered into that certain Agreement for Regional Recycling Drop Station Program (the"Agreement")for the collection and hauling of recyclable material by voluntary drop-off throughout the County; WHEREAS, all capitalized terms not otherwise defined herein shall have the meanings set forth in the Agreement; and WHEREAS,the parties wish to amend the Agreement to, among other things, extend the existing term of the Agreement and adjust the pricing as provided for herein. TERMS AND CONDITIONS NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein,the parties mutually agree, represent and warrant as follows: 1. Extension of Agreement Term. The Term of the Agreement is hereby extended until January 31, 2021. 2. Change of Contract Administration. The contact and address for Contractor for purposes of contract administration is hereby changed to the following: MASON COUNTY MASON COUNTY GARBAGE CO., INC. Attention: Richard Dickinson, Deputy Director Attention: Chad White,Site Manager 100 West Public Works Drive PO Box 787 Shelton,WA 98584 81 E Wilbur's Way Shelton,WA 98584 3. Adjustment to Costs. The dollar amounts set forth in the Agreement section entitled "Costs Associated with this Agreement" is hereby amended and supplemented to revise and/or add the following dollar amounts: • Shelton $108.41 per haul • Belfair $118.99 per haul • Hoodsport $115.29 per haul • Union $113.70 per haul Page 1 of 3 {00092552.Doo(.2} • Box Rent $107.89 per box per month • Weekend On Call $151.62 per hour 4. Sharing of Positive Commodity Value Proceeds. Should the actual monthly combined proceeds of the value of the commodities collected and sold by Contractor exceed a positive value of over Five Hundred Dollars ($500.00), the proceeds in excess of Five Hundred Dollars ($500.00) shall be paid by Contractor to County. 5. Decrease in Commodity Value Proceeds. Should the actual monthly combined proceeds of the value of the commodities collected and sold by Contractor fall below negative Three.Thousand Dollars($3,000.00),the pricing set forth in Section 3 above and in the Agreement section entitled "Costs Associated with this Agreement" shall be renegotiated in good faith by the parties hereto. 6. CPI Adjustments. The parties agree that pricing set forth in Section 3 above and in the Agreement section entitled "Costs Associated with this Agreement" shall automatically increase on August 1, 2021, and each August 1 thereafter, based on 90% of the percent change in the preceding year's first half consumer price index for the Seattle-Tacoma-Bremerton Area for All Urban Consumers, all items, (1982-84 = 100) (CPI-U), as calculated and prepared by the United States Department of Labor, Bureau of Labor Statistics or its successor. 7. Rates for Additional Drop Sites. If and.when County desires for Contractor to collect recyclable materials from a new drop site,the hauling rates for such new drop site will be negotiated in good faith by the parties hereto prior to the startup of the new site. 8. Counterparts. This Amendment may be .executed in one or more facsimile or original counterparts, each of which shall be deemed an original and both of which together shall constitute one and the same instrument. 9. Ratification. All terms and provisions of the Agreement not amended hereby, either expressly or by necessary implication, shall remain in full force and effect. From and after the date of this Amendment, all references to the term "Agreement" in this Amendment and/or in the Agreement shall include the terms contained in this Amendment. 10. Conflicting Provisions. In the event of any conflict between the terms of the Agreement and this Amendment,the terms of this Amendment shall prevail. [Remainder of this page intentionally left blank; Signature Page Follows.] Page 2 of 3 {00092552.DDCX.2} IN WITNESS WHEREOF, the parties hereto enter into this Amendment. Each person signing this Amendment represents and warrants that he or she has been duly authorized to enter into this Amendment by the party on whose behalf it is indicated that the person is signing. MASON COUNTY,WASHINGTON Date: By: Richard Dickinson, Deputy Director Public Works/Utilities &Waste Management APPROVED AS TO FORM: Date: By: Tim Whitehead, Chief DPA MASON COUNTY GARBAGE CO., INC. Date: By: Matt O'Connell, Division Vice President Page 3 of 3 {00092552.DOO(.2) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: August 24, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Road Vacation No. 404— Set Hearing Date with Hearings Examiner EXECUTIVE SUMMARY: Public Works has received a petition from PCI, LLC to vacate an unopened and unused portion of Roy Boad Road that passes through their property located at 470 NE Roy Boad Road (Parcel No. 12328-23-00011). PCI, LLC is currently in the early process of building an apartment complex on their property. An Engineer's Report and recommendation will be prepared and forwarded to the Hearings Examiner and in accordance with RCW 36.87.140. BUDGET IMPACTS: Petitioners have paid the required administrative fee of $500 for the Petition for Vacation of County Road. PUBLIC OUTREACH: Public notice will be posted at the site and published in the county official newspaper, as required by RCW 36.87.050. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve and execute the resolution setting a hearing date with the Hearings Examiner for Wednesday, October 14, 2020 at 1:00pm to consider public comment on the petition for vacation of a portion of Roy Boad Road right of way that lays within the property lines of Assessor Parcel No. 12328-23-00011. ATTACHMENTS: 1. Preliminary Engineer's Report 2. Hearing Notice Briefing Summary 8/20/2020 Preliminary Engineers Report on Roy Boad Road 1. Clifton Road was petitioned by Benjamin Cook on May 7, 1888. It part, "Report of County Surveyor on Road heading from Clifton to the Kitsap County line was submitted, read, and ordered filed, and the Commissioners accepts (sic) of the road as surveyed from the initial point to a meander line of banks of Union River on line between sections 29 and 32 distance 64 chains and 75 links from starting point and from 1 mile post for 35 chains to the county line and the following bills were allowed..." (Attachment A). 2. From 1919, we have plans titled Map of Navy Yard Highway, dated June 11th1 1919, that show existing roadway alignment of County Road to Port Orchard. This alignment shows Roy Boad Road from the area of Clifton, up the grade and across the Navy railroad tracks. 3. A 1035 Metsker's map shows Clifton Road and SR-3 approximate location. 4. April 10, 2001 Resolution 44-01 for County Road project 1702 was signed by Commissioners' for minor widening and reconstruction with surfacing. 5. Various recorded deeds the identify an existing County right of way/easement. 6. May 18th, 2006 an email from the then Public Works Director, Charles Butros to County Commissioner stating a Primitive Road was placed on Roy Boad Road where the current pavement ends. RESOLUTION NO. VACATION FILE NO. 404 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 IN THE MATTER OF THE VACATION OF A PORTION OF ROY BOAD ROAD WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: A portion of Roy Boad Road that lays within the property lines of Assessor's Parcel#12328-23-00011, address 470 NE Roy Boad Road, subject to existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, October 14, 2020 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building I, 411 North Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the County Engineer's report, and be heard either for or against the vacation of the above said portion of road located in Mason County Washington. DATED this day of , 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice Commissioner Tim Whitehead, Ch. DPA Assessor Auditor Kevin Shutty, Commissioner County Engineer Petitioner Post no later than (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 404 JOURNAL— Publish 2t: — (Bill Public Works) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLS, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: August 24 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Sole source procurement of skid steer asphalt float attachment EXECUTIVE SUMMARY: Public Works is implementing a change in pavement preservation that will reduce life-cycle costs and improve overall efficiency. Dig-out repair will be implemented when indicated rather than repeated patching. Additionally, Public Works wishes to begin converting gravel shoulders to asphalt in certain locations to reduce maintenance, improve safety, and improve multi-modal use. The county currently owns a skid steer that with the Purchase of an asphalt floater attachment for the skid steer will help accomplish this work in a cost- effective manner. Mason County Public Works proposes to purchase the Simex Asphalt Float attachment from NW Machinery CAT, which is the only vendor with this type of attachment. Other alternatives provide less flexibility and are costlier. Budget Impacts: The attachment cost is $19,090.58 and will be purchased available within the current 2020 Road Fund budget. RECOMMENDED OR REQUESTED ACTION Recommend the Board authorize Public Works to purchase the asphalt floater attachment from NW Machinery CAT as a sole source purchase in the amount of $19,090.58. Attachments: Resolution Sole Source Justification Form Briefing Summary RESOLUTION NO. A RESOLUTION WAIVING PUBLIC BIDDING REQUIREMENTS AND APPROVING A SOLE SOURCE PROCURMENT OF SIMEX ASPHALT FLOAT ACCESSORY FOR SKID STEER WHEREAS,the County is moving away from grader patching road repairs and moving towards paving repairs; and, WHEREAS,the County owns a skid steer that can be converted into a paver with an asphalt float attachment; and, WHEREAS, NC Machinery CAT provides the side shift Simex Asphalt Float attachment that will be used on the County's skid steer. WHEREAS, NC Machinery CAT is the ownly vendor currently providing the side shift feature that the County is interested in. WHEREAS, RCW 39.04.280 specifies exemption to competitive bidding requirements for purchases that are clearly and legitimately to a single source of supply; NOW,THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners as follows: 1. NC Machinery CAT is a sole source supplier of the side shift Simex Asphalt Float attachment. 2.That the County is authorized to purchase without proceeding to secure competitive bids, estimated at$19,090.58. ADOPTED this day of , 2020 BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Sharon Trask, Chair Randy Neatherlin,Vice Chair ATTEST: Clerk of the Board Kevin Shutty, Commissioner APPROVED AS TO FORM: Tim Whitehead, Ch. DPA sTArF°� c MASON COUNTY o N z SOLE SOURCE JUSTIFICATION FORM Y2 N Y Y O 1864 Date: August 24,2020 Department: Public Works Department Contact: Mike Collins,452 Recommended Vendor: NC Machinery CAT Address: 17025 W Valley Hwy,Tukwila,WA 98188 Phone:800.562.4735 Cost Estimate: $19,090.58 Describe the item requested and its function: Simex Asphalt Float attachment 1. Check the reasons for the sole source request: ® Sole Source: No other items are known to exist which performs the same function ❑ Special Design: Item is of specific design to fit in with an existing installation ❑ Consultant: Providing professional or technical expertise of a unique nature or location availability ❑ Proprietary: Item is held under exclusive title,trademark or copyright ❑ Warranty Service:The vendor is the sole provider of goods and services which the County has established a standard. ❑ Used item: 3. Is this product available from other sources? ❑Yes ® No 4. What necessary features does the vendor provide which are not available from other vendors? This attachment is the only one found that is a side shift(attaches to the side of the machine so that the machine isn't running on the asphalt(see attached picture). 5. Can your requirements be modified so that competitive products or services may be used? ❑ Yes ® No If yes, please explain modifications and potential costs: 6. How does the recommended vendor's prices or fees compare to the general market?The vendor's price is reasonable and a fair value. 7. What steps were taken to verify that these features were not available elsewhere? ❑ Other brands manufactures were examined. Provide a list of phone numbers and names and explain why these did not meet the requirement: ® Other vendors were contacted but did not meet the requirements. Provide a list of companies and phone numbers and why they did not meet the requirements:Others did not offer an attachment that could be attached and follow on the side of the skid steer(see attached company, only one other that provides these kinds of attachments). ❑ Other, please explain: My department's recommendation for sole source is based upon an objective review of the product/service required and appears to be in the best interest of the County. I know of no conflict of interest on my part or personal involvement in any way with this request. No gratuities,favors or compromising action have taken place. Neither has my personal familiarity with particular brands, types of equipment, materials or firms been a deciding influence on my request to sole source this purchase when there are other known suppliers to exist. I Elected Official or Director Signature for Approval: Date: 9I2O12�)20 I, # r q+tA r 1 pry,,�L 47 ASP.! Rl ji �`-�`�, �'•„--' �,,�,. DATE Aug 12, 2020 !_, '_NC.MACHIN_ERY � ' Purchaser's Order Quote No. 233743 PURCHASER MASON r')UNTY ➢TTRT.TC WORKS <SAME> S S Q STREETADDRESS 100 W PUBLIC WORKS DR H L CITY/STATE SPIRT-TON, WA COUNTY MASON I D POSTAL CODE 9RSR4-g714 PHONE NO. z60 427 9670 P EQUIPMENT TRRRMV gF.VMOTTR T CUSTOMER CONTACT: PRODUCT SUPPORT TFRFMy gR"')T_ T O INDUSTRY CODE: 101= ROVFRNMFNT((:v PRINCIPAL WORK CODE 0 F.O.B.AT: Shelton CUSTOMER 9996116 Sales Tax Exemption#(if applicable) CUSTOMER PO NUMBER NUMBER N/A T PAYMENT TERMS: (All terms and payments are subject to Finance Company-OAC approval E NET PAYMENT ON RECEIPT OF INVOICE Q NET ON DELIVERY FINANCIAL SERVICES CSC []LEASE LKE Assignment M CASH WITH ORDER $0.00 BALANCE TO FINANCE $0.00 INTEREST RATE S PAYMENTPERIOD PAYMENTAMOUNT $0.00 NUMBEROFPAYMENTS 0 OPTIONAL BUY-OUT DESCRIPTION OF EQUIPMENT ORDERED/PURCHASED MAKE: CATERPILLAR MODEL:QUOTECATW YEAR: TBA ST Asphalt Float ST200 Side Plate TRADE-IN EQUIPMENT SELL PRICE $17,595.00 MODEL: YEAR: SN PAYOUT TO: AMOUNT: PAID BY: NET BALANCE DUE $17,595.00 MODEL: YEAR: SN.: SALES TAX (8.5%) $1,495.58 PAYOUT TO: AMOUNT: PAID BY: BALANCE $19,090.58 MODEL, YEAR: SN PAYOUT TO: AMOUNT. PAID BY: MODEL: YEAR: SN.: PAYOUT TO: AMOUNT: PAID BY: ALL TRADES-INS ARE SUBJECT TO EQUIPMENT BEING IN"AS INSPECTED CONDITION"BY VENDOR AT TIME OF DELIVERY OF REPLACEMENT MACHINE PURCHASE ABOVE. PURCHASER HEREBY SELLS THE TRADE-IN EQUIPMENT DESCRIBED ABOVE TO THE VENDOR AND WARRANTS IT TO BE FREE AND CLEAR OF ALL CLAIMS,LIENS,MORTGAGES AND SECURITY INTEREST EXCEPT AS SHOWN ABOVE. Q Allied WARRANTY INITIAL USED EQUIPMENT INITIAL WARRANTY The customer acknowledges that he has received a copy of the/AGCO Warranty and has read and understood said warranty. All used equipment is sold as is where is and no warranty is offered or implied except as Warranty applicable including experation date where necessary: specified here: Manufactures Warranty To Apply Warranty applicable: CSA: NOTES: THIS AGREEMENT IS SUBJECT TO THE TERMS AND CONDITIONS ON THE REVERSE ORDER RECEIVED BY Tim Fo1py PURCHASER REPRESENTATIVE APPROVED AND ACCEPTED ON MASON COUNTY PUBLIC WORKS PURCHASER BY SIGNATURE PRINT NAME AND TITLE ADDITIONAL TERMS AND CONDITIONS 1.Terms of Payment:Purchaser agrees to pay the balance shown together with any applicable sales,use and similar taxes and governmental charges that are not included within the balance and that are payable by reason of the sale of the Equipment. All payments shall be made to such address as Seller from time to time provides to Purchaser. If any amount of the Unpaid Balance is not paid when due,Purchaser agrees to pay Seller a charge calculated thereon at the rate of 1.25%per month from the date when the delinquent amount was due,or,at Seller's option,a charge equal to 5%of the delinquent amount, provided that the charge shall not exceed the amount the Purchaser can legally obligate itself to pay and Seller can legally collect. 2.Additional Terms and Conditions:This Order is subject to ADDITIONAL TERMS and CONDITIONS including but not limited to DISCLAIMER AND RELEASE AND EXCLUSION OF CONSEQUENTIAL AND OTHER DAMAGES, all of which Purchaser has read and understands and agrees to.The terms and conditions on all pages of this Order, together with any agreements entered into pursuant to Paragraph 4,constitute the entire agreement of Seller and Purchaser with respect to the subject matter of this Order.Purchaser acknowledges that all of such terms and conditions, including but not limited to such LIMITED WARRANTY AND DISCLAIMER and EXCLUSION OF CONSEQUENTIAL AND OTHER DAMAGES, were freely negotiated and bargained for with Seller and that Purchaser has agreed to purchase the Equipment subject to these terms and conditions. SELLER'S ACCEPTANCE OF THIS ORDER IS EXPRESSLY CONDITIONED ON PURCHASER'S ASSENT TO ALL OF SUCH TERMS AND CONDITIONS.ANY ADDITIONAL OR DIFFERENT TERMS OF CONDITIONS WHICH MAY APPEAR IN ANY COMMUNICATION FROM PURCHASER,INCLUDING BUT NOT LIMITED TO ANY SEPARATE DOCUMENT SUBMITTED BY PURCHASER IN CONNECTION WITH THE PURCHASE OF THE EQUIPMENT,ARE HEREBY OBJECTED TO AND SHALL NOT BE EFFECTIVE OR BINDING UNLESS SPECIFICALLY ACCEPTED IN WRITING BY SELLER'S SALES/BRANCH MANAGER AND APPROVED IN WRITING BY SELLER'S CREDIT DEPARTMENT. 3.LKE/RENTAL SALE:YES or NO:(circle one) 4.ADDITIONAL DOCUMENTS:lf any portion of the Unpaid Balance is to be paid following delivery of the Equipment. Purchaser agrees to execute and deliver to Seller such security agreements,financing statements,and other documents as Seller may request from time to time in order to permit Seller to obtain and maintain a perfected security interest in the Equipment on Terms and Conditions acceptable to Seller. 5. ACCEPTANCE; MODIFICATION: This Order shall be binding on Seller only when it has been both accepted in writing on behalf of Seller by Seller's Sales/ Branch Manager and if the Seller is extending credit to the Purchaser or arranging for credit for the Purchaser,approved in writing by Seller's Credit Department. No modifications of the Terms and Conditions of this Order shall be effective or binding upon Seller unless it is in writing and executed by both Seller's Sales/Branch Manger and by Seller's Credit Department.The Terms and Conditions of this Order shall not be modified or otherwise affected by statements and actions of sales people or others unless and until there is such a written modification. 6.SECURITY INTEREST: In order to secure the payment of the Unpaid Balance. Purchaser grants to Seller a purchase money security interest in the Equipment. This security interest shall be superseded if Purchaser and Seller enter into a separate security agreement covering the Equipment. 7.DELIVERY,INSPECTION,and ACCEPTANCE:The Equipment is sold F.O.B.,the F.O.B.location shown on(Page 1)of this Order.Any delivery or shippping dates indicated on(Page 1)are estimated and approximate,and Seller shall not be liable for any delay in delivery, however occasioned.Seller may deliver the E uipment in installments as the equipment becomes available.Title and risk of loss shall pass to Purchaser upon delivery.Delivery of the Equipment to Purchaser shall take place when physical possession of the Equipment is given to Purchaser or to a carrier,or when the Seller receives directions from Purchaser to place the Equipment in storage, whichever first occurs.The securing of the Equipment on board a carrier shall be deemed to occur subsequent to delivery. If the Equipment is to be shipped,Seller's authorized to execute in Purchaser's name and carrier's standard bill of lading for the Equipment.Without being required to do so,Seller may,on behalf of Purchaser, advance the cost of shipping and/or insurance for the Equipment. To the extent not separately included in calculating the Unpaid Balance, Purchaser agrees to immediately reimburse Seller on demand for such cost. Purchaser agrees to inspect each item of Equipment, at it's sole expense, promptly following receipt and will be deemed to have accepted the item unless it not Seller within (10)days following receipt, of any claimed discrepancy between the item as described on (Pa a 1) and the item as received by Purchaser. Any claim for shortages, delays, or damages occurring after Seller has delivered the Equipment to a carrier shall be made directly to the carrier,and Seller shall have no liability with respect thereto. 8.PERFORMANCE EXCUSED:Seller shall not be liable for Seller's inability to perform any or all of it's obligations hereunder due to causes beyond Seller's control, including but not limited to acts of God, acts of omissions of Purchaser, acts of civil or military authorities, fire,weather, strikes or other labor disturbances, civil commotion, war, delays in transportation, late delivery by Seller's suppliers, fuel or other energy shortages, or the inability to obtain necessary labor, materials, supplies,equipment,or manufacturing facilities. If any such cause results in a delay in performance by Seller,the dates of the performance shall be extended for a period equal to the time lost by reason of the delay,and such extension shall be purchaser's exclusive remedy. 9. NEW and USED EQUIPMENT:The term"New Equipment"means any items of Equipment that are registered or registerable as new equipment for the purposes of the warranty provided by the manufacturer thereof.All other items of Equipment are"Used Equipment". Seller does not represent or warrant that items of New Equipment are unused or newly manufactured or that they are the most current models available from the manufacturer thereof. 10.LIMITED WARRANTY and DISCLAIMER: Each item of New Equipment is entitled to the benefits of such warranties as are made in writing by the manufacturer thereof, as set forth on the manufacturer's warranty form in effect at the time this order is accepted by Seller. If it is expressly noted on (Page 1)of this Order that there is a separate warranty of Seller that applies to one or more specified item or items of New or Used Equipment,such item or items are entitled to the benefits of such warranty as set forth on Seller's warranty form for such warranty in effect at the time this Order is accepted by Seller,subject to any disclaimers of warranties and limitations of remedies set forth in such form, as well as to the disclaimers of warranties and limitations of remedies set forth below. Purchaser acknowledges receipt of the manufacturers'and,if applicable,Seller's current warranty forms for the items of Equipment purchased under this Order.EXCEPT FOR A WARRANTY OF TITLE BY SELLER,SELLER MAKES NO WARRANTY WHATSOEVER WITH RESPECT TO ITEMS OF USED EQUIPMENT,AND PURCHASER AGREES THAT IT HAS PURCHASED ALL SUCH ITEMS"AS IS"WITH ALL FAULTS AND DEFECTS. 11.WARRANTY PROCEDURES:Purchaser shall promptly notify Seller of any claim under any special warranty(such notice to be in addition to compliance with the procedural requirements of the warranty)and to make the affected item of Equipment available for inspection by Seller.Any replacements or repairs to be made by Seller as a warranty representative of the manufacturer shall be made at a repair and service facility of Seller or it's designee during regular business hours,the cost of the transportation of the Equipment to and from the service facility of Seller or its designee and the cost of the Seller's personnel traveling to and from the location of the Equipment and related cost shall be bome solely by Purchaser.The failure of any item of Equipment purchased hereunder to fulfill any applicable warranties shall not affect the liability of Purchaser to Seller for the purchase price of that item or any other obligation of Purchaser to Seller. 12. DISCLAIMER and RELEASE:THE SOLE AND EXCLUSIVE REMEDY OF PURCHASER FOR DEFECTIVE ITEMS OF NEW EQUIPMENT SHALL BE AS PROVIDED IN THE MANUFACTURER'S WARRANTY,ANY OTHER RIGHTS PROVIDED BY LAW AGAINST THE MANUFACTURER,AND ANY APPLICABLE SELLER'S WARRANTY REFERRED TO IN PARAGRAPH 10 EXCEPT FOR ITS OBLIGATION TO DELIVER THE EQUIPMENT IN ACCORDANCE WITH THE EXPRESS TERMS AND CONDITIONS OF THIS ORDER,SELLER SHALL HAVE NO OTHER WARRANTIES, OBLIGATIONS OR LIABILITIES, EXPRESS OR IMPLIED, ARISING BY LAW OR OTHERWISE, WITH RESPECT TO ANY NONCONFORMANCE OR DEFECT IN ANY ITEM PURCHASED HEREUNDER, INCLUDING BUT NOT LIMITED TO; (A)ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. (B)ANY IMPLIED WARRANTY ARISING FROM COURSE OF PERFORMANCE,COURSE OF DEALING, USAGE,OR TRADE. (C)ANY OBLIGATION,LIABILITY,RIGHT,CLAIM,OR REMEDY FOR LOSS OF OR DAMAGE TO ANY EQUIPMENT. 13. EXCLUSION of CONSEQUENTIAL and OTHER DAMAGES: SELLER SHALL HAVE NO OBLIGATION OR LIABILITY,WHETHER ARISING IN CONTRACT(INCLUDING WARRANTY),TORT(INCLUDING ACTIVE,PASSIVE,OR IMPUTED NEGLEGENCE)OR OTHERWISE,FOR LOSS OF USE,REVENUE OR PROFIT,COST OF CAPITAL,COST OF SUBSTITUTE EQUIPMENT,ADDITIONAL COST INCURRED BY PURCHASER AT ITS PLANT OR IN THE FIELD(WHETHER BY WAY OF CORRECTION OR OTHERWISE),CLAIMS BY PURCHASER,PURCHASER'S CUSTOMERS,OR OTHER THIRD PARTIES FOR DAMAGES RESULTING FROM PERSONAL INJURY OR PROPERTY DAMAGE OR ANY OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGE WITH RESPECT TO ANY NONCONFORMANCE OR DEFECT IN ANY ITEMS PROVIDED HEREUNDER. 14.PURCHASER'S RESPONSIBILITIES: Except to the extent provided in the express warranties under paragra h 10, Purchaser agrees that, even though it may receive technical information,drawings,or advice from Seller,Purchaser will have sole responsibility(a)for the safety,operation,and performance of the Equipment, �b)for it's suitability for Purchaser's intended use,and(c)where the Equipment is to be used as part of a power,propulsion,or other system,for the installation of the quipment,the design and performance of such systems,and the adequacy of such system for the particular needs of the Purchaser or any customer of Purchaser. 15.PURCHASER'S INDEMNITY:PURCHASER SHALL INDEMNIFY,DEFEND,AND SAVE SELLER AND ITS AGENTS AND EMPLOYEES HARMLESS FROM AND AGAINST ALL CLAIMS, LIABILITIES,AND CIVIL PENALTIES, INCLUDING COSTS AND EXPENSES(INCLUDING ATTORNEYS'FEES) INCIDENT THERETO OR INCIDENT TO SUCCESSFULLY ESTABLISHING THE RIGHT TO INDEMNIFICATION,FOR INJURY TO OR DEATH OF ANY PERSON OR PERSONS,INCLUDING EMPLOYEES OF PURCHASER,OR FOR LOSS OF, OR DAMAGE TO ANY PROPERTY,INCLUDING EQUIPMENT,OR FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF OR IN ANY WAY RELATED TO THE POSSESSION,USE,MAINTENANCE,OR OPERATION OF THIS EQUIPMENT,WHETHER OR NOT ARISING IN TORT OR CAUSED IN WHOLE OR IN PART BY THE NEGLIGENCE OF SELLER, WHETHER ACTIVE, PASSIVE, OR IMPUTED. TO THE EXTENT OF THIS INDEMNITY, PURCHASER HEREBY WAIVES ANY IMMUNITY PROVIDED BY TITLE 51 REVISED CODE OF WASHINGTON OR ANY OTHER INDUSTRIAL INSURANCE LAW OR WORKERS COMPENSATION STATUTE. IF THIS INDEMNITY IS LIMITED IN SCOPE BY OPERATION OF LAW THEN IT SHALL EXTEND TO THE FULL EXTENT ALLOWED BY SUCH LAW. 16.INSURANCE:Purchaser is solely responsible for any loss or damage that occurs to any item or items of Equipment after delivery to Purchaser,and to such loss or damage shall diminish any obligation of Purchaser to Seller hereunder.At all times following delivery, Purchaser agrees to maintain one or more polices insuring the Equipment, in an amount not less than the full amount of the Unpaid Balance from time to time remaining unpaid against all hazards generally covered by extended coverage hazard insurance and against any other hazards required by Seller. Each such policy shall name Seller as an additional insured and loss payee and shall provide that no cancellation or material changes to the policy will be effective as to Seller unless Seller has been given written notice at least thirty(30)days prior to the effective date thereof. Purchaser agrees, if Seller request,to deliver to Seller copies of all such policies or certificates of the insurers evidencing such coverage. 17. DEFAULT: If Purchaser fails to pay when due any amount owing to Seller,or to perform any other obligation to Seller hereunder or otherwise, or if Purchaser becomes insolvent or makes an assignment for the benefit of creditors,or if there shall be instituted by or against Purchaser any proceeding under any bankruptcy, insolvency,or similar law of any jurisdiction,or for the appointment of a receiver or trustee in respect of any Purchaser's property,or if the Seller reasonably believes that Purchaser is unable to meet its debts as they mature, then, in addition to any other rights and remedies that Seller may have, Seller may, upon notice to Purchaser at any time, declare the entire Unpaid Balance immediately due and payable, require progress payments for the Equipment, require payment for the Equipment in cash upon delivery,apply amounts held for Purchasers account hereunder or otherwise to the Unpaid Balance or to any other obligations of Purchaser to Seller,or terminate all of Seller's obligations under this Order. 18.NON-WAIVER:No term or condition of this Order shall be deemed waived and no breach excused,unless such waiver or excuse is in writing signed by the party claimed to have waived or executed.Any such waiver in a particular instance shall not constitute a waiver of future compliance with such term condition. 19. NOTICES: If Purchaser fails to pay when due any amount owing to Seller, or to perform any other obligation to Seller hereunder or otherwise,or if Purchaser becomes insolvent or makes an assignment for the benefit of creditors,or if there shall be instituted by or against Purchaser any proceeding under any bankruptcy, insolvency,or similar law of any jurisdiction,or for the appointment of a receiver or trustee in respect of any Purchaser's property,or if the Seller reasonably believes that Purchaser is unable to meet its debts as they mature, then, in addition to any other rights and remedies that Seller may have, Seller may, upon notice to Purchaser at any time, declare the entire Unpaid Balance immediately due and payable, require progress payments for the Equipment, require payment for the Equipment in cash upon delivery,apply amounts held for Purchaser's account hereunder or otherwise to the Unpaid Balance or to any other obligations of Purchaser to Seller,or terminate all of Seller's obligations under this Order. 20.ASSIGNMENT:This Order may not be assigned or otherwise transferred by Purchaser in whole or in part without Sellers prior written consent.Subject to this limitation on assignment and transfer,the terms and condition of this Order shall bind and benefit the parties and their respective successors and assigns. 21.SEVERABILITY:Should any provision of this Order be found by a court of competent jurisdiction to be invalid,illegal,or unenforceable the remaining provisions shall not be affected or impaired thereby except to the extent reasonably necessary to preserve the intent of the parties. 22.MERGER; NO CREDIT AGREEMENT:The terms and conditions of this Order merge and supersede all prior and contemporaneous agreements and negotiations regarding the subject matter hereof,except for any agreements entered into pursuant to Paragraph 4 above.ORAL AGREEMENTS OR ORAL COMMITMENTS TO LOAN MONEY, EXTEND CREDIT,OR TO FORBEAR FROM ENFORCING REPAYMENT OF A DEBT ARE NOT ENFORCEABLE UNDER WASHINGTON LAW. 23.ATTORNEYS'FEES;APPLICABLE LAW:In any suitor action arising out of this Order,the losing party shall pay to the prevailing party Its reasonable attorneys' fees and all other cost,fees,and expenses incurred by the prevailing party at trial and upon appeal:This Order shall be governed by and construed in accordance with the laws of the State of Washington.. 24.INVALIDITY:Each provision of this shall be considered separable,and if for any reason any provision herein is determined to be invalid,such invalidity shall not impair or otherwise affect the validity of the other provisions of this agreement. If any provision is deemed to be invalid, it shall be modified, if possible to the extent necessary to remove such invalidity. 25.LIKE ASSIGNMENT:PURCHASER IS HEREBY NOTIFIED THAT SELLER HAS ASSIGNED TO"HGI EXCHANGE LLC"ACTING SOLEY IN IT'S CAPACITY AS SELLER'S QUALIFIED INTERMEDIARY, RIGHTS TO ACCEPT AND RECEIVE ALL CONSIDERATION PAYABLE BY PURCHASER (INCLUDING ALL MONEY AND ANY TRADE-IN), BUT NONE OF SELLER'S OBLIGATIONS IN THIS SALE WITH RESPECT TO THE PURCHASE OF QUALIFIED LKE/RENTAL EQUIPMENT FOR THE PURPOSES OF COMPLETING A LIKE-KIND EXCHANGE UNDER SECTION 1031 OF THE INTERNAL REVENUE CODE OF 1986,AS AMENDED. 26. Telematics Disclaimer: In the event this machine is equipped with "Product Link" or other systems for the transfer of equipment health and diagnostic information("Telematics Systems"), Purchaser understands that data concerning this machine, its condition, and its operation is being transmitted by"Product Link" or by other, similar Telematics Systems,to Caterpillar Inc. or the manufacturer of your equipment, and/or their affiliates, subsidiaries and dealers.The information transmitted may include:machine serial number,machine location,and operational data,including but not limited to:fault codes,emissions data,fuel usage,service meter hours, software and hardware version numbers, and installed attachments. For more information about the information collected in connection with"Product Link," and how this information is used and shared, please see the Caterpillar Telematics Data Privacy Statement, available at http://www.cat.com/en US/support/operations/fleet management-solutions/product-link/caterpillar-telematicsdataprivacystatement.html. For more in regarding the information collected in connection with Telematics Syystems used on other manufacturers' equipment, and how this information is used and shared, please see the data privacy statement issued by the manufacturer.By using any machine equipped with"Product Link"or other Telematics Systems,you consent to the collection,use and disclosure of information as described in the applicable privacy statement and to the processing,transfer and storage of information in and to the United States and other countries, where you may not have the same nghts and protections as you do under local law. PURCHASER RELEASES AND FOREVER DISCHARGES SELLER FOR ALL CLAIMS OR CAUSES OF ACTION ARISING FROM THE COLLECTION, USE AND DISCLOSURE OF TELEMATICS SYSTEMS'DATA VIA PRODUCT LINK OR OTHER TELEMATICS SYSTEM. INITIAL HERE DATA GOVERNANCE CONSENT FORM The Data Governance Statement attached as Appendix A describes Caterpillar's practices for collecting, sharing and using data and information relating to machines, products or other assets and their associated worksites—for example to enable Cat@ Connect and other digital offerings. Please review the Caterpillar Data Governance Statement (also available at www.cat.com/data_governance statement) regularly and with care. If Caterpillar updates the Caterpillar Data Governance Statement, Caterpillar may notify you as indicated in the Data Governance Statement. acknowledge and agree: - That I have read, understand and consent to this Data Governance Consent Form and Caterpillars Data Governance Statement - That I hereby grant to Caterpillar and its affiliates (as defined in the Data Governance Statement), and each of their respective licensors, service providers, suppliers, subcontractors and distributors, a non-exclusive, worldwide, perpetual, paid-up, right and license, including the right to grant and authorize sublicenses through multiple levels, to access, use, process, manipulate, modify, compile with other data or works and/or create derivative works of, in accordance with the Data Governance Statement, any and all information that is collected, transmitted or further processed in accordance with the Data Governance Statement; that the foregoing license shall apply retroactively to the date on which such information was collected; and that the foregoing grant is made notwithstanding any more limited rights granted in any other agreements or understandings, including in any product manuals and other documentation related to Assets (as defined in the Data Governance Statement); - That, to the extent not prohibited by applicable law, Caterpillar may, from time to time, remotely access and program telematics or other devices installed on Assets, for any purpose including by way of example, (a)to install, or cause to be installed, updates and upgrades to software, firmware, or operating systems (for example, to enhance safety, security or improve operation of Assets) or(b)to introduce new features, and/or change the type and frequency of data transmitted through telematics devices (for example, to conduct remote troubleshooting and/or provide increased customer value); that, Caterpillar cannot guarantee that user preferences and configuration settings will be preserved following such an update, whether performed remotely or otherwise; that, to the extent not prohibited by applicable law, Caterpillar may perform such activities without further notification; and that I may withdraw my consent to the installation of updates and upgrades at any time, or make other related requests to Caterpillar, by contacting Caterpillar at CatConnectSupport@cat.com. In the event that you transfer ownership, lease, use, or operation of any Assets, you should (i) notify the next owner, leaseholder, user or operator of such Assets of the terms of this Data Governance Consent Form and (ii) notify your dealer that you have transferred ownership, lease, use, or operation of the Assets and identify the person or entity to whom ownership, lease, use, or operation has been transferred. By signing below I voluntary consent and agree to this Data Governance Consent Form: Company: MASON COUNTY PUBLIC WORKS Represented by(name): Signature Date Aug 12, 2020 Caterpillar Inc.1 100 NE Adams Street I Peoria IL 61629 1 USA e„530-345-4685 11431 west 5th Sr..Chico,CA 95928 0 irtfo@rrlhs.corn A si-)"nalt TrIk... nch PrEiver $14 , 66" long x 80"wide x 48"tall Fully Adjustable format depth * Trench Width: 12 to 60 inches F 9 Weighs approximately 2,000 pounds r.•; � Shy'"fib f& _��� '� ?fit Features Lays 1, 800 +/-tons a day Less workers Faster Production=Increase profit =Less payroll Gutter Paving Easily adapts to your equipment Pave up next to the gutter Quick Disconnect Systems Mounting Options Options Prices Blank Bolt on Mounting Plates For welding factory/custom mounts: $425 Skid Steer Mount With Off Set Slots for gutter paving: $875 Blank Text Not Visible 2 Blank Text Not Visible 2 Strike Off Plates &Adjustment System Options: Price Strike Off Plate Adjustment System: $250 Strike Off Pates: Used to make lifts from 9"below grade Also useful for spreading base in the trench Standard Strike Off Plate Widths: 22"(24 inch trench) $310 28"(30 inch trench) $367 34"(36 inch trench) $426 46"(48 inch trench) $587 58"(60 inch trench) $695 Consumables Options: Price Adjustment Jack with Retainer Tab $175 2 Outside Depth Adjustment Wear Shoes with plow bolts,washers and nuts: $175 1 Set of Wing Wear Shoes consisting of 2 short and 2 long shoes with plow bolts,washers and nuts: $250 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Alex Paysse DEPARTMENT: Community Services, EH EXT: 279 BRIEFING DATE: 8/24/20 PREVIOUS BRIEFING DATES: 6/15/2020 If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Contract Amendment for South Sound Recovery with Pierce County EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason County has partnered with Pierce Co and other agencies within the south sound to perform pollution identification and correction work in North Bay and other south sound shellfish protection districts. Proposed amendment will extend the end date of the existing contract to December 30tn, 2020. An additional amendment is expected soon to address scope of work changes per the details previously briefed on June 15cn. BUDGET IMPACT: No changes to budget. PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community meetings, etc.) Previous briefing and various partner meetings. RECOMMENDED OR REQUESTED ACTION: Approval for action agenda and chair signature. ATTACHMENTS: SC— 106521 Mason County HD Amend #1 Briefing Summary 8/19/2020 FIRST AMENDMENT TO SUBRECIPIENT AGREEMENT NO. SC-106621 FOR SOUTH SOUND SHELLFISH RECOVERY NEAR TERM ACTION IMPLEMENTATION THIS FIRST AMENDMENT to Subrecipient Agreement SC-106521 is made and entered into by and between PIERCE COUNTY a political subdivision of the State of Washington, herein referred to as"COUNTY' and MASON COUNTY HEALTH DEPARTMENT, herein referred to as "SUBRECIPIENT". WHEREAS, the parties hereto have previously entered into Subrecipient Agreement No. SC-105503 dated April 12, 2019 (the "Agreement") to provide South Sound Shellfish Recovery Near Term Action Implementation services; and WHEREAS, the first pass through entity has issued a contract amendment to extend the period of performance through December 31, 2020; and WHEREAS, the parties desire to execute the first amendment to the Agreement to extend the period of performance through December 31, 2020 and modify Exhibit A, Scope of Work for all Phased Deliverables and Periods of Performance. NOW,THEREFORE, in consideration of the mutual benefits and advantages to be derived by each of the parties, IT IS HEREBY AGREED as follows: 1. Section 1 of the Subrecipient Agreement is amended to read as follows: GENERAL INFORMATION Subrecipient Name: Mason County Health Department DUNS Number: 069580751 Subrecipient Unique Identifier: 91-6001354 Federal Award Identification Number(FAIN): PC01J18001-0 Pass-through Entity Subaward Number: SC-106521 Federal Award Date: 8/2/2016 Subaward Period of Performance: January 1, 2019 through juRe 30 2920 December 31, 2020 Amount of Federal Funds Obligated in original agreement $206,350.00 Total Amount of Federal Funds Obligated to the Subrecipient: $206,350.00 Total Amount of Federal Funds Committed to the Subrecipient: $206,350.00 Federal Award Project Description: NTA#0011 Name of Federal Awarding Agency: United States Environmental Protection Agency Name of First Pass Through Entity: Washington State Department of Health, AWD 100293 Name of Second Pass Through Entity: Pierce County Contact Information for Pierce County: Tina Basil, Contract and Monitoring Manager, 253-798-2426, tina.basiI@piercecountywa.gov CFDA Number: 66.123 CFDA Program Title: Puget Sound Action Agenda: Technical Investigations and Implementation Assistance Program Research and Development?: No Indirect Cost Rate: 14.53% First Amendment Subrecipient Agreement No.SC-106521 Mason County Health Department 2. Section 2 of the Subrecipient Agreement is amended to read as follows: PERIOD OF PERFORMANCE The period of performance for this Agreement begins on January 1, 2019 and ends J{.+ae 30, 2 December 31, 2020. The County reserves the right to extend this Agreement for additional periods. The decision to extend this Agreement is subject to the availability of funding, the continued priority of need for a specific service, and satisfactory performance by the Subrecipient during the period specified in this Agreement. Notification of intent to contract for additional periods with the Subrecipient will occur prior to the expiration of this Agreement. 3. The Subrecipient Agreement shall be amended to modify Exhibit A, Scope of Work for all Phased Deliverables and Periods of Performance as shown in Attachment 1 to this Amendment. 4. ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL AGREEMENT, AND ALL SUPPLEMENTS, MODIFICATIONS AND AMENDMENTS THERETO SHALL REMAIN IN FULL FORCE AND EFFECT. First Amendment Subrecipient Agreement No.SC-106521 Mason County Health Department Attachment 1 Exhibit A Scope of Work This Agreement is between the County and the Subrecipient for the project identified as South Sound Shellfish Recovery Near Term Action Implementation which is a federally funded project through the Puget Sound Action Agenda: Technical Investigations and Implementation Assistance Program PC01J18001-0, dated August 2, 2016, from the U.S. Environmental Protection Agency (EPA), CFDA number 66.123. The award is non-Research and Development. This is a partial pass-through of award#GVL22510 from Washington State Department of Health. Task and subtask numbers in this Scope refer to specific deliverables within the County's agreement with the Washington State Department of Health and may not be sequential. The funds are to be used to support efforts that will improve water quality by implementing Shellfish Protection District (SPD) Closure Response Plans (CRP)for the Oakland Bay and North Bay drainage areas. Work in the South Sound outside of SPDs may be allowed with pre- authorization from DOH. Period of Performance: January 1, 2019 through jWRe 30 2020 December 31, 2020 1. Task 0: Prepare Quality Assurance Project Plan (QAPP) Objective: The Subrecipient will prepare a QAPP for investigative water quality sampling in Oakland Bay and North Bay SPDs. Subtask 0.2.3 Prepare and submit a QAPP to the Washington State Department of Ecology using EPA's NEP guidance for QAPPs. Work with Ecology's Quality Assurance Officer to develop the QAPP and gain approval. Work related to collecting the environmental data may not begin until the QAPP is completed and approved. The QAPP will include procedures for recognizing and responding to samples that result in high bacteria counts. Deliverables: Deliverable Due Date Approved QAPP March 1, 2019 2. Task 1: Project Management& Reporting Objective: The Subrecipient will perform project related administrative tasks and reporting. Subtask 1.0 Prepare and execute agreements with project partners as needed to complete deliverables. It is currently expected that the Subrecipient will enter into an agreement with Squaxin Island Tribe to complete elements of this Scope of Work. The Subrecipient may also subcontract for work performed under Task 5 such as the sewer line camera inspection. Subtask 1.2.1 Project reporting, both progress and final, will occur quarterly using templates provided by Pierce County. Reports should include activities related to this project which have been completed by Mason County or their subrecipients within the previous six months. The completion of deliverables listed under all tasks in this Scope of Work should be included in all reporting First Amendment Subrecipient Agreement No.SC-106521 Mason County Health Department documents. Where possible, photo documentation should be submitted along with reports and deliverables. Subtask 1.2.2 Pierce County will provide a template based on the Financial and Ecosystem Accounting Tracking System (FEATS) report consistent with federal grant requirements The FEATS based template must be used for progress supports submitted in March and September but may also be used for January and July reports if the subrecipient chooses. The final FEATS reporting form and/or written report(template to be provided by Pierce County) describing all actions and deliverables completed during the entire project period of performance will serve as the final report. The final report will describe the methods, results, lessons learned, and recommendations for future work. It will also evaluate the success of achieving the performance measures. Subtask 1.2.4 Submit data collected through this project and in compliance with its approved QAPP (see Task 0) to EPA's electronic data system for water quality monitoring data, often referred to as STORET. Data should be submitted annually and at the end of the project period. To assist in tracking in STORET, use the project name: NEP 2016_SouthSoundShellfish. The STORET ID must be included on the quarterly progress reports. Deliverables: Deliverable Due Date Complete Partner Agreements March 2019 Semi-Annual Progress Report Submitted to January 10, July 10 Count Semi-Annual FEATS Report Submitted to March 25, September 25 County Final Report jURe 15 2^2-0 December 15 2020 STORET Data Submitted December 31, 2019 Jae 15,2 December 15 2020 3. Task 2: Pollution Correction Facilitation and Enforcement Objective: Identify, prioritize, and correct sources of bacterial pollution in the Oakland Bay and North Bay SPDs. Subtask 2.2.3 Implement a strategy for systematically identifying potential pollution sources. Methods may include windshield surveys, reviewing septic records, site investigations, and water quality sampling. Water quality sampling will be relied upon to identify and confirm pollution sources and will be conducted in compliance with a QAPP approved by Ecology as stated in Task 0. Activities under this task will include the following: a) Collect 350 fecal coliform water samples in Mason County b) Report the number of sites requiring resampling Subtask 2.2.7 Once surveys are completed, research performed, and data collected. The Subrecipient will identify approximately 5 hot spots for follow up. The Subrecipient will develop and share criteria used to define hot spots. First Amendment Subrecipient Agreement No.SC-106521 Mason County Health Department Subtask 2.2.11 Using information collected during the water quality sampling, site investigation, and/or hot spot identification tasks associated with this project, the Subrecipient will follow up on potential on-site system failures, where appropriate, by completing dye tests of suspect systems. All activities associated with the dye testing process, such as making owner contacts, writing letters, and reviewing records will apply to this subtask. The Subrecipient will aim to complete 11 dye tests. Subtask 2.2.14 Once a failing septic system is identified, the Subrecipient will seek to eliminate or mitigate the source. A variety of methods including compliance, technical assistance, and education may all be used to secure improvements. Funding for this task does not include direct financing of repairs but may refer property owners to other potential funding sources. The Subrecipient will aim to correct 6 failing septic systems. Subtask 2.4.3 The Subrecipient will report on issues identified and corrected as a result of this project. Reports will include the number, location, and actions taken to correct pollution from failing septic systems, stormwater, and poor animal keeping practices. Deliverables- Deliverable Due Date Collect 350 water samples 175 samples by September 1, 2019 175 additional samples by june 1, 2020 December 15 2020 Identify 5 hotspots MaFG►, 34 2019 October 31 2020 Complete 11 dye tests dune;, 2020-December 1 2020 Correct approximately 6 failing systems jUR8 30 2020) December 30 2020 Report number& location of sites referred, and june 15, '^'^ December 15, 2020 actions taken to address pollution from animals and failing OSS 4. Task 4: Education &Outreach Objective: Correct and prevent pollution from bacterial sources by educating local residents about water quality in Oakland and North Bays. Subtask 4.2.1 Assist in the preparation and editing of one Water Quality Report to be published in a locally distributed newspaper. (Pierce County will manage the report preparation and printing contracting processes.) Provide water quality sampling results for inclusion in the Report. Deliverables. Deliverable Due Date Mason County Water Quality Report jWRe 1, 2020 December 1 2020 5. Task 5: Implementation of North Bay Closure Response Plan Objective: Coordinate implementation of the recently adopted North Bay Closure Response Plan. Subtask 5.1 Inventory location and risk level of on-site sewage systems in the North Bay Shellfish Protection District, notify residents of overdue operation and maintenance of their systems, and follow up on First Amendment Subrecipient Agreement No.SC-106521 Mason County Health Department unsatisfactory O&M reports (Objective 3 of the North Bay Shellfish Protection District Plan). Mason County Public Health will provide a memo summarizing the results of the inventory and notification process. Subtask 5.2 Evaluate dock/boating usage and risk mitigation (Objective 5 of the North Bay Shellfish Protection District Plan). The subrecipient will provide a memo summarizing the results of inventory and proposed mitigation measures. Subtask 5.3.1 The subrecipient will offer at least one (1) septic system homeowner workshop sharing information about septic system maintenance and other water quality improvement activities and resources. The subrecipient will provide copies of a sign-in sheet for attendees. Subtask 5.3.2 Develop and distribute pet waste educational materials (Objective 6 of the North Bay Shellfish Protection Plan). The Subrecipient will provide copies of sign in sheets from the workshop and copies of any pet waste educational materials utilized. Draft education materials will be submitted to DOH for review at least one week prior to use. Subtask 5.4.1 The subrecipient will camera inspect approximately 2,300 lineal feet of gravity sewage system lines for leaks, cross connections, and unconnected structures. The subrecipient will provide a memo summarizing the results of the inspection. Subtask 5.4.2 The subrecipient will develop a strategy for responding to problems identified through the camera inspection process. The subrecipient will submit a memo prioritizing repairs and describing how repairs will be addressed. Subtask 5.4.3 At the end of the project period, the subrecipient will provide a memo summarizing the results of the inspection and correction efforts. (Objective 5 of the North Bay Shellfish Protection District Plan). Deliverables. Deliverable Due Date Onsite septic s stem inventory memo March 31, 2019 Boat usage inventory memo October 31, 2019 Homeowner workshop sign-in sheets December 31, 2019 Copies of pet waste educational materials December 31, 2019 Memo summarizing camera inspection and juRe-15, 29PO December 15, 2020 problem correction effort First Amendment Subrecipient Agreement No.SC-106521 Mason County Health Department PIERCE COUNTY AGREEMENT SIGNATURE PAGE Agreement#SC-106521 IN WITNESS WHEREOF,the parties have executed this Agreement on the days indicated below: SUBRECIPIENT PIERCECOUNTY Approved as to legal form only: Mason County Health Department Full Firm Name By Deputy Prosecuting Attorney Date Chief Deputy Prosecuting Attorney Date Tim Whitehead Approved: Chair, Board of County Commissioners Sharon Trask Date By Finance Date Director, Mason County Public Health Date David Windom By Mailing Address: Department Director Date 415 N. 6th St Shelton, WA 98584 Phone: (360) 427-9670, ext. 279 Contact Person: Alex Paysse, EH Manager Email: alexp _co.mason.wa.us UBI No.: 342-07-752 First Amendment Subrecipient Agreement No.SC-106521 Mason County Health Department MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dave Windom / Todd Parker DEPARTMENT: Community Services EXT: 260 BRIEFING DATE: 8/24/20 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Amendment to the Dept. of Commerce Contract Covid Outbreak Emergency Housing Grant EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The grant purpose is to provide funding for emergency housing necessary to respond to the Covid-19 outbreak related to public health needs of people experiencing homelessness or otherwise in need of quarantine or isolation housing due to the Covid-19 outbreak. The Dept. of Commerce is extending the end date of the grant from September 30, 2020 to December 31, 2020. The purpose of the extension is to maintain isolation and quarantine housing relative to cases identified by WA State Dept. of Health, maintain additional shelter capacity to replace shelter capacity lost when social distancing was increased, and maintain sanitation in existing homeless housing. BUDGET IMPACT: none PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community meetings, etc.) n/a RECOMMENDED OR REQUESTED ACTION: Approval to move amendment to the September 8 action agenda ATTACHMENTS: Contract Amendment Briefmg Summary 8/18/2020 Amendment Contract Number:316-46108-20 Amendment Number:A Washington State Department of Commerce Community Services and Housing Division Housing Assistance Unit. COVED-19 Outbreak Emergency Housing Grant 1.Grantee 2.Contractor Doing Business As(optional) Mason County Health Services 415N6THST SHELTON,WA 98584 3. Grantee Representative 4.COMMERCE Representative Casey Bingham Kathryn Dodge PO Box 42525 Fiscal Manager Grant Manager 1011 Plum St SE 360-427-9670 ext 562 (360)764-9682 Olympia,WA 98504-2525 caseyb@co.mason.wa.us kathryn.dodge@commerce.wa.gov 5. Original Contract Amount 6.Amendment Amount 7.New Contract Amount (and any previous amendments) $505,405.00 $0 $505,405.00 8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date Federal: State:X Other: N/A: October 1,2020 December 31,2020 11.Federal Funds(as applicable): Federal Agency: CFDA Number: 12.Amendment Purpose: Extend grant end date and revise scope of work. COMMERCE,defined as the Department of Commerce,and the Contractor,as defined above,acknowledge and accept the terms of this Contract As Amended and attachments and have executed this Contract Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Contract As Amended are governed by this Contract Amendment and the following other documents incorporated by reference: Contractor Terms and Conditions including Attachment "A"—Scope of Work. A copy of this Contract Amendment shall be attached to and made a part of the original Contract between COMMERCE and the Contractor.Any reference in the original Contract to the"Contract"shall mean the"Contract as Amended". FOR CONTRACTOR FOR COMMERCE Contractor Name,Title Diane Klontz,Assistant Director Community Services and Housing Division Date Date APPROVED AS TO FORM ONLY Sandra Adix Assistant Attorney General 3/20/2014 Date ' Department of Commerce Amendment This Contract is amended as follows: Attachment A Scope of Work Funding is provided to Mason County to respond to the COVID-19 outbreak related to public health needs of people experiencing homelessness or otherwise in need of quarantine or isolation housing due to the COVID-19 outbreak. Activities funded under this Grant will be performed in accordance with the Washington State COVID-19 Outbreak Emergency Housing Grant Guidelines,version 3. The Grantee's Plan as may be amended from time to time, attached here to and incorporated herein as Attachments C and D. Commerce must approve Plan amendments. ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE AND EFFECT. 2 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen DEPARTMENT: Community Development EXT: 286 BRIEFING DATE: 8/24/2020 PREVIOUS BRIEFING DATES: 8/3/2020 If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human.Resources ❑ Legal ❑ Other— please explain ITEM: Request for staffing changes within Department of Community Development (Permit Assistance Center, Building and Planning). EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions):The Department of Community Development is proposing staffing changes to including the following: • Eliminate Planning Manager • Eliminate Permit Assistance Center Manager • Create Deputy Director • Add a Planner • Select a Lead Building Inspector BUDGET IMPACT: See attached. PUBLIC OUTREACH:(Include any,legal requirements, direct notice,website, community meetings, etc.) None RECOMMENDED OR REQUESTED ACTION: Place on the August 25, 2020 Action Agenda to post for the position of Deputy Director and Planner I, II or III. Assign Lead Building Inspector. ATTACHMENTS: Current and proposed organizational chart. Budget. Briefing Summary 8/19/2020 Legend Citizens of Mason County Approved by the Board of Commissioners Direct Line of Authority Sharon Trask,Chair Date Board of County Commissioners Commissioner Randy Neatherlin—District 1 Randy Neatherlin,Vice Chair Commissioner Kevin Shutty—District 2 Commissioner Sharon Trask—District 3 Kevin Shutty,Commissioner Community Services Director David Windom Environmental Health Manager Personal Health Health Officer Finance Manager_ Fire Marshal Program Support Planning Manager Permit Assistant Center Manager Alex Paysee Manager Dr.Stein Casey Bingham Extra Help Technician Kell Rowen Kristopher Nelsen Lydia Buchheit Michael Six Kathy Chaussee Environmental Health Clerical—Health Planners Permit Specialist Specialists Public Health Nurse Shelly Bellisle Michael MacSems Genie McFarland Luke Cencula Elizabeth Custis Kim Knapp Grace Miller Ariane Paysse Rhonda Thompson Audrey O'Connor Sunnie Evans Marissa Watson Amber Selby Kayla Hamme Scott Ruedy Vacant(1 FTE approved 7/2020) Jeffrey Wilmoth Program Coordinators Wendy Mathews Ben Johnson Senior Accounting Code Enforcement Clerical Ian Tracy Todd Parker Tech Jayme Martin Vacant(1 FTE) Abe Gardner Stacey Ells Christina Muller-Shinn Clerical Building Inspectors Mariah Frazier Drew Carlson Community Health Nicole Norris Education Specialist Trish Woolett Melissa Casey Dave Kuzawa Josh Luck COVID-19 Extra Help Vacant(1 FTE) Joy Fulling Cesar Apaez-Mendicla Community Services—Public Health 21 Approved 2020 Budgeted FTE's Department of Community Services Community Services—Community Development Organization Chart 20.5 Approved 2020 Budgeted FTE's(1FTE Increase,approved July 2020.) Legend Citizens of Mason County Approved by the Board of Commissioners Direct Line of Authority Sharon Trask,Chair Date Board of County Commissioners Commissioner Randy Neatherlin—DistrictI Randy Neatherlin,Vice Chair Commissioner Kevin Shutty—District 2 Commissioner Sharon Trask—District 3 Kevin Shutty,Commissioner Community Services_ Director David Windom Environmental Health Manager Personal Health Health Officer Finance Manager Program Support. . <: Building&Planning Deputy Director(Proposed Ranee 441 Alex Paysee Manager Dr.Stein Casey Bingham Technician-`'.'; Vacant Lydia Buchheit Kathy Chads3ee: Environmental Health Clerical—Health Specialists Public Health Nurse Shelly Bellisle permit Center; Plannin Building Luke Cencula Elizabeth Custis Kim Knapp Rhonda Thompson Audrey O'Connor Sunnie Evans Permit Specialist Planners Inspectors/Plans Examiners/Enf. Kayla Hamme 'Genie McFarland-Lead Grace Miller-Lead Authorize a Lead in this unit. Jeffrey Wilmoth Program Coordinators ::;Ariane Paysse Michael MacSems Trish Woolett Wendy Mathews Ben Johnson Senior Accounting Amber Selby MarissaWatson Josh Luck Ian Tracy Todd Parker Tech Vaunt(1 FTE approved Scott Ruedy Dave Kuzawa Abe Gardner Stacey Ells 7/2020) Vacant-1 New FTE Drew Carlson Christina Muller-Shinn Nicole Norris Clerical Code Enforcement Vacant(1 FTE) Community Health Mariah Frazier Jayme Martin Education Specialist Vacant(1 FTE) Fire Marshal Melissa Casey Extra Help Michael Six COVID-19 Extra Help Joy Fulling Cesar Apaez-Mendiola Community Services—Public Health 21 Approved 2020 Budgeted FTE's Department of Community Services Community Services—Community Development Organization Chart 20.5 Approved 2020 Budgeted FTE's(1FTE Increase,approved July 2020.) Department: 001.000000.125 Community Development 2020 Budget Impact 2021 Budget Impact Total Salaries Eliminate PAC Manager effective 09/30/20 $ (17,000) $ (83,647) Total Benefits: $ (6,275) $ (36,480) Total Salaries&Benefits: $ (23,275) $ (120,127) Total Salaries: Eliminate Planning Manager effective 09/30/20 $ (17,427) $ (83,647) Total Benefits: $ (6,363) $ (36,480) Total Salaries&Benefits: $ (23,790) $ (120,127) Total Salaries: Permit Specialist 1 Step 2 effective 09/16/20 $ 11,340 $ 47,191 Total Benefits: $ 7,046 $ 28,741 Total Salaries&Benefits: $ 18,386 $ 75,932 Total Salaries: Planner Senior Step 2 effective 10/01/20 $ 13,411 $ 64,371 Total Benefits: $ 6,373 $ 34,280 Total Salaries&Benefits: $ 19,784 $ 98,651 Bldg.Inspector V Step 4 2021$82,813.44+10%_ Total Salaries: Annual$91,074.78 effective 10/01/20 $ 3,317 $ 8,281 Total Benefits: $ 685 $ 1,680 Total Salaries&Benefits: $ 4,002 $ 9,961 Deputy Director Range 44 Step 0 effective Total Salaries: 10/01/20 $ 19,196 $ 92,139 Total Benefits: $ 6,729 $ 38,234 Total Salaries&Benefits: $ 25,925 $ 130,372 Total Salary&Benefits Budget Impacts: $ 21,030 $ 74,664 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Lisa Frazier DEPARTMENT: Treasurer EXT: 484 BRIEFING DATE: August 24, 2020 PREVIOUS BRIEFING DATES: n/a If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): X Budget/Finance ❑ Human Resources ❑'Le al ❑Other— please explain ITEM: Amending Resolution #81-19—Amending Change Drawers &Petty Cash for Community Development EXECUTIVESUMMARY: (If applicable, please include available options and potential solutions): Community Development has received authority to hire another position that will require a change drawer. Community Development has requested to lower the amount of their approved petty cash drawer from $150 to $50 and create a 4th change drawer in the amount of$100. Request has been reviewed and approved by the County Treasurer. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community meetings, etc.) None RECOMMENDED OR REQUESTED ACTION: Approval to move the resolution to the next Board meeting agenda ATTACHMENTS: Resolution Briefing Summary 8/17/2020 RESOLUTION NO. AMENDING RESOLUTION#81-19 TO AMEND CHANGE/PETTY CASH FUNDS FOR THE MASON COUNTY DIVISION OF COMMUNITY DEVELOPMENT(#00 1-000000.125.000), WHEREAS,Resolution#81-19 updated amounts for the change funds/petty cash for the Mason County Department of Community Development,the Enviromental Health Department and the Public Health Department, known as the Department of Community Services collectively. WHEREAS, it has been determined that the Division of Community Development needs to allocate a portion of their petty cash drawer funds to a fourth(4th)change drawer. Petty Cashier Drawer Current Amount$150 Requested Amount$ 50 Change Drawer(1) Current Amount$100 Requested Amount$100 Change Drawer(2) Current Amount$100 Requested Amount$100 Change Drawer(3) Current Amount$100 Requested Amount$100 Change Drawer(4) Current Amount$ 00 Requested Amount$100 Current Total $450 Requested Total $450 WHEREAS,it has been reviewed and approved by the Mason County Treasurer that there should be a total of one(1)$50(Fifty Dollar)petty cash drawer and four(4)$100(One Hundred Dollar)change drawers for a total of $450(Four Hundred and Fifty Dollars)in the Division of Community Development. WHEREAS,there are no proposed changes to the change funds/petty cash at this time for Environmental Health or the Public Health Divisions of Mason County Community Services. NOW THEREFORE,The Board of Mason County Commissioners,does hereby approve the Mason County Treasurer's recommendation that there be a$450(Four Hundred Fifty Dollars)in petty cash and change drawers for the Division of Community Development as outlined above. SIGNED this_day of 2020. BOARD OF COUNTY COMMISSIONERS Sharon Trask,Chair APPROVED BY: Randy Neatherlin,Commissioner Lisa Frazier,Mason County Treasurer Kevin Shutty,Commissioner ATTEST: Clerk of the Board APPROVED AS TO FORM: Tim Whitehead,Chief Civil Deputy Prosecutor MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Sheryl Hilt DEPARTMENT: Sheriff's Office EXT: 636 BRIEFING DATE: August 24, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Approval to enter into a Sole Source Agreement for the purchase of a body scanner from Adani Security Systems. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The research into a body scanner for the Mason County Jail concluded that there was only one type of scanner that would fulfill the needs of the jail in the current health crisis. This is the same scanner purchased by Cowlitz County. This scanner will allow jail staff to screen for contraband without the need to come into physical contact with inmates who may have health issues. Sole Source policy 2.21.030 indicates the ability of the Sheriff's Office to request a sole source purchase for items that have a, "Unique design: Requires unique features that are essential, aesthetic requirements, or not practical to match to existing design or equipment." BUDGET IMPACTS: Cost of the scanner and one-year maintenance is $177,250. Request this money come from CARES Act funding. RECOMMENDED OR REQUESTED ACTION: Approve resolution for sole source purchase and approve budget supplemental to cover the cost. ATTACHMENTS: Adani quote Draft Resolution Briefing Summary 8/20/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Sheryl Hilt DEPARTMENT: Sheriff's Office EXT: 636 BRIEFING DATE: August 24, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Approval to use CARES Act funding to purchase a QR code scanner and new desktop to facilitate limited staff exposure in fingerprinting. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): With the addition of Permitium in the Sheriff's Office, there is a new capability to have touchless fingerprinting. This method uses existing technology and interfaces, but full implementation requires a few new pieces of equipment. BUDGET IMPACTS: Cost of the QR code scanner and a new computer station is $5238. Request this money come from CARES Act funding. RECOMMENDED OR REQUESTED ACTION: Approve purchase and approve budget supplemental to cover the cost. ATTACHMENTS: HID quote Briefing Summary 8/20/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Sheryl Hilt DEPARTMENT: Sheriff's Office EXT: 636 BRIEFING DATE: August 24, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Approval to use CARES Act funding to purchase equipment to upgrade the Sheriffs Office Gym to use as a training center with appropriate space for social distancing. This request also includes laptops and connection devices for deputies. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Sheriffs Office needs to continue training despite the limitations imposed by the current health crisis. Outfitting the gym with a large monitor/projector, speakers, and a camera will facilitate use of the space for multiple types of training. The Sheriff's Office was not granted funding for replacement laptops in 2020 but these are needed to ensure availability for training. This allows deputies to complete training as time allows without the cost of coming into the office or working overtime hours. BUDGET IMPACTS: Cost of the equipment for the gym is $6500 and the cost of laptops and connection devices will be $37,500. Request this money come from CARES Act funding. RECOMMENDED OR REQUESTED ACTION: Approve purchase and budget supplemental to cover the cost. ATTACHMENTS: Briefing Summary 8/20/2020 Mason County Support Services Department Budget Management 0K co th Commissioner Administration Ix_ 411 North 5 Street Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations ltt3i Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES August 24, 2020 • Specific Items for Review o News Release for closure of MCRA—Ross o Mason Transit Authority vacancy—Diane o Surplus of county vehicles (August 25 action agenda)—Kelly o Award for the CDBG Grant "Building Connections—Strengthening Businesses in Mason County". $10,000 each to EDC and North Mason Chamber of Commerce. (August 25 action agenda)—Jenn o Sub-recipient agreement with Community Action Council of Lewis, Mason and Thurston Counties for service provision under a Public Services Washington State Community Development Block Grant (CDBG) (August 25 action agenda)—Jenn o Updates to Financial Policy—Jenn o July Financial Statements-Jenn o Hold 3rd quarter 2020 budget adjustment hearing in mid-November—Jenn o Property offer for 580 E Wood Lane. If accepted, set public hearing on September 22 (August 25 action agenda)—Frank o Property offer for 410 E Hillcrest Drive. Public hearing set for August 25 needs to be closed with no action (offer withdrawn); however a two new offers have been submitted so a new hearing needs to be set if an offer is acceptable - Frank o New property offers for 410 E Hillcrest Drive from Craig Larsen/Christine Poole @ $7,500 and Justin Hanson @ $4,000 (August 25 action agenda to set hearing on September 22) - Frank o Public hearing has been scheduled on August 25 for$597,614 Dept. of Commerce COVID-CV grant for Mason and Lewis County for Public Services COVID Grant opportunities for the public- Frank o MCSO Specialist Classification Update - Frank o CARES Act Funding Update- Frank o Meeting schedule & public participation in Commission meetings—Frank o County re-opening— Frank • Commissioner Discussion o Capital Budget Requests—Cmmr Shutty J:\DLZ\Briefing Items\2020\2020-08-24.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Parks &Trails EXT: 806 BRIEFING DATE: 08/24/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: News Release for MCRA Temporary Closure for Irrigation System EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Starting August 25, 2020 through January 01, 2021 MCRA Park will be temporally closed - order to replace the in-ground irrigation system on the 7-ball diamond's outfields and re-seed the fields. Citizen's safety is the top priority for the County and we would appreciate compliance with the temporary park closure and ask all residents to avoid entering the park. No events have been scheduled on these days to assist with citizen's safety. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community meetings, etc.) News Release protocols RECOMMENDED OR REQUESTED ACTION: Recommend approval of the New Release for MCRA temporary closure for new irrigation system installation. ATTACHMENTS: Mason County News Release for MCRA temporary closure Briefing Summary 8/13/2020 NEWS RELEASE August 25, 2020 MASON COUNTY COMMISSIONERS' OFFICE 411 N 5T" ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON- MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Temporary Closures of MCRA Park for Irrigation System Replacement Mason County will be temporarily closing the MCRA Park, located at 2100 E. Johns Prairie Road, Shelton starting August 25, 2020 until January 01, 2021 in order to replace the in-ground irrigation system on the 7-ball diamond's outfields and re-seed the fields. Due to there being open trenches, large equipment and electrical work being performed in MCRA Park, we are asking that your refrain from using the park during this project. Citizen's safety is the top priority for the County and we would appreciate compliance with the temporary park closure and ask all residents to avoid entering the park. No events have been scheduled on these days to assist with citizen's safety. For further information please contact the Mason County Parks and Trails Office at(360) 427- 9670 extension 535. BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty Randy Neatherlin Sharon Trask Commissioner Commissioner Chair Cc CMMRS Neatherlin, Shutty, Trask 8/11/2020 Mail-.JCiraldes@ca,mason wa fi i From:Tracy Becht Sent::Tuesday,August 11,2020 3:19 PM i EE is To: Diane Zoren<dlz@co,.mason.wa.us> Subject:Vacancy on MTA Board ?� Importance:High l 020 Mason County i g Hi.Diane, Commissioners E I.hope this email finds you well.It has been awhile since we have e been in contact. Deb Petersen on the MTA Board.provided me with a.copy of her letter to the Hood Canal School.District tendering her resignation effective immediately due to the demands of her growing business.Given that her resignation is effective immediately,I believe she is no longer considered an elected official and therefore unable to be a:MTA Board member as well. As.you may recall,the MTA Board is.comprised of- Three County Commissioners; • One elected member representing the City of Shelton Council;.and • Five.members who shall be elected officials selected by the Mason County Commissioners with the goal l of seeking equal voting:representation.among the County Commissioner districts. We are three months from the general election. I am not sure how many of the potential elected-officials might change at the general.election in the district.that Commissioner.Shutty represents between now and then. MTWs bylaws provide in Section 4.1 "...Vacancies through resignation or disqualification shall be filled by the County Commission to fill the unexpired term. :.." Given.that we have a larger board and that it is so close.to the,general election,Lam wondering if the County Commissioners will want to wait to send out applications until after the general election. Once they have made their decision,please let me know their thoughts so that I am prepared either way. Thank you.so much!As always;it is a pleasure to have.an opportunity to work with you:again. .Be well and safe, Tracy Becht Executive Assistant, Clerk of the Authority Board. and Public Records Officer,CPRO Mason Transit Authority 790 E Johns Prairie Rd Shelton;WA 98584 360-432-5741 or 500-374-3147 TM.. TTD:'711 or 800 833=6388 MasonTransit.org-I .Follow us on Twitter @1ylasonTransit All a-nail eqn espondence to and from.this address is subject to the Washington State.Publie Records Act, which may result in monitoring, archiving, as well as disclosure to third parties upon request. https:/Iowa.co.mason.wa.usIowai#path=/maillinbox 1/1 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kelly Frazier DEPARTMENT: Facilities EXT: 519 BRIEFING DATE: 8/24/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Motorpool Surplus EXECUTIVE SUMMARY: Mason County Motorpool has vehicles and equipment parts listed that have been replaced or are no longer needed. The attached notice lists all of these items requested to be declared surplus and disposed of through Enterprise Fleet Management, or privately. This process is pursuant to the County's comprehensive procedure for the management of County property (Ordinance 84-04, Mason County Code Chapter 3.40, Management and Disposition of Property) and the laws of the state of Washington. BUDGET IMPACT: May add revenue. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize Mason County Motorpool to declare the attached list of vehicles and equipment parts list as surplus and allow Motorpool to dispose of pursuant to Mason County code and state laws. ATTACHMENTS: Surplus list Briefing Summary 8/19/2020 # STYLE BRAND MAKE YEAR VIN# MILAGE CONDITION Title 1 Mid Sedan Ford Taurus 2005 1FAHP53215A276235 77186 FAIR/GOOD y 8 Mid Sedan Ford Taurus 2006 1FAHP53266A147814 96113 FAIR/GOOD y 11 Full Size Sedan Chevrolet Impala 2008 2G1WS553481260043 97876 GOOD y 17 Sedan Chevrolet Impala 2008 2G1WB58K381201732 166267 FAIR y 109 Compact PU FORD RANGER 1996 1FTCR14U4TPA86155 157905 FAIR/POOR Y 112 SUV Ford Escape 2007 1FMCU92Z37KA03454 99629 FAIR/GOOD Y 113 Compact PU CHEVY S-10 1994 1GCCS19X9V8188216 109909 FAIR N 114 SUV Ford Escape 2006 1FMCU92Z36KD13327 160679 FAIR y 115 SUV Ford Escape 2008 1FMCU92Z56KD13328 152496 FAIR y 120 Compact PU Chevy S-10 1994 1GCC519W4R8236833 117225 DNR affidavit 121 Compact PU Chevrolet Chev Ext Cab 1994 1GCCCS19W3R8237455 147850 DNR y 137 SUV Ford Explorer 2000 1FMYU70EOYUA30711 134887 POOR affidavit 138 Compact PU Chevrolet Colorado '2005 1GCDT196558221656 DNR y 139 SUV Jeep Liberty 2005 1J4GL48K35W681255 92585 GOOD y 162 F150 Ford Ford F150 4N 2011 1FTFW1EF8BKD57073 204528 POOR y 178 SUV Chevrolet Blazer 2003 1GNDT13X73K137119 192639 DNR y 186 SUV Ford Explorer 2004 1FMZU72K94ZB19309 141234 FAIR y 187 SUV Chevrolet Blazer 2003 1GNDT13X03K166140 131060 FAIR/POOR y 191 F150 Ford F150 2000 2FTRX18WOYCB03778 188524 FAIR y 198 SUV Chevrolet Tracker 2003 2CNBJ13C336925946 124325 POOR y 199 Compact SUV Chevrolet Tracker 2003 2CNBJ13C836925862 123960 FAIR y SO 20042 Triumph Boat 1995 AUC261OTD595 19ft poor SO 20043 Ez Loader Boat Trailer 2007 1ZEADMTJ77A125955 FAIR SO 20044 Triumph Boat poor SO 20045 Boat Trailer Boat Trailer 2007 1ZEVHEPG27A129101 fair SO JET SKI TRAILER 1 2007 lMDTZBK137A381774 FAIR SO JET SKI TRAILER 2008 1MDTZBK198A382641 FAIR SO JHUMVEE JAMGEN-M998 19941 160874 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kelly Bergh for Jennifer Beierle DEPARTMENT: Support Services EXT: 644 BRIEFING DATE: 8/24/2020 ITEM: Award recommendation for the Request for Proposals (RFP) for contracted services to conduct outreach and education and provide participant technical assistance for the grant funded "Building Connections-Strengthening Businesses in Mason County" project. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) This project is funded through a Washington State Community Development Block Grant (CDBG) under contract number 18-62210-039 with the Washington Department of Commerce. It will provide micro-entrepreneurs, with low-to-moderate incomes, loans and a seamless menu of relevant training resources, business services, technical assistance and meaningful connections with other businesses in local industries. The County issued an RFP seeking the services of a qualified individual or entity to provide outreach and technical support including: providing community outreach and program education throughout the County; providing technical assistance to individual businesses; providing one-on-one consultation and support services for program participants; compiling, sharing and reporting data as required and/or requested by County; submitting reports including back-up documentation to County; participating in partner meetings and other as requested by County and/or partners; and entering into and remaining compliant with terms of a professional services contract. Three proposals were submitted, scored, reviewed and discussed by the Review Committee who is recommending a joint award totaling $20,000 to the Economic Development Council of Mason County $10,000 and North Mason Chamber of Commerce $10,000. Cost Impact to the Countv This project is full-funded by the CDBG grant. RECOMMENDED OR REQUESTED ACTION: Approval to the award the contract as recommended. Attachment: Economic Development Council's Proposal Evidence-Based Consults, LLC North Mason Chamber of Commerce's Proposal Briefing Summary i M i �NM1 J 7 " y �7 tiJ3 fr 1 Mason County Business Builder Program, Outreach and Tech n ica-1 Assistance Prepared By_ ' Economic Development Council of Mason County Jennifer Baria, Executive Director jennifer@choosemason.com Prepared For: Mason County Kelly B erg h kberg haco.rna.son.wa.us J my 20, 2020 a� ?.r ♦yam.�._._a...:v. Yam$. About Us EDC of Mason County have been helping businesses grow for over 37 years.We specialize in providing community outreach and program education throughout the -county, providing technical assistance to individual businesses, and providiag one-on_ ____ oneconsultation and support services We take pride in how closely we work with each client,treating them as the unique business that they are. We believe that each business deals with their own unique bundle of challenges and advantages.We have over 20 combined years of experience and an even larger network of partners that donate their time to help our communities grow and thrive. We are dedicated to supporting and building our local economy with a special focus on helping people start and grow their own business.We work diligently to provide all the necessary resources to help those interested in entrepreneurship. Since 1983,the EDC has promoted economic development throughout the entire county.Today we are the state contracted voice for economic development and its primary resource for developing economic development plans, encouraging business retention, and bringing opportunities for shared leadership.We work to educate, advocate, and grow our community. Mason County is made up of one city,three urban growth areas, and nine hamlets. The EDC shares associate memberships with both of the Chambers of Commerce and partners with them on several events each year. In an effort to provide business resources to businesses of all sizes,we work with the Pacific Mountain Workforce Development Council (PacMtn) and Worksource as well as other service delivery organizations. The EDC has delivered training opportunities to the business community for more than 30 years. We have provided training on basic economic development,federal grant funding, marketing, business planning, and websites for business. The EDC and our staff bring an expertise of understanding business and how it functions. Unlike your typical non-profit,we employ people with a business background and invest in our employee's education and training to make sure we have a good working knowledge of business operations. EDC of Mason County - .• - .. - f �!sY d f OProject Summary Business Builder Program This program started in 201,E an,d was very successfuf.Goalf #1 was accomplished.This next phase will build on the work over the last three yegorstvo continue development training and technical expertise services to our business community. It opens the doors to individuals that may not have the available resources to start their own business. We have the opportunity to create jobs and streng-th;en our economy one entrepreneur at a time. n Goal#2: Grow our Mason County economy through entrepreneurship, r' 1 Goal'#3: Build connections and networking opportunities for microenterprise businesses.This program will build our economy by reinforcing and assisting small business owners and those considering self-employment with the toala,,teclloicaf assistance and credit for longterm success. We will accolm,pfish this through evens; sgimniinars,workshops and training programs.thatwill begin to buff.d connectioinrswifih other b.usiness owners and provide resources to help them g►'ow. You" don't build a business, you build peopae,,,then peap e Hess �� u�1�11c1 RFie�b'�!�f _li 4, ? Y d .w � �":z`�t._k�r,:.`msj...�,..v�r..✓F�.3T�L n. r..:`' "F.sx.- .z..., ._ ., .,.�1? t�S±�,cd_r�,..:�Ys-..u�_.._: ..' n...... _ - -�..� . • e• • • • • • sees - • • • • •• - - • •• • • • i • • •• �• • i • •• • • • • • •• EDC of Mason County (360)426-2276 jennifer@choosemason.com 04 Deliverables Breakdown Activity Number 1: Develop an Outreach Plan There are many outreach opportunities available in the work that is already done by many members of the community. We must work together to capitalize on these opportunities.Some current opportunities are: • Work with the Shelton-Mason Chamber of Commerce and the North Mason Chamber of Commerce to provide outreach to their members. •—Work with-th-e-Senior-Centers,-GoodwH-1 the hosrrCal-fout-idatio-ri and service------- - -- - -- organizations. • Work to promote created services and programming. • Work to promote new and existing resources to our citizens. Activity Number 2: Develop a Marketing and Media plan One of the first things will be to develop print and digital brochures. Social media is becoming an increasingly important method of communication for marketing communities and their programs, and we will take advantage of the opportunities that social media presents to expand the brand and program recognition.The marketing plan will detail the goal of reaching at least 5,000 individuals in the community. Because this is the first year of a coordinated outreach plan,we must start developing a foundation for future materials.A standardized appearance for different types of publications will assist users in associating materials that they see around the community and online with the program.To strengthen the program brand,we must be consistent in messaging on our different publications and signs to function as visual shorthand for the library. We will quickly produce brochures,signs, and marketing materials for future exhibits and events.These efforts are the base for many other marketing and outreach activities,so they are extremely important. Activity Number 3:Organize and Facilitate a Training Calendar Working with Enterprise for Equity and the WSU Extension office,the EDC will organize and facilitate training sessions throughout Mason County, paying particular attention to reaching individuals in remote areas such as Matlock or Grapeview. Activity Mumber 44:Create a Calendar of Events for Networking Opportunities From validating an idea to finding potential partners, building the right relationships can definitely help a startup get off the ground.The EDC will work with partner organizations to develop new networking opportunities throughout the county for micro-enterprises. Activity Number 5: Provide Technical Assistance The program eligible recipients will receive technical assistance from the EDC. We will work with them on a wide variety of needs such as their business plan, site location, marketing,funding options,workforce, etc. EDC of Mason county - .•)426-2276 - jennifer@choosemason.com Activity Timeline The goal of our service plan is to support small businesses by increasing awareness and use of loan programs and training, as well as provide direct technical assistance through staff expertise. Date i Activity i August 2020 Formalize Contract i I Sep-Nov 2020 Develop/Update Outreach Plan — Sep-Nov 2020 Develop/Update marketing materials and plan Dec-Jan 2020 Organize and facilitate training calendar Ongoing Networking opportunities Ongoing Provide technical assistance j Cost Summary Standard Disclaimer:The numbers represented above are to be used as an estimate for the projects discussed.The above Cost Summary does in no way constitute a warranty of final price. Estimates are subject to change if project specifications are changed or costs for outsourced services change before being locked in by a binding contract. Item 1 Details cost Executive Director 80 hrs @$75 $6,000 j Business Outreach Manager 200 hrs @$31 1 $6,200 Marketing brochures,printing,social media,.etc $5,000. Advertising j { $2 000 Supplies $800 TOTAL: $20,000 EDC of Mason County .• Z lq k F L� Client References F Mason County PUD 3, 20+years of service ' Annette Creekpaum, Manager,360.426.8255, annettec@masonpud3.org The EDC provides PUD 3 with early communications on proposed commercial and industrial development, keeping them informed of potential new commercial and industrial customers. Port of Shelton, 20+ years of service Wendy Smith, Executive Director,360.426.1511,wendys@portofsheltan.com The EDC supports job generating activities for new and expanding firms on port: property. Encourages income growth by attracting employers who pay above average wages and ensures a prosperous economy and healthy tax base"that allows local government to meet community needs. Washington State Department of Commerce,30+ years of service Dian.a Divens,Contracts Coordinator,360.725-4187, dianad,ivens@co,mtmerce.wawgov The EDC provides direct assistance, including business planning,to companies- , thro'ugho.utthe cou•ntywho need sup port to stay in business, expand,or relocateto E -rW shot: o .from out of state or other countries..Offer ,suipperitfar r�eg,�onal econarpic }, a nd"re tonal pia n n i�ng efforts to i.rn.pilement�_ta-�e�Hrtc�us ip.,$se'ctor sC�afegt�s a± �w .n 6rxQYrtle deve rent strategiei�;iticlsudlr'tg � ris�e�rib a5e�drsFtrat�egStes. y • EDC of Mason County (360)426-2276 • jennifer@choosemason.com 04 • F E V idence-13 sed Consults i Evidence Based Consults, LLC Mail: 1226 NW Shorebird Ln, Bremerton,WA.98312.1 Phone: (360)229-8161 Email: EBConsults@outlook.com I DUNS#: 11-741-3043 1 Tax ID#: 844-604-499 . . . WORM. ® e • Evidence-(Fsed Consults Evidence Based Consults, LLC Mail: 1226 NW Shorebird Ln, Bremerton, WA. 98312 1 Phone: (360)229-8161 Email: EBConsults@outlook.com I DUNS#: 11-741-3043 1 Tax ID#: 844-604-499 Proposal for: MICROENTERPRISE OUTREACH AND TECHNICAL ASSISTANCE Table of Contents ProposalOverview......................................................................................................... 2 Objectives ...................................................................................................................2 BusinessProfile............................................................................................................. 2 Skills, Experience and Ability....................................................................................... 3 Key Personnel and Qualifications................................................................................ 3 References..................................................................................................................4 Service Plan, Timeline and Budget................................................................................ 5 OutreachCampaign Plan............................................................................................... 5 Conclusion..................................................................................................................... 7 1 r Evidence- Fsed Consults Evidence Based Consults, LLC Mail: 1226 NW Shorebird Ln, Bremerton, WA. 98312 1 Phone: (360)229-8161 Email: EBConsults@outlook.com I DUNS#: 11-741-3043 1 Tax ID#: 844-604-499 Proposal for: MICROENTERPRISE OUTREACH AND TECHNICAL ASSISTANCE Mason County, Washington PROPOSAL OVERVIEW Evidence Based Consults, LLC is pleased to submit this proposal for services related to the provision of community outreach and technical assistance for program eligible microenterprise owners in Mason County. Objectives © Conduct effective outreach campaigns to promote the program and reach a minimum of 5,000 individuals throughout Mason County. m Build connections and networks that strengthen Mason County microenterprises. • Provide services to assist Mason County residents to start or expand microenterprises. o Provide up to 20 eligible program participants with training and education, one-on- one technical assistance and support services, and one-on-one consultation. BUSINESS PROFILE Evidence Based Consults, LLC is a woman-owned small business and located in a neighboring county—Kitsap County, Washington. Our mission is to be your trusted partner and our promise is to be equally committed to achieving shared goals. As neighbors and frequent visitors of Mason County, we're aware of the economic climate of the County. We recognize Mason County's residents, businesses, and landscape are unique and should be taken into consideration throughout this project so the County's specific needs can be met. COVID-19 has impacted every community, but it's 2 also provided many business owners (or soon-to-be owners) an opportunity to reexamine their business goals and we're dedicated to helping them achieve success! Skills, Experience and Ability With over a decade of combined dedication in diverse fields; including the Department of Corrections, Department of Social and Health Services, the Eastside Community Center, and the Washington Health Benefit Exchange; our team has the skills, experience, ability and professional connections to meet Mason County's needs. Our skills are multi-faceted and include, but aren't limited to: • Program design and delivery that uses current best practices Appealing graphic design for advertising • Website development • Data analytics and reporting • Conducting research for relevant resources for clients ® Engaging in outreach activities • Creating awareness and confidence for clients . © Communicating effectively with diverse audiences • Providing one-on-one and group consultations that meet client-specific needs A similar program we've developed in Mason County is the Building Opportunities for Self-Success (BOSS) Program, serving low-income women at Mission Creek Corrections Center for Women (doc.wa.gov). This program required extensive research, networking, relationship building, and outreach. The end result was a program that connected incarcerated women with business entrepreneurs across Washington State, who assisted them in the development of their own businesses. The participants received education and training services; technical support with business planning, financing, and advertising; connections to state-wide resources for support; and one-on-one consultation services. This program provided participants with opportunities to achieve lifelong goals and added socio-economic benefits to the communities the participants released to. Another project we've completed is for the Washington Center of Independent Investigations (wacii.org), which involved a networking campaign to connect the organization with volunteers. WaCll is a non-profit organization that offers free independent investigations and it needed a volunteer pool of attorneys, human rights professionals, and clinicians to provide services. We used social media advertising, event-hosting sites, and mailed post-cards to conduct research across the state. Using multiple methods allowed us to help them reach thousands of potential volunteers. Key Personnel and Qualifications Angela "Angie" Hosking — Project Lead: The Principal of our company understands the unique culture of Mason County and has developed relationships lasting over 10 years 3 Ja with multiple organizations/businesses that serve low-income residents in Mason County, including: Mission Creek Corrections Center for Women, Washington Corrections Center, Mason County DSHS Field Offices, and Mason County Chamber of Commerce. She's a doctorate student earning a PhD in the Advanced Studies of Human Behavior and has a Master of Science degree in Executive Management and Leadership. In addition to her educational achievements, Angie has been a small business owner herself for five years and understands the challenges involved with business startups, economic development, micro-loan applications, and expanding a small business. She also understands how rewarding it can be and wants to share her lessons learned with others. In her professional life, Angie has held executive-level roles in multiple agencies and is a member of SCORE—a nonprofit organization offering business mentoring and education. This membership provides Angie with access to the U.S. Small Business Administration resources that helps millions of entrepreneurs through mentoring, workshops, and educational services —resources that will prove useful for this project as well. References Name Contact Information Project Information Dennis Tabb, (360) 277-2401 Building Opportunities for Self- Superintendent of detabb@doc.wa.gov Success in 2016, described Mission Creek above. Corrections Center for Women Avery Johnson, justice@wacii.org Volunteer outreach and Founder of Washington networking in 2020, described Center of Independent above. Investigations Daniel Davis, Chief (360) 584-4160 Redesign of New Employee Safety& Security Orientation program in 2019. Officer of Western davisdd@dshs.wa.gov Added 40hrs of curriculum to the State Hospital program, which involved research, networking, stakeholder management, and intense collaboration. 4 SERVICE PLAN, TIMELINE AND BUDGET Service Timeline Budget Kickoff meeting (can be virtual, if preferred)to align August 2020 $250.00 goals and build partnership. Costs: 4hrs +travel Research the program and what it has to offer, September $5,000.00 interview those involved in this joint effort, and 2020 transform key points into a website. The website will be accessible on phones, tablets, and computers to educate participants about the program, provide how- to tips and resources, information about program eligibility, and the opportunity to receive technical assistance and one-on-one consultations. Costs: 60hrs + website management Conduct ongoing outreach campaigns to drive traffic October— $3,500.00 to the virtual workshop website using diverse December advertising methods. 2020 Costs: 40hrs + travel + advertising/printing/postage As eligible participants are selected; begin providing October 2020 $10,000.00 technical assistance, program training, one-on-one —April 2022 consultation/support services, and gathering data for up to 20 Mason County participants. Costs: 150hrs + travel Compile data and provide monthly progress reports to November $1,250.00 update the County. 2020 — March Costs: 20hrs 2022 If needed, conduct additional rounds of outreach April 2021 — $0.00 campaigning to engage participants. June 2021 Total Costs: 274hrs + travel +website + advertising/printing/postage $20,000.00 OUTREACH CAMPAIGN PLAN The following strategies will be employed as part of this project so that a minimum of 5,000 individuals are reached and up to 20 participants receive one-on-one support. 1. Website—The website will provide all visitors with information that helps them start or expand a microenterprise in Mason County, regardless of program 5 r .r eligibility. It will also raise awareness about the County's program, describe eligibility requirements, and describe how to participate in the program. The website platform has built-in traffic analytics to track the number of unique visitors to the site, which can be counted towards the minimum 5,000 individuals. If requested, the website can remain active beyond the contract date through 2025 at no additional charge (information about the program can be removed once it's no longer available, but the other helpful information can remain on the site). 2. Eventbrite—The program will be advertised through Eventbrite, which is a platform that allows us to share information about the County's program and the informational website. It has real time reporting features and analytics that allows us to track the number of unique visitors reached. 3. Social media— Facebook, Linkedln, and Instagram allow us to market the workshop website and program services to specific counties, which we plan to do for this project. Each site has the same reporting and analytic features as Eventbrite for easy tracking. 4. YouTube video—We'll develop an informational video that drives participants to the website, as well as the County's program information, and how to participate in it. This method allows us to track visitors for data collection. 5. Mailed campaign flyers/cards —We'll design attractive mailers and send them throughout Mason County to residents and businesses (who have published contact information). The quantity of mailers sent will be documented and included towards the minimum goal. 6. Local advertising in stores — Informational flyers will be posted throughout Mason County in areas that allow this method of advertising (e.g. cafe bulletin boards, workforce development center informational boards). 7. E-mail campaign —We'll send informational communications to Mason County businesses, colleges/schools, and organizations (who have published contact information). The quantity of communications sent will be documented and included towards the minimum goal. 8. Coordinated Co-Advertising —We'll contact local organizations that post community events and request they advertise the program. For example, we'll contact websites like www.AmericanTowns.com, which publishes calendar events for Mason County on their site. For partners with data analytic features, we'll request a total count of unique visits to count towards the minimum. Outreach campaigns will include information about the County's program that elicits motivation from Mason County residents to participate, as well as contact information for those who'd prefer one-on-one services, and website information for those who would still like assistance/resources regardless of program eligibility. In addition to sharing resources and assistance across Mason County, up to 20 eligible program participants will be offered valuable support to help them start or expand their 6 microenterprise. We'll provide the technical assistance needed for them to participate successfully, navigate through the program with confidence, and build a network that strengthens their business. Participants will receive one-on-one training with each component of the program, whether it be how to successfully submit a micro-loan application or how to draft a memo of understanding with a networking partner. CONCLUSION We look forward to partnering with Mason County and are committed to help the County achieve success with this project that exceeds expectations. As neighbors of Mason County, we promise to execute this contract with pride knowing we're helping to improve our community. As requested in the RFP, this serves as our statement of acceptance to perform services in compliance with Commerce/HUD CDBG program requirements as well as 2 CFR Part 200 and other applicable federal, State and County circulars,-laws, guidances and/or policies. This proposal also serves as our statement of acceptance, ability and willingness to enter into a Professional Services Contract. If you have questions regarding this proposal, please contact us by email at ebconsults@outlook.com or by phone at (360)229-8161. Thank you for your consideration, I Angie Hosking Principal, Evidence Based Consults, LLC 7 NORTH MASON BAMEBR BELAAIR LICENSING I VISITOR CENTER The North Mason Chamber of Commerce is pleased to present this proposal.As we approach our 54th year in service to Mason County businesses, non-profit agencies and government entities, this project falls specifically within our organization's objective to serve, advocate and advance the business interests of our valued members and the local economy at large. Thank you for this opportunity. —Pam Volz 1. CONTACT INFORMATION Pam Volz, President & CEO North Mason Chamber of Commerce 30 NE Romance Hill Road, Suite 103 1 PO Box 416 Belfair, WA 98528 (360) 275-4267 pvolz@northmasonchamber.com 2. DETAILED DESCRIPTION OF SKILLS, EXPERIENCE AND ABILITY For the past 53 years, our chamber has provided business and other educational training via several avenues, including seminars, conferences, monthly luncheons and breakfasts, and more. As of March 2020, new President & CEO, Pam Volz will carry on the programs the chamber has provided and bring new opportunities engage business owners with the full support of the chamber's 18-member Board of Trustees. Pam has a diverse history in training, leadership, mentorship and business workforce advisory. She graduated University of Puget Sound in Early Education and started a private Montessori School which was successful for 13 years. For 3 years, Pam worked for the North Mason Chamber as Member Services and Communications. Pam has worked with WorkSource in Mason, Grays Harbor and Pacific Counties for the last 4 years in Business Services Consultant, assisting businesses with business plans & development, recruiting, and staff training. During 2 of the years doing business services was housed in the Mason EDC office and developed a higher Level of knowledge of the economic climate of Mason County. She has developed an expansive catalogue of agencies and employers in Mason County and throughout the Pacific Mountain Workforce Development region. 3. IDENTIFICATION AND DESIGNATION OF ROLES/RESPONSIBILITES This project would be managed by Pam Volz,with administrative assistance provided by current staff assistant Adena Clark. A value-added benefit of the chamber is its Board of Trustees, who take seriously their responsibility to assist in communications/outreach efforts on behalf of the organization. They constantly network, seek out opportunities for partnership, and actively communicate with the President & CEO to offer their support and ideas. 1 J 4. CLIENT REFERENCES Since Pam Volz took the President & CEO position on March 17th,the chamber has been holding monthy Zoom meetings but has not provided business building programs in person due to Covid-19. Many of the references below Pam participated in as NM Chamber Board Vice Chairman & Chairman. Here is a review of partnerships and programs provided by Stephanie Rowland: arren-M Eise e,Hood-Gavial=Communications Director of Marketing and Public Relations Hood Canal Communications (Darren now is with OCCU, 2948 Olympic Hwy. N, Shelton, WA 98584) 360-426-9701 In partnership with Little Creek Casino and Hood Canal Communications, the chamber created, marketed and provided customer service training to small businesses,the general public and to employees at the Little Creek Casino and Hood Canal Communications. Entitled "Charm Farm: Guest Services Training,"the class was designed to provide first-contact employees with professionalism tips and tools to enhance their customer service,specifically those who welcome the public at large.The class was taught by President&CEO Stephanie Rowland. John Mitchell, Blue Collar Agency Account Director 116 3rd Street, Suite 300 1 Hood River, OR 97031-1123 1 (541)436-2800 Selected by the Mason County Lodging Tax Advisory Committee, Blue Collar Agency was awarded the Mason County Tourism General Marketing grant,for 2015-2016.At the same time, Blue Collar Agency entered a contract with our chamber to provide local assistance with tourism marketing, essentially their"boots on the ground" in Mason County. In 2016, Blue Collar was also awarded a grant for Mason County Festival Marketing, and that project was added to the chamber's contract as well. We provide services such as:tourism outreach to providers (lodging/festivals) regarding marketing opportunities, collection of tourism information for marketing purposes, coordination of photography shoots and media inquiries, Mason County required reporting, management of new tourism tent on-site at Mason County festivals,such as OysterFest,the Taste of Hood Canal, and the Hood Canal Highland Celtic Festival, and more. Recently, Blue Collar Agency was awarded both grants for 2017, and has extended its contract with the chamber for that period. Steve Andrewski, Career Quest Employment Consultant/Public Relations 2026 Olympic Hwy N. Suite 201 1 Shelton, WA 98584 1 (360)427-7300 The chamber participated in Career Quest's"Customized Employment"service, which provides vocational opportunities for individuals with significant barriers to employment.This program includes the tailoring or customizing of a particular job assignment to meet the needs of both employer and employee. Our chamber worked with Career Quest in employing two such individuals,which involves identifying specific needs,working with the employee on-site,training other staff with regard to this effort, and supporting the special needs of the individual employees and job coaches assigned to them. Project Dates:June—September, 2014 and December, 2013—May,2014 Chris Ladner, Arnold Smith Insurance &and Chairman of the Board, North Mason Chamber 22881 NE State Route 3 1 Belfair,WA 98528 1 (360) 277-5300 In 2017,the chamber will again manage its Visitor Information Center(VIC)with a grant from the Mason County Lodging Tax Advisory Committee(LTAC).The VIC is housed in the chamber suite, and brochures and promotional/educational items from the center are also featured in Belfair Licensing, also located in the chamber suite. The VIC serves tourists 2 and locals alike, providing information not only on local tourism attractions, but on tourism and destinations all throughout Mason County and beyond. It also is a welcome resource for local businesses and residents,who visit frequently to collect information for visitors and customers.The grant requires quarterly reporting of visitor contacts, in person, by phone, by email and website visits.The President&CEO makes quarterly reports to the LTAC and an annual presentation on results. 5. SERVICE PLAN Providing up to 10 eligible individuals or businesses with technical assistance: Our approach to serving the up to 10 eligible individuals or businesses would be tailored to meet the needs of each participant. It would begin with a private meeting with Pam Volz to determine goals, objectives, dreams and actions. She will have a prepared questionnaire/information packet* to review with the participant—one that the participant will keep. Collect information (see below) Establish needs & plans for the future Possible challenges Identify resources Review training opportunities Establish timeline Follow-up monthly or more *Questionnaire/Information Packet: Examples of the information to be included would be—contact information, business history, education,job skills, former/current geographic locations, employment that may relate to new business, plans in the works and dreams for the future. How soon do they want to start? Who do they already have on tap to work with them? Where do they want to be located? All basic information needed to move forward. From there, we would have a conversation about what resources are available to them through this program and beyond. The packet would include a complete contact list of those resources. Ask what resources they currently have, identify people they have already contacted, etc. Then,together, an initial timeline would be established. What are the next steps? What information do they need to gather? What training is available through this program, and how to conduct through Zoom for the foreseeable future, schedule, etc. What other education is available? Who in the business community can help them, serve as mentors, possibly assist in various ways? Together, we would have a discussion on how best to network with these important contacts. Our office can provide those introductions, and can also provide training on "how to network." We will introduce them to programs/events offered by our chamber,the Shelton-Mason County Chamber, and others if applicable, and discuss how they might maximize those offerings now and moving forward. Most important element: Follow-through. As part of the timeline, a follow-up schedule will be determined. How are they doing?What is their feedback about all of these elements? Perhaps there is something else we can do to help? The relationship is continuing. We value ongoing relationships and will encourage participants to continue to utilize our resources, whether or not they decide to become members of the chamber. 3 Outreach and Education: In her leadership role for the chamber, Pam is skilled at connecting and reaching out to the community, not only to build relationships on behalf of the chamber, but to interact with the community at large. She promotes and markets the offerings of the chamber, its members, and other community organizations as well that offer services or have needs in the community. The chamber serves.as a hub for such information, and in recent years, has become known for its communication and outreach efforts. Communication tools include an annual full color, 43-page Visitor Guide & Membership Directory which is produced entirely in-house,to a weekly e-blast newsletter, project press releases,website, Facebook, reader board postings, and ongoing announcements at several chamber gatherings every month, including a breakfast, lunch and after hours event. Chamber programs are also advertised in the newspaper and featured frequently as stories. The chamber would utilize all of its regular communication tools mentioned above. In addition, we would seek out avenues of other organizations, such as the Shelton-Mason County Chamber of Commerce, WSU, Economic Development Council, Olympic College, WorkSource, PacMtn, and more. Also,the chamber maintains a good relationship with the local newspapers, and will work with them on a plan to publish at least quarterly columns (see timeline below) or stories about the program, its success, how to get involved, etc. In partnership with Enterprise for Equity and WSU,we will work together to include instructors from this program's training programs at our featured ZOOMS and eventually, chamber lunches. We will seek out other opportunities for presentations county-wide. 6. STATEMENT OF ACCEPTANCE TO PERFORM SERVICES The North Mason Chamber accepts and agrees to perform services in compliance with Commerce/HUD CDBG program requirements as well as 2 CFR Part 200 and other applicable federal, State and County circulars, laws, guidance's and/or policies. 7. STATEMENT OF ACCEPTANCE, ABILITY AND WILLINGNESS The North Mason Chamber accepts and is able and willing to enter a Professional Services Contract. 8. BUDGET With a total 18-month budget of$24,518.90, this provides $1,362.16 per month in services for this program. The following represents an estimated budget based on the proposal elements above: Monthly 18 Months Administrator 8 hours/week @ $25 $800.00 $14,400.00 Administrative 5 hours per week @ $22 $115.00 $ 6,480.00 Advertising $ 1,302.50 Printing $ 900.00 Travel 150 miles a month @ .57 $ 79.80 1436.40 $24,518.90 4 9. ANTICIPATED TIMELINE In order to set communications/outreach efforts in motion, I envision a busy workload through the end of the year,focusing on information gathering, an outreach kickoff, and getting the program in motion ("Phase 1"). With these objectives met, we will be off and running. In January 2021, we will begin "Phase 2." A complete timeline will be developed based on research/information gathered in the first phase. —Pam Volz September/October: Become knowledgeable about all program elements- meet with Enterprise for Equity and WSU Attend Information Session, Business Readiness Workshop and Business Planning Program Review and gather all marketing materials, from website to brochures and anything else being utilized. Get approval for publishing information. Confirm training schedule for next three months, so we can begin promoting. If appropriate, prepare press release announcing our partnership on this project. Release to local press with contact info for Enterprise for Equity, WSU and NM Chamber. Explain program and chamber's role. Encourage participation. Meet with Adam Rudnick, Mason Co. Journal, and David Nelson, Kitsap Sun/Mason Co. Life,to discuss rollout of columns/articles for next 18 months. Ideas include starting an ongoing column, providing information for features, or preparing them for print, promoting classes through calendars, and in print and online. 1. Ongoing column featuring various topics,all based on training being offered in the Business Readiness Workshop and Business Planning Program. "Thinking of Starting a Business? Here's How" ... a series of columns dedicated to entrepreneurs in the making. How to decide what business is for you, creating a business plan, marketing strategies, etc.The columns could be written by current instructors and/or Pam Volz as well. 2. And/or,stories based on the successes of individual participants in the program. "Where are they now...what was the most important step they took when starting out...what advice do they have ... etc." is just one idea. Meet with Economic Development Council to review program, how we will interact, etc. Meet with additional organizations, such as North Mason Resources, to identify audiences. Collect contact names/resources County-wide—discuss program and establish key relationships. Expand press list to include contact names/resources, for ongoing e-newsletter. Identify speaking opportunities by Zoom currently and at event when in person meetings resume, ; e.g., chamber events, non-profit groups, etc. for 2021, to include presentations about program itself and specific topics. For example, our chamber hosts membership luncheons, and quarterly "Neighborhood Network" workshops for nonprofits—examples of just a few opportunities. Shelton-Mason Chamber has similar events. November/December: Continue above efforts and begin to create Communications Plan &timeline for 2021. January: Launch Communications/Outreach Plan for 2021—to include timeline for e-newsletter, columns/stories in newspapers, speaking engagements, partnerships with other organizations to promote ... elements to be defined in plan. 5 10. STATEMENT REGARDING MINORITY- AND WOMEN-OWNED FIRM The North Mason Chamber of Commerce does not qualify for preferred consideration under Section 3 of the Housing and Urban Development Act. Proposer Requirements Our chamber meets the proposer requirements as listed in the provided RFP. We are pleased to supply the following details-- Understanding of Economic Development Climate In order to represent its membership,the chamber maintains a good understanding of the economic development climate of our county as well as our communities. The 18-member board of directors represents private business as well as Banking Institutions, Dispute Resolution, Hood Canal Salmon Enhancement Group, and three ex-officio members include a Mason County Commissioner, North Mason Schools Superintendent, and the Mason County Sheriff—all providing a direct link to information important to the chamber and the community. Connections Chamber Trustees also chair several important committees: Government Affairs, Education, Ambassadors, Shop Local, and North Mason Beautification. All of these committees provide direct ties to both contributors and leaders in these areas, working together for the benefit of all. Examples include: an annual candidates' forum managed by the Government Affairs Committee, an annual North Mason High School scholarship managed by the Education Committee, continuous support of our membership by our Ambassadors, the administration of an active Shop Local Committee, which involves primarily small business, and the North Mason Beautification Committee which has raised funds to place branded wayfinding signs throughout the area subsequent to the SR3 road improvement project. Our chamber partners with the Mason County Economic Development Council, specifically in two areas— providing a platform for the sharing of information through chamber meetings and communications, and in providing information about the EDC to small business owners, especially those interested in moving to the area or starting new businesses. Providing technical assistance and support for business owners When it comes to small business, the chamber is a natural "first stop" for those looking for assistance. Whether it is location information or those looking to brainstorm an idea, our chamber is ready to serve. Small business owner Troy Jasmin, Computer Creations Northwest, is an example of a chamber partnership. Early on, Troy joined the chamber and partnered with the President & CEO to see how he might best serve and grow in the community.Troy became the technical advisor to the chamber and subsequently established an office for his business in the chamber suite. Now he not only serves the chamber, but his clients as well, right from his downtown Belfair office. This is an extreme benefit to the chamber—immediate assistance with technical questions—which would be of benefit to participants in this program. 6 The chamber prides itself on helping small business make connections. Whether an introduction over the phone or a personal connection at a chamber event, the beauty of the chamber is the diversity in its membership, their associates and guests. At any given event, a person can meet a professional who might help establish their business, perhaps an accountant or attorney, or a potential customer. For example, one attendee who had just written a book was able to meet a representative from Costco who was interested in adding her book to their offerings. And,the chamber President& CEO knows her membership. She is able to help these connections happen. Direct small business experience The chamber has direct small business experience as well—it has managed Belfair Licensing, a wholly owned subsidiary of the chamber, since 2000. This 3-person office is in the same office as the chamber and its Visitor Information Center, which is funded by a grant from the Mason County Lodging Tax Advisory Committee. Open five days a week, Belfair Licensing offers vehicle and vessel tabs,fishing and hunting licenses, marriage licenses, Discover passes, and more. The President & CEO of the chamber manages all three offices—the chamber, Belfair Licensing, and the Visitor Information Center. Low-income serving organizations The chamber is well aware that a healthy community has a balance of business and non-profits. In fact, two years ago, we established our "Neighborhood Network" program specifically for non-profit organizations. We offer educational programs on topics of interest to this audience several times a year.The chamber has ongoing relationships with these organizations, and works together to help promote their programs as well. From promoting a holiday food drive to offering free Shop Local gift packets at the annual holiday parade, the chamber prides itself on being supportive and instrumental in assisting with community needs. Key organizations include: North Mason Resources, Faith in Action, North Mason Rotary, North Mason Kiwanis, Lions Club, Coalition of Churches, and more. An added benefit—Many Chamber Trustees also serve on the boards of these organizations, providing even more direct links to important contacts and resources. 7 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kelly Bergh for Jennifer Beierle DEPARTMENT: Support Services EXT: 644 BRIEFING DATE: August 24, 2020 PREVIOUS BRIEFING DATES: ITEM: Sub-recipient agreement with Community Action Council of Lewis, Mason and Thurston Counties for service provision under a Public Services Washington State Community Development Block Grant(CDBG). EXECUTIVE SUMMARY: The County applied for and was awarded a Public Service CDBG grant through the Washington Department of Commerce. The County has partnered with the Community Action Council who will provide referrals and/or direct client services for eligible participants who are residents of Lewis or Mason County. This effort is funded under CDBG contract#20-62210-010. The contract total is $102,225 with a performance period of 7/1/2020 through 6/30/2021. This is a formula grant that can be applied for annually. The County has agreed to serve as the applicant and grantee for this program. $3,500 in grant funds will be used to off-set administrative costs. The sub-recipient agreement with the Community Action Council is for $98,725. The primary responsibilities include providing referrals for a minimum of 7,200 individuals in Mason and Lewis counties of which a minimum of 3,672 must meet HUD's 51% income qualification. Responsibilities also include providing Children's Justice and Advocacy Center direct services and referrals for a minimum of 500 eligible residents of Mason and Lewis counties, of which a minimum of 500 must meet current HUD's low-middle income qualifications. Services include; resource referrals, advocacy, support case coordination, child forensic interviews, technical assistance for victims of child abuse, and consultation and case support for victims of other crimes. BUDGET IMPACTS: This project is fully funded by the CDBG grant. RECOMMENDED OR REQUESTED ACTION: Request approval for the Chair to sign the sub-recipient agreement. ATTACHMENTS: Sub-recipient agreement with the Community Action Council of Lewis, Mason and Thurston Counties J:\Grants\CDBG Public Service Grant\2020-2021\Briefmg Summary-Subrecipient.doc 2020 PUBLIC SERVICES COMMUNITY DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT BETWEEN MASON COUNTY AND COMMUNITY ACTION COUNCIL OF LEWIS, MASON AND THURSTON COUNTIES This Agreement is made between Mason County(herein called the Local Government) and Community Action Council of Lewis, Mason and Thurston Counties (herein called Subrecipient) for the 2020 Public Services Community Development Block Grant project (herein called the Project). As the Washington State Department of Commerce (Commerce) is authorized by the federal Department of Housing and Urban Development (HUD)to provide funds to units of local government selected to undertake and carry out projects under the Washington State Community Development Block Grant (CDBG) Program incompliance with all applicable-local; state, and federal laws, regulations and policies; and As the Local Government has applied for and received a CDBG award, contract number 20-62210-010 (CFDA 14.228),to fund the Project with Federal Award Identification Number B-20-DC-53-0001;and As it benefits the Local Government to engage the Subrecipient to accomplish the Scope of Work and the objectives of the local CDBG project; The parties agree that: 1. SCOPE OF SERVICES A. Local Government Responsibilities The Local Government is responsible for administration of the CDBG contract, and ensuring CDBG funds are used in accordance with all program requirements [(24 CFR 570.501(b)] and its CDBG contract with Commerce referenced above. The Local Government will provide such assistance and guidance to the Subrecipient as may be required to accomplish the objectives and conditions set forth in this Agreement. The Local Government is responsible for completing the following tasks to accomplish the objectives of the Project: Principal Tasks • Execute contract with COMMERCE • Execute sub-recipient AGREEMENT • Establish administrative and other record keeping systems • Process and submit payment requests and CDBG Beneficiary Reports • Formulate and implement a sub-recipient monitoring plan and conduct on-site review • Ensure grant activities are completed • Conduct a final public hearing Page 1 of 21 • Complete the grant close-out process with COMMERCE B. Subrecipient Responsibilities The Subrecipient will complete in a satisfactory and proper manner as determined by the Local Government the following tasks and activities as detailed in "Exhibit A Scope-of-Work"to accomplish the objectives of principally benefiting low- and moderate-income persons. The Subrecipient will periodically meet with the Local Government to review the status of these tasks. Pfrh_ ip • Provide referrals for a minimum of 7,200 individuals in Mason and Lewis counties of which a minimum of 3,672 must meet HUD's 51% income qualification. • Provide Children's Justice and Advocacy Center direct services and referrals for a minimum of 500 eligible residents of Mason and Lewis counties, of which a minimum of 500 must meet current HUD's low-middle income qualifications. • Formulate and submit required reports and payment requests to LOCAL GOVERNMENT in . an accurate and timely manner. 2. TIME OF PERFORMANCE The effective date of this Agreement will be the date the parties sign and complete execution of this agreement and will be in effect for the time period during which the Subrecipient remains in control of CDBG funds or other CDBG assets. 3. AGREEMENT REPRESENTATIVES Each party to this Agreement shall have a representative. Each party may change its representative upon providing written notice to the other party. The parties' representatives are as follows: --- - -- -A. Subrecipient:---Community-Action-Counci_I-of-Lewis, Mason and Thurston Counties-- ---- ------ Name of Representative: John Walsh, CEO Mailing Address: 3020 Willamette Dr NE City, State and Zip Code: Lacey, WA 98516 Telephone Number: 360-438-1100 Fax: 360-491-7729 E-mail Address: johnw@caclmt.org UBI#: 600-503-120 B. Local Government : Mason County, Washington Name of Representative: Kelly Bergh Title: Financial Analyst Mailing Address: 411 N 5th Street City, State and Zip Code: Shelton, WA 98584 Telephone Number: 360-427-9670 Ext 644 Fax Number: 360-427-8437 E-mail Address: kbergh@co.mason.wa.us Page 2 of 21 4. BUDGET The Local Government will pass through to the Subrecipient no more than $ 98,725 in CDBG funds for eligible incurred costs and expenses for the Project according to the following budget. Project Budget Element Budgeted Amount 05 Public Services $ 98,725 Indirect Cost Rate: _% Federally Approved Indirect Rate, or 10% de minimis rate, or fill out "N/A" declining to charge indirect The Local Government may require a more detailed budget breakdown, and the Subrecipient will provide such supplementary budget information in a timely fashion in the form and content prescribed by the Local Government. Indirect Cost Rate if the Subrecipient chooses to charge Indirect under this grant,the Subrecipient shall provide their indirect cost rate that has been negotiated between their entity and the Federal Government. If no such rate exists, a de minimis indirect cost rate of 10% of modified total direct costs (MTDC) will be used. "Modified Total Direct Costs (MTDC)" shall mean all direct salaries and wages, applicable fringe benefits, materials and supplies, services,travel, and up to the first$25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, and rental costs. Any amendments to this Agreement's Budget must first be determined by the Local Government as consistent with its CDBG contract with Commerce and then approved in writing by the Local Government and the Subrecipient. 5. PAYMENT The Local Government shall reimburse the Subrecipient in accordance with the payment procedures outlined in the CDBG Management Handbook, Financial Management Section for all allowable expenses agreed upon by the parties to complete the Scope of Service. Reimbursement under this Agreement will be based on billings, supported by appropriate documentation,of costs actually incurred. It is expressly understood that claims for reimbursement will not be submitted in excess of actual, immediate cash requirements necessary to carry out the purposes of the agreement. Funds available under this Agreement will be utilized to supplement rather than supplant funds otherwise available. It is understood that this Agreement is funded in whole or in part with CDBG funds through the Washington State CDBG Program as administered by Commerce and is subject to those regulations and restrictions normally associated with federally-funded programs and any other requirements that the State may prescribe. 6. PERFORMANCE MONITORING The Local Government will monitor the performance of the Subrecipient by tracking project progress, reviewing payment requests for applicable costs, managing the timely pass-through of Page 3 of 21 CDBG funds, overseeing compliance with CDBG requirements, and ensuring recordkeeping and audit requirements are met. Substandard performance as determined by the Local Government will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the Local Government, contract suspension or termination procedures will be initiated. _ 7. SPECIAL COND_I_TIONS A. Withholding Payment: In the event the SUB-RECIPIENT has failed to perform any obligation under this AGREEMENT within the times set forth in the AGREEMENT, the LOCAL GOVERNMENT may, upon written notice, withhold from amounts otherwise due and payable to SUB-RECIPIENT, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling SUB-RECIPIENT to termination or damages, provided that the LOCAL GOVERNMENT promptly gives notice in writing to the SUB- RECIPIENT of the nature of the default or failure to perform, and in no case more than 10 days after it determines to withhold amounts otherwise due. A determination of the Administrative Office set forth in a notice to the SUB-RECIPIENT of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive under this clause, without prejudice to any other remedy under the AGREEMENT, to take all or any of the following actions: (1) cure any failure or default, (2)to pay any amount so required to be paid and to charge the same to the account of the SUB-RECIPIENT, (3) to set off any amount so paid or incurred from amounts due or to become due the SUB-RECIPIENT. In the event the SUB-RECIPIENT obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to SUB-RECIPIENT by reason of good faith withholding by the LOCAL GOVERNMENT under this clause. B. Labor Standards: SUB-RECIPIENT agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.1.2.040,the Prevailing Wage Act;the Americans with Disabilities Act of 1990;the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. C. Waiver of Noncompetition: SUB-RECIPIENT irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to the LOCAL GOVERNMENT, and SUB-RECIPIENT further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to the LOCAL GOVERNMENT. Page 4 of 21 D. Ownership of Items Produced: All writings, programs, data, public records or other materials prepared by SUB-RECIPIENT and/or its consultants or sub-contractors, in connection with performance of this AGREEMENT, shall be the sole and absolute property of LOCAL GOVERNMENT. E.E-verify: The E-Verify contractor program for Mason County applies to contracts of$100,000 or more and subcontracts for$25,000 or more if the primary contract is for$100,000 or more. SUB- RECIPIENT represents and warrants that it will, for at least the duration of the AGREEMENT, register and participate in the status verification system for all newly hired employees. The term "employee" as used herein means any person that is hired to perform work for Mason County.As used herein, "status verification system: means the Illegal Immigration Reform and Immigration Responsibility Act of 1996 that is operated by the United States Department of Homeland Security, also known as the E-Verify.Program, or any other successor electronic verification system replacing the E-Verify Program. SUB-RECIPIENT agrees to maintain records of such compliance and, upon request of the LOCAL GOVERNMENT,to provide a copy of each such verification to the LOCAL GOVERNMENT. SUB-RECIPIENT further represents and warrants that any person assigned to perform services hereunder meets the employment eligibility requirements of all immigration laws of the State of Washington. SUB-RECIPIENT understands and agrees that any breach of these warranties may subject SUB-RECIPIENT to the following: (a)termination of the AGREEMENT and ineligibility for any Mason County contract for up to three (3)years, with notice of such cancellation/termination being made public. In the event of such termination/cancellation, SUB-RECIPIENT would also be liable for any additional costs incurred by the LOCAL GOVERNMENT due to contract cancellation or loss of license or permit. SUB-RECIPIENT will review and enroll in the E-Verify program through this website:www.uscis.gov F.Disputes: Differences between SUB-RECIPIENT and LOCAL GOVERNMENT, arising under and by virtue of the AGREEMENT Documents, shall be brought to the attention of LOCAL GOVERNMENT at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. Except for such objections as are made of record in the manner hereinafter specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. G. Notice of Potential Claims: Subrecipient shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer or LOCAL GOVERNMENT, or (2)the happening of any event or occurrence, unless Subrecipient has given LOCAL GOVERNMENT a written Notice of Potential Claim within ten (10) days of the commencement of the act,failure, or event giving rise to the claim, and before final payment by LOCAL GOVERNMENT. The written Notice of Potential Claim shall set forth the reasons for which Subrecipient believes additional compensation or extension of time is due,the nature of the cost involved, and insofar as possible, the amount of the potential claim. Subrecipient shall keep full and complete daily records of the work Page 5 of 21 performed, labor and material used, and all costs and additional time claimed to be additional. H. Detailed Claim: Subrecipient shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by LOCAL GOVERNMENT, Subrecipient has given-l.OQGAL-GO_/ERN-M,ENT--a=d_etaile&wr tten=statement of e-ach=element=of cost•@r ether-— = -- -__-- compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. I. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to the arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the PARTIES under, arising out of, or related to the AGREEMENT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by the AGREEMENT. There shall be one arbitrator selected by the PARTIES within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this AGREEMENT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages.The decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made no later than forty-five (45) days after the arbitration demand;th-e-PARTIES agree-to submit-the d spute-to rnonbinding mediation-which----- - - shall not delay the arbitration hearing date; provided,that either party may decline to mediate and process with arbitration. J.Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of the AGREEMENT,the venue of such action of litigation shall be in the courts of the State of Washington in and for the County of Mason. Unless otherwise specified herein,this AGREEMENT shall be governed by the laws of Mason County and the State of Washington. K. Communication: Subrecipient will not communicate directly with COMMERCE concerning this PROJECT without LOCAL GOVERNMENT's prior approval. Page 6 of 21 8. GENERAL CONDITIONS A. General Compliance The Subrecipient agrees to comply with: • The requirements of Title 24 of the Code of Federal regulations, 570 (HUD regulations concerning CDBG); and • All other applicable Federal, State and Local laws, regulations, and policies, governing the funds provided under this Agreement. B. CDBG National Obiective The Subrecipient certifies the activities carried out under this Agreement meet a CDBG Program National Objective defined in 24 CFR 570.208. C. Independent Contractor Nothing contained in this Agreement is intended to, or will be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Subrecipient will at all times remain an "independent contractor" with respect to the services to be performed under this Agreement. The Local Government will be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as the Subrecipient is an independent contractor. D. Hold Harmless The Subrecipient will hold harmless, defend and indemnify the Local Government from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Subrecipient's performance or nonperformance of the services or subject matter called for in this Agreement. E. Workers' Compensation The Subrecipient will provide Workers' Compensation Insurance Coverage for all of its employees involved in the performance of this Agreement. F. Insurance and Bonding The Subrecipient will carry sufficient insurance coverage to protect contract assets from loss due to theft,fraud and/or undue physical damage, and as a minimum will purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from the Local Government as detailed in "Exhibit B Insurance Requirements." The Subrecipient shall furnish the Local Government with properly executed certificate of insurance or a signed policy endorsement which shall clearly evidence all insurance required in this section prior to commencement of services. The certificates will, at a minimum, list limits of liability and coverage. The certificate will provide that the underlying insurance contract will not be cancelled or allowed to expire except on thirty (30) days prior written notice to the Local Government. Page 7 of 21 G. Funding Source Recognition The Subrecipient will insure recognition of the roles of Commerce,the WA State CDBG program, and the Local Government in providing services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement will be prominently labeled as to funding source. In addition,the Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. H. Amendments The Local Government or Subrecipient may amend this Agreement at anytime provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the Local Government's governing body. Such amendments will not invalidate this Agreement, nor relieve or release the Local Government or Subrecipient from its obligations under this Agreement. I. Suspension or Termination In accordance with 2 CFR 200.338-9,the Local Government may suspend or terminate this Agreement if the Subrecipient materially fails to comply with any terms of this Agreement, which include (but are not limited to)the following: 1. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statues, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at anytime; 2. Failure,for any reason, of the Subrecipient to fulfill in a timely and proper manner its obligations under this Agreement. 3. Ineffective of improper use of funds provided under this Agreement; or 4. Submission by the Subrecipient to the Local Government of reports that are incorrect or incomplete in any material respect. In accordance with 2 CFR 200.339,this Agreement may also be terminated by either the Local Government or the Subrecipient, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination,the portion to be terminated. However, if in the case of a partial termination,the Local Government determines that the remaining portion of the award will not accomplish the purpose for which the award was made,the Local Government may terminate the award in its entirety. 9. ADMINISTRATIVE REQUIREMENTS A. Financial Management 1. Accounting Standards The Subrecipient agrees to comply with 2 CFR 200 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. Page 8 of 21 2. Cost Principles The Subrecipient will administer its program in conformance with 2 CFR 200. These principles will be applied for all costs incurred whether charged on a direct or indirect basis. 3. Duplication of Costs The Subrecipient certifies that work to be performed under this Agreement does not duplicate any work to be charged against any other contract, subcontract or other source. B. Documentation and Record Keeping 1. Records to Be Maintained The Subrecipient will maintain all records required by the Federal regulations specified in 24 CFR 570.506 that are pertinent to the activities to be funded under this Agreement and those records described in the CDBG Management Handbook. Such records will include but not be limited to: a. Records providing a full description of each activity undertaken; b. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; c. Records required to determine the eligibility of activities; d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the civil rights components of the CDBG program; f. Financial records as required by 24 CFR 570.502, and 2 CFR 200.333; g. Labor standards records required to document compliance with the Davis Bacon Act, the provisions of the Contract Work Hours and Safety Standards Act, and all other applicable Federal, State and Local laws and regulations applicable to CDBG-funded construction projects; and h. Other records necessary to document compliance with Subpart K of 24 CFR 570. 2. Access to Records and Retention The grantee,the Washington State Department of Commerce, and other authorized representatives of the state and federal governments shall have access to any books, documents, papers and records of the Subrecipient that are directly pertinent to this Agreement for the purposes of making audit, examination, excerpts and transcriptions. All such records and all other records pertinent to this Agreement and work undertaken under this Agreement will be retained by the Subrecipient for a period of six years after final audit of the Local Government's CDBG project, unless a longer period is required to resolve audit findings or litigation. In such cases, the Local Government will request a longer period of record retention. Page 9 of 21 3. Audits and Inspections All Subrecipient records with respect to any matters covered by this Agreement will be made available to the Local Government, Commerce, and duly authorized officials of the state and federal government, at anytime during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. _ - Any_deficiencies noted,in audit rep__o__rts_must e:fully cleare__d�by-_the Su��ecip�erLt=within, 30 days after receipt by the Subrecipient. Failure of the Subrecipient.to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. The Subrecipient that expends $750,000 or more in a fiscal year in federal funds from all sources hereby agrees to have an annual agency audit conducted in accordance with current Local Government policy concerning Subrecipient audits and 2 CRF 200.501. The Catalog of Federal Domestic Assistance (CFDA) number is 14.228. C. Reporting 1. Program Income The Subrecipient will report annually all program income (as defined at 24 CFR . 570.500(a)) generated by activities carried out with CDBG funds made available under this Agreement. The use of program income by the Subrecipient will comply with the requirements set forth at 24 CFR 570.504. 2. Periodic Reports The Subrecipient, at such times and in such forms as the Local Government may require, will furnish the Local Government such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Agreement,the costs and obligations_ - —- ---- - --------- ---- - --------- -:-- --- --- - - incurred or to be incurred in connection therewith, and-any other matters covered by this Agreement. D. Use and Reversion of Assets The use and disposition of real property and equipment under this Agreement will be in compliance with the requirements of 2 CFR 200.311 and 313, 24 CFR 570.502, 570.503, 570.504, as applicable, which include but are not limited to the following: 1. The Subrecipient will transfer to the Local Government any CDBG funds on hand and any accounts receivable attributable to the use of funds under this Agreement at the time of expiration, cancellation, or termination. 2. Real property under the Subrecipient's control that was acquired or improved, in whole or in part, with funds under this Agreement in excess of$25,000 will be used to meet one of the CDBG National Objectives pursuant to 24 CFR 570.208 until ten (10) years after the contract between Commerce and the Local Government is closed. If the Subrecipient fails to use CDBG-assisted real property in a manner that meets a CDBG National Objective for this 10-year period of time,the Subrecipient will pay the Local Government an amount equal to the current fair market value of the property less any Page 10 of 21 portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to,the property after the CDBG program's approval. Such payment will constitute program income to the.Local Government.The Subrecipient may retain real property acquired or improved under this Agreement after the expiration of the ten- year period. 3. In cases in which equipment acquired, in whole or in part,with funds under this Agreement is sold,the proceeds will be program income. Equipment not needed by the Subrecipient for activities under this Agreement will be (a) transferred to the Local Government for CDBG-eligible activities as approved by the CDBG program or (b) retained after compensating the Local Government. 10. PERSONNEL AND PARTICIPANT CONDITIONS A. Civil Rights Title VI of the Civil Rights Act of 1964: Under Title VI of the Civil Rights Act of 1964, no person will, on the grounds of race, color, creed, religion, sex or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Section 109 of the Housing and Community Development Act of 1974: No person in the United States will on the grounds of race, color, creed, religion, sex or national origin be excluded from participation in, be denied benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title. Age Discrimination Act of 1975, as Amended No person will be excluded from participation, denied program benefits, or subjected to discrimination on the basis of age under any program or activity receiving federal funding assistance. (42 U.S.C. 610 et. seq.) Section 504 of the Rehabilitation Act of 1973, as Amended No otherwise qualified individual will, solely by reason or his or her disability, be excluded from participation (including employment), denied program benefits, or subjected to discrimination under any program or activity receiving Federal funds. (29 U.S.C. 794) Public Law 101-336,Americans with Disabilities Act of 1990 Subject to the provisions of this title, no qualified individual with a disability will, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any such entity. B. Section 3 of the Housing and Community Development Act of 1968 Compliance in the Provision of Training, Employment, and Business Opportunities: 1. The work to be performed under this agreement is on a project assisted under a program providing direct federal financial assistance from HUD and is subject to the Page 11 of 21 requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower-income residents of the project area; and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part, by persons. residing in the area of the project. 2. The parties to this contract will comply with the provisions of said Section 3 and the - -- regulations-set-forth in=24=C—FR=T3=Sand-all=applicable-"rules=arid-orders 61UD and--- --- Commerce issued thereunder prior to the execution of this contract.The parties to this contract certify and agree that they are under no contractual or other disability that would prevent them from complying with these provisions. 3. The Subrecipient will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization or workers' representative of his commitments under this Section 3 clause and will post copies of the notice in conspicuous places available to employees and applicants for employment or training. 4. The Subrecipient will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant, or recipient of federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of HUD, 24 CFR 135.The Subrecipient will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR 135 and will not let any subcontract, unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. -5. Comp.liance_with the.provisio.ns_of_S-ectio.n.-3.,-.the_r_egu.latio.ns set-forth-in.--24-CFR-135, and___. _all applicable rules and orders of HUD and Commerce issued hereunder prior to the execution of the contract, will be a condition of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors, and assigns. Failure to fulfill these requirements will subject the applicant, or recipient, its consultants and subcontractors, its successors and assigned to those sanctions specified by the grant or loan agreement or contract through which federal assistance is provided, and to such sanctions as are specified by 24 CFR 135. C. Conduct 1. Assignability The Subrecipient will not assign or transfer any interest in this Agreement without the prior written consent of the Local Government thereto; provided, however,that claims for money due or to become due to the Subrecipient from the Local Government under this contract may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer will be furnished promptly to the Local Government and Commerce. Page 12 of 21 2. Conflict of Interest No member of the Local Government's governing body and no other public official of such locality, who exercises any functions or responsibilities in connection with the planning or carrying out of the project, will have any personal financial interest, direct or indirect, in this Agreement; and the Subrecipient will take appropriate steps to assure compliance. The Subrecipient agrees to abide by the provisions of 2 CFR 200.318 and 24 CFR 570.611, which includes maintaining a written standard code of conduct that will govern the performance of its officers, employees or agents engaged in the award and administration of contracts supported by Federal funds. The Subrecipient covenants that its employees have no interest and will not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of services hereunder.The Subrecipient further covenants that in the performance of this Agreement, no person having such interest will be employed. 3. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions a. The lower tier contractor certifies, by signing this contract that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. b. Where the lower tier contractor is unable to certify to any of the statements in this contract, such contractor will attach an explanation to this contract. D. Copyright If this Agreement results in any copyrightable material or inventions,the Local Government and/or Commerce reserves the right to royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use,the work or materials for governmental purposes. E. Religious Activities The Subrecipient agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.2000), such as worship, religious instruction, or proselytization. 11. SEVERABILITY If any provision of this Agreement is held invalid,the remainder of this Agreement will not be affected thereby and all other parts of this Agreement will nevertheless be in full force and effect. 12. PERFORMANCE WAIVER The Local Government's failure to act with respect to a breach-by the Subrecipient does not waive its right to act with respect to subsequent or similar breaches. The failure of the Local Page 13 of 21 i Government to exercise or enforce any right or provision will not constitute a waiver of such right or provision. 13. ENTIRE AGREEMENT This Agreement constitutes the entire agreement between the Local Government and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior communications and proposals, whether electronic, oral, or written between the Local Government and the Subrecipient with respect to this Agreement__ _ s The attachments to this Agreement are identified as follows: Exhibit A Scope-of-Work and Budget Exhibit B Insurance Requirements Exhibit C Certificate of Insurance Exhibit D Sample forms and Instructions IN WITNESS WHEREOF,the Local Government and the Subrecipient have executed this Agreement as of the date and year last written below. MASON COUNTY, WASHINGTON COMMUNITY ACTION COUNCIL OF LEWIS, MASON &THURSTON COUNTIES By: By: Sharon Trask, Chair John Walsh, CEO Title: Title: Date: Date: Approved As To Form: Tim Whitehead, Chief DPA Page 14 of 21 EXHIBIT A SCOPE-OF -WORK The Community Action Council of Lewis, Mason and Thurston Counties (CAC) will be responsible for completing the tasks and activities below as well as others as detailed throughout this AGREEMENT, Washington Department of Commerce's (Commerce) Community Development Block Grant (CDBG) Management Handbook and other guides as required to provide referral and direct services in compliance with the CDBG program and Mason County's (LOCAL GOVERNMENT) policies and procedures. It is the CAC's responsibility to review, understand, implement and adhere to all requirements as this Scope-of-Work is a summary, not an exhaustive list. SUB-RECIPIENT will: 1. Conduct participant eligibility screening for Lewis and Mason county residents to determine program eligibility in compliance with CDBG requirements. 2. Provide referrals for a minimum of 7,200 individuals in Mason and Lewis counties_ of which a minimum of 3,672 must meet current HUD's low-middle income qualifications. 3. Provide Children's Justice and Advocacy Center direct services,and referrals for a minimum of 500 eligible residents of Mason and Lewis counties, of which a minimum of 500 must meet current HUD's low-middle income qualifications. Services include; resource referrals, advocacy, support case coordination, child forensic interviews, technical assistance for victims of child abuse, and consultation and case support for victims of other crimes. 4. Collect, track and report PROJECT data in a manner consistent with the requirements detailed in this AGREEMENT, COMMERCE's CDBG Management Handbook and other guides as applicable. SUB- RECIPIENT must ensure that the services provided to eligible individuals under this PROJECT are not reported to any other funding entities for the purpose of meeting contractual obligations. 5. Voucher Requests and Reports: A. Formulate and submit a Washington State Voucher Distribution request (form A19) to LOCAL GOVERNMENT on a quarterly basis due September 15, January 15, April 15th and July 15. Submission to include one digital copy in WORD e-mailed to Kelly Bergh and one copy that has been printed, signed and either scanned and e-mailed or sent by U. S. mail or hand delivery. Signed and certified timesheets must be maintained by the SUB-RECIPIENT. LOCAL GOVERNMENT will be responsible for submitting completed requests to COMMERCE,. See "Exhibit E Sample Forms and Instructions." B. Formulate and submit a CDBG Quarterly Beneficiary Reporting Form and a CDBG Project Status Report to LOCAL GOVERNMENT on a quarterly basis due September 15, January 15, April 15th and July 15. A digital or hard copy is acceptable e-mailed or delivered to Kelly Bergh. LOCAL GOVERNMENT will be responsible for submitting completed forms and reports to COMMERCE. See Exhibit E Sample Forms and Instructions Kelly Bergh Mason County 411 N. 5th Street Shelton, WA 98584 kbera co.mason.wa.us Page 15 of 21 6. Participate in PROJECT meetings, including a grant start-up meeting, as scheduled by LOCAL GOVERNMENT. 7. Participate and support on-site compliance reviews conducted by LOCAL GOVERNMENT per CDBG requirements. 8. Assist LOCAL GOVERNMENT with all aspects of program administration and requirements including _. grant close-out process as requested,. 9. Assist with preparation of 2021 Public Services Grant application as requested by LOCAL GOVERNMENT. Page 16 of 21 EXHIBIT B Budget 1. The approved project budget for the SUB-RECIPIENT of$98,725 allows for reimbursement requests for staff salaries and benefits including administration and accounting pooled costs. The SUB- RECIPIENT cannot use Community Development Block Grant (CDBG) funds from this AGREEMENT for travel, equipment, contracted services, materials/supplies and/or other indirect expenses. 2. Staff charging time to the CDBG grant must record actual hours worked on a timesheet. Timesheets are to be signed, certifying that the hours charged are for time spent providing CDBG grant-related services. 3. Signed and certified timesheets must be maintained by the SUB-RECIPIENT. 4. Financial policies, practices and-processes must adhere to the requirements detailed in this AGREEMENT, COMMERCE's CDBG Management Handbook and other guides as well as applicable Mason County's (LOCAL GOVERNMENT) policies and procedures. 5. SUB-RECIPIENT will provide LOCAL GOVERNMENT with a copy of the annual A-133 compliant audit within nine months of the end of CAC's fiscal year. Page 17 of 21 EXHIBIT C INSURANCE REQUIREMENTS 1. MINIMUM Insurance Requirements: A. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than - $2W_0;000-gerreral-aggregate. B. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident for all covered losses. C. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non- owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If SUB-RECIPIENT owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If SUB-RECIPIENT or SUB-RECIPIENT's employees will use personal autos in any way on this project, SUB-RECIPIENT shall obtain evidence of personal auto liability coverage for each such person. D. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be "pay on behalf', with defense costs payable in addition to policy limits. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to LOCAL GOVERNMENT for injury to employees of SUB-RECIPIENT, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of LOCAL GOVERNMENT following receipt of proof of insurance as required herein. 2. Certificate of Insurance: A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance." 3. Basic Stipulations: A. SUB-RECIPIENT agrees to endorse third party liability coverage required herein to include as additional insureds LOCAL GOVERNMENT, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. [If this is a construction contract, ISO endorsement 20 37 also is.required.] SUB-RECIPIENT also agrees to require all SUB-RECIPIENT s, subcontractors, and anyone else involved in this Contract on behalf of the SUB-RECIPIENT (hereinafter"indemnifying PARTIES") to comply with these provisions. B. SUB-RECIPIENT agrees to waive rights of recovery against LOCAL GOVERNMENT regardless of the applicability of any insurance proceeds, and to require all indemnifying PARTIES to do likewise. C. All insurance coverage maintained or procured by SUB-RECIPIENT or required of others by SUB- RECIPIENT pursuant to this Contract shall be endorsed to delete the subrogation condition as to LOCAL GOVERNMENT, or must specifically allow the named insured to waive subrogation prior to a loss. D. All coverage types and limits required are subject to approval, modification and additional requirements by LOCAL GOVERNMENT. SUB-RECIPIENT shall not make any reductions in scope or limits of coverage that may affect LOCAL GOVERNMENT's protection without LOCAL GOVERNMENT's prior written consent. Page 18 of 21 E. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of insurance shall be delivered to LOCAL GOVERNMENT prior to the execution of this Contract. If such proof of insurance is not delivered as required, or if such insurance is canceled at any time and no replacement coverage is provided, LOCAL GOVERNMENT has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by LOCAL GOVERNMENT shall be charged to and promptly paid by SUB-RECIPIENT or deducted from sums due SUB- RECIPIENT. F. It is acknowledged by the PARTIES of this Contract that all insurance coverage required to be provided by SUB-RECIPIENT or indemnifying party, is intended to apply first and on a primary non- contributing basis in relation to any other insurance or self-insurance available to LOCAL GOVERNMENT. G. SUB-RECIPIENT agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to LOCAL GOVERNMENT. If SUB-RECIPIENT's existing coverage includes a self- insured retention, the self-insured retention must be declared to the LOCAL GOVERNMENT. The LOCAL GOVERNMENT may review options with SUB-RECIPIENT, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. H. SUB-RECIPIENT will renew the required coverage annually as long as LOCAL GOVERNMENT, or its employees or agents face an exposure from operations of any type pursuant to this Contract. This obligation applies whether or not the Contract is canceled or terminated for any reason. Termination of this obligation is not effective until LOCAL GOVERNMENT executes a written statement to that effect. Page 19 of 21 EXHIBIT E SAMPLE FORMS AND INSTRUCTIONS Page 21 of 21 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: 3ennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: August 24, 2020 PREVIOUS BRIEFING DATES: March 16 &3une 22, 2020 ITEM: Updates to Mason County Financial Policy EXECUTIVE SUMMARY: Financial policies and procedures play an important role in a strategic, long-term approach to financial management. Some of the benefits of adopting formal, written financial policies include: 1. Institutionalize good financial management practices 2. Clarify strategic intent for financial management 3. Define boundaries and manage financial risk 4. Support good bond ratings 5. Promote long-term and strategic thinking 6. Comply with public management best practices Adopting Financial Policies is recommended by the Government Finance Officers Association (GFOA) and the State Auditor's Office (SAO). Mason County adopted a Financial Policy in January of 2019, and some clarification and updates have been identified. Attached are the draft updates in "track changes". BUDGET IMPACTS: N/A RECOMMENDED OR REQUESTED ACTION: Request the Board review the updated Financial Policies &Procedures and place on the next meeting's Action Agenda for Approval. ATTACHMENTS: Draft Update to Financial Policies & Procedures J:\Budget Office\Briefing,Agenda, &Public Hearing Items\2020\Briefmg Summary 8.24.2020-Updates to Financial Policy.doc ��eoN coal A Mason County Financial POLICIES & PROCEDURES 1 i Table of Contents I.Overview of the Mason County Financial Policies&Procedures 4 II.Budget 4 1)Purpose 4 2)Schedule 4 3)Budget Adjustments 4 4)Operating Budget 5 5)Capital Budget 6 6)Internal Allocation Costs 6 III.Basis of Accounting 6 IV.Accounting Policy,Financial Systems,and Reporting 7 1)Accounting Policy 7 2)Financial Systems 7 3)Financial Reporting 7 4)State Audits 8 V.Cash 8 1)Receipting 8 2)Petty Cash/Revolving Funds 8 3)Bank Accounts 8 VI.Investments 8 VII.Grants&Federal or State Funding 9 1)Grant Project Form 9 2)Year End Program Contract Worksheet 9 3)Federal Policy 9 1 Vill.Debt 10 1)Authority for County Indebtedness 10 IX.Revenue 11 1)Accounts Receivable 11 2)Collection Policy 11 3)Refunds vs.Reimbursements 12 4)Public Fees&Charges 12 X.Expenditures 12 1)Budget Appropriation and Monitoring 12 2)Travel/Business Expenditures 132 3)Non-Travel Food Purchases 13 4)Purchasing 13 5)Lost Warrants 13 2 i X.Expenditures(continued) 6)Registered Warrants 13 7)Credit Cards 13 8)Outside Vendor Credit Accounts 143 9)Miscellaneous 14 XI.Adjusting Journal Entries 14 XII.Payroll 15 XIII.Capital Assets Is 1)Real Estate Excise Tax(REET)Funds 13 XIV.Fund Balance 15 1)Classification 15 2)Minimum Level 15 Formatted:Indent:Left: 0" 3 This Financial Policies and Procedures handbook is intended to provide guidance to Mason County department heads and elected officials in properly discharging their financial responsibilities. The procedures, policies, and practices set forth below do not create an express or implied contract between Mason County and its employees, nor are they to be viewed as making any promises or creating contractual rights of any kind.The information contained in this notebook represents guidelines only,and Mason County reserves the right to limit,modify,or terminate any of these policies,procedures,or practices at any time,at its sole discretion. 11 Purpose The budget serves a number of functions.At the most basic level it is a legal document that gives County officials the authority to incur obligations and pay expenses.It is also a comprehensive business plan that should provide the following elements:public policies, a financial plan, an operations guide, and serve as a communications device. Mason County budgets on an annual calendar year basis. 21 Schedule RCW 36.40 prescribes the major steps in budget preparation along with a suggested schedule for completion of each step.However,the Board of County Commissioners may also set other dates relating to the budget process, including but not limited to the dates set in RCW 36.40.010,36.40.050,and 36.81.130 to conform to the alternate date for the budget hearing.Mason County typically adopts the alternate dates in July. The major steps in budget preparation include: a)Call foe Estimates.County Auditor notifies all officials to file budget requests and projected revenues for ensuing fiscal year. RCW 36.40.010 b)Filing of estimates with Auditor or Chief Financial Officer by all officials in the format as requested by the Auditor. RCW 36.40.010 c)Preliminary.County budget prepared by Auditor or Chief Financial Officer submitted to Board of Commissioners. RCW 36.40.050 d)Preliminary budget hearing presented to the Board of County Commissioners by the Auditor's Office.RCW 36.40.070 e)Alternative preliminary budget hearing by the Board of County Commissioners,on the first Monday in December.RCW 36.40.071 f)Final budget adoption by the Board of County Commissioners. RCW 36.40.080 31 Budget A 'ustments Budget Transfers are used when changes in spending during the year result in a deficit in 4 i one expenditure line item and an excess in another line item, in accordance with Resolution 26-17. • Transfers within Departments Budget Budget transfers may be made from the excess line to the deficit line to keep their operating budget correct with the Budget Manager's approval • Transfers Inter-Departments All requests for budget inter-department transfers shall be submitted, with department head approval and justification, to the Board of County Commissioners for consideration and approval. The Board of County Commissioners'approval is required prior to budget expenditure. Supplemental Appropriations are required when a department receives a new funding source that was not planned for during the budget process and will result in additional expenditures orwhen there are additional expenditures that weren't planned for during the budget process.Supplemental appropriations must be advertised for two weeks prior to Board approval. Non-Debatable Emergency adjustments may be made due to an emergency caused by fire, flood, explosion, storm, earthquake, epidemic, riot, or insurrection, or for the immediate preservation of public health or any other emergency as defined by RCW 36.40.180. Emergencies Other than Non-Debatable maybe made when there is a public emergency that does not fall under the qualifications of RCW 36:40.180: Emergencies other than non-debatable must be advertised for one week prior to Board approval. All requests for supplemental or emergency appropriations will be submitted by the department head to the Board of County Commissioners for consideration and approval. The request shall be in writing, containing the facts constituting the supplemental or emergency appropriations and the estimated amount of additional budget required. Supplemental appropriations are done as needed. 41 Ooerabna Budaet The operating budget is the central financial planning document that encompasses all operating revenue and expenditure decisions. It establishes the level of services to be provided by each department within the restrictions of anticipated County revenues. Current expenditures will be paid for with current revenues. One-time expenditures, or revenues of a limited or indefinite term, should be used for capital projects or one time operating expenditures to ensure that no core services are lost when such revenues are reduced or discontinued. No operating deficits in any fund balance shall be incurred at year end. High priority will be given to expenditures that will reduce future operating costs,such as increased utilization of technology and equipment and prudent business methods. If expenditure reductions are necessary, complete elimination of a specific, non- mandatory service is preferable to lowering the quality of existing programs. 5 5)Capital Budget A comprehensive six year plan for capital improvements will be prepared per RCW 82.46, updated,and included in the yearly budget.Capital project proposals should include cost estimates that are complete,reliable,and attainable.Cost estimates should be based on a thorough analysis of the project and are expected to be reliable and complete.Funding sources should also be reliable and complete and the capital project will not be budgeted unless there are reasonable expectations that revenues will be available to pay for them. Changes to the comprehensive six year plan may be made annually during the budget process or concurrently with an amendment of the County budget,per RCW 36.70A.130 (2)(a)(iii).Any revision to the comprehensive plan would have to go to the state for review sixty days prior to adoption. The County will provide for adequate maintenance and appropriate replacement of capital facilities and equipment. The County will also provide for maintenance schedules to ensure that facilities and equipment are maintained so as to maximize its useful lifespan. These amounts will be reflected in the capital budget plan. The intent of the Capital Budget Plan is to maintain all assets at an adequate level in order to protect the County's capital investment and to minimize unexpected future maintenance and replacement costs. Funding of repair and replacement schedule projects will be the funding priority before discretionary capital projects: Decision making for capital improvements will be coordinated with the operating budget to make effective use of the County's limited resources for operating and maintaining facilities and capital projects. 6)Internal Allocation Costs This is the annual charge to non-General funds for the services provided by the General fund.Internal allocation costs shall be prepared with a detailed indirect cost allocation plan. The internal indirect cost allocation plan shall be developed each year with audited expenditures to identify and distribute costs of services provided by internal service departments to funds outside of the General Fund.The Auditor's Office and the Budget Office will prepare this after the yearly audit by the State Auditor's Office and incorporate the charges into the following year's budget, which is adopted by the Board of County Commissioners.These will be the actual costs charged to funds outside of the General Fund. BASIS RO CCDUN,T/NGti The basis of accounting used determines when revenues and expenditures/expenses are recognized in the accounts and reported in the financial statements. All funds are accounted for using the cash basis of accounting,in accordance with Resolution 67-17. Only the minimum number of funds consistent with legal and operating requirements should be established, because unnecessary funds result in inflexibility, undue complexity, and 6 inefficient financial administration. In order for a special revenue fund to be created,the following two criteria must be met: 1) Expenditure for specked purposes—Such a limitation on spending may be imposed by external parties,constitutional provisions,enabling legislation,or board action,and 2)Proceeds of specific revenue sources—A substantial portion of resources must be derived from one or more specific revenue sources.A surplus in the General fund does not constitute a revenue source The Board of County Commissioners has the authority to create or delete funds by resolution. IV< ACCOUNTINGPOL/CY FINANCIAL. SFYSETEMST" > 4, '�,����:.i �;� �t � 11 Accounting Policy Mason County will establish and maintain the highest standard of accounting practices. Accounting and budgetary systems will conform to the State of Washington Budgeting Accounting Reporting System(BARS)and.local regulations. 21 Financial Systems Mason County will strive to provide the technological tools, information systems support and uninterrupted level of information systems service to sustain the successful implementation and maintenance of a sound,reliable and efficient financial management system. The financial system shall also protect County departments against unauthorized access through information systems security and controls while allowing staff the ability to access information directly from the system. Munis is currently the County's primary financial system. The primary financial system serves as the County's principal journal of record. 3)Financial Reporting Full disclosure will be provided in all County financial reports and bond representations. Reports outlining the status of revenues and expenditures shall be prepared monthly on cash basis by the Budget Office. It will be distributed to the Board, elected officials, department heads, and any other interested party. An annual financial report will be prepared by the Auditor's Office in a timely basis to meet or exceed the State Auditor's Office standards. 7 41 State Audits An annual audit will be performed by the State Auditor's office and include the issuance of a financial opinion. 4'_M . Cash deposits from the various operations are remitted to the Treasurer's Office and RCW 36.29.010 stipulates the Treasurer's responsibilities over cash.All County employees or new hires who handle cash are required to review,sign,and follow the department's procedures for cash handling. For additional information and detail see Mason County Revenue(Cash) Handling Policies and Procedures. 1)Receintina Departments that receive cash for services or fees are required to evidence receipt by pre-numbered cash receipts. Cash shall be deemed to include cash, checks, or other financial instruments that can be converted to cash. Checks should be endorsed immediately and must be maintained with other cash items in a locked and secure location.Cash receipts must be balanced and deposited with the Treasurers Office on a daily basis, unless exemption is approved, pursuant to RCW 43.09.240. The size and amount of deposits vary by location and department.Alternative receipt practices may be adopted only by approval of the County Treasurer.Where ever possible,the functions of receipting, balancing and depositing should be performed by different personnel to ensure adequate safeguards. 2)Petty Cash/Revolving Funds Departments may maintain petty cash or revolving funds for the payment of incidental expenses only with the Treasurer's prior approval and evidence of accounting ability to maintain the-fund to the County standard. These funds are not intended for repository of cash receipts in the normal course of business and must not be commingled. 3)Bank Accounts The use of bank or other financial institution accounts for the purpose of depositing or maintaining public funds is forbidden without the prior consent and knowledge of the Mason County Treasurer, his/her office and staff. The County Treasurer has responsibility for the investment of public funds under RCW 36.29.020. Investments are carried at book value and investments are made by fund. Investments are held by a third party trust agreement on a delivery versus payment basis and are booked electronically. Authorization to invest funds of a district or related entity is required in writing by an appointed investment officerfor the district.The County Treasurer invests the County's short term cash and reserves for maximum return according to the investment policy established by the Mason County Treasurer and the County Finance CommTee. 8 Vll GRANTS&FEDERAL OR STATE FUNDING vy Grant applications will be reviewed by the Board of County Commissioners with due consideration being given to whether locally generated revenues will be required to support these programs when outside funding is no longer available.Approved-grant agreements will be signed by the Board of County Commissioners or their approved designee. Grants may be accepted if the County can be assured that the total costs and requirements of accepting funds are known and judged not to adversely impact the County's funds. Future impacts on the budget will be identified and analyzed prior to approval of grant contracts: Grant related revenue and expenditures(including matching funds provided by the County) shall be authorized,within policy,and properly accounted for in the project accounting module of the financial management system according to Federal,State and local regulations and the terms and conditions of the grant award.The department receiving the grant award will budget for and expend any costs related to obtaining the-grant, unless an agreement with the Board is made otherwise. The responsibility for understanding and adhering to County,State and Federal regulations, policies or procedures belongs to the managing department of that particular grant. 11 Grant Proiect Form When an application for grants is approved,or when a new federal or state funding source is secured, the department must complete and provide to the County Auditor the grant project form as prescribed by the County Auditor. A signed copy of the grant must be submitted with the grant code request form to the Auditor's Office.This helps ensure the required funding source information has been gathered so the Auditor can assign the proper revenue number in accordance with the State Auditor's BARS manual. 21 Year End Program Contract Worksheet At the end of each fiscal year,the County Auditor will provide a listing of all federal and state funding sources that were reported to the State Auditor's Office on Schedule 15 and Schedule 16. Each department must complete and provide to the County Auditor the program contract worksheet as prescribed by the County Auditor.These worksheets are considered the final Schedule 15 and Schedule 16 data,which is compiled by the County Auditor into a single document. 31 Federal Policy The departments shall also use applicable cost principles from the US Code of Federal Regulations Title 2,part 200(2 CFR 200)to determine the reasonableness, allow ability and allocation of costs applicable to federal grants and contracts. The County shall recover the full cost of providing internal services to funds with grant revenue as permitted under the grant agreement and 2 CFR 200. Any instance where a potential conflict of interest may arise must be disclosed in writing 9 by the responsible department to the federal awarding agency or pass-through entity in accordance with applicable Federal awarding agency policy.The definition of a conflict of interest is described in 2 CFR 200.318(c)Reference Mason County Conflict of Interest Policy.Any instances of violations of federal criminal law involving fraud,bribery,orgratuity violations potentially affecting federal awards must be disclosed in writing to the federal awarding agency or pass-through entity by the responsible department. Elected Officials, Department Heads, and grant managers within each department are authorized to sign the required certification as stated in 2 CFR 200.415. For billing indirect costs to grants, use the rate determined by the simplified external indirect cost allocation plan,which is calculated by the Auditor's Office. VIM.DEBT ram. Deficit financing and borrowing will not be used to support ongoing County services and operations.Expenses will be reduced to conform to the long term revenue forecast. Interfund loans are permissible to cover temporary gaps in cash flow,but only by resolution that states a short term repayment schedule and at an interest rate based on the Washington State Local Government Investment Pool. The lending fund must have excess funds available and the use of those funds won't have an impact on the fund's current operations. For additional information and detail see Mason County Interfund Loan Policy. If the Board of County Commissioners approves lease purchasing,the useful life of the item must be equal or greater than the length of the lease.The fixed asset information form must be provided by the department concurrent with the submission of the lease documents. Debt payments shall not extend beyond the estimated useful life of the project being funded. The Mason County will maintain good communications with bond rating agencies concerning its financial condition,and will take all appropriate and responsible measures to sustain quality bond ratings with continuous financial management efforts to enhance the County's bond ratings. Mason County follows the Mason County Debt Policy which is maintained by the County Treasurer. 11 Authority for County Indebtedness Department heads do not have the authority to commit Mason County to any indebtedness beyond current budget authority. For additional information and detail see Mason County Purchasing Policy. Indebtedness includes,but is not limited to leases, lease-purchases,rental agreements, contracts,grants,and other obligations of short and long term debt. The Mason County Commissioners shall be signatory to any obligations requiring short or long term indebtedness beyond current budget authority, unless the Commission has 10 given written authority to exempt certain contracts. IX:REVENUE ' x' x - The County will follow a vigorous policy of collecting all County revenues. Revenue will be coded to the correct account per the Washington State BARS(Budgeting, Accounting,and Reporting System). Grant revenue must be deposited with the Mason County grant project code as assigned by the Auditors Office. 11 Accounts Receivable Currently,billings for services,goods,and reimbursements for funds are done through a de-centralized financial accounting system. If revenue is anticipated, the department anticipating the revenue shall notify the Treasurer's office by Treasurer's ACH form or deposit form prior to receipt to ensure proper recording. There will be adequate segregation of duties relating to accounts receivable. To accomplish this,the billing,cash collection,recording,and reconciliation functions should be separated. If this level of segregation of duties is not possible,compensating controls should be implemented to ensure a proper division of functional responsibility. Formatted:Indent:First line: 0.15" 21 Wage Overpayments Fnrmatted.Fnnt.Bold Debts due to the county for the overpayment of wages to their respective employees will Formatted:Indent:Left: 0.36" be recovered by following the processes in RCW 49 48 200 and RCW 49.48.210. FF .t,d Fort,„ t Thick underline 321 Collection P olicv The collection policy and any action plan shall be established by the elected official or department head, recognizing State requirements and the unique characteristics of the clients served by that department. It is the responsibility of each department to collect their accounts receivable. Departments will review their outstanding receivables on a timely basis for past due accounts. Accounts Receivable aging reports should be run in the de-centralized accounting system in order to determine which accounts are past due. The oldest outstanding accounts receivables will be reviewed_on a regular basis. Departments have the ability to handle past due accounts along reasonable business practice guidelines.- An example of reasonable business practice could be as follows: 11 A past due notice is issued for all accounts that are 30 days past due. Notices are issued by the responsible department every 30 days over a 90 day period. Notices are distinguished as first notice second notice"and"final notice', with the final notice indicating that the account could go to a collection agency if not paid. At the discretion of the department or elected official, the initial notice period can be extended in limited circumstances.No receivables should be due for longer than 90 days without past due notices being issued. It is imperative that departments practice due diligence to collect past due accounts as the writing off of bad debt may be viewed as a gift of public funds if collection actions are not implemented. As soon as accounts receivable are identified as uncollectible.the department should request a write-off approval from the Board of County Commissioners. 31 Refunds vs.Reimbursements Cash refunds from vendors are payments received for returned goods;for services paid for, but not used; or for overpayments. These are the only items that may reduce expenditures. Payments received by any outside agency as reimbursements for goods or services are not refunds and should be recorded as revenue, not as a reduction of expenditures. If the refund is received after the end of the accounting period in which the original expenditure was made,and the dollar amount of the refund is not material,a BARS revenue account established bytheALdterTreasurer's cfficewill be credited for the amount of the refund. 4)Public Fees&Charges The full cost of services shall be evaluated by each department regularly to provide a basis for setting the charge or fee.Full cost incorporates direct and indirect costs. rX�EXPENDITURE'S� � v riA r , Expenditures will be coded to the correct account per the Washington State BARS (Budgeting,Accounting,and Recording System). The Elected Official, Department Head, or approved designee will be verifying with their signature on the voucher that the payment of the indebtedness is authorized by the Commissioners through the budget process. Overall responsibility for the County's expenditures belongs to the County Auditor, per Resolution 37-07. 11 Budget Appropriation and Monitorina The Board of County Commissioners adopts the General fund budget at the department level and the special funds at the fund level.The County will not process expenditures in excess of the total appropriation for that fund.Departments are responsible for monitoring their budget expenditures. This is especially important during the last quarter of the 12 i budget year. Invoices in excess of budget will not be paid until the budget allows. Expenditures will be approved by the Board of County Commissioners at their next regular business meeting. Departments within the General Fund may exceed the approved budget within individual line items, but shall not exceed total departmental budgets without Board approval of a budget adjustment,per Resolution 265&17. No fund shall exceed total fund budget without Board approval of a budget adjustment. 2)Travel/Business Expenditures For additional information and detail see Mason County Personnel Policy,Travel Expense Reimbursement. 3)Non-Travel Food Purchases Food and beverages(not including water)may not be purchased for employees with County funds unless the County is hosting an official meeting at which non-County employees are in attendance or,in accordance with RCW 43.03.05049,each of the following criteria is met: 1)The purpose of the meeting is to conduct official County business or to provide training to County employees or officials:and 2)The meals are an integral part of the business meeting or training session,and 3)The meeting or training session takes place'away from the employee's or official's regular workplace,and 4)The County obtains a receipt for the actual costs of the meals with meetings and the price does not exceed the corresponding Washington State per diem rate. 4)Purchasing For all new individual vendors,a completed Vendor Info Form or W9 must be submitted to the Auditor's Financial Services Department before payment to that vendor can be made. Departments that report directly to the Board must receive verbal Board approval during a briefing before making ourchases of items$25,000 or more,even if the authority is in the department's budget. For additional information and detail see Mason County Purchasing Policy. 51 Lost warrants The County will not reissue a warrant, due to the loss of the original warrant, until a lost warrant affidavit is turned into the Auditor's Financial Services Office. A lost warrant affidavit may be turned in three weeks after the issue date of the original warrant,except in the case of a payroll warrant. 6)Registered Warrants 13 Restricted cash flow and decreasing cash reserves require that Mason County enlist the aid of other financial institutions to hold registered warrants.The Mason County Treasurer reserve the statutory authority to issue registered warrants but has available several other alternative arrangements to cover short term financing. 71 Credit Cards Personal charges may not be made with a County credit card.Any charges which cannot be properly identified or which are not properly allowed shall be paid promptly by the card user.This includes finance charges,late fees,etc. Retain credit card receipts with detail of purchases throughout the month.Once the credit card statement is received, reconcile receipts to the statement, attach to an invoice edit and send the edit, statement and receipts to the Auditor's Financial Services Office for payment. For additional information and detail see Mason County Credit Card Policy. 81 Outside Vendor Credit Accounts When the County has a credit balance on an outside vendor account,the balance must either be used within 90 days,or a reimbursement must be made to the County from the vendor. 91 Misceilaneous Volunteer Recognition Mason County frequently receives assistance from volunteers in the community. County departments may provide non-monetary recognition for volunteers not to exceed the limitation on gifts,per RCW 42.52.150. Other Recognition Celebrations/Memorials/Flowers- No County funds shall be used to purchase gifts or flowers for County employees or relatives,except for retiring employees.For retiring employees,a gift with a value not to exceed the limitation on gifts,per RCW 42.52.150,may be given by the County. JOURNAL`ENTR/ES, -X/ ADJU$STING All adjusting journal entries will be accounted for by maintaining a file including the date, posting number,description,preparer's and approver's initials. There will be adequate documentation attached to the adjusting journal entry that will explain the reasoning for the entry. Departments may request an adjusting journal entry, but only Financial Services or Treasurer's Office may post.The approver may not be the same person as the preparer. 14 ----------------- Please see the Mason County Employee Handbook and/or the Payroll/Human Resources Formatted:Left,Indent:Left: 0.3,Right: 0' policy for detailed payroll and benefit policies. Formatted:Indent:Left: 0" Xlll CAP/TrAL ASSETS Capital Assets owned by the County that are required to be registered will be recorded in the name of"Mason County"and not of an individual Department or Fund.For additional information and detail see Mason County Capital Asset Policy. 11 Real Estate Excise Tax(REET)Funds The State of Washington is authorized to levy a real estate excise tax on all sales of real estate. A locally-imposed tax is also authorized. REET I and II taxes are collected by Mason County.RCW 82.46 governs the REET funds. REET I funds can be imposed by all cities and counties. In order to impose REET II,the County must be planning under the Growth Management Act. REET I dollars must be spent solely on capital projects that are listed in the capital facilities plan element of their comprehensive plan.Those include public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement,rehabilitation,or improvement of streets;roads;highways;sidewalks;street and road lighting systems; parks; recreational facilities; law enforcement facilities; fire protection facilities;trails; libraries;and administrative and judicial facilities. REET II dollars must be spent on public works projects in the capital facilities plan element of their comprehensive plan such as planning, acquisition, construction, reconstruction, repair,replacement,rehabilitation,or improvement of streets,roads,highways,sidewalks, street and road lighting systems,traffic signals, bridges,domestic water systems,storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation,or improvement of parks. ;: XIV: FUND BAiANCE 1)Classification -Mason County fund balances are classified by reserved or unreserved. The Department of Community Development's permit fee revenues and expenditures will be analyzed by the Financial Services Department at least annually to ensure resources are property used. 2)Minimum Level Maintenance of an adequate fund balance for the General fund to ensure sufficient Formatted:Normal 15 i resources for cash flow and to mitigate revenue shortages or emergencies shall be a priority. Formatted:N.mml,Justified,Indent:Left: The General fund's long-term fund balance target is a year-end unassigned fund balance o.is",Tab stops: o.a",Left of 15-20%of annual expenditures, in accordance with Resolution 72W197. 16 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: August 24, 2020 PREVIOUS BRIEFING DATES: N/A ITEM: Mason County Monthly Financial Report: July 2020 EXECUTIVE SUMMARY: Review of Cash Balances, and Current Expense Revenues and Expenditures through July 2020. BUDGET IMPACTS: N/A RECOMMENDED OR REQUESTED ACTION: N/A ATTACHMENTS: Mason County Monthly Financial Report: July 2020 J:\Budget Office\Briefmg, Agenda,&Public Hearing Items\2020\Briefing Summary 8.24.2020-August 2020 Financial Report.doc MASON COUNTY MONTHLY FINANCIAL REPORT JULY 2020 J:\Financials\2020 Financials\2020 July Financial Report 1 �p$oN CO MASON COUNTY MONTHLY FINANCIAL REPORT JULY 2020 2019 vs 2020'Current Expense:Revenue Comparison Revenue Revenue Collected Collected Actual dif 2019 Department Name 2019 Budget Through End ., Uncollected %2019.; 2020 Budget: Through'End -Uncollected, %2020 vs 2020 of Month- Revenue of Month Revenue. . WSU Extension $ 20,440 $ 22,286 $ 1,846 109% $ 20,500 $ 11,937 $ (8,563) 58% $ (10,349) Assessor 6,000, 9,417 3,417 157% 7,000 17,085 10,085 244% 7,'668 Auditor 744,371 375,803 $ (368,568) 50% 1,198,700 902,941 $ (295,759) 75% 527,138 Emergency Management 83,207 - (83,207) 0%_ 64,648' 4,968 (59,680) 8% 4,968 Facilities&Grounds - 400 $ 400 0% - 5,225 $ 5,225 0% 4,825 Human Resources 1,665 1,665 0% - - - 0% (1,665) Clerk 308,825 256,938 $ (51,887) 83% 328,058 116,533 $ (211,525) 36% (140,405) Commissioners. 824 419 (405) , 51% - - - 0% (419) Support Services 700 1,995 $ 1,295 285% 700 66 $ (634) 9% (1,929) District Court 893,787 592,901 (300,886) 66% 978,652 542,500 (436,152) 55% (50,402) Community Development 1,667,810 1,134,537 $ (533,273) 68% 1,790,810 1,344,034 $ (446,776) 75% 209,498 Parks&Trails 42,200 21,074 (21,126) 50% 44,000 7,258 (36,742) 16% (13,816) Juvenile Court Services 1,026,628 679,340 $ (347,288) 66% 1,161,972 678,149 $ (483,823) 58% (1,192) Prosecutor 182,232 10%021 ,(79,211) 57% 192,951 94,830 (98,121) 49% (8,192) Child Support Enforcement 206,367 96,349 $ (110,018) 47% 209,515 120,972 $ (88,543) 58% 24,623 Coroner .39,000 17,460 (21,540) 45% 35,000 11,200 (23,800) 32% (6,260) Sheriff' 1,164,692 692,574 $ (472,118) 59% 1,126,875 616,528 $ (510,347) 55% (76,046) Indigent Defense 204,767 111;050 (93,717) 54% 204,767 77,069; (127,698) 38% (33,980) Superior Court 48,550 23,465 $ (25,085) 48% 68,927 19,332 $ (49,595) 28% (4,133) Family Court 2,500 1,344 .(1,156) 54% 2,500 1,448 (1,652) 58% 104 Therapeutic Court 575,241 90,131 $ (485,110) 16% 610,884 191,980 $ (418,904) 31% 101,849 Murder Expenditures - - - 0%, - - 0% - Treasurer 24,726,117 16,062,507 $ (8,663,610) 65% 26,348,450 15,312,559 $ (11,035,891) 58% (749,948) Indirect Payments from dthE 3,923,478, 2,071,101 (1,852,377) . 5391. 3,956,682 1,773,897 (2,182,7851 45% (297,204) Totals: $ 35 867,736 .$22,365,776 '$. (1'3,501,960). 62% $ 38,351",591 $ 21,850,500 $ (46,50,1,082), 57% $,.' (51'5,266) t � ° J:\Financials\2020 Financials\2020 July Financial Report 2 MASON COUNTY MONTHLY JUL____Y 2020 /NSQ FINANCIAL REPORT Treasurer Department Receipts Treasurer#001-260-000- 2019 Budget 2019YTD This Month - %2019 2020 Budget 2020YTD This Month- 1%2020 REAL&PERSONAL PROPERTY TAXES 10,169,566 5,855,589 52,733 58% 10,383,385 5,844,745 125,974 56% SALESTAX TITLE PROPERTY - 213 80 0% - - 0 0% LOCAL RETAIL SALES&USE TAX 5,225,000 3,259,442 517,177 62% 6,000,000 3,500,133 628,588 58% LOCAL PUBLIC SAFETY-CITY 37,000 28,813 4,393 78% 37,000 27,685 4,474 75% CRIMINALIUSTICE 600,000 420,951 66,064 70% 600,000 436,673 76,171 73% LEASEHOL D EXCISE TAX 35,000 12,017 0 34% 35,000 13,008 5,603 37% FOREST EXCISE TAX - 225,907 0 0% 225,000 24,787 0 11% FRANCHISE FEES 510,000 332,461 81,047 65% 520,000 283,700 41,462 55% PAYMENT IN LIEU OF TAX/B OF L 275,000 288,550 0 105% 289,000 314,361 0 109% PUD PRIVILEGE TAX 700,000 723,453 723,453 103%: 725,000 734,058 734,058, 101% DNR OTHER TRUST 2 100 288 235 288% 100 104 92 104% CITY-COUNTY ASSISTANCE 1,362,676 709,170 0 52% 1,415,000 638,597 0 45% DNR PILT NAP/NRCA 4,000 - 0 0% 4,000 - 0 0% CRIMINAL JUSTICE-COUNTIES 680,000 515,831 185,161 76% 680,000 562,062 191,748 .83% ADULT COURT COST-JUVENILE OFFE 5,000 2,715 412 54% 5,000 2,872 402 57% CRIMINAL JST-MARIJUANA ENFORCE 85,000 40,761 0 48% 85,000 42,474 0 50% DUI-OTHER CRIMINAL JUSTICE A 15,400 10,946 3,606 71% 15,400 11,490 4,278 75% LIQUOR/BEER EXCISE TAX 116,920, 90,512 62,464 77% 116,920 105,483 70,090 90% LIQUOR CONTROL BOARD PROFITS 205,000 100,445 (34,650) 49% 205,000 100,365 20,186 49% IN LIEU OF-CITY OF TACOMA 175,000 99,235 0 57% 190,000 31;951 0 17% TREASURER'S FEES - 0 0% - 23 0% PAYMNT FOR SRVCS-MASON LK DIST 475 573 .0 -121% 475 0 0% PAYMNT FOR SRVCS-SPENCER LK FND - 0 0% - 145 145 0% PAYMNT FOR SRVCS-ISLAND LK FND 100 120 0 120% 120 290 290 242% CHARGES FOR SRVCS-MACECOM 1,400 1,316 0 94% 1,300 1,324 0 102% RETURNED REMITTANCE(NSF)FEES 2,400 1,480 120 62% 2,400 1,480 40 62% REET COLLECTION FEES 100,000 69,661 13,894 70% 100,000 64,856 17,162 65% BEET COLLECTIONS COSTS 9,000 5,025- 895 56% 9,000 4,710 835 52% 3 'Treasurer Department Receipts Treasurer#001-260-000, 2019 Budged .•2019YTD This Month %2019 2020 Budget 2020;YTD This Month %2020 TREAS.FIRE PROTECTION ASSESSM 15,000 10,005 161 67% 15,000 9,817 347 65% TREAS OTHER WORD PROCESSING 400 241 56 60% 575 82 1 14% PUBLIC DISCLOSURE CHGS SRVCS 10 106 0 1063% 5 - 0 0% DATA PROCESSING SERVICES 2,000' 1,401 0 70% - 106 0 0% GAMBLING TAX PENALTY - 528 50 0% - 100 0 0% REAL&PERSONAL PENALTY 147,500 14,583 0% 350,000 244,241 95,444 70% PERSONAL PROP FILING PEN - 11,044 282 0% 5,000 13,572 1,329 271% PENALTY ON REAL&PERSONAL PRO 350,000 97,477 3,961 28% - 3,229 (45,235) 0% FAILURE TO LIST PERSONAL PROP 5,000 1,396 24 28% - - 0 0% INTEREST&OTHER EARNINGS 600,000 520,718 90,020 87% 800,000 355,370 20,359 44% INVESTMENT SERVICE FEES(TREAS. 24,000 15,289 2,200 64% 25,000 10,310 937 41% INT.ON CONT.NOTES-ACCTS.HELD,S 8,500 10,143 1,627 119% 8,500 8,876 1,094 104% LEASEHOLD EXCISE TAX INTEREST - 5 0 0% - 5 2 0% EXCISE INTEREST 50 103 48 205% 50 191 159 383% INV PURCHASED INT (4,785) 0 0% - (45) (89) 0% INTEREST ON DELINQUENT PR TAX 650,000 421,159 27,902 65% 650,000 410,835 69,577 63% RENTS/LEASES-DNR TRUST 500,000 14,852 11,628 3% 1,000 12,553 8,020 1-255% RENTS/LEASES-DNR TMBR TRUST I - 479,596 34,247 0% 500,000 .145,946 21,213 29% UNCLAIMED MONEY/PROCEEDS-SALES - 102,248 0 0% 60,000 60,945 0 102% TREASURER TAX FORECLOSURE TRUST 32,000 - 0 0% 64,000 0 0% CASH ADJUSTMENTS/OVER-UNDER 10 (388) (40) -3881% 20 159 (176) 794% TAX DISTRIBUTION,ROUNDING 10 (0) (0) -1% - - 1 0% MISCELLANEOUS-OTHER REVENUE - 108 40 0% 100 - 0 0% ROAD DIVERSION 2,160,000 1,26.7,573 11,607 59% 2,160,000 11253,446 27,786 58% SALE OF TAX TITLE PROPERTY - 51 19 0% - (1,514) 0 0% LEASEHOLD EXCISE TAX 5,000 530 (1) 11% 5,000 968 1,266 19% TIMBER EXCISE TAX 53,000 53,836 0 102% 53,000 5,849 0 11% DNR OTHER TRUST 2 50 69 56 137% 50 (955) 0 1910%,. OTHER INT-DNR INTEREST 50 45 10 91% 50 64 30 127% RENTS&LEASES/DNR OTHR TRST 1 2,500 116,182 10,949 4647% 2,500 31,035 6,908 1241% SPACE AND FACILITIES LEASES 4,500 - 0 0% 4,500 - 0 0% Grand,Total $24726,11T $16,062,507 $1,886,511. 65%' 1 $26,348,450,, $15,312,559 $2,130,569 58% Unaudited *Benchmark for Month is 58:33% 4 DULY 2020 Six Year Current'Expense Specific Revenue Streams Comparison 7/31/2015 7/31/2016 7/31/2017 7/31/2018 7/31/2019 7/31/2020 Community Development Revenues 939,123 1,197,605 962,856 1,062,670 1,134,537 1,245,223 Detention&Correction Services 294,827 125,840 14,683 15,277 10,222 63,779 Current Expense Property Taxes 5,303,059 6,355,060 5,575,339 5,582,024 5,855,589 5,844,745 Road Diversion Property Tax 858,923 696,576 871,123 1,234,864 1,267,573 1,253,446 County Road Property Tax 4,648,156 3,840,313 4,761,533 4,926,951 5,193,575 5,248,244 Current Expense Sales Tax 2,419,127 2,407,380 2,639,820 2,878,449 3,259,442 3,500,133 Criminal Justice Taxes/Entitlements 798,996 834,359 865,599 935,981 991,204 1,055,570 Rural Sales&Use Tax Fund $ 314,830 $ 319,152 $ 345,590 $ 774,590 $ 445,371 460,827 BOD,00D 400,000 200,OOD Com Srvcs-Homelessess Preven Filings 198,761 214,292 252,621 292,329 361,124 448,370 600,000 400,000 200.000 i s r;s Lodging(Hotel/Motel)Tax 146,721 169,917 173,066 200,271 248,682 173,723 300000 200:000 100,000 REET 1 Excise Tax Only 368,099 425,347 604,674 701,597 709,789 794,113 REET 2 Excise Tax Only 368,099 425,347 604,674 701,597 709,789 794,113 :00,coo 400,000 200,000 J:\Financials\2020 Financials\2020 July Financial Report 6 C MASON COUNTY MONTHLY �N== FINANCIAL REPORT JULY 2020 REVENUE MONTH' 12019 REVENUE 1 2020 REVENUE DIFFERENCE JANUARY $ 417,707.75 $ 455,733.71 $ 38,025.96 FEBRUARY $ 522,335.70 $ 590,257.14 $ 67,921.44 MARCH $ 415,075.81 $ 449,177.66 $ 34,101.85 APRIL $ 367,492.05 $ 427,572.82 $ 60,080.77 MAY $ 530,280.53 $ 487,803.83 $ (42,476.70) JUNE $ 489,373.95 $ 460,999.44 $ (28,374.51) J U LY $ 517,176.50 $ 628,587.98 $ 111,411.48 AUGUST $ 614,829.65 $ (614,829.65) SEPTEMBER $ 576,324.52 $ (576,324.52) OCTOBER $ 539,794.06 $ (539,794.06) NOVEMBER $ 573,194.27 $ (573,194.27) DECEMBER $ ' 499,103.12 $ (499,103.12) TOTAL COLLECTED REVENUE $ 6,062,687.91 $ 3,500,132.58 PROJECTED END OF YEAR REVENUE REVENUE BUDGETED $ 5,225,000.00 $ 6,000,000.00 $ 6,555,627.91 YET TO BE COLLECTED $ (2,499,867.42) ANTICIPATED INCREASE . 555,627.91 J:\Financials\2020 Financials\2020 July Financial Report 7 1APgpI7 COiF— Six O�Tp' JULY 2020 Year Current Expense Recap 7/31/2015 7/31/2016, 7/31/2017 7/31/2018 7/31/2019 7/31/2020. Account Receivable from Belfair Sewer 1,200,000 General Fund Operating Reserves 6,520,791 6,817,603 Contingency Reserve 1,000,000 1,000,000 Technology Replacement Reserves 200,000 200,000 Equipment&Vehicle Replacement Reserves 525,000 525;000 Accrued Leave Reserve 520,000 530,805 Current Expense Unreserved Cash 2,319;865, 4,444,947 This:Month Current,Expense Cash $• `9043,565 $ 6,514,565- $ 4,747,60 $ 6,856,706'. $ 11,685,657. $ • 13,518,355 Adopted Budget on-December 31st 36;198,316 - 40,787,973: 38,545,163. 36,930,990 41,404,349 49,581,229 Supplemental Appropriations - 4,950 654,840 1,035,267 250,106 407,320 Total Budget including Supplementals $ 36,198,316 $ 40,792,923 $ 39,200,003 $ 37,966,257 $ 41,654,455 $ 49,988,549 Budgeted Beginning Fund Balance 7,234,903 8,019,728 7,309,944 3,061,750 5,786,719 11,636,958 Budgeted Ending Fund Balance 4,315,462 4,019,489 4,801,241 3,729,495 5,523,921 11,291,981 Revenue Budgets 28,649,671 32,773,195 31,890,059 34,904,507 35,867,736 38,351,591 Revenues thru This Month of each year 17,893,032 19,330,645 19,934,282 21,044,948 22,365,776 21,850,509 Budgeted Revenues.Received 62%', 596. 63% 60% ' 62% 57% Expenditure Budgets 31,882,854 36,773,434 34,434,450 34,236,762 36,130;534 38,696,568 Expenditures thru This Month of each year 16,937,629 19,869,576 18,679,105 18,454,434 19,249,360 20,478,544 Budgeted Expenditures-Expended' 53"/0 54%;; 54"/6 S4% 53% 530i J:\Financials\2020 Financials\2020 July Financial Report 8 Special Fund Cash Balances 713.112015 7/31/2016 7/31/2017 7/3.112018 7/31/2019 7/31/2020 Rural County Sales&Use Tax Fund(.09) $ 453,489 $ 365,716 $ 340,873 $ 390,191 $ 518,013 $ 719,821 Auditor's O&M 319,560 260,393 249,33Z 281,055 289,198, 320,589 County Roads Fund 8,917,294 11,213,354 10,728,732 11,396,994 10,074,449 11,907,801 Paths&Trails 215,251 226,992 239,578 253,428 265,162 276,467 Election Equipment Holding 206,288 241,035 268,449 162,952 169,771 228,641 Crime Victims 252,027 226,815 227,675 215,530 201,146 204,852 Victim Witness Activities 64,709 91,635 57,678 26,740 31,247 32,446 Historical Preservation Fund 50,919 3%956 37,933: 39,610 36,867 37,602, Community Support Services Fund 328,117 532,442 482,668 640,912 823,171 1,044,648 Abatement/Repair/Demolition Fund 266,970 265,958 267,628 271,829 276,682 279,330 Reserve for Technology Fund 132,251 84,315 173,859 172,335 92,691 - REET&Property Tax Admin Asst 54,999 65,254 74,582 69,074 73,062 68,328 National Forest Safety 79,067 92,610 40,529 51,306 42,052 43,504 Trial Court Improvement Fund 84,969 57,386 69,682 94,687 109,156 120,337 Sheriff Special Funds 254,074 256,181 236,320 262,472 233,835 - Sheriff's Boating Program . 125,638 Narcotics Investigation 85,801 Public Health Fund 526,536 212,191 254,756 264,041 264,735 714,912 Law Library 85,932 78,656 84,053 78,273 74,699 63,701 Lodging(Motel/Hotel)Tax Fund 307,489 314,566 331,107 448,063 617,530 711,007 Mental Health Tax Fund 1,151,654 1,436,274 1,582,920 1,380,829 1,432,203 1,522,870 Treasurer's M&O Fund 124,091 114,490 133,926 137,617 168,603 195,290 Veterans Assistance 132,047 122,963 196,257 189,193 66,434 82,054 Skokomish Flood Zone 114,513 241,186 193,866 198,489 25,679 68,639 Mason Lake Management District 81,910 83,686 99,100 131,114 156,730 129,490 Spencer Lake Management District 7,511 Island Lake Management District 10,694 14,631 21,484 22,835 25,490 33,407 Capital Improvement/Reet 1 Fund 729,793 692,126 1,030,381 1,669,290 1,969,482 2,014,560. Capital Improvement/Reet 2 Fund 1,712,247 2,139,031 2,535,983 2,657,096 2,761,240 3,196,347 Mason County Landfill 482,219, 790,287 590,400 965,539 368,182 1,122,850 N.Bay/Case Inlet Utility 594,233 722,729 920,153 932,006 723,669 1,563,282 N.Bay/Case Inlet Utility Reserve 714 716 720 728 361 - Wastewater System Development 3,986 3,986 3,986 3,986 3,986 3,986 Rustlewood Sewer&Water 31,820 44,662 351,727 236,949 162,405 100,462 Beards Cove Water 233,166 261,696 329,770 408,051 443,478 526,283 Belfair WW&Water Reclamation 785,600 775,806 230,392 389,426 596,634 819,164 Reserve Landfill 507,667 509,140 512,194 489,902 472,222 447,745 Reserve Beards Cove Ulid 310,734 322,521. 335,492 351,282 196,771 206,178 Storm Drain System Development 279,512 166,706 57,069 194,225 184,086 180,739 Information Technology 146,467 528,285 89,283 383,299, 455,891 506,253 Equipment Rental&Revolving Fund 4,739,562 2,186,750 3,173,154 3,175,940 3,863,942 2,358,264 Unemployment Fund 165,434 179,015 192,060 185,369 189,423 192,551 TOTALS $24;938,005' . $25,962,14:1 ` - $26,745 751 . $29,222,657' `° - $28,460,378 ' '$32,323;349 J:\Financials\2020 Financials\2020 July Financial Report 9 MASON COUNTY �T MONTHLY FINANCIAL LY REPORT 2020 2020 Current,Expense and Health Fund ER&R and.Motor Pool Budget to Actual Expenditures FUND OR DEPARTMENT ORIGINAL REVISED YTD ER&R YTD MP AVAILABLE %USED APPROP BUDGET EXPENDED EXPENDED BUDGET WSU 2,065 2,065 0 0 2,065 0.00% ASSESSOR ` 23,540 23,540 0 1,851 . 21,689 7.M. EMERGENCY MANAGEMENT 0 0 57 0 -57 0.00% FACILITIES&GROUNDS 23,035 23,035 43 5,310 17,682 23.24% HUMAN RESOURCES 400 400 0 0 400 0.00% SUPPORT SERVICES 0 0 114 0 -114 . 0.00% COMMUNITY SERVICES 34,880 34,880 0 2,758 32,122 7.91% PARKS&TRAILS 25,851 25,851 0 2,943 22,908 11.39% JUVENILE COURT SERVICES 10,900 10,900 0 959 9,941 8.80% PROSECUTOR 3,856 3,856 01 33 3,823 0:84% CORONER 13,828 13,828 0 930 12,898 6.73% SHERIFF ADMIN 493,801 493,801 -0 132,926 .360,875 26.92% Total 001 GENERAL FUND 632,156 632,156 213 147,710 484,233 23.40% SHERIFF'S BOATING PROGRAM 7 0.00% NARCOTICS INVESTIGATION FUND 7 ' 0.00%D COMMUNITY SERVICES HEALTH 25,847 25,847 580 3,577 21,690 16.08% TOTAL SPECIAL FUNDS • 25,847 -25,847 580 3,590 21,690 16.13D/D Total GENERAL FUND&SPECIAL FUNDS 658,003 658,003 '793 151,300 505,923 23.11% Unaudited*Benchmark for month is 58.33% TOTAL MOTOR POOL'EXPENDITURES BY OBJECT CODE YTD IVIP %O,F', EXPENDED TOTAL MOTOR POOL SUPPLIES 20,377 13.47% MOTOR'POOL FUEL 72,047 47.62% MOTOR POOL LEASE 31,015 20.50% MOTOR-POOL MAINT MONTHLY 4,644 3.07% MOTOR POOL REPAIRS 22,679 14.99% MOTOR POOL INSURANCE_ 538 0.3.6% Total GENERAL FUND&HEALTH FUND 151,300 100.00% TOTALMOTOR POOL CAPITAL EXPENDITURES YTD MP %OF -CAPITAL IS NOT INCLUDED IN THEBUDGETED AMOUNT OF.$658,003,SO ACTUAL CAPITAL COSTS DEPARTMENT ARE NOT INCLUDED WIN MP CO5T5 EXPENDED TOTAL MOTOR POOL CAPITAL LEASE SHERIFF 3,394 2.46% MOTOR POOL CAP UPFIT SHERIFF 184,576 97.54% Total GENERAL FUND&HEALTH FUND 137,970 100.00% 10 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT; 532 BRIEFING DATE: August 24, 2020 PREVIOUS BRIEFING DATES: December 16, 2019 ITEM: Change the September 151 budget hearing to November 3rd EXECUTIVE SUMMARY: Typically, it is a six week process for each approval of supplemental appropriations and amendments to the budget when following the requirements of RCW 36.40.100 which states ..." upon a resolution formally adopted by the board...the board shall publish notice of the time and date of the meeting at which the supplemental appropriations resolution will be adopted...for two consecutive weeks prior to the meeting in the official newspaper of the county". The Budget Office is requesting an extension of the September 15th budget hearing requests to- November 3rd. This change is due mainly to finalizing the planned use of the COVID CARES Act Funding. BUDGET IMPACTS: None at this time RECOMMENDED OR REQUESTED ACTION: Request the Board review the changes to the 2020 Budget Supplemental Appropriations and Amendments Calendar ATTACHMENTS: 2020 Budget Supplemental Appropriations and Amendments Calendar- with Changes J:\Budget Office\Briefing, Agenda,&Public Hearing Items\2020\Briefing Summary 8.24.20-2020 Budget Supplements&Amendments Change.doc Mason County 2020 Budget supplemental Appropriations and Amendments Calendar *Dates may be subject to change' January February March S M T W T F S S M T W T F S SI M I T W T F S Wdl 2 3 4 1 1 21 3 4 51 6 7 5 6 7 8 9 10 11 2WQ] 4 5 6 7 8 8 9 10 11 121 13 14 12 13 14 15 16 17 18 9 10 11 12 13 14 15 15 16 17 18 19 20 21 19 2® 21 22 23 24 25 16 I 18 19 20 21 22 22 23 24 25 26 27 28 26 27 28 29 30 31 23 24 25 26 27 28 29 29 30 31 A ril May June S M T W TI F S S MI T WI TI F S S M T W T F S 1 2 3 4 1 1 2 -1 2 3 4 5 6 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 81 9 10 11 12 13 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19 201 21 22 23 24 25 17 18 1'9 20 21 22 23 21 22 23 24 25 26 27 26 271 281 29 30 24 JIMI 26 27 28 29 30 28 29 30 31 July August September S M T W TI F S S M T W T F S S M T W T F S 1 21M 4 1 1 2 31 4 5 5 6 7 8 9 10 11 2 3 4 5 6 7 8 6EU7 8 9 101 11 12 12 13 14 15 16 17 181 9 10 11 12 13 14 151 13 14 15 16 17 18 19 191 201 211 221 23 24 25 16 171 181 191 201 21 221 20109 221 23 24 fff 26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30 1 1 1 1 —:::] 30 31 October November December S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 1 2 31 4 5 4 - 5 6 7 8 9 10 81M 10 EN 12 13 14 6 7 8 9 101 11 12 11 12 '13 14 15 16 171 15 ' 16 17 18 19 20 21 13 14 15 16 17 18 19 18 191 201 211 22 23 24 1 22 23 :Z41 25 26 27 28 20 21 221 23 24 25' 26 25 261 271 281 29 30 31 29 30 27 28 29 30 31 Holida Supplements! &Transfer Requests Due to the Budget Office from Deparilme I S for Inclusion in the Next Scheduled Public Hearin Bud et.Office Briefs BOCE_& Pr_e pares_.R_esolution to Set Public Hearing; BOCC Ado ts.Resolution to Set Public Hearin Deadline to Send Public-Hearing Notice.to MC Journal for 2 Week Publication Requirement.' Public Hearin at 9:15 a.m. to Consider Budget Supplementals & Transfers to the 2019 Budget MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter/Diane Zoren DEPARTMENT: Support Services EXT: 589 BRIEFING DATE: August 24, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Offer to purchase parcel 32021-56-02030 located at 580 E Wood Lane, Shelton has been received from Janness & Charles Morgan in the amount of$5,500. EXECUTIVE SUMMARY (If applicable, please include available options and potential solutions): This parcel is Tax Title and was deeded to Mason County. An attempt to sell was made at the 2019 Tax Title auction with no interested bidders. Per RCW 36.35.150(1)(d.) this parcel can be sold by direct negotiation within twelve months of the attempted auction. 2020 Assessed Value: $6,400 Current offer: $5,500 Contingencies: 22D (Optional Clauses), 22EF (Funds Evidence), 22K (Utilities), 22T (Title Contingency) Other amounts due: Shorecrest Water Dues $1200 OPTIONS: Accept offer and set public hearing in order to sell property Counter offer Refuse offer ATTACHMENTS: Purchase &Sale Agreement Assessor Record Briefing Summary 8n/2020 TerraScan TaxSifter-Mason County Washington Page 1 of 2 MASON COUNTY Aiu�nenir WASHINGTON TAXSIFTER SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(0) Patti McLean Mason County Assessor 411 N 5TH ST Shelton,WA 98584 Assessor Treasurer Appraisal MapSifter Parcel Parcel#: 32021-56-02030 Owner Name: MASON COUNTY DOR Code: 91-Undeveloped-Land Addressi: MASON COUNTY COURTHOUSE Situs: Address2: 411 N 5TH ST Map Number: City,State: SHELTON WA Status: EXEMPT FULL YEAR Zip: 985843400 Description: SHORECREST TERRACE 3RD ADD BLK: 2 LOT: 30 Comment: 2020 Market Value 2020 Taxable Value 2020 Assessment Data Land: $3,900 I Land: E $0 District: 0191-Tax District 0191; ._.......-----..................................._..._.._......._._— ........._......._..__.._..---r------..............__.....---.._..._._—._............----i---... _.........-----------._.........._...--"--------..........._.......... ....._._ Improvements: $2,500 (Improvements: $0 i Current Use/DFL: No ._........._.._._........._......._.........................._................---..._................. ..._.._..;I......_....._........................................_._............._._._......................_.._.......—_; ..........._.._....---.._.._._............. —-----...................._...-........._.._.........._...... Permanent Crop: $0`i Permanent Crop: $0 - - ------ - - -- - - - - .. - .i _.......................-----___..............__.........- - ----..__.........----- -...... Total $6,40017otal I $0 Total Acres: 0.20000 Ownership Owner's Name Ownership% Owner Type ..........................._......................................................_...._...._............................................................................................................_ ............................................................_......................................................................................................._..._................----............................._...... ............_......_.__.............. , MASON COUNTY 100% I Title Owner _... -.........._..__...._.._..._..._.._._.._..—-------....-- -- -.._.._..-..... - ._._._._.._.. ..._....---......—_. ......__.................._.._.._.._._...._................................._..-....._....._._..---.. Sales History Sale Date Sales Document !#Parcels Excise# (Grantor Grantee Price 02/17/17 I2069908 11 WILLIAMS JR,ELMORE MASON COUNTY $0 03/30/04 11807177 - - 1 200471259 INGEBORG-FRANCIS MCGUIRE ELMORE WILLIAMS,JR $2,500 .............----_...... ----— ..__._...............__.....-----...- 10/13/92 (553224 — I1 199219552 EVELYN F WHITE INGEBORG&FRANCIS MCGUIRE $3,000 _ ......1.............._....._.._—_._.........._...........—..._—._....._............--......_.......--...-.........--— 07/15/91 1529263 11 199112986 MARIE GOETZ EVELYN F WHITE $0 —_—........_................__—.__.—__...........—._ Historical Valuation Info !Year Billed Owner Land IImpr. PermCrop Value Total (Exempt ]Taxable 2020 1MASON COUNTY- — $3,900 $2,500 - -_ $O_-$6,400 $6,400! $0 —I ...__.......- [ 2019 MASON COUNTY 6 000f 2 750 0; 8 750 8 750 0 --- -...._............_...........----- -----� _._._.......................................................................................................... ........................... ............................._....._.... ........................._..._...--...- 2018 MASON COUNTY $6,000 $2,500 $0 _ $8,500 $8,500 $0 2017 MASON COUNTY $9'500 $2,000' — $0_ ........... ...... . .. ....................._....... 2016 WILLIAMS JR, ELMORE j $9,025 $2,000 $0 $11,025 $11,0251 $0 View Taxes Parcel Comments No Comments Available Property Images https://property.co.mason.wa.us/TaxSifter/Assessor.aspx?keyId=3 978857&parcelNumbei=... 8/7/2020 TerraScan TaxSifter-Mason County Washington Page 2 of 2 No images found. 1.0.7424.24455 Data current as of:8/4/2020 4:32 PM TX_RollYear_Search:2020 https://property.co.mason.wa.us/TaxSifter/Assessor.aspx?keyId=3 978 857&parcelNumber--... 8/7/2020 Vacant Land 360 Property View 580 E Wood Lane, Shelton, WA 98584 i ng MLS# L4O4498 � ufj Status: Active (05/28/2020) A � Listing Price: $8,500 M. Community: Shorecrest Area: 176-Agate CDOM: 67 Original LP: $8,500 School District: Pioneer#402 Lot Size: .200 ac/8,712 sf Potential Terms: Cash Out,Conventional Marketing Remarks .Y This lot,located in Shorecrest,offers protective CC&R's, community swimming pool,saltwater access and clubhouse. This property is covered with trees and brush. Agent Remarks tiPossibly acquired through tax foreclosure.May be subject to t redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed.Buyer shall pay for title insurance.Please add attached addendum to P&S. rl Offers: Seller intends to review offers upon receipt Directions: Hwy 3,Right on Agate,right on Crestview,left on Parkway Blvd,right on Wood Land to address on right Agent/Office Information Agent: Richard Beckman(55681) Agent Phone: (360)790-1921 Office: Richard Beckman Rity Group LLC Office Phone: (360)426-5521 Firm Document Email: mail@RichardBeckman.com Office Fax: (360)426-1645 Commission: 4 Commission Comments: Owner Information Owner Name: Mason County Owner Phone: (360)427-9670 Owner Name 2: Owner City:Shelton,WA General Information Property Type:Vacant Land County: Mason TaxID: 320215602030 Lot Number: 30 Block: 2 List Date: 05/28/2020 Expir Date: 12/31/2020 Lot Size: .200 ac/8,712 sf Lot Size Source: Realist Price/Lot SgFt: $.98 Monthly Dues: School District: Pioneer#402 Elementary: Pioneer Primary Sch Junior High: Pioneer Intermed/Mid Senior High: Shelton High Listing Information Style Code:40-Res-Less thin i Ac Zoning Jurisdiction: County General Zoning Classification: Residential Zoning Code: RRS Sketch Submitted: No Possession: Closing Senior Exemption: No Potential Terms: Cash Out,Conventional Restrictions: CC&R Additional Property Information Annual Taxes: Tax Year: 2020 Preliminary Title Ordered: Yes Form 17: Not Provided Prohibit Blogging: Yes Bank/RE Owned: No Auction: No Right of First Refusal: No FIRPTA: Common Interest Cmty: No Plat/Subdivision/Building Name: Shorecrest Lot Dim: 70x125 Quarter(Sec/Twn/Rng): 21203 Map Book: Unknown Map Page/Coord: , 3rd Party Approval Required: None Site Information Road Information: County Maintained,County Right of Way,Paved Property Features: Brush,Evergreens Lot Details: Paved Street Improvements: Topography: Level Road Side: North Community Features: CCRs,Clubhouse,Community Waterfront/Pvt Beach Utility Information Sewer: Not Available Gas: Not Available Electricity: In Street Septic System Installed: No Septic Approved Num of Bedrooms: Soil Feasibility Test Available: No Soil Test Date: Septic Design Applied For: No Septic Design Approval Date: Water Jurisdiction: Shorecrest Water: In Street Selling Information Infcrrt-don Deared Rdiable But Ca not Be Qaanteed Lot Size and Square Footage Are Estimates.83'2(I20 7:51:42 AM. Authentislgn ID:498DFEA3.76DO4E71-80BB-D6398985DFBE I- W Rkbuid Oedanwi Form 25 " a ©Copyright 2019 Vacant Land Purchase&Sale Northwest Multiple Listing Service Rev.7/19 VACANT LAND PURCHASE AND SALE AGREEMENT ALL RIGHTS RESERVED Page 1 of 5 SPECIFIC TERMS 1. Date: August 01,2020 MLS No.: 1604498 Offer Expiration Date: 8/12/2020 2. Buyer: Janness c Morgan Charles J Morgan Buyer Buyer Status 3. Seller: Mason County Seller Seller 4. Property: Legal Description attached as Exhibit A. Tax Parcel No(s).: 320215602030 580 E Wood Lane Shelton Mason WA 98584 Address City County state Zip 5. Purchase Price:$ 5,500.00 Five Thousand Five Hundred Dollars 6. Earnest Money:$ 1,000.00 Check; ❑ Note; ❑ Other (held by❑Selling Firm; QI Closing Agent) 7. Default: (check only one) VI Forfeiture of Earnest Money; ❑Seller's Election of Remedies 8. Title Insurance Company: mason county title 9. Closing Agent. mason county title and escrow karen hurley Company Individual(optional) 10. Closing Date: 8/21/2020 Possession Date: 14 on Closing; ❑ Other 11. Services of Closing Agent for Payment of Utilities: 0 Requested (attach NWMLS Form 22K); ❑Waived 12. Charges/Assessments Levied Before but Due After Closing: 0 assumed by Buyer W1 prepaid in full by Seller at Closing 13. Seller Citizenship(FIRPTA): Seller❑ is; Gd is not a foreign person for purposes of U.S.income taxation 14. Subdivision:The Property: 0 must be subdivided before : 14 is not required to be subdivided 15. Feasibility Contingency Expiration Date: 0 days after mutual acceptance; ❑Other 16. Agency Disclosure: Selling Broker represents: 0 Buyer; ❑ Seller; ❑both parties; ❑ neither party Listing Broker represents: II Seller; ❑bath parties 17. Addenda: 22D(Optional Clauses) 22EF(Funds Evidence) 22K(Utilities) 22T(Title Contingency) exhibit a ey n„ e, 08/02/2020 " 08/02/2020 Date Seller's Signature Date Buy@-grg(jM"PM PDT Date Seller's Signature Date 304 S Hortensen st Buyer's Address Seller's Address ukiah ca 95482 City,State,Zip City,State,Zip (360)427-9670 Phone No. Fax No. Phone No. Fax No. fishboy@pacific.net Buyer's E-mail Address Sellers E-mail Address Richard Beckman Rlty Group LLC 4537 Richard Beckman Rlty Group LLC 4537 Selling Firm MLS Office No. Listing Firm MLS Office No. Stephanie Rosolek 118142 Richard Beckman 55681 Selling Broker(Print) MLS LAG No. Listing Broker(Print) MLS LAG No. (360)426-5521 (360)490-5508 (360)426-1645 (360)426-5521 (360)790-1921 (360)426-1645 Firm Phone No. Broker Phone No. Firm Fax No. Firm Phone No. Broker Phone No. Firm Fax No. mail@RichardBeckman.com mail@RichardBeckman.com Selling Finn Document E-mail Address Listing Firm Document E-mail Address stephanie@richardbeckman.com richard@richardbeckman.com Selling Brokers E-mail Address Listing Brokers E-mail Address 133476 9628 98421 9628 Selling Broker DOL License No. Selling Firm DOL License No. Listing Broker DOL License No. Listing Firm DOL License No. Authentisign ID:498DFEA3-7DD0-4E71-80BB-D6398985DFBE - .> Form 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 2 of 5 GENERAL TERMS Continued a. Purchase Price. Buyer shall pay to Seller the Purchase Price, including the Earnest Money, in cash at Closing, unless 1 otherwise specified in this Agreement. Buyer represents that Buyer has sufficient funds to close this sale in accordance 2 with this Agreement and is not relying on any contingent source of funds, including funds from loans, the sale of other 3 property, gifts, retirement, or future earnings, except to the extent otherwise specified in this Agreement. The parties 4 shall use caution when wiring funds to avoid potential wire fraud. Before wiring funds, the party wiring funds shall take 5 steps to confirm any wire instructions via an independently verified phone number and other appropriate measures. 6 b. Earnest Money. Buyer shall deliver the Earnest Money within 2 days after mutual acceptance to Selling Broker or to 7 Closing Agent. If Buyer delivers the Earnest Money to Selling Broker, Selling Broker will deposit any check to be held by 8 Selling Firm, or deliver any Earnest Money to be held by Closing Agent, within 3 days of receipt or mutual acceptance, 9 whichever occurs later. If the Earnest Money is held by Selling Firm and is over$10,000.00 it shall be deposited into an 10 interest bearing trust account in Selling Firm's name provided that Buyer completes an IRS Form W-9. Interest, if any, 11 after deduction of bank charges and fees, will be paid to Buyer. Buyer shall reimburse Selling Firm for bank charges 12 and fees in excess of the interest earned, if any. If the Earnest Money held by Selling Firm is over $10,000.00 Buyer 13 has the option to require Selling Firm to deposit the Earnest Money into the Housing Trust Fund Account, with the 14 interest paid to the State Treasurer, if both Seller and Buyer so agree in writing. If the Buyer does not complete an IRS 15 Form W-9 before Selling Firm must deposit the Earnest Money or the Earnest Money is$10,000.00 or less, the Earnest 16 Money shall be deposited into the Housing Trust Fund Account. Selling Firm may transfer the Earnest Money to Closing 17 Agent at Closing. If.all or part of the Earnest Money is to be refunded to Buyer and any such costs remain unpaid, the 18 Selling Firm or Closing Agent may deduct and pay them therefrom. The parties instruct Closing Agent to provide written 19 verification of receipt of the Earnest Money and notice of dishonor of any check to the parties and Brokers at the 20 addresses and/or fax numbers provided herein. 21 Upon termination of this Agreement, a party or the Closing Agent may deliver a form authorizing the release of Earnest 22 Money to the other party or the parties. The party(s) shall execute such form and deliver the same to the Closing Agent. 23 If either party fails to execute the release form, a party may make a written demand to the Closing Agent for the Earnest 24 Money. Pursuant to RCW 64.04, Closing Agent shall deliver notice of the demand to the other party within 15 days. If 25 the other party does not object to the demand within 20 days of Closing Agent's notice, Closing Agent shall disburse the 26 Earnest Money to the party making the demand within 10 days of the expiration of the 20 day period. If Closing Agent 27 timely receives an objection or an inconsistent demand from the other party, Closing Agent shall commence an 28 interpleader action within 60 days of such objection or inconsistent demand, unless the parties provide subsequent 29 consistent instructions to Closing Agent to disburse the earnest money or refrain from commencing an interpleader 30 action for a specified period of time. Pursuant to RCW 4.28.080, the parties consent to service of the summons and 31 complaint for an interpleader action by first class mail, postage prepaid at the party's usual mailing address or the 32 address identified in this Agreement. If the Closing Agent complies with the preceding process, each party shall be 33 deemed to have released Closing Agent from any and all claims or liability related to the disbursal of the Earnest 34 Money. If either party fails to authorize the release of the Earnest Money to the other party when required to do so 35 under this Agreement,that party shall be in breach of this Agreement. For the purposes of this section, the term Closing 36 Agent includes a Selling Firm holding the Earnest Money. The parties authorize the party commencing an interpleader 37 action to deduct up to$500.00 for the costs thereof. 38 c. Condition of Title. Unless otherwise specified in this Agreement, title to the Property shall be marketable at Closing. 39 The following shall not cause the title to be unmarketable: rights, reservations, covenants, conditions and restrictions, 40 presently of record and general to the area; easements and encroachments, not materially affecting the value of or 41 unduly interfering with Buyer's reasonable use of the Property; and reserved oil and/or mining rights. Seller shall not 42 convey or reserve any oil and/or mineral rights after mutual acceptance without Buyer's written consent. Monetary 43 encumbrances or liens not assumed by Buyer, shall be paid or discharged by Seller on or before Closing. Title shall be 44 conveyed by a Statutory Warranty Deed. If this Agreement is for conveyance of a buyer's interest in a Real Estate 45 Contract, the Statutory Warranty Deed shall include a buyer's assignment of the contract sufficient to convey after 46 acquired title. If the Property has been short platted, the Short Plat number is in the Legal Description. 47 d. Title Insurance. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to apply for the then-current 48 ALTA form of standard form owner's policy of title insurance from the Title Insurance Company. If Seller previously 49 received a preliminary commitment from a Title Insurance Company that Buyer declines to use, Buyer shall pay any 50 cancellation fees owing to the original Title Insurance Company. Otherwise, the party applying for title insurance shall 51 pay any title cancellation fee, in the event such a fee is assessed. The Title Insurance Company shall send a copy of 52 the preliminary commitment to Seller, Listing Broker, Buyer and Selling Broker. The preliminary commitment, and the 53 title policy to be issued, shall contain no exceptions other than the General Exclusions and Exceptions in said standard 54 form and Special Exceptions consistent with the Condition of Title herein provided. If title cannot be made so insurable 55 prior to the Closing Date, then as Buyer's sole and exclusive remedy, the Earnest Money shall, unless Buyer elects to 56 waive such defects or encumbrances, be refunded to the Buyer, less any unpaid costs described in this Agreement, and 57 this Agreement shall thereupon be terminated. Buyer shall have no right to specific performance or damages as a 58 consequence of Seller's inability to provide insurable title. 59 08/02/2020 08/02/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:498DF'EA3.7DDO471-808B-D6398985DFBE Form 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 3 of 5 GENERAL TERMS Continued e. Closing and Possession. This sale shall be closed by the Closing Agent on the Closing Date. "Closing" means the 60 date on which all documents are recorded and the sale proceeds are available to Seller. If the Closing Date falls on a 61 Saturday, Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office is closed, the 62 Closing Agent shall close the transaction on the next day that is not a Saturday, Sunday, legal holiday, or day when the 63 county recording office is closed. Buyer shall be entitled to possession at 9:00 p.m. on the Possession Date. Seller shall 64 maintain the Property in its present condition, normal wear and tear excepted, until the Buyer is provided possession. 65 Buyer reserves the right to walk through the Property within 5 days of Closing to verify that Seller has maintained the 66 Property as required by this paragraph. Seller shall not enter into or modify existing leases or rental agreements, 67 service contracts, or other agreements affecting the Property which have terms extending beyond Closing without first 68 obtaining Buyer's consent,which shall not be unreasonably withheld. 69 f. Section 1031 Like-Kind Exchange. If either Buyer or Seller intends for this transaction to be a part of a Section 1031 70 like-kind exchange, then the other party shall cooperate in the completion of the like-kind exchange so long as the 71 cooperating party incurs no additional liability in doing so, and so long as any expenses (including attorneys' fees and 72 costs) incurred by the cooperating party that are related only to the exchange are paid or reimbursed to the cooperating 73 party at or prior to Closing. Notwithstanding the Assignment paragraph of this Agreement, any party completing a 74 Section 1031 like-kind exchange may assign this Agreement to its qualified intermediary or any entity set up for the 75 purposes of completing a reverse exchange. 76 g. Closing Costs and Prorations and Charges and Assessments. Seller and Buyer shall each pay one-half of the 77 escrow fee unless otherwise required by applicable FHA or VA regulations. Taxes for the current year, rent, interest, 78 and lienable homeowner's association dues shall be prorated as of Closing. Buyer shall pay Buyer's loan costs, 79 including credit report, appraisal charge and lender's title insurance, unless provided otherwise in this Agreement. If any 80 payments are delinquent on encumbrances which will remain after Closing, Closing Agent is instructed to pay such 81 delinquencies at Closing from money due, or to be paid by, Seller. Buyer shall pay for remaining fuel in the fuel tank if, 82 prior to Closing, Seller obtains a written statement from the supplier as to the quantity and current price and provides 83 such statement to the Closing Agent. Seller shall pay all utility charges, including unbilled charges. Unless waived in 84 Specific Term No. 11, Seller and Buyer request the services of Closing Agent in disbursing funds necessary to satisfy 85 unpaid utility charges in accordance with RCW 60.80 and Seller shall provide the names and addresses of all utilities 86 providing service to the Property and having lien rights (attach NWMLS Form 22K Identification of Utilities or 87 equivalent). 88 Buyer is advised to verify the existence and amount of any local improvement district, capacity or impact charges or 89 other assessments that may be charged against the Property before or after Closing. Seller will pay such charges that 90 are or become due on or before Closing. Charges levied before Closing, but becoming due after Closing shall be paid 91 as agreed in Specific Term No.12. 92 h. Sale Information. Listing Broker and Selling Broker are authorized to report this Agreement (including price and all 93 terms) to the Multiple Listing Service that published it and to its members,financing institutions, appraisers, and anyone 94 else related to this sale. Buyer and Seller expressly authorize all Closing Agents, appraisers, title insurance companies, 95 and others related to this Sale, to furnish the Listing Broker and/or Selling Broker, on request, any and all information 96 and copies of documents concerning this sale. 97 i. Seller Citizenship and FIRPTA. Seller warrants that the identification of Seller's citizenship status for purposes of U.S. 98 income taxation in Specific Term No. 13 is correct. Seller shall execute a certification (NWMLS Form 22E or equivalent) 99 under the Foreign Investment In Real Property Tax Act("FIRPTA") at Closing and provide the certification to the Closing 100 Agent. If Seller is a foreign person for purposes of U.S. income taxation, and this transaction is not otherwise exempt 101 from FIRPTA, Closing Agent is instructed to withhold and pay the required amount to the Internal Revenue Service. 102 j. Notices and Delivery of Documents. Any notice related to this Agreement (including revocations of offers or 103 counteroffers) must be in writing. Notices to Seller must be signed by at least one Buyer and shall be deemed delivered 104 only when the notice is received by Seller, by Listing Broker, or at the licensed office of Listing Broker. Notices to Buyer 105 must be signed by at least one Seller and shall be deemed delivered only when the notice is received by Buyer, by 106 Selling Broker, or at the licensed office of Selling Broker. Documents related to this Agreement, such as NWMLS Form 107 17C, Information on Lead-Based Paint and Lead-Based Paint Hazards, Public Offering Statement or Resale Certificate, 108 and all other documents shall be delivered pursuant to this paragraph. Buyer and Seller must keep Selling Broker and 109 Listing Broker advised of their whereabouts in order to receive prompt notification of receipt of a notice. 110 Facsimile transmission of any notice or document shall constitute delivery. E-mail transmission of any notice or 111 document(or a direct link to such notice or document) shall constitute delivery when: (i)the e-mail is sent to both Selling 112 Broker and Selling Firm or both Listing Broker and Listing Firm at the e-mail addresses specified on page one of this 113 Agreement; or(ii) Selling Broker or Listing Broker provide written acknowledgment of receipt of the e-mail (an automatic 114 e-mail reply does not constitute written acknowledgment). At the request of either party, or the Closing Agent, the 115 parties will confirm facsimile or e-mail transmitted signatures by signing an original document. 116 11, F-' C J 08/02/2020 CA 08/02/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:498DFEA3.7DD0-4E71.80BB-D6398985DFBE Form 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 4 of 5 GENERAL TERMS Continued k. Computation of Time. Unless otherwise specified in this Agreement, any period of time measured in days and stated 117 in this Agreement shall start on the day following the event commencing the period and shall expire at 9:00 p.m. of the 118 last calendar day of the specified period of time. Except for the Possession Date, if the last day is a Saturday, Sunday 119 or legal holiday as defined in RCW 1.16.050, the specified period of time shall expire on the next day that is not a 120 Saturday, Sunday or legal holiday. Any specified period of 5 days or less, except for any time period relating to the 121 Possesion Date, shall not include Saturdays, Sundays or legal holidays. If the parties agree that an event will occur on a 122 specific calendar date, the event shall occur on that date, except for the Closing Date, which, if it falls on a Saturday, 123 Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office is closed, shall occur on the 124 next day that is not a Saturday, Sunday, legal holiday, or day when the county recording office is closed. If the parties 125 agree upon and attach a legal description after this Agreement is signed by the offeree and delivered to the offeror,then 126 for the purposes of computing time, mutual acceptance shall be deemed to be on the date of delivery of an accepted 127 offer or counteroffer to the offeror, rather than on the date the legal description is attached. Time is of the essence of 128 this Agreement. 129 I. Integration and Electronic Signatures.This Agreement constitutes the entire understanding between the parties and 130 supersedes all prior or contemporaneous understandings and representations. No modification of this Agreement shall 131 be effective unless agreed in writing and signed by Buyer and Seller. The parties acknowledge that a signature in 132 electronic form has the same legal effect and validity as a handwritten signature. 133 m. Assignment. Buyer may not assign this Agreement, or Buyer's rights hereunder, without Seller's prior written consent, 134 unless the parties indicate that assignment is permitted by the addition of"and/or assigns" on the line identifying the 135 Buyer on the first page of this Agreement. 136 n. Default. In the event Buyer fails, without legal excuse, to complete the purchase of the Property, then the following 137 provision, as identified in Specific Term No. 7, shall apply: 138 i. Forfeiture of Earnest Money. That portion of the Earnest Money that does not exceed five percent (5%) of the 139 Purchase Price shall be forfeited to the Seller as the sole and exclusive remedy available to Seller for such failure. 140 ii. Seller's Election of Remedies. Seller may, at Seller's option, (a) keep the Earnest Money as liquidated damages 141 as the sole and exclusive remedy available to Seller for such failure, (b) bring suit against Buyer for Seller's actual 142 damages, (c) bring suit to specifically enforce this Agreement and recover any incidental damages, or (d) pursue 143 any other rights or remedies available at law or equity. 144 o. Professional Advice and Attorneys' Fees. Buyer and Seller are advised to seek the counsel of an attorney and a 145 certified public accountant to review the terms of this Agreement. Buyer and Seller shall pay their own fees incurred for 146 such review. However, if Buyer or Seller institutes suit against the other concerning this Agreement, or if the party 147 holding the Earnest Money commences an interpleader action, the prevailing party is entitled to reasonable attorneys' 148 fees and expenses. 149 p. Offer. This offer must be accepted by 9:00 p.m. on the Offer Expiration Date, unless sooner withdrawn. Acceptance 150 shall not be effective until a signed copy is received by the other party, by the other party's broker, or at the licensed 151 office of the other party's broker pursuant to General Term j. If this offer is not so accepted, it shall lapse and any 152 Earnest Money shall be refunded to Buyer. 153 q. Counteroffer. Any change in the terms presented in an offer or counteroffer, other than the insertion of or change to 154 Seller's name and Seller's warranty of citizenship status, shall be considered a counteroffer. If a party makes a 155 counteroffer, then the other party shall have until 9:00 p.m. on the counteroffer expiration date to accept that 156 counteroffer, unless sooner withdrawn. Acceptance shall not be effective until a signed copy is received by the other 157 party, the other party's broker, or at the licensed office of the other party's broker pursuant to General Term j. If the 158 counteroffer is not so accepted, it shall lapse and any Earnest Money shall be refunded to Buyer. 159 r. Offer and Counteroffer Expiration Date. If no expiration date is specified for an offer/counteroffer, the 160 offer/counteroffer shall expire 2 days after the offer/counteroffer is delivered by the party making the offer/counteroffer, 161 unless sooner withdrawn. 162 s. Agency Disclosure. Selling Firm, Selling Firm's Designated Broker, Selling Broker's Branch Manager (if any) and 163 Selling Broker's Managing Broker (if any) represent the same party that Selling Broker represents. Listing Firm, Listing 164 Firm's Designated Broker, Listing Broker's Branch Manager (if any), and Listing Broker's Managing Broker (if any) 165 represent the same party that the Listing Broker represents. If Selling Broker and Listing Broker are different persons 166 affiliated with the same Firm, then both Buyer and Seller confirm their consent to Designated Broker, Branch Manager 167 (if any), and Managing Broker(if any) representing both parties as dual agents. If Selling Broker and Listing Broker are 168 the same person representing both parties then both Buyer and Seller confirm their consent to that person and his/her 169 Designated Broker, Branch Manager(if any), and Managing Broker(if any) representing both parties as dual agents.All 170 parties acknowledge receipt of the pamphlet entitled"The Law of Real Estate Agency." 171 08/02/2020 [� 08/02/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:498DFEA3.7DD0-4E71-80BB-D6398985DFBE Form 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 5 of 5 GENERAL TERMS Continued It. Commission. Seller and Buyer shall pay a commission in accordance with any listing or commission agreement to 172 which they are a party. The Listing Firm's commission shall be apportioned between Listing Firm and Selling Firm as 173 specified in the listing. Seller and Buyer hereby consent to Listing Firm or Selling Firm receiving compensation from 174 more than one party. Seller and Buyer hereby assign to Listing Firm and Selling Firm, as applicable, a portion of their 175 funds in escrow equal to such commission(s) and irrevocably instruct the Closing Agent to disburse the commission(s) 176 directly to the Firm(s). In any action by Listing or Selling Firm to enforce this paragraph,the prevailing party is entitled to 177 court costs and reasonable attorneys'fees. Seller and Buyer agree that the Firms are intended third party beneficiaries 178 under this Agreement. 179 u. Feasibility Contingency. It is the Buyer's responsibility to verify before the Feasibility Contingency Expiration Date 180 identified in Specific Term No.15 whether or not the Property can be platted, developed and/or built on (now or in the 181 future) and what it will cost to do this. Buyer should not rely on any oral statements concerning this made by the Seller, 182 Listing Broker or Selling Broker. Buyer should inquire at the city or county, and water, sewer or other special districts in 183 which the Property is located. Buyer's inquiry should include, but not be limited to: building or development moratoriums 184 applicable to or being considered for the Property; any special building requirements, including setbacks, height limits or 185 restrictions on where buildings may be constructed on the Property; whether the Property is affected by a flood zone, 186 wetlands, shorelands or other environmentally sensitive area; road, school,fire and any other growth mitigation or impact 187 fees that must be paid; the procedure and length of time necessary to obtain plat approval and/or a building permit; 188 sufficient water,sewer and utility and any service connection charges; and all other charges that must be paid. Buyer and 189 Buyer's agents, representatives, consultants, architects and engineers shall have the right, from time to time during and 190 after the feasibility contingency, to enter onto the Property and to conduct any tests or studies that Buyer may need to 191 ascertain the condition and suitability of the Property for Buyer's intended purpose. Buyer shall restore the Property and 192 all improvements on the Property to the same condition they were in prior to the inspection. Buyer shall be responsible for 193 all damages resulting from any inspection of the Property performed on Buyer's behalf. If the Buyer does not give notice 194 to the contrary on or before the Feasibility Contingency Expiration Date identified in Specific Term No. 15, it shall be 195 conclusively deemed that Buyer is satisfied as to development and/or construction feasibility and cost. If Buyer gives 196 notice this Agreement shall terminate and the Earnest Money shall be refunded to Buyer, less any unpaid costs. 197 Seller shall cooperate with Buyer in obtaining permits or other approvals Buyer may reasonably require for Buyer's 198 intended use of the Property; provided that Seller shall not be required to incur any liability or expenses in doing so. 199 v. Subdivision. If the Property must be subdivided, Seller represents that there has been preliminary plat approval for the 200 Property and this Agreement is conditioned on the recording of the final plat containing the Property on or before the 201 date specified in Specific Term No. 14. If the final plat is not recorded by such date, this Agreement shall terminate and 202 the Earnest Money shall be refunded to Buyer. 203 w. Information Verification Period. Buyer shall have 10 days after mutual acceptance to verify all information provided 204 from Seller or Listing Firm related to the Property.This contingency shall be deemed satisfied unless Buyer gives notice 205 identifying the materially inaccurate information within 10 days of mutual acceptance. If Buyer gives timely notice under 206 this section,then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 207 x. Property Condition Disclaimer. Buyer and Seller agree,that except as provided in this Agreement, all representations 208 and information regarding the Property and the transaction are solely from the Seller or Buyer, and not from any Broker. 209 The parties acknowledge that the Brokers are not responsible for assuring that the parties perform their obligations 210 under this Agreement and that none of the Brokers has agreed to independently investigate or confirm any matter 211 related to this transaction except as stated in this Agreement, or in a separate writing signed by such Broker. In 212 addition, Brokers do not guarantee the value, quality or condition of the Property and some properties may contain 213 building materials, including siding, roofing, ceiling, insulation, electrical, and plumbing, that have been the subject of 214 lawsuits and/or governmental inquiry because of possible defects or health hazards. Some properties may have other 215 defects arising after construction, such as drainage, leakage, pest, rot and mold problems. Brokers do not have the 216 expertise to identify or assess defective products, materials, or conditions. Buyer is urged to use due diligence to 217 inspect the Property to Buyer's satisfaction and to retain inspectors qualified to identify the presence of defective 218 materials and evaluate the condition of the Property as there may be defects that may only be revealed by careful 219 inspection. Buyer is advised to investigate whether there is a sufficient water supply to meet Buyer's needs. Buyer is 220 advised to investigate the cost of insurance for the Property, including, but not limited to homeowner's, flood, 221 earthquake, landslide, and other available coverage. Buyer acknowledges that local ordinances may restrict short term 222 rentals of the Property. Brokers may assist the parties with locating and selecting third party service providers, such as 223 inspectors or contractors, but Brokers cannot guarantee or be responsible for the services provided by those third 224 parties.The parties shall exercise their own judgment and due diligence regarding third-party service providers. 225 1`1 b08/02/2020 n 08/02/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:498DFEA3-7DD0-4E71-80BB.D6398985DFBE , I Form 22D ©Copyright 2019 Optional Clauses Addendum Northwest Multiple Listing Service Rev.7119 OPTIONAL CLAUSES ADDENDUM TO ALL RIGHTS RESERVED Page 1 of 2 PURCHASE &SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated August 01,2020 1 between Janness c Morgan Charles J Morgan ("Buyer") 2 Buyer Buyer and Mason Count("Seller") 3 Seller Seller concerning 580 E Wood Lane Shelton WA 98584 (the"Property"). 4 Address city State Zip CHECK IF INCLUDED: 5 1. 14 Square Footage/Lot Size/Encroachments. The Listing Broker and Selling Broker make no representations 6 concerning: (a)the lot size or the accuracy of any information provided by the Seller; (b)the square footage of 7 any improvements on the Property; (c)whether there are any encroachments (fences, rockeries, buildings) on 8 the Property, or by the Property on adjacent properties. Buyer is advised to verify lot size, square footage and 9 encroachments to Buyer's own satisfaction. 10 2. Title Insurance.The Title Insurance clause in the Agreement provides Seller is to provide the then-current ALTA 11 form of Homeowner's Policy of Title Insurance. The parties have the option to provide less coverage by selecting 12 a Standard Owner's Policy or more coverage by selecting an Extended Coverage Policy: 13 ❑ Standard Owner's Coverage. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to 14 apply for the then-current ALTA form of Owner's Policy of Title Insurance, together with homeowner's 15 additional protection and inflation protection endorsements, if available at no additional cost, rather than 16 the Homeowner's Policy of Title Insurance. 17 ❑ Extended Coverage. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense to apply for 18 an ALTA or comparable Extended Coverage Policy of Title Insurance, rather than the Homeowner's 19 Policy of Title Insurance. Buyer shall pay the increased costs associated with the Extended Coverage 20 Policy, including the excess premium over that charged for Homeowner's Policy of Title Insurance and 21 the cost of any survey required by the title insurer. 22 3. ❑ Seller Cleaning. Seller shall clean the interiors of any structures and remove all trash, debris and rubbish 23 from the Property prior to Buyer taking possession. 24 4. ❑ Personal Property. Unless otherwise agreed, Seller shall remove all personal property from the Property 25 not later than the Possession Date. Any personal property remaining on the Property thereafter shall become 26 the property of Buyer, and may be retained or disposed of as Buyer determines. 27 5. ❑ Utilities.To the best of Seller's knowledge, Seller represents that the Property is connected to a: 28 ❑ public water main; ❑ public sewer main; ❑ septic tank; ❑well (specify type) 29 ❑ irrigation water(specify provider) ; ❑ natural gas; ❑telephone; 30 ❑ cable; ❑ electricity; ❑ other . 31 6. ❑ Insulation - New Construction. If this is new construction, Federal Trade Commission Regulations require 32 the following to be filled in. If insulation has not yet been selected, FTC regulations require Seller to furnish 33 Buyer the information below in writing as soon as available: 34 WALL INSULATION: TYPE: THICKNESS: R-VALUE: 35 CEILING INSULATION: TYPE: THICKNESS: R-VALUE: 36 OTHER INSULATION DATA: 37 7. ❑ Leased Property Review Period and Assumption. Buyer acknowledges that Seller leases the following .38 items of personal property that are included with the sale: ❑ propane tank; ❑ security system; ❑ satellite 39 dish and operating equipmegt ❑ other 40 CT 08/02/2020 08/02/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:498D(EA3.7DD0.4E71-80BB-D6398985DFBE Form 22D ©Copyright 2019 Optional Clauses Addendum Northwest Multiple Listing Service Rev.7/19 OPTIONAL CLAUSES ADDENDUM TO ALL RIGHTS RESERVED Page 2 of 2 PURCHASE &SALE AGREEMENT Continued Seller shall provide Buyer a copy of the lease for the selected items within days (5 days if not filled 41 in) of mutual acceptance. If Buyer, in Buyer's sole discretion, does not give notice of disapproval within 42 days (5 days if not filled in) of receipt of the lease(s) or the date that the lease(s) are due, whichever 43 is earlier, then this lease review period shall conclusively be deemed satisfied (waived) and at Closing, Buyer 44 shall assume the lease(s) for the selected item(s) and hold Seller harmless from and against any further 45 obligation, liability, or claim arising from the lease(s), if the lease(s) can be assumed. If Buyer gives timely 46 notice of disapproval, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 47 8. ❑ Homeowners' Association Review Period. If the Property is subject to a homeowners' association or any 48 other association, then Seller shall, at Seller's expense, provide Buyer a copy of the following documents (if 49 available from the Association)within days (10 days if not filled in) of mutual acceptance: 50 a. Association rules and regulations, including, but not limited to architectural guidelines; 51 b. Association bylaws and covenants, conditions, and restrictions(CC&Rs); 52 c. Association meeting minutes from the prior two (2)years; 53 d. Association Board of Directors meeting minutes from the prior six(6) months; and 54 e. Association financial statements from the prior two (2)years and current operating budget. 55 If Buyer, in Buyer's sole discretion, does not give notice of disapproval within days (5 days if not 56 filled in) of receipt of the above documents or the date that the above documents are due, whichever is 57 earlier, then this homeowners' association review period shall conclusively be deemed satisfied (waived). If 58 Buyer gives timely notice of disapproval, then this Agreement shall terminate and the Earnest Money shall be 59 refunded to Buyer. 60 9. 66 Homeowners' Association Transfer Fee. If there is a transfer fee imposed by the homeowners' association 61 or any other association (e.g. a"move-in" or"move-out"fee), the fee shall be paid by the party as provided for 62 in the association documents. If the association documents do not provide which party pays the fee, the fee 63 shall be paid by ❑ Buyer; 671 Seller(Seller if not filled in). 64 10. ❑ Excluded Item(s). The following item(s), that would otherwise be included in the sale of the Property, is 65 excluded from the sale ("Excluded Item(s)"). Seller shall repair any damage to the Property caused by the 66 removal of the Excluded Item(s). Excluded Item(s): 67 68 69 11. ❑ Home Warranty. Buyer and Seller acknowledge that home warranty plans are available which may provide 70 additional protection and benefits to Buyer and Seller. Buyer shall order a one-year home warranty as follows: 71 a. Home warranty provider: 72 b. Seller shall pay up to $ ($0.00 if not filled in) of the cost for the home warranty, together 73 with any included options, and Buyer shall pay any balance. 74 c. Options to be included: 75 (none, if not filled in). 76 d. Other: 77 12. ❑ Other. 78 79 80 81 82 83 84 rr 85 08/02/2020 A 08/02/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:498DFEA3.7DD0-4E71-80BB-D6398985DFBEft ladimm Form 22EF ©Copyright 2019 Evidence of Funds Addendum i _` Northwest Multiple Listing Service Rev.7/19 EVIDENCE OF FUNDS ADDENDUM ALL RIGHTS RESERVED Page 1 of 1 TO PURCHASE &SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated August 01,2020 1 between Janness a Morgan Charles J Morgan ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 580 E Wood Lane Shelton WA 98584 (the"Property"). 4 Address city State Zip 1. DEFINITIONS. 5 a. "Evidence" means document(s) from a financial institution(s) in the United States showing that Buyer has 6 sufficient cash or cash equivalent in United States funds. 7 b. "Non-Contingent Funds" means funds that Buyer currently has in its possession and for which there is no 8 contingency, such as financing (NWMLS Form 22A or equivalent), sale of Buyer's property (NWMLS Form 9 22B or equivalent), or pending sale of Buyer's property(NWMLS Form 22Q or equivalent). 10 c. "Contingent Funds" means funds that Buyer does not currently have, but expects to receive from another 11 source prior to Closing, and for which there is no contingency, such as a loan, proceeds from the sale of 12 other property or stock, retirement funds, foreign funds, a gift, or future earnings. 13 2. p EVIDENCE OF NON-CONTINGENT FUNDS. Buyer is relying on Non-Contingent Funds for payment of the 14 Purchase Price. Buyer shall provide Evidence to Seller of such funds within 3 days (3 days if not 15 filled in) of mutual acceptance. Unless Buyer discloses other sources of funds for the payment of the Purchase 16 Price, Buyer represents that the Non-Contingent Funds are sufficient to pay the Purchase Price. Buyer shall not 17 use such Non-Contingent Funds for any purpose other than the purchase of the Property without Seller's prior 18 written consent. If Buyer fails to timely provide such Evidence, Seller may give notice terminating this 19 Agreement any time before such Evidence is provided. Upon Sellers notice of termination under this 20 Addendum, the Earnest Money shall be refunded to Buyer. 21 3. ❑ DISCLOSURE OF CONTINGENT FUNDS. Buyer is relying on Contingent Funds for the Purchase Price: 22 ❑ Loan: 23 ❑ Sale of the following owned by Buyer: 24 ❑ Gift of$ from 25 ❑ Funds not readily convertible to liquid United States funds (describe): 26 27 ❑ Other(describe): 28 Buyer shall provide Evidence to Seller days (10 days if not filled in) prior to Closing that the funds 29 relied upon in Section 3 have been received or are immediately available to Buyer. If Buyer fails to timely 30 provide such Evidence, Seller may give notice terminating this Agreement any time before such Evidence is 31 provided. Buyer shall provide Seller with additional information about such funds as may be reasonably 32 requested by Seller from time to time. Upon Seller's notice of termination under this Addendum, the Earnest 33 Money shall be refunded to Buyer. 34 If Buyer disclosed that Buyer is obtaining a loan, Seller shall permit an appraisal of the Property and inspections 35 required by lender, including but not limited to structural, pest, heating, plumbing, roof, electrical, septic, and 36 well inspections. Seller is not obligated to pay for such inspections unless otherwise agreed. 37 4. BUYER DEFAULT. If Buyer fails to timely close because the Contingent Funds identified in Section 3 are not 38 available by Closing, Buyer shall be in default and Seller shall be entitled to remedies as provided for in the 39 el ment. r40 08/02/2020 LA 08/02/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:498DFEA3-7DD0.4E71-80BB-D6398985DFBE „ Form 22K ( ©Copyright 2019 Identification of Utilities Addendum i u` Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 1 of 1 IDENTIFICATION OF UTILITIES ADDENDUM TO PURCHASE AND SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated August 01,2020 1 between Janness c Morgan Charles J Morgan ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 580 E Wood Lane Shelton WA 98584 (the"Property'). 4 Address city State Zip Pursuant to RCW 60.80, Buyer and Seller request the Closing Agent to administer the disbursement of closing funds 5 necessary to satisfy unpaid utility charges, if any, affecting the Property. The names and addresses of all utilities 6 providing service to the Property and having lien rights are as follows: 7 WATER DISTRICT: shorecrest community water 8 Name e-mail or website(optional) 9 Address 10 City,State,Zip Fax. No.(optional) SEWER DISTRICT: 11 Name e-mail or website(optional) 12 Address 13 City,State,Zip Fax. No.(optional) IRRIGATION DISTRICT: 14 Name e-mail or website(optional) 15 Address 16 City,State,Zip Fax.No.(optional) GARBAGE: 17 Name e-mail or website(optional) 18 Address 19 City,State,Zip Fax.No.(optional) ELECTRICITY: 20 Name e-mail or website(optional) 21 Address 22 City,State,Zip Fax.No.(optional) GAS: 23 Name e-mail or website(optional) 24 Address 25 City,State,Zip Fax. No.(optional) SPECIAL DISTRICT(S): 26 (local improvement districts or Name e-mail or website(optional) utility local improvement districts) 27 Address 28 City,State,Zip Fax. No.(optional) If the above information has not been filled in at the time of mutual acceptance of this Agreement, then (1) 29 within days (5 if not filled in) of mutual acceptance of this Agreement, Seller shall provide the Listing 30 Broker or Selling Broker with the names and addresses of all utility providers having lien rights affecting the Property 31 and (2) Buyer and Seller authorize Listing Broker or Selling Broker to insert into this Addendum the names and 32 addresses of the utility providers identified by Seller. 33 Nothing in this Addendum shall be construed to diminish or alter the Seller's obligation to pay all utility charges 34 (including unbilled charges). Buyer understands that the Listing Broker and Selling Broker are not responsible for, or 35 insure payment of, Seller's ut 'y arges. 36 r 08/02/2020 08/02/2020 Buyer's Initials Date Buyers Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:498DFEA3-7DD0-4E71-80BB.D6398985DFBE t Form 22T ©Copyright 2015 Title Contingency Addendum ;,, � e"� Northwest Multiple Listing Service Rev.7/15 TITLE CONTINGENCY ADDENDUM TO ALL RIGHTS RESERVED Page 1 of 1 PURCHASE &SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated August 01,2020 1 between Janness a Morgan Charles J Morgan ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 580 E Wood Lane Shelton WA 98584 (the "Property"). 4 Address City State Zip 1. Title Contingency. This Agreement is subject to Buyer's review of a preliminary commitment for title insurance, 5 together with any easements, covenants, conditions and restrictions of record. Buyer shall have 6 days (5 days if not filled in)from Uf the date of Buyer's receipt of the preliminary commitment for title insurance; 7 or ❑ mutual acceptance (from the date of Buyer's receipt, if neither box checked) to give notice of Buyer's 8 disapproval of exceptions contained in the preliminary commitment. 9 Seller shall have days (5 days if not filled in) after Buyer's notice of disapproval to give Buyer 10 notice that Seller will clear all disapproved exceptions. Seller shall have until the Closing Date to clear all 11 disapproved exceptions. 12 If Seller does not give timely notice that Seller will clear all disapproved exceptions, Buyer may terminate this 13 Agreement within 3 days after the deadline for Seller's notice. In the event Buyer elects to terminate the 14 Agreement, the Earnest Money shall be returned to Buyer. If Buyer does not timely terminate the Agreement, 15 Buyer shall be deemed to have waived all objections to title,which Seller did not agree to clear. 16 2. Supplemental Title Reports. If supplemental title reports disclose new exception(s) to the title commitment, 17 then the above time periods and procedures for notice, correction, and termination for those new exceptions 18 shall apply to the date of Buyer's receipt of the supplemental title report. The Closing date shall be extended as 19 necessary to accommodate the foregoing times for notices. 20 3. Marketable Title. This Addendum does not relieve Seller of the obligation to provide marketable title at Closing 21 as provided for in the Agreement. 22 08/02/2020 n 08/02/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:06BBECBE-FCCC-4A42-AC22-DA9A7E6F6374 Form 34 ^ ©Copyright 2010 Addendum/Amendment to P&S ( Northwest Multiple Listing Service Rev.7/10 - "' ALL RIGHTS RESERVED Page 1 of 1 ADDENDUM AMENDMENT TO PURCHASE AND SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated 8/2/2020 1 between Charles J Morgan Janness C Morgan ("Buyer")2 Buyer Buyer and Mason County ("Seller")3 Seller Seller concerning 580 a wood lane Shelton WA (the"Property").4 Address City State Zip IT IS AGREED BETWEEN THE SELLER AND BUYER AS FOLLOWS: 5 1.This agreement is contingent upon the Mason County Commissioners approval of this purchase and sales agreement, 6 in an open public meeting. 7 2.Buyer waives the right to receive a completed Washington State Seller Disclosure Statement. 8 3.Escrow shall be Mason County Title and Escrow,Colleen Reamer. 9 4.Buyer shall pay for the Mason County Title Insurance policy. 10 5. Deed Shall Be a Treasures Deed,per RCW 36.35.130. a 6.Buyer shall pay all current and past due Association dues. 11 7.Mason County Commissioner Randy Neatherlin is a licensed real estate broker in the state of 12 Washington. 13 8.Commissioner Randy Neatherlin will sign for Mason County. 14 9.Seller has never occupied the property. 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ALL OTHER TERMS AND CONDITIONS of said Agreement remain unchanged. 31 1q1 08/02/2020 r o 08/02/2020 � Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:06BBEC8E-FCCC-4A42-AC22-DA9A7E6F6374 Exhibit A Lot 30, Block 2,Shorecrest Terrace Third Addition,as per plat recorded in Volume 5 of Flats,Rage{s} 92, records of Mason County, Washington. 08/02/2020 [T 08/02/2020 C� MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter/Diane Zoren DEPARTMENT: Support Services EXT: 589 BRIEFING DATE: August 24.2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Two new offers to purchase parcel 32021-59-03008 located on 410 E. Hillcrest Drive, Shelton (Shorecrest): Craig Larsen &Christine Poole - $7,500 Justin Hanson - $4,000 Our realtor, Richard Beckman, has requested the buyers submit their highest and best offer. There is a public hearing scheduled on August 25 for this parcel but it was for a different offer that has been withdrawn so that hearing needs to be closed with no action taken. EXECUTIVE SUMMARY(If applicable, please include available options and potential solutions): This parcel is Tax Title and was deeded to Mason County. An attempt to sell was made at the 2019 Tax Title auction with no interested bidders. Per RCW 36.35.150(1)(d.) this parcel can be sold by direct negotiation within twelve months of the attempted auction. 2020 Market Value according to Assessor's Record: $6,400 Current offer: $7,500 Contingencies: 22D (Optional Clauses), 22T (Title Contingency), 34(Addendum), 35F (Feasibility), 35E (Escalation) Other amounts due: As of July 3, 2019 the back taxes owed are $1687.82 OPTIONS: Accept an offer and set public hearing (August 25 Action Agenda to set public hearing on September 22) in order to sell property Counter offer Refuse offer ATTACHMENTS: Purchase and Sale Agreement 2020 Assessor's Valuation Briefing Summary 8/20/2020 TerraScan TaxSifter- Mason County Washington Page 1 of 2 twif MASON COUNTY A>TEC"OiMS WASHINGTON TAXSIFTER SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(0) Patti McLean Mason County Assessor 411 N STH ST Shelton,WA 98584 Assessor Treasurer Appraisal MapSifter Parcel Parcel#: 32021-59-03008 Owner Name: MASON COUNTY DOR Code: 91-Undeveloped-Land Addressi: 411 N 5TH ST Situs: Address2: Map Number: City,State: SHELTON WA Status: EXEMPT FULL YEAR Zip: 98584-3400 Description: SHORECREST BEACH ESTATES#2 BLK: 3 LOT: 8 S 41/41 Comment: 2020 Market Value 2020 Taxable Value 2020 Assessment Data Land: $3,900 (Land: $0; District: 0191-Tax District 0191 •-_..--_--_-- .__S--__._._......__........._....__......._............_.............................__I........-.. _. _..................._............_.----........._...._._.._....._......._......_........._..._...._..._.___......__............_.._...-� Improvements: $2,500 !Improvements: $0 Current Use/DFL: No — --...............................----- -...._........__...__...._,1..-_._._........................................................_................._......................_.......�............._...... ........................._.........._..................._..................................__.........._._.........................._.............._......._._.......... ; Permanent Crop: $0 Permanent Crop: $0 ..._..__....._........ ..........................................-------— --- _ --- -- -, ..........- ---- — -----— -- -.....-..--..------- Total $6,400 ITotal $0i Total Acres. 0.17000 Ownership Owner's Name Ownership% Owner Type ......................_..._................................................................................................................................................_................................ ................................................................................................................................................................................................................................................................._......................! —_ MASON COUNTY 100% Title Owner _ ............_._.._.__._..._..._.........................------------....................... ........._.._.................._...-.....---...__...._...........................- —...............I Sales History Sale j Sales # Date Document I Parcels I Excise# Grantor Grantee ,Price ..._........._...__......._.....:-......................._--_.........._. _....... ......._.. . . ...................._.........__._...........................---......—._._.._...__....._..........._._......_....--.........._._.........................._.._..._ I IRVIN TRUSTEE,GREGORY 02/26/13 2003809 1 A MASON COUNTY i $0 07/27/0411816034 I1 i200473249 TERA IRVIN TANYA LOSS $0 ...................................................................__..—.—_......._._.... --- _.......--.......-.—..__....- .._....._................._.............---.._...................._—....._.....--..............__....._...—_....._..........__...__, E i GREGORY A IRVIN AS TRUSTEE OF REV LIV 07/24/03 ?1787472 I1 i 200367657 GREGORY A IRVIN TR ` $0 03/18/96 623604 11 1199635852 1 LOUIS A&VERA B CARTER GREGORY A IRVIN 1$5,000 10/28/92 554051 €1 199200001 I LOUIS A&VERA B CARTER $0 Historical Valuation Info ......._.....__...--...._........................---............_......-.................. ....._._..------......_...... ---I..__........._....................._..T--.._...........................--...__..._...................., .Year ;Billed Owner Land ..._.._...Impr_.._...._......... PermCropValue..............._....._.....--!Total._.........._._l_Exempt._..................Taxable._..._._................._....__—.__.—.. I 2020 i MASON COUNTY $3,900 $2,500 $0; $6,4001 $6,400 $0 2019 MASON $6,000 $2,750 $0 $8,750j $8,750 $0 2018 ;MASON COUNTY $6,000 $2,500 $0 $8,5001 $8,500 $0 2017 €MASON COUNTY $9,500 $0 $0 $9,500 $9,500 $0 2016 MASON COUNTY 1 $9,025 $0 $0 $9,025 $9,025 $0 View Taxes Parcel Comments https://property.co.mason.wa.us/TaxSifter/Assessor.aspx?keyId=3979163&parcelNumbel=... 8/7/2020 TerraScan TaxSifter-Mason County Washington Page 2 of 2 No Comments Available Property Images No images found. 1.0.7424.24455 Data current as of:8/4/2020 4:32 PM TX_ROYear_Search:2020 https://property.co.mason.wa.us/TaxSifter/Assessor.aspx?keyId=3979163&parcelNumbez=... 8/7/2020 Vacant Land 360 Propertyvew 410 E Hillcrest Dr, Shelton, WA 98584 Listing MLS# 1604481 Status: Active (08/06/2020)yF �� � Usting Price: $7,500 Community: Shorecrest Area: 176-Agate CDOM: 51 Original LP: $7,500 School District: Pioneer#402 Lot Size: .170 ac/7,405 sf Potential Terms: Cash Out,Conventional Marketing Remarks > ' This sloped lot,located in Shorecrest,offers protective CC&Ws, community swimming pool,saltwater access and clubhouse. " S m This property is covered with trees and brush. Agent Remarks - Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe A transferred with a bargain and sale deed.Buyer shall pay for title insurance.Please add attached addendum to P&S. s. Offers: Seller intends to review offers upon receipt Directions: Hwy 3,Right on Agate,Right on Crestview,Left on Hiilcrest Dr to address on right s' Agent/Office Information Agent: Richard Beckman (55681) Agent Phone: (360)790-1921 Office: Richard Beckman Rlty Group LLC Office Phone: (360)426-5521 Firm Document Email: mail@RichardBeckman.com Office Fax: (360)426-1645 Commission:4 Commission Comments: Owner Information Owner Name: Mason County Owner Phone: (360)427-9670 Owner Name 2: Owner City: Shelton,WA General Information Property Type:Vacant Land County: Mason TaxID: 320215903008 Lot Number: 8 Block: 3 List Date: 05/28/2020 Expir Date: 12/31/2020 Lot Size: .170 ac/7,405 sf Lot Size Source: Realist Price/Lot SgFt: $1.01 Monthly Dues: School District: Pioneer#402 Elementary: Pioneer Primary Sch Junior High: Pioneer Intermed/Mid Senior High: Shelton High Listing Information Style Code:40-Res-Less thn 1 Ac Zoning Jurisdiction: County General Zoning Classification: Residential Zoning Code: RR5 Sketch Submitted: No Possession: Closing Senior Exemption: No Potential Terms: Cash Out,Conventional Restrictions: CC&R Additional Property Information Annual Taxes: Tax Year: 2020 Preliminary Title Ordered: Yes Form 17: Not Provided Prohibit Blogging: Yes Bank/RE Owned: No Auction: No Right of First Refusal: No FIRPTA: Common Interest Cmty: No Plat/Subdivision/Building Name: Shorecrest Lot Dim: 60x125 Quarter(Sec/Twn/Rng): 21203 Map Book: Unknown Map Page/Coord: , 3rd Party Approval Required: None Site Information Road Information: County Maintained,County Right of Way,Paved Property Features: Brush,Evergreens Lot Details: Paved Street Improvements: Topography: Sloped Road Side: East Community Features: CCRs,Clubhouse,Community Waterfront/Pvt Beach Utility Information Sewer: Not Available Gas: Not Available Electricity: In Street Septic System Installed: No Septic Approved Num of Bedrooms: Soil Feasibility Test Available: No. Soil Test Date: Septic Design Applied For: No Septic Design Approval Date: Water Jurisdiction: Shorecrest Water: In Street Selling Information Recent: 08/06/2020:BoM:PF->A Infomabon Deared Reliable But Camot Be GLaadeed.Lot Sze aid Square Footage Are Etmates.8r/f2Q20 a4&41 PM. Authentisign ID:E002CI85-04A8.4CEA-98EA-0087CDEBA232 Form 25 ©Copyright 2019 Vacant Land Purchase&Sale Northwest Multiple Listing Service Rev.7/19 VACANT LAND PURCHASE AND SALE AGREEMENT ALL RIGHTS RESERVED Page 1 of 5 SPECIFIC TERMS 1. Date: August 06,2020 MILS No.:1604481 Offer Expiration Date: 8/24/2020 2. Buyer: Craig Edwin Larsen Christing Marie Poole A married couple Buyer Buyer Status 3. Seller: Mason County Seller Seller 4. Property: Legal Description attached as Exhibit A. Tax Parcel No(s).: 320215903008 410 E Hillcrest Drive Shelton Mason WA 98584 Address City County State Zip 5. Purchase Price:$ 7,500.00 Seven Thousand Five Hundred Dollars 6. Earnest Money: $ 500.00 14 Check; ❑ Note; ❑ Other (held by❑Selling Firm; m Closing Agent) 7. Default: (check only one) 0 Forfeiture of Earnest Money; ❑Seller's Election of Remedies 8. Title Insurance Company: Mason County Title Company 9. Closing Agent: Mason County Title Company Colleen Reamer Company Individual(optional) 10. Closing Date: 9/11/2020 ; Possession Date: Rl on Closing; ❑Other 11. Services of Closing Agent for Payment of Utilities: ❑ Requested (attach NWMLS Form 22K); WI Waived 12. Charges/Assessments Levied Before but Due After Closing: 0 assumed by Buyer, 0 prepaid in full by Seller at Closing 13. Seller Citizenship(FIRPTA): Seller❑ is; Gd is not a foreign person for purposes of U.S. income taxation 14. Subdivision:The Property: 0 must be subdivided before ; 14 is not required to be subdivided 15. Feasibility Contingency Expiration Date:0 10 days after mutual acceptance; ❑Other 16. Agency Disclosure: Selling Broker represents: V1 Buyer; ❑ Seller; ❑both parties; ❑ neither party Listing Broker represents: 0 Seller; ❑both parties 17. Addenda: 22D(Optional Clauses) 22T(Title Contingency) 34(Addendum) 35F(Feasibility) 35E(Escalation) Authanfisctr 08/06/2020 PDT Date Seller's Signature Date WAMW-11ne al spode 08/06/2020 aaAst&glEeg PM PDT Date Seller's Signature Date Buyer's Address Seller's Address City,State,Zip City,State,Zip (360)427-9670 Phone No. Fax No. Phone No. Fax No. Buyer's E-mail Address Seller's E-mail Address eXp Realty 5939 Richard Beckman Rlty Group LLC 4537 Selling Firm MLS Office No. Listing Firm MLS Office No. Carla Froome 98762 Richard Beckman 55681 Selling Broker(Print) MLS LAG No. Listing Broker(Pont) MLS LAG No. (888)421-2531 (253)376-1307 (425)4634284 (360)426-5521 (360)790-1921 (360)426-1645 Firm Phone No. Broker Phone No. Firm Fax No. Firm Phone No. Broker Phone No. Firm Fax No. wa.contracts@exprealty.com mail@RichardBeckman.com Selling Firm Document E-mail Address Listing Firm Document E-mail Address carla@froomeproperties.com richard@richardbeckman.com Selling Broker's E-mail Address Listing Broker's E-mail Address 115468 24540 98421 9628 Selling Broker DOL License No. Selling Firm DOL License No. Listing Broker DOL License No. Listing Firm DOL License No. Authentisign ID:E002C185-04A8.4CEA•98EA-0087CDEBA232 Form 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 2 of 5 GENERAL TERMS Continued a. Purchase Price. Buyer shall pay to Seller the Purchase Price, including the Earnest Money, in cash at Closing, unless 1 otherwise specified in this Agreement. Buyer represents that Buyer has sufficient funds to close this sale in accordance 2 with this Agreement and is not relying on any contingent source of funds, including funds from loans, the sale of other 3 property, gifts, retirement, or future earnings, except to the extent otherwise specified in this Agreement. The parties 4 shall use caution when wiring funds to avoid potential wire fraud. Before wiring funds, the party wiring funds shall take 5 steps to confirm any wire instructions via an independently verified phone number and other appropriate measures. 6 b. Earnest Money. Buyer shall deliver the Earnest Money within 2 days after mutual acceptance to Selling Broker or to 7 Closing Agent. If Buyer delivers the Earnest Money to Selling Broker, Selling Broker will deposit any check to be held by 8 Selling Firm, or deliver any Earnest Money to be held by Closing Agent, within 3 days of receipt or mutual acceptance, 9 whichever occurs later. If the Earnest Money is held by Selling Firm and is over$10,000.00 it shall be deposited into an 10 interest bearing trust account in Selling Firm's name provided that Buyer completes an IRS Form W-9. Interest, if any, 11 after deduction of bank charges and fees, will be paid to Buyer. Buyer shall reimburse Selling Firm for bank charges 12 and fees in excess of the interest earned, if any. If the Earnest Money held by Selling Firm is over $10,000.00 Buyer 13 has the option to require Selling Firm to deposit the Earnest Money into the Housing Trust Fund Account, with the 14 interest paid to the State Treasurer, if both Seller and Buyer so agree in writing. If the Buyer does not complete an IRS 15 Form W-9 before Selling Firm must deposit the Earnest Money or the Earnest Money is$10,000.00 or less, the Earnest 16 Money shall be deposited into the Housing Trust Fund Account. Selling Firm may transfer the Earnest Money to Closing 17 Agent at Closing. If all or part of the Earnest Money is to be refunded to Buyer and any such costs remain unpaid, the 18 Selling Firm or Closing Agent may deduct and pay them therefrom. The parties instruct Closing Agent to provide written 19 verification of receipt of the Earnest Money and notice of dishonor of any check to the parties and Brokers at the 20 addresses and/or fax numbers provided herein. 21 Upon termination of this Agreement, a party or the Closing Agent may deliver a form authorizing the release of Earnest 22 Money to the other party or the parties. The party(s) shall execute such form and deliver the same to the Closing Agent. 23 If either party fails to execute the release form, a party may make a written demand to the Closing Agent for the Earnest 24 Money. Pursuant to RCW 64.04, Closing Agent shall deliver notice of the demand to the other party within 15 days. If 25 the other party does not object to the demand within 20 days of Closing Agent's notice, Closing Agent shall disburse the 26 Earnest Money to the party making the demand within 10 days of the expiration of the 20 day period. If Closing Agent 27 timely receives an objection or an inconsistent demand from the other party, Closing Agent shall commence an 28 interpleader action within 60 days of such objection or inconsistent demand, unless the parties provide subsequent 29 consistent instructions to Closing Agent to disburse the earnest money or refrain from commencing an interpleader 30 action for a specified period of time. Pursuant to RCW 4.28.080, the parties consent to service of the summons and 31 complaint for an interpleader action by first class mail, postage prepaid at the party's usual mailing address or the 32 address identified in this Agreement. If the Closing Agent complies with the preceding process, each party shall be 33 deemed to have released Closing Agent from any and all claims or liability related to the disbursal of the Earnest 34 Money. If either party fails to authorize the release of the Earnest Money to the other party when required to do so 35 under this Agreement, that party shall be in breach of this Agreement. For the purposes of this section, the term Closing 36 Agent includes a Selling Firm holding the Earnest Money. The parties authorize the party commencing an interpleader 37 action to deduct up to$500.00 for the costs thereof. 38 c. Condition of Title. Unless otherwise specified in this Agreement, title to the Property shall be marketable at Closing. 39 The following shall not cause the title to be unmarketable: rights, reservations, covenants, conditions and restrictions, 40 presently of record and general to the area; easements and encroachments, not materially affecting the value of or 41 unduly interfering with Buyer's reasonable use of the Property; and reserved oil and/or mining rights. Seller shall not 42 convey or reserve any oil and/or mineral rights after mutual acceptance without Buyer's written consent. Monetary 43 encumbrances or liens not assumed by Buyer, shall be paid or discharged by Seller on or before Closing. Title shall be 44 conveyed by a Statutory Warranty Deed. If this Agreement is for conveyance of a buyer's interest in a Real Estate 45 Contract, the Statutory Warranty Deed shall include a buyer's assignment of the contract sufficient to convey after 46 acquired title. If the Property has been short platted,the Short Plat number is in the Legal Description. 47 d. Title Insurance. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to apply for the then-current 48 ALTA form of standard form owner's policy of title insurance from the Title Insurance Company. If Seller previously 49 received a preliminary commitment from a Title Insurance Company that Buyer declines to use, Buyer shall pay any 50 cancellation fees owing to the original Title Insurance Company. Otherwise, the party applying for title insurance shall 51 pay any title cancellation fee, in the event such a fee is assessed. The Title Insurance Company shall send a copy of 52 the preliminary commitment to Seller, Listing Broker, Buyer and Selling Broker. The preliminary commitment, and the 53 title policy to be issued, shall contain no exceptions other than the General Exclusions and Exceptions in said standard 54 form and Special Exceptions consistent with the Condition of Title herein provided. If title cannot be made so insurable 55 prior to the Closing Date, then as Buyer's sole and exclusive remedy, the Earnest Money shall, unless Buyer elects to 56 waive such defects or encumbrances, be refunded to the Buyer, less any unpaid costs described in this Agreement, and 57 this Agreement shall thereupon be terminated. Buyer shall have no right to specific performance or damages as a 58 consequence of Seller's inability to provide insurable title. 59 G✓ 08/06/2020 Lilate 08/06/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E002C185-04A8.4CEA-98EA-0087CDEBA232 Farm 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 3 of 5 GENERAL TERMS Continued e. Closing and Possession. This sale shall be closed by the Closing Agent on the Closing Date. "Closing" means the 60 date on which all documents are recorded and the sale proceeds are available to Seller. If the Closing Date falls on a 61 Saturday, Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office is closed, the 62 Closing Agent shall close the transaction on the next day that is not a Saturday, Sunday, legal holiday, or day when the 63 county recording office is closed. Buyer shall be entitled to possession at 9:00 p.m. on the Possession Date. Seller shall 64 maintain the Property in its present condition, normal wear and tear excepted, until the Buyer is provided possession. 65 Buyer reserves the right to walk through the Property within 5 days of Closing to verify that Seller has maintained the 66 Property as required by this paragraph. Seller shall not enter into or modify existing leases or rental agreements, 67 service contracts, or other agreements affecting the Property which have terms extending beyond Closing without first 68 obtaining Buyer's consent,which shall not be unreasonably withheld. 69 f. Section 1031 Like-Kind Exchange. If either Buyer or Seller intends for this transaction to be a part of a Section 1031 70 like-kind exchange, then the other party shall cooperate in the completion of the like-kind exchange so long as the 71 cooperating party incurs no additional liability in doing so, and so long as any expenses (including attorneys' fees and 72 costs) incurred by the cooperating party that are related only to the exchange are paid or reimbursed to the cooperating 73 party at or prior to Closing. Notwithstanding the Assignment paragraph of this Agreement, any party completing a 74 Section 1031 like-kind exchange may assign this Agreement to its qualified intermediary or any entity set up for the 75 purposes of completing a reverse exchange. 76 g. Closing Costs and Prorations and Charges and Assessments. Seller and Buyer shall each pay one-half of the 77 escrow fee unless otherwise required by applicable FHA or VA regulations. Taxes for the current year, rent, interest, 78 and lienable homeowner's association dues shall be prorated as of Closing. Buyer shall pay Buyer's loan costs, 79 including credit report, appraisal charge and lender's title insurance, unless provided otherwise in this Agreement. If any 80 payments are delinquent on encumbrances which will remain after Closing, Closing Agent is instructed to pay such 81 delinquencies at Closing from money due, or to be paid by, Seller. Buyer shall pay for remaining fuel in the fuel tank if, 82 prior to Closing, Seller obtains a written statement from the supplier as to the quantity and current price and provides 83 such statement to the Closing Agent. Seller shall pay all utility charges, including unbilled charges. Unless waived in 84 Specific Term No. 11, Seller and Buyer request the services of Closing Agent in disbursing funds necessary to satisfy 85 unpaid utility charges in accordance with RCW 60.80 and Seller shall provide the names and addresses of all utilities 86 providing service to the Property and having lien rights (attach NWMLS Form 22K Identification of Utilities or 87 equivalent). 88 Buyer is advised to verify the existence and amount of any local improvement district, capacity or impact charges or 89 other assessments that may be charged against the Property before or after Closing. Seller will pay such charges that 90 are or become due on or before Closing. Charges levied before Closing, but becoming due after Closing shall be paid 91 as agreed in Specific Term No.12. 92 h. Sale Information. Listing Broker and Selling Broker are authorized to report this Agreement (including price and all 93 terms)to the Multiple Listing Service that published it and to its members,financing institutions, appraisers, and anyone 94 else related to this sale. Buyer and Seller expressly authorize all Closing Agents, appraisers,title insurance companies, 95 and others related to this Sale, to furnish the Listing Broker and/or Selling Broker, on request, any and all information 96 and copies of documents concerning this sale. 97 I. Seller Citizenship and FIRPTA. Seller warrants that the identification of Seller's citizenship status for purposes of U.S. 98 income taxation in Specific Term No. 13 is correct. Seller shall execute a certification (NWMLS Form 22E or equivalent) 99 under the Foreign Investment In Real Property Tax Act("FIRPTA") at Closing and provide the certification to the Closing 100 Agent. If Seller is a foreign person for purposes of U.S. income taxation, and this transaction is not otherwise exempt 101 from FIRPTA, Closing Agent is instructed to withhold and pay the required amount to the Internal Revenue Service. 102 j. Notices and Delivery of Documents. Any notice related to this Agreement (including revocations of offers or 103 counteroffers) must be in writing. Notices to Seller must be signed by at least one Buyer and shall be deemed delivered 104 only when the notice is received by Seller, by Listing Broker, or at the licensed office of Listing Broker. Notices to Buyer 105 must be signed by at least one Seller and shall be deemed delivered only when the notice is received by Buyer, by 106 Selling Broker, or at the licensed office of Selling Broker. Documents related to this Agreement, such as NWMLS Form 107 17C, Information on Lead-Based Paint and Lead-Based Paint Hazards, Public Offering Statement or Resale Certificate, 108 and all other documents shall be delivered pursuant to this paragraph. Buyer and Seller must keep Selling Broker and 109 Listing Broker advised of their whereabouts in order to receive prompt notification of receipt of a notice. 110 Facsimile transmission of any notice or document shall constitute delivery. E-mail transmission of any notice or 111 document(or a direct link to such notice or document)shall constitute delivery when: (i)the e-mail is sent to both Selling 112 Broker and Selling Firm or both Listing Broker and Listing Firm at the e-mail addresses specified on page one of this 113 Agreement; or(ii) Selling Broker or Listing Broker provide written acknowledgment of receipt of the e-mail (an automatic 114 e-mail reply does not constitute written acknowledgment). At the request of either party, or the Closing Agent, the 115 parties will confirm facsimile or e-mail transmitted signatures by signing an original document. 116 [011 08/06/2020 [W-blad 08/06/2020 Buyer's Initials Date Buyers Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E002C185-04A8.4CEA-98EA-0087CDEBA232 Form 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 4 of 5 GENERAL TERMS Continued k. Computation of Time. Unless otherwise specified in this Agreement, any period of time measured in days and stated 117 in this Agreement shall start on the day following the event commencing the period and shall expire at 9:00 p.m. of the 118 last calendar day of the specified period of time. Except for the Possession Date, if the last day is a Saturday, Sunday 119 or legal holiday as defined in RCW 1.16.050, the specified period of time shall expire on the next day that is not a 120 Saturday, Sunday or legal holiday. Any specified period of 5 days or less, except for any time period relating to the 121 Possesion Date, shall not include Saturdays, Sundays or legal holidays. If the parties agree that an event will occur on a 122 specific calendar date, the event shall occur on that date, except for the Closing Date, which, if it falls on a Saturday, 123 Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office is closed, shall occur on the 124 next day that is not a Saturday, Sunday, legal holiday, or day when the county recording office is closed. If the parties 125 agree upon and attach a legal description after this Agreement is signed by the offeree and delivered to the offeror, then 126 for the purposes of computing time, mutual acceptance shall be deemed to be on the date of delivery of an accepted 127 offer or counteroffer to the offeror, rather than on the date the legal description is attached. Time is of the essence of 128 this Agreement. 129 I. Integration and Electronic Signatures.This Agreement constitutes the entire understanding between the parties and 130 supersedes all prior or contemporaneous understandings and representations. No modification of this Agreement shall 131 be effective unless agreed in writing and signed by Buyer and Seller. The parties acknowledge that a signature in 132 electronic form has the same legal effect and validity as a handwritten signature. 133 m. Assignment. Buyer may not assign this Agreement, or Buyer's rights hereunder, without Seller's prior written consent, 134 unless the parties indicate that assignment is permitted by the addition of"and/or assigns" on the line identifying the 135 Buyer on the first page of this Agreement. 136 n. Default. In the event Buyer fails, without legal excuse, to complete the purchase of the Property, then the following 137 provision, as identified in Specific Term No. 7, shall apply: 138 L Forfeiture of Earnest Money. That portion of the Earnest Money that does not exceed five percent (5%) of the 139 Purchase Price shall be forfeited to the Seller as the sole and exclusive remedy available to Seller for such failure. 140 ii. Seller's Election of Remedies. Seller may, at Seller's option, (a) keep the Earnest Money as liquidated damages 141 as the sole and exclusive remedy available to Seller for such failure, (b) bring suit against Buyer for Sellers actual 142 damages, (c) bring suit to specifically enforce this Agreement and recover any incidental damages, or (d) pursue 143 any other rights or remedies available at law or equity. 144 o. Professional Advice and Attorneys' Fees. Buyer and Seller are advised to seek the counsel of an attorney and a 145 certified public accountant to review the terms of this Agreement. Buyer and Seller shall pay their own fees incurred for 146 such review. However, if Buyer or Seller institutes suit against the other concerning this Agreement, or if the party 147 holding the Earnest Money commences an interpleader action, the prevailing party is entitled to reasonable attorneys' 148 fees and expenses. 149 p. Offer. This offer must be accepted by 9:00 p.m. on the Offer Expiration Date, unless sooner withdrawn. Acceptance 150 shall not be effective until a signed copy is received by the other party, by the other party's broker, or at the licensed 151 office of the other party's broker pursuant to General Term j. If this offer is not so accepted, it shall lapse and any 152 Earnest Money shall be refunded to Buyer. 153 q. Counteroffer. Any change in the terms presented in an offer or counteroffer, other than the insertion of or change to 154 Seller's name and Seller's warranty of citizenship status, shall be considered a counteroffer. If a party makes a 155 counteroffer, then the other party shall have until 9:00 p.m. on the counteroffer expiration date to accept that 156 counteroffer, unless sooner withdrawn. Acceptance shall not be effective until a signed copy is received by the other 157 party, the other party's broker, or at the licensed office of the other party's broker pursuant to General Term j. If the 158 counteroffer is not so accepted, it shall lapse and any Earnest Money shall be refunded to Buyer. 159 r. Offer and Counteroffer Expiration Date. If no expiration date is specified for an offer/counteroffer, the 160 offer/counteroffer shall expire 2 days after the offer/counteroffer is delivered by the party making the offer/counteroffer, 161 unless sooner withdrawn. 162 s. Agency Disclosure. Selling Firm, Selling Firm's Designated Broker, Selling Broker's Branch Manager (if any) and 163 Selling Broker's Managing Broker(if any) represent the same party that Selling Broker represents. Listing Firm, Listing 164 Firm's Designated Broker, Listing Broker's Branch Manager (if any), and Listing Broker's Managing Broker (if any) 165 represent the same party that the Listing Broker represents. If Selling Broker and Listing Broker are different persons 166 affiliated with the same Firm, then both Buyer and Seller confirm their consent to Designated Broker, Branch Manager 167 (if any), and Managing Broker(if any) representing both parties as dual agents. If Selling Broker and Listing Broker are 168 the same person representing both parties then both Buyer and Seller confirm their consent to that person and his/her 169 Designated Broker, Branch Manager(if any), and Managing Broker(if any) representing both parties as dual agents.All 170 parties acknowledge receipt of the pamphlet entitled "The Law of Real Estate Agency." 171 G✓ 08/06/2020 Iya 08/06/2020 rd Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E002C185-04A8-4CEA-98EA-0087CDEBA232 Form 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 5 of 5 GENERAL TERMS Continued It. Commission. Seller and Buyer shall pay a commission in accordance with any listing or commission agreement to 172 which they are a party. The Listing Firm's commission shall be apportioned between Listing Firm and Selling Firm as 173 specified in the listing. Seller and Buyer hereby consent to Listing Firm or Selling Firm receiving compensation from 174 more than one party. Seller and Buyer hereby assign to Listing Firm and Selling Firm, as applicable, a portion of their 175 funds in escrow equal to such commission(s) and irrevocably instruct the Closing Agent to disburse the commission(s) 176 directly to the Firm(s). In any action by Listing or Selling Firm to enforce this paragraph, the prevailing party is entitled to 177 court costs and reasonable attorneys' fees. Seller and Buyer agree that the Firms are intended third party beneficiaries 178 under this Agreement. 179 u. Feasibility Contingency. It is the Buyer's responsibility to verify before the Feasibility Contingency Expiration Date 180 identified in Specific Term No.15 whether or not the Property can be platted, developed and/or built on (now or in the 181 future) and what it will cost to do this. Buyer should not rely on any oral statements concerning this made by the Seller, 182 Listing Broker or Selling Broker. Buyer should inquire at the city or county, and water, sewer or other special districts in 183 which the Property is located. Buyer's inquiry should include, but not be limited to: building or development moratoriums 184 applicable to or being considered for the Property; any special building requirements, including setbacks, height limits or 185 restrictions on where buildings may be constructed on the Property; whether the Property is affected by a flood zone, 186 wetlands, shorelands or other environmentally sensitive area; road, school,fire and any other growth mitigation or impact 187 fees that must be paid; the procedure and length of time necessary to obtain plat approval and/or a building permit; 188 sufficient water, sewer and utility and any service connection charges; and all other charges that must be paid. Buyer and 189 Buyer's agents, representatives, consultants, architects and engineers shall have the right, from time to time during and 190 after the feasibility contingency, to enter onto the Property and to conduct any tests or studies that Buyer may need to 191 ascertain the condition and suitability of the Property for Buyer's intended purpose. Buyer shall restore the Property and 192 all improvements on the Property to the same condition they were in prior to the inspection. Buyer shall be responsible for 193 all damages resulting from any inspection of the Property performed on Buyer's behalf. If the Buyer does not give notice 194 to the contrary on or before the Feasibility Contingency Expiration Date identified in Specific Term No. 15, it shall be 195 conclusively deemed that Buyer is satisfied as to development and/or construction feasibility and cost. If Buyer gives 196 notice this Agreement shall terminate and the Earnest Money shall be refunded to Buyer, less any unpaid costs. 197 Seller shall cooperate with Buyer in obtaining permits or other approvals Buyer may reasonably require for Buyer's 198 intended use of the Property; provided that Seller shall not be required to incur any liability or expenses in doing so. 199 v. Subdivision. If the Property must be subdivided, Seller represents that there has been preliminary plat approval for the 200 Property and this Agreement is conditioned on the recording of the final plat containing the Property on or before the 201 date specified in Specific Term No. 14. If the final plat is not recorded by such date, this Agreement shall terminate and 202 the Earnest Money shall be refunded to Buyer. 203 w. Information Verification Period. Buyer shall have 10 days after mutual acceptance to verify all information provided 204 from Seller or Listing Firm related to the Property. This contingency shall be deemed satisfied unless Buyer gives notice 205 identifying the materially inaccurate information within 10 days of mutual acceptance. If Buyer gives timely notice under 206 this section,then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 207 x. Property Condition Disclaimer. Buyer and Seller agree, that except as provided in this Agreement, all representations 208 and information regarding the Property and the transaction are solely from the Seller or Buyer, and not from any Broker. 209 The parties acknowledge that the Brokers are not responsible for assuring that the parties perform their obligations 210 under this Agreement and that none of the Brokers has agreed to independently investigate or confirm any matter 211 related to this transaction except as stated in this Agreement, or in a separate writing signed by such Broker. In 212 addition, Brokers do not guarantee the value, quality or condition of the Property and some properties may contain 213 building materials, including siding, roofing, ceiling, insulation, electrical, and plumbing, that have been the subject of 214 lawsuits and/or governmental inquiry because of possible defects or health hazards. Some properties may have other 215 defects arising after construction, such as drainage, leakage, pest, rot and mold problems. Brokers do not have the 216 expertise to identify or assess defective products, materials, or conditions. Buyer is urged to use due diligence to 217 inspect the Property to Buyer's satisfaction and to retain inspectors qualified to identify the presence of defective 218 materials and evaluate the condition of the Property as there may be defects that may only be revealed by careful 219 inspection. Buyer is advised to investigate whether there is a sufficient water supply to meet Buyer's needs. Buyer is 220 advised to investigate the cost of insurance for the Property, including, but not limited to homeowner's, flood, 221 earthquake, landslide, and other available coverage. Buyer acknowledges that local ordinances may restrict short term 222 rentals of the Property. Brokers may assist the parties with locating and selecting third party service providers, such as 223 inspectors or contractors, but Brokers cannot guarantee or be responsible for the services provided by those third 224 parties.The parties shall exercise their own judgment and due diligence regarding third-party service providers. 225 CGV� 08/06/2020 CT-Aid 08/06/2020 Buyers Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentislgn ID:E002C185-04A8.4CEA-98EA-0087CDEBA232 Form 22D ©Copyright 2019 Optional Clauses Addendum Northwest Multiple Listing Service Rev.7/19 OPTIONAL CLAUSES ADDENDUM TO ALL RIGHTS RESERVED Page 1 of 2 PURCHASE &SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated August 06,2020 1 between Craig Edwin Larsen Christing Marie Poole ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 410 E Hillcrest Drive Shelton WA 98584 (the"Property"). 4 Address City State Zip CHECK IF INCLUDED: 5 1. m Square Footage/Lot Size/Encroachments. The Listing Broker and Selling Broker make no representations 6 concerning: (a)the lot size or the accuracy of any information provided by the Seller; (b) the square footage of 7 any improvements on the Property; (c)whether there are any encroachments (fences, rockeries, buildings) on 8 the Property, or by the Property on adjacent properties. Buyer is advised to verify lot size, square footage and 9 encroachments to Buyer's own satisfaction. 10 2. Title Insurance. The Title Insurance clause in the Agreement provides Seller is to provide the then-current ALTA 11 form of Homeowner's Policy of Title Insurance. The parties have the option to provide less coverage by selecting 12 a Standard Owner's Policy or more coverage by selecting an Extended Coverage Policy: 13 ❑ Standard Owner's Coverage. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to 14 apply for the then-current ALTA form of Owner's Policy of Title Insurance, together with homeowner's 15 additional protection and inflation protection endorsements, if available at no additional cost, rather than 16 the Homeowner's Policy of Title Insurance. 17 ❑ Extended Coverage. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense to apply for 18 an ALTA or comparable Extended Coverage Policy of Title Insurance, rather than the Homeowner's 19 Policy of Title Insurance. Buyer shall pay the increased costs associated with the Extended Coverage 20 Policy, including the excess premium over that charged for Homeowner's Policy of Title Insurance and 21 the cost of any survey required by the title insurer. 22 3. ❑ Seller Cleaning. Seller shall clean the interiors of any structures and remove all trash, debris and rubbish 23 from the Property prior to Buyer taking possession. 24 4. ❑ Personal Property. Unless otherwise agreed, Seller shall remove all personal property from the Property 25 not later than the Possession Date. Any personal property remaining on the Property thereafter shall become 26 the property of Buyer, and may be retained or disposed of as Buyer determines. 27 5. ❑ Utilities.To the best of Seller's knowledge, Seller represents that the Property is connected to a: 28 ❑ public water main; ❑ public sewer main; ❑ septic tank; ❑well (specify type) 29 ❑ irrigation water(specify provider) ; ❑ natural gas; ❑telephone; 30 ❑ cable; ❑ electricity; ❑ other . 31 6. ❑ Insulation - New Construction. If this is new construction, Federal Trade Commission Regulations require 32 the following to be filled in. If insulation has not yet been selected, FTC regulations require Seller to furnish 33 Buyer the information below in writing as soon as available: 34 WALL INSULATION: TYPE: THICKNESS: R-VALUE: 35 CEILING INSULATION: TYPE: THICKNESS: R-VALUE: 36 OTHER INSULATION DATA: 37 7. ❑ Leased Property Review Period and Assumption. Buyer acknowledges that Seller leases the following 38 items of personal property that are included with the sale: ❑ propane tank; ❑ security system; ❑ satellite 39 dish and operating equipment; ❑ other 40 CGV [W-Ind 08/06/202008/06/2020 Buyer's Initials Date Buyers Initials Date Seller's Initials Date Seller's Initials Date Authentlsign ID:E002C185-04A8-0CEA-98EA-0087CDEBA232 Form 22D ©Copyright 2019 Optional Clauses Addendum Northwest Multiple Listing Service Rev.7l19 OPTIONAL CLAUSES ADDENDUM TO ALL RIGHTS RESERVED Page 2 of 2 PURCHASE &SALE AGREEMENT Continued Seller shall provide Buyer a copy of the lease for the selected items within days (5 days if not filled 41 in) of mutual acceptance. If Buyer, in Buyer's sole discretion, does not give notice of disapproval within 42 days (5 days if not filled in) of receipt of the lease(s) or the date that the lease(s) are due, whichever 43 is earlier, then this lease review period shall conclusively be deemed satisfied (waived) and at Closing, Buyer 44 shall assume the lease(s) for the selected item(s) and hold Seller harmless from and against any further 45 obligation, liability, or claim arising from the lease(s), if the lease(s) can be assumed. If Buyer gives timely 46 notice of disapproval, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 47 8. ❑ Homeowners' Association Review Period. If the Property is subject to a homeowners' association or any 48 other association, then Seller shall, at Seller's expense, provide Buyer a copy of the following documents (if 49 available from the Association)within days (10 days if not filled in) of mutual acceptance: 50 a. Association rules and regulations, including, but not limited to architectural guidelines; 51 b. Association bylaws and covenants, conditions, and restrictions(CC&Rs); 52 c. Association meeting minutes from the prior two(2)years; 53 d. Association Board of Directors meeting minutes from the prior six(6) months; and 54 e. Association financial statements from the prior two (2)years and current operating budget. 55 If Buyer, in Buyer's sole discretion, does not give notice of disapproval within days (5 days if not 56 filled in) of receipt of the above documents or the date that the above documents are due, whichever is 57 earlier, then this homeowners' association review period shall conclusively be deemed satisfied (waived). If 58 Buyer gives timely notice of disapproval, then this Agreement shall terminate and the Earnest Money shall be 59 refunded to Buyer. 60 9. Gd Homeowners' Association Transfer Fee. If there is a transfer fee imposed by the homeowners' association 61 or any other association (e.g. a"move-in" or"move-out"fee), the fee shall be paid by the party as provided for 62 in the association documents. If the association documents do not provide which party pays the fee, the fee 63 shall be paid by 66 Buyer; ❑ Seller(Seller if not filled in). 64 10. ❑ Excluded Item(s). The following item(s), that would otherwise be included in the sale of the Property, is 65 excluded from the sale ("Excluded Item(s)"). Seller shall repair any damage to the Property caused by the 66 removal of the Excluded Item(s). Excluded Item(s): 67 68 69 11. ❑ Home Warranty. Buyer and Seller acknowledge that home warranty plans are available which may provide 70 additional protection and benefits to Buyer and Seller. Buyer shall order a one-year home warranty as follows: 71 a. Home warranty provider: 72 b. Seller shall pay up to$ ($0.00 if not filled in) of the cost for the home warranty, together 73 with any included options, and Buyer shall pay any balance. 74 c. Options to be included: 75 (none, if not filled in). 76 d. Other: 77 12. ❑ Other. 78 79 80 81 82 83 84 85 le-11 08/06/2020 08/06/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E002C185-04A8-4CEA-98EA-0087CDEBA232 Form 22T ©Copyright2015 Title Contingency Addendum Northwest Multiple Listing Service Rev.7/15 TITLE CONTINGENCY ADDENDUM TO ALL RIGHTS RESERVED Page 1 of 1 PURCHASE 8t SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated August 06,2020 1 between Craig Edwin Larsen Christing Marie Poole ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 410 E Hillcrest Drive Shelton WA 98584 (the"Property"). 4 Address city State Zip 1. Title Contingency. This Agreement is subject to Buyer's review of a preliminary commitment for title insurance, 5 together with any easements, covenants, conditions and restrictions of record. Buyer shall have 5 6 days (5 days if not filled in)from if the date of Buyer's receipt of the preliminary commitment for title insurance; 7 or ❑ mutual acceptance (from the date of Buyer's receipt, if neither box checked) to give notice of Buyer's 8 disapproval of exceptions contained in the preliminary commitment. 9 Seller shall have 5 days (5 days if not filled in) after Buyer's notice of disapproval to give Buyer 10 notice that Seller will clear all disapproved exceptions. Seller shall have until the Closing Date to clear all 11 disapproved exceptions. 12 If Seller does not give timely notice that Seller will clear all disapproved exceptions, Buyer may terminate this 13 Agreement within 3 days after the deadline for Seller's notice. In the event Buyer elects to terminate the 14 Agreement, the Earnest Money shall be returned to Buyer. If Buyer does not timely terminate the Agreement, 15 Buyer shall be deemed to have waived all objections to title,which Seller did not agree to clear. 16 2. Supplemental Title Reports. If supplemental title reports disclose new exception(s) to the title commitment, 17 then the above time periods and procedures for notice, correction, and termination for those new exceptions 18 shall apply to the date of Buyer's receipt of the supplemental title report. The Closing date shall be extended as 19 necessary to accommodate the foregoing times for notices. 20 3. Marketable Title. This Addendum does not relieve Seller of the obligation to provide marketable title at Closing 21 as provided for in the Agreement. 22 G✓ 08/06/2020 dal 08/06/2020 Buyer's Initials Date Buyers Initials Date Sellers Initials Date Seller's Initials Date Authentisign ID:E002C185-04A8-4CEA-98EA-0087CDEBA232 Form 35F ©Copyright2010 Feasibility Contingency Addendum Northwest Multiple Listing Service Rev.7/10 ALL RIGHTS RESERVED Page 1 of 1 FEASIBILITY CONTINGENCY ADDENDUM The following is part of the Purchase and Sale Agreement dated August 06,2020 1 between Craig Edwin Larsen Christing Marie Poole ("Buyer") 2 Buyer Buyer and Mason County ("Seller') 3 Seller Seller concerning 410 E HiRcrest Drive Shelton WA 98584 (the"Property"). 4 Address city State Zip Feasibility Contingency. Buyer shall verify within 10 days (10 days if not filled in) after mutual acceptance 5 (the "Feasibility Contingency Expiration Date") the suitability of the Property for Buyer's intended purpose including, 6 but not limited to, whether the Property can be platted, developed and/or built on (now or in the future)and what it will 7 cost to do this. This Feasibility Contingency SHALL CONCLUSIVELY BE DEEMED WAIVED unless Buyer gives 8 notice of disapproval on or before the Feasibility Contingency Expiration Date. If Buyer gives a timely notice of 9 disapproval, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. Buyer should not 10 rely on any oral statements concerning feasibility made by the Seller, Listing Broker or Selling Broker. Buyer should 11 inquire at the city or county, and water, sewer or other special districts in which the Property is located. Buyer's inquiry 12 shall include, but not be limited to: building or development moratoria applicable to or being considered for the 13 Property; any special building requirements, including setbacks, height limits or restrictions on where buildings may be 14 constructed on the Property; whether the Property is affected by a flood zone, wetlands, shorelands or other 15 environmentally sensitive area; road, school, fire and any other growth mitigation or impact fees that must be paid;-the 16 procedure and length of time necessary to obtain plat approval and/or a building permit; sufficient water, sewer and 17 utility and any services connection charges; and all other charges that must be paid. 18 Buyer and Buyer's agents, representatives, consultants, architects and engineers shall have the right, from time to 19 time during the feasibility contingency, to enter onto the Property and to conduct any tests or studies that Buyer may20 need to ascertain the condition and suitability of the Property for Buyer's intended purpose. Buyer shall restore the 21 Property and all improvements on the Property to the same condition they were in prior to the inspection. Buyer shall 22 be responsible for all damages resulting from any inspection of the Property performed on Buyer's behalf. 23 lid AGREEMENT TERMINATED IF NOTICE OF SATISFACTION NOT TIMELY PROVIDED. If checked, this 24 Agreement shall terminate and Buyer shall receive a refund of the Earnest Money unless Buyer gives notice to Seller25 on or before the Feasibility Contingency Expiration Date that the Property is suitable for Buyer's intended purpose. 26 pv 08/06/2020 08/06/2020 Buyer's Initials Date Buyer's Initials Date Sellers Initials Date Seller's Initials Date Authentisign ID:E002C185-04A8-4CEA-98EA-0087CDEBA232 Form 35E ©Copyright 2015 Escalation Addendum Northwest Multiple Listing Service Rev.7/15 ALL RIGHTS RESERVED Page 1 of 1 ESCALATION ADDENDUM TO PURCHASE AND SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated August 06,2020 1 between Craig Edwin Larsen Christing Marie Poole ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 410 E Hillcrest Drive Shelton WA 98584 (the"Property"). 4 Address City State IZip NOTICE TO BUYER: By including this Addendum in the Agreement, you agree to have your purchase price 5 increased if Seller receives an equal or higher offer from another buyer(the"Competing Offer"). This Addendum does 6 not assure that the Competing Offer used to establish your purchase price will, in all ways, be comparable to yours. 7 You are cautioned to offer no more than you are willing to pay for the Property. You are further advised that Seller or 8 Seller's broker(s) may disclose the terms of your offer, including this Addendum, to others. 9 1. PURCHASE PRICE. If Seller receives a Competing Offer for the Property prior to accepting this offer, with a 10 Net Price equal to or greater than the Net Price of this offer, then the Net Price of this offer shall be 11 increased to $ 1.00 more than the Net Price of the Competing Offer. In no event, however, shall the 12 new purchase price of this offer exceed $ 10,001.00 . The term"Net Price" means the stated purchase 13 price (or the maximum price if the Competing Offer contains a price escalation clause) less any price adjustments 14 such as credits to Buyer for closing costs. 15 2. COMPETING OFFER. A Competing Offer must be a bona fide, arm's length, written offer on NWMLS or similar 16 forms, containing all material terms necessary for an enforceable agreement which (a) requires the full purchase 17 price to be paid in cash at closing; (b) provides for closing no later than 35 days (60 days if not filled in) 18 from the date of this offer; and (c) is not contingent on the sale of the buyer's property (i.e. no NWMLS Form 22B 19 or equivalent). A Competing Offer may include other conditions, such as a buyer's pending sale of property 20 contingency(i.e. NWMLS Form 22Q or equivalent). 21 3. SELLER'S ACCEPTANCE. Seller's escalation of this offer shall not be effective unless it is accompanied by 22 a complete copy of any Competing Offer used to escalate the purchase price, including any escalation 23 provision. 24 4. NEW PURCHASE PRICE WORKSHEET. The following formula is provided to assist the parties in calculating the 25 new purchase price. The worksheet can only be completed when the purchase price of the Competing Offer is 26 known. The accuracy or completeness of the calculation shall not render this Agreement unenforceable, and to 27 the extent. the following calculations are inconsistent with the escalation provisions above, the escalation 28 provisions shall control. 29 Purchase Price of Competing Offer $ 30 (or the maximum purchase price of the Competing Offer if it contains an escalation provision) Less Credits to Buyer in Competing Offer $ 31 Competing Offer Net Purchase Price $ 32 Plus Escalation Amount(this offer) $ 33 Plus Any Credits to Buyer(this offer) $ 34 New Purchase Price(this offer) $ 35 F-11 08/06/2020 Paid 08/06/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E002C185-04AB-4CEA•9BEA-0087COEBA232 .. Form 34 ©Copyright 2010 Addendum/Amendment to P&S Northwest Multiple Listing Service Rev.7/10 - ALL RIGHTS RESERVED Page 1 of 1 ADDENDUM/AMENDMENT TO PURCHASE AND SALE AGREEMENT 2020 The following is part of the Purchase and Sale Agreement dated August 6, 1 between Craig Edwin Larsen Christine Marie Poole ("Buyer")2 Buyer Buyer and Mason County ("Seller")3 Seller Seller concerning 410 E Hillcrest Dr,Shelton WA (the"Property").4 Address city State Zip IT IS AGREED BETWEEN THE SELLER AND BUYER AS FOLLOWS: 5 1.This agreement is contingent upon the Mason County Commissioners approval of this purchase and sales agreement, 6 in an open public meeting. 7 2.Buyer waives the right to receive a completed Washington State Seller Disclosure Statement. 8 3.Escrow shall be Mason County Title and Escrow,Colleen Reamer. 9 4.Buyer shall pay for the Mason County Title Insurance policy. 10 5. Deed Shall Be a Treasures Deed,per RCW 36.35.130. 11 6.Buyer shall pay all current and past due Association dues. 12 7.Mason County Commissioner Randy Neatherlin is a licensed real estate broker in the state of 13 Washington. 14 8.Commissioner Randy Neatherlin will sign for Mason County. 15 9.Seller has never occupied the property. 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ALL OTHER TERMS AND CONDITIONS of said Agreement remain unchanged. 31 08/06/2020 lwatpl 08/06/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:E002C185-04A8-4CEA-98EA-0087CDEBA232 Exhibit A Lot 8 Ian Bloch 3,Shorwmt Beach Estates Second.Addition,According To The Plat Thereof, Recorded In Volume 6 Of Plats,Pages 11 And 12, Records OfMmon County,Washington- �GVJ 08/06/2020 Paid 08/06/2020 Authentisign ID:E002C185-04A8-4CEA•98EA-0087CDEBA232 CGv� 08/06/2020 08/06/2020J3 e ach E s ates / I ( ) T/O!V SECOND ADD/ sa.eD l \\v\ r SEC. 21 TZON, .9 w,w M• s69:2'aD'•n-a5as664. ' _ v y ;Lzi' . 114A,SGN CO. WASH. / a s, _0 1 - __ _ °96��2•D°;Y ` i5 6t xr� , '0�C-a ,0�,,+' �/`>j r tia Sj5• s41 a 9,: D�,� i9 4 ' n 5::_CO 30 ,�:LLu, J. �. •. Ps$. _•e'N•°• ^-' n�ij •'-T . d•6Z 2G' \' W'S5T-?40.00 �"�_ / 9 yam- //' S•3'Sfi Z* 25' � " J 4 Na3 i'00` -a 69•II'!J"lY x 4 5 d•10'i4'i: - / c5% q�'gl.]5 Q IIs.DI' •6'650' 1 L75,G2' bD\45^ a V DATUM ASSUMED i. �m L• 3.0E a O q•B ,c 7_. \\ L,t3.410.0 6 SCALE I'•100' - o r] li;•3'Oi<5 �OM•'S 90 - iy q.Y r L•c2.T0'_ 37 34- i5 fa - 7 °• p36` xl I.'.64' '^••Im. jsOi 3•" C•Y�� z¢ sr 3> w5C 120 5 -CURVE DATA- mJ•I'z;u a 55" _ ; s5' GD c G4 _ NSG'95'T2•E °�L•11.36' - qs R -< 161.b2' -" IIBb2' 31 ; 9 N9, d L T e I _ 6 s 6F Z N65'0;22'S' - 1 i6'S'49 97.& 90 19?.59' ' i•4??SS' _- ;0 'I e li 17 11 56?li w\Y x I.I.40 O4 m '9 aCo. m 5bq by m T� COS c�, 125' F _ 26°5769 97.SG 50� .193.59' EA67-206.00' OO'3' L-50,e0' �Y(�.''o.c'^-�..' -•z~ 10 i 3 12'Sb iS 9?.51 50 439.65 l•9D.125r EAST Go.1:9.059.09' S56b �' li ''4 Gam • .9 bD' 60 64 125' "•CI°59"9St 4 I:5S i5° 99.57, 5P 459.65 05 L•IS.0 u .p - \55'��_ 999•IZ'00'W_iES.<B' � ' :19Pr'.IB•u '•' �� DRIVE 5 24';-j 20 9fl45 50 2:5.79 10 125• �£ •N to r _,",••> _m''S 58 CG;h / 55.06' 7 >.D' 6 73`51217 96.55, SP 236.70' NJ i 7 IIi392C 192.s0 ISO 9G.20 _ >_5' •058501'J iC +E m'^Se 4 8 2a`51'20 I'S i.!0 $ 10too' 473.40' EAST _ TO c� z~ 213.30'9B.4S lq 7 q 6.1 \ - J•10'CO 50' ,� ,�- 69.23, /TC'\ lC' 12 125 .6C• _ L.4S2i' B(�'(�� a259 iiG 6l.ij' c" I25 75 -n MROSEN - - LEGEND- i zs _ JI0 �e r.7z P 1 • MONUMENT FOUND ~�� p5 y .r• 21 e-'+� a Zi.<2„nl g, SCOR. to EAST 'z ]•5'C"-'41 - o SET _ � _ _" L•;w7e�p 9J �s�:i ca'W->50.00` 14 314 .� YC9.q 19 1�C mJ19cO LVD. m G5.51' I& IS \tl• 17 .f _ _ CCIh3 LAITY - ^ PARK ' NOT SURVEYORS CERTIFICATE _ susDIY1s10N d•2o s3'{S S L•46.02 `` d•1143921 o •. ° L.132.47' 4 \4 33 M m Z I HEQEBY CERTIFY THAT THE PLAT OF r Si.30• 's .d•2]18 Si 7O ACC u• 31��. SH02 C2F5T L3EACH ESTATES'2N0 ADO'N i 17 L•60.I6' 50 - \ IS BASED UPON AN ACTUAL SURVEY AND SUB- �� DIVISION Of SEC71CN Z TOWNSHIPS _ EAST 2a.55 pn 96.25 b5;\ O n Z9 i l\ ��J•� 193.69' r ''`E CDR. NORTH RANGE° ri'E57,SY.AA.1 THAT THE J•9C'06'll' 4 25'o m' 'OV'.LOT 3' OtSTpAICES AND COURSES SHOWN THEREON /Q•qh ARE CORRECTi THAT THE MONUMENTS HAVE m"G1890 �Qb'm• s s 27 BEEN SET AND LOT 0.ND 6LOCK CORNERS _" 7G ?, ' Z\C°- \ \ STAKED ON THE GROU NO. 55-i550'E 62.73' R GISTERED LLNN SURVEYDR - - - I -���`.•' _ 9+ 24,0 / ', ,\ U04`,N E¢\JNEI �Sr \4 •Y,`t / t n 19 u d 2C z/ 5 ' '.-'0 C�E.IS9 S��^i \G \l\NTp ST N(\MME(L . •lc \ \ In I SW CDR- 22c P`• - &0V. • •• VOL.6 PG,12 Z• o,z 0/ ,,70 cl T. Es 9 a t es SECOND L SEC. 21, T20d\,,I,3WIIW,M.) MASON O'1� �S��Y 1 jl i ]95C21PTION: � APPROVALS \\ ✓ EXAM MILD AND APPROVED 7415 /.S'n' —DAY OF '� 19(=Y-. 3.3EC T'-h Z'.-".'•UNSHIP?O NDRTH,RANCE 3 Y/:LLAMET` •/E'I:O:AN :Y:ffi3 SC,7H LF 7'i-SCJ-4 L:.ME OF 5HOREC7SST 3EACH ESTA-ES F:R37AD-'-:-N;`-C:E7-• CHMR.i. N,M sCN l`h17�TY PLAI!N!NG[OMh11SSI0N C is JE RNhic-0;-LOT i;7H.ENCE NDR'H ALCVJ 7HE'.V E>_:N''c 31:C 3-::47.:C F.c-.7H E'I;E EAT RIGH'AN4LEi-2CF.C:FEET. ' -_c. _ _ _ ;.'cA_:`.'';::TH= D'A'EE7 L ?<B.�-F50..d 7HE GOVERNMENT N'E%N)CZ 1RE:`Y.:CE ,9 FEET ?:IN-:F EXAMINE'AN]APP2DV� DAY OF �'_,1b!�._,19t5. ALi`4_,_-.:ELANDi CF 52C7ND:_Ac .+.-T]-� `2N =WL EXCEP', %`�j Z (/ 'HE 1UE_-_ _]F= -:AND Ex:_ ... t'7t ENGINEER FOR ASON CUNTY 7i' moo•'= \\\\ E%AN.VERNIINE7 NG AND APPROVED SVOJ ECT TO THE 7RCVI S:CNS OF AMENDED fiE t'L'L ATIONS CED CAI,O // , C•C L1T5 1N MASON COUNTY AS ADODTEO.THIS DAY OF KNOWA!'L�' % V'S Tr.;- A.: cr1A:7�_EIN : CHAIRYA CARD OFCVUNTYCC h115SICNERS ,.`.,�E I:•rrE �y.^`:-].'_ at ':h.aSE�s 1.".0 :1'C'n.:r'. E.. ).t;_ ilv=•^\:*ti. c'OF:Hc ,:;.CC 4!,;n 1' FLA-'ED'•° 93'!C_.'YRE :-,—_,.AND CE?ICA7E -0 THE J3`)r THE PL'3'_IJ F72°';Vt - '•'5�.`:.;EE,PL A:ES AND S=V';ER SASE\:ENT:=J;`!'i:T_•E.': I HE RSSY CERTIFY THAT AL_STATE AND COUNTY TAXES HERETOFORE LEVIED P2,Av^- Vti ON 7-IE P_A'ANO-:1E'1SE THS2E')F F07.ANY AGAINST THE PROPERTY DESCRIGED HEREON,ACCORDING TO THE 6CCR5.AND AVS•; �4POi°3'NtTT-N-7::'T•'-Y.'_L'SE TN°2E:[-FCZ"IT 3LIC RECOR^5 OF MY O'FICE,HAVE GECN FULLY PAID AND CISCHAZGED,!"CLUDING �:(_.. - _/9G TA%E5. .,,✓lJ.ea., .Cy �y!.1A'A`' :AL30.THE RI:HT TC NIA!4E AL'_'IECES4AR"SLC'APS FiR Cl-S C .atiD c'..-•\'P.\ +-e v'. C'15 -7%•C'S,c7C SHOWN 0M7HI5 PLA-.N -iE CEAECN- A}e;,R \` �-,^A,•:, L - -CEc-S %%'Et'L'I:�.,-_AC `-C. -F Ln"M / Y h-'n.� ..^^?`:_;l_c-:EE TS CVEf.AND..:fi',ic NY '.G__- TR3 ASL'RE2 t. MASON COU rC?' --- A^cC:iZIG:�A-_l'?iz'ED. c .. 147 If�f\�dITNE55 4�'NE:ECF H+1'E Sc`. ClR HANDS AhD 5EAL5 T41i-_ .1.__ FILED F02 RS'ORD AT THE REQUEST OF �n./ �},/n.�s e.v' I(1 \ _,i! Q_ :'.6� _ - THI; /5.' O:.Y OF -L,y,1. M!PL T S PAST J - OF---2 '"^_ Rei.C2�E_ IN VOLUME OF PATS,PAGE \ _r..+Ty d"a.-- [/Y'•;2 ,2ECl'.',.S OF MA cCN ^,^l'1!Tl',';IAMN:-TOM , -('5 /Z"L,.:• AUDITOR OF MASON CJ7N� W ...._D AND'SEALED!N THE a2E SE:VCE DF__(EG�� ACKNOWLEDGEMENT EXAMINED AND APPROVED:N ACCC RDAN CE 1V!'4 STATE OF WA SHINGiCN LAWS OF Jl S'7A7E:F VVAi Y.:NGT,'V 1961,CHAPTER 2e'I THIS-__f St_—_DAY OF COUNTY CF MASON �� //iw•/.:J i ��,un.,sP A+5 E55 CR CF-�-N.ASL�UNTY p p 1 HEREBY CERTIFY 7HA7 s 1'h 7H!s �i DATt CF m N fVp SEFO7c h:E,-HE U."ICE25:G\F.C.A VCT•1RY^U E'_1.:.'N w'1: U N N W'ASHINO-CN,CL'Ll'CCN N7133!CNEO AND S:':'.2 Y., ^•an E.iwcE" A w l dower Cp CD a, .. c `.:OVALS N'H:C E\S COTEC O` AND ACRxVVVLECGED 7.'Ale 7HA- .'.`• SteNED AND S°ALE:'•- DD Mv, M=E A\C VCLON-ARY A:T AND D:__. FOC THE USES A;:; 4 p p THErr:M h:E NTICNED. N a0 WITNESS MY HAND AND SEAL THE Y l AN_ YEA 'RST E WI:" EI U N 1 1 ^ � Q Io NO7A 1'..a L:C IN ND FC2 THE c' 7- 'F WA5H,4GTO`I,RESUL 7c AT, m Ma •C m t Q Authentisign ID:E002C185-04A8-0CEA-98EA-0087CDEBA232 Q t 7, WiringFraud Advisory Notice rY Cybercrime is a potential threat in real estate transactions. Instances have occurred where criminals have hacked email accounts of entities related to real estate transactions (such as lawyers, escrow holder's, title company representatives, or real estate brokers and agents). Using email, hackers have invaded real estate transactions and used fraudulent wiring instructions to direct parties to wire funds to the criminals' bank accounts, often to off-shore accounts, with little chance of recovery. It also appears that some hackers have provided false phone numbers for verifying the wiring instructions. In those cases, the buyers called the number provided to confirm the instructions, and then unwittingly authorized a transfer to somewhere other than escrow. Sellers also have had their sales proceeds taken through similar schemes. PLEASE BE ADVISED THAT eXp Realty, WILL NEVER SEND VIA EMAIL WIRING INSTRUCTIONS RELATED TO YOUR TRANSACTION. BUYERS/LESSEES AND SELLERS/LESSORS ARE ALSO ADVISED: 1. Obtain the phone number of the Escrow Officer at the beginning of the transaction. 2. NEVER WIRE FUNDS PRIOR TO CALLING YOUR ESCROW OFFICER TO CONFIRM WIRE INSTRUCTIONS. ONLY USE A PHONE NUMBER YOU WERE PROVIDED PREVIOUSLY. Do not use any different phone number included in the emailed wire transfer instructions. 3. Orally confirm the wire transfer instruction is legitimate and confirm the bank routing number, account numbers and other codes before taking steps to transfer the funds. 4. Avoid sending personal information in emails or texts. Provide such information in person or over the telephone directly to the Escrow Officer. 5. Take steps to secure the system you are using with your email account. These steps include creating strong passwords and using secure WiFi as well as two-step verification processes. If an email or a telephone call seems suspicious refrain from taking any action until the communication has been independently verified. Promptly notify your bank, your real estate agent and the Escrow Officer. The sources below, as well as others, can also provide information: The Federal Bureau of Investigation www.fbi.gov The National White-Collar Crime Center www.nw3c.orQ On Guard Online: www.onguardonline.gov The undersigned acknowledge receipt of this A 08/06/2020 Date: Seller/Landlord: S Date: 08/06/2020 Seller/Landlord: �����91, 8/612020 4:33:23 PM PDT Date: Buyer/Tenant: Date: Buyer/Tenant: Form#: eXpBOFM003 1 of 1 Issue Date: 11/09/2017 Revision Date: 11/09/2017 Authentisign ID:E002C185-04A8-4CEA-98EAC087CDEBA232 MP LTY AFFILIATED BUSINESS ARRANGEMENT DISCLOSURE STATEMENT TO: Consumer FROM: eXp Realty PROPERTY: 410 E Hillcrest Dr,Shelton WA 98584 DATE: This is to give you notice that eXp World Holdings, Inc.,the parent corporation of eXp Realty, LLC,eXp Realty of California,Inc.,eXp Realty North,LLC,eXp Realty of Connecticut,LLC,and eXp Realty Associates,LLC(hereinafter collectively referred to as "eXp Realty"), has a business relationship with those companies listed in this Disclosure Statement. Because of these relationships, the referral of business to any of the companies listed below may provide us,the related parties noted herein and/or their investors,a financial or other benefit. In connection with the purchase or sale of this property, you may need mortgage financing, title insurance and/or closing services. We recommend IntroLend First Cloud, LLC ("IntroLend") for mortgage financing, and SilverLine Title&Escrow,LLC("SilverLine Title")for title insurance and closing services. eXp Realty is a subsidiary of eXp World Holdings, Inc., the parent corporation. eXp World Holdings, Inc. has a 50% ownership interest in First Cloud Investment Group, LLC with the other 50%owned by its affiliated real estate agents that have chosen to purchase an ownership interest. First Cloud Investment Group, LLC owns 100%of IntroLend First Cloud, LLC. Neither eXp World Holdings, Inc. nor any of its subsidiaries have an ownership interest in any other investors that have ownership interests in First Cloud Investment Group, LLC. eXp Silverline Ventures, LLC,a subsidiary of eXp World Holdings, Inc., has a 50% ownership interest in SilverLine Title. Neither eXp World Holdings, Inc. nor any of its subsidiaries have an ownership interest in Orange & Blue Holdings 3.0, LLC, which has ownership interest in SilverLine Title. eXp Realty has a business relationship with, but no ownership interest in,America's Preferred Home Warranty, Inc. As such, eXp Realty, or its affiliates, may receive financial benefit in the form of marketing fees or fees for services rendered. You are not required to obtain a home warranty and or obtain a home warranty from this America's Preferred Home Warranty, Inc. as a condition to using eXp Realty's brokerage-services. IntroLend First Cloud, LLC is a mortgage broker. The estimated lender fees listed below can vary and could include additional charges depending upon factors such as the loan product you select and the State where the property is located—There may also be other fees/charges relating to services provided by additional third party settlement service providers. The estimated charges for the settlement services provided by IntroLend First Cloud, LLC are detailed on the Good Faith Estimate being provided to you by your loan officer. Set forth below is the estimated charge or range of charges for the settlement services listed. You are NOT required to use the listed provider as a condition for the purchase, sale, or refinance of the subject property. THERE ARE FREQUENTLY OTHER SETTLEMENT SERVICE PROVIDERS AVAILABLE WITH SIMILAR SERVICES. YOU ARE FREE TO SHOP AROUND TO DETERMINE THAT YOU ARE RECEIVING THE BEST SERVICES AND THE BEST RATE FOR THESE SERVICES. COMPANY ESTIMATEUCHARGE'OR RANGE OF CHARGES IntroLend First Cloud,LLC("IntroLend") Loan Origination Charge 0-3.00%of loan amount(may include V This company provides various real estate party fees) mortgage loan origination activities either as a Loan Discount Fee/points'0-5%of loan amount third-party originator or a mortgage broker, Application/Processing Feel$0.00—$875.00 including loan pre-qualification,competitive bid Flood and tax service: $0.00-$95.00 Affiliated Business Arrangement Disclosure Statement Copyright©2019 eXp Realty.All rights reserved. Page 1 of 2 Version No.:10.31.19 Authentisign ID:E002Ct85-04A8-4CEA-98EA-0087CDEBA232 )dp?,,T Y COMPANY-` „ ESTIMATED` HARGE OR RANGE OF CHARGES � process(when providing third-party origination Underwriting Fee $0.00-$995.00 services),loan origination, loan pre-approval, Document Review Fee:$0.00-$500.00 loan structuring,processing and closing. Appraisal Fee: $0.00-$650.00 Credit Report Fee: $0.00-$65.00 Actual charges may vary according to the particular lender selected,the particular circumstances of the underlying transaction,borrower elections,etc. Some or all of these fees may be charged by third-parties and/or the Member Mortgage Lender/Mortgage Broker. The Member Lenders and Mortgage Brokers have agreed to pay a fee ranging from 0.5%to 2.0%of the loan amount to IntroLend in connection with a range of loan origination services provided by IntroLend to the Member Lender/Mortgage Broker.The fees are paid directly to IntroLend by the Member Lender/Mortgage Broker and are not billed directly to you. 1 The loan discount fee/points are affected by the note rate. Depending upon market conditions,the loan discount fee/points may be higher to adjust for below-market rates. 2 There are other charges imposed in connection with mortgage loans. In addition, a lender may require the use of other service providers,including but not limited to any attorney,credit reporting agency or real estate appraiser chosen to represent the lender's interest. If you apply to any of these companies for a loan,you will receive additional information regarding anticipated charges. SilverLine Title&Escrow,LLC Title Insurance Policy: $950-$1706 on a$250,000 property. This company provides title insurance and (Rates vary and are dependent on the state,selling price and loan closing services. amount on the property.) Title Search Fee: $250-$325(where applicable) Closing Fee: $450-$550 ACKNOWLEDGMENT OF RECEIPT OF DISCLOSURE I/we have read this Affiliated Business Arrangement Disclosure Statement provided by the Broker, eXp Realty, and understand that eXp Realty is referring me/us to the above-described settlement service(s) and the Broker or its affiliate(s) may receive a financial or other benefit as the result of this referral. Signer 1: Signer 2: Authenfisscrr Autheriftict Fr 7 ai 9D" 0 M PDT -8 4:3325 PM PDT fe Sigr �'�e Craig E Larsen Christine M Poole Print Name Print Name 08/06/2020 08/06/2020 Date Date Affiliated Business Arrangement Disclosure Statement Copyright©2019 eXp Realty.All rights reserved.. Page 2 of 2 Version No.:10.31.19 Authentisign ID:6B2DCC82.32AA-48E6-AECE-D244E739E31D Form 25 ' ©Copyright 2019 Vacant Land Purchase&Sale Northwest Multiple Listing Service Rev.7/19 VACANT LAND PURCHASE AND SALE AGREEMENT ALL RIGHTS RESERVED Page 1 of 5 SPECIFIC TERMS 1. Date: June 10,2020 MLS No.: 1604481 Offer Expiration Date: 6/17/2020 2. Buyer: Justin a A Hanson Buyer Buyer Status 3. Seller: Mason County Seller Seller 4. Property: Legal Description attached as Exhibit A. Tax Parcel No(s).: 320215903008 410 E Hillcrest Drive Shelton Mason WA 98584 Address City County State Zip 5. ' Purchase Price:$ 4,600.00 Four Thousand Dollars 6. Earnest Money: $ 1,000.00 la Check; ❑ Note; ❑ Other (held by❑ Selling Firm; ❑ Closing Agent) 7. Default: (check only one) 0 Forfeiture of Earnest Money; ❑Seller's Election of Remedies 8. Title Insurance Company: Mason County Title 9. Closing Agent: Colleen Reamer Company Individual(optional) 10. Closing Date: 6/30/2020 ; Possession Date: ❑on Closing; ❑ Other 11. Services of Closing Agent for Payment of Utilities: W Requested(attach NWMLS Form 22K); ❑Waived 12. Charges/Assessments Levied Before but Due After Closing:❑assumed by Buyer, 0 prepaid in full by Seller at Closing 13. Seller Citizenship(FIRPTA): Seller❑ is; 66 is not a foreign person for purposes of U.S. income taxation 14. Subdivision:The Property: ❑must be subdivided before ; ¢I is not required to be subdivided 15. Feasibility Contingency Expiration Date: 0 days after mutual acceptance; ❑Other 16. Agency Disclosure: Selling Broker represents: 14 Buyer; ❑ Seller; ❑both parties; ❑ neither party Listing Broker represents: R]Seller; ❑ both parties 17. Addenda: 22D(Optional Clauses) 22EF(Funds Evidence) 22LA(Land/Acreage) 22T(Title Contingency) Aufhenti:ry 06/10/2020 POT Date Sellers Signature Date Buyer's Signature Date Sellers Signature Date Buyers Address Sellers Address City,State,Zip City,State,Zip (360)427-9670 Phone No. Fax No. Phone No. Fax No. justinhansonl976@gmail.com Buyers E-mail Address I Sellers E-mail Address Richard Beckman Rlty Group LLC 4537 Richard Beckman Rlty Group LLC 4537 Selling Firm MLS Office No. Listing Firm MLS Office No. Brandon Armstrong 113442 Richard Beckman 55681 Selling Broker(Print) MLS LAG No. Listing Broker(Print) MLS LAG No. (360)426-5521 (360)789-1892 (360)426-1645 (360)426-5521 (360)790-1921 (360)426-1645 Firm Phone No. Broker Phone No. Firm Fax No. Firm Phone No. Broker Phone No. Finn Fax No. mail@RichardBeckman.com mail@RichardBeckman.com Selling Firm Document E-mail Address Listing Firm Document E-mail Address Brandon@richardbeckman.com richard@richardbeckman.com Selling Brokers E-mail Address Listing Brokers E-mail Address 129390 9628 98421 9628 Selling Broker DOL License No. Selling Firm DOL License No. Listing Broker DOL License No. Listing Firm DOL License No. Authentisign ID:6B20CC82.32AA-48E6-AECE-D244E739E31D Form 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 2 of 5 GENERAL TERMS Continued a. Purchase Price. Buyer shall pay to Seller the Purchase Price, including the Earnest Money, in cash at Closing, unless 1 otherwise specified in this Agreement. Buyer represents that Buyer has sufficient funds to close this sale in accordance 2 with this Agreement and is not relying on any contingent source of funds, including funds from loans, the sale of other 3 property, gifts, retirement, or future earnings, except to the extent otherwise specified in this Agreement. The parties 4 shall use caution when wiring funds to avoid potential wire fraud. Before wiring funds, the party wiring funds shall take 5 steps to confirm any wire instructions via an independently verified phone number and other appropriate measures. 6 b. Earnest Money. Buyer shall deliver the Earnest Money within 2 days after mutual acceptance to Selling Broker or to 7 Closing Agent. If Buyer delivers the Earnest Money to Selling Broker, Selling Broker will deposit any check to be held by 8 Selling Firm, or deliver any Earnest Money to be held by Closing Agent, within 3 days of receipt or mutual acceptance, 9 whichever occurs later. If the Earnest Money is held by Selling Firm and is over$10,000.00 it shall be deposited into an 10 interest bearing trust account in Selling Firm's name provided that Buyer completes an IRS Form W 9. Interest, if any, 11 after deduction of bank charges and fees, will be paid to Buyer. Buyer shall reimburse Selling Firm for bank charges 12 and fees in excess of the interest earned, if any. If the Earnest Money held by Selling Firm is over$10,000.00 Buyer 13 has the option to require Selling Firm to deposit the Earnest Money into the Housing Trust Fund Account, with the 14 interest paid to the State Treasurer, if both Seller and Buyer so agree in writing. If the Buyer does not complete an IRS 15 Form W-9 before Selling Firm must deposit the Earnest Money or the Earnest Money is$10,000.00 or less, the Earnest 16 Money shall be deposited into the Housing Trust Fund Account. Selling Firm may transfer the Earnest Money to Closing 17 Agent at Closing. If all or part of the Earnest Money is to be.refunded to Buyer and any such costs remain unpaid, the 18 Selling Firm or Closing Agent may deduct and pay them therefrom. The parties instruct Closing Agent to provide written 19 verification of receipt of the Earnest Money and notice of dishonor of any check to the parties and Brokers at the 20 addresses and/or fax numbers provided herein. 21 Upon termination of this Agreement, a party or the Closing Agent may deliver a form authorizing the release of Earnest 22 Money to the other party or the parties.The party(s) shall execute such form and deliver the same to the Closing Agent. 23 If either party fails to execute the release form, a party may make a written demand to the Closing Agent for the Earnest 24 Money. Pursuant to RCW 64.04, Closing Agent shall deliver notice of the demand to the other party within 15 days. If 25 the other party does not object to the demand within 20 days of Closing Agent's notice, Closing Agent shall disburse the 26 Earnest Money to the party making the demand within 10 days of the expiration of the 20 day period. If Closing Agent 27 timely receives an objection or an inconsistent demand from the other party, Closing Agent shall commence an 28 interpleader action within 60 days of such objection or inconsistent demand, unless the parties provide subsequent 29 consistent instructions to Closing Agent to disburse the earnest money or refrain from commencing an interpleader 30 action for a specified period of time. Pursuant to RCW 4.28.080, the parties consent to service of the summons and 31 complaint for an interpleader action by first class mail, postage prepaid at the party's usual mailing address or the 32 address identified in this Agreement. If the Closing Agent complies with the preceding process, each party shall be 33 deemed to have released Closing Agent from any and all claims or liability related to the disbursal of the Earnest 34 Money. If either party fails to authorize the release of the Earnest Money to the other party when required to do so 35 under this Agreement,that party shall be in breach of this Agreement. For the purposes of this section, the term Closing 36 Agent includes a Selling Firm holding the Earnest Money. The parties authorize the party commencing an interpleader 37 action to deduct up to$500.00 for the costs thereof. 38 c. Condition of Title. Unless otherwise specified in this Agreement, title to the Property shall be marketable at Closing. 39 The following shall not cause the title to be unmarketable: rights, reservations, covenants, conditions and restrictions, 40 presently of record and general to the area;. easements and encroachments, not materially affecting the value of or 41 unduly interfering with Buyer's reasonable use of the Property; and reserved oil and/or mining rights. Seller shall not 42 convey or reserve any oil and/or mineral rights after mutual acceptance without Buyer's written consent. Monetary 43 encumbrances or liens not assumed by Buyer, shall be paid or discharged by Seller on or before Closing. Title shall be 44 conveyed by a Statutory Warranty Deed. If this Agreement is for conveyance of a buyer's interest in a Real Estate 45 Contract, the Statutory Warranty Deed shall include a buyer's assignment of the contract sufficient to convey after 46 acquired title. If the Property has been short platted,the Short Plat number is in the Legal Description. 47 d. Title Insurance. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to apply for the then-current 48 ALTA form of standard form owner's policy of title insurance from the Title Insurance Company. If Seller previously 49 received a preliminary commitment from a Title Insurance Company that Buyer declines to use, Buyer shall pay any 50 cancellation fees owing to the original Title Insurance Company. Otherwise, the party applying for title insurance shall 51 pay any title cancellation fee, in the event such a fee is assessed. The Title Insurance Company shall send a copy of 52 the preliminary commitment to Seller, Listing Broker, Buyer and Selling Broker. The preliminary commitment, and the 53 title policy to be issued, shall contain no exceptions other than the General Exclusions and Exceptions in said standard 54 form and Special Exceptions consistent with the Condition of Title herein provided. If title cannot be made so insurable 55 prior to the Closing Date, then as Buyer's sole and exclusive remedy, the Earnest Money shall, unless Buyer elects to 56 waive such defects or encumbrances, be refunded to the Buyer, less any unpaid costs described in this Agreement, and 57 this Agreement shall thereupon be terminated. Buyer shall have no right to specific performance or damages as a 58 consequence of Seller's inability to provide insurable title. 59 P-1 06/10/2020 Buyers Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentlsign ID:6B2DCC62.32AA48E6-AECE-D244E739E31D Form 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 3 of 5 GENERAL TERMS Continued e. Closing and Possession. This sale shall be closed by the Closing Agent on the Closing Date. "Closing" means the 60 date on which all documents are recorded and the sale proceeds are available to Seller. If the Closing Date falls on a 61 Saturday, Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office is closed, the 62 Closing Agent shall close the transaction on the next day that is not a Saturday, Sunday, legal holiday, or day when the 63 county recording office is closed. Buyer shall be entitled to possession at 9:00 p.m. on the Possession Date. Seller shall 64 maintain the Property in its present condition, normal wear and tear excepted, until the Buyer is provided possession. 65 Buyer reserves the right to walk through the Property within 5 days of Closing to verify that Seller has maintained the 66 Property as required by this paragraph. Seller shall not enter into or modify existing leases or rental agreements, 67 service contracts, or other agreements affecting the Property which have terms extending beyond Closing without first 68 obtaining Buyers consent,which shall not be unreasonably withheld. 69 f. Section 1031 Like-Kind Exchange. If either Buyer or Seller intends for this transaction to be a part of a Section 1031 70 like-kind exchange, then the other party shall cooperate in the completion of the like-kind exchange so long as the 71 cooperating party incurs no additional liability in doing so, and so long as any expenses (including attorneys' fees and 72 costs) incurred by the cooperating party that are related only to the exchange are paid or reimbursed to the cooperating 73 party at or prior to Closing. Notwithstanding the Assignment paragraph of this Agreement, any party completing a 74 Section 1031 like-kind exchange may assign this Agreement to its qualified intermediary or any entity set up for the 75 purposes of completing a reverse exchange. 76 g. Closing Costs and Prorations and Charges and Assessments. Seller and Buyer shall each pay one-half of the 77 escrow fee unless otherwise required by applicable FHA or VA regulations. Taxes for the current year, rent, interest, 78 and lienable homeowner's association dues shall be prorated as of Closing. Buyer shall pay Buyer's loan costs, 79 including credit report, appraisal charge and lender's title insurance, unless provided otherwise in this Agreement. If any 80 payments are delinquent on encumbrances which will remain after Closing, Closing Agent is instructed to pay such 81 delinquencies at Closing from money due, or to be paid by, Seller. Buyer shall pay for remaining fuel in the fuel tank if, 82 prior to Closing, Seller obtains a written statement from the supplier as to the quantity and current price and provides 83 such statement to the Closing Agent. Seller shall pay all utility charges, including unbilled charges. Unless waived in 84 Specific Term No. 11, Seller and Buyer request the services of Closing Agent in disbursing funds necessary to satisfy 85 unpaid utility charges in accordance with RCW 60.80 and Seller shall provide the names and addresses of all utilities 86 providing service to the Property and having lien rights (attach NWMLS Form 22K Identification of Utilities or 87 equivalent). 88 Buyer is advised to verify the existence and amount of any local improvement district, capacity or impact charges or 89 other assessments that may be charged against the Property before or after Closing. Seller will pay such charges that 90 are or become due on or before Closing. Charges levied before Closing, but becoming due after Closing shall be paid 91 as agreed in Specific Term No.12. 92 h. Sale Information. Listing Broker and Selling Broker are authorized to report this Agreement (including price and all 93 terms) to the Multiple Listing Service that published it and to its members,financing institutions, appraisers, and anyone 94 else related to this sale. Buyer and Seller expressly authorize all Closing Agents, appraisers, title insurance companies, 95 and others related to this Sale, to furnish the Listing Broker and/or Selling Broker, on request, any and all information 96 and copies of documents concerning this sale. 97 i. Seller Citizenship and FIRPTA. Seller warrants that the identification of Seller's citizenship status for purposes of U.S. 98 income taxation in Specific Term No. 13 is correct. Seller shall execute a certification (NWMLS Form 22E or equivalent) 99 under the Foreign Investment In Real Property Tax Act("FIRPTA") at Closing and provide the certification to the Closing 100 Agent. If Seller is a foreign person for purposes of U.S. income taxation, and this transaction is not otherwise exempt 101 from FIRPTA, Closing Agent is instructed to withhold and pay the required amount to the Internal Revenue Service. 102 j. Notices and Delivery of Documents. Any notice related to this Agreement (including revocations of offers or 103 counteroffers) must be in writing. Notices to Seller must be signed by at least one Buyer and shall be deemed delivered 104 only when the notice is received by Seller, by Listing Broker, or at the licensed office of Listing Broker. Notices to Buyer 105 must be signed by at least one Seller and shall be deemed delivered only when the notice is received by Buyer, by 106 Selling Broker, or at the licensed office of Selling Broker. Documents related to this Agreement, such as NWMLS Form 107 17C, Information on Lead-Based Paint and Lead-Based Paint Hazards, Public Offering Statement or Resale Certificate, 108 and all other documents shall be delivered pursuant to this paragraph. Buyer and Seller must keep Selling Broker and 109 Listing Broker advised of their whereabouts in order to receive prompt notification of receipt of a notice. 110 Facsimile transmission of any notice or document shall constitute delivery. E-mail transmission of any notice or 111 document(or a direct link to such notice or document) shall constitute delivery when: (i)the e-mail is sent to both Selling 112 Broker and Selling Firm or both Listing Broker and Listing Firm at the e-mail addresses specified on page one of this 113 Agreement; or(ii) Selling Broker or Listing Broker provide written acknowledgment of receipt of the e-mail (an automatic 114 e-mail reply does not constitute written acknowledgment). At the request of either party, or the Closing Agent, the 115 parties will confirm facsimile or e-mail transmitted signatures by signing an original document. 116 Id-I] 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:6B20CC82.32AA48E6-AECE-D244E739E31D Form 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 4 of 5 GENERAL TERMS Continued k. Computation of Time. Unless otherwise specified in this Agreement, any period of time measured in days and stated 117 in this Agreement shall start on the day following the event commencing the period and shall expire at 9:00 p.m. of the 118 last calendar day of the specified period of time. Except for the Possession Date, if the last day is a Saturday, Sunday 119 or legal holiday as defined in RCW 1.16.050, the specified period of time shall expire on the next day that is not a 120 Saturday, Sunday or legal holiday. Any specified period of 5 days or less, except for any time period relating to the 121 Possesion Date, shall not include Saturdays, Sundays or legal holidays. If the parties agree that an event will occur on a 122 specific calendar date, the event shall occur on that date, except for the Closing Date, which, if it falls on a Saturday, 123 Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office is closed, shall occur on the 124 next day that is not a Saturday, Sunday, legal holiday, or day when the county recording office is closed. If the parties 125 agree upon and attach a legal description after this Agreement is signed by the offeree and delivered to the offeror, then 126 for the purposes of computing time, mutual acceptance shall be deemed to be on the date of delivery of an accepted 127 offer or counteroffer to the offeror, rather than on the date the legal description is attached. Time is of the essence of 128 this Agreement. 129 I. Integration and Electronic Signatures.This Agreement constitutes the entire understanding between the parties and 130 supersedes all prior or contemporaneous understandings and representations. No modification of this Agreement shall 131 be effective unless agreed in writing and signed by Buyer and Seller. The parties acknowledge that a signature in 132 electronic form has the same legal effect and validity as a handwritten signature. 133 m. Assignment. Buyer may not assign this Agreement, or Buyer's rights hereunder, without Seller's prior written consent, 134 unless the parties indicate that assignment is permitted by the addition of "and/or assigns" on the line identifying the 135 Buyer on the first page of this Agreement. 136 n. Default. In the event Buyer fails, without legal excuse, to complete the purchase of the Property, then the following 137 provision, as identified in Specific Term No. 7, shall apply: 138 I. Forfeiture of Earnest Money. That portion of the Earnest Money that does not exceed five percent (5%) of the 139 Purchase Price shall be forfeited to the Seller as the sole and exclusive remedy available to Seller for such failure. 140 ii. Seller's Election of Remedies. Seller may, at Seller's option, (a) keep the Earnest Money as liquidated damages 141 as the sole and exclusive remedy available to Seller for such failure, (b) bring suit against Buyer for Seller's actual 142 damages, (c) bring suit to specifically enforce this Agreement and recover any incidental damages, or (d) pursue 143 any other rights or remedies available at law or equity. 144 o. Professional Advice and Attorneys' Fees. Buyer and Seller are advised to seek the counsel of an attorney and a 145 certified public accountant to review the terms of this Agreement. Buyer and Seller shall pay their own fees incurred for 146 such review. However, if Buyer or Seller institutes suit against the other concerning this Agreement, or if the party 147 holding the Earnest Money commences an interpleader action, the prevailing party is entitled to reasonable attorneys' 148 fees and expenses. 149 p. Offer. This offer must be accepted by 9:00 p.m. on the Offer Expiration Date, unless sooner withdrawn. Acceptance 150 shall not be effective until a signed copy is received by the other party, by the other party's broker, or at the licensed 151 office of the other party's broker pursuant to General Term j. If this offer is not so accepted, it shall lapse and any 152 Earnest Money shall be refunded to Buyer. 153 q. Counteroffer. Any change in the terms presented in an offer or counteroffer, other than the insertion of or change to 154 Seller's name and Seller's warranty of citizenship status, shall be considered a counteroffer. If a party makes a 155 counteroffer, then the other party shall have until 9:00 p.m. on the counteroffer expiration date to accept that 156 counteroffer, unless sooner withdrawn. Acceptance shall not be effective until a signed copy is received by the other 157 party, the other party's broker, or at the licensed office of the other party's broker pursuant to General Term j. If the 158 counteroffer is not so accepted, it shall lapse and any Earnest Money shall be refunded to Buyer. 159 r. Offer and Counteroffer Expiration Date. If no expiration date is specified for an offer/counteroffer, the 160 offer/counteroffer shall expire 2 days after the offer/counteroffer is delivered by the party making the offer/counteroffer, 161 unless sooner withdrawn. 162 s. Agency Disclosure. Selling Firm, Selling Firm's Designated Broker, Selling Broker's Branch Manager (if any) and 163 Selling Broker's Managing Broker(if any) represent the same party that Selling Broker represents. Listing Firm, Listing 164 Firm's Designated Broker, Listing Broker's Branch Manager (if any), and Listing Broker's Managing Broker (if any) 165 represent the same party that the Listing Broker represents. If Selling Broker and Listing Broker are different persons 166 affiliated with the same Firm, then both Buyer and Seller confirm their consent to Designated Broker, Branch Manager 167 (if any), and Managing Broker(if any) representing both parties as dual agents. If Selling Broker and Listing Broker are 168 the same person representing both parties then both Buyer and Seller confirm their consent to that person and his/her 169 Designated Broker, Branch Manager(if any), and Managing Broker(if any) representing both parties as dual agents.All 170 parties acknowledge receipt of the pamphlet entitled"The Law of Real Estate Agency." 171 P-1 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:6B2DCC8232AA-48E6-AECE-D244E739E31D Form 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7119 ALL RIGHTS RESERVED Page 5 of 5 GENERAL TERMS Continued It. Commission. Seller and Buyer shall pay a commission in accordance with any listing or commission agreement to 172 which they are a party. The Listing Firm's commission shall be apportioned between Listing Firm and Selling Firm as 173 specified in the listing. Seller and Buyer hereby consent to Listing Firm or Selling Firm receiving compensation from 174 more than one party. Seller and Buyer hereby assign to Listing Firm and Selling Firm, as applicable, a portion of their 175 funds in escrow equal to such commission(s) and irrevocably instruct the Closing Agent to disburse the commission(s) 176 directly to the Firm(s). In any action by Listing or Selling Firm to enforce this paragraph,the prevailing party is entitled to 177 court costs and reasonable attorneys'fees. Seller and Buyer agree that the Firms are intended third parry beneficiaries 178 under this Agreement. 179 u. Feasibility Contingency. It is the Buyer's responsibility to verify before the Feasibility Contingency Expiration Date 180 identified in Specific Term No.15 whether or not the Property can be platted, developed and/or built on (now or in the 181 future) and what it will cost to do this. Buyer should not rely on any oral statements concerning this made by the Seller, 182 Listing Broker or Selling Broker. Buyer should inquire at the city or county, and water, sewer or other special districts in 183 which the Property is located. Buyer's inquiry should include, but not be limited to: building or development moratoriums 184 applicable to or being considered for the Property; any special building requirements, including setbacks, height limits or 185 restrictions on where buildings may be constructed on the Property; whether the Property is affected by a flood zone, 186 wetlands, shorelands or other environmentally sensitive area; road, school,fire and any other growth mitigation or impact 187 fees that must be paid; the procedure and length of time necessary to obtain plat approval and/or a building permit; 188 sufficient water, sewer and utility and any service connection charges; and all other charges that must be paid. Buyer and 189 Buyer's agents, representatives, consultants, architects and engineers shall have the right, from time to time during and 190 after the feasibility contingency, to enter onto the Property and to conduct any tests or studies that Buyer may need to 191 ascertain the condition and suitability of the Property for Buyer's intended purpose. Buyer shall restore the Property and 192 all improvements on the Property to the same condition they were in prior to the inspection. Buyer shall be responsible for 193 all damages resulting from any inspection of the Property performed on Buyer's behalf. If the Buyer does not give notice 194 to the contrary on or before the Feasibility Contingency Expiration Date identified in Specific Term No. 15, it shall be 195 conclusively deemed that Buyer is satisfied as to development and/or construction feasibility and cost. If Buyer gives 196 notice this Agreement shall terminate and the Earnest Money shall be refunded to Buyer, less any unpaid costs. 197 Seller shall cooperate with Buyer in obtaining permits or other approvals Buyer may reasonably require for Buyer's 198 intended use of the Property; provided that Seller shall not be required to incur any liability or expenses in doing so. 199 v. Subdivision. If the Property must be subdivided, Seller represents that there has been preliminary plat approval for the 200 Property and this Agreement is conditioned on the recording of the final plat containing the Property on or before the 201 date specified in Specific Term No. 14. If the final plat is not recorded by such date, this Agreement shall terminate and 202 the Earnest Money shall be refunded to Buyer. 203 w. Information Verification Period. Buyer shall have 10 days after mutual acceptance to verify all information provided 204 from Seller or Listing Firm related to the Property.This contingency shall be deemed satisfied unless Buyer gives notice 205 identifying the materially inaccurate information within 10 days of mutual acceptance. If Buyer gives timely notice under 206 this section,then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 207 x. Property Condition Disclaimer. Buyer and Seller agree, that except as provided in this Agreement, all representations 208 and information regarding the Property and the transaction are solely from the Seller or Buyer, and not from any Broker. 209 The parties acknowledge that the Brokers are not responsible for assuring that the parties perform their obligations 210 under this Agreement and that none of the Brokers has agreed to independently investigate or confirm any matter 211 related to this transaction except as stated in this Agreement, or in a separate writing signed by such Broker. In 212 addition, Brokers do not guarantee the value, quality or condition of the Property and some properties may contain 213 building materials, including siding, roofing, ceiling, insulation, electrical, and plumbing, that have been the subject of 214 lawsuits and/or governmental inquiry because of possible defects or health hazards. Some properties may have other 215 defects arising after construction, such as drainage, leakage, pest, rot and mold problems. Brokers do not have the 216 expertise to identify or assess defective products, materials, or conditions. Buyer is urged to use due diligence to 217 inspect the Property to Buyer's satisfaction and to retain inspectors qualified to identify the presence of defective 218 materials and evaluate the condition of the Property as there may be defects that may only be revealed by careful 219 inspection. Buyer is advised to investigate whether there is a sufficient water supply to meet Buyer's needs. Buyer is 220 advised to investigate the cost of insurance for the Property, including, but not limited to homeowner's, flood, 221 earthquake, landslide, and other available coverage. Buyer acknowledges that local ordinances may restrict short term 222 rentals of the Property. Brokers may assist the parties with locating and selecting third party service providers, such as 223 inspectors or contractors, but Brokers cannot guarantee or be responsible for the services provided by those third 224 parties.The parties shall exercise their own judgment and due diligence regarding third-party service providers. 225 V I1 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign to:6B2DCC82-32AA-48E6.AECE-D244E739E31D �1 ➢fit!' Form 22D ©Copyright 2019 Optional Clauses Addendum f Northwest Multiple Listing Service Rev.7/19 OPTIONAL CLAUSES ADDENDUM TO ALL RIGHTS RESERVED Page 1 of 2 PURCHASE &SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated June 10,2020 1 between Justin a A Hanson ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 410 E Hillcrest Drive Shelton WA 98584 (the"Property"). 4 Address city State Zip CHECK IF INCLUDED: 5 1. m Square Footage/Lot Size/Encroachments. The Listing Broker and Selling Broker make no representations 6 concerning: (a)the lot size or the accuracy of any information provided by the Seller; (b)the square footage of 7 any improvements on the Property; (c)whether there are any encroachments (fences, rockeries, buildings) on 8 the Property, or by the Property on adjacent properties. Buyer is advised to verify lot size, square footage and 9 encroachments to Buyer's own satisfaction. 10 2. Title Insurance. The Title Insurance clause in the Agreement provides Seller is to provide the then-current ALTA 11 form of Homeowner's Policy of Title Insurance. The parties have the option to provide less coverage by selecting 12 a Standard Owner's Policy or more coverage by selecting an Extended Coverage Policy: 13 ❑ Standard Owner's Coverage. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to 14 apply for the then-current ALTA form of Owner's Policy of Title Insurance, together with homeowner's 15 additional protection and inflation protection endorsements, if available at no additional cost, rather than 16 the Homeowner's Policy of Title Insurance. 17 ❑ Extended Coverage. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense to apply for 18 an ALTA or comparable Extended Coverage Policy of Title Insurance, rather than the Homeowner's 19 Policy of Title Insurance. Buyer shall pay the increased costs associated with the Extended Coverage 20 Policy, including the excess premium over that charged for Homeowner's Policy of Title Insurance and 21 the cost of any survey required by the title insurer. 22 3. ❑ Seller Cleaning. Seller shall clean the interiors of any structures and remove all trash, debris and rubbish 23 from the Property prior to Buyer taking possession. 24 4. ❑ Personal Property. Unless otherwise agreed, Seller shall remove all personal property from the Property 25 not later than the Possession Date. Any personal property remaining on the Property thereafter shall become 26 the property of Buyer, and may be retained or disposed of as Buyer determines. 27 5. ❑ Utilities.To the best of Seller's knowledge, Seller represents that the Property is connected to a: 28 ❑ public water main; ❑ public sewer main; ❑ septic tank; ❑well (specify type) 29 ❑ irrigation water(specify provider) ; ❑ natural gas; ❑telephone; 30 ❑ cable; ❑ electricity; ❑ other . 31 6. ❑ Insulation - New Construction. If this is new construction, Federal Trade Commission Regulations require 32 the following to be filled in. If insulation has not yet been selected, FTC regulations require Seller to furnish 33 Buyer the information below in writing as soon as available: 34 WALL INSULATION: TYPE: THICKNESS: R-VALUE: 35 CEILING INSULATION: TYPE: THICKNESS: R-VALUE: 36 OTHER INSULATION DATA: 37 7. ❑ Leased Property Review Period and Assumption. Buyer acknowledges that Seller leases the following 38 items of personal property that are included with the sale: ❑ propane tank; ❑ security system; ❑ satellite 39 dish and operating equipment; ❑ other 40 Id- 1 J 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:6B2DCC82.32AA-48E6-AECE-D244E739E31D Form 22D ©Copyright 2019 Optional Clauses Addendum Northwest Multiple Listing Service Rev.7/19 OPTIONAL CLAUSES ADDENDUM TO ALL RIGHTS RESERVED Page 2 of 2 PURCHASE &SALE AGREEMENT Continued Seller shall provide Buyer a copy of the lease for the selected items within days (5 days if not filled 41 in) of mutual acceptance. If Buyer, in Buyer's sole discretion, does not give notice of disapproval within 42 days (5 days if not filled in) of receipt of the lease(s) or the date that the lease(s) are due, whichever 43 is earlier, then this lease review period shall conclusively be deemed satisfied (waived) and at Closing, Buyer 44 shall assume the lease(s) for the selected item(s) and hold Seller harmless from and against any further 45 obligation, liability, or claim arising from the lease(s), if the lease(s) can be assumed. If Buyer gives timely 46 notice of disapproval, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 47 8. ❑ Homeowners' Association Review Period. If the Property is subject to a homeowners' association or any 48 other association, then Seller shall, at Seller's expense, provide Buyer a copy of the following documents (if 49 available from the Association)within days (10 days if not filled in) of mutual acceptance: 50 a. Association rules and regulations, including, but not limited to architectural guidelines; 51 b. Association bylaws and covenants, conditions, and restrictions (CC&Rs); 52 c. Association meeting minutes from the prior two (2)years; 53 d. Association Board of Directors meeting minutes from the prior six(6) months; and 54 e. Association financial statements from the prior two (2)years and current operating budget. 55 If Buyer, in Buyer's sole discretion, does not give notice of disapproval within days (5 days if not 56 filled in) of receipt of the above documents or the date that the above documents are due, whichever is 57 earlier, then this homeowners' association review period shall conclusively be deemed satisfied (waived). If 58 Buyer gives timely notice of disapproval, then this Agreement shall terminate and the Eamest Money shall be 59 refunded to Buyer. 60 9. ❑ Homeowners'Association Transfer Fee. If there is a transfer fee imposed by the homeowners' association 61 or any other association (e.g. a"move-in" or"move-out"fee), the fee shall be paid by the party as provided for 62 in the association documents. If the association documents do not provide which party pays the fee, the fee 63 shall be paid by❑ Buyer; ❑ Seller(Seller if not filled in). 64 10. ❑ Excluded Item(s). The following item(s), that would otherwise be included in the sale of the Property, is 65 excluded from the sale ("Excluded Items)"). Seller shall repair any damage to the Property caused by the 66 removal of the Excluded Item(s). Excluded Item(s): 67 68 69 11. ❑ Home Warranty. Buyer and Seller acknowledge that home warranty plans are available which may provide 70 additional protection and benefits to Buyer and Seller. Buyer shall order a one-year home warranty as follows: 71 a. Home warranty provider: 72 b. Seller shall pay up to $ ($0.00 if not filled in) of the cost for the home warranty, together 73 with any included options, and Buyer shall pay any balance. 74 c. Options to be included: 75 (none, if not filled in). 76 d. Other: 77 12. ❑ Other. 78 79 80 81 82 83 84 85 P-1 0611012020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:6B2DCC8232AA-48E6-AECE-D244E739E31D v Form 22EF ©Copyright 2019 Evidence of Funds Addendum Northwest Multiple Listing Service Rev.7119 EVIDENCE OF FUNDS ADDENDUM ALL RIGHTS RESERVED Page 1 of 1 TO PURCHASE &SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated June 10,2020 1 between Justin a A Hanson ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 410 E Hillcrest Drive Shelton WA 98584 (the"Property"). 4 Address City State Zip 1. DEFINITIONS. 5 a. "Evidence" means document(s) from a financial institution(s) in the United States showing that Buyer has 6 sufficient cash or cash equivalent in United States funds. 7 b. "Non-Contingent Funds" means funds that Buyer currently has in its possession and for which there is no 8 contingency, such as financing (NWMLS Form 22A or equivalent), sale of Buyer's property (NWMLS Form 9 22B or equivalent), or pending sale of Buyer's property(NWMLS Form 22Q or equivalent), 10 c. "Contingent Funds" means funds that Buyer does not currently have, but expects to receive from another 11 source prior to Closing, and for which there is no contingency, such as a loan, proceeds from the sale of 12 other property or stock, retirement funds, foreign funds, a gift, or future earnings. 13 2. 0 EVIDENCE OF NON-CONTINGENT FUNDS. Buyer is relying on Non-Contingent Funds for payment of the 14 Purchase Price. Buyer shall provide Evidence to Seller of such funds within 5 days (3 days if not 15 filled in) of mutual acceptance. Unless Buyer discloses other sources of funds for the payment of the Purchase 16 Price, Buyer represents that the Non-Contingent Funds are sufficient to pay the Purchase Price. Buyer shall not 17 use such Non-Contingent Funds for any purpose other than the purchase of the Property without Seller's prior 18 written consent. If Buyer fails to timely provide such Evidence, Seller may give notice terminating this 19 Agreement any time before such Evidence is provided. Upon Seller's notice of termination under this 20 Addendum, the Earnest Money shall be refunded to Buyer. 21 3. ❑ DISCLOSURE OF CONTINGENT FUNDS. Buyer is relying on Contingent Funds for the Purchase Price: 22 ❑ Loan: 23 ❑ Sale of the following owned by Buyer: 24 ❑ Gift of$ from 25 ❑ Funds not readily convertible to liquid United States funds (describe): 26 27 ❑ Other(describe): 28 Buyer shall provide Evidence to Seller days (10 days if not filled in) prior to Closing that the funds 29 relied upon in Section 3 have been received or are immediately available to Buyer. If Buyer fails to timely 30 provide such Evidence, Seller may give notice terminating this Agreement any time before such Evidence is 31 provided. Buyer shall provide Seller with additional information about such funds as may be reasonably 32 requested by Seller from time to time. Upon Seller's notice of termination under this Addendum, the Earnest 33 Money shall be refunded to Buyer. 34 If Buyer disclosed that Buyer is obtaining a loan, Seller shall permit an appraisal of the Property and inspections 35 required by lender, including but not limited to structural, pest, heating, plumbing, roof, electrical, septic, and 36 well inspections. Seller is not obligated to pay for such inspections unless otherwise agreed. 37 4. BUYER DEFAULT. If Buyer fails to timely close because the Contingent Funds identified in Section 3 are not 38 available by Closing, Buyer shall be in default and Seller shall be entitled to remedies as provided for in the 39 ,Agrepment. 40 V_f J 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Sellers Initials Date Authentislgn ID:6B2DCC82-32AA48E6-AECE-D244E739E31D Form 22 L&A ©Copyright 2019 Land&Acreage Addendum ' Northwest Multiple Listing Service ALL RIGHTS RESERVED Rev.7/19 Page 1 of 4 LAND AND ACREAGE ADDENDUM The following is part of the Purchase and Sale Agreement dated June 10,2020 1 between Justin a A Hanson ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 410 E Hillcrest Drive Shelton WA 98584 (the"Property"). 4 Address City State Zip 1. BUYER ACKNOWLEDGMENTS: If Buyer has any questions regarding the Property, Buyer is advised to make 5 the Agreement subject to relevant inspections, tests, surveys, and/or reports. BUYER ACKNOWLEDGES: 6 a. Buyer has observed and investigated the Property and has reached Buyer's own conclusions as to the 7 adequacy, acceptability, and suitability of the Property and surrounding area, and the feasibility and 8 desirability of acquiring the Property for Buyer's intended use, based solely on Buyer's examination of the 9 Property. 10 b. A generally accepted method for identifying boundary lines and verifying the size of the Property is to have 11 the Property surveyed, and corners identified and marked. A survey will confirm that the legal description is 12 accurate and that any presumed fences or other boundary markings are correctly located. Neither the Listing 13 Broker nor the Selling Broker shall be responsible for any discrepancies in boundary lines, information 14 regarding the size of the Property, identification of easements or encroachment problems. 15 c. A generally accepted method for determining whether on-site sewage disposal systems may be installed on 16 the Property is to have tests performed, such as "perc" tests, which are approved by the county for limited 17 time periods. Except as otherwise provided in the Agreement, Buyer assumes the risk that the Property is 18 suitable for any needed on-site sewage disposal system and related equipment. 19 d. A generally accepted method for determining water quality from any well or other water delivery system is to 20 have tests conducted by qualified professionals for organic and inorganic materials, including, but not limited 21 to bacteria, coliform, lead, arsenic, nitrates, and uranium. A generally accepted method for determining water 22 quantity produced by a well is to have a test conducted by experts to determine gallons per minute. Buyer 23 understands that the results of such tests only provide information regarding water quality or quantity at the 24 time of the test(s) and provide no representation or guarantee that results will not change or vary at other 25 times. 26 e. If the Property is currently taxed at a reduced rate because a special classification such as open space, 27 agricultural, or forest land, and Buyer is to continue that use, Buyer understands approval from the county will 28 need to be obtained and that significant increased taxes, back taxes, penalties and interest may be required 29 to be paid if the use classification is changed or withdrawn at Closing or in the future. 30 f. A generally accepted method for determining the value of timber growing on the Property is to have a 31 qualified forester or forest products expert"cruise"the Property and give a written valuation. 32 g. On-site sewage systems should be inspected by qualified professionals licensed by the local municipality. If 33 there is an on-site sewage system on the Property that has not been recently used, Buyer should consider 34 conducting a purge test and other inspections to determine whether there are any defects in the system. A 35 purge test consists of introducing water into the system to determine whether the system is functioning 36 properly. 37 h. Additional tests or inspections of the Property may be required by local or state governmental agencies before 38 title to the Property is transferred. 39 L Seller may have entered into lease or rental agreements that extend beyond the Closing Date. Buyer should 40 use due diligence to investigate such agreements. 41 j. Seller shall have the right to harvest all crops in the ordinary course of business until the Possession Date. 42 rd-106/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:6B2DCC82-32AA4BE6-AECE-D244E739E31D Form 22L&A ©Copyright 2019 Land&Acreage Addendum Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 2 of 4 LAND AND ACREAGE ADDENDUM Continued 2. CONTINGENCIES: 43 a. General Contingency Provisions. This Agreement is conditioned on the applicable contingencies below. 44 The work to be performed shall be timely ordered by the party responsible for payment, except for the 45 Feasibility Study (if applicable), and shall be performed by qualified professionals. If Seller is responsible for 46 ordering the work and fails to timely do so, Seller will be in breach of the Agreement. 47 b. Contingency Periods. The applicable contingency periods shall commence on mutual acceptance of the 48 Agreement. If Buyer gives notice of disapproval and termination of the Agreement within the applicable 49 contingency period, the Earnest Money shall be refunded to Buyer. If Buyer fails to give timely notice within 50 the applicable contingency period, then the respective contingency shall be deemed waived. 51 c. Contingencies. Items checked below are to be paid by Buyer or Seller as indicated below and are 52 contingencies to the Agreement. Notwithstanding the payment allocation provided for herein, if the Agreement 53 fails to close as a consequence of a Seller's breach, the costs of the following shall be borne by the Seller: 54 Paid by Paid by Contingency period 55 Buyer Seller (10 days if not filled in) 56 ❑ ❑ i. Survey. Completion of survey to verify information regarding days 57 the Property as listed in 1(b), with results of the survey to be 58 satisfactory to Buyer in Buyer's sole discretion. Seller shall 59 provide any prior surveys of the Property to Buyer, if available. 60 ❑ ❑ ii. Perc Test. Perc or similar test, conducted by a qualified days 61 professional, indicating that the Property is suitable for 62 installation of conventional septic system and drain field. If 63 the sale fails to close, the party who paid for the perc test 64 shall fill in holes at their expense within two weeks of the 65 date the transaction is terminated. Earnest Money shall not 66 be refunded to Buyer until perc holes are filled in if this is 67 Buyer's responsibility. 68 ❑ ❑ iii. On-Site Sewage System. The on-site sewage system days 69 ("OSS") shall be inspected and, if the inspector determines 70 necessary, pumped by a qualified professional. If Seller had 71 the OSS inspected within months(12 months if not 72 filled in) of mutual acceptance and Seller provides Buyer with 73 written evidence thereof, including an inspection report, there 74 shall be no obligation to inspect and pump the system unless 75 otherwise required by Buyer's lender. .If VA financing is used, 76 Buyer's lender may require certification of the OSS. If Seller 77 has not already conducted an inspection, Buyer shall have the 78 right to observe the inspection. 79 The OSS inspection ❑ shall; ❑ shall not include a purge 80 test to determine if the OSS is functioning properly. 81 Seller shall deliver to Buyer the maintenance records, if 82 available, of the OSS serving the Property within 83 days(10 days if not filled in)of mutual acceptance. 84 ❑ ❑ iv. Water Quality. Water quality and/or purity tests showing days 85 water meets the approval standards of the Department of 86 Ecology and the standards of the governing county. Water 87 quality tests to be performed by a qualified professional. 88 Water quality and/or purity tests ❑ shall; ❑ shall not be 89 submitted to a private lab for further evaluation. 90 V� 06/10/2020 Buyer's Initials Date Buyers Initials Date Seller's Initials Date Seller's Initials Date Authentislgn ID:6B2DCC82-32AA-4SE6-AECE-D244E739E31D Form 22L&A ©Copyright 2019 Land&Acreage Addendum Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 3 of 4 LAND AND ACREAGE ADDENDUM Continued ❑ ❑ v. Water Quantity. Water quantity tests (4 hour draw down days 91 test or other test selected by Buyer) showing a sustained 92 flow of g. p. m., which Buyer agrees will be 93 adequate to reasonably meet Buyer's needs. Water 94 quantity test to be performed by a qualified professional. 95 ❑ ❑ A. Timber. Timber cruise conducted by a qualified forest days 96 products expert of Buyer's choice, with results of the cruise 97 to be satisfactory to Buyer in Buyer's sole discretion. 98 3. ADDITIONAL PROVISIONS (check as applicable) 99 14 Feasibility Study. If this box is checked, this paragraph supersedes and replaces the Feasibility Contingency 100 set forth in Specific Term 15 and General Term "u" of Form 25 (Vacant Land Purchase and Sale Agreement). 101 Completion of a feasibility study and determination, in Buyer's sole discretion, that the Property and any 102 matters affecting the Property including, without limitation, the condition of any improvements to the Property, 103 the condition and capacity of irrigation pumps, system and wells, the adequacy of water rights for the Property, 104 the licensure of wells, permitted or certificated water rights for the Property, the location and size of any critical 105 area on the Property, the number and location of approved road approaches from public roads, and the 106 presence of recorded access easements to the Property, are suitable for Buyers intended use(s), and that it is 107 feasible and advantageous for Buyer to acquire the Property in accordance with the Agreement. In performing 108 any investigations, Buyer shall not interfere with any existing tenants' operations on the Property. 109 This feasibility study contingency shall conclusively be deemed waived unless within 0 (10 days if 110 not filled in) after mutual acceptance, Buyer gives notice disapproving the feasibility study. If Buyer timely 111 disapproves the feasibility study and terminates the Agreement, the Earnest Money shall be refunded to Buyer. 112 ❑ Irrigation and Water Seller represents that there are shares of irrigation/frost 113 water rights applicable to the Property, all of which will be transferred to Buyer at Closing. The parties should 114 consult with an attorney to facilitate the transfer of any water rights. 115 ❑ Assignment and Assumption. At Closing, Seller will assign, transfer, and convey all of its right, title and 116 interest in, to and under any lease of the Property and will represent and warrant to Buyer that, as of the 117 Closing Date, there are no defaults under the leases and no condition exists or event has occurred or failed to 118 occur that with or without notice and the passage of time could ripen into such a default. At Closing, Buyer will 119 agree to defend, indemnify and hold Seller harmless from and against any obligation under the leases to the 120 extent delegated to and assumed by Buyer hereunder. 121 ❑ Attorney Review. This Agreement is conditioned on review and approval by the parties' attorneys on or 122 before . A party shall conclusively be deemed to have waived this contingency unless 123 notice in conformance with this Agreement is provided to the other party by the foregoing date. 124 ❑ Accessories. The indicated accessories are items included in addition to those stated in Specific Term 5 of 125 the Agreement: ❑ portable buildings; ❑ sheds and other outbuildings; ❑ game feeders; ❑ livestock feeders 126 and troughs; ❑ irrigation equipment; ❑ fuel tanks; ❑ submersible pumps; ❑ pressure tanks; ❑ corrals and 127 pens; ❑ gates and fences; ❑ chutes; ❑ other: 128 The value assigned to the personal property included in the sale shall be $ 129 Seller warrants title to, but not the condition of, the personal property and shall convey it by bill of sale. 130 ❑ CRP Program. Buyer must assume all Conservation Reserve Program ("CRP"), Wetland Restoration Program 131 ("WRP"), or similar program contracts and agree to continue them through the expiration date of each such contract. 132 All documentation for the assumption shall be completed prior to the Closing Date and must be approved by the USDA 133 or applicable government agency prior to Closing.Any applicable program payments shall be prorated as of Closing. 134 Seller shall deliver to Buyer all documents related to such programs within (10 days if not filled in) 135 after mutual acceptance. This Agreement is conditioned on Buyer's approval of the program documents. This 136 contingency shall be deemed waived unless Buyer gives notice of disapproval within days (5 days 137 if not filled in) after receipt of the program documents. If Buyer gives timely notice of disapproval, the 138 F d� ement shall terminate and the Earnest Money shall be refunded to Buyer. 139 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:6B2DCC82-32AA48E6-AECE-D244E739E31D Form 22L&A ©Copyright 2019 Land&Acreage Addendum Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 4 of 4 LAND AND ACREAGE ADDENDUM Continued ❑ 4. DOCUMENT REVIEW PERIOD. If this box is checked, Seller shall deliver to Buyer a copy of the following 140 documents within (20 days if not filled in) of mutual acceptance: 141 142 143 If Buyer, in Buyer's sole discretion, does not give notice of disapproval within days (15 days if 144 not filled in) of receipt of the above documents or the date that the above documents are due, then this 145 document review period shall conclusively be deemed satisfied (waived). If Buyer gives timely notice of 146 disapproval, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 147 ❑ 5. ADDITIONAL INSPECTIONS. If this box is checked and if a qualified professional performing any inspection 148 of the Property recommends further evaluation of the Property, Buyer shall have an additional 149 (10 days if not filled in) to obtain the additional inspection at Buyer's option and expense. On or before the 150 end of the applicable contingency period, Buyer shall provide a copy of the qualified professional's 151 recommendation and notice that Buyer.will seek additional inspections, If Buyer gives timely notice of 152 additional inspections, the applicable contingency period shall be replaced by the additional period specified 153 above. The time for conducting the additional inspections shall commence on the day after Buyer gives 154 notices under this paragraph, and shall be determined as set forth in the Computation of Time paragraph of 155 the Agreement. 156 6. TAX DESIGNATION. 157 a. Classification of Property. Seller represents that the Property is classified as ❑ open space 158 ❑farm and agricultural ❑ timberland under Chapter 84.34 RCW. 159 ❑ b. Removal from Classification. Buyer shall not file a notice of classification continuance at the time of 160 Closing and the Property shall be removed from its classification. All additional taxes, applicable interest, 161 and penalties assessed by the county assessor when the Property is removed from its classification shall 162 be paid by❑ Seller ❑ Buyer ❑ both Seller and Buyer in equal shares (Seller if no box is checked). 163 ❑ c. Notice of Classification Continuance. In order to retain this classification, Buyer shall execute a notice 164 of classification continuance at or before the time of Closing. Seller and Buyer shall timely complete all 165 documents necessary to continue the classification. The notice of classification continuance shall be 166 attached to the real estate excise tax affidavit. Buyer acknowledges that if Buyer fails to execute a notice 167 of classification continuance, the county assessor must reassess the Property's taxable value and 168 retroactively impose additional taxes, applicable interest, and penalties,which Buyer shall pay. 169 J r 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:6B20CC82-32AA48E6-AECE-D244E739E31D Form 22T 'vs ©Copyright 2015 Title Contingency Addendum W.e. ,_ _:, _j Northwest Multiple Listing Service Rev.7/15 TITLE CONTINGENCY ADDENDUM TO ALL RIGHTS RESERVED Page 1 of 1 PURCHASE &SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated June 10,2020 1 between Justin a A Hanson ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 410 E Hillcrest Drive Shelton WA 98584 (the"Property"). 4 Address city State Zip 1. Title Contingency. This Agreement is subject to Buyer's review of a preliminary commitment for title insurance, 5 together with any easements, covenants, conditions and restrictions of record. Buyer shall have 5 6 days (5 days if not filled in)from d the date of Buyer's receipt of the preliminary commitment for title insurance; 7 or ❑ mutual acceptance (from the date of Buyer's receipt, if neither box checked) to give notice of Buyer's 8 disapproval of exceptions contained in the preliminary commitment. 9 Seller shall have days (5 days if not filled in) after Buyer's notice of disapproval to give Buyer 10 notice that Seller will clear all disapproved exceptions. Seller shall have until the Closing Date to clear all 11 disapproved exceptions. 12 If Seller does not give timely notice that Seller will clear all disapproved exceptions, Buyer may terminate this 13 Agreement within 3 days after the deadline for Seller's notice. In the event Buyer elects to terminate the 14 Agreement, the Earnest Money shall be returned to Buyer. If Buyer does not timely terminate the Agreement, 15 Buyer shall be deemed to have waived all objections to title, which Seller did not agree to clear. 16 2. Supplemental Title Reports. If supplemental title reports disclose new exception(s) to the title commitment, 17 then the above time periods and procedures for notice, correction, and termination for those new exceptions 18 shall apply to the date of Buyer's receipt of the supplemental title report. The Closing date shall be extended as 19 necessary to accommodate the foregoing times for notices. 20 3. Marketable Title. This Addendum does not relieve Seller of the obligation to provide marketable title at Closing 21 as provided for in the Agreement. 22 06/10/2020 V/ Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentislgn ID:6B2DCC82-32AA4BE6-AECE-0244E739E31D Exhibit A Got$In Block 3,Shorecrest Beach Estates Second Addition,According To The Flat Thereof, Recorded In Volume 6 Of Plats,Pages I I And 12, Records Of Mason County, Wwhington. V1 1 06/10/2020 Authentisign ID:6B2DCC82-32AA-48E6.AECE.D244E739E31D t Form 34 i �1 ©Copyright 2010 Addendum/Amendment to PBS Northwest Multiple Listing Service Rev.7/10 ALL RIGHTS RESERVED Page 1 of 1 ADDENDUM AMENDMENT TO PURCHASE AND SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated 1 between ("Buyer")2 Buyer Buyer and Mason County ("Seller")3 Seller Seller concerning WA (the"Property").4 Address city State Zip IT IS AGREED BETWEEN THE SELLER AND BUYER AS FOLLOWS: 5 1.This agreement is contingent upon the Mason County Commissioners approval of this purchase and sales agreement, 6 in an open public meeting. 7 2.Buyer waives the right to receive a completed Washington State Seller Disclosure Statement. 8 3.Escrow shall be Mason County Title and Escrow,Colleen Reamer. 9 4.Buyer shall pay for the Mason County Title Insurance policy. 10 5. Deed Shall Be a Treasures Deed,per RCW 36.35.130. 11 6.Buyer shall pay all current and past due Association dues. 12 7.Mason County Commissioner Randy Neatherlin is a licensed real estate broker in the state of 13 Washington. 14 S.Commissioner Randy Neatherlin will sign for Mason County. 15 9.Seller has never occupied the property. 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ALL OTHER TERMS AND CONDITIONS of said Agreement remain unchanged. 31 rd-1 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kelly Bergh for Frank Pinter DEPARTMENT: Support Services EXT: 644 BRIEFING DATE: August 24, 2020 PREVIOUS BRIEFING DATES: ITEM: CARES Act Community Development Block Grant (CDBG) CV-1 — Coronavirus Funds EXECUTIVE SUMMARY: The federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act) has allocated supplemental CDBG Coronavirus (CDBG-CV) funds through the US Department of Housing and Urban Development (HUD) to the state CDBG program at Commerce. The CDBG-CV funding will be provided to Commerce in up to three separate funding rounds. The first $7.7 million CDBG-CV1 allocation is granted to CDBG nonentitlement city and county governments (cities with less than 50,000 population and not part of a CDBG entitlement urban county CDBG program; and counties with less than 200,000 in population excluding entitlement cities). CDBG-CV1 grants fund local public services and microenterprise assistance programs; and public health, emergency response, or temporary housing facilities that address COVID-19 impacts, and grant administration. CDBG funded activities must benefit low- and moderate- income persons or meet the CDBG urgent need national objective criteria. BUDGET IMPACTS: None at this time PUBLIC OUTREACH: Notice of Public Hearing placed in Journal 8/20/2020 and on County website 8/17/2020. RECOMMENDED OR REQUESTED ACTION: Approval to set a public hearing on Tuesday, August 25, 2020 at 9:15 a.m. to inform citizens of the availability of funds and eligible uses of the federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act) CDBG CV-1 grant and receive comments on proposed activities. ATTACHMENTS: CDBG-CV1 Eligible Activities Guide CARES Act Community Development Block Grant (CDBG-CV) Overview J:\Grants\CDBG-Coronavirus Funds(CDBG-CV)\CDBG CV-1\Briefmg Summary-CDBG CV-1.doc Washington State Department of swl►� Commerce Eligible Activities Guide ELIGIBLE ACTIVITIES CDBG eligible activities are in the Housing and Community Development Act of 1974, Section 105 (the Act). CDBG-CV1 eligible activities include microenterprise assistance; public services; and public health, emergency response, or temporary housing facilities that address COVID-19 impacts. These CDBG- CV1 eligible activities are defined in the following pages. A full list of CDBG eligible and ineligible activities is available on the CDBG website here. Following are definitions, HUD activity codes and further guidance on CDBG-CV1 eligible activities. MICROENTERPRISE ASSISTANCE HUD HUD defines a microenterprise as a commercial enterprise having five or less CODE employees, including the owner(s). To be eligible for CDBG-CV funding, the business must have a physical location and be able to document loss of revenue due to COVID-19 18C impacts. Or the funding can expand a'microenterprise that provides COVID-19 response services such as medical, food delivery, cleaning and other services to support home health and quarantine. CDBG funds can support a local microenterprises assistance program by funding: 1. Provisions of credit (including grants)for the establishment, stabilization, and expansion of microenterprises. Initial amounts generally not to exceed $25,000. Grant money may be used only for the operating expenses of the awarded business. The operating expenses are defined as the day-to-day trading operations of the business such as covering payroll and rent. 2. General and technical assistance, advice and business support services to owners of microenterprises and persons developing microenterprises. 3. Operation of the fund including staffing for pre-and post-loan technical assistance, loan servicing activities and loan collection activities. The county either directly administers a local microenterprise assistance program or, in most cases, passes the funds to a local or regional economic/community development organization. This organization uses the funds to provide technical assistance, package loans/grants, and manage loan portfolio payments for qualifying microenterprises. The CDBG-funded technical and financial assistance must be structured to benefit only LMI households; or in limited circumstances when an emergency has been declared, assistance may qualify as meeting an urgent need. The CDBG COVID-19 Microenterprise Assistance Guide with template forms for developing and implementing a CDBG-funded microenterprise assistance program is available on Commerce's CDBG- CV website and here. CARES Act CDBG-CV1 Grants—Eligible Activities Guide www.commerce.wa.gov/cdbg 1 July 07, 2020 PUBLIC SERVICES DEFINITIONS AND CODES CDBG can fund a wide range of public services that meet a CDBG national objective. Below is an excerpt from HUD's database manual providing definitions and codes for CDBG eligible public services. Services that most likely respond to COVID-19 impacts are highlighted. Subsistence Payments are short-term (no more than three month) emergency payments for utilities, rent or mortgage. The CDBG COVID-19 Subsistence Payment Guide with template forms for developing and implementing a CDBG-funded utility, rent and/or mortgage emergency assistance program is available on Commerce's CDBG-CV website and here. CDBG funded public services may cover labor, supplies, materials, and other costs directly tied to service delivery). Planning and community organization activities, not directly linked to the delivery of an eligible public service to a client, are not eligible. CDBG cannot fund general outreach activities or partnership building activities, unless you can count and report on the clients receiving a direct service from those activities. HUD. Type of Services and Definition CODE . 05A Senior Services Services for the elderly. 05A may be used for an activity that serves both the elderly and persons with disabilities provided it is intended primarily to serve elderly. If the activity is intended primarily to serve persons with disabilities, use 05B instead. 05B Services for Persons with Disabilities Services for the persons with disabilities, regardless of age. If the activity is intended primarily for elderly persons, use 05A instead. 05C Legal Services Services providing legal aid to low- and moderate-income (LMI) persons. If the legal service is only for the settlement of tenant/landlord disputes, use 05K. 05D Youth Services Services for young people age 13 to 19 that include, for example, recreational services limited to teenagers and teen counseling programs. Also use 05D for counseling programs that target teens but include counseling for the family as well. For services for children age 12 and under, use 05L; for services for abused and neglected children, use 05N. 05E Transportation Services General transportation services. Transportation services for a specific client group should use the matrix code for that client group. For example, use 05A for transportation services for the elderly. 05F Substance Abuse Services Substance abuse recovery programs and substance abuse prevention/education activities. 05G Services for victims of domestic violence, dating violence, sexual assault or stalking Services for victims of domestic violence, dating violence, sexual assault or stalking. For services limited to abused and neglected children, use 05N. CARES Act CDBG-CV1 Grants—Eligible Activities Guide www.commerce.wa.gov/cdbg 2 July 07, 2020 HUD Type of Services and Definition CODE 05H Employment Training Assistance to increase self-sufficiency, including literacy, independent living skills, resume writing,job coaching, "how to get and keep a job"training, or training students in a particular field on skill when there is no tie to a specific position or business. 051 Crime Awareness/Prevention Promotion of crime awareness and prevention, including crime prevention education programs and paying for security guards. 05J Fair Housing Activities (subject to Public Services subrecipient) Fair housing services (3.g., counseling on housing discrimination)that meet a national objective. 05K Tenant/Landlord Counseling Counseling to help prevent or settle disputes between tenants and landlords. 05L Child Care Services Services that will benefit children (generally< age 13), including parenting skills classes. 05M Health Services " Services addressing the physical health needs of residents of the community. For mental health services, use 050. 05N Services for Abused and Neglected Children Daycare and other services exclusively for abused and neglected children. 050 Mental Health Services Services addressing the mental health needs of residents of the community. 05P Screening for Lead Poisoning Activities undertaken primarily to provide screening for lead poisoning. 05Q Subsistence Payments One-time or short-term (no more than three month) emergency payments on behalf of individuals or families, generally for the purpose of preventing homelessness. Examples include utility payments to prevent cutoff of service and rent/mortgage payments to prevent eviction. Further guidance from the list of CDBG Eligible and Ineligible Activities: Direct payments to individuals for their food, clothing, utilities or other income payments are not eligible. Income payments or emergency vouchers paid to a third party for no more than three consecutive months may be eligible. 05R Homebuyer Downpayment Assistance - Excluding Housing Counseling If needed, see the full definition in HUD's list of CDBG Eligible Activity Codes. 05S Rental Housing Subsidies Tenant subsidies exclusively for rental payments for more than three months. Activities providing this form of assistance must be carried out by CBDOs or 105(a)(15) entities. 05T Security Deposits Tenant subsidies exclusively for payment of security deposits. CARES Act CDBG-CV1 Grants—Eligible Activities Guide www.commerce.wa.gov/cdbg 3 July 07,2020 HUD Type of Services and Definition .CODE 05U Housing Counseling only Housing counseling for renters, homeowners, and/or potential new homebuyers that is provided as an independent public service (i.e., not as part of another eligible housing activity). 05Ua Energy Conservation Counseling Energy conversation counseling and testing for renters, homeowners, and/or potential new homebuyers that is provided as an independent public service (i.e., not as part of another eligible housing activity). 05V Neighborhood Cleanups One-time or short-term efforts to remove trash and debris from neighborhoods. Examples of legitimate uses of this code include neighborhood cleanup campaigns and graffiti removal. 05W Food Banks Costs associated with the operation of food banks, community kitchens, and food pantries, such as staff costs, supplies, utilities, maintenance, and insurance. 05X Housing Information and Referral Services An activity that provides housing information, education, and referral services, or general budget/financial counseling that does not meet the 24 CFR 5.100 definition of Housing Counseling. 05Y Housing Counseling -Supporting Homebuyer Downpayment Assistance (05R) Housing Counseling that is provided to in conjunction with homebuyer downpayment assistance (05R) as a public service. 05Z Other Public Services Examples are client referrals to social services, neighborhood cleanup, graffiti removal, and food distribution (community kitchen, food bank, and food pantry services). Here is guidance on specific types of services that are eligible under only limited conditions: • Resource Referral - If CDBG is to fund a staff person (such as a receptionist)who refers clients to both COVID-19 and non COVID-19 response services, then CDBG-CV can cover the referral service costs only in the proportion of total persons receiving COVID-19 response services, as well as meet the LMI National Objective. Contact CDBG if seeking to fund resource referral services. • Outreach costs - Outreach is not an eligible CDBG public service in of itself. Outreach to inform clients of a specific program can be an allowable expense, but only as part of that program's service delivery costs. Specific partnership building costs necessary to provide a direct client service could be an allowable expense as part of that program's service delivery costs and that Program Name and service description would be listed in the table. • Housing Related Services—Many housing related activities are not eligible as a CDBG public service because they are eligible instead for a housing rehabilitation, facility or homeownership assistance type of CDBG grant. Make sure your service description of any housing related services clearly shows how the service meets the definition of an eligible CDBG public service. Please note: While the CARES Act Coronavirus Relief Fund (CRF) can fund similar local government activities that may be considered a public related service, the CRF differs from the CARES Act CDBG- CV funding requirements. A comparison of eligible activities is available on Commerce's CDBG-CV website. CARES Act CDBG-CV1 Grants—Eligible Activities Guide www.commerce.wa.gov/cdbg 4 July 07, 2020 PUBLIC (OR NON-PROFIT) FACILITIES DEFINITIONS AND CODES CDBG can fund a wide range of public facilities. CDBG-CV1 funds are available for public health, emergency response, or temporary housing facilities that address COVID-19 impacts. The primary HUD codes for facilities most likely to be targeted in response to COVID-19 impacts are listed below. For the full list of 03 public facility codes, here is a link to HUD's list of CDBG Eligible Activity Codes. HUD Type of Facilities and Definitions CODE 03C Homeless Facilities (not operating costs) Acquisition, construction, conversion of buildings, or rehabilitation of temporary shelters and transitional housing for the homeless, including victims of domestic violence, dating violence, sexual assault or stalking, disaster victims, runaway children, drug offenders, and parolees. Note: For the construction of permanent housing for the homeless, use code 12; for the rehabilitation of such housing, use the appropriate 14*code; for facilities for abused and neglected children, use 03Q. 03E Neighborhood Facilities Acquisition, construction, or rehabilitation of facilities that are principally designed to serve a neighborhood and that will be used for social services or for multiple purposes (including recreation). Such facilities may include libraries and community centers. 03P Health Facilities Acquisition, construction, or rehabilitation of physical or mental health facilities. Examples of such facilities include neighborhood clinics, hospitals, nursing homes, and convalescent homes. Health facilities for a specific client group should use the matrix code for that client group. For example, use 03Q for the construction or rehabilitation of health facilities for abused and neglected children. 03Z Other Public Improvements Not Listed in 03A-03S This matrix code replaces matrix code 03. Only use this code when an activity does not fall under a more specific 03A—03S matrix code. Check the following before using this matrix code: • Grantees may only have one public facility in an activity. Grantees must set up a separate activity for each public facility. When two or more related facilities are funded by CDBG, the grantee needs to set up a separate activity for each facility or improvement. • 03Z can be used for seawalls, bus shelters, retaining walls, and wind turbines. • 03Z can be used for activities that assist persons with disabilities by removing architectural barriers from or providing ADA improvements to government buildings (activities that otherwise would not be eligible for CDBG funding). CARES Act CDBG-CV1 Grants—Eligible Activities Guide www.commerce.wa.gov/cdbg 5 July 07, 2020 0 o ©® op �. Os0- a 0 © a 7- 1 ®`Da 8 commum i-IrbEVELOPMENT ® � � ° ° • CARES Act Community Development Block Grant (CDBG-CV) Overview What are CARES Act CDBG-CV funds? The federal Coronavirus Aid, Relief, and Economic Security Act(CARES Act) has allocated supplemental CDBG Coronavirus(CDBG- o -he No 00 CV)funds to the state CDBG program at Commerce. © b DUS lum e o e Who will receive CDBG-CV funds from Commerce? The initial 10-,010 $7.71VI CDBG-CV1 allocation is granted to CDBG o o 0 nonentitlement cif and country governments (cities with less than 50,000 population and not part of a CDBG entitlement o � urban county CDBG program; and counties with less than o 200,000 in population excluding entitlement cities). © (elp ' ru The second$23M CDBG-CV2 allocation is granted to eligible, a a © ® © o CDBG entitlement and nonentitlement city and county governments based on COVID-19 factors prioritized by HUD, the state and local governments. apa.ftga�adane D- - o0 What can CDBG-CV fund? CDBG-CV1 grants fund CDBG public services and local microenterprise assistance programs;and public health, emergency response, or temporary housing facilities that address COVID-19 impacts, and grant administration.All CDBG funded activities must Agency contact benefit low-and moderate-income (LMI) persons or meet the CDBG urgent need national objective criteria. Kaaren floe CDBG SECTION MANAGER How do eligible cities and counties apply for CDBG-CV funds? They submit an application describing proposed uses Local Government Division of funds and how federal requirements are met. The CDBG- kaaren.roe@commerce.wa.gov CV1 ZoomGrants online application and guidance materials will be available at www.commerce.wa.gov/CDBG after the Phone:360.725.3018 state submits its CARES Act Action Plan Amendment for HUD approval. CDBG-CV2 planning is just beginning. www.commerce.wa.gov/CDBG What is the maximum grant amount? Grant amounts are in the applicable CDBG-CV Fund Distribution list. In addition, CDBG-CV1 incentive funds are available for nonentitlement city/county consortiums in the following grant options table. CARES ACT COMMUNITY DEVELOPMENT BLOCK(CDBG-CV) OVERVIEW 1 2.2 AN ©�oo e a o e • ® �I m e • CDBG-CV1 Grant Options Table CDBG- Entity providing assistance CV1 to service area residents, Total CDBG-CV1 Award Grantee Consortium Service Grant or.managing project Option Recipient Area Single City grantee or a city subrecipient serving city A City No area Up to$13 per city LMI population* Single County grantee or a B County No county subrecipient serving County population formula amount** county area 2 or more County or City grantee,or a Combined county population formula counties subrecipient serving the amounts**, C County Yes and cities combined areas or City PLUS$13 per city LMI population*, PLUS$1,000 for each consortium city or county(not including grant recipient) *City amount =$13 per LMI population based on HUD LMI percentage or CDBG approved income survey **County amount=$3M distributed based on population (including nonentitlement cities),with a minimum of $8,000 for counties under 5,000 population How did Commerce determine how much CDBG-CV1 funds each city and county could apply for and the priority activities? The population-based approach distributes funds equitably across the state,supports local/regional services and assistance programs, builds on local grant administration capacity, allows flexibility to respond to state and local priorities,and targets funds towards activities that benefit persons with low-and moderate-incomes impacted by COVID-19. How do people or businesses impacted by COVID-19 access the assistance? CDBG-funded services and programs may be offered directly by the local government CDBG recipient, or they may pass the funds to a subrecipient service provider. So contact your local government, community action program, or associate development organization to learn if CDBG-funded assistance or other resources are available, and the eligibility criteria. When do the funds begin and end? CDBG-CV funds may reimburse allowable costs incurred by the grantee recipient or subrecipient for approved activities related to COVID-19 beginning March 27,2020 (CARES Act authorization date).The funds must be expended in a timely manner to address immediate needs.The grantee recipient's CDBG-CV contract will establish the end date,which could extend to June 30,2022. CARES ACT COMMUNITY DEVELOPMENT BLOCK(CDBG-CV) OVERVIEW 2 2.2 NOTICE OF PUBLIC HEARING PUBLIC SERVICE-COMMUNITY DEVELOPMENT BLOCK GRANT NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing via call in conference phone by dialing 253-215-8782 entering Meeting ID 872-2319- 8850 and Passcode 537464 on Tuesday, August 25, 2020 at 9:15 AM. The purpose of the public hearing is to review community development and housing needs, inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant (CDBG-CV1), and receive comments on proposed activities, particularly from lower income persons residing in the Mason and Lewis County area. Up to $597,614 may be available annually to the Cities and Counties to fund CDBG public services and local microenterprise assistance programs; and public health, emergency response, or temporary housing facilities that address COVID-19 impacts. All CDBG funded activities must benefit low-and moderate-income persons or meet the CDBG urgent need national objective criteria. An overview of the proposed activities will be available for review on Mason County's website— www.co.mason.wa.us on August 17, 2020. Comments may also be submitted in writing to DLZAco.mason.wa.us or the Mason County Commissioners, 411 N. 5th Street, Shelton, WA 98584. Comments will be accepted until August 24, 2020. Access for the hearing impaired and others can be accommodated using Washington Relay Service at 1-800-833-6384 and at the below website: https://www.dshs.wa.gov/altsa/odhh/telecommunications-relay-services cvnoiw�'�- "1115 ga"� July 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 9 10 it 12 13 14 9A M. 15 16 17 18 Commission Mtg. 19 20 .21 22 23 24 25. Commission Briefing. 26 27 28 9A.M. 29 30 31 Commission Mtg. August 2020 Sunday Monday Tuesday Wednesday. Thursday Friday Saturday 1. 2 3 4 9 A.M. 5 6 7 8 Commission Commission Briefing Mtg. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 9 A.M. 3 Commission Commission Briefing Mtg. 36 31 Commission Briefing September 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4. S 6 7 8 9A.M. 9 10 11 12 Labor Day Commission Mfg. 13. 14 15 16 17 18 19 Commission Briefing 3 S 20 21 22 23 24 M 26 i 9 A.M. s Commission i Mtg.. 27 28 29 30 L Commisslon a Briefing k 5 I 4