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2020/07/28 - Regular Packet
Pursuant to Proclamation by the Governor 20-28.7, in-person attendance to Commission meetings is temporarily restricted. Our Commission meetings are live streamed at hqp://masonwebtv.com/ and we will accept public comment via email dlz(,aco.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners'office no later than 4 p.m. the Friday before the meeting. BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers—9:00 a.m. 411 North Fifth Street, Shelton WA 98584 July 28, 2020 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 News Release—vacancy on Pacific Mountain Workforce Board—Chair Trask 5. Open Forum for Citizen Input In response to the COVID-19 outbreak we are suspending Citizen Input at this time. We - will accept public comment via email—dlzOco.mason.wa.us ; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. We will revisit this suspension on a weekly basis. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:15 a.m. 7. Approval of Minutes—July 14 regular meeting minutes; July 20 briefing meeting minutes 8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval of the first addendum to the Mason County Criminal Justice Treatment Account(OTA) Strategic Plan providing an additional $42,750 in expanded services and amendment #1 to the 2020-2021 contract #K3964 with the Health Care Authority for CJTA funded treatment and recovery support services. 8.2 Approval to accept Robert Droll proposal for an Irrigation System Design for the Mason County MCRA Sports Fields and approve the contract. Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last printed on 07/23/20 12:35 PM. If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA July 28,2020—PAGE 2 8.3 Approval to pay out-of-class pay to Jennifer Giraldes for extra coverage due to the Clerk of the Board position vacancy. 8.4 Approval to set a hearing on Tuesday, August 25, 2020 at 9:15 a.m. to consider the sale of parcel 32021-59-03008, 410 E Hillcrest Drive, Shelton for $8,000. 8.5 Approval to suspend certain limitations in County Code Chapter 2.88 Meetings of Board of County Commissioners regarding Commissioner participation in Commissioner meetings via conference call or video conference and requirement that two commissioners be physically present. This suspension is in effect until the COVID-19 OPMA meeting restrictions are lifted. 8.6 Approval to sign the letter of support for the Mason Conservation District grant proposal to reduce flood risks within the Skokomish River floodplain. 8.7 Approval to contract with the Department of Commerce (Cares Act Emergency Solutions Grant Covid-19 grant number 20-4613c-117) and subcontract funds to Crossroads Housing and Shelton Family Center. 8.8 Approval of a resolution setting a hearing date with the Hearings Examiner for August 26, 2020 at 1:00 p.m. to consider public comment on the petition to vacate a portion of Sharpe Street located West and adjacent of Block 92 as recorded in Union Hood Canal Land &Improvement Company's Plan of Union City, Road Vacation No. 405. 8.9 Approval of resolution setting a hearing date with the Hearings Examiner for August 26, 2020 at 1:00 p.m. to consider public comment on the petition to vacate a portion of the North half of Fir Street adjacent to Block 8 Lots 21 through 28 in the Plat of Grays Harbor and Union City Railroad Addition to Union City, Road Vacation No. 406. 8.10 Approval of the Memorandum of Understanding with Julota, a software platform being used with the Law Enforcement Assisted Diversion (LEAD) to fulfill grant requirements. 8.11 Approval of the contract with the Economic Development Council to solicit and fund grants with CARES Act Funds to local businesses to assist with business losses due to pandemic closures. 8.12 Approval to add one Permit Technician I or II FTE to the Permit Assistance Center. 8.13 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant # 8073471-8073703 $ 808,998.83 Direct Deposit Fund Warrant # 69548-69939 $ 716,739.63 Salary Clearing Fund Warrant #s 7005276-7005311 $ 1,006,039.68 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time -In response to the COVID-19 outbreak we will accept public comment via email—dlz@co.mason.wa.us ; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427- 9670 ext. 419 10.1 Public hearing continued from July 14, 2020 to consider the 2019 Open Space application from Baidha Dominique Wallace. Staff: Diane Zoren 10.2 Public hearing to consider rezoning a portion of a parcel in the Belfair Urban growth Area (UGA) from Multi-family residential (RR-10) to Mixed use (MU).Staff: Kell Rowen 11. Board's Reports and Calendar 12. Adjournment J:\AGENDAS\2020\2020-07-28 REG.doc BOARD OF MASON COUNTY COMMISSIONERS'PROCEEDINGS Mason County Commission Chambers,411 North 5th Street, Shelton,WA July 14, 2020 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance— Mike Collins led the flag salute. 3. Roll Call— Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 3— Sharon Trask; Commissioner District 2— Kevin Shutty was absent. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 The Secretary of the Interior sent in a letter re: 2020 payment in Lieu of Tax amount. 4.1.2 The North Mason Recreational Youth Sports Leagues sent in a letter re: access to the county parks. 4.1.3 Arlene Army, Bill and Bobbie Stady, Sherri Dysart, and Cheryl Williams sent in a letter on the Home Rule Charter. 4.2 Cmmr. Neatherlin read the news release regarding the hours of operation at Solid Waste Facilities 5. Open Forum for Citizen Input— 5.1 Bob Pastore requested a letter of support for a Port of Grapeview grant application. This will be placed on the briefing schedule for consideration. 6. Adoption of Agenda - Cmmr. Neatherlin/Trask moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-absent; T-aye. 7. Approval of Minutes—July 6, 2020 Briefing Minutes; July 7, 2020 Regular Meeting Minutes Cmmr. Neatherlin/Trask moved and seconded to approve the July 6, 2020 Briefing Minutes;July 7, 2020 regular meeting minutes as published. Motion carried unanimously. N-aye; S-absent;T-aye 8. Approval of Action Agenda: 8.1 Approval of grant #20-46108-20 between Mason County Public Health and the Department of Commerce for the Housing and Essential Needs Program. 8.2 Approval of the 2020 Oath of Credit Card Inventory per RCW 43.09.2855 8.3 Approval of the Private Line Occupancy Permit granting permission to run utility lines under and across North Shore Road for 11451 North Shore Road, Parcel #32224-50-00104. 8.4 Approval to authorize the County Engineer to execute an agreement with Washington State Association of Counties (WSAC) for the purpose of conducting fish passage assessments with Mason County road rights-of-way and to develop and execute agreements with Mason Conservation District and Hood Canal salmon Enhancement Group as necessary to complete the scope of work. 8.5 Approval to authorize the County Engineer to execute the Project Review Reimbursable Agreement, WSDOT Agreement#11455, to reimburse WSDOT for the purchase, labor, equipment and all associated incidental costs to install radar speed signs on US 101 in Hoodsport, and approval to authorize the County Engineer to execute the Maintenance and Operation Agreement after equipment is installed to reimburse WSDOT for all future costs associated with yearly preventative maintenance and/or repair/replacement costs due to damage, vandalism and/or failure of equipment. 8.6 Approval of Warrants &Treasure Electronic Remittances a. Claims Clearing Fund Warrant #8073348-8073470 $ 1,068,105.31 b. Direct Deposit Fund Warrant # $ BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS July 14, 2020 - PAGE 2 c. Salary Clearing Fund Warrant # $ d. Treasurer Electronic Remittance for June 2020 $ 1,341,757.41 8.7 Approval of a Resolution amending Resolution No. 79-17 for the Tidelands Lease Agreement with Seattle Shellfish and approval to have the Board sign Tidelands Lease Agreement Amendment No. 2. Resolution No. 2020-57 (Exhibit A) 8.8 Approval of contract amendment#2 to contract #K2751 between Mason County Public Health and Washington Health Care Authority. 8.9 Approval of contract #SA1, Amendment #1 between Mason County Public Health and Family Education Support Services. 8.10 Approval of Amendment #3 to contract #CH:2019-2021.4 between Crossroads Housing and Mason County for coordinated entry services, and approval to discontinue the contract with North Mason Resources. 8.11 Approval to reschedule the July 28, 2020 Commission meeting to 9 a.m. and reschedule the public hearing to consider the rezone of several adjacent parcels from Multi-Family Residential (R-10) to Mixed Use (MU) within the Belfair Urban Growth Area to 9:15 a.m. on July 28. Cmmr. Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.11. Motion carried unanimously. N-aye; S-absent; T-aye. 9. Other Business (Department Heads and Elected Officials) 9.1 Cmmr.Trask presented the official certificate from the Guinness World Record for setting the record of most lit Christmas trees. 10. 9:15 a.m. Public Hearings and Items set for a certain time— 10.1 Mike Collins presented the franchise agreement applications between Mason County and the following for consideration: • Aquarius Utilities, LLC • Island Shores Water, LLC • Detroit Water Service Association • Oak Park Water Company, LLC • Mission Creek Tracts Water System • Mason County Public Works U&W Mgmt. • Little Mission Creek Water System Cmmr. Neatherlin/Trask moved and seconded to approve the franchise agreement applications between Mason County and Aquarius Utilities LLC, Detroit Water Service Association; Mission Creek Tracts Water System; Little Mission Creek Water System; Island Shores Water, LLC; Oak Park Water Company, LLC and Mason County Public Works U&W Mgmt. Motion carried unanimously. N-aye; S-absent;T-aye. 10.2 Diane Zoren presented the request from Baidha Dominique Wallace Public hearing to consider the 2019 Open Space application from Baidha Dominique Wallace. Staff: Diane Zoren Tom Davis emailed comments opposing this Open Space application Cmmr. Neatherlin/Trask moved and seconded to table this hearing to July 28, 2020 to consider the Open Space application. Motion carried unanimously. N-aye; S-absent;T-aye. 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:25 a.m. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS 3uly 14, 2020 - PAGE 3 BOARD OF COUNTY COMMISSIONERS ATTEST; MASON COUNTY, WASHINGTON Diane Zoren, Clerk of the Board Sharon Trask, Chair Kevin Shutty, Commissioner Randy Neatherlin, Commissioner BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of July 20,2020 Monday,July 20,2020 9:00 A.M. Prosecuting Attorney—Michael Dorcy/Tim Whitehead Commissioners Trask,Neatherlin and Shutty were in attendance via Zoom. • Discussion of OPMA requirements in order to meet in executive session. There are restrictions on in-person attendance and meeting remotely is allowed. 9:15 A.M. Support Services—Frank Pinter Commissioners Trask,Neatherlin and Shutty were in attendance via Zoom. • Diane proposed a revision to the Commissioner's meeting schedule to hold regular meetings (Tuesday)twice a month and briefings(Monday)twice a month. Additional meetings may be held if necessary. This is due to OPMA restrictions due to COVID and having adequate staff coverage. • Diane requested coverage for the Clerk of Board position by paying out of class pay to Jen Giraldes and using extra help as necessary was approved. • Jennifer Beierle reviewed the June financial statements which reflect revenues collected through April. • Jennifer proposed a change to the method in which I.T.is budgeted for 2021—the computer charge will be based on budgeted FTE's and the phone charge will be based on the number of phone extensions. Current Expense departments will be paid from Non-Departmental. • Ross presented the RFP response for MCRA Irrigation System Replacement from Robert Droll and acceptance will be placed on the agenda. • CARES Act Funding&EDC Contract.Frank requested the contract with EDC for$300K be placed on the July 28 agenda and the Commissioners provide their priorities for the CARES Act Funding. The Board agreed to move forward the EDC contract and would like more detail from PUD 3 on how they would spend their request. The Commissioners ask Frank to see if funding can be used for paying utility bills. • Question if the Commissioners are ready to restart Mason County Jail Study(KMB). Cmmr. Shutty suggested we wait until after Labor Day and asked for a to-date recap. • Pandemic Exposure Control,Mitigation and Recovery Plan will be placed on hold since the Safe Start requirements continue to change. • Request from Port of Grapeview for letter of support for grant application was canceled by the Port. • Discussion of the Redistricting Deadlines due to the census. Need staff assistance from GIS and the Auditor's office at a cost of about$100,000. • Cmmr. Shutty brought up that the Union boat ramp needs improvements. Staff will bring back options. 9:50 A.M. Therapeutic Courts—Renee Cullop Commissioners Trask,Neatherlin and Shutty were in attendance via Zoom. • Request to approve the amendment to the Criminal Justice Treatment Act Plan. There is$42,750 in additional funding and the CJTA Panel has approved the amendment which expands services. Also presented I the annual contract for CJTA. These are approved to place on the agenda. 10:00 A.M. Community Services—Dave Windom Commissioners Trask,Neatherlin and Shutty were in attendance via Zoom. • There are two applicants to the Housing and Behavioral Health Advisory Board and interviews will be scheduled. • Emergency solutions grant COVID-19$165,874 to support additional homeless assistance. Request is to enter into a contract with Department of Commerce and subcontract with Crossroads Housing and Shelton Family Center. Cmmr.Neatherlin expressed concern with the lack of service to north Mason. Todd noted that a request for proposals was issued and these are the only two responses. • Board of Health meeting via Zoom will be held. Board of Mason County Commissioners' Briefing Meeting Minutes July 20,2020 • Burn restrictions are in place to outdoor burning. Cmmr. Shutty brought up the burn permit process. • Exploring contracting additional staffing through the Department of Health to deal with COVID- 19. • Staffing adjustment plan—request to fill two Permit Tech positions. One is an additional position and one is to fill an existing permit tech that will be vacated and requested to fill an administrative clerk position. The Commissioners support the request and the complete staffing adjustment plan will be brought forward at the August 3 briefing. 10:30 A.M. BREAK 10:35 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Trask,Neatherlin and Shutty were in attendance via Zoom. • Request to set a hearing for Road Vacation No.405 for a portion of Sharpe Street in Union. The request is from Union City Partners,LLC. Cmmr.Neatherlin asked if this is vacated by law and staff needs to check on that. Cn=.Neatherlin only supports moving forward if this has been vacated by law. Cmmr. Shutty noted that if the road vacation process is going to be changed,it is important this be communicated with the public. • Request to set a hearing for Road Vacation No.406 for a portion of Fir Street in Union. The request is from Neil and Julie Jones. If this is vacated by operation of law,the hearing will be set. • Request to place a county road project(CRP)for an Agate Road paving project on the July 28 agenda was approved. • At the request of Cmmr. Shutty,staff provided updates on the Deegan Road and Shelton Valley culvert projects. Deegan Road went great and Shelton Valley project is in process this week. Portable speed signs will be in place at Island Lake. Contract with DOT will be moving forward to place speed sign in Hoodsport. • Cmmr.Neatherlin asked that the speed limit be reduced leaving Belfair to the roundabout. Freight Corridor project update—next step is to develop a design for Log Yard Road. • Staff will provide information on TIGER grant process. • Cmmr.Trask brought up the status of an agreement with Green Diamond for access in Skokomish Valley during flood events. There was discussion of various options. Commissioner Discussion • Cmmr.Trask noted there is an opening on the PAC Mountain Workforce. The meeting adjourned at 11:15 a.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlin Kevin Shutty Chair Commissioner Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Daniel Goodell, Superior Court Judge Action Agenda x Robert Sauerlender, Court Commissioner Public Hearing Renee Cullo , Program Manager Other DEPARTMENT: Therapeutic Court EXT: S89 DATE: 7/28/2020 Agenda Item # $,j Commissioner staff to complete) BRIEFING DATE: 7/20/2020 BRIEFING PRESENTED BY: Renee Cullop [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: 1) Approval of First Addendum to CJTA Strategic Plan 2) Approval of Annual CJTA Contract for Signature Background: 1) Mason County received an additional supplement CJTA funding for the 2020 - 2021 contract year in the amount of 42,750. Attached is the First Addendum to the strategic plan which has been approved by the Mason County OTA Panel for an expansion of services using the additional funds. 2) Annual Contract for Washington State Health Care Authority and Mason County's CJTA Funded Treatment and Recovery Services Amendement. Needs approval and signature Budget Impacts: Additional $42,750 for a total of$91,880 revenue and expenses RECOMMENDED ACTION: 1) Approve and sign the First Addendum to Strategic Plan 2) Approve and sign the 2020-2021 Annual Contract Attachment(s): First Addendum to CJTA Strategic Plan 2020-2021 CJTA Contract First Addendum to Mason County Criminal'Justice Treatment Account Strategic Plan Of July 1, 2019—June 30, 2021 Covering July 1, 2020 through June 20, 2021 This First Addendum to the Mason County Criminal Justice Treatment Account Strategic Plan (MCCJTASP) is provided in response and pursuant to the Amendment to the Client Services Contract between the Washington State Health Care Authority and Mason County. Mason County will receive an additional appropriation of approximately$42,750 to be used for expansion of services. MCCJTASP is hereby amended and the following new provisions are added to Section II., Program Descriptions: II (4) Peer Position Description An expansion of services will be provided in the way of a new position to be established, partnering with one of the Therapeutic Court's treatment provider agencies. This will be a shared position with the designated treatment provider agency and will be either a part-time or full-time position, depending upon contributing funding of the treatment provider agency. This is a peer position that will work with individuals that find themselves within the criminal justice system, particularly those within the Therapeutic Court system (Jail re-entry, Drug Court, Mental Health Court, Veterans Court, MAT re-entry, etc). This position would work as a case manager/mentor and would be trained as a Certified Peer counselor. II (5) Young Adult Drug Court Track Description An expansion of the Adult Felony Drug Court Program will be established that will provide a Young Drug Court Track for participants in the Drug Court who are ages 18-25 years of age. The program will be directed to this young adult age group and will focus on the special challenges of young adults in the Drug Court Program. Approved and adopted by CJTA panel at meeting on July 10, 2020. Approved by Mason County Board of County Commissioners on , 2020 By: State Washington CLIENT SERVICES CONTRACT HCA Contract No.: K3964 CJTA Funded Treatment and Recovery'���a`T�'°� "` "' Amendment No.: 1 g � .�' w Health Care iuo horby Support Services AMENDMENT THIS AMENDMENT TO THE CONTRACT is between the Washington State Health Care Authority and the party whose name appears below, and is effective as of the date set forth below. CONTRACTOR NAME CONTRACTOR doing business as (DBA) Mason County CONTRACTOR CONTACT Renee Cullop Phone: (360) 427-9670 x 296 Email: reneecaco.mason.wa.us WHEREAS, HCA and Contractor previously entered into a Contract for CJTA Funded Treatment and Recovery Support Services, and; WHEREAS, HCA and Contractor wish to amend the Contract pursuant to Section 4.3 to: 1) extend the term; 2) update the total maximum compensation; 3) align contract and statement of work language; NOW THEREFORE, the parties agree the Contract is amended as follows: 1. The Total Maximum Contract Amount for July 1, 2020 to June 30, 2021 is $91,880.00. 2. The Contract is extended for the term of July 1, 2020 to June 30, 2021. 3. Section 2, Definitions, "Centers for Medicare and Medicaid Services" is deleted in its entirety. 4. Section 2, Definitions, "State Fiscal Quarter is added as follows: "State Fiscal Quarter" means quarterly periods of January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. 5. Section 2, Definitions, "Subrecipient" is deleted in its entirety. 6. Section 3, Special Terms and Conditions, 3.1 Performance Expectations, is amended to read as follows: 3.1 Performance Expectations Expected performance under this Contract includes, but is not limited to, the following: 3.1.1 Knowledge of applicable state and federal laws and regulations pertaining to subject of contract; 3.1.2 Use of professional judgment; 3.1.3 Collaboration with HCA staff in Contractor's conduct of the services; HCA Contract No. K3964-01 Page 1 of 24 3.1.4 Conformance with HCA directions regarding the delivery of the services; 3.1.5 Timely, accurate and informed communications; 3.1.6 Regular completion and updating of project plans, reports, documentation and communications; and 3.1.7 Provision of high quality services. HCA will review and evaluate the performance of Contractor in accordance with Contract and these performance expectations and may withhold allocation of funding if expectations are not met or Contractor's performance is unsatisfactory. 7. Section 3, Special Terms and Conditions, 3.2 Term, 3.2.3 is amended to read as follows: 3.2.3 Work performed without a contract or amendment signed by the authorized representatives of both parties will be at the sole risk of the Contractor. HCA will not pay any costs incurred before the effective date of a fully executed contract or any subsequent amendment(s). 8. Section 3, Special Terms and Conditions, 3.3 Compensation, 3.3.1 is amended to read as follows: 3.3.1 The Maximum Compensation payable to Contractor for the performance of all things necessary for or incidental to the performance of work as set forth in: 3.3.1.1. Schedule A: Statement of Work (2019-2020) is $49,130.00, and includes any allowable expenses. The Maximum Compensation includes $49,130 CJTA funding, $0 State Drug Court funding; and 3.3.1.2 Schedule A-1, Statement of Work (2020-2021) is $91,880.00, and includes any allowable expenses. The Maximum Compensation includes $49,130 CJTA funding, $0 State Drug Court funding, and $42,750 Supplemental CJTA per ESSB 6168. 9. Section 3, Special Terms and Conditions, 3.3 Compensation, 3.3.2 is amended to read as follows: 3.3.2 Contractor's compensation for services rendered will be paid monthly in amounts of 1/12th of the State Fiscal Year Total Maximum Compensation, in consideration of the deliverables table(s) below. Payment will be contingent upon HCA Contract Manager acceptance of the deliverables, and approval of a correct and complete Revenue and Expenditure Report from Contractor. HCA Contract No. K3964-01 Page 2 of 24 C 10.Section 3, Special Terms and Conditions, 3.3 Compensation, 3.3.2, Deliverables Table July 1, -----2020-through June 30, 2021, is added as follows: Deliverables Table July 1, 2020 through June 30, 2021 # Deliverable Due Date (Quarterly) Annual Maximum Amount 1 Submit an updated county Criminal October 1, 2020 $22,976 Justice Treatment Account (CJTA) Plan that was approved by the local CJTA panel and signed by County Legislative Authority that indicates how the CJTA Supplemental will be utilized. 2 Submit quarterly progress reports 45 calendar days of end ($5,742) $22,968 of State Fiscal Quarter 3 Submit quarterly CJTA Revenue and 45 calendar days of end ($5,742) $22,968 Expenditure Reports of State Fiscal Quarter 4 Submit monthly and/or quarterly 45 calendar days of end ($5,742) $22,968 Programmatic Treatment Reports of State Fiscal Quarter through Secure File Transfer(SFT) process State Fiscal Year 2021 Total Maximum Compensation $91,880 11.Section 3, Special Terms and Conditions, 3.3 Compensation, 3.3.3-6 are amended to read as follows: 3.3.3 The Contractor is required to limit Administration costs to no more than ten percent (10%) of the Contract Maximum Compensation. Administration costs will be measured on a fiscal year basis and based on the information reporting in the Revenue and Expenditure reports and reviewed by the HCA Behavioral Health Administration. 3.3.4 Payment may be withheld if the deliverables are not met by the date indicated in the table above. 3.3.5 Day-to-day expenses related to performance under the Contract, including but not limited to travel, lodging, meals, and incidentals, will not be reimbursed to Contractor. 3.3.6 Source of Funds. The above Maximum Compensation payable under this Contract is based on the funding from the following sources: HCA Contract No. K3964-01 Page 3 of 24 3.3.6.1 100% is allocated under this Contract from Washington state CJTA appropriations. 3.3.6.2 Funding Stipulations: a) No Federal Match. The Contractor shall not use funds payable under this Contract as match toward federal funds. b) Supplanting. The Contractor may use these funds to supplement, not supplant, the amount of federal, state and local funds otherwise expended for services provided under this Contract. c) Prohibition of Use of Funds for Lobbying Activities. The Contractor must not use funds payable under this Contract for lobbying activities of any nature. The Contractor certifies that no state or federal funds payable under this Contract shall be paid to any person or organization to influence, or attempt to influence, either directly or indirectly, an officer or employee of an state or federal agency, or an officer or member of any state or federal legislative body or committee, regarding the award, amendment, modification, extension, or renewal of a state or federal contract or grant. d) Per RCW 71 .24.580(11), the HCA is required to reclaim any unspent allocations each state fiscal year. 12.Section 3, Special Terms and Conditions, 3.4 Invoice and Payment, is renamed and amended to read as follows: 3.4 Revenue and Expenditure / Payments 3.4.1 Contractor must submit accurate and complete Revenue and Expenditure Reports for all amounts allocated by HCA via e-mail to the HCA Contract Manager, identified in Section Error! Reference source not found.. Contractor must include t he County name in the subject line of the email and the title of the Report attachment. 3.4.2 Revenue and Expenditure Reports must provide a detailed breakdown of each type. All Revenue and Expenditure Reports will be reviewed and must be approved by the HCA Contract Manager or his/her designee prior to ongoing payment. 3.4.3 HCA will return incorrect or incomplete Revenue and Expenditure Reports to the Contractor for correction and reissue. HCA reserves the right to request any supplemental documentation related to the information contained in the Revenue and Expenditure Report, including applicable invoices between the Contractor and their subcontractor. 3.4.4 In order to receive allocations under this agreement, Contractor must register with the Statewide Payee Desk at httos://ofm.wa.gov/it-systems/statewide- Vendorpavee--.ervir,�,-,,s/i•E,w;eiyino-payment-state. Payment will be directly deposited in the bank account or sent to the address Contractor designated in its registration. HCA Contract No. K3964-01 Page 4 of 24 .__3.4.5- Upon expiration of the Contract, any claims for payment for costs_due and_payable_..__ ._. under this Contract that are incurred prior to the expiration date must be submitted by the Contractor to HCA within sixty (60) calendar days after the Contract expiration date. HCA is under no obligation to pay any claims that are submitted sixty-one (61) or more calendar days after the Contract expiration date ("Belated Claims"). HCA will pay Belated Claims at its sole discretion, and any such potential payment is contingent upon the availability of funds. 13.Section 3, Special Terms and Conditions, 3.5 Contractor and HCA Contract Managers, 3.5.2 is amended to read as follows: 3.5.2 HCA's Contract Manager is responsible for monitoring the Contractor's performance and will be the contact person for all communications regarding contract performance and deliverables. The HCA Contract Manager has the authority to accept or reject the services provided and must approve Contractor's Revenue and Expenditure Reports prior to subsequent payment(s). 14.Section 3, Special Terms and Conditions, 3.5 Contractor and HCA Contract Managers, 3.5.3 HCA Contract Manager Title is updated to "Criminal Justice Behavioral Health Administrator." 15.Section 3, Special Terms and Conditions, 3.7 Incorporation of Documents and Order of Precedence, is amended to read as follows: 3.7 Incorporation of Documents and Order of Precedence Each of the documents listed below is by this reference incorporated into this Contract. In the event of an inconsistency, the inconsistency will be resolved in the following order of precedence: 3.7.1 Applicable Federal and State of Washington statutes and regulations; 3.7.2 Recitals; 3.7.3 Special Terms and Conditions; 3.7.4 General Terms and Conditions; 3.7.5 Schedule B: Data Use, Security, and Confidentiality; 3.7.6 Attachment 1: Confidential Information Security Requirements; 3.7.7 Schedule A: Statement of Work; 3.7.8 Attachment 2: Quarterly Progress Report Template 3.7.9 Attachment 3: Quarterly Revenue and Expenditure Report Template; and 3.7.10 Any other provision, term or material incorporated herein by reference of otherwise incorporated. HCA Contract No. K3964-01 Page 6 of 24 16.Section 4, General Terms and Conditions, 4.7 Confidential Information Protection, is amended to read as follows: 4.7 Confidential Information Protection 4.7.1 Contractor acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Contract or its performance may consist of Confidential Information. Contractor agrees to comply with the requirements of Schedule B, Data Use, Security, and Confidentiality, and Attachment 1, Confidential Information Security, attached hereto and incorporated herein. 4.7.2 The obligations set forth in this Section, and the referenced Schedule B and Attachment 1, must be included in all Subcontracts related to the work performed under this Contract. 4.7.3 The obligations set forth in this Section will survive completion, cancellation, expiration, or termination of this Contract. 17.Section 4, General Terms and Conditions, Subsections 4.8, Confidential Information Security, and 4.9 Confidential Information Breach — Required Notification, are deleted in their entirety. All subsequent subsections are renumbered and internal references updated accordingly. 18.Section 4, General Terms and Conditions, 4.24 Overpayments to Contractor, is amended to read as follows: -4.24 Overpayments to Contractor In the event that overpayments or erroneous payments have been made to the Contractor under this Contract, HCA will provide written notice to Contractor and Contractor will refund the full amount to HCA within thirty (30) calendar days of the notice. If Contractor fails to make timely refund, HCA may withhold up to 5% of the monthly amount Contractor reports on the Revenue and Expenditure Report(s) per month, until the overpaid amount is recouped in full. If the Contractor disagrees with HCA's actions under this section, then it may invoice the dispute resolution provisions of Section 4.13 Disputes. 19.Section 4, General Terms and Conditions, 4.26 Publicity, 4.26.2 is amended to read as follows: 4.26.2 Contractor agrees not to publish or use such advertising, marketing, sales promotion materials, publicity or the like through print, voice, the Web, and other communication media in existence or hereinafter developed without the express written consent of HCA prior to such use. 20.Section 4, General Terms and Conditions, 4.31 Rights of State and Federal Governments, is deleted in its entirety. All remaining subsections are subsequently renumbered and internal references updated accordingly. 21.Section 4, General Terms and Conditions, 4.33 Subcontracting, 4.33.1 is amended to read as follows: HCA Contract No. K3964-01 Page 6 of 24 - - - ----- - 4.33.1 In no event will the existence of the subcontract operate to release or reduce the liability of Contractor to HCA for any breach in the performance of Contractor's duties. 22.Section 4, General Terms and Conditions, 4.33 Subcontracting, subsection 4.33.4 is deleted in its entirety. All remaining subsections are subsequently renumbered and internal references updated accordingly. 23.Section 4, General Terms and Conditions, 4.36 Termination, 4.36.1 Termination for Default, is amended to read as follows: 4.36.1 Termination for Default In the event HCA determines that Contractor has failed to comply with the terms and conditions of this Contract, HCA has the right to suspend or terminate this Contract. HCA will notify Contractor in writing of the need to take corrective action. If corrective action is not taken within the timeframe identified in the notification, or other time period agreed to in writing by both parties, the Contract may be terminated. HCA reserves the right to suspend all or part of the Contract, withhold further payments, or prohibit Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by Contractor or a decision by HCA to terminate the Contract. In the event of termination for default, Contractor will be liable for damages as authorized by law including, but not limited to, any cost difference between the original Contract and the replacement or cover Contract and all administrative costs directly related to the replacement Contract, e.g., cost of the competitive bidding, mailing, advertising, and staff time. If it is determined that Contractor: (i) was not in default, or (ii) its failure to perform was outside of its control, fault or negligence, the termination will be deemed a "Termination for Convenience." 24.Schedule-A-1, Statement of Work, replaces Schedule A, and is attached hereto and incorporated herein. 25.Schedule B, Data Use, Security, and Confidentiality, is added, attached hereto and incorporated herein. 26.Attachment 2-A, Criminal Justice Treatment Account, replaces Attachment 2, and is attached hereto and incorporated herein. 27.Attachment 4, CJTA Programmatic Treatment Report, is attached as a separate Excel document and incorporated herein. 28.This Amendment will be effective July 1, 2020 ("Effective Date"). 29.All capitalized terms not otherwise defined herein have the meaning ascribed to them in the Contract. 30.All other terms and conditions of the Contract remain unchanged and in full force and effect. HCA Contract No. K3964-01 Page 7 of 24 The parties signing below warrant that they have read and understand this Amendment and have authority to execute the Amendment. This Amendment will be binding on HCA only upon signature by- both parties. CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED HCA SIGNATURE PRINTED NAME AND TITLE DATE SIGNED HCA Contract No. K3964-01 Page 8 of 24 Schedule A-1 Statement of Work Contractor will provide the services and staff, and otherwise do all things necessary for, or incidental to, the performance of work as set forth below. 1. Definitions "American Society of Addiction Medicine (ASAM)" means the six dimensions to identify the intensity of treatment services that best fits the individual's needs and provides a common language of holistic, biopsychosocial assessment, and treatment across addiction treatment, physical health, and mental health services, which also addresses the spiritual issues relevant in recovery. "Case Management" or"Case Management Services" means services provided by a Substance Use Disorder Professional (SUDP) or Substance Use Disorder Professional Trainee (SUDPT) licensed by the Washington Department of Health, or a person under the direct clinical supervision of a SUDP, to individuals assessed as needing treatment and admitted into treatment. Services are provided to assist clients in gaining access to needed medical, social, educational, and other services. Services include case planning, case consultation and referral, and other support services for the purpose of engaging and retaining or maintaining clients in treatment. "Continuity of Care" means the provision of continuous care for chronic or acute medical and behavioral health conditions to maintain care that has started or been authorized to start as the Individual transitions between: facility to home; facility to another facility; providers or service areas; managed care contractors; and Medicaid fee-for-service and managed care arrangements. Continuity of Care occurs in a manner that prevents secondary illness, health care complications, or re-hospitalization; and promotes optimum health recovery. "County Match" means that jurisdictions must match, on a dollar-for-dollar basis,,,state moneys allocated for therapeutic courts with local cash or in-kind resources. Moneys allocated by the state may be used to supplement, not supplant other federal, state, and local funds for therapeutic courts (RCW 2.30.040). "Criminal Justice Treatment Account (CJTA)" means the account created by Washington State Legislature that may be expended solely for: substance use disorder treatment and treatment support services for individuals with a substance use disorder that, if not treated, would result in addiction, against whom charges are filed by a prosecuting attorney in Washington State (RCW 71.24.580). "CJTA Plan" or"Plan" means the plan that is developed by the county human services or behavioral health services department, county prosecutor, county sheriff, county superior court, a substance use disorder treatment provider appointed by the county legislative authority, a member of the criminal defense bar appointed by the county legislative authority, and, in counties with a drug court, a representative of the drug court (RCW 71.24.580(6)). The plan shall be approved by the county legislative authority or authorities; and, submitted to the panel established in 71.24.580(5)(b) of this section, for disposition of all the funds provided from the CJTA within that county. Culturally and Linguistically Appropriate Services (CLAS)" means the national standards in health and health care intended to advance health equity, improve quality, and eliminate health disparities by establishing a blueprint for health and health care organizations. "Division of Behavioral Health and Recovery" or"DBHR" means the Health Care Authority's Division of Behavioral Health and Recovery, and its employees and authorized agents. HCA Contract No. K3964-01 Page 9 of 24 Court" means a court utilizing a program structured to achieve both a reduction in criminal recidivism and an increase in the likelihood of rehabilitation through continuous and intense judicially supervised treatment and the appropriate use of services, sanctions, and incentives (RCW 2.30.020). "Evidence-based Practice" or"EBP" means a prevention or treatment service or practice that has been validated by some form of documented research evidence and is appropriate for use with individuals with a substance use disorder that are involved in the criminal justice system. EBP also means a program or practice that has been tested where the weight of the evidence from review demonstrates sustained improvements in at least one outcome, and/or a program or practice that can be implemented with a set of procedures to allow successful replication in Washington and, when possible, is determined to be cost- beneficial. "Individual" means any person in the criminal justice system who is in need of behavioral health services, regardless of income, ability to pay, insurance status or county of residence. "Medication Assisted Treatment (MAT)" or "Medications for Opioid Use Disorder (MOUD)" both mean the use of FDA-approved opioid agonist medications (e.g., methadone, buprenorphine products including buprenorphine/naloxone combination formulations and buprenorphine mono-product formulations)for the treatment of opioid use disorder and the use of opioid antagonist medication (e.g. naltrexone products including extended-release and oral formulations) to prevent relapse to opioid use. "Outreach" or"Community Outreach" rneans identification of hard-to-reach Individuals with a possible SUD and engagement of these individuals in assessment and ongoing treatment services as necessary. "Research-based" means a program or practice that has been tested with a single randomized, or statistically controlled evaluation, or both, demonstrating sustained desirable outcomes; or where the weight of the evidence from a systemic review supports sustained outcomes as described in this subsection but does not meet the full criteria for evidence-based (RCW 2.30.020). "Recovery Support Services (RSS)" means services that are intended to promote an individual's socialization, recovery, self-advocacy, development of natural support, and maintenance of community living skills. RSS include, but are not limited to, the following services: Supported employment services, supportive housing services, peer support services, wraparound facilitation services, and any other services that are conducive to an individual's recovery in an Substance Use Disorder (SUD) Program (WAC 246-341-0718). "Substance Use Disorder (SUD)" means a problematic pattern of using alcohol or another substance that results in the impairment in daily life or noticeable distress; and, whereby the individualcontinues use despite leading to clinically significant impairment or distress as categorized in the DSM-5. "Substance Use Disorder Professional (SUUP)" means an individual who is certified according to RCW 18.205.020 and the certification requirements of WAC 246-811-030 to provide SUD services. "Substance Use Disorder professional Trainee (SUDPT)" means an individual working toward the education and experience requirements for certification as a chemical dependency professional, and who has been credentialed as a CDPT "Therapeutic Courts" means a court utilizing a program or programs structured to achieve both a reduction in recidivism and an increase in the likelihood of rehabilitation, or to reduce child abuse and neglect, out-of- home placements of children, termination of parental rights, and substance use and mental health symptoms among parents or guardians and their children through continuous and intense judicially supervised treatment and the appropriate use of services, sanctions, and incentives (RCW 2.30.020). HCA Contract No. K3964-01 Page 10 of 24 __._.. .".Treatment" means services that are critical to a participant's successful completion of his or her substance__ use disorder treatment program, including but not limited to the recovery support and other programmatic elements outlined in Chapter 246-341 WAC. "Treatment Support" means services such as transportation to or from inpatient or outpatient treatment services when no viable alternative exists, and child care services that are necessary to ensure a participant's ability to attend outpatient treatment sessions. "Washington State Jail" or "Jail" means any city, county, regional, or tribal jail operating in the state of Washington. 2. Purpose Contractor will provide treatment and recovery support services, funded by Criminal Justice Treatment Account funds, to individuals involved in the criminal justice system in accordance with RCW 71.24.580. 3. CTJA Account Services Specific Eligibility and Funding Requirements a. In accordance with RCW 71.24.580, the Contractor will be responsible for treatment and recovery support services for criminally involved individuals. b. CJTA Statutory Funding Guidelines 1. In accordance with RCW 2.30.040 counties that use CJTA and/or State Drug Court funds to support or provide services to Therapeutic Court Program participants must match, on a dollar-for-dollar basis, an equal amount of local funding through cash or in-kind resources. Moneys appropriated under this provision may be used to supplement, not supplant other federal, state, and local funds for therapeutic courts. 2. No more than ten percent (10%) of the total CJTA funds may be used for the following support services combined: i. Transportation; and ii. Child Care Services. 3. State Drug Court i. In addition to state funding under the CJTA, several counties receive additional state funding specifically for Drug Courts. State Drug Court funding is provided to the following counties: Clallam, Cowlitz, King, Kitsap, Pierce, Skagit, Spokane, and Thurston. The counties that receive State Drug Court funding must ensure the provision of substance use disorder treatment and support services detailed in this Contract, and in accordance with RCW 71.24.580 ad RCW 2.30.030. 4. Supplemental Appropriations for State Fiscal Year 2021 i. Engrossed Substitute Senate Bill 6168; Section 212 § 72 provided one time supplemental funding under the CJTA: HCA Contract No. K3964-01 Page 11 of 24 - (a) $4,500,000 of the criminal justice treatment account—state appropriation for fiscal year 2021 is provided solely for the authority to provide funding for the setting up of new therapeutic courts for cities or counties or for the expansion of services being provided to an already existing therapeutic court that engages in evidence-based practices, to include medication assisted treatment in jail settings pursuant to RCW 71.24.580. Funding provided under this subsection shall not supplant existing funds utilized for this purpose. ii. Per RCW 71.24.580(5)(a), the HCA will distribute this funding through this agreement, with the understanding that the Contractor will confer with the local CJTA Panels for purpose of developing an amendment to the county or region's strategic plans for the utilization of funding through the CJTA. This will allow the Contractor, in concert with the local CJTA Panel, to collectively determine how to best use the supplemental funding in the context of the proviso. iii. Cities or counties interested in developing new therapeutic courts will be referred to the County CJTA Panel. iv. Contractor will work with the local CJTA Panel to update their CJTA Plan, referenced in Schedule A, Statement of Work, Section 6, below, to account for how the supplemental appropriation will be utilized at their county and/or regional level. 5. At a minimum, thirty percent (30%) of all CJTA funds, including State Drug Court and State Fiscal Year 2021 supplemental funding, is to be dedicated to special projects that meet any or all of the following conditions: i. An acknowledged best practice (or treatment strategy) that can be documented in published research; ii. An approach utilizing either traditional or best practice approaches to treat significant underserved population(s) and populations who are disproportionately affected by the criminal justice system; iii. A regional project conducted in partnership with at least one other entity serving the service area; and/or iv. CJTA Special Projects. A special project would HCA retains the right to request progress reports on CJTA special projects. 4. CJTA Funding —Allowable Services a. Brief Intervention (any level, assessment not required); b. Acute Withdrawal Management (ASAM Level 3.7WM); c. Sub-Acute Withdrawal Management (ASAM Level 3.2WM); d. Outpatient Treatment (ASAM Level 1); e. Intensive Outpatient Treatment (ASAM Level 2.1); HCA Contract No. K3964-01 Page 12 of 24 f. Opioid Treatment Program (ASAM Level 1); g. Case Management (ASAM Level 1.2); h. Intensive Inpatient Residential Treatment (ASAM Level 3.5); i. Long-term Care Residential Treatment (ASAM Level 3.3); j. Recovery House Residential Treatment (ASAM Level 3.1); k. Assessment (to include Assessments done while in jail); I. Interim Services; M. Community Outreach; n. Involuntary Commitment Investigations and Treatment; o. Room and Board (Residential Treatment Only); p. Transportation; q. Childcare Services; r. Urinalysis; s. Recovery Support Services that may include: 1. Employment services and job training; 2. Relapse prevention; 3. Family/marriage education; 4. Peer-to-peer services, mentoring and coaching; 5. Self-help and spiritual, religious support groups; 6. Housing support services (rent and/or deposits); 7. Life skills; 8. Education Training (e.g. GED Assistance); and 9. Parent education and child development. t. Substance Use Disorder treatment in the Jail: 1. CJTA funds may not supplant any currently funded programs that previously existed in a Jail environment. HCA Contract No. K3964-01 Page 13 of 24 _._. ......__. 2. The Contractor may not use more than 30% of their allocation for treatment in the Jail unless they receive written authorization from the HCA Contract Manager or justification for doing so is detailed in the CJTA Plan discussed in Schedule A, Statement of Work, Section 6, below. 3. If CJTA funds are utilized for these purposes, the Contractor must attempt to provide treatment with the following stipulations: i. Identify and provide transition services to persons with substance use disorder, who meet the CJTA requirements as defined in RCW 71.24.580, to expedite and facilitate their return to the community; ii. Continue treatment services with individuals who were engaged in community-based treatment prior to their incarceration, with the intent to complete the outpatient treatment episode; and iii. Initiate outpatient treatment services with individuals who will be released and transitioned into community-based treatment. 4. The following treatment modalities may be provided through CJTA funding: I. Engaging individuals in SUD treatment; ii. Screening, assessing, and inducting individuals on MOUD; iii. Referral to SUD services; iv. Providing continuity of care; and V. Planning for an individual's transition from Jail. 5. MAT in Therapeutic Courts Per RCW 71.24.580, "If a region or county uses criminal justice treatment account funds to support a therapeutic court, the therapeutic court must allow the use of all medications approved by the federal food and drug administration for the treatment of opioid use disorder as deemed medically appropriate for a participant by a medical professional. If appropriate medication-assisted treatment resources are not available or accessible within-the jurisdiction, the health care authority's designee for assistance must assist the court with acquiring the resource." a. The Contractor, under the provisions of this Contract, will abide by the following guidelines related to CJTA and Therapeutic Courts: 1. The Contractor will only subcontract with Therapeutic Courts that have policy and procedures allowing Participants at any point in their course of treatment to seek FDA-approved medication for any substance use disorder and ensuring the agency will provide or facilitate the induction of any prescribed FDA approved medications for any substance use disorder. 2. The Contractor will only subcontract with Therapeutic Court programs that work with licensed SUD behavioral health treatment agencies that have policy and procedures in place ensuring they will not HCA Contract No. K3964-01 Page 14 of 24 deny services to Enrollees who are prescribed any of the Federal Drug Administration (FDA) approved medications to treat all substance use disorders. 3. The Contractor may not subcontract with a Therapeutic Court program that is known to have policies and procedures in place that mandate titration of any prescribed FDA approved medications to treat any substance use disorder, as a condition of participants being admitted into the program, continuing in the program, or graduating from the program, with the understanding that decisions concerning medication adjustment are made solely between the participant and their prescribing provider. 4. The Contractor must notify the HCA if it discovers that a CJTA funded Therapeutic program is practicing any of the following: i. Requiring discontinuation, titration, or alteration of their medication regimen as a precluding factor in admittance into a Therapeutic Court program; ii. Requiring participants already in the program discontinue MOUD in order to be in compliance with program requirements; iii. Requiring discontinuation, titration, or alteration of their MOUD medication regimen as a necessary component of meeting program requirements for graduation from a Therapeutic Court program. 5. All decisions regarding an individual's amenability and appropriateness for MOUD will be made by the individual in concert with a medical professional. 6. CJTA Plan a. The Contractor must coordinate with the local CJTA panel for the county or region in order to facilitate the planning process with community and governmental partners described in RCW 71.24.580(6). County level funding priorities are established by the local CJTA Panel. The plans should detail the coordination within the county, leverage the needed services for the community, and reach the intended population for the CJTA fund. Any CJTA funded efforts must be included in the CJTA Plan, including the following specific elements: 1. Describe in detail how substance use disorder treatment and support services will be delivered within the region; 2. Per section 3.b.1 of this Statement of Work, address the CJTA Account Match Requirement if funds provide treatment or recovery support services for therapeutic court participants; 3. Include details on special projects such as best practices/treatment strategies, significant underserved population(s), or regional endeavors, including the following: i. Describe the project and how it will be consistent with the strategic plan; ii. Describe how the project will enhance treatment services for individuals in the criminal justice system; HCA Contract No. K3964-01 Page 15 of 24 - iii. Indicate the number of individuals who will be served using innovative funds; iv. If applicable, indicate plans for inclusion of MOUD within the county's Therapeutic Court programs; and V. Address the Fiscal and programmatic Data Reporting requirements found in Section 7 of this Statement of Work. 4. The final plan must be approved by the county's legislative authority. 5. Completed and legislatively approved plans must be submitted to the HCA for Review and Approval. Plan will be forwarded to the State CJTA Panel once approved by the HCA. The Contractor must implement the plan as it is written and notify the HCA if any changes are made. 6. CJTA Plans are due by October 15, 2019 and are updated every two years, unless special circumstances dictate and approved by HCA, to coincide with the state fiscal biennium. Contractor may request an extension of up to 30 calendar days on the CJTA Plan due date, and HCA may approve the extension in its sole discretion. 7. Data Reporting Requirements a. The Contractor shall ensure that staffing is sufficient to support CJTA-related data analytics and related data systems to oversee all data interfaces and support the specific reporting requirements under - Contract. b. The Contractor shall ensure that all Subcontractors required to report programmatic data have the capacity to submit all HCA required data to enable the Contractor to meet the requirements under the Contract. c. There are three quarterly reports that the Contractor will be responsible for submitting: The Quarterly Progress Report (QPR), the Revenue and Expenditure Report (R&E), and the Programmatic Treatment Report(PTR). 1. The Contractor will be responsible for submitting the QPR. The HCA will provide the Contractor with a template form that will report on the following program elements: i. Number of individuals served under CJTA funding for that time period; ii. Barriers to providing services to the Criminal Justice Population; iii. Strategies to overcome the identified barriers; iv. Training and Technical assistance needs; V. Success stories or narratives from individuals receiving CJTA services; and vi. If a Therapeutic Court receives CJTA funded services, the number of admissions of individuals into the program who were either already on MOUD, referred to MOUD, or were provided information regarding MOUD. HCA Contract No. K3964-01 Page 16 of 24 ----- 2. The Contractor will be responsible for submitting the R&E on a quarterly basis. The HCA will provide the Contractor with a template form that captures the fiscal expenditures for that quarter. The Contractor: i. Will use the Excel spreadsheet provided by the HCA; ii. Will report the amount of CJTA expenditures in their Contractor for each state fiscal quarter (State Fiscal quarters end on March 31, June 30, September 30, and December 31); iii. Complete the document in its entirety; and iv. Submit the internally reviewed and complete R&E report within 45 days of the end of each State Fiscal Quarter. 3. The Contractor is responsible for submitting the PTR each quarter through a Secure File Transfer (SFT). The HCA will provide the Contractor with an excel workbook template that will capture a variety of demographic and programmatic data that supports the services being provided by the state appropriations. In addition, this process will include the following: I. The Contractor will ensure that their subcontractor has the bandwidth to complete all data elements requested in the PTR. ii. The Contractor may allow the subcontractor to do all data entry but the PTR must be submitted into the Behavioral Health Data System (BHDS) by the Contractor through the established Secure File Transfer procedure within 45 days of the end of each State Fiscal Quarter. The Contractor may request an extension of this requirement during the first Contract term. Files submitted must conform to the following naming convention: <County Name>_<Contractor Name>_<Date of Upload>. iii. The Contractor will review for completeness and accuracy each PTR that they receive from the subcontractor. iv. The Contractor will work with their subcontractors to ensure that any applicable Release of Information (ROI) forms are updated to account for the sharing of Personal Health Information (PHI) with the HCA. HCA Contract No. K3964-01 Page 17 of 24 Schedule B DATA USE, SECURITY,AND CONFIDENTIALITY 1. Definitions In addition to the definitions set out in Section 2, Definitions, of the Contract, and Schedule A, Statement of Work, Section 1, the definitions below apply to this Exhibit: Authorized User" means an individual or individuals with an authorized business need to access HCA's Confidential Information under this Contract. "Client" means an individual who is eligible for or receiving Medicaid services. "Data" means the information that is disclosed or exchanged as described by this Contract. For purposes of this Contract, Data means the same as "Confidential Information." "Disclosure" means the release, transfer, provision of, access to, or divulging in any other manner of information outside the entity_holding the information. "Personal Information" means information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use, or receipt of governmental services or other activities, address, telephone numbers, social security numbers, driver's license numbers, credit card numbers, any other identifying numbers, and any financial identifiers. "ProviderOne" means the Medicaid Management Information System (MMIS), which is the State's Medicaid payment system managed by HCA. "Regulation" means any federal, state, or local regulation, rule, or ordinance. "Use" includes the sharing, employment, application, utilization, examination, or analysis of Data. 2. Description of Data 2.1. Contractor, and/or Subcontracors will collect the Data necessary for the CJTA Programmatic Treatment Report, Attachment 4, attached hereto and incorporated herein . The Data will be submitted directly into the Behavioral Health Data System (BHDS). 3. Data Classification The State classifies data into categories based on the sensitivity of the data pursuant to the Security policy and standards promulgated by the Office of the state of Washington Chief Information Officer. (See Section 4, Data Security, of Securing IT Assets Standards No. 141.10 in the State Technology Manual at https://ocio.wa.gov/Dolicv/secui-iii -iiifc)r-rnation-technology-assets. Section 4 is hereby incorporated by reference.) The Data that is the subject of this Contract may be in any of the Categories indicated below: ❑ Category 1 — Public Information Public information is information that can be or currently is released to the public. It does not need protection from unauthorized disclosure, but does need integrity and availability protection controls. HCA Contract No. K3964-01 Page 18 of 24 ❑ Category 2 —Sensitive Information Sensitive information may not be specifically protected from disclosure by law and is for official use only. Sensitive information is generally not released to the public unless specifically requested. ❑ Category 3 —Confidential Information Confidential information is information that is specifically protected from disclosure by law. It may include but is not limited to: • Personal Information about individuals, regardless of how that information is obtained; • Information concerning employee personnel records; • Information regarding IT infrastructure and security of computer and telecommunications systems; © Category 4—Confidential Information Requiring Special Handling. Category 4 Data is information that is specifically protected from disclosure and for which: • Especially strict handling requirements are dictated, such as by statutes, regulations, or agreements; • Serious consequences could arise from unauthorized disclosure, such as threats to health and safety, or legal sanctions. 4. Constraints on Use of Data 4.1. The Data being shared/accessed is owned and belongs to HCA. 4.2. This Contract does not constitute a release of the Data for the Contractor's discretionary use. Contractor must use the Data received or accessed under this Contract only to carry out the purpose of this Contract. Any analyses, use, or reporting that is not within the Purpose of this Contract is not permitted without HCA's prior written consent. 4.3. Data collected and shared under this Contract includes data protected by 42 C.F.R. Part 2. In accordance with 42 C.F.R. § 2.32, this Data has been disclosed from records protected by federal confidentiality rules (42 C.F.R. Part 2). The federal rules prohibit Receiving Party from making any further disclosure of the Data that identifies a patient as having or having had a substance use disorder either directly, by reference to publicly available information, or through verification of such identification by another person unless further disclosure is expressly permitted by the written consent of the individual whose information is being disclosed or as otherwise permitted by 42 C.F.R. Part 2. A general authorization for the release of medical or other information is NOT sufficient for this purpose (42 C.F.R. § 2.31). The federal rules restrict any use of the SUD Data to investigate or prosecute with regard to a crime any patient with a substance use disorder, except as provided at 42 C.F.R. § 2.12(c)(5) and § 2.65. 4.4. Any disclosure of Data contrary to this Contract is unauthorized and is subject to penalties identified in law. 5. Security of Data 5.1. Data Protection HCA Contract No. K3964-01 Page 19 of 24 The Contractor must protect and maintain all Confidential Information gained by reason of this Contract, information that is defined as confidential under state or federal law or regulation, or Data that HCA has identified as confidential, against unauthorized use, access, disclosure, modification or loss. This duty requires the Contractor to employ reasonable security measures, which include restricting access to the Confidential Information by: i. Allowing access only to staff that have an authorized business requirement to view the Confidential Information; and ii. Physically securing any computer, documents, or other media containing the Confidential Information. 5.2. Data Security Standards Contractor must comply with the Data Security Requirements set out in Attachment 1, Confidential Information Security Requirements, and the Washington OCIO Security Standard, 141.10, which will include any successor, amended, or replacement regulation (https:Hocio.wa.gov/policy/securing- information-technoloav-assets.) The Security Standard 141.10 is hereby incorporated by reference into this Contract. 5.3. Data Disposition For the purposes of this section "fiscal year" is from July 1 to June 30. Upon request by HCA, at the end of the Contract term, when no longer needed, or 6 years after the end of the fiscal year in which the Data is received, Confidential Information/Data must be returned to HCA or disposed of as set out in Attachment 1, Confidential Information Security Requirements, except as required to be maintained for compliance or accounting purposes. 6. Data Confidentiality and Non-Disclosure 6.1. Data Confidentiality The Contractor will not use, publish, transfer, sell or otherwise disclose any Confidential Information gained by reason of this Contract for any purpose that is not directly connected with the purpose of this Contract, except: • as provided by law; or • with the prior written consent of the person or personal representative of the person who is the subject of the Confidential Information. 6.2. Non-Disclosure of Data The Contractor must ensure that all employees or Subcontractors who will have access to the Data described in this Contract (including both employees who will use the Data and IT support staff) are instructed and made aware of th.- +se restrictions and protection requirements of this Contract before gaining access to the Data identified herein. The Contractor will also instruct and make any new employee aware of the use restrictions and protection requirements of this Contract before they gain access to the Data. HCA Contract No. K3964-01 Page 20 of 24 --- The Contractor will ensure that each employee or Subcontractor who will access the Data signs the UserAgreement on Non-Disclosure of Confidential Information, Exhibit B hereto. The Contractor will retain the signed copy of the UserAgreement on Non-Disclosure of Confidential Information in each employee's personnel file for a minimum of six years from the date the employee's access to the Data ends. The documentation must be available to HCA upon request. 6.3. Penalties for Unauthorized Disclosure of Data State laws (including RCW 74.04.060 and RCW 70.02.020) and federal regulations (including HIPAA Privacy and Security Rules, 45 CFR Part 160 and Part 164; Confidentiality of Alcohol and Drug Abuse Patient Records, 42 CFR, Part 2; and Safeguarding Information on Applicants and Beneficiaries, 42 CFR Part 431, Subpart F) prohibit unauthorized access, use, or disclosure of Confidential Information. The Contractor must comply with all applicable federal laws and regulations concerning collection, use, and disclosure of Personal Information and PHI. Violation of these laws may result in criminal or civil penalties or fines. The Contractor accepts full responsibility and liability for any noncompliance by itself, its employees, and its Subcontractors with these laws and any violations of the Contract. 7. Data Shared with Subcontractors If Data access is to be provided to a Subcontractor under this Contract, the Contractor must include all of the Data security terms, conditions and requirements set forth in this Contract in any such Subcontract. However, no subcontract will terminate the Contractor's legal responsibility to HCA for any work performed under this Contract nor for oversight of any functions and/or responsibilities it delegates to any subcontractor 8. Data Breach Notification 8.1. The Breach or potential compromise of Data must be reported to the HCA Privacy Officer at Privacy! fficernhra.�g.q within 2 business days of discovery. If the Contractor does not have full details, it will report what information it has, and provide full details within 15 business days of discovery. To the extent possible, these reports must include the following: 8.1.1. The identification of each individual whose PHI has been or may have been improperly accessed, acquired, used, or disclosed; 8.1.2. The nature of the unauthorized use or disclosure, including a brief description of what happened, the date of the event(s), and the date of discovery; 8.1.3. A description of the types of PHI involved; 8.1.4. The investigative and remedial actions the Contractor or its Subcontractor took or will take to prevent and mitigate harmful effects, and protect against recurrence; 8.1.5. Any details necessary for a determination of the potential harm to individuals whose PHI is believed to have been used or disclosed and the steps those individuals should take to protect themselves; and 8.1.6. Any other information HCA reasonably requests. HCA Contract No. K3964-01 Page 21 of 24 8.2. The Contractor must take actions to mitigate the risk of loss and comply with any notification or other requirements imposed by law or HCA including but not limited to 45 C.F.R. Part 164, Subpart D; RCW 42.56.590; RCW 19.255.010; or WAC 284-04-625. 8.3. If notification of the Breach or possible Breach must, in the judgement of HCA, be made under the HIPAA Breach Notification Rule, or RCW 42.56.590 or RCW 19.255.010, or other law or rule, then: 8.3.1. HCA may choose to make any required notifications to the individuals, to the U.S. Department of Health and Human Services (DHHS) Secretary, and to the media, or direct Contractor to make them or any of them. 8.3.2. In any case, Contractor will pay the reasonable costs of notification to individuals, media, and governmental agencies and of other actions HCA reasonably considers appropriate to protect HCA clients, such as paying for regular credit watches in some cases. 8.3.3. Contractor will compensate HCA clients for harms caused to them by any Breach or possible Breach. 8.4. Any breach of this clause may result in termination of the Contractor and the demand for return or disposition, as described in Section 5.3, of all Confidential Information. 8.5. Contractor's obligations regarding Breach notification survive the termination of this Contract and continue for as long as Contractor maintains the Confidential Information and for any Breach or - possible Breach at anytime. 9. Inspection HCA reserves the right to monitor, audit, or investigate compliance with this Contract in regards to the Personal Information and PHI of Enrollees collected, used, or acquired by Contractor during the term of this Contract and for six (6) years following termination or expiration of this Contract. HCA will have access to Contractor's records and place of business for this purpose. All HCA representatives conducting onsite audits of Contractor agree to keep confidential any patient-identifiable information which may be reviewed during the course of any site visit or audit. 10. Indemnification for Unauthorized Use or Release The Contractor must indemnify and hold HCA and its employees harmless from any damages related to the Contractor's or Subcontractor's unauthorized use or release of Personal Information or PHI of Enrollees. HCA Contract No. K3964-01 Page 22 of 24 Attachment 2-A: Quarterly Progress Report Template -- -_- - CRIMINAL .] [J .STI TREATMENT ACCOUNT WIN-, Please respond to each question and submit as a separate attachment with your quarterly R&E Report to:tony.wa[ton@hca.wa.gov Report Quarter []July 2019 to September 2019❑October 2019 to December 2019 ❑January 2020 to March 2020[]April 2020 to June 2020 Name of CountQf comple�tu!n ROf�OY : Click or*£;As here :o enccr text. Please enter your status for each item,if item is incomplete please list your plan of correction(POC)including actions to be taken and target date for completion. 1. Contractor entered all encounters and supplemental transactions funded by CJTA into the"CJTA Provider Entry Workbook"? Dyes❑No If no,please enter POC. 2. County submitted the CJTA Programmatic Treatment Report through the Secure File Transfer? ❑Yes❑No If no,please enter POC. 3. County submitted the Quarterly Revenue and Expenditure Report? ❑Yes❑No If no,please enter POC. 4. County has made attempts to expand access to Recovery Support Services for the intended population? ❑Yes❑No If no,please enter POC. 5. CJTA funding provides services for individual in a Therapeutic Court Program? ❑Yes❑No If Yes,please indicate the number of individuals who were admitted into the program during this quarter who are receiving medication assisted treatment or medications for opioid use disorder: If Yes, please indicate what medications the individuals admitted into the program during this quarter are receiving(e.g. Buprenorphine, Methadone, Naltexone): 6. Is there any indication that the Therapeutic Court programs benefitting from CJTA are denying access to,or requiring titration from,any medications for opioid use disorder? ❑Yes❑No Please enter any additional comments here: HCA Contract No. K3964-01 Page 23 of 24 Attachment 2-A: Quarterly Progress Report Template 7. CJTA funding used in the local,county,city,or tribal Jail? ❑Yes❑No If Yes,please indicate any barriers to providing treatment services and transitioning individuals into the community: 8. List any other significant accomplishments. 9. List any training or technical assistance needs. 10. Summarize any barrier(s) encountered and plans to overcome the barrier(s)with timeline. 11. Please include any other comments you would like to convey to the HCA Contract Manager: Completed By: Date: HCA Contract No. K3964-01 Page 24 of 24 Attachment A MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Ross McDowell Action Agenda X Public Hearing Other DEPARTMENT: Parks &Trails Department EXT: 806 COMMISSION MEETING DATE: 07/21/2020 Agenda Item # Commissioner staff to complete) BRIEFING DATE: 07/20/2020 and 05/04/2020 BRIEFING PRESENTED BY: Ross McDowell [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Acceptance and approval of Robert Droll's proposal for an Irrigation System Design and Build for the 7 ball fields in MCRA. BACKGROUND: In March of 2019 Mason County received information that Mason County would be award the grant of$325,000 grant (RCO 18-1269D) with a 50% match for the MCRA Irrigation system replacement project. On 05/04/2019 the BOCC approved the RFP to be put out to Landscape Architects to apply for the contract on the MCRA Irrigation Project. The RFP indicated to send three hard copies of the proposal by the end of business day, June 23, 2020. The RFP was sent out to all Landscape Architects on the MRSC list as of June 6, 2020. As of June 23, 2020, I received one complete proposal application from Robert Droll Landscape Architect. On July 1, 2020, I received an e-mail from Mario Campos from Jones &Jones Landscape Architects with an electronic proposal. Since the RFP closed a week earlier and sent in a software I was unable to open, the proposal was not accepted. I sent a return e-mail to Mario informing him that the RFP was closed as of June 23, 2020 and that we could not open his attached file. As part of the RFP process, the proposal submitted from Robert Droll was reviewed by Support Services Director, Frank Pinter, Parks Supervisor, Carl Olson and myself. The proposal was complete for design and installation of a new irrigation system, controls and water main for the 7 MCRA ball fields as requested. The proposal indicated the following cost; Materials (irrigation & restorations) $181,184, Labor $299,847, Design Services $45,000 and WA Tax (8.5%) $40,857.89 for a total of$566,538.89. The anticipated starting date for this project is August 17, 2020 with completed by January 31, 2021. H:\Parks and Trails\Parks\YAF-RCO\YAF MCRA Irrigation 2018\Commission Agenda Item Summary PROPOSAL 07-21-2020.doe Attachment A BUDGET IMPACTS: 50% Match funding for the MCRA Irrigation System replacement project from REET 2 funding (up to $325,000). RECOMMENDED ACTION: Recommend acceptance and approval of the Robert Droll's Irrigations System Proposal for the Mason County MCRA Sports Fields. ATTACHMENT(S): Mason County MCRA Sports Fields Irrigation System RFP Robert Droll Mason County MCRA Sports Field Irrigation System Design / Build Proposal overview H:\Parks and Trails\Parks\YAF-RCO\YAF MCRA Irrigation 2018\Commission Agenda Item Summary PROPOSAL 07-21-2020.doc Mason County MCRA Sports Fields Irrigation System Proposal June 23,2020 5. Cost Proposal PUGET SOUND LANDSCA,PINQ INC. w ..< 3�23 B SUUTFi BAY RD iVG•OLt'1fPIA,���A 9$5t}fs•PHp!��B(360}943.9201•F',1X(3b0}943-0748 June 22,2020 Mason County Parks&Trails Ross McDowell 411 N. 5tt Street Shelton,WA. 98584 RE:MCRA Sports Fields Design Build Irrigation Installation bid proposal. Dear Mr.McDowell, Puget Sound Landscaping,Inc. hereby proposes to supply and install the irrigation portion of the MCRA Sports Fields per RFP request dated June 2,2020. Design&Irrigation Installation for a total sum including Washington State tax of$566,538.89. (Five Hundred Sixty-Six Thousand Five Hundred Thirty-Eight and 89/100). Bid Scope Breakdown: Material-Irrigation&Restoration $181,194.00 Labor $299,487.00 Design Service $45,000.00 Tax 8.5% $40,857.89 Total $566,538.89 The following Inclusions apply • Includes all material&labor to install a complete permanent 2-wire Sports Field Irrigation System per provided design plans &details. • Includes new Irrigation Controller,CENTRALUS Module,VFD Booster Pump Station and accessories as per plan. *MCP will need to provide required signal method to controller location for CENTBALUS communication. *New Pump Station to be installed in enclosure outside of existing pump house. *Design build layout. Based on 65 PSI static off of City water main. • Includes irrigation sleeve material,installation and pathway repairs where required. • Includes topsoil placement and cleanup of all disturbed areas&trenches due to installation. • Includes seeding, fertilization and CoverGrow mulching of all disturbed areas. • Includes (1) year PSL standard Irrigation warranty. • Includes (5) year product warranty with use of all Hunter Products &Munro Pumping Station. *Product warranty to be provided by Hunter Industries. Robert W.Droll,Landscape Architect,PS,4405 7th Ave.,Lacey,WA,98503,360.456.38i3,email:bob(a)rwdroll.com 15 Mason County MCRA Sports Fields Irrigation System Proposal June 23,2020 • Includes Pump Station start-up and training for Park personnel. • Includes product OEM manuals, training and As-Built drawings. The following Exclusions apply • Excludes any grubbing,sub grading or vegetation removal. • Excludes material or installation of required Ethernet or Wi-Fi signal to the controller location. *MCP will need to provide required signal method to controller location for Centralus communication. • Excludes any new irrigation for the interior area of park.New irrigation to be installed per plan areas only. *PSL will work with MCP to allow them to re-connect existing hones if applicable. • Excludes any site drainage material and/or work. • Excludes any erosion control material or installation of any kind. • Excludes material or installation of any Backflow devices. *Existing to remain. • Excludes any water meters or fees. • Excludes any new electrical work from source to existing pump house. *New 3 Phase power to pump house provided by others. • Excludes any tree removal and/or tree protection work. • Excludes any sod installation or material. *All areas requiring repair will be seeded. • Excludes any warranty of seeded areas in non-irrigated areas, damages by theft,vandalism or adverse weather conditions. • Excludes any type of apprentice program. • Excludes any maintenance. Our scope under this proposal is limited to the above items only.Additional work will be completed based on an agreed to cost by C/O when identified.There may be additional work that is not clearly defined or limited,and thus we have excluded any work not included in this written quote. Puget Sound Landscaping is a local South Sound company that has been providing quality landscape projects since 1978. Please visit our web site for additional information about our company. Quote is valid for 30 days.Additional work will be negotiated when identified. Please feel free to call or email with questions. Thank you for the opportunity! Puget Sound Landscaping,Inc. 3323 B South bay Rd NE Olympia,WA. 98506 Duane Householder:Estimator olom—,t� Phone: 360.943.9201 dhouseholder@12ugetsoundlandscal2inZ.com Robert W.Droll,Landscape Architect,PS,44057th Ave.,Lacey,WA,98503,36o.456.38i3,email:bob rwdroll.com 3.6 Mason County MCRA Sports Fields Irrigation System Proposal June 23,2020 June 23;2020 Ross McDowell Mason County Parks&Trails Manager 411 N. 5t' Street Shelton, WA 98584 Request for Qualifications: Mason County MCRA Sports Fields Irrigation System Dear Mr.McDowell, Robert W. Droll,Landscape Architect,PS (RWD) and Puget Sound Landscape,Inc. (PSL)hereby submit our Design/Build Proposal to design and provide a new and complete irrigation system for MCRA Sports Fields. Our Team is composed of the following members representing financially stable,professional enterprises registered in Washington and who complying with project insurance requirements. Principal-in-Charge&Project Manager....................Robert W.Droll ASLA, RWD Project Irrigation Designer.........................................Randal Taylor. RWD Construction Project Manager...................................Duane Householder,PSL As you review our proposal,I draw your attention to the following justifications for selecting RWD: Z RWD offers 40 years of designing sport complexes throughout the Pacific Northwest, all of these projects include sport field irrigation design; we are experts in sport field irrigation design. PSL offers deep experience with sport field irrigation construction which is why RWD ask PSL to join us on this endeavor. Our Team has visited MCRA twice within the last 2 weeks to understand site conditions and assure our proposal is comprehensive. RWD has prepared a 90% Irrigation Design which the cost proposal is based upon. We know exactly what needs to be done,what works,and what doesn't. :Z This proposal fulfills and exceeds the RFP requirements. �D Our Project Team has the staff power,resources and enthusiasm to commence work immediately in August and achieved completion by January 31,2021 for a cost that is under the project budget. I hope you will conclude from review of our Proposal,the RWD Team has the resources, experience, and energy to hit the ground running and produce safe,environmentally conscious, and cost-efficient results for the MCRA Sports Fields Irrigation System well within your project budget! Respectfully Submitted, loop'.- Robert W. Droll,ASLA, Principal Nasario Llamas, Puget Sound Landscape,Inc. Robert W.Droll,Landscape Architect,PS,4405 711 Ave.,Lacey,WA,98503,36o.456.38i3,email:bob(a)rwdroll.com 1 Mason County MCRA Sports Fields Irrigation System Request for Proposals I. Introduction and Summary Mason County has issued the Request for Proposals (RFP) seeking proposals from qualified firms interested in providing an irrigation system design and installation at Mason County Recreational Area (MCRA) ball fields. The complex consists of seven baseball /softball fields, four of which are synthetic turfed infields. The RFP includes engineering/design and installation of a new 2-line control system to replace the existing irrigation system. % A. Provide engineering plans and design for irrigation all fields and grass areas in MCRA to include irrigation piping, sprinklers heads, connections and electrical wiring. B. Provide pump station at location identified on plans.,/Contractors work shall include: 1. Connecting the existing booster pump to mee system pressure requirements and provide a minimum of 220 gallons per minute. 2. RPZ to meet backflow requirements. Installed per County specifications. 3. Blowout connection for winterization: 4. Lockable weatherproof housing for all elements of both the pump station. 5. Connection to service riser. f F 6. Connection of power to pump motor, VFD and system controls C. Provide system controller with ET sensor and 120V power outlet to be installed in a separateJockable weatherproof housing adjacent to the pump station location. % D. Provide Variable Frequency Drive (VFD) for pump controls installed with system controller. E. This system should be zoned appropriately to allow for on-demand usage. Connections should be at grade inside lockable valve box or equivalent. F. Restoration of all disturbed areas to include topsoil and turf seeding. G. System provides a minimum of 220 gallons per minute and should operate to allow for fields to be ready for play by 12:00 p.m. each day. H. After a pre-application conference with the Mason County Building Department, apply for all needed County permits and, SEPA/NEPA reports if needed. H. Costs for all material and labor to be itemized in the final amount. Mason County Parks&Trails June 2, 2020 1 I. Work may commence after August 15th and all installation will be completed by January 31, 2021 for the spring system start-up completed by March 1, 2021. J. Providing a detailed sketch of the proposed irrigation system with the proposal. II. Purpose 1. Statement of Need The County needs a vendor to provide engineering/design plans and installation of a Hunter or Rain Bird 2-line irrigation system for MCRA's seven baseball/softball fields and grass areas of the park. The existing field irrigation system will be abandoned but the booster pump and electrical connection will be utilized. i III. Vendor Qualifications and Requirements i 1. The following minimum qualifications and licensing.requirements are mandatory to submit a compliant proposal. The County has sole responsibility and authority to determine compliance and may use the RFP response or any other sources to determinefcompliance. Proposals that aren't responsive to each shall be rejected by the County without further consideration: • Company proposing must have at least seven (7) years of consecutive experience in the field irrigation industry • Vendor must be Licensed Landscape Professional in the State of Washington.; • Vendor is not debarred, suspended, proposed for debarment, or declared ineligible for award of contracts by any governmental agency 2. Consultant,lnsurance Requirements All insurance provided shall be primary and non-contributory. Comprehensive General Liability (Certificate of Insurance)-$1,000,000 combined single limit per occurrence for bodily injury, personal injury and ,p`r'operty damage, $2,000,000 general aggregate. Workers' Compensation-Workers' compensation limits as required by the Workers' Compensation Act of Washington. 3. Independent Contractor It is the intention and understanding of the County that Vendor shall be an independent contractor and that the County shall be neither liable for nor obligated to pay sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax that may arise as an incident of employment. Vendor.shall pay all income and other taxes as due. Mason County Parks&Trails June 2, 2020 2 4. Prevailing Wage If required by RCW 39.12, prevailing wages shall be paid. Vendor specifically agrees to comply with RCW 39.12 and to file all required forms, certifications, and affidavits necessary to comply with Federal and State laws before final payment shall be made to the Vendor. The latest prevailing wage rate information is available per the State of Washington, Department of Labor and Industries, Industrial Relations Division. 5. Licensinq and Business Tax Requirements The Vendor must meet all licensing requirements that apply to their business prior to or immediately after contract award or the County may reject the Vendor. Companies must license, report and pay revenue taxes for applicable Washington State business license(s) (UBI#)/and city of Shelton business license, if required to hold such a license by these jurisdictions. The Vendor should carefully consider those costs prior to submitting their offer, as the County will not separately pay or reimburse those costs to the Vendor. IV. Specifications and Scope-of-Work The Vendor shall: 1. Have at least seven (7) years of consecutive experience in the landscaping / irrigation systems/installation under the current company name. 2. Obtain or prepare irrigation engineering plans of the proposed irrigation system to obtain the proper permitting for the project. 3. Supply and install all the components required for an automatic irrigation systemAo provide supplemental water to the intended landscape efficiently and uniformly. Preference given for experience in irrigations systems for sports complexes consisting of a minimum 3 to 7 sport fields with 2-line control system using a decoder. 4. Restore all disturbed areas to include topsoil and turf seeding from installing piping and sprinklers. V. Proposal Requirements providing the information as detailed below: Summary 1. Provide a brief statement describing the company submitting the proposal. 2. Provide a summary of the company's history and general business experience as it pertains to this RFP. Mason County Parks&Trails June 2,2020 3 Experience 1. Provide a minimum of three (3) references for which the company has provided similar services in the past 24 months that include name and type of entity; primary contact's name, title and phone number; a brief description of the services provided; and the duration of the contract. Performance Capabilities 1. Provide a description of how the company proposes to meet the specifications and scope-of-work as detailed in in section IV. Specifications and Scope-of-Work Requirements. Proposal Deadline Deadline for receipt of proposals is 4 p.m. Tuesday, June 23, 2020. Proposal should be prepared according with this RFP and mailed to: ; Ross McDowell Mason County Parks & Trails Manager 411 N. 5th Street ,{ ` Shelton, WA 98584 % (360) 427-9670 ext. 806 RMcDowel I(cD-co.mason.wa.us Three (3) hard copies of the submittalsfmust be received by the deadline indicated above. Postmarks will notfbe accepted. The County reserves the right to modify, re-let and /or withdraw the RFP as well as to not make an award.fThe County, at its own digression, can request additional information from individual responders as well as require on-site interviews. Proposal Evaluation Process Proposals:will be evaluated by an Evaluation Committee and respondents may be interviewed by members of the Committee. The Committee will make recommendation for contract award to the Mason County Board of Commissioners who will make final selection. Respondents should not lobby committee members or the Board of Commissioners. Respondents should contact Ross McDowell by phone or email for additional information. All proposals are public records. The committee reserves the right to request additional information from respondents. The County reserves the right to reject all submittals. The anticipated award date is June 29, 2020. Mason County Parks&Trails June 2, 2020 4 Evaluation Criteria: Demonstrated level of experience with public sector agencies and facilities with a preference for proposals that reflect experience- providing services for a sports complex with a multi-field irrigation system. • Company's experience and capabilities quality of trained and experienced that support the RFP objectives, specifications and scope-of-work. • References. Competitive costs. l'f Mason County Parks&Trails June 2, 2020 5 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: July 28, 2020 Agenda Item # 8.3 Commissioner staff to complete) BRIEFING DATE: July 20, 2020 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to pay out-of-class pay to Jennifer Giraldes for coverage due to the Clerk of the Board position vacancy. Background: Personnel Policy Chapter 5.2 allows for out of class pay: An employee who has been assigned to perform all of the significant duties of a higher level job classification, due to the absence of the employee who normally holds that position, and who performs such duties for five (5) or more consecutive days, shall be compensated on that step of the salary range of the higher job class that provides at least a five (5) percent increase over their(the employee working out of class) current rate of pay. Budget Impacts: $292 additional pay per month that will be absorbed in existing Support Services budget. RECOMMENDED ACTION: Approval to pay out-of-class pay to Jennifer Giraldes for coverage due to the Clerk of the Board position vacancy MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Frank Pinter/Diane Zoren Action Agenda _x_ Public Hearing Other DEPARTMENT: Support Services EXT: COMMISSION MEETING DATE: July 28, 2020 Agenda Item # iN 4 Commissioner staff to complete) BRIEFING DATE July 6, 2020 BRIEFING PRESENTED BY: Frank Pinter [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Approval to set a hearing on Tuesday, August 25, 2020 at 9:15 a.m. to consider the sale of parcel 32021-59-03008, 410 E Hillcrest Drive, Shelton for $8,000. BACKGROUND: This parcel is Tax Title and was deeded to Mason County in 2013. An attempt to sell was made at the 2019 Tax Title auction with no interested bidders. Per RCW 36.35.150(1)(d.) this parcel can be sold by direct negotiation within twelve months of the attempted auction. An offer has been made by Leonidas Cristo and Taylor Silveira for $8,000; the Assessor's records show the 2020 Market Value as $6,400. RECOMMENDED ACTION: Approval to set a hearing on Tuesday, August 25, 2020 at 9:15 a.m. to consider the sale of parcel 32021-59-03008, 410 E Hillcrest Drive, Shelton for $8,000. ATTACHMENTS: Purchase and Sale Agreement Taxsifter Information I:\Property Mng\Property Offers&Negotiations\32021-59-03008-Hillcrest Drive\Action for hearing- July 28 2020.doc Authentisign ID:774DDE66-6D73.49A4-ACCE-SE9F.5293E6FD � •~x $ Form ....._;3. 25zF ©Copyright2019 Vacant Land Purchase&Sale _#......r .a._._. 7 Northwest Multiple Listing Service Rev.7/19 VACANT LAND PURCHASE AND SALE AGREEMENT ALL RIGHTS RESERVED Page 1 of 5 SPECIFIC TERMS 1. Date: June 26,2020 MLS No.: 1604481 Offer Expiration Date: 7/2/2020 2. Buyer: Leonidas Cristo Taylor Silveira Unmarried persons Buyer Buyer Status 3. Seller: Mason County Seller Seller 4. Property: Legal Description attached as Exhibit A. Tax Parcel No(s).: 320215903008 410 E Hillcrest Drive Shelton Mason WA 98584 Address City County State Zip 5. Purchase Price:$5,000.00 Five Thousand Dollars 6. Earnest Money:$ 500.00 0 Check; ❑ Note; ❑ Other (held by❑Selling Firm; 0 Closing Agent) 7. Default: (check only one) 0 Forfeiture of Eamest Money; ❑Seller's Election of Remedies 8. Title Insurance Company: Mason County Title S. Closing Agent. Mason County Title Karen Hurley Company Individual(optional) 10. Closing Date: 7/30/2020 or before Possession Date:0 on'Closing; ❑Other 11. Services of Closing Agent for Payment of Utilities: 0 Requested (attach NWMLS Form 22K); ❑Waived 12. Charges/Assessments Levied Before but Due After Closing:❑assumed by Buyer, 0 prepaid in full by Seller at Closing 13. Seller Citizenship(FIRPTA): Seller❑ is; 66 is not a foreign person for purposes of U.S. income taxation 14. Subdivision:The Property: ❑must be subdivided before : 0 is not required to be subdivided 15. Feasibility Contingency Expiration Date:0 30 days after mutual acceptance; ❑ Other 16. Agency Disclosure: Selling Broker represents: 0 Buyer; ❑ Seller; ❑both parties; ❑neither party Listing Broker represents:-M SVIt'r; W both parties ["' [g S] 17. Addenda: 22D(Optional Clauses) 22EF(Funds Evidence) 22K(Utilities) 22LA(Land/Acreage) 22T(Title Contingency) Exhibit A-Legal Description 1W V' AuthenfisoMN d. W . 06/27/2020 ry Nealfie4 c as&W of Maoan Corral. 07115/2020 PDT 06/27/2020 Date Seller's Sign#MrV2020 4.14:62 PM PDT uaie BuyffMR"6ffiAM PDT Date Seller's Signature Date Buyers Address Sellers Address City,State,Zip City,State,Zip 707-624-5758 (360)427-9670 Phone No. Fax No. Phone No. Fax No. count_m_cristo@yahoo.com Buyers E-mail Address Sellers E-mail Address Richard Beckman Rlty Group LLC 4537 Richard Beckman Rlty Group LLC 4537 Selling Firm MLS Office No. Listing Firm MLS Office No. Shawna Shelton 121581 Richard Beckman 55681 Selling Broker(Print) MLS LAG No. Listing Broker(Print) MLS LAG No. (360)426-5521 (360)549-6658 (360)426-1645 (360)426-5521 (360)790-1921 (360)426-1645 Firm Phone No. Broker Phone No. Firm Fax No. Firm Phone No. Broker Phone No. Firm Fax No. mail@RichardBeckman.com mail@RichardBeckman.com Selling Firm Document E-mail Address Listing Firm Document E-mail Address shawna@richardbeckman.com richard@richardbeckman.com Selling Brokers E-mail Address Listing Brokers E-mail Address 1370087 9628 98421 9628 Selling Broker DOL License No. Selling Firm DOL License No. Listing Broker DOL License No. Listing Firm DOL License No. Authentisign ID:774DDF66-6D73-40A4-ACCE-5E9F5293E6FD � ty� Form 36 ©Copyright 2011 Counteroffer Addendum Northwest Multiple Listing Service Rev.8/11 COUNTEROFFER ADDENDUM ALL RIGHTS RESERVED Page 1 of 1 TO REAL ESTATE PURCHASE AND SALE AGREEMENT All terms and conditions of the offer(Real Estate Purchase and Sale Agreement)dated July 02,2020 1 concerning 410 E Hillcrest Drive Shelton WA 98584 (the"Property"), 2 Address city State Zip by,Leonidas Cristo and Taylor Silveira as Buyer 3 and the undersigned Mason County , as Seller 4 are accepted, except for the following changes. 5 The Purchase Price shall be$ 8,000.00 Eight Thousand Dollars 6 7 id Other. 8 1.Listing Broker represents Buyer&Seller. 9 2.Seller will not clean or remove debris from the property. 10 3.Buyer shall pay for Homeowner Association Transfer Fees. 11 4.Closing shall be on or before August 31,2020. 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 This counteroffer shall expire at 9:00 p.m. on (if not filled in, two days after it is delivered), 27 unless it is sooner withdrawn. Acceptance shall not be effective until a signed copy is received by the counterofferor, 28 their broker or at the licensed office of their broker. If this counteroffer is not so accepted, it shall lapse and the 29 Earnest Money shall be refunded to Buyer. 30 All other terms and conditions of the above offer are incorporated herein by reference as though fully set forth. 31 CAuthentisinN j?am[*jVp one at Atwon eoy 07/15/2020 Signatureri15/2020 5:58:32 PM PDT Date Signature Date The above counteroffer is accepted. Authentisc;K CAuthentic tc 07/17/2020 �' ��PIQaIItare(,�i�fn. J�n s 07/17/2020 7I171Yo2d 18:40 PM PDT Date 5igttlf PM PDT Date TerraScan Ta.xSifter-Mason County Washington Page 1 of 2 IIlAr � MASON COUNTY Alue«ntwir WASHINGTON TAXSIFTER SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER -PAYMENT CART(0) Patti McLean Mason County Assessor 411 N 5TH ST Shelton,WA 98584 Assessor Treasurer Appraisal MapSifter Parcel Parcel#: 32021-59-03008 Owner Name: MASON COUNTY DOR Code: 91-Undeveloped- Land Addressi: 411 N 5TH ST Situs: Address2: Map Number: City,State: SHELTON WA Status: EXEMPT FULL YEAR Zip: 98584-3400 Description: SHORECREST BEACH ESTATES#2 BLK: 3 LOT: 8 S 41/41 Comment: 2020 Market Value 2020 Taxable Value 2020 Assessment Data Land_'...._....._..._...................... Land: -- --- `__..._._..._......._..._............_`_......._$Os District:_ _.._........_._._................_3.._...-..0191 Tax District 0191 Improvements: - $2,500 Improvements: $0 Current Use/DFL: No ......._........._......................... .. ..._.., _....._........-............................__.._ Permanent Crop: $0; Permanent Crop: $0 --- - -.......................-......._...._.._.._..........................__................... --.._....__.._........_...._...... ----...._...... -- ..__.._.........._...... ..__..-- ---........_......__................_.._.._.-......_..-._........... ; Total $6,400 ;Total I $0 Total Acres: 0.17000 Ownership Owner's Name Ownership% j Owner Type -- ---------.........._..........._........_..._................._....................._....._....------..._...._.._..------.._.......---....--- -................------..........,......._......................_._..............._._.__...............__....__...---..-.._.._.._._..._.._...... MASON COUNTY 100% I Title Owner Sales History Sale Sales # Excise# Grantor Grantee Price Date I Document Parcels 1 ........................................i....................................__....._..........................................._......._.........._.........................._.......------.........................................__...........__..._................................................_...................._..............._.._.................._._.........................................................1......_......_........... ; 02/26/13 i2003809 1 IARVIN TRUSTEE,GREGORY MASON COUNTY $0 07/27/04i1816034 11 200473249 TERA IRVIN TANYA LOSS $0 -......_................._..._._...._._._[.................._._._.-..-----._....--- - - — ----- -----... .................--EGORY A IRVIN AS TRUSTEE OF REV LIV --- 07/24/03 '1787472 !1 200367657 GREGORY A IRVIN TR $0 03/18/96 623604 (1 199635852 LOUIS A&VERA B CARTER GREGORY A IRVIN $5,000 10/28/92 554051 I 1 ;199200001 LOUIS A&VERA B CARTER $0 Historical Valuation Info ............................................................................................................................--.._...__._................................_....................................................._.............._._...._....__..................-...._........._............_.........._....__...__..._..-- ....._.._._.................. --- -- .........., Year Billed Owner Land Impr. PermCrop Value Total Exempt Taxable —..—..._...._ .. .. ....._._..............._. - --- _ — ---- -- -.. 1 2020 MASON COUNTY $3,900 $2,500 $0; $6,400 $6,400 $0 2019 j MASON COUNTY $6,000 $2,750 $0 $8,7501 $8,750 $0 2018 MASON COUNTY $6,000 $2,500 $0 $%500? $8,500 $0; 2017 j MASON COUNTY $9,500 $0 $0 j $9,5001 $9,500 $0' 2016 ;MASON COUNTY $9,025 $0 $0 $9,0251 _$9,025 --_— $0 ..... _.........................._._......_..........................................._......................................._....._...._......._...................................... -- _..................................... _ _... .. View Taxes Parcel Comments https://property.co.mason.wa.us/TaxS ifter/Ass essor.aspx?keyI d=3 979163&parcelNumber... 7/21/2020 TerraScan TaxSifter-Mason County Washington Page 2 of 2 No Comments Available Property Images No images found. 1.0.7424.24455 Data current as of:7/17/2020 4:35 PM TX_RollYear_Search:2020 https://property.co.mason.wa.us/TaxSifter/Assessor.aspx?keyId=3 979163&parcelNumber... 7/21/2020 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: July 28, 2020 Agenda Item # 8.5 Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: Support Services [x] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency— current restrictions expire 7/31 ITEM: Approval to extend the suspension of certain limitations in County Code Chapter 2.88 Meetings of Board of County Commissioners regarding Commissioner participation in Commissioner meetings via conference call or video conference and requirement that two Commissioners be physically present. This suspension is in effect until the COVID-19 OPMA meeting restrictions are lifted. Background: The Open Public Meeting Act has in-person restrictions due to COVID- 19 and it is recommended the Board Rules be suspended providing options for the Commissioners to legally and safely meet during this COVID-19 crisis. Briefing and regular Commission business meetings are now live streamed. Budget Impacts: None RECOMMENDED ACTION: Approval to extend the suspension of certain limitations in County Code Chapter 2.88 Meetings of Board of County Commissioners regarding Commissioner participation in Commissioner meetings via conference call or video conference and requirement that two Commissioners be physically present. This suspension is in effect until the COVID-19 OPMA meeting restrictions are lifted. Attachment(s): None 25t `g coQ 1 -- 4 July 28, 2020 To whom it may concern: The Board of Mason County Commissioners is pleased to lend our strong MASON COUNTY support for the Mason Conservation District (MCD)grant proposal aimed at BOARD reducing flood risks and restoring natural functions within the Skokomish River OF floodplain.This proposal perfectly aligns with the goals, objectives and COMMISSIONERS requirements of the Floodplains by Design grant program: • Floodplains by Design aims to deliver multi-benefit projects for both people 1ST District and the environment.We are particularly excited about the work to be RANDY NEATHERLIN accomplished under this grant as it will directly benefit those living and 2nd District working within the Skokomish Valley, in addition to the environmental KEVIN SHUTTY restoration benefits. • The program emphasizes the importance and need for partnerships to help 3rd District communities better live within floodplains. Mason County is a member of SHARON TRASK the Skokomish Watershed Action Team (SWAT),a long-standing, diverse partnership and highly successful model of collaboration.We have worked side by side with federal,tribal,state, and private partners to carefully lay Mason County Building 1 out our floodplain management strategy.This grant proposal is key to our 411 North Fifth Street strategy's success. Shelton, WA 98584-3400 We deeply appreciate the support to date from the Floodplains by Design Program. It has been instrumental in carrying out our partnership commitments (360)427-9670 ext.419 to restore the natural functions of the Skokomish watershed, protect our cultural heritage and quality of life,and return vitality to the valley. (360)275-4467 ext. 419 Thank you for your consideration and we look forward to doing great things! (360)482-5269 ext. 419 BOARD OF MASON COUNTY COMMISSIONERS Fax(360)427-8437 Sharon Trask Randy Neatherlin Kevin Shutty Chair Vice Chair Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dave Windom / Todd Parker Action Agenda X Public Hearing Other DEPARTMENT: Community Services EXT: _260 COMMISSION MEETING DATE: 7/28120 Agenda Item # , Commissioner staff to complete) BRIEFING DATE: 7/20/20 BRIEFING PRESENTED BY: Todd Parker [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Emergency Solutions Grant Covid-19 RECOMMENDED ACTION: Approval to contract with the Department of Commerce (Cares Act Emergency Solutions Grant Covid-19 grant number 20-4613C-117) and subcontract funds to Crossroads Housing and Shelton Family Center Attachment(s): Contract face sheets I:\Community Services-Public Health\PH 07.28.20 A.Agenda ESG-CV Contrct.doc Grant Number:20-4613C-117 Washington State Department of Commerce Community Services and Housing Division Housing Assistance Unit Emergency Solutions Grant—COVID 19(ESG-CV) 1.Grantee 2.Grantee Doing Business As(optional) Mason County Health Services N/A 415N6THST SHELTON,WA 98584 3.Grantee Representative 4.COMMERCE Representative Todd Parker Kim Murillo 1011 Plum Street SE Housing&Mental Health Program Coordinator Grant Manager Olympia,Washington,98504- (360)427-9670 Ext 293 (360)725-2763 2525 tparker@co.mason.wa.us kiin.murillo@commerce.wa.gov 5.Grant Amount 6.Funding Source 7.Start Date 8.End Date $165,874.00 Federal:X State: Other: N/A: July 1,2020 June 30,2022 9.Federal Funds(as applicable) Federal Agency: CFDA Number: Indirect Rate (if $165,874.00 HUD 14.231 applicable): .25% 10.Tax II)# 11.SWV# 12.UBI# 13.DUNS# XXXXXXXXXXXXXX SWV0001893-04 232002101 N/A 14.Grant Purpose This grant provides resources to prevent,prepare,for,and respond to the Coronavirus pandemic(COVID-19)among individuals and families who are homeless or receiving homeless assistance;and to support additional homeless assistance and homeless prevention activities to mitigate the impacts of COVID-19. COMMERCE, defined as the Department of Commerce, and the Grantee, as defined above, acknowledge and accept the terms of this Grant and attachments and have executed this Grant on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Grant are governed by this Grant and the following other documents incorporated by reference: Grant Terms and Conditions including Attachment"A"—Scope of Work,Attachment`B"—Budget,Attachment"C"— Guidelines for the Emergency Solutions Grant—COVID 19(ESG-CV)Program. FOR GRANTEE FOR COMMERCE Signature Diane Klontz,Assistant Director Community Services and Housing Division Print Name and Title Date Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE Last revision 4/14/20 1 MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT#CH:CaresAct.ESG-CV THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and Crossroads Housing hereinafter referred to as"CONTRACTOR." Contracted h, City;Adtl Zjp 34 Phone Contact I T iy&.fraz QQ. - ,VA - 7 " :4,ng 3 7 .001,ContractortFiscal,Comact A Carolyn_Malanowski ------- '16' -421_Contractor -U60001, - - i P1%`*-----:,-A-1 - .0,- -1-Fdder.. . ........Ab 3 1-a, 86cli h, --,'�Hnj _Q, an W._ 44 0 h,troo"P- J? 6 ; c tyl-�- LY 706. 0 Fiscal- 0 1;4 6,county�.,, -W.A.,Mq':360,L4 hoffil ","C168 -vtM16". PURPOSE The Emergency Solutions Grant Covid-19 (ESG-CV) funds are to be used to prevent, prepare for, and respond to the Coronavirus pandemic among individuals and families who are homeless or receiving homeless assistance. The funds may also support additional homeless assistance and homeless prevention activities to mitigate the impacts of the Coronavirus. COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract and EXHIBITS and have executed this contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this contract are governed by this contract including any Special Conditions, General Terms and Conditions, Exhibits, and Department of Commerce Grant Guidelines. CONTRACTOR BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Agency Name Sharon Trask, Chair Authorize Signature Date APPROVED AS TO FORM: Print Name &Title Tim Whitehead, Chief DPA Date Professional Services Contract(rev 04/2019) Page 1 MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT#SFC:CaresAct.ESG-CV THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and Shelton Family Center hereinafter referred to as"CONTRACTOR." 6 t d`E,.' Pot t -C n rad d' t t �$ _0 F%i60--QI - Address. -2, oX. ' - Cif: .State; 1p, -Q k Phone 360-463=69.72; bt Na KTI r hl',' , -m- Thl, Su san i e Primary IQ mai s PeritraeTreasurer 13 Coi tractor.Fiscal Phone ma 360-4 Q4.2 ,bam' hot 6-3 State ;--V 3875497 0 I'Ud, Total t4f A�r Go-htraqt,.TFPrr1f.b-drat1i6fi 1 7Jul j6he 301"'24221.: County h- Ly"%- _q h efi pqn -n------ty`.H6qIth Mana6e r - 89 -- 27-967 '.'L,,4 0 1 � rtt�: -4 Q vaa- �o h M9r1agpr Count :Fiscal.;6up. ta6fl-� e %�n` 9tg�q h.K P 0`a86,Vb'0-'do:;m as6h-..'. PURPOSE The Emergency Solutions Grant Covid-1 9 (ESG-CV) funds are to be used to prevent, prepare for, and respond to the Coronavirus pandemic among individuals and families who are homeless or receiving homeless assistance. The funds may also support additional homeless assistance and homeless prevention activities to mitigate the impacts of the Coronavirus. COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract and EXHIBITS and have executed this contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this contract are governed by this contract including any Special Conditions, General Terms and Conditions, Exhibits, and Department of Commerce Grant Guidelines. CONTRACTOR BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Agency Name Sharon Trask, Chair Authorize Signature Date APPROVED AS TO FORM: Print Name &Title Tim Whitehead, Chief DPA Date Professional Services Contract(rev 04/2019) Page 1 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Mike Collins, P.E, PLS, Deputy Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: July 28, 2020 Agenda Item # BRIEFING DATE: July 20, 2020 BRIEFING PRESENTED BY: Mike Collins and Loretta Swanson [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Road Vacation No. 405—Set Hearing Date with Hearings Examiner BACKGROUND: Union City Partners, LLC, represented by Mr. David Pitt, have petitioned for vacation of Sharpe Street that lays adjacent and West of Block 92 Lots 1 — 30 in the Plat of Union Hood Canal Land &Improvement Company's Addition to Union City. This right of way is 30 feet in width and approximately 290 feet long. This old unused dedicated portion of Sharpe Street does not provide any access to any other lots in the Plat nor will vacating it land lock any other property. The right of way easement was never opened or maintained by Mason County or any other private party. The right of way to the south of this requested street vacation on Sharpe Street was petitioned for vacation and approved in 2009. Even though this portion of right of way may have been vacated by operation of law, the completion of this formal vacation request will clear title for the applicants. An Engineer's Report has been prepared for the Hearings Examiner and Public Works recommends the vacation as submitted, subject to retaining existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the proposed vacated right of way. RECOMMENDED ACTION: Recommend the Board approve and execute the resolution setting a hearing date with the Hearings Examiner for Wednesday, August 26, 2020 at 1:00pm to consider public comment on the petition to vacate a portion of Sharpe Street located West and adjacent of Block 92 as recorded in Union Hood Canal Land & Improvement Company's Plan of Union City, Road Vacation No 405. ATTACHMENTS: 1. Engineer's Report 2. Hearing Notice f MASON COUNTY DEPARTMENT of-PUBLIC-WORKS - a" 100 W PUBLIC WORKS DRIVE N C. SHELTON, WASHINGTON 98584 MEMORANDUM DATE: July 17,-2020 TO: Mason County Hearings Examiner FROM: Phil Franklin, Right of Way Agent, for Mike Collins, County Engineer Cc: Loretta Swanson, Director of Mason County Public Works SUBJECT: ENGINEER'S REPORT—ROAD VACATION FILE NO.405 .Vacation of a portion of Sharpe Street located West of Parcel 32232-50-92001 as it was Dedicated in the Plat of Union Hood Canal Land & Imp. Co. Addition to Union City Recorded April 6, 1889 Background: Union City Partners, LLC, represented by Mr. David Pitt, have petitioned for vacation of a portion Sharpe Street that lays adjacent and West of Block 92 Lots 1—30 in the Plat of Union Hood Canal Land & Improvement Company's Addition to Union City. This right of way is 30 feet in width and approximately 290 feet long. This old unused dedicated portion of Sharpe Street does not provide any access to any other lots in the Plat nor will vacating it land lock any other property. The right of way easement was never opened or maintained by Mason County or any other private party. The right of way to the south of this requested street vacation on Sharpe Street was petitioned for vacation and approved in 2009. Even though this portion of right of way may have been vacated by operation of law, the completion of this formal vacation request will clear title for the applicants. In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of-way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. The road is presently not in use by the public and is heavily forested. 2. The road is classified as "Class A" per MCC 12.20.040 and no compensation for fee simple interest or appraisal is due prior to vacation. 3. The proposed vacation area is not deemed necessary to preserve for the County road system for the future. 4. The public will benefit by this action, since it will clear title for the petitioner, add the vacated area to the tax rolls and relieve the county of liability. Public Notice Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Recommendation - -- - Public Works recommends the vacation of a portion of Sharpe Street located West and adjacent of Block 92 as recorded in Union Hood Canal Land & Improvement Company's Plan of Union City as petitioned, subject to existing easements for ingress and egress or any other purpose, if any, and, in accordance with RCW 36.87.170, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. Hearing Examiner Options 1. Find that this vacation meets the standards established by state law and recommend the vacation be granted as petitioned and/or as recommended by the County Engineer. 2. Find that this vacation fails to meet the standards established by state law and recommend the vacation be denied. 3. Finding that only part of the vacation as petitioned or recommended by the County Engineer complies with the law, develop recommendations to grant the compliant portion and deny the other. Attachments: • Exhibit Al thru A9- Applicant's Petition • Exhibit 131 thru B6- Aerials & Maps of Vacation Area • Exhibit C- Legal Description • Exhibit D1 thru D4- Letters of Approval from Local Agencies i I i MASON COUNTY PUBLIC WORKS DEPARTMENT OF PUBLIC WORKS MUNIS VENDOR#1925 100 W PUBLIC WORKS DRIVE SHELTON,WA 98584 (360)427-9670 i I Receipt No:E17 Date. 2019 Payment Type: Name: Union City Partners Description Amount Road Vacation#494• L p, 500.00 TOTAL $500.00 Receipted by: Braakman,Amy Exhibit A-Pg.1 MASON COUNTY PETITION FOR VACATION OF COUNTY ROAD TO: Board of Mason County Commissioners c/o:Mason County Public Works Department 100 W.Public Works Drive Shelton,WA 98584 We,the undersigned,being owners of the majority of the frontage of the below-described county road,hereby petition the Board of Mason County Commissioners for vacation of the following described county road: Road Name: s 1-1 A P-?k S'mt EET Road Number: Description of road right of way to be vacated: ALl PCIt-n0nr of Si-/AMFE S A9VT-n-J6 ?aRcC-ti 132.237 50-1729P1, . 32.2.32 2ov1 3223z-5-0— g217a 1 ALL rtla-r 1104T104 (LI44+r 01' way 1GNUW1J AS SI4AXVL-. 5T,ZEi=1' t../ SL'cno.y 33� 1'Oa.0 rsm? ZZ N Orr-b4 1 ALA JGC 3 WeS 1r, W.iu. Mt►,f0:� Ct,`vw��`9J w4st+In.trtu� Plat Name: Pin ��a oM e4^,'A•Y- Recording Date: AP R-i t C J 199c, P&A,- Of Vt,ADJ 4,171/ Section: 33 Township: 27-M Range: Attached herewith is a map secured from the Mason County Engineer or from the Mason County Assessor. We have shaded the right of way herein petitioned to be vacated and have also shown the ownerships along said right of way. IN SUPPORT OF SAID PETITION,PETITIONERS ALLEGE: I That the undersigned are the owners of the majority of the frontage of the county road right of way petitioned to be vacated and said right of way is located in Mason County,Washington. II That contact information,signatures and legal descriptions of the property owned by each petitioner on the right of way to be vacated are provided below: NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 1 ✓idlOtJ .i.17y PnRrn+L=�t,LL& 32232-50—gtodI CIO 9AV)0 ptrr C2oG)3av iy7l 132.9 Ar Hfj,L-nJ6n1r.e ws+r 37-1-52--5V —gzg0Z SLrrrru , w 9Y rr73 32232 - So -q2 q o l X 2 X PETITION FOR VACATION OF COUNTY ROAD Page 1 Exhibit A-Pg.2 NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 3 X 4 X (Additional petitioners are listed on the attachment hereto.) III That,if the plat was recorded prior to March, 12, 1904,and, if the right of way is not now in use as a public road,the following proof is provided that the road was never opened for public travel for five years following recording of the plat: V N N f/uwN IV That such county road right of way is useless as a part of the county road system and that the public would be benefited by its vacation for the following reasons: Pr,ZTna,0 of STN;-tr 00%-j fvEVCiz)&Et-Nj titCxJ A-S a 11"A0WAY hNd S 1-4 FA vi t_y Tlit-V V That this road vacation is requested for the following purpose: �NSci.d.rrE wii►a a�5ac�-+.+r PAAC&-" At-y A-Ai,vm#.J THE VI That this petition is accompanied by a deposit in the sum of Five Hundred Dollars ($500.00), payable to Mason County Public Works,pursuant to statute, conditioned upon petitioners paying into the Mason County Road Fund the amount of all costs and expenses incurred in the examination, report, appraisal and all proceedings pertaining to this petition for the vacation of said road right of way. DATED this Z OTO day of Sev-IEnga-0- ,20. 1 9 PETITION FOR VACATION OF COUNTY ROAD Page 2 Exhibit A-Pg.3 ATTACHMENT TO PETITION FOR VACATION OF COUNTY ROAD ADDITIONAL PETITIONERS NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OFPROPERTY/PARCEL# PHONE 7 X 8 X 9 X 10 X 11 X 12 X 13 X PETITION FOR VACATION OF COUNTY ROAD Page 3 Exhibit A-Pg.4 A►.r- T-Na r po;Z1-1wJ aF S 4 -RPE S'Trt��Y' �'/Ir.+6 a-Oa4- r Of THE C�evSe >.vti; OF^ ALLY-1 AVGNIAe A-s-+O SOL-rw DF n11; S'ow (LI(ai+'l- o1�-WAY LlNt GF PoNfruS AvCm" ) AS fw'0 .S"AczPE .4vE.N%,aE 1 S f'/yoLvaJ ON 1Z�Cc.i1-p 6�r Stna-vElj p'I SF?rr ,B '7r 2-40 r riu 6r,0K 33 01= Suavef ar i'A "I VAJOL- - Au4rru)12 Frl¢ N►-AAbeVl- 140 �112 . Exhibit A-Pg.5 VTR...,'`F'�'` K 'e" - `s',�. � f c � �� ���� 4.� �' ' � Z�'F� v x e� > ,. a �� w' y„ Y }� ^. '. 4 � �.-. �� , ' ' �Y . � �fi -�7 - �• ^� � 't )) � '1 � .. Y. ` ..E 31 d l `' 7. i } �.� i � l �X 4 �� W *,!� s :n.�. � r :�." :� vim-• •� � t, ;.�. � F c � . �. ' ! es �� S - � < , �+ 1� v. • � �• • i Mason County WA GIS Web Map ;r wPORREN PdASONAVE (7) a 370 E ORRE�NOBLES RD 4371 E391_E aR F1 E ORRE NOBLES RD ES RD 1 046�1 E RRE NOBLES RE Le 0.0 Fee L- gth: 602 Fee / 32232- SV— g29oL 390 E ORRE NOBLES RD O , 92-EARR©NcJBLES RD 0 E ORRE N BLES R 460 ORRE NOBLES RD E ORRE NOBLES RD ng 0.5 Feet 3 223 2 -So— q zoo 1 Length: 9. Feet 6730 E STATE ROUTE 106 lvokw> LIIaE V,+ca>'C9 ($HptRM S7.> 11 32232 L-e gth: 606.1 Fee 6780 •STATE QOUTE•106 SP 2.2 6780 E STATE ROUTE 106 SP 9 6780 E STATE ROUTE 106 SP 16 @ 6780 E STATE ROUTE 106 SP'16 Zv 6780 E STATE ROUTE 106 SP 8 o © o @__ a 67E0 E STATE ROUaTE 106 Sp•15 � 6780 E STATE ROUTE 106 SP'18 6 80 E STATE ROUTE•106 SP'17 6780E STATE ROU 106 SP 12 6780 ESTATE ROUTE 106 SP'10 6780 E STATE ROUTE 1 Q6 SP 230 a6780 E STATE ROUTE 106 S P 21 678Q E STATE ROUTE 106SP�27 6780 E STATE ROUTE 106 SP 6 6780 ESTATE ROUTE 106 SP 31 6780�STATE ROUTE 106 SP 24 6780 E STATE ROUTE'106 SP 35 p 6780 E STATE ROUTE 106 6780 E STATE ROUTE•106 SP 26$780 E STATE ROUTE 106 SP 326780 E STATE ROUTE 106 SP 34 p m 06780 E STATE ROUTE I SP 33 m 8/19/2019, 10:09:53 AM 1:1,532 s 0 0.01 0.03 0.05 mi '-' D County Boundary Tax Parcels (Zoom in to 1:30,000) D 0 0.02 0.04 0.08 km (Q © Sources:Esri,HERE,Garmin,Intermap,Increment P Corp..GEBCO,USGS, Site Address (Zoom in to 1:5,000) FAO,NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey,Esri Mason County WA GIS Web Map Application Earl Canada,Esd,HERE,Garmin•USGS•NGA,EPA,USDA,NPS I i r i 2l ' 23t 2 p.99 B `�r ,; b N r ! 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Feet 6730 E STATE ROUTE 106 V*tAred CsN���E Sr ,ength: 6.0E-9 ee 6780 E STATE ROUTE 106 SP 22 6780 E STATE ROUTE•I06 SP 9 Q G780 E STATE ROUTE 106 SP 16 e 6780 E STATE ROUTE 106 SP'165 c:, 6780 E STATE ROUTE 106 SP$ v4C-& o Q p 0 67EYJ E S TATE RO UaTE 106 S P'15 qJ1 l0y I 6780E STATE ROUTE 106 SP-18 6780 E STATE ROUTE -106 SP 17 6780 E STATE RflU 10G SP'12 6780E STATE ROUTE 106 SP•IO 6780E STATE ROUTE't Q6 SP230 06780 E STATE ROUTE 10G S P 21 678Q E ST7 TE ROUTE 106SP27 0 6780 E STATE ROUTE 106 SP 6 a 6780E STATE AUTE 106 SP 31 p 6780IE STATE ROUTE•106 SP 24 G780 E STATE ROUTE 106 SP 35 0 p 6780 E STATE ROUTE 106 6780 E STATE ROUTE 106 SP 26^ 6780 E STATE ROUTE 106 SP 34 m 0780 E STATE ROUTE'iOG SP 32 06780 E SVIE ROUTE 10 SP 33 X ate- 8/19/2019, 10:09:53 AM 1:1,532 --� 0 0.01 0.03 0.05 Ti 00 LJ County Boundary Tax Parcels (Zoom in to 1:30,000) -Cl 0 0.02 0.04 0.08 km cP ® Sources:Esri,HERE,Garmin,Intermap,increment P Corp.,GEBCO,USGS, ^' Site Address (Zoom in to 1:5,000) FAO, NPS, NRCAN, GeoBase,IGN, Kadaster NL,Ordnance Survey,tsri Mason County WA GIS Web Map Application Esd Canada,Esd,HERE,Garrnin,USGS,NGA,EPA,USDA,NPS 322338888888 � 322325010609 322325087900 3223250870131322 322338888888�� 322328888888 322325087 23250106 ...- 322325087002 32232908i7010 325010504 � — -- 322325087903C3223275087008® � �0 sT 322332222222 322338888888 322325010503 322325087006 322325010512 0 322338888888 �2320060000 322325087007 322325087013 322325010504 322325010505 S 322325087002 322325087011 322325010515 32233888888� 322325081008 322325087010 322325087001 322338888888 322325087004 322325088016 322335288001 322329999999 322335211001 322325080013 322325089011 O R1 322335213001 322338888888. to 322335282001 322325089003 322325089013 � O * 322335281001 322335215001 322325089019 I N 70 p 322338888888 322330060000 322325010802 N 322325089022 322325089016 m N W 322325089021 G 322335248001 322325010401 322325010802 a Q 322339999999 322335244001 N 322325010301 322335242001 322325010304 322325010901 W 322325090001 322338888888 322325010302 322325010308 322325010902 322325079016 322325010303 58600 79017 322325010339 322338888888 3223250 J E MASON AVE yg6, ON 322325010202 322325010205 322325078001 22325010201 322325010203 QJ 322325011001 322325010208 322325091001' 322325010213 322325011002 322325010214 322325010211 322325010207 322325011004 3223299 99 322325092902 322325010905 322325010101 322325010106 322325011101 I 322325010102 322325010105 32233 9 9999 322325092001 of 5011102 322325092900 322325011103 322338888888 322325010109 322325010108 / 322325010002 322325092901 322325011104 322325010030 322325010035 / 3223250,10010 322325010030 322338888888 322325093001 322325010030 322325010011 322325010019 322325010000 �- 322335000010 j 322333370420 322335000007 32232509900 322335000004 322335000003 322325094000 322325094010 322325099010 322335000002 322335000900 322325094021 322325094007 322325099000 �WpYERWyeet p 322325094015 322335000906 < 322324002000 322325095011 0 322335000904 w 322325094011 322325094001 o r 322335090050 322339999999 322325098001 00 m J 322335000009 co to p 322335000008 322325094002 322825094008 W 322335000906 322325094006 322325094005 322325094009 322335090060 322325094004 322339999999 322335000009 322335000005 322320060010 322335000001 322335000008 Exhibit B-Pg.3 5/27/2020 Mason County WA GIS Mascm WA G IS i-, v Search by Parcel or Addres 'I'I•I E PeIASflN _J r 7.1 E ORRE NOBLES I� 370 E ORRE NOBLES RD �V I 3^ ORRE N BED] �R CFI E ORR I E�RRE NOBLES RD 0 390 E ORRE NOBLES RD m 392 E 0RRE®OGLES RD =100 E ORRE N BLES RD, E m t 6730 E STATE ROUTE'106 0 I. v_ ___ - - 6780 E STATE ROUTE 106 SP 22 6780 EIS TATE ROUTE'106 SP 96780 6780 E STATE ROUTE•106 SP iq" 84E S TE ROUTE 106 SP'i6 m4 6784 E STATE ROUTE 10, eD ® 0 m 67780 E SIATE ROUTTE-106 SP-15 6780 E STATE ROUTE•I06SP i 8 6780 E STATE ROUTE'106 SP 17 6780 E STATE ROUTE 106 SP 12 �6780 E STATE RQJJTE 106 SP 23 6780 E STATE ROUTE 106 SP 2.1 67E0 ESTATE ROUTE 106 SP 27 p 6780 E STATE ROUTE-106 S P 6 m 6780ESTATE cac UTE"-106SP31 6780 E STATE ROUTE 106 SP 24 6780 E STATE ROUTE•106 SP 35 0 67f 6780E TATE ROUTE 106 SP 266780 E STATE ROUTE-106 SP 326780 E STATE ROUTE 106 SP 34 0 o 6780 E STATE ROt�•106 SP 30 6780 E STATE ROUTE'106 SP 33 6780E STATE ROUTE'106 SP 25 432 E OALBY RD A 'i00ft Exhibit B-Pg.4 httpsdlgis.co.mason.wa.us/mason/ 1/1 h'OODS C,4NAL LAND d 11VP' 'OVZ1VZNT COS T/ON TO UN/ON C/TY ta 70. 200 Feed "�• e;rraoe :ei✓<nrJ _ —i f31,<Es L8,L9,�a(ew.r,ne)�1,7.'Fe,N-s;8G .. n) `� ; a•= ri im.s, /� J. 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PcarM•r.Sr.err ,emu aer..i'.:Zr•9,� Il ��V Lam' . C 1 am, 1 Su."r.•oc•yrr r➢,r I fa.n i IR • Z o. � '- / ,G e P 1�JJI.Jr 1c 1/i0 ••':: 1 : A-1—i Exhibit B-Pg.5 -P-9Legend Area of ^• -• Vacation i Sprague Ave , -vCD Y ir • ,. � - ;� _- - Masan .�e .E� r a Area.:of Repues ed ,Uace iori " } • x< 'Robin.Wood Vitrage i� Oak - v r^ •• - r 'c-.• •rir ,Jf 4• .fix;', j ' Google Earth N Exhibit C Legal Description of Vacation A portion of Sharpe Street as shown on the "Plat of Hood Canal Land and Improvement Company's Plan of Union City", Mason County, Washington, as filed in Volume 1 of Plats at Pages 8 and 9, described as follows: All that portion of Sharpe Street lying north of the centerline of Allyn Avenue and south of the south right of way line of Pontius Avenue, as said Sharpe Street is shown on Record of Survey filed September 7, 2007, in Book 33 of Surveys at Page 205, under Auditor's file number 1905112 Exhibit C 5/28/2020 Vacation of a portion of Sharpe Street in Union off of Orre Nobles Reply I (m Delete Junk I v ••• X RE: Vacation of a portion of Sharpe Street in Union off of Orre Nobles Brenen Proffitt Reply I v Today, 5:52 AM Phil Franklin;Terry Conley Inbox Label:MasonCounty(3 months)Expires:8/26/2020 5:52 AM Phil, I don't have any issues with vacating this portion. Thanks, Brenen From:Phil Franklin Sent:Wednesday, May 27,2020 4:27 PM To:Terry Conley<TerryC@co.mason.wa.us>; Brenen Profitt<bprofitt@co.mason.wa.us> Subject:Vacation of a portion of Sharpe Street in Union off of Orre Nobles Terry and Brenen, We have a request for a street vacation and I have attached some maps and aerials of the area to be vacated. The area to be vacated is marked in yellow or with yellow arrows and the Orre Nobles Road is marked in blue. may have asked you to take a look at this and get back to me already but I can not find the email nor your response in any file. If you could take a look and give me a response on any concerns of this vacation, I would appreciate your input. Thanks, Phil Franklin Right of Way Agent Mason County Public Works 360-427-9670, Ext. 456 Exhibit D-Pg.1 https://owa.co.mason.wa.us/owa/projection.aspx 1/2 Re: Requested Road Vacation in Union/Robin Hood Area-Phil Franklin Page 1 of 3 Re: Requested Road Vacation in Union / Robin Hood Area Kell Rowen Tue 9/24/2019 9:52 AM TO:Michael MacSems <Mms@co.mason.wa.us>;Phil Franklin <Pdf@co.mason.wa.us>; cc:Ronald Buckholt<RBuckholt@co.mason.wa.us>; I'm good.Thanks. Sincerely, Kell Rowen I Planning Manager Mason County Community Services krowen@co.mason.wa.us co.mason.wa.us 360.427.9670 ext. 286 From: Michael MacSems Sent:Tuesday,September 24,2019 9:36 AM To: Phil Franklin Cc: Kell Rowen; Ronald Buckholt Subject:Re: Requested Road Vacation in Union/Robin Hood Area Phil, I have no issues.with this. I'm coping Kell Rowen and Ron Buckholt on the off chance that they have a comment or question. Thanks, Michael From: Phil Franklin Sent:Tuesday,September 24,2019 7:07:39 AM To: Michael MacSems Subject:Re: Requested Road Vacation in Union/Robin Hood Area Michael, The large parcel owned by Charles Johnson can be accessed off of Dalby and the South end of Sharpe Street and the parcels to the North Northwest can be accessed from the North end of Sharpe Street and Sprague Avenue.There is an unopened street that is located South of Sprague Ave that cuts Exhibit D-Pg.2 https://owa.co.mason.wa.usIowa/ 9/24/2019 6/1/2020 RE:Vacation of a portion of Sharpe Street In Union off of Orre Nobles *) Reply ® Delete Junk I v ••• X RE; Vacation of a portion of Sharpe Street in Union off of Orre Nobles r Terry Conley Reply I v Thu 5/28,3:32 PM Phil Franklin v Deleted Items QThis message has been archived by Retain on May 29 2020 13:32 Label:MasonCounty(3 months)Expires:8/26/2020 3:32 PM I have no Problems with this vacation Phill Terry From: Phil Franklin Sent:Wednesday, May 27,2020 4:27 PM To:Terry Conley<TerryC@co.mason.wa.us>, Brenen Profitt<bprofitt@co.mason.wa.us> Subject:Vacation of a portion of Sharpe Street in Union off of Orre Nobles Terry and Brenen, We have a request for a street vacation and I have attached some maps and aerials of the area to be vacated. The area to be vacated is marked in yellow or with yellow arrows and the Orre Nobles Road is marked in blue. I may have asked you to take a look at this and get back to me already but I can not find the email nor your response in any file, If you could take a look and give me a response on any concerns of this vacation, I would appreciate your input. Thanks, Phil Franklin Right of Way Agent Mason County Public Works 360-427--9670, Ext. 456 Exhibit D-Pg.4 https://owa.co.mason.wa.us/owalprojection.aspx 1/2 Re: Requested Road Vacation in Union/Robin Hood Area-Phil Franklin Page 2 of 3 through to them and splits the two larger parcels for access that have not been opened nor have they been formally vacated. Phil From: Michael MacSems Sent: Monday,September 23, 2019 4:51:45 PM To: Phil Franklin; Kell Rowen; Ronald Buckholt Subject: Re: Requested Road Vacation in Union/Robin Hood Area Phil, Thanks, I get it now. I think that Kell and'Rbn should look at this as it relates to connectivity for future development in the Union area:Can the parcels to the west be accessed from the north? Michael From: Phil Franklin Sent: Monday, September 23,2019 3:17:55 PM To:Michael MacSems Subject: Re: Requested Road Vacation in Union/Robin Hood Area Michael, The area requested is that area of Sharpe Street West of 32232-50-92901, 32232-50-92001 and 32232- 50-92902. 1 have attached another aerial to help show the area of the request. All of the parcels are owned by Union City Partners, LLC. I am sorry that the parcel lines and street lines don't show up.They show on the map that I image but not on the image itself that I have attached. The yellowish green shaded area is the portion of Sharp that they want to vacate. They are adjacent to the three parcels I have listed above.The Red area is a portion that was vacated in the past. The attached aerial is from our ARC reader and is oriented with North at the top of the page. The parcel given for the road is one of the bogus,99999 numbers. 32233-99-99999. Sorry I can't get the lines to show at all on the aerial. Phil From: Michael MacSems Sent: Monday,September 23,201911:13:01 AM To: Phil Franklin;Terry Conley; Brenen Profitt; Kell Rowen; Ronald Buckholt Subject: Re: Requested Road Vacation in Union/Robin Hood Area Phil, Just to be clear, is the area of the vacation being proposed limited to the area shown as TPN 32232-50- 92900 on the photo map below? Michael Exhibit D-Pg.3 https://owa.co.mason.wa.us/owa/ 9/24/2019 RESOLUTION NO. VACATION FILE NO. 405 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 IN THE MATTER OF THE VACATION OF A PORTION OF SHARPE STREET WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: a portion of Sharpe Street located West and adjacent of Block 92 as recorded in Union Hood Canal Land & Improvement Company's Plan of Union City that is approximately 30' x 290' in size. WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, August 26, 2020 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building I, 411 North Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the County Engineer's report, and be heard either for or against the vacation of a portion of the above said street located in Mason County Washington. DATED this day of , 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice Chair Tim Whitehead, Ch. DPA Assessor Auditor Kevin Shutty, Commissioner County Engineer Petitioner Post no later than 8/17/20 (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 405 JOURNAL— Publish 2t: — (Bill Public Works)