HomeMy WebLinkAbout2020/05/05 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North 5th Street, Shelton, WA
May 5, 2020
1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance— Kevin Hanson led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3 — Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in a letter stating liquor license
number 406648 for North Shore Place, has been discontinued.
4.1.2 Pam Volz sent in an application for the Lodging Tax Advisory Committee Advisory
Board (LTAC).
4.1.3 Washington State Liquor and Cannabis Board sent in a Change of Corporate
Officers/Stockholders Application for Toucan Farms.
4.1.4 Washington State Liquor and Cannabis Board sent in a liquor license application for
Potlatch Brewing Company.
4.2 Proclamation — National Correctional Officers and Employees Week
4.3 Proclamation — National Police Week
4.4 Proclamation honoring Mason County High School 2020 Graduates
5. Open Forum for Citizen Input— no public comment received.
6. Adoption of Agenda - Cmmr. Shutty/Neatherlin moved and seconded to adopt the agenda
as published. Motion carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes—April 13, and April 21, 2020 Briefing Minutes; April 21, 2020 Regular Meeting
Minutes. Cmmr. Shutty/Neatherlin moved and seconded to adopt the April 13, and April
21, 2020 Briefing Minutes; April 21, 2020 Regular Meeting Minutes as presented. Motion
carried unanimously. N-aye; S-aye; T-aye.
8. Approval of Action Agenda:
8.1 Approval to extend lead pay for Jessica Koehn and Dawnell Arndt until the Public Works Finance
Manager position is filled.
8.2 Approval of an ordinance describing amendments to Title 17, relating to the Belfair Urban Growth
Area. This ordinance was originally adopted December 5, 2017 and was not properly updated in
Mason County Code. No changes have been made to the ordinance. (Ex. A— Res. 2020-35)
8.3 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8071709-8072292 $ 713,664.61
Direct Deposit Fund Warrant #s $
Salary Clearing Fund Warrant #s $
8.4 Approval of the Resolution amending Resolution 2020-30, Mason County Pandemic and Public
Health Emergency Response and Recovery for County Employees Policies and Procedures
Although the partial closure is continued until the Governor's Stay Home-Stay Healthy order is
expired, the County will no longer offer Closure Pay and Extra Duty Pay effective 12:01 a.m. on
May 5, 2020 to County employees. (Ex. B— Res. 2020-36)
8.5 Approval of a Resolution amending Resolution 43-16 authorizing Frank Pinter to sign Recreation
and Conservation Office Youth Athletic Facilities (RCW/YAC) contracts. (Ex. C— Res. 2020-37)
8.6 Approval of Mason County Best Practices for Employees Returning to Work.
8.7 Approval to extend the suspension of certain limitations in County code Chapter 2.88, Meetings
of Board of County Commissioners, regarding commissioner participation in Commissioner
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
May 5, 2020 - PAGE 2
meetings via conference call or video conference and requirement that two Commissioners be
physically present. This suspension is in until May 31, 2020.
8.8 Approval to pay Kell Rowan and Alex Paysse at salary range 46, step 0, effective April 5, 2020 for
working in a higher class, due to the Director of Community Services absence in the office
because of Covid-19 Duty Officer assignment. This special pay shall be removed when the
Director of Community Services is no longer working at Emergency Management in response to
the COVID-19 health emergency.
8.9 Approval to request for qualifications (RFQ) for Grant Writer services.
8.10 Approval to establish the Leave-Sharing Board, pursuant to the Major Disaster Leave-Sharing
Plan, as the following three members: Chair of the Board of County Commissioners, Budget
Manager and Chief Deputy Prosecuting Attorney.
8.11 Approval of Amendment #3 with Community Lifeline, contract number CL:2019-2021.3, to
extend overnight shelter operations through May 31, 2020.
8.12 Approval of the contract with BERK Consulting for the Planned Action EIS for the Belfair Subarea
Plan.
8.13 Approval for the Auditor to purchase ballot sorter equipment in the amount of$65,000 via piggy
backing on Island County's RFQ. Mason County has an ILA with Island County. This is 100%
grant funded.
Cmmr. Shutty/Neatherlin umoved and seconded to approve action items 8.1 through 8.13.
Motion carried unanimously. N-aye; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)- No business.
10. 9:15 a.m. Public Hearings and Items set for a certain time— No hearings.
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:21 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Meli sa Drewry, Clerk offhe Board haron Tra , Chair
-eg-a- ,
Kevin Shutty, Co issioner
Rano Neat erlin, Commissioner
Exhibit A
ORDINANCE NUMBER 1IQ=
AMENDMENT TO MASON COUNTY CODE TITLE 17
ORDINANCE amending Mason County Code Title 17 relating to the Belfair Urban Growth
Area (UGA).
WHEREAS, under the authority of the Washington State Growth Management Act (GMA)
(RCW 36.70A) Mason County took legislative action to revise its development regulations in
December 2017; and
WHEREAS, after the approval and adoption of Ordinance 81-17, the subject code
amendments were inadvertently not attached to the Ordinance; and
WHEREAS, in order to get published through Municode (Municipal Code Corporation) the
code amendments must be attached; and
WHEREAS, this Ordinance has attached the code amendments as adopted by the Board of
County Commissioners on December 5, 2017 without change; and
BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and
ADOPTS amendments to the Mason County Code Title 17 relating to the Belfair Urban
Growth Area (UGA) as described in ATTACHMENT A.
L
DATED this day of 2020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
0'�
Sharon Trask, Chair
M issa revery, Clerk 7f the Board 0--sit,—
APPROVED AS TO FORM: Kevin Shutty,e0mmissioner
Tim White ref DPA Rart6yNeatherlin, Commissioner
ATTACHMENT A
17.22.010-"R-4" Low density residential district—Purpose.
17.22.050- Bulk and dimensional standards.
Density: Maximum average of four dwelling units per gross acre and a minimum density of
three units per net developable acre
Intensity: 35%lot coverage on individual lots.
Minimum Lot
None. Development must not exceed density and lot coverage requirements above.
Area:
Lot Dimensions: All lots shall have a minimum width of 25 feet.
The maximum height of structures in the district shall be as follows:
Height: Buildings containing the permitted use: 30 feet.
Accessory structure: 20 feet.
i
Front yard: 15 feet.
Side yard: 5 feet for accessory structures and 18-5 feet for the dwelling unit.
Setbacks: Street side yard:4-10 feet.
Rear yard: 5 feet for accessory structures and 10 feet for the dwelling unit.
Street rear yard: 15 feet.
17.22.060- "R-5" Medium density residential district—Purpose.
17.22.100- Bulk and dimensional standards.
Density: Maximum average of 5 dwelling units per gross acre,and a minimum density of four
units per net developable acre.
Intensity: 40%lot coverage.
Minimum Lot
None. Development must not exceed density and lot coverage requirements above.
Area:
Lot Dimensions: All lots shall have a minimum width of 25 feet.
Page 1
ATTACH M ENT A
Height: The maximum height of structures in the district shall be as follows: Buildings
containing the permitted use: 35 feet.Accessory structure: 20 feet.
Front yard: 10 feet.
Side yard:5 feet for accessory structures and 49-5 feet for the dwelling unit.
Setbacks: Street side yard: 10 feet.
Rear yard: 5 feet for accessory structures and 10 feet for the dwelling unit.
Street rear yard: 10 feet.
17.22.110- "R-10" Multi-family residential district—Purpose.
17.22.150- Bulk and dimensional standards.
Density: Maximum average of 10 dwelling units per gross acre,and a minimum density of ten
units per net developable acre.
Intensity: 50%lot coverage.
Minimum Lot
None. Development must not exceed density and lot coverage requirements above.
Area:
Lot Dimensions: All lots shall have a minimum width of 25 feet.
i
Height: The maximum height of structures in the district shall be as follows: Buildings
containing the permitted use:45 feet.Accessory structure:20 feet.
Setbacks: Front yard: 10 feet.
Side yard:5 feet for accessory structures and 445 feet for the dwelling unit.
Setbacks: Street side yard: 10 feet.
Rear yard:5 feet for accessory structures and 10 feet for the dwelling unit.
Street rear yard: 10 feet.
Page 2
Exhibit B
RESOLUTION NO.
RESOLUTION AMENDING 2020-30 MASON COUNTY PANDEMIC AND PUBLIC HEALTH
EMERGENCY RESPONSE AND RECOVERY FOR COUNTY EMPLOYEES POLICIES AND
PROCEDURES
WHEREAS, Mason County Pandemic and Public Health Emergency Response and Recovery for County
Employees Policies and Procedures was adopted March 24, 2020 in response to the COVID-19 outbreak;
WHEREAS, the County Commissioners declared a partial County Closure effective March 23, 2020
pursuant to Proclamation 20-25 STAY HOME-STAY HEALTHY that was adopted by the Washington State
Governor on March 23, 2020 proclaiming a State of Emergency for all counties throughout the state of
Washington as a result of the coronavirus disease 2019 (COVID-19) outbreak in the United States and
confirmed person-to-person spread of COVID-19 in Washington State;
WHEREAS, the Governor extended the STAY HOME -STAY HEALTHY order until May 4, 2020 and is
now extended to May 31, 2020 and the partial County Closure remains in effect until the Governor's
Order ends or until the County Commissioners take action to end the partial County Closure;
WHEREAS, the County Commissioners consider all Mason County employees essential;
WHEREAS, County Commissioners authorized Closure Pay and Extra Duty Pay effective March 23, 2020.
A number of compensation alternatives are available to cover employee absences and the Commissioners
wish to no longer offer the Closure and Extra Duty Pay options effective May 5, 2020;
NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of Mason County to amend
Mason County Code Title 2 Administration and Personnel, Mason County Pandemic and Public Health
Emergency Response and Recovery for County Employees Policies and Procedures. Amendments include
declaring all Mason County employees as essential (attachment A).
IT IS FURTHER RESOLVED to continue the partial County Closure, pursuant to the STAY HOME-STAY
HEALTHY Proclamation adopted by the Governor of Washington State and effective May 5, 2020
eliminate the Closure Pay and Extra Duty Pay and urge all employees to utilize the various compensation
alternatives. The partial County Closure is in effect only until the Governor's Order ends or until the
County Commissioners take action to end the partial County Closure.
DATED this Th day of May, 2020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
-Sharon Tra , C air
Mefiss e'wry, erk 6f the Board
Ran y Neatherlin, Commissioner
8-A�`O FORM:
QmW
evin ShuttyCommissioner"
Chief Deputy Prosecuting Attorney
):\RESOLUTIONS&ORDINANCES`RESOLUTIONS-ORDINANCES Word Files\2020\AMENDED Pandemic&Public Health Emergency
Policy.doc
Attachment A— Revised May 5, 2020
.a�%' �r Mason County Pandemic and Public
Health Emergency Response and
Recovery for County Employees
�� Policies and Procedures
I. PURPOSE:
The purpose of this policy is to provide guidance and establish procedures in the
event a pandemic illness or public health emergency is expected to occur, or
currently is taking place, which may affect the operations of Mason County and/or
pose a risk to the health or safety of staff and the community at large.
The provisions within this policy provide additional benefits beyond those which are
prescribed by current Mason County Policy, current Collective Bargaining
Agreements, Washington State and Federal Law. The provisions within this policy
do not create or permit any adverse employment actions beyond those which are
prescribed by current Mason County Policy, current Collective Bargaining
Agreements, Washington State and Federal Laws. Furthermore, these Policies and
Procedures are only in effect until the Declaration of Emergency ends. No actions
available in this Policy will survive the end date of the Declaration of Emergency.
II. SCOPE:
This policy applies to all Mason County Departments, Elected Offices and
employees.
III. DEFINITIONS:
A. Closure Pay: Payment of regular wages and benefits during closure of the
County or other County facilities in the event of a pandemic, outbreak, or
proclamation of a public health emergency. Equivalent to "Paid Administrative
Leave": Regular pay without impact to accrued leave banks.
B. Extra Duty Pay: Payment of regular wages and benefits during a closure of
the County or other County facilities in the event of a pandemic, outbreak or
proclamation of a public health emergency equivalent to a 5% increase in
regular wages for FLSA-exempt and FLSA non-exempt employees who are
called to perform "Essential" work during a closure of the County.
C. Pandemic Pay: Payment of wages if an employee is eligible under criteria
defined in Section VI-D a, b, c, below.
D. Pandemic Care Pay: Payment of wages if an employee is eligible under
criteria defined in Section VI-D d, e, below.
E. Outbreak: a widespread occurrence of an infectious disease in a community
at a particular time with a hospitalization and/or mortality rate significantly
higher than the common flu.
F. Pandemic: a disease that is prevalent over a region, country, or the world.
Pa,-,e 1 of 5
..............
IV. REFERENCES:
A. RCW 7.05 — Local Health Departments
B. RCW 7.08 — Combined County-County Health Departments
C. RCW 70.26 — Pandemic Influenza Preparedness
D. RCW 38.52.070 — Emergency Powers
E. RCW 49.46.210 — Paid Sick Leave
F. RCW 36.16.100 — Offices to be open certain days and hours
G. Mason County Comprehensive Emergency Management Plan
H. Mason County Personnel Policies Specifically Sec 4.5
I. Washington Department of Health-doh.wa.gov
J. HR6201- Emergency Family & Medical Leave Expansion Act
K. Families First Coronavirus Response Act (FFCRA)
V. POLICY- Effective the date the Governor of Washington State proclaims a State of
Emergency and for the period of time a Mason County Declaration of Emergency of
Pandemic and/or Public Health Emergency, is in force, it will be the policy of Mason
County to take all appropriate measures needed to address a pandemic and protect
public health. Protecting the community and County staff is a top priority and this
policy establishes some of the actions that may be taken and the authority granted
to address a pandemic. For this policy, all County employees are considered
essential employees.
Vi. PROCEDURES: The following procedures are established to minimize disease exposure
and maintain County operations in the event that a pandemic becomes a threat to the
health or safety of County employees, their families, and the community at large.
A. Declaration of Pandemic and/or Public Health Emergency: Public health
professionals at organizations such as the Centers for Disease Control and
Prevention (CDC), Washington State Public Health Department, Washington
State Governor, and/or Mason County Public Health Department may declare
that a pandemic, outbreak, or public health emergency exists. Such
declarations may contain instructions or recommendations to both private and
public sector entities. The County will follow all mandatory instructions and
will implement recommendations to the extent it determines these to be
applicable and/or feasible or practicable under the particular circumstances.
B. Federal and State mandates: The White House, The United States
Congress, The United State Senate and The State of Washington may, via
legislation, mandate actions to address a pandemic, The County will follow all
legislation and mandatory instructions and implement recommendations to the
extent it determines them to be applicable and/or feasible or practical under
the particular circumstances.
C. Procedures to help minimize the spread of germs- Employees are urged
to practice standard Non-Pharmaceutical Interventions ("NPI's"), including
Page 2 of 5
covering coughs by coughing into a tissue or, if a tissue is not available, into
their elbows, regular hand washing, regular use of alcohol hand sanitizer, and
avoiding touching eyes, nose, or mouth. Hands and work surfaces should be
disinfected frequently. Employees are also urged to utilize social distancing
such as maintaining a distance of six feet from others when practical to do so.
D. Proclamation of Emergency/Disaster Due to Pandemic: Upon the County's
proclamation of emergency/disaster due to pandemic, the following status
classifications shall apply when an employee is deemed to be:
a. Quarantined or Isolated: When quarantine or isolation of an employee is
ordered by State or County Health Officials due to a pandemic illness.
Employees must not return to work until they have been free of illness symptoms
(fever, temperature above 98.6°, chills, sore throat, etc.)for at least 72 hours (or
any longer applicable incubation period determined by the appropriate health
authority) or are deemed no longer infectious by a medical professional.
Documents may be required.
b. Advised by health care provider to self-quarantine due to illness concerns:
Employees who have an illness or are experiencing flu-like symptoms (as then-
defined by the applicable health authorities), are prohibited from coming to work
and are encouraged to consult their physician. Employees must not return to
work until they have been free of illness symptoms (fever, temperature above
98.6°, chills, sore throat, etc.) for at least 72 hours (or any longer applicable
incubation period determined by the health authority) or are deemed no longer
infectious by a medical professional. Documents may be required.
c. Experiencing pandemic symptoms and seek medical attention: Employees
reporting to work who exhibit symptoms of an illness will be sent home and
encouraged to consult their physician. Employees must not return to work until
they have been free of illness symptoms (fever, temperature above 98.6°, chills,
sore throat, etc.) for at least 72 hours (or any longer applicable incubation
period determined by the appropriate health authority) or are deemed no
longer infectious by a medical professional. Documents may be required.
d. Caring for an individual "immediate family member" subject to
quarantine, isolation or self-quarantine: If the illness of an employee's
"immediate family member" interferes with reporting to work in a timely manner,
the employee is responsible for notifying their supervisor pursuant to the
provisions of the Personnel Policies or applicable collective bargaining
agreement. Employees must not return to work until their family members have
been free of illness symptoms(fever, temperature above 98.6°, chills, sore throat,
etc.) for at least 72 hours (or any longer applicable incubation period
determined by the appropriate health authority) or are deemed no longer
infectious by a medical professional. Documents may be required.
Page 3 of 5
a. Child Care: If the school or place of care of an employee's child or
dependent is closed due to pandemic, and the employee must provide care
for the child or dependent. Documents may be required.
iii.
E. Declaration of Public Health Emergency: At the discretion of the Board of
County Commissioners, the County may elect to offer any number of
compensation alternatives for emergency medical absences due to the
Declared Public Health Emergency:
a. Unless otherwise prohibited by law, the employee shall be required to utilize
accrued sick leave, if any, or other accrued paid time off (vacation leave,
compensatory time, or floating holidays) pursuant to adopted Personnel Policies
or applicable collective bargaining agreements if they are unable to come to
work or are recovering from or caring for a family member or dependent
recovering from illness. Supporting documentation may be necessary to
authorize pay.
b. Unless prohibited by law, the employee may use Unemployment Insurance,
Washington State Paid Family Medical Leave or file a Labor & Industries
claim.
c. Employees may donate accrued sick leave to employees who do not have
enough accrued leave balances to cover their absence, in accordance with
the County's Medical Emergency Shared Leave Policy in which the Donors
tax liability may be waived by the IRS.
d. Employees may have access to a number of compensation alternatives,
such as the Families First Coronavirus Response Act, under which the
County must offer Emergency Paid Sick Leave to employees affected by
Section VI, a, b, c, d, or, e.
e. Authorize "Paid Administrative Leave" for employees affected by a partial
closure or closure of the county as the Washington State Attorney General's
Office Informal Opinion dated March 12, 2020 stated.
F. At the Discretion of the Board of County Commissioners, the County may
alter its business practices, hours of business, and services provided.
Examples of potential measures that could be taken include but are not limited
to:
a. Implement Temporary Emergency Procedures: to minimize in-person contact
between employees. Such measures may include greater use of e-mail, phone,
and teleconferences as opposed to in-person meetings and contact.
b. Reduced Reception and Front Counter Service: The County may alter how
it conducts business with the public by limiting or halting in person services
Page 4 of 5
at counters/areas of the County and other facilities where front-line services
are typically provided.
c. Limit travel by County employees outside the county for county business.
d. Restrict non-essential meetings within the county and use teleconferencing.
e. Limit BOCC Briefing and Action Items to those absolutely essential that could
have a negative financial or public safety impact if not acted on.
f. Suspend all County Advisory Board Meetings and Close all County Parks.
g. Authorize Partial Work from Home Schedules: Some staff may be permitted
or assigned to work from home under the Telework Policy.
h. Authorize the County Elected Officials to establish business hours for their
offices for the period of time these measures are in force.
G. Partial County Closure, In the event an order is issued by the Governor of
Washington State or other order that subjects county employees to quarantine
or isolation, at the discretion of the Board of County Commissioners, the
County may partially close. During partial closure, elected officials and
directors will coordinate essential workflow with their managers and staff. In
the event staff is unable to work in the office, they may Telework from home
and receive their regular pay. The Commissioners may authorize Closure or
Extra Duty pay in accordance with the provisions in this policy.
H. County Closure: in the event an order from the Governor of Washington State
or other order that subjects county employees to quarantine or isolation and
the County is closed, staff may Telework from home and certain staff may be
designated as Emergency Operations Staff and receive their regular pay. The
Commissioners may authorize Closure or Extra Duty pay in accordance with
the provisions in this policy.
Page 5 of 5
Exhibit C
RESOLUTION NO. &Zo-37
AMMENDING RESOLUTION NO. 42-16
RECREATION AND CONSERVATION OFFICE (RCO)
YOUTH ATHLETIC FACILITIES (YAF)
APPLICATION RESOLUTION /AUTHORIZATION
WHEREAS, Mason County, Washington (County) and the Hood Canal School District
404 (District) have collaborated on the Hood Canal Multipurpose Field Improvement
Project and received funding for this project from the Washington State Recreation
Office (RCO); and
WHEREAS, on July 19,2016, the then Mason County Board of County Commissioners
approved and authorized Terri Jeffreys, then County Commissioner and Chair of the
Board, to sign the project agreements with RCO for this project; and
WHEREAS, the current Board of County Commissioners wish to replace the signing
authority to a current Mason County staff member.
NOW THEREFOR, BE IT RESOLVED that the Board of County Commissioners does
hereby transfer authorization to Frank Pinter, Support Services Director, to sign the
project agreement/contract with RCO (#16-1929D) for the Hood Canal Multipurpose
Field Improvement Project.
ADOPTED THIS ���" day of , 2020
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
aw 4"0-4,- 'u Z
";� .e 2�
Melissa rewry, Cler of the Board Sharon Trask, C airperson
APPROVED AS TO FORM: Randy Neatherlin, Commissioner
Timothy Whitehead, Kevin Shut , Commissioner
Chief Deputy Prosecuting Attorney