HomeMy WebLinkAbout2020/06/16 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North Sth Street, Shelton, WA
June 16, 2020
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance— Mike Collins led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3— Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.10lympic Region Clean Air Agency (ORCAA) sent in a letter re: Contribution for
calendar year 2021.
4.1.2Federal Emergency Management Agency sent in a Letter of Map Revision
(LOMR).
4.1.3 Department of Natural Resources sent information on the Kennedy Creek
Natural Area Project #20-1422.
4.1.4 Washington State Liquor and Cannabis Board sent in a Change of Location
approval for Smooth Sailing Ventures.
4.2 Contract Award — Salt and Patch Storage Facility Staff: Mike Collins
4.3 News Release: Mason County Board of Equalization Membership
5. Open Forum for Citizen Input— None.
6. Adoption of Agenda - Cmmr. Neatherlin/Shutty moved and seconded to adopt the agenda
as published. Motion carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes —June 8, 2020 Briefing Minutes; May 19, June 2, and June 9, 2020 Regular
Meeting Minutes. Cmmr. Shutty/Neatherlin moved and seconded to approve June 8, 2020
Briefing Minutes; May 19, June 2, and June 9, 2020 Regular Meeting Minutes as
presented. Motion carried unanimously. N-aye; S-aye; T-aye
8. Approval of Action Agenda:
8.1 Approval of the Resolution rescinding Resolution 92-86 disbanding the Emergency Medical
Services (EMS) Advisory Council. (Ex.A—Res. 2020-49)
8.2 Approval of contract No. CL.COVID19.Sprinkler with Community Lifeline to install a fire
suppression sprinkler system that will increase shelter capacity and allow year-round operations
as park of the Covid-19 response.
8.3 Approval to appoint Kevin Frankeberger, member, and Kim Wilson, alternate member, to the
Mason County Board of Equalization for a three-month interim until August 31, 2020.
8.4 Approval of a Memorandum of Understanding between Mason County and Mason County Search
and Rescue (SAR) to transfer two vehicles to SAR.
8.5 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant # 8072812-8073005 $ 495,596.41
Direct Deposit Fund Warrant # 68772-69157 $ 783,539.83
Salary Clearing Fund Warrant # 7005217-7005251 $ 1,068,418.54
8.6 Approval of a resolution setting a hearing date with the Hearings Examiner for Wednesday, July
22, 2020 at 1:00 p.m. to consider public comment on the petition for vacation of a portion of an
unused road in Lakewood Plat A once named Alder Street, currently known as E. Ellinor Peak
Place between Block 1, Lots 1-8 and Block 2, Lots 1-4 &5-8. (Ex. B—Res. 2020-50)
8.7 Approval of the resolution setting a hearing date with the Hearings Examiner for Wednesday, July
22, 2020 at 1:00 p.m. to consider public comment on the petition for vacation of a portion of an
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
June 16, 2020 - PAGE 2
unused portion of E. Mason Lake Drive West in the plat of Mading's Sunny Shores Addition #3.
(Ex.C—Res. 2020-51)
8.8 Approval to authorize Public Works to purchase six portable speed display signs off the State
Contract with the Department of Enterprise Services.
8.9 Approval of the following reorganization updates within Public Works:
• Approval to eliminate four positions: Engineer III (Range 33), Road Operations/ER&R Manager
(Range 38), Assistant Road Operations Manager (Range 34), and Operation & Maintenance/ER&R
Administrator(Range 25).
• Approval to create one new position: Engineer 1 (Range 26).
• Approval to create, post and fill two new positions: Road Operations Manager(Range 34), and
Personnel/Risk Analyst(Range 21). (Ex. D—Res. 2020-52)
8.10Approval of the Mason County Application to move to Safe Start Phase 3. (Ex. E—Res. 2020-53)
8.11Approval to expend up to $15,000 in County CARES Act funding for a scheduling/queueing
system with Qless for the offices of the Assessor, Auditor and Treasurer, and approval to have
the Chair sign the contract.
8.12Approval of a letter to Waste Connections/LeMay Enterprises, Inc. regarding the Solid Waste Flow
contract.
8.13Approval to appoint Darrin Holland to the Planning Advisory Commission for a term ending
December 31, 2022.
8.14Approval of the declaration in support of the Pacific Coast Shellfish Grower's Association to the
United State Court of Appeals for the Ninth Circuit.
8.15Approval of a letter to Governor Inslee regarding the initial disbursement of CARES Act funds to
local governments.
Cmmr. Neatherlin asked for item 8.7 and item 8.10 removed. Cmmr. Shutty asked to have item 8.9
removed for discussion.
Cmmr. Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.15
with the exception of items 8.7, 8.9 and 8.10. Motion carried unanimously. N-aye; S-aye;
T-aye.
8.7 County Engineer, Mike Collins briefed the Board about the project noting that they are just asking
to set a hearing with the hearings examiner. Cmmr. Neatherlin said he would not be voting in
favor of this road vacation.
Cmmr. Shutty/Trask moved and seconded to approve the resolution setting a hearing
date with the Hearings Examiner for Wednesday,July 22, 2020 at 1:00 p.m. to
consider public comment on the petition for vacation of a portion of an unused portion
of E. Mason Lake Drive West in the plat of Mading's Sunny Shores Addition #3. N-
nay; S-aye; T-aye.
8.9 Public Works Director, Loretta Swanson spoke about the needed revisions to the organization of
Public Works. She noted that changes were made with ER&R and moving employees.
Cmmr. Shutty/Neatherlin moved and seconded to approve the following
reorganization updates within Public Works:
• Approval to eliminate four positions: Engineer III (Range 33), Road
Operations/ER&R Manager(Range 38),Assistant Road Operations Manager
(Range 34), and Operation & Maintenance/ER&R Administrator(Range 25).
• Approval to create one new position: Engineer I (Range 26).
• Approval to create, post and fill two new positions: Road Operations Manager
(Range 34), and Personnel/Risk Analyst(Range 21). Motion carried unanimously.
N-aye; S-aye; T-aye.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
June 16, 2020 - PAGE 3
8.10 Community Services Director, Dave Windom spoke about the application being submitted to the
Washington Department of Health. He said Mason County will not move into Phase III until June
22nd. He spoke about how the hospital districts have prepared to move phases and also went
over current Mason County COVID statistics.
Cmmr. Neatherlin/Shutty moved and seconded to approve the Mason County
Application to move to Safe Start Phase 3. Motion carried unanimously. N-aye; S-aye;
T-aye.
9. Other Business (Department Heads and Elected Officials) - none
10. 9:15 a.m. Public Hearings and Items set for a certain time—
10.1 Public Hearing to consider approval of budget supplemental appropriations and amendments to
the 2020 budget. Staff: Jennifer Beierle
Budget manager Jennifer Beierle said total adjustments to authorized expenditure appropriation
in the general fund are $497,837. Total adjustments to authorized expenditure appropriations in
funds other than the General Fund: $2,618,530. She read through the departments requesting
amendments.
No public comment was received.
Cmmr. Neatherlin/Shutty moved and seconded to approve budget supplemental
appropriations and amendments to the 2020 budget. Motion carried unanimously. N-
aye; S-aye; T-aye.
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:42 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa rewry, Clerk k the Board °`�Sharo air
I
Kevin S ommissioner
Randy Neatherlin, ommissioner
Exhibit A
MASON COUNTY BOARD OF COMMISSIONERS
RESOLUTION NO. 90AO_'49
A Resolution Rescinding Resolution 92-86 to Eliminate Mason County Code Chapter
2.18 Emergency Medical Services Advisory Council
WHEREAS, RCW 70.168.120 authorizes County to create a local emergency medical services and
trauma care council;
WHEREAS, Mason County adopted Resolution 92-86 on September 30, 1986 creating the Mason
County Emergency Medical Services Advisory Council;
WHEREAS, the Emergency Medical Services Advisory Council voted to separate from the county
as an advisory board and form a non-profit organization;
NOW,THEREFORE BE IT RESOLVED by the Mason County Board of Commissioners to rescind
Resolution 92-86 eliminating Mason County Code Chapter 2.18 and disband the Mason County
Emergency Medical Services Advisory Council.
Adopted this 16"' day of June 2020
BOARD OF COUNTY COMMISSIONERS
Sharon T sk, C it
Rand eatherlin, Commissioner
Kevin Shutty, Com issioner
ATTEST:�wvj�0--
Melissa Drewry, of the Boak
APPROVED AS TO FORM:
Tim Whitehea ,ZTiief Civil Deputy Prosecutor
J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2020\EMS disbanded.dou
Exhibit B
RESOLUTION NO. ,VOOZO —JQ
VACATION FILE NO. 402
NOTICE OF INTENT TO VACATE
SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87
IN THE MATTER OF THE VACATION OF A PORTION OF THE STREET ORIGINALLY NAMED
ALDER STREET IN THE ORIGINAL PLAT OF LAKEWOOD PLAT A.
WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is
requesting for the vacation of the following right of way:
A portion of Alder Street as shown in the plat of Lakewood Plat A, as recorded on March 4, 1912 in
Volume 2 of Plats, at Page 29, in the Mason County Auditor's Office, Mason County, Washington,
being a portion of Section 12, Township 22 North, Range 2 West, WM more particularly described as
follows:
All that area of Alder Street, now unnamed and unopened, laying adjacent to Block 1, Lots 1-8 and
Block 2, Lots 1-4 and 5-8 as shown on the official map of said plat of Lakewood Plat A. Subject to
retaining the current drainage area, that will remain and the course or flow will not be altered and
existing easement for ingress/egress for any other purpose and any utilities present in the proposed
vacated right of way.
WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the
matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof
for posting and publication.
NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday,
July 22, 2020 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building I, 411 North
Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the County
Engineer's report, and be heard either for or against the vacation of a portion of the above said street
located in Mason County Washington.
DATED this�day of TLt.r _,- 2020,
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Meliss Jwry, Clerk of the Board Sharon task, Chair
APPROVED AS TO FORM:
R�ary6y Neatherlin, Vice Commissioner
Ch. DPA
Assessor
Auditor Kevin Shutty, ommissioner
County Engineer
Petitioner
Post no later than (20 days prior to hearing at each
terminus of the county road or portion thereof proposed to be
vacated or abandoned.)
Vacation File No. 402
JOURNAL— Publish 2t:
(Bill Public Works)
Exhibit C
RESOLUTION NO. �0-2-0
VACATION FILE NO. 403
NOTICE OF INTENT TO VACATE
SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87
IN THE MATTER OF THE VACATION OF AN UNUSED PORTION OF
E. MASON LAKE DRIVE WEST
WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is
requesting for the vacation of the following right of way:
An unused portion of E. Mason Lake Drive West as dedicated in the Plat of Mading's Sunny Shore
Addition No. 3, as recorded in Volume 4 of Plats at page 89 and 90, dedicated on January 22, 1951:
recorded in Mason County, Washington.
WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the
matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof
for posting and publication,
NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday,
July 22, 2020 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building 1, 411 North
Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the County
Engineer's report, and be heard either for or against the vacation of a portion of the above said street
located in Mason County Washington.
DATED this�'day of t 2020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Melissa bF66ry, Clerk-"of the Board Sharon Trask, Chair
APPROVED AS TO FORM:
RXdy Neatherlin,-AJice Commissioner
Tim Whitehe-6d7 Ch. DPA
Assessor
Auditor Kevin Shu-tTy, C mmissioner
County Engineer
Petitioner
Post no later than (20 days prior to hearing at each
terminus of the county road or portion thereof proposed to be
vacated or abandoned.)
Vacation File No. 403
JOURNAL- Publish 2t:
(Bill Public Works)
Exhibit D
RESOLUTION NO. -S
AMENDING RESOLUTION NO. 2020-12 TO REVISE THE NON-REPRESENTED SALARY SCALE
RANGE ALIGNMENT BY ADDING A ROAD OPERATIONS MANAGER AT SALARY RANGE 34,
PERSONNEL & RISK ANALYST AT SALARY RANGE 21,
REMOVE ROAD OPERATIONS & MAINTENANCE/ER& MANAGER, ASSISTANT ROAD
OPERATIONS & MAINTENANCE MANAGER AND OPERATIONS & MAINTENANCE/ER&R
ADMINISTRATOR FROM THE NON-REPRESENTED SALARY SCALE, AUTHORIZE AN ADDITIONAL
ENGINEER I FTE AND ELIMINATE A BUDGETED ENGINEER III FTE
WHEREAS, RCW 36.16,070 states that ... The Board shall fix the compensation of all
employees...,
WHEREAS, The Board has approved a new position, Road Operations Manager at Salary
Range 34 on the Non-Represented Salary Scale; and
WHEREAS, The Board has approved a new position, Personnel & Risk Analyst at Salary
Range 21 on the Non-Represented Salary Scale; and
WHEREAS, The Board has approved the removal of the Road Operations &
Maintenance/ER&R Manager, Assistant Road Operations & Maintenance Manager and
Operations & Maintenance/ER&R Administrator from the Non-Represented Salary Scale; and
WHEREAS, The Board has approved one additional Engineer I full time equivalent (FTE)
position; and
WHEREAS, The Board has removed one budgeted Engineer III full time equivalent (FTE)
position; and
WHEREAS, The Board has approved the Public Works updated Organization Chart
reflecting the newly created positions, removed positions, and a reduction in Public Works FTE
status by one; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners does
hereby revise the Non-Represented Salary Scale Range Alignment approving a Road Operations
Manager at Salary Range 34, a Personnel & Risk Analyst at Salary Range 21, adding an
Engineer I position and eliminating an Engineer III position effective upon adoption of this
Resolution;
BE IT FURTHER RESOLVED that effective June 30, 2020 the Road Operations &
Maintenance/ER&R Manager, Assistant Road Operations & Maintenance Manager and
Operations & Maintenance/ER&R Administrator shall be eliminated from the Non-Represented
Salary Scale;
BE IT FURTHER RESOLVED that the Board of County Commissioners does hereby revise
the Public Works Organization Chart with the approved number of Full Time Equivalent
positions to 93.3, effective upon adoption of this Resolution.
Resolution No.�o��✓5�
Non-Union Salary Range Scale
DATED this 16TH day of June 2020.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
/V
Me iss ewry, Clerltof the Board Stia-r-o-n-Tr6sk, Chair
APPROVED AS TO FORM:
Kevin Shutty, Corn Issioner
Tim Whitehead, Chief DPA
Ra y Neatherlin, Commissioner
Attachment A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE JOB CLASS
46 Community Services Director 1015
Public Works & Utilities Director 4005
Support Services Director 1156
Undersheriff 3000
44 Deputy Director Public Works/Utilities &Waste Mgmt 4010
County Engineer 4008
43 Chief Public Defender 1160
Chief Criminal Deputy 3002
Chief Jail 3003
41 Jail Lieutenant 3005
40 Engineering and Construction Manager 4030
39 Chief Finance Officer 2000
38 DEM/IT/Parks & Trails Manager 2059
Water&Wastewater Manager 4015
Chief Civil Deputy 3001
County Surveyor 4058
37 Administrator, Probation & Juvenile Services 1050
35 District Court Administrator 1180
Superior Court Administrator 1190
Juvenile Court Services Deputy Administrator 1052
34 Road Operations Manager
33 Engineer III 4033
Personal Health Manager 2171
Environmental Health Manager 2169
Planning Manager 2080
Permit Assistance Center Manager 2090
32 Budget Manager 1155
Project Support Services Manager 4201
31 Public Works Finance Manager 2011
30 Engineering & Construction Assistant Manager 4029
Page I 1 of 2
Attachment A
NON-REPRESENTED SALARY RANGE ALIGNMENT
SALARY
RANGE NUMBER CLASSIFICATION TITLE JOB CLASS
29 Equipment Maintenance Supervisor 4080
Finance Manager 2010
Road Operations & Maintenance Supervisor 4022
Chief Deputy Treasurer 1139
Administrative Services Manager '1153
Human Resources/Risk Manager 1154
Chief Deputy Assessor 1099
Administrative Manager 2149
Facilities Manager 2058
Chief Deputy Clerk 1108
28 Engineer II 4032
27 Elections Superintendent 1080
26 Engineer 4031
25 Program Manager 1 2200
Therapeutic Court Program Manager 2199
23 Public Works Office Administrator 2045
21 Financial Analyst
Risk & Safety Compliance Manager 1057
Personnel Analyst 1152
Noxious Weed Coordinator 2226
Personnel & Risk Analyst
20 Office Manager 2040
19 Official Court Recorder/Judicial Assistant 1193
Official Court Recorder/Family Law Facilitator 1192
Clerk of the Board/Records Specialist ' 1056
Administrative Clerk 1055
17 Administrative Assistant 1040
13 Administrative Secretary 1046
Legal Secretary 2152
Victim/Witness Advocate 2154
11 Senior Deputy Coroner 3071
10 Receptionist/Secretary 2041
Therapeutic Courts Caseworker 1185
1 Central Shop Assistant 4099
Page 12 of 2
Attachment A
RANGE ENTRY ENTRY 'Step STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 MAX ANNUAL
ANNUAL 0"
46 $ 115,911.60 $ 9,659.30 $ 9,907.02 $ 10,161.04 $ 10,421.52 $ 10,688.78 $ 10,962.80 $ 131,553.60
45 $ 94,407.82 $ 7,867.32 $ 8,259.44 $ 8,673.56 $ 8,890.46 $ 9,113.18 $ 9,339.36 $ 112,072:32
44 $ 92,138.64 $ 7,678.22 $ 8,063.34 $ 8,467.04 $ 8,678.16" $ 8,895.08 $ 9,117.80 $ 109,413.60
43 $ 89,-883.60 $ 7,490.30 $ 7,865.02 $ 8,258.24 $ 8,465.90 $ 8,675.84 $ 8,893.92 $ 106,727.04
42 $. 87,781.20 $ 7,315.10 $ 7,680.56 $ 8,063.34 $ 8,266.36 $ 8,472.84 $ 8,683.96 $,104,207.52
41 .$ 85,609.92 $ 7,134.16 $ 7,490.30 $ 7,866.12 $ 8,062.20 $ 8,264.04 $ 8,470.52 $ 101,646.24
40 $ 831591.52 $ 6,965.96 $ 7,315.10 $ 7,679.38 $ 7,871.98 $ 8,069.18 $ 8,271.00 $ 99,252.00
39 $ 81,545:52 $ 6,795.46 $ 7,136.52 $ 7,492.64 $ 7,679.38 $ 7,871.98 $ 8,069.18 $ 96,830.16
38 $- 79;596.72 $ 6,633.06 $ 6,964.80 $ 7,312.80 $ 7,497.28 $ 7,681.66 $ 7,875.42 $ 94,505.04
37 $ 77,647.68 $ 6,470.64 $ 6,794.28 $ 7,135.34 $ 7,312.80 $ 7,496.12 $ 7,682.84 $ 92,194.08
36 $ 75,796.32 $ 6,316.36 $ 6,633.06 $ 6,964.80 $ 7,139.96 $ 7,318.66 $ 7,501.88 .$ 90,022.56
35 $ '73,972.80 $ 6,164.40 $ 6,472.94 $ 6,796.60 $ 6,965.96 $ 7,141.10 $ 7,319.80 .$ 87,837.60
34 $ 72,218.64 $ 6,018.22 $ 6,317.54 $ 6,634.22 $ 6,800.08 $ 6,970.58 $ 7,144.62 $ 85,735.44
33 $ 70,450.56 $ 5,870.88 $ 6,164.40 $ 6,472.94 $ 6,634.22 $ 6,800.08 $ 6,970.58 $ _83,646.96
32 $ .68,794.32 $ 5,732.86 $ 6,019.38 $ 6,318.68 $ 6,476.42 $ 6,638.82 $ 6,804.74 $ 81,656.88
31 $. 67,068448 $ 5,589.04 $ 5,869.74 $ 6,163.24 $ 6,316.36 $ 6,475.24 $ 6,637.66 $ 79,651.92
30 $. 65,508.72 $ 5,459.06 $ 5,731.68 $ 6,018.22 $ 6,169.00 $ 6,320.98 $ 6,479.88 $ 77,758.56
29 $ 63,922.32 $ 5,326.86 $ 5,591.34 $ 5,870.88 $ 6,019.38 $ 6,169.00 $ 6,323.32 $ 75,879.84
28 $ 62,390.64 $ 5,199.22 $ 5,459.06 $ 5,731.68 $ 5,874.36 $ 6,022.86 $ 6,173.66 $ 74,083.92
27 $ 60,873:60 $ 5,072.80 $ 5,325.70 $ 5,590.18 $ 5,731.68 $ 5,874.36 $ 6,020.56 $ 72,246.72
26 $ 59,425.92 $ 4,952.16 $ 5,199.22 $ 5,459.06 $ 5,593.64 $ 5,735.16 $ 5,879.02 $ 70,548.24
25 $ 57,964.32 $ 4,830.36 $ 5,071.60 $ 5,324.58 $ 5,457.92 $ 5,592.50 $ 5,734.00 $ 68,808.00
24 $ 56,600.16 $ 4,716.68 $ 4,952.16 $ 5,199.22 $ 5,329.18 $ 5,461.42 $ 5,599.48 $ 67,193.76
23 $. 55,207.44 $ 4,600.62 $ 4,830.36 $ 5,071.60 $ 5,199.22 $ 5,329.18 $ 5,461.42 -$ 65;537:04
22 $ 53,899.68 $ 4,491.64 $ 4,716.68 $ 4,953.34 $ 5,076.26 $ 5,202.70 $ 5,332.64 $ 63,991.68
21 $ 52;577.04 $ 4,381.42 $ 4,600.62 $ 4,831.52 $ 4,952.16 $ 5,075.12 $ 5,201.56 $. 62,418.72
20 $ .51,310.32 $ 4,275.86 $ 4,490.48 $ 4,715.50 $ 4,832.66 $ 4,954.48 $ 5,077.44 $ 60,929.28
19 $ .50,070.96 $ 4,172.58 $ 4,381.42 $ 4,600.62 $ 4,716.68 $ 4,833.82 $ 4,955.64 $ 59,467.68
18 $- 48,888.24 $ 4,074.02 $ 4,277.02 $ 4,491.64 $ 4,602.98 $ 4,719.00 $ 4,836.18 $ 58,034.16
17 $ 47,691.12 $ 3,974.26 $ 4,173.74 $ 4,382.60 $ 4,492.82 $ 4,604.14 $ 4,720.16 $ 561-641.92
16 $ 46,549.44. $ 3,879.12 $ 4,074.02 $ 4,277.02 $ 4,384.92 $ 4,493.98 $ 4,605.28 $ 55,263.36
15 $ 45;421.92 $ 3,785.16 $ 3,975.42 $ 4,172.58 $ 4,275.86 $ 4,381.42 $ 4,491.64 $ 53;899.68,
14 :$ 44,322.72 $ 3,693.56 $ 3,877.98 $ 4,071.70 $ 4,173.74 $ 4,278.18 $ 4,386.08 $ 52,632.96
13 $ 43,250.40 $ 3,604.20 $ 3,784.02 $ 3,974.26 $ 4,072.86 $ 4,174.92 $ 4,279.36 .$ 51,352.32
12 $ 42,206.64 $ 3,517.22 $ 3,693.56 $ 3,877.98 $ 3,975.42 $ 4,075.20 $ 4,176.08 $ 50,112.96
11 $ -41,190.48 $ 3,432.54 $ 3,604.20 $ 3,784.02 $ 3,879.12 $ 3,976.58 $ 4,075.20 $- 48,902.40
10 $ 40,215.84 $ 3,351.32 $ 3,517.22 $ 3,693.56 $ 3,785.16 $ 3,880.30 $ 3,977.74 $ 47,732.88
9 $ 39,227.52 $ 3,268.96 $ 3,432.54 $ 3,604.20 $ 3,693.56 $ 3,786.34 $ 3,880.30 $. 46,563.60
8 $ 38,294:88 $ 3,191.24 $ 3,348.98 $ 3,517.22 $ 3,605.36 $ 3,694.68 $ 3,787.50 $ 45,450.00
7 $. 37,348.08 $ 3,112.34 $ 3,268.96 $ 3,432.54 $ 3,517.22 $ 3,605.36 $ 3,697.04 $ .44,364.48
6 $ 36,471.60 $ 3,039.30 $ 3,192.42 $ 3,351.32 $ 3,434.84 $ 3,520.68 $ 3,608.86 $ 43,306.32
5 $ 35,580.48 $ 2,965.04 $ 3,112.34 $ 3,268.96 $ 3,351.32 $ 3,434.84 $ 3,520.68 $ 42,248.16
4 $ 34,745.52 $ 2,895.46 $ 3,039.30 $ 3,192.42 $ 3,272.50 $ 3,354.80 $ 3,437.20 $ 41,246.40
3 $ 33.,895.92 $ 2,824.66 $ 2,966.20 $ 3,113.50 $ 3,192.42 $ 3,272.50 $ 3,354.80 $ 40,257.60
2 $ 33,074.88 $ 2,756.24 $ 2,894.28 $ 3,039.30 $ 3,114.64 $ 3,193.56 $ 3,272.50 1 $ 39,270.00
1 $ 32,295.12 $ 2,691.26 $ 2,824.66 $ 2,965.04 $ 3,039.30 $ 3,114.64 $ 3,193.56 $ 38,322.72
Legend - Citizens of Mason County Apby the Boarp of Commissioners
tachment B
Direct Line of Authority — "�Wt
Sharon Trask, ai Date
Statutory Requirements for Board of CQ ttn y Commissioners
Reporting to County Engineer Commissioner Randy Neatherlin-District 1 R dy Neatherlin,V Chair
Commissioner Kevin Shutty-District 2
Commissioner Sharon Trask-District 3
Kevin Shutty,Commissioner -
Public Works/Utilities
Director
Loretta Swanson
PW/U&W Penonnei/Risk Analyst '....... .. •••••• ........ . ........
••.... ......
•••••....
,• Deputy Director i U&W Management
Deputy Directorltounty Engineer Finance Manager
Vacant Richard Dickinson
Mike Collins,P.E. 1 FTE-Vacant Office Administrator Geographical
.3FTE Intern-Vacant Kelle Medcaif information
Road/ER&R Accountl Services
County Surveyor Dawn Dady 9-M a 5�„__RPRQO Richard Diaz
Mike Mcirvin Jessica Koehn Am Braakman Terri Stamper Engineering/Cgnsttruction Manager y P plid Waste O._ ins ram MaIR er
Dave Smith,P.E. Lucille Castillo Zach Foster
Senior party Chief Utilities Accounting
Jim McLean I Dawnell Arndt �QI.(e}_W.eEE.e aStnB��t
Kelsey Byrd Britta Creed Carolynn Earles Kevin Guijosa
Engineering/Construction Assistant Man__aggr Michele Morris
Fred Perryman Lisa Montalto Teri Myers
Right of Way Richard Turner Mason Ritchie
Phil Franklin Sherreil Wright Jordan Riley
Engineering&Constructoor? Extra Help-
Alan Berbisco Project Support Services Manager
Egyipment Maintenance Jesse San Nicolas .5FTE Kimely Forsman&.5FTE Vacant
Jeremy Seymour-Equipment Supervisor Vacant _-_
Sheree Jankowski
Gary Albaugh--Central Sores Specialist Engineer I-Vacant Environmental Coordinator
Matt Heinrich-Radio Tech Intern.5FTE-Vacant
Mechanics Erik Schwartz
Water/Wastewater Manager
Eric Grounds Robert Choate
Delbert Schnitzer Slim Shop Engine�rine Th_
Chris Walker Michael Leeberg-Foreman Transportation Wifer/Wa t5 ewater QRgrators
.5FTE-Part-time Central Shop-Vacant Andrew Eagle Tim Rhoades 1FTE Vacant Jose Trejo Lopez
Kevin Ward Ethan Stroh Lindsey Beahm
Road Opergti. nQ s ManaggF Traffic Engineer III Christina Mink Matthew Adair
Vacant(New) - Vacant Jason Knight Kenneth Oberg
Road O&M Supervisors 93.3 Approved 2020 Budgeted FTE's
Rod LaRue-Area 1 Brenen Proffitt-Area 2 Grant Dlshon-Area 3 92.3 Modified 2020 Budgeted FTE's
Vacancles-9.8 FTE'x
OPERATE TEAMSTERS-Truck Drivers 1 FTE WW Operator .5 FTE Extra Help Solid Waste
RileyKellBordt KellyBryan
Chrissche Brandon Anderson Roy Beree Department of Public Works $
Rile Borden Bryan Chrisman Steve Bennett Chris Freeman 1 FTE Finance Manager .3 FTE Finance Intern
Drew Johnson Blake Lundgren Kim Griggs Devan Mastellar 1 FTE PW/U&W Personnel/Risk Analyst 1 FTE Project Support Services Manager
Joe Nelson Rafael Olivas Pete Medcalf Ben Mirka Organization Chart 1 FTE Traffic Engineer tit .5 FTE Part-time Central Shop
Anthony Perez John Ronald Richard Sanzaro Chuck Smith 1 FTE Engineer 1 .5 FTE Engineer Intern
Dan Sorley Gary Systma Steven Steiger Eldon Ulrich 1 FTE Road Operations Manager 1 FTE(2 bodies)Seasonal Flaggers
Bill Thompson Jordan Ward
4FTE-Seasonal Fiagger(8)Positions-1 FTE Vacant
°WN POSITION DESCRIPTION
}
ixu
Title: Personnel and Risk Analyst Department: Public Works/Utilities &Waste
Management
Affiliation: Non Represented Reports to: Director
Exempt: X Non-Exempt: Supervises/Directs: None
Job Class: Risk Class: 5306-07 Salary Range: According to current Non-
Represented salary scale
Director Approval Date: Elected Official Approval Date:
GENERAL DESCRIPTION:
The Personnel and Risk Analyst is a highly skilled professional level classification with expertise in
various Human Resources and Risk functions in the Public Works and Utilities work environment. The
position routinely provides analysis and recommendations to department leadership on highly complex,
sensitive, and confidential assignments and issues. This position works regularly and collaboratively
with Human Resources and Risk.
ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the listed
examples include all tasks, which may be found in positions of this class.)
Responsible for the confidential management and maintenance of the department's personnel
information:
■ Ensures department personnel development reviews are conducted on regular basis
■ Assists with staff development goals
■ Oversees annual testing, follow-up and documentation (drug and alcohol, hearing, other)
■ Tracks and reports staff training
■ Tracks FMLA usage and balances and notifies Human Resource and payroll personnel
■ Maintains department accident/incident reports and reports to Risk
Assists with development, review and implementation of Collective Bargaining Agreements.
Assists with development of new or revised policies and procedures, job classification
descriptions, performance evaluation systems, and other restructuring or reorganizing
practices to achieve goals.
Assists in the resolution of complaints and grievances; investigates and analyzes situations and
evaluates information to make recommendations on the appropriate course of action.
Serves as lead coordinator for department claims and lawsuits. Serves as the public records officer for
personnel matters.
Analyzes risk reports and trends and makes risk/claim reduction recommendations.
Est.6.16.2020
Assists with the development and implementation of policies and procedures to ensure a safe
workplace.
Coordinates and/or conducts employee training as required by safety policies & procedures. Reviews &
investigates employee incident reports to ensure a safe workplace. Coordinates follow-up action if
requested and/or needed.
Ensures policies and procedures are reviewed, recommendations are brought forward and implemented
properly.
OTHER JOB FUNCTIONS:
Performs other related duties as assigned.
WORKING CONDITIONS:
Work is performed in an office environment while sitting at a computer or desk operating general office
equipment. May lift or move up to 50 pounds. Requires travel three times per year and occasional site visits
to county facilities.
Some field work may be required to perform safety and/or claim related inspections.
Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment.
Employee is required to maintain confidentiality of information within the department. May be required to
deal with shifting or conflicting priorities, interests and difficult situations requiring the use of conflict
management and facilitations skills.
Employee is frequently required to perform work in confidence and under pressure for deadlines, and is
required to maintain professional composure and tact, patience and courtesy at all times.
QUALIFICATIONS:
Knowledge of
- Principles and procedures for personnel recruitment, selection, training, compensation and
benefits, labor relations and negotiations.
- Workers compensation insurance and labor laws and enforcement of state workplace safety and
health rules.
- Federal and state employment, labor and wage and hour laws.
- Knowledge of Civil Service laws.
- State, federal, and local laws and regulations relating to risk management programs.
- Risk management theories and principles.
- Management and supervisory principles and practices.
Ability to
- Communicate effectively, both orally and in writing, with individuals and groups regarding complex
or sensitive issues or regulations.
- Maintain the confidentiality of sensitive and confidential information.
- Coordinate and implement loss control training programs.
- Analyze, interpret and apply directives, guidelines and laws to policies.
- Plan, organize and oversee assigned work programs.
- Analyze and evaluate workplace safety issues, develop and implement corrective actions.
- Establish and maintain effective working relationships with employees, County Departments,
committees, other agencies and the public.
- Coordinate and implement onsite regulatory training programs (i.e., CPR/First Aid).
- Physical ability to perform the essential functions of the job.
Est.6.16.2020
EDUCATION AND EXPERIENCE: Any equivalent combination of education and experience, which
provides the applicant with the knowledge, skills, and abilities, required to perform the job. A typical way to
obtain the knowledge and abilities would be:
Bachelor's degree in human resources, psychology, public administration, risk management or related
discipline and at least five years progressively applicable experience. Preferred applicants will be familiar
with Public Works/Utilities workplace.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
A valid driver's license is required for this position.
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment& Discrimination —Annually
Smart Risk Management— Once
Slip, Trip and Fall —Annually
Safe Lifting Practices—Annually
FEMA IS 100 and 700-Once
FEMA IS-907-Active Shooter-Annually
FMLA- Once
REGULAR MONITORED DRIVER:_X_Yes No
DEFENSIVE DRIVING-ALL ANNUALLY:
Basics
R is for Reverse
Intersections
Reduce Winter Weather Accidents
General Auto Risk Program for Drivers
Additional job specific trainings may be issued at a later date.
Director Signature of Approval:
Date:
Manager Signature of Approval:
Date:
I have read and understand the above position description:
Name: Date:
Signature:
Est.6.16.2020
I
vc.r-„r
r POSITION DESCRIPTION
I854
Title: Road Operations and Maintenance Department: Public Works
Manager
Affiliation: Non-Represented Reports to: County Engineer
Exempt: X Non-Exempt: Supervises/Directs: Road Supervisors
Job Class: Risk Class: 1501-00 Salary Range: According to Non-Represented
Salary Scale
Director Approval Date: Human Resources Approval Date:
JOB SUMMARY:
Serves as the assistant to the Deputy Director/County Engineer in overseeing and directing the safe
and cost-effective operation, maintenance and repair of the County road, bridge and drainage
infrastructure. Administers the ER&R construction material stocks and identifies equipment necessary
to carry out maintenance and repair..
WORKIRESPONSIBILITIES:
Develops plans, and assists in the organization and direction of the work activities of road maintenance
staff to ensure efficient, effective utilization of personnel and resources in maintaining the county road
system.
Implements approved policies, procedures and performance standards to assure efficient and effective
operations that are in compliance with county guidelines, goals and objectives.
Identifies, recommends, and prioritizes maintenance and repair needs and schedules the crews,
equipment and materials to accomplish the work as directed by the Deputy Director/County Engineer.
Inspects and reviews the progress and completion of road maintenance and repair projects to assure
high quality of work and that safety standards are being met.
Identifies need for, monitors progress, and ensures all necessary permits, property rights, and utility
coordination activities are complete prior to work commencing.
Coordinates county road and bridge maintenance and repair projects with railroad, public utilities, and
other public agencies to ensure conformity to standards and specifications. Contracts for special road
maintenance equipment or services and monitors work for contract compliance.
Identifies need for and coordinates for engineering design services to carry out more complex
maintenance activities.
Is the primary point of contact for all after-hours, weekend and holiday requests for road crew response
for such events as water over the roadway, trees blocking the road and missing signs.
During major storm events and natural disasters, assists in organizing the road maintenance resources
to most effectively respond to prevailing conditions. Develops crew and equipment schedules to
include setting up and managing 24 -7 operations until the emergency is concluded. Recommends
assignment and deployment of personnel and equipment, prioritizes of various tasks, obtains additional
resources if required, and available and determines the need for road closures.
Plans and develops annual road maintenance budget and work matrix and makes recommendations to
the Deputy Director/County Engineer to meet the Washington State "Standard of Good Practice for the
Est. 6.10.2020
Management of Maintenance Programs". Prepares required annual County Road Administration Board
reports in conjunction with Finance.
Monitors work program and budget and recommends adjustments to the budget to reflect changes to.
the program as the year progresses.
Assesses, evaluates, and recommends road operation and maintenance equipment needs,
specifications and selections. Administers the ER&R fund stocks of road maintenance and construction
materials. Prepares or coordinates the annual procurement of materials in compliance with purchasing
requirements and oversees stock inventory.
Represents the Maintenance Department at public meetings, utility council meetings and other such
gatherings to provide input and receive information regarding maintenance and repair projects and
activities.
Provides input to employee performance reviews, monitors and resolves grievances and other
personnel matters, and provides training to employees to ensure effective delivery of services by the
department.
May be assigned Road Supervisor duties during disasters and storm events or in the absence of Road
Supervisors.
Responds to and resolves inquires, complaints, problems or emergencies affecting the availability or
quality of services.
Represents the road division in contract negotiations by providing background regarding crew and
equipment practices.
Is the secondary point of contact with the Risk Pool regarding claims against the county relating to
accidents occurring on the road system, damages attributed to crew operations, and other road related
damage claims.
Participates in accident investigations with engineering personnel. Recommends measures to resolve
safety issues as required to ensure the county road system is safe and well-maintained.
Shows initiative in performing job functions.
Regular and reliable attendance.
Performs related work as required.
WORKING CONDITIONS:
Works outdoors, sometimes during inclement weather; also.works indoors in an office workspace. Visits
job sites that may involve exposure to heavy construction equipment, loud noises, dust and debris and
that require walking on uneven, rocky, or rough ground. Required to sit, talk, and hear; frequently
required to use hands to: finger, feel or handle writing utensils, computers and office supplies which
require repetitive arm, wrist and hand movement. Occasionally required to stand and reach, climb,
balance, stoop, kneel, crouch, bend or crawl. Specific vision abilities include close, distant, color, and
peripheral vision, depth perception and to adjust focus. The employee is occasionally required to lift or
move up to 35 pounds.
Position requires mental acuity to ensure thorough mental analysis of situations in a fast-paced
environment. Employee is required to maintain confidentiality of information within the department.
May be required to deal with irate, disgruntled individuals requiring the use of conflict management
skills. Employee is frequently required to perform work in confidence and under pressure for deadlines,
and is required to maintain professional composure and tact, patience and courtesy at all times.
Est.6.10.2020
QUALIFICATIONS
Knowledge, Skills &Abilities:
Knowledge of.- \
• County, state and federal regulations and codes pertaining to public works maintenance,
construction and ER&R.
• Materials, methods, techniques, tools and equipment applicable to road, bridge, and storm drainage
installation in maintenance.
• Infrastructure life cycle cost analysis and best practices for reducing costs
• Current principles of supervision and personnel management.
• Cost estimating techniques and cost control and reporting systems.
• Land titles, easements and rights-of-way.
• Hazards and safety precautions of road maintenance.
Ability to: ;
• . Plan and coordinate field maintenance work.
• Analyze and identify problem areas and develop solutions.
Read,, understand and communicate plans and specifications applicable to road and bridge
construction to others.
• Write technical specifications for the procurement of construction materials, equipment, and
vehicles.
Evaluate product and equipment alternatives and make recommendations.
• Set work priorities and manage the work of staff-and contractors.
• Communicate effectively, both orally and in writing.
• Inspect and evaluate the condition of public works structures.
• Negotiate with contractors and others regarding maintenance projects.
• Comply with Washington State Motor Vehicle Laws.
• Physically perform the essential functions of the job.
EDUCATION AND EXPERIENCE Any equivalent combination of education and experience which
provides the applicant with the knowledge, skills, and abilities required to perform the job.
• High School Diploma or GED. I
• Ten years of progressively responsible experience in road maintenance or construction including
five years performing public works construction.
• Two years in a lead or supervisory position.
*********OR*******
• A Bachelor of Science in Civil Engineering or related field.
• Five years experience road design,,road maintenance or construction.
• Two years in a lead or supervisory position.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
• A valid Washington State Drivers License with a good driving record.
• A First-Aid/CPR Card.
•. A Flagger's Card.
• Maintenance of current skills and additional training as needed.
Est.6.10.2020
REQUIRED TRAINING FOR THIS POSITION:
Sexual Harassment & Discrimination —Annually
Blood Borne Pathogens —Annually
Smart Risk Management—Once
Slip, Trip and Fall—Annually
Safe Lifting Practices—Annually
FEMA IS 100 and 700-Once
FEMA IS-907-Active Shooter-Annually
FMLA- Once
REGULAR MONITORED DRIVER: X Yes No
DEFENSIVE DRIVING-ALL ANNUALLY:
Basics
R is for Reverse
Intersections
Reduce Winter Weather Accidents
General Auto Risk Program for Drivers
Additional job specific trainings may be issued at a later date.
Director Signature of Approval:
Date:
Human Resources Signature of Approval:
Date:
I have read and understand the above position description:
Name: Date:
Signature:
Est.6.10.2020
Exhibit E
MASON COUNTY BOARD OF COMMISSIONERS
RESOLUTION NO.
A Resolution Adopting a COVID-19 County Safe Start Application from
Phase 2 to Phase 3
WHEREAS, Mason County Community Services, Public Health opened Incident Command for support
of COVID-19 response on February 24,2020; and
WHEREAS, Mason County initiated Area Command on March 4, 2020 to address COVID-19
response; and
WHEREAS, Governor Inslee adopted Proclamation 20-25 STAY HOME — STAY HEALTHY on
March 23, 2020 proclaiming a State of Emergency for all counties throughout the state of
Washington as a result of COVID-19; and
WHEREAS, Governor Inslee adopted Proclamation 20-25.4 Transition from STAY HOME—STAY
HEALTHY to SAFE START—STAY HEALTHY COUNTY-BY-COUNTY PHASED REOPENING on May 31,
2020 and Mason County is eligible to apply to move into Phase 3 effective June 13, 2020. County
applications will be approved or denied by the Secretary of Health; and
WHEREAS, the Mason County Board of Health met in a special meeting, in compliance with the Open
Public Meetings Act, on June 16, 2020 and approved the Application for COVID-19 County Safe
Start Phase 2 to Phase 3; and
WHEREAS, the Mason County Board of Commissioners met in a regular meeting, in compliance
with the Open Public Meetings Act, on June 16, 2020 to consider the Application for County Safe
Start Application COVID-19 Phase 2 to Phase 3; and
NOW,THEREFORE BE IT RESOLVED by the Mason County Board of Commissioners to approve
the Mason County Application for County Safe Start Application COVID-19 Phase 2 to Phase 3
(Attachment A) and direct staff to send to the Secretary of Health.
Adopted this 1611'day of June 2020
BOARD OF COUNTY COMMISSIONERS
Trisk, Chair
R dy Neathe in, Commissioner
Kevin Shutty, Co missioner
ATTEST;(
Melissa Drew f the Boar
APPROVED AS TO FORM:
Tim Whitehead, Chief Civil Deputy Prosecutor
1:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2020\COVID request to Phase 3-Commissioners
June 16.docx
MASON COUNTY
' COMMUNITY SERVICES
Building,Planning,Environmental Health,Community Health
16 June 2020
John Wiesman
Washington Secretary of Health
RE: Mason County Application
Dear Dr. Wiesman,
I am pleased to write to you with our application to move from Phase 2 into Phase 3 of the
Governor's plan for COVIDI9 recovery. Our interaction with DOH staff,Kathy Lofy,and you have
been essential into getting a measurable set of criteria that scales across counties. Your efforts are
appreciated.
Our continued primary focus is keeping people safe while re-opening the economy that is vital to
improving the social determinant factors of public health.
Mason County will officially move into Phase 3 not earlier than 22 June 2020 or 48 hours after
official approval notification from DOH. The Mason County Joint Information Center will post the
start date and time through standard notification channels.
Mason County understands that the state is not producing industry specific guidance for Phase 3 with
the exception of pools/spas and sporting events. Guidance from Phase 2 is extended into Phase 3.
Mason County seeks a full opening to Phase 3 with the exceptions of pools/spas and county owned
sporting facilities/ball fields. These areas will be approved upon commission and health officer
review and approval.
Mason County offices will utilize the Phase 3 Safe Start Plan Template
(https://www.governor.wa.gov/sites/default/files/BusinessTemplate Phase3 Lpdf?utm medium=em
ai I&utm source=govdelivery)Appendix B for opening the county to the public at large with a
tentative start date of 22 June, 2020
Please contact me if you have any questions. We welcome the opportunity to continue working with
you.
Sincerely,
David Windom,MSHS
Community Services Director
Public Health Community Development
(Community Health/Environmental Health) (Permit Assistance Center/Building/Planning)
415 N.61'Street—Shelton,WA 98584 615 W.Alder Street—Shelton,WA 98584
Shelton:360-427-9670,Ext.400 Shelton:360-427-9670,Ext.352
Belfair.360-275-4467,Ext.400 Belfair:360-275-4467,Ext.352
Elma:360-482-5269,Ext.400 Eima:360-482-5269,Ext.352
MASON COUNTY
REQUEST FOR VARIANCE
Phase 2 to Phase 3
Abstract
Mason County Application for Variance to move frorn Phase 2 to Phase 3
David Windom
dwindom4co.mason.wa.us
Statement of Purpose
Mason County seeks a collaborative and responsible approach to moving our community from
Phase 2 Recovery into Phase 3. Mason County, operating with a comprehensive partnership
including the community, tribes, health care, first responders, city, and county leadership,
continues to meet or exceed the criteria needed to reopen our local economy and support
medical systems. Mason County's population estimate is 66,768 (census.gov, 5/5/2020). As a
responsible governing body, Mason County is seeking this variance to prevent collapse or
further unnecessary and preventable second and third order of effects to the population and
economy. It should be noted that our primary focus is always keeping the community safe
while moving into Phase 3 Washington's Phased Approach. Governor Inslee, in collaboration
with local elected officials, the Department of Health, and local health jurisdictions, has
established a data-driven approach to reopening businesses and modifying physical distancing
measures while minimizing the health impacts of COVID-19.
This approach reduces the risk of COVID-19 to Washington's most vulnerable populations and
preserves capacity in our healthcare system, while opening businesses safely. The plan involves
assessing COVID-19 activity in the state along with healthcare system readiness and our state's
ability to perform extensive testing, isolate and manage cases, quarantine their contacts, and
protect high risk populations. The state will implement a phased approach to reopening
businesses and modifying physical distancing measures when disease activity is adequately
suppressed, and readiness is achieved in five key areas: healthcare system readiness, testing,
case and contact investigations, and protecting high-risk populations.
Metrics
PHASES AND RISK ASSESSMENT am a.r l m./l 702011 S"U Pi
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Mason County Application for Variance Metrix
Covid-19 Activity
Target<25 cases/100,000/14 days 4.6
Trends in Hospitalizations 7Down (from 1 to 0)
Reproductive rate for the Western Region 0.9
Healthcare System Readiness
Licensed beds Occupied by patients 68%GREEN
(target<80%)
licensed beds occupied by
Suspected/confirmed COVID-19 cases 0 occupied for 0%GREEN
(Target<10%)
Testing
Average number of tests performed per
day during the past week(or average%
tests positive for COVID-19 during the 223 tests-31.9 tests per day- .1 cases per day
past week) (target 50 times the number
of cases or 2%)
Median time from symptom onset to
specimen collection (target<2 median Null
days)
Case and Contact Investigations
Percent of cases reached by phone within
24 hours of receipt of positive case report 100%
(target 90%)
Percent of contacts reached by phone or
in person within 48 hours of receipt of 100%
confirmed positive lab report
Percent of cases being contacted daily(by
phone or electronically)during their 100%
isolation period (target 80%)
Percent of contacts being contacted daily
(by phone or electronically)during their 100%
quarantine period (target 80%)
Protecting high-risk populations
Number of outbreaks reported by week
(defined as 2 or more non-household
cases epidemiologically linked within 14 none
days in a workplace,congregate living, or
institutional setting) (target 0 for small
counties)
COVID-19 Data Dashboard
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Data current as of June 14, 2020
Application Narrative
1. Provide a brief epidemiologic summary of new COVID-19 cases since moving to Phase 2
a. The proportion of cases without a known epidemiologic link to other cases. 1 of
3 or 33%. For the entire period from 24 February to June 13, 2 cases are
unlinked. All other cases have known familial links.
b. The age and race/ethnicity distribution of cases, hospitalizations, and deaths.
i. No deaths since Phase 2
ii. 1 hospitalization, female, 50's
iii. 2 cases within 1 family, 1 other
iv. 2 Hispanic, 1 Caucasian
v. 1 <19 y/o, 1-40's, 1-50's
c. A list of the number of new or ongoing outbreaks (defined as 2 or more non-
household cases epidemiologically linked with 14 days in a workplace,
congregate living, or institutional setting in the county),the facility name
and type, and for each facility, the number of cases associated with that
outbreak. None
d. A description of populations disproportion ally affected by COVID-19. Numbers
are too low to provide statistical relevance
e. If COVID-19 is disproportionately affecting low income communities or
communities of color in your county, what are your plans to protect these
populations. We are reaching out to non-English speaking populations with
culturally appropriate videos and information distributed through trusted
organizations such as churches.
2. Testing Capabilities
Mason County continues to maintain adequate capacity for testing. Mason
General Hospital conducts daily drive-through testing averaging 25-35 tests per
day. Other testing capacity exists with Harrison Hospital, Port Orchard, as well as
Peninsula Health Care Systems in Belfair and Kitsap County. Laboratory resources
are adequate through the public health lab and private labs. Total tests average
25-35 per day. Tests are geographically and economically available to all
populations.
Mason County has a Drive-Thru testing site available at Mason General Hospital
as well as testing through clinical outlets. We have supported Mason General
Hospital in promoting these testing sites in multiple ways. The test site triage line
is on multiple websites throughout the county to include Mason general Hospital
and Mason County Public Health. The Joint Information Center (JIC) has
promoted the site in various ways to include public outreach in the English and
Spanish language. The JIC partnered with Mason General Hospital creating a
video of the step by step process that occurs at the testing site. It continues to
be shared and promoted on multiple social media pages throughout Mason
County. Kitsap County has 2 locations for testing available to our North Mason
residents for convenience and working with our Hospital District 2 partners. All
the above locations for testing are available to low-income, no insurance, or
underserved populations. Testing sites have a triage phone line available to call
and set up testing times and dates.
3. Median number of days from onset of symptoms to specimen collection.
a. Since moving to Phase 2 we have had 3 cases, one asymptomatic close contact
family case
b. Median numbers not calculated for low response numbers
4. During the period of For each of the weeks you have been in Phase 2, report the total
number of COVID-19 tests reported for the county, the number of negative and
number of positive test results, percent positive, and what 50 times the number of
positive tests would be. In addition, report the percent positive of all tests for the
overall time period. The ideal target is to perform about 50 tests per case and have a
percent positivity no more than 2%. If the target is not being met, what seems to be
the cause(s) and what are you doing to help address that?
a. Week 1 (5/15-5/21):206 tests, 205 negative tests, 1 positive tests, .4% positive,
Week 2 (5/21-2/27): 256 tests, 255 negative tests, 2 positive tests, .7% positive
Week 3 (5/28-6/3): 218 tests, 217 negative tests, 1 positive test, .4% positive
b. Sum total: 4positive tests/680#of tests= .5 percent positive.
5. Report or update the local health jurisdiction's resources to perform case
investigations and contact tracing using statewide standardized COVID-19 case and
contact investigation protocols.
a. Mason County Department of Community Services, Public Health and Human
Services Division maintains a highly trained communicable disease staff with
experience in contacts investigations.
L With Mason County's population at 66,768 we have established 10
FTE's are required to conduct efficient contact tracing investigations.
MCPH currently has 17 public health staff and 2 citizen volunteers, all
trained in the Incident Command System, outbreak investigations and
contact investigations. This is a total of 15.2 FTE's. This meets the
guidelines of 15 investigators/100,000 population. No gaps identified
for steady state operations.
ii. Outbreak Considerations
1. A COVID-19 outbreak will be handled just as we would handle
any infectious disease outbreak in these settings. Mason
County Public Health (MCPH) staff will quickly and efficiently
respond. Following all DOH and DSHS guidelines we will direct
the outbreak response and investigation.
2. To date Mason County has experienced one (1) COVID-19
outbreak in a workplace setting of four(4) employee cases and
one (1) contact case. Mason County Public health was able to
contact all cases and conduct contact tracing investigation
efficiently without diminishing or exceeding our capabilities.
All within Phase 1.
3. With the help of our local Department of Emergency
Management, we will ensure they have adequate PPE and
testing supplies throughout the outbreak. Mason General
Hospital has the testing capacity to serve our testing needs in
the event of an outbreak in a local facility or workplace. MCPH
currently has 17 public health staff and 2 citizen volunteers, all
trained in the Incident Command System, outbreak
investigations and contact investigations. This is a total of 15.2
FTE's. This meets the guidelines of 15 investigatorsj100,000
population.
4. At the peak in March, Mason County did not exceed the
capacity of the first line series of investigators. 100 percent of
positive cases are investigated within 24 hours. Most case
investigations are completed within 12 hours.
Pop 66,768= 10 FTE investigator(15/100,000 pop)
4- Public Health Nurses
9-trained community health and EH Specialists
4-trained administration staff
2-trained volunteers
Tota 119= 15.2 FTE
No further training scheduled at this time
Mason County 1 workplace outbreak(4 employees
and 1 contact case)case investigation complete
<24 hours
Reliance on DOH Resources
+ Per guidance from Secretary of Health John Wiesman, should any incident exceed
the capacity of local resources, MCPH will contact DOH for an immediate strike team
and request additional resources from DOL trained investigators. Ten additional
investigators will be moved to Emergency Command where they have access to
phones and computers. A MCPH nurse will supervise these additional resources.
Mason County also has a partnership with the Squaxin Tribe to provide culturally
appropriate case investigation.
• Relying on DOH to provide relief for local investigators avoids exhaustion and
multiplies effectiveness.
• Mason County is currently in negotiation with DOH to supply case investigators and
staffing for congregate quarantine/isolation through the use of a Memorandum of
Understanding.
b. The total number of cases identified over the past two weeks and the
percentage of cases reached by phone or in person within 24 hours of receipt
of positive lab test report (the ideal target is 90%). 2 patients/ 100%
c. The total number of close contacts identified over the past two weeks and the
percentage of contacts reached by phone or in person within 48 hours of
receipt of positive lab test report on a case (the ideal target is 80%). 8/10
contacted/80%
d. For cases, are you currently reaching out to them daily throughout their
isolation period via a combination of phone calls and electronic means (e.g.,
text) to check on their overall status and ability to successfully isolate? Daily
contact x8 days/100%
e. For contacts, are you currently reaching out to them daily through a
combination of phone calls and electronic means(e.g., text)to check on
symptom development and their ability to successfully self-quarantine? Daily
contact x 8 days/100%
f. The department conducts case investigation seven days per week.
6. Facilities used for isolation and quarantine.
Motel for<10 persons isolation/quarantine
Time period indefinite
Food, laundry, provided by Mason County
(Jail kitchen and laundry)
Paid w/Corona funds
Food may also be provided by families and
public health for cultural appropriateness
Building 10 County Owned
Up to 75 beds for either isolation or
quarantine
County owned —indefinite time period
Housing, laundry, food, recreation county
provided
Security services—private contract addition
to county contract
Showers+ 2 interior bathrooms
2x Portable toilets and handwash facilities
Mountain View Middle School (directly behind Mason General
Hospital)
100 Bed Alternative Care Facility (portable)
MOU with Shelton Schools—available until school
starts
Showers, bathrooms in school gym
Food, laundry, recreation county provided
Community Lifeline Homeless Shelter
30 beds added to capacity specifically for ill homeless (non-
corona)
On contract with county—will become
permanent
All services provided by Community Lifeline
7. In-home isolation
a. The health department case investigator is asking each positive patient who is
isolating at home if they have family or friends that can bring groceries or
supplies. If the patient has no help, we access United Way, Meals on Wheels,
Agency on Aging, and the local Senior Center to provide emergency boxes of
food and supplies. Money is available to pay for rent in order to assist low
income cases to stay at home.
b. The health department case investigator/staff makes referrals to outside
agencies. The agency will let us know when boxes of food/supplies is available
and delivered. Money is available to purchase food or foods cards for low
income/isolated patients
c. Health department case investigator checks in with patient every day—so we
know when supplies are low, more food is needed, or medications need delivery.
8. Outbreak investigation (see also section 5. a. ii.)
a. Mason County maintains the ability to immediately respond to outbreaks in
congregate settings such as long-term care facilities, homeless shelters,jails, and
works with Department of Corrections for prison facilities.
b. DON is currently conducting screening within skilled nursing facilities for staff
and residents. Mason County will assist DOH as needed to provide local contacts
and context.
c. Per guidance from Secretary of Health John Wiesman, should any incident
exceed the capacity of local resources, MCPH will contact DOH for an
immediate strike team and request additional resources from DOL trained
investigators.Ten additional investigators will be moved to Emergency
Command where they have access to phones and computers. A MCPH nurse
will supervise these additional resources. Mason County also has a partnership
with the Squaxin Tribe to provide culturally appropriate case investigation.An
MOU is currently in the approval process that outlines the specific requests.
d. Relying on DOH to provide relief for local investigators avoids exhaustion and
multiplies effectiveness.
4. Lessons Learned from move to Phase 2
a. Roll out timeline needed better coordination. The notification came out on a
Saturday with very short notice.
b. DON/state industry specific guidance lagged behind counties moving into Phase
2. Industries began re-opening without guidance.
c. Counties should control specific industry specific openings. With the move to
Phase 2, clarity was not achieved.
Mason County Plan
For the move to Phase 3, Mason County will officially move into Phase 3 not earlier
than 22 June 2020 or 48 hours after approval from DOH official notification.The
Joint Information Center will post the start date and time through standard
notification channels.
Mason County understands that the state is not producing industry specific
guidance for Phase 3 with the exception of pools/spas and sporting events.
Guidance from Phase 2 is extended into Phase 3.
Mason County seeks a full opening with the exceptions of pools/spas and
sporting facilities/ball fields.These areas will be approved upon commission
and health officer review and approval.
Mason County offices will utilize the Phase 3 Safe Start Plan Template
(https://www.governor.wa.gov/sites/defaultlfiles/BusinessTemplate Phase3
1.pdf?'utm medium=email&utm source=govdelivery)Appendix C for opening
the county to the public at large with a tentative start date of 22 June, 2020
Hospital Data
Input from Mason General Hospital daily
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MASON COUNTY
COMMUNITY SERVICES
Building,Planning Environmental Health,Conxnkinity Health
From the Office of The Mason County Health Officer
Daniel Stein, M.D.
415 N.61t'Street,Shelton,WA 98584♦ Phone:360-427-9670,Ext.582 ♦ Fax:360-427-7787*Email: DStein@co.mason.wa.us
To whom it may concern:
I would like to thank Governor Inslee, state officials and the public health community for support in
responding to the COVID-19 pandemic.Since the initial outbreak,Washington State has led the country
in creating policy that has helped flatten our curve. Mason County as well has created a strong,
coordinated approach to combating the novel coronavirus.The initial "Stay Home,Stay Safe"
proclamation along with the hard work of our area command, has helped us prepare our community for
responding to the pandemic.
Since Mason County was allowed to move forward to Phase 2 on May 23rd, we have been carefully
monitoring for any additional spikes in cases. Mason had a single cluster of cases since that time, which
was quickly evaluated, case and contacts were investigated, and the State's outbreak response team
was notified.We are continuing to see low levels of community transmission which has remained below
the required rate of transmission recommended to move to Phase 3.As outlined in the variance
request,we have been able to prepare our community and we feel that our healthcare system, case and
contact investigations and isolation and quarantine availability are well prepared for additional cases
that may arise. Based on this success, I am proud to support a proposed Phase 3 variance on June 22"d
By setting a date for progression, we will be able to prepare our community through outreach and
education.
I recognize that relaxing social distancing rules and expanding businesses could pose a threat to increase
the spread of this virus in our area,and that we may be potentially susceptible to additional spikes in
cases. I believe that continuing to encourage social distancing, appropriate hygiene practices and broad
use of masking is required to maintain our low incidence rate.We will be relying on the guidance for
business openings as defined by the state.As we continue to cautiously restart our economy, we will
evaluate and act quickly to contain additional outbreaks. If we can move forward with a Phase 3
variance,we will continue to monitor the situation. Mason County is prepared to reevaluate, potentially
further restrict services and take a step back to Phase 2 if needed. I appreciate the excellent work of our
Board of County Commissioners,the Mason County Board of Health,the Public Health Department, and
our health system for allowing us to have this discussion.
Sincerely,
Daniel Stein, M.D., Mason County Health Officer
Mason Health
Mason General Hospital • Mason Clinic
20 May 2020
Mason Health certifies the following:
1. We maintain a minimum of 20 percent surge capacity which would allow us to
accommodate a 20 percent increase in suspected or confirmed COVID-19
hospitalizations.
2. We report daily including on weekends all data required by DOH in WA HEALTH.
3. We maintain a minimum of a 14-day supply on-hand of PPE including N-95 masks,
surgical masks, face shields, gloves and gowns.
4. We are not using PPE conservation strategies that involve the reuse of PPE supplies.
Dean E. Gushee, MD, MS, FACEP
Chief Medical Officer
Mason Health
PO Box 1668
Shelton, WA 98584
360-432-7728
dgushee@masongeneral.com
We are still able to affirm in item d, that we have sufficient of PPE to last at least 14 days including N95
respirators, surgical masks,face shields,gloves and gowns.
We can reaffirm in item e,that we are not having to conserve PPE such that any staff have to wear an
N95 or surgical mask for longer than one shift.
Dean Gushee, MD I Chief Medical Officer
4 Masoti Goieral Hospital
&Family of Clinics
901 Mt.View Drive Building One I Shelton,Washington 98584
Phone:(360)432-77281 Ext.286911 Fax:(360)427-1921
wmv.mason.general.com
United Community, Empowered People, Exceptional Health
From: David Windom <DWindom@co.mason.wa.us>
Sent:Tuesday, June 9, 2020 10:15 AM
To: Dean Gushee, MD<dgushee@masongeneral.com>
Subject: Phase 3 applicationv2.docx
Good morning,
I've included what I have so far on the plan. I'll need to have you do another letter based on the
following guidance. I can pull some of this from Wa Health if that helps. I'll update metrics just prior to
submission.
Each local hospital must submit a dated letter explicitly certifying each of the following
or alternatively, if a county's hospitals are all reporting into WA HEALTH, the local
health department can use that information to report on the following elements, except
for element"e"below which would require an email confirmation from the hospital. If
the county does not have a hospital,that local health jurisdiction must obtain the same
documentation from the hospitals)that serve the majority of the county's residents:
a. The percent of licensed beds occupied by patients(i.e., hospital census relative
to licensed beds).
b. The percent of licensed beds occupied by suspected and confirmed covid-19 cases
(ideal target is<10%).
c. That the hospital is reporting,and will continue to report daily, including on weekends,
all data requested by the Washington State Department of Health into WA HEALTH,
and for how many days in the last 2 weeks they did report into WA HEALTH.
d. The hospital has at least a 14-day supply on-hand for all of the following PPE,
including N95 respirators, surgical masks,face shields,gloves,and gowns.
e. Reaffirm that if or when the hospital is using PPE conservation strategies, that no
staff person is wearing any one N95 respirator or surgical mask for longer than one
shift, and that they are following PPE guidance on reuse or extended use in this
guidance:https://wvi-w.doh.wa.pov/Portals/1/Documents/1600/coronavirus/PPE-
Reuse. f.
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