Loading...
HomeMy WebLinkAbout2020/07/07 - Regular Packet July 7.2 Pursuant to Proclamation by the Governor 20-28.5, in-person attendance to Commission meetings is temporarily prohibited. Our Commission meetings are live streamed at http://masonwebtv.com/ and we will accept public comment via email — Mdrewry©co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners'office no later than 4 p.m. the Friday before the meeting. BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers—9:00 a.m. 411 North Fifth Street, Shelton WA 98584 July 7, 2020 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 News Release - Onsite Sewage Advisory Committee Vacancy Staff: Alex Paysse 5. Open Forum for Citizen Input In response to the COVID-19 outbreak we are suspending Citizen Input at this time. We will accept public comment via email—Mdrewry@co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. We will revisit this suspension on a weekly basis. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:15 a.m. 7. Approval of Minutes—June 15, June 22, June 29, 2020 Briefing Minutes; June 16 and June 23, 2020 Regular Meeting Minutes. 8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval of the resolution for the distribution of the Public Utility District Excise Tax, per RCW 54.28.090. The Mason County Current Expense Fund will receive $734,058.30 and the City of Shelton will receive $91,298.15. 8.2 Approval of amendment #5 to contract N21896-17-5 between Mason County Public Health and CHOICE Regional Health Network. Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last printed on 07/06/20 2:50 PM. If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA July 7, 2020—PAGE 2 8.3 Approval to set a public hearing on July 28, 2020 at 6:15 p.m. to consider the rezone of several adjacent parcels from Multi-Family Residential (R-10) to Mixed Use (MU) within the Belfair Urban Growth Area. 8.4 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant # 8073164-8073347 $ 1,896,486.67 Direct Deposit Fund Warrant# 69158-69547 $ 732,974.96 Salary Clearing Fund Warrant#s 7005252-7005275 $ 512,716.21 8.5 Approval to reclassify the Facilities Manager from salary range 29, Step 5 to Salary range 38, Step 0, effective July 1, 2020 and Juvenile Court Administrator from salary Range 37 to Range 40, Step 3 effective July 1, 2020. Chaptcr 2. 8.7 Approval to authorize the Chair to execute the Local Agency Federal Aid Project Prospectuses approved Federal Highway Administration funding for County Road Project 2028, E. Agate Road resurfacing project. 8.8 Approval to authorize Public Works to select a consultant for preliminary engineering work for Log Yard Road extension and SR 3 Freight Corridor and approval to authorize the Deputy Director/County Engineer to sign the agreement and any supplemental documents. Public Works will announce the consultant selection during a regular Commission meeting. 8.9 Approval to appoint Mike Ringgenberg to a two-year term on the Transportation Improvement Program Citizens Advisory Panel (TIP-CAP), representing transportation. 8.10 Approval to appoint the following to the Criminal Justice Treatment Account Panel: Peter Jones, member of the criminal defense bar and Dennis Neal, substance abuse treatment provider. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time -In response to the COVID-19 outbreak we will accept public comment via email— Mdrewry@co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427- 9670 ext. 419 No hearings scheduled. 11. Board's Reports and Calendar 12. Adjournment • J:\AGENDAS\2020\2020-07-07 REG.doc MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Ginger Kenyon Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: July 7, 2020 No. 4.1 ITEM: Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in a change of location for Wilber Industries, an approved liquor license for Maddy's Old Town Flowers, approved Marijuana Processor for OGZ Fire Weed LLC., a Liquor License Application for The Ridge Motorsports Park, Marijuana License Application for Smooth Sailing Ventures. 4.1.2 Kevin Hoonan, Patricia Carpenter, Karen Herr, Barb Parsloe sent in a letter re: Home Rule Charter. 4.1.3 Constance Ibsen sent in an application for the Onsite Sewage Advisory Committee, George Blush &Virginia Beech sent in an application's for Housing and Behavior Health Board, Kevin Frankeberger, Ph.D. and Brenda Hirschi sent in an application's for Mason County Board of Equalization. 4.1.4 Received a letter from Federal Energy Regulatory Commission on the subject of Preliminary Seismic Hazard Analysis, Cushman Project. 4.1.5 Department of Fish and Wildlife sent in information on Lower Union River Restoration Project. 4.1.6 Letter received from Jerry & Sue Brockmann on the subject of Gravel Pit Application Process. 4.1.7 Herb Gerhardt sent in a letter re: Mason County Garbage Recycling. 4.1.8 Received a letter from Robert Coble re: Grump Ventures LLC Proposed Gravel Mine North Shore Road Belfair. Cc:CMMRS Neatherlin, Shutty, Trask Clerk C), to l r7d t7 M f} ,N"Se Washington State 1� 0(oyH 11'r _ Liquor and Cannabis Board NOTICE OF MARIJUANA LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Olympia,WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://lcb.wa.gov RETURN TO: localauthority@sp.lcb.wa.gov TO: MASON COUNTY COMMISSIONERS DATE: 6/17/20 RE: CHANGE OF LOCATION APPLICATION from WILBER INDUSTRIES 43112 248TH AVE SE UNIT C ENUMCLAW, WA 98022 APPLICANTS: License: 413175 -7B County:23 (See Back of Letter) U B I:603-354-167-001-0002 Tradename:WILBUR INDUSTRIES New Loc: 500 E EXPORT RD STE B SHELTON,WA 98584-4900 Phone No.: 360-259-9273 ANTHONY GOLDEN Privileges Applied For: MARIJUANA PRODUCER TIER 2 As required by RCW 69.50.331(7) the Liquor and Cannabis Board is notifying you that the above has applied for a marijuana license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our Marijuana CHRI desk at(360)664-1704. YES NO 1.Do you approve of applicant?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2.Do you approve of location?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3. If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-55-160 for information about this process) 4. If you disapprove,per RCW 69.50.331(7)(c)you MUST attach a letter to the Board detailing the reason(s)for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR CITY MANAGER COUNTY COMMISSIONERS OR DESIGNEE CHANGE OF LOCATION APPLICATION INFORMATION ADDITIONAL Applicants: WILBER INDUSTRIES L.L.C. GOLDEN,ANTHONY 1973-04-18 (Spouse) SPURGEON, SUNSHINE RHAE 1975-03-27 RUCINSKY, JARRITT 1982-12-16 (Spouse) RUCINSKY, ROBIN 1985-05-27 KRUEGER, TONY LEE 1959-12-28 (Spouse) KRUEGER, DEBORAH 1958-12-29 HAWTHORNE, PATRICIA SUE JEANN 1955-10-27 CAREAGA, JEREMY DIEGO 1994-09-21 Cc:CMMRS Neatherlin, Shutty, Trask Clerk 0-0(vtd cm -f_//�Lf 5e f /mil - S P2!S ��`6T Washington State Licensing and Regulation t g PO Box 43098 Liquor and Cannabis Board Olympia WA 98504-3098 41 Phone-(360) 664-1600 Fax-(360) 753-2710 June 23, 2020 HE C- LVED V DANA J KUGLER PO BOX 1954 ALLYN, WA 98524-1954 SUN 24 20?0 Mason County Re: MADDY'S OLD TOWN FLOWERS Commissioners 23781 NE STATE ROUTE 3 STE 101A BELFAIR, WA 98528-9814 LICENSE #430246 - 2N U B 1603-032-557-001-0001 Your liquor license has been approved for the following: DIRECT SHIPMENT RECEIVER-IN WA ONLY BEER/WINE GIFT DELIVERY This license is valid through June 30, 2021. Effective January 1, 2020, the Washington State Liquor and Cannabis Board (WSLCB) will no longer prorate license fees for the original issuance of a liquor license. Engrossed Substitute House Bill 1557 requires WSLCB to set the expiration date of the license to the last day of the calendar month that is twelve months from the calendar month in which final approval of the license is granted. For example, if you were approved for your license on March 15, 2020, you will pay the full amount of the license fee and your license will be good until March 31, 2021. Upon renewal, the expiration date of the license may subsequently be prorated as necessary in accordance with chapter 19.02 RCW (Business Licensing). For questions regarding the issuance of your liquor license, please contact our customer service unit at (360) 664-1600. For questions regarding the renewal process, please contact Business Licensing at (360) 705-6741. You must post this letter in a public service area as your temporary operating permit. If you do not receive your Business License with liquor endorsements in 15 days, please contact Department of Revenue's Business Licensing Service/Specialty Licenses at (360) 705-6744. Gift Delivery 9/3/14 Page 2 License No. -430246 The requirements for this license are as follows: 1. All purchases must be by persons 21 years of age or older. 2. All purchases must be prepaid at the premises. 3. All deliveries must be made only to persons 21 years of age or older. 4. All deliveries shall be made by employees 21 years of age or older. When applicable, you are obligated to meet all other requirements of state, county, and city laws and ordinances (such as sanitation, zoning, fire, safety and building codes, etc.). Alterations or changes in ownership require prior Board approval. If you wish to make such changes, please contact our office for assistance. Your liquor license can now be renewed online through Department of Revenue's Business Licensing Service. Information on how to do this will be included on your renewal notice. xaytee Cooklels Liquor Licensing Specialist 360-664-1796 cc: Southwest Enforcement Office Mason County Commissioners File Gift Delivery 9/3/14 Cc:CMMRS Neatherlin, Shutty, Trask Clerk 0 ttlW d OW .f-V-u see suh Washington State Licensing and Regulation PO Box 43098 'y � a Liquor and Cannabis Board Olympia WA 98504-3098 Phone—(360)664-1600 Fax—(360) 753-2710 June 24, 2020 R E �'�� Ca OGZ FIRE WEED LLC JUN 24 2 2525 ALASKA AVE E PORT ORCHARD WA 98366-8213 Mason County Commissioners Re: OGZ FIREWEED LLC 50 W WESTFIELD CT UNIT C SHELTON WA 98584-4603 LICENSE No.: 416412-7113 UBI: 603-360-771-001-0002 Your license has been approved for the following: MARIJUANA PRODUCER TIER 2 MARIJUANA PROCESSOR This license is valid through March 31, 2021. You must post this letter in a public service area as your temporary operating permit. If you do not receive your Business License with marijuana endorsement(s) within 15 days, please contact Department of Revenue's Business Licensing Service/Specialty Licenses at (360) 705-6744. The license allows you to produce a maximum of 10,000 square feet of cannabis for sale at wholesale to cannabis processor licensees and to other cannabis producer licensees. This license also allows you to process, package, and label usable cannabis and cannabis- infused products for sale at wholesale to cannabis retailers. *As of April 1, 2018 —The WSDA will regulate the processing of all Cannabis-Infused Edibles through an endorsement program. To get more information about the endorsement please call the WSDA at (360) 902-1876 or visit the WSDA's Cannabis Infused Edible website. The licensee must ensure required information is entered into the traceability system and kept completely up-to-date as stated in WAC 314-55-083(4). Persons under 21 years of age are not permitted on the premises. A sign reading "Persons under twenty-one years of age not permitted on these premises" must be posted in a conspicuous location at each entry to the premises (WAC 314-55-086). Changes in ownership, alterations to your operating and/or floor plan, and business relocation require prior Board approval. If you wish to make such changes, please contact our office for assistance. Page 2 In accordance with WAC 314-55-020(15) the issuance of a license by the WSLCB shall not be construed as a license for, or an approval of, any violations of local rules or ordinances including, but not limited to: Building and fire codes, zoning ordinances, and business licensing requirements. Your marijuana license can be renewed through the Department of Revenue Business Licensing Service. Information on how to do this will be included on your renewal notice. Your access to the traceability system will begin the first business day after you receive this letter. Visit our website at: https:Hlcb.wa.gov/mitrace/get started with leaf-article for directions on how to access the traceability system. Aimee Beckerlels Marijuana Licensing Specialist 360-664-9826 cc: Enforcement Office Mason County Commissioners File Marijuana 9/4/14 Cc:CMMRS Neatherlin, Shutty, Trask Clerk D U1l I, 6(bM A I. PQ Washington State Liquor and Cannabis Board NOTICE OF LIQUOR LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Olympia,WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://lcb.wa.gov TO: MASON COUNTY COMMISSIONERS RETURN TO: localauthority@sp.lcb.wa.gov RE NEW APPLICATION DATE: 6/24/20 U B I: 603-171-124-001-0001 APPLICANTS: License: 429176 -2N County: 23 Tradename: THE RIDGE MOTORSPORTS PARK PERFORMANCE MOTORSPORTS MANAGEMENT INC. Loc Addr: 1060 W EELLS HILL RD GILL, GEORGE SHELTON WA 98584-6381 1973-05-02 MANKE, JOEL Mail Addr: PO BOX 2467 1958-11-30 SHELTON WA 98584-5073 Phone No.: 360-427-7223 JOE MANKE Privileges Applied For: CATERING SPIRITS BEER WINE As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has applied for a liquor license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days, with the reason(s)you need more time. If you need information on SSN,contact our CHRI desk at(360)664-1724. YES NO 1.Do you approve of applicant?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2.Do you approve of location?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3. If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ (See WAC 314-09-010 for information about this process) 4.If you disapprove,per RCW 66.24.010(8)you MUST attach a letter to the Board detailing the reason(s)for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR CITY MANAGER COUNTY COMMISSIONERS OR DESIGNEE Cc:CMMRS Neatherlin, Shutty, Trask Clerk Dl w i n d om '*p 4(13 e,v Washington State 1� Wwe h Liquor and Cannabis Board NOTICE OF MARIJUANA LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Olympia,WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://lcb.wa.gov RETURN TO: localauthority@sp.lcb.wa.gov TO: MASON COUNTY COMMISSIONERS DATE: 6/24/20 RE:ASSUMPTION APPLICANTS: From SMOOTH SAILING VENTURES, LLC Dba SMOOTH SAILING VENTURES AMAZINGARDENS LLC REIDT, JEREMY ALLEN License: 430394 -7B County: 23 1981-07-20 CALDEJON, SHIELLA DIANA UB1:603-351-059-001-0003 (Spouse) 1986-07-03 Tradename:THE DAB LAB Loc Addr: 160 W WESTFIELD CT UNIT F SHELTON,WA 98584 Mail Addr: 2307 56TH ST SE AUBURN,WA 98092-6597 Phone No.: 206-631-9058 JEREMY REIDT _ Privileges Applied For: MARIJUANA PRODUCER TIER 3 JUN 24 2020 MARIJUANA PROCESSOR Mason County Commissioners As required by RCW 69.50.331(7), the Liquor and Cannabis Board is notifying you that the above has applied for a marijuana license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days, with the reason(s)you need more time. If you need information on SSN,contact our Marijuana CHRI desk at(360)664-1704. YES NO 1. Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2. Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3. If you disapprove and the Board contemplates issuing a license, do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-09-060 for information about this process) 4. If you disapprove, per RCW 69.50.331(7)you MUST attach a letter to the Board detailing the reason(s) for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE Mail - GKenyon@co.mason.wa.us Cc:CMMRS Neatherlin, Shutty, Trask Clerk FW: Home Rule Charter Melissa Drewry Thu 6/18/2020 8:05 AM TaGinger Kenyon <G Kenyon @co.mason.wa.us>; From: Kevin Hoonan <kevinhoonan@gmail.com> Sent:Thursday,June 18, 2020 7:03 AM To: Melissa Drewry<MDrewry@co.mason.wa.us> Subject: Home Rule Charter Dear Mason County Commissioners, As a citizen residing in Mason County, I support the Home Rule Charter. I believe registered voters should be able to cast their votes on this issue at the ballot this November. I am writing to voice support for Home Rule Charter, and feel it would enhance our democratic process. Sincerely, Kevin Hoonan PO Box 245 Union, WA 98592 https:Howa.co.mason.wa.us/owa/ 6/18/2020 Mail - GKenyon@co.mason.wa.us Cc:CMMRS Neatherlin, Shutty, Trask Clerk FW: new idea Melissa Drewry Thu 6/18/2020 11:14 AM TaGinger Kenyon <GKenyon@co.mason.wa.us>; From: patandlexi . <patandlexi@gmail.com> Sent:Thursday,June 18, 2020 10:58 AM To: Melissa Drewry<MDrewry@co.mason.wa.us> Subject: new idea Dear County Commissioners, The League of Women Voters of Mason County supports placing Home Rule Charter and the election of Freeholders on the November ballot. An important role of local government is to represent its constituents. With wider representation, home rule affords the opportunity to hear diverse points of view, allows citizens an equal chance to be part of the decision-making process, holds elected officials accountable through the system of initiative and referendum, and creates a shared responsibility for positive community outcomes. I believe this change of county government structure would greatly benefit the county. Your truly, Patricia Carpenter Shelton, WA rRECVI Ld JUN 17 2020 Mason County �,nmmissioners https:Howa.co.mason.wa.us/owa/ 6/18/2020 Cc:CMMRS Neatherlin, Shutty, Trask Mail - GKenyon@co.mason.wa.us Clerk FW: new idea Melissa Drewry Thu 6/18/2020 11:14 AM TaGinger Kenyon <G Kenyon @co.masonma.us>; From: patandlexi . <patandlexi@gmail.com> Sent:Thursday,June 18, 2020 10:58 AM To: Melissa Drewry<MDrewry@co.mason.wa.us> Subject: new idea Dear County Commissioners, The League of Women Voters of Mason County supports placing Home Rule Charter and the election of Freeholders on the November ballot. An important role of local government is to represent its constituents. With wider representation, home rule affords the opportunity to hear diverse points of view, allows citizens an equal chance to be part of the decision-making process, holds elected officials accountable through the system of initiative and referendum, and creates a shared responsibility for positive community outcomes. I believe this change of county government structure would greatly benefit the county. Your truly, Patricia Carpenter Shelton, WA https://owa.co.mason.wa.us/owa/ 7/1/2020 Cc:CMMRS Neatherlin, Shutty, Trask Clerk June 22, 2020 Dear County Commissioners, I am writing in support of pursuing a Home Rule Charter in Mason County. I have always been intrigued by the type of government that is closest to its citizens. In my opinion, having citizens involved in their government is healthy and positive and it promotes a shared responsibility with the electorate—which encourages participation. As you are aware, there are only two ways to proceed with giving the citizens the opportunity to a consider Home Rule Charter (per Washington State Constitution, Article XI, Section 4): • By the County Commissioners submitting a Resolution to the Auditor(to place Freeholder positions on the ballot) • By signature petition As you are also aware, the pandemic has made collecting signatures an almost impossible feat. So because of this unusual situation, I am asking you to re-consider your decision in submitting a Resolution to the Auditor—to preserve our constitutional right as citizens. I am in no way asking for your support or endorsement for this effort. I understand this is a complicated and controversial issue—mostly because of so many misconceptions. I am simply asking you to give the citizens the opportunity to be part of the process in deciding whether Home Rule Charter is something they want to pursue, explore and ultimately vote on. Thank you for your consideration, Karen Herr 3840 E Mason Lake Rd Shelton, WA 98584 360-490-3817 BTW—I am not a disgruntled former county official who wants to dismantle our current type of government and turn it upside down. I am, however, interested in positive change in order to enhance citizen involvement, provide diverse representation, and allow them to participate in the initiative process for causes they believe in. I truly believe Home Rule would bring about positive change that would benefit not only the citizens in Mason County but also to those who are employed and elected to serve our community. IVEL J U N 22 2070 Mason County Cnmmissioners Cc CMMRS Neatherlin, Shutty, Trask Clerk Barbara Parsloe t(OENED' 1351 E. Island Lake Drive JUN 26 2020 Shelton, WA 98584 MASON COUNV COMMISSIONED Mason County Commissioners 411 N. 5`h St. Shelton WA 98584 Dear County Commissioners, I am writing to request that you vote to place Home Rule Charter and the elecgion of Freeholders on the November ballot. I believe it will strengthen our County and encourage more citizen participation in local governance. Thank you, Barb Parsloe nalih:K)W—Ie Ak Cc CIVIMRS Neatherlin, 5nutty, i ra5I,, goet Clerk -let AL4SON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET Mason County SHELTON WA 98584 Commissioners Fax 360-427-8437,- Voice 360-427-9670, Ext. 419; 275-4467 or 482-5269 _ sass I AM SEEKING APPOINTMENT TO Orlsite Sewage Advisory Committee NAME: Constance C Ibsen 1: I ADDRESS: PHONE- 360. CITY/ZIP. Union 98592 VOTING PRECINCT: WORK PHONE- (OR AREA IN THE COUNTY E-MAIL.- COMMUNITY SERVICE EMPLOYMENT. (IF RETIRED. PREVIOUS EXPERIENCE) (ACT5117!ES OR MEMBERSHIPS) Mc ReavV Hni j--,p I ininn COMPANY: Calif Depts of Health & Consumer Affairs yRS Lower Hood Canal Watershed Coalition POSITION: Clerical/Admin, Assistant 1997 - 1986 Hood Canal Improvement Club COMPANY. Foster City De is Fire & General Services yRS WRIA 16/14b (2001 - 2011) POSITION: General Clerical 1987 - 1991 In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying. Ensure that Washington Stale and Mason Cnunty on-site septic regulations are consistent and implemented to protect public health. What interests, skills do you wish to offer the Board, Committee. or Council? I have experience in on-the-ground water quality sampling and working cooperatively and collaboratively with citizens, business, government agencies and the Skokomish tribe. The Lower Hood Canal Watershed Coalition has traditionally held a watershed position on this committee. I have regularly attended the meetings of the this renewed committee. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: ;i.e. create a potential conflict of interest) None Your participation is dependent upon attending certain trainings made available by the County during regular business hours (.such as Open Public Meetings Act and Public Records), The trainings would be at no cost to you. Would you be able to attend such trainings? Yes Realistically, how much time can you give to this position? Quarterly Monthly Weekly Daly Office Use Only 6/15/2020 Appointment Date Signature D8B Tenn Expire Date Six members of the Committee shall constitute a quorum and shall have authority to transact Committee business.A quorum shall be established at roll call and shall not be effected by member departures during the course of a meeting. VI. MEMBERSHIP A. Committee Makeup: Committee members will consist of up to 13 persons selected as follows: One representative of the Mason County Homebuilders Association One representative of the Mason County Realtors'Association One Representative of the Pacific Coast Shellfish Growers' Association One citizen-at-large Three Licensed On-Site Wastewater Designers One certified Installer One certified Pumper One representative of the Mason County Health Department 9 Up to three representatives from Mason County watersheds B. Selection of Members: All members shall be appointed by the Mason County Board of Health. C. Terms of Membership: Committee membership shall serve three year terms, although nothing contained herein shall prohibit the Board from re-appointing Committee members for more than one (1) consecutive term. Initially,one third of the membership will have one year terms, and one third of the membership will have two year terms,so that vacancies will be staggered. Initial designations of terms shall be determined randomly. D. Ad Hoc Member: In addition to the membership delineated in Section VI.A. of these by- laws, a representative from Washington Department of Health On-Site Program will be considered a non-voting ad-hoc member of the advisory committee. VII. OFFICERS A. The officers of the Committee shall include a President and Vice-President.The President and Vice-President may be removed by a simple majority of the Committee. B. Elections shall be held at the first regularly scheduled meeting after January 1 each year. C. The President shall preside over all meetings of the Committee.The Vice-President shall preside over all meetings at which the President is not in attendance. Should both the President and Vice-President be absent, an Acting President may be selected by the member in attendance. D. The term of office for President and Vice President shall be one(1) year. The President and Vice-President may not serve more than two(2)consecutive terms. 6/19/2020 Mail-JGiraldes@co.mason.wa.us Cc:CMMRS Neatherliin, Shutty, I�rraSK Clerk 'T�)4, 11 ) — IFFI,ys ` EGO VE MASON COUNTY COMMISSIONERS J U N 19 2020 411 NORTH FIFTH STREET SHELTON WA 98584 COWI r COUNTY Fax 360-427-8437,Voice 360-427-967q Ext 419,275-4467 or 482-5269 _ MMlI MSSIONEI�S 1854 I AM SEEKING APPOINTMENT TO ' ,(j(�S /v?GJ ayi �j�fjr�t�l j2� ADDRESS: PHONE CITY2IP: VOTING PRECINCT: S1, �l��J WORK PHONE: (OR AREA IN TtiE COUNTY YOU LNE) l " t E-imiu ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT:(IF RETIRED, PREVIOUS EXPERIENCE) (ACTNtT1ES OR MEMBERSHIPS) COMPANY: �( _C„��[/ L .- % ! f T--� rl YRs S POSITION- wk. Xe(me eCiR 1, S h�COMPANY: /'�/�a SO��S YRs A�2 7 Fre epk,-5 6r?S Posmom -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board,Committee or Council fo which y u are applying: s � S-e I v , P/J& f� n 1, 4 .Sv $ , What interests,skills o you wish to ffer the Board,Committee,or Council? L o Amoy Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (Le.create a potential conflict of interest)Aa-qe-�rg-ri Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act apo Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Realistically,how much time can you give to this position? Quarterly Weekly Office Use Only Appointment Date Signafure Term Expire Date_ https://owa.co.mason.wa.us/owa/#path=/mail 2/3 _ %IUA,IVIIVIr\O IVCdUIerlln, JnUIIy, I raSK ,, H C d �' i�IL Clerk d6i T PtL c/ Y eon' °pay MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET klasorn Cou-lty SHELTON WA 98584 Commissioners, Fax 360-427-8437; Voice 360-427-9670, Ext. 419; 275-4467 or 482-5269 1854 1 AM SEEKING APPOINTMENT TO Housing and Behavioral Health Advisory Board NAME: Virginia Beech ADDRESS: PHONE: 360- CITY/ZIP: VOTING PRECINCT: WORK PHONE: 360- Shelton, 9855(OR AREA IN THE COUNTY YOU LIVE) 312 E-MAIL: gbeech@hcc.net COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED PREVIOUS EXPERIENCE) Shelton Elks (ACTIVITIES OR MEMBERSHIPS) COMPANY: Event Horizonz 5yrs YRS 5yrs Pioneer School Board 7 yrs WSSDA Legislative Committee 2 yrs POSITION: Owner board 2 yrs Harstine Women's Club 1 yr COMPANY: Nalley's Fine Foods 12yr YRS POSITION: Administrative Manager -------------------------------------------------------------------------------------------- In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: An advisory board is a representative of the general public. I hope the advisory board would be tasked with gathering further information requested y the regular board and will ring forward information from the genera pu icon issues that are important to them The advisory board has no-al 1thority to make any decisions or changes,j,ist What interests, skills do you wish to offer the Board, Committee, or Council? Board experience, Roberts Rules, Familiar with state legislation, laws, RCWs, WACs and legislative research,Ability to leave personal agenda at the door, Listening skills, Connected with the community thru clubs and school, Ability to see both sides of an issue,Ability to leam about issues and forward a diffeFent point ef view to publiG, Understands transparancy and discretion,ability to speak in public, ability to voice an opinion with sensitivity Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) No You keep your value system but leave your personal agenda at the door. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be able to attend such trainings? Yes Realistically, how much time can you give to this position? Quarterly Monthly Weekly Daily Office Use Only l 6-22-20 Appointment Date Signatur Date Terns Expire Date Cc:CMMRS Neatherlin, Shutty, Trask ]VE® Clerkn JR°. SUN I 2070 MASON COUNTY COMMISSIONERS Mason County 411 NORTH FIFTH STREET Commissioners SHELTON WA 98584 Fax 360-427-8437; Voice 360-427-9670, Ext.419;275-4467 or 482-5269 1 AM SEEKING APPOINTMENT TO Mason County Board of Equalization Kevin Frankeberger, Ph.D. ADDRESS: =LHONE- 360- CITY ZIP: VOTING PRECINCT: P-238 WORK PHONE: E-MAIL: Shelton, (OR AREA IN THE COUNTY YOU LIVE) K_Frankeberger@yahoo.co 98584 M COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS Please see attached resume EXPERIENCE) Please see attached resume In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: The Board of Equalization is a quasi-judicial body that hears property assessment appeals as well as open space, timber, and senior citizen exemptions. We are independent and separate from the Assessor's office. Our orders can be appealed by either the appellant or the Assessor to the State Department of Revenue (DOR). We have yearly training (canceled this year due to COVID-19) presented by personnel from DOR. For our citizens,we are indeed a "hearing" board—we are three citizens (and two alternates)to whom they can voice their opinion and at times,their frustration with the assessment process. Additionally, we educate those coming before us through our questioning and discussion. A large part of our role is to have those that come before us leave with a sense of fairness and satisfaction of being fairly heard. What interests, skills do you wish to offer the Board, Committee, or Council? I have served on Mason County's Board of Equalization since 2012 and am currently the Vice Chair. I am a good listener and come to hearings totally prepared to include having read all the documentation related to each hearing. Along with my colleagues, I ask pertinent questions of both appellants and the Assessor or her representative. I am blind (with some residual sight) but with technology available, I am not restricted in my abilities to serve in any way. My guide dog lays beside me throughout the hearings. It has been mentioned many times at local and state levels that it is great to see an obviously disabled person serving in this leadership role. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) I have no financial, professional or volunteer affiliations that influences or affects my position on the Board of Equalization. There are no potential conflicts of interest. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be able to attend such trainings? Yes. Realistically, how much time can you give to this position? Quarterly Monthly Weekly—three days per week, plus needed at-home preparation Office Use Only time for each day of hearings. Appointment Date s/KEVIN FRANKEBERGER, PH.D. June 19, 2020 Term Expire Date (electronic signature) Date C 19 IE® JUN 19 2020 Kevin L. Frankeberger, Ph.D., CFRE , Shelton, WA 98584 Mason County 360- K_Frankeberger@yahoo.com (email) Commissioners Experience National Trainer and Speaker, Represented by agency Damon Brooks & Associates - www.damonbrooks.com (2004 - 2015) Developed and delivered disability awareness seminars and keynote addresses for clients to include transit agencies, transit trade organizations, international restaurant groups. Vita of presentations available. Principal Fundraising Counsel, Frankeberger & Associates, Dayton, OH (1991 - 1998) Contracted activities included design and implementation of annual giving campaigns, major gift campaigns, estate planning efforts, special events, capital campaign feasibility studies, direct marking and public relations. Clients included: The Ohio Veteran's Children's Home, Xenia, OH; Ruskin Elementary School, Dayton, OH; Women's Recovery Center, Xenia, OH; Share Products, Inc., Ypsilanti, MI; YWCA, Dayton, OH; Hillel Jewish Academy, Dayton OH; Miami Valley Council, BSA, Dayton, OH; Art Association of Randolph County, Union City, IN; Children's Hospital, Dayton, OH Asst. Vice President for Development and University Relations, Wilberforce University, Wilberforce, OH (1989-1994) As a member of the President's cabinet, was responsible for the design, implementation and supervision of the entire fund development program including the annual fund, major gifts, planned giving and grants totaling $2.5 million annually. Served as budget officer for various offices and grants totaling $900,000 annually. Also administered the public relations/communications programs of the university. Supervised a staff of seven. Other duties included speech writing contract negotiations, liaison to the United States Dept. of Education and the Dept. of Defense. Promoted internally from the position of Director of Corporate, Foundation and Government Relations. Development/Public Relations Director, Boy Scouts of America, Dayton, OH (1987-1989), Columbus, OH (1984-1987) Assisted with the leadership to the annual fund development program totaling $230,000, which included total staff development and training. Working with community leadership, established the annual blacktie Mystery Night Party fund raising event. Also established locally the Scouting for Food community service project that continues to garner annually more then one million-food items for the needy in the greater central Ohio area. Kevin L. Frankeberger, Ph.D., CFRE Page two of two Education/certification Certified Fundraising Executive (CFRE) by the National Society of Fund Raising Executives, Alexandria, VA (1992) Ph.D. The Ohio State University/Wilberforce University (1991) Administration of Higher Education M.A. New Mexico State University (1980) Agricultural and Extension Education B.S. New Mexico State University (1978) Agricultural and Extension Education Selected Publications Fund Raising Fundamentals, Fund Raising Day symposium, Dayton, OH Campaign 2004, United Negro College Fund, NY, NY Philanthropy in the 90's, Women's Recovery Center, Xenia, OH Wilberforce University: A Resource Past, Present & Future (three, twelve- minute videos, Wilberforce, OH Community Service and Honors Numerous Positions held over the past 40 years to include: (current) Appointed by Washington State Governor Inslee to the Governor's Committee on Disability Issues and Employment, Vice-chair of the quasi-judicial Board of Equalization for Mason County, WA, Member, Game Management Advisory Committee, State of WA Dept. of Fish and Wildlife, (past) Member, ADA Advisory Committee to the State of WA Dept. of Fish and Wildlife Commission, Adviser, My Blind Spot, Member, Guide Dog Users of WA State, Member, Mason County Transit Advisory Board, Member, United Way Allocations Board, Dayton, OH, Member/Director: Sertoma, Rotary, & Kiwanis Clubs. National Philanthropy Day Chair., Judge, JC Penney Golden Rule Award, Cubmaster, Den Leader, NSFRE Ethics Chair., Dunk & Dribble for Charity Chair. Human Rights Award Recipient for hunger relief efforts. Eagle Scout and Recipient of the God and Country Award. James E. West Fellow. Cc:CMMRS Neatherlin, Shutty, Trask Clerk Jev1 RECENED MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET ;0?10 SHELTON WA 98584 Fax 360-427-8437, Voice 360-427-9670, Ext. 499;275-4467 or 482-5269 - -- Mason Cnunty _ rss4 Commissioners I AM SEEKING APPOINTMENT TO Board of Equalization NAME: Brenda Hirschi AODHEss: PO Box 1936/ 191 SE Allen_Road_.__________ _ PHONE: 360 701-1932 CITY2IP: Shelton VOTING PRECINCT: 306 WORK PHONE: 98584 (OR AREA IN THE COUNTY YOU LIVE) E-MAIL brendahirschi@comcast.net ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: Olympic National Forest 3 YRS Mason County League of Women Voters POSITION: Financial Manager Trustee, Timberland Regional Library - 2018 to present COMPANY: Department Of the Army 20 +YRs LWV, Mason County Budget Study 2009/18 POSITION: Budget Analyst -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: The Board of Equalization provides the county residents with an impartial board of citizens to whom they can appeal real and personal property assessments, forest and timberland and senior citizen property tax exemption denials. What interests, skills do you wish to offer the Board, Committee, or Council? While working on the budget study, I completed a statistical analysis of the county's property values in 2007 & 2008 and then as we updated the study in 2017/2018. 1 have a Master in Business Adminstration from Syracuse University. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) None Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically, how much time can you give to this position? Quarterly Monthly Weekly 20 hours Daily � (� Office Use Only VI 1WCU A-. - June 17, 2020 Appointment Date Signature Date Term Expire Date Cc:CMMRS Neatherlin, Shutty, Trask Clerk FEDERAL ENERGY REGULATORY COMMISSION Office of Energy Projects Division of Dam Safety and Inspections — Portland Regional Office 805 SW Broadway, Suite 550 Portland, Oregon 97205 (503) 552-2700 6/15/2020 In reply refer to: P-460 VIA Electronic Mail Mr. Chris Mattson Generation Manager Tacoma Public Utilities cmattson@ci.tacoma.wa.us Subject: Preliminary Seismic Hazard Analysis, Cushman Project Dear Mr. Mattson: This letter is to acknowledge your April 30, 2020 letter transmitting the preliminary Seismic Hazard Analyses (SHA) for the Cushman Project, FERC No. 460. We have reviewed the information provided and have the following comments: 1. Your submittal provides a preliminary SHA report that does not have the PSHA results nor the DSHA results for the Cascadia events due to a delay in the release of the Pacific Earthquake Engineering Research (PEER)Center's Next Generation Attenuation subduction zone (NGA-Sub) models. You request an extension of time to submit the complete SHA to no later than 90 days from the date of publication PEER NGA-Sub models. Your requested extention of time to submit the revised SHA is acceptable. 2. We will begin our review with the revised SHA and will not be responding regarding the content of the current submittal. The Commission strongly encourages electronic filing. Please file submittals to this office using the Commission's eFiling system and, if required, provide two hard copies to this office. The Hydropower Filing Guide, which is available at the web address 1 RECEIVED JUN 22 202.0 Mason County Commissioners 2 below, contains information on how to use the eFiling system and guidance on which dam safety submittals require hard copies. https://www.ferc.gov/industries/hydropower/safety/guidelines/filing-guide.pdf Note: The Portland Regional Office is currently encouraging extended telework for all staff due to COVID-19. While the office will be OPEN during this time, there may not be staff present in the office at all times during regular business hours. Since we will have limited physical presence in the office,we are temporarily suspending the requirement to send 2 hard copies of the items listed in the Hydropower Filing Guide. For several types of submittals, we request that you prepare and set aside the hard copy so you can provide it to us after we return to normal operations; these items include construction plans and specifications, Public Safety Plans, Emergency Action Plan Reprints and Revisions, and Supporting Technical Information Reprints and Revisions. If you have a large document that cannot be e-filed, we request that you coordinate directly with the project engineer, listed below, to ensure that we are able to receive the filing. Thank you for your continued cooperation and interest in dam safety. If you have any questions, please contact Mr. Justin Nettle of this office at(503) 552-2714. Sincerely, Douglas L. Johnson, P.E. Regional Engineer s Cc:CMMRS Neatherlin, Shutty, Trask Clerk oaf,$TRre OA t S �y't lRR^ant State of Washington Department of Fish and Wildlife 48 Devonshire Road, Montesano, Washington 98563-9618(360)249-4628 FAX(360) 249-1229 June 23, 2020 Mason County Commissioners 411 N 5th St. Shelton, WA 98584 Subject: Lower Union River Restoration Project Dear Commissioners Trask,Neatherlin and Shutty, As you are aware, Washington Department of Fish and Wildlife (WDFW), in partnership with the Hood Canal Salmon Enhancement Group (HCSEG), applied for and was awarded a USFWS Coastal Wetland Grant to aid in costs associated with restoration work and land acquisition in the Lower Union River Estuary. Under federal rules, this grant funding could not be awarded directly to HCSEG and as such,the grant is awarded to WDFW who then, through contract, "passes thru"the funds to HCSEG for use in the approved activities. WDFW owns and manages a diverse portfolio of lands across the state to address a wide range of fish, wildlife and recreational needs of Washington citizens. Restoration and acquisition projects are generally recommended by our local staff, often with input from partner organizations and local governments. Please be aware that WDFW and HCSEG are only entertaining acquisition projects with willing landowners. This project will protect wetlands in the vicinity of WDFW's Union River unit of the South Sound Wildlife Area and the Pacific NW Salmon Center(HCSEG property). At this time,the discussions of acquisition of land in this area involve acquiring primarily the wetland portion of several properties. As these discussions and negotiations proceed, the boundary of the land to be acquired may change. HCSEG, as a conservation partner with WDFW in lower Hood Canal,will acquire, own and manage these properties. This project will also support providing the public with greater recreational opportunities. The Theler Wetlands provide recreational and educational opportunities through a major recreational trail and educational programs through the HCSEG. While acquisition of these properties will not directly provide additional hunting, fishing or recreational opportunities, they will improve habitat restoration opportunity which supports species valued by the community. E C k J U N 24 2020 Mason County Commissioners A location map for this project is attached to this letter. Please let me know if you have any questions or need additional information about this project. Sincerely, -L w� Larry Phillips Regional Director (360) 870-1889 Larry.Phillips&dfw.wa.gov MASON 3 106 N HCSEG Properties Conservation Project Properties Theler Wetlands W E 0 0.25 0.5 washmguiz&Tortmentof E Wildlife Area Lands Miles S HSH.w WILDLIFE W" d Maw >fff"M LANDS 20/20 PROJECT APPLICATION See Policy 6011 and Procedure 6011"Selecting Conservation and Recreation Land to Acquire" ❑ This Project to be processed as an Exemption,according to Policy 6011 Please describe here We request an expedited review. 1. Primary Purpose: Check primary purpose of proposed project ®Habitat/Conservation El Public access/recreation only ❑Other 2. Project Details: Project Title: Lower Union River Restoration Date:212812020 Prior Application Date: Click here to enter a date. County: Mason Region: 6 Project Applicant: Doris Small Regional Program Manager: headquarters Indicate the Wildlife area and unit name where the property will be assigned. if property will be managed by another entity,describe here: Hood Canal Salmon Enhancement Group will acquire, retain and manage these lands near the Union River unit of the South Sound WLA External Partners: Hood Canal Salmon Enhancement Group Location:Township: 23N Range:01W Section: 31&32 Is this project an inholding to the wildlife area(i.e. is the project entirely within the boundaries of a Wildlife Area or Fish Hatchery/Management Area OR bordered on the majority by WDFW lands and/or natural features or other public lands)? Yes ❑ No Attach location and parcel maps of proposed property.You can choose to use the Lands 20/20 mapping tool available at: http://wdfw.maps.arcgis.com/apps/webappviewer/index.html?id=lb37a386albe480cbalddbb395dlb238 1 Nearest Town:Belfair, WA Miles: within 5 miles Total Project Acres:up to 41 —undetermined until appraisal& landowner negotiations completed Type of acquisition(check all that apply) ®Fee Simple ❑Transfer ❑Exchange ❑Donation El Mitigation lands NPass through grant ❑Conservation easement ❑other, please describe Click here to enter text. Are there any structures on the property? Please describe. (e.g. dams, levees, buildings,sheds,) No structures Potential Source of Funds for Acquisition USFWS Coastal Wetland funds have been awarded to WDFW for pass-through to HCSEG for acquisition 2. Project Summary a. Briefly describe the project and include the project's goals and objectives. This project will protect wetlands in the vicinity of the Union River unit of the South Sound WLA& the Pacific NW Salmon Center(HCSEG). A separate Lands 20120 application and review was completed for the land transfer of Theler Wetlands parcels from North Mason School District to WDFW. This application addresses four parcels identified for acquisition by HCSEG using pass-through funds from WDFW via the USFWS coastal wetland grant. Parcels* 11 & 12 will require a boundary line adjustment to purchase the undeveloped wetland portion of the Belfair Assembly of God Church and Masonic Temple properties. Parcel#10 may be purchased in its entirety or may include just the wetland portion(with 100'buffer). Parcel#10 allows future consideration of road relocation along SR 300, which disconnects estuarine wetlands from freshwater wetlands and frequently floods in winter high tides. HCSEG works as a conservation partner with WDFW in lower Hood Canal and will acquire, own and manage these properties. b. Describe why the acquisition is necessary and why WDFW ownership is the best long term conservation alternative. WDFW is assisting HCSEG in accessing funds for acquisition in lower Hood Canal. HCSEG& other RFEGs or nonprofits are not eligible for Coastal Wetland grants, such that DOE, DNR or DFW often sponsor projects for third-party applicants. WDFW has a long history of conservation work in lower Hood Canal, including acquisitions, partnerships for acquisition and restoration work both on and near WDFW wildlife areas. The properties under consideration expand the conservation properties near on urban area (Belfair UGA) and allow additional habitat restoration work to proceed. The WDFW team (Wildlife, Lands, Real Estate & Habitat)determined that these properties would be best managed by HCSEG at this time. c. Describe the property's proximity to publically owned or protected properties in the vicinity. These properties are close by the Union River unit of the South Sound wildlife area. Additional conservation properties are adjacent to these properties, owned by Forterro or Great Peninsula Conservancy. 3. Climate Change Briefly answer the following questions regarding how future climate change might affect the target species and ecological characteristics of this site. ** a. Costs and complexity of management(all projects) 2 Describe whether,and to what extent,climate change may impact the structural integrity of the site (e.g. changes in location of waterways,flooding,fire vulnerability, etc.).** Sea level rise is a likely factor, emphasizing the importance of protection of wetland habitat complexes, i.e. the transitional areas from estuarine to freshwater and uplands. b. Risks to habitat and species (habitat/conservation projects) Describe how climate change trends may affect target species and ecological systems associated with this acquisition,over time.** Providing large complex habitat areas allow species to adapt to changing conditions easier. These parcels will protect transitional wetland habitats in on area with a lot of conservation work to protect and restore habitats. c. Resilience(habitat/conservation projects) Describe any landscape context or site-level characteristics that support long-term ecosystem resilience.** In marine areas,protecting habitat from intertidal into the uplands allow habitat transition over time. �• For guidance and resources, please see the Climate Change Appendix. 4. Planning Integration a. Describe how this acquisition is consistent with the WDFW Strategic Plan, WDFW Program Plans (WL Business Plan, WLA mgmt... Plans, State WL Action Plan), and any specific local, regional, statewide, national, or international wildlife plan. As these properties are not proposed for WDFW management, the properties are not specifically called out in WDFW plans. However, expanding the conservation area to be large protected areas is consistent with WDFW goals for wildlife protection. Much work for habitat protection has proceeded this proposal. Protection of estuarine wetlands and transitional wetlands is consistent with recovery goals for Hood Canal summer chum and Puget Sound Chinook. b. Is the project identified in the WDFW Strategic Acquisition Priorities(can be found in the Lands 20/20 2018 folder on SharePoint)?No. S. Recreational Opportunities Describe the recreational opportunities afforded by the site, (e.g. hunting,fishing,wildlife viewing and/or other recreational opportunity). Waterfowl hunting and fishing is available at Union River, which is near urban areas. The Theler Wetlands provide recreational and educational opportunities through a major recreational trail and educational programs through the HCSEG. While acquisition of these properties will not directly provide additional hunting, fishing or recreational opportunities, habitat protection supports species valued by the community. 6. Research and Education Describe research and monitoring opportunities afforded by the site. Identify environmental education prospects.The properties are small in size, but provide an opportunity to support research on landscape scale topics. Summer chum research, including citizen science, is ongoing in Union River. Estuarine restoration monitoring continues at Union River Estuarine Restoration project,near the properties. 7. Economics Describe the potential positive or negative economic impacts/roles of the proposed transaction on local economy,tribes,local governments,or businesses(e.g.working lands-ag,grazing,forestry,recreation,and eco- system services).The benefits of this project are in expanding the scale of wetland habitat protection in lower Hood Canal. In addition, the purchase of property#10 would potentially facilitate relocation of SR 300(in the 3 uplands to remain consistent with grant conditions) which would have additional habitat benefits. All landowners are willing sellers, although the landowner of#10 awaits the appraisal value. 8. Financial Opportunity Describe potential for this acquisition project to generate revenue to offset the operations and maintenance costs associated with this property (e.g. working lands, Ag, grazing, and/or commercial uses). No revenue generated. WDFW would not manage these properties. 9. Regulatory Protections Describe the regulatory protections that currently apply to the site (county comprehensive plan, critical areas ordinances,zoning,development regulations,shoreline management rules,forest practices,HCP,etc-).Wetland protection regulations assist in protection of the natural resources. The #10 property has been proposed for development in the post and while the wetlands on the property may not be directly impacted, a commercial development could indirectly lead to impacts. 10. Ongoing Stewardship a. Estimate the annual costs (including fixed costs, PILT, Assessments, etc.) associated with managing this property and whether an 0&M funding source has been identified (consult with potential Wildlife Area manager).HCSEG will manage these properties. b. Briefly describe known weed infestations and anticipated challenges in managing them on the site. Knotweed is likely present on the freshwater portions of these properties. HCSEG has an exemplary knotweed treatment program, training and using inmates from the nearby Mission Creek facility. c. Complete section below: Topic Yes No If Yes,Describe Is Restoration ❑ ❑ The properties are undeveloped. Restoration is not necessary/desired? proposed at this time. Fencing existing/needed ❑ ❑ Properties#9,11 & 12 will not need fencing. It is unknown at this time whether fencing will be needed as part of the #10 acquisition. This may depend on whether some or all of this parcel is purchased. Water Rights ❑ ❑ Unknown, but not anticipated Existing dams, levees, ❑ ❑ No tide gates? Existing Culverts that ❑ ❑ No need to be addressed Road Hazard Issues ❑ ❑ None known Hazardous Waste ❑ ❑ Level 1 assessment will be performed prior to acquisition. No known issues. Safety or Liability ❑ ❑ None known. Concerns Click here to enter text. ❑ ❑ Click here to enter text. Click here to enter text. ❑ ❑ Click here to enter text. 11. Cultural Resources Describe any known cultural resources on the proposed property. 4 No known cultural resources, but may be present. 12. Partnerships and Local Support Describe current outreach status (outreach could include County Commission, tribal, local community and local conservation partners); a. Landowner contact and outcome. Landowners have been contacted and are supportive of the acquisition process. Landowner#10 awaits the appraisal results. b. Adjacent landowner contact and outcome. To my knowledge, adjacent landowners have not been specifically contacted. The community is generally aware of the conservation work in the vicinity. c. County Commission outreach status and outcome. Not to my knowledge. HCSEG will own these properties and is active in the local community, business associations, and with local commissioners. d. Other contacts made and outcomes. HC5EG has been working with the North Mason School District and WDFW to maintain the recreational trails at Theler Wetlands e. Any anticipated concerns from others? All conservation work in lower Hood Canal is often discussed by an active& involved local community. While direct opposition is unlikely, discussion of conservation goals is ongoing and a healthy dialogue in this area. f. Known support. Local land trusts support thi., quisition, USFWS favorably reviewed this project and awarded funds. Mason County is supplying partial match funds for this project. ONLY Habitat/Conservation projects fill out below this line 13. Conservation target species and habitat(Habitat/Conservation Projects Only) a. Fill in the following table for target species. Target species are those for which the acquisition is being pursued (including if the lands represent potential, but currently unoccupied habitat).Click here to enter text. Common Name/Scientific Federal and/or State Status Project Benefits Name (including SGCN,PHS,Natural Heritage Rank) Forested wetland habitat This project will protect forested wetlands adjacent to protected estuarine wetland habitat. b. Provide a narrative describing local significance and/or importance,and habitat requirements of the species you identified above as target species, and describe the quality of habitat at the site that satisfies those needs. No specific species targeted but benefits to species associated with forested wetlands 14. Ecological Characteristics(Habitat/Conservation Projects Only) Include current land use and habitat characteristics of the land that would be targeted for acquisition. If multiple parcels,describe in general the project target. Include immediacy and type of threat to the site. a. Indicate the relative importance of the site at a landscape level (e.g., it protects large, intact, natural landscapes; it is an identified statewide landscape priority; it contributes to a migratory or connectivity corridor; etc.). The parcels are undeveloped sites that include wetlands. These properties contribute to a large wetland habitat complex. b. Describe the ecological systems, if known,including whether any are state ranked as ecological systems of concern. Forested wetlands 5 c. Describe how the site is ecologically unique or significant on a global, regional, state, ecosystem and/or watershed level. The properties are small but the conservation area of lower Hood Canal is over 500 acres of protected lands. d. Describe the immediacy of threat(be specific)to species and/or communities. Describe the irreplaceability. Forested wetlands take a long time to develop such that they are categorized as high value wetlands due to irreplaceability. Regional Dirktor Date Assistant Director Date 6 Union River Estuary WetlandslD# Welland Type Type Wetland Ma Parcel Parcel Wetland Ii f >, Acreage Acreage Type EMW(E2EMiN) 10.91 87.90% 1 12.4 EMD(E2A8/USN) 1.49 12.00% 2 38.9 EMW(E2EM1N) 38.9 100.00% 3 10.8 EMW(E2EM1N) 10.8 500.00% r 4 19.7 EMW(E2EMiN)) 19.7 100.00% EMW(E2EM1N)) 9.97 66.42% .� FFWP-EMW(E2AB/USN) 1.33 8.86% 5 15.01 FEW(PEM1Ch) 3.3 21.99% FFSW(PFOA) 0.08 0.53% EMW(E2EM1N) 12.9 43.14% FFWP-EMW(E2AB/USN) 1.71 5.72% 6 29.9 FEW(PEMSCh) 1.56 5.22% FFSW(PFOA) 1.31 4.38% RIV(R45BC) 0.35 1.17% 7 4.92 [Null] [Null] [Null] 8 1.77 RIV(R4SBC) 0.25 14.12% 9 4.03 FFSW(PFOA) 0.49 12.16% FFSW(PFOA) 23.9 61.44% •- "" `*' 10 38.9 RIV(R4SBC) 0.16 0.41% ' FFSW(PFOA) 0.03 1.90% 11 1.58 RIV(R4SBC) 0.11 6.96% _ FFSW(PFOA) 0.08 3AS% L%% •ice 12 2.32 _---- RIV(R4SBC) 0.07 3.02% Masonic Temple Parcels Belfair Assembly of God Parcel D QNMSD Parcels . r r't Northern Edge Parcel49 Wedand Types e- Riverine(114SBC)- Estuarine and Marine Deepwater(E2AB/USN) } - Estuarine and Marine Wedand(E2EM1N) • , C Freshwater Emergent Wedand(PEMICh) '� "�• y �LL'a,; Freshwater Forested/Shrub Wedand(PFOA) 0 0.05 0.1 0.2 0.3 0.4 Former Fresh Water Pond now EMW(E2EM1N) Miles p► - r ,. +`$'�ii• Cc:CMMRS Neatherlin, Shutty, Trask Clerk K. (?OWe k ',�. S l�)uIL Je►. Randy Neatherlin County Commissioner 411 No. 5tn St. Shelton, WA 98584 Date June 21, 2020 Subject: Gravel Pit Application Process As your constituents, we are writing this letter to express our grave concern about the process and potential outcome of the proposed mining pit project on the North Shore Road of Belfair Washington. To say that the manner in which the approval steps have been put in place is irregular would be an understatement. The ability and transparency of constituent input and opinion has been dismal at best. As residents for 37 years on the North Shore of Hood Canal we appreciate the beauty and tranquility that we have enjoyed for all those years. For the last 15-20 years we have witnessed all the challenges that have troubled our environment here, from increased development, shoreline and fisheries, and water quality issues. The SEPA Permit states that operation of the gravel pit is allowed from 7AM to 8PM daily. An estimated 100 vehicles per day will pass on the North Shore road when the pit is operational. What type of vehicles, combination rigs? What type of access/egress mitigation is proposed to minimize the impact on traffic flow along the North Shore road? 7,100,000 cubic yards will be excavated during the life of the project. Although gravel mining is inconsistent with the rural residential 5 zoning of these parcels, the applicant is allowed to expand their operations within the original parcel boundaries consistent with a legal concept known as the 'diminishing assets doctrine'. Bottom line, our primary concern is for the impact of this operation on our established community, and is not in keeping with the residential and recreational nature of our community. Regards, er & Sue Brock n C . M Co �ioners, Washington Environmental Agency Mail - GKenyon@co.mason.wa.us Cc:CMMRS Neatherlin, Shutty, Trask Clerk FW: Mason County Garbage Recycle Melissa Drewry Thu 6/25/2020 4:02 PM TaGinger Kenyon <GKenyon@co.mason.wa.us>; Please add to correspondence. Thank you, Melissa From: Herb Gerhardt<hgerhardt@wavecable.com> Sent:Thursday,June 25, 2020 2:20 PM To: Loretta Swanson <LorettaS@co.mason.wa.us> Cc: 'Herb Gerhardt' <hgerhardt@wavecable.com>; Melissa Drewry<MDrewry@co.mason.wa.us> Subject: Mason County Garbage Recycle Loretta, There was a discussion at one of the recent MC Commissioner's Meeting regarding the renewal of the Mason County Garbage recycling contract. Although I am a big supporter of recycling as much of our "trash" as we can to benefit our planet, the way it has been working has been a total failure! The old method of shipping all that recycling stuff to China or other countries, did not accomplish a thing as those countries generally just took it to one of their landfills and burned it. So in the big scheme of things of our planet, we accomplished nothing. We might as well have just taken it to a landfill here in our area along with the rest of our trash. From what I have seen, that would be a lot cheaper for our residents and not have any impact on our planet. Right now, I do have garbage pickup at my house from Mason County Garbage and have been paying through the nose for just one small container of trash PER MONTH. Per county ordinance, if you have garbage pickup, you also must pay for recycling pick up at the house. Yes, I have one recycling container per month besides my garbage but I think it would be cheaper if I just paid for both containers as garbage. Presently I am paying around $35/month for this "service". So, as the county renegotiates the garbage/recycling contract, I think they should just drop the recycling part and just have garbage pickup. Then those who wish to recycle should still be able to drop their recycle off at one of the recycle bins. https://owa.co.mason.wa.us/owa/ 6/25/2020 Mail - GKenyon@co.mason.wa.us Page 2 of 2 Herb Gerhardt, KB7UVC 90 NE Rainbow PI N Belfair, WA 98528 Home: 360-275-6876 Cell- 360-551-3670 https:Howa.co.mason.wa.us/owa/ 6/25/2020 Cc:CMMRS Neatherlin, Shutty, Trask Clerk RECEIVED E® lUN 2 51070 Mason County Commissioners June 22, 2020 Randy Neatherlin County Commissioner 411 North 5th Street 5nelton, VVA. 98b84 Subject: GRUMP VENTURES LLC Proposed Gravel Mine North Shore Road. Belfair Dear Mr. Neatherlin, I am writing to you to express my opposition to the proposed gravel mine on the north shore of Hood Canai near Beifair. My farniiy has owned property on the Nurih Snore since 1936. 'vve have enjoyed the pristine nature of the Canal for many years, and although there have been significant environmental challenges in recent years, I am confident that we can make significant positive gains through the stewardship of local citizens and our regional governments. We must not go backwards, and we must not allow development that is counter to the health and wellbeing of Hood Canal. We are looking to you, Mr. Neatherlin, to stand up in this regard and help us protect Hood Canal. We ask that you take a stronger position against this project and involve more of the local community in the decision-making process. I have served on the board of the Madrona Momingside Beach Water Association for more that 25 years. i was the president of this water company for a number of years and have an in-depth understanding of the issues surrounding local water systems. We have worked closely with the Department of Health, both at the state level and with Mason County. We meet or exceed regulations to insure adequate clean water is available to our members, and that we do our part to preserve the same for other communities that draw from the same aquifer. We are all aware of the relationship of clean water supplies and urban qrowth throuqhout the region. I am extremely concerned that this mining operation will use as much as 1000 gallons of water per MINUTE to wash the gravel (nearly 50,000 gallons per day!). How will this affect our water table just down the road? How will it affect other communities on the same aquifer? And what happens to the used muddy water after the washing process? Do you really believe it will not make its way into the Hood Canal where it will create a brown muddy cloud for miles, ruining sheiiiish habitai and harming aii species of rnarine iife? Or, do they expect it to soak into the soil and contaminate our drinking water. Can you imagine the impact this operation will have on the community of residents and summer homes up and down North Shore Road? Hundreds of trucks per day. Dust in the summer. Mud in the winter. Noise year round. This project does nothinq to enhance the area and will be a bugnt on the map of mason Lounty. It will also be a niignt on every elected otticiai wno allows this project to move forward. I am one of many in this community who oppose this mining operation, and I would like you to join us and reject their proposal. We elected you to represent us. We urge you not to associate your office with the approval of this mine. Instead. we expect you to review the technical issues and lean your influence toward decisions that will help protect our community, the environment and the waters of Hood Canal. This mining proposal needs to be opposed. TnanK you Tor your support, Kobert H. Uoble 7536 Cooper Point Road NW (residence) Olympia, WA 98502 12951 North Shore Road (vacation home) Belfair. WA b.coble@comcast.net 360-528-0919 cc: Kevin 5nutty— Mason County commissioner, Uist. 2- Sharon Trask— Mason County Commissioner, Dist. 3 (Chair) Rich Doenges—WA Dept. of Ecology, Director, Southwest Region J U N 2 5 2020 Mason County Cnmrnissioners June 11, Luzu Rich Doenges Director, Southwest Regional Office Washington State Department of Ecology 300 Desmond Drive SE Lacey, WA 98503 Subject: GRUMP VENTURES LLC Proposed Gravel Mine North Shore Road, Belfair Uear Mr. Uoenges, I am not aware if you or your staff is up to speed on this proposed gravel mine operation on the North Shore of Hood Canal. The site is near Belfair State Park. I have attached my letter to Mason County Commissioner Randy Neatherlin expressing my opposition to this project. There are many others in our community who are doing the same. Unfortunately; Mr. Neatherlin has not been very open with providing the community opportunities to be involved in the review process, and we are now desperately trying to catch up. I am writing to you and asking for your support by involving the appropriate staff and project review processes to insure this proposed mine receives the necessary in-depth and thorough scrutiny it deserves. We should not allow a project of this magnitude, with such significant environmental and social risk to be approved without understanding the complete impact over the life of the mining operation. Thank you for your help. Sincerely, Robert H. Coble 7536 Cooper Point Road NW Olympia, WA 98502 b.coble@comcast.net 360-528-0919 cc: Randy Neatherlin — Mason County Commissioner, Uist. 1 Kevin Shutty— Mason County Commissioner, Dist. 2 Sharon Trask— Mason County Commissioner, Dist. 3 (chair) BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of June 15,2020 Monday,June 15,2020 9:00 A.M. Support Services—Frank Pinter Commissioners Trask,Shutty and Neatherlin were in attendance. • Kelly Frazier asked to extend the daytime area cleaner past June.The remaining six months of the year will cost up to$50,000.Kelly said he believed the funds could be reimbursed from the CARES act.The Board approved moving forward. • Frank announced that two property offers came in.One for parcel 32030-51-07010 for$35,000 and 32021-59-03008.Information was missing from Richard Beckman on both parcels,so Cmmr.Neatherlin asked that both parcels be briefed again next week. • Frank went over items that can be purchased under the CARES Act.Cmmr.Shutty questioned where the money for current projects should come from and when reimbursement is expected. Frank said Capital Improvements can come from BEET,and Departmental can be paid from individual budgets.Once funds do come back,REET and departments will be reimbursed. • Budget Guidelines—Frank prefaced that the State is expecting a$7 Billion revenue loss over the next two years.Jennifer Beierle presented the draft guidelines document that will go to all departments. She recommended departments request a status quo budget which can be adjusted before the final budget is adopted.Cmmrs.Neatherlin and Shutty said they would like to see a flat line budget that can be changed to status quo at a later time.Jennifer talked through both request types and voiced her preference for submission of a status quo budget.The Board decided to move forward with a flat line budget request.Cmmr.Trask asked that Jennifer provide a zoom option for budget trainings. • The Board agreed to extend the Declaration of Disaster for an additional 90 days. • Grant application with the Historic Conservation Rehabilitation program for the Courthouse to use for window repair will be brought forward for approval. • Request to move forward with six pursuit vehicles from Enterprise for 2021 was approved.This is in place of seven pursuit and three white vehicles. Cmmr.Shutty requested current list of vehicles from Enterprise for 2021;the white vehicles that were going to be replaced are with Parks. 10:25 A.M. BREAK 10:30 A.M. Superior Court—Judge Goodell Commissioners Trask, Shutty and Neatherlin were in attendance. • Judge Goodell requested,via telephone,reimbursement for COVID19 expenditures for Superior Court and provided an update on how the courts are operating. Jury trials have been suspended until July 6 after which time they will resume and must meet CDC distancing guidelines. They have a plan to meet the requirements by using the main courtroom and courtroom 204 and installing JAVS recording system into courtroom 204. • To address trial backlog, Superior Court is requesting Building 10 be remodeled to accommodate juries for both Superior and District Courts. Cmmr.Shutty would like to discuss with Facilities to understand how quickly the remodel can happen;Cmmr.Neatherlin wants to make sure using Building 10 this way won't interfere with the Safe Start phasing. Dave Windom stated this has been discussed at the EOC meetings and this remodel should not interfere with the Safe Start phasing. Judge Goodell and Judge Steele have discussed how to share the court facilities. 10:55 A.M. Juvenile Court Services—Jim Madsen Commissioners Trask,Shutty and Neatherlin were in attendance. • Request for Functional Family Therapy(FFT)contract was approved to move forward with Creative Solutions Counseling. 11:00 A.M. Community Services—Dave Windom Commissioners Trask,Shutty and Neatherlin were in attendance. Board of Mason County Commissioners Briefing Meeting Minutes June 15,2020 • Alex Paysee provided a Water Quality update that included the Hood Canal Regional PIC program;South Sound and North Bay project scope of work has changed and the request is to hire a temporary FTE with an end date of June 30,2021 unless there is additional funding. This is grant funded. • Request to approve a professional services contract with Olympic Health and Recovery Services (OHRS)approved to move forward. • Request to purchase Julota case management and data collection software platform for the Law Enforcement Assisted Diversion(LEAD)program approved to move forward. • News release for Housing and Behavioral Health Advisory Board will be issued. • Dave reported there is a vacancy on the Planning Advisory Commission. The Board is good with appointing Darren Holland. • Dave presented the request to move to Phase 3 which needs approval by DOH and the County will not officially move into Phase 3 for at least 48 hours after approval. Board of Health and Commissioners will consider the request on Tuesday,June 16. The request includes an exception for pools/spas and sporting facilities/ball fields. Cmmr.Neatherlin would like the exception to apply to only county-owned ball fields. Dave will bring these industries separately.The Commissioners will defer to Health Officer Dr. Stein's recommendation for the start date. Discussion of how county offices will reopen;masks are highly recommended to attend Commission meetings;Dave will draft a news release this week. • Weekly building permit report was provided. 10:35 A.M. Public Works—Loretta Swanson Utilities&Waste Management • Request to replace Lift Station No. 1 pump replacement for Belfair Water Reclamation Facility was approved. • Request to replace Rustlewood Lift Station 3 pump was approved. • Request to repair an anox pump at the Belfair Facility was approved. • Request to approve the elimination of the Operation&Maintenance/ER&R Administrator position and creation of a Personnel and Risk Analyst position. Cmmr.Shutty asked the benefit to taxpayers going in this direction versus other options;why is this position priority over other positions. Loretta responded she wants one position that covers these duties across all divisions in her department to provide a unified and consistent response.This nets a reduction in costs. Position was approved. • Presented solid waste flow control letter to Waste Connections that will be placed on agenda for approval. Commissioner Discussion • Declaration for Shellfish lawsuit will be placed on agenda. • Cmmr.Neatherlin suggested the County not approve offers on surplus property until they have been on the market for 30 days. The meeting adjourned at 12:10 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlin Kevin Shutty Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of June 22,2020 Monday,June 22,2020 9:00 A.M. Executive Session-RCW 42.30.110(1)(i)Potential Litigation Commissioners Trask,Shutty and Neatherlin were in attendance along with Tim Whitehead from 9:00 a.m.to 9:32 a.m. Respectfully submitted, Melissa Drewry,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlin Kevin Shutty Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of June 29,2020 Monday,June 29,2020 9:00 A.M. Support Services—Frank Pinter Commissioners Trask, Shutty and Neatherlin were in attendance via Zoom. • Sand Hill Park is allowing playing on the fields with major protections such as bringing in sanitization stations,bathroom facilities,and specific number of people allowed on the field. Bleachers will be closed off and parents will be asked to wait in their vehicles.Discussion was had regarding safety and how to use a plan similar to this for MCRA parks. • Revenue forecast-current projections show a loss around$5 million.Expenditures are at benchmark,but a$2 million reduction in revenues is expected by the end of the year. Sales tax is above what was projected in shortfalls due to online sales going up. • Reclassification requests-Frank said the Facilities Manager will now have more items added to his job since the reorganization of ER&R,and requested the position be moved from range 29 to range 38.Juvenile Court Administrator is also taking on more responsibility and the request is to move from a Range 37 step 5 to Range 40 step 3.Both were approved.Frank then addressed the Appraiser Analyst position which was also approved. • Property offers-Frank announced E.Hillcrest received an additional offer for$5,000.Cmmr. Neatherlin announced he would like to ask for highest and best since they are competing offers. The property located on Lake Blvd.also has an offer for$35,000 which was approved. • CARES Act—Frank noted that he sent out a list of Grant Applications to the Board via email.He requested to remove Neo Gov and Executime because the programs would not be implemented before the end of October.Discussion was had on possible methods to distribute this assistance.It was suggested to post an application which will be looked over by the Board.Cmmr. Shutty said he would like to sit down to discuss how the applications would be vetted.On the draft form, Cmmr.Trask asked to remove the requirement of full-time employees because businesses, especially new ones,need assistance based on number of actual employees,not just full time. Cmmr.Neatherlin asked that this be advertised county wide once ready. • Financial Policy Updates-Jennifer Beierle said the policy was sent out county wide to obtain input.She read through the proposed changes.Paid Administrative leave was discussed due to questions received by the Undersheriff.Jennifer noted there is no plan to update this within the financial policy.Undersheriff Adams voiced concern over a lack of employee privacy.Paddy McGuire noted financial services needs to know if someone is on leave because it changes the requirements of what is paid on behalf of each employee.Cmmr.Shutty asked to have this item back on next week's briefing in order to speak with Undersheriff Adams more. • PUD Privilege Tax distribution-Mason County Will receive$734,000.It was asked to move this to the July 7 action agenda. 10:00 A.M. WSU Extension Office/Noxious Weed Control—Patricia Grover Commissioners Trask,Shutty and Neatherlin were in attendance via Zoom. • Lisa DeWall asked for an increase of pay for two employees.She noted that both positions are taking on extra duties and the funds are available in the 2020 budget.The increases were approved. 10:15 A.M. District Court—Judge Steele Commissioners Trask,Shutty and Neatherlin were in attendance via Zoom. • Judge Steele said Jury Trials are on schedule to begin July 61.He said they are going to do smaller jury selection with groups of seven to maintain social distancing.Further discussion was had on how he plans to hold hearings and protect the staff.He noted the three cameras ordered in February have not yet been received.He purchased two for the court to use at this time until the professional models can be installed.Frank spoke to Building 10 and said they are waiting on the City for occupancy approval. • Patsy Robinson talked about additional expenses District Court has due to COVID-19 in the total amount of about$73K. Their office will also need some partitions to achieve distancing for staff. 10:35 A.M. Community Services—Dave Windom Board of Mason County Commissioners June 29,2020 Commissioners Trask,Shutty and Neatherlin were in attendance via Zoom. • Request to fill a vacating position with a Building Inspector/Plans Examiner/Code Enforcement position,depending on the most need. Staff was asked to check with Human Resources. Cmmr. Shutty noted that we are in a hiring freeze and how does that affect these types of requests. • Request to set a public hearing on July 28 to consider a rezone of a 1.52 acre parcel from Residential to Mixed Use with the Belfair UGA. This is a split-zoned lot and Cmmr.Neatherlin thought that took only a map correction. Hearing will be set. • Request to place Amendment#5 to the CHOICE Regional Health Network Contract to the agenda. • Temporary extra help hire for Substance Use Mobile Outreach is on hold because there is currently a volunteer. • Request to proceed with advertising to fill the vacated Health Officer position was approved. • News release to fill vacancy on the Onsite Sewage Advisory Committee will be released. • Public Health notice of available funding from the CARES Act—Emergency Solutions grant and New Shelter Program. • Coordinated Entry proposal to centralize coordinated entry services into Crossroads Housing to enhance service throughout Mason County,including Hoodsport and Matlock. This would amend the contract with Crossroads and discontinue contract with North Mason Resources and services would not be reduced in the north Mason area. Cmmr.Neatherlin would like to table for further discussion with staff. • Community Foundation of South Puget Sound contract for$50,000 allocated but it is unclear where the funding is coming from.United Way of Mason County is the coordinator and Dave will find out if any of the funding has been spent.The source will dictate how the funding is used. Cmmr. Shutty thought it was originally sourced from the 2163 Fund and it was modeled after Thurston County. He asked if this would be CARES Act eligible which could be more flexible than 2163 requirements. • Cmmr. Shutty stated the Building Code Council extended the implementation of the 2018 Building and Electrical Code to February 2021 to allow jurisdictions to be ready for implementation. 11:00 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Trask,Shutty and Neatherlin were in attendance via Zoom. • Request to approve the Local Agency Federal Aid Project Prospectuses for CRP 2028,E.Agate Road resurfacing project will be placed on agenda. • Request to select consultant for preliminary engineering work for Log Yard Road extension and SR 3 Freight Corridor approved to move forward. • Request to appoint Mike Ringgenberg to the TIP-CAP to represent MTA. • Staff provided updates on culvert projects on Deegan Road and Shelton Valley Road. Meeting adjourned 11:09 a.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlin Kevin ShuttyCo Chair Commissioner mmissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5t' Street, Shelton, WA June 16, 2020 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance— Mike Collins led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 — Kevin Shutty; Commissioner District 3— Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.10lympic Region Clean Air Agency (ORCAA) sent in a letter re: Contribution for calendar year 2021. 4.1.2Federal Emergency Management Agency sent in a Letter of Map Revision (LOMR). 4.1.3 Department of Natural Resources sent information on the Kennedy Creek Natural Area Project #20-1422. 4.1.4 Washington State Liquor and Cannabis Board sent in a Change of Location approval for Smooth Sailing Ventures. 4.2 Contract Award — Salt and Patch Storage Facility Staff: Mike Collins 4.3 News Release: Mason County Board of Equalization Membership 5. Open Forum for Citizen Input— None. 6. Adoption of Agenda - Cmmr. Neatherlin/Shutty moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes—June 8, 2020 Briefing Minutes; May 19, June 2, and June 9, 2020 Regular Meeting Minutes. Cmmr. Shutty/Neatherlin moved and seconded to approve June 8, 2020 Briefing Minutes; May 19, June 2, and June 9, 2020 Regular Meeting Minutes as presented. Motion carried unanimously. N-aye; S-aye; T-aye 8. Approval of Action Agenda: 8.1 Approval of the Resolution rescinding Resolution 92-86 disbanding the Emergency Medical Services (EMS) Advisory Council. (Ex.A—Res. 2020-49) 8.2 Approval of contract No. CL.COVID19.Sprinkler with Community Lifeline to install a fire suppression sprinkler system that will increase shelter capacity and allow year-round operations as park of the Covid-19 response. 8.3 Approval to appoint Kevin Frankeberger, member, and Kim Wilson, alternate member, to the Mason County Board of Equalization for a three-month interim until August 31, 2020. 8.4 Approval of a Memorandum of Understanding between Mason County and Mason County Search and Rescue (SAR) to transfer two vehicles to SAR. 8.5 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant # 8072812-8073005 $ 495,596.41 Direct Deposit Fund Warrant # 68772-69157 $ 783,539.83 Salary Clearing Fund Warrant # 7005217-7005251 $ 1,068,418.54 8.6 Approval of a resolution setting a hearing date with the Hearings Examiner for Wednesday, July 22, 2020 at 1:00 p.m. to consider public comment on the petition for vacation of a portion of an unused road in Lakewood Plat A once named Alder Street, currently known as E. Ellinor Peak Place between Block 1, Lots 1-8 and Block 2, Lots 1-4 &5-8. (Ex. B—Res. 2020-50) 8.7 Approval of the resolution setting a hearing date with the Hearings Examiner for Wednesday, July 22, 2020 at 1:00 p.m. to consider public comment on the petition for vacation of a portion of an BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS June 16, 2020 - PAGE 2 unused portion of E. Mason Lake Drive West in the plat of Mading's Sunny Shores Addition #3. (Ex.C—Res. 2020-51) 8.8 Approval to authorize Public Works to purchase six portable speed display signs off the State Contract with the Department of Enterprise Services. 8.9 Approval of the following reorganization updates within Public Works: • Approval to eliminate four positions: Engineer III (Range 33), Road Operations/ER&R Manager (Range 38), Assistant Road Operations Manager (Range 34), and Operation & Maintenance/ER&R Administrator(Range 25). • Approval to create one new position: Engineer I (Range 26). • Approval to create, post and fill two new positions: Road Operations Manager (Range 34), and Personnel/Risk Analyst (Range 21). (Ex. D—Res. 2020-52) 8.10Approval of the Mason County Application to move to Safe Start Phase 3. (Ex. E—Res. 2020-53) 8.11Approval to expend up to $15,000 in County CARES Act funding for a scheduling/queueing system with Qless for the offices of the Assessor, Auditor and Treasurer, and approval to have the Chair sign the contract. 8.12Approval of a letter to Waste Connections/LeMay Enterprises, Inc. regarding the Solid Waste Flow contract. 8.13Approval to appoint Darrin Holland to the Planning Advisory Commission for a term ending December 31, 2022. 8.14Approval of the declaration in support of the Pacific Coast Shellfish Grower's Association to the United State Court of Appeals for the Ninth Circuit. 8.15Approval of a letter to Governor Inslee regarding the initial disbursement of CARES Act funds to local governments. Cmmr. Neatherlin asked for item 8.7 and item 8.10 removed. Cmmr. Shutty asked to have item 8.9 removed for discussion. Cmmr. Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.15 with the exception of items 8.7, 8.9 and 8.10. Motion carried unanimously. N-aye; S-aye; T-aye. 8.7 County Engineer, Mike Collins briefed the Board about the project noting that they are just asking to set a hearing with the hearings examiner. Cmmr. Neatherlin said he would not be voting in favor of this road vacation. Cmmr. Shutty/Trask moved and seconded to approve the resolution setting a hearing date with the Hearings Examiner for Wednesday,July 22, 2020 at 1:00 p.m. to consider public comment on the petition for vacation of a portion of an unused portion of E. Mason Lake Drive West in the plat of Mading's Sunny Shores Addition #3. N- nay; S-aye; T-aye. 8.9 Public Works Director, Loretta Swanson spoke about the needed revisions to the organization of Public Works. She noted that changes were made with ER&R and moving employees. Cmmr. Shutty/Neatherlin moved and seconded to approve the following reorganization updates within Public Works: • Approval to eliminate four positions: Engineer III (Range 33), Road Operations/ER&R Manager(Range 38),Assistant Road Operations Manager (Range 34), and Operation & Maintenance/ER&R Administrator(Range 25). • Approval to create one new position: Engineer I (Range 26). • Approval to create, post and fill two new positions: Road Operations Manager (Range 34), and Personnel/Risk Analyst (Range 21). Motion carried unanimously. N-aye; S-aye; T-aye. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS June 16, 2020 - PAGE 3 8.10Community Services Director, Dave Windom spoke about the application being submitted to the Washington Department of Health. He said Mason County will not move into Phase III until June 22nd. He spoke about how the hospital districts have prepared to move phases and also went over current Mason County COVID statistics. Cmmr. Neatherlin/Shutty moved and seconded to approve the Mason County Application to move to Safe Start Phase 3. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials) - none 10. 9:15 a.m. Public Hearings and Items set for a certain time— 10.1 Public Hearing to consider approval of budget supplemental appropriations and amendments to the 2020 budget. Staff: Jennifer Beierle Budget manager Jennifer Beierle said total adjustments to authorized expenditure appropriation in the general fund are $497,837. Total adjustments to authorized expenditure appropriations in funds other than the General Fund: $2,618,530. She read through the departments requesting amendments. No public comment was received. Cmmr. Neatherlin/Shutty moved and seconded to approve budget supplemental appropriations and amendments to the 2020 budget. Motion carried unanimously. N- aye; S-aye; T-aye. 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:42 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair Kevin Shutty, Commissioner Randy Neatherlin, Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5th Street, Shelton, WA June 23, 2020 1. Call to Order—The Chairperson called the regular meeting to order at 9:05 a.m. 2. Pledge of Allegiance— Cmmr. Shutty led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 — Sharon Trask. (All three Commissioners attended via Zoom) 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in Marijuana and Liquor license due to expire. 4.1.2 Polly Hankin, Jennifer & Don Devan, Jeanne Rehwaldt, Shelly Spalding, Linda Amar, Barbara Hoonan, Leslie Peterson, Jeannine Daggett, Darrell Barker, Gene Biddinger sent in letters re: Home Rule Charter. 4.2 News Release: Lewis-Mason-Thurston Area Agency on Aging Advisory Council 5. Open Forum for Citizen Input— None. 6. Adoption of Agenda - Cmmr. Shutty/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes-June 1, 2020 Briefing Minutes. Cmmr. Neatherlin/Shutty moved and seconded to approve the June 1, 2020 Briefing Minutes. 8. Approval of Action Agenda: 8.1 Approval of a contract between Mason County Public Health and Olympic Health and Recovery Services. 8.2 Approval of the 2019 Oath of Inventory pursuant to RCW 36.32,210 and Mason County Code Chapter 3.56. 8.3 Approval to set a public hearing on Tuesday, July 14, 2020 at 9:15 a.m. to consider the 2019 Open Space application for Baidha Dominique Wallace 8.4 Approval to increase the amount previously granted under the CARES Act to continue funding of an additional contracted custodian staff member to preform precautionary cleaning to Mason County buildings. 8.5 Approval of a resolution extending the Local Declaration of Mason county as a disaster area for an additional 90 days. (Ex.A—Res. 2020-54) 8.6 Approval of Public Assistance Grant #D20-2053 for Presidential Disaster Declaration 4539-DR-WA (Winter Storm 2020). 8.7 Approval of a contract for Professional Services between Mason County and Creative Solutions Counseling, effective July 1, 2020 —June 30, 2021. 8.8 Approval to appoint Pam Volz to the Lodging Tax Advisory Committee in a Spender Position replacing Stephanie Rowland for a term ending May 31, 2021. 8.9 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant # 8073006-8073163 $ 301,036.60 8.10 Approval of contract K2293-202025 between Mason County Public Health and Cascade Pacific Action Alliance for Mason County's Medicaid Transformation Project. 8.11 Approval to authorize the Deputy Director/U&W Manager to purchase and enter into contract with Granich Engineered Products, Inc. for one new pump, including well cleanout and pump installation for the Belfair Water Reclamation Facility, Lift Station No. 1. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS June 23, 2020 - PAGE 2 8.12 Approval to authorize the Deputy Director/U&W Manager to purchase new pumps and electrical system upgrades for Rustlewood Lift Station 3 and enter into a contract with Aqua Tech to complete the project. 8.13 Approval of the Mason County Commissioner's 2021 and 2022 Preliminary Budget Guidelines. 8.14 Approval to suspend certain limitations in County code Chapter 2.88 Meetings of Board of County Commissioners regarding Commissioner participation in commissioner meetings via conference call or video conference and requirement that two commissioners be physically present. This suspension is in effect until July 31, 2020. 8.15 Approval of a Memorandum of Understanding between Mason County, The Mason County Sheriff's Office, The City of Shelton, The Shelton Police Department, Mason County Prosecutor's Office, Mason county Public Defender's Office and Olympia Health and Recovery Services for the Law Enforcement Assisted Diversion (LEAD) program. Cmmr. Shutty/Neatherlin moved and seconded to approve action items 8.1 through 8.15. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items set for a certain time— No hearings. 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:16 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair Kevin Shutty, Commissioner Randy Neatherlin, Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda _x_ Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: July 7, 2020 Agenda Item # Commissioner staff to complete) BRIEFING DATE: June 29, 2020 BRIEFING PRESENTED BY: Diane Zoren [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of the resolution for the distribution of the Public Utility District Excise Tax, per RCW 54.28.090. The Mason County Current Expense Fund will receive $734,058.30 and the City of Shelton will receive $91,298.15. Background: Chapter 54.28.090 RCW pertains to Privilege Taxes that are due to the county and the city. The County Treasurer receives the total privilege tax paid by the Public Utility Districts and the county must distribute an amount equal to three-fourths of one percent of the gross revenues obtained by a district from the sale of electric energy within any incorporated city (gross revenues in 2019 were $12,173,086) and must be remitted to such city. The privilege tax paid by PUD #1 is $74,586.60 and PUD #3 is $750,769.85. BUDGET IMPACTS: Mason County 2020 budget anticipated receiving $725,000 for this tax. RECOMMENDED ACTION: Approval of the resolution for the distribution of the Public Utility District Excise Tax, per RCW 54.28.090. The Mason County Current Expense Fund will receive $734,058.30 and the City of Shelton will receive $91,298.15. 6/25/2020 Attachment(s): Resolution 6/25/2020 RESOLUTION NO. DISTRIBUTION OF PUD EXCISE TAX WHEREAS, the P.U.D. Excise Tax Monies which have accrued to the credit of Mason County have now been received in the total amount of$825,356.45. WHEREAS, under Chapter 278, Session Laws of 1957, provision has been made for the distribution of said funds (RCW 54.28.090); NOW, THEREFORE BE IT HEREBY RESOLVED by the Board of Mason County Commissioners that the following distribution of P.U.D. Excise Tax be made as follows: RECEIPTS P.U.D. NUMBER 1 $ 74,586.60 P.U.D. NUMBER 3 $750,769.85 DISTRIBUTION City of Shelton ..........................$91,298.15 Computed as 3/4 of 1%of Gross Revenue from sales of electricity in the City of Shelton Current Expense Fund................. $734,058.30 BE IT FURTHER RESOLVED that the Treasurer of Mason County is hereby directed to make the distribution as herein set forth. DATED this 7th day of July, 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Kevin Shutty, Commissioner Tim Whitehead Chief Deputy Prosecuting Attorney C: Clerk of the Board Randy Neatherlin, Commissioner City Clerk Treasurer J:\reso I ute\2020\p u dtax Attachment A MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dave Windom Action Agenda _X Melissa Casey Public Hearing Other DEPARTMENT: Community Services — Public EXT: _404 Health COMMISSION MEETING DATE: 07/07/2020 Agenda Item # Commissioner staff to complete) BRIEFING DATE: 06/22/2020 BRIEFING PRESENTED BY: Dave Windom [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: CHOICE Regional Health Network Contract Amendment #5 BACKGROUND: In 2016, Mason County Community Services — Public Health and CHOICE Regional Health Network entered into the Youth Marijuana Prevention and Education Program (YMPEP) Agreement. Mason County Public Health will receive funding to serve as community-level content expert to the YMPEP Program Manager; maintain, engage with, and fill gaps in participation of current regional marijuana prevention programs and coalitions; evaluate Healthy Youth Survey and Census data to create presentations for community members and decision makers; conduct a scan of selected cannabis retailers focused on lock box/bag education for consumers; and evaluate park signage information for updates to reflect current marijuana smoking laws. BUDGET IMPACTS: CHOICE will provide $25,000 for year 6 ending June 30, 2021 RECOMMENDED ACTION: Signatures needed on two original copies ATTACHMENT(S): CHOICE Regional Health Network Contract Amendment #5 HXontractsTH_06.30.20_Agenda YMPEP Contract.doc CHOICE Regional Health Network CONTRACT AMENDMENT IA.NAME OF SUBCONTRACTOR 2A. CONTRACT NUMBER Mason County Public Health Dept. N21896-17-5 1 B.ADDRESS OF CONTRACTOR 2B. AMENDMENT 415N6"St #5 1 C. CITY, STATE,ZIP CODE Shelton, WA 98584 3. ® THIS ITEM APPLIES ONLY TO BILATERAL AMENDMENTS The Contract identified herein, including any previous amendments thereto, is hereby amended as set forth in item 5 below by mutual consent of all parties hereto. 4. ❑ THIS ITEM APPLIES ONLY TO UNILATERAL AMENDMENTS The Contract identified herein, including any previous amendments thereto, is hereby unilaterally amended as set forth in item 5 below pursuant to the changes and modifications clause as contained therein. 5. DESCRIPTION OF AMENDMENT: Subcontractor Name and CHOICE Regional Health Network have entered into the Youth Marijuana Prevention and Education Program Agreement executed in 2016.All terms and conditions set forth in that Agreement remain in full force and effect,except to the extent that such terms and conditions are modified or in conflict with the provisions of this Amendment, in which case this Amendment shall prevail. The purpose of this amendment is to revise the following: i. Extend the period of performance from July 1,2020 to June 30,2021. ii. The Monthly Activity Reports are to be submitted to CHOICE by the 5th day of each month for the previous month's activity, and the Expenditure Report and Request for Reimbursement must be provided to CHOICE by the 151 day of the month for the previous month's activity, in order to receive reimbursement for the previous month. If CHOICE does not receive the Monthly Expenditure Report and Request for Reimbursement form by the end of the month,CHOICE may withhold approval and payment, at its discretion, until the 30th of the month following submittal. a. Subcontractor will submit all reimbursement forms to financencrhn.org and to YMPEP Program Manager. b. Reimbursement requests must include supporting documentation such as approved timesheets,payroll records,receipts for equipment, goods, services, related travel,and payments to sub-contractors. c. Subcontractor will produce a required final 6-month expenditure plan by January 31s',2021 to CHOICE YMPEP Program Manager explaining in detail how the remaining YMPEP funds will be spent by June 301h, 2021. If CHOICE YMPEP Program Manager does not receive a final 6-month expenditure plan by January 3111, 2021 and/or the funds are not 50%spent by this date, CHOICE reserves the right to reduce funding for this contract year. iii. CHOICE will provide$25,000 Not-to-Exceed compensation for year 6 deliverables. iv. Termination for Withdrawal of Funding CHOICE Regional Health Network Amendment#5 Contract N21896-17 Page 1 a. In the event that state government cancels or modifies funding,or if the authority of CHOICE to perform any of its duties is withdrawn,reduced,or limited in any way then CHOICE may immediately terminate this Contract by providing written notice to the Contractor.The termination will be effective on the date specified in the termination notice.CHOICE agrees to notify Contractor of such withdrawal of authority at the earliest possible time.No penalty will accrue to CHOICE in the event the termination option in this section is exercised. V. Subcontractor will provide verification that background checks have been completed for any staff and volunteers who will work with youth(ages 0-17). Verification must be sent to the CHOICE Program Manager prior to the individual's start date. Please send a signed attestation with the individual's name,title and start date stating a criminal background check was completed on(date background check was performed)with no record found. CHOICE reserves the right to audit statements of attestations without prior notice. Please do not forward a copy of the background check unless in compliance with the WA Criminal Records Privacy Act,Chapter 10.97 RCW. Secondary dissemination of criminal history records is prohibited. vi. Revises the Subcontractor's Exhibit A—Statement of work July 2020-June 2021: a. Community collaborations: Serve as a community-level content expert to the YMPEP Program Manager. Participate in scheduled monthly YMPEP Work Group meeting preparation and/or meeting attendance.This will include in- person meetings,teleconference meetings, and e-mail correspondence as needed. b. Maintain and expand relationships: Will work with CHOICE Program Manager to maintain,engage with, and fill gaps in participation of current regional marijuana prevention programs,Drug Free Community Coalitions, and Community Prevention and Wellness Coalitions in county and region. c. Professional development: Will help promote regional professional development trainings within subcontractor's own network, and will attend YMPEP trainings organized by CHOICE Program Manager. d. Work plan activities: Will work with CHOICE Program Manager and regional partners to implement the specified activities in the work plan as outlined in the YMPEP 5-Year Strategic Plan in the following categories: i. Key influencer event. Host Dr. Kilmer for 1 event. Invite parents, teachers, council members, other key influencers to attend. Focus of outreach on Primary and Priority populations. Engage youth in inviting and gathering key influencers for Dr. Kilmer events. Distribute materials at Dr. Kilmer events including marijuana toolkit, Under the Influence of You(UTI)material. ii. Evaluation of data and presentations to decision makers. Work with CHOICE Program Manager to use analyzed Healthy Youth Survey and Census data to create presentations for community members and decision makers, with focus on priority and primary populations. Work with youth to deliver presentations to community members and decision makers and present material. iii. Media campaign.Using UTI and You Can media materials, do targeted campaigns on social media, posters,vinyl banners, bookmarks at libraries,food bags, and other appropriate venues,with focus on Priority and Primary populations. Work with youth to disseminate UTI and You Can materials in community through CHOICE Regional Health Network Amendment#5 Contract N21896-17 Page 2 relationship building,handing out posters, packing food bags, encouraging schools to use vinyl banners at games. iv. Retailer scan and education. Complete a scan of selected cannabis retailers focused on lock box/bag education for consumers. Ensure retailers located near Priority and Primary populations are included in scan if possible. Develop talking points for retailers to encourage adoption of lock box/bag education for consumers. Develop materials for retailers to use when engaging customers.Begin conversations with retailers on how to encourage use of boxes/bags by consumers. Help retailers with FAQs,barriers to adoption especially among Primary/Priority populations. v. Park signage. Determine which agencies need to be consulted to collect information on park signage ordinances in each county, gather all info necessary to initiate signage change. Evaluate park signage information and determine next steps for updating/changing signage to reflect current marijuana smoking laws. Meet with decision makers to change or update park signage policy if necessary,and help implement changes. Engage with youth to develop messaging for decision makers on park-signage change. Work with partners including media to write about changes to local park signage. v 11. This Amendment's Effective Date shall be July 1,2020. 6. ❑ This is a unilateral amendment. Signature of contractor is not required below. ® Contractor hereby acknowledges and accepts the terms and conditions of this amendment. Signature is required below. IN WITNESS WHEREOF, CHOICE and the Subcontractor have signed this agreement. SUBCONTRACTOR SIGNATURE DATE CHOICE REGIONAL HEALTH NETWORK SIGNATURE DATE CHOICE Regional Health Network Amendment#5 Contract N21896-17 Page 3 CHOICE Regional Health Network CONTRACT AMENDMENT 1A.NAME OF SUBCONTRACTOR 2A. CONTRACT NUMBER 'Mason County Public Health Dept. N21896-17-5 1 B. ADDRESS OF CONTRACTOR 2B.AMENDMENT 415 N 6th St #55 1C. CITY, STATE,ZIP CODE Shelton, WA 98584 3. ® THIS ITEM APPLIES ONLY TO BILATERAL AMENDMENTS The Contract identified herein, including any previous amendments thereto, is hereby amended as set forth in item 5 below by mutual consent of all parties hereto. 4. ❑ THIS ITEM APPLIES ONLY TO UNILATERAL AMENDMENTS The Contract identified herein, including any previous amendments thereto, is hereby unilaterally amended as set forth in item 5 below pursuant to the changes and modifications clause as contained therein. 5. DESCRIPTION OF AMENDMENT: Subcontractor Name and CHOICE Regional Health Network have entered into the Youth Marijuana Prevention and Education Program Agreement executed in 2016.All terms and conditions set forth in that Agreement remain in full force and effect,except to the extent that such terms and conditions are modified or in conflict with the provisions of this Amendment, in which case this Amendment shall prevail. The purpose of this amendment is to revise the following: i. Extend the period of performance from July 1,2020 to June 30,2021. ii. The Monthly Activity Reports are to be submitted to CHOICE by the 5th day of each month for the previous month's activity, and the Expenditure Report and Request for Reimbursement must be provided to CHOICE by the 151 day of the month for the previous month's activity, in order to receive reimbursement for the previous month. If CHOICE does not receive the Monthly Expenditure Report and Request for Reimbursement form by the end of the month, CHOICE may withhold approval and payment, at its discretion, until the 30th of the month following submittal. a. Subcontractor will submit all reimbursement forms to finance(tcrhn.org and to YMPEP Program Manager. b. Reimbursement requests must include supporting documentation such as approved timesheets,payroll records,receipts for equipment, goods, services, related travel, and payments to sub-contractors. c. Subcontractor will produce a required final 6-month expenditure plan by January 31", 2021 to CHOICE YMPEP Program Manager explaining in detail how the remaining YMPEP funds will be spent by June 301, 2021. If CHOICE YMPEP Program Manager does not receive a final 6-month expenditure plan by January 3111, 2021 and/or the funds are not 50% spent by this date, CHOICE reserves the right to reduce funding for this contract year. iii. CHOICE will provide$25,000 Not-to-Exceed compensation for year 6 deliverables. iv. Termination for Withdrawal of Funding CHOICE Regional Health Network Amendment#5 Contract N21896-17 Page 1 a. In the event that state government cancels or modifies funding,or if the authority of CHOICE to perform any of its duties is withdrawn,reduced,or limited in any way then CHOICE may immediately terminate this Contract by providing written notice to the Contractor.The termination will be effective on the date specified in the termination notice.CHOICE agrees to notify Contractor of such withdrawal of authority at the earliest possible time.No penalty will accrue to CHOICE in the event the termination option in this section is exercised. V. Subcontractor will provide verification that background checks have been completed for any staff and volunteers who will work with youth(ages 0-17).Verification must be sent to the CHOICE Program Manager prior to the individual's start date. Please send a signed attestation with the individual's name,title and start date stating a criminal background check was completed on(date background check was performed)with no record found. CHOICE reserves the right to audit statements of attestations without prior notice. Please do not forward a copy of the background check unless in compliance with the WA Criminal Records Privacy Act,Chapter 10.97 RCW. Secondary dissemination of criminal history records is prohibited. vi. Revises the Subcontractor's Exhibit A—Statement of work July 2020-June 2021: a. Community collaborations: Serve as a community-level content expert to the YMPEP Program Manager. Participate in scheduled monthly YMPEP Work Group meeting preparation and/or meeting attendance.This will include in- person meetings,teleconference meetings,and e-mail correspondence as needed. b. Maintain and expand relationships: Will work with CHOICE Program Manager to maintain,engage with,and fill gaps in participation of current regional marijuana prevention programs,Drug Free Community Coalitions, and Community Prevention and Wellness Coalitions in county and region. c. Professional development: Will help promote regional professional development trainings within subcontractor's own network, and will attend YMPEP trainings organized by CHOICE Program Manager. d. Work plan activities: Will work with CHOICE Program Manager and regional partners to implement the specified activities in the work plan as outlined in the YMPEP 5-Year Strategic Plan in the following categories: i. Key influencer event.Host Dr. Kilmer for 1 event. Invite parents, teachers, council members, other key influencers to attend. Focus of outreach on Primary and Priority populations. Engage youth in inviting and gathering key influencers for Dr.Kilmer events. Distribute materials at Dr. Kilmer events including marijuana toolkit, Under the Influence of You(UTI)material. ii. Evaluation of data and presentations to decision makers. Work with CHOICE Program Manager to use analyzed Healthy Youth Survey and Census data to create presentations for community members and decision makers,with focus on priority and primary populations. Work with youth to deliver presentations to community members and decision makers and present material. iii. Media campaign. Using UTI and You Can media materials, do targeted campaigns on social media,posters,vinyl banners, bookmarks at libraries, food bags, and other appropriate venues,with focus on Priority and Primary populations. Work with youth to disseminate UTI and You Can materials in community through CHOICE Regional Health Network Amendment#5 Contract N21896-17 Page 2 relationship building, handing out posters,packing food bags, encouraging schools to use vinyl banners at games. iv. Retailer scan and education. Complete a scan of selected cannabis retailers focused on lock box/bag education for consumers. Ensure retailers located near Priority and Primary populations are included in scan if possible. Develop talking points for retailers to encourage adoption of lock box/bag education for consumers. Develop materials for retailers to use when engaging customers. Begin conversations with retailers on how to encourage use of boxes/bags by consumers. Help retailers with FAQs,barriers to adoption especially among Primary/Priority populations. v. Park signage. Determine which agencies need to be consulted to collect information on park signage ordinances in each county, gather all info necessary to initiate signage change. Evaluate park signage information and determine next steps for updating/changing signage to reflect current marijuana smoking laws. Meet with decision makers to change or update park signage policy if necessary,and help implement changes. Engage with youth to develop messaging for decision makers on park signage change. Work with partners including media to write about changes to local park signage. %1l. This Amendment's Effective Date shall be July 1,2020. 6. ❑ This is a unilateral amendment. Signature of contractor is not required below. ® Contractor hereby acknowledges and accepts the terms and conditions of this amendment. Signature is required below. IN WITNESS WHEREOF, CHOICE and the Subcontractor have signed this agreement. SUBCONTRACTOR SIGNATURE DATE CHOICE REGIONAL HEALTH NETWORK SIGNATURE DATE CHOICE Regional Health Network Amendment#5 Contract N21896-17 Page 3 MASON COUNTY AGENDA ITEM SUMMARY FORM o: Board of Mason County Commissioners From: Kell Rowen, Planning Manager Action Agenda Q Public Hearing ❑ Other ❑ Department: Community Services Ext: 286 Date: July 7, 202o Agenda Item #Z.J (Commissioner Staff To Complete) Briefing Date: June 29, 2020 Briefing Presented By: Kell Rowen [ ] Item Was Not Previously Briefed With The Board Please Provide Explanation Of Urgency ITEM: Set a public hearing on July 28, 202o at 6:3.5 p.m.to consider rezone of several adjacent parcels from Multi-Family Residential (R-zo)to Mixed Use (MU)within the Belfair Urban Growth Area (UGA). BACKGROUND: This property owner request is to rezone a portion (o.82 acres) of a split-zoned parcel (1..52 acres total)from Residential to Mixed Use. The southern portion of the parcel is already zoned Mixed Use. Future proposed use is to expand the outdoor retail area for Mitchell Lumber in Belfair.The Planning Advisory Commission voted unanimously(7-0) to recommend approval to rezone. Request is considered an amendment to the Development Regulations and not a change to the Comprehensive Plan. RECOMMENDED ACTION: Board of County Commissioners shall set a public hearing on July 28, 202o at 6:3.5 p.m. to consider the rezone request. ATTACFIMENT(S): Notice of Hearing 6/30/2020 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing at the Mason County Courthouse Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, July 28, 2020, at 6:15 P.M. SAID HEARING will be to consider adopting the following amendments: • Rezone a portion (0.82 acres) of parcel number 12329-43-00060 (1.52 acres total) from Multi-Family Residential (R-10)to Mixed Use (MU) for the future expansion of Mi If you have questions, please contact Kell Rowen (360) 427-9670, Ext. 286. If special accommodations are needed, please contact the Commissioners' office, 427- 9670, Ext. 419. DATED this 7th day of July 2020 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Clerk of the Board c: Journal - Publish 2x: July 16 and 23, 2020 (Bill: Community Development—615 W. Alder, Shelton, WA 98584) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Ginger Kenyon Action Agenda _X_ Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: July 7, 2020 Agenda Item # �-4 (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant # 8073164-8073347 $ 1,896,486.67 Direct Deposit Fund Warrant # 69158-69547 $ 732,974.96 Salary Clearing Fund Warrant #s 7005252-7005275 $ 512,716.21 Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 13,012,341.68 Direct Deposit YTD Total $ 8,752,172.62 Salary Clearing YTD Total $ 9,186,675.23 Approval of Treasure Electronic Remittances YTD Total $ 3,927,529.02 RECOMMENDED ACTION: Approval to: Move to approve the following warrants Claims Clearing Fund Warrant # 8073164-8073347 $ 1,896,486.67 Direct Deposit Fund Warrant #s 69158-69547 $ 732,974.96 Salary Clearing Fund Warrant #s 7005252-7005275 $ 512,716.21 Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Frank Pinter Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 530 COMMISSION MEETING DATE: July 7, 2020 Agenda Item # Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: Frank Pinter [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to amend Resolution 20-52, Non Represented Salary Scale Range Alignment by reclassifying the Facilities Manager from Salary Range 29 to Salary Range 38, Step 0, effective July 1, 2020 and the Juvenile Court Administrator from Range 37 to Salary Range 40, placing the incumbent at step 3 effective July 1, 2020. Background: The Support Services Director requests to revise the Non-Represented Salary Scale Range Alignment approving the reclassification of the Facilities Manager from Salary Range 29 to Salary Range 38 and places the incumbent at Salary Step 0, and approves the reclassification of the Juvenile Court Administrator from Salary Range 37 to Salary Range 40 and places the incumbent at Salary Step 3, effective July 1, 2020. This reclassification request was due to the increased knowledge, skills and abilities and additional job duties for both the Facilities Manager and the Juvenile Court Administrator. RECOMMENDED ACTION: Approval to reclassify the Facilities Manager from Salary Range 29, Step 5 to Salary Range 38, Step 0, effective July 1, 2020 and Juvenile Court Administrator from Salary Range 37 to Range 40, Step 3 effective July 1, 2020. Attachment: Draft Resolution, Draft Non Represented Salary Scale Range Alignment Resolution RESOLUTION NO. AMENDING RESOLUTION NO. 2020-52 TO REVISE THE NON-REPRESENTED SALARY SCALE RANGE ALIGNEMENT BY RECLASSIFYING THE FACILITIES MANAGER FROM SALARY RANGE 29 TO SALARY RANGE 38 AND RECLASSIFY THE JUVENILE COURT ADMINISTRATOR FROM SALARY RANGE 37 TO SALARY RANGE 40 WHEREAS, RCW 36.16.070 states that ... The Board shall fix the compensation of all employees..., WHEREAS, The Board, has approved the reclassification of the Facilities Manager to Salary Range 38 on the Non-Represented Salary Scale and places the incumbent at Salary Step 0; and WHEREAS, The Board, has approved the reclassification of the Juvenile Court Administrator to Salary Range 40 on the Non-Represented Salary Scale and places the incumbent at Salary Step 3; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners does hereby revise the Non-Represented Salary Scale Range Alignment approving the reclassification of the Facilities Manager from Salary Range 29 to Salary Range 38 and places the incumbent at Salary Step 0, and approves the reclassification of the Juvenile Court Administrator from Salary Range 37 to Salary Range 40 and places the incumbent at Salary Step 3, effective July 1, 2020 DATED this day of July 2020. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Kevin Shutty, Commissioner Tim Whitehead, Chief DPA Randy Neatherlin, Commissioner Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 46 Community Services Director 1015 Public Works & Utilities Director 4005 Support Services Director 1156 Undersheriff 3000 44 Deputy Director Public Works/Utilities & Waste Mgmt 4010 County Engineer 4008 43 Chief Public Defender 1160 Chief Criminal Deputy 3002 Chief Jail 3003 41 Jail Lieutenant 3005 40 Engineering and Construction Manager 4030 Administrator, Probation & Juvenile Services 1050 39 Chief Finance Officer 2000 38 DEM/IT/Parks & Trails Manager 2059 Water &Wastewater Manager 4015 Chief Civil Deputy 3001 County Surveyor 4058 Facilities Manager 2058 35 District Court Administrator 1180 Superior Court Administrator 1190 Juvenile Court Services Deputy Administrator 1052 34 Road Operations & Maintenance Manager 4021 33 Engineer III 4033 Personal Health Manager 2171 Environmental Health Manager 2169 Planning Manager 2080 Permit Assistance Center Manager 2090 32 Budget Manager 1155 Project Support Services Manager 4201 31 Public Works Finance Manager 2011 30 Engineering & Construction Assistant Manager 4029 Page I 1 of 2 Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 29 Equipment Maintenance Supervisor 4080 Finance Manager 2010 Road Operations & Maintenance Supervisor 4022 Chief Deputy Treasurer 1139 Administrative Services Manager 1153 Human Resources/Risk Manager 1154 Chief Deputy Assessor 1099 Administrative Manager 2149 Chief Deputy Clerk 1108 28 Engineer II 4032 27 Elections Superintendent 1080 26 Engineer 1 4031 25 Program Manager 1 2200 Therapeutic Court Program Manager 2199 23 Public Works Office Administrator 2045 21 Financial Analyst Risk & Safety Compliance Manager 1057 Personnel Analyst 1152 Noxious Weed Coordinator 2226 Personnel & Risk Analyst 20 Office Manager 2040 19 Official Court Recorder/Judicial Assistant 1193 Official Court Recorder/Family Law Facilitator 1192 Clerk of the Board/Records Specialist 1056 Administrative Clerk 1055 17 Administrative Assistant 1040 13 Administrative Secretary 1046 Legal Secretary 2152 Victim/Witness Advocate 2154 11 Senior Deputy Coroner 3071 10 Receptionist/Secretary 2041 Therapeutic Courts Caseworker 1185 1 Central Shop Assistant 4099 Page 12 of 2 Attachment A RANGE ENTRY ENTRY"Step STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 MAX ANNUAL ANNUAL 0" 46 $ 115,911.60 $ 9,659.30 $ 9,907.02 $ 10,161.04 $ 10,421.52 $ 10,688.78 $ 10,962.80 $ 131,553.60 45 $ 94,407.82 $ 7,867.32 $ 8,259.44 $ 8,673.56 $ 8,890.46 $ 9,113.18 $ 9,339.36 $ 112,072.32 44 $ 92,138.64 $ 7,678.22 $ 8,063.34 $ 8,467.04 $ 8,678.16 $ 8,895.08 $ 9,117.80 $ 109,413.60 43 $ 89,883.60 $ 7,490.30 $ 7,865.02 $ 8,258.24 $ 8,465.90 $ 8,675.84 $ 8,893.92 $ 106,727.04 42 $ 87,781.20 $ 7,315.10 $ 7,680.56 $ 8,063.34 $ 8,266.36 $ 8,472.84 $ 8,683.96 $ 104,207.52 41 $ 85,609.92 $ 7,134.16 $ 7,490.30 $ 7,866.12 $ 8,062.20 $ 8,264.04 $ 8,470.52 $ 101,646.24 40 $ 83,591.52 $ 6,965.96 $ 7,315.10 $ 7,679.38 $ 7,871.98 $ 8,069.18 $ 8,271.00 $ 99,252.00 39 $ 81,545.52 $ 6,795.46 $ 7,136.52 $ 7,492.64 $ 7,679.38 $ 7,871.98 $ 8,069.18 $ 96,830.16 38 $ 79,596.72 $ 6,633.06 $ 6,964.80 $ 7,312.80 $ 7,497.28 $ 7,681.66 $ 7,875.42 $ 94,505.04 37 $ 77,647.68 $ 6,470.64 $ 6,794.28 $ 7,135.34 $ 7,312.80 $ 7,496.12 $ 7,682.84 $ 92,194.08 36 $ 75,796.32 $ 6,316.36 $ 6,633.06 $ 6,964.80 $ 7,139.96 $ 7,318.66 $ 7,501.88 $ 90,022.56 35 $ 73,972.80 $ 6,164.40 $ 6,472.94 $ 6,796.60 $ 6,965.96 $ 7,141.10 $ 7,319.80 $ 87,837.60 34 $ 72,218.64 $ 6,018.22 $ 6,317.54 $ 6,634.22 $ 6,800.08 $ 6,970.58 $ 7,144.62 $ 85,735.44 33 $ 70,450.56 $ 5,870.88 $ 6,164.40 $ 6,472.94 $ 6,634.22 $ 6,800.08 $ 6,970.58 $ 83,646.96 32 $ 68,794.32 $ 5,732.86 $ 6,019.38 $ 6,318.68 $ 6,476.42 $ 6,638.82 $ 6,804.74 $ 81,656.88 31 $ 67,068.48 $ 5,589.04 $ 5,869.74 $ 6,163.24 $ 6,316.36 $ 6,475.24 $ 6,637.66 $ 79,651.92 30 $ 65,508.72 $ 5,459.06 $ 5,731.68 $ 6,018.22 $ 6,169.00 $ 6,320.98 $ 6,479.88 $ 77,758.56 29 $ 63,922.32 $ 5,326.86 $ 5,591.34 $ 5,870.88 $ 6,019.38 $ 6,169.00 $ 6,323.32 $ 75,879.84 28 $ 62,390.64 $ 5,199.22 $ 5,459.06 $ 5,731.68 $ 5,874.36 $ 6,022.86 $ 6,173.66 $ 74,083.92 27 $ 60,873.60 $ 5,072.80 $ 5,325.70 $ 5,590.18 $ 5,731.68 $ 5,874.36 $ 6,020.56 $ 72,246.72 26 $ 59,425.92 $ 4,952.16 $ 5,199.22 $ 5,459.06 $ 5,593.64 $ 5,735.16 $ 5,879.02 $ 70,548.24 25 $ 57,964.32 $ 4,830.36 $ 5,071.60 $ 5,324.58 $ 5,457.92 $ 5,592.50 $ 5,734.00 $ 68,808.00 24 $ 56,600.16 $ 4,716.68 $ 4,952.16 $ 5,199.22 $ 5,329.18 $ 5,461.42 $ 5,599.48 $ 67,193.76 23 $ 55,207.44 $ 4,600.62 $ 4,830.36 $ 5,071.60 $ 5,199.22 $ 5,329.18 $ 5,461.42 $ 65,537.04 22 $ 53,899.68 $ 4,491.64 $ 4,716.68 $ 4,953.34 $ 5,076.26 $ 5,202.70 $ 5,332.64 $ 63,991.68 21 $ 52,577.04 $ 4,381.42 $ 4,600.62 $ 4,831.52 $ 4,952.16 $ 5,075.12 $ 5,201.56 $ 62,418.72 20 $ 51,310.32 $ 4,275.86 $ 4,490.48 $ 4,715.50 $ 4,832.66 $ 4,954.48 $ 5,077.44 $ 60,929.28 19 $ 50,070.96 $ 4,172.58 $ 4,381.42 $ 4,600.62 $ 4,716.68 $ 4,833.82 $ 4,955.64 $ 59,467.68 18 $ 48,888.24 $ 4,074.02 $ 4,277.02 $ 4,491.64 $ 4,602.98 $ 4,719.00 $ 4,836.18 $ 58,034.16 17 $ 47,691.12 $ 3,974.26 $ 4,173.74 $ 4,382.60 $ 4,492.82 $ 4,604.14 $ 4,720.16 $ 56,641.92 16 $ 46,549.44 $ 3,879.12 $ 4,074.02 $ 4,277.02 $ 4,384.92 $ 4,493.98 $ 4,605.28 $ 55,263.36 15 $ 45,421.92 $ 3,785.16 $ 3,975.42 $ 4,172.58 $ 4,275.86 $ 4,381.42 $ 4,491.64 $ 53,899.68 14 $ 44,322.72 $ 3,693.56 $ 3,877.98 $ 4,071.70 $ 4,173.74 $ 4,278.18 $ 4,386.08 $ 52,632.96 13 $ 43,250.40 $ 3,604.20 $ 3,784.02 $ 3,974.26 $ 4,072.86 $ 4,174.92 $ 4,279.36 $ 51,352.32 12 $ 42,206.64 $ 3,517.22 $ 3,693.56 $ 3,877.98 $ 3,975.42 $ 4,075.20 $ 4,176.08 $ 50,112.96 11 $ 41,190.48 $ 3,432.54 $ 3,604.20 $ 3,784.02 $ 3,879.12 $ 3,976.58 $ 4,075.20 $ 48,902.40 10 $ 40,215.84 $ 3,351.32 $ 3,517.22 $ 3,693.56 $ 3,785.16 $ 3,880.30 $ 3,977.74 $ 47,732.88 9 $ 39,227.52 $ 3,268.96 $ 3,432.54 $ 3,604.20 $ 3,693.56 $ 3,786.34 $ 3,880.30 $ 46,563.60 8 $ 38,294.88 $ 3,191.24 $ 3,348.98 $ 3,517.22 $ 3,605.36 $ 3,694.68 $ 3,787.50 $ 45,450.00 7 $ 37,348.08 $ 3,112.34 $ 3,268.96 $ 3,432.54 $ 3,517.22 $ 3,605.36 $ 3,697.04 $ 44,364.48 6 $ 36,471.60 $ 3,039.30 $ 3,192.42 $ 3,351.32 $ 3,434.84 $ 3,520.68 $ 3,608.86 $ 43,306.32 5 $ 35,580.48 $ 2,965.04 $ 3,112.34 $ 3,268.96 $ 3,351.32 $ 3,434.84 $ 3,520.68 $ 42,248.16 4 $ 34,745.52 $ 2,895.46 $ 3,039.30 $ 3,192.42 $ 3,272.50 $ 3,354.80 $ 3,437.20 $ 41,246.40 3 $ 33,895.92 $ 2,824.66 $ 2,966.20 $ 3,113.50 $ 3,192.42 $ 3,272.50 $ 3,354.80 $ 40,257.60 2 $ 33,074.88 $ 2,756.24 $ 2,894.28 $ 3,039.30 $ 3,114.64 $ 3,193.56 $ 3,272.50 $ 39,270.00 1 $ 32,295.12 $ 2,691.26 $ 2,824.66 $ 2,965.04 1 $ 3,039.30 1 $ 3,114.64 1 $ 3,193.56 $ 38,322.72 Attachment A MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dawn Twiddy Action Agenda Public Hearing Other DEPARTMENT: Human Resources EXT: 422 COMMISSION MEETING DATE: July 7, 2020 Agenda Item # Commissioner staff to complete) BRIEFING DATE: July 6, 2020 BRIEFING PRESENTED BY: Dawn Twiddy [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Resolution establishing the Mason County Pandemic Exposure Control, Mitigation and Recovery Policy and add it to Mason County Code Chapter 2. BACKGROUND: Mason County Pandemic Exposure Control, Mitigation and Recovery Policy represents a commitment to workplace safety by the elected officials and department heads of Mason County. The Board of County Commissioners and Elected Officials have the responsibility to provide a safe and healthy workplace free from recognized hazards as set forth in RCW 49.17.060: Employer— General safety standard — Compliance, Chapter 296-800 WAC: Safety and Health Core Rules, and Division of Occupational Safety and Health (DOSH) Directive 1.70, General Coronavirus Prevention Under Stay Home-Stay Healthy Order. Mason County employees also have the responsibility to develop habits and procedures that will reduce exposure to potential injury including attending safety trainings and wearing personal protective equipment. BUDGET IMPACTS: None RECOMMENDED ACTION: Approval of the Resolution establishing the Mason County Pandemic Exposure Control, Mitigation and Recovery Policy and add it to Mason County Code Chapter 2. ATTACHMENT(S): Resolution, Mason County Pandemic Exposure Control, Mitigation and Recovery Policy. C:\Users\rmcdowell\Desktop\Pandemic Policy Commission Agenda Item Summary.doc MASON COUNTY EMPLOYEE PANDEMIC EXPOSURE CONTROL, MITIGATION AND RECOVERY POLICY Resolution No. Creation Date: 1 of 8 I. EMPLOYEE PANDEMIC EXPOSURE CONTROL, MITIGATION AND RECOVERY POLICY 1. Policy#- 2. Effective Date: 7/1/2020 3. Review Frequency: As Necessary 4. Policy Owner: DEM / Human Resources II. PURPOSE 1. STATEMENT: Mason County is committed to the safety and health of our employees; accordingly,we strive to maintain a healthy worksite in accordance with state and federal law. Specifically, RCW 49.17.060 which states, "each employer shall furnish to each of their employees a place of employment free from recognized hazards that are causing or likely to cause serious injury or death to his or her employees and shall comply with the rules, regulations, and order promulgated under this chapter." 2. AUTHORITIES: The Governor's Office; Safe Start Guide of 06/10/2020 gives specific guidance to employers and DOSH Directive 1.70, titled General Coronavirus Prevention Under Stay Home — Stay Healthy Order (Updated 04/27/2020) states, "People are required to stay home except for essential activities, which include a wide range of economic and social functions necessary to maintain minimum living conditions. Employers who continue operations under the Order are required to maintain coronavirus prevention practices consistent with U.S. Department of Labor, U.S. Department of Health, the CDC, Washington State L&I, DOSH, OSHA, and Washington State Department of Health guidance." Exposure to SARS-CoV-2, and any other pandemic is recognized as a very serious workplace hazard. 3. SCOPE: Mason County Commissioners deems all government business as essential. We ask you,our employee,to join our efforts by fully participating in the exposure prevention and infection control measures outlined in this policy. Essential business functions performed by employees at Mason County, Per L&I 1501-00 County-Staff 4907-01 Prison Industries Staff 5306-07 County-Office and Administrative Staff 6901-00 Volunteers 6901-01 Student Volunteer or Unpaid Students 6905-01 County- Law Enforcement Officers 6906-01 County-Volunteer Law Enforcement Officers 7203-00 Community Service Workers 2 of 8 Mason County will strive to use telework and technology as a means to reduce the exposure of our workforce, offer staggered shifts where applicable, reduce the number of employees in a certain area if acceptable and control the types and number of staff moving around the facilities in order to mitigate potential future exposure. Mason County will not take any adverse action (such as firing, demoting, or retaliating) against any employee who chooses to exercise their safety and health rights, such as raising safety and health concerns to management, participating in union activities concerning safety and health matters,filing a safety and health complaint or participating in a DOSH investigation. All employees have thirty (30) days to file safety and health complaints with L&I DOSH and/or with Federal OSHA. 4. RESPONSIBLE PARTIES: All Mason County Employees, Department Heads and Elected Officials are responsible to manage, monitor and maintain adherence to this policy as the County moves forward in managing and mitigating pandemic recovery. III. POLICY 1. SAFETY OFFICERS Mason County designates each department's safety officer as the Pandemic Site Supervisor at each of its facilities. The name and contact information of the Safety Officer will be posted at each facility's point of entry. The Safety Officer will educate their department's employees on the importance of using the self-regulation stations and will report to an employee's supervisor if they appear to be ill in order to enforce this Pandemic Exposure Control, Mitigation and Recovery Policy. During a pandemic employees are required to sign in and out on the Contact Tracing Log. The Safety Officer is required to maintain these logs as Entry/Exit Logs — Facilities (DAN GS 25007) for retention purposes. If the county receives a public records request or a request from a union for employee records related to the personnel logs or self-regulation information, seek advice from the Prosecuting Attorney. 2. SELF-REGULATION STATIONS According to the CDC, hallmark symptoms of a pandemic, such as COVID-19 infection are; fever, cough, shortness of breath, fatigue, muscle aches or new loss of taste/smell. However, other symptoms or no symptoms at all have also been reported by a small percentage of patients. If an employee (or a member of their household) develops symptoms consistent with a pandemic, such as COVID-19, they are encouraged to stay home. If an employee (or a member of their household) has a suspected or confirmed pandemic or COVID-19 related infection, s/he is required to follow the isolation and quarantine requirements as established by the Washington State Department of Health and the Center for Disease Control. In an abundance of caution, all employees will screen themselves at the self-regulation station, upon entering the workplace, for symptoms and instructions to wash their hands for 20 seconds 3 of 8 with soap and water upon arrival to each facility. It is the responsibility of each employee, who reports to work, to monitor if they (or a member of their household) have a cough, shortness of breath, fatigue, muscle aches or new loss of taste/smell. If they do,they need to stay home or if it develops during the workday, go home. At the self-regulation station each employee will measure their own temperatures using a 'no touch' or 'no contact' wall-mounted thermometer. Any worker with pandemic or COVID-19 like symptoms or a temperature of 100.4 degrees Fahrenheit or higher, will immediately leave the premise and contact their supervisor via telephone to report they are going home based on their self-screened result. If an employee experiences the onset of symptoms during a shift, again,they will be immediately sent home and offered to work via a telework option if the position responsibilities meet the eligibility requirements. Screening employees for symptoms and checking an employee's temperature are considered medical examinations according to the Americans with Disabilities Act of 1990 (ADA) and Equal Employment Opportunity Commission (EEOC). The ADA and EEOC both define a medical examination as, "a procedure or test that seeks information about an individual's physical or mental impairments or health." Medical examinations are not typically performed or allowable by employers; however, the ADA and EEOC make an exception to this legislation when the CDC and/or local health officials proclaim a pandemic or other local health emergency. For example, under the Stay Home —Stay Healthy Proclamation 20-25.4 (Safe Start Washington Phased Reopening Plan)signed by Washington State Governor,Jay Inslee on 05/31/2020, Mason County may require employees to self-regulate and perform the act of measuring employee's symptoms at all facility entry points. In compliance with the ADA and HIPAA, Mason County will not document, maintain health records, share, or discuss your personal health information with anyone other than the Mason County Health Officer or designee. We are committed to respecting and maintaining the personal privacy of our employees. Following the identification of symptoms or a suspected/confirmed pandemic related illness (such as COVID-19 infection) of either an employee (or a member of their household), the employee will not be allowed to return to work until they have been evaluated by their healthcare provider and are symptom-free. Employees who are sent home or required to stay home may use leave associated with the Families First Coronavirus Act (FFCRA) until it is exhausted. Once exhausted employees are required to use their accrued leave prior to being authorized Leave Without Pay (LWOP), unless they choose to use Washington Paid Family Medical Leave. 3. PERSONAL PROTECTIVE EQUIPMENT(PPE) Mason County will provide all employees with two cloth facemasks but employees may use their own cloth facemasks if desired. Masks, in accordance with the Washington Department of Health guidelines or as required by the Washington Department of Labor& Industries' safety rules, must always be worn by every employee on the property or premises, unless they are working alone. Therefore, employees are required to wear facemasks while entering any common workspace areas or in locations that others are in or are potentially within six feet distance. For example, a 4 of 8 mask should be worn when using the restroom, walking in hallways, or when going to the copy machine. Gloves and eye protection, specific to the task being performed, will also be provided if necessary, please inform Human Resources. Nitrile/vinyl gloves may be used by employees who are performing tasks which do not typically require gloves. However, nitrile/vinyl gloves are one-time use only and should be discarded after each use. All other gloves will be cleaned and sanitized between uses. To prevent potential latex exposures, including anaphylaxis, to those with latex allergies, latex gloves are not permitted on any Mason County facility. Employees are required to adhere to all other PPE policies outlined in Mason County Safety Policy and Accident Prevention Program. In addition to those policies, the Pandemic Exposure Control, Mitigation and Recovery Policy includes social distancing as a safety prevention measure. Social distancing of at least six (6) feet of separation between employees must be maintained at all times. Only infrequent passing within six feet is allowed by employees who are not wearing respiratory protection. Gatherings of any size must be managed by staggering work schedules and taking breaks/lunch in shifts. Any time two or more persons must meet, ensure a minimum of six (6) feet of separation. Materials or other work items must be transported between employees by mechanical means or by using staging points. If a staging point is used, employees may go to that central point (one at a time) to drop off or pick up items that typically transfer between employees. Employees may also have "mailboxes," or"bins," at the periphery of their workspace where materials may be left for them by other employees. However, at all mechanical transfer, staging points and peripheral drop off bins, provisions must be made to clean objects handled when the items are transferred. Identify all 'choke points' and 'high-risk areas' in the office or in our facilities (areas where employees naturally congregate), they must be labeled as such. To control these areas and minimize close interaction, we are implementing an occupancy restriction of one (1) person at a time. We also ask that you wipe down surfaces after use, avoid touching door handles and wash or sanitize your hands before exiting these designated areas. Occupied workstations will be separated by at least six (6) feet or will have physical barriers between them. Interactions when picking up or delivering equipment must be minimized. If possible, we ask that employees and delivery personnel maintain at least six (6) feet of separation at all times. Any required in-person employee meetings will be limited to ten (10) employees and six (6) feet of spacing must be maintained by employees at all time. Other meeting will be conducted via telephone conference or through electronic video media. 4. SANITATION & HYGIENE Mason County will either provide a permanent or portable handwashing station to employees. Regardless of the type, soap and running water (hot and cold) shall be abundantly provided for 5 of 8 frequent handwashing. Employees are encouraged to regularly wash their hands. Handwashing is absolutely required upon arrival and departure, before and after using the restroom, before and after eating, after coughing, after sneezing, after blowing your nose. Alcohol-based hand sanitizers with greater than 60%ethanol or 70%isopropanol may be used by employees between handwashing but are not a replacement for handwashing requirements. Employees are strongly discouraged from touching their face (eyes, nose, mouth, ears) with unwashed hands or while wearing contaminated gloves. Employees are strongly encouraged to cover their mouth and nose when coughing or sneezing. There will be a strict surface cleaning and sanitizing schedule for public spaces. Employees are required to clean their areas by removing buildup, dirt, debris, and other material on surfaces. To accomplish this, water and soap (or another cleaning fluid) will be used with wipes, clothes, brushes or other physical means of removing these materials so that there is no visible build-ups, smears, or streaks on the surface. Once the surface is clean, all high touch surfaces need to be sanitized. Surfaces may be sanitized using a bleach solution or another EPA approved disinfectant that will be supplied by our maintenance staff. Disinfectants will be available to workers throughout the office and facilities; all cleaning supplies will be replenished regularly. If you are running low on disinfectant or another cleaning supply, please notify the maintenance department by entering a help desk request at http://helpdesk.mason.local/tickets/ immediately. SDS and MSDS data sheets will be provided for all chemicals used including but not limited to hand soap, sanitizer, disinfectants, etc. 5. SAFETY TRAINING During a pandemic all employees are required to actively participate in a safety training meeting on the first day back to work and weekly thereafter. A schedule of mandatory safety training meetings will be provided to all employees. Employees who work remotely are required to attend all safety training meetings through electronic video media. Attendance will be communicated verbally the trainer will sign in each attendee to prevent supply sharing and physical contact. Important information and reminders from the CDC, Washington State Department of Health, DOSH, and other governing agencies will be posted at each Mason County facility for employees to review regularly. 6. INCIDENT REPORTING Employees are required to seek medical attention and inform Human Resources if they or a member of their household has a suspected or confirmed pandemic related illnesses (such as COVID-19 infection). 6of8 7. ATTENDANCE All employees will be given a Pandemic Contact Tracing Log, which they are required to complete daily. Contact tracing logs will remain at the facility. Employees are required to sign in/out and confirm they have sanitized their work area, were given the proper PPE, and washed their hands upon arrival. To the extent practical, only one visitor will be allowed on each facility at a time. Visitors include family members, clients, vendors, friends, delivery personnel, etc. All visitors are strongly encouraged to participate in symptom screening procedures and check in/out using the visitor logs located at each point of entry. Employees who do not believe it is safe to work may remove themselves from the office and immediately notify management. If an employee does not feel comfortable working, they will not be terminated or retaliated against for their decision to stay home and stay healthy. They will however be required to take appropriate leave. Paid Administrative Leave pay will not be authorized for any such leave, unless approved for all employees by the Board of County Commissioners. Mason County does offer select administrative employees the option to work remotely; however, this option may be revoked at any time at the discretion of management. All employees working remotely are expected to be logged in, actively performing job tasks and answering phone calls during their regular work schedule. Working remotely is a privilege and we trust employees will treat it as such. Mason County does not offer teleworking to all employees. In the event an employee opts not to work and working remotely is not an option, information will be provided to him/her regarding expanded family and medical leave requirements included in the Families First Coronavirus Response Act (FFCRA). Employees will also be allowed to use any available form of accrued paid leave, including vacation time and Washington State Sick Pay. 8. POST-EXPOSURE RECOVERY PLAN DOSH defines a, "potential exposure," as, "having close contact or being within 6 feet of individual with confirmed or suspected COVID-19 infection, for more than fifteen minutes. The timeframe for having contact with an individual includes the period of time of 48 hours before the individual became symptomatic." Generally, workers who have been exposed will be asked to self-quarantine; however, the CDC updated guidance allowing Mason County employees to return to work to ensure continuity of operations of essential functions. In order to safely return, however, the potentially exposed employee must pass the entry point health screening, wear a mask at all times, practice social distancing and clean/disinfect workspaces regularly for a period of fourteen (14) days following the potential exposure. If an employee or visitor notifies Mason County that they (or a member of their household) has a suspected or confirmed pandemic related illness or COVID-19 infection,the work space and/or facility will be sanitized immediately by maintenance staff, upon notification via http://helpdesk.mason.loca1/tickets/. Sanitation efforts will be focused on areas where the ill employee or visitor physically stayed longer than fifteen (15) minutes through the duration of 7of8 his/her workday or visit. In addition to these focal points, all accessible surfaces will be wiped, any visible soiling will be cleaned, and commonly touched surfaces will be sanitized. Employees will not be permitted to re-enter the office and/or facility until this process is complete. A notice of possible exposure will be sent to all employees and visitors who checked in/out on the day of exposure and two days after,which will be done through the use of established contact tracing logs. The notice will be given via telephone, e-mail, and regular mail. The name and personal health information of the sick individual will remain confidential, as required by the Americans with Disabilities Act. In the event of exposure/possible exposure, Mason County will notify the Washington State Department of Health. Employees will be instructed to proceed with testing and/or treatment based on the CDC Public Health Recommendations for Community-Related Exposure unless advised otherwise by the Washington State Department of Health. For questions or concerns regarding this Pandemic Exposure Control, Mitigation and Recovery Policy, please contact Mason County Human Resources or the department Safety Officer. Employee Acknowledgement I (Employee Name) hereby acknowledge that I have read Mason County Pandemic Exposure Control, Mitigation and Recovery Policy. Employee Signature Date 8 of 8 RESOLUTION NO. ESTABLISHMENT OF MASON COUNTY PANDEMIC EXPOSURE CONTROL, MITIGATION AND RECOVERY POLICY AND ADD TO MASON COUNTY CODE CHAPTER WHEREAS, Mason County Pandemic Exposure Control, Mitigation and Recovery Policy adopted by the Board of Commissioners represents a commitment to workplace safety by the elected officials and department heads of Mason County; and WHEREAS, The Board of County Commissioners and Elected Officials have the responsibility to provide a safe and healthy workplace free from recognized hazards as set forth in RCW 49.17.060: Employer — General safety standard — Compliance, Chapter 296-800 WAC: Safety and Health Core Rules, and Division of Occupational Safety and Health (DOSH) Directive 1.70, General Coronavirus Prevention Under Stay Home-Stay Healthy Order; and WHEREAS, Mason County employees have the responsibility to develop habits and procedures that will reduce exposure to potential injury including attending safety trainings and wearing personal protective equipment; BE IT FURTHER RESOLVED that the Board of Mason County Commissioners hereby establishes Mason County Pandemic Exposure Control, Mitigation and Recovery Policy and add this Policy to Mason County Code Chapter 2. This Resolution shall become effective immediately upon its passage. DATED this day of July 2020. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Commissioner Tim Whitehead, Chief Deputy Kevin Shutty, Commissioner Prosecuting Attorney MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Mike Collins, PE, PLS, Deputy Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: July 7, 2020 Agenda Item # 8 BRIEFING DATE: June 29 2020 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Local Agency Federal Aid Project Prospectus for approved Federal Highway Administration (FHWA) Funding for County Road Project 2028 — E Agate Road Resurfacing Project BACKGROUND: Federal Highway Administration (FHWA) will be funding 86.5% of the cost of County Road Project (CRP) 2028, E Agate Road, from milepost 1.7 to milepost 3.10. This project will consist of resurfacing the existing roadway and shoulders with hot mix asphalt, roadway striping and removing and replaces the existing guardrails. Washington State Department of Transportation will release the allocated federal dollars in two phases (July 2020 for Preliminary Engineering and 8/2021 for Construction) to the County as soon as the Local Agency Federal Aid Prospectus form has been approved and executed. Total estimated cost of this project is $803,000. Federal funding will be in the amount of $694,768, with local funding at approximately $108,432 and paid out of the County Road Fund. RECOMMENDED ACTION: I move the Board authorize the Chair to execute the Local Agency Federal Aid Project Prospectuses approved Federal Highway Administration (FHWA) funding for County Road Projects 2028, E. Agate Road resurfacing project. ATTACHMENTS: 1. Project Prospectus form for CRP 2028 2. Grant Questionnaire Aft Washington State Agency Local A Federal Aid Department of Transportation g y Project Prospectus Prefix Route ( ) Date 06/03/2020 Federal Aid STPR DUNS Number 06-958-0751 Project Number LocalAgency CRP 2028 ( WSDO Y 1 Federal Employer 91-6001354 Project Number ` Use Onl I Tax ID Number Agency CAAgency Federal Program Title County of Mason ❑✓ Yes ❑ No ❑✓ 20.205 [:]Other Project Title Start Latitude N 47.24408 Start Longitude W 123.01298 East Agate Road Resurfacing Project End Latitude N 47.22392 End Longitude W 123.01264 Project Termini From-To Nearest City Name Project Zip Code(+4) State Route 3 Shelton 98584-7306 Begin Mile Post End Mile Post Length of Project Award Type 1.70 3.10 1.40 ❑✓ Local❑Local Forces❑State❑Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name 23910 1.70 3.10 .023 Mason WSDOT Region Legislative District(s) nCon',ressional District(s) Urban Area Number Olympic Region 35 PRTPO Total Local Agency Federal Funds Phase Start Phase Estimated Cost Funding Date Nearest Hundred Dollar Nearest Hundred Dollar Nearest Hundred Dollar Month Year P.E. 20,000 2,700 17,300 7/2020 R/W 0 0 0 - Const. 783,000 105,732 677,468 8/2021 Total 803,000 108,432 694,768 Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes 24-ft 2 The existing E. Agate Road has 12-ft wide lanes and 5-ft wide gravel shoulders. The road surface has distresses. Description of Proposed Work Description of Proposed Work(Attach additional sheet(s)if necessary) The E. Agate Road Resurfacing Project MP 1.70 to MP 3.10 will consist of resurfacing the existing roadway and shoulders with hot mix asphalt, roadway striping and, removing and replacing existing guardrails. Local Agency Contact Person Title Phone Michael Collins Deputy Director/County Engineer 360-427-9670 Mailing Address City State 18584 p Code 100 W Public Works Drive Shelton WA By Project Prospectus Approving Authority Title Date DOT Form 140-101 Page 1 Revised 04/2015 Previous Editions Obsolete Agency Project Title Date County of Mason East Agate Road Resurfacing Project 06/03/2020 Type of Proposed Work Project Type(Check all that Apply) Roadway Width Number of Lanes ❑ New Construction ❑ Path /Trail ❑3-R 24 2 ❑ Reconstruction ❑ Pedestrian / Facilities ❑✓ 2-R ❑ Railroad ❑ Parking ❑Other ❑ Bridge Geometric Design Data Description Through Route Crossroad ❑ Principal Arterial ❑ Principal Arterial Federal El Urban ❑ El Urban Minor Arterial ❑ Minor Arterial Functional ❑✓ Rural ❑Collector ❑ Rural ❑Collector Classification ❑ NHS ❑✓ Major Collector ❑ NHS El major Collector ❑Minor Collector ❑ Minor Collector ❑ Local Access ❑ Local Access Terrain [:] Flat Roll [:] Mountain ❑ Flat ❑ Roll ❑ Mountain Posted Speed 45 Design Speed 45 Existing ADT 3844 Design Year ADT 2020 Design Year 2020 Design Hourly Volume (DHV) Performance of Work Preliminary Engineering Will Be Performed By Others Agency 100 Construction Will Be Performed By Contract Agency 100 Environmental Classification ❑Class I - Environmental Impact Statement (EIS) ❑✓ Class II - Categorically Excluded (CE) ❑ Project Involves NEPA/SEPA Section 404 ❑✓ Projects Requiring Documentation Interagency Agreement (Documented CE) ❑Class III - Environmental Assessment (EA) ❑ Project Involves NEPA/SEPA Section 404 Interagency Agreements Environmental Considerations The project is considered exempt in accordance with WAC 173-420-110-exempt projects(1) safety, preservation. DOT Form 140-101 Page 2 Revised 04/2015 Previous Editions Obsolete Agency Project Title Date County of Mason East Agate Road Resurfacing Project 06/03/2020 Right of Way ❑✓ No Right of Way Needed ❑ Right of Way Needed *All construction required by the ❑ No Relocation ❑ Relocation Required contract can be accomplished within the exiting right of way. Utilities Railroad ❑✓ No utility work required ❑✓ No railroad work required ❑All utility work will be completed prior to the start ❑All railroad work will be completed prior to the start of of the construction contract the construction contract [:]All utility work will be completed in coordination ❑All the railroad work will be completed in coordination with the construction contract with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project?❑Yes ❑✓ No Remarks The E. Agate Road resurfacing project is anticipated to be contained within the road prism. This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Agency Date By Mayor/Chairperson DOT Form 140-101 Page 3 Revised 04/2015 Previous Editions Obsolete Mason County GRANT QUESTIONNAIRE Date: June 29, 2020 Office/Department: Public Works Contact Person: Mike Collins 1. Name of Grant/Program Local Agency Federal Aid Project Prospectus 2. New Grant X Renewing Grant _ Term (# of years) 1 3. Is the grant unchanged, and does not require Current Expense funding? (If Y, please skip to number 24) Y _ N X 4. How will this grant benefit the County's citizens? The grant will provide funding to improve approximately 1.40 miles of E Agate Road by resurfacing the existing roadway and shoulders with hot mix asphalt roadway striping and removing and replacing existing guardrails. 5) Is this a program grant or an equipment grant? Program grant 6) Is this a "one-time only grant" or is it renewable? If renewable, how long is grant anticipated to last? One-time grant 7) If this is a new grant how will the grant support a current program OR how will the program change? This project is currently identified on the 2020 Annual Construction Program (Item No. 1) and on the Six Year Transportation Improvement Program (Item No. 2). It has also been added to the Washington State 2020-2023 STIP. 8) Does this grant require up front funds? Y X N _ If so, what is the source of the up-front funds needed to cover costs prior to initial and continuing reimbursements being received? The Road Fund will cover the costs and be reimbursed. 9) How many employees (new or current) will be paid by the grant? New None Current None a. If this grant requires new hire(s) and grant ends, how will unemployment costs be funded? N/A. Page 1 10) Will the grant require matching funds; i.e., in-kind, cash, Employment Security, Social Security, FICA, PERS, etc? Y x N _ If so, what? A local match of 13.5% of the Preliminary Engineering and Construction is required for these funds 11) Would the grant allow for an annual COLA in salary, increase in medical insurance premiums or increases in any personnel benefits? Covers increases, but no benefits. 12) What fund would support a cash match (if required)? Road Fund. 13) If required what is the TOTAL cost of the match over the life of the grant? The match requirement of 13.5% of PE and Construction would be funded through the road fund. Preliminary Engineering (PE) $20,000 Right of Way $ - Construction $783,000 Total $803,000 Grant Request $694,768 14) What fund would support the administration of the grant? Road Fund. 15) Will the grant allow for the County cost allocation plan to be funded? No 16) Would the grant require the county to provide office space and/or additional equipment to administer the program? If so, what are the requirements? No 17) Would the program require use of a county vehicle or personal vehicle? Y _ N X 18) If so, would the grant provide for the cost of the automobile and/or liability insurance? Y N X 19) Would the grant require activities by other county offices/departments? (i.e. legal review, technology services assistance, new BARS numbers.) Y_ N X If so, what activities? 20) Would acceptance and completion of the grant project in any way OBLIGATE the County to create/enact new ordinance or policies? Y _ N X If so, what obligations? 21) Does this grant project include any activities that may fall outside the county's standard policies (personnel policies on travel, hours of work, training required, reimbursement for meeting refreshments, paying for meeting space, etc.?) No Page 2 22) Will outside consultants be solicited to work on the grant and if so, is a process in place for appropriate selection and oversight of consultant activities? Y _ N X If so, what is the funding source for consultant fees? 23) For a program grant, how would the program be funded after the grant expires? (It should be understood that once grant funding ends, either the program ceases OR the funding for the program needs to be absorbed within the department's or office's existing budget) OR justification must be provided that the program has been and will continue to save or benefit taxpayers. Future maintenance cost of this segment of roadway will be reduced by these improvements. 24) Please provide (attached to questionnaire) a synopsis of the grant or a copy of the fact sheet. Please feel free to submit additional information as needed. Official signature of requesting office/department: L;e-t"4-s, Elected Official/Department Head Date Approved by: 40 Chair, Board of County Commissioners Date Page 3 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Mike Collins, PE, PLS, Deputy Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: July 7, 2020 Agenda Item # g BRIEFING DATE: June 29, 2020 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Request for Qualification (RFQ) BACKGROUND: Public Works requests the Board's authorization to select a consultant for preliminary engineering work for extending Log Yard road from SR-3 to intersect with the new SR3 Freight Corridor. The Scope of Work will include community outreach, finalizing the connection point of Log Yard Road to SR 3 Freight Corridor and receive concurrence from WSDOT, Kitsap County and other stake holders. Additional supplemental tasks that may be undertaken by this same contract include a complete design of the road including connection to existing Log Yard Road, SR 3 Freight Corridor, storm water report, additional outreach, cultural/historical assessment, necessary permits for construction, utilities, and full advertisement ready Plans, Specifications, and Estimate package. Background information regarding the Freight Corridor project can be found on WSDOTS website: https://www.wsdot.wa.gov/projects/sr3/freight/homem and information regarding the new Log Yard Road and Romance Hill Road connection to the new corridor is in the Belfair Mobility plan, available online at: https://www.belfairmobility.orgi (pages 60-61). The estimated cost for the consultant contract is $200,000 and will come out of the road fund. RECOMMENDED ACTION: Recommend the Board authorize Public Works to select a consultant for preliminary engineering work for Log Yard Road extension and SR 3 Freight Corridor and the Deputy Director/County Engineer to sign the agreement and any supplemental task for the project. Public Works will announce the consultant selection during a regular scheduled Commission meeting. ATTACHMENT: RFQ REQUEST FOR QUALIFICATIONS Log Yard Road Extension and SR 3 Freight Corridor Connection Analysis & Design 40 Mason County,Washington July 7,2020 The Mason County Public Works Department(Public Works)solicits interest from consulting firms with expertise in designing new roadways segments, connecting an existing roadway to a future roadway, permitting, and with good working relationships or the ability to build a good working relationship with WSDOT, Kitsap County, City of Bremerton,the community, and other project stakeholders. I. Background WSDOT is in the preliminary engineering process for a Freight Corridor project that will result in a two- lane limited access highway with a design speed of 60 miles per hour on a new alignment east of SR 3 through Belfair. Its design and right-of-way acquisition will accommodate an ultimate four-lane configuration to carry regional through-traffic between Shelton and Bremerton, augmenting the capacity of the existing SR 3 state highway route. Additional information is available on WSDOT's website https://www.wsdot.wa.gov/projects/sr3/freight/home for the project. The WSDOT project is fully funded through the Connecting Washington budget. Construction of at least one, and likely two new connector(s), between existing SR 3 and the new Freight Corridor will be constructed along Mason County roadways. WSDOT's timeline for construction is 2022. Mason County recently completed a planning process to identify the new connections and selected an extension of Log Yard Road and Romance Hill Road to the new SR 3 Freight Corridor. The Belfair Mobility plan is available online, https://www.belfairmobility.org/and includes information regarding the Log Yard Road connection on pages 60 and 61.The connection most likely will occur in Kitsap County. II. Scope of Work This RFQ is soliciting a consultant for preliminary engineering work for extending Log Yard Road, from SR-3 to intersect with the new SR3 Freight Corridor. The Scope of Work will include community outreach, finalizing the connection point of Log Yard Road to SR 3 Freight Corridor and receive concurrence from WSDOT, Kitsap County and other stake holders. Additional supplemental tasks that may be undertaken by this same contract include a complete design of the road including connection to existing Log Yard Road, SR 3 Freight Corridor, storm water report, additional outreach, cultural/historical assessment, necessary permits for construction, utilities, and full advertisement ready Plans,Specifications, and Estimate package. The ability to keep the project on schedule and have permits in hand and able to construct in 2021 or 2022 is important. Page 1 of 3 REQUEST FOR QUALIFICATIONS Log Yard Road Extension and SR 3 Freight Corridor Connection Analysis & Design 40 Mason County, Washington July 7,2020 III. Selection Process and Schedule Public Works anticipates selecting a consultant and will base consultant selection on qualifications and experience in new roadway design, permitting experience,good working relationships with local agencies,WSDOT,Tribal, and community partners. Public Works is requesting written statements of qualifications responding to the following topics: 1) Firm qualifications and experience(including approach to project management and ability to meet constrained schedules, experience working on connections to state routes, working with local partners such as WSDOT and the community) 2) List of key staff, roles, experience, and qualifications (including the experience in topic 1) 3) Project experience (including a description of the firm's role, key personnel, and methods used for performing the work) 4) Three references(include the associated project name and phone and email contact information) Written responses should be limited to 10 pages on 8%:" x 11" sheets.Additionally, responses should include a cover page with the firm's name and contact information for the firm's primary point of contact for Public Works.The cover page is not included in the 10-page limit for written responses and should be no more than two pages. Resumes for key staff, not to exceed one page each, may be included as an appendix to the statement of qualifications and will not count toward the 10-page limit. Public Works may conduct interviews to select the consultant firm; but reserves the right to select the consultant firm exclusively based on Statement of Qualifications. A single copy of the statement of qualifications must be delivered electronically in .pdf format, or four paper copies will be accepted in person and received no later than 4:00 PM,PST,on July 20, 2020. Responses are to be emailed to MCollins@co.mason.wa.us, or delivered to the address below. Questions regarding this request for qualifications (RFQ) should be directed to: Mason County Public Works Building#1 Attention: Mike Collins, County Engineer 100 W Public Works Drive Shelton, WA 98584 Phone: (360)427-9670 ext.452 Electronic proposals will be accepted. Submit to: MCollins@co.mason.wa.us Page 2 of 3 REQUEST FOR QUALIFICATIONS Log Yard Road Extension and SR 3 Freight Corridor Connection Analysis & Design 41 Mason County,Washington July 7,2020 Public Works reserves the right to amend this RFQ or to withdraw the RFQ at any time. Mason County Public Works Department, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all respondents that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit qualifications in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award. Page 3 of 3 MASON COUNTY PUBLIC WORKS DEPARTMENT REQUEST FOR QUALIFICATIONS Log Yard Road Extension and SR 3 Freight Corridor Connection Analysis and Design NOTICE Mason County Public Works Department is Requesting Qualification (RFQ) from qualified individuals and/or firms for the following project: SUBMISSION OF PROPOSAL To receive consideration, responses must be submitted in accordance with the following instructions: 1. All responsive submittals shall be sealed and delivered to: Mason County Public Works Building#1 Attention: Mike Collins, County Engineer 100 W Public Works Drive Shelton, WA 98584 Electronic proposals will be accepted. Submit to: MCollins@co.mason.wa.us 2. Submit four (4) copies of the response by 4:00 p.m. July 20, 2020; and 3. Submittals shall be no more than 10 pages; and 4. The envelope must be clearly marked "Log Yard Road Extension and SR 3 Freight Corridor Connection Analysis and Design RFQ"; and 5. Modifications to submissions may be submitted prior to the date and time specified for receipt of submissions; and 6. Mason County reserves the right to reject any and all responses, and has the right, at its sole discretion, to accept the submittal it considers most favorable to Mason County's interest and the right to waive minor irregularities in procedures. MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Mike Collins, PE, PLS, Deputy Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: July 7, 2020 Agenda Item # g 9 BRIEFING DATE: June 29, 2020 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Transportation Improvement Program Citizen Advisory Panel (TIP-CAP) — Mike Ringgenberg Application BACKGROUND: The Board created TIP-CAP whose mission "...is to represent citizen interests throughout Mason County for all modes of travel during the development of the 6-year TIP." In order to balance interests county-wide, Resolution 53-14 identifies membership comprised of nine individuals representing: three from each rural area of the Commissioner Districts, three from each UGA or RAC of each Commissioner District, and three "at-large" positions representing different modes of transportation such as transit, bicycle/pedestrian, and freight/trucking. Kathy Geist's TIP-CAP membership term expired in May of this year and she is planning to enjoy her upcoming retirement so will not be re-applying. Mike Ringgenberg with Mason County Transit Authority has applied and would like to take over for representing Transit interest for the panel. RECOMMENDED ACTION: Recommend the Board of County Commissioners appoint Mike Ringgenberg to a two-year term on the Transportation Improvement Program Citizens Advisory Panel (TIP-CAP), representing transportation. ATTACHMENT: Application i °paves MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 — = Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275 4467 or 482-5269 _ 1854 I AM SEEKING APPOINTMENT TO Mason County TIP-CAP committee I NAME: Mike Ringgenberg ADDRESS: MTA PHONE:360- j I CITY/ZIP: Shelton 9858, Lewis Co.VOTING PRECINCT: WORK PHONE: 360- OR AREA IN THE COUNTY YOU LIVE) E-MAIL E) mringgenberg@masontransit.org ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) i (ACTIVITIES OR MEMBERSHIPS) COMPANY: Mason Transit Authority 5 YRS POSITION: Operations Manager i COMPANY: YRS POSITION: -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: I believe my role with Mason County TIP-CAP would be to inform the committee on challenges drivers, passengers and pedestrians are having while moving throughout the roads In and out of Mason County. MTA has + staff In vehicles on the roads of Mason County A-6 days a weekand wp.cir ypnpprnXornatel�f 1 mill on miles a i I What interests, skills do you wish to offer the Board, Committee,or Council? I would like to help make the roads in Mason County as safe as possible and that takes collaboration and planning from everyone. i 1 1 Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) ! I work for MTA; we transport customers on multiple roads in and out of the county daily. I do not have any other financial, professional or voluntary affiliations that may influence my position on this board. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes i 1 Realls' Ily,ho much time can you giv",this position? ' Q rtedy �`. X X Weekly DailyOffice Use Only Appointment Date j Signature Date Term Expire Date I