HomeMy WebLinkAbout2020/08/04 - Regular Packet August 4.1
Pursuant to Proclamation by the Governor 20-28.8, in-person attendance to Commission
meetings is temporarily prohibited.
Our Commission meetings are live streamed at http://masonwebtv.coml and we will accept
public comment via email dlzOco.mason.wa.us; or mail to Commissioners Office, 411
North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to
listen to the Commission meeting via your telephone, please provide your telephone
number to the Commissioners'office no later than 4 p.m. the Friday before the meeting.
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT MEETING AGENDA
Commission Chambers—9:00 a.m.
411 North Fifth Street, Shelton WA 98584
August 4, 2020
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
5. Open Forum for Citizen Input
In response to the COVID-19 outbreak we are suspending Citizen Input at this time. We
will accept public comment via email—dlz@co.mason.wa.us ; or mail to Commissioners
Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. We will
revisit this suspension on a weekly basis.
6. Adoption of Agenda
Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:15
a.m.
7. Approval of Minutes —July 28, 2020 regular meeting minutes
8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted
by one motion unless a Commissioner or citizen requests an item be removed from the
Action Agenda and considered as a separate item.
8.1 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant#8073704-8073878 $ 672,273.14
Direct Deposit Fund Warrant#69940-70328 $ 771,928.92
Salary Clearing Fund Warrant #7005312-7005336 $ 549,324.65
8.2 Approval to authorize the County Engineer to utilize the small works roster to
contract out the Valley Rose culvert replacement project.
8.3 Approval to pay temporary special pay for Michele Morris for work performed in a
higher classification.
Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last
printed on 08/03/20 3:46 PM.
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY COMMISSIONERS' MEETING AGENDA
August 4,2020-PAGE 2
8.4 Approval to execute the interagency agreement with the State of Washington
Department of Fish and Wildlife(WDFW)for access at the Haven Lake community.
8.5 Approval to authorize the County Engineer to sign an agreement, along with any
agreed upon amendments or modification to the agreement, between the County
and Cheryl and Richard Alexander and authorize the County Engineer to solicit for
bids and execute a contract to construct the new ecology block wall,
8.6 Approval to contract with the Public Health Institute for COVID-19 case investigation
and contact tracing.
8.7 Approval to sign a letter of support for the ADA accessible Sweetwater Creek
Waterwheel Park project as requested by the Hood Canal Salmon Enhancement
Group.
8,8 Approval to appoint Cappy Shapiro to the Mason County Housing and Behavioral
Health Board for a term ending September 30, 2022.
8.9 Approval of the Consolidated Homeless Grant for Housing and Essential Needs HEN
amendment#2.
8.10 Approval of the Eviction Rent Assistance Program(ERAP)application to the WA State
Department of Commerce for CARES Act funding in the amount of$500,876.
8.11 Approval of the contract with Colvos Construction in the amount of$2,272,718 for
seismic and tenant improvement work in Building 10.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time -In response to the
COVID-19 outbreak we will accept public comment via email-dlz@co.mason.wa.us ; or
mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-
9670 ext. 419
No Hearings Scheduled
11. Board's Reports and Calendar
12. Adjournment
J:\AGENDAS\2020\2020-08-04 REG-revised.doc
MASON COUNTY
TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed:
FROM: Ginger Kenyon Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: August 4, 2020 No. 4.1
ITEM: Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in a change of location for
OLY BOI, INC. and liquor and marijuana licenses due to expire.
4.1.2 Received a letter from the Office of Financial Management regarding
Coronavirus Relief Fund.
4.1.3 A letter was received from The Secretary of the Interior Washington
regarding Building and Rebuilding Monuments to American Heroes.
4.1.4 Carol Colin sent in a letter of support for Home Rule Charter.
Attachments: Originals on file with the Clerk of the Board.
Cc:CMMRS Neatherlin, Shutty, Trask
Q-A-►erl"D W Ivl d om i A- P 4 Se e-
V-- VLOW t,
Washington State Licensing and Regulation
• Q PO Box 43098
3 Liquor and Cannabis (Board Olympia WA 98504-3098
Phone—(360)664-1600
Fax—(360)753-2710
Emailed to: brandmanagementmj jilcimail.com; Rebecca.wrynn a(�,Icb.wa.gov
July 22, 2020
OLY BOI, INC
4844 65TH AVE NE
OLYMPIA, WA 98516
Re: OLY BOI, INC
160 W WESTFIELD CT STE Al
SHELTON, WA 98584-4604
LICENSE #430625 - 7B
U B 1604-454-177-001-0003
Prior License No.: 416358 -7B
Your application for change of location has been approved with the following privilege(s):
MARIJUANA PROCESSOR
This license is valid through May 31, 2021.
You must post this letter in a public service area as your temporary operating permit. If
you do not receive your Business License with marijuana endorsements in 15 days, contact
Business License Service/Specialty Licenses at(360) 705-6744.
The conditions of your original marijuana license also apply to the license at your new location.
To begin accessing Leaf Data Systems for traceability, you will need to contact Leaf Data
System at 888-420-5813.
For compliance questions please contact your enforcement officer at 360-664-1626.
*As of April 1, 2018—The WSDA will regulate the processing of all Cannabis-Infused Edibles
through an endorsement program. To get more information about the endorsement please call
the WSDA at (360) 902-1876 or visit the WSDA's Cannabis Infused Edible website.
Rebecca'Wrynn/els
Marijuana Licensing Specialist
360-664-1707
Cc: Enforcement Office
Mason County Commissioners
File
DECISIONS
Cc:CMMRS Neatherlin, Shutty, Trask
E1Elerk�
�uL 2 3 252D ` r
Mason County
Commissioners STATE OF WASMNGTON
OFFICE OF FINANCIAL MANAGEMENT
Insurance Building, PO Box 43113 . Olympia, Washington 98504-3113 . (360) 902-0555
July 22,2020
Honorable Sharon Trask, Chair
Mason County Commission
411 North Fifth
Shelton, WA 98584-3406
Dear Chair Trask:
Governor Inslee appreciates all of the hard work your jurisdiction is doing to help fight the pandemic.
You and your staff are making a difference. Many of you have asked about when and if the state will
share more Coronavirus Relief Fund(CRF) funding and extend the October 31, 2020 contract end date.
The Trump administration released CRF dollars to eligible state and local governments in April 2020.
At that time,the U.S. Treasury Department declined to establish guidelines or requirements for making
subgrants to local jurisdictions with populations under 500,000. Neither Congress nor the administration
took an explicit position on such subgrants. According to supporting materials provided by Congress:
"The bill reserves 45 percent of the state's total allotment for localities of 500,000 or more.
These localities may apply directly to the Treasury for their relative share by population of this
amount. It would not be administratively feasible for every locality to apply to the Treasury
directly for funds, although localities can work with their states to access funding."
The U.S. Treasury Department's methodology adopted this standard for eligibility. At the time of
distribution, the Trump administration stated that a local government"must have a population in excess
of 500,000 to provide a certification for payment."
To the extent that Congress provided any direction on this matter,the text of the CARES Act stipulates
that local governments may receive 45 percent of a state's total share of CRF funding under the law.
In the case of Washington state, which was allocated a total of$2.95 billion, local governments could
expect to receive about$1.32 billion in CRF funds. Unfortunately, only local governments with
populations above 500,000 were explicitly provided allocations from this amount, and members of
Congress have since acknowledged that the bill excluded funding for local governments below that
threshold.
Local government distributions
Upon receiving CARES Act funds, my staff immediately started working with your local government
associations to develop a formula to distribute subgrants to local governments with populations below
500,000. Despite a lack of federal guidance and significant flexibility to retain funds at the state level,
We understand that cities and counties are on the front line of fighting this pandemic, and took decisive
action to help local partners across Washington meet the needs of their communities.
July 22, 2020
Page 2 of 2
These efforts resulted in an initial allocation of nearly$300 million to local governments in population-
based grants. Washington was one of the first states to allocate funds directly to local governments,
and the distributions were supported by the Association of Washington Cities and the Washington
State Association of Counties. The state, in consultation with the Legislature, also agreed to hold an
additional$240 million for local governments to address future needs and emerging problems.
Through these two distributions, local governments with populations under 500,000 will receive$537
million in discretionary CRF money alone. Combined with the$786 million in direct distribution, local
governments in Washington will ultimately receive over$1.32 billion—or approximately 45 percent of
the state's total funding under the CARES Act.
Although the law itself is ambiguous,Washington is ensuring that local governments receive the same
proportion of funds that Congress intended: roughly 45 percent.
These allocations are in addition to hundreds of millions of dollars in distributions from other parts of the
CARES Act, and other coronavirus-related aid from state funds. The state has continued to work with
local governments and state agencies to make additional investments as needed. For example, additional
funds are going to the Yakima Health District to help battle the outbreak in that county, and millions of
dollars' worth of personal protective equipment has been provided to local jurisdictions for free.
Local utilization of funds to date
The Office of Financial Management entered into an interagency agreement with the Department of
Commerce to manage contracts with local governments for their CRF allocations. Because the state is
accountable for the use of these funds,the contracts are reimbursable to make sure the CARES Act
funds are consistent with the law and guidelines.
Commerce began the contracting process with local governments in the middle of May. As of July 15:
0 125 contracts have been signed
• 117 are in process
• 70 have not been started
• three have declined.
As of July 1, 2020,no jurisdiction that is party to a signed contract with the state has exhausted its share
of the nearly$300 million distribution in population-based grants. I have asked my staff to begin
releasing additional funds through the contracts with the Department of Commerce.
We are also open to extending the timeframe of the contracts, and at the same time,the Legislature and I
want to make sure all of the $2.95 billion is expended by December 31, 2020.
Sincerely,
David Schumacher
Director
cc: Honorable Jay Inslee
Lisa Brown, Director, Department of Commerce
Cc:CMMRS Neatherlin, Shutty, Trask
fP?1�L\1 OFTyF' THE SECRETARY OF THE INTERIOR
.-.�% WASHINGTON
0
7 A
' eh 3
JUL 2 3 2020
Board of Commissioners
Mason County
411 N 5th Street, Suite 1
Shelton, Washington 98584-3400
Dear County Commissioners:
On July 3, 2020, President Donald J. Trump signed an Executive Order (EO) on Building and
Rebuilding Monuments to American Heroes. Recently, many statues and monuments that
preserve the memory of our collective American story have been vandalized, destroyed, or
removed. President Trump has made clear that this Administration will not stand for anarchy and
allow our Nation's history to be erased. We must preserve the story of America's heroes.
The President has directed me to lead a Task Force that will propose options for the creation of a
National Garden of American Heroes, including potential locations for the site. The National
Garden will feature the statues of the greatest Americans to ever live and express our noblest
ideals: respect for our ancestors, love of freedom, and striving for a more perfect Union. These
works of beauty, created as enduring tributes, will show reverence for our past, dignify our
present, and inspire those who come to visit this majestic place in the future.
As outlined in the enclosed EO, the "National Garden should be located on a site of natural
beauty that enables visitors to enjoy nature, walk among the statues, and be inspired to learn
about great figures of America's history." The site should be proximate to at least one major
population center and not cause significant disruption to the local community. My preference is
that the site be on lands already in Federal ownership.
The Task Force will also develop a process for accepting donations or loans of statues and
monuments by States, localities, civic organizations, businesses, religious organizations, and
individuals for display at the National Garden of American Heroes. Statues and monuments will
include the Founding Fathers, former Presidents of the United States, those who fought for the
abolition of slavery, and other great Americans.
I ask that you respond to this letter in your capacity as county officials, and provide any
recommendations that answer the following questions:
1. Are there locations of natural beauty within your unit of local government that would
serve as a reputable location for these monuments, statues, and the National Garden of
American Heroes? Please list and describe any such locations consistent with the EO.
2. Are there any statues or monuments your locality can donate or loan to this effort that
will honor our nation's heroes? Please list and describe any such statues or monuments
consistent with the EO.
3. In addition to the 31 individuals listed in the EO, are there any other American heroes
who should be recognized in the National Garden of American Heroes? Please list and
describe any such individuals consistent with the EO.
The Task Force.intends to provide recommendations to the President expeditiously and would
ask that you provide your response by July 31, 2020. Please send an electronic copy of your
response to Mr. Jeffrey Small atjeffrey_small@ios.doi.gov.
America's heroes are embedded in our hearts and as a result of the President's leadership will
forever be embedded in American history. This worthy and appropriate tribute to the legendary
figures of the United States of America will transmit our national story to fixture generations.
Sincerely,
Secretary of the Interior
Enclosure
:r
EXECUTIVE ORDERS
Executive Order on Building and Rebuilding
Monuments to American Heroes
Issued on: July 3,2020
By the authority vested in me as President by.the Constitution and the laws.of the United
States of America, it is hereby ordered as follows:
Section 1. Purpose. America owes its present greatness to its past sacrifices. Because the.
past is always at risk of being forgotten, monuments will always be needed to honor those.
who came before. Since the time of our founding,Americans have raised monuments-to our
greatest citizens. In 1784,the legislature of Virginia commissioned the earliest statue of
George Washington, a "monument of affection and gratitude"to a man who"unit[ed]to the
endowment[s] of the Hero the virtues of the Patriot" and gave to the world "an Immortal
Example of true Glory." I Res. H. Del. (June 24,1784). In our public parks and plazas,we have
erected statues of great Americans who,through acts of wisdom and daring, built and
preserved for us a republic of ordered liberty.
These statues are silent teachers in solid form of stone and metal. They preserve the memory
of ourAmerican story and stir in us a spirit of responsibility for the chapters yet
unwritten-These works of art call forth gratitude for the accomplishments and sacrifices of
our exceptional fellow citizens who,:despite their flaws, placed their virtues,their talents,'and
_their lives in the service of our Nation. These monuments express our noblest ideals:- respect
for our ancestors, love of freedom, and striving for a more perfect union. They areworks of
beauty, created as enduring tributes. In preserving them,we show reverence for our past, we
dignify our present, and we inspire those who are to come. To build a monument-is to ratify
our shared national project.
To destroy a monument is to desecrate our common inheritance. In recent weeks,in the
midst of protests across America, many monuments have been vandalized or
destroyed. Some local governments have responded by taking their monuments
down. Among others, monuments to Christopher Columbus, George Washington,Thomas
Jefferson,Benjamin Franklin, Francis Scott Key, Ulysses S. Grant, leaders of the abolitionist
movement,the first all-volunteer Africa n-American regiment of the Union Army in the Civil
War,,and American soldiers killed in the First and Second World Warshave.beenvandalized,
destroyed,or.removed.
These statues are not ours alone,to be discarded at the whim of those inflamed by
fashionable political passions;they belong to generations that have come before us,and to
generations yet unborn. My Administration will not abide an assault on,our collective
national memory. In the face of such acts of destruction, it is our responsibility as Americans
to stand strong against this violence,and to peacefully transmit our great national story to
future generations through newly commissioned monuments to American heroes.
Sec.2. Task Force for Building and Rebuilding Monuments to American Heroes. (a),There is
hereby established the Interagency Task Force for Building and Rebuilding Monuments to
American Heroes (Task Force). The Task Force shall be chaired by the Secretary of the
Interior(Secretary),and shall include:the following additional members:
(i) the Administrator of General Services (Administrator);
(ii) the Chairperson of the National Endowment for the Arts (NEA)
(iii) the Chairperson of the National Endowment for the Humanities (NEH);
(iv) the Chairman of the Advisory Council on Historic Preservation (ACHP); and
(v) any officers or employees of any executive department or agency (agency) designated by
the President or the Secretary.
(b) The Department of the Interior shall provide funding and administrative support as may
be necessary for the performance and functions of the Task Force. The Secretary shall
designate an official of the Department of the Interior to serve as the Executive Director of the:
Task Force, responsible for coordinating its day-to-day activities.
(c) The Chairpersons of the NEA and NEH and the Chairman of the ACHP shall establish cross-
department initiatives_ within the NEA, NEH, and ACHP, respectively,to advance.the purposes
of the Task Force and this order and to coordinate relevant agency operations with the Task
Force.
Sec. 3. National Garden of American Heroes. (a) It shall be the policy of the United States to
establish a statuary park named the National Garden of American Heroes (National Garden).
(b) Within 60 days of the date of this order,the Task Force shall submit a report to the
President through the Assistant to the President for Domestic Policy that proposes options
for the creation of the National Garden, including potential locations for the site. In
identifying options,the Task Force shall:
(i) strive to open the National Garden expeditiously;
(ii), evaluate the feasibility of creating the National Garden.through a variety of potential
avenues,including existing agency authorities and.appropriations;and
.(iii) consider the availability of authority to encourage and accept the donation or loan of
statues by States, localities,civic organizations, businesses, religious organizations, and
individuals,for display at the National Garden.
(c) in addition to the requirements of subsection 3(b) of this order;the proposed options for
the National Garden should adhere to the criteria described in subsections (c)(i)through
(c)(vi) of this section.
(i) The National Garden should be composed of statues, including statues of John Adams,
Susan B.-Anthony, Clara Barton, Daniel Boone,Joshua Lawrence Chamberlain, Henry Clay,
Davy Crockett, Frederick Douglass,Amelia Earhart, Benjamin Franklin, Billy Graham,
Alexander Hamilton,Thomas Jefferson, Martin Luther King, Jr.,Abraham Lincoln, Douglas
MacArthur, Dolley Madison, James Madison,Christa McAuliffe,Audie Murphy,,George S.
Patton,Jr.,Ronald Reagan,Jackie Robinson, Betsy Ross,Antonin Scalia, Harriet Beecher
Stowe, Harriet Tubman, BookerT.Washington, George Washington, and Orville and Wilbur
Wright.
(ii) The.National Garden should be opened for public access priorto the:250th anniversary of
the proclamation of the Declaration of independence on July 4,2026.
(iii) Statues should depict historically significant Americans, as thatterm is defined in section
7 of this.order,who have contributed positively to America throughout our history. Examples
include: the Founding Fathers,those who fought for the abolition of slavery or participated in
the underground railroad, heroes of the United, States Armed Forces, recipients of the.
Congressional Medal of Honor or Presidential Medal of Freedom,scientists and inventors;
entrepreneurs, civil rights leaders, missionaries and religious leaders, pioneers and explorers,
police officers and firefighters killed or injured in the line of duty, labor leaders, advocates for.
the poor and disadvantaged, opponents of national socialism or international socialism,
former Presidents of the United States and other elected officials,judges and justices;
astronauts,authors, intellectuals, artists, and teachers. None will have.lived perfect lives, but
all will be worth honoring, remembering, and studying.
(iv) All statues in the National Garden should be lifelike or realistic representations of the
persons they depict, not abstract or modernist representations.
(v) The National Garden should be located on a site of natural beauty that enables visitors to
enjoy nature,walk among the statues, and be inspired to learn about great figures of
America's history. The site should be proximate to at least one major population center, and
the site should not cause significant disruption to the local community.
(vi) As part of its civic education mission,the National Garden should also separately
maintain a collection of statues for temporary display at appropriate sites around the United
States that are accessible to the general public.
Sec.4. Commissioning of New Statues and Works of Art. (a) The Task Force shall examine
the appropriations authority of the agencies represented on it in light of the purpose and
policy of this order. Based on its examination of relevant authorities,the Task Force shall
make recommendations for the use of these agencies'appropriations.
(b) To the extent appropriate and consistent with applicable.law and the other provisions of
this order, Task Force agencies that are authorized to provide for the commissioning of
statues or monuments shall, in expending funds,give priority to projects involving the
commissioning of publicly accessible statues of persons meeting the criteria described in
section 3(b)(iii) of this order,with pa rticu lar'p reference for statues of the Founding Fathers,
former Presidents of the United States, leading abolitionists, and individuals involved in the
discovery of America.
(c) To the extent appropriate and consistent with applicable law,these agencies shall
prioritize projects that will result in.the installation of a statue as described in subsection (b)
of this section in a community where a statue depicting a historically significant American
was removed or destroyed in conjunction with the events described in section 1 of this order.
(d) After consulting with the Task Force,the Administrator. of.Genera[Services shall promptly
revise and thereafter operate the General Service Administration's (GSA's) Art in Architecture
(AIA) Policies and Procedures, GSA Acquisition Letter V-10-01, and Part 102-77 of title 41, Code
of Federal Regulations,to prioritize the.commission of works of art that portray historically
significant Americans or events of American historical significance or illustrate the ideals .
upon which our Nation was founded., Priority should be given to public-facing monuments to
former Presidents of the United States and to individuals and events relating to the discovery
F
of America,the founding of the United States, and the abolition of slavery. Such works of art
should be designed to be appreciated by the general public and by those who use and
interact with Federal buildings. Priority should be given to this policy above other policies
contained in part 102-77 of title 41, Code of Federal Regulations, and revisions made pursuant
to this subsection shall be made to supersede any regulatory provisions of AIA that may
conflict with or otherwise impede advancing the purposes of this subsection.
(e) When a statue or work of art commissioned pursuant to this section is meant to depict a
historically significant American,the statue or-work of art shall be a lifelike or realistic .
representation of that person, not an abstract or modernist representation:
Sec.5. Educational Programming. The Chairperson`ofthe NEH shall prioritize the allocation ,
of funding to programs and projects that educate Americans about the founding documents
and founding ideals of the United States, as appropriate and to the extent consistent with
applicable law, including section956 of title 20, United States Code. The founding
documents include the Declaration.of Independence,the Constitution, and the Federalist
Papers. The founding ideals include equality,under the law, respect for inalienable individual
rights, and representative self-government. Within 90.days.,of the conclusion of each Fiscal
Year from 2021 through 2026,the Chairperson shall submit a report to the.President through
the Assistant to the President for Domestic Policy that identifies funding allocated to
programs and projects pursuant to this section.
Sec. 6. Protection of National Garden and Statues Commissioned Pursuant to this Order. The .
Attorney General shall apply section 3 of Executive Order 13933 of June 26,2020 (Protecting
American;Monuments, Memorials, and Statues and Combating Recent Criminal Violence);
With respect to violations of Federal law regarding the National Garden and all.statues.
commissioned pursuant to this order. .
Sec. 7. Definition. The term "historically significant American" means an individual who was,
- - or becanre, an American-citizen and-was-6 public figure Who made substantive contributions
to America's public life or otherwise had a substantive effect on America's history. The
phrase also includes public figures such as Christopher Columbus,Junipero Serra,and the
-Marquis de.La Fayette,who lived prior to or during the American Revolution and were not
American citizens,.but who made substantive historical contributions to the discovery;
development, or independence of the future United States.
Sec. 8. General Provisions. (a) Nothing in this order shall be construed to impair or otherwise
affect:
(i) the authority granted bylaw to an executive department or agency,or the head thereof;
or
(ii) the functions of the Director of the Office of Management and Budget relating to
budgetary, administrative, or legislative proposals.
(b) This order shall be implemented consistent with applicable law and subject to the
availability of appropriations.
(c) This order is not intended to, and does not, create any right or benefit, substantive or
procedural, enforceable at law or in equity by any party against the United States, its
departments, agencies,or entities, its officers, employees,or agents, or any-other person.
DONALD J.TRUMP
THE WHITE HOUSE,
J u ly 3, 2020.
Cc:CMMRS Neatherlin, Shutty, Trask
Clerk
Washington State
Liquor and Cannabis Board
P 0 BOX 43098
www.liq.wa.gov Fax #: (360) 753-2710
July 06, 2020
Dear Local Authority:
RE: Marijuana License Renewal Applications in Your Jurisdiction - Your Objection Opportunity
Enclosed please find a list of marijuana licensed premises in your jurisdiction whose marijuana licenses will expire in abount 90 days.
This is your opportunity to object to these license renewal requests as authorized by RCW 69.50.331 (7) .
1 ) Objection to License Renewal
To object to a marijuana license rnewal:
This letter must: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing Division.
o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are
based.
o You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based.
o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 69.50.331 (7) (0) .
Your letter of objection must be received by the Board's Licensing Division at least 30 days prior to the license
expiration date (WAC 314-55-165) . If you need additional time you must request that in writing. Please be aware, however,
that it is within the Board's discretion to grant or deny any requests for extension of time to submiti objections.
Your request for extension will be granted or denied in writing. If the objection is received within thirty days of
the expiration date or the licensee has already renewed the license, the objection will be considered as a complaint
and possible license revocation may be pursued by the enforcement division.
A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the
Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to
the WSLCB.
2) Status of License While Objection Pending
During the time an objection to a renewal is pending, the permanent marijuana license is placed on hold.
3) Procedure Following Licensing Division Receipt of Objection
After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report
will include your letter of objection, as well as any attachment`s and supporting documents you send. The Licensing Director
will then decide to renew the marijuana license, or to proceed with non-renewal.
4) Procedure if Board Does Not Renew License (WAC 314-55-165 (2) (b))
If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this, decision. The
licensee also has the right to request a hearing to contest non-renewal of their marijuana license. If the licensee makes
timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the
at the hearing before an administrative law judge to support the non-renewal recommendation. You may present evidence in
support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial
order fEonotheiBgatdbirrde(h!wiofibe Board members have final authority to renew the marijuana license and will enter a final
5) Procedure if Board Renews License Over Your Objection (WAC 314-55-165 (2) (a) )
If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be
given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing
is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to
license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may
also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence,
and issue an initial order for the Board's review. The Board members have final authority to renew the marijuana license and
will enter a final order announcing their decision.
For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov.
Sincerely,
Rebecca Smith
Rebecca Smith, Director,
Licensing and Regulation Division
LIQ 864 07/10
C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE : 07/06/2020
LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON
(BY ZIP CODE) FOR EXPIRATION DATE OF 20201231
LICENSE
LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES
1 EZ DAZE LLC GANJA VITA 415539 MARIJUANA RETAILER
23441 NE STATE ROUTE 3 MEDICAL MARIJUANA ENDORSEMENT
BELFAIR WA 98528 0000
2 . THE ROOT CELLAR LLC THE ROOT CELLAR 415343 MARIJUANA RETAILER
23632 NE STATE ROUTE 3 MEDICAL MARIJUANA ENDORSEMENT
BELFAIR WA 98528 8309
3 . BLACKSMITH FARMS LLC BLACKSMITH FARMS 413622 NON-RETAIL PRIVILEGES
6251 NE BEAR CREEK DEWATTO RD MARIJUANA PROCESSOR
BELFAIR WA 98528 8795
4 . MADMATTS GREENERY L.L.C. MADMATTSGREENERY 416726 MARIJUANA PRODUCER TIER 1
14249 W,CLOQUALLUM RD MARIJUANA PROCESSOR
ELMA WA 98541 9659
5 . LAUGHING GRASS MARIJUANA PRODU LAUGHING GRASS MARIJUANA PRODUCTION AND PROCE 414145 MARIJUANA PRODUCER TIER 2
420 E MILLWRIGHT RD MARIJUANA PROCESSOR
SHELTON WA 98584 0000
6 . OGZ FIRE WEED LLC OGZ FIRE WEED 416737 NON-RETAIL PRIVILEGES
50 W WESTFIELD CT UNIT E MARIJUANA PROCESSOR
SHELTON WA 98584 0000
7 . LOCAL COLLECTIVE LLC PLATINUM GARDENS 417200• NON-RETAIL PRIVILEGES
421 W HONEYSUCKLE LN MARIJUANA PROCESSOR
SHELTON WA 98584 0000
8 . WICKED DELIGHTS, LLC WICKED DELIGHTS 407575 MARIJUANA PROCESSOR
2810 E SPENCER LAKE RD STE A
SHELTON WA' 98584 0000
C092080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 07/06/2020
LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON
(BY ZIP CODE) FOR EXPIRATION. DATE OF 20201231
LICENSE
LICENSEE BUSINESS NAME AND ADDRESS _ NUMBER PRIVILEGES
9 . GREEN STATE INDOOR INC. GREEN STATE INDOOR INC. 429287 MARIJUANA PRODUCER TIER 1
160 W WESTFIELD CT STE B MARIJUANA PROCESSOR
SHELTON WA 98584 4604
10 . MARTIMAN LLC PURA VALLEY HERBS 427094 MARIJUANA. PRODUCER TIER_ 2
161 WESTFIELD CT MARIJUANA PROCESSOR
SHELTON WA 98584 4604
11 TOKELAND GROWING, LLC TOKELAND GROWING 428827 NON-RETAIL PRIVILEGES
160 WESTFIELD CT STE C MARIJUANA PROCESSOR
SHELTON WA 98584 4604
12 . HOLLINGSWORTH CANNABIS LLC THE HOLLINGSWORTH CANNABIS COMPANY 416406 MARIJUANA PRODUCER TIER 3
541 W HONEYSUCKLE LN MARIJUANA PROCESSOR
SHELTON WA 98584 6802
13 .. THE RAUCUS GROUP, LLC THE RAUCUS GROUP 413627 MARIJUANA PRODUCER TIER 3
135 NE WATERHILL RD MARIJUANA PROCESSOR
TAHUYA WA 98588 9760
Cc:CMMRS Neatherlin, Shutty, Trask
�Cl�er
Washington State
Liquor and Cannabis Board
PO Box 43098 , Olympia WA 98504-3098, (360) 664-1600
www.liq.wa.gov Fax #: (360) 753-2710
July 06, 2020
Dear Local Authority:
RE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity
Enclosed please find a list of liquor-licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days.
This is your opportunity to object to these license renewal requests as authorized by RCW 66.24.010 (8) .
1 ) Objection to License Renewal
To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor and Cannabis Board (WS-LCB) Licensing
Division. This letter must:
o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are
based. You may include attachments and supporting documents which contain or confirm the facts upon which your objections are
based.
o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 66.24.010 (8) (d) .
Your letter or fax of objection must be received by the Board's Licensing Division at least 30 days prior to the license
expiration date. If you need additional time you must request that in writing. Please be aware, however, that it is within
the Board's discretion to grant or deny any requests for extension of time to submit objections. Your request for extension
will be granted or denied in writing. If objections are not timely received, they will not be considered as part of the
renewal process.
A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the
Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to
the WSLCB.
2) Status of License While Objection Pending
During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary
licenses are regularly issued to the licensee until a final decision is made by the Board.
3) Procedure Following Licensing Division Receipt of Objection
After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report
will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director
will then decide to renew the liquor license, or to proceed with non-renewal.
4) Procedure if Board Does Not Renew License
If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The
licensee also has the right to request a hearing to contest non-renewal of their liquor license. RCW 66.24.010 (8) (d) . If the
licensee makes a timely request for a hearing, we will notify you.
The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to
support the non-renewal recommendation. You may present evidence in support of your objection or objections. The administrative
law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final
authority to renew the liquor license and will enter a final order announcing their decision.
5) Procedure if Board Renews License Over Your Objection
If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be
given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing
is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to
license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may
also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence,
and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and
will enter a final order announcing their decision.
For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov.
Sincerely,
Rebecca Smith
Rebecca Smith, Director,
Licensing and Regulation Division
LIQ 864 07/10
1
C091080-2 WASHINGTON STATE LIQUOR AND CANNABIS BOARD DATE: 07/06/2020
LICENSED ESTABLISHMENTS IN UNINCORPORATED AREAS COUNTY OF MASON
(BY ZIP CODE) FOR EXPIRATION DATE OF 20201031
LICENSE
LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES
1 SAFEWAY INC. SAFEWAY STORE #1571 082115 SPIRITS RETAILER
- 23961 NE STATE RT 3
BELFAIR WA 98528 0000
2 . ISLAND BELLE, LLC ZECH INTERIORS AND DESIGN 426729 BEER/WINE SPECIALTY SHOP
23299 STATE HWY 3 BLDG A-2 BEER/WINE SPECIALTY SHOP
BELFAIR WA 98528 9324
3 . HD'S TAVERN, LLC HD'S TAVERN 072049 SPIRITS/BR/WN REST LOUNGE -
24131 NE STATE ROUTE 3 KEGS TO GO
BELFAIR WA 98528 9626
4 . HOODSPORT WINERY, INC. HOODSPORT WINERY 354432 DOMESTIC WINERY < 250,000 LITERS
23501 N US HWY 101' DIRECT SHIPMENT RECEIVER-IN/OUT WA
HOODSPORT WA 98548 9731 BEER/WINE SPECIALTY SHOP
5 . KIM, YONG K00 DAYTON STORE 352895 GROCERY STORE - BEER/WINE
W7480 SHELTON-MATLOCK RD
SHELTON WA 98584 0000
6 . UNION SQUARE DELI, LLC UNION SQUARE DELI 087370 SPIRITS/BR/WN REST LOUNGE +
310 E DALBY RD STE 100 OFF-PREMISES SALE WINE
UNION WA 98592 9611
Diane Zoren
From: Carol Ann <carol.colin@gmail.com>
Sent: Monday,July 27, 2020 8:43 PM
To: Melissa Drewry
Subject: Home Rule Charter for MasonCounty
Hello Melissa,
I am in support of bringing Home Rule Charter to Mason County.
Some of the opportunities available with home rule include better citizen representation, nonpartisan elected
positions,separation of legislative and executive duties and perhaps most importantly a process that gives the
powers of initiative and referendum to citizens of the county.
It would be a positive move for Mason County.
Thank you,
Carol Colin
1
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers,411 North Sth Street, Shelton,WA
July 28, 2020
1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance—Cmmr. Shutty led the flag salute.
3. Roll Call —Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3 — Sharon Trask all via Zoom.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Lynda Links, Lynn and William Busacca sent in letters re: Home Rule Charter.
4.1.2 Genevieve and Nolan Johannsen sent in a letter with concerns of the protocols
related to home construction and property management.
4.1.3 Cedar Grove Community sent in a list of concerns related to two properties located in
their community.
4.1.4 Federal Energy Regulatory Commission sent in a copy of their request for a time
extension that was sent to Tacoma Power to file documentation of public access to
Dry Creek Trail.
4.1.5 Washington State Liquor and Cannabis Board sent in a Marijuana License approval
for Anon Extractors LLC.
4.1.6 A second quarter report was received from Economic Development Council of Mason
County.
4.1.7 Advisory Board Applications have been received from the following: Karen Wolf for
Lewis Mason Thurston Area Agency on Aging; Dean Goldy for On Site Sewage, and
Cappy Shapiro for the Housing &Behavioral Health Board.
4.1.8 Carroll Raether sent in a letter wishing to be removed from the Lewis Mason
Thurston Area Agency on Aging Council.
4.1.9 Received a letter from State of Washington Department of Fish and Wildlife re:
Lower Union River Restoration Project.
4.2 Cmmr. Trask read a news release soliciting for applicants for the Pacific Mountain Workforce
Board from the private sector.
5. Open Forum for Citizen Input— no public comment received.
6. Adoption of Agenda - Cmmr. Neatherlin/Shutty moved and seconded to adopt the agenda
adding Item 8.15 a letter of support for the Mohegan Renewable Energy project. Motion
carried unanimously. N-aye; S-aye;T-aye.
7. Approval of Minutes—July 14 regular meeting minutes; July 20 briefing meeting minutes
Cmmr. Shutty/Neatherlin moved and seconded to adopt the July 14 regular meeting
minutes and July 20 briefing meeting minutes as presented. Motion carried
unanimously. N-aye; S-aye;T-aye
8. Approval of Action Agenda:
8.1 Approval of the first addendum to the Mason County Criminal Justice Treatment Account(CJTA)
Strategic Plan providing an additional $42,750 in expanded services and amendment#1 to the
2020-2021 contract #K3964 with the Health Care Authority for CJTA funded treatment and
recovery support services.
8.2 Approval to accept Robert Droll proposal for an Irrigation System Design for the Mason County
MCRA Sports Fields and approve the contract.
BOARD OF MASON COUNTY COMMISSIONERS'PROCEEDINGS
July 28, 2020 - PAGE 2
8.3 Approval to pay out-of-class pay to Jennifer Giraldes for extra coverage due to the Clerk of the
Board position vacancy.
8.4 Approval to set a hearing on Tuesday, August 25, 2020 at 9:15 a.m. to consider the sale of
parcel 32021-59-03008, 410 E Hillcrest Drive, Shelton for $8,000.
8.5 Approval to suspend certain limitations in County Code Chapter 2.88 Meetings of Board of
County Commissioners regarding Commissioner participation in Commissioner meetings via
conference call or video conference and requirement that two commissioners be physically
present.This suspension is in effect until the COVID-19 OPMA meeting restrictions are lifted.
8.6 Approval to sign the letter of support for the Mason Conservation District grant proposal to
reduce flood risks within the Skokomish River floodplain.
8.7 Approval to contract with the Department of Commerce (Cares Act Emergency Solutions Grant
Covid-19 grant number 20-4613c-117) and subcontract funds to Crossroads Housing and
Shelton Family Center.
8.8 Approval of a resolution setting a hearing date with the Hearings Examiner for August 26, 2020
at 1:00 p.m. to consider public comment on the petition to vacate a portion of Sharpe Street
located West and adjacent of Block 92 as recorded in Union Hood Canal Land &Improvement
Company's Plan of Union City, Road Vacation No. 405. Resolution No. 2020-58 (Exhibit A)
8.9 Approval of resolution setting a hearing date with the Hearings Examiner for August 26, 2020
at 1:00 p.m. to consider public comment on the petition to vacate a portion of the North half of
Fir Street adjacent to Block 8 Lots 21 through 28 in the Plat of Grays Harbor and Union City
Railroad Addition to Union City, Road Vacation No. 406. Resolution No. 2020-59 (Exhibit
B)
8.10 Approval of the Memorandum of Understanding with Julota, a software platform being used
with the Law Enforcement Assisted Diversion (LEAD)to fulfill grant requirements.
8.11 Approval of the contract with the Economic Development Council to solicit and fund grants with
CARES Act Funds to local businesses to assist with business losses due to pandemic closures.
8.12 Approval to add one Permit Technician I or II FTE to the Permit Assistance Center.
8.13 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8073471-8073703 $ 808,998.83
Direct Deposit Fund Warrant # 69548-69939 $ 716,739.63
Salary Clearing Fund Warrant#s 7005276-7005311 $ 1,006,039.68
8.14 Approval of the contract with Department of Commerce for $3,821,400 Coronavirus Relief
Fund for Local Governments.
8.15 Approval to sign a letter of support for the Economic Development Council's application for
grant funding for a pellet development project proposed by Mohegan Renewable Energy LLC.
Kevin—8.5 and 8.15 separate discussion
Cmmr. Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.14 and
remove Items 8.5 and 8.15 for a separate discussion. Motion carried unanimously. N-aye;
S-aye;T-aye.
Discussion—Item 8.5
Cmmr. Shutty explained this suspension of the Board's Rules allows the Commissioners'to meet remotely
and he has requested a discussion at next week's briefing of how the Commission will open up public
participation in Commission meetings safely.
Cmmr. Neatherlin added that suspending these Rules allows the Board to continue meeting remotely and
is eager to get back to"normal".
Cmmr. Shutty/Neatherlin moved and seconded to approve Item 8.5. Motion carried
unanimously. N-aye; S-aye;T-aye.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
July 28, 2020 - PAGE 3
Discussion Item 8.15—Cmmr. Neatherlin read the letter of support into the record. Cmmr. Shutty noted
this was briefed some time ago by the EDC.
Cmmr. Neatherlin/Shutty moved and seconded to approve Item 8.15. Motion carried
unanimously. N-aye; S-aye;T-aye.
Explanation of Item 8.14—Cmmr.Trask explained Mason County was awarded $3,821,400 for
Coronavirus Relief funds and the County is working through the specific process to award/spend the
funding related to COVID-19 expenditures. This has been briefed a number of times and will be briefed
again on Monday, August 3.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items set for a certain time—
10.1 Public hearing continued from July 14, 2020 to consider the 2019 Open Space application from
Baidha Dominique Wallace.
Diane Zoren presented the request from Baidha Dominuqe Wallace to reclassify four acres from
Designated Forest Land to Open Space. The Assessor has recommended approval.
Tom Davis submitted comments opposed to this request.
Cmmr. Shutty/Trask moved and seconded to approve the Open Space application from
Baidha Dominique Wallace. Motion carried. N-opposed; S-aye;T-aye.
Cmmr. Neatherlin explained he is not supportive of the Open Space program unless there is a real
benefit to the public; he did point out it doesn't add or reduce any revenue to the County, the tax savings
is pushed to other property tax payers.
10.2 Public hearing to consider rezoning a portion of a parcel in the Belfair Urban growth Area (UGA)
from Multi-family residential (RR-10) to Mixed use (MU).Staff:
Kell Rowen presented the rezone request for parcel 12329-43-00060 from RR10 to Mixed Use. The
Planning Advisory Commission recommended approval.
No public comment received.
Cmmr. Neatherlin/Shutty moved and seconded to approve the rezone of a portion of parcel
#12329-43-00060 from RR10 to Mixed Use. Motion carried unanimously. N-aye; S-aye; T-
aye. Ordinance No. 2020-060 (Exhibit Q
11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:40 a.m.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
July 28, 2020 - PAGE 4
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Clerk of the Board Sharon Trask, Chair
Kevin Shutty, Commissioner
Randy Neatherlin, Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Ginger Kenyon Action Agenda X_
Public Hearing
Other
DEPARTMENT: Support Services EXT: 380
DATE: August 4, 2020 Agenda Item #
(Commissioner staff to complete)
BRIEFING DATE:
BRIEFING PRESENTED BY:
[X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM:
Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #8073704-8073878 $ 672,273.14
Direct Deposit Fund Warrant #69940-70328 $ 771,928.92
Salary Clearing Fund Warrant #7005312-7005336 $ 549,324.65
Background: The Board approved Resolution No. 80-00 Payment of Claims Against County:
Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason
County Code 3.32.060(a) requires that the board enter into the minutes of the County
Commissioners the approval of claims listing warrant numbers.
Claims Clearing YTD Total $ 15,561,718.96
Direct Deposit YTD Total $ 10,240,841.17
Salary Clearing YTD Total $ 10,742,039.56
Approval of Treasure Electronic Remittances YTD Total $ 5,269,286.43
RECOMMENDED ACTION:
Approval to: Move to approve the following warrants
Claims Clearing Fund Warrant # 8073704-8073878 $ 672,273.14
Direct Deposit Fund Warrant# 69940-70328 $ 771,928.92
Salary Clearing Fund Warrant # 7005312-7005336 $ 549,324.65
Attachment(s): Originals on file with Auditor/Financial Services (Copies on file
with Clerk of the Board)
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Mike Collins, PE, PLS, County Engineer Action Agenda
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: August 4, 2020 Agenda Item #
BRIEFING DATE: August 3, 2020
BRIEFING PRESENTED BY: Mike Collins/ Erik Schwartz
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Valley Rose Culvert Replacement Project
BACKGROUND:
There are flooding issues at the end of Valley Rose Drive near address 381 caused by
heavy rain fall and the lack of infrastructure. To alleviate this flooding and reduce the
hazard to the traveling public the Public Works Department has designed a set of plans to
replace one existing cross-culvert and to add an additional cross-culvert. Because of work
load and schedule PW recommends utilizing the small works roster to contract out the
work.
The estimated cost of the culvert replacement project is $12,000 and will be funded by the
County Road fund.
RECOMMENDED ACTION:
Recommend the Board of County Commissioners authorize the County Engineer to utilize
the small works roster to contract out the Valley Rose culvert replacement project and
enter into a contract agreement.
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Loretta Swanson, Director Action Agenda
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: August 4, 2020 Agenda Item # $�3
BRIEFING DATE: August 3, 2020
BRIEFING PRESENTED BY: Loretta Swanson
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Special Pay Request
BACKGROUND:
Britta Creed, Senior Accounting Technician for Utilities and Waste Management,
submitted her resignation and her last day will be August 31., 2020. This request is
for Michele Morris, Clerical II, to receive temporary special pay for work performed
beginning August 1, 2020 until Britta's replacement is hired (approximately one
month).
RECOMMENDED ACTION:
Request the Board of County Commissioners authorize temporary special pay for
Michele Morris for work performed in a higher classification.
ATTACHMENTS:
1. Request Form
2. Current Position Description — Clerical II
3. Senior Accounting Technician Position Description
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Mike Collins, PE, PLS, County Engineer Action Agenda
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: August 4, 2020 Agenda Item # ut
BRIEFING DATE: August 3, 2020
BRIEFING PRESENTED BY: Mike Collins/ Erik Schwartz
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: Execute Interagency Agreement with State of Washington
Department of Fish and Wildlife (WDFW)
BACKGROUND:
The Department of Fish and Wildlife (WDFW) plans to remove an existing dam and fishway
structure from the outlet of Haven Lake and replace them with a natural channel outlet. The
attached interagency agreement grants WDFW and their contractors access to county-owned
property to do this work.
The property (Tracts A and B of the Plat of Haven Lake) was dedicated to the county at the time of
plat recording. Washington State Department of Game wished to develop the land to provide
public access to Haven Lake. An agreement was executed in 1956 (attached Original Agreement)
where Mason County granted the Department the right and permit to develop and maintain the
land. The agreement remains in effect.
RECOMMENDED ACTION:
Recommend the Board execute the interagency agreement with the State of Washington
Department of Fish and Wildlife.
ATTACHMENTS:
1. Interagency Agreement
2. Vicinity map
3. Original Agreement between Mason County and Department of Game
4. Photos of Haven Lake Outlet and structures to be removed
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Mike Collins, PE, PLS, County Engineer Action Agenda
DEPARTMENT: Public Works EXT: 450
COMMISSION MEETING DATE: August 4, 2020 Agenda Item #t 5
BRIEFING DATE: August 3, 2020
BRIEFING PRESENTED BY: Mike Collins/ Erik Schwartz
[ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency
ITEM: New Ecology Block wall located at 16391 North Shore Road —
Execute Agreement and Request to Solicit Bids
BACKGROUND:
Currently, there is an existing rip rap wall supporting the North Shore Road and protecting
Cheryl and Robert Alexander's property, located at the NE property corner W to the
driveway gate at 16391 North Shore Road- (Parcel No. 32220-50-02007) that is failing and
needs replaced before negatively affecting the property and the road.
With no permitting records of who constructed the rock wall that sits partially on the
Anderson's property and the county road easement, Public Works and Anderson's have
agreed that replacement of the wall would be a mutual benefit to both parties.
The estimated cost to build a new ecology block wall is approximately $100,000. The
Alexander's have agreed to pay $14,000 and grant the County a temporary construction
easement onto their property for removal and replacement of the current failed rock wall.
RECOMMENDED ACTION:
Recommend the Board of County Commissioners
1. Authorize the County Engineer to sign an agreement, along with any agreed upon
amendments or modification to the agreement, between the County and Cheryl and
Richard Alexander; and
2. Authorize the County Engineer to solicit for bids and execute a contract to construct the
new ecology block wall.
Attachment: Agreement
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: David Windom
DEPARTMENT: MCCS EXT: 260
BRIEFING DATE: AU 90„1 Q a
Le
PREVIOUS BRIEFING DATES: d�
(If this is a follow-up briefing, please provide only new information) NA
INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance 0 Human Resources
0 Legal Other— please explain
ITEM: Contracting with Public Health Institute for case investigation and contact tracing
EXECUTIVE SUMMARY: (If applicable, please include available options and potential
solutions): Mason County Community Services, Public Health would contract with Public Health
Institute for case and contact investigation using COVID dollars.This would be a scalable response
based on numbers of cases and provides a long-term tool to support the work of public health staff.
This organization is currently being used by Clark and Skamania counties.
BUDGET IMPACT: Please see the attached document. This shows what a full team
would look like, Mason County can pick a smaller response. The County would be
invoiced for billed hours.
PUBLIC OUTREACH:(Include any legal requirements,direct notice,website,community
meetings,etc.)
Briefing and action agenda
RECOMMENDED OR REQUESTED ACTION: Approve proposed contract
ATTACHMENTS: Budget, scope of work, and Contact Tracing Support and services
Briefing Summary 7/30/2020
Mason County Contact Tra•
Working Title #to be hired PHI Hourly Burdened FTE
Rate*
Program Director 1 $ 161.47 0.05
Resource Coordinator 1 $ 122.86 0.25
Contact Tracer II 1 $ 101.73 0.25
Contact Tracer I 8 $ 80.18 8.00
Totals
*Salary, fringe, operations costs and IDC are it
ing Budget
Estimated hours per 12 month Total per employee
period of performance
94.05 $ 15,186
470.25 $ 57,775
470.25 $ 47,839
15,048.00 $ 1,206,549
16,082.55 $ 1,327,348
icluded in the burdened rate.
PUBLIC
INSTITUTE
CONTACT TRACING SUPPORT AND SERVICES
Comprehensive COVID-19 testing and contact tracing are both essential before the
United States to safely reopen communities and economies and return to a
semblance of"life as usual". For all the anticipation around new COVID-19 tests,
therapeutics and vaccines, public health experts know that the end of the pandemic
will depend on a low-tech, tried-and-true tactic: contact tracing. A public health force
of contact tracers is needed throughout the country in order to prevent a resurgence
of COVID-19 in the fall of 2020 and throughout 2021.
The Public Health Institute (PHI) is pleased to present a scientifically vetted,
comprehensive suite of contact tracing services that we are prepared to activate
immediately to support state and local health departments as they advance their work
to control COVID-19. PHI's proposed contact tracing infrastructure leverages the
organization's demonstrated experience and track record, proven network
technologies, best industry practices, and an able, remote workforce for all elements
of the contact tracing process. The proposed services are both adaptable and
scalable to deploy and meet the needs of diverse geographic areas, especially among
rural areas and across vulnerable populations. Through a centralized contact tracing
center, PH l's model can adapt to address shifting needs for contact tracing support,
while emphasizing quality control and quality assurance throughout the contact
tracing process.
Centrally Organized Contact Tracing Staffing Support
For quality control purposes and to maximize economies of scale, PHI proposes a
scalable infrastructure of smaller work units - referred to here as micro-teams -that will
enable state or local health departments to scale and shift contact tracing support to
critical areas of the state as needed. The proposed model can pivot and adapt to
respond to emerging needs at the local and county level. We estimate that one of these
teams could contact approximately 100 people per day, or 700 per 7-day week. See
Diagram 1 for an outline of the proposed micro-team structure). Because of the
instability of incidence and prevalence estimates, PHI's scalable model provides timely
activation and well as targeted deployment based on health department priorities.
The contact tracing teams will be supported by a strong centralized program
management team, led by Dr. Marta Induni, PHI's Senior Director of Research. The
primary purpose of the centralized team will be to support that critical work of the
contact tracing staff. The program management team will consist of:
• Principal Investigator to oversee the overall implementation and operation of the
work, including liaising and communicating directly with health departments to
coordinate needs and staffing.
• Project Director
• Deputy Director
PHI Contact Tracing Program Description
Page 2 of 5
• Monitoring and Evaluation Expert
• Contact Tracing Supervisors
• IT/IS Specialist
• HR/Recruitment Specialists
• Administrative Staff
Recruitment and Staffing
PHI's team will work closely with health departments to determine the pace and hiring
needs for this project, including setting hiring goals and timelines for each health
department based on local need. We know that achieving the correct balance for
staffing success will require an iterative process. PHI can begin recruitment
immediately and commits to being flexible and expanding (or contracting) as the
situation demands.
PHI prides itself on our ability to have extensive experience working in low-income,
rural communities and in communities of color that allow us to hire high quality
personnel that share our public health mission and ethos. It will be important to ensure
that micro-team staff reflect the communities they are serving. Priority will be given to
hiring staff that speak identified non-English languages based on need, in addition to
English. For respondents that need other languages, we will use real-time
interpretation through a professional live translation service.
Employees for the micro-teams will be recruited from a number of sources to ensure
our efforts not only meet the state's public health needs, but the project also has the
unintended consequence of becoming a workforce development and economic
stimulus project, providing income to those whose jobs have been displaced during
the COVID pandemic. Our approach will be to enlist the support from multi-cultural
associations and industry backbone groups which represent workers that have been
displaced in large numbers. We will also extend recruitment to health professional
students who are interested in an applied placement for COVID-19 response, retirees,
and foreign medical graduates.
All PHI contact tracers will be vetted for appropriate technology to connect to a web-
based client relationship management system. All staff will be trained in data security
expectations and data will be stored in the cloud so as to ensure HIPAA compliance
and data security expectations. Staff will be expected to provide equipment that meets
certain technical specifications and will be vetted by the IT unit.
Workforce Development and Professional Skills Training
Multiple reports have shown how the coronavirus has been exacerbating racial
divisions and intensifying the health disparities in the United States, especially among
rural areas and vulnerable communities. PHI brings a history of reputable success
serving low-income communities and communities of color with workforce development
PHI Contact Tracing Program Description
Page 3 of 5
programs. Our history of work through PHI programs including but not limited to FACES
for the Future, the USAID and CDC Global Health Fellows Program, and the Center for
Health Leadership and Practice demonstrate PHI's commitment and demonstrated
experience building capacity and leadership in communities to help advance health
equity and support vulnerable populations. PHI views the contact tracing initiative as an
opportunity to build the capacity of the contact tracers with an analogous workforce
development and professional skills training program. Under this parallel component,
we will offer a virtual training program to support contact tracers with professional
development opportunities, build their professional resumes, and build other important
skillsets such as Microsoft Office proficiency, which can make them marketable
candidates for other employment opportunities beyond the contact tracing program.
Position Descriptions for Micro-Teams
Under the direction of state or local health department staff and PHI program
leadership each micro-team is responsible for calling people with COVID-19, helping
make care plans for people with COVID-19, identifying and collecting contact details
of people with COVID-19 and to create listing of their contacts, and connecting
contacts with various services (including social support structures, testing, clinical
care, etc.). Below we have outlined the preliminary position descriptions that constitute
PHI's core model approach:
Contact Tracer I —This position will call confirmed cases in order to create a list of at-
risk individuals who may have come in physical contact with a COVID-19-infected
person and then collect further information about these contacts. Once someone is
confirmed as infected with a virus, contacts are identified by asking about the person's
activities and the activities and roles of the people around them since onset of illness.
Contacts can be anyone who has been in contact with an infected person: family
members, work colleagues, friends, or health care providers.
Contact Tracer II—This position will supervise a micro-team of 8 people working
remotely. Supervision will include monitoring of production and quality assurance
activities. The incumbent of this position will also attend to more difficult respondents
and situations, assure staff is fully certified in human subjects training, completed the
contact tracing curriculum, and meets quality control metrics.
Resource Coordinator— Modeled on the team staffing structure executed in
Massachusetts, this position will conduct a virtual needs check and connect at-risk
COVID-19 positive patients and individuals in quarantine to necessary community
resources and support. This position may also attend to respondents in high-risk
situations, those without available technology, and those without capacity to
access assistance.
Micro-team Supervisor—This position will work closely with program leaders and with
other supervisors. Priority will be given to hiring staff that speak priority languages, in
addition to English. If additional languages are needed, the Supervisor with secure real-
PHI Contact Tracing Program Description
Page 4 of 5
time translation support. The micro-team supervisor will be responsible for maintaining
adequate staffing, program-level human resource needs, maintaining high quality
control and production metrics, and serving as liaison with program Principal
Investigator.
Relevant PHI Capacity and Experience
PHI brings over 55 years of experience strengthening public health systems and
delivering critical and time sensitive technical support, training and staffing services to
the federal, state and local governments. PHI has decades of experience
implementing programs and initiatives on behalf of the federal, state, and local
governments, as well as the proven administrative infrastructure to scale and contract
program implementation and operations based on need.
PHI's effort will be led by our Survey Research Group (SRG). Led by PHI Senior
Director of Research, Dr. Marta Induni, SRG brings over 25 years of experience
leading large statewide public health surveys in multiple languages (such as the
California Behavioral Risk Factor Surveillance System, California Adult Tobacco
Survey, and the California Women's Health Survey). Her experience in large
population-based databases, registry management, bilingual contact center
operations, and informatics can be well-leveraged to launch a statewide contact
tracing effort.
A summary of SRG's relevant experience includes:
• Experience hiring, training, and managing large contact center staff teams to
lead rapid escalation of large statewide public health surveys, case-control
studies, food borne disease outbreak studies, and food recall contact center;
• Experience and familiarity with multiple CRMs and public health data systems;
• Existing secure IT infrastructure and virtual servers to safely maintain
data collected;
• Federally approved data security protocols and trained staff;
• Ability to train and add additional risk factor survey questions by contact tracers
if desired.
In addition to SRG, PHI will also feature the work and experience of Faces for the
Future for the workforce development and professional skills building component. The
FACES for the Future program was conceived as a direct response to two significant
problems facing diverse communities: A lack of support and opportunity for youth
seeking options to improve their lives through education, career training and healthy
choices and a lack of diversity in the health professions that directly contributes to
worsening health disparities in diverse communities. FACES for the Future has worked
to achieve their goals by partnering with schools, health professionals and community
benefit organizations. Jointly they provide a cohesive system of support for youth to
ensure we have highly qualified, multi-lingual and multi-cultural health care
professionals to meet the growing demand of the workforce.
PUBLIC
HEALTH
INSTITUTE
Diagram 1:
Proposed Micro Team Structure
;Supervisor J`
Contact Resource
Tracer II Coordinator
-Contact Contact Contact! ° Contact Contact Contact,' . Contact;, Contact
Tracer I Tracer I Tracer I Tracery• Tracer I e°; Tracer.1° Tracer I Tracer 1;
Micro-team structure can be scaled and deployed as necessary to target specific needs in geographic areas and/or jurisdictions.
Updated 5/5/20.
Public Health Institute
Scope of Work (Draft 7/28/2020)
Mason County Contact Tracing Program
Support and Infrastructure
The Public Health Institute (PHI) will complete the following deliverables on behalf of
Mason County Community Services Department (MCCSD) to support the
implementation of a comprehensive infrastructure for case investigation, contact tracing,
and daily case/contact management to control and suppress severe acute respiratory
syndrome coronavirus 2 (SARS-CoV-2) and the coronavirus disease (COVID-19). This
scope of work involves recruitment, management support, and public health
surveillance for the contact tracing program, directed by MCCSD.
Key Deliverables and Objectives:
RECRUITMENT:
• Recruit and maintain contact tracing staff, supervision, and infrastructure for the
MCCSD COVID-19 contact tracing program.
• Recruit, screen contact tracing staff ready for required trainings. The contact tracing
staff will be recruited by PHI according to the following initial schedule:
o Within seven to ten workdays of a fully executed contract: PHI will EIGHT (8)
contact tracing staff(and .55 management FTE)
• All contact tracing staff will be remote employees based at their own residence for
the contract period of performance.
• PHI will provide MCCSD with aggregate recruitment data as each micro-team and
wave of staffing is hired. To ensure rapid scale up and to respond to a surge in
cases, PHI will preference candidates from Mason County but may select
candidates from additional geographic areas.
• If cases decline to a point that a micro-team is no longer being utilized, MCCSD will
give three (3) weeks' notice of the request to reduce the number of micro-teams
being used.
• Implement and manage the recruitment, application, application review, and
selection process for all staff.
o Implement a scoring rubric to screen and review contact tracing applicants.
o Maintain a user-friendly online recruitment and application system that allows
applicants to store their professional and contact data (resume, technical skill
detail, education, etc.)
o Conduct a thorough review of each applicant's materials to ensure only those
with complete applications are moved to the next stage of the application
review process for continued consideration.
o Check finalist's references and complete background checks, per
requirements.
o Issue electronic letters of intent to selected finalists.
o Execute employment offer letters.
Page 1 of 4
Mason County Contact Tracing Program
Public Health Institute Scope of Work
o Position description/qualifications will be developed in collaboration with
MCCSD staff.
• In coordination with MCCSD, collaborate with community-based organizations to
recruit and receive referrals for qualified candidates for contact tracing.
• Assist MCCSD in the development of a strategic outreach and communications plan
to raise awareness about the contact tracing program and engagement with
potential applicants and supporters through PHI and MCCSD networks.
• In accordance with MCCSD's goals, preference will be given to bilingual traditional
health worker candidates speaking the top two non-English languages in the
MCCSD service area.
• Recruit diverse candidates in accordance with criteria established in agreement with
MCCSD objectives.
• PHI will determine workforce needs/hiring targets based on the following criteria in
addition to MCCSD health equity objectives:
o Gaps in staffing (vs. positions county will re-assign to contact tracing).
o Demographics of the county, focusing on communities experiencing/at risk of
disproportionate COVID-19 impact. This could include language, experience
with priority communities (e.g. food-chain workers, farmworkers etc.), lived
experience, etc.
o Ability to support MCCSD in meeting the State of Washington and
Washington Department of Health (DOH) requirements related to timely
processing and management of contact tracing and active monitoring.
o Other- to be determined in agreement with MCCSD.
CONTACT TRACING:
• Contact between 500 - 700 individuals for each micro-team per week. Actual
productivity will depend upon type of call: Case Investigation, Contact Tracing, or
Active Daily Monitoring.
• Meet the DOH metrics related to contact tracing and reporting timelines (per
Washington State Department of Health COVID Investigation Guidelines).
• Ensure complete and timely interviews as assessed by MCCSD data quality
assurance team.
• Call contact up to 3 times each (4 hours apart) within 24 hours. If unable to reach a
contact after all contact attempts are made, PHI will triage to MCCSD for follow-up.
• Contact each case and contact under active monitoring for the duration of their
isolation or quarantine period daily. Contacts under quarantine will also be screened
for onset of COVID-19 like symptoms.
• Conduct telephone interviews with contacts according to procedures and
specifications determined by MCCSD.
• Call during evening, daytime and weekend hours to reach respondents with non-
traditional schedules.
• Administer interviews in English and additional languages needed by most residents
living in Mason County.
• Create micro-team assignments to include Spanish speakers on every team.
Page 2 of 4
Mason County Contact Tracing Program
Public Health Institute Scope of Work
• Database management and reports in predetermined format as agreed with
MCCSD.
• In accordance with, and as permitted by HIPPA regulations, PHI will establish
protocols for human subject protection consistent with federal Common Rule.
DATA & TECHNOLOGY:
• MCCSD will develop and provide PHI direction for data management flows between
MCCSD and PHI's contact tracing teams.
• In addition to the identified MCCSD and State of Washington contact tracing
systems, PHI will utilize a cloud based COVID-19 solution in consultation with
MCCSD to ensure seamless data collection operability. The identified platform shall
provide abundant functionality, allowing the import/export of data in multiple file
formats.
• Complete the State of Washington reporting requirements for contact tracing.
• Implementation of contact tracing services by PHI is dependent on the execution of
a data sharing agreement mutually agreed upon by PHI and MCCSD.
• PHI will identify and procure the necessary equipment and technology (hardware
and software) required for a successful remote contact tracing workforce and ensure
contact tracing staff have the required equipment to carry out their duties and
responsibilities effectively (e.g. computers, phones, headsets, etc.).
• Provide VOIP phone numbers and headsets.
• Provide IT support to all users for local and network IT issues, if applicable.
TRAINING:
• Execute a seamless onboarding and training process for incoming contact tracing
staff to ensure a successful entry into the contact tracing program.
• Work closely with MCCSD to determine, design and implement preferred training
modules for the micro-teams (i.e. Johns Hopkins, ASTHO, other) and State of
Washington-specific procedural guidance.
• Work collaboratively with MCCSD and DOH, as needed, for training on the MCCSD
and State of Washington contact tracing systems as well as a cloud based COVID-
19 data solution (such as Sara Alert).
• In addition to contact tracing training, contact tracing staff will undergo training in
HIPAA compliance, confidentiality training, refusal conversions, and data entry
processes.
• Develop performance standards for micro-teams in alignment with MCCSD. Staff not
meeting performance standards will receive accelerated progressive discipline, up to
and including termination in accordance with PHI employment policies and
applicable employment laws. If someone is not meeting minimum standards, or
violating a PHI policy, MCCSD will alert PHI to immediately prevent further work until
an investigation can be completed.
• PHI will manage the employees in accordance with all PHI policies and procedures
including requiring some specific training for all employees such as harassment
prevention training.
Page 3 of 4
Mason County Contact Tracing Program
Public Health Institute Scope of Work
OTHER:
• PHI will schedule regular meetings with MCCSD staff to review progress, concerns,
data issues, or computer system issues. Schedule and timing of meetings will be
confirmed in writing between PHI and MCCSD.
• PHI will ensure effective communications with the MCCSD staff and teams as
necessary, including the nurse managers and the COVID-19 response teams and
others.
• Submit data to MCCSD staff regarding number of cases, contacts attempted, and
contacts reached, and any other required work-scope data as agreed.
• Submit weekly quality control reports to MCCSD staff as agreed.
• Utilize hardware and software to comply with MCCSD Public Health Information
Technology Standards and Security Policies.
• Employ technology and internal controls to protect the privacy, confidentiality, and
security of survey respondents.
• Maintain adequate personnel and financial records to support costs associated with
this agreement.
• Perform systematic, unobtrusive audio monitoring of contact tracers; interviewers will
be monitored every shift.
• Database maintenance in support of public health as required or permitted by law.
• During the implementation of this agreement, PHI may redeploy other PHI staff for
contact tracing to provide surge response to COVID-19 outbreaks and cases. As
needed, staff redeployments to provide surge capacity will be confirmed in writing in
advance with MCCSD and PHI's costs will be reimbursed through this contract.
COMPENSATION TERMS: Mason County Public Health Department agrees to pay
Public Health Institute a maximum of TBD'for work performed between TBD. and TBD:.
;INSERT PAYMENTCOMPENSATI,ON TERMS
Page 4 of 4
I�n�
Diane Zoren
Alexandra Ehrich <alexandra@pnwsalmoncenter.org> ,���
Sent: Thursday,July 30, 2020 2:13 PM --1 `tv`^^ Si
To: Diane Zoren
Subject: Updated Letter of Support- Urgent
Attachments: Mason County SWC letter.pdf
Hello,
Mr. Neatherlin has asked that I send you this request to be put on the agenda for the next commissioner meeting
this Monday, as it is time sensitive.
I'm reaching out in the hopes that the Mason County Board of Commissioners will send the Hood Canal Salmon
Enhancement Group an updated letter of support for the ADA accessible Sweetwater Creek Waterwheel Park
project.We are in the process of submitting the grant application again and all new letters of support must be
submitted before August 10th. I'm attaching the letter that was submitted back in 2016 for your reference. Please
let me know if you will be able to send an updated letter of support back to me before the 10th, as well if there's any
questions you have or more information you need.Also you should know the details of this project have remained
the same.
Thank you in advance,
Alexandra
><}}}}};>
Alexandra Ehrich
Communications Manager
Main Office: 360-275-3575 ext:112
www.pnwsalmoncenter.orq
E
1
eps cop
V(+, ,'A
1 • � August 4, 2020
i8sa /1 To Whom It May Concern:
Please accept this letter of support for the Sweetwater Creek Waterwheel
Park project concept that will provide increased educational and handicap
MASON COUNTY accessible recreational opportunities and amenities to the Belfair Urban
BOARD Growth Area.
OF
COMMISSIONERS The Hood Canal Salmon Enhancement Group has presented this
outstanding opportunity for the County to collaborate with the Washington
Department of Fish and Wildlife, North Mason School District and other
1ST District local governments to bring much needed recreational opportunities to the
RANDY NEATHERLIN Urban Growth Area. These community non-profits and municipal entities
continue to explore the framework for joint and long term maintenance
2nd District and operations of the proposed park. The County commits to working
KEVIN SHUTTY toward addressing potential development code changes needed to
31d District establish recreational amenities in the project location.
SHARON TRASK The Board of Commissioners understands the important role parks play in
creating a vibrant, urban community. With the exception of the .15 acre
Bill Hunter Park, there is no public park space within the Belfair UGA
Mason County Building 1 boundary. We welcome the partnerships this project brings together to
increase park access that compliments the outdoor learning opportunities
411 North Fifth Street already available through the North Mason School District programs in
partnership with the Hood Canal Salmon Enhancement Group.
Shelton, WA 98584 3400
The Board of Mason County Commissioners support the project concept
(360)427-9670 ext. 419 and will work with project proponents to establish the framework and
(360)275-4467 ext.419 mutual collaboration necessary to bring the park forward.
(360)482-5269 ext.419 Sincerely,
Fax(360)427-8437 BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask Kevin Shutty Randy Neatherlin
Chair Commissioner Commissioner
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Dave Windom / Todd Parker Action Agenda X
Public Hearing
Other
DEPARTMENT: Community Services EXT: _260_
COMMISSION MEETING DATE: 8/4/20 Agenda Item #
(Commissioner staff to complete)
BRIEFING DATE: 8/3/20
BRIEFING PRESENTED BY: Dave Windom
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM:
Consolidated Homeless Grant: Housing and Essential Needs (HEN Amendment)
RECOMMENDED ACTION:
Approve contract amendment with Community Action Council for additional funding
allocated to the Housing and Essential Needs (HEN) program by the Department of
Commerce.
Attachment(s):
Contract Amendment
IaCommunity Services-Public Health\PH_08A4.20 C.AA HEN CAC Amendnnent.doc'
Contract Between
Mason County Community Services Department of Public Health and
Community Action Council Professional Services Contract number CAC:2019-2021.1
Amendment# 2
The purpose of this amendment is to revise the Scope of Service and invoice process.
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. PURPOSE:
Adds HEN SFY 2021 additional funds
2. EXHIBIT C: BUDGET:
Original SFY 2021 award: $675,311
New SFY 2021 TOTAL award: $969 349
The following table is the additional HEN SFY funds by category.
Budget Categories (SIN 21) Amendment.Amount
HEN Admin(3.5%) $5,238
HEN Rent/Fac Support Lease and Other $191,536
Housing Costs
HEN Operations $97,264
Total $294,038
ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments
hereto remain in full force and effect.
IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the
day of , 2020.
Community Action Council MASON COUNTY COMMISSIONERS
Signature Sharon Trask, Chair Date.
Mason County Board of Commissioners.
Title Date
1
MASON COUNTY
AGENDA ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
From: Dave Windom / Todd Parker Action Agenda X
Public Hearing
Other
DEPARTMENT: Community Services EXT: _260_
COMMISSION MEETING DATE: 8/4/20 Agenda Item # g' w
(Commissioner staff to complete)
BRIEFING DATE: 8/3/20
BRIEFING PRESENTED BY: Dave Windom
[] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD
Please provide explanation of urgency:
ITEM:
CARES Act funded Eviction Rent Assistance Program (ERAP). This program is effective
August 1, 2020 through December 31, 2020.
RECOMMENDED ACTION:
Approve the Eviction Rent Assistance Program (ERAP) Grant application to the
Department of Commerce.
Attachment(s):
Certification Page for application
I:\Community Services-Public Health\PH_08.04.20 C.AA ERAP.doc
} . Washington State
Department of
,410 Commerce
I f
1 �
(
Eviction Rent Assistance Program (ERAP)
Funding Application
Grant Period: August 1, 2020 - December 31, 2020
� I
July 28, 2020
Submission Deadline:
ASAP
� f
'711
sA';, �,, ,. ,. Table • Contents
Introduction
Program Information
(Tabstobe completed(highlighted in yellow):
1
FORM A-Applicant Information 1 .
1
FORM B-Subgrantee Information(if
(applicable)
FORM C-Budget Form&Spending Plan ,
( FORM D Certification
Award Chart
,
I
{
, z n Introduction
This.Excel workbook contains the information and forms needed to submit an application for the Eviction Rent Assistance :
Program. . _ ., - _
APPLICATION CONTACT - — - --- - - - "
Please email questions about the application,and the completed applications and attachments to: ,
Consolidated Homeless Grant lead grantee applicants:
Current CHG Grant Manager - 'i
Office of Homeless Youth applicants: - _ ,.ri
Chanita Jackson
chanita.jackson@commerce.wa.gov ,.
SUBMISSION OF PROPOSALS 1g
Please submit applications ASAP.Applications will be accepted on a rolling basis,with August 1,2020 as the date to •
begin Incurring costs
Commerce reserves the right to reduce or redistribute an allocation if insufficient information Is provided In the application, - '
ineligible activities are proposed,or if a grantee lacks demonstrated capacity to administer the grant.Preparation of an ° I
application does not guarantee that applicants will receive funds. ;.,I
NO OBLIGATION TO CONTRACT - =4
This Application does not obligate the State of Washington or the Department of Commerce to contract for services '
specified herein. • .
REJECTION OF PROPOSALS - " " - '• ,
The Department of Commerce reserves the right at its sole discretion to reject any and all proposals received without I
penalty and not to issue a contract as a result of this application. • , 4 I
1
• I
7
;Program Information}
� ' , >xss' 't :,. .�k, :;x .,_ •r ,<k-.'=,.:
Authorization and Fund Sources
Coronavirus Aid,Relief,and Economic Security(CARES)Act(P.L.116-136)
https://www.governor.wa.gov/news-media/inslee-announces-funding-rent-assistance-tribal-recovery-efforts-small-businesses-and
Program Purpose
The COVID-19 Outbreak has reduced incomes for many Washingtonians,leaving them unable to pay their rent.This program is
intended to prevent evictions by paying past due,current,and future rent,targeting limited resources to those with the greatest
needs while working to distribute funds equitably.
Program Requirements-see ERAP Program Guidelines at https://www.commerce.wa.gov/serving-communities/homelessness/
Grant Period
August 1,2020—December 31,2020
Eligible Applicants
Commerce Consolidated Homeless Grantees.
Commerce Office of Homeless Youth grantees that operate Street Outreach Services,Young Adult Housing Program,Independent
Youth Housing Program,or the Youth Homelessness Demostration Program.
Funding Formula
Funding formula detail:
•85%of funds to existing Consolidated Homeless Grant contractors.Awards amounts based on funding formula using the factors of
1)number of renter households;2)number of people who are unemployed.
• 10%of funds to existing Office of Homeless Youth grantees with experience managing rent assistance.Award amounts based on
funding formula using the factors of 1)number of renter households;2)number of people who are unemployed.
•5%of funds to Commerce administration.
•1%of funds to the Department of Children,Youth,and Families for rent assistance to youth exiting foster care.
The Award Chart identifying grant awards is the last tab of this Application.
Grantees have option to request that Commerce transfer or combine all or parts of awards between CHG and youth grantees,with
mutual agreement between involved grantees.
Commerce will reallocate funds away from grantees and counties that are not on pace to spend out the grant.
For counties in which there are more than one Office of Homeless Youth grantee,funding awards may go to one or
more designated lead grantees or be evenly distributed among all grantees in that county.Eligible grantees must collaboratively
make this determination and reflect it in their application(s).
a •
e x, x"y rd'x` x '" ; 3 :.d t ` .a.i #s:�. '� i "q*n3 x E,iw- '4- t r"si 2 �' 4 `
u'a �, c wtx ,� A.° kti i�' '`6y,z � Y� ° t Fri
Applicant Information � � .
:� .,. : .�. .�.a. .. ,� • �_.�, �, �, t��� nx,L'i.`y. 4s• .r!"+'"e: N s-r, �
Name of Organization/Department:
Mason County Community Services
Mailing Address:
415 N.6TH St.
Physical Address(if different than mailing address):
City:
Shelton
Zip Code:
98584
TAX Identification Number:
91-6001354
Statewide Vendor Number(SWV):
0001893-04
Unified Business Number(UBI):
232-002-101
(DUNS Number
69580751
Contact Information
Contact person for application:
Name/title Todd Parker
Phone 360-427-9670 ext.293
Email tparker co.mason.wa.us
Applicant Type:
X CHG Lead Grantee
Office of Homeless Youth Grantee
Executive Program Manager Finance/ Other or alternate contact
This is the person who will sign the This is the person who is the bookkeeper
grant agreement with Commerce. primary grant contact with This is the person who we will
Commerce. • contact with questions about
invoices.
Name: Sharon Trask Lydia Buchheit Casey Bingham Todd Parker
Title: County Commissioner,chair CFH Manager Finance Manager Program Coordinator
Phone: 360-427-9670 ext.751 360-427-9670 ext.404 360-427-9670 ext.562 360-427-9670 ext.293
Email: straskAco.mason.wa.us lydiab(&.co.mason.wa.us casevbco.mason.wa.us tparker@co.mason.wa.us
a . r e ,° 5 V" t �y � F i "
Subgrantee Information E. �� it
f 'va. -r.,r • r 6 • . , _ ,. ;�, wi("v 3m:z �- s'�e.,htn..•�s' °i;�{„
If more than one subgrantee will be funded,please copy this tab and complete this form for each.
Name of Organization:
Crossroads Housing
Mailing Address:
PO Box 1777
Physical Address(if different than mailing address):
71 Sargison Lp.
City:
Shelton
Zip Code:
98584
County(ies)served:
Mason
TAX Identification Number:
91-1569401
Statewide Vendor Number(SWV):
0007220-00
Unified Business Number(UBI):
601399556
DUNS Number
965304421
Subgrantee Type:
By and For Organization
X Nonprofit community/neighborhood based organization
Housing Authority
Program Manager Finance/
Executive bookkeeper
This is the person who is the
This is the person who will sign the This is the person who we will Other or alternate contact
grant agreement with Commerce. primary grant contact with contact with questions about
Commerce. •
invoices.
Name: Tanya Frazier Tanya Frazier Carolyn Malanowski Carolyn Malanowski
Title: Executive Director Executive Director Finance/program coordinator Finance/program coordinato
Phone: 360-427-6919 ext.201 360-427-6919 ext.201 360-427-6919 360-427-6919
Email: tfrazierhcc.net tfrazier(a)hcc.net csk@hcc.net csk@hcc.net
�'Subgrantee Information P, i j
If more than one subgrantee will be funded,please copy this tab and complete this form for each.
Name of Organization:
Shelton Family Center
Mailing Address:
PO Box 2341
Physical Address(if different than mailing address):
123 S.2nd St.
City:
Shelton
Zip Code:
98584
County(ies)served:
Mason
TAX Identification Number:
82-3875497
Statewide Vendor Number(SWV):
261809
Unified Business Number(UBI):
604211635
DUNS Number
117110351
Subgrantee Type:
By and For Organization
X Nonprofit community/neighborhood based organization
Housing Authority
Program Manager Finance/
Executive bookkeeper
This is the person who will sign the This is the person who is the This is the person who we will Other or alternate contact
grant agreement with Commerce. primary grant contact with contact with questions about
Commerce.
invoices.
Name: Susan Kirchoff Susan Kirchoff Becca Blanton Susan Kirchoff
Title: Executive Director Executive Director Treasurer Executive Director
Phone: 360-463-6972 360-463-6972 360-432-0125 360-463-6972
Email: susan@sheltonfamilycenter.org Isusan@sheltonfamilycenter.orq bamka@hotmail.com susansheltonfamilycenter.or
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Subgrantee Information
If more than one subgrantee will be funded,please copy this tab and complete this form for each.
Name of Organization:
North Mason Resources
Mailing Address:
PO Box 2052
Physical Address(if different than mailing address):
140 NE State Route 300
City:
Belfair
Zip Code:
98528
County(ies)served:
Mason
TAX Identification Number:
27-1532961
Statewide Vendor Number(SWV):
Unified Business Number(UBI):
602978279
DUNS Number
Subgrantee Type:
By and For Organization
X Nonprofit community/neighborhood based organization
Housing Authority
Program Manager Finance/
Executive bookkeeper
This is the person who is the
This is the person who will sign the primary grant contact with This is the person who we will Other or alternate contact
grant agreement with Commerce. contact with questions about
Commerce..
invoices.
Name: Steve Abels same same same
Title: Executive Director same same same
Phone: 360-552-2303 same same same
Email: director@nmresources.org same same same
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Review maximum award on the AWARD CHART tab. See ERAP
Program Guidelines for Budget Category descriptions.
Budget Category Amount
RENT: rent assistance payments made to third party $ 300,525.60
OPERATIONS: costs directly attributable to program $ 100,175.20
By and For Sub grant/s: CHG grantees must budget a minimum of 5% $ 25,043.80
Subtotal Direct Expenses $ 425,744.60
ADMIN: capped at 15% $ 75,131.40
Total $ 500,876.00
: Budget
';
i"' _., t :,,,k �i a �� « C�:Ei�+,.. - ..,
Review maximum award on the AWARD CHART tab. See ERAP
Program Guidelines for Budget Category descriptions.
Budget Category Amount
RENT: rent assistance payments made to third party $ 300,525.60
OPERATIONS: costs directly attributable to program $ 100,175.20
By and For Sub grant/s: CHG grantees must budget a minimum of 5% $ 25,043.80
Subtotal Direct Expenses $ 425,744.60
ADMIN: capped at 15% $ 75,131.40
Total $ 500,876.00