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HomeMy WebLinkAbout2020/06/29 - Briefing Packet June 29.1 Pursuant to Proclamation by the Governor 20-28.5, in-person attendance to Commission meetings is temporarily prohibited. Our Commission meetings are live streamed at http://masonwebtv.com/ and we will accept public comment via email — Mdrewry©co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners'office no later than 4 p.m. the Friday before the meeting. BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of June 29, 2020 Monday - Friday 8:00 A.M. COVID-19 Coordinators Briefing* Public Works Meeting Room A,100 Public Works Way Monday, June 29, 2020 Commission Chambers 9:00 A.M. Support Services — Frank Pinter 10:00 A.M. WSU Extension Office/Noxious Weed Control — Patricia Grover 10:15 A.M. District Court— Judge Steele 10:30 A.M. BREAK 10:35 A.M. Community Services — Dave Windom 11:00 A.M. Public Works — Loretta Swanson Utilities &Waste Management Commissioner Discussion —as needed 2:00 P.M. Executive Sessien RCW 12.30.110 (1)(g) Director Performance Reviews Will be rescheduled at a later date Tuesday, June 30, 2020 Noon WA State Association of Counties Zoom Meeting* Coronavirus Relief Funding *This is being noticed as a Special Commission Meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 06/25/20 at 1:55 PM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair#275-4467, Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF June 29, 2020 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. b$�N CO 1854 Mason County Support Services Department Budget Management " £ Commissioner Administration 411 North 5th Street Emergency Management ,.. R Shelton, WA 98584 Facilities, Parks&Trails . �` . "cl 360.427.9670 ext. 419 Human Resources Information Services Labor Relations "' 1 �5 Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES June 29, 2020 • Specific Items for Review o Revenue Forecast—Frank o Staff reclass/realignments requests—Frank o Offer to purchase County property—2169 Lake Boulevard and 410 Hillcrest, Shelton—Frank o Coronavirus Relief Funds/CARES Act Funds follow-up—Frank o Financial Policy updates—Jenn o PUD Privilege Tax distribution resolution will be ready for July 7 agenda—Diane • Anticipated receiving$725,000; will receive $734,000 • Commissioner Discussion J:\DLZ\Briefmg Items\2020\2020-06-29.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: June 22, 2020 PREVIOUS BRIEFING DATES: April 2020 ITEM: Administrator, Juvenile Court Administrator Reclass Request EXECUTIVE SUMMARY: The Superior Court has requested to reclass the Administrator Juvenile Court Administrator with attached supporting documentation. BUDGET IMPACTS: A 2.5% increase of $2,837.10 for 2020 with an overall increase of 7.5% over 3 years. RECOMMENDED OR REQUESTED ACTION: Approve a reclass for the Administrator Juvenile Court Administrator from a Range 37 step 5 to a Range 40 Step 3 ATTACHMENTS: Current and New Job Descriptions, Reclass Analysis, Reclass Request. Human Resources Budget Management co Mason County Support Services Department Commissioner Administration 411 N 5th Street Emergency Management Shelton, WA 98584 Facilities, Parks&Trails Human Resources 360.427.9670 ext. 422 Information Services Labor Relations Frank Pinter, Director Risk Management MEMORANDUM To: Board of County Commissioners,Jim Madsen,Juvenile Court Administrator From: Frank Pinter, Support Services Director Date: April 3, 2020 Subject: Administrator, Probation &Juvenile Services Reclassification Request Union/Non Represented: Non Represented Current Ranjee/Step: Range 37 Step 1-7 Salary: $77,648-$92,194 Requested Range/Step: Range 43 Step 1-7 Salary: $89,884-$106,727 Requested New Title:Juvenile Court Services Administrator Background: (Per Department's Request)Juvenile Court Services provides case management of juvenile offender, status offender and Guardian ad Litem cases. Department functions include operation of the Mason County Juvenile Detention facility,contracted and staff led evidence based programming for probation youth and their families,child advocacy,developing and maintaining collaborative working relationships with parents, law enforcement,services providers,school districts,volunteers, other juvenile courts and government entities to provide effective services for juveniles. The current Juvenile Court Administrator job description appears to have been lastly changed in 1995. Since that time there have been substantial changes to both the leadership function of the position as well as absorption of duties from other departments which require this position to have a greater level of knowledge, skills,abilities,training, and educational requirements. Analysis: HR Recommendation: HR Recommended Range/Step: What is the recommendation? Salary: Is there an increase? RECLASSIFICATION REQUEST FORM Mason County Personnel Policy 5.3 Reclassification Policy INSTRUCTIONS: The following factors may be considered as evidence of possible eligibility for reclassification: a. A majority of job duties have changed to the extent they are more accurately reflected in another existing classification description; b. A majority of job duties have changed to the extent the job entails a different skill set, which requires increased education or experience in order to perform essential job functions. DATE:3/24/2020 UNION:N/A DEPARTMENT:Juvenile Court Services UNION APPROVAL:❑ REPARER FLSA STATUS: HUMAN RESOURCES REVIEW: Jim Madsen EXEMPT XX❑ DATE:Click here to enter a date. NON EXEMPT❑ REVIEWED 13Y: CURRENT JOB TTTLE: Administrator,Juvenile Court Services CURRENT SALARY RANGE: Non-Represented Salary Range 37 PROPOSED NEW JOB TITLE: Administrator,Juvenile Court Services PROPOSED NEW SALARY RANGE: Non-Represented Salary Range 43 ATTACHMENTS: CURRENT JOB DESCRLPTION:XX❑ PROPOSED JOB DESCRIPTION:XX❑ ACKGROUND: Juvenile Court Services provides case management of juvenile offender,status offender and Guardian ad Litem cases. Department functions include operation ofthe Mason County Juvenile Detention facility,contracted and staff led evidence based programming for probation youth and their families,child advocacy,developing and maintaining collaborative working relationships with parents,law enforcement, services providers,school districts,volunteers,other juvenile courts and government entities to provide effective services for juveniles. e current Juvenile Court Administrator job description appears to have been lastly changed in 1995. Since that time there have been substantial changes to both the leadership function of the position as well as absorption of duties from other departments which require this position to have a greater level of knowledge,skills,abilities,training,and educational requirements. QUEST(Specifically outline the job dudes&increased education requirements,which require a different skill set causing the increased education experience): 1) On 8/l/17 the Juvenile Court Administrator position absorbed the role of Detention Manager for the Juvenile Court Services Department These additional detention responsibilities include 24/7 after-hour phone calls and emergency shift coverage duties,providing direct supervision and guidance to 9 full-time and 10-15 Extra Help employees in daily operational activities and events of the Mason County Juvenile Detention Center. These additional duties now require the Administrator position to have a minimum of dime(3)years experience operating and managing a secure 24l7 facility. 2) On February 1,2018 pursuant to RCW 13.40.070(10)the Prosecutor notified the Juvenile and Superior Courts that they would no longer be reviewing non- felony juvenile cases. Since this time the Juvenile Court Services department's new duties include receiving all juvenile offender arrest referrals from law enforcement,screening them to decide whether they meet the legal criteria as a felony or filing appropriate criminal charges with the Court Once charges are filed the Juvenile Department represents the state in the prosecution of the case which includes providing discovery to and negotiating plea agreements with attorneys,and making sentencing recommendations to the Court These addition duties require the Juvenile Court Administrator to have extensive knowledge of RCW's and Juvenile Court Rules(JuCR)under the Washington State Court Rules. 3) Juvenile Court Services provides evidence based programs utilizing pass through grant funding from Washington State's DCYF. All probation staff who provide evidence based programs and their supervisors are required to obtain Washington State Certified Counselor license. One of the conditions required for this certification is having a bachelor's degree in a counseling related field.The new Juvenile Court Administrator job description now requires the candidate to have a bachelor's degree where it was not required before. ASIS OF REQUEST(Reason why the position has now taken on the new job duties,outside of their normal type of work): The reason the Juvenile Court Administrator position has taken on these new duties is twofold. First,due to severe cuts to the county's budget in 2017 the Juvenile Court Services Department made cuts to the administrative team by removing the Detention Manager position in an effort to reconfigure the department This move necessitated dot the Juvenile Court Administrator position have the required skills,abilities and education requirements to fulfill the additional job duties. At the same time in 2017 the Mason County Prosecutor pursuant to RCW 13.40.070(10)elected to transfer his obligation of reviewing all juvenile arrest referrals from law enforcement to determine the legal filing state(felony vs.misdemeanor),representing the State in the prosecution of cases and making sentencing recommendations to the Court These additional duties necessitate that the Juvenile Court Administrator position have a higher level of skills,abilities and training around RC W's and JuCR's. Second,the transition to the significant use of evidence based programming in juvenile justice has required staff to acquire a Washington State Certified Counselor license to be able to conduct evidence based programming such as ART. To obtain this license staff must have a Bachelor's Degree. In the prior job description the Juvenile Court Administrator position allowed for a combination of skills,abilities,training and education to meet the requirements ofthe job. With the change in programming and licensure requirements,the Juvenile Court Administrator is now required to have a bachelor's degree to qualify for the position. ACTION REQUESTED:I request that the Mason County Board of County Commissioners approve the reclassification/reassignment of the Juvenile Court Administrator from salary range 37 to 43 in the Non-Represented Salary Range Alignment. Elected Official/Department Head Signature Date Human Resources Signature Date Does this request qualify for Reclassification? ❑Yes ❑No If"YES"department must prepare an Agenda Action Cover Sheet for BOCC approval. Is a Salary Range Resolution needed? ❑Yes❑No If"YES"Human Resources must prepare the resolution and attachment's necessary. Date Approved:Click here to enter a date. Once approved it is the responsibility of the department to submit a Personnel Action Form. f \i e L POSITION DESCRIPTION 1854 Title: Department: Administrator,Juvenile Court Services Juvenile Court Services Affiliation: Reports to: Non Union Superior Court Judges Salary Range: Supervises/Directs: Range 43 Juvenile Probation&Detention Staff Established Date: Revision Date: May 1992 February 2020 GENERAL DESCRIPTION: Executive level position that is responsible for leading the development and execution of all strategic plans and decisions regarding Mason County Juvenile Court Services. The position oversees day-to-day operations of Juvenile Probation and the 24/7 juvenile detention facility, including personnel decisions, financial operations and programmatic activities. This position is an influential manager with the ability to lead, inspire, and manage a professional staff dedicated to providing evidence based programs and bring a passion for public service, specifically as it relates to working with youth and juvenile justice. ESSENTIAL JOB FUNCTIONS: Responsible for leading the department in achieving identified goals and objectives within Juvenile Court Services, which includes 24/7 secure detention, detention alternatives, intervention services,juvenile offender and non-offender services, and Guardian ad Litem services. Develops and implements strategies aiming to promote Juvenile Court Services' mission and vision. Designs, analyzes and assures adherence to policies, procedures, work rules and performance standards in the efficient and effective operation of Juvenile Court Services and the Juvenile Detention facility. Ensures the department is in compliance with County standards, and federal, state and local laws. Oversees all personnel decisions such as recruiting, hiring, promotion, evaluation, discipline and termination. Responds to complaints and issues, . �r0ot� coo POSITION DESCRIPTION confers with Deputy Juvenile Court Administrator and Human Resources regarding disciplinary actions. Builds an effective team of staffs and leaders by providing guidance and coaching. Supervises and directs employees in the daily operational activities and events of the Mason County Juvenile Detention Center including planning, coordinating, and managing staff and programming. Plans, prepares and justifies the department budget based on staffing and resource requirements, cost estimates, departmental objectives and goals. Monitors and reviews the budget to assure compliance with approved budget levels and standards. Prepares and administers grants according to established guidelines. Interprets, operates, and assists in the negotiation of two collective bargaining agreements. Maintains effective working relationships with labor unions to foster a collaborative working environment. Responds to union inquiries and grievances. Develops, analyzes and recommends new programs and resources to provide the court systems with an array of choices to deter behavior patterns in juveniles. Coordinates the delivery of services with other agencies, community groups and county departments to ensure effective program services. Reviews all juvenile offender arrest referrals from law enforcement to determine legal filing status. Represents the state in the prosecution of cases to include negotiating plea agreements with attorneys and making sentencing recommendations to the Court. Responds to public and interagency records requests under GR 31.1 as the records officer for the department. Implements and maintains records retention and destruction procedures consistent with statutes, WAC, and state retention schedules. CO& POSITION DESCRIPTION t it Analyzes and recommends improvements to existing facilities, equipment and operating systems of the department. Develops and maintains systems and records that provide for proper evaluation, control and documentation of assigned operations. Develops and maintains relations of trust with stakeholders, partners, and the community. Acts as a public speaker and public relations representative of the department in ways that strengthen its profile. Formulates remedial actions for any identified issues and conduct crisis management when necessary. Participates on state and local committees, councils, work-groups, and professional associations. Performs other related duties as assigned. WORKING CONDITIONS: Work is performed in multiple environments, including but not limited to:office, courtroom, schools, community, client's homes, and detention and jail facilities. The employee may be required to work irregular hours and days and has on-call responsibility 24 hours per day. Must be able to respond immediately to emergencies by telephone. May be exposed to physical hazards when dealing in highly emotional and stressful situations with potentially volatile,hostile, and violent individuals. KNOWLEDGE, SKILLS, AND ABILITIES: • Thorough knowledge of the philosophy and operations of the juvenile justice system; current literature; trends and developments relative to juvenile and family courts,juvenile rehabilitation and child welfare; functions, procedures and RCW's and WAC's related to the Juvenile Court. • Thorough knowledge of the philosophy and operations of secure 24/7 juvenile detention facilities; current literature; trends and developments CO POSITION DESCRIPTION Axi4 relative to juvenile correctional facilities; functions, procedures and RCW's and WAC's related to juvenile detention facilities. • Strong oral and written communication skills. Must be able to convey complex thoughts and processes clearly and concisely within the department and to the general public. • Strong leadership, interpersonal, and team building skills. Must be able to build a diverse team with different talents and personalities, and create a highly efficient and positive culture for employees. • Strong understanding of government accounting,budgeting, financial management, and measures of performance. Must be able to create, evaluate and review budget proposals. • Ability to collect and evaluate data to make sound decisions utilizing discretion and independent judgment. • Extensive knowledge of labor laws and practices and be able to assist in the successful negotiation of union contracts. • In depth knowledge of sound human resources practices and principles. Ability to plan, organize and oversee assigned work programs, including monitoring work schedules and evaluating the work of others. • Ability to define the mission, vision and goals of the department by creating and implementing policies and procedures. • Ability to establish and maintain working relationships and cooperative arrangements with employees, county departments, County Commissioners, community agencies,judges and the general public. • Ability to obtain Certified Counselor license from Washington State Department of Health within 6 months. • Physically perform the essential functions of the job. EDUCATION AND EXPERIENCE: Must Have: • Bachelor's degree from fully accredited college or university with major coursework in criminal justice, social or behavioral science, public administration or a closely related field. A Master's degree is highly desirable. �S014 C05 POSITION DESCRIPTION 1854 • Extensive progressively responsible professional/administrative experience working in the juvenile justice system, including a minimum of three (3) years as a manager, administrator, or director. • Minimum of three (3) years experience operating and managing a secure 24/7 facility. • A demonstrated ability in effective team management, administration, staff supervision,budgeting and expertise in the field of juvenile justice. • Successful program development and fiscal integrity. • Ability to obtain Washington State Department of Health Certified Counselor License within six (6) months. ofd r�041 coU`�`3+ POSITION DESCRIPTION 1x;d Title: Department: Administrator, Probation Services Probation Services Affiliation: Reports to: Non Union Superior Court Judges Salary Range: Supervises/Directs: Range 37 Probation&Detention Staff Established Date: Revision Date: May 1992 January 1995 GENERAL DESCRIPTION: Plans, organizes and directs the operations and programs of the Juvenile Court Services for Mason County. ESSENTIAL JOB FUNCTIONS: Directs department operations by planning and organizing workloads and staff assignments, reviewing progress, directing changes in priorities and schedules as needed to achieve goals within budgeted funds and available resources. Establishes policies, procedures, work rules and performance standards to assure the efficient and effective operation of the Probation Services Department is in compliance with County standards and federal, state, and local laws. Directs the preparation and administration of the department budget based on staffing and resource requirements, cost estimates, departmental objectives and goals. Monitors the budget to assure compliance with approved budget levels and standards. Prepares and administers grants according to established guidelines. Develops, analyzes and recommends new programs and resources to provide the court systems with an array of choices to deter behavior patterns in juveniles and adults. Coordinates the delivery of services with other agencies, community groups and county departments to ensure effective program services. POSITION DESCRIPTION Directs the development and maintenance of systems and records that provide the proper evaluation, control and documentation of cases. Assures records retention in accordance with applicable laws and regulations. Analyzes and recommends improvements to existing facilities, equipment and operating systems of the department. Develops and maintains systems and records that provide for proper evaluation, control and documentation of assigned operations. Directs the resolution of inquiries, complaints, problems or emergencies affecting the availability or quality of services. Responds to the most sensitive or complex inquires of service complaints. Performs other related duties as assigned. WORKING CONDITIONS: Duties are primarily performed in an office environment while sitting at a desk or computer terminal,but also requires traveling to meetings. May be exposed to angry and hostile individuals and volatile situations. May be required to lift and carry office supplies ranging in weight from 10-20 lbs. QUALIFICATIONS Knowledge of • Principles, practices, procedures and legal processes of justice systems,programs, and services. • Rehabilitation techniques and services. • Management and supervision principles and practices. • Legal requirements,regulations,and laws applicable to area of assignment. • Fiscal management, including budget preparation, expenditure control and record keeping. Ability to: • Plan, organize and oversee assigned work programs, including monitoring work schedules and evaluating the work of others. • Develop departmental goals and objectives and conduct planning activities. co rp POSITION DESCRIPTION 1854 • Analyze and evaluate operations, develop and implement corrective actions. • Establish and maintain effective working relationships with employees, County Commissioners, other agencies and the general public. • Communicate effectively,both orally and in writing,with individuals and groups regarding complex or sensitive issues or regulations. • Develop and implement innovate programs and services in area of assignment. • Physically perform the essential functions of the job. Education and Experience--Any equivalent combination of education and experience, which provides the applicant with the knowledge,skills,and abilities,required to perform the job.A typical way to obtain the knowledge and abilities would be: Bachelor's degree in behavioral or social sciences,public administration or related field, and six years professional level corrections or social services experience including managerial and supervisory responsibility. Application of Mason County Personnel Policy—Reclassification Policy Chapter 5 Section 5.3: Generally, for Union represented employees,the collective bargaining process is the appropriate forum for any modification of compensation or position description. The applicable collective bargaining agreement may specify provisions related to reclassification and, if silent,the impacts of such decisions may also need to be bargained with or noticed to the appropriate Union. All Non-Represented employees must follow both the Mason County Personnel Policy Chapter 5, Section 5.3 for any modification of compensation or position description change to current position held. Reclassifications are reallocations of positions from one class to another as a result of changed duties,responsibilities, and/or authority of a position. The reclassification of a job involves an analysis of the critical elements of the position against pre-determined standards for measuring the relative worth of a position and placement in the County's classification/pay scale. A classification analysis focuses upon the qualifications,responsibilities,tasks, and duties of the position and not the qualifications of the incumbent in the position. The following factors may be considered as evidence of possible eligibility for reclassification: a. A majority of job duties have changed to the extent they are more accurately reflected in another existing classification description; b. A majority of job duties have changed to the extent the job entails a different skill set,which requires increased education or experience in order to perform essential job functions. The following circumstances are NOT factors to be considered reasons for reclassification: a. Increased volume of the same level of work; b. Added duties of a similar nature already covered by the current classification or requiring similar skills, education, or experience; c. Duties within a current classification that have not been previously assigned; d. Additional assigned duties in a higher classification unless those duties become a majority of the current position; e. Enhanced technological tools to perform current duties; WAC 246-810-0221: Page 1 of I HTML has links - PDF has Authentication ►nor WAC 246-810-0221 Qualifications to become a certified counselor. (1) Until July 1, 2010, an applicant for certified counselor who has been a registered counselor for a minimum of five years must: (a) Hold a valid, active registration that is in good standing or be in compliance with any disciplinary process and orders; (b) Show evidence of having completed at least six clock hours of course work that included risk assessment, ethics, appropriate screening using the global assessment of functioning scale, client referral, and Washington state law; (c) Pass an examination in risk assessment, ethics, appropriate screening using the global assessment of functioning scale, client referral, and Washington state law; and (d) Have a written consultation agreement which meets the requirements in WAC 246- 810-025 with a credential holder who meets the qualifications to be a consultant in WAC 246- 810-026. (2) Unless eligible for certification under subsection (1)(a) of this section, applicants for a certified counselor must: (a) Have a bachelor's degree in a counseling-related field, as defined in WAC 246-810- 024; (b) Pass an examination in risk assessment, ethics, and appropriate screening using the global assessment of functioning scale, client referral, and Washington state law; and (c) Have a written supervisory agreement which meets the requirements in WAC 246- 8.10-025 with a credential holder who meets the qualifications to be a supervisor in WAC 246- 810-026. [Statutory Authority: RCW 18.19.050 and chapter 18.19 RCW. WSR 09-15-041, § 246-810- 0221, filed 7/8/09, effective 7/8/09.] littps://app.leg.wa.gov/wac/clefatilt.aspx?cite=246-810-022l 3/23/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: June 22, 2020 PREVIOUS BRIEFING DATES: April 2020 ITEM: Appraiser Analyst Promotion Request EXECUTIVE SUMMARY: The Appraiser's Office is requesting to reclass a position, however it is a request to promote a Senior Appraiser position to an Appraiser Analyst position. Per Position Control there is only one Appraiser Analyst position approved by the BOCC in the 2020 budget and that position is filled. A second Appraiser Analyst would need to be approved by the BOCC and that generally is part of the county budgetary process not a reclass request. BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Addressing the request as part of the 2021 budget workshop process ATTACHMENTS: Appraiser Requests. 'S ` Patt"vMc,Leo vi, ter-, y�A Mason County Vickie A. King Assessor Chief Deputy `+ssesso 411 N 5'°St PO Box J Phone(360)427-9670 Shelton WA 98584 Fax(360)427-7792 TO: Mason County Human Resources Department FROM: Mason County Assessor's Office JUNE 4, 2020 We would like to formally request to reclassify IdaMae Jensen's position in the Assessor's Office. She is currently a Senior Appraiser (Job Description Attached). We want to classify her as an Appraiser Analyst (Job Description Attached). JUSTIFICATION: IdaMae begins the process of sales analysis by reviewing past real property sales in Mason County. In her role as Analyst, she researches,verifies, validates and confirms arms-length transactions. Essential job functions identified within the Appraiser Analyst position are integral components of the duties performed by IdaMae on a daily basis. IdaMae is also the facilitator in tracking, identifying and researching most comparable sales and performing a single property appraisal for all petitions submitted to the Board of Equalization. She presents results in clear, concise and cogent language, works closely with the Clerk of the Board and she also adheres to all State and local guidelines required by the Department of Revenue. QUALIFICATIONS: Inspects, appraises, analyzes, values, performs, accounts for, use of all appraisal theories, technical and software systems, methodology, statistics, market modeling and procedures. IdaMae has the understanding and nearly 40 years practical experience in fee appraisal and mass appraisal. This experience and the education she has continued provides her with the tools and knowledge required for the Appraiser Analyst position. Tha you, Patti McLean Mason County Assessor box �o6A+� POSITION DESCRIPTION Y lJf. Title: Senior Appraiser Department: Assessor Affiliation: Teamsters Appraisers Reports to: Assessor or Chief Deputy Assessor Exempt: Non-Exempt: X Supervises/Directs: None Job Class: Risk Class: Salary Range: According to current CBA 1102 1 1501-00 Union Approval Date: Elected Official Approval Date: Summary: Under general supervision, incumbents perform higher level technical appraisal work to establish fair and equitable market value using methods prescribed by the appraisal profession including Mass Appraisal modeling. The Senior Appraiser is the third of the Appraiser series. This position is distinguished from the Appraiser position by an increased amount of appraisal experience, a greater depth of responsibility with regard to appraisal, and a higher degree of independent functioning. Essential Job Functions: • Responsible for Mass Appraisal of properties that may include Residential and Commercial. • Selects and applies any combination of complex appraisal techniques applicable and necessary to the accuracy and defensible determination of property values. • Prepares and presents evidence of fair market value for hearings before the Board of Equalization (BOE) and State Board of Tax Appeals and may attend hearings to present data documenting the appraisal process. • Collects, analyzes income/expense data and uses this market-driven data to determine income capitalization rates. • Assists with the research and analysis of sales. • Assists and participates in developing appraisal procedures, organizing, and completing special appraisal projects. • Review of appraisal assignments completed by an appraiser in a lower classification. • Assists in training and guiding other appraiser and trainees in their work. • Develops, tests, and implements Mass Appraisal Models. Other Job Functions: • May perform any of the duties of the Appraiser Trainee and Appraiser. • May perform other duties as assigned. Est.Unknown/Rev 1-1.2003/Rev 2-10.19.2017/Rev 3-2018/Rev 4-04.22.2019 Qualifications: Knowledge of: • Real estate appraisal principles, procedures, laws and regulations. • County building codes, regulations, ordinances, and zoning codes. • Current computer assisted mass appraisal (CAMA) systems and current office software programs. • Principles and methodologies of statistical analysis. • Accounting and auditing practices and procedures relative to commercial, industrial, statistical, and/or personal property appraisal. • Customer service techniques. Must have the ability to: • Use independent judgement and effective decision-making in the application of a wide variety of laws, policies, and procedures and in effective problem-solving. • Read, understand and apply appraisal principles and techniques applicable to the work assignment. • Prepare and present written or verbal evidence of fair market value when disputed. • Read, communicate, and understand legal descriptions and appraisal manuals. • Understand and follow written and verbal instructions. • Apply basic mathematical skills and make accurate mathematical calculations. • Prepare and submit technical reports. • Effectively coordinate, perform, and complete multiple duties and assignments concurrently and in a timely manner. • Operate a personal computer and office software. • Use tools and equipment required to perform the job functions. • Use digital imaging devices, including a cameral & scanner. • Select appraisal methods and techniques best suited to particular property and conditions. • Effectively communicate, both orally and in writing. • Meet the physical requirements of the position. o Physical activities required are finger dexterity necessary to operate equipment used in the position, talking, seeing, and hearing. Other physical requirements include walking, sitting, balancing, climbing, kneeling, bending, stooping, crouching, extensive reaching, pushing, pulling, unassisted lifting and/or carrying of lightweight equipment, entering and exiting a vehicle multiple times, and adequate vision and manual dexterity required to make drawings and sketches. Travel to various worksites may be required. Must have the ability to drive and perform duties in all weather conditions and all terrain. i Est. Unknown/Rev 1-1.2003/Rev 2-10.19.2017/Rev 3-2018/Rev 4-04.22.2019 • Maintain regular, punctual attendance during scheduled work hours at assigned worksite. Education and Experience: Must possess the following licenses or certificates and have attended and/or successfully passed the following: (May substitute any combination of experience and education at the discretion of the Assessor, after review.) • High School Diploma or its equivalent • Valid Washington State Driver's License • Four (4) years' experience as an accredited Appraiser. • USPAP Course • Accreditation Examination, or its equivalent, resulting in certification as a Real Property Appraiser. • Fundamentals of the Assessor's Office • IAAO Course 101 (Fundamentals of Real Property Appraisal) • IAAO Course 201 (Appraisal of Land), or its equivalent • IAAO Course 301 (Fundamentals of Mass Appraisal), or its equivalent Required training for this position: Defensive driving-all annually: Sexual Harassment & Discrimination —Annually Basics Blood Bourne Pathogens—Annually R is for Reverse Smart Risk Management—Once Intersections Slip, Trip and Fall —Annually Reduce Winter Weather Accidents Safe Lifting Practices —Annually General Auto Risk Program for Drivers FEMA IS 100 and 700 -All employee's-Once Regular monitored driver:_X_Yes Additional job specific trainings may be issued at a later date. Union Representaftive Signature of Approval: / Date: EI ted Official Signature of Approval: r Date: I have read and understand the above position description: Name: G�V�G`� l GL YJ Al Date: Signature:) Est. Unknown/Rev 1-1.2003/Rev 2-10.19.2017/Rev 3-2018/Rev 4-04.22.2019 . t POSITION DESCRIPTION - Y lRi! Title: Appraiser Analyst Department: Assessor Affiliation: Teamsters Appraisers Reports to: Assessor or Chief Deputy Assessor Exempt: Non-Exempt: X Supervises/Directs: None Job Class: Risk Class: Salary Range: According to current CBA IU-I 1 5306- 07 Union Approval Date: Elected Official Approval Date: Summary: The incumbent in this position performs a variety of technical duties, including researching and analyzing sales. Incumbent acts as the lead in preparing, presenting, assigning, and reviewing materials for Board of Equalization hearings. This position is distinguished from the Appraiser Trainee, Appraiser and Senior Appraiser series by requiring a higher level of understanding and ability in math, statistics, market modeling, and computer operation, as well as participation in highly complex or atypical nature appraisal activities and/or statistical Mass Appraisal modeling. The incumbent functions in the capacity of a facilitator to provide guidance, clarify procedures, and assist with troubleshooting problem areas. Essential Job Functions: • Appraises properties using cost, market, and income approaches to value; correlates values to a value conclusion. • Reviews and analyzes countywide real estate sale transactions in order to provide valid research data for assessment analysis. • Assists with the establishment of sales and income models for valuing improved residential and commercial property using a variety of software packages. • Coordinates and monitors defense of value preparation for hearings before the Board of Equalization (BOE), including assignment, and review of each appeal. Testifies at hearings of the BOE and for the State Board of Tax Appeals (BTA) to defend appraisal conclusions and recommendations. Defends complex industrial and commercial or complex real property appeals before the BOE and/or the State BTA. • Performs advanced appraisal activities using difficult and dissimilar assessment techniques. • Provides technical assistance with complex or unusual appraisals. Est.04.25.2016/Rev 1-10.28.2016/Rev 2-04.22.2019 • Develops and prepares on-going training for appraisal staff. • Reviews appraisal assignments completed by an appraiser in Appraiser Trainee, Appraiser or Senior Appraiser classifications. • Establishes land benchmarks and adjustments for views, access, topography, wet land, traffic, etc., using advanced market modeling and statistical analysis techniques. • Identifies neighborhood land and building adjustments and recommends percentage of change and types of property to be affected based on the statistical analysis of sales. Assists with defining neighborhood boundaries for computer assisted appraisals. • Identifies patterns or problem areas, prepares statistical documentation to include reports and graphs, and extract and organize statistical data. Makes recommendations on corrective action. • Requests and verifies information on income producing properties, including balance sheets, profit and loss statements, asset accounts, and federal income tax records. Responsible for confidentiality of all income related documents. Other Job Functions: • Inspects and appraises real and-or personal properties to determine fair market value as necessary. • May determine the value of industrial, farm, business, or other equipment or machinery. • May perform the duties of an Appraiser Trainee, Appraiser or Senior Appraiser. • May work a flexible schedule. • May perform other duties as assigned. Qualifications: Knowledge of: • Sales analysis or other statistical reviews. • Principles and methodologies of statistical analysis. • Real estate appraisal principles, procedures, laws and regulations. • County building codes, regulations, ordinances, and zoning codes. • Technological advances and methodology changes. • Assessment, appraisal software and computer assisted mass appraisal (CAMA) systems and current office software programs. • Accounting and auditing practices and procedures relative to commercial, industrial, and/or personal property appraisal. • Ability to use GIS software. • Customer service techniques. Must have the ability to: Est.04.25.2016/Rev 1-10.28.2016/Rev 2-04.22.2019 • Select appraisal methods and techniques best suited to particular property and conditions. • Use independent judgement and effective decision-making in the application of a wide variety of laws, policies, and procedures and in effective problem-solving. • Effectively coordinate, perform, and complete multiple duties and assignments concurrently and in a timely manner. • Prepare and present written and/or oral evidence of fair market value when disputed. • Read, communicate, and understand legal descriptions and appraisal manuals. • Read, understand and apply appraisal principles and techniques applicable to the work assignment. • Use and operate a personal computer, digital imaging device, scanner, and related software programs. • Prepare and submit technical reports. • Effectively communicate, both orally and in writing. • Meet the physical requirements of the position: o Physical activities required are finger dexterity necessary to operate equipment used in the position, talking, seeing, and hearing. Other physical requirements include walking, sitting, balancing, climbing, kneeling, bending, stooping, crouching, extensive reaching, pushing, pulling, unassisted lifting and/or carrying of lightweight equipment, entering and exiting a vehicle multiple times, and adequate vision and manual dexterity required to make drawings and sketches. Travel to various worksites may be required. Must have the ability to drive and perform duties in all weather conditions and all terrain. • Maintain regular, punctual attendance during scheduled work hours at assigned worksite. Education and Experience: The ideal incumbent will have a bachelor's degree with major course work in business, economics, finance, real estate, or statistics, and Washington State sponsored or professionally approved courses in real, personal, and commercial property. Two years of experience in real estate transactions, which provide a knowledge of real property values and appraising techniques, plus two years of hands-on market modeling using spreadsheet analysis and database management. Knowledge of computer-assisted mass appraisal programs and statistical analysis is essential. Must be accredited by the Department of Revenue. Must possess the following licenses or certificates and have attended and/or successfully passed the following: (May substitute any combination of experience and education at the discretion of the Assessor, after review.) • High School Diploma or its equivalent • Valid Washington State Driver's License • USPAP Course Est.04.25.2016/Rev 1-10.28.2016/Rev 2-04.22.2019 • Accreditation Examination, or its equivalent, resulting in certification as a Real Property Appraiser. • Fundamentals of the Assessor's Office • IAAO Course 101 (Fundamentals of Real Property Appraisal) • IAAO Course 102 (Income Approach to Valuation 1), or its equivalent • IAAO Course 201 (Appraisal of Land), or its equivalent • IAAO Course 301 (Fundamentals of Mass Appraisal), or its equivalent • IAAO Course 112 (Income Approach to Valuation 11), or its equivalent • IAAO Course 311 (Residential Modeling Concepts) • IAAO Course 331 (Mass Appraisal Practices and Procedures) Required training for this position: Defensive driving-all annually: Sexual Harassment & Discrimination —Annually Basics Blood Bourne Pathogens—Annually R is for Reverse Smart Risk Management—Once Intersections Slip, Trip and Fall—Annually Reduce Winter Weather Accidents Safe Lifting Practices—Annually General Auto Risk Program for Drivers FEMA IS 100 and 700 -Once Regular monitored driver:_X_Yes Additional job specific trainings may be issued at a later date. U ' e r e tative Signature of Approval: / Date: Elected Offici Signature of Approval:` / �QG� Date: s 7l 17 1 have read and understand the above position description: Name: Date: Signature: i I i Est.04.25.2016/Rev 1-10.28.2016/Rev 2-04.22.2019 i be placed on the step which results it a 5% increase over the employee's current salary. In the event that the Elected Official or Department Head determines that significant training is needed for the employee in the new position, the Elected Official or Department head may offer the position at any step in the higher classification and salary range. [RESOLUTION 61- 06, 6/2o/o6] Upon the request of the Elected Official or Department Head and approval of the Support Services Director, a promoted employee may be placed in a step higher than that specified above. If the Support Services Director does not concur in a request for advanced step placement for a newly hired or promoted employee, the Elected Official or Department Head may appeal that decision to the Personnel Review Committee. The Personnel Review Committee is a three (3) member panel consisting of a County Commissioner, an Elected Official and a Department Head. The Board of County Commissioners appoints the members of the Personnel Review Committee. 5.3 RECLASSIFICATION A reclassification is a change in the allocation of a position from its current job classification to a different job classification as a result of changed duties, responsibilities, and/or authority of a position. Reclassification will be considered when an employee has been permanently assigned to perform the primary functions of a different job classification or has been permanently assigned significantly different duties, which may warrant establishing a new job classification. An employee may request reclassification by submitting a written request, which includes a justification, to their Elected Official or Department Head. The Elected Official or Department Head shall respond to the employee in writing within thirty (30) working days. An Elected Official/Department Head may request reclassification of a position by submitting a written request with justification and a revised Job Description to the Human Resources. Human Resources shall respond to the request in writing within thirty (30)working days of receipt of the request. If approved or denied by Human Resources, the request may then be submitted to the Board of County Commissioners, with written justification from the Elected Official/Department Head for their review. The Board of County Commissioners shall respond to the request in writing within thirty(30) working days of their receipt of the request. If approved by the Board, the reclassification shall be effective as of the date of Board's action or other effective date as may be set by the Board in such action. If the Board denies the request, the matter is closed. Mason County Personnel Policies Page 18 Step placement of an employee who has been reclassified shall be the same as if the employee had been promoted, transferred, or demoted, whichever is applicable. [PER RESOLUTION_71-15 -12/22/151 5.4 PAYDAYS County employees are paid semi-monthly on the loth and 25th of each month and the payroll will be a direct deposit into the bank of the employee's choice. If a regularly scheduled payday falls on Saturday or Sunday, payroll will be a direct deposit on Friday. If a regularly scheduled payday falls on a holiday, payroll will be a direct deposit on the last regular work day prior to the holiday. [PER RESOLUTION 04-o8, 1/8/o8] 5.5 SALARY FOR EXEMPT EMPLOYEES The County shall pay exempt employees on a salary basis. The appointing authority shall deduct leave or reduce pay for an exempt employee who is absent from work for the following types of absences: 1. FMLA leave; 2. Participation in political activity; 3. Outside employment, subject to approval; or 4. Other activities that would be in violation of the Conflict of Interest Policy if conducted during regular work hours; 5. A Partial-day of absence of four hours or more (half the employee's regular workday for an employee working less than a full FTE). [RESOLUTION 8g-ig —9/3/191 5.6 DEDUCTIONS Some regular deductions from the employee's earnings are required by law; other deductions are specifically authorized by the employee. The County will withhold from the employee's paycheck those deductions required by law and any voluntary deductions authorized by the employee, by applicable union contract, or by statute. All deductions from pay are deducted from the last check of the month. If an employee is overpaid or required deductions were not withheld, the amount overpaid or not withheld will be deducted from future pay on a reasonable basis unless excused by the Board of County Commissioners. [PER RESOLUTION 150-07, 11127/12] Mason County Personnel Policies Page 19 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Human Resources EXT: 530 BRIEFING DATE: June 22,2020 PREVIOUS BRIEFING DATES:November 2019 at Budget Workshops,June 1,2020 (If this is a follow-up briefing,please provide only new information) INTERNAL REVIEW(please check all that apply): ❑Budget/Finance ❑Human Resources ❑Legal ❑Other—please explain ITEM: Last week the BOCC restructured the ER&R Department in Public Works by reducing staff to reflect the reduced work load within the department because of the decision to move the General Fund vehicle ownership model from one of ownership to a leasing model. During budget briefings the BOCC reviewed costs related to making this move which included the reclass of the Facilities Manager to a salary level appropriate with the addition of an entirely new program and an increase in responsibilities.This decision added a tremendous amount of work to the Support Services staff and most specifically the Facilities Manager who has been tasked with managing the Current Expense Motor Pool program. On June 1,the BOCC ask to review the salary history of that position: John Keats: Parks&Facilities Director,Salary Range 39 Jeff Vrabel:Parks and Facilities Manager,Salary Range 38 Ross McDowell:Parks,Facilities and IT Manager,Range 38 Kelly Frazier:Facilities Manager,Range 29 Request is to move the Facilities Motorpool Manager to Range 38 In June 1,the BOCC asked to review the salary of Kelly Frazier: Union-Maintenance III until 12/31/15 Union-Maintenance IV—1/1/16 to 12/31/18 Promoted to Non Represented-Maintenance Manager Range 29 step 4- 1/1/19 Annual Step Increase from Step 4 to Step 5 - l/l/2020 EXECUTIVE SUMMARY:(If applicable,please include available options and potential solutions): The Support Services Director requests to reclassify the Facilities Manager based on the BOCC's decision to create a Motor Pool Department on February 18,2020 for Current Expense and Health Department fleet vehicles and assign it to the Facilities Manager.The request was received,which is presented in its entirety from the Facility Manager with a corresponding analysis and recommendations from Human Resources. Resolution 71-15 amended the Personnel Policy adding Chapter 5.3 Reclassification with an effective date of January 1,2016. Reclassifications are reallocations of positions from one class to another as a result of changed duties,responsibilities,and/or authority of a position. .A classification analysis focuses upon the qualifications, responsibilities,tasks,and duties of the position and not the qualifications of the incumbent in the position. The following factors may be considered as evidence of possible eligibility for reclassification:a.A majority of job duties have changed to the extent they are more accurately reflected in another existing classification Briefing Summary 6/17/2020 description;b.A majority of job duties have changed to the extent the job entails a different skill set,which requires increased education or experience in order to perform essential job functions. The following circumstances are NOT factors to be considered reasons for reclassification:a. Increased volume of the same level of work;b.Added duties of a similar nature already covered by the current classification or requiring similar skills,education,or experience;c.Duties within a current classification that have not been previously assigned;d.Additional assigned duties in a higher classification unless those duties become a majority of the current position;e.Enhanced technological tools to perform current duties;f.Salary differences for similar jobs in other jurisdictions;g.Reclassifications which occur in other departments. BUDGET IMPACT: Human Resources approximates the additional cost to be$6,000. PUBLIC OUTREACH:(Include any legal requirements,direct notice,website,community meetings,etc.) RECOMMENDED OR REQUESTED ACTION:Approval to set an Agenda Item on the June 9,2020 Commissioner's Agenda for approval to reclassify the Facilities Manager from Salary Range 29,Step 5 to Salary Range 38,Step 0,effective February 18,2020. ATTACHMENTS:Reclassification requests and Human Resources analysis,Resolution to amend the Non Represented Salary Scale. Briefing Summary 6/17/2020 Human Resources Budget Management a'01, co6,ry Mason County Support Services Department Commissioner Administration 411 N 5th Street Emergency Management Facilities, Parks&Trails Shelton, WA 98584 Human Resources 360.427.9670 ext. 422 Information Services Y Labor Relations Frank Pinter, Director Risk Management MEMORANDUM To: Board of County Commissioners From: Frank Pinter-Support Services Director Date: May 28, 2020 Subject: Facilities Manger—Support Services Reclassification Request Union/Non Represented: Non Represented Current Range/Step: Range 29 Step 0-5 Salary:$63,922-$75,880 Requested Ranee/Step: Range 38 Step 0-5 Salary: $79,597-$94,505 Requested New Title: Facilities Manager Backsround: During the 2020 budget process,there was much discussion on removing Current Expense and Health Department fleet vehicles from the Public Works ER&R Special Fund. During this process,the Commissioners requested the Facilities Manager manage the program. It was also suggested the program be moved over and operational and then a reclassification request would be entertained. Effective February 18, 2020 a Motor Pool Department was created under the Board of County Commissioners and assigned to the Facilities Manager for operational management. The Motor Pool division has increased the Manager's workload significantly. The planning, organizing, developing pick up, drop offs, towing, fuel plans, managing credit cards, and general maintenance of the vehicles has been a significant increase in knowledge,skills,and ability for the newly assigned Motor Pool program. This change has increased budgeting, staff levels, procurement, specification writing, project management, fiscal responsibility and integrating Motor Pool operations in support of County goals and objectives. The Courthouse Security has also been removed from the Clerk,Sharon Fogo and assigned to the Facilities Manager,to ensure campus security needs are met.This includes budgeting, RFP and contract administration, staff levels, procurement, and integrating campus security operations in support of County goals and objectives. Analysis:There is evidence to show the majority of the job duties have changed to the extent the job entails a different(new)skill set,which required increased education or experience in order to perform the essential job functions of the Motor Pool and Courthouse Security programs.Additionally,the skill set has increased in the proposed new job description to ensure the person in the position must have knowledge,skills, and ability to effectively manage the staff,the facilities, motor pool vehicles, and the courthouse security programs. HR Recommendation: Recommendation is to support the request to reclassify the Facilities Manager form Salary Range 29 to Salary Range 38 and place the incumbent at Salary Range 38,Step 0,and effective June 15, 2020. If approved, moving forward the incumbents step date anniversary will be effective the date the Board of County Commissioners approve the reclassification. HR Recommended Ranee/Step: Salary Range 38—Step 0 Salary: $6,633.06 Application of Mason County Personnel Policy—Reclassification Policy Chapter 5 Section 5.3: Generally, for Union represented employees,the collective bargaining process is the appropriate forum for any modification of compensation or position description. The applicable collective bargaining agreement may specify provisions related to reclassification and, if silent,the impacts of such decisions may also need to be bargained with or noticed to the appropriate Union. All Non-Represented employees must follow both the Mason County Personnel Policy Chapter 5, Section 5.3 for any modification of compensation or position description change to current position held. Reclassifications are reallocations of positions from one class to another as a result of changed duties, responsibilities, and/or authority of a position. The reclassification of a job involves an analysis of the critical elements of the position against pre-determined standards for measuring the relative worth of a position and placement in the County's classification/pay scale. A classification analysis focuses upon the qualifications,responsibilities, tasks, and duties of the position and not the qualifications of the incumbent in the position. The following factors may be considered as evidence of possible eligibility for reclassification: a. A majority of job duties have changed to the extent they are more accurately reflected in another existing classification description; b. A majority of job duties have changed to the extent the job entails a different skill set, which requires increased education or experience in order to perform essential job functions. The following circumstances are NOT factors to be considered reasons for reclassification: a. Increased volume of the same level of work; b. Added duties of a similar nature already covered by the current classification or requiring similar skills, education, or experience; c. Duties within a current classification that have not been previously assigned; d. Additional assigned duties in a higher classification unless those duties become a majority of the current position; e. Enhanced technological tools to perform current duties; f. Salary differences for similar jobs in other jurisdictions; g. Reclassifications which occur in other departments. Reclassification Upgrade: A reclassification upgrade is the result of an increase in the level of responsibilities,tasks, and duties of a position which changes areas of emphasis and the level of skill required in the current position. a. A reclassification upgrade may not be used as a merit raise, nor as a reward for employment longevity, nor may it be used solely to reflect an increased volume of work at the same level of responsibility that the incumbent is currently performing. b. As a result of reclassification, and due to an overall increase in the responsibilities of a position,the monetary compensation(pay range) established for the position may increase. c. Correspondingly, a reclassification will result in the assignment to the position of a revised or different Job Description which includes the changes in responsibilities, functions and minimum qualifications Reclassification Downgrade: A reclassification downgrade is the result of a decrease in the level of responsibilities,tasks, and duties of a position which changes areas of emphasis and the level of skill required in the current position. a. A position may be reclassified to a lower range if the responsibilities of the job are determined to be less than originally indicated, or if certain responsibilities are removed from the job. The Elected Official or Department Director may request a formal review and recommendation by Human Resources by process and timelines as identified within the policy. b. An incumbent employee affected by a reclassification downgrade shall be paid at the rate of the revised position. However, in exceptional cases, a Y-rating may be considered for a specified period. Administrative change: Human Resources may make administrative changes to job specifications. Administrative changes result in no substantial change to the overall essential functions or major emphasis of the classification. An administrative change requires no Board action,however, also results in no change in pay range. RECLASSIFICATION REQUEST FORM Mason County Personnel Policy 5.3 Reclassification Policy INSTRUCTIONS: The following factors may be considered as evidence of possible eligibility for reclassification: a. A majority of job duties have changed to the extent they are more accurately reflected in another existing classification description; b. A majority of job duties have changed to the extent the job entails a different skill set,which requires increased education or experience in order to perform essential job functions. DATE:5/27/2020 UNION:N/A DEPARTMENT: Support Services- UNION APPROVAL:❑ Facilities REPARER FLSA STATUS: HUMAN RESOURCES REVIEW: EXEMPT® DATE:5272020 NON EXEMPT❑ REVIEWED BY: Frank Pinter CURRENT JOB TITLE:Facilities Manager CURRENT SALARY RANGE: Non-Represented Range 29 PROPOSED NEW JOB TITLE:Facilities and Motor Pool Manager PROPOSED NEW SALARY RANGE: Non-Represented Range 38 ATTACHMENTS: CURRENT JOB DESCRIPTION:® PROPOSED JOB DESCRIPTION: BACKGROUND: The Facilities Manager Plans, organizes, schedules and manages the operation,repair,maintenance and improvement o County-owned facilities,to include structures,machinery,finnishings,and grounds.Also serves as a staff resource to advisory boards and committees Administers, organizes and supervises the operations of facilities and grounds. Provides planning, leadership, technical assistance, training, an direction for assigned staff. Develops short and long-range plans,goals and objectives for program operations. Maintains administrative systems including the preparation and monitoring of facilities,and REET program budgets,the application and administration of grants,the preparation o reports and selection of staff. Develops and prioritizes operational support,planning,and training. e Facilities Manager position description was approved in December 2018 when the position was created,which did not include Motor Pool or Courthouse Security programs. REQUEST(Specifically outline the job dudes&increased education requirements,which require a different skill set causing the increased education experience): During the 2020 budget process,there was much discussion on removing Current Expense and Health Department fleet vehicles from the Publi Works ER&R Special Fund.During this process,the Commissioners requested the Facilities Manager manage the program It was also suggested the program is moved over and operational and then a reclassification request would be entertained.Effective February 18,2020 a Motor Pool Departmen was created under the Board of County Commissioners and assigned to the Facilities Manager for operational management.The Motor Pool divisio has increased the Manager's workload significantly. The planning,organizing,developing pick up,drop offs,towing,fuel plans,managing credi cards,and general maintenance of the vehicles has been a significant increase in knowledge,skills,and ability for the newly assigned Motor Poo program This change has increased budgeting, staff levels, procurement, specification writing, project management, fiscal responsibility arx integrating Motor Pool operations in support of County goals and objectives.The Courthouse Security has also been removed from the Clerk,Sharon ogo and assigned to the Facilities Manager,to ensure campus security needs are met.This includes budgeting,RFP and contract administration,stafl levels,procurement,and integrating campus security operations in support of County goals and objectives. ASIS OF REQUEST(Reason why the position has now taken on the new job dudes,outside of their normal type of work): e Facilities Manager position was created in 2018 and was not,at the time,managing motor pool or courthouse security operations.Motor Pool operations were managed in the Public Works Department and as of February 18,2020,the BOCC approved to move the Current Expense Motor Pool vehicles and equipment and the Courthouse Security functions to the Facilities Department.The Facilities Manager is currently at a range 29 on e Non-Represented salary scale,which was proposed at the creation of the position,however with the new programs,knowledge,skills,abilities an span of control that they encompass,a Range 38 is proposed.The other jobs paid at a Salary Range 38 are similar in nature for duties,knowledge, skills,abilities,and span of control. ACTION REQUESTED:I request that the Mason County Board of County Commissioners approve the reclassification/reassignment of the Facilities Manager Salary Range 29 to Facilities and Motor Pool Manager at a Salary Range 38 on the Non-represented Salary Scale. Elected Official/Department Head Signature Date � Human Resources Signature y C Date a 7 � a fPna Does this request qualify for Reclassification? Yes []No If"YES"department must prepare an Agenda ction Cover Sheet for BOCC approval. Is a Salary Range Resolution needed? Yes El No If"YES"Human Resources must predareyhe resolution and attachment's necessary. Date Approved:Click here to enter a date. Once approved it is the responsibility of the department to submit a Personnel Action Form. i *1854 POSITION DESCRIPTION Title: Facilities & Motor Pool Department: Support Services-Facilities and Manager Grounds Affiliation: Non-Represented Reports to: Support Services Director Exempt: X Non-Exempt: Supervises/Directs: Maintenance I, II, III and IV Job Class: 2058 Risk Class: Salary Range: According to current Non- 1501-00 Represented Salary Scale DOOG Director Approval Date: EleGted Off icial 1 Human Resources Approval 1 2Tc 1 1 r8v �2/1 1 8 Date: -,-moo GENERAL DESCRIPTION: Plans, organizes, schedules and manages the operation, repair, maintenance and improvement of County-owned facilities, to include structures, machinery, furnish ings,_-and a+;d-grounds. Also serves as a staff resource to advisory boards and committees. Administers, organizes and supervises the operations of facilities and grounds. Provides planning, leadership, technical assistance, training, and direction for assigned staff. Develops short and long- range plans, goals and objectives for program operations. Maintains administrative systems including the preparation and monitoring of facilities, REET 1 and 2 program budgets, the application and administration of grants, the preparation of reports and selection of staff. Develops and prioritizes operational support, planning, and training. Plans, organizes and manages the Motor Pool division, including vehicle and equipment. This includes, budgeting, staff levels, procurement, specification writing project management fiscal responsibility and integrating Motor Pool operations in support of County goals and objectives. Administer Courthouse security to ensure campus security needs are met. This includes, budgeting, contract administration, staff levels, procurement. and integrating campus security operations in support of County goals and objectives. ESSENTIAL JOB FUNCTIONS — GENERAL: (Any one position may not include all of the duties listed nor do the listed examples include all tasks, which may be found in positions of this class.) Est.1 1/20/18/Rev 2-5.xx.2020 I Directs department operations to achieve goals within budgeted funds and available personnel, plans and organizes workloads and staff assignments, reviews progress, directs changes in priorities and schedules as needed to assure services are provided in a safe, efficient and timely manner. Provides managerial leadership and selects, supervises and evaluates staff. Conducts performance evaluations, initiates, and implements disciplinary actions as warranted. Resolves employee grievances and other sensitive personnel issues, working in conjunction with the Human Resources Department and relevant labor organizations. Provides training and/or professional development opportunities, as funding allows, ensuring the safe and effective delivery of services by staff in the department. Implements policies, procedures, work rules and performance standards to assure departmental operations are in compliance with County guidelines, goals and objectives, and with federal, state, and local laws. Periodically reviews and analyzes existing practices and procedures and recommends improvements, as needed. Directs the preparation, reconciliation of, and administration of facilities and REET 1 and 2 department budgets based on staffing and resource requirements, cost estimates, departmental objectives and goals. Monitors budgets to assure compliance within approved budget levels and standards. Provides planning leadership and direction and establishes short and long-range plans for department operations, coordinates department activities with other County departments, outside governmental agencies and the public. Provides leadership direction in establishing and maintaining interagency cooperation with all regulatory agencies and commissions. Investigates grant-funding sources and directs the preparation of applications for grants assistance from federal, state, and private sources. Develops and approves preliminary work programs for grant applications. Negotiates contract commitments on all grant applications with federal and state agencies Coordinates the bid preparation process by writing and/or participating in the writing of specifications, preparing advertising, reviewing proposals, and formulating recommendations for bid selection to ensure the process followed is consistent with local, state and federal regulations. Directs the resolution of inquiries, complaints, problems, or emergencies affecting the availability or quality of services. Responds to the most sensitive or complex inquires of service complaints. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the listed examples include all tasks, which may be found in positions of this class.) Manages a variety of maintenance and remodeling projects by participating in planning and pre- construction meetings to provide input and recommendations regarding design and layout of facilities, coordinating project activities, inspecting or reviewing reports to ensure compliance with local, state and federal codes and access regulations. Assure parts, supplies and equipment required to complete projects and to maintain buildings, grounds, and open space within budget guidelines. Est.1 1/20/18/Rev 2-5.xx.2020 I As required, and necessary, emergency calls and alarm monitoring are the responsibility of the Manager. Ensure custodial duties and professional services contracts relating to the care of facilities and grounds are maintained. Proposes, coordinates and implements the Capital Improvement Plan, Maintenance Plans, Asset Management Plans, and Business Plans. Ensures stakeholder involvement, both internal and external, through public meetings and/or an advisory panel. Prepares, coordinates, proposes and completes all projects in the Capital Improvement Plan through the REET 1 and 2 budgets. Oversees all REET 1 and 2 projects, budgets, reconciles revenue, grants and expenditures for each project. Coordinates with Elected Officials, Department Heads, and Managers to facilitate and oversee capital improvement projects. Directs and reviews construction plans and specifications. Supervises new construction and rehabilitation of facilities and grounds. Provides representation on various committees and before special interest groups; makes presentations and provides technical advice and assistance regarding planning, facilities and grounds activities to the County Commissioners, civic groups and the general public. Provides technical advice to County Commissioners regarding the maintenance and operation of County buildings, grounds, and open space. Makes presentations before various committees, special interest groups, and the Commissioners to ensure their understanding of, and support for, maintenance and safety projects and programs. Reviews all mechanical specifications and operational manuals to ensure they are current and applicable to County-owned equipment. Oversees and coordinates a preventive maintenance and repair program for all facilities and grounds-keeping equipment to ensure efficient operations. Analyzes and recommends improvements to all existing facilities, equipment and operating systems of the Department. Develops and maintains facilities and grounds. Assists the Support Services Director to establish the terms and charges for any Motor Pool vehicle purchased, repairs and maintenance provided, and fuel. Oversees purchasing of Motor Pool supplies, service, and equipment for County departments (other than Public Works) for vehicles and equipment. Coordinates the installation and maintenance of communication and other specialized equipment in vehicles as necessary. Prepares bid specifications and contracts for vehicles, services, repairs and maintenance. Administers, organizes and supervises the operations of the Courthouse Security Program. Provides planning, leadership, technical assistance, and direction to the awarded contract company. Develops short and long-range courthouse plans, goals and objectives for program operations. Maintains administrative systems including the preparation and monitoring of Est.1 1/20/18/Rev 2-5.xx.2020 I program budgets, the application and administration of contracts, the preparation of reports and selection of staff. Develops and prioritizes operational support, planning, and training. Performs other related duties as assigned. Regular, reliable and punctual attendance. WORKING CONDITIONS: Duties are performed in both an office environment while sitting at a desk, computer terminal and walking around County facilities and grounds. Requires regular travel and work at other locations. Work is performed in varying weather conditions when working on construction and maintenance projects. Physical exertion may be required to climb ladders, stairs, and around construction projects. Lifting supplies and equipment up to 100 pounds in weight may be required. EDUCATION AND EXPERIENCE: (Any equivalent combination of education and experience, which provides the applicant with the knowledge, skills, and abilities, required to perform the job.) Bachelor's degree in Facility Management or related field. Five 15 years of professional level facility management experience including managerial and supervisory responsibility. €+veEight years progressively responsible experience in managing programs, supervisory experience, project management, construction and maintenance management, management of a Capital Improvement Plan, are preferred. KNOWLEDGE OF: • Practices, principles, materials and procedures in operating facilities, construction, repair and maintenance. • Management and supervision principles and practices. • Interpretation and applications of safety and legal requirements, regulations and laws applicable to area of assignment. • Operation of large heating, ventilation and air conditioning equipment and modern energy management techniques and practices. • Fiscal management, including budget preparation, expenditure control and record keeping. • Principals and practices of contract and grant administration. • Common trade skills, such as carpentry, plumbing, electrical and mechanical, and related safety equipment standards. • Secure key and access controls- • Asset management • Motor Pool procedures • Grants and contracts • RFQ writing Est.1 1/20/18/Rev 2-5.xx.2020 I ' • Interpreting Capital Facilities improvements • Understanding Bid Laws ABILITY TO: • Plan, organize and oversee assigned work programs, including monitoring work schedules and evaluating the work of others. • Organize and manage multi year projects. • Read and understand blue prints, schematics and specifications, and maintenance and repair manuals. • Use a variety of tools and equipment. • Develop department goals and objectives and conduct planning activities. • Analyze and evaluate operations, develop and implement corrective actions. • Establish and maintain effective working relationships with employees, County Commissioners, volunteers, other agencies and the public. • Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS: • Valid Washington State Driver's License is required for this position. • Current Aautomobile finsurance • First Aid and CPR training/certificate • Required to have passed a Mason County Sheriff's Office background screening Pesticide Applicator License — Requires a test plus forty credits every five years, with a max of 15 credits earned per year. • Underground Storage Certification — Requires a test plus recertification every two years. • Water Treatment Fundamentals: Boilers, Cooling Towers, Closed Loops — Requires hands on test plus recertification every two years. • Elastomeric Waterproofing Systems. • Basic Medco Locksmith — Requires a test plus an annual recertification. • Online Video Pro Irrigation 101 Training Courses — Intro to Irrigation & Sprinkler Systems, Piping Systems, Timers & Electrical Systems and Drip Irrigation for Lawn & Farm (All video's and quizzes must be proctored by Human Resources and passed) There is no annual recertification for this series. REQUIRED TRAINING FOR THIS POSITION: DEFENSIVE DRIVING- ALL ANNUALLY: Sexual Harassment & Discrimination —Annually Basics Blood Borne Pathogens —Annually R is for Reverse Smart Risk Management — Once Intersections Slip, Trip and Fall —Annually General Auto Risk Program for Drivers Safe Lifting Practices —Annually Reduce Winter Weather Accidents FEMA IS 100 and 700-Once REGULAR MONITORED DRIVER: X Yes No FEMA IS-907-Active Shooter-Annually Est.11/20/18/Rev 2-5.xx.2020 I ' Confined Space-Annually Forklift-Annually Ladder Safety-Annually Hearing Safety-Annually Criminal Justice Information Services Training within 6 months of hire. REQUIRED TRAINING FOR THIS POSITION: Blood 13E)UFRe Pathogens ARRLAally Smart hick ManagemeRt ORGe Safe Lifting PraGtFGes ARnually E�E/� no is inn., and Inn h Allo�Ge F REGULAR MONITORED DRIVER: Y Ves No `ra,` MONITORED rcr������r DEFENSIVE DRIVING ALL ANNUALLY: Ba SFE$ R is fnr Reverse InterseGtiens peril Ge Winter Weather AGGideRt0 Additional job specific trainings may be issued at a later date. Board of County Support Services Director Signature of Approval: Date: Date: Dates ^mr�THuman Resources Signature of Approval: Date: I have read and understand the above position description: Name: Date: Est.11/20/18/Rev 2-5.xx.2020 i Signature: Est.11/20/18/Rev 2-5.xx.2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter/Melissa Drewry DEPARTMENT: Support Services EXT: 589 BRIEFING DATE: June 22, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: An offer to purchase parcel 32030-51-07010 located on Lake Blvd., Shelton in the amount of $35,000. EXECUTIVE SUMMARY (If applicable, please include available options and potential solutions): This parcel is Tax Title and was deeded to Mason County on February 26, 2013. An attempt to sell was made at the 2019 Tax Title auction with no interested bidders. Per RCW 36.35.150(1)(d.) this parcel can be sold by direct negotiation within twelve months of the attempted auction. This parcel was obtained by Mason county between 1938 and 1939. No exact record was recorded at that time stating taxes, interests, and foreclosure costs. Lisa Frazier, Treasurer has recommended a minimum of $5,000 + $125 be distributed to taxing districts and the Treasurer's M&O fund for costs. 2020 Market Value: $49,715 Current offer: $35,000 Contingencies: 22D (Optional Clauses), 22EF (Funds Evidence), 22LA (Land Acreage), 22 T (Title Contingency), 34 (Addendum) OPTIONS: Accept offer and set public hearing in order to sell property Counter offer Refuse offer ATTACHMENTS: Purchase and Sale Agreement 2020 Assessor's Valuation Map Briefing Summary 6/18/2020 Vacant Land 360 Property View 2169 Lake Blvd, Shelton, WA 98584 Listing MLS#: 1604488 Status: Active (05/28/2020) Listing Price: $35,000 Community: Shelton Area: 175-Shelton CDOM: 20 Original LP: $35,000 School District: Shelton Lot Size: .580 ac/25,265 sf Potential Terms: Cash Out,Conventional Marketing Remarks Nice level parcel within the Shelton City limits.Just over 1/2 acre in size.This lot is covered in evergreen trees and brush and zoned neighborhood residential. Agent Remarks Possibly acquired through tax foreclosure. May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed.Buyer shall pay for title insurance. Please add attached addendum to P&S. Offers: Seller intends to review offers upon receipt Directions: Lak Blvd to address Agent/Office Information Agent: Richard Beckman (55681) Agent Phone: (360)790-1921 Office: Richard Beckman Rlty Group LLC Office Phone: (360)426-5521 Firm Document Email: mail@RichardBeckman.com Office Fax: (360)426-1645 Commission: 4 Commission Comments: Owner Information Owner Name: Mason County Owner Phone: (360)427-9670 Owner Name 2: Owner City: Shelton,WA General Information Property Type: Vacant Land County: Mason TaxID: 320305107010 Lot Number: 30-13&alley adj Block: 7 List Date: 05/28/2020 Expir Date: 12/31/2020 Lot Size: .580 ac/25,265 sf Lot Size Source: Realist Price/Lot SgFt: $1.39 Monthly Dues: School District: Shelton Elementary: Bordeaux Elem Junior High: Oakland Bay Jr HS Senior High: Shelton High Listing Information Style Code: 40-Res-Less thn 1 Ac Zoning Jurisdiction: City General Zoning Classification: Residential Zoning Code: Neighborhood Res Sketch Submitted: No Possession: Closing Senior Exemption: No Potential Terms: Cash Out,Conventional Additional Property Information Annual Taxes: Tax Year: 2020 Preliminary Title Ordered: Yes Form 17: Not Provided Prohibit Blogging: Yes Bank/RE Owned: No Auction: No Right of First Refusal: No FIRPTA: No Common Interest Cmty: No Plat/Subdivision/Building Name: Shelton Lot Dim: 120x209 Quarter(Sec/Twn/Rng): 30203 Map Book: Unknown Map Page/Coord: , 3rd Party Approval Required: None Site Information Road Information: Paved Property Features: Brush,Evergreens, Lightly Treed Lot Details: Paved Street Improvements: Topography: Level Road Side: South Utility Information Sewer: Not Available Gas: Not Available Electricity: In Street Septic System Installed: No Septic Approved Num of Bedrooms: Soil Feasibility Test Available: No Soil Test Date: Septic Design Applied For: No Septic Design Approval Date: Water: Unknown Selling Information Ir>formahon Deemed Reliable But Carrot Be Guaranteed. Lot Size and Sq Lore Footage Are Estimates.U17r,,OM 121211 PM. Form 25. �Gopynght 20i9 Vacant Land Purchase. Sale.: Northwest Multiple:Listing Service P2V.f of VACANT LAND PURCHASE AND SALEAGREEMENT �AL.1:Fur.1TS RESERVED Page i of 5 SPECIFIC TERMS 1. DBje; June*08,2020 mLS.No,;16044$>1 offer Expiration Date: 2. Buyer. Christopher Chamberlain. Shelly Chpmkolafn A,owded couple• 3. Seller, M an Connty_ era` s ar�5 4, Property:.Legal Descriptidn attached as. .hib)t A. Tax Parcel No(s).: 320305107010 .7160 LakeBotdevard. SO4o ton M9sort WA „ 08S84 Addnto GAY .. . . C—ty Siak'• 20 . 5. Purch" Prrcec$:35,000.00 Thirty.-Five Tbensand S. Earnest Money: 1;000.00. O.CheclG L)Note-Q Other (lietil 6y C]Selling Fitgi;:0 Closing Agenf) 7: Default(check only one)0 Forfeiture of.Earnest Money;L]Seilerrs Election of Reme0es. S. Title fnsurance Company; Mxson.. oyaty'T#le Cbritp""any 9. Closing.Agent MsS*n Colony Tlge Compsay TBb CO11 .individual Jopilonai) 10. Closing.Date: ; Possesslon Date:17 on Closing;0 Other See Form 34 ft Services of CiosigjW Agertt for Payntent-of Utilities:0 Requesfed.(Wach NWNIL$Form 22K);0 Wa)ved It ChargeslAssei0fiW s Levied Before buf Due After Closing:0'a rned.by Buyer,ill prepaid in full by Sellerat Closing 13:. seller Git(zenship:(FII?RTA): Se[16 0 is;0:1s not a ioreigh person for purposes of U.$:income taxation 14: Subdivision:The Property:a rrtustbe Subdivided before ;0 is not recttifteti to be subdivided 15. Feasibirdy Contingency Expiration Date:Q_ clays after mutual 40 ptarjce;0 Other M Agency Disclosure.:. Setting Broker represehta: 0 Buyerr,❑'Seller,U.both patties;.0.neititerparfy Listing Brow represents: 0 Sellef;❑both_parties 17. Addenda: 12D(Optional Clauses) 22EF(Funds.&d' ence) 221A(Land/Acreage) 32T(TitleContingency) 34(AddeadMj Form 22E Fupta CertMeatiou s Sig SeGara ftnature Data Bljyer'S Sillrre De Seller's Signature Dale 7050 9.0ley ST 5E Buyer's Addess '$eller*s.Address Lacey,Wa 98$13 Cily;Stata;•Zip. _ City, tate,:lJp. 360-4514860 (300)427-9670 Phone No: FaxNo. PtxSiie;IVo - Fax No. Shell-711@a nail.com: nuyer's.E maO Address , Seiler$E-rile.-Address . RFJMAX Ffirkside g Affiiiates 422 Iticbgnd Beckman:Rlty.Croup LLG 4537 � Selhn Frth List��NP- Pg Flan MLS OGice No. Jtm Bennett 771437 Richard Ber WhA 59681 Selling Broker(Print) IfALS lAG No Listing Broker:(Qtint MLS LAG 81 (3 nn 7566 No. (Esro) ynone ip (360)954464b: (360)4Z6-5521. (360)794-1921 (360)426.1b45 Firm Phone No. Broker phone N4.: Finn Fox No. FvIri Phone Na. Broker Phone Mo.. Firrfr Fax Na. ParksideCoritracts�gtt�ai�.com mail@PjchnrdBetl�xan;t bm SdGng Firm:DawmentE rnaG Address LrsMg Firm Dacurtent 8_mpil.Ad4recs jimbenn!t( remax.net richardQricliardbeckm:.acom SeUtnij Bmker's E-maibAddress IJsting Broker s E mail Address 2733. 135.5' 9841,'7 968 Selling Broker 00L Uteri's':No. Selling'Firm DOL License No. LlstN Broker D0L Ucense No.- Listing Firtrt DCiL License No. Form 25 ®Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 2 of 5 GENERAL TERMS Continued a. Purchase Price. Buyer shall pay to Seller the Purchase Price, including the Earnest Money,in cash at Closing, unless 1 otherwise specified in this Agreement.Buyer represents that Buyer has sufficient funds to close this sale in accordance 2 with this Agreement and is not relying on any contingent source of funds, including funds from loans, the sale of other 3 property, gifts, retirement, or future earnings, except to the extent otherwise specified in this Agreement The parties 4 shall use caution when wiring funds to avoid potential wire fraud. Before wiring funds,the party wiring funds shall take 5 steps to confirm any wire instructions via an independently verified phone number and other appropriate measures. 6 b. Earnest Money. Buyer shall deliver the Earnest Money.within 2 days after mutual acceptance to Selling Broker or to 7 Closing Agent. If Buyer delivers the Earnest Money to Selling Broker,Selling Broker will deposit any check to be held by 8 Selling Firm, or deliver any Earnest Money to be held by Closing Agent,within 3 days of receipt or mutual acceptance, 9 whichever occurs later. If the Earnest Money is held by Selling Firm and is over$10,000.00 it shall be deposited into an 10 interest bearing trust account in Selling Firm's name provided that Buyer completes an IRS Form W-9. Interest, if any, 11 after deduction of bank charges and fees, will be paid to Buyer. Buyer shall reimburse Selling Firm for bank charges 12 and fees in excess of the interest eamed, if any. If the Earnest Money held by Selling Firm is over$10,000.00 Buyer 13 has the option to require Selling Firm to deposit the Earnest Money into the Housing Trust Fund Account, with the 14 interest paid to the State Treasurer, if both Seller and Buyer so agree in writing. If the Buyer does not complete an IRS 15 Form W-9 before Selling Firm must deposit the Earnest Money or the Earnest Money is$10,000.00 or less,the Earnest 16 Money shall be deposited into the Housing Trust Fund Account Selling Firm may transfer the Earnest Money to Closing 17 Agent at Closing. If all or part of the Earnest Money is to be refunded to Buyer and any such costs remain unpaid, the 18 Selling Firm or Closing Agent may deduct and pay them therefrom.The parties instruct Closing Agent to provide written 19 verification of receipt of the Earnest Money and notice of dishonor of any check to the parties and Brokers at the 20 addresses and/or fax numbers provided herein. 21 Upon termination of this Agreement, a party or the Closing Agent may deliver a form authorizing the release of Earnest 22 Money to the other party or the parties.The party(s)shall execute such form and deliver the same to the Closing Agent. 23 If either party fails to execute the release form,a party may make a written demand to the Closing Agent for the Earnest 24 Money. Pursuant to RCW 64.04, Closing Agent shall deliver notice of the demand to the other party within 15 days. If 25 the other party does not object to the demand within 20 days of Closing Agent's notice,Closing Agent shall disburse the 26 Earnest Money to the party making the demand within 10 days of the expiration of the 20 day period. If Closing Agent 27 timely receives an objection or an inconsistent demand from the other party, Closing Agent shall commence an 28 interpleader action within 60 days of such objection or inconsistent demand, unless the parties provide subsequent 29 consistent instructions to Closing Agent to disburse the earnest money or refrain from commencing an interpleader 30 action for a specified period of time. Pursuant to RCW 4.28.080, the parties consent to service of the summons and 31 complaint for an interpleader action by first class mail, postage prepaid at the parry's usual mailing address or the 32 address identified in this Agreement. If the Closing Agent complies with the preceding process, each party shall be 33 deemed to have released Closing Agent from any and all claims or liability related to the disbursal of the Earnest 34 Money. If either party fails to authorize the release of the Earnest Money to the other party when required to do so 35 under this Agreement, that party shall be in breach of this Agreement. For the purposes of this section,the term Closing 36 Agent includes a Selling Firm holding the Earnest Money. The parties authorize the parry commencing an interpleader action to deduct up to$500.00 for the costs thereof. 37 37 38 c. Condition of Title. Unless otherwise specified in this Agreement, title to the Property shall be marketable at Closing. 39 The following shall not cause the title to be unmarketable: rights, reservations, covenants, conditions and restricUons, 40 presently of record and general to the area; easements and encroachments, not materially affecting the value of or 41 unduly interfering with Buyer's reasonable use of the Property; and reserved oil and/or mining rights. Seller shall not 42 convey or reserve any oil and/or mineral rights after mutual acceptance without Buyer's written consent. Monetary 43 encumbrances or liens not assumed by Buyer,shall be paid or discharged by Seller on or before Closing. Title shall be 44 conveyed by a Statutory Warranty Deed. If this Agreement is for conveyance of a buyer's interest in a Real Estate 45 Contract, the Statutory Warranty Deed shall include a buyer's assignment of the contract sufficient to convey after 46 acquired tiUe. If the Property has been short platted,the Short Plat number Is in the Legal Description. 47 d. Title Insurance. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to apply for the then-current 48 ALTA form of standard form owner's policy of title insurance from the Title Insurance Company. If Seller previously 49 received a preliminary commitment from a Title Insurance Company that Buyer declines to use, Buyer shall pay any 50 cancellation fees owing to the original Title Insurance Company. Otherwise, the party applying for title insurance shall 51 pay any title cancellation fee, in the event such a fee is assessed. The TiUe Insurance Company shall send a copy of 52 the preliminary commitment to Seller, Listing Broker, Buyer and Selling Broker. The preliminary commitment, and the 53 title policy to be issued,shall contain no exceptions other than the General Exclusions and Exceptions in said standard 54 form and Special Exceptions consistent with the Condition of Title herein provided. If title cannot be made so insurable 55 prior to the Closing Date, then as Buyer's sole and exclusive remedy, the Earnest Money shall, unless Buyer elects to 56 waive such defects or encumbrances, be refunded to the Buyer,less any unpaid costs described in this Agreement,and 57 this Agreement shall thereupon be terminated. Buyer shall have no right to specific performance or damages as a 58 consequence of Seller's inability to provide insurable title. 59 IeL2 Buyer's Initials ate Buyer's Initials Date Seller's Initials Date Sellers Initials Date Form 25 ®Copyright 2019 Vacant Land Purchase 8 Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Lisling ServiceRev.7/19 ALL RIGHTS RESERVED Page 3 of 5 GENERAL TERMS Continued e. Closing and Possession. This sale shall be closed by the Closing Agent on the Closing Date, "Closing" means the 60 date on which all documents are recorded and the sale proceeds are available to Seller. If the Closing Date falls on a 61 Saturday, Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office Is closed, the 62 Closing Agent shall close the transaction on the next day that is not a Saturday, Sunday,legal holiday, or day when the 63 county recording office is closed.Buyer shall be entitled to possession at 9:00 p.m. on the Possession Date.Seller shall 64 maintain the Property In its present condition, normal wear and tear excepted, until the Buyer is provided possession. 65 Buyer reserves the tight to walk through the Property within 5 days of Closing to verify that Seller has maintained the 66 Property as required by this paragraph. Seller shall not enter into or modify existing leases or rental agreements, 67 service contracts, or other agreements affecting the Property which have terms extending beyond Closing without first 68 obtaining Buyers consent,which shall not be unreasonably withheld. 69 f. Section 1031 Like-Kind Exchange. If either Buyer or Seller intends for this transaction to be a part of a Section 1031 70 like-kind exchange, then the other party shall cooperate in the completion of the like-kind exchange so long as the 71 cooperating party incurs no additional liability in doing so, and so long as any expenses (including attorneys'fees and 72 costs)incurred by the cooperating party that are related only to the exchange are paid or reimbursed to the cooperating 73 party at or prior to Closing. Notwithstanding the Assignment paragraph of this Agreement, any party completing a 74 Section 1031 like-kind exchange may assign this Agreement to its qualified intermediary or any entity set up for the 75 purposes of completing a reverse exchange. 76 g. Closing Costs and Prorations and Charges and Assessments. Seller and Buyer shall each pay one-half of the 77 escrow fee unless otherwise required by applicable FHA or VA regulations. Taxes for the current year, rent, interest, 78 and lienable homeowner's association dues shall be prorated as of Closing. Buyer shall pay Buyers loan costs, 79 including credit report,appraisal charge and lenders title Insurance, unless provided otherwise in this Agreement. If any 80 payments are delinquent on encumbrances which will remain after Closing, Closing Agent is instructed to pay such 81 delinquencies at Closing from money due,or to be paid by, Seller. Buyer shall pay for remaining fuel in the fuel tank if, 82 prior to Closing, Seller obtains a written statement from the supplier as to the quantity and current price and provides 83 such statement to the Closing Agent. Seller shall pay all utility charges, including unbilled charges. Unless waived in 84 Specific Term No. 11, Seller and Buyer request the services of Closing Agent in disbursing funds necessary to satisfy 85 unpaid utility charges in accordance with RCW 60.80 and Seller shall provide the names and addresses of all utilities 86 providing service to the Property and having lien rights (attach NWMLS Form 22K Identification of Utilities or 87 equivalent). 88 Buyer is advised to verify the existence and amount of any local improvement district, capacity or impact charges or 89 other assessments that may be charged against the Property before or after Closing. Seller will pay such charges that 90 are or become due on or before Closing. Charges levied before Closing, but becoming due after Closing shall be paid 91 as agreed in Specific Term No.12, 92 h. Sale Information. Listing Broker and Selling Broker are authorized to report this Agreement (including price and all 93 terms)to the Multiple Listing Service that published,it and to Its members,financing institutions, appraisers,and anyone 94 else related to this sale. Buyer and Seller expressly authorize all Closing Agents,appraisers,title insurance companies, 95 and others related to this Sale, to furnish the Listing Broker and/or Selling Broker, on request, any and all information 96 and copies of documents concerning this sale. 97 I. Seller Citizenship and FIRPTA. Seller warrants that the identification of Seller's citizenship status for purposes of U.S. 98 income taxation in Specific Term No. 13 is correct.Seller shall execute a certification(NWMLS Form 22E or equivalent) 99 under the Foreign Investment In Real Property Tax Act("FIRPTA")at Closing and provide the certification to the Closing 100 Agent. If Seller is a foreign person for purposes of U.S. income taxation, and this transaction is not otherwise exempt 101 from FIRPTA,Closing Agent is instructed to withhold and pay the required amount to the Internal Revenue Service. 102 j. Notices and Delivery of Documents. Any notice related to this Agreement (including revocations of offers or 103 counteroffers)must be in writing. Notices to Seller must be signed by at least one Buyer and shall be deemed delivered 104 only when the notice is received by Seller,by Listing Broker, or at the licensed office of Listing Broker.Notices to Buyer 105 must be signed by at least one Seller and shall be deemed delivered only when the notice is received by Buyer, by 106 Selling Broker, or at the licensed office of Selling Broker. Documents related to this Agreement,such as NWMLS Form 107 17C, Information on Lead-Based Paint and Lead-Based Paint Hazards, Public Offering Statement or Resale Certificate, 108 and all other documents shall be delivered pursuant to this paragraph. Buyer and Seller must keep Selling Broker and 109 Listing Broker advised of their whereabouts in order to receive prompt notification of receipt of a notice. 110 Facsimile transmission of any notice or document shall constitute delivery. E-mail transmission of any notice or 111 document(or a direct link to such notice or document)shall constitute delivery when:(I)the e-mail is sent to both Selling 112 Broker and Selling Firm or both Listing Broker and Listing Firm at the e-mail addresses speed on page one of this 113 Agreement;or(ii)Selling Broker or Listing Broker provide written acknowledgment of receipt of the e-mail(art automatic 114 e-mail reply does not constitute written acknowledgment). At the request of either party, or the Closing Agent, the 115 parties will confirm facsimile or e-mail transmitted signatures by signing an original document. 116 L,L4Z- t /-Z" i 2 Buyer's Initials Dale Buyers Initials Date Seller's Initials Date Seller's Initials Date Form 25 Vacant Land Purchase&Sale C+Copyright 2019 Rev.7/19 VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Page 4 of 5 GENERAL TERMS ALL RIGHTS RESERVED Continued k. Computation of Time. Unless otherwise specified in this Agreement, any period of time measured in days and stated 117 in this Agreement shall start on the day following the event commencing the period and shall expire at 9:00 p.m. of the 118 last calendar day of the specified period of time. Except for the Possession Date, if the last day is a Saturday, Sunday 119 or legal holiday as defined in RCW 1.16.050, the specified period of time shall expire on the next day that is not a 120 Saturday, Sunday or legal holiday. Any specified period of 5 days or less, except for any time period relating to the 121 Possesion Date,shall not include Saturdays,Sundays or legal holidays. If the parties agree that an event will occur on a 122 specific calendar date, the event shall occur on that date, except for the Closing Date, which, if it falls on a Saturday, 123 Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office Is closed,shall occur on the 124 next day that is not a Saturday, Sunday, legal holiday, or day when the county recording office is closed. If the parties 125 agree upon and attach a legal description after this Agreement is signed by the offeree and delivered to the offeror,then 126 for the purposes of computing time, mutual acceptance shall be deemed to be on the date of delivery of an accepted 127 offer or counteroffer to the offeror, rather than on the date the legal description is attached. Time is of the essence of 128 this Agreement. 129 1. Integration and Electronic Signatures.This Agreement constitutes the entire understanding between the parties and 130 supersedes all prior or contemporaneous understandings and representations. No modification of this Agreement shall 131 be effective unless agreed in writing and signed by Buyer and Seller. The parties acknowledge that a signature in 132 electronic form has the same legal effect and validity as a handwritten signature. 133 m. Assignment. Buyer may not assign this Agreement,or Buyer's rights hereunder,without Seller's prior written consent, 134 unless the parties indicate that assignment is permitted by the addition of"and/or assigns" on the line identifying the 135 Buyer on the first page of this AgreemenL 136 n. Default. In the event Buyer fails, without legal excuse, to complete the purchase of the Property, then the following 137 provision,as identified in Specific Term No.7,shall apply: 138 I. Forfeiture of Earnest Money. That portion of the Earnest Money that does not exceed five percent (5%) of the 139 Purchase Price shall be forfeited to the Seller as the sole and exclusive remedy available to Seller for such failure. 140 ii. Seller's Election of Remedies. Seller may, at Seller's option, (a) keep the Earnest Money as liquidated damages 141 as the sole and exclusive remedy available to Seller for such failure, (b) bring suit against Buyer for Seller's actual 142 damages, (c) bring suit to specifically enforce this Agreement and recover any incidental damages, or(d) pursue 143 any other rights or remedies available at law or equity. 144 o. Professional Advice and Attorneys' Fees. Buyer and Seller are advised to seek the counsel of an attorney and a 145 certified public accountant to review the terms of this Agreement. Buyer and Seller shall pay their own fees incurred for 146 such review. However, if Buyer or Seller institutes suit against the other concerning this Agreement, or if the party 147 holding the Earnest Money commences an interpleader action, the prevailing party Is entitled to reasonable attorneys' 148 fees and expenses. Offer. This offer must be accepted b 9:00 149 p' P Y p.m. on the Offer Expiration Date, unless sooner withdrawn. Acceptance 150 shall not be effective until a signed copy is received by the other party, by the other party's broker, or at the licensed 151 office of the other party's broker pursuant to General Term j. If this offer is not so accepted, it shall lapse and any 152 Earnest Money shall be refunded to Buyer. 153 q. Counteroffer. Any change in the terms presented in an offer or counteroffer, other than the insertion of or change to 154 Seller's name and Seller's warranty of citizenship status, shall be considered a counteroffer. If a party makes a 155 counteroffer, then the other party shall have until 9:00 P.M. on the counteroffer expiration date to accept that 156 counteroffer, unless sooner withdrawn. Acceptance shall not be effective until a signed copy is received by the other 157 Party, the other parry's broker, or at the licensed office of the other party's broker pursuant to General Term j. If the 158 counteroffer is not so accepted,it shall lapse and any Earnest Money shall be refunded to Buyer. 159 r. Offer and Counteroffer Expiration Date. If no expiration date is specified for an offer/counteroffer, the 160 offer/counteroffer shall expire 2 days after the offer/counteroffer is delivered by the party making the offer/counteroffer, 161 unless sooner withdrawn. 162 s. Agency Disclosure. Selling Firm, Selling Firm's Designated Broker, Selling Broker', Branch Manager (if any) and 163 Selling Broker's Managing Broker(if any) represent the same party that Selling Broker represents. Listing Firm, Listing 164 Firm's Designated Broker, Listing Broker's Branch Manager (if any), and Listing Broker's Managing Broker (if any) 165 represent the same party that the Listing Broker represents. If Selling Broker and Listing Broker are different persons 166 affiliated with the same Firm, then both Buyer and Seller confirm their consent to Designated Broker, Branch Manager 167 (if any),and Managing Broker(if any)representing both parties as dual agents. If Selling Broker and Listing Broker are 168 the same person representing both parties then both Buyer and Seller confirm their consent to that person and his/her 169 Designated Broker, Branch Manager(if any),and Managing Broker(if any)representing both parties as dual agents.All 170 parties acknowledge receipt of the pamphlet entitled"The Law of Real Estate Agency." 171 y 20 � Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Sellers Initials Date Form 25 Vacant Land Purchase&Sale ®Copyright 2019 Rev.7/19 VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Page 5 of 5 GENERAL TERMS ALL RIGHTS RESERVED Continued t. Commission. Seller and Buyer shall pay a commission in accordance with any listing or commission agreement to 172 which they are a party. The Listing Firm's commission shall be apportioned between Listing Firm and Selling Firm as 173 specified in the listing. Seller and Buyer hereby consent to Listing Firm or Selling Firm receiving compensation from 174 more than one party. Seller and Buyer hereby assign to Listing Firm and Selling Firm, as applicable, a portion of their 175 funds In escrow equal to such commission(s)and irrevocably instruct the Closing Agent to disburse the commission(s) 176 directly to the Firm(s).In any action by Listing or Selling Firm to enforce this paragraph, the prevailing party is entitled to 177 court costs and reasonable attorneys'fees. Seller and Buyer agree that the Firms are intended third party beneficiaries 178 under this Agreement. 179 u. Feasibility Contingency. It Is the Buyer's responsibility to verify before the Feasibility Contingency Expiration Date 180 identified in Specific Term No.15 whether or not the Property can be platted, developed andlor built on (now or in the 181 future)and what it will cost to do this.Buyer should not rely on any oral statements conceming this made by the Seller, 1a2 Listing Broker or Selling Broker. Buyer should Inquire at the city or county,and water, sewer or other special districts in 1 which the Property is located.Buyer's inquiry should include, but not be limited moratoriums 83 to:building or development 184 applicable to or being considered for the Property;any special building requirements,including setbacks,height limits or 185 restrictions on where buildings may be constructed on the Property; whether the Property Is affected by a flood zone, 186 wetlands,shorelands or other environmentally sensitive area; road,school,fire and any other growth mitigation or impact 187 fees that must be paid; the procedure and length of time necessary to obtain plat approval and/or a building permit; 188 sufficient water,sewer and utility and any service connection charges;and all other charges that must be paid.Buyer and 189 Buyer's agents, representatives, consultants, architects and engineers shall have the right,from time to time during and 190 after the feasibility contingency, to enter onto the Property and to conduct any tests or studies that Buyer may need to 191 ascertain the condition and suitability of the Property for Buyer's intended purpose. Buyer shall restore the Property and 192 all improvements on the Property to the same condition they were in prior to the inspection. Buyer shalt be responsible for 193 all damages resulting from any inspection of the Property performed on Buyer's behalf. If the Buyer does not give notice 194 to the contrary on or before the Feasibility Contingency Expiration Date identified in Specific Term No. 15, it shall be 19 conclusively deemed that Buyer is satisfied as to development and/or construction feasibility and cost. If Buyer gives 196 notice this Agreement shall terminate and the Earnest Money shall be refunded to Buyer,less any unpaid costs. Seller shall cooperate with Buyer In obtainingreasonably q 198 intended use of the Property;provided that Seller shall not be trequi required to incur uany liability or expenseser may inido doing so. 19999 v. Subdivision. If the Property must be subdivided, Seller represents that there has been preliminary plat approval for the 200 Property and this Agreement is conditioned on the recording of the final plat containing the Property on or before the 2o1 date specified in Specific Term No. 14. If the final plat is not recorded by such date,this Agreement shall terminate and 202 the Eamest Money shall be refunded to Buyer. 203 w. Information Verification Period. Buyer shall have 10 days after mutual acceptance to verify all information provided 204 from Seller or Listing Firm related to the Property.This contingency shall be deemed satisfied unless Buyer gives notice 205 identifying the materially inaccurate information within 10 days of mutual acceptance. If Buyer gives timely notice under 206 this section,then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 207 X. Property Condition Disclaimer.Buyer and Seller agree,that except as provided in this Agreement,all representations 208 and information regarding the Property and the transaction are solely from the Seller or Buyer,and not from any Broker. 209 The parties acknowledge that the Brokers are not responsible for assuring that the parties perform their obligations 210 under this Agreement and that none of the Brokers has agreed to independently investigate or confirm any matter 211 related to this transaction except as stated in this Agreement, or i n a separate writing signed by such Broker. In 212 addition, Brokers do not guarantee the value, quality or condition of the Property and some properties may contain 213 building materials, including siding, roofing, celing, insulation, electrical, and plumbing, that have been the subject of 214 lawsuits and/or governmental inquiry because of possible defects or health hazards. Some properties may have other 215 defects arising after construction, such as drainage, leakage, pest, rot and mold problems. Brokers do not have the 2115 expertise to identify or assess defective products, materials, or conditions. Buyer is urged to use due diligence to 217 inspect the Property to Buyer's satisfaction and to retain Inspectors qualified to Identify the presence of defective 218 materials and evaluate the condition of the Property as there may be defects that may only be revealed by careful 219 inspection. Buyer is advised to investigate whether there is a sufficient water supply to meet Buyer's needs. Buyer is 220 advised to investigate the cost of insurance for the Property, including, but not limited to homeowner's, flood, 221 earthquake,landslide,and other available coverage. Buyer acknowledges that local ordinances may restrict short term 222 rentals of the Property. Brokers may assist the parties with locating and selecting third party service providers, such as 223 Inspectors or contractors, but Brokers cannot guarantee or be responsible for the services provided by those third 224 parties.The parties shall exercise their own judgment and due diligence regarding third-party service providers. 225 L,4.t: ' -'01 /O Buyer's Initials Date Buyer's Initials C Date Seller's Initials Date Seller's Initials Date Form 22 ®Copyright 2019 Land 8 Acreage Addendum Rev.7/19 Northwest Multiple Listing Service Page 1 of LAND AND ACREAGE ADDENDUM ALL RIGHTS RESERVED The following is part of the Purchase and Sale Agreement dated June 08,2020 1 between Christopher Chamberlain Shelly Chamberlain ("Buyer") 2 euyer and Mason County sener ("Seller) 3 "for concerning 2169 Lake Boulevard Shelton WA 98584 Address (the"Property'). 4 City stale Zip 1. BUYER ACKNOWLEDGMENTS: If Buyer has any questions regarding the Property, Buyer is advised to make 5 the Agreement subject to relevant inspections,tests,surveys,and/or reports. BUYER ACKNOWLEDGES: 6 a. Buyer has observed and investigated the Property and has reached Buyer's own conclusions as to the 7 adequacy, acceptability, and suitability of the Property and surrounding area, and the feasibility and 8 desirability of acquiring the Property for Buyer's intended use, based solely on Buyer's examination of the 9 Property. 10 b. A generally accepted method for identifying boundary lines and verifying the size of the Property is to have 11 the Property surveyed, and corners identified and marked. A survey will confirm that the legal description is 12 accurate and that any presumed fences or other boundary markings are correctly located. Neither the Listing 13 Broker nor the Selling Broker shall be responsible for any discrepancies in boundary lines, information 14 regarding the size of the Property,identification of easements or encroachment problems. 15 c. A generally accepted method for determining whether on-site sewage disposal systems may be installed on 16 the Property is to have tests performed, such as "perc" tests, which are approved by the county for limited 17 time periods. Except as otherwise provided in the Agreement, Buyer assumes the risk that the Property is 18 suitable for any needed on-site sewage disposal system and related equipment. 19 d. A generally accepted method for determining water quality from any well or other water delivery system is to 20 have tests conducted by qualified professionals for organic and inorganic materials, including, but not limited 21 to bacteria, coliform, lead, arsenic, nitrates, and uranium.A generally accepted method for determining water 22 quantity produced by a well is to have a test conducted by experts to determine gallons per minute. Buyer 23 understands that the results of such tests only provide information regarding water quality or quantity at the 24 time of the test(s) and provide no representation or guarantee that results will not change or vary at other 25 times. 26 e. If the Property is currently taxed at a reduced rate because a special classification such as open space, 27 agricultural, or forest land,and Buyer is to continue that use, Buyer understands approval from the county will 28 need to be obtained and that significant increased taxes, back taxes, penalties and interest may be required 29 to be paid if the use classification is changed or withdrawn at Closing or in the future. 30 f. A generally accepted method for determining the value of timber growing on the Property is to have a 31 qualified forester or forest products expert"cruise"the Property and give a written valuation. 32 g. On-site sewage systems should be inspected by qualified professionals licensed by the local municipality. If 33 there is an on-site sewage system on the Property that has not been recently used, Buyer should consider 34 conducting a purge test and other inspections to determine whether there are any defects in the system. A 35 purge test consists of introducing water into the system to determine whether the system is functioning 36 properly. 37 h. Additional tests or inspections of the Property may be required by local or state governmental agencies before 38 title to the Property is transferred. 39 I. Seller may have entered into lease or rental agreements that extend beyond the C!osing Date. Buyer should 40 use due diligence to investigate such agreements. 41 J. Seller shall have the right to harvest all crops in the ordinary course of business until the Possession Date. 42 Buyers Initials Date Buyer's Initials Date Seder's Initials Date Sellers Initials Date Form 22L&A Land&Acreage Addendum Copyright 2019 Rev.7119 Northwest Multiple Listing Service Page 2 of LAND AND ACREAGE ADDENDUM AL RIGHTS RESERVED 2. CONTINGENCIES: Continued 43 a. General Contingency Provisions. This Agreement is conditioned on the applicable contingencies below. 44 The work to be performed shall be timely ordered by the party responsible for payment, except for the 45 Feasibility Study(if applicable), and shall be performed by qualified professionals. If Seller is responsible for 46 ordering the work and fails to timely do so, Seller will be in breach of the Agreement. 47 b. Contingency Feriods. The applicable contingency periods shall commence on mutual acceptance of the 48 Agreement. If Buyer gives notice of disapproval and termination of the Agreement within the applicable 49 contingency period, the Eamest Money shall be refunded to Buyer. If Buyer fails to give timely notice within 50 the applicable contingency period,then the respective contingency shall be deemed waived. 51 c. Contingencies. Items checked below are to be paid by Buyer or Seller as indicated below and are 52 contingencies to the Agreement. Notwithstanding the payment allocation provided for herein,if the Agreement 53 fails to close as a consequence of a Seller's breach,the costs of the following shall be bome by the Seller: 54 Paid by Paid by enc Contin Buyer Seller Contingency period 55 (10 days if not filled in) 56 ❑ lid I. Survey. Completion of survey to verify information regarding 30 days 57 the Property as listed in 1(b), with results of the survey to be 58 satisfactory to Buyer in Buyer's sole discretion. Seller shall 59 provide any prior surveys of the Property to Buyer,if available. 60 0 ❑ ii. Perc Test Perc or similar test, conducted by a qualified 60 days 61 professional, indicating that the Property is suitable for 62 installation of conventional septic system and drain field. If 63 the sale fails to close, the party who paid for the perc test 64 shall fill in holes at their expense within two weeks of the 65 date the transaction is terminated. Earnest Money shall not 66 be refunded to Buyer until perc holes are filled in if this is 67 Buyer's responsibility. 68 ❑ ❑ iii. On-Site Sewage System. The on-site sewage system days 69 ("OSS") shall be inspected and, if the inspector determines 70 necessary, pumped by a qualified professional. If Seller had 71 the OSS inspected within months(12 months if not 72 filled in)of mutual acceptance and Seller provides Buyer with 73 written evidence thereof, including an inspection report,there 74 shall be no obligation to inspect and pump the system unless 75 otherwise required by Buyer's lender. If VA financing is used, 76 Buyer's lender may require certification of the OSS. If Seller 77 has not already conducted an inspection,Buyer shall have the 78 right to observe the inspection. 79 The OSS inspection ❑ shall; ❑ shall not include a purge 80 test to determine if the OSS is functioning properly. 81 Seller shall deliver to Buyer the maintenance records, if 82 available, of the OSS serving the Property within 83 days(10 days if not filled in)of mutual acceptance. 84 ❑ ❑ iv. Water Quality. Water quality and/or purity tests showing day s 85 water meets the approval standards of the Department of 86 Ecology and the standards of the goveming county. Water 87 quality tests to be performed by a qualified professional. 88 Water quality and/or purity tests ❑ shall; ❑ shall not be 89 submitted to a private lab for further evaluation. 90 Buyer's Initials Date Buyers Initials Date Seller's Initials Date Seller's Initials Date Form 22L&A Land 8 Acreage Addendum ®copyright 2019 Rev.7/19 Northwest Multiple Listing Service Page 3 of 4 LAND AND ACREAGE ADDENDUM ALL RIGHTS RESERVED Continued ❑ ❑ V. Water Quantity. Water quantity tests (4 hour draw down days 91 test or other test selected by Buyer) showing a sustained 92 flow of g. P. m., which Buyer agrees will be 93 adequate to reasonably meet Buyer's needs. Water 94 quantity test to be performed by a qualified professional. 95 ❑ ❑ vi. Timber. Timber cruise conducted by a qualified forest days 96 products expert of Buyer's choice,with results of the cruise y to be satisfactory to Buyer in Buyer's sole discretion. 97 98 3. ADDITIONAL PROVISIONS(check as applicable) 99 0 Feasibility Study. If this box is checked, this paragraph supersedes and replaces the Feasibility Contingency 100 set forth in Specific Term 15 and General Term "u"of Form 25 (Vacant Land Purchase and Sale Agreement). 101 Completion of a feasibility study and determination, in Buyer's sole discretion, that the Property and any 102 matters affecting the Property including, without limitation, the condition of any improvements to the Property, 103 the condition and capacity of irrigation pumps,system and wells, the adequacy of water rights for the Property, 104 the licensure of wells, permitted or certificated water rights for the Property,the location and size of any critical 105 area on the Property, the number and location of approved road approaches from public roads, and the 106 presence of recorded access easements to the Property, are suitable for Buyer's intended use(s), and that it is 107 feasible and advantageous for Buyer to acquire the Property in accordance with the Agreement. In performing 108 any investigations,Buyer shall not interfere with any existing tenants'operations on the Property. 109 This feasibility study contingency shall conclusively be deemed waived unless within 70 not filled in) after mutual acceptance, Buyer Buyer days y 111 P y gives notice disapproving the feasibility study. If Buyer timely 111 disapproves the feasibility study and terminates the Agreement,the Eamest Money shall be refunded to Buyer. 112 ❑ Irrigation and Water Seller represents that there are shares of Irrigation/frost 113 water rights applicable to the Property, all of which will be transferred to Buyer at Closing. The parties should 114 consult with an attorney to facilitate the transfer of any water rights. 115 ❑ Assignment and Assumption. At Closing, Seller will assign, transfer, and convey all of its right, title and 116 interest in, to and under any lease of the Property and will represent and warrant to Buyer that, as of the 117 Closing Date,there are no defaults under the leases and no condition exists or event has occurred or failed to 118 occur that with or without notice and the passage of time could ripen Into such a default.At Closing, Buyer will 119 agree to defend, indemnify and hold Seller harmless from and against any obligation under the leases to the 120 extent delegated to and assumed by Buyer hereunder. 121 ❑ Attorney Review. This Agreement is conditioned on review and approval by the parties' attorneys on or 122 before . A party shall conclusively be deemed to have waived this contingency unless 123 notice in conformance with this Agreement is provided to the other party by the foregoing date. 124 ❑ Accessories. The indicated accessories are items included in addition to those stated in Specific Term 5 of 125 the Agreement: ❑ portable buildings; ❑ sheds and other outbuildings; ❑ game feeders; ❑livestock feeders 126 and troughs; ❑ irrigation equipment; ❑ fuel tanks; ❑ submersible pumps; ❑ pressure tanks; ❑ corrals and 127 pens; ❑gates and fences; ❑ chutes;❑other: The value assigned to the personal property included in the sale shall be $ 128 129 Seller warrants title to, but not the condition of,the personal property and shall convey it by bill of sale. 130 ❑ CRP Program. Buyer must assume all Conservation Reserve Program ("CRP"), Wetland Restoration Program 131 ("WRP"), or similar program contracts and agree to continue them through the expiration date of each such contract. 132 All documentation for the assumption shall be completed prior to the Closing Date and must be approved by the USDA 133 or applicable government agency prior to Closing.Any applicable program payments shall be prorated as of Closing. 134 Seller shall deliver to Buyer all documents related to such programs within (10 days if not filled in) 135 after mutual acceptance. This Agreement is conditioned on Buyer's approval of the program documents. This 136 contingency shall be deemed waived unless Buyer gives notice of disapproval within - days if not filled in) after receipt of the program documents. If Buyer gives timely notice of disapproval, the 13days 138 Agreement shall terminate and the Eamest Money shall be refunded to Buyer. 9 0-,A-t� ; ,F- Jam, ,3 Buyer's Initials C (Date Buyer's Initials(�7 Date Seller's Initials Date Seller's Initials Date Forth 22L&A Land 8 Acreage Addendum @Copyright 2019 Rev.7/19 Northwest Multiple Listing Service Page of LAND AND ACREAGE ADDENDUM ALL RIGHTS RESERVED Continued U 4. DOCUMENT REVIEW PERIOD. If this box is checked, Seller shall deliver to Buyer a copy of the following 140 documents within (20 days if not filled in)of mutual acceptance: 141 142 143 If Buyer, in Buyer's sole discretion, does not give notice of disapproval within days (15 days if 144 not filled in) of receipt of the above documents or the date that the above documents are due, then this 145 document review period shall conclusively be deemed satisfied (waived). if Buyer gives timely notice of 146 disapproval,then this Agreement shall terminate and the Earnest Money shalt be refunded to Buyer. 147 E1 5. ADDITIONAL INSPECTIONS. If this box is checked and if a qualified professional performing any inspection 148 of the Property recommends further evaluation of the Property, Buyer shall have an additional 10 149 (10 days if not filled in)to obtain the additional inspection at Buyer's option cad expense. On or before the 150 end of the applicable contingency period, Buyer shall provide a copy of the qualified professional's 151 recommendation and notice that Buyer will seek additional inspections. If Buyer gives timely notice of 152 additional inspections, the applicable contingency period shall be replaced by the additional period specified 153 above. The time for conducting the additional inspections shall commence on the day after Buyer gives 154 notices under this paragraph, and shall be determined as set forth in the Computation of Time paragraph of 155 the Agreement. 156 6. TAX DESIGNATION. 157 a. Classification of Property. Seller represents that the Property is classified as ❑ open space 158 ❑farm and agricultural 0 timberland under Chapter 84.34 RCW. 159 ❑ b. Removal from Classification. Buyer shall not file a notice of classification continuance at the time of 160 Closing and the Property shall be removed from its classification.All additional taxes, applicable interest, 161 and penalties assessed by the county assessor when the Property is removed from its classification shall 162 be paid by❑ Seller ❑Buyer ❑ both Seller and Buyer in equal shares(Seller if no box is checked). 163 ❑ c. Notice of Classification Continuance. In order to retain this classification, Buyer shall execute a notice 164 of classification continuance at or before the time of Closing. Seller and Buyer shall timely complete all 165 documents necessary to continue the classification. The notice of classification continuance shall be 166 attached to the real estate excise tax affidavit. Buyer acknowledges that if Buyer fails to execute a notice 167 of classification continuance, the county assessor must reassess the Property's taxable value and 168 retroactively impose additional taxes,applicable interest,and penalties,which Buyer shall pay. 169 Buyers Initials Date Buyers Initials Date Seller's Initials Dale Seller's Initials Date Form 22T Title Contingency Addendum ®Copyright 2015 Rev.7/15 Northwest Multiple Listing Service Page 1 of 1 TITLE CONTINGENCY ADDENDUM TO ALL RIGHTS RESERVED PURCHASE&SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated June 08,2020 1 between Christopher Chamberlain Shelly Chamberlain a-W, Buyer ("Buyer") 2 and Mason Countv senK seRe ("Seller") 3 concerning 2169 Lake Boulevard Shelton WA 98584 Mdreg cny sure zp (the"Property"). 4 1. Title Contingency.This Agreement is subject to Buyer's review of a preliminary commitment for title insurance, 5 together with any easements, covenants, conditions and restrictions of record. Buyer shall have 10 g days (5 days if not filled in)from Elf the date of Buyer's receipt of the preliminary commitment for title insurance, 7 or ❑ mutual acceptance (from the date of Buyer's receipt, If neither box checked) to give notice of Buyer's 8 disapproval of exceptions contained in the preliminary commitment. 9 Seller shall have 5 days (5 days if not filled in) after Buyer's notice of disapproval to give Buyer 10 notice that Seller will clear all disapproved exceptions. Seller shall have until the Closing Date to clear all 11 disapproved exceptions. 12 If Seller does not give timely notice that Seller will clear all disapproved exceptions, Buyer may terminate this 13 Agreement within 3 days after the deadline for Seller's notice. In the event Buyer elects to terminate the 14 Agreement, the Earnest Money shall be returned to Buyer. If Buyer does not timely terminate the Agreement, 15 Buyer shall be deemed to have waived all objections to title,which Seller did not agree to clear. 16 2. Supplemental Title Reports. If supplemental title reports disclose new exceptions) to the title commitment, 17 then the above time periods and procedures for notice, correction, and termination for those new exceptions 18 shall apply to the date of Buyer's receipt of the supplemental title report. The Closing date shall be extended as 19 necessary to accommodate the foregoing times for notices. 20 3. Marketable Title. This Addendum does not relieve Seller of the obligation to provide marketable title at Closing 21 as provided for in the Agreement. 22 -A 6 Buyer's Initials ! Date Buyers Initials Date Seller's Initials Date Seller's Initials Date Form 22E FIRPTA Certification *Copyright 2t)19 Pogo 1 of 1 Rev.7/19 FIRPTA CERTIFICATION Northwest Multiple Listing Service ALL RIGHTS RESERVED The Foreign Investment in Real Property Tax Act ("FIRPTA"), 26 U.S.C. 1445, provides that a buyer of a U.S. real 1 Property interest must withhold tax if Seller Is a foreign person, unless one of the exceptions in the Act applies. The 2 following will inform Buyer and Closing Agent whether tax withholding is required. Note: The above law applies to foreign corporations, partnerships, trusts, estates and other foreign entities, as well 4 as to foreign individuals. If Seller is a corporation, partnership, trust, estate or other entity, the terms "I" and "my" as 5 used below means the corporation or other entity. A "real property Interest" includes full or part ownership of land 6 and/or improvements thereon; leaseholds; options to acquire any of the foregoing; and an interest in foreign 7 corporations, partnerships, trusts or other entities holding U.S. real estate. 8 F2169 ER CERTIFICATION.Seller hereby certifies the following: PERTY. I am the Seller of real property id at: 9 Like Boulevard 10 Shelton WA 98584 +1 Address or Ci(if no street address)legally described on the attached. City state Zlp 12 CITIZENSHIP STATUS, I C] AM 0 AM NOT a non-resident alien (or a foreign corpuration, foreign partnership, 13 foreign trust,foreign estate or other foreign business entity)for purposes of U.S. income taxation. TAXPAYER I.D. NUMBER. 14 My U.S. taxpayer identification number(e.g. social security number)is 15 ADDRESS. (Tax I.D.number to be provided by Seller at Closing) 16 My home address is 17 Address City — 18 State Zip Under penalties of perjury, I declare that I have examined this Certification and to the best of my knowledge and belief 19 it is true, correct and complete. I understand that this Certification may be disclosed to the Internal Revenue Service ("IRS')and that any false statement I have made here could be punished by fine,imprisonment, or both. 20 211 Seller _ Date Seller 22 Date F15�%I. of TIFICATION(Only applicable If Seller is a non-resident alien). non-resident alien, and has not obtained a release from the IRS, then Closing Agent mu]onthe 24 amount "ealized from the sale and pay it to the IRS, unless Buyer certifies that th 25 ow is correct: ❑Amount Realized ($300,000 or less) and Family Residence=No Tax. (a) I certify that the total 26 am to pay for the property, including liabilities assumed and all other consideration to Seller 27 exceed $300,000; and (b) I certify that I or a member of my family* have definite plans to res26 property for at least 50% of the time that the property is used b an 29 twelve month periods following the date of this sale. If Buyer certifies tespe statements,thee each of nothe 30 0 Amount Realized (more than $300,000, but not exceeding $1,000 31 ,000) and Family Residence = 10% Tax. 32 (a) I certify that the total price that I am to pay for the property, including liabilities assumed and all other 33 consideration to Seller, exceeds $300,000, but does not exceed $1,000,000; and (b) I certify that I or a 34 member of my family' have definite plans to reside on the property for at least 50% of the time that the 35 property is used by any person during each of the first two twelve month periods following the date of this 36 sale. If Buyer certifies these statements, then Closing Agent must withhold 10%,of the amount realized from 37 the sale and pay it to the IRS. 38 "(Defined in 11 U.S.C.267(c)(4). It includes brothers,sisters, spouse, ancestors and lineal descendants). 9 Under penalties of perjury, I declare that I have examined this Certification and to the best of my knowledge and 40 belief both statements are true, correct and complete. I understand that this Certification may be disclosed to the 41 IRS and that any false statement I have made here could be punished by fine, imprisonment, or both. 42 Buyer 43 Date Buyer Date Form 220 Optional Clauses Addendum ®Copyright 2019 Rev.7/19 Northwest Multiple Listing Service Page 1 of 2 OPTIONAL CLAUSES ADDENDUM TO ALL RIGHTS RESERVED PURCHASE&SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated June 08,2020 1 between Christopher Chamberlain Shelly Chamberlain BUM Buyer ('Buyer") 2 and Mason County somf Seller ("Seller") 3 concerning 2169 Lake Boulevard Shelton WA 98584 Address Cily (the"Property"). 4 stale up CHECK IF INCLUDED: 1. a Square Footage/Lot Size/Encroachments.The Listing Broker and Selling Broker make no representations 6 concerning:(a)the lot size or the accuracy of any information provided by the Seller; (b)the square footage of 7 any improvements on the Property; (c)whether there are any encroachments(fences, rockeries, buildings)on 8 the Property,or by the Property on adjacent properties. Buyer is advised to verify lot size, square footage and 9 encroachments to Buyer's own satisfaction. 10 2. Title Insurance. The Title Insurance clause in the Agreement provides Seller is to provide the then-current ALTA 11 form of Homeowner's Policy of Title Insurance. The parties have the option to provide less coverage by selecting 12 a Standard Owner's Policy or more coverage by selecting an Extended Coverage Policy: 13 ❑ Standard Owner's Coverage. Seller authorizes Buyer's lender or Closinp.Agent,at Seller's expense, to 14 apply for the then-current ALTA form of Owner's Policy of Title Insurance, together with homeowner's 15 additional protection and inflation protection endorsements, if available at no additional cost, rather than 16 the Homeowner's Policy of Title Insurance. 17 ❑ Extended Coverage. Seller authorizes Buyer's lender or Closing Agent,at Seller's expense to apply for 18 an ALTA or comparable Extended Coverage Policy of Title Insurance, rather than the Homeowner's 19 Policy of Title Insurance. Buyer shall pay the increased costs associated with the Extended Coverage 20 Policy, including the excess premium over that charged for Homeowner's Policy of Title Insurance and 21 the cost of any survey required by the title insurer. 22 3. 8 Seller Cleaning. Seller shall clean the interiors of any structures and remove all trash, debris and rubbish 23 from the Property prior to Buyer taking possession. 24 4. ❑ Personal Property. Unless otherwise agreed, Seller shall remove all personal property from the Property 25 not later than tie Possession Date.Any personal property remaining on the Property thereafter shall become 26 the property of Buyer,and may be retained or disposed of as Buyer determines. 27 5. ❑ Utilities.To the best of Seller's knowledge,Seller represents that the Property is connected to a:❑public water main;❑public sewer main; El septic tank; ❑ ( ty type) well s eci 28 Elirrigation water(specify provider) p ; 29 ❑cable; ❑electricity;❑other :❑ natural gas; ❑ telephone; 30 • 31 6. ❑ Insulation - New Construction. If this is new construction, Federal Trade Commission Regulations require 32 the following to be filled in. If insulation has not yet been selected, FTC regulations require Seller to furnish 33 Buyer the information below in writing as soon as available: WALL INSULATION:TYPE: 34 THICKNESS: R-VALUE: 35 CEILING INSULATION:TYPE: THICKNESS: R-VALUE: 36 OTHER INSULATION DATA: 37 7. ❑ Leased Property Review Period and Assumption. Buyer acknowledges that Seller leases the following 38 items of personal property that are included with the sale: LI propane tank; ❑ security system; ❑ satellite 39 dish and operating equipment; ❑other 40 I � " kk) --SeC 1o.LP)l`2,-) Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Setter's Initials Date Form 22D Optional Clauses Addendum CCopyright 2019 Rev.7/19 Northwest Multiple Llsdng Service Page 2 of 2 OPTIONAL CLAUSES ADDENDUM TO ALL RIGHTS RESERVED PURCHASE&SALE AGREEMENT Continued Seller shall provide Buyer a copy of the lease for the selected items within days (5 days if not filled 41 in) of mutual acceptance. If Buyer, in Buyer's sole discretion, does not give notice of disapproval within 42 days(5 days if not filled in)of receipt of the lease(s)or the date that the lease(s)are due,whichever 43 is earlier,then this lease review period shall conclusively be deemed satisfied (waived)and at Closing, Buyer 44 shall assume, the lease(s) for the selected item(s) and hold Seller harmless from and against any further 45 obligation, liability, or claim arising from the lease(s), if the lease(s) can be assumed. If Buyer gives timely 46 notice of disapproval, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 47 8• ❑ Homeowners'Association Review Period. If the Property is subject to a homeowners' association or any 48 other association, then Seller shall, at Seller's expense, provide Buyer a copy of the following documents (if 49 available from the Association)within days(10 days if not filled in)of mutual acceptance: 50 a. Association rules and regulations, including, but not limited to architectural guidelines; b. Association bylaws and covenants,conditions,and restrictions(CC&Rs); 51 c. Association meeting minutes from the prior two(2)years; 52 d. Association Board of Directors meeting minutes from the prior six(6)months;and 53 54 e. Association financial statements from the prior two(2)years and current operating budget. 555 If Buyer, in Buyer's sole discretion, does not give notice of disapproval within days (5 days if not 56 filled in) of receipt of the above documents or the date that the above documents are due, whichever is 57 earlier, then this homeowners' association review period shall conclusively be deemed satisfied (waived). If 58 Buyer gives timely notice of disapproval, then this Agreement shall terminate and the Earnest Money shall be 59 refunded to Buyer. 60 9. ❑ Homeowners'Association Transfer Fee. If there is a transfer fee imposed by the homeowners'association 61 or any other association(e.g.a"move-in"or"move-out"fee), the fee shall be paid by the party as provided for 62 in the association documents. If the association documents do not provide which party pays the fee, the fee 63 shall be paid by❑Buyer,❑Seller(Seller if not filled in). 64 10. ❑ Excluded Item(s). The following item(s), that would otherwise be included in the sale of the Property, is 65 excluded from the sale ("Excluded Item(s)"). Seller shall repair any damage to the Property caused by the 66 removal of the Excluded Item(s). Excluded Item(s): 67 68 69 11. ❑ Home Warranty. Buyer and Seller acknowledge that home warranty plans are available which may provide 70 additional protection and benefits to Buyer and Seller. Buyer shall order a one-year home warranty as follows: 71 a. Home warranty provider: 72 b. Seller shall pay up to$ ($0.00 if not filled in)of the cost for the home warranty,together 73 with any included options, and Buyer shall pay any balance. 74 c. Options to be included: 75 d. Other: (none, if not filled in). 76 77 12. ❑ Other. 78 79 80 81 82 83 84 85 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Sellers Initials Date Forth 22EF Evidence of Funds Addendum ®Copyright 2019 Rev.7119 Northwest Multiple Listing Service Page 1 of 1 EVIDENCE OF FUNDS ADDENDUM ALL RIGHTS RESERVED TO PURCHASE &SALE AGREEMENT The following is part of rile Purchase and Sale Agreement dated June 08,2020 1 between Christopher Chamberlain Shelly Chamberlain ( Buyer auger "Buyer") 2 and Mason County Seller Seller ("Seller") 3 concerning 2169 Lake Boulevard Shelton WA 98584 9 (the"Property"). 4 Clry Slate �p 1. DEFINITIONS. 5 a. "Evidence" means document(s) from a financial institution(s) in the United States showing that Buyer has 6 sufficient cash or cash equivalent in United States funds. 7 b. "Non-Contingent Funds" means funds that Buyer currently has in its possession and for which there is no 8 contingency, such as financing (NWMLS Form 22A or equivalent), sale of Buyer's property (NWMLS Form 9 22B or equivalent), or pending sale of Buyer's property(NWMLS Form 22Q or equivalent). t0 c. "Contingent Funds" means funds that Buyer does not currently have, but expects to receive from another 11 source prior to Closing, and for which there is no contingency, such as a loan, proceeds from the sale of 12 other property or stock,retirement funds,foreign funds,a gift,or future earnings. 13 2. B EVIDENCE OF NON-CONTINGENT FUNDS. Buyer is relying on Non-Contingent Funds for payment of the 14 Purchase Price. Buyer shall provide Evidence to Seller of such funds within 3 days 3 da filled in)of mutual acceptance. Unless Buyer discloses other sources of funds for thepaymenty ( not 15 Price, Buyer represents that the Non-Contingent Funds are sufficient to pay the Purch s P ice�Buye shall not 1f the Purchase 7 use such Non-Contingent Funds for any purpose other than the purchase of the Property without Seller's prior 18 written consent. If Buyer fails to timely provide such Evidence, Seller may give notice terminating this 19 Agreement any time before such Evidence is provided. Upon Seller's notice of termination under this 20 Addendum,the Earnest Money shall be refunded to Buyer. 21 3. ❑ DISCLOSURE OF CONTINGENT FUNDS. Buyer is relying on Contingent Funds for the Purchase Price: 22 ❑ Loan: ElSale of the following owned by Buyer: 23 ❑ Gift of$ from 24 25 ❑ Funds not readily convertible to liquid United States funds(describe): 26 27 ❑ Other(describe): 28 Buyer shall provide Evidence to Seller days (10 days if not filled in) prior to Closing that the funds 29 relied upon in Section 3 have been received or are immediately available to Buyer. If Buyer fails to timely 30 provide such Evidence, Seller may give notice terminating this Agreement any time before such Evidence is 31 provided. Buyer shall provide Seller with additional information about such funds as may be reasonably 32 requested by Seller from time to time. Upon Seller's notice of termination under this Addendum, the Earnest 33 Money shall be refunded to Buyer. 34 If Buyer disclosed that Buyer is obtaining a loan, Seller shall permit an appraisal of the Property and inspections 35 required by lender, including but not limited to structural, pest, heating, plumbing, roof, electrical, septic, and 36 well inspections.Seller is not obligated to pay for such inspections unless otherwise agreed. 37 4. BUYER DEFAULT. If Buyer fails to timely close because the Contingent Funds identified in Section 3 are not 38 available by Closing, Buyer shall be in default and Seller shall be entitled to remedies as provided for in the 39 Agreement. 40 Buyers Initials Dale Buyer's Initials Date Seller's Initials Date Seller's Initials Date Forth 34 Addendum/Amendment to P&S �Copyright20t0 Rev'7/t0 Northwest Multiple Listing Service Page 1 of 1 ALL RIGHTS RESERVED ADDENDUM/AMENDMENT TO PURCHASE AND SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated June 08,2020 1 between Christopher Chamberlain Shelly Chamberlain ("Buyer") s�e< 2 and Mason County Seger seller ("Seller")3 concerning Z169 Lake Boulevard Shelton WA9S µddms 584 ctlY (the"Property").4 Stale Zp IT IS AGREED BETWEEN THE SELLER AND BUYER AS FOLLOWS: 5 1. At closing seller to provide a Special Warranty Deed or a Bargain and Sale Deed. 2. Closing shall be 7 days after the Redemption period is not invoked by Mason County or no later than 6 months from 7 Mutual Acceptance. Seller agrees to reimburse Buyers for Septic Design by Chris Elstrott of Advance Engineering and 8 Mason County Fees for septic application if title cannot be transferred to the Buyers. 9 3. Seller&Listing Broker to re-verify property dimensions. Legal description attached NWMLS shows 120'x100'not 10 120'x209' 12 4. Seller to remove any and all debris including asphalt on the ro er 13 p p ty prior to closing. 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ALL OTHER TERMS AND CONDITIONS of said Agreement remain unchanged. 31 L 61Y � zo Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Setters Initials Date Exhibit A Beginning at a point on the previously constructed watermain an Beverly Boulevard, said point being approximatelyy on the extension of the common Property line of Lots 5 d 6, Block 7, Beverly Heights Addition to the City of Shelton as recorded in Volume 3, Page 2 records of the Auditor, Mason County, Washington running thence Boulevard to the approximate platted centerli g Beverly ne southwest west banco along Street, a distance of approximately 385 feet. MASON COUNTY �� TFCINDLOGIES WASHINGTON TAXSIFTER u Y,• SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(0) Patti McLean Mason County Assessor 411 N 5TH ST Shelton,WA 98584 Assessor Treasurer Appraisal MapSifter Parcel Parcel#: 32030-51-07010 Owner Name: MASON COUNTY DOR Code: 91 - Undeveloped -Land Addressl: MASON COUNTY COURTHOUSE Situs: Address2: 411 N 5TH ST Map Number: City,State: SHELTON WA Status: EXEMPT FULL YEAR Zip: 985843400 Description: BEVERLY HEIGHTS BLK: 7 LOTS: 10-13 &ALLEY AD] Comment: 2020 Market Value 2020 Taxable Value 2020 Assessment Data Land: $49,715 Land: $0 District: 0001 -Tax District 0001 Improvements: $0 Improvements: $0 Current Use/DFL: No Permanent Crop: $0 Permanent Crop: $0 Total $49,715 Total $0 Total Acres: 0.58000 Ownership Owner's Name Ownership % Owner Type MASON COUNTY 100 % Owner Sales History No Sales History Historical Valuation Info Year Billed Owner Land Impr. PermCrop Value Total Exempt Taxable 2020 MASON COUNTY $49,715 $0 $0 $49,715 $49,715 $0 2019 MASON COUNTY $75,000 $0 $0 $75,000 $75,000 $0 2018 MASON COUNTY $85,000 $0 $0 $85,000 $85,000 $0 2017 MASON COUNTY $85,000 $0 $0 $85,000 $85,000 $0 2016 MASON COUNTY $85,000 $0 $0 $85,000 $85,000 $0 View Taxes Parcel Comments No Comments Available Property Images No images found. 1.0.7424.24455 Data current as of:6/9/2020 3:51 PM TK_RollYear_Search:2020 Mason County WA GIS Web Map Yp 4 _ REVERII E 2142 BEV � 2446 B 320�05107 ?rn 05 6 rai ;' ! r? * f E LrVD f � ` 22 BEVERLY BL Ei t� 7 • f f 2 1•56J I-AKE BLC'•I 0 r t / .,. 2 i Lei i\i E)i_V 1-1 a o 6/9/2020, 3:20:28 PM 1:768 0 0.01 0.01 0.02 mi OJ County Boundary 0 0.01 0.02 0.04 km Site Address (Zoom in to 1:5,000) Tax Parcels (Zoom in to 1:30,000) Source: Esri, D'gitalGbbe, GeoEye, Earthstar Geographics, CNES/Airbus DS,USDA,USGS.AeroGRID,IGN,and the GIS User Community Mason County WA GIS Web Map Application Richard Diaz i Earthstar Geographics i MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter/Melissa Drewry DEPARTMENT: Support Services EXT: 589 BRIEFING DATE: June 22, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: An offer to purchase parcel 32021-59-03008 located on E. Hillcrest Drive, Shelton in the amount of $4,000. EXECUTIVE SUMMARY (If applicable, please include available options and potential solutions): This parcel is Tax Title and was deeded to Mason County on February 22, 2017. An attempt to sell was made at the 2018 Tax Title auction with no interested bidders. Per RCW 36.35.150(1)(d.) this parcel can be sold by direct negotiation within twelve months of the attempted auction. 2019 Assessed Value: $15,940 Current offer: $5,000 Contingencies: 22D (Optional Clauses), 22EF (Funds Evidence), 22K (Utilities), 22LA (Land Acerage) Other amounts due: As of July 3, 2019 the back taxes owed are $1687.82 OPTIONS: Accept offer and set public hearing in order to sell property Counter offer Refuse offer ATTACHMENTS: Purchase and Sale Agreement 2019 Assessor's Valuation Briefing Summary 6/18/2020 410 E Hillcrest Dr, Shelton, WA 98584 Listing MLS#: 1604481 Status: Active (05/28/2020) Listing Price: $7,500 Community: Shorecrest Area: 176-Agate CDOM: 20 Original LP: $7,500 School District: Pioneer#402 Lot Size: .170 ac/7,405 sf Potential Terms: Cash Out,Conventional Marketing Remarks This sloped lot,located in Shorecrest,offers protective CC&R's, community swimming pool,saltwater access and clubhouse. This property is covered with trees and brush. Agent Remarks Possibly acquired through tax foreclosure. May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed.Buyer shall pay for title insurance. Please add attached addendum to P&S. Offers: Seller intends to review offers upon receipt Directions: Hwy 3, Right on Agate, Right on Crestview,Left on Hillcrest Or to address on right Agent/Office Information Agent: Richard Beckman (55681) Agent Phone: (360)790-1921 Office: Richard Beckman Rlty Group LLC Office Phone: (360)426-5521 Firm Document Email: mail@RichardBeckman.com Office Fax: (360)426-1645 Commission: 4 Commission Comments: Owner Information Owner Name: Mason County Owner Phone: (360)427-9670 Owner Name 2: Owner City: Shelton,WA General Information Property Type: Vacant Land County: Mason TaxID: 320215903008 Lot Number: 8 Block: 3 List Date: 05/28/2020 Expir Date: 12/31/2020 Lot Size: .170 ac/7,405 sf Lot Size Source: Realist Price/Lot SgFt: $1.01 Monthly Dues: School District: Pioneer#402 Elementary: Pioneer Primary Sch Junior High: Pioneer Intermed/Mid Senior High: Shelton High Listing Information Style Code: 40-Revs-Less thn 1 Ac Zoning Jurisdiction: County General Zoning Classification: Residential Zoning Code: RR5 Sketch Submitted: No Possession: Closing Senior Exemption: No Potential Terms: Cash Out,Conventional Restrictions: CC&R Additional Property Information Annual Taxes: Tax Year: 2020 Preliminary Title Ordered: Yes Form 17: Not Provided Prohibit Blogging: Yes Bank/RE Owned: No Auction: No Right of First Refusal: No FIRPTA: Common Interest Cmty: No Plat/Subdivision/Building Name: Shorecrest Lot Dim: 60x125 Quarter(Sec/Twn/Rng): 21203 Map Book: Unknown Map Page/Coord: , 3rd Party Approval Required: None Site Information Road Information: County Maintained,County Right of Way,Paved Property Features: Brush, Evergreens Lot Details: Paved Street Improvements: Topography: Sloped Road Side: East Community Features: CCRs,Clubhouse,Community Waterfront/Pvt Beach Utility Information Sewer: Not Available Gas: Not Available Electricity: In Street Septic System Installed: No Septic Approved Num of Bedrooms: Soil Feasibility Test Available: No Soil Test Date: Septic Design Applied For: No Septic Design Approval Date: Water Jurisdiction: Shorecrest Water: In Street Selling Information Irforrretion DeenEd Reliable But C Ta Be Guaranteed Lot Size and Square Footage Are Estimates.6117CLQ20121211 PM. Authentisign ID:6B2DCC82-32AA-48E6-AECE-D244E739E31D • Form 25 @Copyright 2019 Vacant Land Purchase&Sale -, Northwest Multiple Listing Service Rev.7/19 VACANT LAND PURCHASE AND SALE AGREEMENT ALL RIGHTS RESERVED Page 1 of 5 SPECIFIC TERMS 1. Date: June 10,2020 MLS No.: 1604481 Offer Expiration Date: 6/17/2020 2. Buyer: Justin a A Hanson Buyer Buyer Status 3. Seller: Mason County Seller Seller 4. Property: Legal Description attached as Exhibit A. Tax Parcel No(s).: 320215903008 410 E Hillcrest Drive Shelton Mason WA 98584 Address City County State Zap 5. Purchase Price: $ 4,000.00 Four Thousand Dollars 6. Earnest Money:$ 1,000.00 m Check; ❑ Note; ❑ Other (held by❑ Selling Firm; ❑Closing Agent) 7. Default: (check only one) RI Forfeiture of Eamest Money; ❑ Seller's Election of Remedies 8. Title Insurance Company: Mason County Title 9. Closing Agent: Colleen Reamer Company Individual(optional) 10. Closing Date: 6/30/2020 Possession Date: ❑on Closing;❑Other 11. Services of Closing Agent for Payment of Utilities: 0 Requested(attach NWMLS Form 221); ❑Waived 12. Charges/Assessments Levied Before but Due After Closing: ❑assumed by Buyer;0 prepaid in full by Seller at Closing 13. Seller Citizenship(FIRPTA): Seller❑ is; 6d is not a foreign person for purposes of U.S.income taxation 14. Subdivision:The Property:❑must be subdivided before ; m is not required to be subdivided 15. Feasibility Contingency Expiration Date: 0 0 days after mutual acceptance; ❑Other 16. Agency Disclosure: Selling Broker represents: m Buyer; ❑ Seller, ❑both parties; ❑neither party Listing Broker represents: 0 Seller; ❑both parties 17. Addenda: 22D(Optional Clauses) 22EF(Funds Evidence) 22LA(Land/Acreage) 22T(Title Contingency) Aut6nfis,r,- 06f 1012020 PDT Date Sellers Signature Date Buyer's Signature Date Sellers Signature Date Buyers Address Seller's Address City,State,Zip City,State,Zip (360)427-9670 Phone No. Fax No. Phone No. Fax No. justinhanson1976@gmail.com Buyer's E-mail Address Seller's E-mail Address Richard Beckman Rlty Group LLC 4537 Richard Beckman Rlty Group LLC 4537 Selling Firm MLS Office No. Listing Firm MLS Office No. Brandon Armstrong 113442 Richard Beckman 55681 Selling Broker(Print) MLS LAG No. Listing Broker(Print) MLS LAG No. (360)426-5521 (360)789-1892 (360)426-1645 (360)426-5521 (360)790-1921 (360)426-1645 Firm Phone No. Broker Phone No. Firm Fax No. Firm Phone No. Broker Phone No. Firm Fax No. mail@RichardBeckman.com mail@RichardBeckman.com Selling Firm Document E-mail Address Listing Firm Document E-mail Address brandon@richardbeckman.com richard@richardbeckman.com Selling Broker's E-mail Address Listing Broker's E-mail Address 129390 9628 98421 9628 Selling Broker DOL License No. Selling Firm DOL License No. Listing Broker DOL License No. Listing Firm DOL License No. Authentislgn ID:6B2DCC82-32AA48E6-AECE-D244E739E31 D Form 25 ©Copyright 2019 Vacant Land Purchase 8 Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 2 of 5 GENERAL TERMS Continued a. Purchase Price. Buyer shall pay to Seller the Purchase Price, including the Earnest Money, in cash at Closing, unless 1 otherwise specified in this Agreement. Buyer represents that Buyer has sufficient funds to close this sale in accordance 2 with this Agreement and is not relying on any contingent source of funds, including funds from loans, the sale of other 3 property, gifts, retirement, or future earnings, except to the extent otherwise specified in this Agreement. The parties 4 shall use caution when wiring funds to avoid potential wire fraud. Before wiring funds, the party wiring funds shall take 5 steps to confirm any wire instructions via an independently verified phone number and other appropriate measures. 6 b. Earnest Money. Buyer shall deliver the Earnest Money within 2 days after mutual acceptance to Selling Broker or to 7 Closing Agent. If Buyer delivers the Earnest Money to Selling Broker, Selling Broker will deposit any check to be held by 8 Selling Firm, or deliver any Earnest Money to be held by Closing Agent, within 3 days of receipt or mutual acceptance, 9 whichever occurs later. If the Earnest Money is held by Selling Firm and is over$10,000.00 it shall be deposited into an 10 interest bearing trust account in Selling Firm's name provided that Buyer completes an IRS Form W-9. Interest, if any, 11 after deduction of bank charges and fees, will be paid to Buyer. Buyer shall reimburse Selling Firm for bank charges 12 and fees in excess of the interest earned, if any. If the Earnest Money held by Selling Firm is over $10,000.00 Buyer 13 has the option to require Selling Firm to deposit the Earnest Money into the Housing Trust Fund Account, with the 14 interest paid to the State Treasurer, if both Seller and Buyer so agree in writing. If the Buyer does not complete an IRS 15 Form W-9 before Selling Firm must deposit the Earnest Money or the Earnest Money is$10,000.00 or less, the Earnest 16 Money shall be deposited into the Housing Trust Fund Account. Selling Firm may transfer the Earnest Money to Closing 17 Agent at Closing. If all or part of the Earnest Money is to be refunded to Buyer and any such costs remain unpaid, the 18 Selling Firm or Closing Agent may deduct and pay them therefrom. The parties instruct Closing Agent to provide written 19 verification of receipt of the Earnest Money and notice of dishonor of any check to the parties and Brokers at the 20 addresses and/or fax numbers provided herein. 21 Upon termination of this Agreement, a party or the Closing Agent may deliver a form authorizing the release of Earnest 22 Money to the other party or the parties. The party(s) shall execute such form and deliver the same to the Closing Agent. 23 If either party fails to execute the release form, a party may make a written demand to the Closing Agent for the Earnest 24 Money. Pursuant to RCW 64.04, Closing Agent shall deliver notice of the demand to the other party within 15 days. If 25 the other party does not object to the demand within 20 days of Closing Agent's notice, Closing Agent shall disburse the 26 Earnest Money to the party making the demand within 10 days of the expiration of the 20 day period. If Closing Agent 27 timely receives an objection or an inconsistent demand from the other party, Closing Agent shall commence an 28 interpleader action within 60 days of such objection or inconsistent demand: unless the parties provide subsequent 29 consistent instructions to Closing Agent to disburse the earnest money or refrain from commencing an interpleader 30 action for a specified period of time. Pursuant to RCW 4.28.080, the parties consent to service of the summons and 31 complaint for an interpleader action by first class mail, postage prepaid at the party's usual mailing address or the 32 address identified in this Agreement. If the Closing Agent complies with the preceding process, each party shall be 33 deemed to have released Closing Agent from any and all claims or liability related to the disbursal of the Earnest 34 Money. If either party fails to authorize the release of the Earnest Money to the other party when required to do so 35 under this Agreement, that party shall be in breach of this Agreement. For the purposes of this section, the term Closing 36 Agent inciudes a Selling Firm holding the Earnest Money. f he parties authorize the party commencing an interpleader 37 action to deduct up to $500.00 for the costs thereof. 38 c. Condition of Title. Unless otherwise specified in this Agreement, title to the Property shall be marketable at Closing. 39 The following shall not cause the title to be unmarketable: rights, reservations, covenants, conditions and restrictions, 40 presently of record and general to the area. easements and encroachments, not materially affecting the value of or 41 unduly interfering with Buyer's reasonable use of the Property; and reserved oil and/or mining rights. Seller shall not 42 convey or reserve any oil and/or mineral rights after mutual acceptance without Buyer's written consent. Monetary 43 encumbrances or liens not assumed by Buyer, shall be paid or discharged by Seller on or before Closing. Title shall be 44 conveyed by a Statutory Warranty Deed. If this Agreement is for conveyance of a buyer's interest in a Real Estate 45 Contract, the Statutory Warranty Deed shall include a buyer's assignment of the contract sufficient to convey after 46 acquired title. If the Property has been short platted, the Short Plat number is in the Legal Description. 47 d. Title Insurance. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to apply for the then-current 48 ALTA form of standard form owner's policy of title insurance from the Title Insurance Company. If Seller previously 49 received a preliminary commitment from a Title Insurance Company that Buyer declines to use, Buyer shall pay any 50 cancellation fees owing to the original Title Insurance Company. Otherwise, the party applying for title insurance shall 51 pay any title cancellation fee, in the event such a fee is assessed. The Title Insurance Company shall send a copy of 52 the preliminary commitment to Seller, Listing Broker, Buyer and Selling Broker. The preliminary commitment, and the 53 title policy to be issued. shall contain no exceptions other than the General Exclusions and Exceptions in said standard 54 form and Special Exceptions consistent with the Condition of Title herein provided. If title cannot be made so insurable 55 prior to the Closing Date, then as Buyer's sole and exclusive remedy, the Earnest Money shall, unless Buyer elects to 56 waive such defects or encumbrances, be refunded to the Buyer, less any unpaid costs described in this Agreement, and 57 this Agreement shall thereupon be terminated. Buyer shall have no right to specific performance or damages as a 58 consequence of Seller's inability to provide insurable title. 59 VI06/10/2020 I Buyer's Initials Date Buyer's Initials Date Sellers Initials Date Sellers Initials Date Authenlisign ID:6B2DCC82-32AA-48E6-AECE-D244E739E31D Form 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 3 of 5 GENERAL TERMS Continued e. Closing and Possession. This sale shall be closed by the Closing Agent on the Closing Date. "Closing" means the 60 date on which all documents are recorded and the sale proceeds are available to Seller. If the Closing Date falls on a 61 Saturday, Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office is closed, the 62 Closing Agent shall close the transaction on the next day that is not a Saturday, Sunday, legal holiday, or day when the 63 county recording office is closed. Buyer shall be entitled to possession at 9:00 p.m. on the Possession Date. Seller shall 64 maintain the Property in its present condition, normal wear and tear excepted, until the Buyer is provided possession. 65 Buyer reserves the right to walk through the Property within 5 days of Closing to verify that Seller has maintained the 66 Property as required by this paragraph. Seller shall not enter into or modify existing leases or rental agreements, 67 service contracts, or other agreements affecting the Property which have terms extending beyond Closing without first 68 obtaining Buyer's consent, which shall not be unreasonably withheld. 69 f. Section 1031 Like-Kind Exchange. If either Buyer or Seller intends for this transaction to be a part of a Section 1031 70 like-kind exchange, then the other party shall cooperate in the completion of the like-kind exchange so long as the 71 cooperating party incurs no additional liability in doing so, and so long as any expenses (including attorneys' fees and 72 costs) incurred by the cooperating party that are related only to the exchange are paid or reimbursed to the cooperating 73 party at or prior to Closing. Notwithstanding the Assignment paragraph of this Agreement, any party completing a 74 Section 1031 like-kind exchange may assign this Agreement to its qualified intermediary or any entity set up for the 75 purposes of completing a reverse exchange. 76 g. Closing Costs and Prorations and Charges and Assessments. Seller and Buyer shall each pay one-half of the 77 escrow fee unless otherwise required by applicable FHA or VA regulations. Taxes for the current year, rent, interest, 78 and lienable homeowner's association dues shall be prorated as of Closing. Buyer shall pay Buyer's loan costs, 79 including credit report, appraisal charge and lender's title insurance, unless provided otherwise in this Agreement. If any 80 payments are delinquent on encumbrances which will remain after Closing, Closing Agent is instructed to pay such 81 delinquencies at Closing from money due, or to be paid by, Seller. Buyer shall pay for remaining fuel in the fuel tank if, 82 prior to Closing, Seller obtains a written statement from the supplier as to the quantity and current price and provides 83 such statement to the Closing Agent. Seller shall pay all utility charges, including unbilled charges. Unless waived in 84 Specific Term No. 11, Seller and Buyer request the services of Closing Agent in disbursing funds necessary to satisfy 85 unpaid utility charges in accordance with RCW 60.80 and Seller shall provide the names and addresses of all utilities 86 providing service to the Property and having lien rights (attach NWMLS Form 22K Identification of Utilities or 87 equivalent). 88 Buyer is advised to verify the existence and amount of any local improvement district, capacity or impact charges or 89 other assessments that may be charged against the Property before or after Closing. Seller will pay such charges that 90 are or become due on or before Closing. Charges levied before Closing, but becoming due after Closing shall be paid 91 as agreed in Specific Term No.12. 92 In. Sale Information. Listing Broker and Selling Broker are authorized to report this Agreement (including price and all 93 terms) to the Multiple Listing Service that published it and to its members, financing institutions, appraisers, and anyone 94 else related to this sale. Buyer and Seller expressly authorize all Closing Agents, appraisers, title insurance companies, 95 and others related to this Sale, to furnish the Listing Broker and/or Selling Broker, on request, any and all information 96 and copies of documents concerning this sale. 97 i. Seller Citizenship and FIRPTA. Seller warrants that the identification of Seller's citizenship status for purposes of U.S. 98 income taxation in Specific Term No. 13 is correct. Seller shall execute a certification (NWMLS Form 22E or equivalent) 99 under the Foreign Investment In Real Property Tax Act ("FIRPTA") at Closing and provide the certification to the Closing 100 Agent. If Seller is a foreign person for purposes of U.S. income taxation, and this transaction is not otherwise exempt 101 from FIRPTA, Closing Agent is instructed to withhold and pay the required amount to the Internal Revenue Service. 102 j. Notices and Delivery of Documents. Any notice related to this Agreement (including revocations of offers or 103 counteroffers) must be in writing. Notices to Seller must be signed by at least one Buyer and shall be deemed delivered 104 only when the notice is received by Seller, by Listing Broker, or at the licensed office of Listing Broker. Notices to Buyer 105 must be signed by at least one Seller and shall be deemed delivered only when the notice is received by Buyer, by 106 Selling Broker, or at the licensed office of Selling Broker. Documents related to this Agreement, such as NWMLS Form 107 17C, Information on Lead-Based Paint and Lead-Based Paint Hazards, Public Offering Statement or Resale Certificate, 108 and all other documents shall be delivered pursuant to this paragraph. Buyer and Seller must keep Selling Broker and 109 Listing Broker advised of their whereabouts in order to receive prompt notification of receipt of a notice. 110 Facsimile transmission of any notice or document shall constitute delivery. E-mail transmission of any notice or 111 document (or a direct link to such notice or document) shall constitute delivery when: (i) the e-mail is sent to both Selling 112 Broker and Selling Firm or both Listing Broker and Listing Firm at the e-mail addresses specified on page one of this 113 Agreement, or(ii) Selling Broker or Listing Broker provide written acknowledgment of receipt of the e-mail (an automatic 114 e-mail reply does not constitute written acknowledgment). At the request of either party, or the Closing Agent, the 115 parties will confirm facsimile or e-mail transmitted signatures by signing an original document. 116 P-1 1 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:682DCC82-32AA-48E6-AECE-D244E739E31D Form 25 OCopyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 4 of 5 GENERAL TERMS Continued k. Computation of Time. Unless otherwise specified in this Agreement, any period of time measured in days and stated 117 in this Agreement shall start on the day following the event commencing the period and shall expire at 9:00 p.m. of the 118 last calendar day of the specified period of time. Except for the Possession Date, if the last day is a Saturday, Sunday 119 or legal holiday as defined in RCW 1.16.050, the specified period of time shall expire on the next day that is not a 120 Saturday, Sunday or legal holiday. Any specified period of 5 days or less, except for any time period relating to the 121 Possesion Date, shall not include Saturdays, Sundays or legal holidays. If the parties agree that an event will occur on a 122 specific calendar date, the event shall occur on that date, except for the Closing Date, which, if it falls on a Saturday, 123 Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office is closed, shall occur on the 124 next day that is not a Saturday, Sunday, legal holiday, or day when the county recording office is closed. If the parties 125 agree upon and attach a legal description after this Agreement is signed by the offeree and delivered to the offeror, then 126 for the purposes of computing time, mutual acceptance shall be deemed to be on the date of delivery of an accepted 127 offer or counteroffer to the offeror, rather than on the date the legal description is attached. Time is of the essence of 128 this Agreement. 129 I. Integration and Electronic Signatures. This Agreement constitutes the entire understanding between the parties and 130 supersedes all prior or contemporaneous understandings and representations. No modification of this Agreement shall 131 be effective unless agreed in writing and signed by Buyer and Seller. The parties acknowledge that a signature in 132 electronic form has the same legal effect and validity as a handwritten signature. 133 m. Assignment. Buyer may not assign this Agreement, or Buyer's rights hereunder, without Seller's prior written consent, 134 unless the parties indicate that assignment is permitted by the addition of "and/or assigns" on the line identifying the 135 Buyer on the first page of this Agreement. 136 n. Default. In the event Buyer fails, without legal excuse, to complete the purchase of the Property, then the following 137 provision, as identified in Specific Term No. 7, shall apply: 138 i. Forfeiture of Earnest Money. That portion of the Earnest Money that does not exceed five percent (5%) of the 139 Purchase Price shall be forfeited to the Seller as the sole and exclusive remedy available to Seller for such failure. 140 ii. Seller's Election of Remedies. Seller may, at Seller's option, (a) keep the Earnest Money as liquidated damages 141 as the sole and exclusive remedy available to Seller for such failure, (b) bring suit against Buyer for Seller's actual 142 damages, (c) bring suit to specifically enforce this Agreement and recover any incidental damages, or (d) pursue 143 any other rights or remedies available at law or equity. 144 o. Professional Advice and Attorneys' Fees. Buyer and Seller are advised to seek the counsel of an attorney and a 145 certified public accountant to review the terms of this Agreement. Buyer and Seller shall pay their own fees incurred for 146 such review. However, if Buyer or Seller institutes suit against the other concerning this Agreement, or if the party 147 holding the Earnest Money commences an interpleader action, the prevailing party is entitled to reasonable attorneys' 148 fees and expenses. 149 Offer, This :ff ., must be accepted � 9:00 tb /�u.... E ♦i n. Dl a ...:es. _ n a ,rn r%. This� accepted 1 p.m. :.� �... �JnC� �nNrrouvi� vale, u�nCAD Svin icy Vrlu��i avw�. �%C,cj�wnC2 i.ni shall not be effective until a signed copy is received by the other party, by the other party's broker, or at the licensed 151 office of the other party's broker pursuant to General Term j. If this offer is not so accepted, it shall lapse and any 152 Earnest Money shall be refunded to Buyer. 153 q. Counteroffer. Any change in the terms presented in an offer or counteroffer, other than the insertion of or change to 154 Seller's name and Seller's warranty of citizenship status, shall be considered a counteroffer. If a party makes a 155 counteroffer, then the other party shall have until 9:00 p.m. on the counteroffer expiration date to accept that 156 counteroffer, unless sooner withdrawn. Acceptance shall not be effective until a signed copy is received by the other 157 party, the other party's broker, or at the licensed office of the other party's broker pursuant to General Term j. If the 158 counteroffer is not so accepted, it shall lapse and any Earnest Money shall be refunded to Buyer. 159 r. Offer and Counteroffer Expiration Date. If no expiration date is specified for an offer/counteroffer, the 160 offer/counteroffer shall expire 2 days after the offer/counteroffer is delivered by the party making the offer/counteroffer, 161 unless sooner withdrawn. 162 s. Agency Disclosure. Selling Firm, Selling Firm's Designated Broker, Selling Broker's Branch Manager (if any) and 163 Selling Broker's Managing Broker (if any) represent the same party that Selling Broker represents. Listing Firm, Listing 164 Firm's Designated Broker, Listing Broker's Branch Manager (if any), and Listing Broker's Managing Broker (if any) 165 represent the same party that the Listing Broker represents. If Selling Broker and Listing Broker are different persons 166 affiliated with the same Firm, then both Buyer and Seller confirm their consent to Designated Broker, Branch Manager 167 (if any), and Managing Broker (if any) representing both parties as dual agents. If Selling Broker and Listing Broker are 168 the same person representing both parties then both Buyer and Seller confirm their consent to that person and his/her 169 Designated Broker, Branch Manager(if any), and Managing Broker (if any) representing both parties as dual agents. All 170 parties acknowledge receipt of the pamphlet entitled"The Law of Real Estate Agency." 171 V I06/10/2020 1 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:662DCC82-32AA-48E6-AECE-D244E739E31D Form 25 ©Copyright 2019 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 5 of 5 GENERAL TERMS Continued t. Commission. Seller and Buyer shall pay a commission in accordance with any listing or commission agreement to 172 which they are a party. The Listing Firm's commission shall be apportioned between Listing Firm and Selling Firm as 173 specified in the listing. Seller and Buyer hereby consent to Listing Firm or Selling Firm receiving compensation from 174 more than one party. Seller and Buyer hereby assign to Listing Firm and Selling Firm, as applicable, a portion of their 175 funds in escrow equal to such commission(s) and irrevocably instruct the Closing Agent to disburse the commission(s) 176 directly to the Firm(s). In any action by Listing or Selling Firm to enforce this paragraph, the prevailing party is entitled to 1T7 court costs and reasonable attorneys' fees. Seller and Buyer agree that the Firms are intended third party beneficiaries 178 under this Agreement. 179 u. Feasibility Contingency. It is the Buyer's responsibility to verify before the Feasibility Contingency Expiration Date 180 identified in Specific Term No.15 whether or not the Property can be platted, developed and/or built on (now or in the 181 future) and what it will cost to do this. Buyer should not rely on any oral statements concerning this made by the Seller, 182 Listing Broker or Selling Broker. Buyer should inquire at the city or county, and water, sewer or other special districts in 183 which the Property is located. Buyer's inquiry should include, but not be limited to: building or development moratoriums 184 applicable to or being considered for the Property; any special building requirements, including setbacks, height limits or 185 restrictions on where buildings may be constructed on the Property; whether the Property is affected by a flood zone, 186 wetlands, shorelands or other environmentally sensitive area; road, school, fire and any other growth mitigation or impact 187 fees that must be paid; the procedure and length of time necessary to obtain plat approval and/or a building permit; 188 sufficient water, sewer and utility and any service connection charges; and all other charges that must be paid. Buyer and 189 Buyer's agents, representatives, consultants, architects and engineers shall have the right, from time to time during and 190 after the feasibility contingency, to enter onto the Property and to conduct any tests or studies that Buyer may need to 191 ascertain the condition and suitability of the Property for Buyer's intended purpose. Buyer shall restore the Property and 192 all improvements on the Property to the same condition they were in prior to the inspection. Buyer shall be responsible for 193 all damages resulting from any inspection of the Property performed on Buyer's behalf. If the Buyer does not give notice 194 to the contrary on or before the Feasibility Contingency Expiration Date identified in Specific Term No. 15, it shall be 195 conclusively deemed that Buyer is satisfied as to development and/or construction feasibility and cost. If Buyer gives 196 notice this Agreement shall terminate and the Earnest Money shall be refunded to Buyer, less any unpaid costs. 197 Seller shall cooperate with Buyer in obtaining permits or other approvals Buyer may reasonably require for Buyer's 198 intended use of the Property, provided that Seller shall not be required to incur any liability or expenses in doing so. 199 v. Subdivision. If the Property must be subdivided, Seller represents that there has been preliminary plat approval for the 200 Property and this Agreement is conditioned on the recording of the final plat containing the Property on or before the 201 date specified in Specific Term No. 14. If the final plat is not recorded by such date, this Agreement shall terminate and 202 the Earnest Money shall be refunded to Buyer. 203 w. Information Verification Period. Buyer shall have 10 days after mutual acceptance to verify all information provided 204 from Seller or Listing Firm related to the Property. This contingency shall be deemed satisfied unless Buyer gives notice 205 identifying the materially inaccurate information within 10 days of mutual acceptance. If Buyer gives timely notice under 206 this section, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 207 x. Property Condition Disclaimer. Buyer and Seller agree, that except as provided in this Agreement, all representations 208 and information regarding the Property and the transaction are solely from the Seller or Buyer, and not from any Broker. 209 The parties acknowledge that the Brokers are not responsible for assuring that the parties perform their obligations 210 under this Agreement and that none of the Brokers has agreed to independently investigate or confirm any matter 211 related to this transaction except as stated in this Agreement, or in a separate writing signed by such Broker. In 212 addition, Brokers do not guarantee the value, quality or condition of the Property and some properties may contain 213 building materials, including siding, roofing, ceiling, insulation, electrical, and plumbing, that have been the subject of 214 lawsuits and/or governmental inquiry because of possible defects or health hazards. Some properties may have other 215 defects arising after construction, such as drainage, leakage, pest, rot and mold problems. Brokers do not have the 216 expertise to identify or assess defective products, materials, or conditions. Buyer is urged to use due diligence to 217 inspect the Property to Buyer's satisfaction and to retain inspectors qualified to identify the presence of defective 218 materials and evaluate the condition of the Property as there may be defects that may only be revealed by careful 219 inspection. Buyer is advised to investigate whether there is a sufficient water supply to meet Buyer's needs. Buyer is 220 advised to investigate the cost of insurance for the Property, including, but not limited to homeowner's, flood, 221 earthquake, landslide, and other available coverage. Buyer acknowledges that local ordinances may restrict short term 222 rentals of the Property. Brokers may assist the parties with locating and selecting third party service providers, such as 223 inspectors or contractors, but Brokers cannot guarantee or be responsible for the services provided by those third 224 parties. The parties shall exercise their own judgment and due diligence regarding third-party service providers. 225 Id-1 1 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Aulhentisign to:6B2DCC82-32AA-48E6-AECE-D244E739E31D RklmdBodmw Form 22D I r CiCopyright 2019 Optional Clauses Addendum Northwest Multiple Listing Service Rev.7/19 OPTIONAL CLAUSES ADDENDUM TO ALL RIGHTS RESERVED Page 1 of 2 PURCHASE & SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated Jtine 10, 2020 1 between Justin a A Hanson ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 410 1-1 1 iltcrest Drive Shelton NVA 98584 (the "Property"). 4 Address City State Zip CHECK IF INCLUDED: 5 1. m Square Footage/Lot Size/Encroachments. The Listing Broker and Selling Broker make no representations 6 concerning: (a) the lot size or the accuracy of any information provided by the Seller; (b) the square footage of 7 any improvements on the Property; (c)whether there are any encroachments (fences, rockeries, buildings) on 8 the Property, or by the Property on adjacent properties. Buyer is advised to verify lot size, square footage and 9 encroachments to Buyer's own satisfaction. 10 2. Title Insurance. The Title Insurance clause in the Agreement provides Seller is to provide the then-current ALTA 11 form of Homeowner's Policy of Title Insurance. The parties have the option to provide less coverage by selecting 12 a Standard Owner's Policy or more coverage by selecting an Extended Coverage Policy: 13 ❑ Standard Owner's Coverage. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense, to 14 apply for the then-current ALTA form of Owner's Policy of Title Insurance, together with homeowner's 15 additional protection and inflation protection endorsements, if available at no additional cost, rather than 16 the Homeowner's Policy of Title Insurance. 17 ❑ Extended Coverage. Seller authorizes Buyer's lender or Closing Agent, at Seller's expense to apply for 18 an ALTA or comparable Extended Coverage Policy of Title Insurance, rather than the Homeowner's 19 Policy of Title Insurance. Buyer shall pay the increased costs associated with the Extended Coverage 20 Policy, including the excess premium over that charged for Homeowner's Policy of Title Insurance and 21 the cost of any survey required by the title insurer. 22 3. ❑ Seller Cleaning. Seller shall clean the interiors of any structures and remove all trash, debris and rubbish 23 from the Property prior to Buyer taking possession. 24 4. ❑ Personal Property. Unless otherwise agreed, Seller shall remove all personal property from the Property 25 not later than the Possession Date. Any personal property remaining on the Property thereafter shall become 26 the property of Buyer, and may be retained or disposed of as Buyer determines. 27 5. ❑ Utilities. To the best of Seller's knowledge, Seller represents that the Property is connected to a: 28 ❑ public water main; ❑ public sewer main; ❑ septic tank, ❑ well (specify type) 29 ❑ irrigation water(specify provider)_ ❑ natural gas; ❑ telephone; 30 ❑ cable; ❑ electricity; ❑ other . 31 6. ❑ Insulation - New Construction. If this is new construction, Federal Trade Commission Regulations require 32 the following to be filled in. If insulation has not yet been selected, FTC regulations require Seller to furnish 33 Buyer the information below in writing as soon as available: 34 WALL INSULATION: TYPE: THICKNESS: R-VALUE: 35 CEILING INSULATION: TYPE: THICKNESS: R-VALUE: 36 OTHER INSULATION DATA: 37 7. ❑ Leased Property Review Period and Assumption. Buyer acknowledges that Seller leases the following 38 items of personal property that are included with the sale: ❑ propane tank; ❑ security system, ❑ satellite 39 dish and operating equipment; ❑ other 40 Id-1 1 06/10/2020 J Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:6B2DCC82.32AA-48E6-AECE-D244E739E31 D Form 22D OCopyright 2019 Optional Clauses Addendum Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 2 of 2 OPTIONAL CLAUSES ADDENDUM TO PURCHASE & SALE AGREEMENT Continued Seller shall provide Buyer a copy of the lease for the selected items within days (5 days if not filled 41 in) of mutual acceptance. If Buyer, in Buyer's sole discretion, does not give notice of disapproval within 42 days (5 days if not filled in) of receipt of the lease(s) or the date that the lease(s) are due, whichever 43 is earlier, then this lease review period shall conclusively be deemed satisfied (waived) and at Closing, Buyer 44 shall assume the lease(s) for the selected item(s) and hold Seller harmless from and against any further 45 obligation, liability, or claim arising from the lease(s), if the lease(s) can be assumed. If Buyer gives timely 46 notice of disapproval, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 47 8. ❑ Homeowners' Association Review Period. If the Property is subject to a homeowners' association or any 48 other association, then Seller shall, at Seller's expense, provide Buyer a copy of the following documents (if 49 available from the Association)within days (10 days if not filled in) of mutual acceptance: 50 a. Association rules and regulations, including, but not limited to architectural guidelines; 51 b. Association bylaws and covenants, conditions, and restrictions (CC&Rs); 52 c. Association meeting minutes from the prior two (2) years; 53 d. Association Board of Directors meeting minutes from the prior six(6) months; and 54 e. Association financial statements from the prior two (2) years and current operating budget. 55 If Buyer, in Buyer's sole discretion, does not give notice of disapproval within days (5 days if not 56 filled in) of receipt of the above documents or the date that the above documents are due, whichever is 57 earlier, then this homeowners' association review period shall conclusively be deemed satisfied (waived). If 58 Buyer gives timely notice of disapproval, then this Agreement shall terminate and the Earnest Money shall be 59 refunded to Buyer. 60 9. ❑ Homeowners' Association Transfer Fee. If there is a transfer fee imposed by the homeowners' association 61 or any other association (e.g. a"move-in" or"move-out"fee), the fee shall be paid by the party as provided for 62 in the association documents. If the association documents do not provide which party pays the fee, the fee 63 shall be paid by ❑ Buyer; ❑ Seller(Seller if not filled in). 64 10. ❑ Excluded Item(s). The following item(s), that would otherwise be included in the sale of the Property, is 65 excluded from the sale ("Excluded Item(s)"). Seller shall repair any damage to the Property caused by the 66 removal of the Excluded Item(s). Excluded Item(s): 67 68 69 11. ❑ Home Warranty. Buyer and Seller acknowledge that home warranty plans are available which may provide 70 additional protection and benefits to Buyer and Seller. Buyer shall order a one-year home warranty as follows: 71 a. Home warranty provider: 72 b. Seller shall pay up to$ ($0.00 if not filled in) of the cost for the home warranty, together 73 with any included options, and Buyer shall pay any balance. 74 c. Options to be included: 75 (none, if not filled in). 76 d. Other: 77 12. ❑ Other. 78 79 80 81 82 83 84 85 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign to:6B2DCC82-32AA-48E6-AECE-D244E739E31D Form 22EF ""e^'e"— v ©Copyright 2019 Evidence of Funds Addendum ��°t Northwest Multiple Listing Service Rev.7119 EVIDENCE OF FUNDS ADDENDUM ALL RIGHTS RESERVED Page 1 of 1 TO PURCHASE &SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated June 10,2020 1 between Justin a A Hanson Bu er' Buyer Buyer ("Buyer") y ) 2 and Mason County ("Seller") 3 Seller Seller concerning 410 E Hillerest Drive Shelton WA 98584 (the"Property"). 4 Address City State Zip 1. DEFINITIONS. 5 a. "Evidence" means document(s) from a financial institution(s) in the United States showing that Buyer has 6 sufficient cash or cash equivalent in United States funds. 7 b. "Non-Contingent Funds" means funds that Buyer currently has in its possession and for which there is no 8 contingency, such as financing (NWMLS Form 22A or equivalent), sale of Buyer's property (NWMLS Form 9 22B or equivalent), or pending sale of Buyer's property (NWMLS Form 22Q or equivalent). 10 c. "Contingent Funds" means funds that Buyer does not currently have, but expects to receive from another 11 source prior to Closing, and for which there is no contingency, such as a loan, proceeds from the sale of 12 other property or stock, retirement funds, foreign funds, a gift, or future earnings. 13 2. 0 EVIDENCE OF NON-CONTINGENT FUNDS. Buyer is relying on Non-Contingent Funds for payment of the 14 Purchase Price. Buyer shall provide Evidence to Seller of such funds within 5 days (3 days if not 15 filled in) of mutual acceptance. Unless Buyer discloses other sources of funds for the payment of the Purchase 16 Price, Buyer represents that the Non-Contingent Funds are sufficient to pay the Purchase Price. Buyer shall not 17 use such Non-Contingent Funds for any purpose other than the purchase of the Property without Seller's prior 18 written consent. If Buyer fails to timely provide such Evidence, Seller may give notice terminating this 19 Agreement any time before such Evidence is provided. Upon Seller's notice of termination under this 20 Addendum, the Earnest Money shall be refunded to Buyer. 21 3. ❑ DISCLOSURE OF CONTINGENT FUNDS. Buyer is relying on Contingent Funds for the Purchase Price: 22 ❑ Loan: 23 ❑ Sale of the following owned by Buyer: 24 ❑ Gift of$ from 25 ❑ Funds not readily convertible to liquid United States funds (describe): 26 27 ❑ Other(describe): 28 Buyer shall provide Evidence to Seller days (10 days if not filled in) prior to Closing that the funds 29 relied upon in Section 3 have been received or are immediately available to Buyer. If Buyer fails to timely 30 provide such Evidence, Seller may give notice terminating this Agreement any time before such Evidence is 31 provided. Buyer shall provide Seller with additional information about such funds as may be reasonably 32 requested by Seller from time to time. Upon Seller's notice of termination under this Addendum, the Earnest 33 Money shall be refunded to Buyer. 34 If Buyer disclosed that Buyer is obtaining a loan, Seller shall permit an appraisal of the Property and inspections 35 required by lender, including but not limited to structural, pest, heating, plumbing, roof, electrical, septic, and 36 well inspections. Seller is not obligated to pay for such inspections unless otherwise agreed. 37 4. BUYER DEFAULT. If Buyer fails to timely close because the Contingent Funds identified in Section 3 are not 38 available by Closing, Buyer shall be in default and Seller shall be entitled to remedies as provided for in the 39 d i ment. 40 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign to:6B2DCC82-32AA-48E6-AECE.D244E739E31 D Form 22 L&A QLIS�cb= ©Copyright 2019 Land&Acreage Addendum br SIP- Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 1 of 4 LAND AND ACREAGE ADDENDUM The following is part of the Purchase and Sale Agreement dated June 10,2020 1 between Justin a A Hanson ("Buyer") 2 Buyer Buyer and Mason County ("Seller") 3 Seller Seller concerning 410 E Hillcrest Drive Shelton WA 98584 (the"Property"). 4 Address City State Zip 1. BUYER ACKNOWLEDGMENTS: If Buyer has any questions regarding the Property, Buyer is advised to make 5 the Agreement subject to relevant inspections, tests, surveys, and/or reports. BUYER ACKNOWLEDGES: 6 a. Buyer has observed and investigated the Property and has reached Buyer's own conclusions as to the 7 adequacy, acceptability, and suitability of the Property and surrounding area, and the feasibility and 8 desirability of acquiring the Property for Buyer's intended use, based solely on Buyer's examination of the 9 Property. 10 b. A generally accepted method for identifying boundary lines and verifying the size of the Property is to have 11 the Property surveyed, and corners identified and marked. A survey will confirm that the legal description is 12 accurate and that any presumed fences or other boundary markings are correctly located. Neither the Listing 13 Broker nor the Selling Broker shall be responsible for any discrepancies in boundary lines, information 14 regarding the size of the Property, identification of easements or encroachment problems. 15 c. A generally accepted method for determining whether on-site sewage disposal systems may be installed on 16 the Property is to have tests performed, such as "perc" tests, which are approved by the county for limited 17 time periods. Except as otherwise provided in the Agreement, Buyer assumes the risk that the Property is 18 suitable for any needed on-site sewage disposal system and related equipment. 19 d. A generally accepted method for determining water quality from any well or other water delivery system is to 20 have tests conducted by qualified professionals for organic and inorganic materials, including, but not limited 21 to bacteria, coliform, lead, arsenic, nitrates, and uranium. A generally accepted method for determining water 22 quantity produced by a well is to have a test conducted by experts to determine gallons per minute. Buyer 23 understands that the results of such tests only provide information regarding water quality or quantity at the 24 time of the test(s) and provide no representation or guarantee that results will not change or vary at other 25 times. 26 e. If the Property is currently taxed at a reduced rate because a special classification such as open space, 27 agricultural, or forest land, and Buyer is to continue that use, Buyer understands approval from the county will 28 need to be obtained and that significant increased taxes, back taxes, penalties and interest may be required 29 to be paid if the use classification is changed or withdrawn at Closing or in the future. 30 f. A generally accepted method for determining the value of timber growing on the Property is to have a 31 qualified forester or forest products expert"cruise" the Property and give a written valuation. 32 g. On-site sewage systems should be inspected by qualified professionals licensed by the local municipality. If 33 there is an on-site sewage system on the Property that has not been recently used, Buyer should consider 34 conducting a purge test and other inspections to determine whether there are any defects in the system. A 35 purge test consists of introducing water into the system to determine whether the system is functioning 36 properly. 37 h. Additional tests or inspections of the Property may be required by local or state governmental agencies before 38 title to the Property is transferred. 39 I. Seller may have entered into lease or rental agreements that extend beyond the Closing Date. Buyer should 40 use due diligence to investigate such agreements. 41 j. Seller shall have the right to harvest all crops in the ordinary course of business until the Possession Date. 42 P-1 06/10/2020 Buyers Initials Date Buyers Initials Date Seller's Initials Date Seller's Initials Date Aulhentisign ID:6B20CC82-32AA-48E6-AECE-D244E739E31D Form 22L&A (DCopyright 2019 Land&Acreage Addendum Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 2 of 4 LANE) AND ACREAGE ADDENDUM Continued 2. CONTINGENCIES: 43 a. General Contingency Provisions. This Agreement is conditioned on the applicable contingencies below. 44 The work to be performed shall be timely ordered by the party responsible for payment, except for the 45 Feasibility Study (if applicable), and shall be performed by qualified professionals. If Seller is responsible for 46 ordering the work and fails to timely do so, Seller will be in breach of the Agreement. 47 b. Contingency Periods. The applicable contingency periods shall commence on mutual acceptance of the 48 Agreement. If Buyer gives notice of disapproval and termination of the Agreement within the applicable 49 contingency period, the Earnest Money shall be refunded to Buyer. If Buyer fails to give timely notice within 50 the applicable contingency period, then the respective contingency shall be deemed waived. 51 c. Contingencies. Items checked below are to be paid by Buyer or Seller as indicated below and are 52 contingencies to the Agreement. Notwithstanding the payment allocation provided for herein, if the Agreement 53 fails to close as a consequence of a Seller's breach, the costs of the following shall be borne by the Seller: 54 Paid by Paid by Contingency period 55 Buyer Seller (10 days if not filled in) 56 i. Survey. Completion of survey to verify information regarding days 57 the Property as listed in 1(b), with results of the survey to be 58 satisfactory to Buyer in Buyers sole discretion. Seller shall 59 provide any prior surveys of the Property to Buyer, if available. 60 J J ii. Perc Test. Perc or similar test, conducted by a qualified days 61 professional, indicating that the Property is suitable for 62 installation of conventional septic system and drain field. If 63 the sale fails to close, the party who paid for the perc test 64 shall fill in holes at their expense within two weeks of the 65 date the transaction is terminated. Earnest Money shall not 66 be refunded to Buyer until perc holes are filled in if this is 67 Buyer's responsibility. 68 J ❑ iii. On-Site Sewage System. The on-site sewage system days 69 (`OSS") shall be inspected and, if the inspector determines 70 necessary, pumped by a qualified professional. If Seller had 71 the OSS inspected within months (12 months if not 72 filled in) of mutual acceptance and Seller provides Buyer with 73 written evidence thereof, including an inspection report, there 74 shall be no obligation to inspect and pump the system unless 75 otherwise required by Buyer's lender. If VA financing is used, 76 Buyer's lender may require certification of the OSS. If Seller 77 has not already conducted an inspection, Buyer shall have the 78 right to observe the inspection. 79 The OSS inspection ❑ shall, ❑ shall not include a purge 80 test to determine if the OSS is functioning properly. 81 Seller shall deliver to Buyer the maintenance records, if 82 available, of the OSS serving the Property within 83 days (10 days if not filled in) of mutual acceptance. 84 :) �] iv. Water Quality. Water quality and/or purity tests showing days 85 water meets the approval standards of the Department of 86 Ecology and the standards of the governing county. Water 87 quality tests to be performed by a qualified professional. 88 Water quality and/or purity tests J shall; ❑ shall not be 89 submitted to a private lab for further evaluation. 90 V I 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentisign ID:682DCC82-32AA-48E6-AECE-D244E739E31 D Form 22L&A ©Copyright 2019 Land&Acreage Addendum Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 3 of 4 LAND AND ACREAGE ADDENDUM Continued ❑ ❑ v. Water Quantity. Water quantity tests (4 hour draw down days 91 test or other test selected by Buyer) showing a sustained 92 flow of g, p. m., which Buyer agrees will be 93 adequate to reasonably meet Buyer's needs. Water 94 quantity test to be performed by a qualified professional. 95 ❑ ❑ vi. Timber. Timber cruise conducted by a qualified forest days 96 products expert of Buyer's choice, with results of the cruise 97 to be satisfactory to Buyer in Buyer's sole discretion. 98 3. ADDITIONAL PROVISIONS (check as applicable) 99 m Feasibility Study. If this box is checked, this paragraph supersedes and replaces the Feasibility Contingency 100 set forth in Specific Term 15 and General Term "u" of Form 25 (Vacant Land Purchase and Sale Agreement). 101 Completion of a feasibility study and determination, in Buyer's sole discretion, that the Property and any 102 matters affecting the Property including, without limitation, the condition of any improvements to the Property, 103 the condition and capacity of irrigation pumps, system and wells, the adequacy of water rights for the Property, 104 the licensure of wells, permitted or certificated water rights for the Property, the location and size of any critical 105 area on the Property, the number and location of approved road approaches from public roads, and the 106 presence of recorded access easements to the Property, are suitable for Buyer's intended use(s), and that it is 107 feasible and advantageous for Buyer to acquire the Property in accordance with the Agreement. In performing 108 any investigations, Buyer shall not interfere with any existing tenants' operations on the Property. 109 This feasibility study contingency shall conclusively be deemed waived unless within 0 (10 days if 110 not filled in) after mutual acceptance, Buyer gives notice disapproving the feasibility study. If Buyer timely 111 disapproves the feasibility study and terminates the Agreement, the Earnest Money shall be refunded to Buyer. 112 ❑ Irrigation and Water Seller represents that there are shares of irrigation/frost 113 water rights applicable to the Property, all of which will be transferred to Buyer at Closing. The parties should 114 consult with an attorney to facilitate the transfer of any water rights. 115 ❑ Assignment and Assumption. At Closing, Seller will assign, transfer, and convey all of its right, title and 116 interest in, to and under any lease of the Property and will represent and warrant to Buyer that, as of the 117 Closing Date, there are no defaults under the leases and no condition exists or event has occurred or failed to 118 occur that with or without notice and the passage of time could ripen into such a default. At Closing, Buyer will 119 agree to defend, indemnify and hold Seller harmless from and against any obligation under the leases to the 120 extent delegated to and assumed by Buyer hereunder. 121 ❑ Attorney Review. This Agreement is conditioned on review and approval by the parties' attorneys on or 122 before . A party shall conclusively be deemed to have waived this contingency unless 123 notice in conformance with this Agreement is provided to the other party by the foregoing date. 124 ❑ Accessories. The indicated accessories are items included in addition to those stated in Specific Term 5 of 125 the Agreement: ❑ portable buildings; ❑ sheds and other outbuildings; ❑ game feeders; ❑ livestock feeders 126 and troughs; ❑ irrigation equipment; ❑ fuel tanks; ❑ submersible pumps; ❑ pressure tanks; ❑ corrals and 127 pens; ❑ gates and fences; ❑ chutes; ❑ other: 128 The value assigned to the personal property included in the sale shall be $ 129 Seller warrants title to, but not the condition of, the personal property and shall convey it by bill of sale. 130 ❑ CRP Program. Buyer must assume all Conservation Reserve Program ("CRP"), Wetland Restoration Program 131 ("WRP"), or similar program contracts and agree to continue them through the expiration date of each such contract. 132 All documentation for the assumption shall be completed prior to the Closing Date and must be approved by the USDA 133 or applicable government agency prior to Closing.Any applicable program payments shall be prorated as of Closing. 134 Seller shall deliver to Buyer all documents related to such programs within (10 days if not filled in) 135 after mutual acceptance. This Agreement is conditioned on Buyer's approval of the program documents. This 136 contingency shall be deemed waived unless Buyer gives notice of disapproval within days (5 days 137 if not filled in) after receipt of the program documents. If Buyer gives timely notice of disapproval, the 138 J Ig, ement shall terminate and the Earnest Money shall be refunded to Buyer. 139 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Aulhentisign ID:6B2DCC82-32AA-48E6-AECE-D244E739E31D Form 22L&A OCopyright 2019 Land&Acreage Addendum Northwest Multiple Listing Service Rev.7/19 ALL RIGHTS RESERVED Page 4 of 4 LAND AND ACREAGE ADDENDUM Continued ❑ 4. DOCUMENT REVIEW PERIOD. If this box is checked, Seller shall deliver to Buyer a copy of the following 140 documents within (20 days if not filled in) of mutual acceptance'. 141 142 143 If Buyer, in Buyer's sole discretion, does not give notice of disapproval within days (15 days if 144 not filled in) of receipt of the above documents or the date that the above documents are due, then this 145 document review period shall conclusively be deemed satisfied (waived). If Buyer gives timely notice of 146 disapproval, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 147 ❑ 5. ADDITIONAL INSPECTIONS. If this box is checked and if a qualified professional performing any inspection 148 of the Property recommends further evaluation of the Property, Buyer shall have an additional 149 (10 days if not filled in) to obtain the additional inspection at Buyer's option and expense. On or before the 150 end of the applicable contingency period, Buyer shall provide a copy of the qualified professional's 151 recommendation and notice that Buyer will seek additional inspections. If Buyer gives timely notice of 152 additional inspections, the applicable contingency period shall be replaced by the additional period specified 153 above. The time for conducting the additional inspections shall commence on the day after Buyer gives 154 notices under this paragraph, and shall be determined as set forth in the Computation of Time paragraph of 155 the Agreement. 156 6. TAX DESIGNATION. 157 a. Classification of Property. Seller represents that the Property is classified as ❑ open space 158 ❑ farm and agricultural ❑ timberland under Chapter 84.34 RCW. 159 ❑ b. Removal from Classification. Buyer shall not file a notice of classification continuance at the time of 160 Closing and the Property shall be removed from its classification. All additional taxes, applicable interest, 161 and penalties assessed by the county assessor when the Property is removed from its classification shall 162 be paid by ❑ Seller ❑ Buyer ❑ both Seller and Buyer in equal shares (Seller if no box is checked). 163 ❑ c. Notice of Classification Continuance. In order to retain this classification, Buyer shall execute a notice 164 of classification continuance at or before the time of Closing. Seller and Buyer shall timely complete all 165 documents necessary to continue the classification. The notice of classification continuance shall be 166 attached to the real estate excise tax affidavit. Buyer acknowledges that if Buyer fails to execute a notice 167 of classification continuance, the county assessor must reassess the Property's taxable value and 168 retroactively impose additional taxes, applicable interest, and penalties, which Buyer shall pay. 169 1 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authentlslgn ID:6B2DCC82-32AA-48E6-AECE.D244E739E31D rW— Form 22T ledmw ©Copyright 2015 Title Contingency Addendum hr 6rVWw Northwest Multiple Listing Service Rev.7/15 ALL RIGHTS RESERVED Page 1 of 1 TITLE CONTINGENCY ADDENDUM TO PURCHASE & SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated June 10,2020 1 between Justin a A Hanson ("Buyer") Buyer Buyer 2 and Mason County ("Seller") 3 Seller Seller concerning 410 E Hillerest Drive Shelton WA 98584 (the "Property"). 4 Address City State Zip 1. Title Contingency. This Agreement is subject to Buyer's review of a preliminary commitment for title insurance, 5 together with any easements, covenants, conditions and restrictions of record. Buyer shall have 5 6 days (5 days if not filled in)from 9 the date of Buyer's receipt of the preliminary commitment for title insurance; 7 or ❑ mutual acceptance (from the date of Buyer's receipt, if neither box checked) to give notice of Buyer's 8 disapproval of exceptions contained in the preliminary commitment. 9 Seller shall have days (5 days if not filled in) after Buyer's notice of disapproval to give Buyer 10 notice that Seller will clear all disapproved exceptions. Seller shall have until the Closing Date to clear all 11 disapproved exceptions. 12 If Seller does not give timely notice that Seller will clear all disapproved exceptions, Buyer may terminate this 13 Agreement within 3 days after the deadline for Seller's notice. In the event Buyer elects to terminate the 14 Agreement, the Earnest Money shall be returned to Buyer. If Buyer does not timely terminate the Agreement, 15 Buyer shall be deemed to have waived all objections to title, which Seller did not agree to clear. 16 2. Supplemental Title Reports. If supplemental title reports disclose new exception(s) to the title commitment, 17 then the above time periods and procedures for notice, correction, and termination for those new exceptions 18 shall apply to the date of Buyer's receipt of the supplemental title report. The Closing date shall be extended as 19 necessary to accommodate the foregoing times for notices. 20 3. Marketable Title. This Addendum does not relieve Seller of the obligation to provide marketable title at Closing 21 as provided for in the Agreement. 22 VI 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Sellers Initials Date Authentisign ID:682DCC82-32AA48E6-AECE-D244E739E31D Exhibit Lot 8 In Block 3, Shorecrest Beach Estates Second Addition, According To The Plat Thereof, Recorded In Volume 6 Of Plats, Pages I t And 12, Records Of Mason County, Washington. [d-I] 06/10/2020 Authentisign ID:6020CC82.32AA-48E6-AECE.D244E739E31 D Form 34 QL�81 1w ©Copyright 2010 Addendum/Amendment to PBS �,� � Northwest Multiple Listing Service Rev.7/10 ALL RIGHTS RESERVED Page 1 of 1 ADDENDUM/AMENDMENT TO PURCHASE AND SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated 1 between ("Buyer")2 Buyer Buyer and Mason County S ("Seller")3 Seller Seller concerning WA (the "Property").4 Address City State Zip IT IS AGREED BETWEEN THE SELLER AND BUYER AS FOLLOWS: 5 1.This agreement is contingent upon the Mason County Commissioners approval of this purchase and sales agreement, 6 in an open public meeting. 2.Buyer waives the right to receive a completed Washington State Seller Disclosure Statement. 7 3.Escrow shall he Mason County Title and Escrow,Colleen Reamer. 8 4. Buyer shall pay for the Mason County Title Insurance policy. 9 5. Deed Shall Be a Treasures Deed,per RCW 36.35.130. 10 6.Buyer shall pay all current and past due Association dues. 11 7.Mason County Commissioner Randy Neatherlin is a licensed real estate broker in the state of 12 Washington. 1314 8.Commissioner Randy Neatherlin will sign for Mason County.9.Seller has never occupied the property. 1 15 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ALL OTHER TERMS AND CONDITIONS of said Agreement remain unchanged. 31 Vi 06/10/2020 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date •�� MASON COUNTY Aunnuni r' WASHINGTON TAXSIFTER la av { SIMPLE SEARCH SALES SEARCH REETSIFTFR CCUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(0) Patti McLean mason County Assessor 411 N STH ST Shelton,WA 98534 Assessor Treasurer Appraisal MapSifter Parcel Parcel#: 32021-59-03008 Owner Name: MASON COUNTY DOR Code: 91 - Undeveloped - Land Addressl: 411 N 5TH ST situs: Address2: Map Number: City,State: SHELTON WA Status: EXEMPT FULL YEAR Zip: 98584-3400 Description: SHORECREST BEACH ESTATES #2 BLK: 3 LOT: 8 S 41/41 Comment: 2020 Market Value 2020 Taxable Value 2020 Assessment Data Land: $3,900 Land: $0 District: 0191 -Tax District 0191 Improvements: $2,500 Improvements: $0 Current Use/DFL: No Permanent Crop: $0 Permanent Crop: $0 'Total I $6,400 Total $0 Total Acres: 0.17000 Ownership Owner's Name Ownership% Owner Type MASON COUNTY 100% Title Owner Sales History Sale Sales # ' Date Document Parcels Excise lGrantor Grantee Price {02/26/13 2003809 1 'IARVIN TRUSTEE, GREGORY MASON COUNTY $0 _._.. -- 07/27/04 1816034 1 200473249 TERA IRVIN TANYA LOSS $0 07/24/03 1787472 1 200367657 GREGORY A IRVIN GREGORY A IRVIN AS TRUSTEE OF REV LIV #0 - 03/18/96 623604 1 199635852;LOUIS A&VERA B CARTER GREGORY A IRVIN $5,000 10/28/92 554051 1 199200001+LOUIS A&VERA B CARTER $0 Historical Valuation Info Year Billed Owner Land Impr. PermCrop Vai Total Exempt Taxable 2020 MASON COUNTY $3,9001 $2,500 $0 $6,4001 $6,400 $0 j 2019 MASON COUNTY $6,000 $2,750 $0 $8,750€ $8,750 $0 2018 MASON COUNTY $6,000 $2,500 $0 $8,5001 $8,500 $0 2017 IMASON COUNTY $9,500 $0 $0 $9,500 $9,500 $0 — - - ---- 2016 MASON COUNTY $9,025 $0! $0 $9,0251 $9,025 $0 View Taxes Parcel Comments No Comments Available Property Images No images found. 1.0.7424.24455 Data current as of:6/9/2020 3:51 PM Tx_RollYear_Search:2020 Mason County WA GIS Web Map 3 022230001 tr 3 20215 903 00 6 VI 320215903037 LL 1 320220060000 320215903008 320210060020 420 E HI CREST DR 32022230004( 51€:t�I©GMEWNt • 320215903009 6/10/2020, 3:32:30 PM 1:384 0 0 0.01 0.01 mi 13 County Boundary I- .. I 0 0.01 0.01 0.02 km Site Address (Zoom in to 1:5,000) Tax Parcels (Zoom in to 1:30,000) Sources:Esri,HERE,Gartnin,Intertnap,Increment P Corp.,GEBCO,USGS, FAO,NIPS, NRCAN,GeoBase, IGN,Kadaster NL,Ordnance Survey, Esd Japan,METI,Esd China(Hong Kong),(c)OpenStreetMap contributors,and the GIS User Community Mason County WA GIS Web Map Application o......,....r ....w u........,...--- ionw —I--ro— Vacant Land 360 Property View 2169 Lake Blvd, Shelton, WA 98584 Listing MLS#: 1604488 Status: Active (05/28/2020) Listing Price: $35,000 Community: Shelton Area: 175-Shelton CDOM: 20 Original LP: $35,000 School District: Shelton Lot Size: .580 ac/25,265 sf Potential Terms: Cash Out,Conventional Marketing Remarks Nice level parcel within the Shelton City limits.Just over 1/2 acre in size.This lot is covered in evergreen trees and brush and zoned neighborhood residential. Agent Remarks Possibly acquired through tax foreclosure. May be subject to t redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed. Buyer shall pay for title insurance. Please add attached addendum to P&S. +4 Offers: Seller intends to review offers upon receipt { .; Directions: Lak Blvd to address Agent/Office Information Agent: Richard Beckman (55681) Agent Phone: (360)790-1921 Office: Richard Beckman Rlty Group LLC Office Phone: (360)426-5521 Firm Document Email: mail@RichardBeckman.com Office Fax: (360)426-1645 Commission: 4 Commission Comments: Owner Information Owner Name: Mason County Owner Phone: (360)427-9670 Owner Name 2: Owner City: Shelton,WA General Information Property Type: Vacant Land County: Mason TaxID: 320305107010 Lot Number: 10-13 &alley adj Block: 7 List Date: 05/28/2020 Expir Date: 12/31/2020 Lot Size: .580 ac/25,265 sf Lot Size Source: Realist Price/Lot SgFt: $1.39 Monthly Dues: School District: Shelton Elementary: Bordeaux Elem Junior High: Oakland Bay Jr HS Senior High: Shelton High Listing Information Style Code: 40-Res-Less thn 1 Ac Zoning Jurisdiction: City General Zoning Classification: Residential Zoning Code: Neighborhood Res Sketch Submitted: No Possession: Closing Senior Exemption: No Potential Terms: Cash Out,Conventional Additional Property Information Annual Taxes: Tax Year: 2020 Preliminary Title Ordered: Yes Form 17: Not Provided Prohibit Blogging: Yes Bank/RE Owned: No Auction: No Right of First Refusal: No FIRPTA: No Common Interest Cmty: No Plat/Subdivision/Building Name: Shelton Lot Dim: 120x209 Quarter(Sec/Twn/Rng): 30203 Map Book: Unknown Map Page/Coord: , 3rd Party Approval Required: None Site Information Road Information: Paved Property Features: Brush,Evergreens, Lightly Treed Lot Details: Paved Street Improvements: Topography: Level Road Side: South Utility Information Sewer: Not Available Gas: Not Available Electricity: In Street Septic System Installed: No Septic Approved Num of Bedrooms: Soil Feasibility Test Available: No Soil Test Date: Septic Design Applied For: No Septic Design Approval Date: Water: Unknown Selling Information Inforrratior Deemed Reliable But Carrot Be Cuararteed. Lot Size and Square Footage Are Estimates.6r17CZ020121211 PM. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: June 22, 2020 PREVIOUS BRIEFING DATES: June 15, 2020 ITEM: CARES Act Funding - Coronavirus Relief Funds - CRF EXECUTIVE SUMMARY: Due to exigent circumstances, a death in two separate families, the EDC is unable to supply Mason County BOCC with 30 business applicants to review for CARES Act Funding. They will submit them for next Monday.tune 29, 2020. The County has received from the Washington State Department of Commerce through a grant from the US Department of the Treasury - $3,821,400 for financial assistance in addressing the COVID-19 pandemic. The funds must be spent by October 31, 2020 and are final requests for reimbursements must be make no later than November 15, 2020. The funds intended use are as follows: Are necessary expenditures incurred due to the public health emergency Are NOT accounted for in the budget most recently approved as of March 27, 2020 Are not to be used to fill shortfalls in government revenues Can be used for construction and renovation if it meets Federal Section 106 review, entered States LEED certification process and follows Federal Davis Bacon and state prevailing wage laws, rules and regulations Eligible Costs are: Medical Expenses Public Health Expenses Payroll Expenses Expenses of Actions to facilitate compliance with COVID-19 related public health measures Expenses associated with the provision of economic support Any other COVID-19 related expenses Eligible cost test: The expense is connected to the COVID-19 emergency The expense is"necessary" The expense is not filling a short fall in government revenues The expense is not funded thru another budget line item The expense wouldn't exist without COVID-19 OR would be for a "substantially different" purpose Current CRF Funding proposals $15K Auditor Queuing System $250K Teleworking laptops and ancillary systems and hardware $25K Bldg 1 Automatic Sliding Doors for no contact entry $50K Supplies, masks, cleaning $50K Additional Supplies for COVID preparedness $25K EDC for staff assistance during COVID $225K Courthouse Scanners — touchless screening $275K Body Scanner in the Jail —touchless screening $100K JAVS and other items needed for Oversized Courtrooms $420K Bldg 10 Temporary/ Oversized Superior and District Courtrooms and Jury Assembly $300K Bldg 10 Roof for oversized Superior and District Courtrooms and Jury Assembly $400K Bldg 10 Seismic retrofit for oversized Superior and District Courtrooms and Jury Assembly Total costs potentially eligible $2,135,000. Balance Available to fund other projects including economic assistance to local businesses $1,686,400 Proposed methods of distributing economic assistance: 1. Allocate a certain allotment to each county district and allow the Commissioner of the district to distribute funds appropriately and equitably. 2. Allocate a certain allotment to the EDC to distribute appropriately and equitably. 3. Allocate certain amounts into the allowable eligible costs from above using Lewis County methodology. 4. Mason County BOCC reviews and approves Grant Request Applications from businesses, submitted to staff via a form identifying their economic hardship using attached draft application form. BUDGET IMPACTS: Potential impact to amount recovered if disallowed expenses are incurred. RECOMMENDED OR REQUESTED ACTION: Put forward a plan of action to allow staff to proceed with programs to come in front of the BOCC. ATTACHMENTS: New Grant Request Application Form, Washington State Department of Commerce, Coronavirus Relief Funds for Local Governments Program Guidelines and Eligible Cost Test, Lewis County Allocation Methodology The CARES Act Relief Funding for Mason County Businesses The CARES Act provides fast and direct economic assistance for American workers,families, and small businesses, and preserves jobs for our American industries. Funds that are provided to your business through this grant shall not exceed $10,000.The parties acknowledge that funding for this agreement comes solely as pass-through funds received by Mason County from the State of Washington, pursuant to the CARES Act. Expenses funded by this grant must be associated with the provision of economic support in connection with the COVID-19 public health emergency, such as: Expenditures related to the provision of grants to Small businesses to reimburse the costs of business interruption caused by required closures. FOR GRANT ELIGIBILITY,THE BUSINESS OWNER AGREES TO ALL OFOLLOW 1. As of January 1, 20201 have operated a small 6` s in Mason County. 2. My business employs a maximum of fifty (50) fulltl , tall, and I recognize that similar businesses with a maximum of twenty-five (25)full-tir5rh aff will receive eligibility preference. 3. My business wll(p�oyide IRS Form W-9 and any other pertinent financial information to Mason Cou. 'fah processing of the COVID-19 grant contract. -u 3-TIERED RANKING SYSTEM f; Define what tier your business is us" belctvitltliung system. Application information.9. Tier 1-Your business was closed during P ,$e 1, 2 and of the "Stay Home,Stay Healthy' order AND is located in Mason County. Tier 2-Your business was partially opened during Phase 1, 2 and 3 of the "Stay Home, Stay Healthy" order AND is located in Mason County. Tier 3-Your business has remained open during Phase 1, 2 and 3 of the "Stay Home,Stay Healthy' order, but still incurred financial loss during the COVID-19 pandemic AND is located in Mason County. Please Describe the adverse impact your business has experienced from COVID-19 Grant Applicant Information 3;r ... _. :_..Business Name: Date: Business Physical Address: Street Address UBI# City State Zip Code Owner or Officer Name: Last, First r,,. c City State Zip Code 4 Business Phone number: Email Was your business active and licensed in the State of Washington on "ter NO or before January 1, 2020? a ❑E N Is your business located in Mason County? - , Did you employ 50 or fewer full-time employees o January �2020? Preference will be granted to businesses with 25 oress f cne NO employees. Total Employees: Has your business received any COVID-19 related fundirtg,from any RE City, State or Fe4 cy? If yes, in whatc n +€f,..`, t was it used for? ,. What grant amotintare you requestft ,because of the interruption of your business due to the"Stay Home, Stay Healthy" order thafresulted in a partrb pr full closure? (Up to $10,000) Loss incurred: $ Amount requested: $ y:. t The cover page describes the rankang~system and its criteria, what tier Tier 1 Tier 2 Tier 3 does your business fall under? ❑ ❑ ❑ "Please attach your profit/loss statement or financials for the past two years to this application"* I certify that my answers are true and complete to the best of my knowledge. If this grant application leads to funding, I understand that false or misleading information in my application may be regarded as fraudulent. Signature: Date:_ MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: June 22, 2020 PREVIOUS BRIEFING DATES: March 16, 2020 ITEM: Updates to Mason County Financial Policy EXECUTIVE SUMMARY: Financial policies and procedures play an important role in a strategic, long-term approach to financial management. Some of the benefits of adopting formal, written financial policies include: 1. Institutionalize good financial management practices 2. Clarify strategic intent for financial management 3. Define boundaries and manage financial risk 4. Support good bond ratings 5. Promote long-term and strategic thinking 6. Comply with public management best practices Adopting Financial Policies is recommended by the Government Finance Officers Association (GFOA) and the State Auditor's Office (SAO). Mason County adopted a Financial Policy in January of 2019, and some clarification and updates have been identified. Attached are the draft updates in "track changes". BUDGET IMPACTS: N/A RECOMMENDED OR REQUESTED ACTION: Request the Board review the updated Financial Policies & Procedures. ATTACHMENTS: Draft Update to Financial Policies & Procedures J:\Budget Offce\Briefing, Agenda,&Public Hearing Items\2020\Briefmg Summary 6.22.2020-Updates to Financial Policy.doc s°N CO 1A5J Mason County Financial POLICIES & PROCEDURES 1 i Table of Contents I.Overview of the Mason County Financial Policies&Procedures 4 II.Budget 4 1)Purpose 4 2)Schedule 4 3)Budget Adjustments 4 4)Operating Budget 5 5)Capital Budget 6 6)Internal Allocation Costs 6 III.Basis of Accounting 6 IV.Accounting Policy, Financial Systems,and Reporting 7 1)Accounting Policy 7 2)Financial Systems 7 3)Financial Reporting 7 4)State Audits 8 V.Cash 8 1)Receipting 8 2)Petty Cash/Revolving Funds 8 3)Bank Accounts 8 VI.Investments 8 VII.Grants&Federal or State Funding 9 1)Grant Project Form 9 2)Year End Program Contract Worksheet 9 3)Federal Policy 9 VIII.Debt 10 1)Authority for County Indebtedness 10 IX.Revenue 11 1)Accounts Receivable 11 2)Collection Policy 11 3)Refunds vs. Reimbursements 12 4)Public Fees&Charges 12 X.Expenditures 12 1)Budget Appropriation and Monitoring 12 2)Travel/Business Expenditures 132 3)Non-Travel Food Purchases 13 4)Purchasing 13 5)Lost Warrants 13 2 i X.Expenditures(continued) 6)Registered Warrants 13 7)Credit Cards 13 8)Outside Vendor Credit Accounts 143 9)Miscellaneous 14 XI.Adjusting Journal Entries 14 XII.Payroll 14 XIII.Capital Assets 164 1)Real Estate Excise Tax(REET)Funds 154 XIV.Fund Balance 15 1)Classification 15 2)Minimum Level 15 Formatted:Indent:LeR: 1.81" XV.Footnote Attachment 17 1)Email from Toni Nelson,MRSC Finance Consultant 17 Formatted:Indent:Left: 0.9",Space Before: 0.1 pt Formatted:Indent:Left: 0" 3 L OVERVIEW This Financial Policies and Procedures handbook is intended to provide guidance to Mason County department heads and elected officials in properly discharging their financial responsibilities. The procedures, policies, and practices set forth below do not create an express or implied contract between Mason County and its employees, nor are they to be viewed as making any promises or creating contractual rights of any kind. The information contained in this notebook represents guidelines only, and Mason County reserves the right to limit,modify,or terminate any of these policies,procedures,or practices at any time, at its sole discretion. ll. BUDGET y Puroose The budget serves a number of functions.At the most basic level it is a legal document that gives County officials the authority to incur obligations and pay expenses. It is also a comprehensive business plan that should provide the following elements:public policies, a financial plan, an operations guide, and serve as a communications device. Mason County budgets on an annual calendar year basis. 21 Schedule RCW 36.40 prescribes the major steps in budget preparation along with a suggested schedule for completion of each step.However,the Board of County Commissioners may also set other dates relating to the budget process, including but not limited to the dates set in RCW 36.40.010,36.40.050,and 36.81.130 to conform to the alternate date for the budget hearing.Mason County typically adopts the alternate dates in July. The major steps in budget preparation include: a)Call for Estimates.County Auditor notifies all officials to file budget requests and projected revenues for ensuing fiscal year. RCW 36.40.010 b)Filing of estimates with Auditor or Chief Financial Officer by all officials in the format as requested by the Auditor. RCW 36.40.010 c)Preliminary County budget prepared by Auditor or Chief Financial Officer submitted to Board of Commissioners. RCW 36.40.050 d)Preliminary budget hearing presented to the Board of County Commissioners by the Auditor's Office.RCW 36.40.070 e)Alternative preliminary budget hearing by the Board of County Commissioners,on the first Monday in December. RCW 36.40.071 f)Final budget adoption by the Board of County Commissioners. RCW 36.40.080 31 Budget Adjustments 4 i Budget Transfers are used when changes in spending during the year result in a deficit in one expenditure line item and an excess in another line item, in accordance with Resolution 26-17. • Transfers within Deparlment's Budget Budget transfers may be made from the excess line to the deficit line to keep their operating budget correct with the Budget Manager's approval • Transfers Inter-Departments All requests for budget inter-department transfers shall be submitted, with department head approval and justification, to the Board of County Commissioners for consideration and approval. The Board of County Commissioners'approval is required prior to budget expenditure. Supplemental Appropriations are required when a department receives a new funding source that was not planned for during the budget process and will result in additional expenditures orwhen there are additional expenditures that weren't planned for during the budget process. Supplemental appropriations must be advertised for two weeks prior to Board approval. Non-Debatable Emergency adjustments may be made due to an emergency caused by fire, flood, explosion, storm, earthquake, epidemic, riot, or insurrection, or for the immediate preservation of public health or any other emergency as defined by RCW 36.40.180. Emergencies Other than Non-Debatable may be made when there is a public emergency that does not fall under the qualifications of RCW 36.40.180. Emergencies other than non-debatable must be advertised for one week prior to Board approval. All requests for supplemental or emergency appropriations will be submitted by the department head to the Board of County Commissioners for consideration and approval. The request shall be in writing, containing the facts constituting the supplemental or emergency appropriations and the estimated amount of additional budget required. Supplemental appropriations are done as needed. 4)Operating Budget The operating budget is the central financial planning document that encompasses all operating revenue and expenditure decisions. It establishes the level of services to be provided by each department within the restrictions of anticipated County revenues. Current expenditures will be paid for with current revenues. One-time expenditures, or revenues of a limited or indefinite term, should be used for capital projects or one time operating expenditures to ensure that no core services are lost when such revenues are reduced or discontinued. No operating deficits in any fund balance shall be incurred at year end. High priority will be given to expenditures that will reduce future operating costs,such as increased utilization of technology and equipment and prudent business methods. 5 If expenditure reductions are necessary, complete elimination of a specific, non- mandatory service is preferable to lowering the quality of existing programs. 51 Capital Budaet A comprehensive six year plan for capital improvements will be prepared per RCW 82.46, updated,and included in the yearly budget.Capital project proposals should include cost estimates that are complete,reliable,and attainable.Cost estimates should be based on a thorough analysis of the project and are expected to be reliable and complete.Funding sources should also be reliable and complete and the capital project will not be budgeted unless there are reasonable expectations that revenues will be available to pay for them. Changes to the comprehensive six year plan may be made annually during the budget process or concurrently with an amendment of the County budget,per RCW 36.70A.130 (2)(a)(iii).Any revision to the comprehensive plan would have to go to the state for review sixty days prior to adoption. The County will provide for adequate maintenance and appropriate replacement of capital facilities and equipment. The County will also provide for maintenance schedules to ensure that facilities and equipment are maintained so as to maximize its useful lifespan. These amounts will be reflected in the capital budget plan. The intent of the Capital Budget Plan is to maintain all assets at an adequate level in order to protect the County's capital investment and to minimize unexpected future maintenance and replacement costs. Funding of repair and replacement schedule projects will be the funding priority before discretionary capital projects. Decision making for capital improvements will be coordinated with the operating budget to make effective use of the County's limited resources for operating and maintaining facilities and capital projects. 61 Internal Allocation Costs This is the annual charge to non-General funds for the services provided by the General fund.Internal allocation costs shall be prepared with a detailed indirect cost allocation plan. The internal indirect cost allocation plan shall be developed each year with audited expenditures to identify and distribute costs of services provided by internal service departments to funds outside of the General Fund. The Auditor's Office and the Budget Office will prepare this after the yearly audit by the State Auditor's Office and incorporate the charges into the following year's budget, which is adopted by the Board of County Commissioners.These will be the actual costs charged to funds outside of the General Fund. lll. BASIS OF ACCOUNTING The basis of accounting used determines when revenues and expenditures/expenses are recognized in the accounts and reported in the financial statements. All funds are accounted for using the cash basis of accounting,in accordance with Resolution 67-17. 6 Only the minimum number of funds consistent with legal and operating requirements should be established, because unnecessary funds result in inflexibility, undue complexity, and inefficient financial administration. In order for a special revenue fund to be created,the following two criteria must be met: 1) Expenditure for specified purposes—Such a limitation on spending may be imposed by external parties,constitutional provisions,enabling legislation,or board action,and 2)Proceeds of specific revenue sources—A substantial portion of resources must be derived from one or more specific revenue sources.A surplus in the General fund does not constitute a revenue source The Board of County Commissioners has the authority to create or delete funds by resolution. IV. ACCOUNTING POLICY, FINANCIAL SYSTEMS & REPORTING 11 Accounting Policy Mason County will establish and maintain the highest standard of accounting practices. Accounting and budgetary systems will conform to the State of Washington Budgeting Accounting Reporting System(BARS)and local regulations. 2)Financial Systems Mason County will strive to provide the technological tools, information systems support and uninterrupted level of information systems service to sustain the successful implementation and maintenance of a sound, reliable and efficient financial management system. The financial system shall also protect County departments against unauthorized access through information systems security and controls while allowing staff the ability to access information directly from the system. Munis is currently the County's primary financial system. The primary financial system serves as the County's principal journal of record. 3)Financial Reporting Full disclosure will be provided in all County financial reports and bond representations. Reports outlining the status of revenues and expenditures shall be prepared monthly on cash basis by the Budget Office. It will be distributed to the Board, elected officials, department heads,and any other interested party. An annual financial report will be prepared by the Auditor's Office in a timely basis to meet 7 or exceed the State Auditor's Office standards. 4)State Audits An annual audit will be performed by the State Auditor's office and include the issuance of a financial opinion. Cash deposits from the various operations are remitted to the Treasurer's Office and RCW 36.29.010 stipulates the Treasurer's responsibilities over cash.All County employees or new hires who handle cash are required to review,sign,and follow the department's procedures for cash handling. For additional information and detail see Mason County Revenue(Cash) Handling Policies and Procedures. 11 Receiptina Departments that receive cash for services or fees are required to evidence receipt by pre-numbered cash receipts. Cash shall be deemed to include cash, checks, or other financial instruments that can be converted to cash. Checks should be endorsed immediately and must be maintained with other cash items in a locked and secure location. Cash receipts must be balanced and deposited with the Treasurer's Office on a daily basis, unless exemption is approved, pursuant to RCW 43.09.240. The size and amount of deposits vary by location and department.Alternative receipt practices may be adopted only by approval of the County Treasurer.Where ever possible,the functions of receipting, balancing and depositing should be performed by different personnel to ensure adequate safeguards. 2)Petty Cash/Revolving Funds Departments may maintain petty cash or revolving funds for the payment of incidental expenses only with the Treasurer's prior approval and evidence of accounting ability to maintain the fund to the County standard. These funds are not intended for repository of cash receipts in the normal course of business and must not be commingled. 3)Bank Accounts The use of bank or other financial institution accounts for the purpose of depositing or maintaining public funds is forbidden without the prior consent and knowledge of the Mason County Treasurer, his/her office and staff. A INVESTMENTS The County Treasurer has responsibility for the investment of public funds under RCW 36.29.020. Investments are carried at book value and investments are made by fund. Investments are held by a third party trust agreement on a delivery versus payment basis and are booked electronically. Authorization to invest funds of a district or related entity is required in writing by an appointed investment officerfor the district.The County Treasurer 8 invests the County's short term cash and reserves for maximum return according to the investment policy established by the Mason County Treasurer and the County Finance Canrnitlee. VII. GRANTS & FEDERAL OR STATE FUNDING Grant applications will be reviewed by the Board of County Commissioners with due consideration being given to whether locally generated revenues will be required to support these programs when outside funding is no longer available.Approved grant aareements will be signed by the Board of County Commissioners or their approved designee. Grants may be accepted if the County can be assured that the total costs and requirements of accepting funds are known and judged not to adversely impact the County's funds. Future impacts on the budget will be identified and analyzed prior to approval of grant contracts- Grant related revenue and expenditures(including matching funds provided by the County) shall be authorized,within policy,and properly accounted for in the project accounting module of the financial management system according to Federal, State and local regulations and the terms and conditions of the grant award. The department receiving the grant award will budget for and expend any costs related to obtaining the grant, unless an agreement with the Board is made otherwise. The responsibility for understanding and adhering to County, State and Federal regulations, policies or procedures belongs to the managing department of that particular grant. 11 Grant Project Form When an application for grants is approved,or when a new federal or state funding source is secured, the department must complete and provide to the County Auditor the grant project form as prescribed by the County Auditor. A signed copy of the grant must be submitted with the grant code request form to the Auditor's Office.This helps ensure the required funding source information has been gathered so the Auditor can assign the proper revenue number in accordance with the State Auditor's BARS manual. 21 Year End Program Contract Worksheet At the end of each fiscal year, the County Auditor will provide a listing of all federal and state funding sources that were reported to the State Auditor's Office on Schedule 15 and Schedule 16. Each department must complete and provide to the County Auditor the program contract worksheet as prescribed by the County Auditor.These worksheets are considered the final Schedule 15 and Schedule 16 data,which is compiled by the County Auditor into a single document. 31 Federal Policy The departments shall also use applicable cost principles from the US Code of Federal Regulations Title 2, part 200(2 CFR 200)to determine the reasonableness,allow ability and allocation of costs applicable to federal grants and contracts. The County shall recover the full cost of providing internal services to funds with grant revenue as permitted under the grant agreement and 2 CFR 200. 9 Any instance where a potential conflict of interest may arise must be disclosed in writing by the responsible department to the federal awarding agency or pass-through entity in accordance with applicable Federal awarding agency policy. The definition of a conflict of interest is described in 2 CFR 200.318(c)Reference Mason County Conflict of Interest Policy.Any instances of violations of federal criminal law involving fraud,bribery,orgratuity violations potentially affecting federal awards must be disclosed in writing to the federal awarding agency or pass-through entity by the responsible department. Elected Officials, Department Heads, and grant managers within each department are authorized to sign the required certification as stated in 2 CFR 200.415. For billing indirect costs to grants, use the rate determined by the simplified external indirect cost allocation plan,which is calculated by the Auditors Office. Deficit financing and borrowing will not be used to support ongoing County services and operations. Expenses will be reduced to conform to the long term revenue forecast. Interfund loans are permissible to cover temporary gaps in cash flow,but only by resolution that states a short term repayment schedule and at an interest rate based on the Washington State Local Government Investment Pool. The lending fund must have excess funds available and the use of those funds won't have an impact on the fund's current operations. For additional information and detail see Mason County Interfund Loan Policy. If the Board of County Commissioners approves lease purchasing,the useful life of the item must be equal or greater than the length of the lease.The fixed asset information form must be provided by the department concurrent with the submission of the lease documents. Debt payments shall not extend beyond the estimated useful life of the project being funded. The Mason County will maintain good communications with bond rating agencies concerning its financial condition,and will take all appropriate and responsible measures to sustain quality bond ratings with continuous financial management efforts to enhance the County's bond ratings. Mason County follows the Mason County Debt Policy which is maintained by the County Treasurer. 1)Authority for County Indebtedness Department heads do not have the authority to commit Mason County to any indebtedness beyond current budget authority. For additional information and detail see Mason County Purchasing Policy. Indebtedness includes, but is not limited to leases, lease-purchases, rental agreements, contracts,grants,and other obligations of short and long term debt. 10 The Mason County Commissioners shall be signatory to any obligations requiring short or long term indebtedness beyond current budget authority, unless the Commission has given written authority to exempt certain contracts. IX. REVENUE The County will follow a vigorous policy of collecting all County revenues. Revenue will be coded to the correct account per the Washington State BARS(Budgeting, Accounting, and Reporting System). Grant revenue must be deposited with the Mason County grant project code as assigned by the Auditor's Office. 1)Accounts Receivable Currently,billings for services, goods,and reimbursements for funds are done through a de-centralized financial accounting system. If revenue is anticipated, the department anticipating the revenue shall notify the Treasurer's office by Treasurer's ACH form or deposit form prior to receipt to ensure proper recording. There will be adequate segregation of duties relating to accounts receivable. To accomplish this,the billing,cash collection,recording,and reconciliation functions should be separated. If this level of segregation of duties is not possible, compensating controls should be implemented to ensure a proper division of functional responsibility. Formatted:Indent:First line: 0.15" 2)Wage Overpayments Formatted:Font:Auld Debts due to the county for the overpayment of waves to their respective employees will Formatted:Indent:Left: 0.36" be recovered by following the processes in RCW 49 48 200 and RCW 49 48 210 Formatted:Font:„ pt,Thick underline 32)Collection P olicv The collection policy and any action plan shall be established by the elected official or department head, recognizing State requirements and the unique characteristics of the clients served by that department. It is the responsibility of each department to collect their accounts receivable. Departments will review their outstanding receivables on a timely basis for past due accounts. Accounts Receivable aging reports should be run in the de-centralized accounting system in order to determine which accounts are past due. The oldest outstanding accounts receivables will be reviewed--On a regular basis. Departments have the ability to handle past due accounts along reasonable business practice guidelines.- 11 An example of reasonable business practice could be as follows: A past due notice is issued for all accounts that are 30 days past due. Notices are issued by the responsible department every 30 days over a 90 day period. Notices are distinguished as first notice""second notice"and`final notice", with the final notice indicating that the account could go to a collection agency if not paid. At the discretion of the department or elected official, the initial notice period can be extended in limited circumstances. No receivables should be due for longer than 90 days without past due notices being issued. It is imperative that departments oractice due diligence to collect oast due accounts, as the writing off of bad debt may be viewed as a gift of public funds if collection actions are not implemented. As soon as accounts receivable are identified as uncollectible,the department should request a write-off approval from the Board of County Commissioners. 31 Refunds vs.Reimbursements Cash refunds from vendors are payments received for returned goods;for services paid for, but not used; or for overpayments. These are the only items that may reduce expenditures. Payments received by any outside agency as reimbursements for goods or services are not refunds and should be recorded as revenue, not as a reduction of expenditures. If the refund is received after the end of the accounting period in which the original expenditure was made,and the dollar amount of the refund is not material,a BARS revenue account established bytheAa*wjlg@s"s officewill be credited for the amount of the refund. 41 Public Fees&Charges The full cost of services shall be evaluated by each department regularly to provide a basis for setting the charge or fee. Full cost incorporates direct and indirect costs. Expenditures will be coded to the correct account per the Washington State BARS (Budgeting,Accounting,and Recording System). The Elected Official, Department Head, or approved designee will be verifying with their signature on the voucher that the payment of the indebtedness is authorized by the Commissioners through the budget process. Overall responsibility for the County's expenditures belongs to the County Auditor, per Resolution 37-07. 11 Budget Appropriation and Monitoring 12 i The Board of County Commissioners adopts the General fund budget at the department level and the special funds at the fund level.The County will not process expenditures in excess of the total appropriation for that fund.Departments are responsible for monitoring their budget expenditures. This is especially important during the last quarter of the budget year. Invoices in excess of budget will not be paid until the budget allows. Expenditures will be approved by the Board of County Commissioners at their next regular business meeting. Departments within the General Fund may exceed the approved budget within individual line items, but shall not exceed total departmental budgets without Board approval of a budget adjustment, per Resolution 2�W17. No fund shall exceed total fund budget without Board approval of a budget adjustment. 2)Travel/Business Expenditures For additional information and detail see Mason County Personnel Policy,Travel Expense Reimbursement. 31 Non-Travel Food Purchases Food and beverages(not including water)may not be purchased for employees with County funds unless the County is hosting an official meeting at which non-County employees are in attendance or, in accordance with RCW 43.03.05049,each of the following criteria is met: 1)The purpose of the meeting is to conduct official County business or to provide training to County employees or officials:and 2)The meals are an integral part of the business meeting or training session,and 3)The meeting or training session takes place away from the employee's or official's regular workplace,and 4)The County obtains a receipt for the actual costs of the meals with meetings and the price does not exceed the corresponding Washington State per diem rate. 41 Purchasina For all new individual vendors,a completed Vendor Info Form or W9 must be submitted to the Auditor's Financial Services Department before payment to that vendor can be made. Departments that report directly to the Board must receive verbal Board approval during a briefing before making purchases of items$25,000 or more,even if the authority is in the department's budget For additional information and detail see Mason County Purchasing Policy. 51 Lost warrants The County will not reissue a warrant, due to the loss of the original warrant, until a lost warrant affidavit is turned into the Auditor's Financial Services Office. A lost warrant affidavit may be turned in three weeks after the issue date of the original warrant,except 13 in the case of a payroll warrant. 61 Reaistered Warrants Restricted cash flow and decreasing cash reserves require that Mason County enlist the aid of other financial institutions to hold registered warrants.The Mason County Treasurer reserve the statutory authority to issue registered warrants but has available several other alternative arrangements to cover short term financing. 71 Credit Cards Personal charges may not be made with a County credit card.Any charges which cannot be properly identified or which are not properly allowed shall be paid promptly by the card user.This includes finance charges, late fees,etc. Retain credit card receipts with detail of purchases throughout the month.Once the credit card statement is received, reconcile receipts to the statement, attach to an invoice edit and send the edit, statement and receipts to the Auditor's Financial Services Office for payment. For additional information and detail see Mason County Credit Card Policy. 81 Outside Vendor Credit Accounts When the County has a credit balance on an outside vendor account,the balance must either be used within 90 days,or a reimbursement must be made to the County from the vendor. 91 Miscellaneous Volunteer Recoanition Mason County frequently receives assistance from volunteers in the community. County departments may provide non-monetary recognition for volunteers not to exceed the limitation on gifts,per RCW 42.52.150. Other Recoanition Celebrations/Memorials/Flowers- No County funds shall be used to purchase gifts or flowers for County employees or relatives,except for retiring employees. For retiring employees, a gift with a value not to exceed the limitation on gifts,per RCW 42.52.150,may be given by the County. XI. ADJUSTING JOURNAL ENTRIES All adjusting journal entries will be accounted for by maintaining a file including the date, posting number,description, preparers and approver's initials. There will be adequate documentation attached to the adjusting journal entry that will explain the reasoning for the entry. Departments may request an adjusting journal entry, but only Financial Services or 14 Treasurer's Office may post.The approver may not be the same person as the preparer. In order to insure county-wide payroll and benefit record consistency.E each employee change requires a Personnel Action Form to be completed in Munis. Employee changes consist of,but are not limited to the following:new hire,rehire,leave of absence(such as paid administrative leave or leave without pay),master record changes(such as marital status or address),salary changes(such as promotion or step changes),termination of employment(such as resign or retire). Formatted:Body Text,Left,Indent:Left: 0.3",Space Paid administrative leave shall be defined as a temporary leave from a iob assignment.with Before: 4.7 pt pay and benefits intact.' Please see the Mason County Employee Handbook and/or the Payroll/Human Resources policy for detailed payroll and benefit policies. Formatted:Indent:Left: 0.3" Formatted:Indent:Left: 0" Formatted:Indent:First line: 0.3" Capital Assets owned by the County that are required to be registered will be recorded in the name of"Mason County"and not of an individual Department or Fund. For additional information and detail see Mason County Capital Asset Policy. 11 Real Estate Excise Tax(REET)Funds The State of Washington is authorized to levy a real estate excise tax on all sales of real estate. A locally-imposed tax is also authorized. REET I and II taxes are collected by Mason County. RCW 82.46 governs the REET funds. REET I funds can be imposed by all cities and counties. In order to impose REET ll,the County must be planning under the Growth Management Act. REET I dollars must be spent solely on capital projects that are listed in the capital facilities plan element of their comprehensive plan. Those include public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement,rehabilitation,or improvement of streets;roads;highways;sidewalks;street and road lighting systems; parks; recreational facilities; law enforcement facilities; fire protection facilities;trails; libraries; and administrative and judicial facilities. 'See email attachment from Toni Nelson.MRSC Finance Consultant.reaardinp Financial policies/procedures for reportina leave time 15 REET II dollars must be spent on public works projects in the capital facilities plan element of their comprehensive plan such as planning, acquisition, construction, reconstruction, repair,replacement,rehabilitation,or improvement of streets,roads,highways,sidewalks, street and road lighting systems,traffic signals, bridges, domestic water systems,storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation,or improvement of parks. 1)Classification -Mason County fund balances are classified by reserved or unreserved. The Department of Community Development's permit fee revenues and expenditures will be analyzed by the Financial Services Department at least annually to ensure resources are property used. 2)Minimum Level Maintenance of an adequate fund balance for the General fund to ensure sufficient Formatted:Normal resources for cash flow and to mitigate revenue shortages or emergencies shall be a priority. Formatted:Normal,Justified,Indent:Left: 0.4",Right: The General fund's long-term fund balance target is a year-end unassigned fund balance o.Is",Tab stops: 0.4",Left of 15-20%of annual expenditures, in accordance with Resolution 7258-197. 16 Jennifer Beierle From: Toni Nelson <tnelson@mrsc.org> Sent: Tuesday,June 9, 2020 3:55 PM To: Jennifer Beierle Subject: Financial policies/procedures for reporting leave time Hi Jennifer—to follow up on our phone conversation about reporting leave time taken by municipal employees and more specifically with respects to the reporting of Admin leave. During my research, I did discover that municipal jurisdictions of all types define 'admin' differently according to the circumstances and employment scenarios of their entity.Some entities use 'admin' leave as a method for recording the time taken by exempt employees who may have been accumulating excessive hours of work time due to special circumstances,while others such as Mason County are using this terminology to define 'admin' leave as hours paid due to alleged misconduct or other forms of disciplinary action. Perhaps providing a definition within the financial policies for"Admin Leave"that provides discretionary use by department heads(elected officials)would provide some latitude,without apply a stigma associated with the term. The important consideration here is that the time being taken by the employee is accurately recorded within the payroll system in order for management,elected officials and the BofC to make informed decisions about personnel costs in addition to the reporting requirements to state agencies. Accuracy of reporting leave time either taken by an employee because they earned it(i.e.,vacation,sick, holiday,etc.)or under specific circumstances, leave should be reported and accounted for. Mason County is required to report'actual hours worked'vs. non-worker hours for L&I, PFML,and Unemployment(ESD).Without receiving this information on the time sheets of the employees,the payroll system would generate inaccurate records that would lead to inaccurate reporting to these state agencies.The appearance of working,when in fact the employee is not working is misleading. Individuals reviewing these source documents would be lead to think that an employee was being improperly compensated (also known as a gift of public funds)for work not performed. The county finance officer and/or auditor has a duty to certify that all claims for services(including payroll)are true, accurate and just claims against the county.An important consideration here is establishing an internal control that will assure the county that the hours reported as worked,or hours reported as leave time taken are true and accurate. The County's proposal to clarify this reporting requirement within its financial policies is considered a best practice. Time sheets, leave requests and compensated absence accruals are all items reviewed during an audit,whether that audit is conducted by the State Auditor's Office or by the Department of Labor& Industries.Accuracy of time being reported (worker hours vs.leave time)is critically important. I hope that you find this helpful. Toni Nelson Finance Consultant 206.625.0916 x 109 1 MRSC.org I Local Government Success 1 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dawn Twiddy DEPARTMENT: Human Resources EXT: 422 BRIEFING DATE: 6/29/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Approval to place on the July 7, 2020 Action Agenda a Resolution establishing the Mason County Pandemic Exposure Control, Mitigation and Recover Plan and add it to Mason County Code Chapter 2. BACKGROUND: Mason County Pandemic Exposure Control, Mitigation and Recovery Plan represents a commitment to workplace safety by the elected officials and department heads of Mason County. The Board of County Commissioners and Elected Officials have the responsibility to provide a safe and healthy workplace free from recognized hazards as set forth in RCW 49.17.060: Employer— General safety standard — Compliance, Chapter 296-800 WAC: Safety and Health Core Rules, and Division of Occupational Safety and Health (DOSH) Directive 1.70, General Coronavirus Prevention Under Stay Home-Stay Healthy Order. Mason County employees also have the responsibility to develop habits and procedures that will reduce exposure to potential injury including attending safety trainings and wearing personal protective equipment. RECOMMENDED ACTION: Approval to place on the July 7, 2020 Action Agenda a Resolution establishing the Mason County Pandemic Exposure Control, Mitigation and Recover Plan and add it to Mason County Code Chapter 2. ATTACHMENT(S): Resolution, Mason County Pandemic Exposure Control, Mitigation and Recovery Plan, and associated forms Briefing Summary 6/23/2020 RESOLUTION NO. ESTABLISHMENT OF MASON COUNTY PANDEMIC EXPOSURE CONTROL, MITIGATION AND RECOVERY PLAN AND ADD TO MASON COUNTY CODE CHAPTER WHEREAS, Mason County Pandemic Exposure Control, Mitigation and Recovery Plan adopted by the Board of Commissioners represents a commitment to workplace safety by the elected officials and department heads of Mason County; and WHEREAS, The Board of County Commissioners and Elected Officials have the responsibility to provide a safe and healthy workplace free from recognized hazards as set forth in RCW 49.17.060: Employer— General safety standard — Compliance, Chapter 296-800 WAC: Safety and Health Core Rules, and Division of Occupational Safety and Health (DOSH) Directive 1.70, General Coronavirus Prevention Under Stay Home-Stay Healthy Order; and WHEREAS, Mason County employees have the responsibility to develop habits and procedures that will reduce exposure to potential injury including attending safety trainings and wearing personal protective equipment; BE IT FURTHER RESOLVED that the Board of Mason County Commissioners hereby establishes Mason County Pandemic Exposure Control, Mitigation and Recovery Plan and add this Plan to Mason County Code Chapter 2. This Resolution shall become effective immediately upon its passage. DATED this day of July 2020. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Commissioner Tim Whitehead, Chief Deputy Kevin Shutty, Commissioner Prosecuting Attorney MASON COUNTY PANDEMIC EXPOSURE CONTROL, MITIGATION AND RECOVERY PLAN 4►�pt� Cp��'J► r a� i Resolution No. Creation Date: 1 of 8 PANDEMIC EXPOSURE CONTROL, MITIGATION AND RECOVERY PLAN We are committed to the safety and health of our employees; accordingly, we strive to maintain a healthy worksite in accordance with state and federal law. Specifically, RCW 49.17.060 which states, "each employer shall furnish to each of their employees a place of employment free from recognized hazards that are causing or likely to cause serious injury or death to his or her employees and shall comply with the rules, regulations, and order promulgated under this chapter." DOSH Directive 1.70, titled General Coronavirus Prevention Under Stay Home — Stay Healthy Order (Updated 04/27/2020) states, "People are required to stay home except for essential activities, which include a wide range of economic and social functions necessary to maintain minimum living conditions. Employers who continue operations under the Order are required to maintain coronavirus prevention practices consistent with DOSH, OSHA, and Washington State Department of Health guidance." Exposure to SARS-CoV-2, and any other pandemic is recognized as a very serious workplace hazard. Governor Inslee's Proclamation 20-25 has given construction companies and other essential businesses permission to resume work activities using extreme caution. Mason County Commissioners deems all government business as essential. We ask you, our employee, to join our efforts by fully participating in the exposure prevention and infection control measures outlined in this plan. Essential business functions performed by employees at Mason County, as described by Labor & Industries: 1501-00 County/Tax Dist NOC Other Empis 4907-01 Offender Work Opportunity-City 5306-07 Counties/Tax Dist Adm/CL Offc 6901-00 Volunteers-Excl Law Enf Offcrs 6901-01 Student Vol or Unpaid Students 6905-01 Counties/Tax Dist Law Enf Ofcr 6906-01 Counties/Tax Dist Vol Law Enf 7203-00 Offenders Community Service Mason County will not take any adverse action (such as firing, demoting, or retaliating) against any employee who chooses to exercise their safety and health rights, such as raising safety and health concerns to management, participating in union activities concerning safety and health matters, filing a safety and health complaint or participating in a DOSH investigation. All employees have thirty (30) days to file safety and health complaints with L&I DOSH and/or with Federal OSHA. SAFETY OFFICERS Mason County designates each department's safety officer as the Pandemic Site Supervisor at each of its jobsites. The name and contact information of the Safety Officer will be posted at 2 of 8 each jobsite's point of entry. The Safety Officer will educate their department's employees on the importance of using the self-regulation stations and will report to an employee's supervisor if they appear to be ill in order to enforce this Pandemic Exposure Control, Mitigation and Recovery Plan. During a pandemic employees and visitors are required to sign in and out on the Contact Tracing Log. The Safety Officer is required to maintain these logs. SELF-REGULATION STATIONS According to the CDC, hallmark symptoms of a pandemic, such as COVID-19 infection are; fever, cough, shortness of breath, fatigue, muscle aches or new loss of taste/smell. However, other symptoms or no symptoms at all have also been reported by a small percentage of patients. If an employee (or a member of their household) develops symptoms consistent with a pandemic, such as COVID-19, they are encouraged to stay home. If an employee (or a member of their household) has a suspected or confirmed pandemic or COVID-19 related infection, s/he is required to follow the isolation and quarantine requirements as established by the Washington State Department of Health and the Center for Disease Control. In an abundance of caution, all employees will screen themselves at the self-regulation station, upon entering the workplace, for symptoms and instructed to wash their hands upon arrival to each jobsite. It is the responsibility of each employee, who reports to work, to monitor if they (or a member of their household) have a cough, shortness of breath, fatigue, muscle aches or new loss of taste/smell. If they do, they need to stay home or if it develops during the workday, go home. At the self-regulation station each employee will measure their own temperatures using a 'no touch' or 'no contact' wall-mounted thermometer. Any worker with pandemic or COVID-19 like symptoms or a temperature of 100.4 degrees Fahrenheit or higher, will immediately leave the premise and contact their supervisor via telephone to report they are going home based on their self-screened result. If an employee experiences the onset of symptoms during a shift, again, they will be immediately sent home. Screening employees for symptoms and checking an employee's temperature are considered medical examinations according to the Americans with Disabilities Act of 1990 (ADA) and Equal Employment Opportunity Commission (EEOC). The ADA and EEOC both define a medical examination as, "a procedure or test that seeks information about an individual's physical or mental impairments or health." Medical examinations are not typically performed or allowable by employers; however, the ADA and EEOC do make an exception to this legislation when the CDC and/or local health officials proclaim a pandemic or other local health emergency. Therefore, under the Stay Home — Stay Healthy Proclamation 20-25.4 (Safe Start Washington Phased Reopening Plan) signed by Washington State Governor Jay Inslee on 05/31/2020, Mason County may require employees to self-regulate and perform the act of measuring employee's symptoms at all jobsite entry points. In compliance with the ADA and HIPAA, Mason County will not document, maintain health records, share, or discuss your personal health information with anyone other than the Mason County Health Officer or designee. We are committed to respecting and maintaining the personal privacy of our employees. 3 of 8 Following the identification of symptoms or a suspected/confirmed pandemic related illness or COVID-19 infection of either an employee (or a member of their household), the employee will not be allowed to return to work until they have been evaluated by their healthcare provider and are symptom-free. Employees who are sent home or required to stay home may use leave associated with the Families First Coronavirus Act (FFCRA) until it is exhausted. Once exhausted an employee are required to use their accrued leave prior to being authorized Leave Without Pay (LWOP), unless they choose to use Washington Paid Family Medical Leave. PERSONAL PROTECTIVE EQUIPMENT(PPE) Mason County will provide all employees with two cloth facemasks. Masks, in accordance with the Washington Department of Health guidelines or as required by the Washington Department of Labor & Industries' safety rules, must always be worn by every employee on the property or premises, unless they are working alone. Therefore, employees are required to wear facemasks while entering any common workspace areas or in locations that others are within or potentially within six feet distance. For example, a mask should be worn when using the restroom, walking in hallways, or when going to the copy machine. Gloves and eye protection, specific to the task being performed, will also be provided. Nitrile/vinyl gloves may be used by employees who are performing tasks which do not typically require gloves. However, nitrile/vinyl gloves are one- time use only and should be discarded after each use. All other gloves will be cleaned and sanitized between uses. To prevent potential latex exposures, including anaphylaxis, to those with latex allergies, latex gloves are not permitted on any Mason County jobsite. Employees are required to adhere to all other PPE policies outlined in Mason County Safety Policy and Accident Prevention Program. As an addition to that, policy the Pandemic Exposure Control, Mitigation and Recovery Plan includes social distancing as a safety prevention measure. Social distancing of at least six (6) feet of separation between employees must be maintained at all times. Only infrequent passing within six feet is allowed by employees who are not wearing respiratory protection. Gatherings of any size must be precluded by staggering work schedules and taking breaks/lunch in shifts. Any time two or more persons must meet, ensure a minimum of six (6)feet of separation. Materials or other work items must be transported between employees by mechanical means or by using staging points. If a staging point is used, employees may go to that central point (one at a time) to drop off or pick up items that typically transfer between employees. Employees may also have "mailboxes," or"bins," at the periphery of their workspace where materials may be left for them by other employees. However, at all mechanical transfer, staging points and peripheral drop off bins, provisions must be made to clean objects handled when the items are transferred. Identified 'choke points' and 'high-risk areas' in the office or on jobsites (areas where employees naturally congregate) have been labeled as such. To control these areas and minimize close interaction, we are implementing an occupancy restriction of one (1) person at a time. We also ask that you wipe down surfaces after use, avoid touching door handles and wash or sanitize your hands before exiting these designated areas. 4of8 Occupied workstations will be separated by at least six (6) feet or will have physical barriers between them. Interactions when picking up or delivering equipment must be minimized. If possible, we ask that employees and delivery personnel maintain at least six (6) feet of separation at all times. Employee meetings will be limited to ten (10) employees and six (6) feet of spacing must be maintained by employees at all time. SANITATION & HYGIENE Mason County will either provide a permanent or portable handwashing station to employees. Regardless of the type, soap and running water (hot and cold) shall be abundantly provided for frequent handwashing. Employees are encouraged to regularly wash their hands. Handwashing is absolutely required upon arrival and departure, before and after using the restroom, before and after eating, after coughing, after sneezing, after blowing their nose. Alcohol-based hand sanitizers with greater than 60%ethanol or 70%isopropanol may be used by employees between handwashing but are not a replacement for handwashing requirements. Employees are strongly discouraged from touching their face (eyes, nose, mouth, ears) with unwashed hands or while wearing contaminated gloves. Employees are strongly encouraged to cover their mouth and nose when coughing or sneezing. There will be a strict surface cleaning and sanitizing schedule for public spaces. Employees are required to clean their areas by removing buildup, dirt, debris, and other material on surfaces. To accomplish this, water and soap (or another cleaning fluid) will be used with wipes, clothes, brushes or other physical means of removing these materials so that there is no visible build-ups, smears, or streaks on the surface. Once the surface is clean, all high touch surfaces need to be sanitized. Surfaces may be sanitized using a bleach solution or another EPA approved disinfectant. Disinfectants will be available to workers throughout the office and jobsites; all cleaning supplies will be replenished regularly. If you are running low on disinfectant or another cleaning supply, please notify the maintenance department by entering a help desk request at http://helpdesk.mason.loca1/tickets/immediately. SDS and MSDS will be provided for all chemicals used including but not limited to hand soap, sanitizer, disinfectants, etc. SAFETY TRAINING During a pandemic all employees are required to actively participate in a safety training meeting on the first day back to work and weekly thereafter. A schedule of mandatory safety training meetings will be provided to all employees. Employees who work remotely are required to 5 of 8 attend all safety training meetings through Zoom. Attendance will be communicated verbally- the trainer will sign in each attendee to prevent supply sharing and physical contact. Any required in person meetings will be limited to ten (10)employees and attendees are required to maintain social distancing practices. Important information and reminders from the CDC, Washington State Department of Health, DOSH, and other governing agencies will be posted at each Mason County jobsite for employees to review regularly. INCIDENT REPORTING Employees are required to seek medical attention and inform Human Resources if they or a member of their household has a suspected or confirmed pandemic related illnesses or COVID- 19 infection. ATTENDANCE All employees will be given a contact tracing log, which they are required to complete daily. Contact tracing logs will remain at the jobsite. Employees are required to sign in/out and confirm they have sanitized their work area, were given the proper PPE, and washed their hands upon arrival. To the extent practical, only one visitor will be allowed on each jobsite at a time. Visitors include family members, clients, vendors, friends, delivery personnel, etc. All visitors are required to participate in symptom screening procedures and check in/out using the visitor logs located at each point of entry. Employees who do not believe it is safe to work may remove themselves from the office and immediately notify management. If an employee does not feel comfortable working, they will not be terminated or retaliated against for their decision to stay home and stay healthy. They will however be required to take appropriate leave. Administrative leave pay will not be authorized for any such leave, unless approved for all employees by the Board of County Commissioners. Mason County does offer select administrative employees the option to work remotely; however, this option may be revoked at any time at the discretion of management. All employees working remotely are expected to be logged in, actively performing job tasks and answering phone calls during their regular work schedule. Working remotely is a privilege and we trust employees will treat it as such. Mason County does not offer teleworking to all employees. In the event an employee opts not to work and working remotely is not an option, information will be provided to him/her regarding expanded family and medical leave requirements included in the Families First Coronavirus Response Act (FFCRA). Employees will also be allowed to use any available form of accrued paid leave, including vacation time and Washington State Sick Pay. 6of8 POST-EXPOSURE RECOVERY PLAN DOSH defines a, "potential exposure," as, "having close contact or being within 6 feet of individual with confirmed or suspected COVID-19 infection, for more than fifteen minutes. The timeframe for having contact with an individual includes the period of time of 48 hours before the individual became symptomatic." Generally, workers who have been exposed will be asked to self-quarantine; however, the CDC updated guidance allowing Mason County employees to return to work to ensure continuity of operations of essential functions. In order to safely return, however, the potentially exposed employee must pass the entry point health screening, wear a mask at all times, practice social distancing and clean/disinfect workspaces regularly for a period of fourteen (14) days following the potential exposure. If an employee or visitor notifies Mason County that they (or a member of their household) has a suspected or confirmed pandemic related illness or COVID-19 infection,the work space and/or jobsite will be sanitized immediately, upon notification. Sanitation efforts will be focused on areas where the ill employee worked or would have stayed longer than fifteen (15) minutes through the duration of his/her workday. In addition to these focal points, all accessible surfaces will be wiped,any visible soiling will be cleaned,and commonlytouched surfaces will be sanitized. Employees will not be permitted to re-enter the office and/or jobsite until this process is complete. A notice of possible exposure will be sent to all employees and visitors who checked in/out on the day of exposure and two days after,which will be done through the use of established contact tracing logs. The notice will be given via telephone, e-mail, and regular mail. The name and personal health information of the sick individual will remain confidential, as required by the Americans with Disabilities Act. In the event of exposure/possible exposure, Mason County will notify the Washington State Department of Health. Employees will be instructed to proceed with testing and/or treatment based on the CDC Public Health Recommendations for Community-Related Exposure unless advised otherwise by the Washington State Department of Health. For questions or concerns regarding this Pandemic Exposure Control, Mitigation and Recovery Plan, please contact Mason County Human Resources or the department Safety Officer. 7of8 Employee Acknowledgement I (Employee Name) hereby acknowledge that I have read Mason County Pandemic Exposure Control, Mitigation and Recovery Plan. I understand that it describes the conduct and behavior expected of me as an employee of Mason County further understand that if I violate the described policies and procedures, disciplinary action may be taken against me and/or I may be sent home for the day and/or I may be terminated for cause because ensuring the health and safety of others is Mason County's first priority. Employee Signature Date 8of8 Human Resources CO°'t'7� Mason County Support Services Department 423 N 5th Street Shelton, WA 98584 Dawn Twiddy 360.427.9670 ext. 422 VISITOR PANDEMIC CONTACT TRACING LOG Time Time Visitor Date InitialIn Initial Contact Information ut T:(XX8)765-3099 John Example 5/l/20 8:00 AM J'E 9:15 AM JE E:johnexample@google.com A:123 Railroad Ave,Shelton, WA 98584 T: E: A: T: E: A: T: E: A: T: E: A: T: E: A: T: E: A: T: E: A: T: E: A: T: E: A: Human Resources CO Mason County Support Services Department 423 N 5th Street Shelton, WA 98584 Dawn Twiddy �xcl 360.427.9670 ext. 422 PANDEMIC CONTACT TRACING LOG (Employee use only) EMPLOYEE: TELEPHONE: ADDRESS: E-MAIL ADDRESS: Date Time In Initial Time Out Initial Desk Sanitized PPE Hands Washed 1 of 7 Human Resources .'�U' Co °~ram Mason County Support Services Department 423 North 5th Street Shelton, WA 98584 360.427.9670 Manager— Dawn Twiddy ext. 422 Mason County has an established,comprehensive Pandemic Exposure Control,Mitigation and Recovery Plan. Our plan includes policies regarding the following control measures: PPE utilization; on-site social distancing; hygiene; sanitation; symptom monitoring; incident reporting; site decontamination procedures; safety training for employees; exposure response procedures; post-exposure incident recovery plan. A copy of our plan was provided to all employees and is available for inspection by subcontractors,the general public,federal,state and local authorities. We are committed to the safety and health of our employees; accordingly, we strive to maintain a healthy worksite in accordance with state and federal law. Specifically,RCW 49.17.060 which states, "each employer shall furnish to each of their employees a place of employment free from recognized hazards that are causing or likely to cause serious injury or death to his or her employees and shall comply with the rules,regulations,and order promulgated under this chapter." Essential business functions performed by employees at Mason County as described by Labor&Industries: 1501-00 County/Tax Dist NOC Other Empls 4907-01 Offender Work Opportunity-City 5306-07 Counties/Tax Dist Adm/CL Offc 6901-00 Volunteers-Excl Law Enf Offcrs 6901-01 Student Vol or Unpaid Students 6905-01 Counties/Tax Dist Law Enf Ofcr 6906-01 Counties/Tax DIst Vol Law Enf 7203-00 Offenders Community Service Our office and/or jobsite has a designated,"Safety Officers"who are responsible for monitoring the health of our employees and assisting with the enforcement of our pandemic exposure control,mitigation and recovery jobsite safety plan. At least one designated Safety Officer will be present during the performance of the above-referenced essential business functions. Each department has a Safety Officer and if the department representative is out for the day one from another department may be utilized, if necessary. Safety Officer Information: Name: Telephone: E-Mail: FACE COVER-ARE REQUIRED IN -LIC SPAC S AND IN ALL BUSINESSES WE ARE PRACTICING -.,pw • C� • lw, -1 WHATEVER YOUR STYLE COVER SOCIAL YOUR SMILE DISTANCING SI I ING A F 0 U It B L SI N ESS. PLEASE WFARA FA PLEASE USE THE SELF-REGULATION STATION FOR PANDEMIC SYMPTOM SCREENING. IF YOU HAVE A FEVER OF 100.4 F, OR HIGHER, PLEASE LEAVE IMMEDIATELY. OTHER SYMPTOMS MAY BE COUGHING, SHORTNESS OF BREATH, FATIGUE, MUSCLE ACHES, AND/OR NEW LOSS OF TASTE OR SMELL YOU MANY NOT ENTER THIS JOBSITE IF YOU HAVE ANY KNOWN PANDEMIC OR CORONA VIRUS LIKE SYMPTOMS! EMPLOYEES MAY NOT ENTER THE IF YOU HAVE A SCHEUDLED JOBSITE IF THEY HAVE A FEVER OR APPOINTMENT AND HAVE VIRUS LIKE ANY OTHER VIRUS LIKE SYMPTOMS. SYMPTOMS PLEASE CALL THE DEPARTMENT YOU ARE VISITING TO PLEASE LEAVE IMMEDIATELY AND DISCUSS YOUR APPOINTMENT. CALL YOUR SUPERVISOR TO NOTIFY THEM YOU HAVE GONE 360-427-9670 HOME. MASON COUNTY MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Patricia Grover, Mason County Noxious Weed Control Board Coordinator DEPARTMENT: WSU Extension — Mason County EXT: 592 Noxious Weed Control Board BRIEFING DATE: June 29, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Approval of hourly wage increase for two Mason County Noxious Weed Extra Help employees, effective July 1, 2020. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): BUDGET IMPACT: Increase of $1.50 per hour for Heidi Steinbach and an increase of $1.00 per hour for Caleb Cowles. Extra Help positions are paid by grant funds already in the 2020 budget. PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Approval from Mason County Board of County Commissioners to increase the extra help hourly wage to $18.00 for Heidi Steinbach and $16.00 for Caleb Cowles, effective July 1, 2020. ATTACHMENTS: Briefing Summary 6/22/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: George Steele DEPARTMENT: District Court EXT: 278 BRIEFING DATE: June 22, 2020 9:30 a.m. PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: COVID expense and space needed to hold jury trials EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): District Court has and continues to incur additional costs due to COVID — 19 to continue court operations and holding court hearings, such as Zoom licenses, webcams, speakers, masks, etc. In order to begin holding jury trials in July, it will be necessary to incur substantial costs for recording equipment, TVs, projector screens, etc. In addition, we have increased our postage and supplies expenses for mailing notices and/or court orders to attorneys and defendants. Additionally, due to the limited space and configuration of the Courthouse, it will be extremely difficult to hold a jury trial and maintain 6-foot social distancing for court participants and jurors. A larger space such as Building #10 is needed. Once court resumes, we will have a large backlog of cases that will need to be held. As we are a one judge court, this will result in additional judge Pro-tem expenditures. BUDGET IMPACT: Trial Court Improvement Funds may be available to cover some or all of the anticipated costs — subject to reimbursement from either FEMA/Cares Act. PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Authorize the Court to incur additional expenses necessary to hold jury trials and run two courts at one time. Provide the Court with a larger space such as Building #10 to hold jury trials. Briefing Summary 6/16/2020 r ATTACHMENTS: Explanation of expenditures from Judge Steele Explanation of Needs to resume Court Estimated breakdown of additional costs Briefing Summary 6/16/2020 To: Board of County Commissioners From: George A. Steele and District Court Re: Needed resources to reopen the court and to re-start jury trials We have been in discussions about what we are going to need to re-start more court operations and, particularly, re-start jury trials in July. When it comes to jury trials, our biggest challenges are going to be having space to carry out jury selection and space to seat a jury. District Court utilizes six person juries and we usually have one alternate, which is to say seven jurors. We have to maintain six feet of space between the jurors. It is doubtful we can do so, even in LL1, which is our largest courtroom. One solution would be to select the jury elsewhere. I understand that Superior Court is looking to have Building 10 converted for that purpose. In my discussions with Superior Court, it is evident that they have a backlog of cases and, while we both agree to do so, we may not be able to relieve backlogs of jury trials using just Building 10. 1 believe that we will need both Building 10 and to utilize the Municipal Court facility for jury selection, as long as the City allows that to happen. Additionally, if the jury panel cannot be kept in the main courtroom, we are talking about having the jury panel sit in LL2 for the initial part of jury selection. While I have serious doubts that we can have a jury sit in LL2 for a trial, until I get the guidelines from the Supreme Court, I do not want to dismiss that possibility. Unfortunately,the Supreme Court has been updating their orders at the very last minute. This assumes that we cannot use Building 10 or that we have to run more than one trial at a time. We are building a very extensive backlog of cases and, while I do not believe they will all go to trial, enough will as to cause a serious increase in the number of trials. Superior Court is, to my knowledge looking at doing the initial part of jury selection remotely, namely introductions and going through general questions. Even for that to happen, we will need to upgrade our equipment. My intentions are to emulate Superior Court in theirjury procedures; however, as of this writing, a big piece of the puzzle does not exist. That piece is the procedures mandated by the Supreme Court, which are coming but have not been announced. We will need to get a JAVS system installed in LL2. That will be critical so we can have that link up if we need jurors in that courtroom forjury selection. Having JAVS, combined with ZOOM is important for another reason as we are mandated to limit the scope of the court restrictions to the public. That means we need public access and JAVS is part of the system that allows that access. JAVS enables us to actually put the courtroom into view, not just the judge's face. Another major reason for having JAV's in LL2, is that we need to be able to do video arraignments and other hearings with the Jail for In-custody matters. This is not feasible with the FTR recording system currently being used in LL2 We may need drop down microphones as passing a handheld microphone could have issues with spreading the virus. We need a way to electronically display exhibits. We have discussed either using an Elmo or another Scan Snap scanner. We will need a projector, especially if we do not go with an Elmo. The reason for this is that, we need to have the exhibits being displayed electronically so as to limit chances on spreading any virus. This is very similar to what Superior Court is planning on doing. Also, we will need a large video monitor in LL2. This is to enable us to be able to conduct in custody hearings by video. JAYS is our link up so that the in custodies can be streamed, helping fulfill our mandate from the Supreme Court to limit the scope of the restrictions to public access. We currently have on order webcams. They were ordered in March and scheduled to be delivered by May 29, 2020. They have not arrived and we are now being told they will arrive by June 23, 2020. Another major expense is going to be more pro-tem funding. Although many of our challenges are the same as what Superior Court is facing, one that is more unique to District Court is the fact I am the only judge and that means use of pro-tem judges. Prior to the shutdown, we were on-track to exceed the budgeted amount for pro-tem judges. The reason is that, unlike 2019, the first two and one- half months of 2020 had a large number of trials being held. Many of those trials could not run on our trial weeks, meaning we had to run two courtrooms. In some cases, either by recusal or affidavit of prejudice, I was not able to preside over the trial, thus requiring a pro-tem. We have not used as much pro-tem time since the shutdown. Our belief is that once the trials resume, the three-month backlog of trials will result in more trials then otherwise would have happened, had we not had the shutdown. This does not take into account all of the other calendars that have had to be rescheduled for the past three months. Additionally, the procedures being discussed are going to greatly expand the time needed for jury selection. That means more trial days. More trial days means more days of two or more courtrooms running at one time. Based on the first two months of 2020, the average pro-tem time usage was on track to exceed our Pro- tem budget. Due to Covid -19 we now have a large backlog and will need to run two courts a minimum of three to four days per week, 4—8 hours per day. Bailiff and witness costs will also increase due to the average of the first two months and the projected increase of trials due to Covid-19. NEEDS TO RESUME DISTRICT COURT: As you are aware the size of the District Court courtrooms are small—we currently are only able to have 6 persons in the courtroom gallery. We are able to space counsel tables 6' apart, however there is not enough space to separate parties at each table to abide by the social distancing requirements. le: Defense counsel and the defendant, Prosecution and Probation and/or officer. We will continue to hold hearings via ZOOM until there is a directive from the Supreme Court to resume in-person hearings. However, there are certain hearings that the Judge is requiring parties to appear in person. When we have in-person hearings, masks will be required at all times during court sessions. Jury trials will be held by bringing in small groups of jurors at a time to maintain social distancing requirements. Jury box not large enough to maintain distancing Jury Selection will need to be held in one of the following manners: 1. Split jurors into two courtrooms LL1 and LL2 2. Do jury selection in Building 10 3. Do jury selection in Superior Court main courtroom 4. Do jury selection in Shelton Municipal Court—if space if available and adequate. Since March 13, 2020, the court has been resetting hearings. Other needs: 1. Two courtrooms will need to be going more frequently to manage the current and the backlog of all criminal and civil matters that have been continued since March 13, 2020. a. Additional Pro-tem time b. Second Courtroom LL2 will need to have JAV's—50,000 to 60,000 i. Must have the ability to do the in custody hearings from both courtroom ii. Ability to share courtroom and jurors/participants to monitor each courtroom iii. Portable Monitors/TV's will need to be purchased to be able to share courtrooms/zoom meetings etc.—this is to be able to maintain social distancing for jurors and other parties during court proceedings - cost unknown at this time. iv. Second Zoom account needs to be purchased to be able to hold ZOOM court in two courtrooms simultaneously.— 180.00 v. At least one additional laptop for staff to run zoom meetings $ 1,200 vi. System for exhibits to be posted to for jurors to reviewed remotely $ For public's/parties ability to view the entire courtroom(s) will need Additional cameras in courtroom LL1 and LL2. Cleaning supplies, masks, hand sanitizer, someone to sanitize courtrooms after each person leaves area before another comes in Exhibits to jurors, etc. - reduce handling of documents. r 7 EXPENSESITURESYTD 6/11/2020 DISTRICT COURT/DISTRICT COURT PROBATION 001-100-000 AMOUNT VENDER DESCRIPTION 103.14 001-100.000 STAPLES HAND SANDITIZER AND CLOREX WIPES 163.09 001-100-" ZOOM VIA CREDIT CARD-ACC reimbursed ZOOM ACCT FOR COURT LL3 69.63 001-100-000 George Steele-AOC reimbursed Web Cam for Courtroom 30.43 001-100-000 RICOH COPIES REQUIRED FOR COVID NOTICES 47.66 001-100-000 STAPLES RUBBER GLOVES DUE TO COVID 1,078.65 001-100-000 COW LAPTOP-WORKING FROM HOME 269.90 001-100-000 TABLECLOTH FACTORY-CREDIT CARD MASKS-500 23.75 001-100-000 USE TAX 146.62 001-100-000 CDW MIC'S FOR COURTROOM FOR ZOOM AMPLIFICATION 163.09 001-100-173 ZOOM-VIA CREDIT CARD ZOOM ACCOUNT FOR PROBATION 2,09S.961 COSTS TO DATE FUTURE NEEDS 52.00 001-100-000 already purchased-not pd yet MASKS(104.00-SPLIT WITH SUPERIOR COURT) _80.50 001-100-OW already purchased-not pd yet MASKS(161.00-SPLIT WITH SUPERIOR COURT) 54.42 001-100-000 already purchased-not pd yet FACE SHIELDS 108.84-SPLIT WITH SUPERIOR COURT) 200.00 001-100-000 MASKS AND SHEILDS 163.09 001-100-000 ZOOM ZOOM ACCT FOR COURT LL2 163.09 001-100-000 ZOOM ZOOM ACCT FOR COURT BUILDING 10 9,050.00 001-100-000 )AV-ZOOM INTREGATION ZOOM INTREGATION FOR JAVS-4525.00 X 2(LL1/LL2 _ 6,000.00 001-100-000 JAV'S ADDITIONAL CAMERAS FOR JAV'S-PUBLIC ACCESS VIEWING 50,105.00 001-100.000 JAV'S JAV'S RECORDING SYSTEM FOR LL2 1,500.00 001-100-000 TBD ADDITIONAL MIC'S 250.00 001-100-000 CDW TREDNET INDOOR/OUTDOOR CAMERAS(2 @ 125.00 1,167.00 001-100-000 CDW WALL MOUNT PROJECTOR 145.00 001-100-000 JCDW PORTABLE PROJECTION SCREEN 180.00 001-100-OW CDW DROP DOWN MICROPHONES 2 @ 90.00 1,950.00 001-100-000 CDW LAPTOP/2 @ 975.00(COURT AND PROBATION) _ 108.00 001-100-OW CDW 24"WIDE MONITOR(WITNESS) 415.00 001-100-000 CDW DOCUMENT SCANNER _ 443.00 001-100-000 CDW VISUAL PRESENTER(Elmo) 440.00 001400.000 TBD 65"MONITOR FOR COURTROOM LL2 100.00 001-100-ODO TBD WALL MOUNT FOR 65"MONITOR FOR LL2 20.00 001-100-000 JTBD CABLE SPUTTERS X 2 @ 10.00 _ 660.00 001-100.000 TBD MISCELLANEOUS CABLES AND CONNECTORS 50.00 001-100-000 TBD EXTERNAL SPEAKERS FOR COMPUTERS IN COURTROOMS 2 @ 25.00) WEB CAMS(4((Judge,Admin,LL2,Probation))-2 pending deliver 320.00 STAPLES/TBD from Staples)4@ 80.00 each 73,616.10 sub total OTHER COSTS/SUPPLEMENTAL 2020-DUE TO COVID-19: based on first two months avg.pro-tem time we were on track to 15,000 Jude Pro-tem exceed our protem budget. Increase to cover avg.of first two months,run two courts three to four days per week due to backlog and anticipated Increase in trials i _ 8000 jBaillff Increase in number of anticipated trials. two jury trials running at one time requires two bailiffs 1500 Supplies envelopes,paper,postage ink,printer cartridges, 350 Juror supplies Water dispenser and/or bottled water and other supplies needed translation of covid information/court Instructions//NOTE-THIS 3001 1 Interpreter MAY INCREASE ONCE THE COURT STARTS BACK UP 350 Operating rentals/leases images for copier 4,500 Postage Due to resecheudling hearings and having to mail notices and/or court orders Carry over from 2019 of 867.00 plus 2020 budget of 3,500.current balance 1500 after 4 months-plus 5 500.00 left in budget//NOTE- 6/16/2020 VOUCHERED ANOTHER 3500.00 Jury meals etc.,due to Increased number of trials and procedures w 700 Jurors most likely result In significantly longer trial times. 1000 Witness Increased number of trials 31,700 sub total 107,412 ACTUAL TOTAL MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen DEPARTMENT: Planning EXT: 286 BRIEFING DATE: June 29, 2020 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Place on the July 7, 2020 Action Agenda to set a public hearing for July 28, 2020 to consider rezone of a 1.52-acre parcel from Residential (RR5) to Mixed Use (MU) within the Belfair Urban Growth Area. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): This request by the property owner to rezone a portion (0.82 acres) of a split-zoned lot (1.52 acre parcel) for the future expansion of the outdoor retail space for Mitchell Lumber yard. The Planning Advisory Commission voted 7-0 to approve the application request after review of staff report and hearing testimony at their scheduled meeting on June 22, 2020. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) Public Hearing notice required for Planning Commission and Board. Residents within 300 feet of the proposed rezone were also notified by mail. Posted on-site and posted to Planning Advisory Commission website and posted on the home page in the Commissioner agendas. RECOMMENDED OR REQUESTED ACTION: Place on the July 7, 2020 Action Agenda to set a public hearing for July 28, 2020. ATTACHMENTS: Map of rezone request Briefing Summary 6/24/2020 Mason County WA GIS Web Map r � w .. I. r I Resid ntial1 u= �- Mitchell's Lumm = x M xed Us _ I 6/8/2020, 1:12:47 PM 1:2,039 0 0.01 0.03 0.06 mi ! County Boundary General Commercial 0 0.03 0.06 0.11 km ❑ Tax Parcels(Zoom in to 1:30,000) i General Commercial&Business Industrial Belfair Zoning ❑ Long Term Agricultural ® Low Density Residential Mixed Use Esri, HERE, Garmin, (c) OpenStreetMap contributors, and the GIS user community, Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, L.I Business Industrial CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User ❑ Single Family Residential Community Festival Retail Mason County WA GIs Web Map Application Richard Diaz I Earthstar Geographics I County of Kitsap,Esri,HERE,Garmin I MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen DEPARTMENT: Building EXT: 286 BRIEFING DATE: June 29, 2020 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance X Human Resources ❑ Legal ❑ Other— please explain ITEM: Curt Ek, Building Code Enforcement Officer is vacating position 6/30/2020. Permission to refill with Building Inspector/Plans Examiner/Code Enforcement position EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Building Code Enforcement position is being vacated as of June 30, 2020. The Building Department would like to fill the position with a Building Inspector/Plans Examiner with the ability to assign Code Enforcement duties, as necessary. BUDGET IMPACT: None. Full-time permanent position is budgeted for 2020. PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) N/A RECOMMENDED OR REQUESTED ACTION: Permission to fill position and post to hire. ATTACHMENTS: None. Briefing Summary 6/24/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Lydia Buchheit DEPARTMENT: Community Services-Public Health EXT: 404 BRIEFING DATE: 06/22/2020 PREVIOUS BRIEFING DATES: N/A if this is a follow-up briefing, please provide only new information ITEM: CHOICE Regional Health Network Contract Amendment #5 EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): In 2016, Mason County Community Services — Public Health and CHOICE Regional Health Network entered into the Youth Marijuana Prevention and Education Program (YMPEP) Agreement. Mason County Public Health will receive funding to serve as community-level content expert to the YMPEP Program Manager; maintain, engage with, and fill gaps in participation of current regional marijuana prevention programs and coalitions; evaluate Healthy Youth Survey and Census data to create presentations for community members and decision makers; conduct a scan of selected cannabis retailers focused on lock box/bag education for consumers; and evaluate park signage information for updates to reflect current marijuana smoking laws. BUDGET IMPACT: CHOICE will provide $25,000 for year 6 ending June 30, 2021 RECOMMENDED OR REQUESTED ACTION: Move to action agenda for Tuesday, June 3011, 2020 Signatures needed on two copies of original contract ATTACHMENTS: CHOICE Regional Health Network Contract Amendment #5 Briefing Summary 6/15/2020 CHOICE Regional Health Network CONTRACT AMENDMENT 1 A.NAME OF SUBCONTRACTOR 2A. CONTRACT NUMBER Mason County Public Health Dept. N21896-17-5 113.ADDRESS OF CONTRACTOR 2B.AMENDMENT 415 N 611 St #5 1 C. CITY, STATE,ZIP CODE Shelton,WA 98584 3. ® THIS ITEM APPLIES ONLY TO BILATERAL AMENDMENTS The Contract identified herein,including any previous amendments thereto,is hereby amended as set forth in item 5 below by mutual consent of all parties hereto. 4. ❑ THIS ITEM APPLIES ONLY TO UNILATERAL AMENDMENTS The Contract identified herein, including any previous amendments thereto, is hereby unilaterally amended as set forth in item 5 below pursuant to the changes and modifications clause as contained therein. 5. DESCRIPTION OF AMENDMENT: Subcontractor Name and CHOICE Regional Health Network have entered into the Youth Marijuana Prevention and Education Program Agreement executed in 2016.All terms and conditions set forth in that Agreement remain in full force and effect,except to the extent that such terms and conditions are modified or in conflict with the provisions of this Amendment, in which case this Amendment shall prevail. The purpose of this amendment is to revise the following: i. Extend the period of performance from July 1,2020 to June 30,2021. ii. The Monthly Activity Reports are to be submitted to CHOICE by the 5th day of each month for the previous month's activity, and the Expenditure Report and Request for Reimbursement must be provided to CHOICE by the 151 day of the month for the previous month's activity, in order to receive reimbursement for the previous month.If CHOICE does not receive the Monthly Expenditure Report and Request for Reimbursement form by the end of the month, CHOICE may withhold approval and payment, at its discretion,until the 30th of the month following submittal. a. Subcontractor will submit all reimbursement forms to finance(a,crhn.org and to YMPEP Program Manager. b. Reimbursement requests must include supporting documentation such as approved timesheets,payroll records,receipts for equipment, goods, services, related travel, and payments to sub-contractors. c. Subcontractor will produce a required final 6-month expenditure plan by January 3111,2021 to CHOICE YMPEP Program Manager explaining in detail how the remaining YMPEP funds will be spent by June 301,2021.If CHOICE YMPEP Program Manager does not receive a final 6-month expenditure plan by January 3111,2021 and/or the funds are not 50% spent by this date, CHOICE reserves the right to reduce funding for this contract year. iii. CHOICE will provide$25,000 Not-to-Exceed compensation for year 6 deliverables. iv. Termination for Withdrawal of Funding CHOICE Regional Health Network Amendment#5 Contract N21896-17 Page 1 i a. In the event that state government cancels or modifies funding,or if the authority of CHOICE to perform any of its duties is withdrawn,reduced,or limited in any way then CHOICE may immediately terminate this Contract by providing written notice to the Contractor.The termination will be effective on the date specified in the termination notice.CHOICE agrees to notify Contractor of such withdrawal of authority at the earliest possible time.No penalty will accrue to CHOICE in the event the termination option in this section is exercised. V. Subcontractor will provide verification that background checks have been completed for any staff and volunteers who will work with youth(ages 0-17).Verification must be sent to the CHOICE Program Manager prior to the individual's start date.Please send a signed attestation with the individual's name,title and start date stating a criminal background check was completed on(date background check was performed)with no record found. CHOICE reserves the right to audit statements of attestations without prior notice. Please do not forward a copy of the background check unless in compliance with the WA Criminal Records Privacy Act, Chapter 10.97 RCW. Secondary dissemination of criminal history records is prohibited. vi. Revises the Subcontractor's Exhibit A—Statement of work July 2020 -June 2021: a. Community collaborations: Serve as a community-level content expert to the YMPEP Program Manager.Participate in scheduled monthly YMPEP Work Group meeting preparation and/or meeting attendance.This will include in- person meetings,teleconference meetings, and e-mail correspondence as needed. b. Maintain and expand relationships: Will work with CHOICE Program Manager to maintain,engage with, and fill gaps in participation of current regional marijuana prevention programs,Drug Free Community Coalitions, and Community Prevention and Wellness Coalitions in county and region. c. Professional development: Will help promote regional professional development trainings within subcontractor's own network, and will attend YMPEP trainings organized by CHOICE Program Manager. d. Work plan activities: Will work with CHOICE Program Manager and regional partners to implement the specified activities in the work plan as outlined in the YMPEP 5-Year Strategic Plan in the following categories: i. Key influencer event.Host Dr.Kilmer for 1 event.Invite parents, teachers,council members, other key influencers to attend.Focus of outreach on Primary and Priority populations. Engage youth in inviting and gathering key influencers for Dr.Kilmer events. Distribute materials at Dr.Kilmer events including marijuana toolkit, Under the Influence of You(UTI)material. ii. Evaluation of data and presentations to decision makers. Work with CHOICE Program Manager to use analyzed Healthy Youth Survey and Census data to create presentations for community members and decision makers,with focus on priority and primary populations. Work with youth to deliver presentations to community members and decision makers and present material. iii. Media campaign.Using UTI and You Can media materials, do targeted campaigns on social media,posters,vinyl banners, bookmarks at libraries,food bags, and other appropriate venues,with focus on Priority and Primary populations. Work with youth to disseminate UTI and You Can materials in community through CHOICE Regional Health Network Amendment#5 Contract N21896-17 Page 2 relationship building,handing out posters,packing food bags, encouraging schools to use vinyl banners at games. iv. Retailer scan and education. Complete a scan of selected cannabis retailers focused on lock box/bag education for consumers.Ensure retailers located near Priority and Primary populations are included in scan if possible. Develop talking points for retailers to encourage adoption of lock box/bag education for consumers.Develop materials for retailers to use when engaging customers.Begin. conversations with retailers on how to encourage use of boxes/bags by consumers.Help retailers with FAQs,barriers to adoption especially among Primary/Priority populations. v. Park signage. Determine which agencies need to be consulted to collect information on park signage ordinances in each county, gather all info necessary to initiate signage change.Evaluate park signage information and determine next steps for updating/changing signage to reflect current marijuana smoking laws.Meet with decision makers to change or update park signage policy if necessary, and help implement changes.Engage with youth to develop messaging for decision makers on park-signage change. Work with partners including media to write about changes to local park signage. vii. This Amendment's Effective Date shall be July 1, 2020. 6. ❑ This is a unilateral amendment. Signature of contractor is not required below. ® Contractor hereby acknowledges and accepts the terms and conditions of this amendment. Signature is required below. IN WITNESS WHEREOF, CHOICE and the Subcontractor have signed this agreement. SUBCONTRACTOR SIGNATURE DATE CHOICE REGIONAL HEALTH NETWORK SIGNATURE DATE CHOICE Regional Health Network Amendment#5 Contract N21896-17 Page 3 L MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dave Windom and Lydia Buchheit DEPARTMENT: Community Services, Community EXT: 260 Family Health BRIEFING DATE: 6/29/20 PREVIOUS BRIEFING DATES: none If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Professional Services Contract #20-042, Community Foundation of South Puget Sound EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Discussion of the funding source and implication of contract reporting, monitoring and potential amendment depending on the source of funds, BUDGET IMPACT: none PUBLIC OUTREACH,(Include any legal requirements, direct notice,website, community meetings, etc.) n/a RECOMMENDED OR REQUESTED ACTION: This will depend on the source of the funds. ATTACHMENTS: Contract Exhibit A: Scope of Work & Fee Briefing Summary 6/23/2020 R EXHIBIT"A" Community Foundation of South Puget Sound (CFSPS)—Emergency Financial Assistance Program Scope of Work& Fee 1. The program will provide immediate financial assistance to those qualifying as meeting reasonable guidelines to determine who is considered the most vulnerable and most in need of assistance due to the economic impacts of COVID-19. This assistance will include emergency finding for rent,utilities, food, and health care as well as other identified emergency needs. 2. Emergency financial assistance will also be provided to local nonprofit organizations who are experiencing a surge in requests for their services related to the impacts of COVID-19, and the need to significantly expand their capacity to serve the most vulnerable populations who meet reasonable guidelines used to identify those in need. Those nonprofit organizations will be those experiencing the worst impacts of the crisis including declining donations and elimination of fiend raising opportunities. 3. CFSPS will track and report data on all financial assistance that is provided, including the number of people served, types of assistance provided, as well as the guidelines that were used to qualify for receipt of any funding provided by Mason County under this Agreement. 4. CFSPS in coordination with the United Way of Mason County will coordinate donations fi•om the cornnmunity and will use these donations to further assist the community in responding to this emergency. 5. Mason County will pay up to$50,000 for these services commencing upon execution of this agreement by both parties and concluding by December 31,2020. PROFLssroNnLsrRvrer?s coNTancr/Community Foundation of South Puget Sound zozo- Page nz .:Ifili:at if+it;l .. tilt 11rit J MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Lydia Buchheit, Christina Muller-Shinn DEPARTMENT: Community Services-Public Health EXT: 404 BRIEFING DATE: 6/22/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance [ Human Resources Legal Other — please explain ITEM: Temporary extra help hire for Substance Use Mobile Outreach. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The community partner position that had been assisting Substance Use Mobile Outreach for the past year and a half from a community agency has ended. Seeking a temporary outreach assistance nine hours per week. BUDGET IMPACT: Funding available in CPAA grant already in budget PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) None RECOMMENDED OR REQUESTED ACTION: Approval to post, interview and hire temporary extra help outreach assistant position ATTACHMENTS: Posting for extra help position Briefing Summary 6/17/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dave Windom DEPARTMENT: Community Services, Public Health EXT: 260 BRIEFING DATE: 6/22/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: Health Officer Position EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Dr. Daniel Stein has provided his resignation as Mason County Health Officer. His designated end date is somewhat flexible, but availability is limited after August. Health management staff would like to begin the replacement process. BUDGET IMPACT: Unknown at this time. This contract was budgeted. PUBLIC OUTREACH:(include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Discussion of timeline and approval to proceed with advertisement. Hiring and interviews to occur through Board of Health. ATTACHMENTS: Briefing Summary 6/17/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Alex Paysse DEPARTMENT: Community Services, EH EXT: 279 BRIEFING DATE: 6/29/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Mason County Onsite Sewage Advisory Committee EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): A citizen position for the Onsite Sewage Advisory Committee has expired and needs to be filled. Staff is requesting a news release to notify the public of this opportunity. Applications will be collected and forwarded to Board of Health for appointment per committee bylaws. Intent is to have applications ready for July BOH meeting. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) Press release RECOMMENDED OR REQUESTED ACTION: Approval for news release and reading on July 7th meeting. ATTACHMENTS: Proposed news release Briefing Summary 6/24/2020 NEWS RELEASE June 301th, 2020 MASON COUNTY COMMISSIONERS' OFFICE 411 N 5T" ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Onsite Sewage Advisory Committee Vacancy Mason County is seeking one citizen representative to serve on the Mason County Onsite Sewage Advisory Committee. This committee provides technical expertise to the Mason County Health Department in the development of ordinances, policies, procedures and priorities that will protect the public health and be consistent with state and local regulatory mandates. The committee is currently meeting every other month on the 2nd Tuesday at 5:00 p.m., with special meetings scheduled as necessary. Appointed members may serve up to a three-year term. Applications to serve on this committee are being accepted until July 17th, 2020 4:30 p.m. and should be submitted to Mason County Health Department, 415 N. 6th Street, Shelton, WA 98584. Application forms may be obtained from the Commissioner's Office, (360) 427- 9670 ext. 419 or visit our website at www.co.mason.wa.us. BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Kevin Shutty Randy Neatherlin Chair Commissioner Commissioner MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dave Windom and Todd Parker DEPARTMENT: Community Services, Community EXT: 260 Family Health BRIEFING DATE: 6/29/20 PREVIOUS BRIEFING DATES: none If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Press Release: Public Health Notice of Available Funding EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): New, additional funding has become available through the Department of Commerce in response to Covid-19: The Cares Act— Emergency Solutions Grant and New Shelter Program. This press release will allow transparency in the grant process and speaks to eligible organizations. BUDGET IMPACT: Services will be subcontracted with Mason County Public Health retaining allowable administration expenses. PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) Press release RECOMMENDED OR REQUESTED ACTION: Approve and sign press statement for release ATTACHMENTS: Press Release Briefing Summary 6/23/2020 NEWS RELEASE July 7,2020 MASON COUNTY COMMISSIONERS 411 NORTH 5i"ST SHELTON,WA 98584 (360)427-9670 EXT. 419 TO: KMAS, KRXY,SHELTON-MASON COUNTY JOURNAL,THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL,THE SUN RE: Public Health Notice of Funding Availability Mason County Public Health is pleased to announce the immediate availability of the federal CARES Act Emergency Solutions Grant COVID-19 (ESG-CV) and a comprehensive Shelter Grant Program. The Shelter Grant Program is designed to create new overnight shelter bed capacity and expand emergency shelter services for people experiencing homelessness. The goal is to bring more people inside and help shelter residents find permanent housing quickly. The intended grant start date is August 1, 2020. Funds will be available until June 2023. The purpose of ESG-CV is to support local homeless housing systems in preventing, preparing for, and responding to the Coronavirus pandemic. Examples of eligible activities include street outreach, emergency shelter, homeless prevention, and rapid rehousing of people experiencing homelessness. The intended grant start date is July 15, 2020. Funds will be available until September 2022. Non-profit organizations, housing authorities and federally recognized tribes are eligible. Priority will be given to agencies that are currently under contract operating eligible programs. Agencies that receive awards are expected to be leaders in the crisis response system,facilitate partnerships among service organizations and promote evidence-based practices. Furthermore, agencies must respond to the disproportionality in access to services, service provision and outcomes. In addition to supporting adults and families, agencies are asked to partner with youth and young adult providers and with domestic violence service providers to ensure that these populations have access to these funds. Mason County Public Health wants to thank all the non-profits for your essential service to assist vulnerable people experiencing homelessness and behavioral health challenges in our community and recognizes the toll the pandemic has taken upon your personal and professional lives. Contact Todd Parker at 360-427-9670 ext. 293 or tparkerPco.mason.wa.us for more information. BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty Sharon Trask, Chair Randy Neatherlin R t MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dave Windom and Todd Parker DEPARTMENT: Community Services, Community EXT: 260 Family Health BRIEFING DATE: 6/29/20 PREVIOUS BRIEFING DATES: none If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Coordinated Entry Proposal EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Coordinated Entry is the triage point for entry into the homeless crisis response system and referral to programs and services to resolve the crisis with the goal of housing and behavioral health stability. Crossroads Housing and North Mason Resources are two agencies that receive direct funding to operate Coordinated Entry services with Crossroads as the lead agency for Mason County. The proposal is to centralize coordinated entry services into Crossroads Housing to better leverage staffing to enhance service throughout Mason County and improve program outcomes. BUDGET IMPACT: Budgeted PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community meetings, etc.) Agency outreach, training, and technical assistance RECOMMENDED OR REQUESTED ACTION: Approval to amend contract with Crossroads and discontinue contract with NMR ATTACHMENTS: Proposal and NMR Report Briefmg Summary 6/24/2020 ( Q,0,0e Find o CrossroadA wing Proposal for Mason County Crisis Response System Change and Expansion Mason County Coordinated Entry Overview: Coordinated entry is an important process through which people who are experiencing(or are at risk of experiencing) homelessness can access the housing crisis response system in a streamlined way. Mason County currently utilizes a"multiple access points" approach for the Coordinated Entry (CE) intake and assessment process. This process is overseen by the lead-contracted CE agency, Crossroads Housing (CRH). This system provides multiple access points, selected by geography and subpopulation in the County to include: Crossroads Housing, Community Lifeline, Shelton Family Center, Community Action Council, North Mason Resources and Coffee Oasis. The system also utilizes specially-designed assessment tools at each site,while maintaining a standardized process and approach. Personnel at each site are trained to complete a CE intake, enter HMIS data, and provide a"warm" hand-off to appropriate agencies for additional specialized services. For their convenience and to honor preferences, CE participants who are included in more than one subpopulation can be served at the location of their choice,and may receive services at both access points. Once a household has completed their Coordinated Entry intake,they are placed on the"Master List". Part of their intake process is the completion of a Prioritization Assessment. This assessment is a profile of the household that is formed through a series of questions about their situation. Households are scored on aspects of their situation, with those who are literally homeless (living outdoors or in their vehicles)receiving a higher score than those who are currently housed. A household's placement on the Master List is based on score, and not by date of entry. Households with the highest vulnerability hold the highest scores, and are placed at the top of the list. For those with the same score, the household who completed the assessment first will be prioritized first. During the assessment process,households are asked what types of programs they may be interested in—such as rapid re-housing (placement in housing after being homeless), case management, shelter placement, permanent supportive housing, etc. These preferences are also featured in the master list, to ensure that referrals are provided to the next interested and eligible household. Clients are referred to all non-emergency housing/shelter programs in which they are interested,based on their placement on the master list. Clients are referred to the programs of their choice,within the Celigibility criteria of the program(s). The housing navigator describes the options,program locations, amenities, program rules, and eligibility criteria for each program, and works with the household to identify the best match(es). Each Coordinated Entry access point manages and maintains a list for their subpopulation. The lead CE agency, Crossroads Housing, maintains the overall Master List for Mason County with access to the access points' subpopulation lists within one business day of their request. It is the responsibility of the Coordinated Entry access point provider to be knowledgeable about the programs and services to which clients may be referred, from Coordinated Entry. This includes understanding the eligibility requirements,what documents are necessary for a complete referral,and ensuring clients are referred correctly. The Coordinated Entry access point provider should support the household in contacting the provider, submitting necessary documents, or gaining access to what is needed; and to follow the process and be aware if referrals are successful,in order to best support future households as they are referred. The intention is not to send a household blindly to a referral source, but to help them move efficiently through the system of care. In doing so,we best set the household up for success, so they can quickly gain stability. All access points must communicate clearly, regarding the clients with whom they are working, to ensure placement on the Master List. All clients that are funded must be entered on to the Master List. All clients on the Master List must be contacted on a minimum of twice per month, to ensure that the CE system stays up to date on their housing situation. Barriers to Mason County Crisis Response System: In any system,where leadership is not under the same roof as supporting entities,challenges will arise in the following areas: communication, consistency, and urgency. In particular, North Mason Resources has been the source of greatest challenge, even after Crossroads Housing has made numerous attempts to train,retrain,and support them. In this past program year,we observed severe difficulties in these areas: (1) a lack of knowledge and understanding of community programs, including eligibility requirements, and (2) communication between the access point and the lead CE agency. This rather large concern has been a topic of conversation between the directors of Crossroads Housing and North Mason Resources for over a year,with multiple attempts to streamline communication and provide additional training. During this current grant term Quly 2019 June 2020),North Mason Resources (NMR) has completed a total of only 34 CE intakes. Of those, 13 (or 38%) were never sent to the lead agency for Master List placement. These 13 households were literally homeless or in danger of becoming homeless (14 days or less) and never had even the opportunity to connect with resources and/or funding. Reports generated in the HMIS system show that no CE intakes have been completed by NMR since March 17,2020. There have been no clients funded for housing prevention or rapid rehousing rental assistance from a NMR intake in this current grant season Quly 1, 2019 through the present). 6 t There have been no clients that have entered the emergency family shelter or any of our Mason County transitional housing programs from a NMR intake in this current grant season. Clients often go months without documented communication with NMR staff. This disrupts the very continuum of care that the CE is funded to establish, to make the homeless services network easier to access and to remain actively engaged with, for the benefit of the client. The staff of NMR continually demonstrates complete refusal to utilize standardized Mason County CE forms and communication tools, even after repeated offers of support and retraining. NMR is open for clients three days each week (Tuesday, Wednesday, and Thursday, 9am-3pm). During the first phase of the COVID-19 shutdown,their hours were Monday through Thursday,9am- 1pm by appointment only. Requiring call-ahead appointments creates a significant barrier for clients, as phone access is often not available to those most in need of services,and who often access services on a walk-in basis as they are able. NMR's regular business hours create a four-day gap for clients attempting to connect with services;this constitutes another barrier to the degree and depth of service for which the CE strives. New intake information should be communicated to lead agency (Crossroads Housing) for Master List placement within 48 hours of intake. In the past calendar year, client intakes have taken up to 128 days to be placed on Master List due to lack of communication. Between January and December 2019, a total of 49 referrals were completed, but 22 (or 451/6)were never sent to CRH for placement on Master List. These 22 households were literally homeless or in danger of becoming homeless (14 days or less) and never had even the opportunity to connect with resources and/or funding. Between January and June 2020,a total of 6 referrals were completed,with one not being sent to CRH for Master List placement. Intermittent attendance and participation in housing crisis response team meetings and trainings also led to significant performance issues; this includes mandatory trainings held by the WA Department of Commerce. This resulted in the North end of the county holding the annual Point in Time count on an inaccurate date,thus giving an inaccurate homeless census count for Mason County. In 2019 we underwent a CE system-wide evaluation from the WA Department of Commerce, in which Commerce too recommended removing NMR as an access point in the CE system. This recommendation was based on data collected in HMIS and an interview conducted between Commerce and NMR. Proposal for Mason County Crisis Response System Change and Expansion: Crossroads Housing would like to oversee and staff the north end of Mason County for the Coordinated Entry intake process. This action will ensure that (1) all CE processes are followed and (2) all clients are served within a timely manner. CRH would staff the north side Monday, Wednesday and Friday from 9am-4pm; this change will ensure that those in need can connect with services in a shorter amount of time. All clients would be added to the Master List, thus connecting them with services and, potentially, housing assistance f f funding. For example,we could have served and potentially housed the 22 clients referenced above, who missed their connection to prompt service due to errors on part of NMR. With this change,we would also like to position this staff member to spend one day in the Hoodsport/ Hood Canal area,and one day for the Matlock area. Expanding dedicated service days for these areas would exponentially increase the Crisis Response Team's outreach in Mason County,thus connecting us with more clients in need. By reaching out to them geographically,we would further break down access barriers and increase our efficiency and positive impact on homelessness throughout the entire county. Additional benefits would include a cost savings in administration, standardization, improved relationships with other agencies for increase CE referrals, and a true depiction of the homeless population throughout Mason County as a whole. Additional CE Staff Costs,Annually: 30 hour per week Coordinated Entry Specialist(wages/taxes)..................................$30,560.00 Staff Mileage...........................................................................................$6,000.00 Marketing/Collateral................................................................................. $1,000.00 Annual Expenses.....................................................................................$37,560.00 Goals: The ultimate goal is to end homelessness,with the immediate goal of connecting clients to services in a timely manner. In the current grant term, no clients have been funded out of the north end of the county. This is not acceptable;we would seek to ensure that clients on the north end of our county have an equal chance to connect with services and funding. Through these proposed improvements to the delivery of CE services throughout Mason County,we would improve our understanding not only of the actual number of homeless households in Mason County, but of the nature and causes of the housing crises experienced by our homeless citizens. These improvements to the CE system would foster a far better collective understanding, not just within Crossroads Housing but across the entire Mason County service network, of our county's homeless demographic; we could actively clarify the needs of this population in order to more accurately direct resources toward meeting those needs. These improvements would make for a solid foundation for unprecedented success in reducing homeless numbers in our Annual Point-in-Time count, and empower all of us to co-create a long-needed positive impact on the housing crisis as it affects our community. t e North Man P.0 Box 2052 140 NE State Route 300 wUesources)w, Belfair,WA 98528 Office: (360) 552-2303 Fax: (360) 552-2289 director@nmresources.org North_4ason Resources assists individuals in navigating to an improved, Yfeafthy and Safe, Lifestyle.tm. 1. What are the outcomes of each of the 171iterally homeless households reported year to date through Coordinated Entry? Please list this in a non- identifying way such as HMIS#. If some dropped out of contact or destination is unknown they can be listed as "no contact". Literally Homeless HH Outcomes 1 993633382 DIVERSION-Exit to Temp 2 ODF5C5782 DIVERSION/Requested Exit 3 51A9DD420 DIVERSION-Exit to Temp 4 898445163 NO CONTACT 5 8EF8D1179 STILL ACTIVE 6 1AD1A7BEE VASH 7 05F04569E DIVERSION-Exit to Temp 8 050D9FADE NO CONTACT 9 ECAC4E232 NO CONTACT 10 4510ED267 NO CONTACT 11 D4C278D27 NO CONTACT 12 577C745C6 DIVERSION-Exit to Temp/NO CONTACT 13 E8C25C1 BF NO CONTACT 14 8731 C804F NO CONTACT 15 1784804E1 NO CONTACT 16 FC3422455 STILL ACTIVE 17 93F731076 NO CONTACT 2 STILL ACTIVE The majority of the clients seen at NMR are usually just passing through the area and either find NMR or have been referred. After utilizing the CES process, many of our clients utilize their own means to either find alternative housing (Diversion) or we lose contact. 1 J On occasion, clients do reappear at NMR after 3- 6 months and request housing assistance. This means a fresh intake (if they've been exited), and a fresh assessment of their situation. 2. How many of these unsheltered households were funded from the Rapid Rehousing fund to move into housing? None. The only new Literally Homeless household to receive any funding was via a VASH certificate . Out of those that carried over into this fiscal year, one Literally Homeless household was funded by Rapid Rehousing funds. (This household is not included on chart). As we all know, the difficulty of finding any type of housing in the Belfair north Mason county area is extremely high, let alone any affordable housing. As shared in numerous conference calls: 2-bedroom 1 bath-$950-$1400/month, and the majority of our clients are on a fixed income, or struggling with employment barriers. This means that unless a residence is subsidized, most of our clients are priced out of the market before they begin their search. 3. How many were assisted into either Community Lifeline, Crossroads, Turning Pointe (if applies) or out of county shelter? To date, very few individuals seek temporary shelter at Community Lifeline, often refusing referrals. NMR has made referrals to TP, however none that I know of have utilized their shelter. To date we have no referrals to the Family Shelter provided by Crossroads (All offers of referrals were denied). In general, many individuals had their own reasons for staying out of shelters, such as: not allowing pets, possible theft, hard feelings from last time, hiding from other individuals who frequents shelters, etc. We did send a family of 1 female adult and 2 minor children to CL. 4. If there were any barriers to shelter please note. If it is transportation, please elaborate on how Mason Transit, dial-a-ride, or QRT program was involved in a transportation solution. The biggest barrier is the time of day when the client arrives at NMR. Due to the decrease in MTA service due to Covid-19, there is a serious lack of transportation 2 I for those without their own vehicles between Belfair and Shelton. There are now only 3 available trips to Shelton from Belfair: 5:10 AM (Rt 21), 10:30 AM (Rt 1), 1:05 PM (Rt 1). This means that those who wish to access shelters in Shelton, but do not have their own transportation, have a significant disadvantage accessing shelter. Many NMR clients come to request services towards the end of the day (after the final bus to Shelton has left for the day), which means these clients have to figure out an arrangement for the night in Belfair or Bremerton. Getting to Bremerton is only slightly better, with one additional trip available: 4:10 AM (Rt 23), 6:30 AM (Rt 3), 4:45 PM (Rt 3), 5:55 PM (Rt 3). NMR does not monitor or keep track of how client utilize various transportation and has pulled this information from observation, and the MTA bus schedules (effective Feb 2020). 5. Do you know of an organization in Belfair that is open to operating a shelter and what services they would be able to provide (meals, showers, case management, etc.)? (We want to include an organization from Belfair into a shelter task force once the grant is released) At this point in time, there are various agencies that MIGHT be interested in organizing or operating a shelter to assist those in Belfair and the surrounding communities. However, it will require a funding source, and a plan as to how it will be supported in the future. I will present alternative options to a possible day shelter in Belfair. 3 MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING June 29,2020 Briefing Items • Local Agency Federal Aid Project Prospectus for CRP 2028—East Agate Road Resurfacing Project. • Request for Qualifications—Preliminary Engineering for Log Yazd Road Extension and SR 3 Freight Corridor Connections Analysis and Design • TIP-CAP Application from Mike Ringenberg. Discussion Items Commissioner Follow-Up Items Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff Public: _Randy Neatherlin _Loretta Swanson _Kevin Shutty _Mike Collins _Sharon Trask _Richard Dickinson _Others(list below) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PE, PLS, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: June 29, 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: Local Agency Federal Aid Project Prospectus for approved Federal Highway Administration (FHWA) Funding for County Road Project 2028 — E Agate Road Resurfacing Project EXECUTIVE SUMMARY: Federal Highway Administration (FHWA) will be funding 86.5% of the cost of County Road Project (CRP) 2028, E Agate Road, from milepost 1.7 to milepost 3.10. This project will consist of resurfacing the existing roadway and shoulders with hot mix asphalt, roadway striping and removing and replaces the existing guardrails. Washington State Department of Transportation will release the allocated federal dollars in two phases (July 2020 for Preliminary Engineering and 8/2021 for Construction) to the County as soon as the Local Agency Federal Aid Prospectus form has been approved and executed. BUDGET IMPACTS: Total estimated cost of this project is $803,000. Federal funding will be in the amount of $694,768, with local funding at approximately $108,432. The local funds will be funded out of the County Road Fund. RECOMMENDED OR REQUESTED ACTION: I move the Board authorize the Chair to execute the Local Agency Federal Aid Project Prospectuses approved Federal Highway Administration (FHWA) funding for County Road Projects 2028, E. Agate Road resurfacing project. ATTACHMENTS: 1. Project Prospectus form for CRP 2028 2. Grant Questionnaire Adft � Washington State Local A enc Federal Aid vI/ Department of Transportation g y Project Prospectus Prefix Route ( ) Date 06/03/2020 Federal Aid STPR DUNS Number 06-958-0751 Project Number Local Agency CRP 2028 ( WSDO Y 1 Federal Employer 91-6001354 Project Number ` Use Onl J Tax ID Number Agency CA Agency Federal Program Title County of Mason 0 Yes ❑No 0 20.205 ❑Other Project Title Start Latitude N 47.24408 Start Longitude W 123.01298 East Agate Road Resurfacing Project End Latitude N 47.22392 End Lon itude W 123.01264 Project Termini From-To Nearest City Name Project Zip Code(+4) State Route 3 Shelton 98584-7306 Begin Mile Post End Mile Post Length of Project Award Type 1.70 3.10 1.40 W1 Local❑Local Forces❑State❑Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name 23910 1.70 3.10 .023 Mason WSDOT Region Legislative District(s) Congressional District(s) Urban Area Number Olympic Region 35 10, 6 PRTPO Total Local Agency Federal Funds Phase Start Phase Estimated Cost Funding Date Nearest Hundred Dollar Nearest Hundred Dollar Nearest Hundred Dollar Month Year P.E. 20,000 2,700 17,300 7/2020 R/W 0 0 0 - Const. 783,000 105,732 677,468 8/2021 Total 1803,000 1108,432 694,768 Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes 24-ft 2 The existing E.Agate Road has 12-ft wide lanes and 5-ft wide gravel shoulders.The road surface has distresses. Description of Proposed Work Description of Proposed Work(Attach additional sheet(s)if necessary) The E. Agate Road Resurfacing Project MP 1.70 to MP 3.10 will consist of resurfacing the existing roadway and shoulders with hot mix asphalt,roadway striping and,removing and replacing existing guardrails. Local Agency Contact Person Title Phone Michael Collins Deputy Director/County Engineer 360-427-9670 Mailing Address City State Zip Code 100 W Public Works Drive Shelton WA 98584 By Project Prospectus Approving Authority Title Date DOT Form 140-101 Page 1 Revised 04/2015 Previous Editions Obsolete Agency Project Title Date County of Mason East Agate Road Resurfacing Project 06/03/2020 Type of Proposed Work Project Type(Check all that Apply) Roadway Width Number of Lanes ❑New Construction ❑Path/Trail ❑3-R 24 2 ❑Reconstruction ❑Pedestrian /Facilities ❑✓ 2-R ❑Railroad ❑Parking ❑Other ❑Bridge Geometric Design Data Description Through Route Crossroad ❑Principal Arterial ❑ Principal Arterial Federal ❑Urban Urban❑ MinorArterial Collector ❑Minor Arterial ❑ Functional ❑✓ Rural El ❑Rural ❑Collector ❑✓Classification NHS Major Collector NHS El major Collector ❑ ❑ ❑ Minor Collector ❑Minor Collector ❑ Local Access ❑Local Access Terrain [-]Flat ❑✓ Roll ❑Mountain ❑Flat ❑Roll ❑Mountain Posted Speed 45 Design Speed 145 Existing ADT 3844 Design Year ADT 2020 Design Year 2020 Design Hourly Volume (DHV) Performance of Work Preliminary Engineering Will Be Performed By Others Agency 100 % Construction Will Be Performed By Contract Agency 100 Environmental Classification ❑Class I - Environmental Impact Statement(EIS) ❑✓ Class II -Categorically Excluded (CE) ❑Project Involves NEPA/SEPA Section 404 ❑✓ Projects Requiring Documentation Interagency Agreement (Documented CE) ❑Class III - Environmental Assessment(EA) ❑Project Involves NEPA/SEPA Section 404 Interagency Agreements Environmental Considerations The project is considered exempt in accordance with WAC 173-420-110-exempt projects(1) safety, preservation. i DOT Form 140-101 Page 2 Revised 0412015 Previous Editions Obsolete Agency Project Title Date County of Mason East Agate Road Resurfacing Project 06/03/2020 Right of Way ❑✓ No Right of Way Needed ❑Right of Way Needed "AII construction required by the ❑No Relocation ❑Relocation Required contract can be accomplished within the exiting right of way. Utilities Railroad ❑✓ No utility work required ❑✓ No railroad work required All utility work will be completed prior to the start ❑AII railroad work will be completed prior to the start of of the construction contract the construction contract ❑All utility work will be completed in coordination ❑All the railroad work will be completed in coordination with the construction contract with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project?❑Yes W] No Remarks The E. Agate Road resurfacing project is anticipated to be contained within the road prism. This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Agency Date By Mayor/Chairperson DOT Form 140-101 Page 3 Revised 04/2015 Previous Editions Obsolete Mason County GRANT QUESTIONNAIRE Date: June 29, 2020 Office/Department: Public Works Contact Person: Mike Collins 1. Name of Grant/Program Local Agency Federal Aid Project Prospectus 2. New Grant X Renewing Grant _ Term (# of years) 1 3. Is the grant unchanged, and does not require Current Expense funding? (If Y, please skip to number 24) Y _ N X 4. How will this grant benefit the County's citizens? The grant will provide fundingto o improve approximately 1.40 miles of E Agate Road by resurfacing the existing roadway and shoulders with hot mix asphalt, roadway striping and removing and replacing existing guardrails. 5) Is this a program grant or an equipment grant? Program .grant 6) Is this a "one-time only grant" or is it renewable? If renewable, how long is grant anticipated to last? One-time grant 7) If this is a new grant how will the grant support a current program OR how will the program change? This project is currently identified on the 2020 Annual Construction Program (Item No. 1) and on the Six Year Transportation Improvement Program (Item No. 2). It has also been added to the Washington State 2020-2023 STIP. 8) Does this grant require up front funds? Y X N _ If so, what is the source of the up-front funds needed to cover costs prior to initial and continuing reimbursements being received? The Road Fund will cover the costs and be reimbursed. 9) How many employees (new or current) will be paid by the grant? New None Current None a. If this grant requires new hire(s) and grant ends, how will unemployment costs be funded? N/A. Page 1 10) Will the grant require matching funds; i.e., in-kind, cash, Employment Security, Social Security, FICA, PERS, etc? Y x N _ If so, what? A local match of 13.5% of the Preliminary Engineering and Construction is required for these funds. 11) Would the grant allow for an annual COLA in salary, increase in medical insurance premiums or increases in any personnel benefits? Covers increases, but no benefits. 12) What fund would support a cash match (if required)? Road Fund. 13) If required what is the TOTAL cost of the match over the life of the grant? The match requirement of 13 5% of PE and Construction would be funded through the road fund. Preliminary Engineering (PE) $20,000 Right of Way $ - Construction $783,000 Total $803,000 Grant Request $694,768 14) What fund would support the administration of the grant? Road Fund. 15) Will the grant allow for the County cost allocation plan to be funded? No 16) Would the grant require the county to provide office space and/or additional equipment to administer the program? If so, what are the requirements? No 17) Would the program require use of a county vehicle or personal vehicle? Y _ N X 18) If so, would the grant provide for the cost of the automobile and/or liability insurance? Y N X 19) Would the grant require activities by other county offices/departments? (i.e. legal review, technology services assistance, new BARS numbers.) Y_ N X If so, what activities? 20) Would acceptance and completion of the grant project in any way OBLIGATE the County to create/enact new ordinance or policies? Y _ N X If so, what obligations? 21) Does this grant project include any activities that may fall outside the county's standard policies (personnel policies on travel, hours of work, training required, reimbursement for meeting refreshments, paying for meeting space, etc.?) No Page 2 22) Will outside consultants be solicited to work on the grant and if so, is a process in place for appropriate selection and oversight of consultant activities? Y _ N X If so, what is the funding source for consultant fees? 23) For a program grant, how would the program be funded after the grant expires? (It should be understood that once grant funding ends, either the program ceases OR the funding for the program needs to be absorbed within the department's or office's existing budget) OR justification must be provided that the program has been and will continue to save or benefit taxpayers. Future maintenance cost of this segment of roadway will be reduced by these improvements. 24) Please provide (attached to questionnaire) a synopsis of the grant or a copy of the fact sheet. Please feel free to submit additional information as needed. Official signature of requesting office/department: J Elected Official/Department Head Date Approved by: Chair, Board of County Commissioners Date Page 3 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PE, PLS, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: June 29 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance €Human Resources €Legal €Other — please explain ITEM: Transportation Improvement Program Citizen Advisory Panel (TIP-CAP) — Mike Ringgenberg Application EXECUTIVE SUMMARY: The Board created TIP-CAP whose mission "...is to represent citizen interests throughout Mason County for all modes of travel during the development of the 6-year TIP." In order to balance interests county-wide, Resolution 53-14 identifies membership comprised of nine individuals representing: three from each rural area of the Commissioner Districts, three from each UGA or RAC of each Commissioner District, and three "at-large" positions representing different modes of transportation such as transit, bicycle/pedestrian, and freight/trucking. Kathy Geist's TIP-CAP membership term expired in May of this year and she is planning to enjoy her upcoming retirement so will not be re-applying. Mike Ringgenberg with Mason County Transit Authority has applied and would like to take over for representing Transit interest for the panel. Below Name Represents Term Expires Tim Lincoln District 1— Rural 1/21/2022 Don Pogreba District 3—Rural 1/7/2022 Mark Carlson District 3—Shelton UGA 1/7/2022 Philip Wolff Bicycle/Pedestrian (resides in District 1) 1/21/2022 Jeff Carey District 1—Belfair/Allyn UGA 1/7/2022 Jack Johnson Freight/Trucking (resides/property owner 1/7/2022 District 1) Pete Butkus District 2—Rural 1/7/2022 Kathy Geist Transit(resides in District 2) 51112020 Vacant District 2—Hoodsport/Union UGA RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County Commissioners appoint Mike Ringgenberg to a two-year term on the Transportation Improvement Program Citizens Advisory Panel (TIP-CAP), representing transportation (transit). ATTACHMENTS: Application i i MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON OVA 98584 Fax 360-427-8437;Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 ras4 _ i 1 AM SEEKING APPOINTMENT TO Mason County TIP-CAP committee i I NAME: Mike Ringgenberg ADDRESS: MTA 790 East Johns Prairie Road PHONE:360-545-7671 I CITY/ZIP: VOTING PRECINCT: WORK PHONE: 360-432-5733 Shelton 9858i Lewis Co. (OR AREA IN THE COUNTY YODUVE) E-MAIL mringgenberg@masontransit.org 1 -------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED. PREVIOUS EXPERIENCE) I (ACTIVITIES OR MEMBERSHIPS) COMPANY: Mason Transit Authority 5 YRS POSITION: Operations Manager I COMPANY: YRS POSITION: -------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: I believe my role with Mason County TIP-CAP would be to inform the committee on challenges drivers, passengers and pedestrians are having while moving throughout the roads In and ouT-oT Mason County. MTA has + staff In pnIIPR�r j i I What interests, skills do you wish to offer the Board, Committee,or Council? I would like to help make the roads in Mason County as safe as possible and that takes collaboration and planning from everyone. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) I work for MTA;we transport customers on multiple roads in and out of the county daily. I do not have any other financial, professional or voluntary affiliations that may influence my position on this board. Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes ' Realist' Ily,ho much time can you giv"_this position? Q rted X X Weekly Daly �\ Office Use Only Appointment Date Signature Date Temi Expire Date MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, PLL, PE, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: June 29, 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Request for Qualification (RFQ) EXECUTIVE SUMMARY: Public Works requests the Board's authorization to select a consultant for preliminary engineering work for extending Log Yard road from SR-3 to intersect with the new SR3 Freight Corridor. The Scope of Work will include community outreach, finalizing the connection point of Log Yard Road to SR 3 Freight Corridor and receive concurrence from WSDOT, Kitsap County and other stake holders. Additional supplemental tasks that may be undertaken by this same contract include a complete design of the road including connection to existing Log Yard Road, SR 3 Freight Corridor, storm water report, additional outreach, cultural/historical assessment, necessary permits for construction, utilities, and full advertisement ready Plans, Specifications, and Estimate package. Background information regarding the Freight Corridor project can be found on WSDOTS website: https://www.wsdot.wa.gov/projects/sr3/freight/homem and information regarding the new Log Yard Road and Romance Hill Road connection to the new corridor is in the Belfair Mobility plan, available online at: https://www.belfairmobility.orgz(pages 60-61). BUDGET IMPACTS: The estimated cost for the consultant contract is $200,000 and will come out of the road fund. RECOMMENDED ACTION: Recommend the Board authorize Public Works to select a consultant for preliminary engineering work for Log Yard Road extension and SR 3 Freight Corridor and the Deputy Director/County Engineer to sign the agreement and any supplemental task for the project. Public Works will announce the consultant selection during a regular scheduled Commission meeting. ATTACHMENT: RFQ Briefing Summary i REQUEST FOR QUALIFICATIONS Log Yard Road Extension and SR 3 Freight Corridor Connection Analysis & Design Mason County, Washington June 22, 2020 The Mason County Public Works Department (Public Works) solicits interest from consulting firms with expertise in designing new roadways segments, connecting an existing roadway to a future roadway, permitting, and with good working relationships or the ability to build a good working relationship with WSDOT, Kitsap County, City of Bremerton,the community, and other project stakeholders. I. Background WSDOT is in the preliminary engineering process for a Freight Corridor project that will result in a two- lane limited access highway with a design speed of 60 miles per hour on a new alignment east of SR 3 through Belfair. Its design and right-of-way acquisition will accommodate an ultimate four-lane configuration to carry regional through-traffic between Shelton and Bremerton, augmenting the capacity of the existing SR 3 state highway route. Additional information is available on WSDOT's website https://www.wsdot.wa.gov/projects/sr3/freight/home for the project. The WSDOT project is fully funded through the Connecting Washington budget. Construction of at least one, and likely two new connector(s), between existing SR 3 and the new Freight Corridor will be constructed along Mason County roadways. WSDOT's timeline for construction is 2022. Mason County recently completed a planning process to identify the new connections and selected an extension of Log Yard Road and Romance Hill Road to the new SR 3 Freight Corridor. The Belfair Mobility plan is available online, https://www.belfairmobility.org/and includes information regarding the Log Yard Road connection on pages 60 and 61.The connection most likely will occur in Kitsap County. II. Scope of Work This RFQ is soliciting a consultant for preliminary engineering work for extending Log Yard Road, from SR-3 to intersect with the new SR3 Freight Corridor. The Scope of Work will include community outreach,finalizing the connection point of Log Yard Road to SR 3 Freight Corridor and receive concurrence from WSDOT, Kitsap County and other stake holders. Additional supplemental tasks that may be undertaken by this same contract include a complete design of the road including connection to existing Log Yard Road, SR 3 Freight Corridor, storm water report, additional outreach, cultural/historical assessment, necessary permits for construction, utilities, and full advertisement ready Plans, Specifications, and Estimate package. The ability to keep the project on schedule and have permits in hand and able to construct in 2021 or 2022 is important. Page 1 of 3 i. REQUEST FOR QUALIFICATIONS Log Yard Road Extension and SR 3 Freight Corridor Connection Analysis & Design Mason County, Washington June 22, 2020 III. Selection Process and Schedule Public Works anticipates selecting a consultant and will base consultant selection on qualifications and experience in new roadway design, permitting experience, good working relationships with local agencies,WSDOT,Tribal, and community partners. Public Works is requesting written statements of qualifications responding to the following topics: 1) Firm qualifications and experience (including approach to project management and ability to meet constrained schedules, experience working on connections to state routes,working with local partners such as WSDOT and the community) 2) List of key staff, roles, experience, and qualifications (including the experience in topic 1) 3) Project experience (including a description of the firm's role, key personnel, and methods used for performing the work) 4) Three references(include the associated project name and phone and email contact information) Written responses should be limited to 10 pages on 8%" x 11" sheets.Additionally, responses should include a cover page with the firm's name and contact information for the firm's primary point of contact for Public Works.The cover page is not included in the 10-page limit for written responses and should be no more than two pages. Resumes for key staff, not to exceed one page each, may be included as an appendix to the statement of qualifications and will not count toward the 10-page limit. Public Works may conduct interviews to select the consultant firm; but reserves the right to select the consultant firm exclusively based on Statement of Qualifications. A single copy of the statement of qualifications must be delivered electronically in .pdf format, or four paper copies will be accepted in person and received no later than 4:00 PM, PST,on July 20, 2020. Responses are to be emailed to MCollins@co.mason.wa.us,or delivered to the address below. Questions regarding this request for qualifications (RFQ) should be directed to: Mason County Public Works Building#1 Attention: Mike Collins, County Engineer 100 W Public Works Drive Shelton, WA 98584 Phone: (360)427-9670 ext.452 Electronic proposals will be accepted. Submit to: MCollins@co.mason.wa.us Page 2 of 3 t REQUEST FOR QUALIFICATIONS Log Yard Road Extension and SR 3 Freight Corridor Connection Analysis & Design Mason County,Washington June 22, 2020 Public Works reserves the right to amend this RFQ or to withdraw the RFQ at any time. Mason County Public Works Department, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all respondents that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit qualifications in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award. Page 3 of 3 MASON COUNTY PUBLIC WORKS DEPARTMENT REQUEST FOR QUALIFICATIONS Log Yard Road Extension and SR 3 Freight Corridor Connection Analysis and Design NOTICE Mason County Public Works Department is Requesting Qualification (RFQ) from qualified individuals and/or firms for the following project: SUBMISSION OF PROPOSAL To receive consideration, responses must be submitted in accordance with the following instructions: 1. All responsive submittals shall be sealed and delivered to: Mason County Public Works Building#1 Attention: Mike Collins, County Engineer 100 W Public Works Drive Shelton, WA 98584 Electronic proposals will be accepted. Submit to: MCollins@co.mason.wa.us 2. Submit four (4) copies of the response by 4:00 p.m. July 20, 2020; and 3. Submittals shall be no more than 10 pages; and 4. The envelope must be clearly marked "Log Yard Road Extension and SR 3 Freight Corridor Connection Analysis and Design RFQ"; and 5. Modifications to submissions may be submitted prior to the date and time specified for receipt of submissions; and 6. Mason County reserves the right to reject any and all responses, and has the right, at its sole discretion, to accept the submittal it considers most favorable to Mason County's interest and the right to waive minor irregularities in procedures.