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Home My WebLink About2020/06/09 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5"' Street, Shelton, WA June 9, 2020 1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m. 2. Pledge of Allegiance—Abe Gardner led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 — Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in a Marijuana License Application for PT Enterprises LLC., and Change of Location for CMI LLC. 4.1.2 Washington State Liquor and Cannabis Board sent in a liquor license approval for Lake Cushman Grocery. 4.1.3 John Wiesman from Washington State Department of Health sent in a letter in regards to COVID-19 recovery. 4.1.4 Mark Woytowich sent in a letter pertaining to garbage in our forest lands. 5. Open Forum for Citizen Input— None. 6. Adoption of Agenda - Cmmr. Neatherlin/Shutty moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes— May 18 and May 26, 2020 Briefing Minutes. Cmmr. Shutty/Neatherlin moved and seconded to approve the May 18 and May 26, 2020 Briefing Minutes. 8. Approval of Action Agenda: 8.1 Approval to appoint Robert Edwards to represent District No. 1 on the Mason County Solid Waste Advisory Committee for a period of three years, expiring June 2, 2023. 8.2 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant # $ Direct Deposit Fund Warrant # $ Salary Clearing Fund Warrant #s $ Treasurer Electronic Remittance for May 2020 $ 200,190.93 8.3 Approval of a resolution to establish a revolving account for US Elections Security Assistance Grant monies. (Ex.A—Res. 2020-45) 8.4 Approval of a resolution setting a hearing date with the Hearings Examiner for Wednesday, July 22, 2020 at 1:00 p.m. to consider public comment on the petition for vacation of the south 10 feet of an unused road, once called Gray Road, that is located north of 111 E. Willchar Blvd. in the Plat of Will-Char Addition to Phillips Lake Tracts 5-6. (Ex. B— Res. 2020-48) 8.5 Approval to execute a Road Closure Resolution for following Mason County Public Works culvert replacement projects: a.CRP 2014, Deegan Road West at milepost 2.35 to be closed from Monday, July 6, 2020 and reopening prior to Friday, July 17, 2020. (Ex. C—Res. 2020-46) b.CRP 2015, Shelton Valley Road work at milepost 2.13 to be closed from Monday, July 20, 2020 and reopening prior to Friday, August 7, 2020. (Ex. D—Res. 2020-47) 8.6 Approval to set a hearing on Tuesday, July 14, 2020 at 9:15 a.m. to consider approving the franchise agreement applications between Mason County and the following: • Aquarius Utilities, LLC • Island Shores Water, LLC • Detroit Water Service Association 0 Oak Park Water Company, LLC • Mission Creek Tracts Water System • Mason county Public Works U&W • Little Mission Creek Water System BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS June 9, 2020 - PAGE 2 8.7 Approval of contract K4511 with Washington State Health Care Authority for the Law Enforcement Assisted Diversion (LEAD) grant. 8.8 Approval for the Release and Hold Harmless Agreement with Pherris Chapman to release and forever discharge Mason County, its officers, agents, employees, agencies, and departments from any and all existing and future claims, damages and causes of action foreseen and unforeseen of any nature whatsoever arising out of a clerical error made by the Mason county Clerk's Office and to pay the sum of $2,500 and an apology letter to the mother, as agreed. Cmmr. Neatherlin asked to remove item 8.8 for discussion. Cmmr. moved and seconded to approve action items 8.1 through 8.7. Motion carried unanimously. N-aye; S-aye; T-aye. 8.8 Nichole Wilston, Risk Manager, said the agreement is due to a clerical error within the Clerk's office that cannot be discussed further due to potential litigation. Cmmr. Shutty/Neatherlin moved and seconded to approve the Release and Hold Harmless Agreement with Pherris Chapman to release and forever discharge Mason County, its officers, agents, employees, agencies, and departments from any and all existing and future claims, damages and causes of action foreseen and unforeseen of any nature whatsoever arising out of a clerical error made by the Mason county Clerk's Office and to pay the sum of$2,500 and an apology letter to the mother. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials)- None 10. 9:15 a.m. Public Hearings and Items set for a certain time— No hearings. 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:14 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melis a Dr ry, Clerk o the Board Sharon Tr sk, Chair ��Zp Kevin Shu , Co missioner Ra dy Neatherlin, Commissioner Exhibit A RESOLUTION NO. 0,2 ` T5 ESTABLISH THE US ELECTIONS SECURITY ASSISTANCE REVOLVING ACCOUNT PURSUANTTO THE COVID 19 CARES ACT Fund#001.000000.030.034 WHEREAS, Mason County has entered into an Intergovernmental Grant Agreements between the State of Washington,Office of the Secretary of State for a Federal Awards,CDFDA 90-404 HAVA Election Security Grants in the amount of$169,509.84 and$136,674.24. WHEREAS,the purpose of the grants are to a. Prevent,prepare for,and respond to coronavirus domestically or internationally,for the 2020 Federal election cycle b. Improve the administration of elections for Federal office,including to enhance election technology and make election security improvements"to the systems,equipment and processes used in federal elections WHEREAS,the grant agreements requires the county to place the funds received in an interest bearing account. All funds will remain in that account until spent by the county on allowable activities. WHEREAS,interest earned on deposited funds will be spent on allowable activities under the grant agreement. WHEREAS, unused grant funds shall be returned to the Office of the Secretary of State on December 31, 2020,and December 20,2024 unless the grant agreement is terminated sooner. In the event of termination of the grant agreement,interest earned on deposited funds shall be remitted to Office of the Secretary of State together with all unspent federal and state match funds in the account WHEREAS,the Mason County Auditor and/or designee(s)in partnership with the Mason County Treasurer and/or designee(s)are authorized to receive,pay and transfer revenue and expenses as approved in writing between the Elections Fund#001.000000.030.034 and the US ELECTIONS SECURITY ASSISSTANCE Checking Account. WHEREAS,the Mason County Treasurer,has reviewed and approves of creating a revolving account for the US Election Security Assistance Funds. The Elections Department will be the responsible party for reconciling the monthly bank statement and providing such reconciliation to the Mason County Treasurer's Office. NOW THEREFORE BE IT RESOVLED,that the Board of County Commissioners hereby approves the recommendation of the Mason County Treasurer to create the US Elections Security Assistance Revolving Account. DATED this of June,2020. BOARD OF COUNTY COMMISSIONERS, ATTEST: MASON COUNTY,WASHINGTON It/ � � -DrevVK, of he Board ----Sharon Trask,Chair APPROVED AS TO FORM: ZF1 Az'.1, - and Neatherlin,Com issioner C--7Z Tim Whitehea ,Chief Deputy Prosecutor Kevin Shutty,Com Vissioner AP VED: w l L' a Fra ier,Mason County Treasurer Cc: Auditor Finance Department,Risk Manager,Treasurer,Auditor Exhibit B RESOLUTION NO. 20,204�- VACATION FILE NO. 400 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 IN THE MATTER OF THE VACATION OF THE SOUTH 10 FEET OF A ROAD ONCE NAMED GRAY ROAD, THAT LAYS NORTH OF TRACTS 5 &6 IN THE PLAT OF WILL-CHAR ADDITION TO PHILLIPS LAKE WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: The Southerly 10 feet of Gray Road, now unnamed and unopened, laying adjacent to and Northerly of Tracts 5 and 6 as shown on the official map of said plat of Will-Char Addition to Phillips Lake said tracts also recorded as DCP No. 18-26 under auditors file No. 215083. WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, July 22, 2020 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building I, 411 North Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the County Engineer's report, and be heard either for or against the vacation of the above said portion of road located in Mason County Washington. DATED this day of iLtl 2- , 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Me is revery, CI of the Board Sharon Trask, Chair 'PROVED-AS-TO FORM: - - _- Ran,4 ath in, Vice Commissioner Tim Whitehead, h-DPA---ter Assessor Auditor Kevin Shutty, mmissioner County Engineer Petitioner Post no later than (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 400 JOURNAL-Publish 2t: •fz("- �MLZO (Bill Public Works) Exhibit C RESOLUTION NUMBER ao,2o`q(p COUNTY ROAD CLOSURE DEEGAN ROAD WEST NOTICE IS HEREBY GIVEN that pursuant to RCW 47.48.010,Deegan Road West, County Road No. 06110, shall be closed to all through traffic at approximate Milepost 2.35 starting on Monday, July 6, 2020 reopening prior to Friday, July 17,2020. Commuters should become familiar with alternate routes and allow for extra travel time during the closure. A detour route will be posted during the closure. NOW THEREFORE, BE IT RESOLVED, the Board of County Commissioners has declared the above described road closure a public necessity to facilitate the Deegan Road West culvert replacement project, CRP 2014. THEREFORE, the County Engineer is hereby ordered and authorized to proceed as prescribed by law. !"' ADOPTED this 9day of /(C/, 2020. BOARD OF COUNTY COM 1SSIONERS MASON COUNTY,WASMNGTON Sharon Trdsk, Chair ATTEST: L. R y Neatherli , Vice Chair Me iss rewry, Clerl of the Board APPROVED AS TO FORM: Kevin Shutty, Co ssioner Tim Whited; iief Deputy Prosecuting Attorney cc: Commissioners Engineer JOURNAL: Publ. 1t.: 6/18/20 (Bill Road Dept.) POST: At Least three 3) days prior to closure. Mason • Deegan Road West Culvert Replacement Project Deegan Road West Road Closure Starts July 6th, 2020 Mason County Public Works will begin the replacement of a culvert on Deegan Road West at MP 2.35 on Monday, July 6th, 2020. All traffic will be restricted from entering the work zone. This closure will help expedite the replacement, minimizing the inconvenience to the traveling public. Please become familiar with the alternate routes and allow for extra travel time to use them. We estimate that the road will reopen to traffic around July 17th, 2020. If you have questions, please feel free to contact the Public Works Department. Follow @masoncountywa on Facebook for project updates and County notices. 70 s f15 NMATLOCK-R� `NP�St��3' �� h�h•and OII�l1 alp �{s T Detour I Evacuation Route ) `� Shelton Valley Road ` - --- -- Shelton Val�� `,��•--- -._..; O 1 .10" Road Closure on �D'OR/ WCOBLE�� "' W CLARK RD' Deegan Road West p at MP 2.35. W yWAIL � 'PO c� No access through ( WBUl1DDiERFUS WST s w1 the work zone. Project site /work zone I All traffic must use alternate routes. zE�°' I wwt+� W BEAR, ADS 9 i ,t J, L 'R&c4 � W CLOQUALttlM RD W DOG GONEG� Mason •unty Public Works 100 W Public Works Drive Shelton, WA 98584 Phone: 360-427-9670 ext. 450 -• www.co.mason.wa.us/public-works Facebook: • • Exhibit D RESOLUTION NUMBER o�w-o-47 COUNTY ROAD CLOSURE SHELTON VALLEY ROAD NOTICE IS HEREBY GIVEN that pursuant to RCW 47.48.010, Shelton Valley Road, County Road No. 05930, shall be closed to all through traffic at approximate Milepost 2.13 starting on Monday, July 20,2020 reopening prior to Friday, August 7, 2020. Commuters should become familiar with alternate routes and allow for extra travel time during the closure. A detour route will be posted during the closure. NOW THEREFORE, BE IT RESOLVED, the Board of County Commissioners has declared the above described road closure a public necessity to facilitate the Shelton Valley Road culvert replacement project, CRP 2015. THEREFORE, the County Engineer is hereby ordered and authorized to proceed as prescribed by law. ADOPTED this 9Xday of 52020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Sharon Trask,Chair ATTEST: R dy-Neatherlirl,Vice Chair Melfkja wry, Cl k of the Board APPROVED AS TO FORM: ~. Kevin Shutty, C mmissioner Tim Wliiteh'ni Chief Deputy Prosecuting Attorney cc: Commissioners Engineer JOURNAL: Publ. lt.: 6/18/20 (Bill Road Dept.) POST: At Least three(3Ldays prior to closure. Mason County Public Works Shelton Valley Culvert Replacement Project Shelton Valley Road Closure ` ,n Starts July 20th, 2020 Mason County Public Works will begin the replacement of a culvert on the Shelton Valley Road at MP 2.13 on Monday, July 20th, 2020. All traffic will be restricted from entering the work zone. This closure will help expedite the replacement, minimizing the inconvenience to the traveling public. Please become familiar with the alternate routes and allow for extra travel time to use them. We estimate that the road will reopen to traffic around August 7th, 2020. If you have questions, please feel free to contact the Public Works Department. Follow @masoncountywa on Facebook for project updates and County notices. f j��)iELTON �i {�� Project site / work zone ' ��'�"' --' - i_P.u ; Detour/Evacuation Route Deegan Road West ;v!1171 RoadCl"o,u eons r a S�h.el.ton Valiley Road` �� u a :ram `s _ N"o-access fihrouigh 5 sth�ewo`rk zone:� t: -�• "` S rn ' Alil�traffic must use ` .o ° a'Iternafie routes``�_-' --- - -_- -- _ _-- --- Mason County Public Works -- ^-- ------^_—T--^-' -- ' 100 W Public Works Drive Shelton, WA 98584 Phone: 360-427-9670 ext. 450 Website: www.co.mason.wa.us/public-works i Facebook: @masoncountywa