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Home My WebLink About2020/06/08 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of June 8,2020 Monday,June 8,2020 9:00 A.M. Support Services—Frank Pinter Commissioners Trask,Shutty and Neatherlin were in attendance. • Memorandum of Understanding with Search and Rescue—Frank spoke about SAR becoming an independent non-profit organization.He said there were two county owned vans from 1992 and 1995.He asked if those vans could be donated to SAR via a memorandum of understanding.The Board approved donation of the vans. • CARES funding—Frank said he would have more information regarding the need and purchase of laptops to work from home next week. • Kelly Frazier stated that the current security scanner in the courthouse was purchased in 2011, and has been repaired several times.He requested the purchase or lease of four new x-ray machines.The jail is also looking to purchase a new body scanner.He said he is still in talks with the companies about leasing options. • Grant Writer RFQ-Frank said there were six applicants with one being local.The RFQ was published nationwide,but the option does exist to just run the RFQ locally.Cmmr.Trask said she would like to go back out for local submissions.Cmmr.Neatherlin disagreed and voiced concern in wasting more time in looking locally.Discussion was had regarding how many departments would use a grant writer and how that person would be paid.Frank explained there are two options:hourly,or by grant.Cmmr. Shutty stated that he would like this position to align with the CARES Act funding and then review to consider extending the position. • Emergency Medical Services—It was suggested by legal to sever ties with this 501(c)(3)as Mason County does not serve on outside boards. • May Financials-Jennifer Beierle noted that 2020 numbers are comparable to 2019 numbers. She noted that June and July may show a different story,but at this time,the county has stayed close to 2019 numbers across the board,even through COVID.Current expense is at 42%of budgeted revenue through May is at$15,044,000;2019 was at$16,531,000. Treasurers revenue is at 44%meaning$11,711,000 has been collected versus$12,289,000 at this time in 2019.Jennifer reminded the Board it is almost time to begin 2021 budget discussions.July 1 st is when the Auditor plans to send out budget requests. • Cmmr.Neatherlin asked Frank about money for businesses as previously discussed.Frank said he would be briefing that on June 151. • Kelly Frazier announced the Blood Drive will be held June 231 and 251,and he also announced that a request has been made to hold a luminary ceremony in the Building 10 parking lot in September.The Board approved both items. • Dawn talked about putting in self regulation stations with hand sanitizer,wipes,and infrared thermometer in response to opening the building in phase 3.Discussion was had about wearing masks. 10:05 A.M. Community Services—Dave Windom Commissioners Trask,Shutty and Neatherlin were in attendance. • Dave said there is a request to continue contract K2293-202025.This contract has been ongoing for four years and would continue with approval.The Board was in favor. • Lydia Buchheit quickly briefed a contract with Health Care Authority. She asked to move the contract to the June 9,2020 meeting in order to accept funding before June 30,2020. • Lydia then discussed the need to accept documents electronically,and asked if that can be done for future health contracts.The legal aspect needs to be discussed with Tim Whitehead. • COVID-19 update—Dave Windom said he is working on surge planning in case of an increase of COVID.He stated this planning is part of the requirement for phase 3,so it is worthwhile to begin review.In regards to Phase 3,a Special Board of Health meeting is needed on the 1511 and a Special BOCC meeting will be needed on the 161.If approved,the plan is to begin phase 3 on June 22°a. Cmmr. Shutty asked to move BOH to June 161 so the 151 could be used for any last minute changes discussed in briefings.Cmmr.Neatherlin suggested letting offices know the goal is to open County buildings on Monday,June 221 10:41 A.M. BREAK 10:47 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Trask, Shutty and Neatherlin were in attendance. • Engineer Mike Collins brought forward three road vacation requests(No's 402,403,404)to set hearings with the Hearing Examiner on July 22,2020.Cmmr.Neatherlin voiced concern with vacation 404 on Roy Boad Road,Belfair.He asked to hold off until some more information could be obtained. • Portable speed display signs—Mike Collins said they are trying to purchase six portable signs at the cost of$23,403.14 from the 2020 Road Fund Budget.The Board approved the purchase. • Bridge report-Harstine Island Bridge and Tahuya Estuary Bridge were discussed in detail as $3 million has been received for work on both.Mike discussed repairs needed on the bridges. • Loretta,Zach and Richard met with Mason County Garbage regarding compliance with resolution 2020-03,Solid Waste Flow Control.MCG had to purchase new equipment in order to comply,and plans to have 100%of residential services compliant as of July 1,2020. Additional follow up will happen at the June 151 briefings. • Salt and Patch Storage Facility contract award-Mike announced Wildwood Carpentry,LLC will be awarded the contract in the amount of$365,645.59. • Organization chart—Loretta said she sent position descriptions and comps to HR for review. A revised position description has been made at a range 21 (previously requested to be at range 38)for the Confidential Administrative Position.Cmmr.Trask said she was hesitant to approve the creation of this new position.The question came forward of how much money would be saved with the reorganization.Loretta had no immediate answer and said she would bring back hard numbers to the next briefing. • Cmmr. Shutty spoke about a recycling education webinar with SC Johnson.He said he would like to look into the program more to see if any monies were available for Mason County. Cmmrs.Neatherlin and Trask encouraged him to reach out. • Cmmr.Neatherlin questioned the current bypass project.Loretta said a meeting was going to be held in the next week with the corridor design team.Cmmr.Neatherlin spoke about the need to insert intersection designs within the bypass. • Clifton Road—Cmmr.Neatherlin thanked Public Works for their work,but he said the new barrier in the road is a bit short and people are turning around it.He suggested extending the curbing to prevent this. • Sand Hill road—Cmmr.Neatherlin questioned why the speed limit signs haven't been changed since approval came from the Board earlier in the year.Loretta and Mike said they would make sure signs were changed. 11:40 A.M. Executive Session-RCW 42.30.110(1)(i)Potential Litigation Commissioners Trask,Shutty and Neatherlin were in attendance along with Dawn Twiddy,Tim Whitehead,and Nichole Wilston. 11:50 A.M. Executive Session-RCW 42.30.110(1)(i)Potential Litigation Commissioners Trask,Shutty and Neatherlin were in attendance along with Dawn Twiddy,Tim Whitehead,Loretta Swanson,Mike Collins and Nichole Wilston. Respectfully submitted, Melissa Drewry,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Sharon T ask omy Neather in Kevin Shutty Chair missioner Commissioner